UnGovr Transcript
iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.0:07 – 0:136 turns
Roll call, called by City Clerk
Show transcript
Thank you. And we have the pleasure of Jennifer is going to lead us in the Pledge of Allegiance and it's special for me because her son is now serving in the military and we honor his service, thank you. If you'd lead us in the Pledge of Allegiance, thank you. Thank you. Okay, we'll begin I have approximately eight public comment concerns so let's begin because of our limited time we're going to have two minutes please for the eight they'll take us through to give us a little bit of time for a closed session before our next one and we'll start with D Cahill is that correct?
And on deck is Jeff Lee.
Mayor, Council, City Administration Good evening I am up here. I know that you've heard this over and over repeatedly from the citizens asking for you to bring our people back to work but I want you to know that we are concerned about the fiscal responsibility at this point of all of the negotiations be achieved in a more timely manner and that things that are already in the contract don't get Renegotiated pulled out put back in but that you really make the best faith effort possible to get people back to work and Contain the budget disaster for this city. Thank you.
Thank You Jeff Lee Followed by Sue Turner Craig
Good evening, Mayor and Council Members. My name is Jeff Lee and I'm the Business Representative for Teamsters Local 986. For nearly four weeks your employees have stood outside City Hall away from the jobs in a community they care about. Tonight I hope we have an opportunity to begin putting this dispute behind us. Throughout this strike, I've largely stayed out of public comment in these meetings because I wanted you to hear directly from your employees.
They are the union. They decide what proposals we make, what concessions they're willing to accept and ultimately whether an agreement is ratified. And I hope you've heard that. These are employees who maintain your streets, parks, water and wastewater systems and provide the services that residents and businesses rely on every day. Many commute from surrounding communities because living in Solvang is simply beyond their financial reach.
They're not looking to get rich from this agreement. They're looking for some financial stability and the ability to continue doing the jobs that they've chosen. The proposal before you tonight represents substantial concessions by our members. It would establish a multi-year agreement, provide predictable labor costs for the city and allow both sides to begin rebuilding relationships.
It could also reduce the need for continued negotiations and additional legal expenses allowing City resources and everyone's attention to return to serving the community. I recognize that these negotiations have been difficult for everyone involved We don't have to agree on everything that's happened over the past several months to agree on a path forward.
Our members are ready to return to work. They want to get back to serving the community, working alongside their colleagues and doing the jobs they take pride in. Tonight you have the opportunity to provide stability for your employees, certainly taxpayers and a fresh start for the city. I hope you'll give that opportunity serious consideration. Thank you.
Followed by Jennifer Cabillo.
Hi my name is Sue Turner-Cray, a 20 year Valley resident I'm here to talk about choices priorities and basic human dignity right now our city workers the Teamsters who keep Solvang running are on strike fighting for working wages they rightfully deserve This hits very close to home for me. I come from deeply rooted union family, my grandfather was the head of the Union in London at Pinewood Studios fighting for grips and the prop makers to ensure everyday labourers were never exploited which brings me to the fiscal choices of this council Solvang has somehow found half a million dollars of cash to hand over to the high school district, to heat a luxury sports complex when this 80 million bond they hope goes through.
Half a million dollars for luxury pool water, while the hard-working people who maintain our streets, our infrastructure and the city are forced onto the picket lines just to secure a living wage. This is California. Working families are already drowning under sky high gas prices, soaring taxes, incoming bond liabilities and exploding grocery bills. Why are the budgets always completely flush when it comes to high executive salaries for top-tier positions but suddenly empty when it's time to pay real workers?
If you don't give half a million dollars to heat luxury water, you could actually pay our striking teamsters and give them the working wages that they deserve today. Vote no on Bondi. Thank you
0:13 – 0:207 turns
Jennifer and then on deck is Candace Libera.
I Keep hearing the city manager say that it isn't about the money, but let's be honest It's about the money wages matter to our families our livelihoods and the ability to continue serving the community But it has become about more than about money its respect trust whether the people the community is The City Manager is supposed to act in the city's best interest. That should include retaining experienced, knowledgeable staff, line staff as much as management. We are the people doing the day-to-day work. We have skills and experience that keep the city functioning.
Instead thousands of dollars have been spent on contracted help and additional lawyers while we stand on the picket line asking for a fair wage We're told that we are on strike for over about $30 a month. Well, if it's only $30 dollars a month then why not just give it to us? Why spend thousands of dollars and risk losing experienced employees over an amount that is described as so insignificant?
Sorry. We didn't ask for the world, we asked for what was fair but there's another concern weighing heavy on us. How will we be treated when we get back to work? The city manager has driven by our picket lines, smiling and waving while we stand there worried about our families, our finances and our future. We have to wonder does he understand what we're going through?
Does he understand the damage and the dispute it has done in our relationship between the employees and the leadership? A smile and a wave does not rebuild the trust and signing a new contract alone will not repair that relationship. How can we return feeling respected when we only had to fight so hard to be treated fairly We need to know standing up for fair wages will not change how we are treated when we return.
We need leadership that shows respect through its actions, not just words. We care about the city. We want to get back to work. We want to serve our neighbors and take pride in what we do. We did not choose this situation because we wanted to walk away from our jobs. We are here because we believe that our work deserves fair compensation and fair treatment.
Thank you. Candace Libera followed by Steve Martin
Thank you, Jennifer. Very well stated. Good evening mayor, council members, city staff and fellow community members. We are here tonight again because the strike has gone on far too long. Our livelihoods financial stability and well-being are at stake as you can see and the impact goes beyond the employees standing on the picket line it is now affecting the community and local economy we work so hard to support let's talk about the numbers and the value of the work we do since the numbers seem to be all anyone looks at 993,000...oh excuse me. July 2026 was another record-breaking month for Solvang's economy.
$993,877 in transient occupancy tax or TOT was collected. This is now again the highest month ever collected in Solvang's history for TOT. Essentially a million dollars. 83% occupancy tax. Sales tax increased by 11%. Measure U revenue increased by 16%. These numbers don't happen by accident, they reflect a thriving tourism economy supported by dedicated employees who help keep the city running looking beautiful and welcoming to our visitors. And let's not forget October 25, 2025 so a year ago when we launched our very first ever Harvest Hansen Happening series that October we experienced an incredible 31% increase TOT.
What will October 2026 look like or produce? What should be another successful season of fall events and activities has instead been overshadowed by a strike that has gone on far too long. This year's Harvest Hanson Happening Series has failed to come together as planned, with events canceled and opportunities lost. The employees on strike are the very people who help make these economic successes possible.
I work in marketing events, as you all know, helping create, promote and execute experiences that bring visitors into our community and support our local businesses. I didn't get nearly halfway through but I will finish so thank you.
Thank you, Steve Martin, followed by Denise Alameen
members of Council Mr Mayor, my name is Stephen Martin I'm a concerned citizen here. If my family had a continuing serious health problem, I would check with the doctor to get some advice. And I don't think it would be wise to make the lay decision that I knew better and the doctor was going to be of no help to me. And if my family had a serious continuing legal problem, I think I would seek counsel from a lawyer to get good advice. And it would not be prudent to say to my family, I know better and I don't think a lawyer would be of any help. Let's just keep going.
And if I had a dispute in my family or between my family and some other people, I think I would ask for advice from a dispute resolution expert to help us resolve the problem particularly if it had been ongoing. I don't think it would be prudent to say to my family and others that I knew better and that there was no way that anybody in a dispute resolution business could be of any help.
You have an opportunity to resolve this strike and the press has reported that the City Council through its manager believes that there's no reason to consult for less than a thousand dollars, an hour or two time of alternate dispute resolution expert to advise you on how you might proceed to resolve. And perhaps to use mediation to resolve this issue Mediation has been around for 50 years and it is designed explicitly for cases where people are far apart.
The laypeople sometimes think, well we just don't like each other or really far apart and therefore what's the use? That's exactly when you need alternative dispute resolution I urge you to be responsible and seek expert advice to help you resolve this problem.
Thank you. Denise Ellamine?
0:20 – 0:236 turns
Hi, I'm asking for three minutes because if you divided what we had it wouldn't be 30 minutes so I would like my three minutes if it's not going to go over 30
Two minutes please like everyone else.
Okay,
thank you. My name is Denise Ellamine and I have written a paper that I've signed that says to the mayor and the City Council of Solvang, I Denise Ellamine would like to request that the city of Solvang hire a mediator to assist with bringing the city's employees back to work as soon as possible And I've signed it and dated it. This is what we're going to have to do as residents here in Solvang.
The City Council is here for the residents, we pay taxes and they work for us but it appears now that the City Council feels that we work for them and we don't and we never will. So, I'm here to tell all the residents that when we pile up in here and talk during public comments it really doesn't mean much. You need to write it down, sign it and date it And when you turn it in, get it stamped.
And if we get enough residents, community members to side and say it's time for us to get a mediator then guess what? This city council will have to get a mediator. So let's start doing our legal paperwork and let's get our employees back to work as soon as possible. This is what we need to do and this is what we must do. Mines is the first one, and I will be giving this to Wendy. Thank you very much.
Thank you. And then I have a... Sue Turner Craig? Is this a duplicate or just for the next session? Very good. Thank you. Our public comment is closed. We're recessing for closed session. Thank you.
Oh. Hi. Understood. Thank you, Mayor and members of the council. One moment. Oh never mind I got it right here thank you. The City Council is going to recess to closed session for conference with labor negotiators pursuant to government code section 54957.6 with agency designated representative Dave Fleishman assistant city attorney and employee organization Teamsters Union Local 986. Thank you
1:03 – 1:1811 turns
I don't know.
Okay, we're back from our closed session. Madam Attorney do you have any reportable action?
Thank You Mayor members of the council what I have to report is that the City Council has granted additional authority to its negotiator and directed the city negotiator to proceed with additional negotiations with the union thank you
Thank you. Okay, our closed session is now adjourned and we will begin the next open session and we're going to dismiss our good friend and colleague Ms. Smith for health reasons and I wish you well and get better soon. And we're gonna then go right to our open session And good evening and welcome to the open session for Solvang City Council October 26, excuse me, October 12th 2026. And we're beginning at 659.
Roll call please.
Roll call, called by City Clerk
Show transcript
Thank you very much. Just a little bit of housekeeping please silence your phones and or electronics so I don't interrupt during our period here and Mr. Dennis Beebe was honored last night as a champion of the valley, and I hope he'll lead us in the Pledge of Allegiance. Would you do so? Nobody listens to me. Thank you very much Mr. Beebe, appreciate it. Colonel Beebe I should say.
Don't want to cut him out there. Okay we are moving on. We have a presentation this see proclamation first This proclamation is to the Santa Barbara County Association of Governments 60th anniversary proclamation. Whereas for 60 years, local governments throughout Santa Barbara County have worked together through a regional partnership to address Shared challenges and advanced solutions that cross jurisdictional boundaries. And whereas following its incorporation, the City of Solvang joined the Santa Barbara County and Cities Area Planning Council in 1925 becoming the sixth city represented in the regional partnership and building upon a tradition of regional collaboration established nearly two decades earlier The partnership was created during a period of significant growth and change when local leaders recognized that challenges increasingly extended beyond individual city and county boundaries, and that regional coordination could help communities plan together and qualify for state and federal funding.
Today, SBCAG brings together all five members of the Santa Barbara County Board of Supervisors and representatives from each I am pleased to welcome you. has helped advance investments in highways, local streets, roads, public transit, passenger, rail, bicycle and pedestrian connections and other improvements that connect people to jobs, schools, services and communities throughout the Santa Barbara County.
Now therefore be it resolved that I, Mayor David Brown along with the City Council of the city of Solvang California do hereby commemorates the 60th anniversary of Santa Barbara County Association of Governments and recognizes six decades of collaboration among the cities and county of Santa Barbara to address shared regional needs and proudly recognize its more than 40 years of participation in the Regional Partnership honors these generations of city and county leaders who have advanced regional collaboration, and reaffirms the value of working across jurisdictional boundaries to advance shared priorities and build better communities throughout Santa Barbara County. In witness thereof I have hereunto set my hand and have caused the official seal of the City of Solvang California to be affixed this 12th day of October 2026.
Congratulations we have Fred Luna with
us
to
accept this. Yes and if you indulge me I have a few comments, if that's all right? I know you are. All right thank you. Okay, thank you. Thank You Mr. Mayor and members of the council it's a pleasure to be here tonight to accept this recognition Solvang has a unique place in the 60-year history of SBK. Before Solvang was even an incorporated city our first organizational meeting of the Santa Barbara County Association of Governments was held in in the City of Solvang because of its centralized location at the former Solvang Justice Court on Mission Drive, the site of today's Vets Hall. And that occurred on October 26th 1966 so 60 years ago Nearly 20 years later, Solvang Incorporated as a city officially joining that regional partnership to become part of SBK and a member agency.
And today we continue that partnership working with the City of Solvang. Some examples of that include recent work on the San Ynez Valley Trail. SBK is working with the City of Solvange and other partners, Buellton County of Santa Barbara in the San Ynez Ban the Chumash Indians to advance nine miles of multi-use trail construction in those communities. Because we know that no single jurisdiction can get that project done, it requires building it as a team.
It takes communities working across those boundaries to get those benefits to the San Diego Valley as a whole. Another important thing that we just want to mention is the partnership we have through Measure A local transportation funds and Solvang has $4.2 million in regional funding committed for local circulation improvements, supporting investments on streets bridges and transportation connections.
As part of that we're working with the city on the Alamo-Pentado Creek Bridge and other important projects in the City of Solvang. It seems quite fitting that these regional partnerships are first taking place where our first organizational meeting was done several decades ago And on behalf of SBK Board and staff, thank you for this recognition for more than 40 years of partnership.
Thank You Fred. We appreciate you and all that SB SKAG does. Thank you. Okay moving on to Presentations. We have a presentation from the Santa Barbara County Fire Department quarterly report, Mr.
Manager? Yeah I want to introduce Garrett Huff, reasonably new fire chief and warden for the county he's going to be doing an update on the last most recent quarter So we have these hard copies of reports, but he's going to go through a slideshow while I advance the slides whenever he's ready.
Excellent. I'm ready to start. Again, Garrett Huff, Fire Chief for about 10 months now? Yeah. So good evening, Mr. Mayor and council members. Thank you for the opportunity to provide an update on fire emergency services for the city of Solvang. Before I get started in the numbers, I wanna recognize that this partnership that we have with the city and the Santa Barbara County Fire Department is 19 years in the making.
And I believe it is a mutually beneficial to both the city and the county fire department. For the City, this relationship provides a fully staffed all-hazard fire station supported by resources specialized capabilities and the depth of a countywide response. And for the Fire Department Partnership has strengthened our regional response, especially in the valley and increased our capabilities expanded our operational resources and allowed us to build a strong relationship with the community that we serve here.
I think this is a great example of how regional partnerships can work and benefit for everybody that's involved. So tonight I'm going to walk you through the third quarter. We also brought the second quarter as well and highlight some of the trends that you will see, but in general you'll see that we're pretty consistent across the board so next slide. Next slide again actually sorry you were uh yeah There's two on there. While Randy is pulling up Q3, Station 30 is a fundamental spot for our response here in Solvang.
We maintain a four-person staffed engine company which is the highest of industry standard with a captain and engineer, a firefighter EMT and a firefighter paramedic on every day. As we've discussed previously we cross staff three pieces of equipment depending on the nature of the call. So we have a fire engine, type one fire engine for structure fires and pretty much our everyday use. We have the truck company that we can cross staff or a type three wildland brush truck gives us a lot of abilities to respond appropriately here in town.
All right so this particular slide shows Santa Barbara County Fire Department for quarter three in general That number of incidents was actually quarter two and quarter three combined. The total at the top, but everything else is kind of a countywide approach of what's been happening in quarter three so the red dots are the fires, the blue are the medicals and so on next slide And we're going to hone in on the City of Solvang here. So this is for quarter three, which is July to the end of September. 187 incidents that's pretty normal for a quarter here in town.
96 of those were medical, which I'm kind of surprised usually medicals are... About 50% ish. Usually medicals are between 75 and 80%. So, but that is a trend that we're seeing consistently here in the city of Solvang. Motor vehicle accident six again consistent with quarter two pretty close. Two fires was exactly what quarter two had as well. Public service assist, those are like anything that's not a medical emergency.
That's like helping somebody up that's fallen kind of a thing. A rescue is when we need specialized equipment to perform a rescue like the Jaws of Life And a public concern is really it's not really a medical, it's not really a public assist. It's just a general good intent call and there's a pretty significant number of those again consistent with quarter two.
This slide here shows an overall dashboard of the calls for 187 what percentage is broken out I'll go to the next slide we're going to kind of hone in on each one this is uh the rescues And then we have to do fire reports after every call, we have to go back and enter those reports. This graph shows of the rescue and EMS calls what the percentage of calls were broken out to be.
Next slide. This was the fire call so there's only two that's why it's split in half. So one was a structure and one was a vehicle fire. Next slide. Rescue is again, that's anytime where we need something like specialized equipment to handle the situation. There was only three of those in this quarter so that's what this slide represents next slide. This is the public service assist. So this is to help somebody up that's fallen, this is to do anything that's not a medical maybe a smoke detector call quite a few of those.
That's what this slide is public service calls and then the next slide points you to our public information I'd like to give a shout out to ready sbc dot org. That's how you can register for emergency alerts. A lean forward into preparedness and prevention. We've actually went through our department's mission statement, and we've redone our mission statement based on the feedback that we received from our members. And we've actually simplified it but made it more encompassing of both prevention and preparedness. So the Santa Barbara County Fire Department now safeguards our communities through prevention, preparedness, and all hazard emergency response.
With that, I'll be here to take any questions.
1:18 – 1:2412 turns
Yeah, I noticed in your Q2 report on the last page or one of the last pages and there was defensible space. And it says a compliance deadline is June 1st but doesn't say what year? Every year.
Every every year the compliance deadline is and this that particular presentation was intended to be given at the end of quarter two
And you're going to be inspecting houses for defensible
space? We are required to do defensible space inspections in the areas that are state responsible areas, that are around town. So within the city limits we can't but right outside the city limit jurisdictions we can do defensible space. We were required to do defensable space inspections
Okay, so if we're in the city and we're trying very hard to have defensible space can I call you and have you come look at my place? Absolutely
yeah. And our Fire Prevention Bureau is just down the street literally at Oak Street there and if you have a concern please bring it to them they're the ones that go out I personally have inspected one that was in the city here and it was cleaned up pretty quickly after we discussed it. So yeah, you would have to have a city ordinance to accept our fire prevention laws but we're happy to go out and give our opinion and help. Thank you very much.
Also, I wanted to report. I know the last time I was here you all had asked about the fires, the structure fires that we had had and I did receive some feedback from my investigations unit. The fire and vice fire that was in Buelton, if we're talking last year That was, actually it was in October of 2024. That was determined to be accidental and I know that last time it was still undetermined. The one here at Sears Steakhouse in December of 2024 the fire was determined to be intentionally set by a group of unidentified juveniles or young adults who are believed to be local to the San Ynez Valley but have yet to be identified.
So and then the one here, the water wheel building is still under active investigation. And there's no other details that I can provide at this time. Just wanted to
follow up from last week. I had a quick question. Of the total county incidents and incidents in Solvang, we represent under 2% of all your activity. So we're fortunate to have a station here I think with that kind of activity but Nonetheless, you might want to rethink your branding because are you really the fire department? Less than 1% of your calls are for fires.
So you may want to change that nomenclature somehow.
So the Fire Service is a hundred years of tradition unimpeded by progress. You're absolutely right. So under the fire department, we have Fire Prevention, we have the Office of Emergency Management as well so we aren't just the fire department, we also do regional dispatch now and so we really should be the Department of Emergency Services and maybe that's something that we could work to but you're absolutely right. We are not just the fire department anymore.
Well, that brings me to my next question. What can our citizens do to lower their insurance costs for fire, for their structures?
That's a great question. Having 4-0 staffing or the four people that are assigned to this station is a big...that's something that the insurance companies look at, they look at the amount of staffing, the type of equipment that is available to them and also they look for If it's a paid versus volunteer fire department, all of those things go into what the insurance companies use.
I don't know what the insurance companies are actually doing but I know that everything that the city is doing as far as fire protection I don't know that you could do any better. You have 4-0 staffing, you have three pieces of equipment that can reach anybody in the city limits in a very short amount of time. Besides doing defensible space, I'm not sure if the insurance companies are coming out and looking at that kind of stuff but I think as far as the city goes Everything is kind of happening.
Okay,
and I do know that they also look at water and 9-1-1 and all those things and everything is as good as you could get.
1:24 – 1:3015 turns
A quick question. Thank you, Chief Hupp for coming out and spending the time with us and going through the data I think I caught something I want to make sure I got it correct that you said you aren't inspecting for defensible space in the city is it because we don't have an ordinance? You're inspecting outside the city boundary but not within
Yeah, I'm not sure the status of the ordinance off the top of my head. I don't
know. I'm pretty sure we did not put a Firewise or Firewise compliance ordinance in place mainly because when we worked on that last year uh i think we felt we didn't give we needed to give people runway and notice before we I
know that outside of the city limits, which this station does respond outside of the city as well into the county areas within its district. We do defensible space inspections in Station 30s
Well let me clarify, I live in Alice Allen and your gang a whole gang of guys came out over a series of days to look at our properties and help give some advice which a lot of people acted on so it wasn't that you weren't ready to engage. I'm trying to clarify is there a penalty or some obligation that residents need to live up to if we were to enforce?
I can only speak to the state responsible areas, not knowing off the top of my head what the cities have. So
we need... It's okay if the answer is we need to do the work? That's okay. That's
actually what I'm trying to fish for. In the state area and outside of the city limits, we can require weed abatement defensible space and if somebody... If it goes, it's very rare but if it goes, it can go all the way to where we do the work And it gets, it's like a lien on taxes. Very very rare but that is something that we can exercise. Usually most people engage before that type of enforcement action has to occur.
But if the city would like an ordinance or something we would definitely be willing to work with the city to do that.
It might be worth exploring in the portions of this city that got declared high risk We've talked about it,
yeah.
Obviously, this is a central location for us. There's not a lot of options We are constantly expanding like like we discussed where we're more than just the fire department so we do have space needs so We would be interested In exploring that
okay Very good any other questions Thank you very much, thank you Okay, we're going to move on to public communication. Would you read that in the record please?
Public Communications Non-Agenda and Consent Items. This section is intended to provide members of the public with the opportunity to address the Council on items not on the agenda and on consent. This section is limited to 30 minutes, each speaker will be afforded three minutes and may speak only once. State law does not allow the council to discuss or act on issues not on the agenda except to briefly respond or ask staff to follow up on such items.
Thank you. Leading us off tonight is Jocelyn Hiddle, and after her will be Denise Ellamine.
Thank you. My name's Jocelyn Hiddle my husband Alvin and I live in Alice Hall Glen and we were here months and months ago when a whole tribe from Alice Hall Glen came up and talked about concerns in the neighborhood with the development of the land right in front of Ellis Hall Glen. And what that would mean for our neighborhood in terms of parking, traffic and property values.
Well since then my husband and I have put our house on the market We listed it in April and the market has been slow, which we were not surprised with interest rates etc. So we were really pleased when in September we got a full price offer on our house and Not only that it was a cash offer so we didn't have to worry about interest rates Everything was going great. We had all the inspections done. We had gotten down to the Last day for the buyer to change their mind, that we had the escrow papers filled out and an appointment with the notary to sign.
And an hour before she was due to come, we got a call from our realtor saying the buyer had backed out because of the development that was going in front of our neighborhood. that they were sure it would affect the property values and they would never recoup what they were going to spend. So we're back to square one, it's pretty disappointing and upsetting and I really want to share that as my feeling of it being where the canary in the coal mine for the rest of the neighborhood, of what this development could mean in terms of equity. We're retired. We had planned to stay here. We remodeled our house and put a lot of money into it and are looking at that we're not going to be able to recoup that cost. So I just wanted to share that I'll be paying close attention to see if anything changes because at this point we're not even sure we'll be able to sell the house until things get resolved.
1:30 – 1:376 turns
Denise Elamine is next, followed by Sue Turner-Cray
Hi, my name is Denise Alamein and I'm here today to talk about measures. Measure D that's on our ballot this November. The measure D is for the Santa Ynez Valley High School but I want to read you something Yes, the Solvang City Council voted 4 to 1 to increase its financial pledge to $500,000 for the San Ynez Valley Community Aquatic Center. The council initially approved a $450,000 grant for the project but they later voted to add an additional $50,000 from Measure U's funds And if that's not good enough, yes. Randy Murphy serves on the Campaign Steering Committee for the Santa Ynez Valley Community Aquatics Foundation.
Because he is both the Solvang City Manager and an active participant on the Aquatics Committee his dual involvement has drawn attention during public discussions about city funding for the project When presenting the matching funding request to the Solvang City Council, he openly acknowledged this connection and explicitly said he was remaining neutral by not making a formal staff recommendation on how the council should vote.
Really, Randy came here as a Homeowners Association professional which is HOA. He was never a city manager he was an assistant city manager So, I just want the people to know that it appears that we are starting to build Solvang as a homeowners association because that's his profession. This bond D, this measure D that is going to be on your well you should have your ballot already.
It's claiming that they're going to do so much for the students of the Santa Ynez Valley but just know that the first installment will be used for the aquatic center None of the kids will get their stuff first. They'll have to wait, I guess and I don't know how long that'll be. So please vote no on Measure D because it's a scam and we have enough scams. We need to vote no on Measure D.
Thank you.
Thank You Ms. Craig
Turner Cray, thank you. So what began behind closed doors at the High School District is now operating shamelessly in the open. Last month Superintendent Dr. Sheehan told the Bewlton City Council that a line-by-line budget for this proposed $80 million bondee doesn't exist But she did advise citizens to email her individually for basic facts. So $80 million of public debt, they're managing like a cash tin at a local garage sale.
They have a website now where they're pushing vote yes For D, why not put the budget and be transparent and put the budget on there? I'm not sure why. In 2016 my husband and I in this valley we passed Measure K a $15 million bond to fix infrastructure that HVAC, the roof, we were told it was sorted yet the HVAC and the roof is right back on their project list If you check your ballots, it's right there again.
So I'm not sure where that money went but now public records obtained via CPRA reveal an internal invitation from a board member inviting superintendent to a private Zoom to get the aquatics committee meeting allegedly to keep their messaging aligned for the luxury new pool that the bond will pay for So those same CPRA documents show wealthy residents emailing the school multiple times a week, while the administration held multiple meetings with attorney Jeffrey Warima.
The community doesn't understand why a wealthy residence, all these wealthy residents are acting like unelected shadow superintendents and why are high price lawyers squeezing us dry? So now they want Measure D, a 35 year bond stacking a double tax burden keeping local taxpayers in debt until 2060. But here in Solvang You have, as Ms. Selamine stated, you're going to give 500 half a million dollars to heating the pool because the school doesn't want to use solar so if you actually didn't give half a million dollars to heat luxury water Solvang council members mayor you could actually pay your striking teamsters As District Sheehan has stated in multiple meetings, she sees no monetary benefit to solar energy.
Instead of using sustainable infrastructure to cut costs, they expect city budgets to foot the bill for heating the luxury pool. So for two years, Chris Johnson let board members sleep during the budget meetings. He thinks we're asleep but we're not. We're wide awake, we are listening, we know what's happening and we're voting no on Bondi. Thank you very much.
Okay anybody on Zoom that has any public comments? I'm not seeing anybody else that has not put a slip in. Okay, we will close public communications and move on to the City Manager's Report. Mr. Murphy?
1:37 – 1:431 turns
Thank you, Mr. Mayor and Council. A handful of announcements. Next community cleanup will be at HCA Park, Hans Christian Anderson Park kind of around the back near where the tennis courts are on November 14th. It's a Saturday from 8am to noon. We're moving it away from Lot 5 across the street here. Also future Collection for that event quarterly collection as I pointed out before it's on the 3rd Saturday, sorry the 2nd Saturday.
Okay, yeah the second Saturday of every quarter of the second month of every quarter. So November 14 is the next one and the next one after that will be February 13 2027 May 15 August 14 and November 13th all of next year. They're also waste management asking to start the new year clutter-free I'd remind everybody that they are doing out at the transfer station in Los Olivos on Fox and Canyon Road to be able to drop off e-waste and household hazardous waste on a regular basis, and that will be put up in a mailer coming out soon.
And then there's an At Your Door special collection service From old electronics to household hazardous waste, you can call in to the office and then next collection dates for that are December 8th, March 8th June 7th September 27 and December 13 of next year. First come first serve there are limited spots and says please schedule at least two weeks before the collection date so again that information will be out on a In the upcoming meeting, Stormwater Management Program Annual Report.
And we'll be getting into fun stuff like setting up next year's council calendar. I also want to take a moment to speak about where things stand with our current labor situation. As you may be aware, we have met with the union twice since the last council meeting two weeks ago. In both instances the city proposed a solution that moved closer to their prior offer and in both instances they moved further away.
Some might call that regressive bargaining but I digress. It is unfortunate both for our workers and the community at large that the strike has continued for almost a month now. The offers that the city has made are more generous than any other time in the city's history, and greater than any other agency in Santa Barbara County, and I would posit the entire state 15% over three years.
I'm aware of teachers in the Lake Tahoe region Threatened to strike in order to get a 4% COLA and Solvang's workers stepped out because the council imposed a 4 percent increase after failing to come to an agreement through numerous bargaining sessions. And the union has since rejected a new proposal that would have given them an additional 2% in the first year, which is nearly double what the most recent annual inflation of 3.2.
Based on these efforts it is clearly evident the city has tried to bring this matter to a close. I've heard in person and read in the media the impassioned pleas of our workers that they are not asking for a handout and only want what is fair and reasonable. While I value and deeply respect our city workers, I must respectfully disagree with the assessment of what is fair and reasonable.
The recent classification compensation study that was initiated at the union's request clearly showed that the majority management staff was undercompensated whereas most of the representative staff were fairly compensated. And those that weren't were granted an equity adjustment by the council's action on September 14th. If the study had shown that more of the representative staff were undercompensation I would have advocated on their behalf for a larger increase, and I'm confident that the council would have agreed to provide it.
Alas, that is not the case. It is unfortunate that our workers are unable to see this basic truth. They are valued and respected both individually and collectively, and they do receive a fair and very generous compensation package. The entire management, I'm optimistic based on what came out of closed session tonight. I'm optimistic that we will have an agreement soon and the entire management team eagerly awaits.
www.cityofsolvang.com Thank you. Any questions of City Manager?
1:44 – 1:509 turns
Okay, I think we're okay to
move on to item 5. Would you read that into the record for us please?
GC section 53232.3d aka AB 1234 and GC section 84308 aka SB 1439 report out council comments requests.
Thank you any way like to start off?
I attended an emergency EMA GSA meeting. to initiate the process to re-seat a new agricultural director. It's a cyclical process and we hadn't actually calendared the event, so we had to go back and do that. I also attended a separate meeting with the EMAGSA which was to continue the process of getting our well registrations tackled and registered I also attended our kickoff meeting for the Utility Rate Review Committee, and it's going to be an interesting exercise to figure out what we do in the next five-year cycle with our utility rates. It was a good session. Also attended the Senior Center Fundraiser, the Visit SYB Taste of SYB Dinner that was hosted for Solvang. It's great turnout and mostly people from out of California. I was stunned.
And then Yeah, kicked off our harvest season to attend our movie in the park. It's all big park and the park was full. It was great event good turnout and then finally do want Just acknowledge, maybe we should consider some commentary we've been getting on email to improve some lighting in certain intersections in the city now that it's getting darker early. I have noticed it's tough to see pedestrians in certain crosswalks at night and we should listen to some other folks who've noticed it as well. Then finally just do want to comment on the Alice L. Glenn project this is an example of Why the public is telling us I think that the project is incongruous. It's not incongruous with the neighborhood and here's a good example where California real estate disclosures are required to disclose even when a project is not going but that it has been submitted and it sounds like it's affecting property values already in that neighborhood.
That's got me concerned, that's it
Thank you. Nothing
to report at this time.
A couple things. I was at the GSA board meeting that Ms. Zorona was talking about, also attended the Senior Center fundraiser meeting and just this weekend the Champions of the Valley where we had Mr. Dennis Beebe who is one of our champions of the valley that was introduced to all of us. I think that's about it.
Thank you. Yes, it was a great event Mr. Beebe congratulations again that was a great program and representative of our valley and fabric that we have here appreciate that Saturday I was at a what the United Way Mayor's Ball with the mayors of Santa Maria Guadalupe were there, absent were Buellton and Lompoc but they pulled off a nice event for United Way. Then there was a candidates forum that was scheduled for last Friday but it was canceled I don't think everybody agreed to show up, but there you have it. Finally, I had a meeting with Mayor Silva and Chris Johnson, Board President of San Diego Valley High School.
And we discussed the Aquatic Center for our community and what direction that might be taking. Both Mr. Silva and myself were very steadfast about our support for a community aquatic center. I wanted to make note that it's been brought to my attention that coming up with the El Nino, there are some either leaks or growing weeds on the curb. The parking sign for Mollie way on the The owner of that, I keep saying put some parking signs up there. He says, I'll be happy to put the signs up you make the sign so I'll give it to our public works if there's signs available for no parking.
I have the owners permission to put it on the building so There's no setback there on the alley so putting the signs on the building would be great and then the stormwater thing we talked about That's all I had. Any other questions or things to bring up? Okay, then we'll move on to consent items. Would you read that into the record please?
1:50 – 1:5514 turns
Consent items. Consent is designed for routine administrative city matters and is approved by roll call vote with one motion. These items are discussed only at the request of council members. Members of the public were afforded an opportunity to speak on consent items during the public communications portion of this agenda.
Thank you, any discussion or concerns about the agenda or consent? I'll entertain a motion
I'll make motion to approve the consent agenda items. Items 6A, B and C.
I'll second that.
It's been properly moved and seconded to approve consent items A, B & C. Roll call please.
Roll-call vote Passed 4–0 moved and seconded to approve consent items A, B & C. Roll call
Show transcript
Motion passes 4-0
Thank you. Okay, we have no public hearing issues or items on the agenda so we'll go right to discussion items item 8A would you read that into the agenda please?
Award of construction contract to Mainline Engineering Construction to allow installation at PG&E service for parking lot 5 project and authorize necessary budget adjustments.
Thank You staff report please
The PG&E service installation for parking lot 5 was bid in late July and we had a bid opening in August for that project. This is a project that has been In the works for several years now, for the city. And this particular portion of the project is kind of like the phase one of the project which would be the installation of the conduit from parking lot essentially the other side of the street on Oak Street from parking lot four to parking lot five. For the installation replacement of the street light there and then the installation of electrical conduit for a transformer for later EV charging at that parking lot.
And we had bid this out last fall, but due to some of the change order requirements we pulled that back and rebid it this year. The two bids that we received were from Mainline Engineering Construction and Joseph Engineering. And both of those bids were Mainline engineering was within our engineering estimate and was still above the last year's bid that we had, which we had received from Joseph Engineering.
The project that we currently have, when we looked at the engineer's cost estimate it appeared that all things were in line. Mainline engineering is a competent, fully qualified engineering company. We did go through line item by line item anything that we thought was maybe a little out of line with the other Thank you What I would kind of consider phase one of the Parking Lot 5 project, which would be the installation of a conduit for PG&E to come through and pull electrical line to a new transformer on the lot. Which is Parking Lot 5 here across from City Hall.
And for this project, these funds would come from our transit fund account. And we're asking for a 10% contingency to be authorized by the city manager should we need that during construction. So the total fiscal impact of this budget-wise would be $217,000 from the transit fund. for the San Ynez Valley Transit bus EV charging and there would be additional EV charging stations at that location as well as some additional parking for the city.
Is that the extent? Any questions?
Yes please. I'm curious, driving down Oak Street there was some construction going on right across from parking lot 5 right in front of the Dolphin House. Does that have anything to do with this?
No that was a sewer line replacement.
Okay thank you very much.
1:55 – 2:0024 turns
I don't have questions about the bid actually. I have more questions about the long-range plan for that parking lot, so I hate to do this because it's going to feel counterproductive but is the intention for that parking lot to become public? Because today it's exclusively city used correct?
Correct. And the plans, the 100% plans that were developed prior to me coming here shows that it would just be for city parking, it would not be public parking.
For our EV equipment? How much EV equipment do we have right now?
In the San Ynez Valley
Transit. Okay so they're
trucks.
Same question how many of those are electric now?
None
currently. We have a waiver for the EV requirements that is in
in effect until the end of this year. So as you can see with it, the San Dines Valley transit buses and those things, you know, it's like every three, you know, you need a new one every three to five years because of the, you know, a rule.
Understood?
Yeah.
But I'm simply questioning what's the use case for this investment if we don't have any electric vehicles to charge right now
So this installation, which would be the conduit and the transformer is kind of part of what had been put in motion with PG&E as far as their planning and engineering goes. This would just be for the infrastructure there, which doesn't mean that we have 100% plans for this. But it doesn't necessarily mean that this would be the parking structure and we could change it. I
don't mean to put you on the spot in particular. Maybe a better question for you is What predict for us the horizon of when you think we would have city electric vehicles that would need to be charged? How far away are we?
I would say we'll have, so if we've just replaced two vehicles, we'll replace two more. We're going to have two more vehicles that we're going to need to purchase and after November, we probably won't be able to have another extension on the gas vehicle purchases or you know, I shouldn't say that but right now we're already getting extensions to continue to purchase gas which will sunset at some point
So 2030, 2032? I'm not holding you to anything. Just trying to paint the horizon just broad strokes.
California legislature has mandated that all transit vehicles be zero emission and I think we're past the due date. There's been some delivery issues, there's also been some issue about electrical supply so they've allowed us to extend and given us the waiver for the rest of this year This is something that probably should have been done three to five years ago
But we still wouldn't be using it
and and we'd be using it now.
No, we wouldn't we don't have the
vehicles Legislative requirement for zero emission Public works vehicles and all this other stuff so this isn't necessary step to be compliant We've so far not We haven't purchased any electric vehicles for public works, but we will be needing to very soon.
Thank you. I had a question. What's the anticipated finish date on this?
for this project, for this work that we're talking about tonight. It's a fairly quick turnaround. The plans we say 60 days but that's not 60 days of construction because it's only a few hundred feet of conduit that needs to be installed and then the transformer installation. Now, what will delay the project a little bit is some of the parts like the switch gears I've heard that they're 24 weeks out so we have to purchase that now and then have that delivered in six months but we can get all of the PG&E infrastructure in and the street light replaced within the next two months
2:00 – 2:0512 turns
The installation of this, are we giving up utility easements for putting them on this place? Are we eliminating any poles or anything along those lines in the process?
We are not giving up any easements or eliminating any. Those elements early on in this project had to do with some grants on the PG&E side for this particular, you know, four EV charging stations. So I wasn't part of that three or four years ago when they started the process with PG&E I think there were some EV charging grants that were collected at the time to help pay for this
infrastructure. My final question was, the San Diego Valley Transit Management and how have they chimed in?
So we are the primary managers for the San Ynez Valley Transit and, you know, the other agencies are in support of it. I guess even if in the future we were to go with another agency possibly taking over the management of the San Ynez Valley Transit We would still need a place for those buses here in this, you know, spur of the transit system that they would have. So it wouldn't – even if somebody else took over the transit agency, it would make sense to have a parking – you know, charging station here locally for the buses.
Okay. I just wanted to make sure they were – That group was okay with these funds and whatnot for this infrastructure as well. Okay, any other questions? We'll open it up to public comment if anybody has any public comment on this subject. I don't have any slips, is there anybody on Zoom? Then I will close it to public comment and bring it back to the dais for action or additional questions.
I'll make a
motion. Could we delay this by six months and are we going to risk, move it into next fiscal year's budget and risk any grant or timing from PG&E's planning perspective?
That I would have to check with them on and be able to answer
that. Here is the philosophy around delay. I think our requirements for EV compliance are probably going to relax over time. I don't think they're getting more stringent.
I disagree too.
We don't, what's the penalty if we don't meet these obligations?
Well first off as was stated we've got time it takes time to get everything all the parts in that we need and everything else. As we go on the state is required that we buy EV vehicles so we're going to be getting into that as time goes on. Getting all of the stuff in the ground and ready now if delay at six months it's going to increase the cost for one Mr. Murphy, you have a question?
I would also caution against any delay because the order, the lead time for purchasing the buses are quite a bit out there and we would be reliant on PG&E to do the work that they need to do. Because they're the ones who actually will be bringing the power. We're just... this project is to install a conduit and put in some of the infrastructure but we need to connect the power and they won't do anything until it's all done. They won't even schedule it until it's all done. What is the penalty if we miss our targets?
2:05 – 2:1425 turns
I would have to look into that. I mean, there's a lot of regulations on transitioning to EV fleets and there's been changes in deadlines but I think it's safe to assume that in the near future we're going to have to transition to electric vehicles Currently, what I understand is that we are required to except for the fact that we have this specific waiver that expires at the end of this year.
But I don't know offhand. I'd have to research if we failed to do that and they cited us for a violation. I can look into that for you though.
I'm going to make a motion that we move to approve the construction contract for PG&E service installer with Mainline Engineering at the cost not to exceed $217,000. And
I'll second
it.
And authorize the necessary budget adjustments if any?
If any up to the 10% maximum.
That's what got it to the 217, wasn't it? Because there's total not exceeds 196.
Right that includes the 10% contingency. A budget adjustment may need to be done in order to make that happen. That's why it had no contingency aside. It's oh okay I'm not sure what we budgeted for our budget trying to cover that part of it
Yes. You're so authorized to make budget adjustments as necessary.
Motion and a second is on the floor. I
know, did they approve that second? Yeah.
Friendly amendment on the second okay thank you.
Okay roll call please
Roll-call vote Passed 3–1 Motion and a second is on the floor. I know, did they approve that second? Yeah. Friendly amendment on the second okay thank you. Okay roll
Show transcript
Motion passes 3-1
Thank you now we're going to
move to item 8b Would you read that into the record please
Review of adopted video surveillance policy
Okay, staff report please.
Good evening mayor and council members this item reviews the city's video camera surveillance policy which council asked to revisit on September 14th meeting for quick background on July 14 2025 council approved the contract with XIT solutions to install the Vercata camera system for a three-year pilot program On August 11th, City Council reviewed the draft policy and directed staff to make revisions.
On September 8th, the council adopted the final policy. That version prohibits audio recording makes passive monitoring the default sets a 365 day retention period and requires role-based access audit logs and chain of custody for footage shared as evidence The policy calls for an annual review and tonight's discussion serves that purpose Several people are here today to help answer questions, including City Attorney Chelsea O'Sullivan along with Craig May who is on Zoom.
He's the CEO of XIT Solutions as well as Lompoc Police Chief Kevin Martin who is familiar with cameras, technology, drones as first responders. And we consulted with Lieutenant Thomas Green who is our recently appointed lieutenant about this policy from the Santa Barbara County Sheriff's Office he reviewed the policy and confirmed that it still meets the needs of our law enforcement agency He was unable to join us this evening and staff understands that council would like to review the existing policy and we're ready to answer any questions, take direction and make revisions from Council for adoption at a future meeting.
Thank you
I brought it back, but as I was doing my homework on our policy we actually said that the policy would come back if ever we changed any of We did not bring the policy back. re-reviewed the policy because new AI features were embedded in that change order. Those, you're shaking your head but we didn't say yes and we don't have a policy that covers license plate readers and facial recognition which we did say were in the new camera for CAUTA capabilities
What we brought back was increasing the contract to be able to install them in a different location. We didn't talk anything about changing the capabilities of the cameras.
Your Ricotta guys said that they did have that capability
though? They have the capability, they've always had that capability
Okay, fair enough. But even still that was emphasized in that session and we don't have really hard policy about how that gets turned off What happens if we have a software update or a code update or a bug fix and a configuration change happens that's unintentional, and the functionality gets changed when we don't know it? We don't have our policies also written with roles of responsibilities that are assigned to IT personnel like system administrators that we don' t have on our staff. So we've outsourced all of that, and we're by default outsourcing a lot of that policy and governance of what gets changed on those or potentially changed on those cameras.
And moreover the double click I did with with our attorney has to do with public records requests and our exposure because all of the video, every single frame is considered a record by government code and is subject to PRA's. So if we don't have tight policy around how we either exempt or classify a public request that qualifies as public safety. We are subject to doing, our staff is subject to us doing a ton of work just to comply. If we don't comply, we're exposed legally.
Or if we don't provide the right kind of information in a public records request, we're exposed legally. So my four things are Public records request, tightening that up and making sure that legal has the right to exempt a request based on very defined conditions. That we have clear definition of the technology that is being turned on or turned off and enabled or not abled 1. Oversight The log files should come back to Council on a quarterly basis.
I don't have a problem with what you're commenting about as far as notification.
2:14 – 2:2934 turns
background legally to say that that's acceptable or not acceptable. I think that's one of the things it's missing this says there should be an IT staff responsible for system maintenance and certain people can access this and certain people can't who are those people? Are we hiring more people is it?
We haven't defined it, that's the gap in the policy
And that's, yeah. We need policies that define all of this. It says it in here and the access controls. This stuff is mostly handled by subcontractors? And it's stored by subcontractors? So what's our direct control over those people.
Sure, so we have direct access to enabling the software features and so does XIT who we contracted to install the Verkada cameras but the Verkada cameras We have a license to use them for three years currently, but we don't own the software. We only own the hardware, but once our license expires it's useless
That's not an argument, Olivia. We have a license to use this software which is 100% our governance. We don't have to own it to have governance over the use and the deployment of that software. responsibility over to XIT and I'll just defer to the lawyer, I guarantee that that will fall back to us if the contractor fails to execute.
Right but so I guess to answer your question it's we have access to turning off and turning on the features directly. Do we know how to do that? We do! It's a button that says enable AI facial recognition and you can toggle it
So who has access exactly? Whose role and responsibility is that? The city
manager and the city's managers designee, which is me as this is a part of the emergency management. Under what conditions would those be turned on or off? They would only be turned on at council direction They're currently all off. Could you point out exactly where our policy says that? It was our understanding when policy came, the policy was approved that council did not want the facial recognitions on or the license plate
readers. We agreed that the default position would be no active monitoring only passive monitoring and all AI functions are turned off
That is correct.
I don't think so Olivia, sorry but you have AI analytics turned on object detection similarity search smart edge processing motion detection privacy compliance direct detection limited resolution field of view constraints environmental factors affecting footage clarity those are all
Those are all a variety of technical capabilities that are not all necessarily AI.
Actually, technically I agree with you but they are listed under the AI enabled analytics. Technically I know the difference but maybe Mr. Infante pointed out that not everybody does
I have to have a little kid tell me how to use my phone, so I'm not a good choice in looking at this. But it does concern me that one of the things that I do know about playing with computers is it's one thing to turn something on or off but then you have to test it and verify that it is turned on or off whatever the situation is. With AI It's totally out of my realm. I have no understanding of how you'd even test that and so we need some procedures that define a little bit about what either one of you two are doing, not that we don't trust you but you know if the council requests something how long does it take you to get it done?
My point is, you know are we gonna be given it'll be done in three days and then somebody that can independently test that it was done? I don't want to not trust you if that makes sense. I just don't understand it well enough to say how do you do it
Well, that's part of the reason why we asked Chief Martin to come because he understands it's probably better than anyone else in the room. And he could talk about some of those. He doesn't know our system specifically but he knows AI-enabled surveillance systems in general and perhaps you can chime in on some of these questions?
Good evening everybody. It's good to see you again. Council, thank you for having me. I love that you have these concerns. I think it's very important and that's what I said to my council When we are concerned, that means we're paying a lot more attention to these issues. Specific to your request on how do we know if the city manager and his staff is doing what we're asking them to be done? That will show up in those audit logs that you're requesting. If those toggles are turned on and off, the audits will show all of that activity happening so you'll be able to establish if that functionality has been turned on and off easily with an audit report. Now I don't know Verkata, I know Flock.
I would expect that the standard is the same. Now, who owns what? The most important thing that you have to know is what you own is the data. That is yours and yours alone. And Verkata does not share outside of their world. So it is basically just what you have access to, I couldn't get access to it unless I requested it from the city or made a request from the Sheriff's Department for a life and death situation. PRA would also be another option but honestly I think the concerns are great now from a law enforcement View when I looked at the policy that you have, it's a bit constraining in my opinion.
When we have an emergency that happens right now, a child has been abducted at one of the parks during a major event to if the city manager is out of town, we have to get approval, get access to the data and then be able to get the information that we need right now. The important thing to understand is this is actionable intelligence. You have this technology to help make things better, not to make them worse and if we put too many constraints around law enforcement having access to that information then my question to you would be why do you have it?
Actually I agree. Why do WE have it as opposed to the police department having
it? Now, the idea is for the police department to have it so that we can get that investigation moving quickly. And as I presented to my council last week of all the searches that we did, we had almost 135,000 vehicle license plates captured by the ALPR system in the city. There were only 98 searches. Don't quote me on it but it was in that area. And what I want everybody to remember when I asked my council to remember is every one of those searches was associated to a victim because we can't access it unless we have a criminal case and a case number to be able to move forward with the search. So please don't forget that as you're navigating this challenge that everybody, all the other councils around the country are doing right now about ALPR video camera systems and capturing data If you build the guardrails like I feel like we've done in Lompoc.
You're going to have a program that will be successful and that will protect everybody's rights, but also be what it was meant to be and what you spent the money
on. Sorry I have to stop you. Yeah sure. I'm so sorry. I completely understand and appreciated what you guys did in Lompoc, but you did it as a police department. Exactly. Please don't confuse what we're doing for preventative Things like vandalism, staff safety, protection of buildings, enforcement of some policies like workplace and safety and things like that. We have to be careful not to cross over into or being perceived like we are because of functionality that we're crossing over to put into policing. We can provide you with supplemental information when the police or the sheriff requests it, but that's not our role nor should we take on that liability.
That's the key.
I don't know what the history of the meeting and what you brought the cameras in for so my assumption was that it was to assist with also with the law enforcement aspect of it
We would respond to request. And if we are changing that, then we really have an issue. We are deploying this for public safety not policing and not to augment that functionality or capability.
So you're running the cameras as the police department in Lompoc?
Well, we have a contract with Flock. Okay. Who provides that service to us.
But it's all the police department that is handling all of the videos and everything else turning them on and off what you read what you don't read so on and so forth? Correct. Okay because right now what we're looking at is the city doing it and then the police come in and ask to see something if they need it And I'm going to ask you to put your, put it on the line. Is that right way to do it? Or should we just leave it to the police or the Sheriff's Department?
What I would encourage you to do as you navigate this path because it's going to have different turns to it and you have obviously considered that aspect of it But recognizing that, you know there are those challenges and once people know that you have that the and they know where your camera locations are. And something criminal does happen and they call the Sheriff's Department I know there's a camera right there how do i get that information? We need to be prepared for that as well. It sounds like you're addressing all that.
That would be the same thing for a private surveillance camera too, they would respond to your request but please I just want to draw the distinction that where you're not talking to the council in a similar way that you would be talking to your Lompoc Council
No, I understand that
And we, our use case is very narrow and I think it's important that we keep it narrow because we shouldn't open ourselves up for further liability or potential for lawsuit.
Right. And that's why I shared that from a law enforcement standpoint, I find it restrictive but that's because it's for police right? So the public knows that you guys have put parameters on that which would be in my opinion difficult if we needed to act now
appreciate that perspective completely. So and when we get around to evaluating what we get from our sheriff or police contract, we will be really deeply interested in that for sure but can I just ask you one more question because you mentioned the log files and the logs really you know from a technical perspective document everything that happens in this system We have said we would share log files and we would have visibility to them, but what we don't have is who Also can see them, who governs them, who has ability to modify it, how often we look at it.
Does it get reported up like simple things like police and fire reports that we you know look at as a council on a cadence just like our marketing report? We should be looking at log files for things that could create exposure for us exposures for us even The exposure being a massive amount of PRAs, right? If we're fielding excessive amounts of public records requests and our staff is cycling because well, we have these new cameras up. Let's see what they show us, right? People will be curious and will ask to have to field and respond to those requests
Are you, Kevin are you having to respond to a PRA request for your videos? Oh yeah.
That's just normal business. That often huh? Yeah so... We're looking at a software tool that'll streamline that and actually allow it to be out. I think you guys might even use it if, if I remember, are you using a PRA tool here? Yeah. I think the city's looking at that as well. And when you compare what the city clerk receives in PRAs and what the police department receives in PRAs, it's a significant difference in hundreds. Yeah. Yeah, yeah. Wow.
Yeah. But it's not just for video cameras. It's just being a police department where we get PRA every day.
Oh, well okay. I'm thinking just of the video
part. Yeah we still get them you know now that everybody is aware and but you have to remember about the PRAs in the California Public Records Act request or records act It doesn't just say you apply, you get whatever you want. There are definite parameters built around that and the city attorney can guide you through that because if there are things that can't be released then it's not releasable and you just have to tell the filing party that information so it's just getting up to speed and educating yourself on what can and cannot be released
2:29 – 2:345 turns
Part of this software and program that we've gone with has AI capability to eliminate that time period of searches. They can ask AI to search for this blue car on Thursday afternoon. So it limits it as to what, you know, for when it's defined in the PRA then you can also define it for your search and automate it as best you can from that perspective. Go ahead.
I'd say, so the question was asked why we did this begin with and it was about public safety. We've had a few instances in the park or wherever where somebody leaves a purse or backpack on a bench and then come back five minutes later and it's gone. That kind of thing that's one of the things that prompted the determination to make this suggestion at council.
Unfortunately, we've had some difficulty rolling cameras out. A lengthy process with Caltrans and subsequently PG&E to get some of the cameras installed along the Mission Drive corridor. And that's why we came back to you a few months ago, to ask for additional money to put in some poles other options for, you know, solar so we're not reliant on any power. And even with that we're having some difficulty because we're trying to find places we can put it that are not in the Caltrans right away or otherwise prohibited with the adjacent property owner giving us permission to put the pole on their property. So this has not been an easy process I think we still have three cameras that haven't been installed There has been one request for video from the Sheriff's Department on a burglary that occurred six, eight, ten months ago.
We were able to identify some suspicious looking folks that may have been involved but they haven't been able to identify who they are And that's really the only request we ever had for any of the data. I've looked at it a few times to Kind of check and see what's going on. Did an employee come in when they said they did? And look at the video, but looking through it is AI enabled to a certain extent as Mayor Brown pointed out you know we're looking for a specific color car or somebody wearing a specific code shirt or something like that but if we don't have the facial recognition Turned on, we don't have the automatic license plate reading turned on.
But it does help narrow the search when you're looking for activity. You can tell when there's activity based on a little bar across the bottom of the screen. So it had been very minimal usage and honestly I would consider our trial a failure at this point Because we've not been able to get the cameras installed and it hasn't provided us the data that we've anticipated that it might.
I'd also add that it's one of those circular things. It has as many capabilities that you want to turn on, that would be valuable but you can turn them all off and they would be just about as good as something that you get at Radio Shack back when Radio Shack was around but pay the prices of a Verkata AI-enabled camera So really it's up to what do you want out of it and what do you want to secure and tighten down on it.
But if you turn everything off, which is totally possible then the pilot program serves very little purpose.
Your analytics and your search capabilities, I am reluctant to call them AI because it means so many different things these days. Everybody slaps the label on anything that your phone does today. It is not necessarily AI. It is comparing to another database or another engine of knowledge. I wouldn't say it is a failure, Randy. I would just say it is unproven. yet what it's going to give us because we haven't gotten anything installed.
That doesn't mean we don't want to perform analytics or assist for public safety but right now, I still have questions Who's actually providing, who's actually hosting the data? Is it XIT or Verkada? Because all of our retention policy is applying to XIT and I assumed they, the software license agreement and the compliance and the retention needs to apply to the entity that's hosting the environment.
Yeah and we have Craig on the line as well, the CEO for XIT. If you want to, Craig if you're there and want to speak to some of the details?
2:35 – 2:4120 turns
Yeah good evening Council. We are the installer and the licenses So we're a Verkada reseller and an authorized Verkada installer. We do not own the data, we do not control the data. Once the installation is complete or at any time our access should be removed and that would be totally in control or controlled by whoever at the city is appointed to control that data.
But again, it lives with Verkada. It's your data. And XIT has nothing to do with that data.
Appreciate the clarity there because Chelsea, I asked all those questions earlier about retention and you answered them with XIT and I want to make sure it's VCADA that we are applying the policy to for retention destroying data after the 365 days and who has access logs and then What happens when a software push or a bug fix or configuration change were to occur?
You guys know what I'm talking about, like you get phone updates in the middle of the night and then your 8-bit switches on your settings and that happens in real life in software pushes which happen very frequently these days. So you just want configuration verification on a cadence.
Okay, some of the questions I had also has it related to the data request and portal security. Who could intercept some of this in a nefarious way? But I want to get public opinion here or public comment before we move much further. Is there anybody here that wishes to speak on this item He went on Zoom. Okay, seeing none I'll close it to public comment at this time and bring it back for additional questions or action.
I think really the action item here is to give more feedback and direction? Is that correct?
Yeah. That's what
it says. Have we accomplished that?
Councilmember Aronof, my understanding is you named four things. PRAs so we can limit what we can outline what PRAs we can and would be responding to the definition of tech that's enabled and not enabled so we can further So on that oversight for logging or approving those features and regular log files returning to council on a regular basis, and AI feature controls. Who has AI feature controls? If that's my understanding I can work on adding those or editing those within the policy.
Yes, one more thing I would add because now that we've clarified it's for CAUDA and not XIT who actually hosts the data. We want to be notified if there is a breach in typical notification windows should be 24 to 72 hours. We should be notified it rarely happens. It rarely happens and notified if administrative access changes.
Yeah.
I think it would be helpful to have a hierarchy of personnel that have the access.
Yeah, because that was one of the things that Kevin was mentioning. Because if the police have to come and you guys are all on vacation it's a holiday whatever it might be who handles this how do they get hold of the videos what happens? We need something like
that. And circle back our mission statement here is for a safer community In addition to police services, this is what we can provide for the lost purse, for crowd control, for educational purposes and for detectives and people that either trying to Solve a crime or arson, or what have you. So these are gaps that we've noticed because like they said the water wheel hasn't been identified yet and the seer that we heard earlier they have three juveniles that they can't identify So if we can close those gaps and make it easier to hold those nefarious endeavors accountable, so be it.
Is that help? Give you the direction you're hopeful to get. Has that hit all the marks that you hoped for? Very well,
let's move on to item 8C then. I'll be interrupted one more time here.
I was just going to ask can I request a brief recess for staff to confer before we start this item?
Yes.
Thank
you. How much time?
Okay, we'll
be in recess for five
minutes. Come
back at 840.
2:47 – 2:5313 turns
Thank you. We're back from recess and we're
moving on to item 8, Charlie. Would you read that into the record please?
Resolution ratifying the declaration of a local emergency in anticipation of the 26-27 El Nino winter storm season.
Thank you, staff report please.
Good evening Mayor and Council. This item asks you to ratify the local emergency declaration issued by the City Manager acting as Director of Emergency Services in anticipation of this winter's El Nino storm season. The National Weather Service forecasts a greater than 90% chance of a very strong El Nino this fall and winter, and a chance that it will be the strongest on record.
This means a higher risk of atmospheric rivers, flash flooding and debris flows. On September 21st the governor declared a statewide state of emergency and called on local agencies to prepare early by positioning resources and clearing waterways before the storms arrive. The city's declaration follows this direction The declaration allows the city to use the emergency provisions of its purchasing policy to obtain supplies, equipment and services needed to protect life and property without waiting for the normal competitive bidding process.
These purchases remain subject to the policy's emergency purchasing requirements And department directors document every emergency purchase and those purchases come back to council for ratification. Any emergency construction would follow the California public contract code section 22050 If ratified, the emergency stays in place until you end it and staff will bring it back at a regular meeting so you can decide whether it's still needed.
Adopting the resolution has no direct fiscal impact and we're not seeking state or federal reimbursements at this time. Of course that could change in the future. Staff recommends adoption of Resolution 26-1336. I'm happy to answer any questions and we do have a little bit of language to clean up in the resolution and City Attorney can address that. That concludes staff report.
Thank you, Madam Attorney.
Despite the blue folder effort, we still have a few date issues on the resolution and declaration of local emergency. Should the Council decide that it would like to ratify the City Manager's Declaration of the Local Emergency and adopt Resolution 26-1336, staff would just ask that that resolution also authorize the staff and the city attorney to make amendments to their resolution and declaration.
The dates are just wrong to clarify that the city manager's emergency was declared on October 6th effective retroactive to September 21st, 2026. The dates were just wrong and... It's clerical? Yeah. Nothing material? Yeah Is there an urgency, should we put this off to another time or another next meeting? It is a minor edit. If it's approved tonight, we can make the corrections and provide a clean copy to
you in consent or as
a receiving file at
the
next
meeting. Any questions of staff? Items that may come across that require emergency response and may not be in the proper three bid time frame. If I understand it correctly, it's just being prepared and giving you the flexibility to do this? It's a preemptive strike, yeah. Okay. And that's what the governor signed as well is my perception of it. Okay any questions?
I have a comment for everyone. On Indigenous Peoples Day, I had a Chumash gentleman declare that because if you notice all the oak trees are dropping all their oaks massive amounts and they're dark brown not green and the tarantulas are out early it's another sign we're gonna have a heavy rain so we should be ready
2:53 – 3:0024 turns
I'm going to open it up to public comment if there is any. Anyone on Zoom? Okay, I don't see anybody. Would you like a... Please, I'm sorry, I miss... Don't have your name in front of me again. Thank you please.
Just I'm wondering why Just trying to wrap my head around, why is it retroactive to the 20th of September if the weather we're anticipating is in the future?
I think that's in concert with when the governor signed the declaration of emergency. Emergency declaration.
Okay. So
it's just
tying... So agreeing to this now would allow for the contractors who've been hired during the strike to be part of this package then?
I don't think it is retroactive to existing contracts. If we adopted it, the declaration would be effective as of 9-21.
Contracts that were entered into from 9-21 forward would be under the emergency procedures. It's related to the emergency, and if there is construction or anything then we have to follow the emergency procedures under the public contracting code. or our emergency procedures under our purchasing policy. So, but it would be from 9-21 forward.
For emergency?
That those
emergency... Declared emergency issues. ...procedures would apply. As a result from the pretending or anticipated rains and environmental impacts. Right. Thank you. Any other questions? Okay, I'm sorry. Public comment or is there any other public comment that want to make themselves? I'm sorry went right straight to discussion but it was a great question so I will now closing it to public comment and bring it back to the dais for further discussion or action.
If there's no questions, I'll move that we adopt Resolution 26-1336 ratifying the declaration of a local emergency issued by Solvang's Director of Emergency Services and with the correction of the dates as proposed.
And I'll second that.
Thank you it's been properly moved and seconded roll call please
Now it brings
us
to item number nine and
closing
comments.
One thing, and I don't know a good way to address this. So we had a design review committee that couldn't put together enough people to handle the business because a couple of the members refused to appear. I would like to know if there's a way to put a procedure in place that says, if that's going to occur, that the attorney that's there at the time or it'd be Rafael, I guess who would be also there as well could call on one of us on the City Hall to go sit there and make sure there was enough people to make a vote.
It's a little touchy because we wouldn't have spent that much time with the agenda for the DRC or any of the other commissions, but the point is we're still trying to conduct business on a daily basis and if we can't get a meeting held with our committees and commissions then we're holding up business and I don't think that's appropriate. So, I would like to find a way to address
that. Thank you. We'll take under that an advisement
So if the majority of the council is interested in potential solutions to that issue raised by member Infante, you can direct staff to look into that and present something to council at the next meeting.
I'd be in agreement. I don't know about it. Please move that forward. Okay any other closing comments from others? Thank you
I do want to clarify the record. Just in response to public commentary earlier tonight, we...the council approved an expenditure in support of the Aquatics Foundation specifically for construction of a new pool not to heat water and nothing to do with operations. Just want to clarify that.
Thank you. I'm glad you clarified that. A great deal of honor and respect and pride that I get to close tonight's meeting in the memory of Carol Anders. Quiet woman but formidable. She spent four decades in the nursing career and without a doubt had the nicest bedside manner of anybody I've met. Always pleasant, always willing to listen and share a story and her time.
And she was past mayor of Solvang and city councilwoman We have here a I honoree, honorary in memory of Carol Landers signed by all the City Council members and in honor of her. I hope we can get this to her family unless they're represented here tonight and we appreciate her and we extend our prayers and thoughts to her family And a great deal of gratitude for all she's left for Solvang.
Any other comments? Thank you, we are adjourned.