City Council — September 15, 2026

Welcome to the September 15th Lompoc City Council meeting. Roll call, please.

then how do I do this daily? And I found seven words that really motivated me and they said let deeds not words be your adorning and that's from a book called The Hidden Words. So I have a wish for you all that I came across, not just for me but for all and it said my prayer for you is that your spiritual faculties and aspirations may daily increase. And that you will never allow the material senses to veil from your eyes the glories of heavenly illumination And so I thought then the results, if we keep doing these things daily. I like this quote and I thought it's where are we trying to get? What's the end product? It said your utmost desire must be to confer happiness on each other.

Each one must be the servant of the others, thoughtful of their comfort and welfare. In the path of God one must forget entirely himself. You must not consider your pleasure but seek the pleasure of others. And you must not desire glory or gifts or bounty for yourself, but seek these gifts for your blessings of your brothers and sisters. This is from a book called Joy and Radiance. So brothers and sisters let's continue in the wonderful way we're working to build a beautiful community show people how much we love it and how much we love each other. Thank you.

Please

show me the Pledge Allegiance.

Ready? Begin. Good

evening, Mayor and members of the Council.

Announcing that the city's radio station KPEG is off air, not broadcasting tonight. There's an issue with the repeater antennae but all other options of observing the Council meeting are still available and working and that's TAP TV, the live webcast online and Teams. I wanted to take a moment to thank our fire department for hosting the annual 9-11 Flag Lowering and Moment of Reflection last Friday morning. This tradition brought together community members and staff in a moment of solemn reflection to honor the memory, courage, and sacrifice of many on 9-1-1.

I'd like to remind everyone that the Parks and Recreation is hosting a free seniors prom this year. Local seniors ages 50 and up are invited to put on their dancing shoes and head to the Dick DeWeese Center next Saturday, September 26th from 5 to 7.30 p.m.. This free community event will be an evening of fun, music, dancing, and socializing. There'll be a live DJ and refreshments served throughout the evening. For more information please contact Sue Slavens at the Parks and Recreation Division.

Additionally, early registration is now open for youth basketball. This program runs from November through February and is $200 for residents and T20 for non-residents at the early bird price. Saturday's registration events will be held at the Anderson Rec Center on September 19th, September 26th, and October 3rd. And youth from the ages of four through eight grade are encouraged to register, and this is a very popular program that the I'd like to share that there will be an upcoming parks community workshop on Monday, September 21st from 630-830 here in the Council Chamber. The workshop will provide an opportunity for residents to share their ideas and help shape a vision for the future of three local parks. Input regarding the Riverbend Park, Ryan Park and Jam Park is welcome.

Community members also are welcome to share their priorities for these parks. And then input from the workshop will be used in supporting future improvements and park amenities. Community input at the workshop is invaluable in supporting the development of a vision for these parks that will best reflect the interests of the local community Community members of all ages are welcome to attend. Future park projects guided by the input received at this community workshop may be supported in parts by grants from Proposition 4, so for more information about the workshops please contact the Parks and Recreation Division.

The second community workshop for the general plan update will be held in conjunction with the parks input workshop on Monday September 21st from 630 to 830. Community members are welcome to share insights into what they envision for the future of Lompoc. Facilitated discussions regarding future land use, population capacity and future developments will be held. Residents can learn more about the general plan by visiting EnvisionLompoc.com And then I'm excited to announce that the library is hosting a special Books and Bubbles event with the United Way next Friday, September 25th. Community members are invited to celebrate Dolly Day as the day of next Friday's event is 9-5.

Community members will be available to learn about and enroll their children in the Dolly Parton Imagination Library. And that's all I have tonight. Thank you.

Anybody got questions for City Manager?

For the fill-in? Fill-in.

All right, we got off easy. It's a public comment on consent calendar this is consent calendar

Mayor, I have an announcement to make about the consent calendar. Item number two is the city's check register. There is at least one check in there from the city to the Lompoc Valley Chamber of Commerce. The Lompoc Valley Chamber of Commerce is a source of income to Councilmember Starbuck and therefore he will recuse himself from voting on that only those checks in item number two.

We have 10 items on the consent calendar. Item number one is approval of the minutes for June 2nd, 2026 meeting. Number two is approval ratification expenditures payroll August 14th $2.197 million and a voucher register August 10th through 14th of five million $85,000 and another voucher is 17th through 21st of August 2026 at 2.2 million. Number three is adoption of ordinance number 1750-26 exempting permitted recreational vehicles from a 72 hour street parking limit prohibiting those RVs from parking in the same location for 30 more consecutive days and extending the enforcement window for 72 hour parking relations from 48 hours to 14 days and adoption ordinance number Making it a misdemeanor to violate the ordinances governing camping and the use of transit facilities.

Number four is adoption of Ordinance No. 1752-26, approving a First Amendment to Development Agreement with WH River Terrace 257 LLC Williams Homes for a river terrace project north of the intersection east of Laurel Avenue north of 12th Street DA 2026-0001 Number five is adoption of Ordinance No. 1753-26 amending Lompoc Muni Code, Chapter 17.316 to modify the regulations on feather signs in nonresidential zones TA 2026-0001.

Number six is adoption of Resolution 684926 amending the Conflict of Interest Code. Number seven is approve and authorize the City Manager to sign a lease agreement with American Aerospace Technologies Inc for use of the maintenance hangar at Lompoc Airport. Number eight is approval of sole source purchase contract with play and park structures for the long-awaited Westvale Park playground equipment as part of the Healthy Kids Initiative grant. Number nine is award of a consultant service agreement for project number CS24S-4, City of Lompoc Safe Streets for All Action Plan and authorize the city manager to execute the agreement.

Number 10 is adoption of resolution number 6845, parentheses 26. Approving amendment number three to the Lompoc Police Officers Association MOU 2025-2027 to provide special assignment pay for community service officer drone at first responder pilot duties increased medical premium contributions and provided by the city and approving supplemental appropriations as consent calendar. I had just one request if you could put up number eight's Playground structure.

Yay! We should be all excited about that. Westville Park's getting a great upgrade. It's been a long journey, right? Long journey on that one and that is through a grant. That's a good one. The

Then the park will be fully an inclusive park, so it's more than the 20%. And we will once approved then we will go out to RFP for the installation of the equipment and the safety surfacing. So as soon as that closes then we'll be coming back to council to award the project for that

Very good. Anybody have questions? Public comment on this consent calendar, we'll see nobody rise for that. Anybody on Teams or phone?

There is no public comment via Teams or phone call.

Okay. Seeing nobody rise for a public comment, bring it back to the Council. Do you have a quick question to pull any items?

consent calendar without item number ten and with recusal from Mr. Starbuck. Okay. Seconded by Council Member Vega. Let's go ahead and vote.

Council Member Vega? Pushed it. It's going to be one of those nights. There you go. And that passes 5-0, item number 10 coming towards the end of the meeting. Takes us on down to staff presentations, announcements, requests. Presentations from the Finance Department regarding The current employee time and attendance tracking system possible conversion to Tyler Technologies new time management system.

Matt Adams, Accounting and Revenue Manager

So the issue of time clocks and the status updates, we've had them a couple times now. And at the August 18th meeting it was requested that I bring back what I learned from the Tyler State User Group meeting down in Laguna Beach and that's what I'm here to do. I'm going to start with a brief history of how we've got here and where we're going forward from there. How the current system works, I know that question came up at the last meeting.

The time in attendance is the name of the new module that Tyler Technologies is using going forward for the time clocks as well as into the new system when we eventually get there. And then my final thoughts. So for the brief history, again as of April 21st in 2026 it was requested and we brought back or brought to the council and presented the initial implementation for time clocks.

We also presented estimated costs at that time. It's been noted that the estimated costs have increased since April and I will be covering this later in the presentation in more detail You can see the initial cost there. We estimated that with the implementation of the software and the licenses, with the implementation hardware and proximity readers which were tablets two per at most times it was two per location for employees to sign in. And then an estimated total of 18 readers and the annual fee was about $119,000-$124,000 If you go back to the previous presentation, I do want to make a note that I included 6,647 in those two totals. So if you were to compare them to the previous presentations, the numbers will be off by that amount but I added that in for the first year because it's also something we have to pay in the first year.

And then on August 18th, Management Services Director Bob Cross presented the status update. And in those meetings it was noted that the MOU with IBEW now requires us to do a meet and confer before we can implement this. IAFF has their MOU is still effective through 2027. Time clock discussions will be a part of those negotiations and LPOA has not expressed an interest in negotiating as of that meeting in 2018.

So now with our current system, I would like to point out so it's worth noting that time of attendance as I mentioned is the name of the time management module. So when I talk about that, that's what I'm referring to. So the current system that we have for non-exempt employees, so this would be your hourly employees not managers not supervisors, they log into what we call employee self service or ESS.

They will go in and they enter the number of hours worked each day. So this is on a per-day basis, it's not like they put in the number of hours they work so if they work eight hours, they put in an eight. If they work six, they put six, seven and a half, whatever the case may be, whatever they work, they enter that in per day. And then that'll all be totaled up at the end of the pay period and sent to payroll. This also includes any vacation, sick, accrued time, furlough. Any to that effect it's all recorded within the system. It is not on paper. It is not signed off with pen and paper. It's all electronic. Everything is stored in that system and it's easily accessible by the payroll department or division. No group.

Once that time sheet is completed, like I said they're sent over to their supervisor or manager for review and approval. It is the manager's or supervisor's job to make sure that the hours that they are presenting for whether they were worked, vacation, sick, whatever the case may be, that those were accurate. And then the manager or supervisor, once they've insured that will approve it and send it to payroll. If there's any errors or discrepancies they confer with that employee to make sure what happened and you know what the discrepancy is and then get it fixed before it gets to payroll. There is a method to fix it afterwards but we try to avoid that as much as possible After the manager or supervisor approves it, like I said, it goes electronically to payroll staff in finance.

They import it and review all the timesheets. They don't review it for accuracy as much as making sure that all of the sick time doesn't go over their banked hours, their vacation doesn't go over banked hours, things like that. And then once they do that, they pull it into the payroll module which then runs it through the warrant register. And that's what processes everything and calculates everybody's time over time, standby pay all that stuff and sends it on through.

Exempt employees, Mr. Bridge had mentioned this in the meeting on 818, exempt employees do not enter their time. We do not put in the number of hours that we work because at the end of the day we're paid the same whether we work 30 hours a week or 100. So what we do enter is our time off so if we take a vacation day or sick day or whatever the case may be that we have available to us, we do log those hours and those are recorded within the system But we do not log hour by hour or you know how many hours we worked in that day, it would throw out. It currently throws off the system that Tyler has set up in place for the payroll module. Mr Bridget mentioned the job costing I think he would call them Charge codes at the time. We don't track job costing within the payroll module that is handled separately in public works, they track it all on their worksheets.

They do submit those to payroll but those are not tracked within the payroll system itself, those are added separately. So when people are paid, it's paid by the budget schedule that is approved at the budget time which this person is allocated to this fund, this fund, this fund by these percentages we don't do job costing within that. So then moving forward, now we're going to talk about what I learned down at the state user group down in Laguna and how this is going to look going forward.

So the thing that I attended as I said was Tyler Technology State User Group. While I was down there, we talked about the new module as well as some other new features that are coming which I'm not going to get into today and the mobile version of the time clocks. Essentially what it's going to boil down to is they are the same as what we have now, but they have new features that I actually am kind of excited about.

So they provide exact time in-out tracking records. This is what's been talked about multiple times. Council has wanted it. I can agree with it. It literally tracks by the hour and minute when they clocked in, sorry, when they clock in, when they clock out and that is all tracked by that. Currently again, we only do it by total hours within the day The next thing is called advanced scheduling. This is another interesting feature, and I can see it having some use within the city.

Primarily, I'm thinking PD, fire, parks and rec, library, aquatic center, maybe the utilities? I'm not sure but what advanced scheduling allows us to do is we can post the actual schedules for people who aren't 9-5 Monday through Friday. They can post the shifts. This would allow the employees to then go in and if they are assigned a shift, they see it. But if there's an open shift, say there's an event coming up and nobody was scheduled for this, the department can post it. The employee can go in and say yes I accept that. And then they pick up that shift. If they need to trade a shift, say they need the day off or whatever, they can trade the shift within the app as well. Or within the module itself so that is a really nice feature I like.

It depends on how we would implement that. The next thing allows for remote clock-in and clock-out using the Workforce mobile app, which is the name of Tyler's mobile app that they've rolled out. It does allow us to, as previously mentioned, geofencing and geolocation. What this means is when we would set up the fences—we being IT and payroll and staff—we would set up where they can clock in and out from.

When they do so and they use the mobile app, it'll automatically log where they're located. If they're outside that geofence we can have it set to do one of two things. It can either warn them that they're outside the geofence or it can completely block them from logging in or clocking in rather from outside that geofence. We can set up more than one. We can say city hall, PD, firehouse, one and two like we can set up all the different geofences or we can have it set for the whole city.

That's the interesting thing with that. There is gonna be a little more on that when I get to that The app would also allow us to do remote timesheet submissions to the supervisor and manager, and also allows for remote approval. So if we have a manager that's at a conference for whatever reason, and their staff member submits their timesheet but they don't have their laptop in front of them, they can still review it. They get all of these same information. They would see the hours that they've worked. The time off that they're requesting, how much they have in their bank. All that stuff they would see everything in perfect detail as if they were sitting at the computer and they can approve it or reject it back to the employee for fixing.

This however all of that fun and awesome features does come with a few caveats. The first one is and I know it's been asked before about salaried staff Salaried staff is not able to log in and log out using the system because the issue that comes up is, for a perfect example, I clock in at 8 o'clock today. We're going to be here through the council meeting till whenever it ends.

That's going to be well over my eight hours per California code. Anything over eight hours in a day or 40 hours in a week is overtime, I'm exempt from overtime that means my staff and payroll has to go back and back out those hours and they won't be reflected in my time card to make it back to the 40 hours so it's gonna look like I worked 8-5 That defeats the entire purpose of what we wanted to do with that. So, that's what Tyler calls salary policy. We would go in and we would set up all the supervisors or managers they're here 8 a.m. to noon or whatever time they want to take their lunch. They're back in out of lunch at this time and then they worked until 5, 6 whatever their end schedule is totaling 40 hours. That schedule will then be populated every week every day for every week One of the things that came up in our discussions was with that geolocation and geofencing, employees have two options.

They can use a city-issued cell phone or they can use their own cell phone. Staff would strongly recommend that we use city issued cell phones because one of the bigger reasons on it is the geolocation and geotracking needs to have location shared. I know personally, I don't like sharing that With my, on my personal device I don't like sharing my location because that's going to be picked up by an advertiser and that's going to be sold. I don't want my data sold and I know what my city or my staffs you know the employees of the cities information being sold on a city phone so that's one reason we do highly recommend or strongly recommend that we would have to give everybody who needs remote login and logout a city issued cell phone That does come with also needing iOS 15 plus and Android 13 plus to work.

So if we had an older cell phone that isn't able to upgrade to those, then they're going to have to get upgrades which means as we go forward they're also gonna have to get replacement upgrades on those phones as well. You went way too far. So then at the end of the day, the concerns about the liability issues for employees I share that. I really do. We should have that accountability to be able to report and accurately say this person was not on city time and God forbid they got into an accident 100% I agree with that. That is something we definitely need to have at some level somehow.

However, and as I mentioned the time and attendance app or module offers a lot of incredibly useful tools and features. I stressed that in the beginning like I'm really excited for it and I think it has a lot of usability and a lot of reportability in it. However, it does not address council's current concerns around salary staff time tracking because again we can't do it by the hour. It would be just a set schedule and then the supervisors would have to maintain that schedule but let's face it some of us work well over The point is we can't change that on a day-to-day. It's set as a schedule, we can't change it or clock in and out for OT purposes.

The timesheet attendance and approvals are still subject to the supervisor's managers. It is still their responsibility at the end of the day to make sure that their employee is working the hours that they claim, that they're using vacation time when they're on vacation or sick time when they're on sick. It is still their responsibility. This module isn't going to solve that.

It's the system still pushes it through for approval. We're still at the same spot where who is approving it, so it doesn't provide for any more or less accountability than what's currently offered. So as I mentioned, there's nothing that would prevent time and attendance for some other forms of misuse. Not saying any of these happen. These are just big examples. But there's nothing preventing somebody from clocking in on their computer and going to Starbucks for three hours and working on a manuscript. Your check and verification on that is the manager that's sitting there approving their timesheet. You're still at the same spot. This system isn't going to provide that.

That would still come down to an internal HR investigation, whoever else will be involved in that. The responsible parties would then be handled in accordance to the policy and procedures manual. And the previously reported cost did not include the cost needed to buy city cell phones for those employees that we need to have access to remote in time of attendance, so that's going to increase that initial 119 to 127,000 by how many of our cell phones we need to buy on top of having to replace those every couple years just Operating systems and I mean, I'm sure everybody here's broken a cell phone at one point in their time We know that our utility workers might drop a phone and it gets shattered now We got to replace it even sooner than that that happens.

So those are costs we also need to keep in consideration so the end of the day My opinion on all this is that right now? I don't feel this is a good use of taxpayer funds We don't have it budgeted in the general fund. We could pull it from there But now we're shorting the general fund While I do agree and share those liability concerns with the off time and the ability to track work time by the, and provide better accountability for the hours worked.

Implementing the system doesn't address the concerns as I previously mentioned. This would be a very large expense for a problem that we don't really have at the moment. We have rumors of and we've heard about it, but nothing's been founded. There's nothing saying there's any major issues that would warrant that kind of an expense at this time. I did like a lot of the features.

I want to stress it. I loved a lot of the features, but I feel like at the end of the day Tyler Technologies is recommending that the city move to what's known as SaaS or software-as-a-service also known as cloud based software instead of our current on premises software We've asked and are working with them to schedule this for the 2029 budget cycle, to ensure that we have enough funding to cover this conversion. And that conversion is going to run anywhere between six months and a year already.

To add this module onto that, we would be doing that same six months now, and then have to turn around still do the additional six months in 2029 when we convert the whole enterprise ERP system over. So with that in mind, I feel it's best to consider not adding time and attendance until that time when we can better budget for it. And instead trying to use funds that in the general fund...

I'm tripping over my own words. When we can budget for them better instead of trying to use funds that the general fund just doesn't have currently. So with that, I'm open any questions and comments?

It sounds like you have a solution coming down here shortly anyways It seems like a logical movement. I still think that when we're sending people out in the utilities at all hours of the night, that we should have a better way of logging for them and making sure they are getting paid everything they should be getting paid when they are out there in the middle. There are other apps that can go along on the phone Out there in the environment out there, they might you know getting that time accuracy many times is the least of their concerns.

I know we've enhanced the support by I think water. We can go with two people out there now and they're out the middle of the night right? That's correct. We do have to on standby which is good for them too but I think being able to have more of the accountability aspects, and it's not just about a trust component as well as... I actually had... I'm not going to pick on him because he's not here.

Somebody was showing me their time sheet and was bragging to the level of the time sheet, you know, come look, come look. I go, nah, I'm not worried, don't come look. And they'd accidentally put a day in that they were there that they actually took the day off so accidents happen. They do. My objective is to move into the 21st century. I'd agree you don't have a budgetary aspect right now, but I'll let these other questions come. But I think Tyler's already coming up with a solution for most of the problems already in the future.

So Council Member Ball? I say this tongue-in-cheek, don't aren't we flush in the general fund? Don't we have plenty of money to take care of this. Thank you for that just curious on the cell phone additions have you guys estimated how many is it 10 or 100 or

haven't even gotten haven't even gotten to that point some of our utility staff already have them so i don't know how many more would need them or which versions they're on that isn't something i currently have access to um i could request it but I was just curious and again that cost would be over

I feel like this is the, on a staff level and department head level, you know if you guys are controlling your own time and your own destiny. The only thing that I can say is some of these systems that have been integrated or integrated for the ease of use with the department heads and the employees such as scheduling time off or you know, the time clock issue. I don't know about the mobile app from my experience, those mobile apps that allow Thank you.

If there's not a large issue here or there is any issue, then I think the money can be better used in other resources. You guys have a timekeeping system which keeps the employees accountable and you probably have a request On your mobile app, is there some sort of mobile way that they can request time off and sick leave and stuff? Not

at this point. They'd have to log into ESS on any internet connected device.

They can't do that but that would be for the ease of use for the employee also. And the other things I know of through my experience is sometimes it's Timekeeping is something that you guys would deem money saving or cost saving through HR because if the timekeeping system is also integrated with HR then it's, I'm not trying to say but I mean it could have a dual use there. If you did have an issue so thanks again for your presentation. I just think it should be on your end and staff end and your department heads to keep track of time for the employees and I'm glad we don't

That's exactly my point too. That's it? My

suggestion is you bring it back in two years.

When

Tyler's coordinating it.

You mean three years?

Three years, well two and a half, whatever

it is. I'm sure it'll be brought

back. You have a prior to on the budgetary components.

We'd have to bring it back then because we're going to be going into the SAS version so it's gonna have to have a whole

limitation cost. It seems like a logical thing that down the road why spend the money now if you're just gonna yank it all out So it seems like you have, Tyler's got something down the road for you. Did you have a good, where did you go for this educational

conference? I was down in Laguna Beach. It was kind of cold, or cold in the evening and warm during the day but no it was good.

Very good thank you.

Thank you.

Mr. Cross your end Audit Timeline and General Fund Fiscal Year 2025-2026 as of September 3rd, 2026. Mr. Cross.

Good evening Mayor, Council Members. This is the very preliminary numbers for fiscal year 25-26 and where we are right now. So the audit timeline In June, we turned off all the P cards and closed the warehouse for inventory and did our first week of field work with the auditors. And the fiscal year ended June 30th. Since then, so July and August is called the accrual period for revenues and expenses.

That's when we everything that comes in for revenues and expenses we have to decide whether it related to last fiscal year or this fiscal year. So expenses we can do pretty much automated for at least through invoices and salary those are done um just by separate check runs through munis revenues are done manually and we don't start until after august 31st because anything that comes in before august 31st has to be evaluated separately so that means that expenses are going to be a little more accurate than revenues but There are a lot of expenses that aren't in yet either. So September we're going to do revenue accruals, we're just starting that and we have closing journal entries and we have to evaluate every fund to determine what closing entries have to be done each individual fund.

And audit work fieldwork starts October 12th so we've got a little less than a month to finish a lot of stuff. And then November, December we resolve any audit requests. We prepare the financial statements. We write the MD&A, Managed Discussion Analysis and January will be out here to present the Act for the Council and submit the audit by January 31st. And then we have a single audit, which relates to federal grants. And we have a separate audit that has to be submitted by March 31st for that. So that's the rundown of the audit schedule for...

That's pretty standard for us every year with little change with dates of the audit. So now going into the numbers. So this is as of September 8th what we had in actual revenues booked You see our revenues, our short budget by about 4.4 million. Doing again brief analysis on what came in July and August we got about 1.2 million in sales tax, we got about 1. 2 million in transaction tax We have about $900,000 in property tax and we have about a month's worth of TOT. That was a couple hundred thousand. So that's going to get us a lot closer to where our budget revenue is but we're going to be probably a little short expense wise. All the departments currently are under budget.

They're close but again they're under. We really came in pretty good as far as our actuals compared to our budget. And so that's with the general fund, now I will say and this goes for utilities too, I want to recap again these are preliminary numbers they're going to change a lot before the final numbers. Items we still have not been posted are A lot of the tax revenues that I rattled off, but they're not in these numbers. Fixed assets have not been finished. Depreciation has not been run yet.

Fund analysis for each general fund or the various enterprise funds has not happened yet. Inventory entries haven't been done yet. We've done the inventory, the entries have not been posted yet. We have leases, deferrals and subscription-based items that we have to recognize those will be expenses. Pension and OPEB post employment benefits have not been posted yet.

And the utility accounts receivable which when we get to utilities I'll show you that those have not been posted yet so Bills that went out in July have not been posted back to June yet, so that's missing revenue there. So with that we're going to unless there are any questions on this

It's real fast so you've got 4.4 million and the negative what do you estimate? And I know it's a it's a tough thing but we're gonna clear up How far off of a balanced budget do you think we'll be?

So with the revenues, we might be short by about $1 million from what we budgeted. It's hard to tell for sure but that's just based on again going through receipts for about a week. That's just the numbers I wrote down I think it would be about maybe a million short. There may be other things that have come in that I haven't found yet, so that's what the next month is going to be doing.

And that's off of budgeted correct?

Yes, that's off of budget.

In expenses you're not gonna see a significant increase in the actual expenses?

No, I think as far as budgeted revenues to expenses we're gonna come in pretty close, I think. We might be, our revenues may be a little under expenses. We did have about $1 million, over $1 million last year that we put into reserves and a lot of that was capital items that didn't get done last year that are done this year. So we, of that million, we may have spent some of that on those capital items so it's just really too hard to tell at this point but...

But that's my best guess.

All right, Council Member Bridge?

So I think obviously you've done a lot of work on this and I appreciate that. On the expense side if we could look at that chart, It's confusing to me. really a variance that's got different dates associated with it. Am I understanding that correctly? If we take the 18.4 versus the 17, just take that line right there. When is the orange line two? What's the date associated with that orange

line? So that's gonna be all salaries. It's going to be most of expenses that were paid through August that related last year But there's things that aren't in there.

Okay,

so it's

as of August not and when is the blue line?

That was the budgeted amount for the full year.

Okay, so we're kind of comparing apples and oranges

there.

Somebody could look at that and say oh my

gosh,

we're way under budget but That's not really what that chart says. We modify the budget. I don't know if that's the right technical term. Is this the amended budget or the original budget?

This is the amended budget. So,

this is the amended budget. Yes. So if one said August what does that...I guess it's three months or something behind

Well, it's through the end of the fiscal year. It's just there are entries we have to do that have to finalize the work but it's really expenses through and that's why I mentioned earlier the expenses are going to be closer than the revenues because a lot of those we can recognize when we pay them what fiscal year they are. The revenues, we have to do that manually

So the revenues are not really accruals in the sense of you've put them in the books and you're looking for a variance at the end of the year. You just haven't had chance to put them in the books yet?

Right, yeah exactly we start September 1st so the revenues are going to be at least a month short in some cases two months.

Okay so I guess on a personal level is this Are we going to come back next week or next month and say, oh you've had your budget to actual reports? Because this is certainly not a budget to actual report.

Well it's too preliminary to do one. We'll have better numbers beginning of October when the auditors come but this is what we, this is the best we have right now because we're just starting closing work

Well, I think we're kind of getting hoisted on our own petard in the sense that we're looking for perfection and you're not going to report until you have perfection. And so what that means is we're, I don't know, what is it? Fifteen months into a 24-month period and we don't have a clue It's We're well into year two and we have not had one report. Our cash reports, I think March was the last cash report we had.

Pardon?

You should've made May by now.

Okay, I don't think I've seen that when I went to look online. I thought the last one was March but it's significantly behind so it's not a current... We just continue to fly blind and we spend money without knowing And we could be coming here at the, I guess the final budget and get told none of the reserves we were hoping for are booked. So I love the report but it's a classic example of a report with really cool data but the information is not there that's required to run a business so thank you very much.