BodyBoard of Supervisors
MeetingRegular Meeting
Date📅 September 13, 2016

UnGovr Transcript

iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.
  1. PendingQueued for transcription.
  2. AIYou are hereAuto-transcribed and summarized; not yet human-verified.
  3. VerifiedReviewed and corrected by a person.

0:02 – 0:0513 turns

UnidentifiedUnidentified speaker 1Proposed2:00 · ≈ 9:02 AM

The Santa Barbara County Board of Supervisors to order. Jackie would you, sorry Ms. Alexander would you please call the roll?

UnidentifiedUnidentified speaker 2Proposed2:09 · ≈ 9:02 AM

Ms. Farrer? Here Mr. Lavinino? Here. Mr. Carbajal? Here. Ms. Wolfe? Here Mr.

Pledge of Allegianceceremonial · click to expand
UnidentifiedUnidentified speaker 1Proposed2:14 · ≈ 9:02 AM

Adams? Here Would you join me in the pledge please? Ready begin I pledge allegiance

UnidentifiedUnidentified speaker 3Proposed2:24 · ≈ 9:02 AM

to the flag Of the United States of America

UnidentifiedUnidentified speaker 1Proposed2:32 · ≈ 9:02 AM

All right. Can we get a motion to approve the minutes of the August 30th meeting? Is there any discussion? All right, please. Can we have a roll call vote?

UnidentifiedUnidentified speaker 2Proposed3:06 · ≈ 9:03 AM

Ms. Farr? Aye. Mr. Lavinino? Aye Mr. Carbajal? Aye Ms. Wolfe? Aye Chair Adam?

UnidentifiedUnidentified speaker 1Proposed3:13 · ≈ 9:03 AM

Aye I don't know why I did that brain fart all right Thank you thank you Yeah, why not? Let's do something different today. CEO Maesato, do you have a report for us?

UnidentifiedUnidentified speaker 4Proposed3:32 · ≈ 9:03 AM

Yes I do. Good morning Chair Adam and Supervisors. I just wanted to announce that we are happy to report that the county's program Central Coast Collaborative on Homelessness C3H was notified last week that we won a 2016 Challenge Award from CSAC, the California State Association of Counties. As you know, C3h is a county-wide program that works in partnerships with Community stakeholder groups to minimize impacts of homelessness and the challenge award recognizes innovation and best practices in county government And this year CSAC received over 279 entries from 41 counties. So we're very pleased to be receiving this award so congratulations to all our partners at c3h and our behavioral wellness department which submitted the application and We'll be coming back to your board sometime in the next few months with a representative from CSAC

UnidentifiedUnidentified speaker 1Proposed4:29 · ≈ 9:04 AM

Okay, next up is approval of administrative items. Does anybody have any items they would like to pull? Supervisor Labanino? No items. Supervisor Farr?

UnidentifiedUnidentified speaker 5Proposed4:41 · ≈ 9:04 AM

A7 just for a brief comment.

UnidentifiedUnidentified speaker 1Proposed4:44 · ≈ 9:04 AM

Supervisor Wolf?

UnidentifiedUnidentified speaker 5Proposed4:46 · ≈ 9:04 AM

Nothing.

UnidentifiedUnidentified speaker 1Proposed4:47 · ≈ 9:04 AM

Supervisor Carbajal? Nothing. And I am going to pull A6 and A10. Do we have any from the public?

UnidentifiedUnidentified speaker 2Proposed4:57 · ≈ 9:04 AM

Chair Adam and members of the board, we have no request to speak on the administrative agenda from the public.

UnidentifiedUnidentified speaker 1Proposed5:01 · ≈ 9:05 AM

Okay, we're cooking. All right would you please read A6 into the record?

0:05 – 0:1113 turns

UnidentifiedUnidentified speaker 2Proposed5:14 · ≈ 9:05 AM

Chair Adam and members of the board, administrative item number six is from Behavioral Wellness. It is to consider recommendations regarding workforce education and training Southern County's regional partnership service contract with Events Enterprises Inc.

UnidentifiedUnidentified speaker 1Proposed5:29 · ≈ 9:05 AM

Okay and I don't expect any action on this today, but I'm just feeling that things are probably not going as well as they could be in this department. And I'm wondering if it's really appropriate that we be taking the lead at this time in 1010 agency partnership and and I don't know if CEO my Sato might have a comment on that or Nobody's actually here from Be well,

UnidentifiedUnidentified speaker 4Proposed6:10 · ≈ 9:06 AM

I just want to make sure no one in is in Santa Barbara from behavioral wellness Supervisors as you know this is

UnidentifiedUnidentified speaker 6Proposed6:20 · ≈ 9:06 AM

Hello I'm here down in Santa Barbara and this is a grant that was applied to for us to manage about three years ago.

UnidentifiedUnidentified speaker 1Proposed6:35 · ≈ 9:06 AM

No, I understand that. And the thing is at this point the appropriate...I think we should just revisit the appropriateness of having you know amongst the others here's the list of entities that are involved in this San Bernardino County, Imperial County, Kern County, Orange County, Riverside County, San Diego County, San Luis Obispo and Ventura Counties as well as three cities So the appropriateness of having us be the administrator of this partnership at this point might need a review. That's all I'm saying.

UnidentifiedUnidentified speaker 6Proposed7:19 · ≈ 9:07 AM

The period of this grant I believe ends fairly soon, so we could let them know that we don't plan to renew. But it would be a little difficult to send it back at this point in the midst of the planning for the events that are supposed to take place under the grant period.

UnidentifiedUnidentified speaker 1Proposed7:39 · ≈ 9:07 AM

Okay. All right. No other comments? Move on to A7. Mr

UnidentifiedUnidentified speaker 3Proposed7:47 · ≈ 9:07 AM

Chair? Yes. Dr. Gleckhorn

UnidentifiedUnidentified speaker 6Proposed7:57 · ≈ 9:07 AM

Yes,

UnidentifiedUnidentified speaker 3Proposed7:57 · ≈ 9:07 AM

I appreciate you responding that we could always cancel our Our role in this I would say not so fast it requires three members of this board to do that but I do think that in light of Supervisor Adams concerns I'm going to vote for this today, but I think it would behoove you to give us some information as to what does this mean in a much more in-depth way.

Is there someone willing to take it over from another jurisdiction? But again, I'd hate for you to rush And take this interaction you just had as we're going to tell them we don't want to renew it next year. Again, after we vote for it today I would say give us some more information and then at some point in the future the board can decide if that's something that direction that they want to give you

UnidentifiedUnidentified speaker 6Proposed8:55 · ≈ 9:08 AM

Supervisor Carbajal, through the Chair. What is before you today is actually a contract to have a different organization take responsibility for all of the management of a conference that is planned so in fact we wouldn't be leading that our role is simply creating the contract for this organization it's called events so it actually reduces the burden on us by passing this contract today And in terms of continuing or not continuing with administration of the overall grant, which is several million dollars left in this grant.

I actually explored that about eight months ago None of the other counties involved were interested in taking it on because at this point, it is a very short time period remaining in this grant period. And if we were to release this, it would simply go back to Some kind of state entity, I'm not sure exactly who it is. It might be the MHSOAC or CalPERS to administer so we have explored releasing this back None of the other counties want to take it on So I would wait direction for the board if that's something you want me to pursue

UnidentifiedUnidentified speaker 3Proposed10:14 · ≈ 9:10 AM

Mr. Chair, to that end I think Supervisor Adam might have a point in terms of it's interesting to me that no other county would want to take it on. In light of all the challenges the department does have, I think Supervisor Adam does have a point we may want to reconsider whether we want to continue. In this capacity, I think there's enough things going on that we don't need other things So I just wasn't sure that I understood it correctly. So thank you very much. Mr. Chair

UnidentifiedUnidentified speaker 1Proposed10:43 · ≈ 9:10 AM

Yeah, and and I'm gonna vote for it too. I'm just Saying I think we should just begin the discussion of what? level of Participation is there and and I think since this is a contract it probably took some time from County Council's office as well Yeah, so you know I think at some point we're gonna have a discussion about this and maybe I'm just setting that up. So I'm gonna vote for it as well. So we're okay here Thank You dr. Gluckhorn, I think we're probably done with that one unless you have another comment Okay Let's move on to a seven

0:11 – 0:134 turns

UnidentifiedUnidentified speaker 2Proposed11:24 · ≈ 9:11 AM

Chair Adam and members of the board, administrative item number seven is from community services. It is to consider recommendations regarding submission of a comment letter to the US Department of Housing and Urban Development on alternate funding formula for federal homeless continuum of care homeless program funds.

UnidentifiedUnidentified speaker 1Proposed11:43 · ≈ 9:11 AM

Supervisor for

UnidentifiedUnidentified speaker 5Proposed11:44 · ≈ 9:11 AM

thank you, Mr. Chair, you know, I just wanted to Be able to comment on this item so that I could thank again Dinah and AJ from Community Services Department working under mr. Chapman Dinah and George are here today I think that this goes well with the announcement of our CSAC award for C3H. C3h and COC, continuum of care work hand in hand together there's a lot of crossover there. And AJ and Dinah work very hard year in and year out to make sure that the county is able to maximize the amount of funding that we're able to draw down from these programs. And actually, on the last page of our board letter for this item it says that Santa Barbara County received over 1.6 million in federal continuum of care in 2015 and received the second highest score out of 13 continuum of cares in Southern California.

Because we wrote such a great application to do with HMIS system performance, accessing mainstream resources and early submission bonus points. And that was an 11% increase over the year before that. So, while we continue to need more resources as the point in time count shows that there are unfortunately more homeless each time and other sources of funding are going down for a lot of our non-profit providers. I'm very proud of the department and they work they do to really maximize what our county gets to help the homeless so thank you very much.

UnidentifiedUnidentified speaker 1Proposed13:22 · ≈ 9:13 AM

Okay. No other comments? All right then let's move on to A10

0:13 – 0:1513 turns

UnidentifiedUnidentified speaker 2Proposed13:30 · ≈ 9:13 AM

Adam and members of the board administrative item number 10 is from the county executive office It is to consider recommendations regarding the re-ratification of the proclamation of local emergency Related to the refugio Beach oil spill past August 16 2016

UnidentifiedUnidentified speaker 1Proposed13:47 · ≈ 9:13 AM

Unless there's any other comments, I just want a roll call vote.

UnidentifiedUnidentified speaker 7Proposed13:50 · ≈ 9:13 AM

I'll move this item second

UnidentifiedUnidentified speaker 1Proposed13:52 · ≈ 9:13 AM

Okay, so we have a motion and a second. Would you please read the roll please?

UnidentifiedUnidentified speaker 2Proposed13:56 · ≈ 9:13 AM

Ms. Farr? Aye Mr. Lavinino? Aye Mr. Carbajal? Aye Ms. Wolfe? Aye Chair Adam?

UnidentifiedUnidentified speaker 1Proposed14:01 · ≈ 9:14 AM

No

UnidentifiedUnidentified speaker 2Proposed14:02 · ≈ 9:14 AM

Motion passes

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.8514:07 · ≈ 9:14 AM

Yes before we go into the other thing I wanted I was going to do this a public comment, but I misplaced this piece of paper, but I was at The Elks Lodges Law Enforcement Appreciation Dinner this last week, and three of our employees were honored. And if it's okay I would just like to identify them. As Officer of the Year for Santa Barbara County Sheriff's Department was Dave Wicklin.

Santa Barbara County District Attorney's Office was Jerry Motter, I think over 40 years in the department. Was honored as well as Renee Leach was the County Probation Department Officer of the Year. And they represented the county very well and just wanted to thank the Elks, as well as our employees that are doing outstanding work in the field.

UnidentifiedUnidentified speaker 1Proposed15:01 · ≈ 9:15 AM

Good deal, that's Supervisor Wolff?

UnidentifiedUnidentified speaker 7Proposed15:04 · ≈ 9:15 AM

If there's no public comments, are there any public comments on or anything else on admin?

UnidentifiedUnidentified speaker 1Proposed15:10 · ≈ 9:15 AM

No.

UnidentifiedUnidentified speaker 7Proposed15:11 · ≈ 9:15 AM

Okay then I'll go ahead and move the balance of the administrative agenda.

UnidentifiedUnidentified speaker 1Proposed15:17 · ≈ 9:15 AM

Okay we have a motion in second. Any other discussion? All in favor? Aye. Okay so passes unanimously and that brings us to item 826

0:15 – 0:197 turns

UnidentifiedUnidentified speaker 2Proposed15:34 · ≈ 9:15 AM

Chair Adam and members of the board, we have three resolutions to present today. Our first resolution is A-26. This is sponsored by Supervisor Lavinino. It is a resolution proclaiming the week of September 18th 2016 through September 24th 2016 as Child Passenger Safety Week in Santa Barbara County. And if we can have Teresa Rodriguez Jones and Danny Marr come to the podium?

Great, and I will go ahead and read the resolution. Whereas the number one preventable cause of death and injury of children is the automobile collision. And whereas car seat use reduces the risk for death to infants by 71% and to toddlers aged 1 through 4 years by 54%. And whereas the use of a booster seat for children four through eight years of age reduces the risk of serious injury by 45%.

And whereas nine out of ten car seats are installed improperly and if used correctly, car seats can dramatically reduce the risk of serious and fatal injuries making these statistics preventable. And whereas the state of California requires all occupants of a motor vehicle to be properly secured and children less than eight years of age be secured in an appropriate car seat remaining in the backseat until at least 13 years of age.

Now, therefore be it resolved and ordered that the Board of Supervisors of the County of Santa Barbara State of California does hereby proclaim September 18th through 24th 2016 as Child Passenger Safety Week in Santa Barbara County and encourages all residents to support and participate in child passenger safety activities past and adopted today.

UnidentifiedUnidentified speaker 1Proposed17:21 · ≈ 9:17 AM

Absolutely, please.

UnidentifiedUnidentified speaker 8Proposed17:24 · ≈ 9:17 AM

I just wanted to say on behalf of First 5 Santa Barbara County, I wanted to thank the Board of Supervisors in particular Supervisor Lomenino for supporting this proclamation. If used correctly safety seats can dramatically reduce the risk of fatality or injury to children involved in car crashes. The National Highway Traffic Safety Administration statistics show that 59% of car seats are misused meaning that children are not in the right seat Or they're installed improperly. And I would say locally that statistic is much higher.

In recent years, more than a third of children killed in car crashes are completely unrestrained. These statistics are preventable. Educational campaigns, safety seat inspections and proclamations such as this increase the awareness for safely transporting children and preventing injury or death to our most precious assets children. Thank you.

UnidentifiedUnidentified speaker 7Proposed18:16 · ≈ 9:18 AM

Yeah,

UnidentifiedUnidentified speaker 1Proposed18:17 · ≈ 9:18 AM

please. Supervisor Wolk?

UnidentifiedUnidentified speaker 7Proposed18:19 · ≈ 9:18 AM

Thank you Mr Chair and thank you Supervisor Labagnino for bringing this in to the folks who are here. I just think this is such an important issue. And for those folks who are out there listening, I just wanted to make a statement that all of our law enforcement and our fire departments are available. I know as a grandmother, I went to one of our local fire departments and had them actually put the seat in for me.

It looks like it's easy, but there is there's a it's not as easy as it was in my day. So Our law enforcement folks and fire they're there for us so take advantage of them And I just want to thank all of you for bringing this to our attention

UnidentifiedUnidentified speaker 1Proposed19:05 · ≈ 9:19 AM

Okay 827

0:19 – 0:214 turns

UnidentifiedUnidentified speaker 2Proposed19:07 · ≈ 9:19 AM

Chair Adam and members of the board, our next resolution is Administrative Item Number 27. And this is a resolution sponsored by Supervisor Carbajal and Supervisor Lavinino. It is a resolution proclaiming the month of September 2016 as National Recovery Month in Santa Barbara County. And if we can have Matt Hamlin and Donna Flores to the podium? All right, I'll go ahead and read the resolution. Whereas the Santa Barbara County Department of Behavioral Wellness provides in partnership with community-based organizations a continuum of care which includes the prevention intervention treatment and recovery from mental health and substance use challenges promoting the message that behavioral health is essential to wellness And whereas this year's Recovery Month theme, Join the Voices for Recovery, Our Families, Our Stories, Our Recovery encourages communities to be visible by knowing the prevalence of mental and or substance use disorders.

Be vocal by noticing warning signs and symptoms and be valuable by raising awareness of the resource available to help. And whereas the Santa Barbara County Department of Behavioral Wellness supports recovery programs in all areas of the county to assure everyone has an opportunity to achieve and sustain long-term recovery by improving their health and wellness, living a self-directed life, and striving to reach their full potential. And whereas we encourage individuals and groups who are in long-term recovery to be vocal, assertive and promote recovery. And now therefore hereby order and resolve that the Board of Supervisors proclaims September 2016 as National Recovery Month in Santa Barbara County. And encourages all residents to support men, women, youth and their families who are in drug and alcohol addiction treatment and mental health recovery programs throughout our community passed and adopted today.

CommentCheryl MillerProposedself-stated21:05 · ≈ 9:21 AM

Thank you. I just want to say thank you so much on behalf of Good Samaritan and the clients that we serve.

UnidentifiedUnidentified speaker 9Proposed21:12 · ≈ 9:21 AM

And I'd also just like to say thank you for allowing us to provide services to those who need it, and for recognizing us for providing those services. So thank you very much.

UnidentifiedUnidentified speaker 1Proposed21:24 · ≈ 9:21 AM

All right. Thank you very much. We are onto 28.

0:21 – 0:2711 turns

UnidentifiedUnidentified speaker 2Proposed21:30 · ≈ 9:21 AM

Chair Adam and members of the board, administrative item number 28 is a resolution sponsored by Supervisor Lavinino. It's a resolution of commendation honoring the 2016 USA Olympian Carlos Balderas of Santa Maria, California. And if we can have Carlos come to the podium? And anyone else who wants to join him that'd be great. All right. Whereas Carlos Balderas, born and raised in Santa Maria California represented the United States of America in the 2016 Olympics held in Rio de Janeiro Brazil. And whereas Carlos first visited a boxing gym as a punishment for street fighting with his friends but soon found that he loved the sport and wanted to someday participate in the Olympics And whereas, Carlos is coached by his father Zenon and uncle David Balderas.

And whereas, Carlos qualified for the men's lightweight boxing event at the 2016 Summer Olympics after participating in the World Series of Boxing where he won the gold medal in his elite division and was named outstanding boxer of the event. And whereas Carlos boxed his way to the quarterfinals at the 2016 Summer Olympics Having won his first two bouts in the men's light 60 kilogram.

His third bout was met with determination and skill against the 2012 bronze medalist Lazaro Alvarez of Cuba, and now therefore it is hereby order and resolved Carlos Balderas proudly representing the United States of America at the 2016 Summer Olympics passed and adopted today.

UnidentifiedUnidentified speaker 10Proposed23:19 · ≈ 9:23 AM

Thank you. First and foremost, I'd like to thank my Lord and Savior. And I'd like to thank each and every one of you guys for helping me ever since I got back from the Olympics. It's pretty funny because I've been awarded as if I won the gold medal. You know it is something it's incredible after after my loss when I was planning on coming home already but I wanted to stay in chair my teammates. But when I came home I never expected to get the type of welcoming and open arms that I got from Santa Maria. So, I'm very appreciative and I'd like to thank each and every one of you guys. I think my father and my family they couldn't make it but I'm very fortunate and blessed and I continue going strong in the future and continue making you guys proud.

Thank you.

UnidentifiedUnidentified speaker 3Proposed24:03 · ≈ 9:24 AM

Mr. Chairman Carlos don't go away can we go take a picture with them all of us, please?

UnidentifiedUnidentified speaker 1Proposed24:09 · ≈ 9:24 AM

Yeah All right

UnidentifiedUnidentified speaker 10Proposed24:28 · ≈ 9:24 AM

You're the papa? Yeah. Come on in! He's also an Olympian from Mexico. Oh really? Mr. Lavar, he came from Mexico to visit us. He was there at the Olympics.

not transcribed≈7s of audible speech the AI couldn’t make out▸ listen
ElectedSteve LavagninoSupervisorProposedvoiceprint 0.8525:24 · ≈ 9:25 AM

Mr. Chair, can I? So we also have another Olympian in the room representing that was a representative from Mexico if you'd like to come up and just introduce yourself. I believe with Carlos he's another boxer. And I think you guys have your one on one right now against each other. You want to give your name? Welcome, welcome. If you guys want to settle it right now I mean you're one and one let's go

UnidentifiedUnidentified speaker 11Proposed25:54 · ≈ 9:25 AM

for

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.8525:56 · ≈ 9:25 AM

it yeah. Carlos has a good story about when he first walked in the gym when he was seven I believe if you want to talk about how you first got started?

UnidentifiedUnidentified speaker 10Proposed26:06 · ≈ 9:26 AM

Yeah, well when I first started boxing, I was very young. I was seven years old and I was getting into a lot of fights in schools and in the streets. And I was just out and I was just making a disaster. And so they finally said, you know what man? We're gonna take you to the boxing gym. We're gonna have someone beat on you and calm you down. When I went to the gym, I wasn't too young actually. The age limit was like nine or so and I barely gonna be eight.

My dad went up to the manager or to the owner of the gym and he was like, hey you know what we'd like to sign on my son. What do we have to do? And he said well he's eight or something like that and he said well he has to be about at least nine to train. You know it's the rules of the gym so my dad and at the same time another kid was passing by around the age same age nine or so and I said well what about that kid why is he here and you know why isn't my son allowed and he said well that's my grandson he's been boxing for so-and-so and you You know he's a very disciplined kid, this and this and that. He don't play games. And I said well let's put him up to box, let's put him up to sparring if my son beats up your grandson then we get to stay.

And then they said if my grandson beats up your son, beats up my son then you know we'll leave and we'll come back when we're 10 no questions asked, no nothing. So like alright so they put us up in the ring three rounds and I think I stopped them in the second round. He was just bloody nose and crying and that's where it all started.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.8527:27 · ≈ 9:27 AM

Very good. Just one last thing I just want to say you know since Carlos has been back he has been, you've probably put in more time getting awards and being honored. You've been very gracious. One of the events I was at was the Joe White Memorial Dinner which raises money for Allan Hancock College Athletics and Carlos put up a couple of his boxing gloves, his training gloves Raised over $6,000 for Allan Hancock College. So very humble. You've been a great outstanding representative of the Central Coast and we're just pulling for you in whatever happens in the future.

UnidentifiedUnidentified speaker 10Proposed27:58 · ≈ 9:27 AM

Thank you. I appreciate

0:28 – 0:3615 turns

UnidentifiedUnidentified speaker 1Proposed28:08 · ≈ 9:28 AM

it. All right, that brings us to the end of our administrative agenda And we got public comment. I forget that every time I don't know why

UnidentifiedUnidentified speaker 2Proposed28:29 · ≈ 9:28 AM

Chair Adam and members of the board We have two requests to speak on general public comment and our first request is going to come from Santa Barbara and that is dr Robert L John and then we are going to come back here to Santa Maria for Stephen McClendon

UnidentifiedUnidentified speaker 1Proposed28:43 · ≈ 9:28 AM

Dr. Robert L. John. Are you with us, Dr. Johns? Oh there you are.

UnidentifiedUnidentified speaker 12Proposed29:08 · ≈ 9:29 AM

I am 80 years old and I'm going to be around here till 95. Okay, so don't ever ask me am I with you? I'm with you and over on the top and above you baby. Now, I am calling for an immediate grand jury investigation of Carbajal When I first came to this board in 2005-2006, I came here discriminated against in the alcohol, drug and mental health department. They wanted no black psychologists.

And as brilliant as I am, as intelligent as I am that was too bad and I began to talk about systemic illness and carbohol you dummy, you don't even know what that was then. Now, I want to see this investigation because I think Carver Hall Cottage Hospital has been paying you kickbacks for not pursuing early on a liaison with Cottage Hospital. This county has spent millions of dollars and not only that, you have ruined the mental health department.

You have torn this department apart thinking that You could run the department. Are you kidding me? You've got to be the worst, and that'll be in my textbook, the worst supervisor this county has ever produced. Now I want this grand jury investigation because Cottage Hospital's been paying you kickbacks and Cottage Hospital is now saying that they don't want No Medi-Cal? Are you kidding me? Now listen Adams, take this and hear this.

Any hospital, any college hospital is a bunch of old gray headed white racists and they're not going to take the people's Health care, there's something wrong with that. There's something very wrong with that and we need to investigate it and find out what Cottage Hospital has as far as federal grants and deal with the federal government. The federal government will take this Cottage Hospital if you, the county, will make a charge against Cottage Hospital. And that's what Carver Hall has not done.

Now I want to see this county go after, not this pitty panty negotiation but go after Cottage Hospital and take them down. And they got federal grants and we find out what those federal grants are and we negotiate with them once we find out what those federal grants are. You heard it from me Dr. Robert L. John's PhD and I'm never wrong baby. Carvajal bye-bye baby you a dead man walking babe.

UnidentifiedUnidentified speaker 1Proposed32:20 · ≈ 9:32 AM

I know it's hard to follow that but we've got one other speaker.

UnidentifiedUnidentified speaker 2Proposed32:23 · ≈ 9:32 AM

Chair Adam and members of the board, we actually have an additional speaker. Our next speaker is Stephen McClendon back here in Santa Maria to be followed by Jody Hudson

UnidentifiedUnidentified speaker 13Proposed32:39 · ≈ 9:32 AM

Good morning, Chair Adam and members of the board. I'm here for a couple things and I've got lots of pictures but I'm going to cut them down really quick. First, I need some help with property line fence that's on the corner of Winter and Drake. In Orkut, my daughter owns the property and there's five of two big old pine trees. And this is the fence that I started working on last year and then I ran into two huge roots from the pine trees so I talked to the county arborist I don't know his last name and he said, well, I'll look into it. Well, it's been over a month and has been like two months now to get a direct answer is that basic answers says I don't think the county is going to do anything about it.

It's in fee meaning they're responsible for but as some things go. Property owners become responsible for trees at a certain point. But this is 100 foot pine tree, this is a baby root at one of the posts okay? I didn't find the picture that shows you have to look at me for the root that's this big that's pushed out where you saw it pushed out the most and that means I'd have to rent equipment to get it but the other bigger thing The road and the ice plant in the sand virtually come down against a fence. I had to dig out about a foot of that fence before anything, like you get started. So all I'm asking for this is to get help from the county and a resolution so I can finish doing my daughter's fence

UnidentifiedUnidentified speaker 1Proposed34:22 · ≈ 9:34 AM

Okay, I think the Director of Public Works wants to respond Mr. McGolpin

UnidentifiedUnidentified speaker 14Proposed34:30 · ≈ 9:34 AM

Mr. Chair and board members, I'll get the gentleman's name and we'll get in touch with him.

UnidentifiedUnidentified speaker 1Proposed34:35 · ≈ 9:34 AM

Okay, yeah and in the future I don't... Have you called my office yet? Okay well you might want to just shortcut all that and call my office.

UnidentifiedUnidentified speaker 13Proposed34:47 · ≈ 9:34 AM

Maybe all this stuff maybe. The second thing is there's new people that are coming into Los Alamos and for reasons I don't understand is that back in 2007 Los Alamos has a Bell Street community plan for how it's supposed to look Signs like this is typical showing up, it doesn't show the Western style. If they read and if you guys choose to read, it says everything Western to some degree.

Casa Dumets, I think I have one picture of Casa Dumets, if you go through that right there That's totally not Western right there. We're not talking window decoration, but that is another issue and that's from a year ago. Casa de Humans decided to say well I don't care, I'm going to do what I want it's just a suggestion. Well my suggestions when I do things is out of respect for the people that you do this for.

Block lettering may have been around back in between 1880 and 1920, 1930 but certainly shadowing did not exist. So finish with that I want you to kind of look at that and see check with the people in Los Alamos. I know Supervisor Farr is for our area and she could talk to the LOPAC people maybe and see what they have to say about it because haven't heard any meetings in a long long time.

But there's lights. Oh, I'm almost done. Lighting is an issue and we already talked about fonts and materials so...

UnidentifiedUnidentified speaker 1Proposed36:23 · ≈ 9:36 AM

You're pretty far

UnidentifiedUnidentified speaker 13Proposed36:23 · ≈ 9:36 AM

over. I'm done. Yeah. And then there's trees. One

UnidentifiedUnidentified speaker 1Proposed36:27 · ≈ 9:36 AM

more. That's it? No you're over yeah. Okay. You need to discuss it with the individual supervisors offices that's

UnidentifiedUnidentified speaker 13Proposed36:34 · ≈ 9:36 AM

the pathway. No that's fine. Thanks. I just wanted to bring up real quick. Thought I could.

0:36 – 0:4012 turns

UnidentifiedUnidentified speaker 2Proposed36:41 · ≈ 9:36 AM

Chair Adam and members of the board, our final request to speak on public comment is Jody Hudson.

CommentStephen McClendonProposed · by introduction36:53 · ≈ 9:36 AM

Mine's very brief, he could have kept my time. I did address it to the individual Board of Supervisor office and I have several government claims submitted due to misconduct, negligence on involving most of the departments within the county. And it's taken me a very long time to do that because mostly it's the Sheriff's Department and probation. The ones that affected me the most were child welfare so 16 months to mourn the decisions that affected my life wrongfully.

And I just would like to know what sort of process there is or where I can find documentation for when there's claims before the board, I realize it's probably executive session which wouldn't be public but right now the only response I'm getting Is from a county employee. It's not from the clerk of the board, there's no review in it. It's just an automatic rejection.

So I just want to know what kind of process she just says you follow government code and there should be some organizational chart or something than just accounting staff member deciding.

UnidentifiedUnidentified speaker 1Proposed38:06 · ≈ 9:38 AM

Mr.

UnidentifiedUnidentified speaker 15Proposed38:07 · ≈ 9:38 AM

Gazzone, you want to comment on that? Chair Adam and supervisors if the speaker will leave her name and contact number we'll ask risk management to reach out to her. Risk management does have a letter that goes with any administrative claim that describes the steps that follow rejection of any claim

CommentStephen McClendonProposed · by introduction38:25 · ≈ 9:38 AM

If I may, I've received that. So that's where I've asked where the next step is or what? It doesn't say county staff member. It says it goes to room 407, the clerk of the board. When I have contacted them, they refer me to room 102 and it is a county staff member. Or maybe those educational requirements for that person to be able to make that decision on their own. That process is nowhere in the one sheet that she gives me

UnidentifiedUnidentified speaker 15Proposed38:55 · ≈ 9:38 AM

Chair Adam and supervisors so risk management can help the speaker But can't provide the speaker with legal advice, and if she can leave her name a number We'll ask mr. Roma Torio to reach out and try again to describe the process Okay,

CommentStephen McClendonProposed · by introduction39:10 · ≈ 9:39 AM

if I could speak to him that would be wonderful, but I've been speaking to Carol

UnidentifiedUnidentified speaker 1Proposed39:15 · ≈ 9:39 AM

Okay, thank you

UnidentifiedUnidentified speaker 2Proposed39:21 · ≈ 9:39 AM

No further requests to speak

UnidentifiedUnidentified speaker 1Proposed39:22 · ≈ 9:39 AM

okay So that brings us to item D1.

UnidentifiedUnidentified speaker 4Proposed39:29 · ≈ 9:39 AM

Chair Adam, board members just to let you know we're working on channel 20 there seems to be a technical problem and so if anyone's web-streaming this they can't get it on their television that's the reason why. There's a technical difficulty we're not broadcasting this on channel 20 but we're working on it.

UnidentifiedUnidentified speaker 1Proposed39:44 · ≈ 9:39 AM

My mother will be so hurt Ms. Alexander, can we read item one in? Thank you.

0:40 – 0:5610 turns

UnidentifiedUnidentified speaker 2Proposed40:10 · ≈ 9:40 AM

Chair Adam and members of the board, departmental item number one is from the auditor controller. It is a hearing to consider recommendations regarding the County of Santa Barbara's comprehensive annual financial report and financial highlights for the fiscal year ended June 30th 2016. Mr. Filotti thank you

UnidentifiedUnidentified speaker 16Proposed40:27 · ≈ 9:40 AM

Chair Adam, members of the board, Theo Filotti, Auditor-Controller and with me is Betsy Schaefer, Assistant Auditor Controller. We're here today to make a presentation on our Comprehensive Annual Financial Report. We'll use the acronym CAFR and you'll hear that a lot today. Next slide. So we'll start out with what is the CAFR? We'll do a little background, some highlights. Talk about net position. We'll do a little bit of upcoming standards that are going to affect the county. Talk about financial highlight publication or certificates of achievement and the action items and any questions towards the end.

The comprehensive annual report includes the financial statements of the county and those are audited annual financial statements. The audit is required by California government code. We also contract with an independent CPA firm, in this case it's Brown Armstrong Accountancy Corporation out of Bakersfield, California. And this CAFRP is a dual-purpose financial statement presentation.

We present entity wide or government wide financial statements and they typically take a long term focus as opposed to the fund financial statements which take a near term focus, and we'll talk a little bit more about that. We did receive an unmodified or a clean opinion for our fiscal year 15-16. And we also prepared, audited, had audited and issued the financial statements within 60 days of year end in order to provide timely and accurate reporting.

And to our knowledge that's the fastest preparation of the CAFR in all the counties in California. Just going back just a second the intended user the caffer they typically are the bond rating agencies our investors who people who buy the debt that the county issues Financial institutions and then of course management and the public The church

UnidentifiedUnidentified speaker 1Proposed42:45 · ≈ 9:42 AM

yes, sir

UnidentifiedUnidentified speaker 16Proposed42:46 · ≈ 9:42 AM

So on our reporting model, I talked about a dual purpose. These are the components of the CAFR. We start out with management's discussion and analysis. And that typically is a narrative overview and analysis of the financial statements. Then we have the financial statements themselves. This is the dual presentation. We have the government-wide financial statements and the governmental financial statements or the fund statements. Now the government wide financial statements are the long-term focus and they include all of the assets and liabilities and also the financial position of the county.

On the fund financial statements or the governmental financial statement side, we have the near term focus which focuses on Inflows and outflows on an annual basis. And if you'll recall, last month we brought the year-end financial status report to the board and we discussed the results of operations of many of the funds in the county. The distinction of the long-term focus, including all assets and liabilities is make an analogy to our own personal financial positions where we do have a balance sheet or net worth for an individual. And that would include all the assets investments, Our home our mortgage and so all the liabilities also and then typically on the fun side on the near-term financial focus We are looking at our ability to pay our monthly bills and our ability to make our mortgage payment So there's sort of the distinction between the two Presentations of near term and short term And long term, sorry Additionally, then we have the notes to the financial statement and what that does is provide a very detailed disclosure regarding the numbers that are in the financial statement.

So all of the assets liabilities and not so much the operation side but the balance sheet side. And then we also have a required supplementary information and that includes our pension and OPEB information, our budgetary comparisons. And then statistics economics and demographic information also So just generally here, some CAFR highlights. I won't go through each of these individually but we're giving you some reference pages to some of the important sections of the financial statements and the CAFR.

So you can see that it's broken into three our introductory section which is our letter of transmittal, our financial section which includes the financial statements themselves and our MD&A And also the notes to the financial statements. Some notes you might want to take a look at descriptions of our cash and investments, our long-term liabilities, commitments and contingencies, our fund balances themselves, pension and other post employment benefits. These are just a few of the major things that are in our CAFR. Then we have a statistical section also.

The slide here is the presentation of the summary of our net financial position. And this is where we take a look at the entity-wide or government-wide financial statements, which is the long term look. And here you can see that this basically takes in the total column here, this is all the funds of the county, both the governmental funds and the proprietary funds.

And it's a basic balance sheet. You take assets, less liabilities and that gives you your quote net worth or your financial position. And so of course government is a little bit different so we have other things like deferred inflows and outflows to complicate it just a touch but the basic concept is the basic balance sheet formula of assets minus liabilities equals your financial position.

If we were to take a look here and just generally take our assets, we had 1.3 billion of assets. We had liabilities of basically a billion and then with the other items typically most of this is related to our pensions in our presentation of pensions but then it leaves us with $420 million net financial position for the county. Next slide. And so here, we'll break out that net financial position. That's the 420 that we discussed earlier.

This shows the difference between 2015 and 2016 in each of these categories. The categories are net investment in capital assets, our net position that's restricted, and then our unrestricted position. So this difference of $20,000 and $21,000 up here basically is our net investment in capital assets. What we have there is the cost basis of our infrastructure, our buildings, all our capital assets. And then we reduce that by depreciation and then also reduce it by the long-term liabilities or the COP's mortgages basically against those buildings to come with that net position.

The change of 20, 21 million came from adding capital assets that we built and then also some of our service concession arrangements. Those are items like the bowl which we own the facility but someone else is making improvements to them and so those improvements get added to our net financial position. On the restricted side, we have $246 million and as of $9 million.

Those are typically the restricted financial position or the restrictions placed on those net assets from basically either constitutional, legal, or even local restrictions that are imposed by the board through ordinance for those that qualify as legally restricted. And then we have the unrestricted, which is the 509 million negative unrestricted. And that's a result of basically the inclusion of our net OPEB liabilities and our retirement liability. And that's our share of the system's liability.

So the changes there, in the restricted we had 3.2 million of unanticipated Medi-Cal health plan incentives. We had some fire reimbursements and also some realignment funds 2011 realignment funds were accumulated and restricted and those have to go back into those programs and that's the reason for the legal restriction. Our unrestricted net position changed by $27 million. We had a $11.8 million increase in committed and assigned fund balance across governmental funds, a net $10 million change to our governmental pensions and other post-employment benefits, and then a $5.9 million increase in our business activity funds which mostly came from Laguna Sanitation.

A couple of footnotes of note. We have in Note 16, we have listed our commitments and contingencies and one of the items we typically list all our contracts and in addition this year is the $86 million construction contract for the Northern Branch Jail. Then we have a prior period adjustment with the Governmental Accounting Standards Board, had put out some guidance and basically First 5 is not considered part of the governmental entity based on its commission being a separate governing body than the Board of Supervisors. Even though the Board of Supervisors has control over it and adopts their budget, the actual governance of the First 5 is by the Commission.

And then we have a subsequent event in July. The board approved the construction operation of the Tejiguas Resource Recovery Project, which is the MRF, the material recycling plant and then also the anaerobic digestive portion of that. Some of the upcoming GASBs that are going to affect us. Statement number 74 is on our, we have to add the full amount of the liability of our other post-employment benefits which is basically our retiree medical liability and GASB 74 applies to the pension system itself as they're the administrators of that plan for us so they will implement GASBI 74 and get that liability posted on their books in this current fiscal year We're going to be adding the amount of the OPEB that we have not already put on the books.

So, the liability at June 3014 which is the last time an actuarial liability was done was $178 million for our OPEB. And we have already booked about 98 million of that on our financial statements. And so, we'll only have to book the difference and then we also believe that the next actuarial study which is being done as of June 3016, that total liability will probably be reduced as we have made payments towards that liability and we also have a little bit Extra not extra funding but assets built up to cover that and that will allow us to use a different assumption rate for our Booking liability, so my My really big swag is it we probably just need to add potentially anywhere from 30 to the full amount of the additional 70 million But I think it will be in that range and probably you know probably in the 40 million dollar range That's my guess at this point We will have to wait for the actual report to be done by SBCS.

Additionally, we're presenting to you our financial highlights today. Basically that summarizes the finances in a more reader friendly version but all the information comes from the CAFR. Our 15-16 theme was continued moderate growth and that year's over and then we have a theme for 16-17 which is steady improvement. So we have Certificate of Achievements for both our CAFR and our financial highlights. 25 years for our CAFR and 21 years for our financial highlights.

I think Supervisor Adam asked a question in the past, you know, I think on the budget, he asked does anyone not get the award? And so the question is yes there are some candidates

not transcribed≈10s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 1Proposed53:48 · ≈ 9:53 AM

that do. It's like everybody gets a

UnidentifiedUnidentified speaker 16Proposed53:49 · ≈ 9:53 AM

trophy or what's... There are there are some counties that do not get the award but the thing to focus on. Do they forget

UnidentifiedUnidentified speaker 1Proposed53:56 · ≈ 9:53 AM

to apply or what do you have to do to not get the award?

UnidentifiedUnidentified speaker 16Proposed54:00 · ≈ 9:54 AM

To not get it yeah don't apply, don't pay the fee and don't comply but the key is that There is a fee, but there is a stringent set of guidelines that must be followed in order to comply with Governmental Accounting Standards Boards and general governmental accounting principles. In order for you to win the award. So even though a lot of governments do receive the award, they're also performing and preparing that CAFR in conformity so that there's a lot of consistency across all the counties in their CAFRs.

So it's not just send in the fee and you get it automatically. So action item would be to receiving file and I would entertain any questions?

UnidentifiedUnidentified speaker 1Proposed54:53 · ≈ 9:54 AM

Supervisor wolf

UnidentifiedUnidentified speaker 7Proposed54:55 · ≈ 9:54 AM

Thank You mr. Chair Thank you, mr. Filotti for your presentation and I think this board has Complimented your office many times for the financial highlights report I know that I've used this on several occasions out in the community so it's definitely a good guide and lots of times I like to compare it to the prior years report And in doing that today, I just want to highlight a couple of things. One is the unemployment rate in the county from last year it was 5.6% countywide and now it's 5%.

So that's definitely a positive indicator. But then I do have, I have a question about the real estate piece. Because in last year's it said that the county wide median home prices increased 7.4% to $697,000 so that was last year 697 thousand. This year in the report. It says the countywide median home value increased 5.7 percent to five hundred and forty seven thousand that's that doesn't make sense to me because if last year it was 690 and this year, it's 540 That's not an increase, it's a decrease in median home price. So maybe I'm just misinterpreting but can you clarify that for me?

0:56 – 1:0121 turns

UnidentifiedUnidentified speaker 16Proposed56:32 · ≈ 9:56 AM

Absolutely. Supervisor Wolfe to the chair. Compliment you on being astute enough to pick up that difference and the difference in the prior year was that we had the data on the price so it was the actual price of the homes that turned over. And then this year in 2016 we worked with Dr. Rupert out at UCSB and the economic forecast, and we switched our actual measurement basis to value. And so that's the difference. In a prior year that was price and this year it's value.

UnidentifiedUnidentified speaker 7Proposed57:05 · ≈ 9:57 AM

Now why did you, because then so why did you change

UnidentifiedUnidentified speaker 16Proposed57:09 · ≈ 9:57 AM

that? We changed because the availability of the data and so the price data was not available to us at this time. So rather than leave it blank or not have anything in there we decided to redo all of the comparative data and use the values. And so Dr. Rupert out of UCSB was able to provide us with that information.

UnidentifiedUnidentified speaker 7Proposed57:31 · ≈ 9:57 AM

Okay well thank you for clarifying that. Absolutely. Thank You Mr. Chair

UnidentifiedUnidentified speaker 1Proposed57:36 · ≈ 9:57 AM

Okay, I got a couple questions unless somebody else wants to go first. Do you have page 30 on that we could put up on the screen?

UnidentifiedUnidentified speaker 16Proposed57:47 · ≈ 9:57 AM

I have a summary of page 30. Yeah was

UnidentifiedUnidentified speaker 1Proposed57:53 · ≈ 9:57 AM

it slide 6?

UnidentifiedUnidentified speaker 16Proposed57:55 · ≈ 9:57 AM

No it's an additional one and if you want to there's probably some in the back also if we need to do that So it doesn't look like page 30 because it's a summary. Page 30 has some really detailed information, but the information is the same looking out in 2016 total column you'll end up with that the same information with the revenues the expenses and the Change in fund and change in net position that is on page 31. It's just in a different format I don't think I could have gotten page 31 up on the screen, but I'm happy

UnidentifiedUnidentified speaker 1Proposed58:38 · ≈ 9:58 AM

Yeah What I was really looking at is the the OPEB obligations and the net pension liability and those those things are The last value that you actually have which is really last year's number right.

UnidentifiedUnidentified speaker 16Proposed58:56 · ≈ 9:58 AM

Actually it's a it's a twenty fourteen number

UnidentifiedUnidentified speaker 1Proposed58:59 · ≈ 9:58 AM

what's

UnidentifiedUnidentified speaker 16Proposed59:00 · ≈ 9:59 AM

it I'm sorry twenty fifteen yeah it's fourteen fifteens number that's correct

UnidentifiedUnidentified speaker 1Proposed59:05 · ≈ 9:59 AM

thirty And so, you know we're told that we're looking at about a hundred million dollar loss. Actually the loss for I guess we're going to hear about 1018 or 1022 no 1018 is it?

UnidentifiedUnidentified speaker 16Proposed59:31 · ≈ 9:59 AM

We are anxiously awaiting that report yes.

UnidentifiedUnidentified speaker 1Proposed59:34 · ≈ 9:59 AM

Is that about the order of magnitude did you understand as well?

UnidentifiedUnidentified speaker 16Proposed59:39 · ≈ 9:59 AM

I have worked with Mr. Alvarez a little bit and trying to estimate some of that information, but I've not received anything from SBCERS yet.

UnidentifiedUnidentified speaker 1Proposed59:46 · ≈ 9:59 AM

Okay well my staff's been talking to Mr. Levin and he's telling them in the round figure area of 100 million so that's going to take that bottom line down by about 25% is that right?

UnidentifiedUnidentified speaker 16Proposed1:00:01 · ≈ 10:00 AM

That would be correct for that if you wanted to put up on the screen page six or slide six again. So yeah, if that 420 million that is the net financial position of the county. Then we would add $100 million of liability to take away $100 million or add a liability of $100 million. And then that would reduce, assuming the 420 stays the same with the current year's operations. Then we would reduce that by 100 million and then additionally we would have to take into consideration the OPEB amount of somewhere in that 30-70 range that will come into play in this next fiscal year.

UnidentifiedUnidentified speaker 1Proposed1:00:55 · ≈ 10:00 AM

Right, okay. So it's a 25 to 30 percent loss from this position and those things have actually already occurred you just don't officially have notice of that and so you can't take that into account in your...

UnidentifiedUnidentified speaker 16Proposed1:01:12 · ≈ 10:01 AM

Chair Adam that's correct we have to use the most current information available to us in order to prepare our financial statements and that's what we had right?

UnidentifiedUnidentified speaker 1Proposed1:01:19 · ≈ 10:01 AM

Okay all right What happens then if we were to change the assumption rate, the discount rate from 7.5 to 6.5?

1:01 – 1:0714 turns

UnidentifiedUnidentified speaker 16Proposed1:01:37 · ≈ 10:01 AM

Chair Adam, my understanding is that a quarter percent change equates to roughly a 4% increase in our contribution that's required or addition to the liability. So I think that's another 12 million or so. As

UnidentifiedUnidentified speaker 1Proposed1:01:56 · ≈ 10:01 AM

it relates to net position at the end, what's the order of magnitude change?

UnidentifiedUnidentified speaker 16Proposed1:02:04 · ≈ 10:02 AM

Again I don't have that information. We would need to get it from SB CSRS and I think that at one of the next two board meetings of the Retirement Board there is going to be a presentation on that change in assumption

UnidentifiedUnidentified speaker 4Proposed1:02:19 · ≈ 10:02 AM

Chair Adam and Supervisors, Mr. Filotti is correct. I know the SPSRS board is going to be discussing that what chair Adam referred to in October 18th We have in the long-range agenda for our staff Working with mr. Levin to come back to your board to give you an update To request whether you want to give input to the SPSRS board before they make decisions on what the contribution rate from The county would be for the following year

UnidentifiedUnidentified speaker 1Proposed1:02:43 · ≈ 10:02 AM

Part of that discussion needs to be what happens if we change the rate. The only other thing I was going to go into is, I loved your statistical section and on page 180 There was, in the middle of the page there is some interesting statistics that I wanted to point out. Over the 10 years from 2006-2016, the ADMHS clients served grew by 7%, which could be good or bad depending upon why they went up.

Assistance claims grew by 35%, which is probably not a good statistic. Building inspections declined by 55%, which is probably not a good statistic. Road miles enhanced or maintained almost disappeared, declining an incredible 97%. That was amazing. Which taken together doesn't really support the idea that we're steadily improving. In my mind, and I know I'm probably alone up here in that but there it is.

not transcribed≈7s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 16Proposed1:04:10 · ≈ 10:04 AM

Chair Adam, the steady improvement was regarding our current financial focus. And so that was our ability to pay our bills basically and to pay our mortgages. So it's more of a short-term look for this current fiscal year as opposed to what you're describing which ought to be looked at and that's the long term focus of the net financial position and the county itself and how its operating right?

UnidentifiedUnidentified speaker 1Proposed1:04:39 · ≈ 10:04 AM

Well, I mean as it relates to how we make decisions up here. I think this is probably the format that if we don't look at this document for long term advice about how to make decisions up here then I don't know what other document that we would look at

UnidentifiedUnidentified speaker 16Proposed1:05:02 · ≈ 10:05 AM

But you're correct and I think the goes back to the analogy of our own homes, you know our own households and our finances. You know we need to look at can we put our kids through college in the future? And so that long-term look has an effect on our short term position to can should we and can we Afford to put X amount of dollars into a college fund for our kids this next year in order to fund a you know, A much longer term look and the future for that kind of an expenditure long-term

UnidentifiedUnidentified speaker 1Proposed1:05:33 · ≈ 10:05 AM

like something that's reasonably foreseeable Okay, it's never too late so We we Don't have any other lights on up here. Nobody else wants to comment on this. I

UnidentifiedUnidentified speaker 3Proposed1:05:52 · ≈ 10:05 AM

Mr. Chair, there's no public comment I'll move to approve.

UnidentifiedUnidentified speaker 1Proposed1:05:57 · ≈ 10:05 AM

Do we have a second? Second. Okay all in favor? Aye. Thank you very much Mr. Filotti.

UnidentifiedUnidentified speaker 16Proposed1:06:06 · ≈ 10:06 AM

Thank you.

UnidentifiedUnidentified speaker 1Proposed1:06:09 · ≈ 10:06 AM

Educational as always Okay and for some housekeeping purposes we're going to go through actually you know what. Does anybody besides me need to take a little break? All right let's do five minute break and then what we're going to do is we're going to go through two and three. And then we're gonna go to whatever time it is probably around 1130 is what I'm thinking.

We're gonna go to closed session, and then we're gonna come back and I'm gonna recuse myself on item number four so...and then you'll be under the watchful eye of Supervisor Farr for the rest of the day All right, so let's take a five-minute break. Thank you Okay, you're not ahead of myself again

UnidentifiedUnidentified speaker 2Proposed1:07:19 · ≈ 10:07 AM

Chair Adam and members of the board, departmental item number two is from social services. It is a hearing to consider recommendations regarding the child welfare services system improvement plan and annual update.

1:07 – 1:189 turns

UnidentifiedUnidentified speaker 15Proposed1:07:31 · ≈ 10:07 AM

And chair Adam just a minor correction for the agendized actions. The first action remains receive and file in this section second action for CEQA should be determined the above actions are exempt from the California Environmental Quality Act and all other words remain the same

UnidentifiedUnidentified speaker 17Proposed1:07:46 · ≈ 10:07 AM

Okay. Chair Adam and Supervisors, Daniel Nielsen of the Department of Social Services. As I stated on June 7th when Terry Nisich and I presented our response to the Child Welfare Safety Net Task Force report, the department will now be making an annual presentation to your board on the performance improvements, outcomes, challenges, and systemic issues we have in child welfare.

To include our activities and outcomes associated with the California Child and Family Services Review and System Improvement Plan. During the course of today's presentation, we will be referencing the recommendations contained in the Child Welfare Safety Net Task Force Report on multiple occasions in order to highlight the actions and outcomes occurring in our work which are in alignment with and responsive to the recommendations and priorities stated in the task force's report.

With me today are Division Chief Amy Krueger and Deputy Director Devin Drake. Devin will be making our presentation today.

UnidentifiedUnidentified speaker 18Proposed1:08:46 · ≈ 10:08 AM

Chair Adam, members of the board, good morning. Our overview will cover a snapshot of updated child welfare services statistics as well as an overview of the Child Welfare Services System Improvement Plan. Additionally we would like to provide an update to the board on two critical issues impacting child welfare services, commercially sexually exploited children and the continuum of care reform.

This is a snapshot of some of our recent staffing and caseload data. The good news is that the number of children in foster care is currently trending down. Our rate of placement in group homes is decreasing, and the majority of children in foster care are placed in family-based settings including placements with relatives or nonrelated extended family members.

The Child Welfare Services Outcome and Accountability Act of 2001 required the establishment of the California outcome and accountability system. Through this system, the state is able to ensure conformity with federal child welfare requirements. Determine what is happening to children and families as they are engaged in child welfare services and assist counties with enhancing their capacity to help children and families achieve positive outcomes.

The act also increased oversight of child welfare services by requiring all system improvement plans to be approved by their respective Board of Supervisors every five years and be made available for public comment. The System Improvement Plan is the culmination of the California Child and Family Services Review process, which consists of a county self-assessment and a peer quality case review.

The county self-assessment is led by child welfare services that includes core representatives from public health, probation, behavioral wellness, resource parents, foster youth, biological parents, local education agencies, and as appropriate tribal representatives. We are also required to consult with our training academy, juvenile court officers, law enforcement, court appointed special advocates, county drug and alcohol abuse experts and labor representatives.

Our most recent county self-assessment was conducted in October 2011 and we are now preparing to conduct our next one. The peer quality review consists of a panel of local and neighboring county Child Welfare Services workers and supervisors, probation officers and supervisors, and state social services representatives. Randomly selected cases which pertain to the improvement areas are reviewed by the panel. The panel then interviews the social workers who were involved with the cases.

The panel looks for common themes including both what the county is doing well and opportunities for improvement. Our peer quality review was conducted in January of 2012, and we are preparing to conduct our next one this next year. As can be seen by this slide, the California Outcome and Accountability System provides a robust system of federal and state oversight in order to measure these seven outcomes.

As noted in the system improvement plan progress report that was attached to the board letter, there are 17 federal measures associated with these outcomes. In addition to the federal measures, there are also 15 California data measures. We will be covering several of them here today. The focus areas of the system improvement plan are based upon the information learned from the county self-assessment, the peer quality case review and aligned with the strategies of the state of California's program improvement plan submitted to the US Department of Health and Human Services Children's Bureau.

Child welfare services relied on obtaining extensive input from our many public and private partners, believing that their knowledge and experience were critical in identifying the strengths, needs, and gaps in our service delivery system. System improvement plan strategies were also guided by evidence-based and promising practices in the field of child welfare.

Many of the strategies are also in alignment with the recommendations of the Child Welfare Safety Net Task Force report. In particular, strategies which address the needs for strengthened collaboration and communication, continued funding to partner agencies to support prevention efforts, increased trauma-informed training and increased resource family recruitment retention and support.

Our first focus area of the system improvement plan, no recurrence of maltreatment is about protecting children who have a substantiated maltreatment allegation from enduring another episode of substantiated maltreatment within the following six months. The federal goal is 94.6% of children who suffered a substantiated allegation of maltreatment will not suffer a repeat substantiated allegation of maltreatment.

As you can see, we're just shy of reaching our goal and believe by the end of this system improvement plan. We will reach it. We have been able to accomplish this with a consistent emphasis on child safety or focus on the strategies that were established for this focus area as noted in the next slide has enabled us to make this improvement. We are encouraged by the state to set specific measurable improvement goals that are achievable within the five year time frame in relationship to state averages and federal standards.

UnidentifiedUnidentified speaker 5Proposed1:14:07 · ≈ 10:14 AM

Mr. Chair. Supervisor for thank you. I just wanted to ask a question, you know when you were talking about Forget which slide it was but we had the three points no recurrence of maltreatment reunification within 12 months and placement stability It seems like there's probably frequently a lot of tension between Between all of those because I know when I did my ride-along with one of your very fine child welfare workers it seems like So many of the cases that we become involved in with children, at least with neglect have to do with parents that are under the influence of drugs.

There's drugs and weapons in the house and they're not being taken care of property and they're endangered. So given the fact that it can be kind of a long difficult process for Climb out of addiction and that kind of a life. I would think that it would be difficult to balance not only just no recurrence, but the reunification with 12 months with the placement stability knowing that you can try to reunify the child with the family. But given the unstable history, that maybe that's not going to work. And so then you're going to have to look for a family placement or another placement so that you achieve that kind of stability. So if you could just speak to that and what you're looking for when you're making those determinations between do we really want to push reunifying with the family?

Or do we really want to look longer term at what might be the most stable placement?

UnidentifiedUnidentified speaker 18Proposed1:15:50 · ≈ 10:15 AM

Supervisor Farr through the chair, that's correct. It's always a very tight balancing act at times and that was back on actually slide seven where we were talking about those three points. Yeah, and as we weigh each of those I think each child's situation is different and unique. Luckily, and we'll talk about this later in the slide presentation, we're utilizing children family team meetings a lot more. We used to call them TDMs.

But with getting as much support around the family as possible, we're finding that we're actually able to find ways to keep children in the home so But some of these issues aren't coming up as much. But each and every time, it could be that the reunification takes longer or doesn't happen at all because the parent's unwilling to follow what the judge is ordering.

Placement stability, we'll also talk about that a little bit later as well. That you'll see that sometimes a placement move is actually a good thing but we get marked down for that because it's an additional movement. We're always looking for the most stable initial placement possible. And sometimes it takes a while for those to come about. A relative may not be interested in taking in a child right away, but after six months they may change their mind and decide to have them. So we're constantly trying to balance these and juggle with them, but we're always looking out for that welfare of the child.

UnidentifiedUnidentified speaker 5Proposed1:17:26 · ≈ 10:17 AM

Well, it just seems like obviously the first choice is to try to reunite the child with a family. And yet if they're going to be kind of... You try that and it doesn't work and they get bounced out and then they go back again. I would also think psychologically for the child this is obviously where they want to be so perhaps on a repetitive basis have their hopes dashed not just to mention the physical change in location back and forth Would be very damaging psychologically and emotionally for the child. So all the more important that trying to find something that's going to work for them long term, even if it's not necessarily the first choice of reuniting them with a family.

UnidentifiedUnidentified speaker 18Proposed1:18:08 · ≈ 10:18 AM

Supervisor Farthucha, that's correct. And even in my experience as a social worker, I've removed many kids. I can think of off the top of my head three times that a child didn't say when can I go back with my parents? And I mean, I've seen some horrific abuse out there and yet they still have this desire and need to be back with their family unit. That is always foremost on our mind. How can we support this family so that the child can stay? If that can't be the case, then how can we support this family so the child can be reunified? If that can't be the case, then what's our most stable setting for this child?

UnidentifiedUnidentified speaker 19Proposed1:18:45 · ≈ 10:18 AM

Yeah,

UnidentifiedUnidentified speaker 5Proposed1:18:46 · ≈ 10:18 AM

thank you. Thank you Mr Chair.

1:18 – 1:3012 turns

UnidentifiedUnidentified speaker 18Proposed1:18:50 · ≈ 10:18 AM

Okay, so we're on slide nine I believe. Ten? Ten. Okay, thank you. These are the strategies we developed for our first system improvement plan focus area. You will note that strategies 1.1, 1.3 and 1.4 all have asterisks. This signifies that these strategies are in alignment with the recommendations of the Child Welfare Safety Net Task Force and that they focus on improvement through coordination and collaboration between county departments and partner agencies.

Because of our continued participation in numerous interagency efforts as well as our ongoing child welfare services stakeholder meetings, we feel our collaboration with our community partners has never been stronger. Structured decision making is an evidence-based tool used by our social workers to ensure accurate and consistent decisions are being made regarding the safety and risk of future harm to a child.

We use safety organized practice, a model that focuses on the safety needs of the child and the strengths of the family and their support networks to safely maintain children in their homes. We continue to partner with contracted providers, First 5 and the Network of Family Resource Centers to expand the differential response program and other evidence-based prevention and early intervention services.

Our second focus area of the system improvement plan reunification within 12 months is about safely returning children to their homes as quickly as possible. The federal goal is that- Mr. Chair,

UnidentifiedUnidentified speaker 1Proposed1:20:25 · ≈ 10:20 AM

Supervisor Carbajal.

UnidentifiedUnidentified speaker 3Proposed1:20:26 · ≈ 10:20 AM

Thank you. I'll ask you this question now instead of bugging you later or whatever. These goals that you have throughout this document Who sets those goals? We do, the federal government, the state. And how does it jive with other jurisdictions? I mean are we in the top 10th percentile of compliance? You know, I know in some cases we have a 60-something percent goal.

Those goals in some respect, with all due respect are somewhat meaningless unless there's context. So I guess I ask for all these goals as you come across a goal give it context for us and if not today how does it relate to other agencies? Are we average? Are we doing a darn good job or are we at the lower rung? That would be very important to me to really understand

UnidentifiedUnidentified speaker 18Proposed1:21:27 · ≈ 10:21 AM

Supervisor Carvajal through the chair. So how we came about these, this is through our county self-assessment and then also the peer quality review is where we gathered all this data looked for you know the gaps and what we're doing well and not well and that's where we came up with the goals. The additional information in comparison to other counties and stuff I can definitely get that to you

UnidentifiedUnidentified speaker 3Proposed1:21:49 · ≈ 10:21 AM

That would be really important because it gives us a better perspective as to How we as a board could be even more supportive of you as a department In areas where you might need more resources or not, but I think it gives us context as to where we can Logically grow and maybe a faster rate instead of being more complacent with the goal that's not as high as We may want it to be So I only share that from a standpoint of wanting us to be more supportive in achieving our goals faster. Because we are talking about children, we're talking about reunification, we're talking about their well-being and I think I speak for all of us.

We want to be at the higher goal and percentile of taking care of our kids. And if we're a little slow on some of these goals, I want to know what is the rate of enhancement? Is our goal 75 for this year? Is it for the next three years? Is it 75 this year, 85 next year? Just to kind of give us a sense of urgency, we're dealing with children and their lives.

UnidentifiedUnidentified speaker 18Proposed1:22:59 · ≈ 10:22 AM

So- All right, thank you. 12. As you can see, we have made some significant progress in this area. The majority of children entering foster care do so because of substantiated allegations of neglect rather than abuse. Neglect usually involves chronic parental problems which are not easily resolved in a 12-month time frame, particularly issues involving long term substance abuse, severe addiction and mental illness.

We will continue to focus on our strategies and efforts at improvement in this area. We have increased the frequency of visits for families and continue to contract for enhanced family reunification services to help with visits that occur after hours and on weekends. We are also working through the Quality Parenting Initiative to facilitate partnerships between resource and birth families that will promote healthy co-parenting relationships when safe and appropriate.

We have increased the number of team decision making meetings, which include social workers, children, parents, and their support networks because we know that increased engagement in supportive families will increase our rate of reunification.

UnidentifiedUnidentified speaker 1Proposed1:24:14 · ≈ 10:24 AM

Supervisor Wolf?

UnidentifiedUnidentified speaker 7Proposed1:24:17 · ≈ 10:24 AM

Thank you, Mr. Chair. You know, Mr. Drake, first of all I was going to wait until the end of your presentation to make these comments but I want to just say them now because of this slide. First thing I want to do is thank you for bringing this report to us when we had the task force report. I think it Mr. Nielsen had talked about this very extensive internal Report and look at our own system And and it's really important that we have this opportunity to look at these I mean, you've selected three areas for us to look at This this one And goals that we have. So my hope is not only comparing us to other counties, but that we continue to do this every year so that we can mark and monitor our own improvement. I think the last slide looked like we were doing fairly well.

In the first issue that dealt with a maltreatment. I think this one the reunification within 12 months There is definitely a lot of room for improvement and I think you Have noted that and then there's this, you know areas of improvement strategies for improvement so And it sounds like you're you're moving forward on that But now to go to what Supervisor Carbajal said. It sounds like you are moving forward, but is there anything else that you need from us? That you need from the county to ensure that these numbers are enhanced or are you able Move forward with all of these strategies full throttle.

Because this, I don't believe that we are...I'm not real happy with these numbers and of course taking into account what you said to Supervisor Farr that sometimes that's not the most appropriate thing is to be reunified but it does seem like 75% is a standard federal standard and were way below that so Are these strategies enough and do you have the resources to implement these strategies?

UnidentifiedUnidentified speaker 17Proposed1:26:43 · ≈ 10:26 AM

Supervisor Wolf through the Chair, Devin was looking to the side at me so I think he wants me to start with this answer. I think one of the things that's very important for the board to do is to continue to support in a very visible and verbal way the interagency cooperations between all the county departments because we all play a role in serving the children and families that come into our care or come to our attention. So I think that's hugely important so everybody has a sense of understanding that with the limited resources everybody has, the board, they all understand that just because social services is coming saying hey please participate in this interdepartmental meeting or this team decision-making meeting on this family that that's a priority.

So i think that's component. In terms of The numbers related to this specific goal, as Devin was just speaking to the substance abuse issues and the untreated mental health issues. And other dynamics long-term lifelong dynamics in many instances of some of these parents with these children are a huge factor. And so you know hope my expectation is that moving forward as we continue to come before your board to talk about These specific outcome measures that we can do a better and better job of getting more and more specific about The numbers of families, the percentages of families that we have that fall within those areas in terms of participating in drug treatment court or struggling with It being in and out of mental health treatment or things like that drastically impact our ability to reunify with them because of their ability to provide for the safety of the child.

And I think on the third, and then Devin can continue on and add anything else he wants to from the deputy responsible for Child Welfare perspective but on the additional specific resource level in terms of when it comes to case staffing this is a conversation I've had with Devon multiple times over the past few years With some of you on the board, is that until we get to a point to where we can have all of our social worker and case aid positions filled at the same time and functioning for a period of few months. We really don't know what our additional capacity need is in that area because we struggle with Turnover and people coming in going and so as long as I'm sitting there looking at four or five or six Social worker slots that are empty that we have the money for but they were just struggling to keep filled and get trained We're really Not in a position to come to the board and say, we need more money for more staff to make these numbers better because we haven't seen what we can do with a full staffing level.

In the entire three plus years that I've been here, we haven't yet had a time where every single one of our social worker positions were all filled at the same time. And then, of course, there's subsequent training that has to happen once they are filled. So we don't really understand the capacity of what resources we have aligned there. That gets, of course, that work gets supplemented and helped by our non-profits that we have contracts with and our other county departments that we work collaboratively with but I don't feel like we can really answer the question or come to you and say I need X dollars more for this specific additional resource until I have that happen.

UnidentifiedUnidentified speaker 7Proposed1:30:09 · ≈ 10:30 AM

Okay. And I appreciate that, but you brought up something else about the CBOs that we work with and we have many contracts. How is your staff or how are you monitoring the results of say different CBOs that are providing services as far as their outcomes? For instance drug rehabilitation, are there some that are better than others and are you tracking that?

UnidentifiedUnidentified speaker 17Proposed1:30:38 · ≈ 10:30 AM

Supervisor Wolfe to the chair. The short answer is yes, but I will let either Devin or Amy answer more specifically the specifics Because we've recently had a lot of discussion regarding contract monitoring outcome monitoring and they could be more artfully speak to that Than I could

UnidentifiedUnidentified speaker 7Proposed1:30:54 · ≈ 10:30 AM

okay. I'd appreciate that

1:30 – 1:3812 turns

UnidentifiedUnidentified speaker 20Proposed1:30:58 · ≈ 10:30 AM

Thank you, Supervisor Farr through the Chair. We have been working on monitoring our performance outcomes among our contractors in this last fiscal year. We do have performance measures associated with all of our contracts that we are monitoring and meeting with our contractors and covering regularly. And we're looking at areas where they're not meeting those outcomes and having discussions with them about if the measures are realistic. Supervisor Labanino and then Carp Hall.

not transcribed≈21s of audible speech the AI couldn’t make out▸ listen
ElectedSteve LavagninoSupervisorProposedvoiceprint 0.851:31:45 · ≈ 10:31 AM

You know, and I totally agree with my colleagues that looking at these numbers the first thing that popped into my head when I first was looking at this is we're underperforming or what but I also want to stress that. I know in the headlines We just saw a national bank That got their employees so caught up in chasing numbers that they were making bad decisions And so I don't ever want anyone to feel that anybody on this board is Chasing a number, you know obviously number one concern is to make sure that we're making sound decisions of what's in the best interest of the child. Whatever that number comes out to be then we have to determine whether we need more resources or what's the cause of that number?

But I hope that that's not something our employees are concerning themselves with yes performance measures are great but I want to hear from you guys that you know sound decision-making and best practices is driving this and not trying to reach a number

UnidentifiedUnidentified speaker 17Proposed1:32:41 · ≈ 10:32 AM

Supervisor Lavagnino, through the chair I can assure you that our department understands that very clearly and feels your board's support in terms of us going about doing our work in the most professional manner possible with the safety of children being the top priority.

UnidentifiedUnidentified speaker 7Proposed1:32:56 · ≈ 10:32 AM

If I could just respond to that, and I just want to be clear of the reason that I brought up my concern. And that is going back to the... it's not necessarily that we need to spend more money. It's making sure that the services that we're providing are effective services. And that's why I'm glad to hear that you're reviewing the contracts because we are spending millions of dollars And it's not going to make any sense to have families go through programs that are ineffective and time-consuming. We want them to be effective, and I do think we have programs out there.

Numbers are not the end all. I mean, I actually think when you started this conversation, there were some really good statistics. But it does serve as a guide for us, and I think it's important You have to provide this to the state and to federal government. And why not also provide it to us so we can see how we're doing? Thank you, Mr.

UnidentifiedUnidentified speaker 1Proposed1:33:57 · ≈ 10:33 AM

Chair. Certainly

UnidentifiedUnidentified speaker 3Proposed1:34:03 · ≈ 10:34 AM

Supervisor Kerbel. Thank you, Mr Chair. You know this kind of reminds me of the challenge that we have been having in with the sheriff's office where I think it's also unrealistic to think we're always going to have our positions filled So I think that's also a false sense or threshold that we're hoping to aspire to. But if you look at traditionally over the years, Where that gap exists, so I also look to you to tell us Yeah, look this is just the nature of the beast. We're always gonna have a 10% Opening of positions or a 15% and if you're waiting for them to be filled up They're never going to be filled up and that's they're gonna be the excuse of not reaching our goals So I guess, I look to you to do a good assessment of the natural attrition that we have and the opening of those positions.

I also look to you to let us know if there's a real challenge in recruiting and hiring If we need to put in an incentive to get laterals from other counties, whatever you need let us know. Because I think to the extent that we can within reason achieve better numbers, I think it's better for the kids that we're trying to serve. And secondly, I would volunteer for this for the last four months that I'm here on the board.

But after that, I would hope that my colleagues would consider this suggestion. We have representatives on the AB 109, first five from our board. But in order to really create the sense of urgency and importance, it might be worthwhile to have a liaison from our board. To the interagency group that convenes to look at all these issues pertaining to the welfare of our children.

And again, I would volunteer for that now. I know I'm a short timer up here but I would really hope to raise the sense of urgency and importance that we do consider a liaison from our board. I really do think that'll raise the sense of importance of the importance of our child welfare in our community and in our county.

UnidentifiedUnidentified speaker 1Proposed1:36:36 · ≈ 10:36 AM

Well, I'm sure that the new first district supervisor will be jumping all over that. Supervisor Farr?

UnidentifiedUnidentified speaker 5Proposed1:36:43 · ≈ 10:36 AM

Thank you, Mr. Chair. Mr. Drake, I wanted to ask you about the 1.3, the Family Drug Treatment Court. So we're talking about expanding the number of families that are served there. How many families are served there? And is there additional capacity and if not and you could use it how do we work with the courts to try to make that happen?

UnidentifiedUnidentified speaker 18Proposed1:37:07 · ≈ 10:37 AM

Supervisor Farr through the chair. Yes, we've actually expanded the Family Drug Treatment Court down to South County as well now and we have currently in North County, we have 12 individuals in there and we have a capacity of 20 in North County. And then in South County, we currently have 8 with a capacity of 10. And just so you know on that, our graduation rate is 65% from the Family Drug Treatment Court.

UnidentifiedUnidentified speaker 5Proposed1:37:35 · ≈ 10:37 AM

Okay, so right now it's not a question of capacity, it's a question of trying to find the right families and have them commit to it I guess?

UnidentifiedUnidentified speaker 18Proposed1:37:45 · ≈ 10:37 AM

Right, and it is a commitment and all the families are screened. They need to appear before the judge once a week. There's individuals who just choose not to do that but those who do receive a lot of support and it's very successful program

UnidentifiedUnidentified speaker 5Proposed1:38:03 · ≈ 10:38 AM

Well, I mean it would be nice if you know a successful completion rate of 65% is good. It would be nice if it were more if they're getting that much support but I'm sure it just kind of comes back to commitment and I think that as you go into the next slide about placement stability, this is kind of going back to my point I was making earlier about the dynamic tension in so many cases between trying to reunite a child with their family within 12 months. And yet, is that really gonna be a stable placement in the long term?

Thank you.

1:38 – 1:456 turns

UnidentifiedUnidentified speaker 3Proposed1:38:44 · ≈ 10:38 AM

Mr. Chair, it's so serendipitous and coincidental but we just got an email from our PIO informing us of a very important bill that's before Congress that would enhance funding and services for children in foster care. So I would just throw that out for us to track it as something that could be germane The needs that we have in serving this population.

UnidentifiedUnidentified speaker 18Proposed1:39:23 · ≈ 10:39 AM

Our final focus area of the system improvement plan, placement stability is about keeping children who have been in placement at least 24 months in stable housing as measured by two or fewer placements in the selected 12 months. The federal goal is that 41.8% of these children will have two or fewer placements in the selected 12 months. On this slide you can see the positive progress we have made and believe that we will reach our goal by the end of the current plan.

It is important to note that while this measure considers stability, it does not take into consideration positive placement moves that may improve the overall outcome for children like I've mentioned previously. An example of this would be a child who's in a group home becomes stabilized and is able to move back into the community with a resource family It's a positive move, but it's also looked at as a negative in terms of this statistic.

Our first two strategies for placement stability, as noted by the asterisk, were also strategies that the Child Welfare Safety Net Task Force felt were important. We continue to expand our work through the Quality Parenting Initiative. The initiative is an approach to strengthen foster care by refocusing on excellent parenting for all children in the child welfare system.

By expanding our efforts to ensure caregivers receive the support and training they need to work with children and families through the Quality Parenting Initiative, we strive to select and retain enough excellent caregivers. And therefore increase the number of placement resources to meet the needs of all children and youth in foster care. As we will cover later in this presentation, we have made great strides in our recruitment efforts.

With the increased support and trauma informed training now available to relative and non-related extended family member placements they are better prepared to meet the needs of the children they are caring for which leads to fewer placement moves This slide shows additional key children and family services review measures. While there are a total of 17 federal measures as noted in the system improvement plan progress report attached to the board letter, we chose to highlight these to illustrate the critical nature of the work that our social workers and supervisors perform on a daily basis.

We consistently prioritize the safety and permanency of children in these key areas. Having submitted our final system improvement plan update, we are now preparing for our next system improvement plan.

UnidentifiedUnidentified speaker 1Proposed1:41:59 · ≈ 10:41 AM

Mr. Drake, Supervisor Wolf.

UnidentifiedUnidentified speaker 7Proposed1:42:02 · ≈ 10:42 AM

So Mr. Drake I just want to highlight the timely investigation immediate response as 100% CWS performance has obviously you can't get much better than 100%. So I just want to compliment the department for something that is so incredibly important. And with all the other items that we look at and numerical data, this is very impressive. So thank you.

not transcribed≈8s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 18Proposed1:42:35 · ≈ 10:42 AM

Thank you. Our next system improvement plan cycle, Board of Supervisors approved county self-assessment will be due to the state on March 31st 2017. And we'll also have a Board of Supervisors approved five year system improvement plan due to the state on August 31st 2017 One of the updates we want to give you today is regarding commercially sexually exploited children.

Since 2014, our department has been working to address the emerging and critical concerns of a commercially sexually exploited children population, a concern shared by the Child Welfare Safety Net Task Force. With the passing of SB 855, Child Welfare Services is now able to better assist exploited children. We joined the DA's Human Trafficking Task Force, established a Commercially Sexually Exploited Children's Committee and created a Commercially Sexually Exploited Children Steering Committee The Steering Committee has almost finalized an MOU between these entities to further help serve this population as required by SB 855.

I cannot emphasize enough the incredible collaboration between our various departments and community-based organizations in this most critical fight. When child abuse allegations are reported by mandated and non-mandated reporters, Child Welfare Services conducts an assessment to identify risk and needs to the child and or their families. When a child has been identified as a possible victim of sexual exploitation, a multidisciplinary case staffing involving the DEA, juvenile court, and behavioral wellness occurs to assess how to best meet the child's needs.

While current services for this population are limited throughout the state, great strides continue to be made in developing services. In our county this is evidenced through various collaborations and programs such as the Human Trafficking Task Force, RISE, Rape Crisis, Victim Witness and CALM. Since 2014 the ongoing development of local services formal case staffing and a collaborative team approach has been a priority for us in order to serve these high-risk children Regarding our next steps, we're just about to finalize our interagency protocol. This has been a big undertaking and a demonstration of how multiple agencies are able to come together and focus on the needs of the community.

The other update we have for you today is regarding Assembly Bill 403 which implements Continuum of Care Reform. The Continuum of Care Reform draws together a series of existing and new reforms to child welfare services.

UnidentifiedUnidentified speaker 1Proposed1:45:19 · ≈ 10:45 AM

Supervisor Wolf?

1:45 – 1:509 turns

UnidentifiedUnidentified speaker 7Proposed1:45:24 · ≈ 10:45 AM

Going back, I took a look at the memorandum of understanding that you had just referenced. And I do believe this collaboration of agencies is pretty remarkable so I want to compliment you on that. The other thing that I thought was really interesting is the whole issue of confidentiality which seemed to have been maybe a roadblock in the past. So it seems that with this type of agreement you are able to kind of drop that barrier a little bit and in that way really enhancing services. Is that part of the benefit of this kind of MOU?

UnidentifiedUnidentified speaker 18Proposed1:46:06 · ≈ 10:46 AM

Supervisor Wolf through the chair, that's correct. That was one of the huge stumbling blocks that we had was sharing that information with this yeah that opens the doors for these kids specifically we can work very closely with all our counterparts and make sure they're receiving you know the best services that we can provide for them and share that information really look at what they need.

UnidentifiedUnidentified speaker 7Proposed1:46:31 · ≈ 10:46 AM

Great thank you

UnidentifiedUnidentified speaker 18Proposed1:46:36 · ≈ 10:46 AM

A continuum of care reform draws together a series of existing and new reforms to child welfare services, probation and mental health programs designed out of an understanding that children who must live apart from their parents have better outcomes when cared for in committed nurturing family homes. Continuum of Care Reform seeks to further improve California's child welfare system outcome by using comprehensive initial child assessments, increasing the availability of services and support in home-based family care settings, and expanding the use of child and family teams.

Children who cannot be safely placed in a family can receive short-term residential care with specific care plans and intensive therapeutic interventions and services to support transition to a family. Implementation efforts for continuum of care reform and child welfare services will occur in stages between now and 2021. In order to meet the challenges of continuum of care reform, the department has formed internal and interagency workgroup structures to develop a framework for cross-agency teaming.

All three departments will be participating in a joint continuum of care reform presentation at the next Child Welfare Services stakeholder meeting. In order to ensure adequate capacity, we are working closely with Behavioral Wellness to support our local providers as they transition from a group home to a short-term residential therapeutic program. This strategy aligns with the Child Welfare Safety Net Task Force recommendation for development of short term mental health placements within the county for children with greater needs.

Another critical element for a successful continuum of care reform implementation is increased capacity for home-based family care. We have recently taken action to start a media campaign focused on resource family recruitment. This is our new brand. We're emphasizing that caring for the abused children in our county is a responsibility of all able members of this community.

We currently have two recruiters who are working hard to reach the residents of our county and encourage them to get involved with children in foster care. Our hope is that we will be able to increase the number of resource families while also bolstering the level of support available to them so that we can bring many of our children who are currently in group homes back to the community and provide more placement options for all children.

This is one example of our ad, or ads. We also have a website and Facebook page set up as you can see This promotes even greater communication with our stakeholders in the foster care community through website and social media outreach, with relevant content, recruitment information as well as information on training and resources. This is one of several ways the department is able to achieve active and consistent disbursement of resource information as recommended by the task force.

We'd like to just play this clip really quick. This is one of our commercials that's airing. Oh, do we not have

UnidentifiedUnidentified speaker 21Proposed1:49:48 · ≈ 10:49 AM

sound? There you

UnidentifiedUnidentified speaker 1Proposed1:49:58 · ≈ 10:49 AM

go.

UnidentifiedUnidentified speaker 18Proposed1:50:04 · ≈ 10:50 AM

Sorry I won't go to full screen.

CommentJody HudsonProposed · by introduction1:50:09 · ≈ 10:50 AM

A child doesn't come in as a blank canvas. They come in with many colors from their backgrounds and what I would say is to every resource parent, is that you can be that rock for that child.

UnidentifiedUnidentified speaker 21Proposed1:50:22 · ≈ 10:50 AM

Our County Our Kids, a program of Santa Barbara County's Department of Social Services asks you to be a resource family by fostering, adopting and mentoring youth in need. Visit ourcountyourkids.org slash svc

1:50 – 1:5810 turns

UnidentifiedUnidentified speaker 18Proposed1:50:40 · ≈ 10:50 AM

These are also additional items that we give out when we have recruiting events, and we have a set of each of these for you that will give you at the end of the presentation. So far, the campaign has been very successful as we have seen an increase in interest from the community. In the first six months of this year, 19 non-related caregivers were recruited.

This represents a 90% increase from calendar year 2015. Very nice. In an effort to ensure there is a sustained public relation campaign, a need also recognized by the Child Welfare Safety Net Task Force. We have also begun working with Gina DiPinto, the County Public Information Officer in order to maximize our efforts and leverage existing county resources.

We currently have 32 youth residing in group homes. Of those, we have about 20 who could return to our county if we had skilled resource families willing to work with the high level of needs these youth have and the array of services necessary to ensure the youth are safe and successful in their homes. The majority of youth in group homes are ages 15-18. Transition plans are in process for those youth who are ready to be placed in a family setting or live independently.

Realizing the impact continuum of care reform is having and will continue to have on our department as well as probation and behavioral wellness, we have formed various interagency work groups to ensure we move forward in a collaborative manner. Within our department we have also formed work groups, established a family preservation model that uses safety organized practice and have fully implemented the Resource Family Approval Program.

Although we feel confident with our current levels of preparation for continuum of care reform implementation, we recognize that significant policy and funding decisions are still pending at the state level which will impact decisions as we continue to move forward in collaboration with all of our partners and track our progress in reaching implementation milestones.

Overall, we believe that Child Welfare Services is moving in a very positive direction. However, expectations around new mandates and improved outcomes must be carefully aligned with social worker practice as well as adequate funding in order to be successful. We continue to work to meet the challenges of continuum of care reform, commercially sexually exploited children and outcome improvements while remaining focused on meeting the needs of the abused children in this county.

Again, I'd like to emphasize the great work of the social workers and supervisors in Child Welfare Services who continually deal with extremely complex and traumatic situations with sensitivity and professionalism. This concludes our presentation we're happy to answer any additional questions that you may have.

UnidentifiedUnidentified speaker 1Proposed1:53:36 · ≈ 10:53 AM

Supervisor Wolff and then Farr.

UnidentifiedUnidentified speaker 7Proposed1:53:40 · ≈ 10:53 AM

Thank you Mr. Chair, I don't have any questions except to again compliment you and your entire staff for the work that you do in putting together this presentation and I just want to re-emphasize the point that we should have regular updates on the progress that we're making And I also want to, I don't want to forget the task force who did so much work and interestingly so many of their recommendations have paralleled some of the things that you brought up.

I think for any of the task force members, we don't have any here but they may be in Santa Barbara or they may be listening at home. But I think the fact that so many of those issues have been discussed and will continue to be looked at and my final comment is your public outreach is excellent and congratulations on that. Thank you for everything.

UnidentifiedUnidentified speaker 1Proposed1:54:40 · ≈ 10:54 AM

Supervisor Farr.

UnidentifiedUnidentified speaker 5Proposed1:54:41 · ≈ 10:54 AM

Thank you, Mr. Chair You know I just wanted to make a comment about the transitional age youth and So Of those 32 we're not talking about any that might be in juvenile hall at this point in time

UnidentifiedUnidentified speaker 18Proposed1:55:00 · ≈ 10:55 AM

No, not Supervisor Farr through the chair. No we're not and so it's strictly in group homes with us.

UnidentifiedUnidentified speaker 5Proposed1:55:07 · ≈ 10:55 AM

Okay well I just know that you know even though sexual exploitation can happen at any age that certainly you know kind of the 15 to 18 years I think is a time where people that want to exploit youth are really going to be looking for those opportunities So, you know how well we can guard these youth wherever they are placed I think is really really important.

And so that you know they don't become then a later statistic or perhaps they've already been exploited in some way and now we're dealing with that trauma to try to have them not be subject to it again. So, you know just kind of an extra concern about that particular age group and also providing that support that we now understand Is critical, you know as soon as they turn 18 that they're not pushed out the doors like okay. You're not our problem anymore You know And I think that that has really shown some good results from what I've heard and then the last thing I want to do Of course is just thank you for the report It's excellent And I have to say, I just really love this new branding and media campaign logo. I think that that's quite fantastic and obviously is already bearing some really good fruit with the recruitment of families that we so desperately need.

So great work on that.

UnidentifiedUnidentified speaker 18Proposed1:56:32 · ≈ 10:56 AM

Thank you. Supervisor Farr through the chair, thank you for those comments and also back on the sexual exploitation of children in group homes. When this first came to light this actually was one of the issues that recruiters were actually going into group homes. LA County actually had an adult pose as a child in order to get into a group home. And so it is something we're very aware of and very cautious with, and are always looking for those signs. And those assessments are what help us to determine if they're at risk or not, and then keeping an eye on those.

UnidentifiedUnidentified speaker 1Proposed1:57:09 · ≈ 10:57 AM

Supervisor

UnidentifiedUnidentified speaker 3Proposed1:57:09 · ≈ 10:57 AM

Carbajal? Thank you, Mr. Chair. As Supervisor Wolf said, obviously it would be great to have this annually but I also think it would be great as part of that to do a little update as to the progress we made on the task force recommendations literally. I know we've had various task forces in the past and every once in awhile we do just a report on that But I think if you couple the report with the annual progress update on this, but have a little.

A section that just goes over the recommendations and the progress we made on those. I think it would honor the work that those individuals did for our child welfare safety net system. So, I would really encourage you that you do that just to reinforce that their good work didn't fall in deaf ears. This is the progress we're making on all these recommendations. I think it would be very helpful.

Thank you. And congratulations, this is a very good report. Keep us apprised if you need resources.

1:58 – 2:0515 turns

UnidentifiedUnidentified speaker 7Proposed1:58:25 · ≈ 10:58 AM

Mr. Chair do we have any public speakers or any other comments?

UnidentifiedUnidentified speaker 2Proposed1:58:28 · ≈ 10:58 AM

Chair Adam and members of the board we have no request to speak on this item

UnidentifiedUnidentified speaker 7Proposed1:58:32 · ≈ 10:58 AM

Then Mr. Chair, I'll go ahead and move this item also in accordance with the changes that were mentioned by staff in the recommendation.

UnidentifiedUnidentified speaker 1Proposed1:58:45 · ≈ 10:58 AM

B section?

UnidentifiedUnidentified speaker 7Proposed1:58:46 · ≈ 10:58 AM

Yeah, in B.

UnidentifiedUnidentified speaker 1Proposed1:58:47 · ≈ 10:58 AM

Okay we have a motion to second all in favor? Aye. All right thank you Mr. Nielsen. Okay item number three

UnidentifiedUnidentified speaker 2Proposed1:59:00 · ≈ 10:59 AM

Chair Adam and members of the board, departmental item number three is from the county executive office. It is a hearing to consider recommendations regarding a sheriff and fire air support unit update.

UnidentifiedUnidentified speaker 1Proposed1:59:16 · ≈ 10:59 AM

Thank you very much. All right who's kicking us off here? Mr Tony okay

UnidentifiedUnidentified speaker 14Proposed1:59:40 · ≈ 10:59 AM

All right. Chair and members of the board, this item is in front of you today to provide an update on the Sheriff Fire Air Support Unit and present recommendations for some improvements and modifications. But before I begin, I would like to give a sincere thank-you to Supervisor Wolf and Supervisor Lavagnino for all their work and leadership with the Ad Hoc Subcommittee over the past five years. So thank you.

I would also like to thank both the Fire Department and Sheriff's Office for working so diligently to agree to improvements of the unit and find efficiencies. Specifically, I would like to thank Under-Sheriff Melechian and Deputy Chief Heckman for working through obstacles in welcoming my persistence on this issue. I would also like to thank Doug Martin and Hope Vasquez with the Sheriff's Office, Lynn Dybul and Diane Sauer with FIRE. And of course Chief Peterson and Sheriff Brown and the entire ASU team of personnel including Lieutenant Eric Rainey and Battalion Chief Matt Ferris who are here today as well as Commander Soliver who is also here. Before we get into the meat of our presentation, we want to start off today with showing a short video of the Air Support Unit to give you some highlights on the actions that occur And we will bring it up momentarily, I do promise.

UnidentifiedUnidentified speaker 22Proposed2:01:27 · ≈ 11:01 AM

We're here at our hangar in San Yanez, where we house five air support unit aircraft including three Huey helicopters and two OH-58 patrol helicopters. Each of our helicopters has a different mission capability and we keep this number of aircraft so that we have the right aircraft available for any kind of mission that may come up. When you look at an air asset In an aviation program like ours, it's really understated how important it is to have for a county in terms of its public safety capabilities. The Air Support Unit flies four primary types of missions. We fly our fire missions, general law enforcement missions. We fly medical rescue and search-and-rescue missions. In 2015 and to date in 2016 we've gone on literally dozens of calls in the backcountry to rescue injured or missing subjects If you think about that lost or missing hiker who otherwise couldn't be rescued if it weren't for air assets, you realize how important it is.

We have hoist capabilities so all of our rescuers both the paramedics from the fire department that work in the unit as well as our crew chiefs deputy and fire crew chiefs that are assigned to the unit All are hoist trained, hoist capable. All of our pilots are certified in hoist operations and that enables us to both lower rescuers down to the patients and to be able to evacuate those patients up into the helicopter. And it's critically important that we have those mission capabilities The County Air Support Unit is unique in that it's a joint operation with county fire and sheriff. We make sure that all of our aircraft and our mission readiness can handle both any law mission and any fire mission. As part of our mission readiness, a helicopter is deployed with every vegetation fire.

And what that does is allow us to get an initial attack on a fire from the air and from the ground and often stop a fire before it spreads into an out-of-control status. Both on the Sherpa fire and on the Ray fire, we had a helicopter in the air dropping water on those fires within the first 20 minutes. It really shows how both of our agencies are working for the same goal and we work together every day with that same goal in mind, public safety.

Another one of our missions that we're prepared for are general law enforcement missions. We have a pilot and a tactical flight officer, and they respond to calls for service from all over the county and all law enforcement agencies in the county as well as fly general patrol missions. It's critically important for deputies and officers on the ground to have the availability of the air resources. There are so many things that the helicopter can see that the deputies on the ground can't.

One recent case that our patrol helicopter was involved in is when our deputies on the ground were trying to capture a parolee at

UnidentifiedUnidentified speaker 23Proposed2:04:29 · ≈ 11:04 AM

large.

UnidentifiedUnidentified speaker 22Proposed2:04:32 · ≈ 11:04 AM

That parolee had barricaded himself inside of a house, and tried to escape by climbing out a window onto a roof If it weren't for our airship overhead who saw him on the roof, he would have eluded capture. Probably one of the greatest capabilities other than just the overall view from the air that our law enforcement helicopters have is the forward-looking infrared or the FLIR camera. This is a camera that can see and record heat signature images in infrared at night It assists us both with fire mapping capabilities, search capabilities and also for locating suspects who are fleeing from law enforcement. A great example of the floor in use is something that our unit won an award for to

UnidentifiedUnidentified speaker 3Proposed2:05:17 · ≈ 11:05 AM

be a subject that's laying down behind some tree lines

UnidentifiedUnidentified speaker 22Proposed2:05:20 · ≈ 11:05 AM

In this case, a drive-by shooting in Lompoc. The suspect had fled into the brush on Vandenberg Air Force Base. Our law ship was called into the air, did a search with the infrared camera and actually located the suspect on the ground and was able to direct our K9 units and our deputies on the ground and were able to capture the suspect. And

CommentLarry IomoProposed · by introduction2:05:40 · ≈ 11:05 AM

the K9 is going to be up on him now.

not transcribed≈9s of audible speech the AI couldn’t make out▸ listen

2:05 – 2:138 turns

UnidentifiedUnidentified speaker 22Proposed2:05:56 · ≈ 11:05 AM

Our staff at the Air Support Unit consists of four pilots, two fire captains who work as crew chiefs, two tactical flight officers who work on our law enforcement helicopters, two mechanics and a manager from the Sheriff's Department and a manager from the Fire Department. It takes all of those people to run this air operation and keep our mission capabilities where they need to be, our mission readiness where they need to be. And it's a huge undertaking both from a standpoint of keeping the aircraft safe and airworthy to keeping our crews well trained and ready to respond to any type of emergency or situation. Our air support unit fills a need in this county. A critical public safety need from a fire suppression aspect, from a law enforcement aspect and from a search-and-rescue aspect.

CommentGreg LeesProposedself-stated2:06:50 · ≈ 11:06 AM

All

UnidentifiedUnidentified speaker 14Proposed2:06:58 · ≈ 11:06 AM

right thank you Lieutenant Rainey and Kelly Hoover for putting that together we appreciate it. As we pull back up the presentation All right to give a little context of how we got here today, we want to run through some of the history of the unit. In 1995 and 96, the board authorized the sheriff to acquire two used military OH-58 helicopters for law enforcement. In 1997, the board authorized the fire department to acquire two used military UH-1 Huey helicopters, helicopters 308 and 309.

In 2005, Joint Helicopter Program Operation Agreement was approved by the Board stipulating that Fire and Sheriff Departments will share responsibility for search-and-rescue responsibilities at which point joint operations began at a single location and cross training of staff began to occur. In 2007, a fifth helicopter was approved by the board requiring refurbishment. But there were also some issues with lack of single command so there was a recommendation to follow the Ventura County model and this is when the unit was combined under the Sheriff's Department or the Sheriff Office. Due to some ongoing issues it didn't quite merge well. The units split in 2009 and both departments continued to work through issues In 2011, due to these issues the board formed the Ad Hoc Subcommittee on Public Safety Aviation.

The goal of this ad hoc safety subcommittee was to form a single joint program housed under one umbrella, improve communication with a single chain of command and increase public safety coverage with cross-training of staff. The final recommendation came in 2012 with those goals in mind and today we are now providing an update on ASU improvements, excuse me on recommended improvements.

So those MOU improvements, we have two pilots focused on fire rescue EMS with mutual aid availability. So we will be moving one pilot from the Sheriff's Office to the Fire Department and one of the key improvements to the unit is a recommendation to add a fifth pilot that will primarily be functioning with fire rescue EMS missions but available to respond to any mission need of the ASU. The fifth pilot will allow the ASU to meet state mission, the state mission of responding for mutual aid A fifth pilot will allow staffing of an additional helicopter during extreme fire weather or red flag conditions.

This will also allow two helicopters to be staffed in the North County. Furthermore, the fifth pilot provides depth of bench as other pilots are in training, illness, injury, or the like. We will also have one mechanic focused on fire rescue EMS ship maintenance and with mutual aid availability for the unit. The updated recommendations will move a mechanic to the Fire Department to be focused on the fire EMS ship maintenance, but still available for the entire unit. This will help ensure airworthiness of ships for all mission needs Additionally with the MOU, we are suggesting a maintenance committed fund balance which establishes cost share amongst the departments and any unused funds will remain in fund balance for future maintenance needs.

UnidentifiedUnidentified speaker 1Proposed2:10:22 · ≈ 11:10 AM

I think that's such a fabulous idea.

UnidentifiedUnidentified speaker 14Proposed2:10:24 · ≈ 11:10 AM

Could be

UnidentifiedUnidentified speaker 1Proposed2:10:26 · ≈ 11:10 AM

applied elsewhere, who knows?

UnidentifiedUnidentified speaker 14Proposed2:10:27 · ≈ 11:10 AM

It could. The auditor controller will establish a committed fund balance and that will allow any unused maintenance funds in any given year that can be set aside for future maintenance needs. This will be helpful for years when major maintenance is required and hopefully minimize disruptions to the unit as long as there is a balance. The two departments will be splitting maintenance costs 60-40 for sheriff and fire respectively.

Also with the updated MOU, there will be increased training within the unit. Pilots will begin attending a flight safety training that is only conducted in Texas by Bell, the manufacturer of our helicopters and increased training will improve the safety and effectiveness of the unit. There will also be a safety management system in place and maintained with after action reviews after every call The new safety management system will be put in place and detailed in a new and forthcoming operations manual. The systems will ensure that all safety precautions are being taken and analyzed, allowing for tracking all training in one common place.

Also with the MOU, the Fire Battalion Chief will be second-in-command as the ASU Executive Officer and Safety Officer. The chain of command will have the fire battalion chief as second in command to ensure continuity and shared leadership. The fire battalion chief will also serve as a safety officer to ensure expectations are being met for safety, training, currency, certifications and ethical standards.

And also important to the unit, we will have a new uniform that is exclusive only to this group. A new uniform will identify each member of the ASU and emphasize the team dynamic clearly identifying the members of this elite program Additionally, as mentioned in the board letter, the intent is that the Ad Hoc Subcommittee will no longer convene following this report. The Ad Hoc Subcommittee was per the direction of the Board in 2011 and although not listed as a formal recommendation here we are recommending that the Ad Hoc Subcommittee be disbanded because the original intent was that it would be temporary.

Here you see an organizational chart of the updated program. As mentioned in the last slide, the battalion chief will be second-in-command as the executive officer and safety officer. A fifth pilot here will allow for five full crews. The ASU will be better equipped for responding to mutual aid efforts with this fifth group It'll allow for additional helicopter during extreme weather or red flag conditions, and two helicopters again will be staffed in North County.

And depth of bench if any pilots are out. And also we will be moving a mechanic over to the fire department. Again both of these mechanics will be available for the entire unit but this will be primarily focused on making sure there is ship worthiness for fire and rescue missions. Staffing and budget, as mentioned we are recommending a fifth pilot be added.

You can see the variance here. Also included is a budget revision that will clean up some transfers between the departments and increase the budget by a total of $291,000. The bulk of the increase is associated with salaries and benefits primarily from the pilot and also some general personnel increases such as workers comp, standby pay Mr. Tony, under the sources you have other sources which from the adopted to the adjusted went up quite a

UnidentifiedUnidentified speaker 5Proposed2:13:45 · ≈ 11:13 AM

bit what are those other sources?

not transcribed≈11s of audible speech the AI couldn’t make out▸ listen

2:14 – 2:2511 turns

UnidentifiedUnidentified speaker 14Proposed2:14:00 · ≈ 11:14 AM

Those other sources will be some reimbursement that we will receive from responding to mutual aid efforts. We anticipate receiving that increased amount, and actually I will turn to Deputy Fire Chief Rob Heckman to comment on that additionally.

UnidentifiedUnidentified speaker 24Proposed2:14:21 · ≈ 11:14 AM

So we are anticipating some revenues, we haven't in the past been able to send out resources for mutual aid as much as we would like. The addition of the fifth pilot will allow us to do that more frequently and we're confident that will be reimbursable to the tune of this amount.

UnidentifiedUnidentified speaker 5Proposed2:14:37 · ≈ 11:14 AM

Okay, thank you. And then my other question has to do under the uses with the fleet maintenance and fuel. I know that the issue of the expense of helicopter maintenance has come up in the past but this is quite a substantial decrease and is that all attributable to the fact that the price of fuel is down now or are there other things involved with that?

UnidentifiedUnidentified speaker 14Proposed2:15:03 · ≈ 11:15 AM

Chair and Supervisor Farr, there is some reduction in fuel costs. Some of the maintenance has gone up in previous years that had unexpected maintenance so that number's somewhat tracking down a little bit to kind of more of a traditional level but we anticipate with the new cost share that we can maintain the maintenance at that level and then hopefully as funds aren't used we can roll those funds forward.

UnidentifiedUnidentified speaker 5Proposed2:15:26 · ≈ 11:15 AM

Okay, because we did get the donation of these helicopters a long time ago. And again that has been an issue so I just would want to make sure that even with the price of fuel down that we have a budget that's robust enough that when the maintenance needs to be done that we're not scrambling for extra money someplace to make that happen. Certainly being able to roll over unused funds should help to start to provide a cushion, but I would hope that we would keep that as robust as we felt it needed to be. Thank you Mr. Chair

UnidentifiedUnidentified speaker 14Proposed2:16:00 · ≈ 11:16 AM

Thank you. So we commented on the maintenance and fuel costs, and then lastly the program will have some increased training that we mentioned that you can see there of about $51,000 between the two departments. And then furthermore a list of the operable assets are here to the right. Copters 1 through 4 and copter 308. We also have a Cessna 206 which is called Air 50.

And I will turn it over to my colleagues to my right to comment on the missions of the unit.

UnidentifiedUnidentified speaker 25Proposed2:16:33 · ≈ 11:16 AM

Thank you, Chair Adam and members of the board. Thank you for the opportunity to speak with you today on this issue. A lot of work has gone into creating this agreement and we're very excited about it. One thing I did want to mention before I talk about the specific mention, one of the things that's new in the MOU is a so-called command executive group And the idea is that the sheriff and the fire chief or their designees will meet no less than quarterly with the management of the aviation unit to identify and address any issues that have emerged over the course of that quarter. The idea is to prevent some of the challenges that have emerged in the past where issues were sort of allowed to go on, and there was no formal mechanism for addressing them And we think this is going to be a big step in that direction.

With regards to aviation missions specific to the sheriff, there are generally five broad categories as you see on the screen. Patrol operations generally fall into two subcategories preventive or routine which we quite honestly don't do much of in this county partly because of cost and partly because of just resource availability And the other is investigative patrol, that is specific task that emerge out of result of a specific case.

Marijuana eradication following up on for example part of the video that you saw was a part of the compliance response team or joint partnership between the sheriffs and probation that do home checks When we think that the person may be armed or may be problematic in some ways, very often an aviation unit will respond to assist with that. Search and rescue is certainly one of our highest profile operations between 2013-2015. We average 65 rescues a year and this year we're on track to do about the same.

Surveillance and reconnaissance can either be part I request from the detective section or it can be patrol in the backcountry looking for marijuana grows, small fires things like that. One of the more critical functions that the aviation unit provides from a law enforcement perspective is pursuit command and control. There's been a lot of public discussion over the last few years about how pursuit management should take place.

Sheriff's policy is very clear that once aviation units are on scene, it allows us to back off most of the units that may be involved in the pursuit and hopefully increase public safety. Most recent example that I think everyone is probably aware of, that was very helpful on a number of aspects was the recent what turned into an officer-involved shooting in Solvang. But started out as a pursuit of a possible kidnapped suspect southbound on the 101.

He was wanted for a kidnap in Northern California. Aviation unit was able to monitor As he sped through residential neighborhoods that he was continued to be monitored by the aviation unit. He ultimately went into a house broken, bailed out of one car fired at deputies broke into a house is as deputies were setting up a perimeter around that house really unbeknownst to everyone except the aviation unit. He went out of a window. He didn't stay in the house very long took the homeowner's truck and and proceeded to flee with it. Had he not been observed as quickly as he was, the risk of the deputies would have been met and the public would have been magnified rather dramatically.

And then last are just other missions as required. These include things like public demonstrations, specific training missions like the hoist operations that you saw in the video, security missions around Vandenberg Air Force Base, medical transports and things like that. I'll turn it over to Deputy Chief Heckman for the fire.

UnidentifiedUnidentified speaker 24Proposed2:20:57 · ≈ 11:20 AM

Chair Adam and members of the board, I'm just going to give you a rundown on some of the fire missions. Just to reemphasize what Mr. Tony said earlier on was that even though the undersheriff was talking about law missions and I'm gonna be talking about fire missions we are all cross-trained in the hangar so it's important To make note of again that all the pilots and all the crew chiefs are trained in multiple platforms which is beneficial to the unit. As far as water dropping capability, we have a couple ways of doing that. We have a fixed tank which is a plastic tank that is installed underneath the helicopter. Two of those helicopters are configured that way between the skids. And then we have our second option which is the Bambi bucket which is like a giant pumpkin that you saw in the video that helps drop water There's some pros and cons to each one.

One can only be used at night, one is a little more accurate but has less water capability, water holding capability but that's the way we drop water on a fire. It's very beneficial at the initial attack phase of a fire to get a helicopter on scene quickly and it helps not only drop water on the fire but also to help do with some recon which I'll mention shortly secondly.

As far as the rescue standby, that's become very popular. We were actually the youth of the county during the Zacher fire kind of initiated this response mode where because the Zacher fire was so large and because it was so remote we had a dedicated rescue helicopter that proved to be very beneficial in previous incidents what would happen is you would divert a water dropping helicopter to do a rescue of an injured firefighter It became commonplace over the years, over the last almost decade to have a dedicated rescue helicopter for standby in the case of a firefighter getting injured. So that is where we were talking about revenue has become very much in high demand throughout the state and it's an opportunity for us to be able to commit to our mutual aid commitments with our state and federal partners.

With regard to fire mapping and reconnaissance, we can map the fire in a much more detailed manner by using aircraft than we ever have before. And with regard to reconnaissance you cannot only drop water on a fire but it becomes a 3D platform to do recon. It helps the incident commander look at the potential threat of the fire in front of the fire It also helps us recon the spread and the rate of spread, and the infrastructure that may be in front of the fire which helps the incident commanders develop a strategy. More of a 3D kind of approach than your boots on the ground which is a 2D kind of model.

With regard to crew deployment, we're able to insert crews in remote areas that we would otherwise be unable to get them into those areas or it would take a long time with ground transport. We're able to what we call spike firefighters out which means we can drop them Their equipment, food water whatever resources they need and leave them out in the middle of nowhere for a fair amount of time.

And do their firefighting without having to come back to base camp and we did that most recently in the ray fire uh to some extent as far as technical rescue ability this is a technical rescue it's high very intricate takes a lot of training both with the pilot the crew chief and the firefighter paramedics we can insert A fire medic via hoist, via a cable into areas that are otherwise inaccessible. We can package patients in various means.

One of the pictures of the video you saw was it looked like there was a mummified sleeping bag with straps. That's called a bosun bag. We can treat the injured victim at the paramedic level, package them up and then return them into the ship to go to the receiving hospital. As far as the level of care, we provide it at the paramedic level. It's the highest level pre-hospital care that's out there and it's very beneficial to patients. We can start treating the patients at the advanced life support level. Immediately, we drop our paramedics onto the ground.

With regard to water rescue deployment, that could be ocean or water. All of our rescue swimmers could be deployed in the water They're trained to a level of the Coast Guard, which is a very high level. So not only are they paramedics but they're also rescue swimmers also. We can deploy any kind of rescue in the ocean, which is very complicated for a pilot because he has no frame of reference. There's no land to keep the helicopter steady so we could actually drop swimmers into the water at 10 feet. So you're hovering over the ocean at ten feet. So it's extremely complex for the pilots Which is a testament to their capability. And then we can also do, we can put in a rescue basket and we can help victims get into the basket and return them back to the helicopter.

UnidentifiedUnidentified speaker 1Proposed2:25:46 · ≈ 11:25 AM

Supervisor

UnidentifiedUnidentified speaker 3Proposed2:25:46 · ≈ 11:25 AM

Carbajal? If you run out of trained swimmers I think we have county council who used to be in the Coast Guard just wondering if he's trained.

UnidentifiedUnidentified speaker 24Proposed2:25:57 · ≈ 11:25 AM

He used to stay on the boat didn't he?

2:26 – 2:314 turns

UnidentifiedUnidentified speaker 14Proposed2:26:06 · ≈ 11:26 AM

So thank you, Under Sheriff Melechian and Deputy Chief Heckman. And I'd also like to turn to Chief Peterson and Sheriff Brown to provide some comments on the unit.

UnidentifiedUnidentified speaker 23Proposed2:26:17 · ≈ 11:26 AM

Thank you, Joe. Chair, board members. Regardless of how you vote today, there's some people that I really need to thank. I'd like to start with the ad hoc committee. I know that we have been somewhat challenging from time to time as we worked our way through this thing. Not at all? OK. These people here, the ad hoc committee, these people that you see up here. A lot of people behind us here have worked extremely hard to get us to where we are right now. As you may remember I had some doubts as we began this process and I am convinced that this is a good plan. There are good compromises and bad compromises and I think we have a really good compromise here.

So I think you can, I hope you can support it. Lastly, I just want to thank the personnel that are up there working in the hangar right now. They've had to kind of hang in there with us while we worked our way through this thing and they've been professional. They kept their eye on the ball. I think that's been demonstrated with the last few fires that we've had and the last few rescues we've had.

They know that they've had a job to do and I wanted to make sure we just recognize them as we worked our way through this thing so thank you very much. I'll give it to Sheriff Bill Brown

UnidentifiedUnidentified speaker 26Proposed2:27:32 · ≈ 11:27 AM

Thank you Eric and thank you Chair, members of the Board today for the opportunity to speak to you. Just real quickly I do want to add my support to this request for a fifth pilot. The pilot is critical to the staffing of the unit to provide full capability particularly in times where we have a vacancy that vacancy could be due to an actual vacancy where someone leaves employment looking for someone else it could be due to Vacation, it could be due to training, to injuries.

To out of county mutual aid response or what have you. And this fifth pilot capability will allow us to provide much better service seven days a week. I also wanted to say a number of thank yous as well, there's been a tremendous amount of work and effort that has gone on to get us to the point where we are today. First of all my counterpart Chief Peterson for his leadership and work on this project Particularly I want to thank Under Sheriff Barney Melechian and Deputy Chief Rob Heckman who were the two guys that really ironed out the nuts and bolts of this MOU.

And are largely responsible for us being where we are today. I want to thank Eric Rainey, Lieutenant who is in charge of our unit for his leadership The tremendous relationship that he's been able to forge with our new executive officer in the unit, Battalion Chief Matt Ferris. Together those two gentlemen are really making this work before it's even publicly implemented and put into place.

And again the day-to-day work that's done by the flight crews and the maintenance crews Uh, the unit I want to thank them as well. I also want to thank the CEO's office in particular, Mona Miyasato and especially Joe Tony for the tremendous work that he's done and effort that he's put into all of this as well. And then lastly also I want to thank all of you, the board for your patience and for your support and particularly the two supervisors, Supervisor Wolf and Supervisor Lavagnino who We're on the ad hoc committee for quite some time. And as mentioned, it was an up and down roller coaster ride for some of it but I believe truly that we have come to a place where we are going to be a lot stronger. We are a lot stronger as result of the process and what happened.

The air support unit is a critical asset to public safety both in law enforcement and fire operations We are blessed and fortunate to have the resources that we have in this county. And getting to where we are today hasn't been an easy journey, but it's been a journey that's been completed. We do have different cultures in the Sheriff and Fire Departments, Certainly combined and we have one mission focus in terms of protecting and serving our public And I think we've come to recognize today that we're stronger Working together in that capability than if we work individually, and I would leave you with The thought that the the motto for the air support unit. I believe really says it all It's small no sushi don't the Latin which means in English together?

We succeed so thank you for your support

UnidentifiedUnidentified speaker 1Proposed2:31:02 · ≈ 11:31 AM

Supervisor Lavinino and then Farr.

2:31 – 2:3715 turns

UnidentifiedUnidentified speaker 5Proposed2:31:08 · ≈ 11:31 AM

Well, you know Thank you I mean, I think it has been a long road and fairly bumpy at times so it's very nice that we're at this point Mr. Tony, you said that the assumption was at the end of this that the ad hoc would now be disbanded. So I'm assuming that both of the ad hoc members agree with that. And nobody- Yes, I do.

not transcribed≈14s of audible speech the AI couldn’t make out▸ listen
ElectedSteve LavagninoSupervisorProposedvoiceprint 0.852:31:46 · ≈ 11:31 AM

We actually put that in the report.

UnidentifiedUnidentified speaker 5Proposed2:31:48 · ≈ 11:31 AM

Well so then let me ask Mr. Gazzone is that something that needs to be mentioned specifically? Is it part of the recommended actions or not just the fact that it's in the record isn't enough?

UnidentifiedUnidentified speaker 15Proposed2:32:00 · ≈ 11:32 AM

Chair Adam and Supervisor Farr, it need not be a specific action item for the board. This was an ad hoc short term committee and it need not be formally disestablished.

UnidentifiedUnidentified speaker 4Proposed2:32:10 · ≈ 11:32 AM

Okay thank you.

UnidentifiedUnidentified speaker 1Proposed2:32:13 · ≈ 11:32 AM

CEO Maesato?

UnidentifiedUnidentified speaker 4Proposed2:32:15 · ≈ 11:32 AM

Supervisor Farr and Board Members just also if you looked at the MOU, the MOU has a term of three years I believe and so we don't believe there would be a need for any board member involvement really over the next three years

UnidentifiedUnidentified speaker 1Proposed2:32:30 · ≈ 11:32 AM

Supervisor Lavanino.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.852:32:32 · ≈ 11:32 AM

Thank you, Mr. Chair well I thought the video from Eric Rainey really was great because you can sit here and try to explain things but until you really see this stuff in action and and they you know the different array of things that That those platforms are used for it was is really helpful And I'm really taking this The training I think I got on this Air Support Unit is really going to help me in my next job as the Psychiatric Health Governing Board. I think this was a good training for

UnidentifiedUnidentified speaker 3Proposed2:33:09 · ≈ 11:33 AM

that.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.852:33:10 · ≈ 11:33 AM

So, you know, really Chief Peterson, Sheriff Brown, Deputy Chief Heckman, Under-Sheriff Malekian, definitely Joe Toney, Supervisor Wolf and Mona, as well as County Counsel's Office And I don't want to focus too much on the past. It's good to just look forward and you guys really brought it home, and we all had questions. We brought in different counties, we brought in different experts.

At the end of the day this county is a little bit different because of just the geography of the folks that live so close to the back country. And I look at this and I do look at this is expensive. It's expensive to have all those units out there, but I have life insurance on myself, and I have car insurance. And I look at this as this is the county's insurance policy. If you don't have it, you look at the cost of some of these back country fires.

What was the Zacca fire? I think it was over $200 million. A lot of these costs a lot of money.

UnidentifiedUnidentified speaker 1Proposed2:34:22 · ≈ 11:34 AM

You got to get into a discussion over what we do for some of these things that

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.852:34:27 · ≈ 11:34 AM

well All you have to do is put out one of those fires before it gets to that point And I think you're saving yourself a heck of a lot of money and the other thing I look at Is if I'm the guy over this side of the road, I don't really care what it costs. I Want someone show up and that's not gonna come from CalSTRS or anybody else Our guys are the ones out there doing the search-and-rescue on that The law enforcement aspect of it, I think in any military or law enforcement type thing. High ground is what you're always looking for and you can't get any better than up in the helicopter.

So I do know it's a lot of money. It's not a lot of extra general fund. I know FIRE stepped up in a big way and has basically taken this out of their own budget, the extra pilot. And I'm convinced that You know, these are assets that are actually going to create revenue for us. What Rob was talking about is something that I think if we're strategic we'd be able to kind of maximize the revenue that's a possibility out there through mutual aid. So just once again thanks to everybody especially Supervisor Wolff.

We had some good times on that. And I think Chief Dyer should also be recognized as well since he was part of the first meeting, I think we ever went to.

not transcribed≈8s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 1Proposed2:35:51 · ≈ 11:35 AM

Supervisor Carbajal and then Supervisor Wolf.

UnidentifiedUnidentified speaker 3Proposed2:35:54 · ≈ 11:35 AM

Thank you. Actually, I wanted to also thank you at the subcommittee. I know you guys hung in there with all our fire and sheriff personnel and really reached the kumbaya moment which for a while there we weren't sure we were going to get to. So I know a lot of work went into this, but I gotta tell you as a supervisor who's a short timer here for months. It's great to leave on a really high note seeing that our public safety departments are just extraordinary as they've always been. And I think that we provide a higher level of service to the public. And I think we have the departments that step up every day, to make sure we're protecting them and my hat's off to all of you for making sure we continue that high level and standard of public safety for all our community residents so thank you.

And when my son goes hiking in the back country, I always tell him don't be that kid that has to be rescued. But should he not hydrate or do something, it's great to know whether it's for fire purposes or law enforcement or search and rescue that we have that service for our public. So thank you.

2:37 – 2:429 turns

UnidentifiedUnidentified speaker 7Proposed2:37:11 · ≈ 11:37 AM

Thank you Mr. Chair, you know I'm probably going to repeat a lot of what's already been said but because Supervisor Lavagnino and I have spent maybe close to five years on this committee I just really need to just take a moment and thank everyone as was said this for me is a critical asset for our community I have found these past years both being challenging, rewarding, frustrating a learning experience. I think Rob you mentioned instead of using the word helicopter you said the ship and I've realized that's the word to use it's not the 308 helicopter it's the ship and all of your other terms that you have used that the sheriff has used so I have also learned a great deal I think our staff, CEO staff, Mona, Joe, those who came before you.

The Sheriff Administration, Fire Administration has been exemplary and most recently under Sheriff Malekian and Deputy Chief Heckman have worked Diligently and brought us this updated revised MOU that I'm hoping we're going to approve today. I'm also pleased that with this additional funding, we will be able to execute it and I think having FIRE step up and provide the funding for an additional pilot is obviously very helpful.

As was already said, our county is uniquely threatened by wildfire and deep mountainous area that must rely on air support from fire and sheriff to ensure the most broad and effective public safety protection. And of course that also includes our ocean. During discussions and debates about the merits of a joint versus separate air support unit, we have at times heard about the missions and cultures between fire and sheriff and how they differ at times.

However I have the utmost confidence in the collaboration and leadership that I've witnessed in both departments and the shared commitment to public safety and public service. The fact that you folks have worked through the issues that have been described, I think is a testament to your dedication and your professionalism and your intelligence to reach this MOU. This is something that all of us in the county Should be very proud of, I think having a joint air support unit is not necessarily the norm. But I think it is the best way to have a robust air support unit and that's what we have achieved. And of course, we can look at things on paper. We can look at budgets and we can look at flow charts but really behind all of this it's the people and I don't know all of the people who are now in the Air Support Unit.

Lieutenant Rainey thank you for your work to the folks from fire, the other folks from sheriff who were there working day-to-day doing the difficult work. Well, I could go on and on but I just want to say thank you. Thank you. Thank you.

UnidentifiedUnidentified speaker 1Proposed2:40:57 · ≈ 11:40 AM

All right. And all I'm going to say is Mr Rainey if the law enforcement career doesn't work out for you can always pursue acting because she did a really good job in that deal. You know I can't speak to a camera like that so I really respect your job there it was fantastic. I hate it every time Okay, are we gonna have somebody make a motion here?

UnidentifiedUnidentified speaker 2Proposed2:41:29 · ≈ 11:41 AM

No

UnidentifiedUnidentified speaker 1Proposed2:41:29 · ≈ 11:41 AM

request to speak shockingly

UnidentifiedUnidentified speaker 7Proposed2:41:33 · ≈ 11:41 AM

Mr. Adam, um, I'll make a motion that we approve staffs recommendation and

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.852:41:39 · ≈ 11:41 AM

after five years I will second

UnidentifiedUnidentified speaker 7Proposed2:41:44 · ≈ 11:41 AM

it And Steve it was great working with you thank

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.852:41:47 · ≈ 11:41 AM

you pleasure working with you

UnidentifiedUnidentified speaker 1Proposed2:41:50 · ≈ 11:41 AM

Man All in favor aye So passes unanimously. All right, so we are going to go to a closed session right now and we're Probably gonna be at least 130 before

2:42 – 2:444 turns

UnidentifiedUnidentified speaker 15Proposed2:42:05 · ≈ 11:42 AM

we come back That's correct chair Adam today in closed session the board is agendized to consider two potential cases of anticipated litigation third case of existing litigation Meeting with County Council concerning poly rich properties, which is the zipline land-use project? conference with real property negotiators concern concerning an affordable unit at 154 Cali Drive Goleta and then conference with labor negotiators for all bargaining units on represented employees managers and executives and finally public employee performance evaluation for the director of Department of Behavioral Wellness Okay, so we'll

UnidentifiedUnidentified speaker 1Proposed2:42:47 · ≈ 11:42 AM

see you not before 1.30. You. We convene the meeting and we need to

UnidentifiedUnidentified speaker 15Proposed2:43:23 · ≈ 11:43 AM

read out a closed session. Chair Adam, today in closed session the board considered a series of items two potential cases of anticipated litigation one existing litigation that's the Polly Rich Properties case in Santa Barbara Superior Court conference with real property negotiators concerning an affordable unit at 154 Cali Drive Goleta Conference with labor negotiators for all bargaining units on represented employees managers and executives And one public employee performance evaluation for the director of behavioral wellness. There are no reportable actions

UnidentifiedUnidentified speaker 1Proposed2:43:57 · ≈ 11:43 AM

Okay and so at this time I got to say that the following and recuse myself From from my family home, I can see the vent Vander Meulen's property that is a subject of this land use appeal for item number four And we haven't read it in yet, by the way. But therefore pursuant to the Fair Political Practices Commission's regulations involving real property interests I am recusing myself from considering this appeal and asking Vice Chair Farr to serve as board chair for this item.

So you might want to read it in for Supervisor Farr.

2:44 – 2:505 turns

UnidentifiedUnidentified speaker 2Proposed2:44:40 · ≈ 11:44 AM

Chair Farr and members of the board, I also wanted to let the record reflect that Supervisor Carbajal has stepped out so he will not be voting in this item. And departmental item number four is from planning and development. It is a hearing to consider the appeal case number 16 APL 18. Filed by Richard Adam, attorney for the appellants John and Michelle Vander Mullen of the Planning Commission's June 29th 2016 denial of appeal case number 16APL3 and de novo modification of the January 12th 2016 director's determination. Assessor's parcel number 105010033 located at 4655 Song Lane in Orchid area in the fourth district.

UnidentifiedUnidentified speaker 5Proposed2:45:27 · ≈ 11:45 AM

Thank you, so good afternoon everybody. Thank you for being here with us today on Land use planning appeal hearings we follow a very specific protocol So I'll just let you know what that's going to be First I'll ask for ex parte communication of the other board members Then we'll have a staff presentation up to 10 minutes then we will allow the appellant to speak for up to 25 minutes and Then we will have public comment and if you would like to speak on this item and haven't done so already Please fill out a speaker slip and bring it forward so that we can call your name at the appropriate time Then the appellant after public comment. We'll have up to five minutes for rebuttal then we'll come back to staff for any final comments they have and then we'll bring it to the board here for deliberation and a vote in a decision and So with that I'm going to turn to Supervisor Lavagnino and ask have you had any ex parte communication other than what all of us have already received.

I

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.852:46:29 · ≈ 11:46 AM

have no ex parte to report.

UnidentifiedUnidentified speaker 5Proposed2:46:31 · ≈ 11:46 AM

Okay, thank you. Supervisor Wolfe do you have any ex parte? No Thank you, and I was not contacted by anybody either. I have no additional ex parte so with that I'm gonna go ahead and we'll start with the staff presentation

UnidentifiedUnidentified speaker 19Proposed2:46:47 · ≈ 11:46 AM

Good afternoon Madam Chair, members of the board. I will be presenting the Vander Meelen Appeal of the Planning Commission's Modification of a Director's Determination. The property in question is located at 4655 Song Lane in the Orcutt area. It is 7.28 acres in size, zone 3E1. The southern portion of the property is mapped Orcut open space and contains a portion of Orcut Creek.

I will now provide a brief background summary. In January and August of 2015, complaints were filed citing an unpermitted racetrack with plywood enclosure, trucks placing fill, group races and events with 15 to 20 people, and noise dust and odor. Consequently violation cases were opened in January and August of 2015. In January of 2016, a Determination of Unpermitted Use letter was issued by the Planning and Development Director. The director's determination indicated that recreational use of motorized vehicles on residential lots was not a permitted accessory use and that a conditional use permit is required for the sports and recreation facility established on the subject property.

That determination was appealed to the Planning Commission by the property owner. In June of 2016, the Planning Commission supported the Director's determination but added language to state that the recreational use of motorized vehicles on residential lots is not a permitted accessory use where the use quote adversely affects other properties in the vicinity.

In July of 2016, the applicant filed an appeal to your board. I will now move on to the appeal issues. And just one note before I begin, the appeal references that NOD a number of times but actually appears to be referencing the director's determination. Appeal issue 1. The appellant asserts that the director's decision is not an interpretation and instead is defined in the LUDC as an amendment, and that the Planning Commission's alteration of the NOD does not change this fact.

However, the board adopted Land Use and Development Code vests interpretation of the Land Use and Development Code in the director, and the determination does not meet the code definition of an amendment as it restates existing provisions of the Land Use and Development Code. Specifically, an allowed use is defined in the Land Use and Development Code as a use that is customarily incidental, appropriate, and subordinate to the use of the principal structure or to the principal land-use of the site that does not alter the principal use of the lot or adversely affect other properties in the vicinity.

As will be demonstrated later, the use has clearly adversely affected surrounding properties through noise, dust, and other nuisances and is therefore not an accessory use. The appellant asserts that there is no sports and outdoor recreation facility on the property, and that staff has refused to identify any locations and appurtenances on the property that constitute such a facility so as to allow the appellants to alter the property and avoid such designation.

However, the track meets the definition for a sports and outdoor recreation facility Examples include baseball, football and polo fields. The property contains a clearly defined speedway track on site that has been heavily used as a sports facility by groups of people for what appear to be racing and practice events. And discontinuance of use and abandonment of the track would remove the designation of a sports facility.

This slide shows an aerial photo of the track, which is approximately 150 feet wide by 250 feet long with plywood walls along the side. I will now play a video of the use that has occurred on site. It shows the track as well as the level of uses of the track, which is reported by neighbors to occur three to four times a month.

2:50 – 3:055 turns

PresenterRichard AdamVandermulensProposedself-stated2:50:58 · ≈ 11:50 AM

Thank you.

UnidentifiedUnidentified speaker 19Proposed2:51:55 · ≈ 11:51 AM

Moving on. Under Appeal Issue 3, the appellant asserts that the NOD is overboard and the Planning Commission's alteration of the NOD does not change this fact. However, the determination simply reiterates the existing provisions of the Land Use and Development Code. As the Land Use and Development Code use tables do not list recreational operation of motorized vehicles as an allowed use in residential zone districts.

The code defines allowable uses as uses that do not adversely affect other properties in the vicinity, and the determination appropriately applies the Director and Planning Commission's authority. The pellet asserts that the property owners have a vested right to recreational use of motorized vehicles on their property However, the recreational motorbike activities that have occurred on the property were not permissible under the LUDC before or after the Director and Planning Commission's actions. The use is not legal non-conforming and the establishment of a use that is not permitted as a violation of the Land Use and Development Code and does not create a vested right.

The appellant asserts that the statute relied upon by the director in rendering the decision to prohibit the recreational use of motorized vehicles on residentially zoned property is vague and ambiguous, and that the Planning Commission alteration does not change this fact. However, only the director's determination is under appeal, not the terms contained within the Land Use and Development Code. And as discussed earlier, the determination incorporates and appropriately applies the existing Land Use and Development Code language.

Therefore, staff recommends that your board deny the appeal. Make the findings for affirmation of the Planning Commission's decision to modify the Director's determination. Determine that denial of the appeal and affirmation of the Planning Commission's decision to modify the Director's determination is exempt pursuant to CEQA section 15378 and affirmed de novo the Directors determination as modified by the Planning Commission.

That will conclude staffs presentation.

UnidentifiedUnidentified speaker 5Proposed2:53:56 · ≈ 11:53 AM

Thank you. Any questions of staff at this time from the board? OK, thank you. We'll go ahead and move on then to the appellant. Total time 25 minutes. And so I don't know if you want to divide it up or if you're going to go ahead and

PresenterRichard AdamVandermulensProposedself-stated2:54:12 · ≈ 11:54 AM

be the most bigger. No, I won't need 25 minutes. Madam Chair, members of the board, my name is Richard Adam. And I am representing the Vandermulens. First, I want to give you some background. 15 years ago Mr. Vandermeulen bought the property He thought it was a fantastic location, seven plus acres, all kinds of motorcycle trails on the property. It was great for his kids. He knew that people had been riding on this property before for at least 10 years as part of the reason why he bought it.

So he rides motorcycles for 15 years on the property without problems and his kid ride motorcycles too until last year Planning and Development came in and said, we've received some complaints about noise specifically. But planning and development says we're not telling you can't ride. As a matter of fact, we're telling you that you can ride. That your riding is not only a permitted use, and we'll get to that in just a second but it's an accessory use which by the way means that it's not adversely affecting the neighbors.

However, they also say that we can't tell you when it stops being an accessory use. When such writing will affect the neighbors. So they say in writing why don't you take some steps to address the issue of accessory use or adverse effect? Why don't you limit the writing to a few people at once? Why don't you spray some water on the property so dust won't arise? And Mr. Vander Meulen does this.

That's when he received the notice of determination from Dr. Russell, which stated at that time that all recreational operation of motorized vehicles on all residentially zoned property is prohibited period. So, Mr. Vander Meulen appealed that decision. He said the director can't prohibit, can't possibly be prohibiting all recreational vehicle use on all residential property everywhere in Santa Barbara County.

So it goes to the Planning Commission and they realize that there's a problem with this broad mandate from the director. So they change it and now it prohibits, as staff just pointed out, use of recreational vehicles on residential zones that adversely affect surrounding properties But there's two problems here And based on what staff just said, it appears to me that staff doesn't know about it. First the director and staff have already determined in writing that the appellant could ride motorcycles on the property.

Presumably at the levels that he was already riding those motorcycles. He already determined that it wasn't allowed use again in writing and that the writing wasn't accessory use. And I want to read you the exact findings. September 29, 2015. Quote, planning and development has never asserted that Mr. Van Der Meulen is not allowed to ride motorcycles for personal non-commercial recreation or other uses accessory and subordinate to the residential zone designations on the property.

October 26, quote, of course Mr. Vander Meulen can ride motorcycles on his property and have family and friends do so also that's not the issue Same date. Quote, it really is not possible to determine the exact or exactly how many people or motorcycles riders would be the limit for an accessory use. To specify an exact number beyond which it would no longer be accessory would probably be unfair.

So the director said that it was an allowed use. He said it was an accessory use and he said that it was, what's the last one? It would not affect the surrounding properties. So by its very language, the NOD modified by prohibition a formally allowed use and it created a new standard however ambiguous that standard is and we'll get to that in just a second for the term accessory use.

He's not interpreting anything. There was a formally allowed use, that is the riding of motorcycles of the type that Mr. Vander Meeuwen was undertaking, that is presumably not allowed today. There was a formerly accessory use, again the riding of motorcycles of the type Mr. Vander Meeuwen was undertaking, that it is again presumably not accessory anymore. Although some form of writing is still permitted on the property, we're no longer allowed to use it the way we did in the past.

Under the LUDC when an allowed use is modified and this is straight from the LUDC that constitutes an amendment. When a new standard is added that constitutes an amendment. And the LUDC is clear that no one, not the director, not staff can amend the LUDC unilaterally. It has to go through the public process. That means it has to be formally initiated. There has to be at least one public hearing and this board has to vote on it.

And that wasn't done in this case. And it should be fatal to the validity of the NOD itself because it's flat out contrary to the LUDC. So second, and I think this is more important even. Even if the NOD did comply with the language of the LUDC, and I don't think it did. Even after the NOD we know that the appellant can ride for recreation motorized vehicles on his property and I don'y think anybody disputes this. The director said so, staff said so even the planning commission said so long as it didn't adversely affect the surrounding properties The staff report for this hearing discusses this. It states that the levels of riding on the property created an adverse effect.

The question is, and the staff report touches on this, what levels can be undertaken on the property without adversely affecting the neighbors? We know according to staff report that he cannot ride at the levels which he was then riding. But if he can't ride at those levels, then what levels can he ride? And as far as I know nobody can tell me. We've asked on numerous occasions in writing and we've received no legitimate answers to that question.

If staff doesn't know and the director doesn't know how can we know? So as you might imagine it's extraordinarily frustrating for me. I don't know what to tell my client. I don't know what to tell the public. We know he's allowed to ride motor vehicles on the property, but nobody can tell us what levels that is. And my question is, is it unreasonable to request that staff or the director sit down with us to figure out what levels are acceptable?

I would suggest that we can put a decibel level threshold on this thing, or a time of day, or both threshold on this thing. We need some reasonable parameters for the term adverse effect. Otherwise, the public has to put themselves in harm's way by writing at various levels until we arrive at some amorphous appropriate level. Does he send his kids out there one at a time and keep ramping it up until somebody complains?

It's the same thing as having the state say that you can drive on a highway, but not telling you what the speed limit is. That should be impermissible. There are no parameters and we don't know how to act as a result. It is by its very definition vague and ambiguous. And by the way this is another reason that this should have gone through the public process. All of these issues would have been fleshed out in the public process.

One last comment. I know that some neighbors are going to come up here in a little while, and they're going to say that the particular writing that the Vander Meulens were undertaking on their property is noisy. Three points to make about this. First, I'm not discounting those assertions. Second, the concerns aren't relevant to the argument relative to the amendment. This is an amendment to the LUDC which was improper And finally, these complaints go to the heart of what I was talking about just a second ago. We know we can ride motorcycles on the property, we just don't know what levels will trigger an adverse effect. I think the real question becomes this, what levels of riding are acceptable?

This really means, I think, what noise levels are acceptable? Nobody should want a repeat of this process here. Nobody should want to have to go to Superior Court to figure out what is an acceptable level noise or what constitutes an adverse effect that should be dealt with here at this level if the NOD is not rescinded by this board I would suggest that it's reasonable that staff, the Vander Meulens and even the neighbors sit down before this board makes a decision In an attempt to resolve the level issue, which really again means the noise issue.

Without such a meeting, the Vander Meeuwens and the public at large is going to be forced to guess what levels of writing are not causing adverse effects. And there's likely going to be more complaints, and we're going to be in a merry-go-round on this issue. Nobody should want this. It's not productive, it's not moving the process forward, and it's not resolving the issue in any meaningful way.

So we'd request at the very least that this body order that course of action. I think it's reasonable and I think it's the right thing to do. Thank you.

UnidentifiedUnidentified speaker 5Proposed3:04:51 · ≈ 12:04 PM

Thank you Mr. Adam. Do you have anybody else from the appellant that wants to speak during this particular time? No, it's all part of...

3:05 – 3:107 turns

CommentJohn Vander MeulenProposedself-stated3:05:10 · ≈ 12:05 PM

My name is John Vander Meulen. I'm the property owner. I've been riding motorcycles with my friends and family on this particular property for the past 15 years. The people who owned the property before me had been riding motorcycles on a property long before that. That was the main reason that I bought this property 15 years ago. So we've been doing this for 15 years, but only recently has it become a problem and I'm not exactly sure why.

The issue in front of you isn't whether or not I can ride motorcycles on the property, because as my lawyer stated, I can. That was stated in a letter that we received from the Director of Planning and Development. His NOD was vague and unclear. Without clear guidelines how am I supposed to tailor my activities without running afoul of the LUDC? I've heard it stated a few times from the neighbors and from staff that this is some sort of a racetrack, and I'm holding events three or four times a month. And that's far from this truth. That's greatly exaggerated either that or they're flat out lying.

This is something that happens approximately once a month for about four hours on a weekend. It's never done multiple weekends in a row, and it's never done three or four times a month. I don't expect that just because I have acreage, that I can make all the noise I want 100% of the time and disrupt my neighbors. But my neighbors can't expect to have peace and quiet at their houses 100% of the time either. There has to be some sort of a compromise. They can't expect to live that close to acreage and not be disturbed in some way periodically.

So I ask that you uphold my appeal based on the fact that the director's NOD is vague and ambiguous. And since I own the property, are there any questions you have of me or anything I can clear

UnidentifiedUnidentified speaker 5Proposed3:07:10 · ≈ 12:07 PM

up? We can go ahead and stop the clock. Well, let me ask you a couple things. It appears that from a couple of the letters that were in the planning commission information from some of the neighbors, that they would hear the sound of motorcycles being ridden on the property occasionally. But something seemed to have changed at some point in time where it all of a sudden seem to become more frequent, louder, more intense, more people.

So, you know I think it was Mr. Adams said originally when you bought the property there were some like some trails on the property but now you have a very large oval that was clearly constructed and groomed and maintained so

CommentJohn Vander MeulenProposedself-stated3:08:06 · ≈ 12:08 PM

15 years ago that was done And just now it's become an

UnidentifiedUnidentified speaker 5Proposed3:08:11 · ≈ 12:08 PM

issue. So there wasn't anything in particular, you're saying that your usage of the property didn't change around 2013?

CommentJohn Vander MeulenProposedself-stated3:08:20 · ≈ 12:08 PM

No. Around 2014 we did have a couple of parties for a 92 year old war veteran when he was 90 and 91 and 92. That were probably 50 to 75 people. That's what you saw in the video. That's nothing like what happens, like I said roughly once a month. Usually there's a small handful of people maybe 10 and that's it. And when there's a small group of people, I've never had the sheriff come out and I've never received any letters from the planning department. Therefore is it safe for me to assume that the big parties are a no-no but I don't know what to do because the planning department won't give us any clear guidelines. Had my neighbors come to me with the issue, we wouldn't be here.

UnidentifiedUnidentified speaker 5Proposed3:09:13 · ≈ 12:09 PM

OK. All right. That's all I have. Thank you. Supervisor Wolf?

UnidentifiedUnidentified speaker 7Proposed3:09:23 · ≈ 12:09 PM

Thank you, Madam Chair. There's in our record there are a couple of emails and a violation it looked like a grading violation and in one of the emails it says from staff that is what this is dated February 12th 2015 from staff To Mr. Vander Meulen This is why I am asking for the dimensions of the multi-purpose arena in addition to any site import that imports material Or man or manipulates 50 cubic yards or more Requiring a grading permit so when I read this I was under the impression that that's that something was going on on the property back in 2015 What what was going on?

As far as the grading permit and the violation for that.

not transcribed≈18s of audible speech the AI couldn’t make out▸ listen

3:10 – 3:219 turns

UnidentifiedUnidentified speaker 19Proposed3:10:47 · ≈ 12:10 PM

Sent out, attempted to determine if there was 50 cubic yards of grading because the 50 cubic yard threshold is what would require land use permit. And we received an initial response with a receipt saying that there was over 50 cubic yards and then a subsequent response with a revision saying no, there's less than 50 cubic yards. It was determined the land use permit was not required specifically for the purposes of grading. I got you.

UnidentifiedUnidentified speaker 7Proposed3:11:13 · ≈ 12:11 PM

Thank

UnidentifiedUnidentified speaker 19Proposed3:11:13 · ≈ 12:11 PM

you for

UnidentifiedUnidentified speaker 7Proposed3:11:14 · ≈ 12:11 PM

clarifying.

UnidentifiedUnidentified speaker 5Proposed3:11:21 · ≈ 12:11 PM

All right, why don't we go ahead then and we'll turn to public comment. I've had a request for Robert Martinez to speak first for 10 minutes. I will allow that all of the public speakers will have three minutes.

UnidentifiedUnidentified speaker 2Proposed3:11:39 · ≈ 12:11 PM

Chair Farr and members of the board, we are going to start with Robert Martinez to be followed by Sharon Conley.

PresenterGood afternoonHOA for tProposedself-stated3:11:46 · ≈ 12:11 PM

Good afternoon, Supervisors. My name is Robert Martinez, a chiropractor in Santa Maria. I'm a board member of the West Trails and I'm representing the HOA for the West Trails development. As you know, we've been dealing with this issue since January 2015. I want to state for the record that I have lived in the surrounding areas for the last 24 years. Prior to 12 years where I lived in West Trails, I had a property adjacent to Mr. Vander Mullen, where we farmed with Mr. Cepeda and we grew tomatoes.

I might say I was a lousy farmer. At that time, there was no race track going on. There was no motorcycles tracks because we were right up against that property and we actually had an issue where we were planning when they were putting down the sewer line And I actually had an attorney represent me, Mr. Richard Adams and he represented me at that time and neither one of us recalled any motorcycle traffic because we walked that property with planning regarding the sewer lines.

One of the issues he brings up is They do have commercial riding on that track. They do, and we have people who have some information to show you that they charge a fee. This is not recreational. This is not a 90 year old man trying to celebrate a birthday or some other issues. We have patiently dealt with this dispute going through the normal channels from the Sheriff's Department, where they came out and they tried to talk with Mr. Vandermulen about the noise level. Mr. Vandermulen pretty much just told them get off my property. And they came back to me and they told me there's nothing we can do. You're going to have to take it before the planning or do something else.

So we did. I believe one of our neighbors did go talk to Mr. Van Emulen, and I think the response to him was if you don't like it, sue me. And that's where our relationship with Mr. Van Emulen is. So we went then to Planning Coding Enforcement and we issued them the information that we had, and they came out and they looked at the issue and they made their determination.

At that point, I believe that Mr. Van Emulen was fined several times. I'm not sure. And so we went then the next step to the Planning Commission. And at that point, they came up with a decision that you now have before you with the LUCD issue. Mr. Van Mule's attorney states that there is no facility in regards to the motorcycle track, and he's making an illegal argument similar to the one that he used during the Planning Commission hearing when he stated that with the noise level that we are bringing forth kids with their little Barbie cars weren't allowed to be driving around because that noise level would be intrusive.

The Planning Commission, in their wisdom, changed the wording to take that argument away from them. So basically, Mr. Adam is again just making empty rhetorical arguments trying to deflect from the real issue and that is the noise, the nuisance that's created by the motorcycle including the dust and fumes on the gas that we have to deal with it. There are kids, there are people who live around this area, we have to deal with this He says that it's just not a racetrack, it's a practice track. Race, practice, whatever. It's motorcycles going around and it's not for just a couple hours. This thing starts about 11 o'clock and it's gone on to 5 o'clock. You cannot sit in the backyard where I live and I'm about 150 yards from him We're out listening to this motorcycle, it drives me right out of my backyard.

So when they say that this is not a nuisance, believe me, it's a great nuisance. And you can see all the people here are willing to testify to that fact. Basically we have one gentleman in our community, Mr. Van Emulen, The motorcycles, only for his own recreational purpose. He doesn't really care about the neighbors. I mean you have people that are surrounding this motor track right now who want to talk to you about that.

The People of West Trails, we have equestrian riding trails, we have corrals, we have barns and we offer opportunities for young people that want to participate through 4-H or FAA to raise livestock for the county fair. A lot of kids can't do this. We all have acreage, we all have an acre. So we open up our corrals so kids can have pigs and go raise turkeys, pigs, cattle.

And when these motorcycles go on, these kids with these pigs, these animals become stressed. They start running around their pens, they injure themselves. And pigs, especially when they become stressed. They lose weight and some of these kids cannot even put their livestock into county fairs because of what's going on. So it's being affected by this motorcycle all the way around with kids that don't live in our neighborhood.

Most of the people that come into this neighborhood to ride, they don't live there. They're coming from I don't know where. They bring their motorcycles. They're going down a private road that you're gonna be speaking to some other members here and they're taking up on destroying the road and basically The only people who are benefiting out of this is Mr. Vandermuelen. He goes so far as to say that, well we don't really do that and maybe we're lying. So everybody here is lying. The only one who's telling the truth is Mr Vandermuelen. I don't believe that's the case.

Basically, his attorney is saying that there's no facility. Well I looked up the word facility in the dictionary and it says any space or equipment necessary for doing something. That's pretty broad and I think that racetrack pretty much fits that definition. Okay. First of all, you can see from the pictures on... I don't know if you saw The Santa Maria Times? Did you see The Santa Maria Times on Sunday?

I brought a copy of it if you wanted to see it. You can see where they showed the oval track and they show these people riding around and then showed all these people with their pop-up tents having barbecues and everything. This is not just once in a while event. It goes on pretty often. It really increased in January 2015, and it got to a point where you'd hear them once in awhile. Maybe once every couple of months you'll hear a couple of bikes riding around the back. That was not a problem but when you have commercial racing practicing and you're charging people to come out to do this that is when people started complaining. And that's when we started the issue of complaining to the sheriffs. So when there's a, we say there's an event, that was the event and I think that's when he started charging or doing events there.

Mr. Adams states it's not a facility, there's no water spigot, there's no electrical wiring of any kind and there was no grading. There was grading. We have all proof that they brought in decomposed granite DG. They have to grade the track and have to regrade the track because the bikes as they go around this oval are kicking up dirt so they have to grade it.

Every time they race, they grade it and they water it. So there are graders and there are tractors out there doing this on the track Lastly, Mr. Vandermeule through his attorney says there's nothing back there but just raw dirt. Dirt is not the issue. The issue we have is the noise, the fumes that are being created by the bike. The other thing I want to talk about is he doesn't really have Equipment to deal with injuries of bike riders.

If there's a fire, they have these gas canisters around there. We're surrounded by brush, we're surrounded by eucalyptus and it goes right up to our house. If there's a fire how are we going to put it out? If an injured rider gets hurt where is the medical equipment? Where is the restrooms? These people are sitting there drinking or I don't know what they're drinking, but they're having a party. They're having a barbecue. There's no restrooms up there and it has been noted some of them are going out to the creek to relieve themselves. So we have some issues that are just being affected not just by a practice track but by one individual Mr. Vandermule who wants to race a track in the middle of a residential area. It's driving down our Home values, running some of our people out.

They can't stay in their house and for these reasons I'm asking the board, I'm begging the board please don't allow this to continue because it's really affecting all of us in the community adversely. The only one benefiting from this is Mr. Van Der Meulen. Thank you.

not transcribed≈6s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 5Proposed3:20:59 · ≈ 12:20 PM

Thank You Mr. Martinez All right we'll go to the rest of our public speakers now you'll each have up to three minutes to speak

UnidentifiedUnidentified speaker 2Proposed3:21:09 · ≈ 12:21 PM

Our next speaker is Sharon Conley to be followed by Margie Halsell.

3:21 – 3:277 turns

CommentSharon ConleyProposedself-stated3:21:19 · ≈ 12:21 PM

I'm Sharon Conley and I live on the property north of the Vander Meulen property. We noticed last year that heavy equipment was going down the road, and it's a deeded access road that goes down to their property through our property in the households. And it's not built for heavy equipment It's just for access, driving residential thing. Years ago when the Vandermulens moved in, the kids well I think just the kid you know they were young and every now and then you'd hear motorcycle down there and there were trails and it was not it was oh they're enjoying the property That changed in the last five years or so, where you would hear the roaring and see dust in the air and stuff.

So my thought is if the bicycles cannot be used on the street, why are they allowed in a residential area? It doesn't make sense to me as far as the noise goes. And speaking of decibel limits, there are decibel limits for vehicles. If your car stereo is too loud or something, there is a measurable decibel limit at which that is not allowed. And so I would say yes, check the decibel limit.

But I don't know like they said how many bikes make that decibel limit. If he wants to ride a bike on his property and his children want to, that's one thing. That's their use of their private property and it would not be so obtrusive to the neighbors.

UnidentifiedUnidentified speaker 5Proposed3:23:35 · ≈ 12:23 PM

Thank you.

UnidentifiedUnidentified speaker 2Proposed3:23:37 · ≈ 12:23 PM

Our next speaker is Margie Halsall to be followed by Cheryl Miller.

CommentMargie HalsallProposedself-stated3:23:45 · ≈ 12:23 PM

Good afternoon, I'm Margie Halsall and I am owner and administrator of the two properties that are across the street from the Vander Millens and one of them is adjacent to the Connelly property so 4620 and 4630 Song Lane. So the two properties are two care homes for elders with memory loss. So it's 24 residents and approximately 23 staff members. We operate 365 days a year, 24-7 so those staff members rotate on shifts.

We share the same reasons for selecting these lots as the Vandermill instead, in their own words in the minutes of the planning commission meeting. The Van Umeulen stated they didn't say they were moving there for motorcycles. It's actually not motorcycles, it's motocross vehicles They stated that they were there to hear the birds sing To escape a city atmosphere and give their kids a country atmosphere Where they could enjoy the serenity?

see the stars at night and In fact, there are the first people to complain when we have a party and the noise. The music is a little too loud As they perceive it to be disturbing their peace So they should be the first to understand that The neighbors saying that the noise from the motocross vehicles are disturbing our peace The residents at Magnolia and Primrose do have some type of memory loss dementia and Noise, they're very sensitive to noise. So music for instance is a Positive noise there. They in fact want to know are we invited to the party?

but motocross noise It brings negative emotions, it brings paranoia and fear. They say things like is it the Germans? Are they coming to get us? Are we okay? And those negative emotions just like positive emotions tend to last for hours. So that's a very clear example of adversely affecting the neighbors right across the street. The noise is relentless, it's ear piercing. It is not motorcycles. My husband and I had a motorcycle, a 160 Honda when we first got married. It has a muffler on it. That's not what we're hearing. These are motocross, these are racing Vehicles, they're not like Sharon said they're not street Legal So it's very it's very different experience. So I just want to let you know that we're definitely adversely affected by this when we first moved there in 2005 one of the homes was our house and And the Vander Millens had events.

And there were trucks and trailers hauling big smokers and barbecuers. They started Friday evening or Friday afternoon, and they didn't leave until Sunday.

UnidentifiedUnidentified speaker 5Proposed3:27:02 · ≈ 12:27 PM

Thank you, Ms. Halsell.

CommentMargie HalsallProposedself-stated3:27:04 · ≈ 12:27 PM

OK, thank you.

UnidentifiedUnidentified speaker 2Proposed3:27:06 · ≈ 12:27 PM

Our next speaker is Cheryl Miller to be followed by Richard Justice.

3:27 – 3:335 turns

CommentCheryl MillerProposedself-stated3:27:13 · ≈ 12:27 PM

My name's Cheryl Miller, and I live at 4650 Song Lane Van der Meulen's, their property directly abuts mine on the west and Westrail is on the right. I've lived there for 37 years and I saw them construct the track they came down with giant road graders a real road grader that you would grade a freeway with and they graded it and then they came in with semi trucks with crushed granite and then they graded that in So they did construct that track. To me, it's a huge fire hazard. They use nitro in those bikes. They're not motocross bikes. They're flat-track bikes and that is a race bike. The only purpose it's used for is what you saw in that video.

The video doesn't even begin to describe the noise from those bikes. It's unbelievable. If you're outside, you have to go in the house and you can close your door, you can close your windows, you can turn your television up and it's just mind-boggling how loud it is. We get chased out of our house. We can't stay in our house. They come at 10 or 11 in the morning and we're gone. We have to leave. And sometimes it's inconvenient to leave. I don't want to have to leave my house. I want to be able to stay there.

I can easily define adverse effect for you. I'm one of the neighbors, we have 7.75 acres and so we have a lot of property there in Old Orkut and I've always let the Grange, the 4-H, the FFA kids come and raise their projects on our property. We have lots of kids that come out and get to enjoy what we have. And when those bikes start up Those pigs, those lambs, everything. They start doing laps in their pens and I've seen little girls sit in their pig pens holding their pigs trying to keep them calm so that they can get them to the fairs in good health and That's an adverse effect. Almost two years ago, we were there in the back and the bikes were running and there was a horse over in West Trails and it was running back and forth, back and forth in its paddock and finally, it just smashed into the fence.

And it got all tangled up in the farm wire and the wood fence and everything. It had a halter on, and it was choking, and it went down on the ground. And we had to get bolt cutters and cut the horse out of there. The people that owned it weren't home. And it was really scary. It's scary that the horse went down. It was scary that we're trying to save it. You know, that's an adverse effect.

And we can't live like that, we just cannot live like that. It's the sound, the noise, it's unbearable. So thank you for listening to me and that's

UnidentifiedUnidentified speaker 2Proposed3:30:09 · ≈ 12:30 PM

it.

UnidentifiedUnidentified speaker 5Proposed3:30:10 · ≈ 12:30 PM

Thank you Ms. Miller.

UnidentifiedUnidentified speaker 2Proposed3:30:11 · ≈ 12:30 PM

Our next speaker is Richard Justice to be followed by Greg Lees

PresenterRichard Justicesome concerns but it's been touched on most of the people homeownersProposedself-stated3:30:22 · ≈ 12:30 PM

Good afternoon, my name is Richard Justice. I live at 4775 Appaloosa Trail directly east of the motorcycle track and I came here with some concerns but it's been touched on most of the people homeowners what I'm going to talk about right now Mr. Van Meulen said nobody's come to visit him or trying to resolve the issue, that's a lie. I've lived here for 30 years in the house will come November 30 years in this house prior to 2000 and I don't want to use the term recall but I don't remember motorcycles at this stage of the game where it's every weekend or twice three times a month I did call the sheriff, but at first before the sheriff I made a call and they said you have to call 911. I said this is an emergency this is just the pain in the neck.

And so I called the cops. The sheriff came to the door and said why don't you go down? And I explained my in-laws were sick at that time early 2000's. My mother-in-law was bedridden I think around 2003 So I'm not sure when I went down to talk to them, but I went down so the cop says or the sheriff said go down and be a peaceful neighbor. Go down and do it. So the motorcycle was going on at the time and really loud pipes.

So I went down and I said listen guys and I pointed to the house. It's the next acre over and I said listen my mother-in-law is there she's better in the windows face here. Can you guys take a break? And give him some rest, and that's how it was four or five hours. And the kid says we do take a break I take a break he goes for 20 minutes and then he goes for 20 minutes He goes for 20 minutes. I really got upset thinking to one hour on one hour off didn't happen Okay, so I left Then I went down again. Oh, I don't remember the time frame I went down again, and I said who owns this property and one of the guys says I don' know I'm just here riding So there is a miscommunication about this.

So I tried to resolve this years ago. Motorcycles, once a month? That's not true. Over the years it's three times. We get home from church at about 1 o'clock and it's going strong. So it's not once a month. Maybe before. I don't know. But prior to 2000, no. No motorcycles out there. OK that's my new notes. Thank you. Thank you Mr. Justice. I'm sorry, my wife had taken a video from the house and she put it on a stick so I forgot all about that.

I'm just back this way from the house. It is irritating, it's loud and it goes on for four to five hours but you can see it's just not a few kids. This goes on the barbecue, the vehicles...I don't see Our next speaker is Greg Lee, followed by Larry Iomo.

not transcribed≈9s of audible speech the AI couldn’t make out▸ listen

3:34 – 3:417 turns

CommentGreg LeesProposedself-stated3:34:06 · ≈ 12:34 PM

My name is Greg Lees. I live in West Trail Estates. This racetrack was constructed, graded and maintained for the sole purpose of testing, tuning and racing competition Speedway motorcycles. It is being promoted as a practice track with maps and directions available online. It's also suggested that you can ride all day for $30. By all definitions, this is a racetrack facility. If you look at the photos taken or the video that's available online there's a barrier wall surrounding the track.

There's a tractor and water truck that are used for grading and prepping the track. There are spectators in our pit areas where riders can refuel work on and tune their bikes. A Speedway bike could easily produce 120 decibels To put that in perspective how loud it is, for every 10 decibels the level volume doubles. On average a jackhammer is 100 decibels. 110 decibels is twice as loud as a jackhammer. 120 decibels is twice as loud as 110 decibels.

That consistent level of noise is unacceptable in any residential electric. Excuse me. Unacceptable in any residential area. Racing facilities that operate at this level are required to be zoned correctly, permitted, insured and have fire safety medical crews and bathroom facilities on site. This doesn't. Not only is the noise, dust and traffic generated from this racetrack a nuisance.

It's also a health safety and environmental issue that adversely impacts all the residents living in the surrounding area.

UnidentifiedUnidentified speaker 5Proposed3:36:02 · ≈ 12:36 PM

Thank you.

UnidentifiedUnidentified speaker 2Proposed3:36:04 · ≈ 12:36 PM

Our next speaker is Larry Iomo to be followed by Robert Amador who is our final speaker.

PresenterLarry ElmoWest Trail Homeowner AssociationProposedself-stated3:36:18 · ≈ 12:36 PM

Hi, I'm Larry Elmo from 4710 Paint Horse Trail. I'm the Vice President of West Trail Homeowner Association. This noise is very, very annoying. I've had family and friends over my house for barbecues at night. And I live at the far east end of West Trails and the sound comes over very, very loud. I can imitate the sound if you'd like me to. I know you probably don't want to hear that going on, and you hear that all damn day long. Excuse my language there, all day long on Sunday afternoons when people like to be home relaxing. You sit in your house and I know people that live close on the Appaloosa Trail complained to me telling me how they're inside their houses even watching TV to get away from the noise, and they still hear the noise coming through their house.

And it turned the TVs up louder, and their wives complain because the TV's up too loud. And I also like to know, I believe this land is supposed to be light agricultural. Is that what the zoning is for that? This property? And I don't know where a motorcycle vending could be even put into a light agricultural land property. And also, it sounds like he's using it as a commercial use instead of a private little thing he's talking about. I lived in West Trails for 26 years now and yeah maybe way back you hear once in awhile you hear a motorcycle now and then. But nothing like this, this is absolutely outrageous.

It's very annoying and it's taken the peace and I can't say that word. Tranquility? Into the area at very distracting. What I'm also afraid of is this could deplenish our values or our homes too by having this noise and people wanting to buy into the neighborhood. And then when they find out that this sort of thing is going on Sunday afternoons and disturbing the peace basically.

They may not want to buy or our property values make fall down because of it I know they may not think that but somebody's gonna try to become makes make some money out of this thing while the rest of us are going to lose from it and I always hope the board understands we're all trying to say and there's a lot more concerned people out there than I am at West trails But there's lot of representing them because a lot of them had to work today. It cannot be here. I thank you very much

UnidentifiedUnidentified speaker 5Proposed3:38:38 · ≈ 12:38 PM

Thank you

UnidentifiedUnidentified speaker 2Proposed3:38:39 · ≈ 12:38 PM

Our final speaker is Robert Amador.

UnidentifiedUnidentified speaker 11Proposed3:38:52 · ≈ 12:38 PM

Good afternoon. As with what my neighbors have said, in the two videos even the first video that we saw they can't even begin to do justice to exemplify the noise that were subjected to when they're racing those motorcycles. I live three streets back from the racetrack and you close the windows and I have double pane windows You can't tune it out. The oscillating variation from a motorcycle mufflerless going full bore around a racetrack, I mean as I said to the Planning Commission they make alarm clocks with oscillating variating tones because you can't sleep through them.

tuned them out like you would maybe the drone of an airplane or a vacuum cleaner or something else like that, or somebody mowing the lawn. This noise is not only of a volume but the sound and the pitch is excessively aggravating. It's unconscionable. As everybody else here has testified to it's destructive to our enjoyment of our properties And I find it incredibly irresponsible and selfish of Mr. Vanderbilt to engage in this pastime, to his benefit and to the detriment of the 70 or 75 homes that are in the immediate vicinity.

I also found it just interesting and somewhat bizarre that Mr. Adam The appellant's counsel finds the LUDC on this matter to be somehow vague and ambiguous. It is very clear, it prohibits any accessory that adversely affects other properties in the vicinity. What we have proven here today and proven before the Planning Commission is that this exact activity Adversely affects the surrounding properties. There's nothing ambiguous about that language The only thing that the Planning Commission and the directors NOD did Was explained to them that their exact activity namely the use of recreational vehicles on the property is Was unlawful to the extent that it adversely affects the neighboring properties, which we've proven here today. That's exactly what it does There's also the equally bizarre argument that The director or this board must demand that the director Thank you Mr.

Amador.

not transcribed≈20s of audible speech the AI couldn’t make out▸ listen

3:42 – 3:4916 turns

UnidentifiedUnidentified speaker 5Proposed3:42:05 · ≈ 12:42 PM

All right, that concludes the public comment section of our hearing on this matter. We'll now turn to the appellant again who will have up to five minutes for rebuttal. Mr. Adam.

PresenterRichard AdamVandermulensProposedself-stated3:42:18 · ≈ 12:42 PM

Thank you Madam Chair. I just want to say we're not saying it's non-noisy but we're in a dilemma here because we're allowed to ride motorcycles but we don't know the parameters of that riding Notwithstanding the last speaker, something is vague and ambiguous if it is unknowable. That's the law. Just to paraphrase some of the speakers, one speaker said that when you got a couple of guys writing out there, there was never a problem.

But there is a problem when it's a full event. Another speaker said if he wants, if he or his kids want to ride a bike on their property that's one thing. And again that speaker talked about a full event being the problem. One speaker said 160 Honda what they're doing is not a 160 Honda. Another speaker says, I don't remember motorcycles at that level. Another speaker talked about decibels.

All these things are what we're looking for. This is helpful what decibel level is acceptable? What decibel level ceases to be or causes an adverse effect? How many people would that be? How large, how long can they ride for? Another person talked about taking a break. Mr. Vander Meulen wants to work these issues out at this level. People may not believe it here but he wants to be a good neighbor. Nobody has spoken to him personally and the bottom line is that unless some parameters are established by P&D Hopefully with the help of the Vander Millens and their neighbors, again at this level.

No one knows what levels of writing are allowed and that is a massive dilemma. And so I'd ask you guys to rectify that at this point. Thank you.

UnidentifiedUnidentified speaker 5Proposed3:44:25 · ≈ 12:44 PM

Thank you Mr. Adam. All right now we'll bring it back to staff for any final comments?

UnidentifiedUnidentified speaker 19Proposed3:44:36 · ≈ 12:44 PM

No staff comments, but I'm available for questions.

UnidentifiedUnidentified speaker 5Proposed3:44:39 · ≈ 12:44 PM

Okay Supervisor Lavagnino.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.853:44:42 · ≈ 12:44 PM

Thank you Madam Chair and I'm not sure this is for staff or for Mr. Gazzone, but Just wondering if you could Sort of address the last portion of the question there from Mr. Adam about how I guess, if you feel that there's ambiguity and how you could address that?

CommentLarry IomoProposed · by introduction3:45:12 · ≈ 12:45 PM

Madam Chair, Supervisor Labanino. Case law provides that a substantial amount of vagueness is permitted in zoning ordinances in particular in order to permit delegation of broad discretionary power to decision makers and Land-use ordinances that preclude uses that are detrimental to the general welfare have been determined not to be unconstitutionally vague so here the LUD sees restriction of accessory use To those uses that are incidental to the primary use and that do do not adversely affect properties in the vicinity essentially precludes uses That are detrimental to the general welfare, so we don't believe that the ordinance is vague as alleged. Thank

UnidentifiedUnidentified speaker 5Proposed3:45:59 · ≈ 12:45 PM

you And just to follow up on that there was a question about the zoning and So maybe staff could go ahead and say what the zoning is and what that that definition is

UnidentifiedUnidentified speaker 19Proposed3:46:14 · ≈ 12:46 PM

Chair far the zoning is 3e one and I have a I can review the purpose and intent of the 3E1 zone district.

UnidentifiedUnidentified speaker 5Proposed3:46:26 · ≈ 12:46 PM

Well, as I recall it's single family residential, large lot in this case a minimum three acre parcel size but it is a residential zoning overall.

UnidentifiedUnidentified speaker 19Proposed3:46:39 · ≈ 12:46 PM

Yeah consistent with sound standards of residential use along those lines.

UnidentifiedUnidentified speaker 5Proposed3:46:46 · ≈ 12:46 PM

All right. Supervisor Wolf, do you have any questions? Supervisor Levin, you know? Are

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.853:46:53 · ≈ 12:46 PM

we open to comments now at this point?

UnidentifiedUnidentified speaker 5Proposed3:46:55 · ≈ 12:46 PM

Yeah. So staff, you have no additional comments that you want to make? No additional comments. Okay. Thanks. So we'll bring it back to the board then for deliberations.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.853:47:03 · ≈ 12:47 PM

All right. I'll go first, I guess. Thank you Madam Chair. It's always disappointing, these are the things that unfortunately we get to hear quite a few times is when neighbors disagree. And at the end of the day you're all going to be living together no matter what the outcome of this is so I always encourage people and it sounds like you've tried in the past to make something work but First off, I have to say when I watch the video it looks like a lot of fun man. I mean that looks like a lot of fun however you know I'm also real strong proponent of personal property rights and while some can interpret that well you get to do whatever you want on your property you also have to realize that you know your neighbor also has a personal property right as well So, you know at what point do you infringe on their right to enjoy the property that they're paying their taxes for as well.

So unfortunately sometimes in this job we have to make judgment calls And we have to base them on what we feel is sound reasoning. And while I understand that you'd like specific parameters of what you could and couldn't do, there's some things that are just highly subjective. I was thinking about the law about disturbing the peace. And in researching this courts are very deferential to the arresting officer. It's very hard to say how loud you were yelling or what you were doing.

I guess it comes down to that old adage about the definition of what's obscene or what's obscenity. And judges have said, well when I see it, I'll tell you what it is because you know what it is. Watching the video and seeing some of the testimony And you see 20 or 30 trucks there and people with their tents up. I just think it's reasonable for the neighbors to assume and to feel that this is a use that is outside of the parameters of what it's zoned for, as well as what we feel the use should be for that. So this is probably not the end of this, I would assume but I would have to side on the side of the Planning Commission on this.

UnidentifiedUnidentified speaker 5Proposed3:49:17 · ≈ 12:49 PM

Thank you, Supervisor Lavagnino. Supervisor Wolf? Thank you Mr. Chair.

3:49 – 3:565 turns

UnidentifiedUnidentified speaker 7Proposed3:49:26 · ≈ 12:49 PM

I appreciate Supervisor Lavagnino's comments. I don't really have too much to add except to say that this is... I'm shocked that this activity goes on in a residential zone. I have looked at the findings from the planning commission, and I totally agree with the findings that were made. I think this is an inappropriate use in a residential zone. I that's why we have zoning.

It's to maintain the integrity of our community so I support what the Planning Commission did wholeheartedly and And I feel for the residents who have had to endure this. And I don't know what the future will bring, but I would hope that this would be the end of a blatant, what I see as a blatant misuse of our zoning rules and laws. Thank you Madam Chair.

not transcribed≈9s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 5Proposed3:50:43 · ≈ 12:50 PM

Thank you, Supervisor Wolf and I would concur with the comments of my colleagues. I think so many times activities that are okay when they are very sporadic and occasional And then they grow in size and intensity Then tip that threshold to where they are simply not acceptable anymore at that level of frequency and intensity, and I think In this case You know, we have activity going on that has moved so far in that direction of frequency and intensity that it's just become simply unbearable for the neighbors. And you know all the different things that were mentioned, the negative impacts, noise, dust, smell, traffic on a private easement road.

This kind of this festival atmosphere that you see with the pop-up tents and the barbecues The fact that we've been given some information that this is actually become a commercial activity where money has been charged and it's being advertised on online with, you know maps and directions and all of that. You know the fact that there are no facilities which has been mentioned I wonder that when I looked at the video I didn't see any port-a-potties. I didn't see in any water and you know when somebody wants to do something on their property that is not allowed by right, you know That's why we have a conditional use permit process so that an applicant can apply doesn't necessarily mean they're going to be approved but they can apply and staff can see whether in working with them There are ways that any negative impacts could be mitigated to the point where it might be found Conditionally acceptable but the fact that This activity has grown to this point, you know without The request of a permit to see whether it could become Permitted, you know just goes to all of the impacts that we've heard about in the fact that they have gone unmitigated and I think To me, you know an activity when it reaches the point that it prevents the reasonable enjoyment of the property of the neighbors is something that doesn't work.

Doesn't fit and I you know when I see a petition signed by 29 individual neighbors saying that this is unacceptable then you know definitely it's past that threshold so with that I'll go ahead and entertain a motion

not transcribed≈9s of audible speech the AI couldn’t make out▸ listen
ElectedSteve LavagninoSupervisorProposedvoiceprint 0.853:53:20 · ≈ 12:53 PM

Madam Chair, I'll move that we deny the appeal. Make the findings for affirmation of the planning commission's decision to modify the director's determination. Determine the denial of the appeal and affirmation of the planning commission's decision to modify the director's determination exempt from CEQA. And we affirm the de novo director's determination dated January 12th as modified in the Planning Commission's Action Letter dated July 1st.

UnidentifiedUnidentified speaker 7Proposed3:53:44 · ≈ 12:53 PM

And I'll second that.

UnidentifiedUnidentified speaker 5Proposed3:53:46 · ≈ 12:53 PM

Okay, we have a motion and a second. All those in favor say aye. Aye. Opposed? Motion carries. Thank you very much. And that concludes our board meeting for today . . You. Hi. You.