City Council — May 26, 2026May 26, 2026

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BodyCity Council
MeetingRegular Meeting
Date📅 May 26, 2026

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Meeting Summary

  1. PendingQueued for transcription.
  2. AIYou are hereAuto-transcribed and summarized; not yet human-verified.
  3. VerifiedReviewed and corrected by a person.

Present: 1-Infanti, 3-Smith, 2-Orona, Brown

This summary was AI-generated to save you time. It may miss or misstate details — verify against the official recording and the transcript.

At a glance

Temporary Use Permits and Vendor Fees

  • Live music without a cover charge will no longer require a Temporary Use Permit.
  • Paid entertainment events will continue to require a Conditional Use Permit for approval.
  • Staff will update the noise ordinance to distinguish between indoor and outdoor levels.
  • The Council maintained the current flat vendor fee structure for private events.

Utility Rate Review Committee

  • Staff proposed establishing a committee to advise on the upcoming utility rate study.
  • Legal counsel advised that a mixed committee triggers Brown Act notice requirements.
  • The Council rescinded the initial motion to avoid procedural restrictions during recruitment.
  • Staff is directed to move forward with committee formation while ensuring transparency.

Fee Adjustment Resolution

  • Resolution 261318 was approved to apply an annual Cost of Living Adjustment to city fees.
  • Adjustments are based on the regional CPI and ensure alignment with actual service costs.
  • The updated fee schedule is set to take effect on July 1, 2026.

Website Procurement Contract

  • Staff recommended rejecting all proposals from the initial request for qualification process.
  • The Council approved awarding the contract via sole source to Tom Jones and Associates.
  • The vendor was selected for meeting specific requirements regarding ADA compliance and domain transition.
  • The estimated project cost falls between $50,000 and $75,000 on a time and materials basis.

Full summary

  • Based on the provided transcript, here is a summary of the Solvang City Council meeting proceedings. The meeting covered Temporary Use Permits (TUP), vendor fees, utility rates, fee adjustments, and website procurement.
  • ### 1. Temporary Use Permits (TUP), Live Music, and Vendor Fees
  • Live Music Regulations: The Council discussed the requirement for TUPs regarding live entertainment. Public comment highlighted that the current fees burden small businesses and local musicians.
  • Decision: The Council directed staff to move forward with a modified Option 3.
  • Outcome: Live music without a cover charge (unpaid) will become a "by right" status and will not require a TUP. Paid entertainment will still require a Conditional Use Permit (CUP).
  • Noise Ordinance: Staff is directed to update the noise ordinance to include a layer distinguishing between indoor and outdoor noise.
  • Enforcement: TUP enforcement for live music will be paused until the new ordinance is drafted and presented.
  • Vendor Fees (Private Events/Peddler Fairs): Staff proposed a tiered fee system for private property events, but Council discussed the current flat rate.
  • Decision: The Council voted to maintain the current $50 vendor fee per event for private TUPs rather than adopting a tiered system.
  • Rationale: The fee is intended to cover staff time and registration. A Business Certificate ($125 new / $65 renewal) remains an option for vendors participating in multiple events.
  • ### 2. Utility Rate Review Committee (URRC)
  • Proposal: Staff proposed forming a 9-member committee (2 Council members, 3 public members, 4 staff) to advise on an upcoming water/wastewater rate study.
  • Procedural Issue: Legal counsel advised that a committee including Council members and public members constitutes a legislative body subject to the Brown Act (requiring 72-hour public notice).
  • Action:
  • Council initially voted (5-0) to establish the committee.
  • Upon further legal clarification, Council voted to reconsider/rescind the motion to avoid Brown Act restrictions during the recruitment phase.
  • Next Step: Staff is directed to move forward with forming the committee (likely by selecting volunteers directly) to ensure flexibility while maintaining transparency.
  • ### 3. User and Regulatory Fee Adjustment (Resolution 261318)
  • Proposal: An annual Cost of Living Adjustment (CPI) based on the Los Angeles-Long Beach-Anaheim area is applied to the city fee schedule.
  • Effective Date: July 1, 2026.
  • Compliance: Ensures fees remain consistent with actual service costs without exceeding them.
  • Decision: Resolution 261318 was approved 5-0.
  • ### 4. Website Design and Content Management System
  • Context: The city requires an ADA-compliant website and a transition to a `.gov` domain.
  • RFP Outcome: An RFP was issued, receiving 21 proposals. Staff recommended rejecting all proposals as they were deemed non-substantive (some did not address `.gov` requirements, others were too vague on costs/ADA remediation).
  • Sole Source Selection: Staff recommended awarding the contract via sole source to Tom Jones and Associates (TJA).
  • Justification: TJA is the only known source capable of meeting specific requirements (open source WordPress, `.gov` transition, detailed ADA remediation). They are the current tourism vendor.
  • Cost: Estimated between $50,000 and $75,000 (Time and Materials).
  • Decision: The Council approved the contract award to TJA and the rejection of prior RFP proposals (5-0 vote).
  • ### Meeting Closure
  • The meeting concluded at 10:03 PM.
  • Congratulations were extended to recent graduates.
  • Adjournment: The Council officially adjourned the meeting.