UnGovr Transcript
iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.0:13 – 0:1814 turns
Good afternoon. I'd like to call the order of the meeting of the Santa Barbara Local Agency Formation Commission. Madam Clerk, would you please call the roll?
Roll call — called by Unidentified speaker 2
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Thank you. Before we proceed with the business part of the agenda, I would request That you join me in a moment of silence and respect for those who have given their lives in the current war in Iran. Thank you The next item of business is the approval of minutes from the February 5th, 2026 meeting.
I make a motion to approve.
I'll second. Motion and a second. Any discussion on the minutes? That's a relief. Please call the roll.
Roll-call vote Passed 7–0 Motion and a second. Any discussion on the minutes? That's a relief. Please call the roll.
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Motion passes unanimously
Agenda Discussionitems moved / continued / pulled — click to expand
Now is the time for
public comment for matters that are not on the agenda Madam Clerk, are there any requests to speak on any non-agenda items?
Chair Stark and members of the Commission There are no requests to speak under general public comment
Thank you, that concludes public comment. Now it's time for the approval of the consent calendar. Madam Clerk would you please read these items into the record?
Consent item number two is from the Chair of the Commission. It is to consider recommendations regarding a salary increase based on the CPI for Executive Officer Mike Prater, Government Code Section 54953 Subdivision C3 of the Brown Act requires a legislative body to orally report a summary of a recommendation for a final action on the salary, salary schedule or compensation paid in the form of fringe benefits of a local agency executive as defined in Government Code Section 3511.1 Subdivision D during the open meeting in which the final action is taken During Consent Agenda Item No. 2, the Commission is agendized to consider a 3.6 salary increase for Executive Officer Mike Prater for an annual salary of $1,998.63.
2026. Mr. Prater also receives the following benefits under his current contract. One, retirement and healthcare benefits. Two, a flexible spending account to which he can contribute. Three, disability insurance. Four, term life insurance. Five, an extra cash allowance of $118 per month. Six, a deferred compensation contribution of $350 per month. And seven, a phone and car allowance.
That concludes my announcement on this item.
Thank you. Just for the record, the only change in the contract is the 3.6% increase in the salary benefits are remaining the same. Are there any public comment on the consent calendar?
Chair Stark and members of the Commission, there are no requests to speak on this item.
Thank you. I'll move for approval. There's a motion for approval. Is there a second? I second. Motion and a second. Is there any public comment?
Chair Starkey, members of the Commission, there are no requests to speak on this item.
Any comments or questions from the commission? Don't hear any. Thank you. Would you please call the roll?
Roll-call vote Passed 6–0 Motion and a second. Is there any public comment? Chair Starkey, members of the Commission, there are no requests to speak on this item. Any · 2 under review
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0:19 – 0:2520 turns
Motion passes unanimously
Thank you Before we get to the business items on the agenda I'd like to do a little agenda management I'd like to request that the item from the Isle of Vista Community Services District proceed first and that the AI presentation proceed after that in order to accommodate various people. I assume that's okay with folks? Hmm?
I
don't have my phone.
Would you like business item number two to be the AI presentation?
Yes. Would you please call a business item number one?
Chair Stark and members of the Commission, Business Item Number One is to receive a presentation report regarding Isla Vista CSD granted powers of authority and direct staff to take an action if necessary.
Thank you, I would like that at this point my understanding has there been ex parte communications between the district and members of the commission? Is there anybody who's got anything to disclose with respect to them?
Commissioner Kariako, I had a very brief conversation with Mr. Abood.
Yes hello, I had a brief conversation with Sidney yesterday on this item thank you.
Anyone
else? Yes I'll go ahead and add a brief conversation with The CSD, although I'm just kind of curious on ex parte for a business item like this. Can I ask counsel? Just trying to understand doesn't seem like it'd be a typical hearing that expertise appropriate for but maybe I'm just not understanding my form and function here at LAFCO.
Chair and commissioners, ex parte is not required for this item but you're more than willing to make public disclosures if you'd like to.
Perfect so yeah my only discussion has been with the CSD just wondering about any questions and I didn't thank you
Thank you. I had a brief conversation, it wasn't that brief with Mr. Boud and Ms. Castaneda and basically we discussed the order of presentation. I heard a voice. That's it. We discussed generally what they were going to discuss No ex parte. Thank you. Mr. Prater,
what about up north? What about commissioners up north?
Is there anyone in Santa Maria would like to disclose any ex parte conversations?
This is Commissioner Hartman I've had many conversations with Mr. Abboud and people on the CSD about their powers
Thank you. Anyone else? We're ready to roll or not roll as the case may be. Mr. Prater.
OK, let's get underway here. So the commission has requested a report and presentation regarding Isla Vista CSD power and authority staff is prepared or a report that outlines the establishment of the district Particularly under AB 3 and it also, and also the intent of AB 3. The formation of this district modified government code 61250 The powers and authorities are listed in that report.
And staff has prepared a brief couple of slides that shows the comparison table on the left are the powers under 61250 Next column over are the powers that were identified, interpreted in our Municipal Service Review. And then the far right column is the determination that the Commission made when you adopted those service reviews as either an active power or a latent power.
In addition, as I said we conducted Municipal Service Reviews and all of that is discussed in those particular volumes chapters. And lastly, Government Code 61100 is the code for community service districts. And listed within those and listed in your report are all of the powers that all CSDs have the ability to provide provided that they get approval from LAFCO if they haven't already had an established active power.
So with that, that concludes staff's presentation briefly. We will now turn it over to Isla Vista CSD and they are here today to give a presentation to the commission on all of the efforts in the services that they provide along with adoption of their budgets and their materials that demonstrates their funding that they allocate to each of these services. So with that I'll welcome journal manager Jonathan Aboud and his team Commissioner Nielsen.
0:25 – 0:4126 turns
I'm just trying to understand, you know, I know this is a presentation on kind of just kind of refresh but I'm just kind of curious on what is our purview on a CSD or any other municipality on things that might be in or out of their their purview by our opinion. You know, I'm trying to understand that from a point of view are we somehow you know if they're doing something that's outside of the lane with the powers that we have are we the body that takes action or is that something where somebody might go to court on?
Or is that really just a question for voters on whether they want to reelect their district members? I mean I'm trying to understand What we're doing here today with this, I think it's good for us to get this information out to us so everybody understands. And I think there's people in the public that are concerned about certain things but they try to figure out what our lane is as a body. Are we convening? Or are we decision maker? You know what's how does it all fit?
Mr. Prady you want to answer that or?
I'll do my best Commissioner Nelson through the chair. Essentially Members of the public came forward at a LAFCO hearing and had concerns that the district was operating outside of their authority. So, the commission was interested to hear a presentation from the commission about or from the district about what authorities are you operating? And do they align with the powers that were granted under the statutes?
So we're here to hear that presentation Within that, the commission has to interpret whether or not the functions that they are providing align with the functions that we've identified as active powers for them. If at the conclusion of that presentation you have a formal discussion with public participation and the commission rests that they are meeting all of their functions and powers as an active service We move on with our day.
We'll welcome them to continue their operations. If you decide that they are operating outside of that, then you have to direct me to do something. And that is a number of things that you can direct. Anywhere from continue our municipal service review discussions with the district, you can ask the district to stop and cease further operations that you see are outside of their authority and seek LAFCO Commission's approval to activate that power.
To a whole host of things that you can do As of my preparation for this report, I didn't feel that there was a direct direction that this commission needed to give me. I felt based on our conversations that they were operating within the powers that we have already identified and granted authority to whether or not the district is performing up to a certain standard that the public and their constituents hold them to is beyond the Commission's authority They are an independent district that can operate within the confines of their district.
It is not the commission's role to oversight any of those operations.
That's what I was trying to understand because I know we're the local agency formation I don't know if it's ongoing monitoring, and
so that's
what I'm trying to understand.
Yeah we're primarily here to see based on their presentation did they indicate that they are providing a service that they don't have the authority to do? So as an example are they providing water to somebody? Are they a wholesale retail water for which a CSD can be But obviously this district has not been granted that authority. So if they're providing retail water, that'd be outside of their authority and they need to stop that service and seek approval for that.
But would it be LAFCO be the agency that enforces that or is that more like hey the neighboring water purveyor says hey IVCSD you need to stop doing water? Are we are we the referee Here or that's what I'm trying to get to. We
are the referee if they are providing a service outside of their authorized function.
Okay and then the second part of question, I know other people have questions as well and I am not trying to filibuster this but I just try to understand because then there's all there's other organs you know I just think about county government and even cities sometimes we go outside of our lanes on what our functions in power are Right, that happens on a semi-regular basis. And so is it different with the CSD with maybe a municipality like a city or county?
Or does that potentially maybe LAFCO starts to look at whether a city is operating within their charter. Is that what we're going to start taking?
Right, exactly. So cities and county have different functions that they can operate under that doesn't require LAFCO's approval. Special districts do and they have a principal act that they have to adhere to And that is the measure or the bar which either they have to seek authority or not.
Okay,
so we do not have to follow that function. They operate with the ability to provide all services within their jurisdiction.
Okay, so it's special districts that we have this greater
It's a unique function amongst special districts relationship with LAFCOs and their ability to provide that service The caveat to cities and counties, if you will, is if a service is provided outside of their service boundary whether it's a city or special district then LAFCO has a role to determine whether or not they have properly sought an out-of-agency service agreement or not.
Okay thank you.
Commissioner Nussef said a comment and I've got to comment
that. Actually, a question for staff because I'm glad that Commissioner Nelson brought this up. You know there's another district in Isla Vista you know Isla Vista Parks and Recreation District and so my concern is overlapping services using taxpayer dollars so will we at the end of This, well we need to look at the service review for the Ivey Park and Rec. And compare it with the Isla Vista Community Service District to make sure that we don't have duplications That our taxpayer dollars aren't being spread out among multiple districts. I think that's our role, is to make sure that their role is clearly defined and then they be spoken to if they exceed the district. And I'm not just talking about IV as a community service project, I'm talking about any district that overlaps with another district.
Commissioner Sevis to the chair. Through our municipal service review, we do look at that and whether or not there are overlapping services being provided or serviced by another agency. At the time we wrote the Recreation Parks Open Space Municipal Service Review back in 2024, we did not identify any overlapping services being provided At that time, they hadn't applied for a special event to host the festival.
That seems to be something new that's now being triggered as far as this conversation goes and when we get back to rewriting that service review for second cycle will be looking at those services again but that is something that will be asking I think today I think the commission will be asking the district how is that function being treated, and is it competing with the Isla Vista Rec and Park District? And we'll hope to get an answer for that today.
And then we would be the ultimate deciders as to the district's responsibilities and make sure that in future reviews that there are no duplications.
We'll be looking at those in future reviews and we'll be making recommendations on how to correct or organize the governments so that they don't have duplications. And we'll make those recommendations in those reports.
All right, thank you.
Commissioner Kiriakou, then Commissioner Guyer.
Thank you Chair Stark and I appreciate the line of questioning from Commissioner Nelson. You know when we first discussed whether or not to take up this item and how we would take up this item this is exactly the kind of a question that I posed to the Commission like what's the problem we're trying to solve here because I mean it almost feels to me like we're substituting powers for just kind of wordsmithing. I mean, if we wanted to get really technical the other special district is Isla Vista Recreation and Park District it's not the Isla Vista Festivals District so you could almost make the same argument that they shouldn't be able to throw a festival But I think the staff report very clearly lays out the powers that the IV CSD was granted and they seem to very clearly have this power.
You know, and to kind of get to what Commissioner Nelson was saying, I think one power that we do have vested in us Where we would be the referee or the umpire would be if they wanted to exercise their latent powers. If the Isla Vista Community Services District suddenly decided that they wanted to get into the library business, that's a latent power that they have but they wouldn't just be able to arbitrarily start exercising it. That would throw the county city's relationship for the zones and everything into chaos unless you had an orderly process. LAFCO would then play a role there so this is why when we talked about this in December I suggested that if we were going to have this item rather than it being focused on one specific agency, that it be a broader discussion of what community service districts are allowed to do and what our recreation and park districts allowed to do rather than focusing on one specific agency In response to a public comment that was sort of creating or alluding to a public controversy because it really feels like we're picking on one district that seems to have the power quite literally to do what they're doing.
But we're sitting here and discussing whether or not we need to review it, or do a new municipal service review which would also be an expenditure of public funds. And potentially a waste of public funds so at least in my view. So I you know I continue to be a little bit baffled about why we're here today but it was nice to learn a little bit more about what the CSD can do and what CSD's can do generally
Best case, best case will be less baffled at the conclusion of the presentation than we were at the beginning. Commissioner Geier?
Well I share the same concerns over why this is here. I think that some of these questions certainly should have been asked and answered during the Municipal Service Review. To me it looks I guess I'll say ridiculous for us to be questioning stuff after we just finished their municipal service review and didn't raise any issues with it. For me, when I first got the agenda and stuff, I did call the EO, I did question why it was on an action agenda rather than an information agenda.
And I know this, we've been playing verbal volleyball with this for quite a while, and I expected it was going to be under an information item I do feel having something on an action agenda should have had a lot of work done prior to being placed on an action agenda. A lot of interaction with the district concerns, to my knowledge and I have questioned several times, have we received a formal complaint?
I mean, we're not really the complaint department. Once a district's formed there's a process to go through and I think that the normal process would be to go to the district first and complain. So I'm really uncomfortable with this being on the action agenda and I did inquire with LAFCO Council. We could take it off the action agenda and place it on the information agenda and I think that would be a courteous thing to do for the district
Well, I'm not going to change the agenda. I do have a couple of remarks that I'd like to make and I'd like the EO to confirm or counsel to confirm the accuracy of what I am saying. My understanding is that our commission as a condition of formation was required to identify which powers That IBCSD was exercising, which were active and which were latent. And my understanding is over the course of the first round of municipal service reviews that each of those particular powers specified in their act, the AB3 was identified and a decision was made as to whether they were active or latent as is indicated I think on the EO slide. So that's been discharged our duties under the condition of formation are completed so there at this point I think like pretty much any other community services district except they have a peculiar statute that gives them specific, specific authorities and in one case they're specifically prohibited from interfering with the Ivy Rec and Parks District.
At this point my understanding is that a new round of municipal service reviews are commencing and that starts with the public safety agencies if I have that correct? And in the course of that The IV CSD will be reviewed for their public safety activities and our EO will make whatever recommendations he cares to make with respect to that. Other than that, I'm not aware of any prosecutorial oversight powers that we actually have. If we got information that a district, any district was doing something wrong Depending on whether it would be civil or criminal, we would in the courts of business refer to either the district attorney or the civil grand jury depending on the context and that's what the appropriate action would be. At this point I think we're just here to hear from the district.
I'm not aware at this point in time if there's any action that we would be I don't know if entitled is the right word, but there wouldn't be any action we would necessarily be able to take in that context. I'd just like to hear the information. Did I say that correctly Mr. Prater?
0:41 – 0:5210 turns
Chair Stark, that is correct.
Thank you. In that case, I would ask the district to come forward and I'd call Mr. Abood, if that is Mr. Abood I recognize Ms. Topliff, I haven't seen you in a while.
Okay, hi everybody. My name is Jonathan Abood. I'm the general manager for the Isla Vista Community Services District. We're happy to be here and provide information as requested. I'd like to start with our agenda of this presentation we want to introduce ourselves you know back to some commissioners who might not know us as well give an overview of all of our service areas and then talk specifically about our application over some of our active powers with the compost collective and the festival i think this might be slightly cut off but I think we'll be okay.
So introduction, you know me. I want to invite our staff to come and introduce themselves as well.
Hello everyone! I'm Jenna Norton the Public Works and Sustainability Director for the IVCSD. I lived in Isla Vista for five years and have worked for the CSD for almost four so been a community member for about nine years.
Hi, good afternoon. My name is Sydney Castaneda. I'm the Assistant General Manager with the district. I have been with the district for about five years now previously as a Community Engagement Director and I've lived in this community for about 15 years. Thank you.
Fifteen years in Isla Vista as well. All right, so some quick facts about Isla Vista. This is what we know from the census where I cited my data as best as I could. The information is murky sometimes at best but we know that there's 15,000 people who live in Isla Vista with a density of 28,000 per square mile or half a square mile About 11,000 UCSB students out of that 15,300 youth under 18. 350 seniors and then about 4,000 other adults we don't have strong categorization of them but they're the parents of the youth, the City College students and long-term renters. And then overlapping with some of these numbers are the 200 owner occupied homeowners people who you know own the home that they live in And in the area we have an additional 10,000 UCSB students who frequently come into Isla Vista and utilize our services.
Our mission for the Ivy Community Services District quality of life and public safety and providing a local voice. Our vision and our values again we are a voice for Isla Vista by Isla Vista building the community we deserve and that is what we believe very strongly that we do deserve a lot better than in Isla Vista than we've had in the past And our governing authority framework. So we have government code title six, community services district division three that is the overall general CSD law as mentioned we have a special section it's government code 61250 and we have two measures of the voters have approved with over 80% support measure E which formed the district and measure R which is our utility user tax passed in June 2018 Oh, shoot.
This is a little cut off again so I'll just try to remember what the last bullet points are but this is what the legislative findings are on what community services districts are for and again it's services that promote peace health safety and public welfare and I think it just repeats that at the bottom once again Another part of the legislative findings of what CSDs are for, again it's providing locally adequate levels of public facilities and services.
Potentially a bridge to cityhood we'll see. And another again part of the legislative intent and I bolded the very key line which is to meet the diversity of local conditions circumstances and resources. The legislature could not figure out what happens in every community in California but provided for these districts to meet the local needs And once again, more legislative intent language. And I bolded a key one. Well there's one that's crossed out which is eminent domain. We're the only district in California that does not have eminent domain. We have a couple things that other people don't have but that's when we don't.
But there's a bold N in the first column governance powers to take any and all actions necessary for or incidental to the powers expressed or implied in this division. So the legislature understands that the specific sentences in the powers code doesn't express everything that's needed to do to perform government services. This is what's in Government Code 61-250, it was already shown previously in the slides and these are the shorthand names we have for our powers so the APC Area Planning Commission and the MAC, those we have not been using.
Tenant mediation is a very broad power that's unique to us Parking is another one that's unique to us and it is parking as per the Parking District Law of 1951. Supplemental police protection, that's another unique service for us which is contracting specifically with the county or the University of California to provide police protection services. This is the one in question today, community facilities. So it's to acquire, construct, improve, maintain and operate community facilities including but not limited to and that's a very key line because it broadens the horizon. Community centers, libraries, theaters, museums, cultural facilities and childcare facilities. And so again we're on the operating end of here and that's what we'll talk more about later.
And then sidewalks, lighting gutters and street trees and that is to do that in coordination with the County of Santa Barbara which Jenna does very frequently. Some more on powers. We're the only district with a utility users tax in State of California. We have five elected board members, one appointed by the county and one appointed by UC Santa Barbara. Again we don't have eminent domain and very specifically were not able to supplant the level of services currently provided by the county IVRPD or UCSB or any other service provider so we can supplement but not supplant And then we just have inherent government functions like administration and communication and intergovernmental advocacy, which is I assume what we're here doing today. These are our board members, they're excellent.
I think they're all UCSB alums or current students.
How many vacancies on the board? We
have no vacancies. We have a full-time staff of eight and a part time staff of at least 22. It fluctuates, and then our contractor professionals are accountant Kerry Troop who I think many of you know, and Alishara Winder is our legal firm. Our budget, you know I got to say IVCSC might be the only special district that is very strict on zero-based budgeting. We construct our budget from scratch every year every dollars accounted for and what it does and that's what's in the attachment for you today and we do an extensive community engagement process to also build our budget As you can see, the top line numbers 1.1 million or 1.2 million on salaries and benefits, 700,000 on services and supplies, insurance and capital. The capital is a one-time expense for starting up our parking program.
And the utility user tax is thankfully bringing in $1.5 million currently. UCSB has maintained their commitment of $200,000 a year for seven years. We're on the second tranche of seven years now so they did the first seven years and now we're on the second one. And then we have a variety of grants and other ways to bring in funds.
So just so it's clear, where you say Measure R that's your utility users tax revenues
right? Yes and we will have a slide on Measure R later in the presentation. How does IVCSD think about problems? We're very much an outcome-oriented organization, so we think about the inputs we have which is our staff time, our dollars invested. We look at outputs you know how much trash we might pick up, how much litter we pick up but our actual goal is the outcome of clean streets no trash on the street. So if that is accomplished in a different way than just constantly picking up litter we're all for it.
That's our framework. What do we invest? What does our investment do and are we actually hitting the outcome we want for our community? So you can see some of our outcomes are having a safe, healthy and enjoyable community for all residents especially on weekend nights and days such as Deltopia. We wanna have a civically engaged community that's with civic engagement that's meaningful inclusive and help shape our decisions We'd love to have Isla Vista residents enjoy a sustainable and high quality of life in their housing, parking, transportation and neighborhood beauty.
And that we have a growing level of self-governance sufficient resources to meet our own needs and confidence in the efficient use of existing resources. Isla Vista has so many different local government agencies serving it. So many streams of revenue going different places. And we want to make sure that's all being aligned and deployed in an efficient way to meet the outcomes we believe we deserve.
And some of our big accomplishments in the last, it's nine years. Our birthday is coming up in a couple days, March 7th but we passed Measure R that was required to maintain the existence of the district. We received a second 1.4 million from UCSB thanks to the success of the first one. We got the Ivy Community Center opened in partnership with the County of Santa Barbara We coordinated local COVID-19 response back when that was happening, which in other unincorporated areas may not have had a district like ours to help do that.
We did the first Isla Vista Mobility Plan brought in funding from the state for that and then translated that immediately into $500,000 in Measure A funds for sidewalk improvements. We got an award for our public outreach for the mobility plan We secured, working with the county, local government ability to have sanctioned outdoor festivals. And so that's why we're here today.
Last week we worked with the County Public Works Department to get an amendment to the County Waste Ordinance which hasn't been updated since 1995 and thanks to the research we did led to that improvement. And then we also installed the first health and safety vending machine in California at our community center. It's part of the Community Center Services.
All right, so now I'm gonna go over our different service areas and what they do. We're gonna quickly go through these. So our operations, every district needs operations and our operation area we've secured so far in just five years $500,000 in external grants. So not needing to use taxpayer funds and we've had over 200 Brown Act meetings in our existence. And so again this is like myself and Sidney, our attorney, our accountant and we just keep things going clean. We've had clean audits as well this whole time too. So we've been running a clean ship Next, I'm going to turn it over to Jenna who's going to talk about our Public Works and Sustainability Department.
0:53 – 1:002 turns
All right hello so in this section I'm going to be talking about how we exercise our powers surrounding sidewalks lighting gutters trees graffiti abatement and of course parking So through the Isla Vista Beautiful program, we upkeep our community by monitoring graffiti. We pick up trash and glass and we also monitor infrastructure issues in the public right of way.
These before and after photos represent a very small portion of what our team has done. But since 2024, we've removed over 1300 instances of graffiti so you could just imagine the difference if all that graffiti still existed in our community. Next is public art. So, art is extremely valued in our community and we believe that it's key to cultivating community pride and discouraging graffiti.
So, we've installed over eight murals in the past two years and we've also recently revamped our welcome to Isla Vista sign which was huge. So next, through our lighting distribution initiative we provide free outdoor radio light fixtures to tenants and property owners in order to light the public right of way. We also fund public restrooms in order to discourage public urination and divert folks from the cliffs.
So next, and this is huge, is our move in and move out initiatives. These initiatives take a holistic approach to student turnover by combining education, accessible ways to properly donate items or properly dispose of or donate items Heavy duty litter pickup and strong community partnerships, we've curated one of the most comprehensive approaches being used in college towns across the country.
So next, in Isla Vista we have very specific waste challenges as well as waste management services. So in order to work with that, we've created some very custom and engaging outreach material to educate residents on these topics. So next is our tree distribution program. So Isla Vista has much fewer trees than surrounding areas, and through this initiative we distribute free trees to property owners in hopes of bringing the many benefits of trees back into our community.
And then, of course, there's parking. I know it's a little bit weird on the screen but Isla Vista is over 105% capacity when it comes to on-street parking. We are finally launching our Parking Compliance Program in April. We've been working really hard on it and by taking a community centered and education first approach we will be improving public safety and accessibility in our community.
And lastly, I just want to talk on parking alternatives. So we've been working really hard to educate residents about public transportation local resources and also improving mobility infrastructure and through doing all of this our hope is to encourage a car free lifestyle in Isla Vista Thank you
Okay, I'm gonna briefly talk about our community programs and engagement efforts as well as housing and public safety. So the Ivy Community Center is a great example of the district stepping in where a gap existed when the county could not... As owners of the buildings, the Ivy CSD transformed the buildings into the vibrant community hub that they are today. We've hosted over 5700 events creating one of the few shared gathering spaces in Isla Vista.
Another program that we created is the Survivor Resource Hub. It brings together trusted local resources in one place, making it easier for both survivors and allies to access support in a college community where sexual violence occurs at disproportionately high rates. The Ivy CSD community gardens provide green space in one of the most densely populated areas of Santa Barbara County, giving residents a place to grow food, learn sustainable gardening practices and just build community.
And community engagement is a huge part of our work. Through our outreach efforts, residents have a real voice in shaping local decisions. Our outreach of the Ivy Mobility Plan as Jonathan mentioned did win the 2022 CSDA Exceptional Public Outreach and Advocacy Award. And again, another unique effort is our health and safety vending machine. We provide free 24-7 access to life saving supplies like Narcan and other health resources to really help produce overdose risk and support the well being of Isla Vista residents.
We also run the Civic Leadership Initiative which introduces students and residents to local government empowering our next generation of leaders to understand and participate in civic life. Last year we had 19 graduates of this program And for over 20 years, the Isla Vista Community Network has brought together residents, local agencies and campus partners to coordinate efforts and share information focused on issues that directly impact Isla Vista.
In a community where nearly all residents are renters, we offer a housing mediation and legal advice program that provides neutral support for both tenants and landlords to help reduce housing conflicts. And just this fiscal year we've had 73 inquiries and facilitated 11 mediations. And that brings IV services to a similar level as the City of Santa Barbara.
Now I'll talk about public safety efforts. So our safety stations are an important program providing a visible safety presence in Isla Vista on busy nights, offering water, peer-to-peer safety escorts and just overall support with 927 safety escorts provided since 2021. Through IV-SAFE, the district convenes 40 agencies to coordinate public safety planning and preventative strategies. And we continue the work that was first launched by District Attorney Joyce Dudley and now it's led by the IBCSD.
I think we all can agree that Isla Vista's cliffside is beautiful, but it's also very dangerous. Our cliff safety efforts focus on prevention through infrastructure advocacy, education and partnerships designed to reduce the risk of tragic accidents. And I think across all of these programs that you heard about today, the goal is the same creating a safer more connected and more supported Isla Vista. Thank you.
1:00 – 1:073 turns
Okay, so let's zoom in on the Community Festival and Compost Collective. This is just restating some things from before but we have express authority, the powers in 61-250, the implied and incidental authority, and then the interrelated powers and how they combine together. We saw this already, we saw this already, and we saw this one already. So the Compost Collective is a very small program that Isla Vista CSD runs. We are not a waste manager, we're not here to replace Marburg or anything that the county does but we're really providing a community gathering space, a way to provide quality compost to make the gardens that we do operate more more abundant and it is just a way for people to come together, hang out, learn about waste and food waste and how to compost.
But we are not a composting agency and no one's relying on us for their compost. The actual advice is to put in your bin and it'll be sorted at the Tahecus landfill. So that's a small one. The Isla Vista Spring Festival, recently announced name Saltopia. It is a public safety initiative and what I said at the Board of Supervisors just a couple days ago is that we're not doing this for the sake of doing it. We're not, we're doing this for public safety. We want to see zero medical calls on that day. We want to see zero arrests and citations. We want to see less people near the bluff's edge. We don't want to see a riot like we saw in 2014 when there was abandoned amplified music that year. So we were doing this to keep our community safe, not to just throw an event.
So now I'll talk about some of our powers and how this festival integrates with them. So there's the community facilities power, which again is a broad authority that says including but not limited to community centers and more. The way we see this is that the spaces that were activating on that day temporarily such as the street is a temporary community and cultural facility. So we don't have much in Isla Vista. So the parks, we have the parks and we have the streets and we are using those that day full collaboration with Ivy Rec and Park District. They're supportive. We thank them for that but these are temporary community facilities for the day of.
Second, our supplemental police protection power. You know the County Board of Supervisors approved a permit on Tuesday for the IVCSD to host an outdoor festival on April 4th and we view that as a contract with the county that we have to throw a safe event Part of that contract is to provide over 70, it says 50, it's 70 now security officers so that we don't need to have law enforcement there. Even though we will have a law enforcement presence within our festival blueprint about four to eight officers, it's not the 300 that are gonna be on Del Paya and Sabo de Tarde. So we're saving the county money by providing supplemental protection services.
Granted you the permit. We did get the permit, unanimous vote thank you to our Board of Supervisors. Next is the sidewalk sliding and gutters powers so by having a organized event we are able to divert waste whether that's litter or human waste away from the public streets and into coordinated areas such as Marburg bathrooms trash cans that we deploy across the community and so we're maintaining our public space and making sure that they're not overcrowded and properly crowd managed. That's how we're using this power.
Next, the voters they are the ultimate authority in California after all and our tax measure are very clearly said to operate community facilities and events. And so the voters approved this with over 80% of the vote in 2018. And we were very transparent that that's what events meant in the campaign. The County Festival Ordinance, again this is the 6-7.10 that was specific to Isla Vista that was amended this January and it very expressively allows for events sponsored by local agencies so it contemplates local agencies putting on events and allow us for it And this is a maybe a stretch, but not really. But a park district in another city in California put on an event within a city and the Attorney General recognized that special districts may conduct special events pursuant to their express and implied authority.
So the attorney general opinion is very strong on this one. And then the general public health and safety powers of all government. Again, what we're doing is gonna mitigate the risks associated with unmanaged gatherings. We're gonna centralize activity and manage it safely. We're going to reduce the strain on emergency response which has been a problem in the past. We're gonna help facilitate interagency coordination that's been a big part of our planning efforts. And again, we're just reducing the need to use other public safety measures such as law enforcement, fire department, LEMSA We are trying to reduce the need on those and get to a better place, healthier place as a community.
And finally again this is like I said it's an integrated exercise of our activated powers we do need to deploy you know six different abilities to make this happen but i think they do all come together to provide this is a how the festival is a how it's not a what It's how we're achieving public safety. It's how we're achieving operation of community facilities, it's how we are meeting the goals that we need of public health and safety. It's not an end within itself. It is something we're doing towards a goal of public safety.
Thank you. The best is yet to come. It has only been nine years. We've got more to go but thank you for listening and happy to answer any questions.
Well, thank you for your optimism. I think now is the appropriate time for commission comments or questions. Do any commissioners have any questions other than were previously expressed? Well, you can even repeat the same questions if you like. Caught me on a rare good day. Commissioner Geyer
I'd like to thank you for the presentation. It's a good community service. I have a long history in Isla Vista. I think I came out there in 1969 when I first got out of the service and seen a lot of changes over the years, but there is no doubt in my mind that IV CSD has a positive impact on the community. Thank you.
1:07 – 1:1626 turns
This is Commissioner Hartman up north.
Yes, Commissioner Hartman up north.
Yeah well I thought that was a super presentation and really I think the CSD it's indicative of how it's managed how it operates that was superb. I did have a question about latent authorities. Is there a period of time by which they have to be exercised or do they just reside latent in perpetuity?
I'd probably counsel that, answer that. I would think...
So Chair and Commissioners there currently is no provision in AB 3 which created the IV CSD that would put time constraints on exercising latent powers so I'd say at this point in time there's no time constraints
Thank you. My impression would be if it's in the Community Services District as an appropriate power of a community services district, it can be exercised as a latent power. Is that basically correct? Thank you. Anyone else ready for public comment?
I just wanted clarification, this is Commissioner Hartman again. I think Chair Stark you confused the issue for me. If I understand what the attorney said these latent powers reside quietly But I think earlier our executive director stated that to activate the power, then it has to come back to the LAFCO board. It can't just happen automatically. Is that correct?
That's my understanding at Council.
Chair and commissioners, that's correct. There is actual language in AB 3 which created the IDCSD that says following the creation of the district, the district may petition the Santa Barbara Local Agency Formation Commission pursuant to the Cortese-Knox-Hertzberger Local Government Reorganization Act to exercise new or different functions or classes of services listed in government code section 61-100 as Mr. Prater presented to you previously, so those powers can be exercised at a later time but it is subject to LAFCO's review and approval.
Good thank you so much.
Thank you I actually have a couple fairly simple straightforward questions with respect to the legal advice that that is related to your tenant mediation program. My understanding is that basically what you do is refer people, tenants to lawyers? You also refer landlords to lawyers by any chance?
Yes we work with both tenants and landlords and we provide simple legal advice. We're not someone's attorney in any case but we provide clarifications of what the law is So we let them know this is what California law says. If you need legal representation, you can go to different agencies but we provide the facts of the law to tenants and landlords who ask as a means towards mediation some might be confused do I even need to mediate or is the law being broken? And so we provide some factual information in that area.
Thank you. I have a question. With respect to your tax revenue, my understanding is that the tax is now set at the maximum of 8% thanks to LAFCO.
Is that not correct? Yes, LAFCO placed the initial tax on the ballot in 2016. That did not pass So IVCSD's Board of Directors placed a separate tax measure called the Increased Isla Vista Infrastructure Funding Plan, which is Measure R and that was approved at an 8% rate in June 2018.
Thank you. The only way it can be changed at this point is by initiative unless you wanted to reduce it. Is that correct?
We believe that we can go back to the voters for a higher tax rate beyond 8% at this point because the Assembly Bill 3 contemplated only the initial utility user tax, not future ones. That would be fun.
Chair Stark? Yes. Yeah I think that one built-in factor in that user utility taxes The rate increases the utilities get provide you with a good annual increase. So yes, it's a nice a nice benefit.
It is we haven't had to go back to the voters and we've been comfortable within our current means.
Thank you watch out for initiatives. I have one more question, I think. And that's who decides who puts up the art on the sidewalk?
It's that we do have an extensive public art policy and a process for individuals to apply to have a mural on their property in the public right-of-way. It goes through a process where our Public Works Director makes the initial review. I do a second review and it finally goes through our board for approval to get public funding.
Thank you. That's exactly what I wanted to know. And last, am I correct that your coordination with the Sheriff involves the Isla Vista Foot
Patrol? Is that correct? We're in close coordination with Ivy Foot Patrol either through the Ivy Safe meetings or informal discussions throughout the months.
Thank you. I guess it's time for public comment. I would recognize Supervisor Capps as a matter of courtesy. I'd invite her to go first if she likes. I guess it's worth pointing out that after the last redistricting, Isla Vista is now in the second supervisor, Supervisor Oriel District. Supercaps is it? Supervisor Caps.
Thank you Chair Stark and Commissioners. I appreciate the opportunity to speak on behalf of this item on behalf of the partnership with the Isla Vista Community Service District. Many of you have very deep ties to Isla Vista so and Some of this will be quite known to you so I apologize about that but I do want to speak to some of the basics. And, you know, I'm happy to talk about the fundamentals of the role and authorization of community service district and to review it myself.
The necessities of public peace health safety and welfare And I'm just going to be speaking about one piece, which is safety. And that's my number one goal representing Isla Vista. It's safety of those young people, mostly young people. We do have some long term residents, of course they serve a very valuable role. I want to acknowledge their concerns. I want to acknowledge how much my office relies on them to help us come up with ideas and creative solutions all the time. So I acknowledge their concerns.
But on the public safety, one thing in specifics, I have three points The Isla Vista Community Service District for a long time, since its inception has been educating and advocating and making real progress on cliff safety. And this festival, the spring festival in my mind is a key factor to making progress on cliff safety and to just go through some fundamentals.
Chief Hartwig our retired fire chief told me once when I asked him what keeps you up at night? Because that's a question I like to ask our officials Without pausing, he said a mass casualty event in Isla Vista on one of those balconies. And so when you have deltopia which doubles the number of people on those balconies, which could be 500 people on one of those rickety balconies over a bluff where there's a 50 foot drop It could be a mass casualty event. So this festival, which the Board of Supervisors just unanimously approved is a good faith effort to move this festival blocks away. We're trying and they're trying in partnership. It's that simple. Is it going to work right off the bat?
Probably not, but it's a good faith effort. And so when Mr. Abboud says that this is all about public safety, I wholeheartedly agree. That's what this is about. And again, they serve a role in partnership but it really does augment the county and I see that as part of their charter as well. It's not overlapping, it's really an augmented role and I just want to acknowledge their boots on the ground role so thanks for having me speak. I want to hear the rest of the comments and I've learned a lot today thank you.
Thank you. Do we have any other public comments?
Yes, I'd like to invite Julia Barbosa up to speak.
1:16 – 1:218 turns
Julia Barbosa?
Thank you. First I would like to thank the Commission and the staff for adding this item to the agenda at the request of the public.
Could you speak a little closer into the microphone?
First, I would like to thank the Commission and the staff for adding this item to the agenda at the request of the public. I will start by saying that the IVCSD's graffiti abatement program has made a noticeably positive difference in Isla Vista Jenna Norton has been proactively and swiftly making sure graffiti is cleaned out from public and private properties. I commend her efforts.
My biggest concerns are IVCSD's unnecessarily duplicated services, their violations of stated powers and their finances as a result of these expenditures First, I'm a little confused about the numbers provided here regarding the compost collective. Currently right now on their website, the budgets linked lists the compost collective at $156,000 for this year and the two previous years at $244,000 which would amount to over $600,000 for just three years of the composting program that is duplicating Marburg's composting services they are mandated to perform.
As for the alternative Deltopia Spring Festival, I don't believe that the CSD can host or fund this event without violating its granted powers. LAFCO allows the CSD to operate cultural facilities which they do with a community center. Taking over the downtown area with a music festival seems like a far-fetched extrapolation of these powers and this would be the job of IVRPG.
And the CSD is also expressly prohibited from overstepping the jurisdiction of the Recreation and Parks District. I'm sure that the Special District of Beaumont, which was mentioned in the presentation, is probably empowered to throw entertainment events to begin with. Throwing a spring music festival is not a safety measure. It's an attempt to appease a segment of the student population who feel entitled to what they perceive as a cultural legacy The CSD board has previously expressed during public meeting the desire to do a recurring concert series in addition to their spring festival, even after being reminded at the time by a former director who used to be a part of this commission that IVRPG already does its concert series in the park and that it's not the CSDs job to duplicate or substitute their efforts.
If the CSD's primary concern is safety, why has it never in all of these years contracted additional year-round services from Isla Vista Food Patrol despite the fact that Isla Vista is sometimes down to a single deputy on duty due to lack of resources? Ivy CSD recently acquired a loan of $300,000 from the county to launch a parking enforcement program which is one of its core obligations.
It is also projecting a budget deficit for future years. Three years of composting alone would have funded the entire launch of the parking enforcement program. No special district that is in debt should be throwing a music festival that will drain another $140,000 to $170,000 from its budget. I ask you today to please keep the CSD from misusing public funds based on loose interpretations of the powers that are granted to them at the time of their formation. Thank you.
Thank you. Do we have any other public comment?
Yes, we also have an Anne Renaud who would like to speak on this item.
Hi, my name is Anne Renaud. I've been a longtime resident of Isla Vista since 1978. I'm a homeowner and also a person who provides a property owner on a duplex that provides housing for students. And I have to say that I saw significant progress with Deltopia. It's an unsanctioned event. And they're taking over and actually enforcing Rules and regulations as far as noise was a very positive move this year.
And now I'm viewing something as a non-sanctioned event being transformed into a spring festival, and I wonder about the appropriateness of that being advertised drawing the same cadre of outsiders into Isla Vista during that particular weekend. And I'm listening to what's being said but I'm not hearing any details about the events And I haven't gotten any awareness either as a homeowner or, you know, a property owner about it. And that's an aside which I don't know if it's appropriate or not. I've heard that there's a lighting program for residents and I've also heard that there's a tree program for residents which I'm really glad to hear about but I've never been informed about directly. So I urge the board to please, you know take a look at whether or not we want to advertise an event during that weekend for an influx again of outsiders which have caused significant problems in the past.
Thank you.
Thank You
1:21 – 1:264 turns
We also have a Sarah Erickson on zoom that would like to speak
Hi everyone can you hear me?
Yes
Okay I'm Sarah. I'm an affordable housing developer in my day job. I was raised in Ivy since 1986, still living here at my dad's house to help him as he ages. I pay rent to my dad. I've been a renter my whole life and am active in the local tenants union. I'm active with other families and adults and students here in Ivy who want to get a peaceful night's sleep to be productive the next day, which is a weekly battle that impacts our quality of life that CSD hasn't addressed.
More important than the college spring break party we care about our day-to-day quality of life Having an alternative Deltopia party is not going to stop the Del Playa and Sabado Tarde partiers. The average age of the partiers that show up to the Deltopia event is under 21 years old, so they're not gonna be able to party at this Soltopia event. And I'm afraid this mixed messaging with the marketing especially because it appears that the CSD is collaborating with Some social media party promoters, Sounds of Ivy and Ivy Moves are kind of some of the biggest ones.
And these are notoriously organizing illegal events and parties on a weekly basis. They're connecting houses to music musicians and DJs and every week there's like essentially you know our residential area Is our public nightlife, there are public clubs, public venues where the amplified sounds are just out of control. It's not like it used to be back in the day where you have to walk down Del Playa and go hear a band playing.
The technology with the sound systems, the amplified sounds are just so loud. I walked to the Bluffs on Friday and Saturday night at like 11 PM late night walk And I could hear at Coal Hill Point at Sands, the booming of IV. Like and I love music and I went to raves and punk music. You just hear the screaming punk music and you hear the bass fireworks went off. And this is a weekly thing that's happening.
And there's no other community. There's no other community anywhere adjacent to a UC or college That will allow this to happen in a residential area and somehow it's been like normalized. I think the CSD and their limited, like 15 years they've been here but like their perception of IV culture is embracing this ban culture and embracing... They're not doing anything to stop it. They're collaborating with the very people that are organizing these illegal events that are happening every weekend I think that they're exasperating kind of the, one of the things called out in the report is the unhealthy balance between the college students and non-college students.
And these students are transient, they leave and it's also another thing called out in the report is the irresponsible party culture that has been present for over 45 years. They've studied the idea of cityhood. Jonathan that's like not going to happen, we don't have the infrastructure to do that. It feels like the CSD is controlled by students caters to students. The majority of their budget I question their budget like I don't even know is this the final one that is in the presentation because on the website there's something different and There's, I don't think there's transparency and the majority of their budget is spent on salaries. It's super fat salaries like what are all these staff doing? You saw a lot of programs that were offered that sounded nice but like to the person who just spoke before me and like who's getting these lighting?
Who's Who's getting the trees, like where are the outcome was the outcome reporting I have. I have significant concerns about how the budget is being managed and I think there's a lack of oversight and accountability I don't think this presentation is proof of any kind of outcomes that are actually happening it's a lot of politicking We've career politicians here, some former students who started this district was not passed. A lot of people didn't come out to vote so we're stuck with this and I think the CSD creates this pipeline to the associated student government body that empowers and emboldens students to think that because they're the majority of IV that they get to control the politics in the narrative here. And I think not just the homeowners but there's a ton of families And a lot of students who want to have a peaceful night.
And I don't think the CSD is representing them. The CSD is responding to the Associated Student Government body and those hundreds of people that came out, and who are the people that came out to save Deltopia? The ones who want to party! The ones who don't want to party or busy doing other things. Anyway yeah maybe I'm at time but...
1:26 – 1:4028 turns
We're, we're tolerant here but we do have a three minute time limit.
Thank you. Yeah I'm sorry. I have so much more to say it was hard for me.
No apologies necessary thank you for your comments. Thank
you. Thank you for your time. Do
we have any other public comment?
I do believe that Peter Office on Zoom might want to speak on this item
My name is Peter Neuschel. I'm a 40-year resident, taxpayer and property manager in Isla Vista. The IVCSD is not empowered to provide recreation in Isla Vista. We already pay for another special district in this tiny little area the Isla Vista Recreation and Park District to do this. Their upcoming $140,000 Soletopia, where our taxes pay for free food and entertainment for a projected 9000 people is taking place in parks managed by IVRPD, where they already conduct festivals. They are the festival district. We're paying twice for the same service. This district cannot stay in its lane. IVCSD spends $150,000 a year to supposedly compost trash The reality is they're paying multiple salaried employees. Mr. Abboud's earlier characterization of this boondoggle is a lie.
Composting is performed by Marburg under Senate Bill 1383. Our Park District compost, again duplication of services. IVCSD has a defined power address parking in Isla Vista This year they borrowed $300,000 from the county for a parking enforcement program. Nothing happened! There is zero parking enforcement and now they are spending $140,000 of the borrowed money on a party.
The $60,000 income from quote parking tickets in their budget is a lie. They're not issuing any parking tickets. I'm asking LAFCO to follow your mandate, by the way there are plenty of LAFCOs in California and this is not novel stuff. To prevent duplication of services and end IVCSD's infringement on IVRPD's powers. LAFCOs were formed in 1963 for this exact reason, to prevent duplication of services Lastly, for those LAFCO members who approved the party permit you will be singing a different tune if this year's Deltopia goes south as it has increasingly for the past four years. Thank you.
First, I would observe first simply that the county approved the permit. Did they not? It wasn't it's not a LAFCO is not a permit granting agency. I guess I'd ask the district if you want to respond briefly to the comments last two speakers made just to tie it up.
I can make a couple comments, thank you. One is on the composting budget so we did recently approve a budget adjustment very recently and it does defund the compost program down to $37,000 a year diverts those funds towards the parking programs. So i hope the commenters can find joy in that. Our festival, again by working with the groups who usually throw events in the residential areas we're moving their activities to the commercial area where under county code that is where it's supposed to take place. So we're actually helping by removing bad actors from the residential neighborhoods and moving them into the sanctioned area of the commercial zone I will also note that a couple of years ago our board endorsed an ordinance change to the social host ordinance working with Commander Tesla to reduce, to restrict large parties to 200 people.
It used to be 500 and to make some rules for these neighborhood band shows you know there's a limit there's the First Amendment so that needs to be respected as well but we did endorse a successful change in county code to restrict the large out-of-control ban shows that were taking place in Isla Vista and the paid parties. So we've been very attentive to this issue, thank you. Thank you.
Does that conclude public comment? I would ask our council two more public comments let's do the public comment
So first written in is from Christopher Byrne, stating dear commissioners since its inception the Isla Vista Community Service District has been an agency in search of a mission other than providing lucrative Something cut off here. IV CSD has not been able to identify and sustain an activity that justifies its existence. Please do not extend the cynical self-serving, cut off on the words again, to enforce the clearly stated limits on the scope of permissible activities within his jurisdiction respectfully submitted Christopher Byrne 39 year old Isla Vista resident We also have one other written in saying, Dear Commissioners. I'm an Isla Vista resident currently paying increased taxes for the services of the IV CSD.
Thank you for this meeting and for your objective and unbiased analysis of whether or not the services being provided by the CSD conform to the powers they've already been invested with. Over the years of CSD operation, I have appreciated much of their work. I feel their motivation is genuinely rooted in the betterment of Isla Vista. I also feel that the CSD has gotten creative with their interpretation of some powers especially regarding safety. I appreciate your careful assessment of this in the March meeting.
300,000 plus dollars of taxpayer money hard-earned will be used for the Spring Festival. If repeated annually for five years this will be nearly $1 million in taxpayer money spent on festivals. While fewer people on DP is beneficial I believe a case can be made that the use of taxpayer funds for festival stretches the definition of providing safety measures for our community. I'd be very interested to hear your deliberations on this thank you Janet Stitch
Thank you. Does that conclude public comment?
Yes, that concludes public comment on this item.
Mr. Boot has his hand
up, but time is short and life is long. I'll just be very brief on the funding sources for the festival. It's $140,000 out of our budget, $140,000 out of the Student Associated Students Government Budget and it is also supposed to be economic development for our businesses who rely on busy days like Deltopia which we're ending Deltopia moving to Spring Festival but rely on busy days like that to be able to make get into the block so it is economic development too thank you Thank you.
I'll just like to clarify a couple of things and we can move it on. As I said before, I believe it's correct that the second round of municipal services reviews are commenced or commencing. Is that correct?
Correct.
And it starts with the public safety agencies that provide public safety services of one form or another So would I be correct in assuming that in the course of that particular service reviews you will engage in communications with, with the district as to the services that they provide under the rubric of public safety and in due course make whatever recommendations to the commission You would be inclined to make and that's the appropriate, I think the appropriate venue for having this discussion about the scope of the services with respect to that particular area of service. Am I correct?
That is correct.
Thank you. So we don't need to take any action today if I'm correct other than to receive and file the report I'd like to ask the council, do we need a motion to receive and file the report? Many microphones are on. There's too many green lights at once. It happens in Isla Vista all the time. I'll start with Commissioner Guyer.
Well, again I want to thank the district for coming and giving this presentation. And I think what's really jumped out off the page for me is you know my dealing mainly with special districts has always been a single-use service district and I can really see through this how having multiple services And I would strongly suggest, I think your PowerPoint was very good and I know that you have a really good website. Maybe post that on your website so that people can look at it, get hopefully again a better understanding of each particular service that you provide and if they have a question talk to you about it.
But again thank you. Thank you Commissioner
Nelson.
Yes, thank you Chair Stark. You know just a couple thoughts here was that you know again getting back to my initial questions on you know local area formation versus enforcement I appreciate the presentation but I also don't want to have Our special districts having to come to the podium and having to defend their expenditures to us. I think that's gonna, I know that you know there are some questions here about that and this has kind of gone down another route for people that are frustrated with Isla Vista.
I don't think we're the venue. I think that's an election. I think elections have consequences and you elect people who represent you it's a representative democracy and i don't think this body is that right body so that's just where I come down on it. I know that some of you guys think You know, you want to read it very strictly on what their powers are. But I really think that typically courts broadly interpret powers of municipalities and so I don't think that they're still within their frame of entitlement on their powers and if you want to curb those, you do that through an election by electing different board members who might have a similar thought than you do on those issues. And so I think there's On my other hat as a county supervisor, I want to say thank you to the IVCSD for the work here because I know what you guys are trying to do and what we're trying to solve.
And I think as an overall representative of the county and taxpayers, right now we're spending a significant amount of money on Isla Vista, on law enforcement, on overtime, on these different parties there. And i think you guys are doing a lot of things to potentially curb that for the general taxpayers in the county and so I want to say thank you That I do appreciate that and that I hope that you guys are successful with what you're trying to do here because, you know, what happens in Isla Vista is either going to be controlled or it's gonna be chaos. And I think you guys are trying to do some measured control. I don't always agree with it all as I've told you guys but at least, you know, I think you should have the autonomy to try to figure it out and so go with God.
Thank you.
Commissioner Kiriakou.
Thank you. When I cautioned us in December about how we handle this item, what happened today is exactly what I was worried would happen. Isla Vista Community Services District was basically subjected to a political attack with LAFCO as the forum And I think that's a real shame. If there were a situation where the Isla Vista Recreation and Park District was saying, hey community services district stay out of our lane we should be the ones doing this festival. We were planning on doing a festival like this why are you usurping what we do?
This would be a different conversation But the voice I don't hear in any of this discussion is the IVRPD. I've heard the Board of Supervisors weigh in, they approved a permit. The CSD as a representative body, they voted to do this. This is not our lane. We should stay in our lane and I just really regret that our forum, we've just spent an hour more than an hour being the venue for a political attack against an entity that is duly elected and has their own processes as Commissioner Nelson said there's a solution to this problem if you think this is a problem it's the next election and the election after that But LAFCO should not be the state-initiated body to hear these kinds of attacks.
I can appreciate that there are residents that are unhappy with how things are being done, they would want things to be done a different way. You have a vehicle, you have an avenue. I suggest you avail yourselves of that vehicle and that avenue but we shouldn't have had this conversation in my opinion.
Thank you. Any other Commissioner? Commissioner
Guyer. Yeah, I have one follow-up thing. I think in a follow up to what you just said is your event or festival is going to be an AO Park right and I assume that you got a permit from my Ivy Recon Parks to have your event. Yes we've
been working closely with them they vote on our rental of the park next Wednesday yeah thank you
1:40 – 2:0013 turns
That would seem to be the next venue, the next vehicle, the next avenue for them to try to stop this.
Okay is there anyone up north that cares to weigh in on this? Can any?
No comments.
No comment. Refreshing. So I'll reiterate to Council, do we need a motion or does anyone care to make a motion? I don't think we need one. I think we can receive and file the report as we wish and I think our EO has ample direction as to how to proceed in the due course of the Municipal Service Reviews. Is that correct? Thank you all for coming. I looked at this as an informational site, not a forum for an attack. Probably unfortunate it turned out the way it did but that's democracy while we still have one.
Thank you. Don't forget to vote. I always think on people. This is, would you call the next item Madam Clerk?
The next item is business item number two which is to receive or which is to sorry one moment here. You're gonna
take the AI one.
Yes it is to receive and file a presentation regarding the use of AI generated municipal service reviews and staff reports from the paperwork company.
Thank you I'm gonna leave my chair be replaced by a robot
Thank you. Thank you, Chair. I'll give a brief introduction for this. The Commission had requested a presentation regarding the use of AI technology and so we have invited Mr. David Key from the Paperworks Company to give a presentation to the Commission on this matter and I'll introduce David Key please.
Mr. Keech may proceed
Thank you. And just as an aside before I go into it, uh, I'm a curious person that was fascinating. I really enjoyed it. I know that's available to me as a resident of Marin, but glad
we could help.
Yeah, yeah. I should participate a little bit more. Uh, so let's see. I've got my clicker here So thank you very much for the introduction. My name is David Key, I'm the founder and CEO of The Paperwork Company. Our mission is to reduce the amount of paperwork that organizations have to do through the use of automation and AI tools. And this is a bridged deck from the one that I submitted to the record just so I can get through it very quickly and hopefully save some time for question and answer.
So, a few things I'm going to cover. I just want to talk about the project that we did with NAPA LAFCO where we did their countywide fire and emergency medical service municipal service review so just talk a little bit about what they asked us for how that went. I know this commission as well as numerous other executives that I've spoken to have some concerns about the technology I've heard them a lot. Maybe there will be some new ones, but I put some of the most common ones in the deck to just address them head on and then I know you were also interested in some potentially additional applications of this technology to county government. So I'll end with a few touching on that. All right?
So when we were first approached by NAPA LAFCO and in dozens of conversations with other executive officers since then, the challenge is the same. You have this enormous avalanche of paperwork that has to go into these municipal service reviews and it's can be thousands of pages of unstructured documentation CSV files, hundreds of thousands of rows of CAD data, GIS map files, scribbles on a piece of paper often, audits, master plans. And you have these incredibly talented LAFCO analysts that are looking at it and you have these very experienced consulting firms But they're spending a majority of their time combing through all of this unstructured documentation and really to make sure everything's covered, nothing's missed and to pull out the facts.
And it's a huge investment of resources both in time and capital And so when we were speaking to NAPA, they said this is forming a bottleneck where we are not able to do our entire catalog of reports. We're only able to get to so many of them and so we are looking for a way that we can do all of our reports, do them faster, do them to a greater level of detail within our current budget And there's this bottleneck that we're spending most of our resources on this, so it's very limited.
So they asked us if we could help with this. They also wanted to de-risk. They're concerned about getting sued. They don't want civil grand juries. They were also concerned about state mandated compliance audits and so this was just a way to get rid of that liability. So our solution can help with this, and it did. And what it is, is it is a AI that has been programmed with the Cortese-Knox Hertzberg Act and all of the surrounding documentation so it understands what MSRs are. It's read the policy white papers. It knows what an SOI is.
And what it does is it reads all of the documentation. It compares that to the law and the guidance And it then extracts those facts. Those facts are then mapped on to an MSR template that we worked with NAPA LAFCO to develop, which was basically what are the entities that you want to review? What are the different lenses that you want to review them from? And so using this, we were able to put out the MSR draft that I'm sure you've all seen. It's incredibly detailed and we were able to do this very quickly for a fraction of the cost and just to put this in perspective for you, this report was farmed out to a traditional consulting agency with a budget of $140,000 over a span of six to 12 months We did this report in less than five weeks for $5,000.
And by all accounts the level of detail is very very high they're very pleased with it so this would allow LAFCO to fulfill their entire amount of MSR's ad reports, ad reviews, staff reviews whatever you want to do there's no longer this bottleneck of resources around time and money with it you can do whatever you want So that's what we did. Oh, I should say something too about the citations as well. So you'll notice and apologies. We used inline citations in the report. It makes it a little bit obnoxious to read but I wanted to make it very clear that every single thing that was said in chapters 2 through 7 where it's laying out the level of analysis was directly tied To source documentation that was provided by the audited agencies and not just the documents but the exact line or paragraph in it.
So from an audit perspective, it's very defensible to point to where the information is coming from. Okay. All right, so I want to move into some of the most common concerns that commissioners and executives have had about this technology. And the first is hallucinations and I should have done this earlier but just to get a general sense has everybody tried chat GPT or ask a question maybe read some papers about it? Maybe there's some power users they use it for everything now okay Nothing. I know, I know, I know so okay.
So just to what hallucinations are is when you ask it a question or you ask it to do something for you and it gives you the wrong answer actually, it's more pernicious than that. It's It gives you an answer which has all the appearances of being very correct. It's a very competent looking answer, it may even have citations or things that it's saying it's pulling it from and it's just complete nonsense. It's totally made up. So this can happen with the public models and what is happening underneath the hood what these things are is basically the world's best autocomplete so they've read all the text in the history You know humankind that's ever been written anywhere. And so since our language is so patterned when they see the input, they actually match it based on what they've read and they put an answer out which is probabilistically likely to be the answer to that question.
Now it seems like magic and they're very good at it which is why they seem human. So a hallucination is a context failure because words and phrases have different meanings in different contexts. So let me use an example you all be familiar with Cortese Knox Hertzberg. If I say that in this room, we all know what I'm talking about. It refers to state legislators in California.
There are broad powers and mandates that are associated with it. And then there's this web of concepts and policy papers and documentation that are all associated with that. But Cortese is also a grape that they grow in Piedmont Italy and there's a whole nother set of legislation, you know about DOC classification agricultural law that has to do with that Knox. There's Fort Knox. There's actually a LAFCO executive Blair Knox from Kern County, and he spells his last name. So he's doubly dangerous in that he's in this context web and he has his name associated to LAFCO already but it's a different Knox than associated with the mandate.
So when these context errors come up, they can generate these hallucinations. And so you can't use the public models. So we don't use them. We do something different. It's called an RAG system which stands for Retrieval Augmented Generation. This is what's used in enterprise corporations. They're all switching to this. And what it does is, it does a few things. So the first is that it is a sovereign data environment. It is its own sandbox. It does not go out to the Internet to ask questions and pull stuff in.
It is completely segregated from the Internet and any other database. The AI in it is only trained on the Cortese-Knox-Herzberg Act and LAFCO documentation. It doesn't know about World War II, it can't even answer questions about the county instance that it's for that don't have to do with the mandates of LAFCO. So in many respects, it's dumber than the public models. Its breadth of knowledge is not as much. It's very deep though on this one thing And then the last and the most important as to why there are no hallucinations with this system is that a retrieval augmented generation system does not rely on the pattern matching ability of the AI to write its answers.
It uses it to understand language, and from that language it searches the documentation that is in the system. So when we ask it a question You know, how did St. Helena Fire Department do on their NFPA 1710 you know standards of cover? How are their deployment times? Did they do it? It goes it looks for that answer in the documentation and it returns the data from it and if it doesn't find it Then it has a data gap and you'll have seen in the report there's many data gaps. There's over 800 actually so these are places where along the lines of inquiry that NAPA LAFCO asked us to take, it went, it looked in the documentation and that information was not there or if it was deficient in some way and then it said it.
So it's, it does understand language but it's not using it to really write anything. It uses it to search the documentation that's there. All right so far so good. Okay next concern people have. Does this thing make mistakes? So we know it's not hallucinating stuff but is it going to make errors? The answer is yes it can but They are the type of air that I would classify as garbage in, garbage out and I'll give you a specific example from this report that came up. So the city of Calistoga has a full-time professional fire department and in their documentation they said we are under 1710 of the NFPA guidance on that so Those standards are for urban, well you probably already all know this but those are for urban departments and it has to do with equipment and personnel and the times and how fast they get there and so forth and so on.
So it looked at that, it looked at how they did from their CAD file and then it reported the gap. Now as it turns out they may be classified as a rural department, which would be under 1720. And that has a little bit of a more lenient set of standards to it. So if that ends up being the case then we will have to redo the analysis on it. Now what I would point out though about this situation is this is the exact same mistake that a human would make as well. So if there had been a human consultant It would have happened as well. It was in the documentation and we only took a little less than five weeks to find it out, as opposed to you know they give us all this documentation and then in a year in a public comment viewing you know we find out about it and it's harder to take care of at that point so it makes it very easy to catch errors and do them and take care of them very quickly All right, I know this commission had particular concerns about AI bias.
So I'd love to dig into that a little bit by what you mean but What I would classify as AI bias, just really quick so we're on the same page is as I said these are probability machines. So they look at the input and then they try to match the output based on a probability of everything they've read it being the right answer. come in and put their finger on the scale, and they make it say something else. So the most common area you will see this type of bias is if you ask chat GPT how do I make a bomb? Something illegal, how do I make a bomb out of household materials? And it'll give you an answer that says that's illegal, I'm not gonna help you do it, maybe you should go get help or something like that. I guarantee you The chat GPT has been trained on the answer.
It is read documentation and it could tell you how to do that, but you can't have it for safety reasons so open AI in Google has inserted themselves and done that they can also modify the output and you'll see that a lot if you ask a legal question finance question or medical question. They used to not tell you anything but now they'll say You know, listen this sounds like a medical question.
We're not a doctor you should go seek a licensed professional to answer your question. However here's a little bit of information about what you asked so so yeah, so it's modifying that okay? So does our system have bias no why not well actually there's a better slide for this There's nowhere that we would weigh in and what we're doing. All we're doing is a gap analysis, and this is why government is perfect for this technology. It is rich in standards codes precedents documentation. We're just doing a gap analysis like the NFPA 1710 you know they say what do we want to look at? Fire Department. Okay, what are their standards? What does the law say? What is a guidance say? Okay they have you know this is the guidance okay how did they do against that all right we measure the difference okay what's historically been done in the case that you know they exceeded or there's a gap or whatever it is what is the range of options that we have and so You know, we take this and we just tell you what's in the big pile of documents according to the data rich environment of predefined processes templates and laws.
And we then hand that to executive officer Prater who talks to the commission about it and you make decisions based on that based on Commission priorities and regional priorities so I was trying to think of a way this could come in. But but the only one I could think of is let me use Napa as an example, I grew up in Napa and Napa is very conservative when it comes to annexing and they're very conservative when it comes to water rights. And for obvious reasons, you know they don't want people building stuff in the vineyards.
It's also an agricultural town as well as a town that's dedicated to tourism. And so if you were to look at their records of how the commission has reacted to certain situations over the past and you asked it a question like You know, what should we do given this set of circumstances? What has been done before that would probably add weight to it. So I mean it would pick it up but again it would give you a range of options and You know, and some might call that customization in that it is recognizing the history of what the Commission has done. So but that's really the only one again we're just doing a technical baseline and then we hand it to you to bring in discretion and judgment to that.
We don't need to go over this, but if you were still not convinced these are all areas that in your public and professional life that use the exact same technology that we're doing. They use machine reading to just look at a bunch of data put it into a nice concise document and then humans make decisions based on it.
2:00 – 2:065 turns
Can I jump in here for a second? Yeah
please!
You may not know it because of my happy disposition but I'm a lawyer and my understanding is, and we have a really good council that really understands AI. And we did a program in what the state bar did is they have a requirement that if you're going to rely on AI, you got to guarantee that human being checks the entire thing and vouches for it before you can ask a court or an agency to rely on it. There's a safeguard that is like built into the process.
Does your program lay into that? No, 1000% yes.
Correct me if I'm wrong, but the process is you farm this out. You're going to do the study you then take it. Okay, it goes up for public comment that has to be up for some I think maybe 30 days something like that. It eventually it goes through the process. It goes through the Commission. It works with the stakeholders and then it is passed. It becomes a statutory document at which point SOI determinations must flow down from it. Is that more or less correct?
Sounds about right. OK, yeah. So we have nothing... All we did is take the big pile of documents that the audited agencies submitted and just looked at them very quickly using machine reading and put them in a format that NAPA LAFCO asked. Then they take it and there's ultimate editorial control over it. Yeah so you know I mean, whatever determinations they make they can add to that or anything like that. So we don't...
We're almost like a calculator. They tell us here these are the numbers were inputting all right? We do the calculation and then we give you this sum total. You know, we're making the sausage. We're not cooking it. Yeah, the computer doesn't make any of the decisions you and Executive Officer Prater do. Yeah totally. Go on. Oh, okay. Good good. So let's see. Yeah the last part is just additional applications of this technology. I just threw a few of them in there but I'm sure by this point Anytime there's just a big pile of documentation structured, unstructured whatever that needs to be combed through and put into a more concise report that you can make decisions based on this technology is it can be applicable to that. So CEQA is one of them.
It can do response to comments, you know I spoke to one executive there's like 200 comments on something and it's just sitting over in a pile they don't even want to look at it. It can also read the 5,000 page impact reports and analyze whether or not they line up with what the realities are that LAFCO of that particular areas is reflecting Public Records Act sorting, they can do redaction. They could do it very quickly.
Any sort of grant compliance audit consolidations you know again they can look through all of this very quickly. This is from my sister who's a social worker in Napa, and she says there's just this overwhelming mess of text documentation intake forms email scribbles on piece of paper. And you know it's all very important it helps them make responsible decisions so it can even do stuff like that.
And this last one is a little bit different. This is just something that will incidentally happen over time. So This report when it is entered into the record will go into our vector database and What that is, is it allows you to look up and ask questions about what has been entered into the system. And so it's a way of capturing institutional memory. So maybe you have someone that works for 20-30 years they retire and you lose all that institutional knowledge that they had or your searching through file cabinets or one of the legacy information store data management systems And you kind of have to know what you're looking for to find it. And so what this does is if you have a new person or there's some question about You know, what did we do in the past?
It's very easy to just semantically look up and it will pull up everything in the database. And this is something that in the private sector they've been using. I have one funny story about this and then I'll end. I consulted in food consumer package good manufacturing for years and we were asked by Procter & Gamble to help them with this protein synthesis problem. It was something with extrusion. My firm was very good at this And my colleague who had actually worked at Procter & Gamble back in the 80s, you know said oh God. You know I already did this research for them back there they you know and so he said hey we'd love your money but We already did, I did this when I worked for you and this is kind of what it's called and here's probably where you'll find it.
So they didn't even know what they had because no one still was there who remembered. This is the 80s, they've since moved on, they definitely use a system like this but it is something that I think is very powerful and just something interesting for the commission to consider as well. And that... That is everything I have to say about it. Thank you, thank you very much for this privilege.
Thank you. Are there any commissioners that have questions on this? I'd like to ask Mr. Prater where do we go from here with respect to this?
2:06 – 2:1410 turns
Well, I think it's something that you wanted to hear about and each commissioner can decide whether or not you want to place a future agenda item on use of AI technology. And when it might be applicable for us and our work scope. When we're moving forward, you authorized our police fire EMS municipal service review if you wanted to reconsider that and use some sort of technology to synthesize that data.
We can always bring that item back for discussion for the commission
What is your time frame for this?
Is that a question for me?
Well, it was actually for Mr. Prater. Oh okay. If we were going to bring back right I mean it's very interesting presentation fascinating presentation and the question is as a practical matter what's it gonna mean for us what does it do for us how much does it cost does it displace any staff Are there things you could be doing better? You know practical nuts and bolts conversation, you know questions that we have. And my question to you is what do you recommend and what's your time frame for coming back so we could have a practical discussion of it?
Well, those are questions I think you have the co-founder of Paperworks Company here to answer and he can probably give you a sense of what the costs are associated with a similar review that they conducted for NAPA. or whether or not Santa Barbara would be something that could be contemplated as a, as an additional pilot program in this southern part of the state that they'd be interested in.
I can't answer that. I can tell you that we're moving forward on our service review. We typically have slated our admin draft for summer months so anytime before summer we need to bring an item back if we wanted to modify the path We write all of our service reviews in-house and follow a format and function that tears off of our last cycle. So, that's the direction we're heading in.
I can certainly work with Mr. Key outside of this and fine tune some analysis for you. And if it seems highly plausible then we can bring an item back before summer
I'd sort of like, it seems to me that the best use of our time is to have you contact Mr. Key and whittle this down in practical terms so we could get some idea about whether this is a feasible concept or not Rather than trying to do it on the fly, I'd ask fellow commissioners what they have to say about it. You got your light on Mr. Geier?
Does this require like putting in your most recent MSRs so that when you introduce your new set you have something to compare it to?
So it depends on what the Commission and Executive Officer Prater want for the reports. Again, we're in the middle where with NAPA we decided What do you want your end product MSR to look like? Let's lay out a template of all the entities you wanna look at and the lines of analysis you want. Okay, then we work backwards from there. What is the documentation that we would need to get from the entities? We pull that, do the calculations, then we hand it back to move into the public process of deliberation.
So what What we have talked to some other executives about, and again however you want to structure this but this is not my suggestion. It came up and it resonated with other executives was a two-year plan in which the entire catalog of MSRs is updated. And we would charge a flat fee of $175,000 each year for that over two years and you get the entire catalog updated.
And if you want to add reports or you want us to do staff reports or any of the CEQA stuff, you know, we can talk about what's included in there but it would be all of them and it would be to the level that you saw in the pilot And it would also, I think the fact that you can do this very quickly and for inexpensively opens up all kinds of interesting options where if you want to run these every quarter you could. You don't have to wait five years doesn't really matter we'll run them as many times as you want and you can do them all at speed and then so once they're done they would then become part of the Santa Barbara instance. So it would be part of the database and when the next one was done, you know, it would compare it to when the previous one was done.
So yeah we talked to Brendan Freeman, the executive officer of NAPA and his staff about how to do the LAFCO one and we looked at the last time they did the fire and EMS one and it was back in 2006 And he said, let's not do that when we were still figuring out what we wanted to do back then. You know the Cortese-Knox-Hertzberg Act was still relatively new and so you know they put together something that worked for them and it was inspired by Santa Cruz which had just recently done one as well. So it'll be a collaborative process but The thing that just won't take any time is sorting through the documentation, but you can do anything you want to imagine.
So I think an answer to your question would be for the executive officer to actually come up with a plan. Do you want all of the previous which we've just finished MSRs cataloged in so that when you start your new ones it has a base to compare to? What is it you would recommend?
Yeah, I think we had produced most recent MSRs within the last five years. So they're fairly relevant to this conversation. So I think we would want to use those. My review of the NAPA pilot MSR was I think we would like to see a different format. less storytelling from a byproduct that we use in trying to explain the story. This was much more bullet pointed points of reference and pulling information directly out of the documents, which we do.
But we'd like to weave it into much more of a storyline that explains these agencies and less about kind of the nuts and bolts of what the documents say. So I think we have a lot of formatting issues that we'd like to see differently, to that extent. And I think we would want to include our recent studies that we have conducted so that we can build on that knowledge.
2:14 – 2:2210 turns
Did I answer your question? Somewhat. Commissioner,
yeah. Commissioner Sebas. I guess my first question is how many LAFCOs are you currently serving? And secondly, instead of going to two-year commitment, is there any way of doing a pilot project to see how it works for us? Those are my two questions.
Yeah, so this is brand new to us. There are about six counties that are very excited about this who really want to get their catalog up-to-date. We haven't closed any yet. This is relatively new too candidly We've been working with East Bay Fire Departments, like the technology that we do has been for firefighters where you know they wear a hat with AI vision and it's also hearing what they say. And then when they go to do defensible space inspections of which you know in Oakland and Berkeley there's over 30,000 parcels they have to do every single year plus their annuals plus anybody that's building anything so I happen to know Brendan Freeman because I grew up in Napa. I didn't know what a LAFCO was, but I said oh looks like it's government hey how you doing?
I reached out on LinkedIn maybe he could introduce me to the fire chief in Napa see if there's anything there because we were interested in doing it and that was when he told me about this particular challenge so that was back in December So this is a relatively new, but this is actually a better application of our technology. What we're doing with the fire departments is not certain to be successful or not for a very long time.
To answer your question, our preference would be to not do a pilot project and to not do this using the old way of doing it which is to put them out to bid. You know we would rather have a commitment and the reason is that in order to set up an infrastructure for this in which everything can be considered holistically and to give you an example why this would be important In this report, Napa County recently did their Water and Wastewater Municipal Service Review countywide in 2022. And in that report is a lot of information about water pressure and water rights which are again a very hot topic in Napa County. And so that was very useful to the understanding of this report which it also matters too for where firefighters are able to put water out.
We would prefer not to do that and to get into the bidding thing, we'd rather just have one flat fee. We're functioning as a consulting agency right now in that you know we come up with a schedule and then we use our system to put these documents out in the traditional way that consultants would however You know, we'd love it to become part of infrastructure. So the other thing that I would say about the two-year commitment is this isn't a monthly installment and if you don't like it at any time you can just stop. That's this is a plan that was proposed to us by other LAFCO executives as a way to work but we can just do it on a monthly installment in the two years.
Is if the only thing that slows our system down is if we don't have the data And so the two years is to be considerate and I want to tie this into something that Mr. Prater said as well, In that there are certain districts which, let's say would be challenged to pass the paperwork test because it was a one size fit all. Like what could the city of San Francisco pass? And you know you have the Angwin Volunteer Fire Department and they're doing a fantastic job but they're you know I don't know this is true I'm just making this up but you know they're keeping receipts in a shoebox and the volunteer you know so There has to be some narrative. There has to be some work with what works, what doesn't. There has to be some consideration around it.
But the two years is really to prioritize data ready agencies up front while notifying other special districts, other entities that are going to be reviewed Hey, we would love to review you in 18 months. You know, here's the documentation let's work together over that period of time so that we can get this together so that when your time comes will be able to put it right into motion does that make sense?
Let me follow up on that sure. You said that you know a two-year commitment but then you said we can terminate at any time.
Yeah,
so I kind of want to get back to my pilot question because, you know, how would we analyze if it's working? What are the deliverables? What can we expect say in a month that we can make a decision that this is working or not working.
Well, I mean the proof is in the quality of the report.
Deliverables, how soon would you get a report?
Well, once we work with the report if we have the data and we have the format that works for Santa Barbara County for the particular report. I mean we could have it within a week or two. I'd say this took us a little less than five weeks. The next time we do this one it'll take a week to do if we have the data but so We could do it almost as an MOU for two years and that we would like you to commit to our new system of doing it.
However, This is so much better above and beyond. It's the iron triangle, fast cheap good pick two you're getting all three of these and it's just such a giant leap past what anybody else is doing right now we're very convinced you're gonna be very pleased with the output. So if you don't like it yeah I mean we will stop anytime.
I got a couple of problems we've gotta move the agenda if you have fairly shockingly a lengthy agenda Here's my first problem. $175,000 that's a lot of money to a LAFCO and probably if you hit your robot thing and says what is the financial condition in the county of Santa Barbara? You get something like a 26 million dollar deficit threatened layoffs and I guess if you had the nine cities or eight cities in the county you'd get the same kind Moaning and groaning, oh we got to put taxes on the thing. That's a lot of money. So I think that in order for us even to consider asking the entities to fund this, we need some kind of tangible calculation that we're either going to save staff, save money or drastically increase the efficiency of our operation I'm not quite sure how you get there.
I don't mind talking about this, but I'm skeptical about spending a whole lot of money at this point. Maybe our EO should weigh in on what you think would be a responsible course of action
2:22 – 2:2818 turns
Chair, this came up when we presented starting our service review and whether or not we should leap into an AI approach or stay with the approach that we had been doing. And cost was certainly an issue associated with that. And as you know, we are trying to move forward to increase our staff by one FTE and to put $175,000 on top of that would significantly impact our budget.
The Commission would want to see that budget presented in April, what that would look like. One of the things I will comment that I thought was excellent out of the Napa report was the gap analysis. I would encourage all of our member agencies, cities and special districts to actually go through the exercise of figuring out where are the gaps that you have in your data because after we've done our first round of search reviews Hand reading all of those, we found a number of data gaps and had to navigate and ask many questions to get to a reasonable report that we could produce.
And so I have a suspicion that the agencies that will fall under this service review under an AI model will yield high volume of gaps in data. And so I'm not at this point sure that we could support the use of that technology to get a deliverable that is meaningful for us until those agencies can actually start hosting public data on their websites that can be consumed.
I'm is salary and benefit funded. And we're spending our time to do these reports as a considerable chunk of our operations.
Thank you, Mr. Kier. I can see a great benefit in the long run with it because you have continuity if we lose the EEO, we start a whole educational process all over again. Time since Mike's been here, it's taken a long time to have a one-on-one relationship with every district and have an understanding of what's going on. A year or so from now, or a couple years from now he decides to move on to something else. We start that process all over again and that's costly. So I think as far as the historical data, I think it's really good to have but the personal one-on-one touch with different districts and understanding of what they do is invaluable to the EOs. You know, I can see both sides of it
Well, I entertain a motion from any commissioners.
I think we should just absorb all of this go back and be a sponge for a little while listen to the other commissioners of what they felt with it and And
just as a note if If it's between not working with you and we do a pilot report then okay, sure. But our preference would be to have counties that are willing to commit to the whole process.
I don't have any objection to plumbing technology. We're not going to make AI go away, we might as well learn how to use it at some point but I don't know about jumping into a two-year commitment with six figures etc., etc. I'm willing to have our AO or EO take your pick Discuss some sort of pilot and bring it back to us, given what I think are the concerns. But I don't think you're going to get a whole lot of support for immediately jumping into a long-term commitment at this
point.
If that's enough guidance, Commissioner Johnson?
I agree. I think that there's some things that has to be carefully looked at. I think there's time, I think the two years, I agree that it could be a big commitment for our LAFCO at this time. I thing in the near future, not the near future but the future, I think we could look at that because I think also more improvements what AI is going to be doing too So, but I want to thank you for your presentation. So thank you very much for coming here.
And then did Santa Maria have anything to say?
Yes. We have any comments from the Santa Maria commissioners?
No comment.
Thank you.
My pleasure. Thank you for having me.
Thank you. Do we have enough Mr. Craitor? You have enough guidance? Thank you
chair Stark.
Yes.
I would like to request moving up item 6, which is the presentation from the update on housing and general plans if I could please.
That seems like a reasonable thing. Would you Mr. Prater do you? The housing update is yours I believe.
2:28 – 2:3514 turns
Thank you.
Would you read that title into the record please?
Chair Stark and members of the Commission, this information item is to receive a presentation report regarding countywide update on housing in general plans.
Thank you Mr. Prater.
Thank you chair and commission so staff has been putting together a number of informational items keep the commission kind of up-to-date regarding a number of issues. This particular item is All evolving around the housing issues and the relationships towards meeting RHNA housing need numbers. That's an allocation that's been given in the sixth cycle for Santa Barbara County.
and where the jurisdictions are with their journal plans. And so we wanted to keep the commission up-to-date as we begin to embark in April with our sphere of influence determinations for our eight cities. We felt this was meaningful information that could provide context to the discussions that the cities are going to have with the Commission related to where they would foresee their sphere boundaries drawn.
As you know, the Commission has requested that I reach out to those cities and ask them what their expectation or request would be We're likely going to bring that back in April and start that conversation. And so before we got there, we wanted to make sure that the commission was aware of this presentation looking at where their journal plans are, a link to their journal plans in the process. Many of them are undergoing updates to their journal plans. Some are just starting that process and embarking on that and others have or still relying on their journal plans that are quite older now.
In context, the state legislator and the governor has adopted a tremendous amount of bills in and around housing and housing issue. So we wanted to be able to put those all in one place so that the commission could understand what are the approaches that are being taken to address that issue? As we know, much of the discussions around the spheres of influence is about growth and where they're going to have an opportunity to provide much needed housing within the region. And so we wanted to have a report that provided all of these laws contextually for the commission.
And then lastly, at the back end of the report is an analysis of where each of the cities in the county as a jurisdiction are at with meeting those arena targets. So every year they have to produce a progress report and turn it into the state so we were able to glean that latest report that they've produced. This is all 2025 data April is the deadline in which they have to submit their new report. So in another month or two, they're going to be presenting the 2026 data and this is in context The great demand on the need for housing, but what's the reality of actually producing the housing and what are the income targets that are being produced? And so this report provides that summary for the commission.
And so with that I think I'll just briefly state that this was just really intend to provide information for the commission as you begin to start to contemplate what spheres of influences would be appropriate for our upcoming decision for all the eight cities.
Do I understand that the Reno obligations are for cities and counties, right? But we don't regulate the county Is there any background information on the county's RENAs that might be useful in this report?
Yeah, so we provided the county RENA targets and what they're meeting. It's useful to know because oftentimes the county is meeting those demands in already populated unincorporated communities which often sit in and around incorporated cities
So is the intent, the report's been done I gather right?
The report is here. Is it
your intention to put it on our website?
It's on the website under this meeting for March 5th.
Yeah I don't know what else we do other than accept the report if you wanted to put it separately on their website it might be useful To people other than that, I don't think there's any action.
Yeah this was a receive and file informational item just to give the Commission an update of Where are our communities at in meeting those targets? What what are all the pressures that they are Having to deal with with all of the new law housing laws that are going into effect And ultimately you know what are the Cost index. We did a whole sort of cost index what it costs to live in the county, what apartment rents look like.
Obviously the goal is to try to produce as much housing that meets the affordability targets. How well are we doing at that? Right, so that's what this report kind of provides. A brief look at what that looks like as we begin to embark on where should we draw spheres for these cities?
Thank you. Shall I ask any commissioners have any questions or comments about this?
2:35 – 2:4228 turns
Yes Commissioner Snark, I thought we were going to hear the report.
Mr. Prater
That was a brief summary of that report. I wasn't going to go through the 200 plus bills and what they're striving to get at, given that we are running long on this meeting. If there are questions about the report itself or about the numbers in the report... I
have a suggestion. Here's my suggestion. We received the report. Continue it to the fall to next month. Commissioners have specific questions about items in the report, can bring it up after digesting the thing in full and hopefully we'll be able to answer them at the next meeting.
Happy to do that. We can bring it back at our next agenda item and get into more depth conversation and questions if the commission has any.
This is Commissioner Hartman. I just had a question have you shared this with with the cities, with SPCAG, the county to get there? I mean I think it's a valuable resource. I didn't know that LAFCO was producing it. I do think it merits greater discussion and I do think it deserves being shared widely
We're happy to share this with
those agencies. I think it would be, definitely ought to share it with the county and definitely with SB CAG who after all is the people that's ultimately in charge of getting the allocations. If we can do that, we can move on? Do we need a motion?
Chair and commissioners, can we just do a check for public comment please?
Do we have any public comment on this item? Thank you.
Chair Stark and members of the Commission there are no requests to speak on this item.
Thank you. Do we need a motion to do this? I don't think so. That would bring us
We do have someone here that will be speaking on item number five. It looks like Mr.
Lloyd, is
that correct? Yeah, Mark Lloyd. I haven't
seen him
in 20 years. And I think it's actually important because he actually should be here. We should take the time.
Well, I would certainly deserve courtesy. With liberty, I'd call item information number five.
Since he's here to speak...
Yes, out of order please call information number five Madam Clerk.
Information item number five is to receive and file a report on File Number 2601 for El Capitan Horse Ranch Fear of Influence and Annexation to the Goleta Water District.
Mr. Prater
Thank you, Chair. As the chair is familiar and the commission whenever an application comes before the commission that's submitted by a landowner or agent, the application is placed on your agenda for the next available agenda topic to announce that the application has been submitted. And so this is meeting that criteria. This is to amend the sphere and be annexed at the same time in a concurrent application of 201 acres into the Calita Water District.
So it has been submitted, it also starts to review period to go through the process and is currently going through that process I do understand that the agent is here and would like to at least give some background on why they've submitted the application to the Commission so.
Happy Mr. Lloyd?
Chair Starr, good to see you. Honorable Commissioners my name is Mark Lloyd with LNP Consultants representing the landowner in this application. You'll have to excuse me I'm fighting a cold today as many of us are. I understand there's no action on this item. This is an informational item docketed for your knowledge however I am here to answer any questions and just wanted to give you some brief background as to why our request for Annexation and Sphere of Influence with the Goleta Water District.
El Capitan Horse Ranch, many of you may be familiar with it's along the Gaviota Coast. It's a 201 acre property. It has about 40,000 square feet of development on it or floor area mainly consisting of horse paddocks and corrals and other buildings to house horses that has a A number of CUPs for farm employees, for commercial polo activities. Commercial hiking and camping, and also some chuck wagon dining.
However the new owner wants to revitalize the ranch and get a top quality horse breeding boarding and training facility going. We are currently served by the El Capitan Mutual Water Company and for the 201 acre property we are allocated 30 acre feet a year Which is enough for our potable uses, but barely enough for 200 horses and other pasture irrigation purposes and whatnot. As a comparison the 10 acre Estates properties that are adjacent to us and also fellow members of the water mutual water company. They have 10 acre properties they get 30 acres So we have a deficit We're looking to supplement our agricultural water and I've made this application in LAFCO for that purposes This will be a non potable water delivery out of the Galena West conduit, and will serve for irrigation and animal Animal hydration purposes.
So just a brief Presentation to you when we're before you in the months to come I'll have a much more detailed presentation for you, and I'm here to answer any questions you may have
Thank You Jenny commissioners that many questions commissioner service has it
No Gleada
West conduit, I'm sorry the large water conduit that goes out through the Thank you very much.
2:42 – 2:4724 turns
Are there any other commissioners have any questions for Mr. Lloyd or?
I had a quick question. Mr. Nelson,
Commissioner Nelson.
So you said you guys are going to pursue a CUP for horse was a breeding facility and I'm just curious on the permit pathway what permit you'll be looking for.
Perhaps that you misunderstood we currently have CUP for a breeding facilities boarding facilities there
So you're not going to be looking for any new entitlements?
We are likely to do an amended development plan. We have a development plan that was approved in 2010 for the property, for some remodeling. We are looking to make extensive remodels of the buildings that are there no expansion of square footage As you likely know, the facility its essence was about 1968. And here we are some 60 years later and the construction was not of the highest quality so my current owner is looking to renovate those and with probably some expansion of floor area there is no primary residence on the property Probably be applying for that and will likely be coming through a full county amended development plan process for that.
Okay, makes a lot of sense I mean it's an agricultural property and sounds like agricultural uses to me.
Yes and this is the application again this is non-potable water so growth inducing issues should not be at play.
Thank you. Are there any anyone else from the Commission? Any members of the public?
Chair Stark and members of the commission there are no requests to speak on this item
Thank you. And Mr. Prater, am I correct? There's no action for the commission to take? Correct. Thank you for your report. Thank you for waiting around. Hope they found the robot discussion interesting. Thank you chair sir. Good to see you. This brings us to business item number three if i'm not mistaken. Is that right? Would the clerk please read business item three into the record
Chair Stark and members of the Commission, business item number three is to receive and file the 2025 audit report by David Farr LLP.
Thank you Mr. Prater I note that I was given a letter to sign.
You were. I'm not sure we still have Shannon Ayala with us from Davis Farr but David Starr was the independent auditor that prepared our financial audit for 25. So at least I'm here to answer questions that you may have, but essentially the audit shows that we have a positive net balance of approximately $32,000 at the end of that fiscal year. It shows that it was also a clean audit and so if there's any specific questions that you might have Every year the Commission does an audit of our finances and we've entered into a contract with Davis FAR to review our audits all the way out till 2029. And so this is the early parts of their audit that they've been looking at, this is the second or third year that they've done it and every one of them has come back clean in showing that we had a net But positive balance.
Other than that, there's any questions I could answer?
My sole question is are there any negative indications at all in this? Anything we need to watch as a result of this audit? Commissioner Sevis has got a question.
Nothing came out of the audit that would trigger any additional oversight
I just had a question that goes out to 2029. Is that a normal practice? Don't we rotate it every so many
years? This commission had a normal practice of I think 15 years of doing audits, but what we do do is after every six years they find a different auditor within that office that looks at our books. So there will be rotation within oversight. It'll just continue to be with Dave as far as the company.
Thank you. Are there any members of the public that have any questions?
Chair Stark and members of the Commission, there are no requests to speak on this item.
And are we required to take any action with respect to this other than to receive in a file? Do we have to formally accept it or anything?
This is just a receiving file.
Thank you I've signed the letter If there's no members of the public, I think that concludes that item which moves us to I have too much paper. I need my own robot. Business item number four.
2:47 – 2:5224 turns
Chair Stark and members of the Commission, business item number four is to consider a resolution authorizing commissioners to utilize government code section 54953.8.7 teleconferencing for eligible multi-jurisdictional bodies
I'll briefly just indicate that the commission requested that staff return with the resolution utilizing teleconferences for multi-jurisdictional bodies. This is based on the Brown Act update that was given to the Commission back in January so attachment A includes that resolution, so if you have any questions legal counsel is here and myself we can answer any of them if you have any. That concludes our report
I have a very simple question, I think I know the answer. My understanding is there's a provision in there that says if a person takes advantage and participates remotely for home they don't get a stipend and that non-stipend provision is limited To meetings where people actually appear from home and doesn't affect any of the remaining stipend structures, is that right?
Chair and commissioners, that is correct. There is a limited provision for this type of teleconferencing that would prohibit compensation for attending the meeting if you chose to attend via teleconferencing. There are some other additional requirements on this type of teleconferencing including that you must be at a location that's more than 20 miles away from the physical meeting location which includes both the Santa Barbara and Santa Maria hearing rooms that we meet in. And also you can only use this two times a year, but this is just an opportunity to provide the board another teleconferencing option.
All the other options that we went through in the Brown Act are still available to the commission and this would just be allowing you to have this new additional option for teleconferencing if you choose to adopt the resolution.
Thank you. Are there any commissioners have any questions? Seems pretty straightforward, is there any comment from the public on this?
Chair Stark and members of the Commission there is no request to speak on this item.
Thank you I would entertain a motion.
Nielsen moves.
Is there a second?
I will second that.
Motion has been made and seconded Madam Clerk could you please call the roll
Roll-call vote 4–0 Motion has been made and seconded Madam Clerk could you please call the roll · 4 under review
Show transcript
Motion passes with five ayes and two absent.
Thank you. Madam Clerk, would you call the next item which I believe is...
Actually... Yeah. With City Council Kerouac absent doesn't that tag in City Council Mosby to vote? Just want to make sure he gets a chance to vote appropriately.
Mosby?
Good one. Aye.
Motion passes with six ayes and one absent.
Thank you, motion carries. Please call the next item which is business item number four.
Chair Stark and members of the commission information item number one is to receive and file a report on the independent special district commissioner election results.
Thank You Mr. Prater
Thank you, Chair and Commission. So a 45 day special district election has been completed and it closed with a total of 23 votes cast. Commissioner Johnson received the majority of those votes and will now remain on LAFCO for a full four year term until 2030.
Congratulations.
Attachment B does include the independent special district ballot breakdown if you're interested on who voted for who, otherwise congratulations Commissioner Johnson.
Thank you so much really appreciate it and thank you for all the support of our four commissioners and all the other districts thank you
2:52 – 2:5710 turns
Where are we?
Chair Stark and members of the Commission, information item number two is to hear an update from the 2026 Cal LAFCO staff workshop.
That would be Mr. Prater or
me. Again, so this is just to announce that the 2026 Cal LAFCO staff workshop will be held in Pismo Beach just up the coast. It's between May 6th and May 8th and your staff has been already registered for that, so we will be sending likely three or four attendees. And they offered a mobile workshop to tour and visit the Slow Farm Tour which was being offered. So your staff will report back at the conclusion of that meeting on the 7th. We actually are scheduled to have a meeting And so we will attend that. I'm still working out logistics, I think what we'll do is have staff attend in our remote Santa Maria location And we'll see if we can't coax the chair maybe meeting us there for the 7th so that we can move back and forth between the staff workshop and our meeting on the 7th.
Otherwise, we're scheduled to meet here in this building with a remote participation in Santa Maria. With that, if there's any questions about the conference itself. Oh I would note that at the conference they intend to provide some updates to the Cal LAFCO transition that's going on and what those next steps are so we'll hopefully report out for that May meeting.
That would be my understanding that they're gonna report on the next thing that they wish to do. Am I correct in the next item will be information item number three?
Yes, Chair Stark and members of the Commission information item number three is to receive and file a report on the Cal LAFCO 2026 current track legislation.
So the legislative bills period has closed for this year. The Ledge Committee has been gearing up for next year's proposals in addition Cal LAFCO tracks a number of bills, in this case they're tracking 19 bills through the ledge cycle for this year and we're keeping those monitored and up to date Attachment B includes those tracked bills. So if there's any questions about any one of those bills from the commissioners, we would likely ask that the Commission ask us what bill you want more information on and we can always bring that back for a new item.
Thank you might be appropriate at this point to note as I think our EO and Commissioner Kiriakou and I discussed our big concern is the effectiveness of the legislative committee or the legislative process from Cal LAFCO. And, I think that's a continuing source of concern having enough juice, I guess is the correct term to make our voice effectively heard but something to bear in mind.
That leaves us information item number four, am I correct? Oh we're at Commissioner Announcements. Could I ask you a question? This is gonna embarrass me deeply. I have a resolution approving the dissolution of Area 32. Is that from last meeting?
That is from last meeting and we're asking for a signature on
it. All right, we're good. Commissioner Announcements. Does anybody have any announcements? I'll announce that I'm going to report next month on the interesting CEQA conference that I attended. Rather than get into details, there's some things that probably warrant discussion, notably a flood of bills that are continuing as well. They keep piling it on. There's going to probably be an initiative which looks like it's gathering muster, which would make the CEQA process I guess you could call it a process even murkier than it is now but we'll see. I'll do that next month.
Are we done?
2:57 – 2:598 turns
I'd like to make a motion to adjourn if we finish.
Executive Officer Report.
If you wouldn't mind, it'll be brief. It's the report out from the Cal LAFCO February 23rd special board meeting. The report is that those bylaws were passed with a 40-2 vote approval by the membership Although there were a handful of LAFCOs that did express concerns about allowing EOs to be on the board as elected member along with elected members, ultimately it did pass 40-2.
They did not however am I correct? They did not at this time change the districts they They may do it at the
next
meeting.
We still have the four regions, they did move away from the board seat type so we no longer will have a public county city special district Now anybody that wants to run for an open seat within your region, you can run as an elected through and those are held annually at the annual conferences. Those are voted on by the delegates appointed by the commission so when we had a public member only the public member could run for that seat now that's that has been removed any commissioner from
Thank you all for bearing with us.