BodyBoard of Supervisors
MeetingRegular Meeting
Date📅 September 18, 2012

UnGovr Transcript

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0:00 – 0:029 turns

UnidentifiedChairProposed · by role0:08 · ≈ 9:00 AM

Good morning everybody. Welcome to this regular meeting of the Santa Barbara County Board of Supervisors of September 18th, 2012 if you would all take your seats and then Mr. Allen would you call the roll please?

UnidentifiedUnidentified speaker 1Proposed0:23 · ≈ 9:00 AM

Mr. Lavagnino, Mr. Carbajal, Ms. Wolfe, Ms Gray, Ms. Farr.

UnidentifiedChairProposed · by role0:29 · ≈ 9:00 AM

Here. Would you all

Pledge of Allegianceceremonial · click to expand · ≈8s recited, not transcribed
UnidentifiedChairProposed · by role0:30 · ≈ 9:00 AM

please rise with me for the Pledge of Allegiance?

UnidentifiedUnidentified speaker 2Proposed0:35 · ≈ 9:00 AM

I pledge

Roll-call vote Passed 1–0 Moved by Joni Gray · Seconded by Janet Wolf approve · 1 under review
Show transcript
allegiance to the flag of the United States of America and to the republic for which it stands one nation under God indivisible with liberty and justice for Thank you. Now we'll go ahead and take up approving our minutes of our September 11th meeting. There are no changes, so I have a motion to approve. Motion by Supervisor Gray, seconded by Supervisor Wolf. All those in favor say aye.

Aye. Opposed? Motion carries. Thank you. I just wanted to tell everybody that the board does not have any closed session today so we will not be recessing to closed session at the end of this morning and Mr. Allen we don't have any speaker slips for public comment

UnidentifiedUnidentified speaker 1Proposed1:29 · ≈ 9:01 AM

Madam Chair, we have no request to speak.

UnidentifiedChairProposed · by role1:31 · ≈ 9:01 AM

Okay so we'll go right to the administrative agenda and Mr. Allen you want to make any corrections there?

UnidentifiedUnidentified speaker 1Proposed1:41 · ≈ 9:01 AM

Madam Chair, members of the Board I have one correction. It relates to item A-15. This item is from General Services and the recommendations are regarding the San Ynez Airport Project award of the construction contract and in recommendation D of that item reads find that pursuant to California Environmental Quality Act CEQA section 15162 begins Like that, that first sentence should be stricken from that item. This is similar to a correction we made last week and I'll make that correction in the minutes.

UnidentifiedChairProposed · by role2:14 · ≈ 9:02 AM

Okay so it should start with no substantial changes?

UnidentifiedUnidentified speaker 1Proposed2:18 · ≈ 9:02 AM

Yes Madam Chair find that no substantial changes are proposed.

Agenda Discussionitems moved / continued / pulled, click to expand
UnidentifiedChairProposed · by role2:24 · ≈ 9:02 AM

Alright any other items to pull from the administrative agenda?

UnidentifiedUnidentified speaker 3Proposed2:28 · ≈ 9:02 AM

Supervisor Wolf. Thank you, Madam Chair I'd like to speak to item items 8 10 and 11 Together I have a general comment on both of those and a brief comment on item a 17

UnidentifiedChairProposed · by role2:43 · ≈ 9:02 AM

Okay, and supervisor love it You know

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.812:45 · ≈ 9:02 AM

madam chair would also like to pull a 10 and 11 just to comment on

UnidentifiedChairProposed · by role2:48 · ≈ 9:02 AM

this okay? And I'd like to pull a 12 for a question So why don't we go ahead and take? Take them in order

UnidentifiedUnidentified speaker 1Proposed2:57 · ≈ 9:02 AM

Madam Chair, members of the board. Items A-10 and 11 are both from community services. Item A- 10, the recommendation is regarding the shelter operations general fund grant agreements for Casa Esperanza Homeless Center and Good Sam Shelter. Item A-11 is to consider recommendations regarding the 2012-2013 subscription agreements for federal homeless grant programs.

UnidentifiedUnidentified speaker 3Proposed3:19 · ≈ 9:03 AM

Okay, Supervisor Wolf. Thank you Madam Chair. Mr Parker if I could just ask you a question? Thank you. Both of these contracts are for significant amounts of money from general funds and I wanted to talk to you a little bit about the monitoring of these contracts as you know this has been an issue just in general when we When we provide funding, whether or not it be general funds or state or federal funds, how we're monitoring that. And in this contract on I guess it's page 5, numbers 9 and 10 about fiscal accountability.

The contract again puts the onus on the contractor to be available to the county should the county request information. And what I'd like to hear from you Mr Parker is Does your department have a system in place to monitor these contracts and ask for the information that we have a right to get so that we can make sure this allocation of funds is being spent appropriately?

UnidentifiedUnidentified speaker 4Proposed4:37 · ≈ 9:04 AM

Supervisor Wolf, members of the board. Yes we do. We have a process in place in which staff does monitor these contracts all of them very carefully. These organizations are required to provide quarterly reports to us to ensure that they're meeting goals that were established and we check and verify that they are very carefully reviewed and we do receive input from We also have the option, of course, to request information at any point if we so desire to ensure that goals are being obtained.

UnidentifiedUnidentified speaker 3Proposed5:16 · ≈ 9:05 AM

All right thank you Mr. Parker I actually don't see in the contract and maybe County Council can tell me where it is... Are you saying that we require the quarterly reports or that we ask for them and they give it to us?

UnidentifiedUnidentified speaker 4Proposed5:31 · ≈ 9:05 AM

We ask for those and they give them to us.

UnidentifiedUnidentified speaker 3Proposed5:33 · ≈ 9:05 AM

Okay, and you do have a system then? Yes we do. Because it isn't in the contract but you're doing that and that's a good thing? Yes. Alright thank you Mr. Parker. Thank

UnidentifiedChairProposed · by role5:42 · ≈ 9:05 AM

you Supervisor Lavagnino.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.815:43 · ≈ 9:05 AM

Thank You Madam Chair and I guess I'm kind of piggybacking on Supervisor Wolff is that you know I'm comfortable with both of these organizations and they do outstanding work that's vital in our community but I'm getting to the point where I'm very gun-shy about dispersing any funds in the nonprofit community because of some of the problems that we've had. And what I'd like to see is, and it doesn't really have much to do with 810 and 11, but it highlights, we don't know what our oversight rules are. We don't know what we require. I think we need to have a D agenda item brought back to us that really details out What are the responsibilities of the nonprofits?

What liability we hold as board members when we're doing this, and kind of what are the rules. And just kind of go through the whole process so that we get a little bit more comfortable with it. We're familiar with what oversight there is, what corrective action gets taken when we do run into problems. I'd just like to see that brought back in the future.

UnidentifiedChairProposed · by role6:55 · ≈ 9:06 AM

Thank you. Supervisor Gray?

UnidentifiedUnidentified speaker 5Proposed6:57 · ≈ 9:06 AM

Thank you fellow board members for bringing this one up. And as we come back with that report, I'd like to see two things emphasized. Accountability so that we're talking about performance-based. Are we accomplishing what we're paying to have done? And the second part is an audit that says where is the money going and then this has been a spin off on that. As I look at Many of the non-profits, I find that many of the salaries are higher than I would have expected.

So do we as we fund some of the nonprofits, do we have the ability to you know when I fund a nonprofit what I'm really trying to do is help somebody that needs help not not pay someone tremendous amounts of money. So is there a way to identify where the money is actually going because what we're trying to do is help people, not Make someone's salary larger. So those are, those would be my request.

UnidentifiedChairProposed · by role8:07 · ≈ 9:08 AM

Thank you, Supervisor Gray. Supervisor Carbajal then Supervisor Wolk. Thank

UnidentifiedUnidentified speaker 6Proposed8:10 · ≈ 9:08 AM

you Madam Chair. Council and CEO I would assume or imagine that just like the federal government will say No more than up to 15% of this allocation, no more of that could be used for administration. We could set for ourselves specific criteria by which we distribute and allocate resources if they're able to keep to that percentage. So piggybacking on what Supervisor Gray said I think it's high time we start doing that because I think I think on one hand, we need to respect our non-profits that they're doing a for the most part very challenging and a good job.

But I think they become surrogate government entities by default through our funding. And if we don't hold them to at least a level of certain standards then they get into trouble and then we're sort of saying well why didn't we do more? And I think that's why we're having this conversation So the question is, you know there's new organizations that pop up.

Do they have the bylaws? Do they have the history? Do they have the systems in place to receive and distribute funds and make reports and audits? Do they have the stability that we need to be able to have a relationship with them? We can't just go into relationships with anyone. We've got to be able to make sure that they have the stability To protect the taxpayers. So in light of what you're saying though, in terms of the criteria, I think in some cases you do have some executive directors that get humongous salaries. Well they're going to have to find that money elsewhere because we could come up with what percentage we're willing to pay for administration from our allocations.

UnidentifiedUnidentified speaker 3Proposed10:01 · ≈ 9:10 AM

Thank you. Supervisor Wolf? Yeah, I just... I know that Mr. Geis had talked a little bit about this during that review of the grand jury report and so I thank Supervisor Lavagnino for asking that this come back. So I think also using that as a springboard to this discussion of really our board policies and procedures and contracting and having Mr. Geis also involved.

UnidentifiedChairProposed · by role10:30 · ≈ 9:10 AM

Thank you, everybody. Good discussion. So we'll look forward to having that on our D agenda in the future and near term. All right Mr. Allen I think the next one was 812 that I asked to be pulled.

UnidentifiedUnidentified speaker 1Proposed10:43 · ≈ 9:10 AM

Madam Chair members of the board item 812 is from the county clerk recorder assessor. The recommendation is that the board consider the appointment of members of special district Board of Directors in lieu of election.

UnidentifiedChairProposed · by role10:54 · ≈ 9:10 AM

OK thank you. I just had a question actually for council You know, in looking at attachment B and the vacancies that need to be filled it appears that three out of the five special districts that are listed here may be trying to work without a quorum. And so I'm just wondering how that works for decision making in the interim because I don't really know how long this process is going to take and maybe this is something you need to go research And come back with but the community services district is looking at 3 vacancies and I'm not sure how many are on their board total.

The community services district has 3 vacancies and the valley recreation district has 4 vacancies so you know if it was if there was still a quorum to operate, I wouldn't be as concerned but it appears that there may not be so what does that mean?

CommentAllenProposed · by introduction11:54 · ≈ 9:11 AM

Generally, in community service districts and each of the independent districts may have a slightly different governing law. But without a quorum the community service districts are unable to act except in a very limited sense to take steps necessary to call for an election or to request appointment to fill. In some cases the power is limited ability to request the board appoint one person in order to get

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0:12 – 0:1710 turns

CommentAllenProposed · by introduction12:24 · ≈ 9:12 AM

a quorum, in order to determine whether to have an election or go forward with some other selection process. So really they cannot conduct business without a quorum.

UnidentifiedChairProposed · by role12:33 · ≈ 9:12 AM

And so what happens if something comes up and a decision has to be made before there's an appointment and there's at least a quorum? Does that devolve back to us?

CommentAllenProposed · by introduction12:44 · ≈ 9:12 AM

No no it It becomes one of those black holes in government that is not well constructed with the independent special districts, with their own elected governing board. It's like a black hole. We can look and I've been involved in some of these community service districts before and it can be a struggle And at the direction of the board, I did help some districts work through some issues.

But what I don't know is if there's truly an emergency, what the district can do. For example, if it was a water district and Theoretically they have no ability to contract, but whether there'd be some emergency provisions that would allow an action by the remaining board members I'm not entirely certain. But as a general rule they can't continue day-to-day operations without a majority. Is

UnidentifiedChairProposed · by role13:49 · ≈ 9:13 AM

this something that the local special districts association might be able to speak

CommentAllenProposed · by introduction13:54 · ≈ 9:13 AM

to? They may be yes it's It's not an, in my experience this is not an unusual situation where you don't get a lot of interest in the elective office. And sometimes it's been, in some districts it's almost impossible to get people to come forward to serve and I think that led the legislature Have LAFCO review independent special districts as part of their review process to see if those, if districts can be consolidated.

To provide a broader base of citizen participation.

UnidentifiedChairProposed · by role14:38 · ≈ 9:14 AM

Okay, because you know obviously in this county we have a lot of independent special districts and many of them are very small like this. And I think that does prove problematic in many ways because it's hard to find people to serve and then when you do then they are there for a long time and we're grateful for that but You know, the work that they do is important in its own way. And so that's why I raised the issue and it looks like there are a couple of lights on here. First Supervisor Carbajal then Supervisor Gray.

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UnidentifiedUnidentified speaker 6Proposed15:12 · ≈ 9:15 AM

Thank you Madam Chair. You know legally we may not, we may have this black hole to deal with but at the end of the day its local government and county government that the unincorporated areas are going to look to help solve the water issues, the sewer issues So I would say, Madam Chair that this is one of those issues that CEO for good or bad we're going to have to pull together a little team to see what we need to do. Because we can wait until there's a crisis and then we're running and do we have a meeting? And who's doing what? But I think one is obviously the legal circumstance.

But two, what can we do? Do we need to bring some of these before LAFCO? What do we need to do to protect the welfare and well-being of our constituents who rely on those governing bodies that are failing in terms of the very essence of their governing structure. So I would hope that we could look at that and come up with some problem solving of what we should do, can do before it becomes a crisis then we're all running around to see what the course of action should be.

UnidentifiedChairProposed · by role16:22 · ≈ 9:16 AM

Thank you. I agree with that and of course LAFCO is not there really to do with governing, it's to do with what kinds of services they provide and what the boundaries of that district are but I think this gets to more the election and the governance and who's monitoring it so I'm not sure that that's really within LAFCO's purview on the other hand I do think it would be good to hear from the local special district association that has members from all Special districts as a part of it and they are very active group and do meet regularly. Supervisor Grant?

UnidentifiedUnidentified speaker 5Proposed16:53 · ≈ 9:16 AM

Thank you. Actually, we have quite a lot of history with this and it revolves around the Cazimelia Community Service District. Blew a water line up there and there was only one guy on the community service. And so I know Bob Geis was involved. I think Public Works was involved. So there is a system which I don't think we need to explain right now but it really is there. It's just a matter of if somebody needs reports on how to do it, Cazimelia is your guy to go to because it's happened over and over again.

UnidentifiedChairProposed · by role17:21 · ≈ 9:17 AM

Okay, good. Well so we do have some history there to go back to. All right thank you and then I think the last item Supervisor Wolf you wanted to pull A17?

0:17 – 0:203 turns

UnidentifiedUnidentified speaker 1Proposed17:31 · ≈ 9:17 AM

Madam Chair, members of the board. Item A-17 is from the Probation Department. The request is that the Board authorize the Chief Probation Officer to accept the Adult Drug Court Discretionary Grant Program Award from the United States Department of Justice Office of Justice Programs and Bureau of Justice Assistance in the amount of $350,000 for a three year period beginning fiscal year 12-13.

UnidentifiedUnidentified speaker 3Proposed17:52 · ≈ 9:17 AM

Thank you madam chair I see Tanya Heitman our What is your title now? Deputy Chief Probation Officer. Tonya, maybe if you could just come to the microphone. I wanted to pull this not because I have a question but I wanted to highlight what our probation officers are doing and that is they have secured a three year grant for $350,000. The agenda item talks about substance abuse, but the focus of this grant as I understand it and maybe you can clarify a little bit is that this is for the veterans court in Santa Maria.

And that some of this funding will also go to a veteran mentor program that you folks have started. So I don't know if you want to add anything to it but Lend my congratulations and thank you for, you know, for your department going out and seeking this grant. We have so many departments who do that and it's so important for this county to operate the way that we do and to meet some of the services, the needs of our community. And if you have any comments Ms. Heitman on this?

UnidentifiedUnidentified speaker 7Proposed19:08 · ≈ 9:19 AM

Chair Farr, Supervisor Wolf. Thank you for acknowledging the efforts to go into applying for this grant and being awarded it. As you mentioned, it is specifically to fund the Veterans Treatment Court in the Santa Maria Valley. We were very fortunate that our partner agency Alcohol Drug Mental Health Services applied for a training initiative grant and a team from Judge Flores' courtroom went Another mentor veterans treatment court and was able to observe there and begin their team building. That positioned us to receive priority for this drug court grant that will specifically fund Veterans Treatment Court.

So it really is a collaborative effort, and we were well-positioned because of the good work of the team in setting the structure and beginning this pilot there. We're very excited about it.

Roll-call vote Passed Moved by Janet Wolf · Seconded by Steve Lavagnino approve the administrative agenda as amended by Mr
Show transcript
Thank you, thank you for being here and that great work. All right with that I'll go ahead and entertain a motion to approve the administrative agenda as amended by Mr. Allen. So moved Madam Chair. Motion by Supervisor Wolf seconded by Supervisor Lavagnino all those in favor say aye. Aye. Opposed? Motion carries all right we'll go back and we'll present our resolutions for today starting with Supervisor Carbajal

0:20 – 0:255 turns

UnidentifiedUnidentified speaker 6Proposed20:31 · ≈ 9:20 AM

Thank you Madam Chair. If Mr. Luis Villegas could come forward, he's the President of the Santa Barbara Hispanic Chamber of Commerce. It is my honor today to sponsor this resolution proclaiming September 15th through October 15th 2012 as Hispanic Heritage Month in Santa Barbara County. And as I try to do, I try to sponsor these types of resolutions to honor the diversity of our nation and in our local communities as well. In terms of all the contributions that every group makes to making our country what it is and no doubt the strength in our country is in our diversity. So the Hispanic community like other groups, no doubt has made major contributions to the fabric of our society, of our community.

And this is one way of celebrating those contributions from the Hispanic community. Mr. Allen, if you could read this?

UnidentifiedUnidentified speaker 1Proposed21:28 · ≈ 9:21 AM

Madam Chair, members of the board. Item A1 is a resolution proclaiming September 15th through October 15, 2012 as Hispanic Heritage Month in Santa Barbara County. Whereas the National Hispanic Heritage Month is a time to recognize the significant contributions and achievements of Hispanic and Latino Americans who serve as leaders in business, government, the military, law, education, science, athletic, the arts, and other fields.

And whereas in 1968, President Lyndon B. Johnson and Congress celebrated the contributions of Hispanic Americans by officially proclaiming the week of September 15 as Hispanic Heritage Week. It was expanded under President Reagan in 1998 to its current month-long recognition. Whereas the theme for 2012, Many Backgrounds, Many Stories, One American Spirit celebrates the diversity of experiences that are part of Hispanic and Latino community while also recognizing the collective impact they've had in broadening opportunities for all Americans to achieve their dreams.

And whereas, according to the 2010 United States Census, Hispanic Americans are the largest ethnic minority in the United States with an estimated population of 50.5 million people comprising 16% of the total population. And whereas, Hispanic and Latino Americans actively participate in our democratic institutions which include serving as elected representatives in the United States Congress As governors, judges, mayors, city council members, school board members and other essential public offices. Now therefore be it in its hereby order and resolve that the Board of Supervisors declare September 15 through October 15 2012 as Hispanic Heritage Month in Santa Barbara County and calls on all residents of our community to join in celebrations and activities that will occur passed and adopted today.

UnidentifiedUnidentified speaker 8Proposed23:16 · ≈ 9:23 AM

Well, thank you very much and on behalf of the Board of Directors and the membership of the Santa Barbara Hispanic Chamber of Commerce. And on behalf of the general Latino community here in the Santa Barbara area we'd like to thank the Board of Supervisors for this resolution which is very meaningful and significant to many other members in our community because starting on September 15th many Central American countries South American countries as well as Mexico celebrate their Independence Day.

Mexico September 16th, many on Central America the 15th in Chile on September 18th so on behalf of the Latino community we'd like to thank you for this resolution thank you.

UnidentifiedChairProposed · by role23:58 · ≈ 9:23 AM

Thank you very much. All right Supervisor Carbajal?

UnidentifiedUnidentified speaker 6Proposed24:07 · ≈ 9:24 AM

Today's the first district day there's a thousand resolutions that I'm doing so it just came together like this We could have Mr. Paul Didier, CEO of the United Way of Santa Barbara County come forward. It is again an honor for me to present this resolution honoring the United Way of Santa Barbara County for its nationally recognized Funding the Sun program which I like to say the county's a small partner in.

This is an enrichment summer program that's targeting disadvantaged low-income youth Who oftentimes don't have opportunities to continue to grow and enrich their abilities and skills during the summer. And this program has actually now been documented to help many of these children within the summer excel, and get advanced by one or two grade levels in many subjects. It's an extraordinary program. This is national recognition from the Johns Hopkins University National Summer Learning Associations Program, and it's a great honor in our community. I think we're just one of two programs throughout the nation that receive this.

And obviously it's because of the leadership of Mr. Didier, the 75 partners, and the 15 funding partners that we have with this program. Mr. Allen, if you could read this and then Mr. Didier we're going to have you say a few words as well.

0:25 – 0:304 turns

UnidentifiedUnidentified speaker 1Proposed25:45 · ≈ 9:25 AM

Madam Chair, members of the board, item A2 is a resolution honoring United Way of Santa Barbara County for its nationally recognized Fund in the Sun program. Whereas the United Way of Santa Barbara County has received the National Summer Learning Association's 2012 National Excellence in Summer Learning Award for its Fun in the Sun summer enrichment program. And whereas, the National Summer Learning Association was established in 2001 at Johns Hopkins University Where it was originally named the Center for Summer Learning. In September 2009, the center became an independent organization, The National Summer Learning Association and now provides resources guidance and expertise to the summer learning community with a goal of providing high quality summer enrichment programs to at risk and low income youth to address the achievement gap.

And whereas the National Summer Learning Association conducted an on-site review of the Fun in the Sun program and was particularly impressed with a collaborative approach to academic enrichment that included over 72 service delivery partners, 15 funding partners, and 500 volunteer mentors. Whereas Fun in the Sun is a seven hour daily seven week summer enrichment program that integrates a series of planned educational artistic relational and recreational activities That strengthen learning skills and give children the sense of connectedness, life skills and self-respect needed to produce long term behavioral and academic improvements. Now therefore be it is hereby ordered and resolved that the Board of Supervisors honors and commends United Way of Santa Barbara County upon its national recognition of its Fun in the Sun program that's working to enhance educational opportunities for youth and families of Santa Barbara County.

Passing the baton.

UnidentifiedUnidentified speaker 9Proposed27:25 · ≈ 9:27 AM

Thank you very much for this honor. Every summer we have between 500 and 800 Volunteers participating on their personal lunch hours. And that includes dozens of county employees and some of the people that I'm looking at right here, and your predecessors. This is our 16th year we've been a finalist and semi-finalists in the past. And this year we got the top prize in the country. And I like to say it's due to everybody all the partners participating. It's the sum of the whole is greater than any other parts and so This means a lot because you represent so much of the county and all kinds of different areas from alcohol, drugs, mental health to social services.

All so many departments at the county have been involved in this program and have made it better. And one of the components that the reviewers cited as being most important is this partnership public private partnership With volunteers, different kinds of advice and supplies and resources coming into the program. So thank you on behalf of all these kids, all these families that have had their lives changed.

We're happy to accept this from you.

UnidentifiedChairProposed · by role28:41 · ≈ 9:28 AM

Thank you Mr. Didier and thank you for the work that United Way does every day of the year, every year. Thank you very much. All right, it's the morning show with Mr. Carbajal so far.

UnidentifiedUnidentified speaker 6Proposed29:02 · ≈ 9:29 AM

Thank you. I promise I didn't plan it this way but I'll take advantage of it while the first district is on. Next if we could have Mr. George Lace board chair of the YMCA, Channel Islands YMCA and Tim Hardy executive vice president of the YMCA come forward and Mr. George Lace is also The COO of Union Bank-Santa Barbara Banking Trust. Again, we have wonderful institutions in Santa Barbara County and it is these opportunities that we're able to recognize how lucky we are by all the good work that in this case the YMCA does day in and day out in our community.

125 years, this is a resolution honoring the Channel Islands YMCA upon its 125 year anniversary of existence. And I think the YMCA everybody knows the YMCA and all the great work that it does for children and families keeping children and families healthy striving for excellence doing all kinds of wonderful things to help them in their daily lives To have that outlet for recreation and development.

And we're just so lucky to have a number of YMCA facilities in our region, and for that I'm very honored to be able to present this resolution. Mr. Allen please?

0:30 – 0:354 turns

UnidentifiedUnidentified speaker 1Proposed30:32 · ≈ 9:30 AM

Madam Chair, members of the board. This is item A3. It's a resolution honoring the Channel Islands YMCA upon its 125th anniversary. Whereas the Channel Islands YMCA is celebrating 125 years of service to the youth and families of Santa Barbara County. And whereas established in neighborhoods throughout Santa Barbara and Ventura counties, the YMCA is dedicated to building healthy, confident, connected and secure children, adults, families and communities.

And whereas the Channel Islands YMCA is a leading non-profit organization working to strengthen communities through youth development, healthy living and social responsibility by bringing families closer together by promoting the benefits of fitness, sports, fun and shared interests. And whereas the Channel Islands Y was founded, based and led by community volunteers with a long history of establishing partnerships with other community and public organizations such as schools, hospitals and police departments that work collaboratively to enhance the quality of life for all residents. And whereas in 2011, the YMCA provided over 1.25 million in financial assistance to ensure that everyone who wants to participate in its programs and access to its services has the opportunity to do so regardless of income.

Now therefore be it hereby ordered and resolved that the Board of Supervisors honors and commends the Channel Islands YMCA upon its 125 years of serving the youth and families of Santa Barbara County. Passed and adopted today.

UnidentifiedUnidentified speaker 10Proposed31:59 · ≈ 9:31 AM

You know, I just want to say thank you. I am the chief volunteer officer at the YMCA and the work that the Y does is phenomenal. Tim Hardy does the real work. Tim is a director who day in and day out provides the great service to our community. So on behalf of Tim and all of the YMCAs and the Channel Islands Association, thank you for the recognition and honor. I very much appreciate it. Thank you guys.

UnidentifiedChairProposed · by role32:23 · ≈ 9:32 AM

Thank you very much and I have to say for those of us that have raised children in this community, especially appreciative of all that you do for the youth. And as a parent when you ask your children where they're going with some trepidation and they say well I'm going to the Y with friends what a great relief that is to know that they're gonna be in that wonderful environment so thank you again for all the work that you do.

Okay, next resolution.

UnidentifiedUnidentified speaker 6Proposed32:59 · ≈ 9:32 AM

Thank you Madam Chair. I only have two more to go. The next resolution if we could have the Consul General Rogelio Flores Mejia come forward. I have the distinct pleasure and honor of sponsoring this resolution honoring Mr. Rogelio Flores Mejia for his service as Consul of Mexico for our region. I will tell you that over the many years, the Mexican government has had a consulate office filled by a general counsel here on many occasions and they've all done extraordinary work But I think that Consul General Flores has taken his passion and the work that he has executed to a totally different level.

He's been proactive in building relationships between the two countries, our local governments. He has been proactive in making sure that services are provided to the constituents that he represents and that there's problem solving going on when there are issues that arise between residents of Mexico that live in this country and our mutual governments. I have been extremely impressed by the great work that our Consul Flores has done, that whoever replaces him because he is leaving our area is going to have big shoes to fill.

And I for one am grateful for the friendship and the wonderful work that he's done in our region to ably represent the many constituents that he represents. So I'm going to present this resolution, and Mr. Allen if you could read it but afterwards, I have something very special that we try to give only on special occasions. And I believe that this rises to one of those special occasions and I'll be providing this afterwards. But let me just go ahead and show it to you now.

It's a little crystal that we in county government Give out on very special occasions and it's of our county courthouse. And I want to present this to you, Consul General for your distinguished service here in our region. Mr. Allen if you could-

0:35 – 0:426 turns

UnidentifiedUnidentified speaker 5Proposed35:33 · ≈ 9:35 AM

Mr. Allen before you start I'd like to say That I echo this so much. Mr. Flores was kind enough to come to Guadalupe, to be in the Guadalupe parade and I don't know if you have any feel for how important that was to the citizens of Guadaluable. He had lunch with us at the Far Western and we were just honored. So you are one fine man. Thank you.

UnidentifiedChairProposed · by role36:03 · ≈ 9:36 AM

And I'm so glad that you said that, Supervisor Gray, because I was looking for an opportunity to say the same thing. That I've been at several events where the council was there and you really honored us with your presence and it was very special that with your busy schedule that you would make the time to do that. And I know that it was an enormous sense of pride when you have come to Guadalupe. So thank you for that in particular.

UnidentifiedUnidentified speaker 1Proposed36:29 · ≈ 9:36 AM

Madam Chair and members of the Board, this is item A4. It's a resolution honoring Rogelio Flores Mejia for his service as Council of Mexico. Whereas, Council Rogelio Flores Mejia has served with distinction as Council for Mexico for Ventura-Santa Barbara County since 2007. And whereas, as Council of Mexico, Rogelio Flores Mejia has worked to enhance the visibility of the services provided by the Office of the Consulate In an effort to proactively ensure individuals and families from Mexico living in the United States receive essential services including the issuance of passports, powers of attorney, civil register, and visas. And whereas Council Flores Mejia as a representative of the Mexico federal government collaborated with public officials and agencies in the United States to strengthen relationships between the two countries by promoting the economic and social benefits of having communities that are firmly established and connected to each other in both Mexico and the United States.

And whereas, Council Flores Mejia has dedicated his time and resources to assisting some of our region's most underserved populations including the Mixteco community and individuals and families who live in low income and hard-to-reach areas of our county. And whereas, Council Flores Mejia has worked to promote dual citizenship for United States citizens who are the children of Mexican parents in an effort to enhance civic engagement and communities both in the United States and Mexico. Now therefore be it is hereby ordered and resolved that this Board of Supervisors honors and commends Councilor Rogelio Flores Mejia for his dedicated service to the residents of Santa Barbara County passed and adopted today.

UnidentifiedUnidentified speaker 11Proposed38:22 · ≈ 9:38 AM

Thank you very much. Thank you. I don't have any, my friend says many things about me but that was my work. I have to leave because I will move for the Mexican law. We can stay in one circumscription in one consulate for five years. And well, I have five years living here with you working with all my citizenships from Mexico and we try to do the best for all of them.

We try to respect all the American government in all the levels. Of course, the Board of Supervisors of the three counties we were working together in many things and I want to thank all of you for all the support we received in many of your cities you represent. I'm very glad to leave United States. I will go back to Mexico. You will have a very I will be in Puebla, it's very near to Mexico City. It's a historical city.

You know we celebrate every year in United States Cinco de Mayo and Puebla was the central battle of with the Mexican Civil War. in this day, Cinco de Mayo. So I want to thank you and very glad to work with you and I hope the new Mexican Consulate has the same work together with the American government of course with the supervisors of Santa Barbara. Thank you very much. Thank

not transcribed≈7s of audible speech the AI couldn’t make out▸ listen
UnidentifiedChairProposed · by role40:24 · ≈ 9:40 AM

you. Go ahead, Supervisor Carball.

UnidentifiedUnidentified speaker 6Proposed40:36 · ≈ 9:40 AM

Thank you Madam Chair. Last one but not least if we could have Dr. Wada come forward and again Dr. Wada is our...and Dr. Dietrich is great. I didn't have you on here or else I would've called you Dr. Dietrich. I didn't mean to exclude you so I apologize. This is, I'm very honored again to present a resolution proclaiming the week of September 17th through September 23rd as National Wellness Week in Santa Barbara County.

I think in all societies we all strive to find ways and strategies to keep our residents healthier and I think we have two of our executives Dr. Dietrich and Dr. Wada who exemplify the best in their fields And they will be receiving the resolution today. And also talk a little bit about this extraordinary event that we'll be having on September 22nd, it's a family day health fair on the west side of the city of Santa Barbara. It's been a true collaboration between the schools, the City of Santa Barbara, the County Public Health Department, Mental Health Department And I think that it's just going to be an extraordinary opportunity on the occasion of wellness, to have such a fair on the west side and to target those residents with information and services as to how they could maintain healthier lifestyles.

And be just healthier individuals. Mr. Allen if you could read this resolution?

0:42 – 0:477 turns

UnidentifiedUnidentified speaker 1Proposed42:20 · ≈ 9:42 AM

Madam Chair, members of the board. Item A5 is a resolution proclaiming the week of September 17 through 23 as National Wellness Week in Santa Barbara County. Whereas National Wellness Week is celebrated September 17 to 23 across the United States and whereas the goal of National Wellness Week is to inspire individuals, families, organizations and communities to focus on their own and others' physical and mental health and wellness. And whereas National Wellness Week's theme is living wellness, which emphasizes that wellness is not a static destination but a continuous journey that guides our daily lives.

And whereas in honor of National Wellness Week, health care and other human service providers are urged to address the whole person and promote all aspects of wellness including physical, social, emotional, spiritual, and environmental health. And whereas in recognition of National Wellness Week, the County of Santa Barbara City of Santa Barbara County Education Office, the Santa Barbara Unified School District and the Westside Boys and Girls Club will host a Family Fun Day and Health Fair on September 22nd from 10 to 5 at Bonette Park with wellness activities and services provided from a variety of organizations. Now therefore be it ordered and resolved this Board of Supervisors does hereby proclaim September 17th through 23rd 2012 as National Wellness Week in Santa Barbara County.

Passed and adopted.

UnidentifiedUnidentified speaker 12Proposed43:45 · ≈ 9:43 AM

Thank you, Madam Chair and members of the board. Thank you for your support of September 17th through the 23rd as National Wellness Week. There are a number of efforts both within the county in our departments and also within the community in our partner organizations and agencies that are really moving us towards this goal of wellness whether it's direct provision of healthcare or promotion efforts around healthy eating physical activity. smoking cessation, and of course mental health.

I think it's important to remember that health is not just the absence of disease but really a physical, emotional, spiritual and environmental state where people have the opportunity to reach their full potential. So they're really focused on the quality of life and not just the quantity of life where the healthy choice is the easy choice. And of course preventing illness and disease leads towards more productive And purposeful society and helps to address costs as well. And as Supervisor Carbajal mentioned I would like to highlight the one activity that we have coming up this Saturday, that is the Family Fun and Health Fair on the west side. More than 50 organizations will be participating. A number of county departments will be represented.

There'll be health screenings that are free for vision, hearing, blood pressure, diabetes. There'll be music, informational booths, educational opportunities, healthy food. So again it's a great opportunity for us to get services and resources out into the community To have them engaged. So thank you and I'd like to turn it over also to Dr. Dietrich who has a few comments about the mental health aspects of wellness.

UnidentifiedChairProposed · by role45:21 · ≈ 9:45 AM

Thank you so much, Doctor

UnidentifiedUnidentified speaker 13Proposed45:22 · ≈ 9:45 AM

Water. Good morning, Doctor Dietrich. Good morning Chair Farr. The National Substance Abuse and Mental Health Services Administration has been interested in National Wellness Week to focus on people with substance abuse and mental illness. We know for these individuals that treatment works, people can recover but there are other dimensions to wellness for these individuals in addition to treatment. Individuals with mental illness and substance abuse live longer, they can increase their quality of life, their connections in the community If they have access to good physical health care, good housing, help getting connected with others and help meeting their vocational and educational goals. So we appreciate the focus on this in our department looks forward to participating on Saturday at the fair.

Thanks.

UnidentifiedChairProposed · by role46:11 · ≈ 9:46 AM

Thank you. Thank you

UnidentifiedUnidentified speaker 6Proposed46:11 · ≈ 9:46 AM

both. Thank you both for your remarks. You know with while many of our staff are participating in making this event possible I would be remiss if I didn't recognize Lisa Valencia of my office, who by default has become the glue and really the coordinator of this entire event. Without Lisa, I don't know that we would be successful. She's really kept everyone together, has been the glue that has really maintained the momentum and there are so many logistical issues in organizations that have stepped up That if it wasn't for Lisa, I don't think we would be putting on this event. So I want to recognize Lisa Valencia at my office who's really spearheaded this entire project.

UnidentifiedChairProposed · by role47:06 · ≈ 9:47 AM

Thank you all very much. All right and now we will turn to Supervisor Gray.

0:47 – 0:5511 turns

UnidentifiedUnidentified speaker 5Proposed47:12 · ≈ 9:47 AM

Thank you Madam Chair. I'd like to take this opportunity to introduce to all of you folks two really remarkable women, Hilda Zacharias if you would come up please and Patricia Solorio and as they come I want to just chat a bit You know, if we can't do anything else in the whole wide world, we can provide a pathway for the young people that's maybe hopefully the right pathway.

And these ladies have taken this upon themselves and they work with an organization that we'll call the Central Coast Future Leaders. And it helps young people learn leadership, scholastic achievement identify opportunities, work for the community and mutually support each other all based on family values and involving the family. So it's very much with pride and great pleasure that we're going to be reading and presenting You two lovely ladies with this wonderful resolution. Mr. Allen?

UnidentifiedUnidentified speaker 1Proposed48:25 · ≈ 9:48 AM

Madam Chair, members of the board, this is a resolution recognizing the Central Coast Future Leaders. Whereas the Central Coast Future Leaders program began in Santa Maria in 1993 with local leadership and mentorship and support provided by the Inland Empire Future Leaders Program, CCFL was led by 100% volunteer team and conducted leadership activities Including the summer leadership conference, reunions and other trainings.

And whereas Hilda Zacharias served as the volunteer director of CCFL from 1995 to 2001 when she helped to facilitate the merger of CCFL with Future Leaders of America Inc. In the spring of 2012, CCFL with the support of community memberships incorporated becoming the Central Coast Future Leader Inc., To strengthen local programming and services, and operate independently of FAL Inc.

And whereas CCFL Inc.'s Board of Directors is led by future leader Victoria Huber, President Alejandra Mahoney, Vice-President Future Leader Gabriel Zacharias, Secretary Hilda Zacharias, Treasurer Administrator at CCFL Alumni, Local Businessman Miguel Zadina, and Mehinga Seha, Community Activist and Leader. And whereas CCFL Inc. operates as a true grassroots organization recognizing as its primary resource and skills and talents of the participants themselves, each and every activity to the organization is designed, implemented, and evaluated by the youth.

Every program and activity is an invitation to the youth to strengthen their skills, to strengthen the skills of others, and to expand their individual and collective activism. The youth become more active leaders in their homes, schools and communities. And whereas after developing strong relationships during the program activities, youth become allies with one another in the work of building leaders and recruiting younger youths.

Adult allies are engaged through the school system, parents and other social service organizations. CCFL has always focused its program on Latino youth with a special emphasis on early generation immigrants, first generation college attendees and low income individuals. Now therefore be it hereby ordered and resolved that this Board of Supervisors recognizes Central Coast future leaders for their hard work and dedication to the youth of the Central Coast. Passed and adopted today.

UnidentifiedUnidentified speaker 14Proposed50:55 · ≈ 9:50 AM

For those of you know me, you know it's rare for me to feel speechless. It's indeed humbling to come forward and accept this resolution but is on behalf of the more than 2,000 young people who have gone through this program and who many are now coming back and providing leadership to Central Coast Future Leaders in Northern Santa Barbara County. It was indeed with great pride that we launched Central Coast Future Leaders back in 1993 a group of Latino businesspeople saw an article in the LA Times that showcased the Inland Empire Future Leader Program. And we said, we need to do this in Santa Maria and I said yes let's do it and that's what we did.

And then in 2001 as we share we joined our sister organization of Ventura Future Leaders of America and we had a great time together building our programs. It is now again with great leadership that the youth of Santa Maria Valley have incorporated Central Coast Future Leaders and where once again organizing our work locally And extending our hand in partnership and service to our local communities.

I want to thank you all, and hope that you continue to be an ally to future leaders of both our sister organization here in Southern Santa Barbara County, and of course, Northern Santa Barbara County. And Patricia Solorio will now say a few words.

UnidentifiedChairProposed · by role52:10 · ≈ 9:52 AM

Thank

UnidentifiedUnidentified speaker 15Proposed52:11 · ≈ 9:52 AM

you Just very quickly, thank you so much for your support. We're very excited to start reaching out to communities, returning to communities that we haven't been able to serve in a while. I was just, I wanted to mention quickly in Cuyama last night with a group of 12 young people and hopefully very soon we'll have them ready for these community boards that were lacking participation in. So we're very excited for the recognition and on behalf of the students and the families in Santa Maria, thank you so much.

UnidentifiedUnidentified speaker 14Proposed52:41 · ≈ 9:52 AM

And one final thank you is to San Barbara County Alcohol and Drug Program, who really mentored Central Coast Future Leaders. Taught us that this was true prevention when we talk about wellness it's not just the absence of disease. When we talk about leadership it's not just the absence of gangs. And so we're very, very proud to support Central Coast Future Leaders and to be a partner with San Barbara County Alcohol and Drug Program. Thank you so very much.

UnidentifiedChairProposed · by role53:05 · ≈ 9:53 AM

Thank you. And actually, why don't you stay right there just a moment? Supervisor Lavagnino.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.8153:09 · ≈ 9:53 AM

Thank you Madam Chair and this is mostly centralized in my district so I just wanted to first say thank you so much for the work you're doing in Santa Maria and in speaking with now since my name gets butchered all the time Hilda Zacarias and Patricia Solorio

UnidentifiedUnidentified speaker 16Proposed53:26 · ≈ 9:53 AM

okay

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.8153:27 · ≈ 9:53 AM

I messed that one up on the radio yesterday so I had to make out four sorry about that but one of the things that they had also talked about that was very interesting to me As they're preparing these kids for college, they're also preparing the families for college. Because a lot of these kids that are first generation, some of them have received scholarships at very prestigious universities, Ivy League schools but Uh, didn't want the child to go because they weren't prepared that they were going to leave home and they were gonna be far away and maybe away from the family. So it's not just the kids that they're getting ready through the leadership program. It's also preparing the entire family so you're doing great work whatever we can do to help you I'll be there so thank you

UnidentifiedChairProposed · by role54:07 · ≈ 9:54 AM

Thank you, and I'd like to echo that. I was very pleased to have the opportunity to hear more about your work when you came and spoke with me in the solving office. So I'm certainly looking forward to working closely with you in any way that I can, and very excited about the additional outreach you're going to be doing in the Guadalupe area as well. So thank you again.

And with that, I think that we've concluded our resolutions. Thank you very much. The board's concluded our administrative agenda and we're going to take a very short break and come back at five minutes after 10. Board members please remember that and then we're gonna start our departmental agenda. Thank you. ♪

0:55 – 1:071 turns

UnidentifiedUnidentified speaker 16Proposed55:37 · ≈ 9:55 AM

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1:07 – 1:116 turns

UnidentifiedUnidentified speaker 17Proposed1:07:49 · ≈ 10:07 AM

Oh, I thought it took that

UnidentifiedUnidentified speaker 18Proposed1:07:51 · ≈ 10:07 AM

as...

not transcribed≈6s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 16Proposed1:09:11 · ≈ 10:09 AM

♪ ♪ ♪

UnidentifiedUnidentified speaker 14Proposed1:11:00 · ≈ 10:11 AM

♪

UnidentifiedUnidentified speaker 16Proposed1:11:28 · ≈ 10:11 AM

Our regular meeting today.

UnidentifiedChairProposed · by role1:11:36 · ≈ 10:11 AM

Thank you very much. We're going to begin our departmental agenda now. Mr. Allen, would you read the first item into the record please?

1:11 – 1:2020 turns

UnidentifiedUnidentified speaker 1Proposed1:11:45 · ≈ 10:11 AM

Madam Chair and members of the board, Item 1 is from the County Executive Office. It's a hearing to adopt a tentative side letter agreement with the Union of American Physicians and Dentists.

UnidentifiedUnidentified speaker 18Proposed1:11:55 · ≈ 10:11 AM

Good morning Ms. Muth. Morning Madam Chair, members of the board. The item before you today is an agreement that the county reached with the Union of American Physicians and Dentists. We were in discussions with them to lay off a physician up in the Santa Maria Women's Health Care Center. And in the course of those discussions they offered to cut an element of pay in order to save the job And allow the public health department to continue to generate revenue out of that clinic. The savings from the element of pay that was cut is estimated at approximately $90,000 a year on an ongoing basis and on behalf of the CEO and human resources we want to thank the doctors for working with us to come up with a solution that saved a job.

UnidentifiedChairProposed · by role1:12:49 · ≈ 10:12 AM

Thank you. Any questions from the board? Do we have any public speakers, Mr. Allen?

UnidentifiedUnidentified speaker 1Proposed1:12:56 · ≈ 10:12 AM

No request to

UnidentifiedChairProposed · by role1:12:57 · ≈ 10:12 AM

speak. Supervisor Wolf?

UnidentifiedUnidentified speaker 3Proposed1:12:59 · ≈ 10:12 AM

I was just going to go ahead and move this item, Madam Chair. I'm pleased with the results of this and thank you. Thanks to everyone on this.

UnidentifiedChairProposed · by role1:13:08 · ≈ 10:13 AM

I totally

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.811:13:08 · ≈ 10:13 AM

agree. I'd like to second and offer my thanks as well to the QEP.

Roll-call vote Passed Moved by Janet Wolf · Seconded by Steve Lavagnino
Show transcript
Thank you. So motion by Supervisor Wolf to approve, seconded by Supervisor Lavagnino. All those in favor say aye. Aye. Opposed? Motion carries thank you very much and our thanks to the UAPD. Alright we'll move right into our departmental agenda item number two
UnidentifiedUnidentified speaker 1Proposed1:13:32 · ≈ 10:13 AM

Madam Chair, members of the Board. Item number two is from the County Executive Office and the Office of Emergency Services. It's a hearing to consider recommendations regarding a progress briefing on emergency management activities and the Governor's Award presented to the county CERT Committee.

UnidentifiedChairProposed · by role1:13:46 · ≈ 10:13 AM

Okay good morning Mr. Harris.

UnidentifiedUnidentified speaker 17Proposed1:13:49 · ≈ 10:13 AM

Madam Chair, members of the board I'll ask Mr. Allen will go ahead and proceed with the resolution first we have members of the CERT Committee here and Jim Caesar the chair of the CERT Committee is here to present the board with the governor's award

UnidentifiedChairProposed · by role1:14:03 · ≈ 10:14 AM

Okay, so why don't we go ahead and before you start reading the resolution I think that it's appropriate for all the board to go down and be a part of giving this resolution and receiving the award. This is really a special recognition and I know for me that the CERT program that has been going on throughout the county has been tremendous. The work Mr. Caesar has done has been very well respected and very productive. And the team that has come around this whole issue of emergency preparedness, and civilians being trained to be helpful in an emergency and respond appropriately is just wonderful. And certainly kudos to everybody involved including our fire department. I know that the trainings are going on all over.

I was fortunate to attend one that was at the Glita Community Center one time when they were kind of having their final and they were rescuing people out of a smoke-filled trailer there. And it was absolutely fascinating how the citizens had responded and really knew what to do in an emergency situation. Thanks to everybody and I think all of us should go down and have Mr. Caesar And everybody who's going to come up and receive this resolution if you want to come to the podium now Anybody else want to make any comments right now supervisor? Carbajal,

UnidentifiedUnidentified speaker 6Proposed1:15:36 · ≈ 10:15 AM

thank you very much madam chair I'm kind of looking at our fire personnel in the back since they are the ones who actually do the program We could have them come up as well You know I early on when this program was started in Santa Barbara County III think it was Mostly in the South Coast. I think now it's become countywide, right? And I know that in Carpinteria we did quite a bit of them and it's a collaboration of all the other fire departments as well.

And it just has been extraordinary. I recently ran into Lois Mitchell of the Orfalea Foundation who informed me that They're rolling out the listos program, the Spanish version of CERT throughout the entire state. And they're actually hiring a position right now to go out throughout the state implementing these types of programs and using this as a model So congratulations to everyone, but in particular our firefighters who I know are the ones who really get up there and do all the trainings throughout the whole county. And I really appreciate all the good work that everybody's done including all our OES staff, but in particular our firefighters

UnidentifiedUnidentified speaker 3Proposed1:16:53 · ≈ 10:16 AM

Supervisor Wolf. Thank you Madam Chair, I too want to just echo what's been said and thank all of you the entire team who has really been on the ground working with our constituents to train them in the event of a disaster and I think that constituents have Have welcomed the program as you know we've seen those of us who have been out there and to see the number of folks who've taken advantage of this.

So, to all of you I want to extend my appreciation. I see Jay McManus here standing there because we know that you and your department were very instrumental in getting some of the funding for these programs. And there they are sitting down in the front row, and so we thank all of you for what you've done to get us to this point.

UnidentifiedChairProposed · by role1:17:41 · ≈ 10:17 AM

And besides our county family, you know being able to work so wonderfully and collaboratively with UCSB. With Jim Caesar I remember it doesn't seem like it was that long ago that you made the first presentation to me about what you plan to do in the partnership with the county and it has just been fulfilled enormously and it's been very very successful. And I think we actually did have a graduation of the Spanish speaking volunteers, isn't that correct? So the LISO's program is already up and running here in our county. And it's going to be a great model for others.

UnidentifiedUnidentified speaker 3Proposed1:18:15 · ≈ 10:18 AM

I have one more

UnidentifiedChairProposed · by role1:18:15 · ≈ 10:18 AM

thing

UnidentifiedUnidentified speaker 3Proposed1:18:15 · ≈ 10:18 AM

to say. Yes. You know, I could talk about all of you. I just want to point out Charlie Johnson who has really been instrumental in the EPIC group and it's really nice to see you here. Charlie being part of this incredible team. And I'm sorry, I don't know everyone else's names but I know you're all equally important, and this is such a great effort. So thank you Charlie for everything that you do too, and the LISOS program is pretty amazing.

UnidentifiedChairProposed · by role1:18:46 · ≈ 10:18 AM

It is, so why don't we all go down as a board and present this resolution while Mr. Allen reads it?

UnidentifiedUnidentified speaker 1Proposed1:18:52 · ≈ 10:18 AM

Madam Chair, members of the board. This is a resolution honoring the Santa Barbara County CERT Committee upon its receipt of the California Service Group of the Year Award. Whereas it is estimated that only approximately 10 to 13 percent of the general public are prepared in any way for our next disaster. And whereas with the assistance of OEM's Aware and Prepare initiative emergency managers in Santa Barbara County have continued to expand local efforts to increase preparedness across jurisdictional boundaries.

And whereas, the Office of Emergency Services and local emergency managers formed a committee focusing on training residents as members of community emergency response teams in order to increase preparedness and educate their neighbors. And whereas, the CERT Committee placed emphasis on disenfranchised populations such as Spanish-speaking residents and our youth.

And whereas, the efforts of the CERT Committee has resulted in over 3,000 men, women and teenagers being trained in CERT both in English and Spanish. In recognition of the cross-jurisdictional cooperation with the emphasis on disenfranchised residents and the partnership with local philanthropic founders, has awarded the Santa Barbara CERT Committee the California Service Group of the Year Award.

Now therefore be it ordered and resolved that the Board of Supervisors honors and commends the members of the Santa Barbara County CERT Committee for their efforts in working together to better prepare our community for the next disaster. Passed and adopted by the board today.

1:20 – 1:357 turns

UnidentifiedUnidentified speaker 19Proposed1:20:25 · ≈ 10:20 AM

Thank you very much. So it is my great honor to be the representative of this group behind me, as you can see we have a great group from Santa Barbara County. It's everywhere from Carpentaria to Kiama to Santa Maria that this program goes on and we all help each other with the program so it really is the effort of the Aware & Prepare initiative that kind of brought us all together and we are throughout the state setting the standard for CERT I'm on the State CERT Advisory Council and I bring what we're doing here to Santa Barbara County The state is just kind of blown away, if you will, by what we're doing. Especially with the Spanish and teen programs that we're reaching out to.

They're using our information as models. We're also doing an access and functional needs cert currently. We do the final drill on Friday in partnership with Santa Barbara Independent Living Center. So you can kind of see from all the folks behind us and all the stars, and all the first responders. And also the citizens of Santa Barbara County that donate 20 hours of their time to take the class and learn emergency preparedness so they can better help serve There's a couple of businesses, Joy Protection Agency Equipment and Nargon that donate the fire finishers. We're one of the few entities in the state that have local companies donating fire finishers for their training so that we can keep the cost down and it's really been effective for it.

We've also had great support from the media in promoting the CERT program to get The citizens involved and spending time, and it's everyone through the CERT committee. And everyone that donates the time to teach. Supervisor Wolf and Supervisor Farr have come out to the drills. Supervisor Farr supports the Isla Vista efforts. And it's just been a great effort getting everyone on the same page again through the Aware and Prepare initiative and doing the purpose of that grant.

Yes, so it is with my honor to present you the Governor's Service Award for CERT a service program of the year to the board.

UnidentifiedChairProposed · by role1:22:54 · ≈ 10:22 AM

All right, Mr. Harris now we're going to turn to you for the second part of our presentation today

UnidentifiedUnidentified speaker 17Proposed1:23:01 · ≈ 10:23 AM

Thank you, Madam Chair and members of the board. We'll make this a brief review of the current focus areas to the Office of Emergency Management. And as Jim mentioned, this is really an initiative that aware and prepare initiative that brought everyone together. As Supervisor Carbajal mentioned, the firefighters that do a lot of the hands-on training went through the CERT program. Chief Dyer brought a culture of CERT support from the LA area, and it was deeply appreciated. And then all the people that were standing up here, our staff that really bring the classes together and really spend a lot of time coordinating it. Many of them on their own time after hours and help us with the listos program and the Spanish cert. So in your packet are our six local focus areas, not only in the packet in the strategic plan of OEM, I'm going to keep calling it like the strategic plan of OEM but really it's an operational area plan.

It's the input of these excellent emergency managers that brought everyone together and came up with these focus areas and there's a lot more detail in that strategic plan One of those areas, the first area we'll talk about is our current initiative which surrounds public education and awareness. This was really solidified through a $516,000 grant in partnership with the local foundations that your boards accepted a few months ago. And also it's really done a lot to help bring us together. With you have the draft brochures that we're looking at.

I mentioned that these will obviously be in English and Spanish. Our public education puts a lot of effort on Spanish-speaking populations, should traditionally disenfranchised members of the public get impacted by disasters much more than the rest of the population because of the locations they live. Also is a refrigerator magnet that we're looking at both English and Spanish that can be widely distributed and tries to keep that common theme coming to everyone.

Certainly in that map that you see, we're trying to identify the risks. We're trying to look at what people are facing. We've developed monthly public service announcements that are really very well done and again, that's in partnership with Santa Barbara City TV. We have the CERT program which you've already seen and again focusing on listos, Spanish CERT and the different programs that help bring those people together Luis Vegas was here earlier. He and I have had discussions about the Hispanic Chambers of Commerce, we've obviously had conversations with the other business community in getting them better prepared.

The sooner that after disaster businesses get up on their feet The better the community ends up being. In the preparedness area with the CEO's leadership, we're working obviously internally on a continuity of operations plan, a COOP. We're sharing that plan with local governments some of the lessons learned and also working with the VOAD program, the Volunteer Organizations Active in Disasters about helping to keep the NGOs, which are absolutely critical during a disaster. Richard Abrams of our office here works a lot on the updating of plans. Traditionally we'll have plans, we run through the plans, we test them and then we edit them again to make sure they're up-to-date.

One of the things that Jay McCaim has helped kicked us off on a few months ago that's continuing is our access and functional need planning. How do we make sure that all the people in this community, Spanish speaking, English speaking, people with functional needs, people that have physical challenges, how do we make sure that we're serving all of those needs not just before the event but during the event entering areas such as sheltering?

Emergency public information has been a major issue and of interest to the board, and we continue that effort. We have internal of the county developed a core team of emergency PIOs and their support staff. Terry Nisich and Joe, who already had pretty full-time jobs, Joe Gazzardi from our shop have picked up on that and worked very well with people such as Epic, Charlie Johnson, and a lot of the same people you see today are on the EPIC and the emergency public information. So what we did is we brought in EPIC, and it's really been a great venture for us.

Again, looking at emergency public information, we're looking at operational area plans. How do we test those? How do we make sure that we've got things that are functional? How do we make sure things that we can help get out rapid information? Liliana Encinas is a contractor with us through the Aware and Prepare initiative. We focused a lot on having highly qualified, in fact certified translators to help us get Spanish information out and she's continuing to work on that. We'll speak more about this at our October 16th board meeting and that workshop particularly around emergency public information.

board checklist and how we want to try to handle some of the operational area media briefings. Just as a side note, during the recent hurricane in Louisiana, we actually had the opportunity through our satellite television company to watch all the live briefings for the Louisiana Mississippi government officials to see how they run it. We've come up with a media briefing guideline which we've reviewed with some other operational areas.

Volunteers are a major effort. We as an operational area, and I think any government that doesn't have this stance, we will be hard pressed during the major disaster not to have the volunteers, that VOAD, the volunteer organizations active in disasters as a very close partner. You can't have conversion volunteers, you can't have people donating goods without a system in place. I will tell you it's a very difficult effort. NGOs very much work on a shoestring.

Matter of fact, later this afternoon we have a VOAD stakeholder meeting today. And just to continue our work with the volunteers and the whole initiative, Thursday we have an operational area meeting regarding this. Authority and management, again as I mentioned Richard Abrams does a lot for us with plans. The operational area EOC shows a strong investment by your board on public safety and it continues to be highly regarded as any facility for a county this size is something you should be very proud of.

Homeland Security has done a lot to bring in almost $9 million of funding, which is focused a lot on hazardous materials training communication systems. Which I'll talk about here just a little bit. It has really strengthened that and Joe Gazzardi works with Homeland Security to continue to strengthen our ability to have the resources, the physical equipment to respond 24-7. The emergency managers coordination you see a little bit about up here.

We have as a community of emergency managers gotten out of this. This is the county, this is the city, this is how we do things here. These people lead the way in saying if we have a community fair, if we have a CERT program it's for example this weekend Carpentry has got a community fair and it's really not serving just the city but they really look at it to serving the Carpenteria Valley and the City of Santa Barbara is doing the same thing. And we just had one in Goleta this past weekend and again it's your board and Elected leaderships recognizing that we serve as an operational area really does benefit us.

UnidentifiedChairProposed · by role1:30:25 · ≈ 10:30 AM

Actually, Mr. Harris I'm sorry I'm going to interrupt you for a moment and ask a question regarding that coordination maybe you could also speak to the coordination with the emergency managers in like San Luis Obispo County and Ventura County Because I know an issue that has come up is how do we respond and what do we do if there is a major emergency but it's not in Santa Barbara County. And so something happens in the Los Angeles area or something happens with Diablo Canyon, and we have large numbers of people who are refugeeing out So to speak of a certain area and you know coming down Highway 101 or Highway 1, coming into our county that's going to need assistance. So I'm sure that you must do some exercises too with that?

UnidentifiedUnidentified speaker 17Proposed1:31:14 · ≈ 10:31 AM

We do Supervisor Farr and thank you for the question. Particularly as we look at places like San Luis Obispo again our risks and the things were interested in such as Diablo Canyon We receive funding for David Flam, who's working on training and exercises. And I would guess that David probably spends about 15% of his time up in San Luis as a partner with them to look at their plans and how are they gonna work with us? With the state we look at master mutual aid agreements and how are we going to work into Southern California catastrophic disaster. So the state helps bring the counties together, the operational areas to say Under the master mutual aid, here's how we would respond. Here's how we're going to work together. Here's the communication paths to the regional EOC and up to the state and federal governments.

Your county EOC, the operational area EOC is the point of contact for state and federal resources coming into our op area. So we do it through the state master mutual aid agreement. We have routine meetings on a quarterly basis with state and federal officials, and almost certainly on a weekly basis we have staff particularly in on the nuclear power plant program that go up and work with them to sort of challenge ourselves and them to say let's not make these assumptions. How do we think this is really going to work? How do we bring in human behavior and fears to say more people are going to evacuate than need to so It's an ongoing, highly involved effort.

UnidentifiedChairProposed · by role1:32:41 · ≈ 10:32 AM

Thank you.

UnidentifiedUnidentified speaker 17Proposed1:32:42 · ≈ 10:32 AM

And then of course finally on this page just we've done a lot to diversify our revenues particularly our staff have looked we now get when I first came here with just as example we were getting about $90,000 a year I think 91,000 in Homeland Security funding to support this. We're now up to 214,000. We have five emergency managers in our office who do just a great job and really help keep things together. Of those, two of them do oil and gas and work with them on offshore oil spills and some of the onshore facilities. Then we get homeland security funding and we get other funding around hazard mitigation planning and things like that. I'd be remiss if I didn't thank the staff for developing those revenues, but also Yetta Christensen our business manager who I know works with your board members on budget issues.

But she's been remarkably helpful in this area. Exercise and training resources and personnel is a focus area. Exercise and training is paramount to us. Matter of fact, right now David Flam, Jay helped get this sort of kicked off. And David right now today is in Bulton-Solvang working with those two cities on training efforts and providing the class with them. We obviously look at this at the local and state and federal areas and how we all work together. In November, we are going to have a full scale activation and working with the cities I mentioned communication systems in the conference room up here. There's a new video conferencing system that comes from Homeland Security. Joe was able to get the funding that helps expand our video conferencing, that the county uses out to the cities and their EOCs so we can literally have that together.

When you go into our EOC, you see all the computers? Homeland Security. WebEOC, our management system, Homeland Security paid for it. So Joe has been very diligent and helpful in working in that area. Finally, just the continuing steps. As I mentioned we'll get together with the board on a workshop and have continuing conversation about the role of the board during a disaster how you can help us serve your constituents. We're going to continue our focus on training and exercises everything from bioterrorism which we had I think about three weeks ago with FBI, the Sheriff's Department, County Fire Some other local governments. And then we've been very successful in developing a cadre of staff, not only in the public information area but also on staff training internally.

I think we've trained maybe 120 people within the county employee base to work in the EOC. Now you exercise, you train, you make sure people are familiar with the system. So with that, I'll leave it at that and again, The people that you saw today have been amazingly supportive of an operational area approach. And your board has repeatedly shown its interest in having sort of what I think is an unprecedented series of workshops on emergency management and also putting up the effort and the clear interest in developing a operational area EOC, so our appreciation for that.

1:35 – 1:4824 turns

UnidentifiedChairProposed · by role1:35:50 · ≈ 10:35 AM

Thank you Mr. Harris. Supervisor Carbajal?

UnidentifiedUnidentified speaker 6Proposed1:35:52 · ≈ 10:35 AM

Thank you Madam Chair. Mr. Harris, no doubt your office does a lot of good work to get us better prepared as a community and as a county government and you play a big role in that. I'm wondering if at some point you could give us some kind of overall plan that helps us understand exactly all that you do to give us confidence and the public confidence that look we got all this going on let us try to give perspective In a comprehensive way of what we're doing for you. I can't tell you how many people have said, what are those guys doing OES? And I think you've touched on a lot of things that you guys do do.

But I think as a decision maker and policy maker, I'm still missing that complete picture. And it might already exist in one of your many publications or documents that you have. I'm just wondering how we as a board could get that to have perhaps a more comprehensive perspective On what you do and what kind of operational plans exist. I know there are just so many different plans, but how do they come together? How do they look just to help us better understand things because I for one maybe my colleagues get it And I just don't but I haven't I don't feel like I have the grasp Of that comprehensive role that you play in all the good work that you do no doubt you're doing it I just am I'm not sure that I'm having We also had a workshop a few months ago and a lot of good suggestions came out of that from my colleagues.

I never heard a memo that debriefed us on this is what we heard, these are some things we're working on. And I know you're alluding to a workshop coming up but I am hopeful Some of those suggestions and issues that this board raised, that we would have gotten some kind of feedback. So if not now maybe in the future there was a talk about emergency phones and what have you so just hoping that we could close the loop on some of those suggestions but all in all I commend you guys for all the good work you do and especially drawing down all that money from the Homeland Security to give us all the necessary equipment that we need.

And overall, I think you guys seem to be doing a lot of work and I appreciate all the good work you do.

UnidentifiedChairProposed · by role1:38:14 · ≈ 10:38 AM

Thank you, Supervisor Carpajal. Mr. Harris, so this workshop that you have referenced that is going to come to the board in a few weeks, is that the follow-up to the one we had at the EOC that Supervisor Carpajal was talking about?

UnidentifiedUnidentified speaker 4Proposed1:38:28 · ≈ 10:38 AM

Yes, ma'am.

UnidentifiedChairProposed · by role1:38:29 · ≈ 10:38 AM

Okay, thank you. And then I'm looking at this brochure that you put up here which is very good. I notice it's for part of the city of Santa Barbara Is this something that you're going to be doing throughout all parts of Santa Barbara County?

UnidentifiedUnidentified speaker 17Proposed1:38:47 · ≈ 10:38 AM

Supervisor Chair, Supervisor Farr, yes. The intent of this is to be able to take that section, that map and cover different regions so you would have a map. So the information contained is pretty static. We want people to prepare in this type of way. What are your threats? There's your threats. And if you have a different map for the Carpinteria Valley and or Koyama and up around the Santa Maria Valley, then people can actually look at this map and say oh not only am I near a flood area but I'm also near an earthquake fault and I'm only a few blocks away from a high fire danger area.

So rather than have a pamphlet for tsunamis, a pamphlet for fires, a pamplet for whatever and you've got all these different pamphlets. You've got one resource and the city of Santa Barbara actually did a great job of working with some higher education that said this type of recognition is visual recognition really impacts people so we will have this section essentially will have different areas of the county and allow emergency managers to use this information uniformly across the county

UnidentifiedChairProposed · by role1:39:48 · ≈ 10:39 AM

And how is this going to be disseminated? So you're gonna have this brochure, but with different sections of the county covered for whatever those hazards are in that area. And where are they gonna be and how are they gonna get out to the community?

UnidentifiedUnidentified speaker 17Proposed1:40:04 · ≈ 10:40 AM

Supervisor, they will be disseminated to all the emergency managers through the eight cities, the county, UCSB. And then we do them in public workshops. We have them on websites. One of the things that we're working hard on is to have a uniform website that That shares information at awareandprepared.com. So all this information, one of the problems you have as a citizen is you have to go to the Santa Barbara City website or the county website or the Goleta City website working with all the emergency managers. Let's have one central repository so people can go where they need to go to get the information. Learn about classes, learn about preparedness tips, find out what they need to find out.

Beta website we have buried on the internet, but basically this is what we're looking at to share all that information. But it's outreach of the city and the county levels through that type of brochure.

UnidentifiedChairProposed · by role1:40:59 · ≈ 10:40 AM

Okay, so different parts of the county highlighted and then two versions. One in English and one in Spanish?

UnidentifiedUnidentified speaker 17Proposed1:41:06 · ≈ 10:41 AM

Absolutely as our website will also be Liliana's certified translator and she's translating everything into Spanish. So if you're up in Santa Maria you would look at that brochure and that map would be the Santa Maria Valley. So you'd be able to look at where you live and what are your threats and risks in your neighborhood.

UnidentifiedChairProposed · by role1:41:26 · ≈ 10:41 AM

Supervisor Wolf, did you have a question or comment?

not transcribed≈7s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 3Proposed1:41:31 · ≈ 10:41 AM

Well I was going to follow up on your statement. I just didn't hear Mr. Harris if you could just clearly state like for instance in the second district the unincorporated area when might we expect a map such as this?

UnidentifiedUnidentified speaker 17Proposed1:41:51 · ≈ 10:41 AM

We are essentially going to review with the Public Education Committee and make sure that we're all on the same board. So I would imagine, we're probably talking about it on Thursday. I would imagine within 30-60 days after that, we should have several thousand brochures available in both English and Spanish. And again, for your area supervisor this would be the same type of map but obviously shifted over to the west so your offices could share these with your constituents and show them what their risks are in their respective neighborhoods.

UnidentifiedUnidentified speaker 3Proposed1:42:26 · ≈ 10:42 AM

Okay, thank you. And then as far as communication goes we used to have memorandums of understanding with certain radio stations. Do we still have those MOUs in place or are we using another technique to have that relationship? Would that not be something that might be incorporated in something like this so people know what radio stations they could go to get the information?

UnidentifiedUnidentified speaker 17Proposed1:42:56 · ≈ 10:42 AM

Chair Farr, Supervisor Wolff. Yes ma'am, that agreement currently exists. We're meeting in mid-October with the media group, so a couple things around media is we're trying to expand that agreement to basically be a mutual aid agreement. We will promote your radio station as being a partner with us if you've signed on the dotted line that when we say we need you activated as a radio station at 3 o'clock in the morning, you're committing to us that you will do that.

I think our next media meeting again is in mid-October. The second thing is just yesterday we did a text messaging test with our media partners to wake them up in the middle of the night so we don't have to phone call everybody but what we want are those partnering media stations to have two or three people that will receive a text saying major hazmat spill dislocation op area being activated Activate your radio station. So the current decision agreement currently exists We're looking to expand that and that's this in October

UnidentifiedUnidentified speaker 3Proposed1:43:53 · ≈ 10:43 AM

Okay, and is there different levels for instance don't certain radio stations have? Generators on site so that they went and or agreements as you were just saying about the 24-hour Availability, so we might do we have two different tiers one That's available 24 hours a day and others that may not be or are they all the same I

UnidentifiedUnidentified speaker 17Proposed1:44:14 · ≈ 10:44 AM

Supervisor Wolf and Madam Chair, I think yes we do. I think one of the things that we've been stressing to the public though is after a major earthquake those radio stations that are on the air are on the air. We even have an out-of-state conference call bridge that the satellite stations can call into so yes there's the ones that are identified as the radio ready and we have those satellite stations fully deployed they're operating and that's active We have another group of stations that are day to day, that are willing to put emergency information out. They've been very good at giving us some constructive feedback and criticism if you will about how we might want to do things better but yes radio stations with satellite equipment and radio stations that are cooperating when they get on the air they'll get on the air for us

UnidentifiedUnidentified speaker 3Proposed1:45:04 · ≈ 10:45 AM

Okay, and is that something that could be put on in this kind of format or do you have another way to make sure that constituents know?

UnidentifiedUnidentified speaker 17Proposed1:45:12 · ≈ 10:45 AM

I'll work with the Pub Ed Committee to see how we can communicate that. You know one of the issues with any pamphlet is how much too much really squeeze onto that but I think it may be something that's more like that card or the magnet that we've had if there's a radio station at three o'clock in the morning that's willing to jump on the air to help us get out the information whether they've got a satellite station or not More power to them and we're more than happy to partner with them.

UnidentifiedChairProposed · by role1:45:35 · ≈ 10:45 AM

Well, and thank you Supervisor Wolf. And just to follow up on that and also on comments that Supervisor Gray made earlier at another meeting when we talked about this I think you've still got some white space here on the back and for more information go to the website but it seems like we need to have a line that says if your power is out go to your car and turn on the radio and tune into any of these stations in your particular area for information because that's always the issue. I mean, the website is great but if the power is out unless you're picking it up on a handheld, I mean, you're just kind of stuck and I think that emphasizes the importance of radio and these MOUs and this discussion that we've been having and I think particularly so too for some of the Spanish speaking community that may not have a computer at home So and have radio stations that they listen to so that they would know that they could get information.

UnidentifiedUnidentified speaker 17Proposed1:46:39 · ≈ 10:46 AM

Agreed, Supervisor. I think when we list our priorities if we say if you do nothing else, get water one gallon per person per day. Number two, we want you to have a hand cranked radio. And we're in the process of obtaining several hundred radios to help with that effort locally. Hand-cranked radio, within a couple days we'll have resources pouring in for a catastrophic event and that's how we're going to communicate with people. Third is food, nonperishable food that you can roll out and then of course the last is having a family plan but hand cranked radios and having radio communications with the public is absolutely necessary.

UnidentifiedChairProposed · by role1:47:13 · ≈ 10:47 AM

Thank you. Are there comments or questions from the board right now? Mr. Allen do we have any public speakers on this item?

UnidentifiedUnidentified speaker 1Proposed1:47:19 · ≈ 10:47 AM

No requests to speak.

UnidentifiedChairProposed · by role1:47:20 · ≈ 10:47 AM

All right, well we'll bring it back to the board then. So any other comments before we go ahead and have a motion to only adopt the resolution that we gave but receive this briefing? Motion from Supervisor Carbajal. Second. Second by Supervisor Wolf. All those in favor say aye. Aye. Opposed? Motion carries. Thank you very much, thank you again for presenting us with this wonderful award and for all the work that you're doing in this area. It's really wonderful to have Santa Barbara County be a model in this area for emergency preparedness for the entire state. Thank you.

All right, we'll move right on now then to our departmental agenda item number three. Mr. Allen if you read that into the record please?

1:48 – 2:039 turns

UnidentifiedUnidentified speaker 1Proposed1:48:14 · ≈ 10:48 AM

Madam Chair and members of the board, Item 3 is from social services. It's a hearing to consider recommendations regarding the Department of Social Services request to add 39 positions.

UnidentifiedChairProposed · by role1:48:29 · ≈ 10:48 AM

Good morning Ms. Gallagher

UnidentifiedUnidentified speaker 2Proposed1:48:33 · ≈ 10:48 AM

Thank you Madam Chair and good morning members of the board. Excuse me while I get situated. I have with me today our Deputy Director Terry Kinsella who is going to assist me in the presentation As you know, the Department of Social Services administers several mandated programs on behalf of the federal and state government serving a wide demographic of old and young alike.

All of these programs are subvented with revenue and most have a required county share. In late 2007, the county officially fell into a major recession which led to broad ranging impacts on individuals and families in Santa Barbara County and leading many of them to come to our doors. During these past five years, our department has experienced unprecedented caseload growth. Safety net programs now serve over 95,000 individuals in our county and yet the department has not added a single position in over six years.

The role of the department is to determine eligibility and issue benefits for our mandated programs according to specified laws and regulations, processes, rules and time frames The application process is very complicated for both the eligibility worker and the client, and can take anywhere from several days to several weeks to complete depending on the complexity of the family situation.

For most safety net programs four criteria must be thoroughly vetted and verified in the application process and those are listed here identity citizenship and resources Income, property and assets and household composition. There are multiple safeguards in place to assure that only truly eligible applicants receive benefits with stringent steps in place to minimize fraud.

And just as a side note Santa Barbara County's fraud rate is less than 1% across all benefit programs. In this slide, I want to take just a couple of minutes to go through this complicated actual intake process depicted here on the slide. The icons with people indicate interactions with staff and the others reflect major verification or processing points. So starting here if I can make the laser work at the start point Applications are received in person via mail, phone or online applications. The information contained in the application is entered into the CalWIN Automation System which we see here and an appointment is scheduled with an eligibility worker.

Currently, applicants wait up to 10 days for their first appointment with an eligibility worker. In our winter or busy season this can stretch to nearly 30 days which is sometimes a problem. Clearances and verifications commence with due diligence afforded to teasing out possible fraud. Next, here we have the Medi-Cal Eligibility Data Systems or MEDS system.

That system is accessed to determine if a household member is already receiving benefits from another county. MEDS also connects with other EDP systems that support a number of other California health and welfare programs. EAVS is the Income Eligibility Verification System, and that's IEVS you see here. And that system verifies wages with the State Employment Development Department or EDD and the Federal Social Security Administration System.

EAVS provides income data on new applicants including legal non-citizens It provides unemployment and disability histories, national prisoner matches from SSA and conducts cross-matches with other state and federal databases. In the meeting with the eligibility worker, the applicant is assessed for immediate or expedited services and the application is reviewed for completeness.

The applicant is assigned a case number and additional information on resources, income and expenses are collected and entered into the CalWIN system. At this point the client's rights and responsibilities are reviewed with them ensuring that the applicant fully understands all of their responsibilities including reporting changes that may occur in their income assets and household status.

Citizenship verification is required for all applicants and recipients of our programs. Often misunderstood, undocumented or illegal immigrants are not eligible to receive any benefits at all with the exception of Medi-Cal emergency room services and prenatal services. The MEDS check mentioned earlier verifies U.S. citizenship, but for those who claim to be non-citizen legal immigrants the systematic alien verification for entitlements or SAVE system which is depicted here is accessed for purposes of determining the applicant's legal status The last check that we go through here is a major fraud detection effort. The statewide finger imaging system is the built-in redundancy to some of our other processes, and electronic fingerprint is obtained from the applicant and checked against the state database to determine if the individual is already receiving benefits in another county.

And so I mentioned how the MEDS system also facilitates that check. The SFIS system, or we call it CFIS, is another way to verify the information received through the case clearance steps described at the top of the diagram. The fingerprint is added to the database permanently and in effect in January 2012, the CFIS system was eliminated or discontinued through legislation for the CalFresh program but continues to be required for the CalWORKs cash assistance program.

And now the final review by the eligibility worker of all the verifications against the program rules and regulations occurs. A final determination of eligibility is made, followed by the calculation of the benefit amounts or in the case of Medi-Cal, the share of cost. Notices of action detailing the determinations are generated and mailed to the applicant at this point.

An intake EW is working on an average of 75 applications during any given month. Yet all of these steps that we just talked about must be accomplished within 30 days or 45 days, depending on the program for each application. Failure to do so puts the department and the county out of compliance with state and federal laws. Compliance is heavily monitored not only by state oversight agencies but also by watchdog legal groups.

You've heard me speak in the past about the record growth in our caseloads and some of these charts your board has seen before. As you can see on this slide, individuals receiving CalFresh have more than doubled in the last five years to 107%. You've heard me speak too about the increasing number of middle class families that have sunk into poverty and are now entering our system. If you look at the CalWORKs line, this line here, we see that the average monthly grant for a family of four is only $470. And that's a whopping 25% of the federal poverty level for a family of four.

So, this underscores that we are talking about people who are truly destitute and these are people that are in serious need of our assistance. Social Services has seen also an unprecedented number of changes in mandated programs in our business processes, automated systems, funding streams etc. Some of these changes that are currently on our DSS plate are listed here In my many years in this business I have not experienced this many major changes and projects coinciding at the same time. Our department is being taxed beyond our limits to respond with the staff resources at our disposal today.

We're not only stretched thin, we are actually teetering at the edge of the cliff. Staffing levels have not kept pace with demand. Efficiencies implemented to improve business processes, streamline service delivery etc., while effective, have not fully mitigated our staffing shortage. As a result backlogs have increased and audit findings with requisite time-consuming corrective action processes have also increased.

Some of the efficiencies and mitigations that we have implemented are listed here. And all of these have been highly successful in helping us manage our increasing caseloads with the current staff that we have. We were an early developer of call centers around the state, the Benefit Service Center. Now over half the California counties have a call center. We've aggressively pursued internal business process improvements to increase productivity and increased access to new technologies in order to meet caseload demands.

To offset the lack of permanent positions, we have relied heavily on the use of overtime and extra help employees who are not as well trained as our regular eligibility workers. This chart depicts the history and ebbs and flows of our legal positions since 1997-98. As we implemented federal welfare reform in here 1996, that was a set of new mandates. Our positions grew. You can see that growth here. A recession in 2003 and 4 with revenue decreases led to layoffs and a number of unfunded positions. That's the drop here.

The requirement to automate the benefit programs using the CalWIN system required some additional positions in 2004 through 2006, so that's what this represents. But since 2006 there have been no new positions added in our department. Our approved number of positions has not risen above 686 in spite of the aforementioned unprecedented caseload increases. So our request before you today is based on several new mandates which require that we add positions.

These are not catch up positions or based on pent-up demand but reflect a need in order to meet these new mandated programs. This chart depicts what our department staffing level would have been had we increased staff annually to match the rate of caseload growth since 2006 And assuming that your board had been able to provide the local share, that would be necessary to match the state and federal revenue.

So you see how the caseload has gone up matching that with our normal staffing processes would have brought us up to 921 positions as of today. We are at currently 685 positions. With the addition of the requested 39, we will go up to 724 positions still well below the 921 we might have been at. So how will these new positions be paid for? I'm sure you're wondering.

As you can see here and in the fiscal summary Of our board letter, state and federal revenue will provide the funding for 98% of the cost with only 2% of the total costs coming from local funds. And these funds will be provided by the department's special revenue fund. There is no additional cost to the county for these new positions. This concludes my presentation and we welcome any questions from your board and certainly request your approval of our request. Thank you very much.

UnidentifiedChairProposed · by role2:02:01 · ≈ 11:02 AM

Thank you Miss Gallagher. Questions from the Board? Supervisor Lavinia.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.812:02:06 · ≈ 11:02 AM

Thank You Madam Chair. Kathy, outstanding presentation. We were Just up here talking about how it answered just about every question we could have thought of and very, very well put together. And I appreciate this. I'm glad that you tied in some of the questions that I had previously about eligibility and what the The policing was done on that, so I really appreciate that.

UnidentifiedUnidentified speaker 16Proposed2:02:27 · ≈ 11:02 AM

Thank you.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.812:02:28 · ≈ 11:02 AM

Some of the questions I have and I asked you about it yesterday. I just want my constituents in case they're out there listening when we talk about that the federal and state government are going to be paying for these employees does that also include retirement costs associated with those employees?

UnidentifiedUnidentified speaker 2Proposed2:02:44 · ≈ 11:02 AM

Supervisor Lavagnino through the chair. Yes, that does include the retirement costs. The funding that we receive covers all administrative related costs associated with these new positions and always and typically through the cost allocation process funding goes into the retirement fund for all of our current employees so there is no doubt about that.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.812:03:09 · ≈ 11:03 AM

Okay very good and then also just kind of going back to Some of the safeguards that we have in place right now, and it was very impressive. And I think as technology grows makes it tougher and tougher for somebody to kind of game the system. And interested in the fingerprinting. How, one of the things you indicated was that we have less than 1% fraud which is outstanding. How is that determined?

How do we find out because I know we also have investigators that do fraud and those types of things. How do we determine when somebody's fraudulently? I mean, how do we get that number of 1%?

2:03 – 2:1523 turns

UnidentifiedUnidentified speaker 2Proposed2:03:53 · ≈ 11:03 AM

Thank you Supervisor Lavagnino through the chair. Our eligibility workers are trained in detecting fraud and this is one of their primary responsibilities at the intake process as well as in the ongoing process. What are some of the possibilities, the characteristics that could lead to fraud, then if they suspect that there is some fraud going on. They make a referral to the district attorney's welfare fraud investigators and we have close relationships with those individuals. They typically are assigned to one of our district offices and they are known by our staff. There's a formal process for doing that At that point, the District Attorney's Welfare Fraud Investigator will work with our staff in getting access to the key information associated with what the suspicion is and we'll conduct an investigation.

The 1% figure comes from the District Attorney's Office and our Compliance Division And calculating the percentage of cases that are prosecuted or investigated rather for fraud during any given year.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.812:05:08 · ≈ 11:05 AM

Okay, and then my last question is just on save on the program there I know it's kind of an older program in your professional opinion do you feel it's still accurate enough? Is there something else out there that we might be using or is this the best available that we can get our hands on?

UnidentifiedUnidentified speaker 2Proposed2:05:26 · ≈ 11:05 AM

Supervisor Lavagnino through the chair. We do use SAVE, have been using SAVE for many, many years. All the counties in California use that. It is the best that we have at this time and we have found it to be effective I would say that the only gap that we have, that the SAVE system doesn't protect us against is our fraudulent documents. If somebody presents us with very well developed fraudulent documents it's extremely difficult to catch that.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.812:05:59 · ≈ 11:05 AM

Okay and for me I think the other thing too was There's no picture ID, is there? So you could actually say you're somebody else who is legal or something like that. But as long as we've got the best practice that every other county is using and we're working to work on that I appreciate that. Outside of that all my questions were answered. Obviously I'm always appreciative when federal and state governments step up and do what we need to do so thank you for all your help.

UnidentifiedChairProposed · by role2:06:31 · ≈ 11:06 AM

You're welcome. Thank you, Supervisor Lohmann. You know Supervisor Carbajal then Supervisor Wolf.

UnidentifiedUnidentified speaker 6Proposed2:06:36 · ≈ 11:06 AM

Thank you Madam Chair, Director Gallagher as always you always put forth a very impressive presentation if I understand correctly for 1.4 almost $1.5 million we're only paying about $31,000

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UnidentifiedUnidentified speaker 2Proposed2:06:56 · ≈ 11:06 AM

That's correct Supervisor Carbajal.

UnidentifiedUnidentified speaker 6Proposed2:06:57 · ≈ 11:06 AM

And if we could put up your slide positions based on workload, obviously I'm not dying to add positions but if our need in this county is a lot more and it costs us so very little why would we not be encouraged to draw down some more money and more positions? Again, within reason. There's gotta be a tipping point where we're not just going to have people to have people. It's gotta be commensurate with the need. But based on this formula, unless there's a formula that only dictates this amount of staffing because the logical question here is if we have a lot more need for another $31,000 which is nothing In comparison to the cost benefit here, why aren't we going for more positions? I'd like to understand that.

UnidentifiedUnidentified speaker 2Proposed2:07:56 · ≈ 11:07 AM

It's a very good question, Supervisor Carbajal through the chair. Very logical reason to ask that. There are couple of answers to that. These positions that we're asking to be added today are related to specific new mandates for which specific revenue has been earmarked. So these positions are primarily a result of the elimination of the Healthy Families Program And the requirement that those children, 11,000 children in our county be picked up by the Medi-Cal program. Medi-Cal is funded 100% by federal and state funding with no county share or no county maintenance of effort.

In terms of what you see on this slide and the projection of if we had had the ability to add positions based on caseload, that assumed that we would have had the state and federal revenue to support those increases. And that we would've had the county match so this case load chart includes more than Medi-Cal In the CalWORKs program, the CalFresh program there are county shares or county maintenance of effort.

And then again it would have required that we had the state and federal revenue behind these positions and in fact what we've experienced over the last several years is a decline in state and federal revenue such that we didn't have that revenue to come to your board to ask for additional positions

UnidentifiedUnidentified speaker 6Proposed2:09:31 · ≈ 11:09 AM

So Ms. Gallagher, to conclude this is a unique unanticipated revenue opportunity that allows us to do this?

UnidentifiedChairProposed · by role2:09:38 · ≈ 11:09 AM

Yes, Supervisor.

UnidentifiedUnidentified speaker 6Proposed2:09:39 · ≈ 11:09 AM

Thank you.

UnidentifiedChairProposed · by role2:09:41 · ≈ 11:09 AM

Thank you Supervisor Carball. Supervisor Wolf?

UnidentifiedUnidentified speaker 3Proposed2:09:45 · ≈ 11:09 AM

Thank you Madam Chair and thank you Ms. Gallagher for bringing this to the Board. You know when I saw this, I thought why is this on the D agenda? It seems kind of like a no-brainer that we would move forward with this. But in talking this through, I think it's an opportunity for us to learn more about your department and understand in more detail why we need these Other positions, additional positions. And I would suggest just by your numbers that even without the change of the Medi-Cal, our healthy families to Medi-Cal or the foster care. What was that bill? SB 12?

AB 12. Which allows foster youth to extend to age 21. Correct. To get services up to age 11. I mean, I think just we have known That you have, your staff has done an exceptional job trying to meet the demands that we have as a county even without these additional mandates. So the fact that we do have these mandates and were able to get this federal and state funding is definitely a bonus but I think it's Going back to why it's on the D agenda, I think it is a good opportunity for us. It's an educational opportunity to know again what your folks are doing starting at that eligibility worker stage. So thank you for bringing this forward.

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UnidentifiedChairProposed · by role2:11:25 · ≈ 11:11 AM

Thank you. Thank you Supervisor Wolf. Supervisor Gray?

UnidentifiedUnidentified speaker 5Proposed2:11:29 · ≈ 11:11 AM

Thank you. I'm going to go in a bit of a different direction, and I know as hard as it is to believe there are people out in the world right now that haven't watched this presentation and don't understand what we've just talked about. And also would maybe watch it and say, I don't care. It's still taxpayers' money so why would we spend one more dime of taxpayers' money?

Why don't you just not take it? So my question is what happens if the county says we're not taking it? Go away.

UnidentifiedUnidentified speaker 2Proposed2:12:05 · ≈ 11:12 AM

Supervisor Gray through the chair, that's a very good question because there are many people that feel that way. These are legal requirements. This change was codified in the state budget is now part of state law. So if the county chose not to implement the healthy families program under Medi-Cal we would be out of compliance with state law. And there are in state and I'm sorry, I don't remember the section.

But in state law there are requirements about how the state may force the implementation of certain state requirements that a county does not implement. And they do that or can do that in a couple of different ways and They will simply reduce the revenues that would normally come to the county through property tax, sales tax and what have you. And they would come down and implement those requirements themselves using the county's revenue to do that as well as their own required revenue. So it's not that a county can say we're simply not going to follow the law there are mechanisms in the law to enforce the counties to carry that out.

UnidentifiedUnidentified speaker 5Proposed2:13:26 · ≈ 11:13 AM

Thanks, and I was wondering about say the county did not follow. And so the state said we're going to file a lawsuit against you then would it seems logical that the expense of the lawsuit then would be general fund expense rather than mandated dollars to county is am I right on that?

UnidentifiedUnidentified speaker 2Proposed2:13:54 · ≈ 11:13 AM

I believe you're correct, Supervisor Gray. I'm looking at Council Marshall to verify that but certainly I would believe that state and federal funding could not be used to sue the state or federal government.

CommentAllenProposed · by introduction2:14:07 · ≈ 11:14 AM

I think that's probably a correct assumption.

UnidentifiedUnidentified speaker 5Proposed2:14:11 · ≈ 11:14 AM

Thank

UnidentifiedChairProposed · by role2:14:11 · ≈ 11:14 AM

you. Thank you Supervisor Gray. Any other comments or questions from the board? Mr. Allen, I guess we have no public speakers. I just wanted to say before we have a motion on this item that I never fail to be so astounded and It's so sobering to see these federal poverty levels. And I think that for those of us that have had the opportunity to travel across the country, certainly there are areas in this country that the cost of living isn't nearly as high as it is here in Santa Barbara County which is probably one of the most expensive places to live in the entire county. So when I look at these numbers I'm not sure how anybody lives on this in any part of the country, even those areas that are much cheaper to live than here. But certainly in Santa Barbara County it just really exacerbates the issue of poverty here.

So I know that we're going to be getting some information from the Poverty Study and I'm looking forward to getting that but again it's just astounding to me what these numbers are because I don't know how anybody lives on anything close to this. Supervisor Carbajal?

UnidentifiedUnidentified speaker 6Proposed2:15:28 · ≈ 11:15 AM

Madam Chair, we have no public speakers so I'll move this item.

Roll-call vote Passed Moved by Salud Carbajal · Seconded by Janet Wolf
Show transcript
I'll second. All right motion by Supervisor Carbajal, seconded by Supervisor Wolf. All those in favor say aye. Aye. Opposed? Motion carries thank you very much OK, and so we'll let staff have a moment here to shift. And then we're going to go to our departmental agenda item number four. Mr. Allen, would you read that into the record please?

2:16 – 2:3116 turns

UnidentifiedUnidentified speaker 1Proposed2:16:01 · ≈ 11:16 AM

Madam Chair, members of the board, item four from the county executive office. It's a hearing to receive an update from Sol Serrano, task force coordinator regarding activities on the South Coast Gang Task Force.

UnidentifiedChairProposed · by role2:16:13 · ≈ 11:16 AM

Good morning, Mr. Serrano, and thank you for being with us here today.

UnidentifiedUnidentified speaker 20Proposed2:16:17 · ≈ 11:16 AM

Good morning Madam Chair and Board of Supervisors. Thank you for this time to share with you some of the work that's been going on with the South Coast Task Force on Youth Gangs and all the members, programs and community. First, a brief background. In 2007 there was an increase in violence within the city of Santa Barbara and surrounding cities as well. And so that led to a convening of South Coast cities, government agencies, and community.

With that there was a lot of community input. There was input from the cities and from agencies which led to the development of the South Coast Task Force on Youth Gangs. Also keeping in mind the direction or guidance from the best practices, national best practices provided by the Office of Juvenile Justice and Delinquency Prevention. With that was established a Memorandum of Understanding and which also led to funding of the efforts in the South Coast with the County of Santa Barbara, City of Carpinteria, City of Galita and City of Santa Barbara. One of one of the things that the committees at the moment at the time realized was that you know this needed to be a south coast effort versus a city effort or independent effort A lot of people working in silos and working independently on the effort.

So it was to have a comprehensive, coherent effort with everyone moving in the same direction with similar goals and with a target in mind where to get to. And so what was developed with that was to take a regional approach and to focus primarily on youth involved in gangs. The goal is to decrease youth involved in gangs, but also to increase school attendance and to provide increased quality of life and the safety of the community.

To focus secondarily on youth at risk of being involved in gangs and to promote the establishment of prevention strategies in the schools and with families. And so that's what led to the creation of the South Coast Task Force on youth gangs. There was a lot of work, a lot of meetings and community input. So once the South Coast Task Force was established one of the things that, you know, what is the focus? What is the work? What is at the core? And what was determined was there was a target population in mind And that being 150 youth who have gang terms and conditions. That was a clear identifier, and this is through the courts and through the San Barbara County Probation Department. 150 youth who have gone through the courts, who might be involved in a gang, part of a gang or might be outside of a gang but will have committed a crime in honor of a gangs.

Who have been involved in the violence and criminal activity that happens in the community and the streets. When the task force was established, that number was 150 youth and that number goes up and down. As of today we are currently at 128 youth with gang terms and conditions so that number has gone down from the beginning. Youth at risk of becoming involved in gangs 750 this number was established in collaboration with schools Non-profits and community agencies coming together, and it was an estimate. It wasn't an exact 750. There's an estimated number Also part of the premise is that there is females that are involved in gang activity And the number is 37 young women who are also involved directly or indirectly through their relationships with their partners Some of the milestones, in summer of 2008 there was a pilot program.

Excuse me

UnidentifiedChairProposed · by role2:19:52 · ≈ 11:19 AM

just a moment Mr. Serrano, Supervisor Wolff?

UnidentifiedUnidentified speaker 3Proposed2:19:53 · ≈ 11:19 AM

Do you have a question?

UnidentifiedChairProposed · by role2:19:54 · ≈ 11:19 AM

Can we just

UnidentifiedUnidentified speaker 3Proposed2:19:55 · ≈ 11:19 AM

go back to that? Yes I did have a question on the prior slide. So... The third bullet talks about females but they're not part of the first bullet?

UnidentifiedUnidentified speaker 20Proposed2:20:07 · ≈ 11:20 AM

It's a number from the first bullet yes they are part of the 150 or the 128 currently. So of the 128 how many are females? That would be 37 of those. Okay,

UnidentifiedUnidentified speaker 3Proposed2:20:20 · ≈ 11:20 AM

well

UnidentifiedUnidentified speaker 20Proposed2:20:20 · ≈ 11:20 AM

the 37 is

UnidentifiedUnidentified speaker 3Proposed2:20:21 · ≈ 11:20 AM

high risk.

UnidentifiedUnidentified speaker 20Proposed2:20:22 · ≈ 11:20 AM

Right. It

UnidentifiedUnidentified speaker 3Proposed2:20:22 · ≈ 11:20 AM

includes a high risk so I was just wondering how many females are actually-

UnidentifiedUnidentified speaker 20Proposed2:20:27 · ≈ 11:20 AM

With gang terms and conditions? If you know. I don't know if Steve here, Steve DeLera from probation who is here with us maybe could answer that question as we move through the presentation. Okay, I

UnidentifiedUnidentified speaker 3Proposed2:20:36 · ≈ 11:20 AM

can get that later. I was just trying to understand it. Thank you.

UnidentifiedUnidentified speaker 20Proposed2:20:40 · ≈ 11:20 AM

So in 2008, a pilot program with collaborating agencies. No funding was involved. It was a volunteer pilot program to focus on youth in the summer especially out of school and that was kind of an emergency program to decrease what was becoming the trend of criminal activities, homicides that were occurring amongst youth. Which has grown into a number of programs and services in the South Coast through CalGrip 1 and CalGrip 2 which has brought $750,000 to the area have been secured for over five years. What that money has paid for is case management directly targeted to those 150 youth And 128 that we see today to provide case management services, mentoring, field trips and evidence based curriculum. One of the evidence based curriculums used is Project Towards No Drug Abuse out of USC which is being used in group settings with the youth that are part of the CalPERS.

CalGrip is state funding that's awarded to cities, in this case the CalGrip 1 and were awarded to the City of Santa Barbara. However, the City of Santa Barbara was generous to say you know this is not just the City of Santa Barbara this also affects Carpinteria and City of Goleta which that money was used throughout the south coast with these three cities and unincorporated areas in the county to provide case management to the youth that were identified through gang terms and conditions as well as high risk.

Some of the CalGRIP that we've seen in CalGRIP 1, which was from 2009 to 2011. One of the elements that was important in working with the CalGRIP population was credit compliance. Youth failing out of school. Now youth might be in the 10th grade, they might be in 9th grade, they might even be seniors but if they don't have the credits to graduate, they're not going to graduate And so this is very important. A lot of youth failing, or not failing but not being way behind in their credits, a hundred credits behind knowing that they're not going to graduate is very discouraging which begins to lead to not going to school, truancy leads to also being engaged in alcohol and drugs and high-risk behaviors which feed the cycles of violence in the community.

76% in CalGRIP1 of the seniors were able to graduate high school 70% of the graduates enrolled in SBCC, and 66 of the students enrolled in CalGrip 1 became credit compliant and satisfied their gang terms and conditions with probation. Which means they did not re-offend, they completed probation, and they also were able to be on track with their credits. With the CalGrip 2, which is currently still active right now and will be ending December 31st. This is a report that was sent to the state a month ago. 77% of enrolled seniors have graduated from high school. The number's 14 out of 18 and that is a small number if you think of 18 youth but these are 18 youth that wouldn't have otherwise graduated or made it to graduation. So of the target population which is real, it's a success and it's also a challenge to work with the population.

63% of the youth are on the road to credit recovery by December 2012 As 62 have demonstrated an increase in attendance since their enrollment at CalGRIP 2. So this is the CalGRIP program. Some of the other milestones, currently CalGRIP 2 there are 115 even though when we put this presentation together it was 110. Currently there are 115 youth, 60 males and 50 males receiving services through the CalGRIP program.

The Bridges to Recovery is another program that's also focusing on the target population. It is a collaboration between Alcohol, Drugs and Mental Health, the Council of Alcohol and Drug Abuse, Community Action Commission and the County Probation Department. With 70 youth in the South County that have gone through the bridges to recovery. These are young men that are exiting Los Prietos Boys Camp, coming back to their community and what happens with these young men is that before they leave Los Prietos Boys Camp them and their parents meet with a case manager who's going to work with them once they're in the community. Who's gonna guide them to treatment, who's gonna guide them to meet with their probation officer And it has been very effective.

One of the tools that they use is a gain assessment, which is a 90 page assessment. Very comprehensive of youth and there's a lot of information that's coming through those assessments that these youth are participating as an intake, as a 90 day, sorry six month and a year follow up to their release from Los Prietos Boys Camp. Aside from the CalGRIP city of Santa Barbara, two other CalPERS have been secured in the south coast and within the county as part of collaboration through the South Coast Task Force has allowed to help other cities establish funding. And that is the City of Carpinteria they have secured their own funding for their CalGRIP Which isn't new money, it's in response to an ending grant that they had. The Safe Schools Grant that ended in Carpinteria.

So they were able to maintain those services to those residents through the CalGRIP that they secured. City of Lompoc also secured a CalGRIP grant. That is more of a youth employment, youth corps model but it's also with the goal of helping youth involved in gangs in the city of Lompoc. The Santa Barbara Unified School District, part of the efforts was to have case managers at the school district. So far there's one outreach specialist who is working with 150 youth at all the high schools, Los Prietos Boys Camp and El Puente High School.

The core program at Santa Barbara Junior High is a program that targets 8th graders. There's a classroom about 20 young men who have been identified as high risk Or probably, who would probably be involved in gangs are part of this group. This classroom where they receive a lot of mentoring, educational reconnection and guidance as to getting back in track with school and within their peers and the school.

The Restorative Justice Pilot Program, the Santa Barbara Unified School District is launching their pilot program at Santa Barbara Junior High to utilize the restorative justice practices to not only decrease the problems that are occurring in school, but also as a solution to dealing with conflict in school which later on spreads out into the street. And so targeting some of those incidents as they're happening at schools is very important.

One of the things that the task force has been focusing on, and not just the task force but at multiple agencies in the community that are working. Some of these programs that you're seeing are not all the programs that are out in the community there are more programs however these are the ones we have data for that we know are working directly and collaborating directly with probation and multiple agencies to work with this target population but at the core was working with parent and supporting parents and the family Working with moms who don't, who have been through everything. Have been through counseling, have been through everything and have given up because their kids, their youth continue to offend, continue to be incarcerated and the recidivism continues to occur.

There are currently 30 parents who have been attending a monthly meeting for the CalGRIP program and some of the other programs that you've heard of And these moms and dads have come consistently every month. Some of them are going on their second year already of participation, and have demonstrated an increase in their resiliency as parents in dealing with their youth and finding better approaches. A lot of it is knowing that they're not alone, knowing that. They are not, you know that it's not only their issue but it's a community issue and that there's people there to help them as well as other parents who they're in communication with. And what we saw on the picture was celebration acknowledging this happened in May recognizing some of the parents who have done one year commitment.

There was 27, 30 parents in attendance that day and it was a dinner honoring those parents that had made that commitment In coordination, one of the things that was established within since the beginning or more recently is the strategy team which meets monthly. And the strategy team of the South Coast Task Force works on strategies in the task force and it's made up by Community Action Commission, City of Santa Barbara, County Office of Education, County Probation, Carpinteria Unified School District UCSB, Dr. Jill Sharkey which we're going to talk about some of the work that she's doing with us in a moment.

The Santa Barbara Unified School District all sit at the table on a monthly basis and even within that team has established strong relationships to where in the past some of those agencies at the table would have taken weeks Thank you very much. The South, which is the South Coast Youth Intervention Project. The next thing under the strategy team that you see there it is a project through UCSB.

UCS B that they're helping us put together to really track data as to what are the numbers not only the number of youth involved in the south coast But what is the data that agencies cannot share, that need to be shared to provide a more comprehensive service? To evaluate programs and to identify gaps and refer youth and families to where those gaps are to the appropriate services.

This past August there was a Service Provider Summit and Group which was part of a Tri-Counties This is a grant that was received from the state for three counties. The one day summit was held at the Chumash Casino and we had 150 different representatives of multiple agencies throughout the county which were, the agenda for the day was three different panels to talk about cutting edge information that service providers need to have. On synthetic drugs and alcohol and drug treatment, on law enforcement. And on parent support services for the community.

There was a law enforcement that was held also at the Chumash Casino this past Friday with members of multiple law enforcement agencies. Also bringing the county together to talk about issues that they need to talk about.

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2:31 – 2:4417 turns

UnidentifiedChairProposed · by role2:31:31 · ≈ 11:31 AM

Mr. Serrano yes along that line, you know we Funded the district attorney to Expand or reinitiate the truancy program at the same time I actually was in a meeting and had to do with Santa Ana's high school But I know that there's been a real concern that we keep the school resource officers In in the high schools and that was at least in the unincorporated area through the sheriff's department So is that the location, these law enforcement summits where you're going to have the district attorney with the truancy program and the school resource officers all feeding information together to do with the work that you're doing?

UnidentifiedUnidentified speaker 20Proposed2:32:14 · ≈ 11:32 AM

That is actually, the law enforcement they have their own task force, their own gang task force county wide. This summit was more of a kind of reconnection and kind of seeing the larger picture what's going on not just in this county but in three counties and what are the strategies for law enforcement now with the truancy program I imagine that it's something that's gonna be talked about through the task force through the gang task force that law enforcement holds but I will have more information at a later time about that

UnidentifiedChairProposed · by role2:32:41 · ≈ 11:32 AM

Okay, so when even for the the South Coast Do the school resource officers then? provide information I would assume to probation and to

UnidentifiedUnidentified speaker 20Proposed2:32:52 · ≈ 11:32 AM

Correct. Yes that you're doing Yeah And so we also want to talk about next is the South Coast Youth Intervention Project or UCSB and some of the work that's going to be done Through that and dr. Jill sharky from UCS B is here to share a little bit about what the Southwest youth intervention project is

UnidentifiedChairProposed · by role2:33:07 · ≈ 11:33 AM

Thank you.

CommentJill SharkeyProposedself-stated2:33:07 · ≈ 11:33 AM

Thank you, Mr. Serrano. So yes, I'm Jill Sharkey. I am an evaluator at UCSB and also I'm a school psychologist with an interest in figuring out how schools can better engage kids who are at risk. And one thing that's clear is that it's not just one agency that can do the work at this point. It really takes multiple agencies coordinating their services. And as Sowell mentioned earlier, oftentimes agencies will act in a silo and not just because of any, you know their own organizational complexity but also because sharing information has a lot of complex ethical and legal standards. And so it can be a challenge to figure out how we can talk about one youth that were working within the schools with the probation officers and other agencies. So what we've been doing is coming up with fairly complex but hopefully meaningful strategy in order to help families and schools Other agencies work with kids.

So imagine you're a family and your child has just gone on probation with gang's terms and conditions. And so you find out about the conditions at the hearing. You find out again about it at a meeting with a probation officer, and then you're offered monthly visits with the probation officer and unlimited phone calls whenever you need help. But oftentimes I imagine as a parent, you get the kids down to bed, and it's maybe 9 or 10 at night, and then you're thinking OK well when is the appointment for this?

It's pretty complex. If you could just go onto a website and have the information for your child. When's the next appointment? How's my student's attendance? What's going on with our probation terms and conditions, things like that. If you could just get it all in one source that would be very helpful. What if your child could get a text message saying you have an appointment in an hour with your probation officer? Remind them about that.

If you're a teacher and you have a student that's on probation, and you want to help that student, you could call the probation officer or locate the school resource officer, or you could look up on your computer and find out when that meeting was. So what we've been doing is going around to each agency and saying, OK, you're a probation officer. You get phone calls from the school all the time. What information are they asking of you? And how long does it take you to come up with that information?

And so we're getting some of the things that could be quickly put into a website for families or other agencies to access, to be able to share that information. That takes a lot of time to gather through phone calls and relationships that could be instantly accessed. The other benefit of having all the data in one place is that we can start to look at who is this group of kids? So it's not just, you know, we know we have 70 kids in our school system and we have 150 kids on probation.

And each agency has some kids, but which ones are getting which services and how can we coordinate them all together? A database would help with that as well. And then finally, we can also look at are these services working? Sometimes when you put groups of at-risk kids together, you make them worse and we don't want to make things worse for them so we want to be able to look at outcomes. So if they come to this program, how is their school attendance? Are they gaining credits? Are they passing their drug and alcohol requirements, meeting terms and conditions going on to graduate from school?

So we want by doing a database like this and we're hoping that we can improve these kinds of logistics. And then in terms of how this is gonna happen on the next slide what we've been doing is originally creating memorandums of understanding with each agency with UCSB And UCSB would be the holder of the data and maintain the confidentiality with the parent's permission. And we've been able to get several families to be interested in and approve the project because we're getting a release of information form for them, and a consent form for participating families.

But then we got the good news that this nonprofit organization wants to help us to build a database, an actual web forum for the data instead of having UCSB researchers collect the data and maintain the confidentiality. And this takes away the human error, it also adds the user friendliness so no one has to be in touch with UCSB to get the data or report. People can, community members could access a report with the data that's community appropriate. A teacher can access the report without having to come to me or my team and saying, can you run a report on the school district information? So now we've been working with human tools is what they're going to be called, in order to create this database. And so we're really excited and it's one of the big things we're doing not just to coordinate our efforts as interpersonally and as agencies but also with the information we need to do our jobs.

UnidentifiedChairProposed · by role2:37:41 · ≈ 11:37 AM

Thank you Miss Sharkey. Supervisor Carbajal,

UnidentifiedUnidentified speaker 6Proposed2:37:43 · ≈ 11:37 AM

did you have a question? I think this is extremely innovative and I commend you for your...I know you've been volunteering on this effort. I will tell you that with this wonderful innovation there's always that liability of violating the rights The subjects for the lack of a better word. So I hope that our counselors are all working together, our lawyers from everyone to make sure that...I know that certain passwords would be given to certain depending on who you are but there's always we gave you the wrong password and you shouldn't have had that and now what's the legal issue? You gotta inform all the subjects like credit cards that your rights have been violated and what are their rights so nothing is foolproof so I just really hope Our lawyers are working, at least the county lawyers and I'm assuming all the agencies have an interest in this.

In making sure that despite our innovation and the promise that this has to actually help us help those we're trying to help, we don't create a liable predicament that then it's going to cost us millions of dollars because somebody is suing us because we violated their rights.

CommentJill SharkeyProposedself-stated2:38:57 · ≈ 11:38 AM

And I appreciate that concern. So I do like that the database people will be taking over protections of that because the computer will make less errors than we would as humans. And I know sometimes it's hard to believe, but what they have talked to us about is so not only are the servers... They have a for-profit corporation that works with highly ethically protected information so that this is their business.

But that the servers not only are the data electronically password protected, but the servers are physically located in a locked and video camera facility With only the service for this project. So this is what they're thinking of, the protection of the individuals as well.

UnidentifiedUnidentified speaker 6Proposed2:39:37 · ≈ 11:39 AM

Hopefully they could, as a private company, indemnify us too that-

CommentJill SharkeyProposedself-stated2:39:42 · ≈ 11:39 AM

I know they're working with LegalZoom has volunteered their services as well so they're covering their bases as well, so.

UnidentifiedChairProposed · by role2:39:50 · ≈ 11:39 AM

Thank you. Mr. Serrano?

UnidentifiedUnidentified speaker 20Proposed2:39:52 · ≈ 11:39 AM

Thank you. So the task force has increased coordination in the South Coast by maintaining consistent involvement from key agencies at the table, from the schools, from county probation and agencies that sit together to work on the strategies of the task force. A web page has also been established with a monthly update that goes out to the members of the task force as well as quarterly meetings, as opposed to having two different groups having different meetings at different times. There was confusion with that but there was also a request from people to be more engaged, to be more informed on what are the strategies and where we're at so consistently is maintained through quarterly meetings of the group and the members of the task force Client specific programs are in place focusing on the target population while increasing collaboration amongst agencies.

The South Coast Youth Intervention Project has been developed and is being implemented, and funding and new strategies and stronger relationships have been formed due to the work of the task force resulting in more comprehensive and coordinated efforts in the south coast. And so we just wanted to come and share with you some of the work that's been done at the South Coast, in the cities.

And also there are efforts that are being done in the North County as well. I got an opportunity last week to visit some of the efforts in Santa Maria. Steve Dallaire invited me to go to their meeting and see kind of their efforts that they're doing in the North County which they're focusing on prevention where our goals in the South Coast is to focus on the prevention but mainly on the intervention as well.

And at the table for the whole task force we have agencies that represent the suppression, intervention and prevention of youth being involved in lowering the amount of violence that's happening in South Coast. Thank you.

UnidentifiedChairProposed · by role2:41:43 · ≈ 11:41 AM

Thank you and it's a wonderfully comprehensive report. Wait just a moment Supervisor Carbajal?

UnidentifiedUnidentified speaker 6Proposed2:41:47 · ≈ 11:41 AM

Yes. Well Supervisor Wolfe and I serve as the alternating co-chairs of this effort along with Mayor Schneider And this happens to be my year and I will say that this whole process has been an evolution. It hasn't been perfect. Because of there's been staffing changes and a lot of things. But I will tell you, I think it's important to right size our expectations.

And I say that because if it was up to all of us we'd want this fixed within the first six months, right? Come on let's make everybody should be happy. We shouldn't have any more challenges. The fact of the matter is if there's any understanding of this complexity or this issue, You continue to chip at it, and you continue to work aggressively and cooperatively with all the agencies.

To make a positive impact on addressing this issue in the long run. And I think that you have gained my confidence that you're doing that. I think probation department has been instrumental and a major player in this entire effort And I think all the agencies, all the cities, everybody's been playing a really good role. It's not perfect but I think that there's a lot of promise and you guys have made a lot of good things come out of this. So I just want to commend you especially you Saul. I think you have done an extraordinary job in stepping into this first as the interim and I understand you're the coordinator or program director of this project. And I think you've done an extraordinary job. I know Mr. Delirio has been working with you.

He's going... I know Mr. Delirio has been working with you and also UCSB, Dr. Sharkey, I appreciate all that you have done to step up to help and I just think it's It's great we're doing this because it's communities who don't step up to collaborate, who only see the spiral of violence get worse and worse and worse. And I think we're containing it and hopefully reducing it.

My hat is off to all of you that are playing a good role. And Ms. Fran Forman with CAC I know was the volunteering agency that stepped up to the plate and you know, I have nothing but praise and wish you the best but I will always as you know me press you to do more and strive for continuous process improvements. And I think we're doing that so congratulations.

UnidentifiedUnidentified speaker 20Proposed2:44:24 · ≈ 11:44 AM

Thank you.

UnidentifiedChairProposed · by role2:44:24 · ≈ 11:44 AM

Thank you. Mr. DeLera would you like to come to the podium and make some comments as well?

2:44 – 2:496 turns

UnidentifiedUnidentified speaker 21Proposed2:44:32 · ≈ 11:44 AM

Well, Madam Chair and Supervisor Wolfe, thanks to technology I was able to send out an email. 24 of the 128 are females and 104 are males. Of the youth that are on probation with gang terms and conditions here in Santa Barbara area or south region, that would equal 20%, 23% of the kids with gang terms and conditions are females. Thank you.

UnidentifiedChairProposed · by role2:45:00 · ≈ 11:45 AM

Thank you. Well, I think needless to say we certainly appreciate your efforts individually and everybody together as the team effort collectively to work on this issue. And it was nice to see that the number that you had estimated before has come down some so we'll hope that continues in the future And I have to say that while I appreciate all your efforts, one that really struck me was also the support that not only you're giving to the youth but to their families and to their parents. Because it is so difficult to have a child that no matter what you do wants to keep making the wrong kinds of choices. So to be able to give them that kind of support I think is really, really important so they can continue to support their child as well.

Supervisor Wolf.

UnidentifiedUnidentified speaker 3Proposed2:45:51 · ≈ 11:45 AM

Thank you. Thank you, Madam Chair and thank you so for being here and I think your outreach to our offices into the community has been outstanding. So I wanna thank you for that. One question that comes to mind for me is... You mentioned that CalGRIP2 ends December. What is the strategy? Have What's the next step? I know funding issues are ongoing, but so what is your strategy? What is the group strategy for that?

UnidentifiedUnidentified speaker 20Proposed2:46:27 · ≈ 11:46 AM

Madam Chair, Supervisor Wolff, thank you for that question. Currently we are drafting a CalGRIP, a new CalGRIP grant that will be if awarded will be from January 2013 through December 31st of 2014 to continue working with the population If the CalGRIP is not awarded, there are other programs that we also have in place that youth will be redirected. So once the program is closed, youth are not going to be left without services or without a program and we'll find an appropriate place to reconnect those youth but we're enthusiastic and hopeful of applying for future funding through the CalGRIP.

UnidentifiedUnidentified speaker 3Proposed2:47:10 · ≈ 11:47 AM

Well, okay. Thank you for that. That's encouraging and I think what Supervisor Carbajal said, I want to echo because I think when these groups form they're very nebulous and I think there is a little bit of frustration that where are we going? We just keep going to meetings and it never seems like anything is really solid and what I have seen recently and what you've just presented with the strategy meetings The actual outreach to specific individuals, those specific individuals that are at risk and as Supervisor Farr mentioned the families.

It just gives us structure and then it also gives us that opportunity to measure results. And also I think having Dr. Sharkey on board as always, as I serve on the Juvenile Justice Coordinating Council and she's just like the most... She and her team are amazing. We always talk about evidence-based but you also have to gather the data And you know, just hearing what you talked about right now is having that information is so important and making a program much more effective. So my level of confidence and eagerness in this program is much enhanced with your involvement and certainly Ms. Foreman. And I really so appreciate the coordination that you have with our probation department Because I always felt like they were the ones that were on the ground.

They were the ones who knew these kids, and so the fact that there's this really strong working relationship is terrific. So I also want to commend you and everyone that's involved in this project. And Miss Nisic from our county staff has been very much involved, and I wanna thank her too for being involved in going to the meetings and being our conduit to this task force. Thank you.

UnidentifiedChairProposed · by role2:49:04 · ≈ 11:49 AM

Thank you, Supervisor Wolf. We have no public speakers and this is a receive-and-file the report. Motion to approve by Supervisor Carbajal, seconded by Supervisor Wolf. All those in favor say aye. Aye. Opposed? Motion carries and thank you again for being here for the wonderful presentation and to you too Ms. Sharkey. All right, and we have one more item before we end for the day.

So we will go ahead and hear departmental item number five. Mr. Allen?

2:49 – 3:057 turns

UnidentifiedUnidentified speaker 1Proposed2:49:36 · ≈ 11:49 AM

Madam Chair, members of the board, Item 5 is from the County Executive Office. It's a hearing to consider recommendations regarding an alcohol, drug, and mental health services request for proposal, a contract awarded with TriWest Group LLC.

UnidentifiedChairProposed · by role2:49:49 · ≈ 11:49 AM

Thank you. Good morning, Ms. Nisic.

UnidentifiedUnidentified speaker 22Proposed2:49:52 · ≈ 11:49 AM

Yes, good morning Madam Chair and members of the board. I'm very pleased to be here today to request your approval for a contract award to TriWest and Associates for the purpose of a review of the Alcohol Drug Mental Health Department outpatient services and review of the departmental business practices. As you recall, on August 14th staff was before your board to award the first component of this project. The review of the inpatient services review to health management associates. They are presently working on this study and the tie-in with the expanded scope to the consolidated mental health treatment center authorized by your board last week.

Today we request that you consider the award of Project 2, which is a review of the Alcohol Drug Mental Health Services Outpatient System and service delivery for adult and children's system of care, clinic operations, and contract processes. As well as project 3, which is a review of all business practices considering compliance with all state and federal guidelines.

Just a little bit of background. I went through this with the board in August in terms of the review process for the selection of the consultants. On April 23, the CEO's office received proposals from eight firms in response to our RFP. A review team consisting of a diverse group of stakeholders was assembled to review the proposals. I've again listed those on the review team to remind the board of the individuals that chose to serve and assist.

The RFPs were reviewed and given a numeric scoring based on a weighted system. were interviewed to gain a more thorough understanding of their abilities and overall fit with the County of Santa Barbara. Those five firms interviewed were then ranked based on response to interview questions and the following criteria, ability to provide tangible benefits to clients, their depth of expertise, knowledge of California mandates record of program and system enhancements, knowledge of national perspective on healthcare delivery and the overall review team's confidence in the ability of the firm to get the job done.

The selection term was quite impressed with two firms thus HMA Health Management Associates and TriWest before you today was selected to provide for the overall scope of the RFP. The ability to award the work to separate firms was contemplated in the RFP offering. This was a strategic decision that was given the background and experience of the firm selected, we believe there to be an unique opportunity for peer review and consultation among the firms.

Each firm does however have a defined scope yet we have built-in time for review of recommendations in the peer review I referenced. In addition to the peer review, an additional quality assurance component has been added to this project. The County Executive Office Advisory Committee on Behavioral Health has been recently formed and the kickoff meeting was held last Friday, September 14th.

This 17 member committee was selected by the county executive office and is tasked with providing insight and consultation to our office as well as the review of the consultant's findings and recommendations during this review process. The members assembled to form the County Executive Advisory Committee are from diverse backgrounds and have unique perspectives, and an intricate understanding of the needs within our county and our stakeholders. We're looking forward to working with this team as we move through the review and implementation process of this study.

Little bit about TriWest and the firm that's here before you today. Again, they've been selected to address projects two and three as I outlined previously. TriWest is a clinician-led team specializing in data analysis of complex systems. Their team consists of national leaders in the area of behavioral health and the evaluation of clinical and regulatory systems. And they are specifically tailored their work to California counties.

They also have extensive experience in the fiscal and regulatory areas with expertise in 38 states, including California. On the next slide, I have listed the 14 counties that TriWest has worked with. And as an example of their work, for example in Alameda County they assessed provider contracting and provider network services and looked at the balance between county provided services and the county's overall ability to deliver and leverage behavioral health services.

In Napa, they reviewed clinical documentation to assess risk and develop overall compliance and policy plans including a training component. Very similar to what we're looking at. Presently the firm is also engaged with Clark County Washington working to improve performance compliance as well as revenue management and managed care operations. This engagement again is quite similar to the County of Santa Barbara's request.

I'm sure the board recognized many of these are benchmark counties to the County of Santa Barbara. Use of firms like TriWest and HMA are quite prevalent among California counties as a result of the ever-changing regulatory climate, the complexity of reporting, and shrinking resources in local government. They specialize in behavioral health And they work daily to remain abreast of all developments and hone their skills working throughout the nations in the areas that we seek guidance on.

We have several members of Tri-West before us today, at this time I'd like to introduce just real briefly Dr. Andrew Keller he is our lead on this project and he has a few words for the board.

UnidentifiedChairProposed · by role2:55:38 · ≈ 11:55 AM

Thank you Ms. Nisic. Good almost afternoon Dr. Keller thank you for being here all morning.

UnidentifiedUnidentified speaker 23Proposed2:55:44 · ≈ 11:55 AM

My pleasure actually it was quite educational I appreciate the opportunity I'll come back to that in a minute. Madam Chair and members of the board, I appreciate the chance to talk with you today, share with you a little bit of information about our team. I'm here with Kathy Sternbeck who's the project lead and we're just going to give you a little bit of background and then of course take any questions you may have. I want to just start out by saying that our team takes very seriously the responsibility that we're being asked to take on here. We've been able to get quite a bit of information In background from Assistant CEO Nisic, from Dr. Dietrich, from Dr. Wada, from others and really I think we have a sense and are aware of what the county's been doing really now for several years to try to kind of deal with the problems and to try to reform what's going on.

And I think our core sense of what we need to do is to really kinda help escalate and move along more quickly at the process of building public confidence in the integrity of the public behavioral health system here in the county. Part of that is going to be assessing, validating and seeing where we can move forward even more. The reform process is already underway. The other part's going to be to really use our team's expertise and the input of the advisory board and others to identify gaps in the clinical system compliance oversight process and assurance process, and also in the fiscal processes. And try to kind of bring all that together to instill a sense of confidence for people who are seeking services in the system, their families, providers both who work for the county and those who are your network and contract providers, and elected officials.

We think that trust is really I think what we're looking to help kind of move forward. And I think really to come down to proven, real world solutions to kind of just do these things and make them happen. Kathy's gonna talk a little bit about what we've done in some other counties around that. Just to talk briefly about our team, Kathy Sternbach is the project lead. Kathy's a clinician and an MBA. Her real expertise is in the operational structures and the specific practices that can be put in place in the management system to be able to knit that clinical compliance and fiscal oversight together so they're working together and mutually supporting each other as opposed to being at odds or surprising each other having unintended things happen.

My job in addition to being the managing partner that oversees this is going to be the co-lead on project number two, really looking at your children's and your adults' system much of including things like the gang initiative. The broader sort of reach we heard in your DSS presentation today, the KDA lawsuit. There's a lot of things that many agencies are doing and we want to look at both your providers and that broader system to be able to look at the gaps and opportunities there so that's my piece. Mary Thornton who is also a clinician and an MBA, she's an RN. She's one of the national experts in compliance with Medicaid and Medicare requirements and Mary you know she's basically written the book on that And she is very good at being able to take that book and translate it and try to figure out how to tailor it to training, and to really kind of instill what she knows and what we've learned in other places for your own staff to be able to have processes for ongoing compliance monitoring.

One of the foremost experts in integrated services for people with complex needs. And by complex needs, we mean folks who have mental health and alcohol and drug needs quite often but often are involved with your legal system or involved with your other public systems. And quite often increasingly we're aware I've had very severe physical health problems that impact your other health services. So being able to look at that solution, Ken's going to be there really to look for those integration opportunities and he's also gonna be the lead for engaging the advisory group because we believe that you know this isn't just something where we're gonna come and tell you clever things that people just need to go do it's really setting in place a process where your leaders and your stakeholders who are working with them can move forward a process of reform and escalate that into work more collaboratively in that So that's our team and our approach.

I'm going to let Kathy talk just a little bit about what we've been able to accomplish in similar places in California.

UnidentifiedUnidentified speaker 24Proposed2:59:32 · ≈ 11:59 AM

Thank you. Madam Chair, members of the board, I'm sort of the practical one. I have to make things work on our team. And I wanted to give you just a couple of examples of where I have worked before. In Alameda County They asked me to do an organizational review because in part, they had nearly 1,000 providers as well as the county operated systems. And so they were trying to really come up with a rational process for managing this.

Sometimes it would take them, you know, a year and a half to get all the contracts processed for a fiscal year. And so we looked at, you know, the interface between what do the clinical people think is important to have in the service delivery system? What do the providers think? What do the families think? How does this all work, the consumers? And we developed a plan for them to realign their organization and to staff it differently so that there was improved oversight, keeping in mind the compliance issues because they had a very good track record with compliance. But as things change you have to make sure you protect all those things. As well as to really build the workforce to be able to manage these different kinds of providers and services, and continue to do direct delivery.

And so I've kept in touch with them over the years. They did implement the organizational structure that we recommended and are very happy with it and the way it went. The second county that I wanted to highlight today is in Napa. Napa was one of those counties that early on when everything broke loose around Medicare compliance, they were in a very difficult situation and we're hired under attorney-client privilege so I can't tell you everything but we went in there to really assess what was going on, how they were documenting things. We did a chart review to look at well what were they actually doing and look at their whole compliance program and you know they're in a pretty difficult situation once.

Once legal issues get involved, it can be very, very trying. So what we did there is we worked with the staff to design a whole compliance plan. We wrote the plan. We wrote all the policies and procedures. And we helped them with a training plan for both providers and for their own staff so that they would document better. Along those lines, it wasn't solely a documentation problem that they had. They like some of the issues we've heard about Santa Barbara County. The state mental health agency does these audits years after when things are due, that's no way to run a business and it causes a lot of grief because it's hard to plan and at the same time there are these fiscal intermediaries that actually pay the bills and they get to decide what the real rules are, but nobody would communicate the rules.

And in fact I was asked by the state mental health commissioner will you make up the rules and tell us? And I said well I don't think so. I don' think I want that liability either. But amidst all those kinds of things there are real strategies that you can do to protect you know the county and employees and your providers From the kind of damages that occur when non-compliance exists. And so we were very successful in helping that county comply and mitigate some of the legal issues that they were facing.

So, the only other thing I want to say is I'm also a commissioner of the Mental Health and Substance Abuse Commission in San Mateo County. And I, we integrated that commission with substance use or addictions and alcohol and addictions in mental health about 18 months ago. And although I was not involved as a commissioner of course Dr. Minkoff who's on our team did the consulting there and really did help bridge that, and it was not an easy task. The commission was the final integration strategy but we were able to accomplish that really as a result of some of the change agent stuff that he implemented so I just wanted to share that with you as well if there are any questions would be delighted to answer

UnidentifiedChairProposed · by role3:04:31 · ≈ 12:04 PM

Thank you so much, Ms. Sternbeck and certainly talking about looking at overall organization and staffing and then that drawing the line between starting with the clinical to the compliance to the fiscal is certainly something that is a core component of what I think we're really expecting here. And also, you know I think we've asked the question in the past. We realize that the state processes doesn't work very well and it's very convoluted at the same time it's the same system that all the counties have to work under so The fact that you've had this kind of experience in other California counties is certainly something that I've been looking for You know, how do we compare? We're all trying to work under the same system. What are the successes that other counties have had in navigating this very complicated system so...

Supervisor Carbajal.

3:05 – 3:2025 turns

UnidentifiedUnidentified speaker 6Proposed3:05:27 · ≈ 12:05 PM

Thank you Madam Chair I have a couple questions first for Terry and then I'll have one for you but remind me I'm not sure that I understand how the two Work plans are going to be integrated from the two consultants that we now have in terms of timelines, the work plans being overlapped. And then I'm assuming when we get a final report it's gonna be all one or two that get funneled into one.

UnidentifiedUnidentified speaker 22Proposed3:05:57 · ≈ 12:05 PM

Yes, absolutely. Madam Chair and Supervisor Carbajal we had that conversation yesterday actually working with the two consultants. We have both teams in the office currently working with us and we met to talk about integration of the reports at length yesterday. Project one, which is the inpatient system of care which HMA is handling. They are off and running.

Their draft report is due at the end of October to our office. To some degree, we're holding that a bit because they are also tying in the consolidated system of care with Marion. So they're having to do some additional review there but we still anticipate that we should have their draft report by the end of October. They are already finding within their report key elements where the outpatient system of care or TriWest scope is brought into play We had the meeting yesterday, we developed systems to share for review. They're going to do review of the draft report to ensure that all of their findings are vetted with the outpatient firm as well. In terms of the overall timeline, that's still something that I'm working on but in terms of rolling them all into the final report, we're working on the actual timeline for systems of deliverables and how they will all be reviewed.

UnidentifiedUnidentified speaker 6Proposed3:07:24 · ≈ 12:07 PM

The question that I have for you is. I almost feel like timing is everything sometimes and I'm feeling a little bit at a loss because with the Health Care Reform Act there's going to be a lot of changes in mental health and I kind of felt we embarked on this process. And so I sure hope some of your analysis is within keeping of the major changes that are coming And how we could best adapt to that because we'd hate to do this based on the current system. And then all of a sudden it's like, oh well now we gotta do something else and then we gotta have another consultant to come in and tell us how we adapt to those systems so that's one.

And two I would hope that you know I never believe in experts. I believe in people that are very intelligent that can give us options. So I'm hoping that as you give us recommendations there will be certain points in certain In part of your analysis, there are policy decisions. Not what you think but what this board thinks and I would hope in those little areas you say here's a policy recommendation. You go this way or this way or you can increase the level service here whatever but this is the minimum level service and from here you start building. This is our recommendation but here are some options so that We don't get a recommendation teed up with the ball here it is trust us but rather this is what we think there's a few policy options for you to consider and.

You know we kind of finalize it together versus. Us implementing your recommendation completely so

UnidentifiedChairProposed · by role3:08:56 · ≈ 12:08 PM

that doctor Kelly did you want to respond to that

UnidentifiedUnidentified speaker 23Proposed3:08:59 · ≈ 12:08 PM

sure thank you madam chair and supervisor cover all I have I mean, our job is to give you a range of options. I think one thing you learn from working in multiple counties and multiple states is there's no one way to do this. And then there are choices that need to be made by local decision makers in terms of where they want to make a relative investment what their priorities are. So part of what we're going to be doing is working closely with that advisory board to engage them so that we Develop our recommendations with those sense of priorities in mind and with the possible range. And then to present to the county, and then that will be presented to you all for ultimate decision making a range of choices. I think too it's not just a choice A or B or C but it's also how do we take those choices over time?

And I think the point you make about health care reform is certainly very foremost. We actually had to provide supplemental answers about how we were going to deal with that as part of this election process which I think was very forward thinking. And Dr. Wada's participation with public health I think is critical because what we're going to be looking at from day one are the integration opportunities, and I think to really be able to ultimately impact the lives of the people you're trying to help here and their families, you're going to have to think of them in terms of well, the very first thing that we talked about earlier today, that wellness focus that looks at mental health and physical health and they're inextricable so I think those opportunities are clearer now, certainly than they were six months ago.

They'll be even clearer in another six months after the elections as things go forward and we will be actively taking that in and also letting you build options around that in what we've seen in other parts of the state and other parts of the country so I think we'll be able to give you answers on all of that for you to consider and decide.

UnidentifiedUnidentified speaker 22Proposed3:10:31 · ≈ 12:10 PM

Madam Chair, Supervisor Carmel just to reiterate what Dr. Keller mentioned health care reform and looking at that was specifically referenced in the RFP.

UnidentifiedChairProposed · by role3:10:41 · ≈ 12:10 PM

Supervisor Lavagnino?

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.813:10:42 · ≈ 12:10 PM

Thank you, Madam Chair. My question's for Terry. I just want to make sure... Okay so we have HMA working on one project. Friwest is going to be working on... Do we have any other? Is there anything else out there or at least... Not today. Okay. So these are the two that we sent out RFPs. We're gonna put these two together. So this is all we're being asked. Based on these two reports, we're going to know exactly where we're at.

UnidentifiedUnidentified speaker 22Proposed3:11:08 · ≈ 12:11 PM

Madam Chair, Supervisor Lavanino. These are the two primary firms that the board will be reviewing and awarding contracts for. There is a very small contract for that Alcohol Drug Mental Health is letting with Mike Geisen Associates to do additional work in the finance area which is outside of the RFP outside of that scope of RFP that we specified. We did talk with the department about doing some additional work in that area and we think that we'll be able to pull in some of that additional finance and very, very specific cost reporting work into this study as well but these are the two primary that the board will be asked to consider.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.813:11:47 · ≈ 12:11 PM

Okay you know when we're talking about The dollars that are in play in this department and what we have gone through, not just this year but many years in the past. I don't want to write a blank check, but whatever it's going to cost to get us to where we need to be. And I'm supportive of this. I never like to pay for consultants, but at the same time there are situations that arise when we are not the experts and we do need a fresh set of eyes on this. So I'll be in support of this measure.

UnidentifiedChairProposed · by role3:12:29 · ≈ 12:12 PM

Thank you Supervisor Lavinia. Supervisor Wolk? Thank you

UnidentifiedUnidentified speaker 3Proposed3:12:32 · ≈ 12:12 PM

Madam Chair This is a question for Terry. First of all, I think it's important even though HMA is not here but I'm really pleased to see that the original contract for $115,000 has been reduced to $90,000 Based on the fact that they're not charging us for travel, and I know that was an issue. That I think many if not all of us brought up at the last, at that hearing. So really I'm very pleased to see that.

You folks obviously are well prepared to embark on the issues that we have in Santa Barbara County. And I think as has been stated sometimes you have to pay a little bit to save a lot. You know, I think particularly in the children's services and I for one am very interested to know a little bit more about how that system of care is completed and how we're billing for those services.

And there's so much that we at least well, I can only speak for myself That I don't know or understand about the mental health system as it relates to the children's system of care. So, I hope from this whole process we'll see some improvements And also a better understanding of how we're delivering those services. Now I just want to go to kind of the mundane and saying that we know this is all important, and we're probably going to get a lot back in the services that we're paying for. But it still is troubling to me that we're paying $170,000 for this service, and it talks about cost reimbursement and reserve fund.

That's on Exhibit B. It says that they will be paid $170,000 that includes cost reimbursements and reserve fund. And I don't understand what reserve fund means. And I'm assuming that cost reimbursement is travel time because that's noted in our board packet as not to exceed $9,500. So I'm wondering why it's why that amount is not in the contract even though I don't like paying for travel. I don't know if it's travel costs or if it's travel time, but assuming that that's what you have negotiated, it seems like it should be in the contract.

And again, if you can discuss that and then just discuss what reserve fund means. Or maybe county council

UnidentifiedUnidentified speaker 22Proposed3:15:24 · ≈ 12:15 PM

can. Yes, Madam Chair and Supervisor Wolf. You are correct in term we listed the overall not to exceed of 170 I did Because of the board's questions previously take at the opportunity specifically break out So you were aware of what the contract travel arrangements or estimate was? But typically in the payment arrangements. We do list the con the not to exceed in this attachment I can certainly reference that if you would like and

UnidentifiedUnidentified speaker 3Proposed3:15:56 · ≈ 12:15 PM

I do think it's important because that's the understanding, is that it's not to exceed 9500. And I do think it should be in the contract or reference somehow.

UnidentifiedUnidentified speaker 22Proposed3:16:07 · ≈ 12:16 PM

And just as a side note, Supervisor Wolf, we're certainly working to not even attain the 9500 amount so just to state that.

UnidentifiedUnidentified speaker 3Proposed3:16:15 · ≈ 12:16 PM

Very good. I trust you, Ms. Nesich and you've definitely heard from the board. And then my other question is that we were supposed...that the RFP was for a contract amount of $250,000 and I think that's for the two. Correct. Right? But if you take the 90 for HMA and then 170 for Tri-West 260 Are we obligated to stick within the 250 amount or do we have that discretion?

UnidentifiedUnidentified speaker 22Proposed3:16:51 · ≈ 12:16 PM

Madam Chair and Supervisor Wolf, one of the things that you might note within the fiscal section of your board report. We do know that as you're indicating that the two individual contracts are 170 and 190 not-to-exceed amounts which is $10,000 in excess of the $250,000 at the Board. authorized in terms of budget. We do indicate in the fiscal and the facilities impact section of the board letter that should we actually attain that 260 not to exceed, that the additional money if required would be from the county executive office 7700 account projects so there is a $10,000 that is contemplated within our budget in order to make up a potential difference

UnidentifiedUnidentified speaker 3Proposed3:17:40 · ≈ 12:17 PM

Okay, but does it matter legally that we've exceeded what we stated in the RFP?

not transcribed≈16s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 22Proposed3:17:49 · ≈ 12:17 PM

The budget amount... No. From my perspective, no. The budget is what the board allocated. It's potentially augmented with the $10,000. But I probably stepped on county council's answering of the question so go ahead.

UnidentifiedUnidentified speaker 3Proposed3:18:07 · ≈ 12:18 PM

County Council, did you hear the question?

CommentAllenProposed · by introduction3:18:09 · ≈ 12:18 PM

Yes. Not having the RFP right in front of us unless it was very narrowly tailored it would not limit a subsequent contract negotiations.

UnidentifiedUnidentified speaker 3Proposed3:18:21 · ≈ 12:18 PM

Okay and then finally it looks like we have phase four that we're going to have to We're going to have to discuss as far as the contract for that. Do you have any idea what we're expecting that cost to be?

UnidentifiedUnidentified speaker 22Proposed3:18:38 · ≈ 12:18 PM

Yes, Madam Chair and members of the board I did indicate that Project 4 was not originally contemplated as part of the RFP so it's outside of that original $250,000 At this point in time I don't have an estimate One of the reasons we are holding off on it certainly is We really want to see the work of both firms and what they're able to bring back. A lot of what Dr. Keller, in fact, reflected on during his speaking points feeds directly into any discussion of integration of services or functions or departments. So once we're able to take a look at that and understand really what we have in terms of data and information I think we can make a more intelligent offering of Project 4. Okay. And just as a second note, the amount of the RFP, the $250,000 was not specifically referenced within the RFP offering.

UnidentifiedUnidentified speaker 3Proposed3:19:32 · ≈ 12:19 PM

Oh all right. All right thank you very much.

UnidentifiedChairProposed · by role3:19:37 · ≈ 12:19 PM

Any other comments or questions from the board? Seeing no public speakers looks like we have Four items here as part of our recommended actions, A through D. Motion to approve by Supervisor Carvajal. Do I have a second? Second by Supervisor Lavinino. All those in favor say aye. Aye. Opposed? Motion carries. Thank you very much, thank you for being here and for your comments and presentation. And thanks to you also Ms. Nesich.

With that the board has completed our departmental agenda for today. Do we have anybody that we want to close in memory of today? All right, seeing none then we will not be meeting next week on the 25th of September. We will be here again in Santa Barbara on October 2nd. Thank you very much. We'll be adjourned.

3:20 – 3:211 turns

UnidentifiedUnidentified speaker 16Proposed3:20:51 · ≈ 12:20 PM

Good morning, everyone. ♪