UnGovr Transcript
iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.0:00 – 0:012 turns
The The I'd like to reconvene our Board of Supervisors meeting for today. If we could have roll call, please?
Mr. Adam, Mr. Lavinino, Ms. Wolfe, Ms Farr, Mr. Carballo.
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Is there a motion to approve the minutes of January 15th? Motion's been made. Seconded. No further discussion, all those in favor? Aye. Opposed? Abstentions? Passes We are not going to recess to closed session till in the afternoon and And so we will go directly to public comment. Mr. Allen, do you have public speakers?
Chairman Carpajal, we have four requests to speak. I'm going to start with Dr. Takashi Wada. Great.
Good morning Chair Carbajal, members of the board. I was here a couple weeks ago discussing our influenza season and some of the things we're doing as a county to prepare. We're continuing to see an increase in the number of flu cases. We've had an additional death here locally within the county which brings our total to two. And so to further increase awareness of the issue Supervisor Lavagnino contacted us that he had not received a flu shot yet this year. And so, he graciously volunteered- The unfortunate notice that we heard, so hopefully not.
And so he has volunteered to receive a flu shot at this morning's supervisors meeting and so we have with us Diane Corey from our public health department who is a nurse who will administer the shot and it's still not too late. So flu season typically peaks in February or March. We're still seeing that upswing if you get it now it still takes a couple weeks to take full effect So we still recommend that people come forward. We appreciate Supervisors
having the volunteering to do this. Make sure you get on a special suit. The way I provided you. This is a family show, I just want to remind Supervisor Robinino as he gets his shot. That syringe does not look
big enough to me personally
And for the public that is watching and seeing our silence, we are trying to raise awareness regarding the influenza that seems to be upon us throughout the country and where Supervisor Lavinino has volunteered to get an influenza shot. Although it seems rather small, we are very thankful that he has volunteered. I see the sheriff. I think he's interested in one too.
And so you can see it is very easy and painless. Supervisor Lavagnino did fill out a couple of questions beforehand, so that we would have it all ready. But again, we'd just like to thank the supervisor for helping us with that and to increase awareness of influenza season. Thank you.
Thank you Dr. White and thank you Supervisor Lavagnino. We appreciate you not crying as well. We will continue on with our public comment. The next speaker, Mr. Allen?
Our next speaker is David Daniel Diaz to be followed by Nancy McCready.
Good morning. We're going to be seeing a little short video here with regards to what happened over in Hammonds last year when the desecration of the land and then the water leak up to 10,000 gallons of water that washed away portion of the cliff where I found one of my ancestors' skull pieces. I've sent this complaint off to various federal agencies For some reason, there have perhaps been some violations and I feel this is the best way to document it is to record it pretty quick. We're going to show the land and when we show them the cemetery site, it's all going to be dirt. We have an agreement with the county, us Chumash, to cut the grasses or weeds down to a certain level but not to go into the earth as it shows here. The ground was cultivated, which was the reason why this leak occurred.
They hit a water ghost pipe and it leaked from 2 30 in the afternoon until 7 30 in the morning. We found an extension pipe in the bushes that went off over the cliff so we could avoid more deterioration of the land. I just thought it would be nice to continue the process on forwarding the complaint that occurred and perhaps we can get together in the near future and try to work out things to prevent this type of activity from occurring again. Thank you very much.
It's just about over, have a good day.
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Thank you Mr. Diaz, I know our CEO has looked into this and continues to look into it. CEO Waller, I don't know if you have anything to report but if not today maybe at a later time? I know you sent us some information
Chair Supervisors, I will get a status update on where we're at with that project and provide it to all your board members.
Thank you.
Thank you Mr. Diaz. And can I also receive a copy of that information as well please?
Certainly.
Okay thank you very much. Have a good day. Thank you. Next public speaker.
Our next speaker is Nancy McCready, pardon me, to be followed by Robert Hanson. Welcome Nancy.
Martin Luther King once said, bigotry breeds hatred and hatred breeds violence. When we label our planetary neighbor we can take out the humanity away from that person. We've got to stop it Transient, derelict, hobo all are being used to describe people who are in the throes of homelessness. One might say that oh transient isn't a bad word but it is and the homeless people who become labeled by that word just loses their humanity when a story of them getting killed or falling off a cliff, or just getting a ticket written by the police department.
The news press uses the word transient and big big letters on front pages of the news press. The Centennial, who somewhat is getting it, is now calling everybody nansients rather than transients but I think that's not very funny So I just came here, just like you did at the City Council to please beg us to come up against this labeling and make it stop. Because we all live on this planet together and we're all people, human beings no matter what our status is And through the years, we've had nothing but violence and hatred just because of labels.
And I just don't want to see it anymore. And I'm sure that other people feel the same way. Thank you.
Thank you, Nancy. Our next speaker is Robert Hanson to be followed by Jeff Bard.
Hi. Mr. Hanson? I don't know how many people knew Clifford Bean. He was an older man, used to come down the fig tree every Thursday night and take his pillow and put it on the roots there and count the train cars. That's how I met him. He's Santa Barbara's number one recycler. He started in the 50s collecting bottles out of a dump that was down on Garden Street and he would sell those bottles so people could put turpentine in them because during the war there wasn't tin.
And then later when I met him, he was running around in a blue taxi cab that he had bought from New York and he painted it blue with his own brush and all. It was light blue. That's why we made a flyer up because it was kind of So we'll start, we're going to have a candlelight remembrance of Clifford Martin Bean. Bring your pillow, the candle and stories of Santa Barbara's number one recycler.
Count the train cars. A couple of weeks past the train cars he got up to 50 train cars, that was half a mile! He was an autistic person when he was younger kids teased him and stuff there was an article in The Independent And he used to be teased a lot. I was down at Granny's Field handing out the flyer yesterday and I met a person that I had met a couple of years ago, he was a neighbor and he said hey when I was a kid I teased him.
So it's going to be February 14th, Valentine's Day which is Thursday which is great because that's the day he used to always come down there At the fig tree at 100 West Montecito Street at 5 o'clock. And even if you don't come down, remember him. We all should be like him. He was a kind person. It's amazing, the autistic people do not mean like the rest of us. They just have this thing in them that they just roll with the punches and get a smile on their face. The rest of us we want to have drones and run around the world. I saw a movie the other day with drones and the future of drones is going to be just like Terminator These people are training in modules to run these drones and that's where we're headed, our world.
To have these flying spaceships go wherever we want and kill whatever we want for whatever we want because we are only 10% of the world population and we consume quite a bit probably up to 50% or 40%. So anyway, I've got 11 seconds. It's going to be February 14th, Valentine's Day at 5 o'clock at the Fig Tree. Come and remember Clifford Bean and bring your stories because he always told stories. He was a great man. Thank you.
Thank You Mr.
Hanson.
Our next speaker is Jeff Bard followed by Patricia Bartoli-Wibble.
Mr. Chair and members of the Board thank you very much and particularly thank you Supervisor Lavagnino for Braving the needle. As you know, I won't say I don't like prominent, let's say outspoken with regard to influenza going back to the veteran stand down and the reasons for that are simply because I happen to have the background in public health activism for what it's worth, and after going to a bunch of NIH conferences that I was underqualified to attend but lucky enough to be funded to go to. I took a bunch of pre-med courses with some excellent professors at City College of New York And so here I am being a pundit in the public commenter and an alarmist about infectious disease. Well, guess what? We have dodged the bullet out of all 50 states California has managed to have the least impact from influenza and Santa Barbara County is one of the luckiest counties.
Did you know supervisors that there are 19 dead from San Diego and San Diego from influenza already? You probably didn't know that because the media is underreporting it At risk of being lampooned and criticized and ridiculed, I would like to bring to your attention something of very serious concern in the scientific community. There is an H5N2 influenza that has a 60% mortality rate. You can't get it from people. You can only get it from birds.
Thanks to generous funding from the National Institute of Health there are now two university labs that have perfected The H5N2 influenza. You can now get it from mammals. The H5 N2 is under lock and key, so hopefully Al Qaeda and other terrorists will not get their hands on it. After a one year moratorium they published the H5-N2 results. So now any Idiot with a PhD in some underfunded, shaky laboratory in some obscure part of the world can now replicate the experiments and create a highly lethal H5N2.
So if you actually read the stuff that's available in the public domain, you can see that pandemic planning is going into a new era. We are now looking at some very, very serious players that are investigating the importance of ongoing pandemic planning not for this disease or that disease but just across the board to make sure that outbreaks are contained. There is in fact Some very serious outbreaks in Vietnam and North India right now. And today's world, anyone can get on a plane and bring that here. So please take it very, very seriously. And just going forward you'll be receiving updates from the research that I've developed. Thank you very much.
Thank you very much Mr. Bart.
Our final speaker is Patricia Bartoli.
Good morning, Patricia from Edison. I'd like to give you a quick update on our utility. We have a lot of work ahead of us. Primarily we're working on our Santa Barbara reliability project and it's been submitted for permit to construct in October 2012. It's under environmental review currently And we hope to have construction by 2016. We're also going to be doing a lot of deteriorated pole work in the area, which is gonna require outages and traffic control and I've met with your permits and traffic control people already to talk about the expedition over this work as well as I'll be meeting with the planning department next week. We have underground cable testing that's going to be occurring, which will also require outages. And that will be testing for reliability if we find that there's fault involved in the cable issues and where we'll go ahead and replace it.
We're also looking to bring in renewable power. And as you know, renewable power fluctuates with the sun and the wind. And usage fluctuates with the sun, with the usage of electronics in our electric vehicles. We're trying to stabilize our grid with the consistent, safe, reliable generation. And right now our nuclear power plant down in Santa Fe is offline and that supports 22,200 megawatts so approximately 1.4 million homes. So we are looking and working with the Nuclear Regulatory Commission to submit a action plan and will be following their guidance as we move forward with this project and we want to make sure that you understand that our number one priority is safe, reliable power. So we're looking for Santa Barbara to work closely with us on the next year in our maintenance work and we appreciate your support.
Thank you.
Thank You Ms. Bartoli.
Actually Mr. Chair if I could ask Patricia a question Thank you for being here and thank you for the update. I just wanted to ask you, I think that SCA has been contacted by our public works department and UCSB students about street lights in Isla Vista. Do you have any update on
that? I do, I actually met with your Public Works Director last week and a new tariff is in the process of being approved and that should lower rates as well as the cost of the light fixtures. So we encouraged them to gather their information and identify the areas that they want to replace and we gave them the codes to order you know the materials you know the replacement materials were working closely with them so it should be a tariff Finalized by April, so we should have a better rate lower equipment cost and We'll get started on that. So we're working closely with your public works director
Thank you just for the benefit of the rest of the board in the public When it was built out was built out incompletely when it came to streetlights so there are vast areas that don't have any and there are areas that have them that really need to be replaced and updated and And of course, this not only affects the attractiveness of the community but also the safety factor which is a very serious concern. So that's why my office and staff have been working closely with county departments and with your office to make sure all that happens as expeditiously as possible. Thank you.
Thank you. Is that it, Mr. O?
That was our final speaker.
Thank you very much. We are now going to go to our admin calendar and we're gonna deal with our resolutions that we have to present first. Is there a motion to approve Resolution A through 4 or Item A through 4 so that we could get to that? Mr. Adam, so moved. Motion's been made and seconded. Not having further discussion all those in favor? Aye. Passage unanimously we will now turn to these resolutions and I am honored to have the first one The first one is recognizing and honoring our employee of the month from the auditor's office.
It is Stephen Williams, if you could come up to the podium? One of the nicest treats being a supervisor and obviously chair is when we recognize our county employees for all the good work they do, and the exemplary example that they set. So for me it's really great to be able to present this resolution to you. Mr. Allen if you could read it please?
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Chairman Carbajal, members of the board. This is A1. It's a resolution of commendation for Stephen Williams, Santa Barbara County Employee of the Month for February 2013. Whereas Stephen Williams, an accountant extraordinaire in the Financial Accounting and Customer Support Division of the Auditor-Controller's Office is being recognized for his professional and exemplary service to all customers of the Auditor-Controller's office.
And whereas, Stephen who started his life in San Diego California began working as a fresh-faced volleyball player at the County of Santa Barbara through the Auditor's Intern Program in 2004 while earning his Bachelor of Arts in Business Economics at UCSB. Whereas, Stephen then subsequently joined the auditor's internal audit division with the auditor controller upon graduation in 2006 where he met his beautiful wife Janelle who was also a new auditor in the new Auditor Training and Development program.
And whereas, Stephen's knowledge of budget revisions and patience with those completing budget revisions while still meeting board filing deadlines is second to none. And whereas, Stephen responsibilities have run the gamut from writing administrative manuals, accounting support for the Isla Vista Redevelopment Agency, preparing highly sensitive tax reporting, to the processing of accounts payable claims.
Whereas, Stephen is a true role model to all new account auditors both personally and professionally by maintaining a positive attitude and always being ready and willing to lend a hand to any member of the FACS team and other county employees or members of the public regardless of the multitude of assignments he may also be handling. It is hereby ordered and resolved that this Board of Supervisors recognizes Stephen Williams for his exceptional and continuous contributions As employee of the month for Santa Barbara County, February 2013.
Passed by unanimous vote today.
I just wanted to say What is on paper doesn't even begin to capture one of Stephen's best qualities. Not only is he hardworking and smart, but he is one of those people who faces adversity just like a champion and if I could clone him, he is truly not just Employee of the Month, he for the perfect public servant. It's been a pleasure to work with him and I look forward to working with you for many years to come.
And so the public knows who you are? Oh,
I'm so sorry. Well it's not my day but I'm Jennifer Christensen and I'm Division Chief in the Auditor's Office.
Hi and I'm Bob Geis, the County Auditor. You know Stephen's one of 70 employees that we've hired since 1991 and ran him through our new auditor training and development program very successful you know we bring them into the county they're either Gauchos or Mustangs and we both recruit on both the campuses and we've been lucky to bring those young employees into our organization, sometimes through our intern program which really gives them a good background. We rotate them through the office. We really encourage him to work in all the various divisions. Of course we want to get him through internal audit which is some of the best training they can get and Stephen's just an example of where he's gone from internal audit to our administrative division over to our financial accounting And he's just been promoted to go work for Betsy Schaefer in our financial reporting division.
So, he is the kind of person that's growing up through the organization and then eventually they stay with their organization or they might go to the CEO's office. His lovely wife from Janelle went to Bill Cerrone's office. We kinda lost her. And so they do stay within the community and the organization and have good careers in government. So Steve is just a great example of that. Do you want to say a couple words? Yeah sure.
So when my division chief Jen first let me know that I was going to be the employee of the month, the first thought that kind of popped into my head was one of being kind of humbled. You know at a time when our department along with a lot of other departments are doing more with less. I felt like there were a lot of people in the auditor's office that were also very deserving of this award So that being said, I'm also thankful to management for selecting me.
I think very highly of our management team. I think they do a great job of placing individuals and knowing their strengths and putting them in positions to not only succeed as an individual but also to serve the county better As well as the other departments, so I'm thankful for that. So I'd like to thank Bob, our auditor controller and Theo, our assistant auditor controller for investing in me throughout the years.
I'd like to thank all the division chiefs and supervisors both that I've worked for directly and who I haven't had the privilege of working for yet for pushing me and mentoring me along the way. And also a big component I'd like to thank are the people I work with on a daily basis, both within our office and external to our department. They really make my job pretty enjoyable to come to every day. And of course, I'd be remiss not to thank my beautiful wife for putting up with all my late nights at the office or putting up with me logging in remotely at home and finishing up all my projects. So in short, thank you very much, and I look forward to my continued service for the county. So thank you.
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Maybe that's what you're being trained for, you just didn't realize it. Next we will go to A2 Supervisor Wolf.
Thank You Mr. Chair the notice in the agenda states that we are commending and honoring Captain Charlie Johnson upon his retirement from the fire department. And actually, that is an error because Charlie Johnson has already retired from the fire department. What we are doing today is honoring his service for his work in EPIC. And when we hear the resolution, we'll learn a little bit more about EPIC Charlie is just the consummate fire safety go-to guy.
He started this EPIC program, he has served as chair for seven years And he's stepping down from that position. This resolution is intended to honor Charlie's service to EPIC and to our community, and for me personally I've known Charlie for many years. I've known his family. They are an exceptional family and contributor to our community. So I'm pleased to see you here with your family and your EPIC Friends and other members of the community, and Charlie we thank you for all of your service. And if you'd like to come forward I'll present this to you and Mr. Allen will read the resolution.
Chairman Carpall, Members of the Board This is item A2, it's a resolution honoring Captain Charlie Johnson for his service to Santa Barbara County. Whereas Captain Charlie Johnson served with the Santa Barbara County Fire Department for 32 years with honor and distinction. And whereas Captain Johnson was the public information officer for the Santa Barbara County Fire Department for many years until his retirement in 2004.
And whereas, Captain Johnson has dedicated his professional life to the field of public information including providing professional training programs for other public information officers in improving public education outreach. And whereas following 2004 Gaviota fire and winter floods, Captain Johnson joined with other public information officers to form the Emergency Public Information Communicators or EPIC.
This is an organization designed to help meet the growing needs for public information during emergencies. And whereas, EPIC has continued to grow in membership having become a highly respected group of professional public information officers from various federal, state, county, municipal and non-governmental agencies. And whereas Captain Johnson now steps down as the chair of EPIC having succeeded in building a highly respected organization after seven years of service to the community. Now therefore be it resolved that the Santa Barbara County Board of Supervisors recognizes the outstanding contribution and dedication of Captain Johnson, an epic has made to support in advancement of public information education throughout Santa Barbara County.
His passion, dedication and commitment to the community is very much appreciated. Passed and adopted today by the board by unanimous vote.
Okay, give me a real disaster and I feel comfortable. Right now I'm out of my element. We had a vision back in 2004. Kathy Good who was the Public Affairs Officer for the Los Padres National Forest. She and I had this thought that we know all these other information officers but they don't know one another. And that's really where EPIC came from. My passion and I probably would have been a thorn in several people's sides for pursuing this but when you see what we've got today it was worth every effort.
Didn't do it alone, wasn't the sole person up here. My cohorts in the back that set me up for this, everyone of them shares the passion for this group. We now have something that is a huge resource for our county and I would like to thank each one for stepping up and supporting my passion to get this moving. It's on solid footing today, and it's really something I think you guys can be proud of.
Thank you for the recognition. Thank you for the time.
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Now we will go to item A3, Supervisor N.
We're going to Honor Sheriff's Commander Dominic Pellea upon his retirement from the Sheriff's Office after 30 years of service. And I have a personal story that I have to tell of how I met Commander Pellea. It was May 3rd, 1999. My phone rang at 630 in the morning. I was still home. Usually I'm up earlier than that but that day I was still home. It was the FBI.
The special agent said that if I didn't come soon to unlock the office door, they would be breaking it down. I asked them not to do that because it's really hard to fix those old buildings, and I called my brother Kerry who was starting the new harvest crew for the first day of our new lettuce season. And asked him to go open that door. Just after I got off the phone with Brother Kerry, my phone rang again.
This time it was Officer Palera. He explained to me that a raid was taking place at our Main Street office and at the alleged wetland ranch near Orkut. He said that the pressure was really high, and that he would like to take me out in a black-and-white cruiser to meet the EPA, FBI, Army Corps of Engineers, and U.S. Fish and Wildlife personnel who were conducting the raid, to convey to them that I was not a threat to their safety.
I met Officer Pereira and we did just that. What I found out later was that Officer Pereira had attended a multi-agency task force briefing in preparation for the execution of a warrant search on our ranch and office the next day, that was performed the night before they raided a local hotel. At that meeting he heard an order given for the team to shoot warning shots Prior to firing on anyone on the property and became concerned for my safety.
Upon leaving the briefing, he called Sheriff Jim Thomas and reported the situation. They decided to make contact with me in the morning and introduced me to the federal officers to diffuse the situation as best they could. I still don't know how Officer Pallera got my cell phone number. It is this concern for their law-abiding citizens that has endeared me to the Sheriff's Department for life.
They may have known our family history in the Santa Maria Valley, but neither one of these guys, Palero or Thomas, knew me personally. Yet they chose to step in between a citizen, their citizen and a number of federal agencies when a legitimate course of conduct might have been to step out of the way and let fate take its course. I cannot express in words how deeply I and my family appreciate the protection and careful and skillful handling of a potentially dangerous situation.
I am forever in your debt, Commander Pallera and to Jim Thomas as well and all of the sheriff's deputies and their whole staff. And so it is my honor and privilege, and with the deepest gratitude and respect that I am allowed to present this resolution as my first resolution to Commander Dominic Pallera upon his retirement. Will the clerk please read the resolution?
Chairman Carbajal, members of the board. This is item A3. It's a resolution of commendation for Sheriff's Commander Dominic Pallera upon his retirement from the sheriff's office whereas Dominic Pallera will be retiring from the county service on February 3rd 2013 having faithfully served the sheriff's office for over 30 years And whereas Dominic Pelaire started his career on January 3, 1983 as a sheriff's deputy.
Dominic Pelaire was quickly recognized for his potential and was assigned to senior deputy within three years of service. He spent four years as a narcotics detective in undercover and plainclothes assignments authoring numerous search warrants and arresting those who sold or transported dangerous and illegal drugs. And whereas, Dominic was promoted to Sergeant in 1996. In 1999 he promoted to Sheriff's Lieutenant and managed the Human Resources Bureau before being assigned to the Criminal Investigations Bureau. Lt. Polaro was instrumental in providing guidance to the unit that held those responsible for serious criminal acts such as burglary, felony assault, crimes against children and homicide.
Whereas, Dominick was ultimately promoted to his final rank as Sheriff's Commander in 2005. He provided strong leadership as the commander of the South County Patrol Operations, Custody Support Division and North County Patrol Operations Division. And whereas, Dominic Polera garnered several commendations and awards during his career. The Santa Maria Elks recognized him as Deputy of the Year in 1998. The Drug Enforcement Administration awarded him several accommodations for his outstanding contributions to the field of drug enforcement. The Orchid School District recognized him for his service, as did the Glendon Association for his outstanding service For raising awareness to mental health issues and suicide prevention, specifically for his efforts for the construction of the Cold Springs Bridge Suicide Prevention Barrier.
He served as the treasurer of the California Narcotic Officers Association Region 4 and was president of the Sheriff's Manager's Association. And whereas Commander Pelares served in exceptional manner He was well known and respected by his community and his peers. His compassion for the line staff, along with his willingness to work hard in long hours coupled with his dedication as a manager stand out as traits that will not soon be forgotten. Now therefore it is hereby ordered and resolved that this Board of Supervisors commence Dominic Pallera for his faithful and distinguished service to the citizens of Santa Barbara County, congratulates him upon his retirement, and wishes him and his wife Pam continued good health and many years of happiness.
Passed and adopted today.
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Mr. Chair, Supervisor Adam and other supervisors, it's a pleasure for me to be here today to help send off in an appropriate way one of the stalwart employees of the Santa Barbara County Sheriff's Office. As you've heard in that synopsis of Dominic's career he has done it all. He's been a superb line level employee. He was a great sergeant. He was a great lieutenant. He was a great commander. And he is the type of rare employee and colleague that comes along every once in a while.
That just makes everybody that he comes into contact with a little happier, and a little more pleased that they came to work and that they picked the Sheriff's Office as their career organization. Dominic has always displayed a tremendous amount of courage, a tremendous amount of dedication and responsibility. He has never been one to shy away from letting some people know if he thinks there's a better way of doing things including letting the sheriff know if you think there's a better way of doing things but he always does so in a respectful and tactful manner. He is someone who has garnered a tremendous amount of respect from every level of the organization. He's someone that we are going to miss immensely.
There's gonna be a big void in our organization with his departure. Nevertheless, Happy for him. We wish him and his wonderful wife Pam many, many years of happiness, many years of health, many years of a wonderful retirement together. And we just know that it's been a real honor to be able to work with someone who exemplifies what a peace officer should be and he is someone who I know that I speak for everyone in the Sheriff's Office when I say to Dominic, congratulations on a job exceedingly well done and Godspeed to you in the rest of your journey.
Chair Carver Hall, Supervisors thank you very much for this honor today. But really the privilege and honor has been mine. One to serve on the Sheriff's Department and to serve the citizens of the County of Santa Barbara And thank you Supervisor Adam for that kind introduction. But again, I was what's called just doing the job. But I really came here today is because I needed to thank the many men and women of the Sheriff's Department who without them I would not be able to accomplish and do the things that I was able to do in my career Because it's the men and women in uniform on the streets, 24 hours a day who without hesitation disregard their safety to do what is necessary to protect the citizens of this county.
And it's the men and women in the dispatch center that man the phones and radios that no matter how high the anxiety gets or the stress level gets, that calming voice comes on the air and you know things will be alright. And to the detectives, for they are the ones that always keep the victim in mind in the relentless pursuit of justice never forgetting. And to men and women in uniform who work our jails, for they only see the worst this county has to offer.
They must disregard their feelings because when that individual hits that back door, then you're treated with respect because their security is in the hands of those people that work that facility. And to the clerks that work our stations, who process our reports, to the people that pay our bills, issue our equipment, keep our supplies going. The system tech folks that keep things operating in the cars and our computer systems working. Without them, the organization would not run and I could not do nor the people out on the streets or in our jails could do our job.
So it's those people that really deserve the honor today because I could not have done the things I've done without them And finally, to my partner. A person that's been with me the entire 30 years who when I came home and said I wanted to change careers, said you sure? And I said yes and stood by me. At the end of the 30 years when I came home and said, I think I've had enough, I think it's time to pass baton again and said are you sure?
And I had a theme for a long time, and I finally said yes. It has supported me every step of the way. And that's my wife Pam. Thank you very much. In closing, I just want to say I must commend the board. I've watched with great interest as all the sheriff's managers have done regarding the North County Jail. Sheriff Brown and Under Sheriff Peterson have done everything in their power to bring you the jail where it stands today.
And over my 30 years, I've watched other sheriffs come up from the boards and present a plan to the board And at the last minute, the board chose not to take that plan for the North County Jail. No one has ever disagreed that the jail isn't needed and while those other boards did nothing, I mean they did act, they gave the sheriff what he needed to put a band-aid on the problem. And it was appreciated by those sheriffs, but the game has changed.
The Governor's Realignment Act in AB 109 has changed the name of the game now and as a private citizen who intends to live in this county whose children live in this county whose grandchildren live in this county I am concerned for their safety so I ask you continue to ask the tough questions continue to stay involved, but do not lose your resolve and let Sheriff Brown finally solve this decades old problem and build that North County Jail. With that I say thank you very much.
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Congratulations on your retirement. We are now going to go to our last resolution to be presented this morning, and again it's my honor to present This resolution for February 2013 is Black History Month. If we could have the Santa Maria NAACP representative LaWanda Pruitt, her designee come forward. If we could have the UCSB Center for Black Studies Research representative Erin Jones come forward and Divisions of Hope Myrtle Harris come forward.
And again, our board and I in particular have been putting forth resolutions honoring the various groups of people that our nation is comprised of. This coming February it's Black History Month and we recognize the contributions and celebrate the achievements The African American community in the United States, in our communities and in various states throughout our country.
And for me it's always a great joy to do so because it's our people and our country and our communities that really make us the great nation that we are. It's a real joy to be able We should be celebrating our differences and our similarities every day, but to really focus a month for different groups also kind of makes us do it in a much more focused way as well. Not to take away from the need for us to do it every day. So Mr. Allen if you could read the resolutions I'm going to come down and present them.
And then, right after the resolution we're going to have a little reception in the Board of Supervisors conference room next door for about 15 minutes and everybody here in the audience and from the public is invited. Now that I said that, watch us get 100 or 300 people. Go ahead, Mr. Elm.
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Chairman Carbaugh, members of the board, this is a resolution proclaiming February 2013 as Black History Month in Santa Barbara County. Whereas, February is recognized as Black History Month throughout the United States and the 2013 national theme, At The Crossroads Of Freedom And Equality marks two significant anniversaries in the history of African Americans in the United States.
And whereas on January 1, 1863 the Emancipation Proclamation set the United States on a path to ending slavery and a century later on August 27th 1963 hundreds of thousands of Americans from all races and cultures marched to the memorial of Abraham Lincoln, the author of the Emancipation Proclamation in pursuit of his ideal of equality and citizenship. It was on this occasion that Dr. Martin Luther King gave his famous speech I Have A Dream.
And whereas, as we reflect back over the last 150 years, we recognize those leaders whose courage, insight and fortitude has brought us to the day where people of all cultures may sit together at the table of brotherhood and work together creating greater common good. And whereas, as our national and local communities celebrate and commemorate the anniversary of two important African-American turning points, the 1863 Emancipation Proclamation and the 1963 March on Washington. We pay tribute to the contributions of past generations and reaffirm our commitment to keeping the American dream alive for the next generation in honor of those who paved the way for us And with great expectations for those to follow, let us continue the cause of making America what it should be.
A nation that is more just and more equal for all of its people. And now therefore be it hereby ordered and resolved that this Board of Supervisors declares February 2013 as Black History Month in Santa Barbara County and encourages all residents to celebrate with appropriate ceremonies and activities passed and adopted today by the board.
Thank you. Good morning Supervisor Carpajal, members of the board thank you so much once again it is an honor and a privilege to be recognized on in this month of February we know it's not just black history but it is American history my name is Lewanda Lyons Pruitt I am president of the NAACP, the oldest civil rights organization in the nation. We celebrate this year, we were founded in 1909 so we celebrate 104 years of the Civil Rights Organization in the nation.
Our organization was founded by 53 concerned Caucasians and seven African-Americans who were so Forgetting the word, but I'll think of it in a minute. They were so upset over the horrific lynching that were happening in Springfield, Illinois at the birthplace of President Lincoln. Anyway we have been around in the Santa Maria Lompoc community since 1963. We are busy in the community this month. We will be doing town hall meetings on the Affordable Care Act, and we will be going around the county. Our first town hall meeting is February 16th at the Shepherd Hall Library in Santa Maria, and we have two meetings scheduled that day, and we will be going around the county. We will also be doing a series of diversity tolerance Town hall meetings.
I do see a need for that and that is something we will be doing around Santa Barbara County. All this was made possible with a grant from the Fund of Santa Barbara. Again, thank you for this recognition.
Good morning. I just want to say Thanks for the recognition and you know from the visions of hope. Founder Phillip Pipersburg who is my son, it's a vision that he had he says that in celebrating you know the Black History Month it's not only for people that are born to the black community but for everyone because we're all in unity and in unity will find strength.
And so in the beginning you know it was kind of Will you be able to do this? And he says, yes. He said because my strength and in my belief is that if we are in unity, we will be in strength. So on behalf of Division of Hope I just want to say thanks to the Board of Supervisors.
0:54 – 1:002 turns
Good morning Mr. Chair, members of the Board. On behalf of the Center for Black Studies Research and as an advisory board member for the Center for Black Studies Research I want to thank you for this wonderful opportunity. The Center for Black Studies Research really strives to not only strengthen the ties with the community in collaboration with the community but really to build the linkages that are so necessary For all of us in the community to be able to work together and build a better future for all our children. And for all of the members of our community. We do so, and I even have a little blurb here because I couldn't remember it.
This collaboration can take many forms including enhancing communication between the university and the community on issues of mutual concern. Facilitating access for the community to university resources participating in the development and implementation of community-based educational and social initiatives, and providing co-sponsorship for cultural activities on campus and in the community.
That is what we strive to do, that is what we do do, and we hope to continue that with your ongoing support. Thank you
The representatives from the groups that just spoke have been very generous in helping us put together this wonderful reception that everybody's invited to. I'm going to call a 15-minute break so that we could go enjoy the reception, and by all means everybody please join us. We'll be back in a few. Music playing. . Hi. Hi, everyone. ♪ Music ♪
1:01 – 1:171 turns
¶. ♪ ♪ ¶. you ♪ ¶. ¶. Music Hi, everyone. ♪ Hi, everyone. ♪ Hi. ♪ ♪ ♪♪ StSq4 3.90 Hi. ♪ ¶. ¶. ¶ ♪ ♪ ♪ ♪ ¶. ¶. ¶. Hi.
1:17 – 1:2111 turns
¶. ¶. We're going to get started in a minute.
I'd like to reconvene our meeting. We're going to come back to the administrative agenda. Would any of my colleagues like to pull any of these items? Supervisor Wolk?
Thank you, Mr. Chair. I'd like to pull item A8.
Great. Anyone else? A8, A19 and 20. A8. A19 and 20. Lavagnino. Anybody else?
Yeah, I was just going to pull eight but since it's been pulled twice already, I think it's okay to say that. Okay, we're gonna pull it a lot.
Adams. Great. Great! Mr. Allen.
Chairman Carl Ball, members of the board I have two requests to speak on the administrative agenda from the public both for Mr. Caldwell on item A8 and item A18.
Great why don't we allow the public to go first? A8, 819 both those you said two individuals wanted to speak?
Mr. Caldwell has a slip on both of those, so if you'd like him to go ahead and comment on both of those items we give him five minutes for those
two. Mr. Caldwell, we're going to give you five minutes. Please proceed.
Read them. Let me read these into the record quickly. Item A8 is from the County Executive Office. Request that the Board adopt the fiscal year 2013 employer contribution rates for retirement plans in place before the Public Employees Pension Reform Act became effective on January 1, 2013 pursuant to Government Code Section 31454 As recommended by the Santa Barbara County Employees Retirement System Actuary and approved by the Board of Retirement on October 24, 2012 with an effective date of July 1, 2013 or for the payroll cycle in which that date occurs.
And item A18 is from the Board of Supervisors. This comes to the board from Supervisor Wolf. This is the appointment of Jane Gray as the alternate to the Agricultural Advisory Committee. It's a term ending December 2014. Thank you. Mr.
1:21 – 1:3314 turns
Caldwell?
Mr. Chair, members of the board, I'm Andy Caldwell representing CoLab. On item A8 we would like to see you pull this item and put it off for another day for a departmental hearing. Every indicator that you have is going in the wrong direction. You're paying more and more as a percentage of salary towards retirement Your returns went down significantly, that you're supposed to by the projections be getting 7.75%. I think you're down below 2% and everything's going in the wrong direction and I think it's time to have an adult conversation on to add up What your normal costs are, what the unfunded liability is. And what the other employment costs are whether for SEIU that also gets social security, the cost of workers' costs, the cost of medical and dental benefits.
All of these indicators are going ever higher escalating each and every year. And the county's getting further in debt each and every year as a result of it. And you know, the fact is elected officials constitute or comprise the majority on the retirement board. Return on investment standard or average needs to be lowered to be realistic. Because as you keep it at 7.75 and you're not getting that much, you're not putting enough money into the system front loaded that means you're going to end up owing more money down the road. You're basically burdening future board majorities by doing nothing right now other than sticking things like this on the admin calendar, not even slated for discussion.
You can only play hide the ball or Lucy and the football so long before it catches up with you. On item A18, we appreciate the fact that Supervisor Wolf doesn't have a lot of ag in her district. And I don't know Jane Gray, and I have absolutely nothing against this person at all. But the Ag Advisory Committee was set up with certain requirements and guidelines for who can be appointed.
And primarily they either had to work directly in agriculture or directly for agriculture associations. Our understanding is that Ms. Gray is a planner that has a lot of clients that are in ag, and I'm not saying she doesn't know about ag but we already have an ag planner at the meeting employed by the county. And I think you need to go back and look at the guidelines as to whether or not this is a legitimate appointment. For instance if I sold fuel and most of my customers were farmers does that qualify me because my customer base is ag?
What if I worked in a boot shop and most of the people I sell boots to are working in ag? The fact that she has a lot of ag customers, I don't think comports with what the original guidelines were for the AAC. Because what this is supposed to do is give you a countywide first impression from agriculture as to policies affecting ag in this region. And again, I have nothing against this person and she may be very knowledgeable about ag but in that case she should show up like I do as a member of the public At an AAC meeting, not as a member of the AAC. And I would hope that Supervisor Wolf would be able to find somebody else in ag and I think we could help her if she wants our help. Thank you.
Thank you Mr. Caldwell. That's our last speaker Mr. Clerk?
Yes.
We'll go to Supervisor Lavenino.
Thank You Mr. Chair. I almost called you Madam Chair. Actually because of another appointment I have coming up on 19, I actually went and researched because I had to do a little bit of research yesterday finding out about A19. I actually looked into A18 a little bit as well which is the appointment and I actually called Our Ag Commissioner, just to see because I was looking what the requirements were on A-19.
And we make so many of these commission appointments. I asked our ag commissioner what the requirements were for somebody to be on the Ag Advisory Council and they are, the scope is very limited as far as what's required. It's somebody to have a basic knowledge of agriculture. And I'm sure when the AAC was put together, that the intent was for folks to be involved in agriculture but the actual rules that we have are very broad as it basically says to have working base knowledge of agriculture so I understand Mr. Caldwell's concern on that but It's actually not part of the rules.
Thank you, Mr. Lavinino. Supervisor Wolf?
Thank you. Mr. Chair, I almost don't even want to comment to give any credence to the comments that were made in public because I also had looked at the requirements as I do for all of my appointments and I just think it's interesting that Mr. Caldwell, I remember one time admonished me for daring to talk about water issues in another district and now he feels that he can tell me I would like question my authority in appointing representatives to these commissions. Ag is important in the district, it's correct I don't have a lot of ag in my district but it's vitally important to my constituents and I believe that Ms. Gray will do an exceptional job. Thank you Mr. Chair and thank you Mr Labagnino.
Supervisor Wilk would you like to continue with item A8?
Thank you, I wanted to pull item A8. I serve as your board's representative on the Retirement Board. This issue of setting funding rates for the county is something that we do annually This is a, this was a statement from the retirement board. We heard from our actuary. The vote as I recall was unanimous vote in setting the rates and what we are simply doing is advising the Board of Supervisor of those rates I received information a few minutes ago from Ms. Waller that it was expected that our rates might have been for this budget year $122 million toward retirement and now with the rates that are being proposed, that rate is actually $113 million. This information is important for our CEO and staff to know how to move forward with budgeting And I don't disagree that we can always use more information and have a workshop on retirement issues, actuarial studies.
But I don't believe right now today is the time to do this. This was put on admin because it is an administrative item. And I do believe we need to take action on this item. And again, it doesn't preclude us from having a more in-depth discussion. I've always been one when Supervisor Gray was on the Retirement Board to ask for a workshop or something that provides the board with more information about the retirement system and I think that is warranted but I think today we need to move forward on Item A8.
Thank you, Supervisor Lavinino and I believe Supervisor Adam. Thank you, Mr. Chair.
Well first off I didn't have that information. That's new information or else it's buried somewhere. For me it's just common sense on something this important and when one of the reports in here is 108 pages long to put it on admin doesn't do it justice. Whether or not we set the rates today or not I don't know if there's any Is there any time clock ticking that we have to do this today?
Because I mean, to me it doesn't matter if we bifurcated or not. But this report needs much more attention. I mean, personally, I can sit here and say, I don't understand the entire report. I think I'd have to be an actuarial to digest all of it. And I don't feel comfortable. I need to know. And so I need to be educated. 45 minutes, an hour and a half, two hours, whatever it takes. That's kind of what we need to do. I have a lot of questions.
I don't want to get into them right now. I don't think this is the proper venue to do it right now. I'd even be comfortable putting my questions in writing and having somebody come back but I think we need sooner rather than later Milliman to be here and for us to get maybe more information. And I hope I'm not the only one That needs a clear understanding, but I don't know if we're under some shot clock that we need to do this right now. And like I said, if that's what we need to do let's move forward, but I need another bite at this apple.
Somebody answer that question?
Mr. Chair, with respect to the shot clock if you will there's a two-part shot clock involved in setting the rates. The first is a time frame imposed on the retirement board which is to present this report to you 45 days before your new fiscal year once it's presented to your board your board has 90 days after the beginning of the fiscal year to act on it. My recommendation is not to wait until you get into the new fiscal year to act because that has some further implications in terms of unfunded liability, but those are the time frames set up in the statute.
1:33 – 1:4623 turns
Thank you Chairman, Supervisors. From an operational perspective it's important that we have information to plug into our models to put together the CEO's proposed budget that identifies the rates that will be effective for the next fiscal year. Additionally I think that perhaps it may be important for your board to understand What control and authority the board has in setting those rates. And so perhaps council can remind us what authority the board would have to adjust, see that those rates are adjusted.
Statutory construction is interesting because the Retirement Board makes recommendations to the Board of Supervisors. The statute says that no later than 90 days after the new fiscal year, the board must adopt the rates of interest, rates of contribution and county appropriations in accordance with the recommendations of the Retirement Board. So as I have viewed this interplay of these two statutes, I see little or no discretion for your board to change the rates. Actually, no discretion to change the rates.
It is a recommendation. The Retirement Board on the other hand is also constrained in their recommendations Not so much on the interest assumption rate, but on the other rates because they have a fiduciary duty which they base in large part upon what the independent actuary tells them the rates should be and what those projections are in their professional judgment.
So hearing that, we
have a fiduciary responsibility as well and it seems that our hands are somewhat tied when it comes to setting these rates. I still need a lot of background information and I need to understand exactly what's happening so that I can explain it to my constituents. So whether or not we accept these rates is up to this board, but I will definitely look at our calendar coming out next week. We had already canceled the meeting because there was not enough to talk about.
The fifth is only a two-hour meeting. I would love to have this come back as part of the D agenda item and fully go through this and explain to us exactly what the future holds for us.
Thank you, Mr. Navarino. Mr. Adam?
I'm very concerned that what we have here is really a failing system and I think that we need to flesh out what would have to happen. Supervisor Labanillo is saying, I don't seem to have enough information and I think I need to have a conference with Milliman or have a presentation from Milliman with questions afterwards. And have SBPERS there as well to answer questions and so maybe we can get our mind wrapped around whether or not we're doing something responsible by adopting these rates. There's a question for me, who is liable if this thing isn't solvent in the end?
I don't feel comfortable voting yes on this thing today, seeing the degree to which and the rapidity with which the unfunded liability seems to continually grow. And so I'd need some more information before we're going to vote yes on adopting these rates.
We have talked about
having a preview of the
budget as potential service level impacts
sometime prior to
June. about a lot of issues. And I think certainly this plays into it because this is an increase and it has to be accommodated, and that's going to push other things. That being said, I thought that it was within the last year but maybe it's been a couple years where we did have a presentation about the Retirement Board, about the unfunded liability, about the forecast and particularly about what was within the purview of the Retirement Board's authority and what was within the purview of this board which is frustrating as I recall.
And so I think that having that kind of a presentation would be important, particularly since we have new board members that were not there for previous presentations. At the same time, I'm not sure at the end of the day since we don't have the authority to decide what the rate is You know, because we just don't have that choice. And so I don't know how helpful it is even if we don't like it to say no, we don' want to adopt it. We don't like it.
So you know, I think there's a couple of different issues here that are going on and You know, it is a big report and I think that you know it would be a good opportunity for us to set something on the D agenda to go into all these different issues that we have questions about. But as I recall in the last forecast that I can remember that unfortunately this particular increase was projected although I don't think it's even as great as we were fearing at that particular time which is what Supervisor Wolf spoke to so For adopting the rates, I'm comfortable going forward now because I don't see what choice we have and I want to give our staff as much time as possible to be able to plan the budget. At the same time, I do think it would be good to come back and have a specific item just on retirement.
And then also, I think we need to calendar something to do with that budget preview that we talked about that this would be an important part of. Thank you Mr. Chair.
Supervisor Lavinino? I
was just going to say, we have Gary Emilio who has come before this board before and he is here today. He is the CEO of SB CSRS and Mr. Emilio if you might want to come forward and just address the issue of coming back to the board And having more of an in-depth discussion on the unfunded liability, the actuarial study. Perhaps mentioning that we have hired a new actuarial firm. I mean, I guess the bottom line is that it's always good to have more information or more understanding about the retirement system.
But I agree with Supervisor Farr that we do absolutely need to move forward on the funding aspect So Mr. Melio, is that something that you can help us out with as far as having a workshop or study session on this?
Yes, the retirement system would be very pleased to come down both the staff and arrange to have the outside independent actuarial firm Milliman come down and present. I called them about it yesterday when I got the note on this and we would certainly be glad to do that. I would make one comment respectfully. Council is correct and I checked with our council as well Under the law, it's the retirement board that's charged with establishing the rate.
And under the law and I don't mean to put myself in counsel issues but under the law it's the Board of Supervisors funds it and there's not a negotiation or a change in the rates we've presented the rates to you and so I would hope you would consider voting for today That if you do or you don't, we'll still come back and be very pleased to make a presentation to you.
Just a couple of factors. The retirement board has changed actuarial firms and there should be nothing taken for that other than the board felt it was time and will be bringing a new actuarial firm on board effective April 1. However I think it's most appropriate the existing firm since they prepared the reports that these numbers are based upon would come in. And I think both actuarial firms would take that same position.
In addition, when the new actuarial firm comes on board every three years the retirement system undergoes a very detailed experience study and this is the year that will occur so this summer after books are closed at the fiscal year the new actuarial firm will be doing an experience study and reassessing things to make recommendations to the Retirement Board on things like the state of rated return Or the discount rate that was mentioned before and some other things as well. So I don't know if I've answered all your questions, but I think I've hit the highlight.
Thank you. Yes sir? Mr. Allen do you have your light
on?
I'm trying to find something here. First of all, it says in 31454A Recommendations of the Retirement Board but shall not fix them in amounts that reduce the individual benefits provided in this chapter and then further... So I'm not entirely sure that these are Something that we have to It's it's a recommendation. And it's not Says the governing body of a district within the county system that is not governed by the Board of Supervisors shall yada, yada.
And again shall not fix amounts that reduce the individual benefits and see I'm not sure what we're proposing here. is going to have the effect of providing benefits that are not going to have to be reduced in some way. So I'm very reluctant to adopt something which doesn't have, to me very hard language and maybe I need to sit with council for a little while and get schooled on this a little bit more but it's not obvious to me that with the section that got quoted by council in the paperwork here that we have to adopt this number at all.
Supervisor Farr.
Thank you Mr. Chair, I guess perhaps council could address it seems to me that we're locked in because of contracts that we have with the for benefits? I mean isn't isn't the benefits a part of contract negotiations at different times?
Not really. The negotiations with the duty to meet and confer with employee unions is somewhat restricted as to this particular process of setting rates because I think the courts have said In one particular case out of Mendocino, that it's really an informational meet-and-confer more than meeting and conferring for purposes of negotiating contribution rates. It's really more to make sure that the employees have access through this meet-and-confer process to understand what went into and what caused the rates to be what they are not to bargain with a retirement board on setting up those rates If that answers your question.
I'm not quite, but I'll go ahead and let the rest of the board speak.
Supervisor Wolf?
Thank you Mr. Chair. I'd like to just try and move this item forward it seems like we might That we can't get a unanimous vote on this. So what I would like to propose, and I'd like to make a motion that we move forward on item A8 as noted with the special request that our SB CSRS administrators come back to this board for a I don't know why I always say workshop. I need another word for a study session,
tutorial. Thank you. Well, I think that's, I appreciate your wanting to move this forward Supervisor Wolf. It seems that we have two issues one is Just whether we should just go ahead and vote on the rates now, and then have the workshop as you're having or have the workshop and just voted all at once. Can
I pop in just for
a second?
1:46 – 1:5712 turns
Supervisor Levenson. And I'm using it for information, at least. But it's not going to bend me one way or the other as far as a vote goes because my hands are tied. So it just seems strange and it's very difficult for me to explain to constituents that one of the driving factors of what's driving our budget and our financial problems is something I have no control over which they don't seem to understand.
I just want clarity that this is fixed by the Board of Retirement and they recommend this to us, and we then move forward with the approval. I mean, what would happen? Let's take a scenario. What would happen if we said OK, all five of us said we're not accepting this? What is the end
game? That's unclear except that the employer contributions there is a separate provision that requires the auditor controller to obtain funds from any county fund to pay for benefits for the system. The unknown really is what happens to employees' rates because until your board acts, the employee rates remain unchanged which if there's an increase then we're having an underfunding system.
We're creating an unfunded liability at least that's one argument. There is no case authority on what happens when to employee rates and that shortage of revenue that the system would realize, my guess is it would become part of the unfunded liability. But the auditor would be required to get the money from any funds in the county to make the county's appropriation and the law deems that to be as if your board made that appropriation.
Okay
so I do want to say something about employees is this is not my hesitancy on this reticence is that I want to see our pension fund 100% funded or as close to it as we can so that when you do retire, that promise that we have made to you is viable. That you're not chasing a rainbow and you get to the end of your 30 years and there's nothing there for you. I think the hesitancy on here is not we don't want to pay into a benefit, it's that your benefit that you see on your paperwork is there when you retire. So I think that's what's driving this discussion so I understand now that for me, I can move forward with that as long as we've got something that comes back, replaces a DA agenda item, we spend significant time on it answering all of our questions.
Motion has been made and seconded. Further discussion? Mr. Adam?
Well, I just want to say that I too am concerned for the employees. I have a lot of friends who are employees here and I want to make sure that these people have something real for their entire retirement or In the alternative, that they face the fact that this is not going to be there for them if that's what the facts lead us to. And that they make appropriate plans instead of just believing in the great pumpkin is gonna come at some point or the holographic carrot as I like to call it And we just keep telling them to chase the holographic cat, and at some point they find out that it's not real. It's just an image. And so I don't want that to happen.
And I feel like it may be happening, and I want to make sure that before we sign up and bless this thing that we understand fully the ramifications of the action. You know, it just seems to me that on first blush looking at these and I'm never actuarial either. But I can see when you're 271%, your unfunded liability is 274%. So you would have to take an amount equivalent to 2.74 years of every dollar of employee earnings.
To make this system solvent. I'm not sure that that's responsible. So, I would vote no on this and until we can get some better information and flesh it out and find out what's really going on in this thing and how they invest the money and who is responsible if it crashes you know that's a conversation that I think that I promised in my campaign so you know I'm gonna try to bring that off and if we want to ignore that as a group then we will but I will be voting no.
Thank you Mr. Adam. Supervisor Wolf, I'm going to use the chair's prerogative to say a few things here if it's okay with you?
Sure.
You know, I think that council was very clear on our limited role with this action. I think Mr. Adam, where you are going to have an opportunity to make an impact is when we look at increasing retirement benefits or benefits that require an increase in retirement costs and I think there will be an opportunity for you to consider those. You know, I too remember when I came on the board. I was going to fix the world and I realized immediately that there was an orderly process to try to address those. And I think what Supervisor Wolf has outlined in terms of a briefing to really provide the perspective that will allow you to continue to build on your concerns and address your concerns. I think such a briefing will lend to that opportunity.
And I think it's a great idea because I think we do need to provide for that full analysis and for you to be able to understand that. But I think that we are tied, and I think as Supervisor Wolf and Supervisor Lavinino have said if we could do something different now, we could. But I think we have no choice but to move forward to continue on that orderly process. But also CEO Waller and our CEO of the retirement The retirement SB serves, as Supervisor Wolf said we would. Let's try to get that briefing agendized as soon as possible so that we could also address the concerns that we heard.
Having said that, Supervisor Wolfe?
Thank you, Mr. Chair. I went through my files and I found a letter from February 2012 and this was written from CEO Waller and auditor controller Geis to Mr. Melio. There is communication between the county and SB CSRS about the issues that we're talking about today, but ultimately it's SB CSRS who does make that decision based on the actuary. And the experience study which is based on salary, age of entry, how long people are going to live, there's so many things that go into the actuarial report. The actuary comes back to SB CSRS and says this is what you will need to provide to the system, to maintain the system.
It is not I'll just make one slight correction Mr. Adam and that Our, we are not unfunded by 274%. I believe we're unfunded by about 73%. Would we like to be funded at 100% as Mr. Lavagnino said? We absolutely would and That is always our goal, to be funded at a higher percentage. But the fact of the matter is that we have a fiduciary duty to make sure that we have the funding available in the system to pay our current retirees and anticipated retirees.
So anyway with that I'm ready to- Thank you.
And Supervisor Wolff, I know you meant to say funded at 71%. I'm sorry. I just realized that I lost track of where I was at. 819, we decided to take that separately. Just
a request for the board. We'll certainly work with SBCO's executive director to get an item for you. It would be helpful if there are specific issues or questions that any of the board members have they'd like to see addressed if they could forward those I'll put those all together and ensure that Mr. Emilio gets that, and as part of their presentation are prepared to answer those questions and provide information.
Thank you. Supervisor Lavalin,
1:57 – 2:005 turns
I wanted to address A19 and A20. Thank you very much Mr. Chair, I have two appointments and one of them was to the Santa Barbara County Community Health Center Board which educated a number of us yesterday about this board but today I have in the audience Sylvia Bernard if you could stand up we all know Sylvia with Good Samaritan Shelter want to thank her for her good work on this board I appreciate your service and I know I overuse you, but you're such a great resource. I really appreciate all of your help. And I think in the Santa Maria office we have an appointment to the Human Services Commission, Alexander Christine Allen.
If you're there just show your face so folks know who you are. You snuck up on me. Stand up please. Yes, Alexandra will be serving on the Human Services Commission which for us is you know outside of the Planning Commission one of the top commissions that we have that really provide a lot of insight into the things that we do here most in the county which is provide that safety net for folks so thank you so much for being here and that's all I have Thank you,
Supervisor Lavender. And thank you Ms. Bernard for allowing us that actually this Board of Commission does exist. For a while I called Supervisor Lavender and I said, I can't recall that this is a county board or commission. Why are we all appointing somebody? And it took awhile for staff to do a little bit of research and find out after the initial reaction which was, I think you're right there's no commission. So I asked Dr. Wada if he would take 30 seconds to educate our board about, to remind us what
the Santa Barbara County Community Health Center Board is. Chair Carbajal and Supervisor Lavignello.
Yes, the Community Health Center Board provides valuable governance and oversight for our county community clinics. So we have nine community clinic sites across the county from north to south. We see about 30-35 thousand unique patients and about 120 thousand clinic appointments each year. We have status and were designated as a federally qualified health center and part of that requirement Is that there is a community board that has to be made up of 51% of community and patients within our health center. So again, they provide some valuable insight and perspective into our operations.
So it was part of that status that we had to form this body right? Correct. Great, thank you. It all comes back to me now but I gotta tell you it was out of sight out of mind. I couldn't recall and I almost got Supervisor Lavender to withdraw this item and then he called Silva and Silva said no we're real check with Dr. Rana so thank you very much for that information. Thank you And sorry to you, Supervisor Levenino for almost making you withdraw your item.
Having said that is there a motion to approve the administrative calendar? So moved. Is there a second? Second. For discussion not having any all those in favor? Aye. Opposed? Abstentions? Passes unanimously. We will now move on to our departmental agenda. Mr. Clerk, are there any changes to the departmental agenda?
2:00 – 2:0817 turns
Chairman Carvel and members of the board we have two requests to continue those are for items A1 and A2 and I can read those into the record briefly It's from Planning and Development. The request that the Board consider recommendations regarding the Orchid Community Plan 2012 amendments, this is in the 4th District. The request that the Board continue that to your meeting on May 14, 2013. Item number 2 also from Planning and Development is a hearing to consider recommendations regarding the Naples Coalition Appeal of the Planning Commission's approval of the Schulte-Dos Pueblos lot line adjustment project. This is in the 3rd District. If the request is that the board continue this item to your meeting on March 12th.
Thank you very much and Supervisor Farr.
Mr. Chair, I'll make a motion to go ahead and continue both of those items to the date specified.
So second? Motion has been made in second to continue items one and two. All those in favor? Aye. Opposed? Abstentions?
Am I abstaining on that one because number one is me? Sure! Okay.
Sure
absolutely. One
abstention?
Yeah, the record will reflect that Supervisor Lavinino was absent on that vote. And then on item number one, Supervisor Adam abstained.
We're going to give Supervisor Lavinino a chance to vote on that. On the continuance. Was that a yes? On the continuance? Sure there we go. To help Mr. Adams should he abstain or should you just not vote on the continuance because it deals with an item that puts him at council?
On the continuance, if there is a conflict of interest then he would need to recuse himself. If he believes it's a conflict of interest, he would need to recuse himself from that and not even abstain.
There you go. So if there's no abstention, Mr.
Adams, you need to... Is that okay if he just doesn't vote? I mean, he should step out into the hallway. You can just step out into the
hallway, Mr Adams. Okay so I'm recusing myself and stepping out into the hallway for the record.
Yes. We'll call him back. Why don't we call him in now or just come back here later?
Again, if we could just have that vote again. All those in favor? Aye. Opposed? Abstentions? There will be four ayes and one recusal. We're going to take a five-minute break even though we had a 15 minute break earlier. That was the reception and then we'll come back and take up this item. Hi, everyone.
Hello, everyone. Hi, everyone. Hi, everyone. you You. Hi. Hi. You.
2:09 – 2:112 turns
Hi, everyone. Hi, everyone. You. you
I'd like to reconvene our board meeting and we'll go directly to item number three. Mr. Allen, if you could read the item please?
2:11 – 2:268 turns
Chairman Carpenter, members of the board, Item 3 is from the County Executive Office. It's a hearing to receive and follow report regarding the progress to date on the homeless support system restructuring effort known as the Central Coast Collaborative on Homelessness.
Thank you Ms. Marsnesic.
Yes, thank you Mr. Chair and members of the board this item is before you today to receive a progress report on the countywide collaboration to reduce homelessness through the homeless support systems merger now referred to as the Central Coast Collaboration on Homelessness or C3H This morning I'll walk through how this effort began Progress to date in key areas and then of course some next steps On June 26, the Board of Supervisors received a report on this item and allocated $75,000 to the effort and further directed the County Executive Office to report back on progress in a six-month period.
The new model was derived from a review of multiple efforts previously underway within our various communities, which works to address the specific needs. While they were successful to varying degrees, they did not benefit from the functioning of a cohesive structure with a shared agenda and common communication and shared support. Therefore, and unfortunately many of the delivery systems such as those listed in the prior structure function without the capability to maximize talents and resources available countywide.
The new model, now in implementation phase, employs a collective impact approach to move past status quo and utilizes community stakeholder and service providers. And most importantly county engagement to capitalize on the strengths of the resources in the current system yet address the development in a coordinated structure in which priorities are set, groups participate in solutions and coordination and communication is the key.
Just a quick reminder about the collective impact approach and how that ties into this effort. The collective impact approach is considered nationally to be a highly effective approach to solve specific social problems such as homelessness. The collective impact approach brings together different sectors around a common agenda to solve specific problems And actions are supported by a shared measurement system with mutually reinforcing activities.
And also important to the effort, of course, is frequent communication effort among all the players. Each of the components of the collaborative impact approach have been firmly established over the last several months and setting the foundation for this overall effort. The goals of the structure and the merger as represented to the board on June 26 included improving broad cross-sector communication, improving all aspects of the homeless service continuum, establishing reliable longitudinal measurements to inform decision making, and utilizing existing resources to the maximum extent to complement our ongoing efforts and target funding opportunities aggressively.
In June, we also talked about the desired future and what we're seeking to gain in undertaking this effort. And truly it's to promote a more efficient and effective use of resources in order to house the most vulnerable in our community. And through the coordinated use of public funds lower costs and use the development of a structure to support the leadership including clear policy directives with the flexibility to coordinate and guide the allocation of resources collectively.
Stakeholders are anticipated to be involved at many levels and as a result of all of our efforts, clarity engagement and clear lines of authority are established. In addition there is a respect and empowerment that encourages flexibility in timely response to some of our most pressing needs. So this is an example of our model and you might recall this from my last presentation.
Our community leadership is address here, or the model is addressed excuse me and reflects the various component of the models. Just as a quick refresher there is the policy council which is composed of the elected officials and Supervisor Lavinino and Supervisor Farr will be representing the county in this capacity at the first meeting on February 14th. The executive and coordinating committee are made up of key leaders, many of our county department heads. And their roles are to set priorities and develop short- and long-term goals and work directly with our policy council.
Our housing shelter and treatment and community action groups are those backbone expert agencies which deliver day-to-day homeless services. And as you might recall, there's also the Homeless Coordination Team which are administrators, coordinators, conveners and facilitators which truly are the backbone to this overall effort and keep all of the different aspects of this model moving on a day-to-day basis and coordinate all of the players.
We discussed previously the county's role and just as a quick reminder, the county is really involved in every facet of this collaboration from policy to evaluation. The county roles in this effort range from in the policy level through both again Supervisor Farr and Supervisors Labanino participation on the Policy Council. Through the efforts of the coordination of the functions through the CEO's office and the day-to-day implementation of services through our county departments, services and programs. And of course in the evaluation mode with the use of the homeless management information system in gathering all of the data essential to continue to support this effort.
I'd like to guide you some of the key Key items to date in terms of each of the individual areas of the model, in terms of overall progress. In the policy council as I noted two of our supervisors sit on the policy council however we have undertaken the effort of now ensuring that all other agencies are in fact represented. Mayor Helene Schneider and Councilmember Dale Francisco from Santa Barbara will be sitting on the council.
Council Member Terry Zuniga and Council Member Jack Boysen from Santa Maria, from Goleta. Council Member Paula Perotti and from Carpinteria, Greg Carty from Buelton, Council Member Holly Sierra and Lompoc is still in the process of identifying their representative. The first meeting of this committee, as I mentioned is on February 14th. It is a Brown Acted Committee so we'll be meeting all of our noticing requirements and this will really kick off in earnest the data and evaluation and policy goal setting aspect of this collaborative.
In the Executive Oversight and Coordination area, this area has truly been busy in getting things...getting the overall model moving. As you saw at the beginning of the presentation we established a name and a logo and created an identity for this new undertaking. We secured the United Way of Northern Santa Barbara County as our fiscal agent and frankly our home for our coordinated position.
We retain the homeless coordinator position, Mr. Jeff Schaefer and our program facilitator Angela Antonori and additional staff to serve and provide additional clerical support. We've established office space in North and South County. We secured a web presence. We secure the policy council members as I indicated previously. We've coordinated and aggressively participated in the point-in time count and the vulnerability index And as we pledged to the board on June 26th, we secured the budget for one year of operation in the amount of $250,000.
As a reminder, the first 75,000 of this effort came from your board. The second 75,00 came through the City of Santa Barbara. $25,000 was received from the Second Story Foundation and then the Santa Barbara Foundation's Innovation Grant supplied 75, 000 in addition to this effort. To date, we've spent $34,000 of that budget in our first quarter. And that went primarily towards the salaries of our coordinator, facilitator and support staff as well as some costs associated with the point-in-time count.
In the area of coordination, as I indicated we retained the facilitator and coordinator as of November 1. That's when we established the home with United Way of Northern Santa Barbara County. This team of individuals not just one individual was critical to the coordination and implementation of the point in time count. They also led all of the training infrastructure and coordinated all the volunteer needs for that effort.
Two other critical areas of the model include the housing, shelter and treatment components and the community action groups. This area's this team of many individuals mobilized over 600 volunteers countywide representing over 100 agencies to participate again in the point-in-time count and the vulnerability index In the area of data evaluation, we are continuing to work to process the data from the point in time count. And I believe one of the public speakers today will have some additional information on that. We are continuing our refinements and training on the homeless information system and we're beginning to train members of the community so they can input to that system as well.
And as requested by the board again on June 26th, county staff is monitoring all of our time and costs associated with this effort. In terms of next steps, over the course of the next several months key activities planned are certainly not limited to an initial meeting of the Policy Council again to begin the collective process of goal setting and priority setting.
We anticipate that over the next several months the Homeless Management Information System will be operational. The update will be operational I should indicate. We'll report to HUD on the mandatory information gathered as part of the point in time count. And those volunteers that were generated, those 600 individuals I spoke about will formally be tied into the participation of the community action groups and expand our resource base.
Finally, we are always looking for new resources to guide our efforts. So we'll also be continuing our granting, our grant search and continuing to manage the flow and dynamics to leverage additional funding towards this effort. You might recall that was certainly a point that your board brought to our attention at the last meeting, the need to find continued and sustained funding for this effort.
That includes my portion of the presentation. I'm available to answer any questions, but I do know however we have a number of speaker slips.
Thank you. It's my understanding that we have ten public speakers, but before we go to them, I wanted to let Supervisor Farr and Lavinino since they were part of leading this effort if they might care to make some opening comments before we go to the public?
Thank you, Mr. Chair. Well of course I've been very involved with this effort from the very beginning. I and my staff, Stephanie Langsdorf here in the audience in particular. And I just have to say it is so exciting to see it come to this point. There has been an enormous amount of time effort and hard work, the dedication of so many people all the way down to those 600 volunteers who were just out to get us here. And I think it's important for us to remember that taking care of any homeless that we have in our community is the county's responsibility. So this kind of a coordinated effort between the resources that the county has both fiscal as well as staffing And working with so many other groups and individuals in the community that are also concerned about this issue just makes for a much better, larger and more comprehensive system.
And at the end of the day not only serves the homeless population better but better leverages the resources that we have and And it's just better all the way around. And I think that the efforts that we had prior to this were very good, but I think we're rather fragmented despite everybody's best efforts and so to think that we are now going to have this policy council that Supervisor Lavagnino and I are gonna participate in where we can sit down with representatives of all the other jurisdictions in the county And we see the same information and have the opportunity to make policy decisions that have come up through this whole wonderful system starting with people in the community that are concerned about it. It's just enormous, it's just an enormous accomplishment so I'm very excited about it.
I'm very proud of the work that everybody has done and really looking forward to kicking off the Policy Council in a few weeks. Supervisor Levin you know?
Thank you Supervisor Farr. And Supervisor Farr is the leader on this, absolutely. I got involved because I just didn't want to see another program that just continued to throw money at a problem that has been around for forever and What I saw out of this is something that I learned through stand down, is when you collaborate you can really leverage the limited resources that we have. You get everybody in the same room it was amazing to me how many times during our stand down meetings we found out there were multiple organizations and multiple well intentioned groups basically doing the same thing but didn't even know about the other groups that were there so You know, I know that there's naysayers out there that will never end this problem.
But we won't end it if we keep doing it the same way and so you know I'm kind of coming at this from my old aerospace engineering background where you identify a problem, you find the root cause, you instill corrective action and then you have to measure success. And so I'm very interested that we're instilling a lot of those measures into this program and I can't wait looking forward to it.
Thank you, Supervisors. Mr. Allen, if we could go to the public.
Chairman Carbaugh, members of the board, our first speaker is Jeff Schaffer followed by Jesse Lee Cooley.
2:26 – 2:346 turns
Chairman Carbajal and Supervisors, it is a privilege and an honor for me to share with you today. Since November I have been serving as the coordinator of C3H and I am personally excited by the vision of Collective Impact as I believe getting everyone on board and involved with finding solutions to homelessness is essential. I have to say that after witnessing Registry Week this year, I'm very enthusiastic about what lies ahead. One of my initial jobs was to help create and run a successful point in time count and survey of the most vulnerable this January 2013 with the help of many organizations and agencies we raised up around 600 volunteers to help us discover how many people and families are experiencing homelessness and have conversations with them to discover their vulnerability This is a countywide effort, and as a resident of Bealton I am particularly interested in this.
I was able to travel throughout the county and kind of assure that we were going to be successful in each region during our point-in-time invulnerability index days. So I'd like to share with you just a few of my personal highlights It was a true county-wide event. C3H partnered with Common Ground Santa Barbara County, ADMHS, Public Health, Santa Barbara City Housing Authority, Good Samaritan Shelter, Transition House, local churches, colleges and universities.
We ran five different trainings in different locations throughout the county Resulting in over a hundred different agencies and organizations being involved. One of the major goals of C3H is to create a strong county-wide collaborative, and Registry Week was keen uniting us toward the goal of gathering good data and partnering to house the most vulnerable individuals and families.
Several of your offices participated as well in different parts of the training and I appreciate all your help as well. In Lompoc, we partnered with Doug Conley and his church where we held our training sessions and had our logistics center for survey days. He was also running a shelter with his church and so many of those who are experiencing homelessness went out to help us with the count because they have first-hand understanding of what it's like to live on the streets they were able to help us discover more in the streets of Lompoc.
going to run short of time. So I just want to let you know also about the community action groups because now we have to funnel kind of the energy and effort of all the work we put into the point in time and VI count. So Wayne, Martin Mellinger, Emily Allen and I are the representatives of the community action to get that started, to begin to weave in all the different people that we worked with into these community action groups. So several of these groups are already running.
They exist in different parts throughout all the areas of the county. So part of them is to do what you were talking about, is to coordinate them have conversations so they know each other, they know what they're doing And also highlight a lot of the things that are working. And we also want to organize larger meetings that happen occasionally throughout the year where everyone who's involved in community action can get together and talk as well. So thank you very much, and if you have any questions for me feel free to ask. Thank you very much.
Jesse Lee Cooley to be followed by Emily Allen
Good morning Chairman Carbajal and fellow Board of Supervisors. My name is Jessie Lee Coley, and I'm the Volunteer Coordinator for the Common Ground Santa Barbara County Homeless Advocacy Project. We are currently working on a Mental Health Service Act contract with the county for the year-round engagement in training of volunteers who want to do outreach with people experiencing homelessness.
Since August of 2012, I have been managing five outreach teams that visit the streets, parks and permanent housing sites on a weekly basis to help people experiencing homelessness transition into housing and to help those already housed sustain that current living situation. We make an effort to outreach to people who have been identified as vulnerable and help connect them with housing services.
We helped recruit and train Registry Week volunteers, and helping coordinate Registry Week for 2013 was a very powerful experience. Through the collaboration of many agencies we were able to recruit over 600 volunteers countywide to reach out to the homeless community throughout Santa Barbara County. In order to properly train all volunteers, we held five trainings in Santa Barbara, Santa Maria and Long Poke. And this year we had more volunteers than before from the San Ynez Valley.
We also placed training materials and a video on our website for those who were unable to attend the trainings and for those who wanted extra review. It was exciting to see the momentum continue during this volunteer movement that first came to Santa Barbara County in 2011. If you're interested in joining an outreach team that meets on a continuous basis, please consider attending our next volunteer training that will take place on Saturday February 16th from 930 AM to 330 PM. For more details you can visit our website which is www.commongroundsb.org Thank you so much for your time
Thank you. Emily Allen to be followed by Dr. Lennon.
Good morning Chairman Carbajal and fellow supervisors, my name is Emily Allen and I work with the Common Ground Santa Barbara Homeless Advocacy Project Legal Aid and serve on the C3H Coordinating Committee One of the improvements I saw from the 2011 registry week was having Jessie Lee as our volunteer coordinator. She was able to draw on volunteers who serve year-round to participate not only in the surveying, but as experienced team leaders.
Volunteers participated in all aspects of Registry Week, including providing the space for countywide trainings and logistic centers. As you've already heard, this year there was an increase in collaborations with volunteers listing affiliations with over 100 organizations representing faith communities, government, nonprofit, and business. Volunteers also donated hundreds of pairs of socks and cereal bars to help with our outreach effort.
This year we also saw increased engagement from county departments. Public health continues to serve as a critical partner in Registry Week, but this year the Department of Alcohol, Drug and Mental Health Services also assisted us by developing training materials and participating in training days in Santa Maria, Lompoc and Santa Barbara. ADMHS outreach workers and staff also joined teams and helped survey.
We also have to thank the CEO's office for facilitating the printing of surveys and training materials. The Common Ground Santa Barbara Homeless Advocacy Project looks forward to working with C3H on year-round volunteer training and educational opportunities through the Community Action Group structure. We are working with the C3H team to see that the structure engages all interested community members so that we can articulate not only the challenges that we face in ending homelessness, but also the efforts that are working and showing promising results.
Thank you for supporting the volunteer movement and your continued work on this issue.
Thank You Emily. Dr. Lennon will be followed by Sylvia Bernard.
2:34 – 2:4010 turns
Good morning, Chair Carbajal and members of the board. I want to thank you for your continued support of this very important work. I see my boss Dr. Wada sitting there and I do want to reassure him that I did receive the flu vaccine this year. And if you are running short down there, I'd be happy to give the vaccine to any members of the board up here in Santa Maria.
I've been asked by the group to present the preliminary data for the recent point in time count and VI survey count, January 22nd and January 23rd. Through the efforts of many we were able to get the data collected and input very quickly this year and we're already starting the initial analysis. The numbers that I'm going to present to you However, are just contact numbers meaning that with the current scoring system that we have in place with the BI survey not all these contacts will be eligible for to be included in the count.
But these contacts are people and although we had a very successful survey it is rather alarming the numbers I'm going to present to you. We have two separate databases, one for individually chronically homeless people and four families. This year we had 1,445 total contacts for individuals. 222 of those were previously surveyed so we added 1,223 individual contacts Adding to the previous survey totals, we now have over 3,300 contacts in the individual database and we estimate that there will be about 1,900 eligible individuals for the total two surveys and plus what we've done at outreach.
In Santa Barbara there were 927, Santa Maria 300, Isla Vista 81, Lompoc 101, San Ynez Valley 5, Carpinteria 10 and Guadalupe we had one individual. For the family survey we had 174 total family contacts 129 of those are eligible, with 8 previously surveyed eligible. We've added 121 new families to the database. 34% of those families have a head of household that is a male. 66% have female head of households.
In Santa Barbara there are 62, Santa Maria 89, Isla Vista 2, Lompoc 17, Santa Ynez Valley 4. So with this new information, we have lots of work to do. But this ongoing research is vital to improving services and housing for our homeless neighbors in Santa Barbara County. I'm happy to report that we are making a difference. There's some Good statistics of helping people get reconnected with services that they vitally need, and we are housing individuals and families. We have over 117 individuals within families and individuals housed to date since the last 2011 point in time count.
And it's making a difference not only in housing and services, but if you remember I usually come every year and give the Homeless Death Review Report. In 2009 we had 40 homeless deaths, 2010 39. I haven't reported on the 2011 report to you yet but I can tell you that there are 30 deaths to report for 2011, which is a 25% reduction in the number of deaths since we started all of this work. Thank you very much.
Yes.
Hi, how are you? Thank you for being here. Thank you. You're very
welcome. My pleasure.
It was really good information that you presented. I couldn't write fast enough so maybe...I'm sure at some point we'll get all of this information and more. The one question I do have, you said that there was 174 family contacts but there was a certain amount that weren't eligible and I wasn't sure what makes...what What would they be eligible for and what makes them not eligible?
Yes, the meaning of contact is simply that when we go out early in the morning and do the surveys some people refuse to be surveyed. Some we cannot administer the survey to at all. They may be off in a distance and wave us off or simply can't get to them. Those actually become ineligible to be included in the data because we don't have enough information about the specific person or the families. So, and also with the VI survey you have to be homeless more than six months to be considered actually chronically homeless. And those are the individuals and families that we're really trying to reach out to as they're chronically homeless. So although it's not that great a length of time if your report you're homeless less than six months then you're excluded from being included in the survey And those would be the exclusions that we're talking about.
Plus there are some duplicates as well as some other criteria for being doubled up or in a single room occupancy that may exclude you. So like I say, not all the contacts end up being included in the actual survey but we do expect there will be about 1800 individuals total between the two different surveys we've done over the last 2 years.
Alright, thank you Doctor.
Thank you
Doctor.
Mr. Clerk next.
Sylvia Bernard followed by Rob Pearson back here in Santa Barbara.
2:40 – 2:498 turns
I'm Sylvia Bernard. I am the Executive Director of Good Samaritan Shelter and I am also on the Executive Committee and the Coordination Committee of C3H. And it's a lot of information, it's kind of like what does it mean? It's a lot of information on the new model and the matrix and all the partnerships. And I thought I would just put a face to it to give you a better understanding of how I think it is truly working especially in North County.
It's been a completely collaborative process compared to past years. The Homeless Count was a great example of that, thanks to Angela and Jeff and Jesse Lee and Emily. They all came up and did our trainings in both Lompoc and Santa Maria. And I have to give it to Jeff. Jeff is the coordinator, and oftentimes you'll see me advocating for services in North County. But Jeff has committed a lot of time to come get to know my staff, get to know the services there in both Lompoc at Birch House and Marks House, and then also our transitional housing programs, and then in Santa Maria as well. So Jeff actually committed all of his stays to North County. And so when we went out and did the homeless count in Santa Maria, he went on the first day to Santa Maria and the second day to Lompoc.
But the partnerships are much bigger than even what the model shows. We have, one of the strengths that we have is partnerships with the media and the media has been incredibly gracious to C3H and the process that we've been through. And one example of that is that When we did the training, Santa Maria Times came out and they took a picture of the public health nurse, Iva, talking to one of our formerly homeless Jay Baker. And he had been living on-I've known Jay since I've been at Good Sam for 15 years. I've known him a long time. And he's been living on the streets for probably over eight years, a homeless vet.
And through the Veterans Administration in partnership with Good Samaritan, in partnership with the Public Health Department, we were just able to get him a veterans voucher and he just was placed into housing almost a week or two prior to the homeless count. So he agreed to come on out and help us find his friends that were still on the streets, and when they did that they found a gentleman who was behind a dumpster in crisis, complete crisis. He had just found out on Facebook that the daughter that he was estranged from, his 12 year old, had died. And he was in crisis and so gratefully The volunteer group was able to get a hold of Good Sam. Our staff went out there, we worked with ADMHS and got them into the CARES unit and got them help immediately.
So oftentimes you think about the homeless count and we think about getting them housing eventually. Oftentimes they're in crisis and need help right then and there. But for Jay who went out and found his friend, Jay was also on the front page of the Santa Maria Times. I don't know if you saw it but he was on the front page in the training and there is a woman in Orkut who recognized Jay because he's been in the community for so long and knew his sister and contacted his sister in Oregon that he hasn't talked to in eight years. So now Jay is housed. He is stable, he's looking for a job. He has veterans benefits but now he's going to regain the support of his family and for a veteran who served our country on our behalf that's huge so I am grateful that this process is going through and it's awesome to see that we're already making changes in people's lives and I'm grateful for that thank you.
Thank You Rob Pearson followed by Angela Antonori
Chair Carver, hello members of the board. It's a pleasure to be here before you today I really just want to thank the board for stepping up and providing support to this new process I'm the executive director of the Santa Barbara City Housing Authority held that job for almost 30 years my own personal experience in frustration around the issue of homelessness goes back to 2000 when I was given an award from the Mental Health Association For housing the homeless the mentally ill homeless and the other person receiving the award that night was a lieutenant from the Sheriff's Department And we had conversation afterwards because she was convinced and I was convinced at the time, and I think we all know that using the jail to house the homeless is not a cost effective nor is it morally the right approach.
But so often that's the de facto housing we have. So my agency made a commitment to build supportive housing for the homeless. I'm proud to say we just finished our third project on Lower Bath Street. All three projects have been embraced by the neighborhood. They've received awards and we look forward to doing more of that, but the other thing that got my attention was when Roger Heroux did a study for your board and the indirect cost of homelessness to the county was some $34 million just to manage the problem of homelessness as opposed to ending it So in coming to C3H and agreeing to be the co-director, the co-chair with Sylvia Bernard.
I'm very anxious to see a change in how we approach homelessness. We're getting our department heads and our various county departments city departments as well as the nonprofit executive directors out of our silos and having a dialogue about these people as individuals. And Dr. Lennon and Dr. Wada their department has really stepped up We have an every two week meeting in my conference room adjacent to my office where they're actually working the VI list one by one in getting people into housing with the appropriate wraparound services. So we need to reduce the problem to individuals and to families, and begin to talk about what is the solution? And sometimes the solution is reconnecting them with families in other jurisdictions That's all part of it, so I'm proud to be part of this.
I want to say a huge thank you to Terry Mosnisch for stepping up and being such a leader on our coordinating committee. Dr. Wada too is doing that and I want to thank Don Patterson from the Sheriff's Department and we look forward to the other directors of the county, other county departments involved with this joining us on the Coordinating Committee. Thank you.
Thank You Rob. I remember you at least for 20 of those 30 years in your hair was black then Mr. Allen?
Angela Nguyen to be followed by Robert Hanson.
Chair Carvajal and Supervisors, thank you very much for addressing or letting us address you today. I also wanted to particularly thank the offices of Supervisor Wolf, Lavinino and Farr for their participation in the trainings that happened regarding the point-in-time counts. Also their staff as you mentioned Stephanie Langsdorf and then also the CEO's staff Terry Mosnicich for an incredible amount of involvement and support.
We also have many, many community partners who are actively engaged. So in terms of there's money that people give but there's also talent and time and the United Way of Santa Maria we wouldn't be able to exist without us finding our financial home. The Santa Barbara Foundation, City of Santa Barbara, Housing Authority, Legal Aid Social Venture Partners also has been engaged with us. We're looking at doing some fiscal analysis of the various budget related flows of resources and grants so that we can expand the pie that were working from in terms of using things effectively.
There are also some other folks I think really important to thank, which is there are some of our folks that were clients who were also trained and helped us go out in the count to find their colleagues and friends where they used to be. Some of them from the warming shelters etc., who actually volunteered their time to help with this effort. They wanted to engage.
We also have some newer partners, we hadn't really been able to engage in the past with entities like Cottage Hospital and SenCal. They're at the table with us and I think that's really encouraging. Supervisor Farr mentioned that our previous efforts were good and there was a desire to make them even better. And so one update really quickly that the Policy Council will hear next week Is that the SHAC, the South Coast Housing Advisory Committee and the BOCH, the Bringing Our Community Home in 10 Year Plan merged with us to try to take us to the next chapter. So I think that's an important piece there.
This has been an interesting process right folks? We've been challenging our relationships, we've been challenging our thinking We have been trying to engage in constructive conflict to make sure that there's no one person or one entity or one department That's at fault, or it can be the hero and all of this. We really need to be working together Chief Patterson has often said That we need to always be learning. And so I'm being given the opportunity to drink out of the fire hose, so to speak and learning not only about HUD requirements and various funding related issues but also the best practices about what works. And as I hear various opinions from policy makers and community members We're really looking forward to using our data very strategically, capturing data and best practices that work not only here in Santa Barbara but link with best practices with entities like the U.S.
Center Agency on Homelessness and 100K Homes which we'll be telling the Policy Council about more. It's simple to say and much more challenging to do but I really am learning a lot every day as the facilitator and thank you for your support and continued involvement.
Thank you.
Robert Hanson to be followed by Joe Kane.
2:49 – 2:5510 turns
Mr. Hanson?
Hi, I wanted to find out, you said February 14th is the meeting, is that open to the public and where's it going to be? Public health department conference room 101-102 Where's this at?
I really feel that we need a national agenda. We had the 10 year plan to end chronic homelessness, you can't end it.
We're always
going to have homeless.
Martin Luther King was asked about George Wallace running for president many years ago. He said, bigotry leads to hate, leads to violence. So we have an issue right here in Santa Barbara where the news press puts a big headline, transient stabbing schools closed. Sends a big message, hate. The Sentinel has been writing articles that are just terrible towards the homeless.
I think we really need to have a local and national, basically have Obama sit there and sign an executive order for America's homeless just like he did with the Latinos that were in college. And let's get something going you know what I mean? Basically a person that is homeless could pay $200 a month. to call someplace home. Or you could work 20 hours a month doing some positive things, but don't have more than 20 people in each of these places now. Have it small.
We need the cops in on this, the sheriffs. We need Cottage Hospital. They really know what's happening. Are there going to be homeless people in this collaboration? I was at the last meeting they had when they ended group and all, and I kept saying let's make sure they don't have hate language. Let's put that in the report. And they finally kind of said yeah. Well, hate language is terrible.
The Sentinel changed their slogan from transient to mansonite, and they made up a whole bunch of crap anyway. These people need to be put in their place and stop all this hate stuff. Hate language is supposed to be against the law, I mean how about if one of you guys is gay? Would we sit there and say hey supervisors one of them's gay! And start all that crap going? I mean hey that's the same as a transient or you know da-da-dah it's all that crap so you know we need to stop this stuff we need to start working with each other You know they were talking about the black civil rights movement It was right it worked and we need that same movement for the homeless In the end, we'll look back many years from now and say you know what? It worked.
We stopped calling them names. We started working together. And we're never going to end it. But Obama could sign an executive order and say let's start doing something positive all across this nation because all these cities are waging war. We have the restorative policing war. We have the newspaper war against the homeless. They're just people like you and I. They just don't have a home. And they have some other issues.
Thank you Mr. Hanson.
Joe Cain, be followed by Jeff
Bard. Good morning Chairman and Board. I'm Joe Cain, a resident of the City of Santa Barbara. Came here in 1976. I am not affiliated with organizations but I am very interested in the homeless and was away in 2011 when the survey was done but I certainly got online and got all that data and used that data from 2000 is very very good from 2011 So I was determined to participate this time. I like the fact that this time there was a lot of previous information in the news media and then there was a briefing at Faulkner Gallery, it's very good these people were there and we had a training program at Earl Warren excellent program and then we had teams And I want to emphasize how impressed I was with the efficiency, the organization, the effort that had been made.
Anyway we met our team. We really bonded there. We role played. Some of you have probably been there, maybe a lot of you. It was new for me. And then we had our assignments, as you know and so we met on Tuesday morning and then Wednesday morning and in our case it was the Davis Center here in town. That was early 430. We had our materials just like that. We were briefed very quickly and we were sent on our way. Then at the end when we came back we were debriefed very effectively And so just generally the impression was excellent of What had been prepared for us? And then the same thing on Wednesday. Now I communicate locally with about 50 people, and I call them my locals by email. I never saw such interest as interest on the part of these people.
They were from all walks of life, you know, from librarians to teachers to you name it. And I got more feedback from that. We have a lot of ambassadors In terms of the homeless, they didn't go. They didn't participate but they're interested so I salute you guys. Thank you Mr. King.
Jeff Bard to be followed by our final two speakers in Santa Maria, Mr. Caldwell and Mr. Armendariz
2:55 – 3:025 turns
Thank you, Mr. Chair and members of the board. I'm going to try to stick closely to the function of the C3H which is very important in mediating a conflict that is in the services community which I stand at one pole with tremendous support. I just checked on the web and now I am up to 796 supporters for the alliance to teach everywhere about community health and I also have hard copy of local signatures on a petition urging thoughtful efforts to instill best practices of cough hygiene among persons sharing indoor space, which would be the warming centers and the homeless shelters and the jails. And urge administrators and funding agencies to work with community health education projects. I also have subsidiary petitions urging Dr. Thomas Frieden of the Center for Disease Control whose career I've watched for about 20 years now To issue guidelines from the Center for Disease Control for homeless shelters and warming centers on what exactly the staff should do to minimize transmission of disease.
And it's understandable and predictable that there would be conflict because The CDC hasn't really stepped up to the plate. The guidelines that are in existence are for healthcare facilities and emergency shelters, but by emergency shelters they're talking like Red Cross shelters so they're not addressing the problems that we have in homeless centers where there are some people who have depression, there are some people who have anxiety, there are also people who have some behavioral irregularities that present some issues and trying to just all of a sudden get these people to start coughing into their elbows like they're supposed to, and washing their hands like they're supposed to is very problematic. It's additionally problematized when part of the campaign I'm known for is tobacco control and tobacco use cessation which is a protracted war.
Unfortunately, a lot of people in the staff smoke and a lot of the users smoke and that kind of makes me public enemy number one if people's idea of improving their job is to be able to smoke on premise or whatever. So that's a big debate. Now Jeff Schaefer has really stepped up to the plate And the C3H is critical in keeping. The debate fairly civil and trying to put in the public spotlight more positive representations of the community. We certainly don't want to be known as a town where we're recklessly proliferating disease. Dr. Lennon, I think, and others are very aware that I'm harshly critical of a system in which we've got COPD and emphysema and bronchitis and lung cancer, and yet we allow smoking at Casa Esperanza.
These places, we should not be giving federal money to places where people can go smoke cigarettes and cough around and spread diseases. So I'm going to go ahead and put into your public record a very rough draft for a five-point plan to prevent the influenza from proliferating. And I'm going to also give you a clipping from the Santa Barbara view. And also declaring victory because I think most of the guys get it. Thank you.
Thank you Mr. Bard.
Chairman Carbajal, members of the board, Andy Caldwell representing COLAB. We think overall that it certainly is a good idea to try to coordinate all of the different organizations and individuals and departments that are addressing the myriad facets of this problem But you know, I've been doing this for almost 22 years and I can't tell you how many times we've heard presentations on this including a few years back there was this 10-year plan to end homelessness. I think that started at the White House And I'm not even sure whatever happened to that effort You know the bottom line here is when you got a group of people some of them who have Extreme have had extremely bad luck.
And those people, you know if it could be severe medical issues or accidents what have you. Through no fault of their own, we should obviously be helping them. There's a whole nother group who have made bad choices in their life and they continue to make bad choices. And until they start making wise decisions and wise choices there's not a heck of a lot we can do with them.
There's people that are addicted to alcohol and drugs. There are people who are suffering from mental illness and either can't be helped or refuse help. Well, we have a cottage industry built around those five groups of people. And our government is spending billions of dollars each and every year and the non-profit sector is spending billions of dollars when in reality some of these people have to be willing to help themselves for you or anybody else to be able to help them.
We have to ask ourselves how much time, energy and money will you throw at the problem? And what do you expect to get in return? What are the performance measures or the outcome measures that you're looking for? Will you measure it? Can you measure it? To see whether or not you're having an effect. If you look at how much do we spend on social services, alcohol drug and mental health programs each and every year in this county alone?
It's somewhere between 1 to $200 million. Well, we don't have a huge population of homeless. You would think that with the money we're throwing at the problem there would be performance outcomes right now that could To show that we're getting a return on this investment and we're actually helping people. And there's a thing where the bottom line, one of the reasons Santa Barbara has the homeless population than it does is the more services you offer, the more people attracted to come here to participate or partake of those services.
And there's an issue here of whether or not you are accomplishing anything in the long run. And we want people to get better. We want people to get jobs, we want people to be well-functioning. They've got to make a decision to do it.
Thank you Ms. Caldwell. Our last speaker
is Joe Armendariz
3:02 – 3:108 turns
Good morning or afternoon it looks like. Chairman Carbajal, members of the board, Joe Armendariz representing Santa Barbara County Taxpayers Association. I was on the council when the city was invited to participate in this collaborative and And I was generally supportive of it for many of the reasons that my friend Annie Caldwell points out, which is that to the extent that we can integrate these organizations and interests into something coherent.
That would then allow them to collaborate pretty difficult to make a case against something like that. My problem, though, going a little bit beyond that and just the mechanics of this is that you know at the end You know, I believe that government can't do too many things well. Indeed, I think it does very, very few things well. But one thing that it could do would be to create the conditions for a stronger, more dynamic, more inclusive, more growth-oriented economy.
As many of you know, I'm the Executive Director of the Technology and Industry Association. And we were observing the other day that five of the ten largest property taxpayers in the county are members of SBTIA. Why do I say that? Because I think that at the end of the day what you're hearing from the representatives from your non-profit sector is there is a desperate need for more revenue in order to be able to fund certain programs and services.
And so I would encourage this board to focus as much effort as you're focusing on this, with all due respect, on making Santa Barbara County's economy stronger and more dynamic and using your toolbox To propose and promote policies that are conducive to job creation, that give people hope and opportunity. Because it's awful to be homeless but it's also awful to be hopeless.
And without a good job, without a strong economy that keeps families intact, hopelessness becomes every bit as pervasive and profoundly tragic as homelessness. Thank you.
Thank you, Mr. Hernandez. Back to the board. Supervisor Farr?
Thank you, Mr. Chair and I appreciate the comments of all the people that came here today and spoke and again for all the people that have been working on this issue. You know, I just want to say that obviously this board is always very concerned about the best use of the limited resources that we have and that we're using them as strategically as possible and getting the desired outcomes that we want and being cost effective. And in my opinion, based on the work that I did on this issue and the groups that I participated in prior to this effort, I have to say that the $75,000 that the board has invested in this has already seen returns much greater than that. And I think that we will find as we go forward that this is a real bargain and probably one of the biggest banks for our buck that we will see.
I think that if not only in leveraging the resources that the county has and the community has to better affect change in people's lives, but also in better focusing and streamlining our staff's time. And because we have a great number of staff from so many particular departments that were involved in so many other meetings before. And let me just give you one example. I see Chief Don Patterson here. Thank you for being here. He's been very involved with this effort and I'm very much appreciative of that. But, I remember one meeting of the South Coast Homeless Advisory Committee where he had been invited to speak about issues to do with the homeless in the jail.
And we were kind of running long and he sat there for a long, long time. And while I was glad that he was there and we could hear from him, I also felt very badly because he is a very busy guy and I knew he had a lot of other things he needed to do. And if you multiply that out from the number of meetings that he attended, the number of meetings that Dr. Wada has attended, that Dr Deitrick attended, that community service department people attended I mean that's a lot of money right there Is now going to be streamlined and focused and used effectively, but still a better utilization of staff's time. I also want to thank Sylvia Bernard for being here and for once again putting the human face on the problem that we are trying to solve And I think that it's, what we are trying to do is what she said.
We're trying to change people's lives for the better and move them out of homelessness to become productive members of society so that they can get jobs again as Mr. Armendariz was talking about. and contribute. And that is happening, and we are being successful, and I know we're going to be increasingly successful again. And we are doing data collection so we will have the measurements there and be able to provide the data for that success. So again my thanks to everybody that's been involved with this. My thanks to the board for supporting this effort.
Anyone else? Is there a motion to approve this item? Motion has been made. Motion has been seconded. Further discussion? Having none, all those in favor? Aye. Opposed? Abstentions? Passes unanimously. Thank you all very much for coming and certainly it's great to see it all come together as it has. I'm going to do a little bit of agenda management with my colleagues here. I'd like to get your feedback. We have a closed session coming up of about two, two-and-a-half hours And we also have about an hour and 10 minutes of departmental hearings. Would you rather we work through it, and have lunch and closed session afterwards which would be about 1-115?
Or do you prefer we take lunch? Lunch is here and available. We take lunch now and then have our closed session and try to finish the items later. What is your preference? What's your preference, Supervisor Wolf or Supervisor Adam?
Whatever the board decides is fine with me. It looks like this medical marijuana is a 10 minute one and that's the next one on our agenda, so I think if we could just take that one to do lunch. Perfect. And then I know that we've got a lot of people here for the emergency operations but if they know that we're going to be gone for awhile maybe have them come back at 3 o'clock.
Thank you. Thank you. Morris,
other input? I would power through and just do the whole thing and then they can all go and we can retire to closed session and maybe take a little longer if need be. Mr. Chair,
suggestions?
3:10 – 3:214 turns
If you're okay with that one, I'm good with that too. My stomach is not grumbling yet so I'm okay. That reception kind of put us through
That's fine with me also, but I would like five minutes right now before we pick up the next item.
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♪ you Hi. Music playing. ♪ Hi. Hi. Hi. Hi. Hi. ♪ ¶
3:21 – 3:2410 turns
Music playing
Oh boy, that was a little loud wasn't it? I just want to make sure all those loud conversations aren't louder than mine today. If we could all please come to order please. We will proceed with item number four Mr. Allen if you could read it please
Chairman Carbajal, members of the board. Item four is from the Public Health Department. It's a hearing to consider recommendations regarding an amendment to the medical marijuana identification card fee schedule.
Thank you very much. Ms. Michaelitz?
Yes, Mr. Chair and members of the board we're here to request that your board consider an amendment to the fee resolution for the Medical Marijuana ID Card Program. It is a program we run within the public health department. The number of people who have been wanting to access this service, which is voluntary has decreased. Therefore the workload has decreased therefore the fees need to be adjusted down. The current fee is $95.
We're proposing that fee be lowered to 42 for the county's portion of the cost. I'm here to answer any questions you might have. Thank
you. Mr. Adams? Is it too early for me to make that motion? We don't have any public speakers, right?
No request to speak.
You can't make that motion, Mr. Adams. Okay I'd like to make the motion that we pass that item as presented.
Motion's been made is there a second? It's been seconded. Not having any further discussion all those in favor? Aye. Opposed? Abstentions? Passes unanimously thank you so much We will now move on to our last item of our agenda, Item No. 5. Mr. Clerk if you could read that item please?
Chairman Carbajal and members of the board this item five is from the County Executive Office in the Office of Emergency Services. It's a hearing to receive and follow presentation regarding emergency public information preparedness training functions and processes enacted during an emergency.
3:24 – 3:3011 turns
Mr Harris Thank you, Chair Carbajal. Good afternoon members of the board. I'm Michael Harris. With me today is Terry Nisich and Joe Ghazari. This is the fourth workshop in a series requested by the board to discuss emergency management. Today we're speaking with the board regarding emergency public information efforts to prepare public information officials to work together for our next emergency.
In this workshop, we'll review the key role of the board members during an emergency. We'll discuss the Emergency Public Information Function and its systems. And we'll discuss the internal efforts to ensure that the county has the resources to execute effective emergency public information. Let's briefly review the functions in the Emergency Operations Center, the EOC, to remind ourselves where the PIO function resides.
Also, we should highlight the EOC Director and the Deputy EOC Director. Together these people compose the management section for briefings, media and public information issues, questions regarding emergency or general incident information. It's the PIO team that will be your main source of information and will be your main contact During smaller or less impactful emergencies, not all these functions may require attention or be staffed.
Major emergencies often require that the various functions identified have attention and thus they are filled. The EOC Director is responsible for the overall management of the EOC and ensuring that the goals, objectives and policy of the operational area are being enacted. Highlighted here in the circle is the Management Section of the EOC. This entire section.
The PLO is a part of the Management Section. of the EOC and reports to the EOC director. Part of the EOC PIO and their staff's responsibilities is to ensure that your information needs are being met. One of the predominant issues we've discussed with the board previously is the need for preparedness It's imperative that critical members of the emergency team, including board members are prepared for the next event and have a plan with their family. And when an emergency occurs during low impact incidents In which the EOC is not activated, the appropriate department executives such as the fire chief may be contacting the board members directly.
With the Office of Emergency Management's OEM text messaging system available, OEM may be sending various text messages to the public and or the board as a matter of support to the incident. Public information from a localized incident comes from the Incident PIO, the Incident Public Information Officer. We'll discuss this position and its functions more. With an EOC activation as shown in the purple circle, gray circle here, the OES or excuse me, OEM will be working with the board members and the public in the distribution of emergency public information.
It's important to understand that communication between the EOC, PIO and the board members is continuous. Scheduled briefings, consistency with information put out with the EOC is very important. Consistency amongst the board members is particularly important when elected federal or state individuals come into the operational area to see the impacts of a major emergency or disaster.
Previously, we've discussed three aspects of the board's involvement regarding emergency management.
One second Mr. Harris. Supervisor Farr?
Thank you Mr. Chair. I'm sorry to interrupt you Mr. Harris. I wanted you to go back to the preparedness, yeah that one.
Yes ma'am.
What is your definition of a low impact versus medium impact? I think high impact we can probably all get but what are those definitions?
Chair Carbajal, Supervisor Farr – it's really situational dependent. A low-impact event may be something in which it is isolated – there are a relatively few number of people, citizens and community members that have been evacuated – and the situation remains fairly stable. Medium impact is something in which there is a high risk of spread of the incident, in which more people are certainly at risk for being evacuated, in which there is a lot of instability and a lot of concern.
But it really is, it could vary between a hazmat to fire to whatever the other situations are.
Okay so it really is defined by how many residents are going to be impacted by
it? Yes ma'am, Supervisor Carbajal and members of the board. It's the number of people being impacted, the resources that may be brought in or being placed on standby into the operational area and the likelihood or potential of it becoming larger.
Okay, and something like what we've had recently where there were some potential tsunami warnings from the earthquakes. That has a potential but you don't really know it and you're kind of monitoring it and it seems like that was something that you notified us of but as it turned out was very minimal to no impact?
That's a great example, Supervisor Carbajal and Ms. Farr. That's a great example in which the information as the situation develops particularly from distant buoys is coming into us so we know that there's a risk but the potential is being further defined as the tsunami travels. So by the time we're being impacted by those tsunamis We have a better idea of its minimal impact. Local fires up in the foothill would be another example, the Cold and Lookout fire. There's certainly a lot of potential. We did not even activate the EOC in those circumstances but we had staff all ready to go. We had meetings in the EOC and we were ready to activate it any second so it's really looking at those potentials and what's the risk involved and what is the potential damages involved?
Thank you Mr. Harris. Thank You Mr. Chair
3:30 – 3:364 turns
So again, the essential roles of the board. We've previously discussed the aspects of the board's involvement regarding emergency management. When we look at the before an emergency and having...we need to have systems and an organization that is critically ready. OEM and its partners continually test systems to ensure their 24-7 readiness. Communication systems plans and training and discussions routinely occur to ensure up-to-date readiness.
Members of the board are important conduit of information with the districts, general public, federal and state individuals. Systems and plans are in place that assist with jurisdictional coordination and delegation of authorities to the county executive officer including emergency public information. During an emergency as a result of your daily interaction with the media, the board will be addressing rumors questions for the public and working with the media in impromptu Q&A sessions.
Helping the EOCPIO understand public information needed or requested by the public where the media is critical. This feedback assists with consistency and dissemination of information gathered by you to other media partners and the public. The chair of the board represents the board at the EOC and at media briefings. The chair serves as the lead in coordinating contacts with the supervisor, the impacted district, other elected officials in the operational area and works with the EOC management team.
After the emergency, the board works with the EOC and various department management staff to provide policy direction for recovery from the incident. During an emergency, the EOC PIO staff will brief members of the board on current conditions. As the EOC receives emergency information and disseminates it, the EOC PIO briefs board members and other elected officials so that they may provide information to their constituents. Again, the process is designed to be continuous and accurate.
I will now turn the discussion regarding specifics on emergency public information and public information officers to Joe Gazzardi. Mr. Gazzardi is a certified emergency manager in the Office of Emergency Management, has provided tremendous effort in working with our many dedicated partners. Joe?
Good afternoon board members. The incident PIO is a member of the Incident Command Staff. This function typically exists in fire departments and law enforcement agencies but can also be utilized in any field or operational type setting. The Incident PIO is responsible for gathering incident information, coordinating with operational resources and sharing pertinent incident information to the media and to the public.
The Public Information Function works directly within the Management Section as was mentioned before and with other key management officials within the EOC. This person has many duties but his or her primary role is to keep the public informed The PIO does this by preparing information releases, briefing media representatives, facilitating press conferences.
Should the incident require it, the PIO can add staff as necessary. Following the Gabiota fire in June of 2004 and some of the lessons learned about the emergency public information, Captain Charlie Johnson and other information professionals helped create EPIC, which you heard about earlier today. EPIC stands for Emergency Public Information Communicators.
This countywide collaborative group of emergency public information professionals includes members from city, county, state and federal agencies as well as nonprofit organizations, schools, hospitals and the media. Thanks to support and sponsorship from the County Office of Emergency Management EPIC has become a vehicle for training in education and provides an opportunity for these professionals to build relationships and hone their skills.
The ultimate goal of EPIC is to develop a capable PIO talent resource pool that can move into action when needed and work in conjunction with the county PIO team. I'll now turn over the presentation to Terry Mosnicich who will describe our internal county PIO team efforts.
Actually, before you go Ms. Nisic and I see Charlie's in the background. You know, I think EPIC is an extraordinary wonderful concept and tool and vehicle for us that I think trains and works on improving the talent we have around this area but are there guiding principles that they've developed that sort of everybody signs off on jurisdictions? And the only reason I ask that is I've been to too many emergencies where the turf issues are never resolved. And that is the heart of what makes us ineffective.
So if you have guiding principles that say we will work together to develop a collective, a collaborative response is I don't know. The question is are there guiding principles? Are there measures being taken to address those issues? Because aside from it being a great concept and a great goal, unless we put that in place, I'm afraid We're setting up really high expectations And then we're going to crumble
during the disaster. Thank you. Mister chair board I don't have the mission statement and guiding principles in front of me, but we do have some for epic. But purpose of epic. The reason that people folks sign on to epic and work together is because we want to do exactly what you just expressed is to work together as a team basically erasing jurisdictional boundaries and talking about
3:37 – 3:465 turns
Ms. Nisic?
Yes, thank you and good afternoon again members of the board. During an emergency situation the general public will require information about any event and proper instructions regarding how to respond. As a county we have now developed an internal team of trained individuals to work in conjunction with our community partners in EPIC to ensure that we deliver accurate information to those within our community and beyond.
When assembling this team, we sought out individuals with critical skills to the overall support of our PIO function and the needs of the community. Such skills included prior PIO experience, strong leadership strong communicators, Spanish-speaking skills, social media and technology skills, crisis communication experience. And as referenced earlier today by Mr. Johnson a passion for the work and a compassion for those that we serve as it's very important in critical incidents become very creative very quickly in order to communicate effectively.
We also had an eye for succession planning and the need to continue to build a cadre of trained individuals that could step into the role at any given moment The visual is a functional organizational chart for the EIO public information team. It highlights many of the responsibilities embedded within the PIO function. Specifically, this again depicts the relationship with the EOC-PIO.
Thank you. The EOCPIO to the EOC Director, the role of the EOCPIO interacting with the board as a liaison, critical interactions with the media, as well as the overall responsibility for ensuring that each of the components of this structure function seamlessly to meet the goals of timely and accurate delivery of information to our board, the media and the community at large.
This model also depicts the exchange of information and information conduit, which Mr. Harris referenced that the PIO addresses as well as gathering and verifying, which is very critical in disseminating information. Again, as referenced by Mr. Guzzardi during an event this model expands and contracts given the resources at hand but this does depict for you a number of the key functions that we perform during any event The next slide, so what do we do as a team?
What does the public information officer do when we walk in the building? We are consistently gathering information from all resources and in continuous contact with the incident PIOs. We manage rumor control through verification of information prior to the dissemination of information. We are also the lead in planning for press conferences which you will attend, liaisoning with other agencies and coordinating large-scale community events as we saw in the Zaka fire.
In addition, we focus on cultural competency and knowing the unique needs of our audience. This goes far beyond just understanding the language but being able to access resources needed to address unique concerns of individuals so communication is always well received. How are we able to make this all work and respond in an event? Over the course of the last several months, we've built on our communication foundation within the county organization and worked with our community partners with a focus on preparedness so we are ready and prepared in the event of any event. We have developed plans and checklists, and we are working with our radio stations and our highly skilled GATV and technology staff in developing materials and key messages for rapid release.
And we have conducted multiple trainings within our EOC team to ultimately prepare them for response and recovery. As an example of the training provided to the EOC PIO team, they have participated in Emergency Operations Center 101 which orients all to the EOC facility and the emergency management system as a whole so they understand the environment that they're working in.
They've received training on WebEOC which is our primary system of communicating within the EOC and with our community partners and other agencies, other jurisdictions I should say. We have received crisis communication training, we've participated in an area-wide exercise of the EOC and we have had an enjoyable experience of on camera critiques which put us all through our paces and provided an opportunity to receive very directed feedback on our on camera interview skills.
Training has also been provided on how to conduct press conferences as well as press releases. And in addition, several individuals from both our internal team and EPIC have had the opportunity to attend the Federal Emergency Management Agency Public Information Institute for advanced training. Finally we are continuing to develop a series of checklists to guide the PIOs through virtually every hazard we could encounter.
And we have developed what we call a PIO to Go Kits, which our lead and deputy PIOs know not to leave home without. These kits primarily consist of thumb drives with media lists, necessary templates and instructions all preloaded as well as a binder that we are ready to access in any situation. In terms of response and recovery, as a result of our preparedness activities the EOC PIO team is well situated to respond in the event of any emergency. We are prepared to convey our messages through a variety of media and have tools at our disposal. The method for conveying information may change from event to event but there are some basic tools and resources that we use continuously these include Nixle which is our countywide mass notification system, which we can deliver immediately via text messages to individuals who have registered their phones within the system.
Our social media sites, both Facebook and Twitter. Our website, which in the event of an emergency contains links to all critical information. And in worst case scenarios oftentimes kiosks are deployed when we are expecting a loss or interruption of power. In addition, we are continuing to perfect our use of maps as a communication tool and we have the ability to stand up a phone bank and establish hotlines whenever necessary.
I've spoken quite a bit about our EOCPIO team throughout this presentation and I will not read the entire list to you but we have identified a number of individuals that you will be working with In both the lead PIO and deputy PIO role. All of these are trained to step into that box that Mr. Harris designated for you, and works in collaboration with our EOC director.
Ms. Nisic, the last name on there I think is a new person that's replaced Pat.
That person is in training. I would mention, Mr. Chair that Ms. Wheatley has also indicated a willingness to come back on a volunteer basis and we will be bringing Mr. Romo on board as well. And the next slide just very quickly. We also have a support and in-training team, as we refer to it. These are the individuals that help within the PIO room and work in support of both the lead and deputy PIOs. They are our translation team, our clerical support team actually preparing a number of the press releases. There are our community teams that are actually out working on setting up press conferences and community meetings. And then I also wanted to highlight our IT and government TV team as well.
I'm going to turn it back over to Joe Gazzardi.
Thank you. As we discussed a moment ago, throughout the county there are various jurisdictional boundaries. Fires, floods and earthquakes don't pay attention to these boundaries. In order to best serve our community, we implement something called a joint information system. By working together as a team, the PIOs can create a multi-jurisdictional approach to the crisis coordinate information and resources, and inform the community with one voice.
The joint information system is guided by our operational Joint Information System plan that we created as a collaborative effort among the EPIC members. It's a guiding document and it's used throughout the entire Santa Barbara Operational Area. When we assemble our partners face-to-face in one's facility, we call this a joint information center. We gather representatives from each key agency. This collaborative effort helps us coordinate information, minimize misinformation, maximize our limited resources and ensure the trust and confidence that we need throughout the affected community.
And now I'll throw it back to Mr. Harris.
3:46 – 3:5313 turns
Members of the Board, thank you for your time today and your continued support of emergency management. We would also like to thank the numerous individuals, agencies, our media partners and non-governmental entities who assist OEM in the communities we serve The individuals who work in this area of emergency public information are too numerous to mention, but we are honored to be representing them here today. A number of persons had to leave that were here earlier to speak, but as we mentioned earlier there is an afternoon training session that many of them had to attend so we do again thank you for your continued support and interest in this area
Thank you, Mr.
Harris.
We have three public speakers. Mr. Clark?
I'm going to start with Jeff Bard, followed by Yolanda McGonaghy.
Mr. Chair and members of the board, we'd like to call your attention to some documents one of which is the UK Pandemic Influenza Communications Strategy. for 2012, which is pretty darn good because most of the stuff I'm finding at NIH is 2009. So the Brits are ahead of us and this communications strategy that just came out is part of the overall companion to the UK influenza pandemic preparedness strategy.
The other document is a paper that recently came out, actually just this month by Dr. Forster who analyzed the 2009 pandemic emergency which was by the way much more severe we know now than was recorded at the time although this county unfortunately wasn't hit many counties in the United States were and he came up with just to quote briefly from the article Evil scientists, deadly viruses and terrorist plots are usually the preserve of Hollywood blockbusters.
But when it comes to pandemic influenza, it is the stuff of real life. It's controversy about research into the H5N1 bird flu continuum. That's what I talked about earlier. The scientists are all telling us, not when but if. Not if but when there will be a very serious infectious disease emergency at least in our kids' lifetimes and probably in our lifetimes so we do need to prepare and the communication strategy is very important. Now Dr. Forster's paper goes on after analyzing the last pandemic which by the way was milder than it was going to be I mean Everybody thinks, oh the 2009 pandemic was no big deal. Well actually a lot of people died and it could have been a lot worse and the next time there is a pandemic infectious disease outbreak it probably will be a lot worse than we saw in 2009.
And what we're seeing this year is not even a pandemic, it's actually a routine seasonal flu. So whether it's smallpox or Ebola or God knows what, when we are hit in our children's lifetimes if not our own the communication strategy is well informed by Dr. Forster's paper because he emphasizes the value of prioritizing the poorest and most vulnerable people And these are the people that are least likely to protect from transmission of disease. So I mean if you have, not to pick on rich people but if you have a big old house up in Montecito and you're up on the hill and you've got a six month supply of food, guns, lawyers, butter whatever you want videos and your just hauled up in your house in Monticito Yeah, you're not going to get sick. But meanwhile down the east side, west side, downtown State Street, Milpas, Old Town Goleta where there are people who are low to moderate income they're going to be hit the hardest.
So we need to prioritize the poorest most vulnerable people in our communication strategy and I haven't heard any mention of Spanish language and I'm sure that kid does have Spanish language pieces and components in it so let's stay up on the breaking most current scientific papers Thank you, Mr.
Clark. I don't see Ms. Yolanda here next.
Then our final speaker is Charlie Johnson.
Chairman Carball, members of the board. I'm a little more comfortable now because I know we're focused. This was a really good presentation on what's going on in the way of emergency public information. But I want to share with you something that I hope you understand what you've got in the EPIC group. When you look at the collaborative efforts and Supervisor Carbajal, your concerns you expressed earlier is what we were founded on. That if we're going to come in and work together, the attitudes, the egos, and the turf issues have to stay outside. At our level, that's happening. We've asked each of our representatives in EPIC go back to your administrators, your department heads They need to have the same attitude you have when you come into this room.
If we get that, this group has unlimited possibilities. So our strength lies in collaborative efforts and the diverse membership that we have not only in our leadership group but in the membership. Lastly if you think back and I hate to use this as an example but if we had another Michael Jackson issue whether it's his death or the arrest that was done If you came back to EPIC and said we need to develop a countywide response to this incident, whether it's a natural disaster or something like that.
This group and their collaborative efforts can make that plan for you and it can make this county stand out as a shining example. Most of you probably don't know that EPIC has been replicated in Ventura County. There's an identical group, they formed it down in Ventura County after we got this one formed. Our representation is Tri-County. We have representatives from Ventura and also San Luis so your support is critical. We appreciate what you've done so far.
Thank you for your time.
Thank you very much, Charlie. Thank you very much Mr. Harris, Mr. Guzzardi and Ms. Mosnisch. Supervisor Farr?
Thank you Mr. Chair. Just before we close I also want to thank staff for the presentation. And I know that this was focusing on the role of the board for public information during emergencies and public information in general but one of the things I wanted to ask you about because I know you're doing a whole series here on emergency planning It was actually not in the slides, but in your guide to emergency operations.
The page you were talking about response efforts and it has to do with the fact that we all know that we're all supposed to be prepared to be self-sustaining for five days anyway of food and water. But unfortunately no matter how much we preach that, we know that there may be a very large percentage of the population that is not prepared Or may not be prepared for five days or maybe prepared, but if it's something like an earthquake may have their stores damaged or destroyed. So I would be interested in information at some future presentation about If there's a way that we can prepare for that. I mean, I know that when it comes to emergency medical supplies that we have those cached in different parts of the county. But when it comes to basics like drinking water and food, I'm not really quite sure how that works if we have a lot of people out there that don't have it.
And there's mention of mass feeding sites and I'm not quite sure what that means so just for the future. Thank you Mr. Chair.
Supervisor Adam and Supervisor Wolf.
Thank you Mr. Harris, what is the greatest fiscal risk you see in the event of a major crisis?
3:53 – 4:0225 turns
Supervisor Carpahal, Supervisor Adams as far as a major cut. The biggest challenge that we're facing just at the federal and state levels are their reductions in, we saw during Hurricane Sandy was their reluctance to provide the fiscal assistance that they previously had. We see that at the state level as well. That'd be our biggest concern. Okay, so we would
be on our own to a greater extent than before.
Supervisor Carbajal and Supervisor Adam let me see if I can frame this appropriately one would be in the response I think that will cover that with what Supervisor Farr announced or asked for earlier about the Mutual aid from state and federal resources. I'm talking more about the recovery efforts where historically, the state would provide a percentage of damages and cost recovery. I think in, was it last December? We had some flooding and basically the state didn't provide any financial assistance whatsoever in that regard. So I think those are sort of the two different areas of what I will call assistance provided.
Okay and you know I'm asking this relative to the strategic reserve. I don't know, I'm kind of shoehorning this in here but do you have any estimates of the kind of order of magnitude burn rates for various high impact threat scenarios? Like in the first month we would spend X amount of money if scenario X or Y occurred?
Chairman, Supervisors. I also have some experience and particularly financial experience. It's really difficult to estimate it so much depends upon the type of disaster obviously how many individuals that impacted so it really is very specific to each individual incident
Well I understand that, but do we work these things out where we game it out and say if This really bad earthquake occurred and we'd have all this damage, and what would it cost? Like a worst case scenario. Do we ever go through the exercise?
Supervisor, we haven't put in the past that I'm aware of any financial numbers to different scenarios. We exercise those scenarios but I don't believe we've put any financial numbers that would say this type of a scenario is likely to require this sort of funding.
Could that be done?
I think it would be very difficult to do that. We can certainly look and see if others have done some efforts in that regard, and Michael if you would please contact your colleagues and see if there's any information that might be available from others particularly perhaps the state emergency folks or perhaps FEMA?
Yes ma'am. Thank you
Supervisor Wolk
Thank you, Mr. Chair. Can you just go back to the slide? It's the EOC public information officer team.
It
starts with the EOC slash director and has a board liaison and then that kind of squiggly line on the right side.
Carrie I think she is referring to the slide that you were doing that Michael was helping point the laser while you were talking.
Oh okay.
So just a couple questions. Terrific that you've all gone through the training, and I'm a little jealous. There's a need for all of us to go through it but I'm just glad that the people responsible, all of you have done it and I really do appreciate that. The EOC PIO, let's say we have had a fire and the EOC is open for five days. Does that person remain constant or do they change every day?
Yes, Supervisor Wolf and Chairman Carbajal. That person rotates. If you could go to the list of individuals real quickly. There we go. This team that you see here, these are the individuals that are trained as the lead or deputy PIOs. The senior members represent or will be the lead PIO which is not in that box, the EOC PIO. That person will rotate on a schedule usually we do 12's when we're on the EOC, 12 or 16's and will rotate on the given shifts so typically Depending on the event, if I'm in town, I'm the first EOC PION that I'm relieved at the end of that shift and so forth and so on. It really depends on the time shifts that are being set for the operational period within the EOC.
But it's only between the lead PIOs that would be serving in that EOC-PIO
function. And if I could just expand that a little bit, that's exactly why you see the fairly large cadre of individuals here because we know that we're going to during a large disaster have a need for that rotation. We don't want to have one or two individuals so that's specifically why Terry and her team have done all the training so they can seamlessly hand off that responsibility.
Which I think is great. The only downside I see in not having one PIO is, say for instance the media. Will they know who to contact the next day? So I think that the information of the rotation needs to be disseminated. I think the board also needs to know, you know, who's in charge or who is PIO and that brings up my other question about the board liaison. I think you mentioned that it's the board chair.
Is that the same as in this particular slide? Supervisor
Rolfe and Chair Carvajal, the liaison individual that's highlighted in this is a specific individual that comes out of the PIO team that is working directly with the board and ensuring their needs are met. Now in some situations that may be, as you can see from the dotted line to the EOCPIO it may be that designated person. Depending on the event and perhaps the number of districts involved a full county situation where we are continuing the need to brief each...brief the board obviously we're always thinking about Brown Act issues as well We'll have other systems in place in terms of our conference bridges which we discussed previously But one of the things that we will also do is ensure that there is either one or as many as needed to thoroughly brief the board.
So, that's why it references the Board of Supervisors.
I'm
glad you explained
it. I had totally misinterpreted
that. So if I may, Supervisor, in response to your prior question about how do people know that we changed the PIO. We do have a system in place within the team that when we do go off shift then we send the message to the media that indicates who is now the on scene PIO so we communicate that and we would also communicate with the board. That's also communicated to the EOC director so everyone knows what occurs when we close out an operational period.
Okay and then
4:02 – 4:1220 turns
just thinking you know obviously from our past experience, where does CEO Waller fit into all of this? Because sometimes it's almost easier for the CEO to be the one who contacts the board because they're in direct contact with the EOC. And I, you know, I just think that maybe the CEO should be in this mix at some point. I don't know.
Chairwoman and Supervisors, actually the EOC Director who is your CEO is completely in this whole sort of circular continuous communication loop in that the EOC PIO and the EOC Director are I'm going to be literally hand in hand side by side so that sometimes it will be myself that's communicating directly, particularly with the chairperson. Other times I may be involved in policy groups or things of that nature and then the PIO would be the main person that's communicating but the two of us would be literally hand-in-glove at literally all times so that we can ensure consistent and complete information to your board.
And I don't want to state the obvious, but I will. And that is that I think all of us up here want to be engaged immediately and not hear something on the radio. Not that we are involved in the operations obviously, but that we know what's happening. And so someone needs to get to us right away if it's If it's the CEO or the board liaison, whomever. But I do think that's important and I think you've covered all the media relations.
You've done a pretty good job, I will say. One last question. Have you done an exercise? Have you done a disaster plan where something happens and then you have to You know open up the EOC and see how all of this works get people over there
Yes, Chairman Carbajal and Supervisor Wolf. We did do an area exercise on November 15th And I'll let the two gentlemen speak to their components a bit from the public information perspective where we're able to Staff the PIO room completely We did a mini JIC or joint information center To test that function we ran the web EOC to communicate with our partner jurisdictions, City of Santa Barbara and others.
We worked in conjunction with public health department in their operational field exercise and we were able to provide information back-and-forth and shared press releases and put the whole PIO team through their paces so it was a very busy day From that perspective, we were trying to test all of the capabilities of the EOC PIO function. So yes, we have done that. Okay,
that's great and just one last thing. Have you met with our media partners? North County, South County, have you had...have the PIOs met with them so they know the faces, know the process?
Supervisor Wolf, Chair Carbajal. First of all just to put some context in this Joe works with the EPIC group for our department. EPIC's been instrumental and is bringing in the media I meet on occasion with the Media Management Supervisor Carbajall might recall it was about three or four years ago he kicked off the first meeting so we have those were now having conversations about our MOU with them Trying to expand sort of a media mutual aid agreement. So when we need somebody at 3 o'clock in the morning, we know the stations we can count on. So the media is an absolute necessary part of our distribution of information to the general public through the Radio Ready program and through the general media itself. And I think we saw that in the last fire with a lot of live coverage from for example Channel Three up on the fire in the foothills.
So are you saying we don't have our MOUs in place?
Supervisor Wolf, Chair of Carter Hall, we have a memorandum of understanding that Mr. Boyer originally developed and that was with select number of stations. We're now conversing with the media stations to expand that to media mutual aid, the stations that are willing to come on the air and staff their stations I will also mention that one of the issues is that the media partners have also agreed, a number of them to also give us their private information so we can text them in the middle of night and in the early morning to get them out of bed. So one of the requirements for that is have three media representatives that we can get up in the middle of the night and get activated as well for the media side of it.
So you remember when we had those little postcards? The magnetic? Will they need to be revised then? Are we going to have more media partners than we did before?
Supervisor Wolf and Chair Carbajal, yes we'll be updating those but also those stations are all pretty much the same. Those are the radio ready stations so they have satellite stations at their individual radio stations so the numbers are pretty much the same. They obviously include Spanish language stations. We have a large contingent of in-county staff that provide translation services so those numbers will also be updated as well. Everything will be brought up to date
Okay, well that would be great and it would be good to get those because I just know that when I've met with constituents that those cards are really important. Because we talk about having radios in their cars so unless they know what stations to contact it's almost not useless but it certainly helps. So if we can get that updated that'd be great. Thank you Mr. Harris
Thank you, Supervisor Wolf. Supervisor Farr?
Thank you Mr. Chair. Just to follow up on what Supervisor Wolf said as far as CEO Waller perhaps being the one that's going to be communicating to the board this kind of goes back to my first question about how we're defining the impact level of events because on that list it appears that the responsibility is different for who's contacting who And for a low-impact event, the contact is going to come from the EEOC director or designee to the board. But for anything above that it appears that it may be up to the board to go ahead and initiate that contact. Is that correct?
Yes, Chair Carbajal and Supervisor Farr. Just another way to look at this in addition to what Mr. Harris indicated. The low impact event the way I believe we discussed this with the board before is that in a low impact event what that's saying is from an information perspective we have the ability to directly contact you. And we will make that contact. So what we're saying here is that, as Ms. Mahler mentioned, the EOC director or the designee, the PIO, will contact the board and alert them, give them that initial briefing, what happened, what we're doing when a conference call is set so that we can continue that flow of communications with the board. The second level of contact is the medium impact event, which is if you haven't heard from us, if you have not heard from the PIO or you have not heard from the CEO within a reasonable time and I think the event dictates what a reasonable time is obviously if it's a major earthquake all your power is down cell towers are down You're not going to hear from us right away.
So what we're indicating there is on those type of events, the Board of Supervisors contacts the EOC and providing...we've provided some of those bridges that type of contact information to you so that you can get to us if the normal channels of communication don't work. You're assuming we're in the EOC and we can function from that platform. The very high, high impact event which is truly the worst case scenario is when we need to bring in here as we note the satellite phones or otherwise to start that flow of communication to get that initial word out.
So that kind of delineates the communication level of impact and how those things flow.
I hope that
answers your question.
Thank you, Ms. Hitch. I think that to again go back to what Supervisor Wolf said the board is going to want to know and we're going to want to know right away so I'm not really sure how we are defining a reasonable amount of time but I think that speaking for myself I am probably not going to wait. Probably just going to try to call and find out what's going on just so you know that.
Supervisor Farr, our goal is to always get to the board first. And as I said if again defining reasonable that is always a first to get to the board but then we have these other mechanisms set up if that first attempt fails and we can't outreach because those systems are down so these are fail safes thank you
for discussion further input not having any is there a motion to accept this item? Motion's been made Second. Not having any further discussion, all those in favor? Aye. Opposed? Abstentions? Thank you very much. We are now going to adjourn to closed session and we likely will be in closed session for two-two and a half hours is our projected estimate We are going to come out and report after that as well. So we, I know Mr. Lavagnino you wanted to adjourn in memory of some folks but we could do it after if that's okay or?
Well
the problem is then the folks who are probably watching won't be waiting two and half hours for us to come back
4:12 – 4:167 turns
so. Why don't we adjourn into closed session but adjourn in memory of the individuals you have. That would be great. But we're adjourning into
closed
session just to remind our people.
So the two folks I have, one is Joanne Mertz, wife of Chuck Mertz. Passed away last week, mother of six, a stalwart in the Santa Maria community. They were married 57 years. They met in Latin class at their high school and Chuck continued to always get in trouble for whispering to her in school. So one of the things that came up during Funeral was her children got up and spoke. And one of the things in her obituary says, The kids may have been playing outside but they knew their mom was always watching what they were doing where they were doing it and with whom they were doing it.
So she was very instrumental in the music And also we have Mr. Ray Deutch, a true ambassador for the City of Santa Maria. He was an architect His partnership is the Hall-Hurley Deutch Architect Firm, trying to make Santa Maria an attractive place for residents as well as employers. He was involved with Economic Alliance in northern Santa Barbara County. He was President of Central Coast Development Corporation and the Santa Maria Valley Economic Development Association. We will miss both of those two souls immensely.
Thank you Mr. Lavinino. We are now going to adjourn this closed session. Mr. Marshall, I'm going to read the closed session items.
Thank you. Under today's closed session item, you have conference with legal counsel existing litigation, a state of flood v County of Santa Barbara et al. You also have conference with legal counsel anticipated litigation deciding whether to initiate and you have two potential cases. Next, you have Conference with Labor Negotiators. The agency-designated representatives are the CEO and Human Resources Director.
It includes all bargaining units and all unrepresented employees and managers. And finally, you have Public Employee Appointment Director, Department of Social Services, and Director, Department of General Services. Thank you Mr. Chair.
Thank you very much. Ms. Waller we're going to meet in the big boardroom? Okay. If everybody could be here in ten minutes? Ten minutes would be great. Hi. Yeah. Yeah.