UnGovr Transcript
iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.0:00 – 0:0412 turns
Yeah. Good morning everybody. If I could have everybody take their seats. Welcome to this regular meeting of the Santa Barbara County Board of Supervisors. Unfortunately, Supervisor Gray is out ill today so I will have the honor of chairing today's meeting of May 3rd 2011. Mr. Allen would you call the roll please?
Mr. Lavagnino? Here! Mr. Carbajal? Here! Ms. Wolfe?
Here.
Ms. Spahr?
Thank you. Mr. Marshall do you have a report from closed session?
Yes thank you Madam Chair. Your board held all of the closed sessions with no items to report. The item public employee performance evaluation those three matters were continued to a future date.
All right, next we have the approval of the minutes of our April 19th 2011 meeting. We have any changes or comments on those? Otherwise I'll entertain a motion for approval. I have a motion to have a second. Motion and a second. Any discussion? All those in favor say aye. Aye. Opposed? Motion carries. Thank you. Before we go to our administrative agenda, we're going to go ahead and start with resolutions. I know that Supervisor Gray has sometimes done them in the afternoon but because we're anticipating a shorter meeting today, we are going to be doing them now And the first one we have is from Supervisor Wolf to adopt a resolution proclaiming the month of May 2011 as National Foster Care Month. Madam Chair? Yes.
Just an order of procedure, you want us to make a motion to approve them so that we could...
Why don't we go ahead... Mr. Allen do we need to do that first?
Madam Chair, that would be appropriate for the board to go ahead and approve items A1 through A5.
A1 through A5, okay. So moved. Okay, a motion? Second. All those in favor say aye. Aye. All right, Supervisor Wolk.
Thank you very much. It's my pleasure to present this resolution which proclaims the month of May as National Foster Care Month in Santa Barbara County and I see Delfino Nera is in the audience and I'd like to call him up. Delfino is a Deputy Director of the Department of Social Services and Kathy Gallagher as our director And oh, you've got some other folks from the department or foster parents. Foster parents? Wow!
Thank you. This is an opportunity for this board to recognize the issue of foster children in our community and to also really pay tribute to those folks in our community who are the foster parents. You do so much for the children who at no fault of their own need some care. They need some love, they need some assistance and I'm happily surprised that you're here so that we can recognize you as representative of what our foster parents do in our community. So with that Mr. Allen if you could read this resolution.
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Madam Chair members of the board item A1 is a resolution recognizing May 2011 to be National Foster Care Month Whereas every child deserves a home where they are loved and nurtured in a safe environment, and every child deserves to belong to a family. And whereas foster kinship and adoptive families who open their homes and hearts and support children whose families are in crisis play a vital role in helping children and families heal and reconnect.
And whereas foster parenting is a critical resource that enables children We're moved from their homes through no fault of their own to live in a nurturing safe and least restrictive environment that will create a lifelong connection for each child. And whereas resources to support foster parents and recruit more foster homes are diminishing due to the current economic climate, and services continue to be significantly underfunded to meet present needs. And whereas, young people in foster care need the guidance, stability and love that are so essential for becoming successful adults from the significant people in their lives while they are in care. Whereas, the ongoing efforts of foster parents, relative caregivers, mentors, advocates, social workers and volunteers help many children face life's challenges without feeling all alone.
Thanks to these heroes, many formerly abused or neglected children and teens will either safely reunite with their parents be cared for by relatives or be adopted by families. Now therefore be it resolved that the Board of Supervisors of the County of Santa Barbara recognizes May 2011 as National Foster Care Month in recognition of our county's foster children and foster parents and all county employees involved in the juvenile independency system Who care for the children and families that watch over them. Passed and adopted today.
Madam Chair, members of the board. We want to thank you for this special recognition today and we didn't, we usually list out all the statistics about foster care but there's so many acts of kindness that this group of folks do that we couldn't count them. We can't have a list to keep track of that but I want to thank them and appreciate all the efforts that they do their active parts in not only caring for our children but helping us improve as a department in serving our children and I want to make a brief announcement May 7th, this Saturday at 6.30 p.m., at First Baptist Church 949 in Veronica Springs Road in Santa Barbara we'll be having an event to recognize a foster parent. It's a night under the stars. We're showing a movie and having popcorn and things for the kids that are there so you're welcome and all the foster parents that are watching today are welcome and I really want to just thank these folks for all the special work that they do.
Thank you.
Good morning, Madam Chair and members of the board. My name is Lillian Pipersburg. I've had the honor of being a foster parent for approximately 25 years. After retiring from the County Probation Department my husband and I are currently running one of the emergency shelters for children coming into the foster system. And it is with great honor and pride that myself accept this resolution on behalf of the foster parents that are present today and all foster parents throughout the county of Santa Barbara It's a wonderful opportunity to embrace children, to mentor families and to assist in the growth and development of our children in this community.
We've had the opportunity to work with family members, children themselves see our children age out become grandparents like for example Christina here who also runs one of the emergency shelters she's had maybe two or three generations of children come through her home And they come back and bless her with the honor of meeting their children and their children's children. So thank you very much for this resolution, and for recognizing us for our efforts.
Thank you very much.
We may be designating May as National Foster Care Month, but of course every month is foster care month. Thank you. Item A2 is being withdrawn and will be continued to another date. So item A3, which is to honor our Santa Barbara County Employees of the Month from the Agricultural Commissioner's Office. I've asked Supervisor Carbajal if he would help present these resolutions.
So, Supervisor Carbajal? We have receiving Tom Donlan, Mary Ann Rahala and Debra Troop. Are they here? Are they in North County? No, they're
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here.
All right.
All
Agenda Discussionitems moved / continued / pulled, click to expand
right well you know what why don't we go ahead and we'll continue this to the end of the resolutions until they can get here so why don't we go ahead to a four which is the be kind to animals week And I've asked Supervisor Wolf to help me with this resolution. Supervisor Wolf?
Thank you, Madam Chair. This is a resolution that was sponsored by Supervisor Gray and I'm happy to have the opportunity to present it today. This is a resolution of commendation proclaiming the week of May 1st through May 7th as the Be Kind to Animals Week in Santa Barbara County And I see Jan in the audience, but I think there may be some folks outside. Is there anyone outside? Are we early with this one as well?
Okay. Yeah, all right. Well then we're gonna we're gonna hold off because I do think it was a time certain for 930 so If we can wait till 930 for these folks,
okay
We will thank you
supervisor Wolf. We'll go ahead and trail that one as well But supervisor Lavin, you know, you said that your recipients are here
sure my people need to leave early. So they're here This is a 5
this is a 5
We're going to be adopting a resolution proclaiming the week of May 1st through the 7th as Compost Awareness Week in Santa Barbara County. I just want folks to know that we've got leading the way in environmental sustainability is a company right in Santa Maria, Bob Engel from Engel and Gray. And it looks like he's coming up... These are legal plans correct? Okay. Just want to make sure.
Mr. Clerk if you can read the resolution.
Madam Chair, members of the Board. Item A-5 is a resolution proclaiming May 1 through 7, 2011 as Compost Awareness Week whereas the Composting Councils of Canada, Australia, United Kingdom and the United States have declared the first week of May to be the annual international composting awareness week and whereas organic materials suitable for composting represent up to 70% of materials that could be landfilled each year And whereas, Compost improves the soil structure, reduces erosion and runoff, supplies soil with a variety of macro and micronutrients, and enables compost-emitted soils to use less water. And using sustainable soil enriching composts help prevent erosion of valuable topsoil without depleting valuable wildlife habitats.
Whereas community sustainability is enhanced by composting green waste, biosolids and other organic materials in promoting the use of renewable resources in landscaping, horticulture and agriculture. And whereas composting programs would benefit from increased awareness of the benefits of adding organic materials to the soil Thereby, increasing the demand for compost and mulch products and returning organic resources to the soil is a method of decreasing the dependence on chemical fertilizers, decreasing erosion, reducing water consumption, and non-point pollution.
Whereas the County of Santa Barbara has initiated green waste collection programs with their franchise haulers to aid in the efforts of environmental sustainability. And Ingle and Gray, Inc., regional composting facility in Santa Maria and Valley Compost and Topsoil, Inc. in Buellton has successfully composted organic material for sustainable agricultural practices. Now therefore be it hereby ordered and resolved that the Board of Supervisors proclaims the week of May 1 through 7, 2011 as Compost Awareness Week in Santa Barbara County. Passed and adopted.
Chair and fellow board members, Bob Engel. I sit as the Chairman of the Market Development Committee for United States Composting Council. And on behalf of the United States Composting Council, I'd like to thank you very much for proclaiming this week and bringing awareness to compost because we're starting out on a new marketing in trying to get people to understand that the soil health leads to air and water health And if we can make the soil, air and water connection to healthy soil. And that's what compost and returning organics back to the soil does so thank you very much and appreciate the honor.
Thank you very much. Thank you for our beautiful flowers up here. Do we have our recipients for either A3 or A4 here yet? Not yet?
The Ag employees, I think they're here. A3?
Alright why don't we go ahead and hear A3 then.
Thank you Madam Chair. In lieu of Supervisor Gray not being able to be here today, I am presenting this resolution on behalf of our board. It's to adopt a resolution of commendation honoring Tom Donlan, Mary Ann Rogila and Deborah Troop of the Agriculture Commissioner's Office as the May 1st 2011 Santa Barbara County Employees of the Month. Mr. Allen if you could read the resolution please?
Madam Chair, members of the Board. Item A3 is a resolution of commendation for Tom Donilon, Mary Ann Rogila and Deborah Troop, Santa Barbara County Employees of the Month from May 2011. Whereas, Tom Donilon, Mary Ann Rogila and Deborah Troop with the Ag Commissioner's Office provide invaluable assistance, integrity and leadership skills while participating in the Department's focus group sessions to help resolve inconsistencies in program standards, improve communication between management and staff, and advance the process of positive change in the department.
And whereas, Tom, Marion and Deborah's keen sense of fairness and appreciation of various personality styles were invaluable in facilitating the focus group process and uniting a diverse staff into a cohesive team. And whereas Tom, Mary Ann and Deborah demonstrated the willingness to take risks and speak up in order to make improvements to the department while maintaining an air of kindness and appreciation. Whereas Tom, Mary Ann and Deborah's overall compassion and dedication to public service serve as models for the entire department. It is hereby ordered and resolved that the Board of Supervisors recognizes Tom, Mary Ann and Deborah for their true exceptional contributions passed and adopted today by the Board of Supervisors.
Madam Chair, before they say a few words I asked them the number of years in service that they've had with the county. It ranges from 10 to I believe 26 if we include Mr. Tingles in the back as well so by all means please say a few words
Did you want to say anything?
Madam Chair, members of the Board. I'm Guy Tingos with Agricultural Commissioner's Office. Commissioner Fisher is up in Sacramento this week at a statewide conference and regrets that she couldn't make it today. Since her arrival here, Kathy Fisher has really stressed the importance of teamwork in our department both for dealing with workload issues but also with problem-solving issues, and it's quite appropriate that this award be given to a team of our employees. Thank you.
While we're so happy to focus on one department every month and the employees that work there, and certainly the Agricultural Commissioner's Office does so much work that I think that we're not always aware of. They are in their own way a public safety department as well. So item A4, do we have the people here now? All right. Supervisor Wolf?
Thank you, Chair. The folks who are coming up I'd like to just recognize Jan Glick as our Director of Animal Services, Public Health Department. Janelle Ward the President of Canine Pals. Aileen Martin, President of ASAP. Jackie Zeta, President of BUNZ. Cheryl Bauhausen, President of CAPA, C-A-P-A. And Linda Greco, President of Santa Barbara County Animal Care Foundation.
I think this is a... that the folks who are standing before us represent what is so incredible about our community. And that is the coming together of an amazing group of volunteers who have stepped in and worked with our county folks. Jan Glick and her staff, oh I see Lee Heller there. Hi Lee. Who have really come together and made a difference for our animal friends. And we just thank all of you for what you have done, what you continue to do. And this is, of course, to commemorate and to ensure that folks in our community will continue to be kind to our animals. Thank you. Mr. Allen?
Madam Chair, members of the Board. This is item A-4. It's a resolution proclaiming the week of May 1 through 7, 2011 as Be Kind to Animals Week. Whereas, May 1 through 7, 2011
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is Be Kind to Animals Week with this year's theme Give an animal a second chance at happiness, adopt a pet at your local animal shelter. And whereas, Santa Barbara County Animal Services takes in approximately 10,000 lost or unwanted animals annually. And whereas, animal licensing and microchipping are your pet's ticket home and the revenue helps Animal Services operate three open door shelters.
And whereas, Animal Services has a small and dedicated staff complemented by over 300 volunteers donating an estimated 1,000 hours per week who are committed and honored for their service and commitment. Whereas, Animal Services volunteers conduct regular offsite adoption events improving placement of animals. And whereas the Animal Shelter Assistance Program, ASAP, Bunnies Urgently Needing Shelter, BUNS, Canine Placement and Assistant League, Canine Pals, Companion Animal Placement Assistance, CAPA, and the Santa Barbara County Animal Care Foundation are all non-profit organizations formed to assist county animal services with thousands of stray and abandoned animals received each year.
And whereas, Canine Pals, CAPA, BUNS, ASAP and the Animal Care Foundation and other county volunteers have provided services, medical care, capital project funding, education and community outreach all for the benefit of the county's animal population and their human friends. And whereas, volunteers countywide save more lives by fostering underage injured or sick animals. Now therefore be it ordered and resolved The Board of Supervisors of Santa Barbara County does hereby observe the week of May 1 through 7, 2011 as Be Kind to Animals Week in recognition of the contributions of all the volunteers committed to the animals of Santa Barbara County. Passed and adopted today.
Madam Chair, members of the Board. I just wanted to take a moment to say that we couldn't let the national Be Kind to Animals Week go by without highlighting the services of the volunteers. As you're aware, we have 30 staff at our three shelters and we estimate we have over 350 active volunteers so we clearly couldn't get our work done without the work of the volunteers and we wanted to take this opportunity To highlight that work. I also wanted to introduce Stacy Silva, she's our coordinator of community outreach. She is a staff person but works very closely with all of our volunteers and all of our groups are represented here.
Most of our volunteers do also work jobs so many of them were not able to come and be here this morning with us but we are very proud to have 350 active volunteers that help us meet our mission in animal services thank you. Thank you
Well, Madam Chair isn't here so supervise. Sorry you are chair. Well first of all clock or no clock I won't take more than three minutes but I want to thank you all for recognizing all the hard work that our volunteers are doing as Jan mentioned most of them have day jobs so they cannot be here But be assured that all of them appreciate your recognition. And we also want to thank you for being so supportive of animal issues. The ordinance that you passed a year and a half ago is working, at least we see the difference in the Santa Barbara shelter.
So thank you for all your support. Thank you.
Madam Chair, members of the board. I wanted to also acknowledge today all the volunteers with all the non-profits that are not affiliated with our county shelters because without them we and we are probably the largest number of animal activists in the county couldn't do our job so there's DOG, there's VIVA, they're the Humane Societies, they're the manifold number of small rescue groups that keep popping up that I'm not even aware of half the time The commitment in this county to animal welfare is really extraordinary and I'm very proud to be a part of that community. I'm also very proud to work with Animal Services, with Jan Glick and Stacey Silva and the other staff who work so hard and work so hard to collaborate with us and we are not the easiest people sometimes to collaborate with.
So thank you to all of them and to you for your recognition. Thank you.
Anybody else like to speak? Well, thank you all for the work that you do every week for us in the shelters and all those 350 volunteers that help. Right well let's go and move on then to the rest of our administrative agenda are there any items that members of the board would like to pull?
Madam Chair I'd like to pull A29 and A30 please.
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Supervisor Carbajal, do you have anything you want to pull? Supervisor Wolf. All right and before we take those I think Mr. Allen you have some corrections and changes you want to. Read it for
us. Madam Chair, members of the Board I had a couple of notes regarding the administrative agenda this morning. First off as noted earlier item A2 from Supervisor Farr that resolution will be withdrawn and we'll come back to the board at a later date. Additionally items A11, 12 and 13 from General Services these are all related to janitorial services contracts There's a request that item be continued to your meeting next week on the 10th.
And also, Item A22 is from the Public Works Board of Directors of Flood Control and Water Conservation District. This is regarding the Lower Mission Creek Flood Control and Restoration Project and there's a request that item be continued one week till your meeting on the 10 as well.
Thank you. All right, Supervisor Lavagnino?
Thank You Madam Chair If I could have Dianne Devonett and Francis Michael Dawson please stand. These are a couple of the folks responsible for the ambiance of our county buildings. They keep my office beautiful, we're reappointing them to the Arts Commission and I don't know if it's county wide or just at least in my office but right now the theme is our county parks And as you walk down that long hallway, it's just a really beautiful thing. So I just wanted to recognize you two and thank you for your work. Thank you.
Mr. Allen, do we have any requests from the public to speak on
this? Madam Chair and members of the board, we have a request from two individuals. One is our own Michael Harris from the Emergency Operations Office and he would like to speak on A32 if I could read that into the record. Item A32 is from the CEO's office. The request that the board set a hearing for the 10th of May to consider recommendations regarding the Nuclear Regulatory Commission update and report from Pacific Gas & Electric on the Diablo nuclear power plant.
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Thank you, Mr. Harris?
Madam Chair, members of the board, direct you and the public's attention to A32 as you know next week we have asked Pacific Gas and Electric to provide a brief report and overview to your board Under item A of that agenda item, it's to receive a report from county staff regarding our interaction with the Nuclear Regulatory Commission. One of the things we're asking your board today under this item and we can report next week on this is the Nuclear Regulatory Commission, the NRC Region 4 is making a senior manager available to the board for presentation and discussion.
They will be in San Luis Obispo if you want to take a look at your calendars and long range calendars during week of June 13th that's budget hearing week On the week of the 13th, Monday, Wednesday and Friday are budget hearings. They're available the 16th which is Thursday. They have a big agenda up in San Luis Obispo on the 15th and they would like to hold over that management representative on the 16th and have asked your board if you'd like to hear from the NRC on June 16th which is Thursday
All right, comments from the board.
Glad to be the bearer of good news.
Do we want to have a representative of the NRC during budget week on Thursday come? Supervisor Carpenter.
I think this issue is so important. We need to have somebody here as soon as possible to give us sort of the lay of the land and if that's the window they're giving us, the only window they seem to be giving us, so be it. I think we should but if they can give us other windows certainly It would be great, but I wouldn't want to give them an excuse not to give us the information and show up and come before us. So what could it take? An hour?
Absolutely. I think it'd be worth it.
Okay. Other comments from the board, Mr. President? No, I just want to second what Supervisor Carbajal said. And I think we need to get them down here so they can answer questions and have an opportunity to hear from them I would say learn something and also for the community. Supervisor Levin, you
know?
It's fine with me.
Okay so CEO Waller would that be calendared then as a special meeting of the board on that Thursday?
I think we could just notice that with our typical noticing But I mean, as a special meeting and do a time certain possibly whatever would work well for you and for the NRC. Possibly nine o'clock?
Yes ma'am.
Does that
sound
like we're
getting
agreement on that then?
Thank you. And we have been and will continue to keep our federal legislative representatives informed as it develops as well.
Okay. That would be great. Thank you. Thank you for being here Mr. Allen.
Madam Chair, members of the board we have two requests to speak from Jeff Bard. Item A7 and item A32. Item A32 has previously been read into the record. Item a seven is a resolution from Supervisor Gray it's to proclaim the week of May 1 through May 7 2011 as Childhood Cancer Awareness Week in Santa Barbara County. Mr. Bard?
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Go ahead Mr. Bard.
Good morning madam chair and members of the board My name is Jeff Bard. I am an old school labor democrat and also an environmental health advocate following the inspiration of William Wempissinger, the machinist to form bridges between labor in the community. As such, I founded the Oil Chemical and Atomic Workers Solidarity Project and participated in NRC event in SLO and learned a great deal about the alleged risk from shoreline fault, which is actually not any worse than the old Hossbury Fault and doesn't really present any new particular challenges that have not already been addressed.
So regarding the Fukushima Daiichi disaster—and it was a disaster, not an accident—it's important to bear in mind that the power plants did survive the earthquakes pretty much intact. It was actually the tsunami that knocked out the power. Also, please bear in mind there's a natural human tendency to politicize this issue. And in this county we're going to see more of that politicization coming down from SLO and I'll be a good sport and engage in dialogue and respectful debate, unlike many others who are really quite fanatical. And I've endured just an absolutely unbelievable bevy of personal attacks because I dared to point out that nuclear power is an essential part of our nation's nuclear portfolio given the fact of global warming.
I'll move on to the other topic, which is also consistent with my work as an environmental health advocate. And I'd like to thank Supervisor Gray for reminding us of the atrocious incidence of childhood cancer. There's no reason children should have to be subjected to carcinogenic hazards. And it is cigarette, secondhand cigarette smoke is a huge carcinogenic hazard and I would dare say much more of a threat to our children and our seniors and our working adults than nuclear radiation.
San Luis Obispo, and I've criticized a lot of their policies but I have to admit SLO has really been a leader in the field of tobacco control and smoking cessation promotion. They were one of the very earliest cities in the nation to have an aggressive anti-smoking campaign, and as we speak there is a very forthright campaign to go countywide on tobacco free San Luis Obispo. And regrettably we're actually not ahead of SLO in that regard so let's take a chance to, as we mourn the children who are suffering from sarcomas and lymphomas To about that this is going to stop and it going for we're going to protect our children and if there's anyone on the board or in the constituency who struggling. Let's support smoking cessation and let's support everyone particularly to keep secondhand cigarette smoke away from other people and for God's sake away from our children thank you very much.
Thank you Mr. Barrett supervisor will.
Thank you very much and thank you Mr. Bard for your comments and it brings to mind the whole issue of childhood health and cancers, and I had an opportunity to read And I'm glad Dr. Watt is here because I just want him to confirm what I'm about to say about our smoking, the amount of smokers that we have in our county. one if not the lowest rates in the state, and I want to say 9%.
And that's just off the top of my head. Can you just come to a microphone and let us know if I'm right on that? Because I was impressed by that, if I'm recalling that correctly. Dr. Wada?
That is correct. We do have one of the lowest rates of smoking in the state, and I believe 9% is the correct figure.
Thank you. That's wonderful. Mr. Allen, do we have anybody else that wants to speak to the administrative
agenda? Madam Chair and members of the board, we have a late request from Mr. John Thorndyke to speak on item
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A8.
Item 8 is from the County Executive Office to consider the adoption of an ordinance establishing a processing fee for assessment appeal applications.
Good morning, Chair and Board. Good to see you all looking healthy. I like the looks of the place. Everything looks good. However, I got a caution here on A7. It says adopt a resolution proclaiming this the week of May 1. Wait a minute. Correction, A8. Consider the adoption Second reading, it's getting close of an ordinance amending Article 4 of Chapter 32 of the County Code by establishing and implementing a $65 per parcel non-refundable. And I've got two of the worst parcels left in the county. They're the most nonconforming, and I don't want to have to pay that much money for them.
And I do qualify under the $30 million qualification here. I am under it. Thank you very much.
Mr. Thorndyke, you understand that's a fee only if you're going to appeal the
assessment? Oh, I don't want to appeal anything like that. Well
then you won't be charged the fee.
Oh thank you.
You're welcome. All right. Mr Allen, anybody else to speak to the administrative agenda?
Mr. Thordak was our final speaker.
Okay, thank you. All right any additional comments on the administrative agenda? Otherwise I'll entertain a motion to approve. So moved. Second. All right we have a motion and a second. Any discussion? All those in favor say aye. Aye. Opposed? Motion carries all right let's move ahead to board member reports. Supervisor Wolf would you like to start us off?
Thank you, Madam Chair. Since we didn't have a meeting last week, sometimes the list gets a little bit longer. So just a couple of things that I did want to highlight. I attended the Ecotopia event at the Canary Hotel which was an interesting partnership between our lodging industry and CEC and other environmental groups, what they're promoting is Santa Barbara as a destination for folks who are interested in sustainability. And so it was an interesting event and I applaud both those organizations and others.
I also attended the Santa Barbara Maritime Museum exhibit opening and this one was the Spills Broad Reach which featured selections from Paul Lynch's documentary, Short Birth of a Movement. And there is also this evening another opening speaker on another exhibit that is being presented at the Maritime Museum. It's a terrific museum I'm so proud of the work that they've done and their innovation there.
Actually, I was a judge at Santa Barbara City College Lancaster Public Speaking Award. It was really interesting. The students who were selected as the finalists had to Quote-unquote, play the devil's advocate. And their speeches were very well done and it was an interesting experience and I was glad to see some of these kids. We are blessed in this community to have some incredible students and it was certainly apparent that evening. I also attended the CEC Solarize Santa Barbara conference which I'm sure many of you have read A program that CEC is promoting for homeowners to participate and become or to access solar panels for their homes.
I attended the City-County Joint Affordable Housing Task Force, which is always interesting to hear what other folks in our community in the South Coast, the different municipalities are doing as it relates to affordable housing. I also attended a retirement board meeting and at that meeting, and as many of you know, I'm a new member on that board. And I find it very interesting and compelling. And there's a report that has just come out from the Retirement Board and I've asked that that report come to this board as an administrative item so we can all share in Very interesting. Dr. Wada, Michelle Mikowicz were there and as always they put on a great presentation, educational information. Scott McCann and other folks from the health department do a terrific job in educating our community so I want to thank them for that.
Thank you Supervisor Wolf. Supervisor Carbajal?
Thank you, Madam Chair. It was a rather busy week for me as well but I'm going to focus on three items. One, I had the pleasure to attend the graduation of the Spanish CERT program in Carpinteria that's greatly funded by the Orfale Foundation known as Listos and it was really interesting to see a segment of the community primary language is Spanish to be able to see them learn about emergency preparedness in their neighborhoods and how they can not only be part of the solution during a disaster for their own families but their neighborhoods in the community.
I also attended the Police Officers Activity League event, and that again just it's great to see our public safety folks go out of their comfort zone to raise funds and create a community campaign to help our youth in our community in various capacities. And the third item that I'd like the public to be aware of is that my office has been working with the State Superintendent of Instruction, Tom Torlakson's office on a visit that he's making to our area today and tomorrow. Tomorrow morning he will be having a number of events some with business and industry individuals. He will be attending the Partners in Education breakfasts and he will also be having an interaction with a number of educators Later on in the evening.
So I just, I think it's somewhat historic in that he's the number one education czar if that's a good enough word for California's education system and he will be here trying to learn and impart some of the things that are going on at the state level to improve our education system.
Thank you Supervisor Carbajal. Supervisor Lavagnino?
Thank you, Madam Chair. Busy time of the year I guess. We just finished up with Santa Maria Strawberry Festival in Santa Maria that's always a great event and everybody ends up with red stained fingers at the end of that. I had a great time. I was invited to be the guest speaker for our local California Women for Agriculture. Got to discuss some issues that affect them at the county and also receive feedback from them.
Saturday night was the 20-year anniversary party for COLAB, Coalition of Labor, Agriculture and Business. I don't see Andy here but a full house. It was the first time it was held at the Chumash in the Somalo room. It's usually under a big tent outside and I actually strap on my cowboy boots once a year and head over there but we had over 800 people. Raised a lot of money.
I think it was over about $100,000 at their auction so very successful event there the next night I went to the Santa Barbara County Action Network SB cans looking forward dinner with Supervisor far Some friends of mine's the Brunello's were honored Joey Studley was our guest speaker she did an outstanding job And something I want to highlight and I think it's interesting because Joanie's not here today but kind of Tooting Joni's horn a little bit is that Joni has taken on this sports roundtable.
And what it does is, all the high schools in northern Santa Barbara County, it starts from what's actually the central part as well. It starts with San Ynez and comes up into Lompoc and all the ones in Santa Maria. We get together every Monday at noon. They provide free pizza to the kids. The coaches bring different kids from their teams. And we pick an athlete of the week It's highlighted every week on the news, and it's something that Joni has really jump-started again.
And she deserves some kudos there. One other thing I want to highlight is Scott McGulpin. This is good news, Scott. Scott McAulpin received an award from the United Way for the job that he did as our county's campaign manager for the United Way. He was given the award of Outstanding Campaign Manager for over 250 employees and raised over $216,000 for the United Way so I want to recognize Scott as well for that.
And I also have one last thing is, I'm having an open house. You're all invited. Everybody's invited to the office there in Santa Maria. We've made a few changes there and I just want everybody to be able to... It's May 12th from 4-6pm we're going to provide refreshments Our CEO will be happy to know that that will be out of my own pocket. And I just invite everybody from the community that wants to come and see the office, have a chance to meet me.
It's 511 East Lakeside Parkway in the Veterinary Government Center there. So May 12th from 4 to 6 p.m..
Wonderful, thank you. Just a couple things here like Supervisor Wolf said when we don't meet for a couple of weeks it is a busy time and there are a lot of events going on but I did attend a meet-and-greet of the new San Andres Valley Hotel Association some of you may remember that The formation of the Tourist Business Improvement District did come to the board last year, and I'm happy to say that they are up and running and doing very well in providing grants to the community for various activities. So I did do that. I was at the SPCAN event with Supervisor Lavagnino, attended an event on that at Sedgwick Ranch which is part of the UC Reserve System in the San Ynez Valley that Women's Environmental Watch put on Where we had a demonstration of the organic farming that's going on, Tom Shepard does some row crops and now a very large orchard.
And they have also just built a LEED Platinum meeting there, meeting room there. So, we got to learn all about that. There was a fundraiser in Vandenberg Village by the Vandenberg Village Rotary for the library which exceeded everybody's expectations so that was fun also on Saturday and then I was the guest speaker at the People Helping People annual dinner to honor their many volunteers and the wonderful work they do there.
Back, actually right after we met the last time at the board I did participate in the monthly activities that are going on in Solvang for their heritage trail designation. And this month was for the various cultural institutions in Solvang including the Solvang Vets Hall, the Solvange Library and the Hans Christian Andersen Museum. And at that time Tracy Farhad who's the head of the Solvang Conference and Visitors Bureau asked me if I would pass these out to the other members of the board And they are the official Solvang, California Centennial pins. So we'll pass these out to the board. Wear them proudly. Come to Solvange. We have the Amgen Tour coming in a couple of weeks on the 20th so that's going to really bring a lot of different people to the Valley.
And then the last thing I wanted to report on and actually ask the CEO about is I've learned that the activity which is called fracking, hydraulic fracturing of the oil industry is actually taking place in our county right now. And I have talked to Dr. Russell about this issue and they are tracking it And I've asked if he would come to the board and present an informational briefing to the board about this activity.
Ms. Waller, how soon do you think we might be able to put this on the Board's calendar?
I believe that we can get that to you either on the 10th or the 17th, more likely probably the 17th. We don't have complete information but we do have some update to give to you and then we'll continue to monitor and move forward on getting additional information.
Thank you very much. Well this has been in the news of late and I just think it would be good For the public and the board to have a general informational briefing on it as well as whatever specifics we have on what's going on here. All right, and with that I think that ends our board member reports and we can go into general public comment Mr. Allen do we have requests to speak?
0:48 – 0:5411 turns
Madam Chair members of the Board we have four requests to speak We'll start with our Fire Chief Michael Dyer
Chief Dyer, welcome.
Thank you Madam Chair and members of the board. We were just notified yesterday from the California Emergency Management Agency that this too is State Wildfire Awareness Week and a couple facts to inform your board about between 5,000 and 8,000 wildfires plague California each year destroying property Taking lives, damaging our state's valuable watershed and precious natural resources.
Although we've had a heavy rain this year in the spring and a late rain in the spring, California continues to recover from the effects of consecutive years of severe drought. During the last five years, an annual average of 7000 wildfires burned over 900,000 acres across California's timber and watershed. Improving a home's resistance to wildfire is instituting a plan to leave early in a safe manner, can dramatically increase the safety and survivability of the public and emergency personnel. Ready set go.
Wildfire suppression costs only represent a small portion of the overall economic impacts and do not reflect the total cost of the large and damaging wildfires. Indirect costs and losses and post-fire costs and losses can total 10 to 50 times the suppression costs. Approximately 94% of wildfires in California are human caused, and therefore preventable. Finally, Wildfire Awareness Week is an important opportunity for California's communities and wildfire service agencies to reduce the risk of wildfire, increase public safety and awareness through education on fire safety preparedness and prevention.
Just recently, yesterday we had 183 acre wildfire in San Luis Obispo County and we had a 50 acre wildfire on Catalina. So wildfires are starting to happen the Quiama Valley out there is getting dry while the front country here is still a little ways away things are drying out pretty quickly because of the wind and the recent heat we have Also, I wanted to inform your Honorable Board about a pre-fire season media conference at Hans Christian Anderson Park in Solvang on May 26th at noon. Also following the press conference there's going to be a barbecue.
Finally, the Ready Set Go program and the Defensible Space Program It's so important for our residents to get out there and clear brush. I know there is a look about barbecue, but we're going to make sure that we have plenty of defensible space, plenty of clearance around the barbecue out there in the middle of the park.
And you have to pay for it yourself.
The CEO's
office is not.
Thank you. Thank you for that. Everybody has got to pay for themselves. I also wanted to let the community know about the Santa Barbara County Fire Department website www.sbcfire.com to get additional information about the Defensible Space Program and the Ready, Set, Go! program. Any questions or comments?
Thank you, Chief. Any questions or comments from the Board? Okay. Well thank you again for being here and for reminding all of us that even though we've had a very wet winter that doesn't mean that we don't have to be worried about wildland fires. And for a county that's ravaged as often as ours is by wildland fire it's really an important message for us to hear again so thank you.
All right, Mr. Allen?
Madam Chair, members of the Board, our next speaker is Nancy Bertelsen to be followed by John Thorndike.
Ms. Bertelsen
Regarding Santa Barbara Animal Control on Overpass Road, two weeks ago I read most of my letter about Santa Barbara Animal Control's rude, false and discriminating treatment of me and many other good residents of the county. I wish to conclude now. Our family has religiously licensed our dogs, kept up their rabies shots and walked them on leashes as well as providing a loving permanent home and large yard for them.
Some people in animal control are nice and are doing their job, but some people in power are not. It is wrong and undemocratic for animal control to decide what is a good match. The dog and the new owner adopt each other. Santa Barbara Animal Control has had a click that discriminates against people and shows favoritism. This situation is intolerable. I requested that the Board of Supervisors get rid of this matchmaker policy of animal control And change the system so we have honest employees in charge who really care about responsible residents who can provide permanent homes for animals.
I very much appreciate the action of Supervisor Carbajal forwarding my letter to Dr. Takashi Wade. I trust that this broken system is being fixed. Thank you very much for your time and your service to our community.
0:54 – 1:0015 turns
Our next speaker is John Thorndike to be followed by Daryl West.
Okay, I don't see Mr. Thorndike here so it looks like he might have
left. Then our speaker will be Darryl West to be followed by Alicia Castillo.
Ms. West? Good morning. Please give us just a moment My name is Daryl West. I'm the agency director for Addis Healthcare of Santa Barbara County. I am here to lend my voice to the 79 home care aides that have worked for our company, many of them for over 20 years who provide in-home supportive services to the most frail, the most poor and the most home bound in our county. These 79 employees are members of our community and they live and vote in this county. Their voices need to be heard Many of them have worked for our company for a very long time. They started out at minimum wage and have worked their way up through years of dedicated service to their clients.
What is being proposed now is an across-the-board flat rate where many of our home care aids are being asked to provide the same service to the same individuals for a substantial cut in salary. In addition, they lose their sick vacation and holiday pay. So I'm here for their voice. Many of them speak only Spanish and are reluctant to come before you and to let you all know their concerns. The individuals that you see here today gave up going to work They gave up getting a salary today so that they could come before you and in solidarity let you know how important this is to their future, to their homes, to their families and to the care of the seniors that they care about so much. We do have someone who would like to present her thoughts to you in Spanish and the UDW Regional Director will translate it for you.
Okay. Actually, Mr. Allen do we...
We can provide a translation service but if you'd just like to go ahead here that's fine it's up to you guys if you just would like to... This is Alicia Castillo.
Yes, Alicia Castillo. Yo estoy algo deprimida por la perdida de esta compañía. Por los beneficios que tenemos es muy buena esta agencia Adduce Home Care Vacaciones, pagadas, enfermedad y los 20 años de trabajo es una lucha que me duele perder por la agencia que estamos todas mis compañeras y yo. Gracias espero ayuda de ustedes
I am very depressed about what's happening with Addis, the company I work for. Addis has been good to us as workers. Addis has provided benefits to us and I'm concerned about the 20 years I have worked for Addis and the fine treatment I've had by Addis so I'm here speaking about that along with my co-workers. Oh, she can't. She has to fill out a slip.
If
somebody else wants
to speak they could go ahead and fill out a slip afterwards. Okay. Is there somebody else that wanted to speak?
That's all I have to say.
Thank you very much. Thank you all for being here. Mr. Allen any other public speakers?
Those were our final speakers.
All right, thank you. Well the board's going to take a 10 minute break and then we'll come back and we'll start our departmental agenda item. StSq3 3.30 (-0.00), ¶. 2A 3.30 x (-0.00?) 3F 5.83 x (?) Yeah. Thank you.
1:01 – 1:101 turns
Thank you. Yeah. 2A 3.30 (-0.00), ¶. Thank you. ¶. Yeah. ¶ Yeah. 3F 5.30 x (-0.00?) Thank you. 2A 3.30 x (-0.00?) ¶. ¶. ¶¶ ¶. Hi.
1:11 – 1:2611 turns
10-11 third quarter budget and financial update.
Madam Chair, members of the Board. Item number one is from the County Executive Office on the Auditor-Controller. It's a hearing to receive and file per the provisions of Government Code Section 29126.2, the Fiscal Year 2010-2011 Third Quarter Budget and Financial Status Report as of March 31, 2011 showing the status of appropriations in financing for all departmental budgets adopted by the Board of Supervisors.
Thank you. Who's going to be Dr. Stilwell?
Thank you, Madam Chair and members of the board. So we are here to report on the third quarter financial status for the county. It's a good opportunity for us to see how the budget is holding through the year and begin seeing how the budget will likely end the year. So we start blending in the actuals through three quarters with the estimates through the end of the year.
And generally what we're seeing is that the budget is holding It's fragile at the fund level, meaning that little changes here or there are in a number of cases creating the opportunity to go from positive and negative or vice versa. But generally the budget is holding. Departments have vacancies. We have the soft hiring freeze which is producing expenditure savings and we're holding vacancies that will allow us to reduce the number of layoffs in fiscal year 11-12 And in addition, departments are preserving their savings to forestall other service level impacts. And so as the departments accumulate the savings this year some of them we're going to recommend in the budget that those departments be able to use the savings to carry over into 11-12 to help preserve service levels.
And we're seeing some slight increase in revenues, the various types of revenues. So that might be an indication that the revenue side has turned the corner and that might be a good sign for the future. We have our signal chart to provide a graphic overview of where we are with the budget. In the top left corner, there are the departments that are in the general fund and of note is the parks department and the clerk recorder assessor. We believe will end the year short of budget And we'll talk about that a little bit more as we proceed with the report. Also in the general fund departments, we have the district attorney which may end up balanced at the end of the year.
They have a couple little issues between expenditure savings and potential grant funding that will make the difference whether they end positive or not but they're working hard. We were anticipating they will end balance. Courts has more conflict defense cases than we anticipated, and so they will end the year short. That'll require a more general fund contribution to the Court Special Services Fund.
The Auditor-Controller is ahead of budget. We anticipate that department to end the year positive, and General Services has Expenditures exceeding what they were budgeted and we're transferring in the salary, the layoff prevention money to help balance that budget. And the other funds, we'll talk more about this throughout the report. The other big funds that we're worried about that we anticipate ending the year negative would be the Mental Health Services Fund and Reprographics.
And then there's positive variance in the Workers' Comp Fund and then the Capital Project Fund is different from budget but it's primarily related to timing relating to capital project construction and revenues to reimburse that construction. So the highlight for all funds is that we anticipate the general fund to end the year even, so there will be enough of the departments and the general revenue on a positive to counteract those departments that we see as potentially negative.
For the other funds we anticipate, court special services will need additional general fund. Mental health services will end negative and reprographics will need assistance otherwise ending negative. For the general fund more specifically for the general fund departments and this relate all relate this to attachment B, the financial report. So park shows a negative variance net negative variance projected of 600,000 and that's primarily result of lower than budgeted park fees anticipated higher park fee revenue which hasn't materialized so we don't think will materialize sufficiently by the end of the year The department's continued, has their expenditures at the original budgeted amount. So those two will we believe will have parks ending the year about negative $600,000.
The auditor as I mentioned and this was also in the second quarter report We'll have a positive variance from holding vacancies. The auditor's departments received some unanticipated revenue, and they're preparing for the 11-12 budget. And then general revenues overall are plus 2 million, and we saw a little bit of a bounce back for transient occupancy tax of $750,000, and then there's a variety of other property tax related revenues that are plus 1.2 million. So general revenues are up about two million Some of the other departments are down. We have some obligation for general fund to fund courts, and so with all those variables we believe the general fund will end the year about even.
So for the other funds, we do have some variances on attachment B and those would be the pages 2 through 13. And the road fund which is fund 15 has a positive variance relating to holding staffing and having some increased revenue so that's a true positive variance of $720,000 that will stay in the fund for road operations and road projects in subsequent years The capital fund, Fund 30 has a positive variance projected of 800 or about $900,000 and that's really related to project delays in the Parks Department where they have certain grant revenue reimbursement that's yet to come in and there are some timing delays on the projects being completed.
The Mental Health Services Fund, Fund 44 shows a net negative projected variance of $9.8 million. $7.5 million of that is related to the prior period liability and so what that means is we budgeted to expect to have the state Settle for the prior liability to a tune of $7.5 million this year, we don't think that will happen and so that's creating a variance. We do think some of the liability will be charged this year but it'll be less than the 7.5.
And then there are true variances, not the timing variance whatever is not Go see whatever charges aren't against the liability in this fiscal year will go forward for next fiscal year. So and if you recall as we built the budget, we spread the liability for mental health over two fiscal years were anticipating doing that in their fiscal year 1112 budget as well.
So we see that as a timing variance of $7.5 million. The true variances in the Mental Health Fund are $750,000 of revenue that was anticipated that we don't believe will materialize and then the departments had some with a higher percentage of non-paying folks in the PUF, which as they're in the PUF there's less opportunity to receive Medi-Cal revenue for those PUF bed days and so that created another revenue gap. So those two items, the over accrual and lack of billable days for the PUFF beds are true variances that we want to highlight as an issue because the Mental Health Services Fund doesn't have Reserves or designations. In fact, it's having to draw on the strategic reserve and the general fund more generally in order to pay for its past liabilities.
So that's something we're watching closely and trying to work closely with mental health through the end of the year to close that gap. Other variances in the special revenue funds or social services anticipates having a positive variance at the end of the year. That's Fund 55 due to We anticipate savings in categorical aid and then additional realignment revenue.
The Fund 56, we anticipate a positive variance due to lower expenditures. The Workers' Comp self-insurance fund, Fund 1911, that's a positive variance as well because We transitioned the cost to CSAC for that, and that was an actual larger savings than we anticipated. And then we always budget for some anticipated claims, and the claims are less than we budgeted.
And then finally, the unemployment insurance has a positive variance of 687, and that's also due to fewer claims. We anticipated more unemployment claims against the fund when we built the budget, and it's coming in—the claims are coming in less than that. So finally, since the third quarter report we want to highlight a few other issues that didn't show up on attachment B or weren't apparent on the financial reports as of March 31st.
One is the vote by mail state reimbursement. It's a revenue shortfall to the clerical quarter assessor where There was an SB 90 claim for the state to reimburse the cost of our vote by mail and that revenue we now believe will not be coming to the county. And that creates the gap in the clerk recorder assessor's budget, so we anticipate that department at the end of the year short.
And then for the special revenue funds, the court's special services gap I talked about doesn't show up in the third quarter report. But we are seeing that that is going to be an actual variance by the end of the year. I talked about the mental health services fund. We see that as a potential impact on the general fund and then REAPER graphics. We see that as well as a potential impact on the general fund this fiscal year.
But broadly speaking, the departments are holding savings this fiscal year and they're anticipating using those savings to preserve services in fiscal year 11-12. So that's good news and bad news. The good news I think outweighs the bad news in that the departments are saving the money Increase their collections of revenue, trying to hold vacancies, reduce expenditures which will allow us to reduce expenditures next fiscal year and minimize the number of layoffs as a result. The bad news I guess if there is any is that there's less money that will drop the fund balance this year as that money's already being set aside in departmental designations anticipation for use next fiscal year.
And so with that we can answer any questions.
Thank you Dr. Stilwell. Questions from the board? Supervisor Wolf. Do we have any public speakers? Because I can wait. Did you want to hear from the public first,
Mr. Allen? No request to speak.
OK. All right then I'll go ahead then. Dr. Stilwell, thank you for your presentation. I do have a couple of questions but first I want to thank some of the people that I've talked to before today that will actually make my amount of questions less. I spoke to a representative from courts, the sheriff and the district attorney's office and they answered my questions and I appreciate them all taking the time to do that So Mr. Stilwell, I guess just one of my questions and I'm comparing our December 31st account period to the March 31st.
And I noticed in your narrative that you called out and you mentioned that you were going to just be discussing those items where there was a $300,000 variance, positive variance or negative variance. But in December, the cutoff was less. It was 250. That actually was one of the reasons I had made my contacts because there wasn't a narrative in some of those areas.
What was the reasoning behind changing that amount?
Madam Chair and Supervisor Wolf, the variance threshold that we report each month, we do put it in the board letter what that threshold is to highlight what we are going to report. And as you mentioned in this quarter, it's $300,000 for the general fund departments and $500,000 for the special revenue funds as a fund total. And so the $500,000 is quite a bit lower than it has been in the past because at a fund level it's a pretty low threshold but we wanted to use that threshold to highlight And I think that's one of the. Issues that we thought should that are materially different from the budget that the board should know about and as far as the 300,000 versus the 2.50.
It was just to highlight to the board, it's a variance threshold to be able to highlight to the board what are different in the budget versus what is projected. So it's
more subjective then?
Well it's way to pick a threshold so we can have a reporting threshold that identifies the main issues for the board and you know that are materially different than budget.
On the financial summary, that was what I was just referring to. Can you explain the difference on the uses projected variance column compared to the net financial projected variance?
1:26 – 1:3212 turns
Sure, Madam Chair and Supervisor Wolf. So both the sources projected variance and the uses projected variance are calculated the same way it takes the first three quarters of actuals and then the county's budget is loaded by month. And so it uses the next three months of loaded budget estimates. And so that's how we develop those source projected variants and the use projected variance. And then the net projected variance is just the difference between those two.
So for instance, the Board of Supervisors is exactly the same. And in every other department there's a difference between the uses and the projected. How is that possible?
Well it's just that the board and debt service have no variances on the source side and so therefore the use variance is the only variance that goes over to the projected column Okay, so for the board there's no board revenue. So there's no board budget. There's no board variance and on the use side that budget is 2.7 million dollars The projected use is two point six And again, that's calculated by the first three quarters of actuals taking primarily the salary that's loaded for the next three months and develops at variance which in the boards budget is a positive eighty four thousand Primarily from salary savings and that's then the projected amount as well.
Okay Thank you, Dr. Stillwell another question has to do with parks and Just before during the break I was checking my emails And I saw that there is we had received a memo from CEO Waller about Cuts to the budget to the parks budget this year Is that? Can you can you talk about that a little bit?
The CEO policies and the board's policies, and actually the government code requires department directors to manage their budget based on the appropriation level that the board authorizes. And so to the extent that revenues are less than budgeted, are required to reduce expenditures to meet that budgeted amount. And as I highlighted, the revenues for parks came in or have come in and are anticipated to stay below budget whereas the department if you look on the report of attachment A, you can see the revenue shortfall is $673,000 but the use shortfall there only $67,000 variance on the use side so what that means is the department's spending
You know, I understand that. So I know that there's a $600,000 problem and on page 2 of the narrative it highlights that, that there is a $600,000 problem. Today I just got the email that talks about how Parks is going to handle that $600,000 problem. And I think it's important that it be talked about here and I'm gonna also...I just want to go back to the the negative $200,000 in the DA's office. And I mentioned at the outset that I contacted the DA, the DA's office and got information about how they were going to be handling it. You alluded to it. I feel comfortable with that.
I was never feeling that way about parks because I didn't think that the narrative provided enough information Until I received the email today. So if you could talk about Talk about that
Yeah, I mean from
or maybe CEO Waller will because I you know Let's figure out how we're gonna how we're going to handle these These variances
Chairwoman supervisor The email that you're referring to indicates some of the activities that the Parks Department is going to curtail over the remainder of the fiscal year, to attempt to reduce what their deficit will be. Those activities alone will not make up the entire $600,000 but we do think they are important to implement so that we can have some cost savings versus business as usual in that department. And then based upon whatever your board approves for next fiscal year, those items may continue to be curtailed or maybe restored.
So it looked like it was about $100,000. I guess what I'm trying to get to is when will the public know what these changes are? Are you going to let them know today or is it going to the Parks Commission? How will they know what the changes are?
Chairwoman, supervisor. It was our intent to let the Board of Supervisors know and be aware of those and then notify our public where appropriate. And when is it appropriate to let them know? We would let them know again as your email came out today I would think that immediately we would begin to let folks know what those curtailments are. Can you let them know now what they are?
It sounds like you have the email in front of you, and I'd be happy to read from
that. My computer's down. I saw it during the break. All I'm trying to say is I read it and I thought wow there are some interesting things in here. And all I'm wondering is, and again I just saw this ten minutes ago, my question is when will the public know?
1:32 – 1:4021 turns
Ms. Waller? Chairwoman, Supervisor, we would let them know immediately and some of those activities it's my understanding actually have already been implemented specifically related to reducing water and some things like that. Mr. Rooney do you have more detail? Mr. Roney?
Good morning Madam Chair, Supervisor Wolf. We've been working with the CEO's office to work on these and identify these possible curtailments because of some budget issues you've mentioned. This is just a one part of the program that we're trying to implement. We're also looking at trying to get our yurts and cabins up so we'll generate some significant revenue before the end of the fiscal year. I think with these curtailments we also got a reimbursement approval from the Bureau of Reclamation for some trout plants Thank you Mr. Rooney, I look forward to the
either a press release or some other opportunity so that the public understands. And I appreciate that you're taking a proactive move in this area.
Actually, Mr. Roney before you leave the podium, I did see that email as well and one of the things I remember from the list was the closing of a Vista Point lookout over, I think it's in the valley at Lake Kachuma is that correct?
Yes Madam
Chair. But I'm just wondering how that saves us money.
Well, we've been sending extra help staff over there to clean it and stock the restroom. And there's mileage to that location so any place where it's not part of our core mission, which is it's not even part of the lake, it's actually about a mile-and-a-half away from the park. So we're trying to curtail activities that aren't really for the core mission and that really didn't fit. It's a nice vista point. We tried to get Caltrans to take it over as a rest stop and they declined our request.
Okay, so then you would put some sort of a blockage of that
with the sign? Correct. There's actually a gate there and we did post a sign about the reason for the closure.
Okay, thank you. Ms. Waller? I was just going to make note that I've been emailing back and forth as we spoke and we'll have a press release that will actually go out today in that regard.
Okay,
thank you CEO
Waller. Thank you Mr. Rooney. Then I wanted to just talk about something that you mentioned Dr. Stilwell About the departments are preserving savings and a carryover, and that's Recommendation I suspect from the CEO's office and and you dr. Stillwell and that was referenced twice in our board letter And it says here, departments are striving to achieve operational savings in the current year budget which allows them to draw less of their one-time designation funds for this fiscal year. And these departments are anticipating the board will reappropriate this one time funding for next fiscal year to maintain levels of service.
So as you folks are moving forward and developing the budget that is your assumption is that the board will Agree with that assumption.
Chairwoman Supervisor, that is what our current proposal to the board will include. Okay
and I just want to express my appreciation for that. I think that's a wise budgetary move is to move some of that savings over given some of the cuts that these departments are going to be seeing and also acknowledging what the departments have been doing just to save money this current year. That's all the questions I have right now thank you Madam Chair. Thank You Supervisor Wolf
Other questions? Supervisor Carbajal.
Yes, you know I'm just in light of the approach that Parks has taken personally as difficult and challenging as it is I appreciate this process and I'm just wondering how we can implement such a process and a mechanism where the board is kept apprised but executives try to meet their balanced budgets I think too often, and I'm not saying there's one a right way or wrong way.
Sometimes there's extraordinary circumstances that make a budget to be out of whack unanticipated challenges but I think that for the most part it would be great for departments as they manage their budgets as they're coming up in the year end that when they see the train coming That they make some hard decisions of how they're going to solve that for us. It shouldn't be, hi Board of Supervisors we were under a million dollars this year what do we do? Should we cut?
You want to be the bad guy and tell us the cut or will you give us extra money? It should be this is what I see happening. This is my challenge and these are my executive decisions of how I might be able to balance my budget FYI. And I think that might lend itself to some of our managers and executives doing what they get paid for. Managing, for the public's interest, a budget that this board approves every year and then trying to come up with some hard decisions certainly keeping us apprised in case there is a majority of this board who wants to impact that by going in a different direction modifying it adding resources whatever it might be But I think that it's incumbent upon our executives who get paid to lead and manage, as they manage their budgets and as they see problems arising that they make hard decisions.
And the prizes of how they're going to balance those budgets. The old adage of Board of Supervisors this is my problem, I could cut this but you tell me and give me more money is sort of the old way of thinking. I think the new way of thinking is let me do what I get paid for, and that's manage this department and this budget that you authorized for my department.
So I'm hopeful that we can find a balance in the old way of thinking and what I hope will be a new doctrine for county government where managers and executives who get paid a lot of money do what they're supposed to do, and that's manage these budgets And make some hard decision proposals to the Board of Supervisors to come up with a balanced budget at the end of the year. Too often, it's right during budget cycle and guess what?
We'll make the hard decisions but we want some proposals from our executives. So I hope we can merge sort of the old approach that some executives take with a more I would say progressive doctrine of let me manage this budget and make some hard decisions.
Thank you, Supervisor Carballo. Supervisor Levin, you know.
Thank you Madam Chair. There's two items that kind of popped up to me and I'm concerned about both of them is the unfunded mandate of vote by mail and I'm just curious if there's I know it's not going to affect us until the next fiscal year, but do we know of any... Mr. Holland is here. Sorry to put you on the spot, but do we know of any legislation or anything that's being done that would... $350,000 next year that we're not planning on? It's going to be a tough pill to swallow.
Mr. Holland, thank you for being here.
Chairman, Supervisor Lavagnino. Right now there is no proposed legislation to backfill that at the state level so in the past every year the vote by mail has been paid for by the state and so every election we've enjoyed that and this is just a new change. So currently our budget as it's put together did assume that we would get that money and so now we're $350,000 short for next year
1:40 – 1:4718 turns
All right. Well, hopefully whoever I'm not sure who's on Ledge Committee is it Supervisor Farr? If this is something we could talk about you know that and whoever talked to Joni at I'll mention it too we can possibly bring it up at CSAC but I'm sure every county is going through the same thing so in some counties larger counties would have quite a bit more money to spend on
Right, and one of the things that they have talked about a little bit at the state level is allowing counties to go all vote by mail so that they're at least reducing some costs.
And Mr. Holland we're still anticipating two primaries next year?
Correct. Right now there's a February primary for presidential election and the June primary. We're not really expecting that the February primary is going to happen. We're anticipating that the state will combine it with the June primary, and that is how I prepared my budget but right now they're still both on the books at the federal level. Federal law has now been passed that you can't have a presidential primary before March.
So something's got to give, we just don't know what.
Okay so actually you could have an unanticipated expense to do with that if there ended up still being two primaries?
Absolutely but we didn't feel it was prudent to hit your board at this point with another 1.5 million dollar budget that you know just wasn't really necessary But
it is
out there on the horizon.
Well, I agree with Supervisor Lavagnino. I think this is something that we need to make sure that we talk about an alleged committee and with our lobbyists and try to track that really closely. Supervisor Carball?
Thank you. And maybe this is a good exercise in what I was saying earlier Certainly, the state's desire to have an election is really out of your control. And certainly this is one of those unique circumstances where I think we had no choice but to really partner with the assessor to see what we could do to shore it up. But I still think it's good to show what such an impact would do to your department in terms of dollars and cents and people so that when we fund it, we know exactly what we funded and we know what the state's impact would have been on us And I think unless we go through the exercise of what that 1.5 million or the one million looks like, again, I think we sort of give the state a pass. And I think we kind of know the answer but this is also one of the unique circumstances I was referring to.
But in addition to the approach that I'm outlining, I think also in government we need to provide an incentive For folks that do save money, that get some of it back. I mean we aren't the private sector but certainly we ought to come up with incentives so that as Departments strive to save funding. They also get something in return
Yeah, well we're doing all sorts of unique things to save money at At this point in time so unfortunately when you add on another election like that We've already done many cost-saving things I for right now if you go out to my elections office There's only two or three people there. I have them have moved into like the recorders office. It's not a general fund Division so we're doing a lot of very unique things to Spread those costs around as our budget is lower.
Thank you,
thank
you. Not for Mr. Holland. The other thing is I'm just curious and maybe this is for our CEO but looking at REAPER graphics do we have a plan moving forward on a structure change because it looks like it's totally unsustainable the way it's set up?
Chairwoman Supervisor, that is one of the proposals that we'll be moving forward with. We have over the last several years been unable to sustain that particular division primarily because of the fact that our salaries and benefits are different and higher than many of the privates and because the fact that there is such a competitive nature in the private. So yes, we are looking at restructuring and frankly eliminating that area.
Thank you. Supervisor Wolf, you had another question?
Yeah I just wanted to again before we get off this topic of what our department heads and executives are doing, I think it's really important to look at this financial summary and except with just those few instances that we already talked about every department is ending with a positive variance so I think they are working very, very hard at that. I also had a question about the reprographics issue and in looking back in December from our narrative, the issue from General Services did not touch on reprographics and And now it is.
And I know that there's some cuts that are being proposed, and CEO Waller just mentioned an elimination of the department. You know, again there was a paragraph in your narrative and I think it's important to get a better picture and understanding of what this county family is going to be doing without reprographics the impact so we have more information. I also wanted to touch on the workers' comp fund, the $2.4 million.
Does that money just, does it stay in that fund? Do we not add anything to it or is there an opportunity for us to move that money back into the strategic reserve. And if not why not?
Madam Chair and Supervisor Wolf so I can let Mr. Geis expand on this answer but so the workers comp fund is a self insurance it's a separate internal service fund its actuarially determined what the cost should be for that And so and then departments pay rates into that fund. And so it is a legally separate segregated fund. What we have done is taken a hard look at what the rates are, and we've provided a little bit of a rate holiday to the departments that draw down on some of that retained earnings in the fund. So that's how it gets back into the operating fund and preserves jobs.
But as far as this particular variance, it's related a lot or mostly to the change that we've that the boards addressed with workers comp insurance and our alliance now with CSAC on administering the claims and the costs associated with that. So it's a it's the funds in a transition is as we move from the current claims and the tail claims to work with CSAC
1:47 – 1:5627 turns
Madam Chair, Supervisor Wolk. The only thing I would add is if you take savings from an internal service fund it has to be given back to all the ratepayers so it can't be totally taken and the savings go to the general fund. You have to give it to all the special revenue funds who paid into the fund. So you could reduce a surplus but it wouldn't be a one-to-one return to the general fund.
So if I was to look at my budget, my workers' comp costs for next fiscal year should go down.
Madam Chair, Supervisor Wolff, I think they are going up less than they would have is what's actually happening. There there's an increase in the rates for next year and we're counting on retained earnings and use of fund balance to buy down that rate so it's a still a rate increase but less than it would have been.
You know, I will need some more information about that because if we have shown that it's not making sense. You just mentioned that the customers or the rate payers should see a reduction but were not and in fact it looks like we're going to see an increase so if you can provide us with some more information on that I would appreciate it thank you
Thank you, Supervisor Wolf. Thank you for asking about that because I had that same question and I think even if it does have to be returned to the ratepayers any way that we can help to reduce everybody's budget is helpful.
Madam Chair just in terms of workers' comp, we always have to make sure we kind of look long. We can't just look from a year-to-year period on funds like workers' comp They can change on you very rapidly. We took 10 years to get out of a deficit with workers' comp, and that's a positive thing for the county during the good years. So we just don't want to reverse it in one year. We really want to look at the long-term implications, and it involves the actuary and actuary reports and all those complicated things.
Well I appreciate that but you can understand From sitting up here that when we see over $2 million dollars sitting there, we want to know how we might be able to use it. Supervisor Wolf?
Yes and I recall when we had the report from General Services on that fund and I can't remember what all the funds were. I think we were up to about $20 million based on actuarial studies and we had finally reached that point as you said where we're pretty much out of the red in doing well. I guess what I would suggest is You know, at what point do we start helping the ratepayers rather than just continuing to put this money in this fund? Thank you.
Thank you Supervisor Wolff. I had a couple of questions here. The first has to do with connecting what we have on our financial summary with what we did in the admin agenda today in the budget revisions. And one of that was that we added almost a million dollars to the strategic reserve from MPOWER, it was $943,000 something. And so I'm assuming that that amount is not reflected yet then in any of these totals that are being used for this strategic reserve because we just made that shift. Is that correct?
Madam Chair and Supervisor Farr, I would need to verify it. I don't believe the money actually left the Strategic Reserve. It's just that the appropriation now is lapsed by the action today but we will provide an update of the Strategic Reserve balances for you that include the budget revisions through today.
Well, this says $943,923 total from housing and community development. So I'm assuming that this is additional money in addition to the 5 million that was already moved over. Is that correct?
That is correct. They had a total of 6 million appropriated. Yeah, that's right.
Okay. And then in connecting it then with the information we have for this item and looking at Fund 1940, it's showing a net financial projected variance of $438,000. So that must be additional money in addition to this $900-something thousand that we just moved into the strategic reserve? And I'm wondering what's going to happen with that. If that's something that they think they need to roll over then into next year or whether that's just going to be there to help meet the overall obligation for the end of the year?
So Madam Chair and Supervisor Farr, so Fund 1940 is the new EMPOWER fund. And so any end of the year positive variants will stay into that fund and it will roll into next year. I'm looking for my notes. I think the primary cause for the variance is the lag in getting the program up to speed and so we're still anticipating utilizing that money but reappropriating it next fiscal year.
Okay, well I'm still trying to sort out what that program is at this point in time. Mr. Geis, did you want to make a
comment? Madam Chair, in looking at that variance on 1940 I would say a significant portion of it on the expenditure side is caused by that other transaction that we just are processing so you're not going to get it twice. So it is
some of the same money then?
It is the same probably most likely I would say. The variance is being caused Empower not drawing on that general fund movement from the strategic reserve. Returning the budgetary appropriation and then this positive variance on 1940 will go away.
Okay, so... So this 400-something thousand is part of the 900-something thousand that we just took action on a while ago? That would be correct. And then I had a question, Ashley. I'm happy to see that Ms. Gallagher is here because we have a couple of large amounts in social services fund 0055 and also 0056, the IHSS public authority and we did hear from some of those folks today in public comment. Ms. Gallagher could you speak to, is this money that you're planning to roll over then to help fund those programs next year or why do we have these big balances?
Madam Chair and Supervisor Farr, yes this is fund balance that we have already budgeted for fiscal year 11-12. The reference to the IHSS wages is not quite entirely correct in fact that fund balance comes from two sources The IHSS hours, authorized hours that we project each year are coming in lower than we projected. So that's creating part of that fund balance and then as your board may recall when we discussed IHS wages last year for fiscal year 10-11 there was a possibility that the federal government, the Congress was going to extend the AERA economic stimulus funds for another six months. They did that And so we substituted those era funds for already budgeted county general fund. We held on to those county general funds to use in fiscal year 11-12, to budget the wages at the higher level.
Your board has asked our department to submit a wage reduction request to the state of California this year, to reduce wages by $1 an hour. It's uncertain whether the state will approve that. And so we have budgeted in fiscal year 11-12 the wages at the current level. And so that accounts for that fund balance rolling over into 11- 12. Okay, thank you hope that answers your question. Supervisor Carbajal you had a question?
Ms. Gallagher isn't all that also predicated on the courts?
That's correct, Supervisor Carbajal. There is a federal injunction still in place prohibiting for, in essence, wage reductions.
Do we have any sense when that court decision may come forward?
Supervisor Carbajal, I don't have that information right now. I know that it is timely at this point that they are engaging Discussions around that, and I had last been told that they were expecting a ruling from the federal judge in May this
month. So that surplus could actually be diminished somewhat? That's correct.
That's a possibility.
And from our wonderful accounting practices Mr. Geises in light of this court case how do we have to book that liability? There's a court case that could, we're showing the surplus but is it really a surplus? Don't we have to put some kind of liability in light of the tenuous predicament of that fund.
1:56 – 2:0117 turns
I
hear about all these accounting practices that we do for ADMHS, Gadsby and I'm just wondering if this is one of those instances that maybe the same approach needs to apply.
Supervisor Carbajal through the chair we have been very conservative in our budgeting and have budgeted the wages in concert with the current law so that is to say That if the advocates were to prevail in the court case would mean that wages could not be lowered. We have not lowered the wages, we would not then be required to raise the wages. We are maintaining our wages at that level for which there is currently state and federal participation and that is reflected in our current budget.
Thank you. Supervisor Wolf did you have a question for Ms Gallagher? No I don't. Okay thank you.
Dr. Stilwell, one of the attachments that was provided was the budget reserve and designation balances. And there's a new line item here for new jail operations of $1 million. Can you explain that? How did this come to be? Where did the $1 million that is being recommended come from?
Madam Chair, Supervisor Wolf. As part of the proposed budget for fiscal year 11-12 we are recommending setting aside ongoing general fund for the future operations of the jail to as you know the operation of the jail has been a big hurdle that we have it's been a 17 million dollar expenditure And we have a plan in the proposed budget to close that $17 million gap over a number of years in written anticipation and line up the timing of when the jails anticipated open.
And that's $17 million a year? Yeah,
at the point
when the jail opens. So for us to just cover one year it would take us 17 years.
Right. We have Madam Chair, Supervisor Wolff so the we have in the proposed budget we're anticipating building up that reserve over time and link tying that into when the jail lot opens. So we have the funding for the jail opening rather than having to close a $17 million gap in the one year
Okay, so this is something we're going to be talking about during the budget hearing? Yes. And I just want to go back to Supervisor Farr's question because I'm not clear on the answer. On the strategic reserve in the same sheet that I'm looking at, we had a beginning balance of $21 million and now we have an estimated balance of about $18.5 million. Does that include the money that we just transferred today?
I don't think
so. Madam Chair and Supervisor Wolf, I do not believe it does. The reports we're looking at as of March 31st and the budget revision occurred today.
OK, so that would be about another million. All right. I think that's it for now. Thank you.
All right,
thank
you. I just had one more question maybe it's just kind of more of a comment but it's follow up on what Supervisor Carbajal said earlier about the various departments managing their budgets and even though it's difficult they do appreciate parks trying to be very proactive with the assistance of the CEO's office in taking some steps right now to try to close as much of that negative variance as possible between now and the end of the fiscal year And so, you know, it does dismay me to see that alcohol drug and mental health is again showing such a projected negative variance. And I realize the reasons for that but it would be nice to see that every department that has that negative variance would come forward with some ways that they're going to try to cover at least some of that between now and the end of the year in the same way that Parks is doing Supervisor Wolf also said it, but I'd like to say it again.
When I look at this sheet my first comment is really great job that most departments are meeting their expectations, their goals Madam Chair, certainly what I said earlier was not to take away from the extraordinary job that our executives have done and as demonstrated
2:02 – 2:089 turns
In this budget for this fiscal year, where it looks like we're going to come out with about a $2 million surplus. So I want to recognize those efforts as well. I was just referring to, I think at times we do have departments that are more challenged than others sometimes of no fault of their own, sometimes a fault of their own but it's always prudent when there is proactiveness to help us as a board work with them in looking at the worst case scenario based on the circumstance that they're facing and exploring how we could maybe either alleviate impact or just let that be, whatever the solution is. So I do want to recognize the departments for doing an extraordinary job.
All right, Supervisor Wolf.
Thank you. Yeah I just want to make a comment and then I'll make the motion. You know I think what we're talking about is is the importance of us hearing from the department heads and without sounding like a broken record that's why it's important to have whatever we want to call it. A workshop, a meeting something to hear from from our department heads about where they are at some point in the budget process but anyway I'm going to Thank you all the staff that are here. Do we need a break or do we want to go right
into the next item? Ready to go? Alright, well go ahead and move into departmental item number two
Madam Chair, members of the Board. Item number two is from the County Executive Office. It's a hearing to consider recommendations regarding the five-year capital improvement program for fiscal years 2011 through 2016. All right.
Who wants to lead off on this item? Dr. Stilwell again.
Thank you. Thank you, Madam Chair and members of the Board. We are here today to present the five-year 2011-2016 Capital Improvement Program We'll have Richard Morgantini, who's the Capital Improvement Program Project Manager kick off the presentation. And then we'll have the three main departments who manage the capital projects, general services, parks and public works present some specifics on some of the projects.
All right Mr. Morgantini go ahead.
Thank you, Madam Chair and members of the board. I'll give a brief overview of the capital improvement program as proposed for fiscal year 11 through fiscal year ending June 30th 2016. Our agenda for today Brief presentation by our office and then followed by general services, public works and parks. And then return to the board after any questions for your actions.
Today's recommended actions are to approve in concept the projects included in the capital improvement program. This includes referring the CIP to the planning commission for general plan consistency review and a report back to the board which the board will receive In June following the budget hearings. And just a brief overview of what the CIP is, it's a compilation of projects submitted by the individual departments put together in the book for both the board and other departments and the public to see what we have.
It includes funded and unfunded which is also partially funded projects that covers a five-year planning process And it is updated each year. One of the advantages of putting projects into the CIP, departments can seek outside funding sources, grants loans etc., and by having it in the CIP allows them to pursue these opportunities based on the guidelines from their respective granting agencies.
Here's our major CIP departments. General Services with 112.6 million, which is 13.9% of the CIP. Public Works with 448 million, 55.1%. Parks with 78 million and 9.6%. These departments will have more details during their presentations following my presentation. Here's a summary of the five-year total. Total is $812.8 million. Of this, $247.1 is funded which is roughly 30%.
Total projects 30 are new, 80 are funded. 61 are partially funded and 58 are unfunded. This compares to last year we had 187 projects 20 were new 77 were funded so we've increased it on the funded projects 57 were partially funded and 53 were unfunded. Last year the five-year total was $844.7 million we've come down a bit on that And for the funding in fiscal year 11-12, we have 76.2 million, 27.7 million of that is carryover and 55.5 is new funding. We have nine completed projects, 6.9 million which was expended in this current fiscal year or anticipated to be expended by the end of the current fiscal year, total of 11.4 for the entire cost of the project from beginning to end.
This is just a visual of the breakdown of the five-year CIP by department, shows you which departments have what amounts and what they are in the percentage of the overall CIP. And this is just a brief history of where we're at with funded versus unfunded over the five year period. And unless there's any questions from the board, we'll move forward with the General Services Department.
2:09 – 2:175 turns
While we're waiting for this presentation to get set up, Mr. Allen, do we have any public speakers for later?
No request to
speak. Not at this point in time. Thank you. All right. Mr. Langlands whenever you're ready.
Good morning Madam Chair and members of the Board. Paddy Langlands, General Services. We have a short presentation. There's eight informational slides The first slide of the 199 projects that are in the CIP that Mr. Morgantini pointed out, there's 38 CIP projects that general services are either directly involved in or indirectly involved in and they're split up into the 24 which are capital facility related projects Seven capital maintenance, and that is the ones that are in there. They're unfunded but proposed projects like the photovoltaic project, the large $5-6 million project projected for the courthouse air conditioning replacement project that needs to be done.
And then the seven in the top left hand section there are the seven IT projects The next slide is just going through some of the funded projects. You can see we have the Emergency Operations Center that's almost complete, will be this month or early next month. There's a seismic project that's just kicking off right now in Santa Maria, Lompoc Veterans Building. That project has been funded by federal money and some private donations and that project is made up of several smaller projects to remodel the Lompoc Veterans Building.
We've got a project that's funded now from CDBG money on the new Cuyama Library. We've got the recreation hall that we'll be working on and we do have a couple of IT projects that are partially funded and would start off in this next year. Next slide, just a couple of photographs showing top left we have the EOC which as I said is almost done. The public defender done by Capital Projects About 40, 45% complete.
And that's some of the new walls being put into the old historic courthouse building. Lompoc Vets on the bottom. The middle photograph at the bottom there is the Santa Maria Courts Building. This is money that is coming out of the Court Construction Fund. It's an 18,000 square foot building and when complete will be handed over to the courts, to the AOC. The next slide is just a sample of some of the unfunded projects or partially funded projects. We have the courthouse replacement project, some of the design has just started in that but that's going to be a multi-year project.
We've got the proposed Chi Rial project which we hope to get off the ground and then there are some of the other ones. At the bottom we have the Courthouse Legacy Foundation and the Docent Council That's the non-profit, and we've put them in because this work needs to get done on the courthouse. And it's work that is proposed over the next several years to be undertaken by the Legacy Foundation and the money that they collect.
Capital maintenance over the years, back in 1999-2000 we did a survey of the amount of maintenance that needed to be done to catch up with deferred maintenance or what we're calling capital maintenance and the number came out at about 15 million. Since then through the board we've been granted the budget approximately 13.1 million over the last 10 years and you can see how The areas in which the money has been spent on.
Ten years have gone by and at one point on the last slide you'll see how we've caught up with the capital maintenance a little bit, but then it started to accelerate again and I think it's running at about $29 million now The next slide is operations and maintenance. This is a slide based on 800,000 square feet of similar office space. Detention facilities are normally almost double this amount and it's $7.26 per square foot per year so every building we build and the added square feet This is approximately what it costs us to keep the building running year over year for annual maintenance.
You can see electricity, the utilities are big portions of that, janitorial's almost a dollar out of that amount with materials and supplies taking up the most. The last slide is some photographs of some of the projects that have been done with capital maintenance money that has been given, and that's in 1225. The top left is just a photograph of some of the ducting that came off the Veterans Clinic on Kai Real. We spent about $450,000 this year in replacing all the air conditioning equipment The middle photo is the same. Bottom left is an emergency generator bought for Fire Station 13, so these are projects that every 10 or 15 years you have to replace some of the equipment.
The middle one is some concrete being replaced out at Station 11 and the right-hand one is an old building on Kyrielle Campus that was going to be remodeled and when we opened it up we found a lot more damage than we anticipated. This last slide is the last slide in the presentation and we started off the capital maintenance back in 2000, and the bottom line there is the approximate million dollars being spent every year along the bottom here. And we started off with just about $15 million. At this point a number of buildings were taken off the county-maintained system. They were either demolished, the rehab building and then we built some new buildings like the DA Building, APCD, Children's Services Building. So this is the 10 year span.
Over here we got rid of about 130,000 square feet of court space in the last couple of years over here but we've added about another 120 on top of that with the new buildings we've added We did a more intensive building facility survey of work that needs to be done, and this is projected amount of money of what we anticipate it's going to cost going forward.
So we're widening the gap and that's going to be our challenge I think going forward for the deferred maintenance. A good example of this would be some of the roads and driveways For example, the road that goes up to the transfer station dump road is not in the county maintained system. That's under county maintenance to repair that road and so is many of the parking lots in the county.
So that's the end of the presentation and we're available for questions.
All right any questions from the board on this part of the presentation? I guess not. Thank you Mr. Baumgartner. I'm just curious about this.
2:17 – 2:2714 turns
Good morning, Madam Chair and Board Members. Thank you for the opportunity to provide an overview of the Public Works portion of the County's Capital Improvement Plan. In this year's plan we have a total of 74 CIPs and with me today are representatives from the divisions responsible for producing capital improvement plans as well as our project manager for the CIP Mr. Dave Ricard.
In Public Works, we are dedicated in our mission to provide, operate and maintain essential public works facilities and services for the community to make their everyday lives as safe and convenient as possible. As such, capital projects are really an integral part of our operations not only throughout the year but daily in our department. We maintain well-trained technical professionals, engineers, surveyors, technicians, environmental specialists throughout our department and the different divisions that produce capital improvement projects to physically do the design work in house and to do the contract administration when these projects go on the street.
One of the other benefits of having a staff of well-trained technical people is when disasters hit our county. We can have these folks go out and put our infrastructure back together, and we can get our services back online as quickly as possible. And certainly we don't do this in a vacuum. Our financial staff are involved. They work with the project managers to ensure that our revenues and our expenditures Contained in the capital improvement plan also balance with our overall budget and public works So quickly, we'll just go over a quick overview of the department We'll look at the projects that we completed within this year's document And then we'll drill down in and just do an overview summary in each division of the capital improvement categories and the summary of funding.
So when you look at Public Works itself, we are composed of five divisions. The three core divisions in the middle, Resource Recovery and Waste Management, Water Resources and Transportation that's where capital improvements are produced in our department administration and the County Surveyor's Office plays a support role to ensure that these projects are put on the street on time and on budget So if we take a look at this year's capital improvement plan, five projects are shown as completed and it totaled a little over $8 million. We had the El Cleo Road Improvement Project Phase 2. We did that in cooperation with UCSB We had a few rural projects that were done this year. Harris Grade Road Improvement at Mount Post 7, Santa Maria Mesa Road and Fox and Cannon Road and Tepiscay Road up in the central North County using grant funding as well to help us achieve those capital improvement projects.
Certainly, we also completed the Union Valley Parkway-Bradley Road signal. And one of the funding sources that helped us make that project a reality was the ARRA funding that came in over the last few years. A notable project that we show on the screen but it wasn't shown in the capital improvement plan Thank you. We had obligated over $47 million in federal funding for the project, but in the end I think we used about $27 million. There is one final piece that needs to be done and it's now contained in the capital improvement plan because we are going to have to come up with a local funding source, a match, to help the Federal Government complete that last piece of the Santa Maria levy.
So if we look at the overall department as was mentioned earlier from a public works perspective, the project and program totals $448 million. Looking at the three divisions that produced the capital improvement plans, transportation division is close to $300 million, resource recovery and waste management just shy of $39 million, and water resources $109 million.
Drilling down into the Resource Recovery and Waste Management Division, close to $39 million. 100% of that work is funded and we do that through three funding sources. Our tipping fees, what we collect at Taheegus and our transfer stations. Our wastewater treatment fees up at Laguna Sanitation, as well as our developer fees. And that particular division's capital improvement program is shown in four different categories. We have our South Coast Recycling and Transfer Station, Heavy Equipment Replacement Project, landfills, as well as Laguna Wastewater Treatment Plants.
Looking at the Water Resources Division, again 109 million dollars. Approximately 71 million is funded and 38 million is unfunded. Again primarily three funding sources property taxes, benefit assessment and developer fees and the programs and projects fall into six major categories with channels essentially having the lion's share of the unfunded need And then on the transportation side, close to $300 million, 81 million funded. The balance being unfunded and when we come to you and we speak to the board in the road map and we also talk about it I think during the program or projects, we talk about our unfunded need on the transportation infrastructure system and the majority of that is contained in our preventive maintenance program.
The rest of the capital improvement projects and transportation are shown in the other five categories down below. It's a little more complicated when you talk about funding on the transportation side, there are various sources from the federal state and local level this first slide shows some of the federal sources that we use. The highway bridge program has been a phenomenal program for local agencies where we can get 88 cents on the dollar from the federal government with essentially a 12 cent match to maintain our bridges and certainly ours which is shown at the bottom
Actually, Mr. McLaughlin before you leave that I had a couple of questions and it actually kind of refers back to our previous item on the budget reserve and designation balances It looks like we're going to be asked to put in a half a million dollars into designated road projects And that's fund 9736 how would that money fit into what you're talking about here? What would that be used for or needed for?
Madam Chair, the $500,000 designation has come into the road fund to help us maintain our road system either through the pavement preservation program or through our corrective maintenance program.
Okay so this is in addition to the Measure A money and any other sources?
Yes and we can talk about that when we get to the local slide.
Okay. And then the other thing was that it shows a designation for ARRA matching of $580,000 and it's not clear to me whether that's money that we could still use to match for our projects in your area or maybe even in social services but it does show that it's not going to be spent even into through next year so maybe Dr. Stillman needs to respond if he's nodding his head.
We believe that our designation be used for any match, whether it's no matter what fund it would be in. So public works or social services years example would be a good use of this are a match designation or any other department?
Okay so that's still available then there's not a time that we have to use it by or we lose it?
No,
it's local. It's our money.
That's right.
Thank you. Go ahead Mr. McLaughlin I'm sorry to interrupt
you. And then the next slide represents the state sources that are out there. You've heard us talk numerous times about the importance of state gas taxes, new HUDA and old HUDA Thank goodness we had a deal up in Sacramento and it looks like our new hood is going to continue, but we need to stay ever vigilant as far as the state is concerned just to ensure that that state gas tax keeps coming to local agencies.
And then local sources slide shows again Measure A, that paired up with gas taxes. Again primary funding sources and as Subba Zafar mentioned the general fund designation as well as the maintenance of effort that comes to us through the General Funding Board as well for Measure A all vital funding sources for us here in Santa Barbara County.
Actually, you know we're talking about the traffic mitigation funds. This is something that the board has talked about but it just reminds me again that there are large parts of the county where the mitigation fees have not been increased but this is the pot of money that those would go into right? The traffic mitigation funds. Madam Chair, that's correct. Okay thank you
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So in summary, as I mentioned $448 million in the plan. 43% is funded and that number has come up a bit since last year so staff has worked really hard to find grants, turn over stones and see what's out there to help us maintain our facilities and build new infrastructure. 57% is unfunded So in conclusion, when we put our capital improvement plan together the public safety is really our highest priority when we put this document together and we're committed to delivering a high level of public satisfaction and really outstanding customer service through this program while at the same time ensuring that we are fiscally responsible.
Thank you very much, and we're available for questions. And I'd like to thank my team led by Mr. Ricard put another great capital improvement plan together. Thank you.
Thank You, Mr. McAulpin and to your team Supervisor Wolfe and then Supervisor Lovenian. Thank you.
Mr. McGaughlin, I noticed and was pleased to see the Goleta Beach access bridge replacement and then the narrative and that's under parks but it It seems to be a cooperative effort between your department and parks. And in the narrative it says that Public Works is going to be looking for grant funding, and as I understand that grant funding has been secured.
Madam Chair, Supervisor Wolf, that's correct.
Is there is so this is the final document I am taking. I mean are we going to be able to amend it or if this goes to the planning department can we make that amendment so that they're aware of that? I meant the Planning Commission.
I would imagine we can, I'll work with Mr. Morgantini on that.
Okay
thank you. Thank you,
Madam Chair. Mr. McAuliffe are we and I don't know if this has come into effect or not yet but I was just curious with the impending state laws about I saw you had a lot of heavy equipment replacement and with impending state laws about cleaner burning diesel engines is there any concern about buying equipment now? Are we going to be in you know we're gonna have to replace it three five years from now or what's going on?
We're actually going through that process now. We have deadlines where we need to have certain equipment updated or filters installed by the end of the year, that works currently budgeted and we're gonna be installing that equipment. The longer term deadlines for some of the bigger equipment, our hope is just to cycle that equipment through our maintenance replacement schedule and we will be current and meet that deadline by that time so...
All right, thank you. Mr. McLaughlin We now have Parks Department
Good morning, Madam Chair. Members of the Board, Brian Roney, Interim Parks Director here to present the Parks Capital Improvement Program. I have with me Mr. Juan Beltran, our project manager. I want to also commend Mr. Beltran for obtaining a large portion of our capital project funding through grants, RS State Parks and he's done an amazing job getting us this far because if we didn't have these grant fundings we wouldn't be doing a lot of these projects.
As you can see, the total projects are 42. Total of $77.9 million. 16% are unfunded. 20% are funded and 64%, the bulk of it is partially funded and that's because we have matches and we're still cobbling some money together to complete some projects Some of the completed projects recently is the Royal Borough Park Improvements. This is part of a larger project. This is a very small component, but it was very noteworthy because it's very visible in front of the restaurant at the Royal Borough. It's an ADA accessible overlook with a telescope.
We are working on the upper overlook and should have that completed in approximately two months. Ocean Park Boardwalk, this is again part of a larger project, AD Accessible Boardwalk at San Ynez River Estuary. These are grant funded and we're just completing that project up with some interpretive panels that we're going to install underneath that gazebo in the center.
Also, your board was shared with us some good news. The middle picture shows the cabins arriving at Halama Beach. We also are constructing some new yurts. We have a total of 11 cabins and four yurts that are going to be installed. That's also... we also had a drinking water tank on a leach field in Halama, and that was funded by state parks. Cochuma Lake is probably the biggest facility that we operate and as far as visitors and manpower, and also has a lot of aging infrastructure. It's a Bureau of Reclamation facility. And again it kind of gives you a snapshot of the state of our department that most of our infrastructure is aging and it's in really bad shape so we're not talking a lot of bells and whistles here it's just doing some replacements on water and sewer fire protection right down to the log boom that's in the marina that protects the marina that was shot in the last two storms Santa Claus Lane Beach Access, this is formalizing the access over the railroad crossing.
That's an ongoing project. Goleta Beach Park Erosion Protection better known as Goleta 2.0 that's an ongoing projected cost on that are $10 million we're about at the end of engineering phase of that and seeking coastal conservancy funding to pursue some environmental documents Goleta Beach Lift Station, this is probably our highest unfunded priority at the time being because of the opportunity for a spill. It's an old facility it's not automated we're currently seeking some short-term solutions to automate the system so at least can alert the staff on site because right now it's completely manual and that's really not up to our standards just to give you an example we just refurbished a lift station at Kachuma Lake and that was about a million dollar project and it's completely automated right down to where you could beat your laptop at home and check the status of the station Walnut Park Playfields, this is an unfunded item that's moving through the Parks Commission.
This is to add additional sports fields and do some minor regrading on the Don Potter area. Cochuma Lake Waterpark, your board heard early about pursuing this opportunity at Cochuma Lake to be a return on investment and generate some additional revenue to offset expenditures in the department. This would be a great job center for the Santa Ynez Valley to add about 50 jobs to that area of the county.
And just in summary, we're trying to serve more visitors providing increased amenities. Your board recently approved some increased fees and some new fees for new uses such as kayaks and canoes. Just again reminding you that 20% are funded, 64% are partially funded but 16% are unfunded. I'd be happy to answer any questions.
Thank you Mr. Roney. Any questions for Mr. Roney? Supervisor Carbajal.
Mr. Roney, this is somewhat digressing from what's before us but I know in seeing these canoes and kayaks, I hope we have some really stringent safety requirements that go along with the subcontractors that manage or do those activities or rentals because if they don't adhere to making sure life vests are on or what have you It could be a big liability issue and I just, I can't underscore that enough.
That we want to make sure that's something that our contractors are adhering to.
Actually Supervisor Carbajal, the day that we launched the canoes and kayaks at Lake Kachuma. The concessionaire was already ready there to rent some and some people came and they wanted to rent them. And the woman didn't want to wear a life jacket and they said you have to put the life jacket on or you can't go out. They just kind of stopped her right there. So she did put it on and then went out and had a good time.
I appreciate the concern And obviously they're going to have to stay on it but they certainly started off on the right foot with that.
Madam Chair, Supervisor Carbajal yes our standards for the canoes and kayaks actually exceed the state standards we require them to wear the life jacket and we've already sold about 30 annual passes at Kachuma so it's turning out to be a very popular activity.
Supervisor Wolf and then Lavagnino
I think. Thank you. I was struck by what you said about the aging infrastructure at Kachuma and what you pointed out at Goleta Beach with the lift station, so my question is we've got this new project list and obviously limited funds. How do we go about justifying new projects when we can't maintain what we have right now?
Supervisor Wolf, Madam Chair. I think what we're looking at is trying to focus on some health and safety issues such as the lift station at Goleta Beach but also provide some return on investment. The water park would be a perfect example of that. We'd want to build something that would have a high return on investment and that would generate significant revenue to offset the cost of building it.
Some of these parks that we have online, you're absolutely right. We can't maintain what we have now so it's a difficult thing to expand parks when we are having trouble maintaining what we have now. It's a tough challenge because our staffing has actually gone down since 2002 from about 93 positions to about 68 full time and our acreage has gone up.
And that brings up, I'm glad you mentioned that the Waller Park Playfields. Is that connected to the non-profit group that's working on play fields out in Orkut or is this something different?
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The
Waller Park,
there's actually three components of that. If you look in the upper right those are ball fields maintained by City of Santa Maria and then just below that is what is Waller Park now and then over to the above those light green areas is where the YMCA is we lease that land to them and then down below is where the sports fields would be and currently there's two baseball fields there that are run by the Babe Ruth so that would be the new area that would replace those two aging fields that are there
Okay, so this is separate then from that non-profit group that's looking at putting together ball fields? Correct. So we're not adding anything there, we're just refurbishing that area?
Actually, it would add some sports fields and some restrooms and some parking. And there's some traffic flow circulation that's going to be improved because right now it's a one-way traffic and it's very cumbersome because if you want to turn around and go back, you have to go all the way around the park and it is very cumbersome. So there are different components of the improvements but most of the improvements are in the light green areas which are new sports fields.
Thank you. Supervisor Lavagnino?
Thank you, Madam Chair. Mr. Roney I'm just curious on this picture of the water park is that Casitas or is that? No, I mean the existing water park that you took the pictures of. Is that what's at Casitas right now?
Supervisor Lavigno yes it is.
Okay so this is kind of scale of what we're looking at ballpark? Correct
not a near Disneyland
facility but a moderate park. I was expecting something a lot less so that looks pretty cool.
Supervisor Wolf, you're going to be at the opening with your bathing suit
on. Actually, Supervisor Wolf, I take your point about we have so many projects here that we can't fund and we might be adding to the list but I think at the end of the day most of these projects are completed through a combination of a lot of different sources of funding and if they're at least in the book then we can start working towards that and trying to find that combination of county money, grant money I had a question actually about the The new project index.
I know that a project that I have, the Solving Public Library Expansion was in the book last year and some of these also kind of look familiar so was this meant to be absolutely new projects never in the CIP before because if so I think the list needs to be revised?
Excuse me, Madam Chair. Some of those are brand new projects. Some are projects that have substantially changed enough that are essentially new projects so that's why they get listed into the back of the book under the New Project Index.
Okay. So they may have been in the book before but somehow they were revised
in some way? They may have been broken off from a larger project or been revised to such extent that we wanted to focus attention on them as being a new project.
Okay. Well, in the future it would be helpful I think if there was a little asterisk next to him with a footnote or something that said that this has been in the book before but this is a revision to this project or something so we can kind of track it over time.
We'll note that. Thank
you. And then I had a couple questions. One is again back to the financial summary. We have the funds with the capital outlay for Sheriff Parks and General Services Are these general pots where money is accumulated for various projects that those departments do? That come in over time.
Madam Chair and Supervisor Farr, they're designed to be that where there are pots that allow the department to draw them over time. But in the last few years due to the project backlog, the maintenance backlog, the departments have drawn on the entire amount of designation each year. I think this year we are anticipating some unreserved undesignated amount at the end of the year but generally speaking whatever is appropriate if the departments use that fiscal year.
Okay, because Parks is showing projected positive variance of over $700,000. So that's something that's going to roll over for them then and they'll be able to use on some of these projects.
So Madam Chair, Supervisor Farr, yes so it's either their estimate isn't accurate there is a project timing delay or indeed it will be money left over to be reappropriated because the project was canceled. So we'll have more information on that as we're going forward with the budget.
Okay. And then on the budget reserves and designation balances, we have the designated accumulative capital outlay as well as the designated deferred maintenance both of which are being recommended to have money put into them in the next budget cycle. So how does that money get apportioned between all of these needs?
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So Madam Chair and board members, the two departments draw from those two designations. And if Richard can remind me, I think the General Services draws from... Oh yeah, and I printed that email, darn it! So General Services draws from the capital designation and the capital maintenance designation whereas Parks draws from the deferred maintenance designation.
Okay. Well, it would be interesting when we come forward to budget if we had a little footnotes on that too. I think it would be helpful. All right. Supervisor Wolf?
Thank you Chair. I'm looking at that same sheet, the Budget Reserve and Designations. So it looks like there's a recommendation to put $3 million into deferred maintenance and I seem to recall And I know Supervisor Farr mentioned the 500,000 into the road projects. And I seem to recall at our last budget hearing we made some adjustments there on some of these designations and I think part of it was due to the fact that we were seeing an increase in Prop 172 monies.
Will that information you'll be bringing that information to us at the budget hearings? And let me just ask this are we expecting an increase in prop one 72 funds.
I'm not sure if there was a wolf know we're not anticipating increasing well, I'm sorry we are anticipating an increase from the budget but we're not anticipating. This last, for this fiscal year before the hearings we had an increase since the book was published and before the hearings. And we're not anticipating that this year but we are still, the departments have built in an increase in Prop 172 revenue already built into the recommended budget you'll receive.
Okay, so now I kind of asked you two questions. Sorry. So this $3 million and the $500,000, is that what we had last year? What did we do if you can recall? Because I don't think we put in $3 million to deferred maintenance.
Actually, Supervisor Wolf if you look over a column
it looks
like in the designated road projects We didn't put any money and because that's a zero and under deferred maintenance It looks like we put in two million rather than the three million. Am I reading that correctly? Dr. Stillwell
Okay, so why are we recommending? That's another million dollars right there. Can you explain that?
So Madam Chair and Supervisor Wolff, and we'll explain this more in the budget book you'll receive but primarily it's relating to what Patty Langlands and Parks staff mentioned with the increasing costs of the deferred maintenance backlog and the ability for us to be able to continue to fund our capital infrastructure And there's a number of projects, whether it's the Gliedl lift station or the buildings that are aging. The current designation for deferred maintenance is not keeping up with the cost increases.
And I understand that. It's just interesting to me that we've got a carryover balance of $800,000 that wasn't used. If we, which I understand that we've got a big backlog of deferred maintenance. So I guess my other question would be is why wasn't that money used? But again, we can talk about that issue during budget but I just wanted to highlight it as we're talking about maintenance and capital expenses.
Thank you Supervisor Wolf. Any other questions or comments from the board? All right, well thank you all the departments that were here and all of the staff I appreciate that and we need to make a motion here Supervisor Carbajal.
Move to accept and file the report that we received
Okay. And this is all the recommendations listed A, B and C? All
right. I just have a question before I second it. What does the receive and approve in concept mean?
Madam Chair and Supervisor Wolf, actually it was a lot of what the discussion you just had of understanding what projects are in there, recognizing what the overall plan is with the overall amount of funded unfunded projects are. It's not appropriating it at this point that will come with your budget deliberations in June so this is the five-year plan. You'll actually adopt the money to fund the first year of this plan into June hearings And so it's the overall plan that we want to refer to the Planning Commission at this point for a consistency with the county's general plan. All
right, thank you. Thank you. All right. So I have a motion and I have a second. All those in favor say aye. Aye. Opposed? All right. Motion carries. Thank you. And before we adjourn, I'd like to adjourn in memory of Elenita Merrill who died April 16th at the age of 87 She was the daughter of the late Samuel and Eileen de la Cuesta, a descendant of one of California's earliest prominent pioneer families. She grew up on Rancho La Vega in Buelton working with her father gathering cattle. Sixth generation former San Ynez Valley resident and also in the second graduating class from San Ynez High School. With her husband King Merrill, they lived on Rancho El Alamo Pintado where they raised four children including Kevin Merrill whom many of you may know who's on the Farm Bureau Board and a very active agriculturalist in our county.
So we'll adjourn in memory of her. Anybody else that we need to adjourn in memory of? All right. Thank you everybody. We will be adjourned until next week in Santa Maria.
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¶. ¶. Hi.
Scheduled to undock from the service module docking port on June 20th and will be commanded to burn up during reentry, getting rid of a lot of trash and items no longer needed aboard the International Space Station. Here in mission control Scott Stover is the flight director on duty watching over the activities aboard the International Space Station coordinating with the teams around the world as they manage the activities