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Board of Supervisors — 2017-04-19

Board of Supervisors — 2017-04-19April 19, 2017

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BodyBoard of Supervisors
MeetingRegular Meeting
Date📅 April 19, 2017

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Meeting Summary

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At a glance

Public Health Department Budget

  • The department presented an $88.5 million operating budget with 541 FTEs, highlighting the impact of ACA expansion on reducing uninsured rates.
  • Discussion covered the financial implications of the proposed American Health Care Act and potential state Medicaid waivers.
  • Staff identified two efficiency measures for FY 17-18, including a "train-the-trainer" model for animal behaviorists.
  • The board received the presentation without a formal motion or vote.

Planning and Development Department Budget and Work Program

  • Staff presented a $20.3 million operating budget and a long-range planning work program with 92 FTEs.
  • The board discussed mandated projects like the Circulation Element update and non-mandated items such as the cannabis ordinance.
  • Public comment focused heavily on the Union Valley Parkway connection, with multiple speakers citing safety and access concerns.
  • The board passed a motion to approve the work program, including a CEQA determination and direction to revisit hoop structure options in June.

Public Works Budget 2017-2019

  • Staff presented an $111 million budget, noting a $284 million deferred maintenance backlog and the impact of SB 1 funding.
  • Discussion addressed a projected $900,000 shortfall in the Measure A Maintenance of Effort and FEMA disaster relief match requirements.
  • Public comment included requests to increase General Fund contributions and concerns regarding water releases at Lake Cachuma.
  • No motion was taken, but staff agreed to investigate an FTE discrepancy and schedule a meeting on safety practices.

Community Services Department Budget

  • The department presented a $27 million budget, highlighting challenges from drought, declining federal HUD funds, and homelessness care gaps.
  • Board discussion centered on library funding allocation disputes, specifically regarding the City of Goleta's contribution and per capita formulas.
  • Public comment was divided on Community Choice Energy (CCE), with supporters citing job creation and opponents citing fiscal risks.
  • Staff reported that an RFP for a consultant to evaluate library funding models is expected to be issued soon.

General Services Department Budget

  • Staff presented a $46 million operating budget with a proposal to reduce 5.5 vacant FTEs and specific service level reductions.
  • Discussion covered capital projects including the Fire Administration Center in Buellton and the Northern Branch Jail construction.
  • Public comment addressed the budget crisis, with speakers debating internal policy decisions versus external economic factors.
  • No formal motion or vote was recorded during this segment.

Special Issue: Deferred Maintenance

  • Staff presented an update on deferred maintenance backlogs across Public Works, Parks, and General Services, totaling over $400 million.
  • The board discussed the 18% maintenance funding policy and the allocation of $3 million for FY 17-18.
  • Supervisors debated the feasibility of fully funding the maintenance plan given other budget priorities and limited revenues.
  • No formal motion or vote was recorded in this section.

Auditor-Controller Department Budget

  • The department presented a $9 million operating budget, noting challenges in consolidating successor agency oversight and implementing new property tax systems.
  • Staff reported a reduction in staff from 50.3 to 49 FTEs and a one-third reduction in property tax transaction backlog.
  • A supervisor inquired about the relocation of mission-critical servers to the Emergency Operations Center for flood safety.
  • No motion was made or vote taken in this section.

Clerk-Recorder-Assessor Department Budget

  • Staff presented a $17.5 million operating budget, including capital projects for voting system replacement and assessor modernization.
  • Discussion covered service level reductions of three positions and a restoration request for one appraiser position.
  • The Elections Division discussed the potential implementation of a new election model involving vote centers and automatic mail ballots.
  • No motion was made or vote taken in this section.

Treasurer-Tax Collector-Public Administrator Department Budget

  • The department presented a $7.7 million operating budget, noting a 99% property tax collection rate and 135 LPS conservatorships.
  • A supervisor raised concerns about the significant increase in LPS conservatorship costs, which rose from $733,000 to $4.3 million.
  • Staff discussed the potential revenue from collecting Transient Occupancy Tax on vacation rentals and the feasibility of refunding prior debt.
  • No motion was made or vote taken in this section.

Fire Department Budget

  • The Fire Department presented an operating budget of over $71 million with no General Fund contribution requested.
  • Discussion focused on rising pension costs, dispatching environment improvements, and evaluating ambulance transport models.
  • The department requested authorization to use unanticipated CAL FIRE funds for a Division Chief and civilian inspector position.
  • No motion was made or vote taken in this section.

Board Deliberations

  • The CEO noted that no formal deliberations were scheduled, allowing time for discussions on the following day.
  • Members discussed the City of Santa Barbara's planned November sales tax measure and its potential impact on county revenue.
  • The board considered the timing of a cannabis tax measure for June 2018 and the risks of competing tax measures.
  • Discussion included options for debt issuance to address deferred maintenance and capital needs if a tax measure is not pursued.

Full summary

Meeting Context

  • Date: Wednesday, April 19, 2017
  • Event: Budget Workshop (Day 2 of 3)
  • Opening: The meeting was called to order, and a roll call was taken. The CEO provided an update regarding revisions to the budget workbook (specifically Page 19, Public Works slides) and the distribution of responses to ten board inquiries, which were also available on the website.

Agenda Item: General Public Comment (Non-Departmental)

  • Discussion: A speaker representing CoLab addressed the board regarding public participation processes. The speaker noted that previous administrations allowed department heads to answer public questions directly, whereas current processes involve board members asking questions privately. The speaker argued that this reduces public engagement and that scheduling issues, such as the lack of formal lunch breaks and uncertain timing of agenda items, discourage attendance. The speaker requested that the board consider methods to make the process more participatory and respectful of public time.
  • Action: No motion was made. The Chair acknowledged the comments.

Agenda Item: Public Health Department Budget Presentation

  • Presenters: Carrie Topliff (Interim Public Health Director) and Suzanne Jacobson (Deputy Director for Finance and Administration).
  • Discussion:
  • Budget Overview: The department presented an operating budget of $88.5 million and capital expenditures of $300,000. The General Fund contribution is $9 million. The department utilizes $2.9 million in one-time funds to balance the budget without service level reductions. Staffing is 541 FTEs.
  • Services: The department provides direct medical services (23,000 unique patients annually), disease prevention, regulatory programs (water testing, food permits), and animal services (6,000+ intakes annually, >90% live release rate).
  • Affordable Care Act (ACA) Impact: The presentation detailed the impact of the ACA’s implementation in January 2014. The Medi-Cal expansion reduced the uninsured patient population from 28% to 11%. The department enrolled patients into Medi-Cal, increasing CENCAL Health membership from 13,000 to 24,000. The Medically Indigent Adult (MIA) program was redefined to cover only those ineligible for Medi-Cal or Covered California.
  • Future Uncertainty: The presentation discussed the proposed American Health Care Act (AHCA), which was pulled from consideration. Potential future impacts include state flexibility via Medicaid waivers (work requirements, premiums), destabilization of the insurance exchange, and potential cost-shifting to the state or county.
  • Efficiencies: The department identified two efficiencies for FY 17-18: implementing a "train-the-trainer" model for animal behaviorists and evaluating administrative positions relative to direct service needs.
  • Q&A:
  • A public speaker questioned whether the county should privatize services to reduce pension liabilities and asked for a cost-benefit analysis comparing county delivery versus private sector delivery.
  • Supervisor Williams responded by citing data showing that healthcare costs in Santa Barbara County are 50% higher per year than in demographically similar areas in Ventura County, attributing this to the breadth of providers and services available in Santa Barbara.
  • The Interim Director clarified that the department serves as a safety net for insured individuals who cannot find private providers accepting their insurance.
  • Supervisor Wolf discussed the importance of the ACA in reducing uninsured rates and providing access to behavioral health services. She asked about a reported six-week deadline for federal decisions on ACA funding. The Deputy Director explained that this relates to federal payments to insurance companies to subsidize premiums; failure to make these payments could lead to insurers leaving the market or raising rates.
  • Supervisor Adam commented on the county’s unfunded liabilities and the financial sustainability of the ACA.
  • The Chair asked about a $2.3 million reduction in the healthcare center budget. The Deputy Director explained this was due to the discontinuation of a specific 340B contract network pharmacy pricing structure with CENCAL Health, which previously generated extra revenue.
  • The Chair asked about dog licensure rates. The department stated that exact percentages are unknown but that licensure has increased year-over-year due to a "Pet Safe" door-to-door program.
  • Action: No motion was made. The presentation was received.

Agenda Item: Planning and Development Department Budget and Long-Range Planning Work Program

  • Presenters: Dr. Russell (Department Director) and Dan Clemon (Deputy Director of Long-Range Planning).
  • Discussion:
  • Budget Overview: The recommended operating budget is $20.3 million, with a General Fund contribution of approximately $4.6 million (22% of the budget). Capital projects are approximately $28,600. The budget includes 92 FTEs, unchanged from the previous year. No service level reductions are proposed.
  • Challenges: Fluctuating permit activity, legal/technology challenges in permitting, and staff recruitment/retention, particularly regarding the new marijuana permitting ordinance.
  • Long-Range Planning Work Program:
  • Capacity: The division has 11 FTEs. Approximately 4.7 FTEs are dedicated to required services and business operations. Ongoing projects account for 3.9 FTEs. This leaves approximately 2.4 FTEs for new projects.
  • Mandated New Projects:
  • 1. Circulation Element Update: Required by state law changes focusing on vehicle miles traveled and greenhouse gas emissions. Includes road plate standards overhaul and traffic modeling. Estimated cost: $200,000 in contract costs. 2. Housing Density Ordinance Amendments: To reflect four housing density bills adopted in the 2016 legislative session. Estimated cost: 0.4 FTE and $61,000 in staff costs.
  • Non-Mandated New Projects:
  • 1. Categorical Exclusions for Agricultural Development: In the coastal zone, based on public input during the Gaviota Coast Plan development. Estimated cost: 0.6 FTE and $92,000 in staff costs. 2. Census Designated Place Application: For the Eastern Goleta Valley, with a deadline of August 2018. 3. Marijuana/Cannabis Ordinance: Development of a permanent ordinance to regulate the cannabis industry, aligned with state licensing timelines. A Request for Proposals for the environmental document has been published. A budget revision will be requested in June to cover contract costs.
  • Public/Commission Input:
  • County Planning Commission: Suggested adding a project to extend Union Valley Parkway to the Elks Lodge property (estimated 0.5 FTE, $76,000 staff, $80,000 contract). Also suggested a Lompoc Valley community plan, an outdoor lighting ordinance, and rezoning shopping centers.
  • Montecito Planning Commission: Prioritized completion of Montecito Design Guidelines Phase 2. Suggested a historical resources ordinance, a tree protection ordinance, and a county-wide carrying capacity study.
  • Agriculture Advisory Committee (AAC): Supported the categorical exclusion project. Suggested ordinances for second residential units on Ag-2 lands and streamlined permitting for farmworker housing.
  • Q&A:
  • The Chair asked if adding new projects would require removing others due to fixed FTE limits. The Deputy Director confirmed that the 11 FTE limit is a "fence post" and new projects would displace others if added.
  • Supervisor Lavagnino asked about the cost of the Union Valley Parkway project and whether other entities might contribute. The Director stated it is not common for others to contribute.
  • Supervisor Lavagnino asked why the Union Valley Parkway project could not be included in the Circulation Element update. The Deputy Director explained that they are conceptually different projects with different scopes and timelines, and bundling them could slow down progress on both.
  • Supervisor Wolf asked about solar permitting streamlining. The Director explained that the department is implementing over-the-counter approval for simple rooftop solar, 5-day turnaround for other rooftop solar, and 10-day turnaround for ground-mounted solar, in response to industry requests and state law.
  • Supervisor Williams asked if advisory committees suggested replacements for current projects. The Director stated that the Planning Commissions were asked but did not provide specific replacements, while the AAC was not asked this specific question.
  • The Chair asked if the department seeks grants. The Director confirmed they apply for applicable grants when identified, though current grant funding is lower than in previous years.
  • Public Comment:
  • Andy Caldwell (Colab): Spoke regarding the fiscalization of land use, arguing that the county relies heavily on property taxes and should consider development (e.g., hotels, auto malls) to generate sales, bed, and property tax revenue. He noted that 50% of the county is off-limits to development and questioned why certain coastal areas are restricted while others are not. He requested that the department report lost-time rates as a standard practice.
  • Lori Tamura: Spoke in support of two items: 1) Updating the shopping center zoning designation in the Orchid/Goleta areas, which she described as antiquated and a deterrent to commercial development; and 2) Funding the Union Valley Parkway circulation connection to Santa Maria Way. She stated the connection is necessary for safety, circulation, and access to a future high school, noting the request has been pending for over five years.
  • Bob Orak: Spoke in support of the Union Valley Parkway connection, citing safety concerns for school buses and traffic at the Rodeo grounds. He noted that Caltrans and CHP are ready to proceed but are waiting on the Planning Department’s circulation element update.
  • Gary Wojciech (Santa Maria Joint Union High School District): Stated that the district is building a career technical education and ag farming school in the area. He identified the lack of a direct connection to Union Valley Parkway as a safety concern, forcing buses to use a high-speed freeway off-ramp. He requested the connection to provide a backup route for emergencies.
  • Todd Edwards (Vernon Edwards Constructors): Expressed concern over truck traffic safety during the construction of the high school, noting that the current exit from Highway 101 is a safety hazard. He supported the addition of an additional exit/connection.
  • Scott Parsons (Elks Recreation and Elks Rodeo): Spoke on behalf of the Elks, citing increased traffic and safety concerns for youth events at the Rodeo grounds. He mentioned receiving letters of support from the City of Santa Maria and the Chamber of Commerce for the Union Valley Parkway interchange and requested funding redirection to the Orchard community to add the access point.
  • Kim Kimble (GAVPAC): Spoke on behalf of GAVPAC, supporting the tiered permit structure and categorical exclusion items in the work plan. He requested that the Residential Second Unit (RSU) program be included in the work plan, noting that RSUs are currently allowed in AG-2 zones down to 10 acres but not in larger 320 or 100-acre zones, which comprise most of Gaviota.
  • Further Discussion:
  • Supervisor Adam: Questioned the cost of the hoop structure ordinance amendments ($213,000) and suggested a potentially cheaper method by declaring hoop structures as farm equipment. He asked if this cost could be reallocated to other items.
  • Staff (Gazzone/Adler): Clarified that treating hoop structures as farm equipment would require land use code amendments for clarity. They indicated they could provide a more precise cost evaluation if the board directed them to explore that route.
  • Supervisor Williams: Asked for clarification on priorities regarding the Gaviota plan items, noting that the categorical exclusion is already in the work plan for the next year, while the RSU item is not.
  • Staff: Confirmed that the agricultural tiered permit program is an ongoing project, the categorical exclusion is recommended for addition this year, and the RSU project has not yet been included in the work program.
  • Supervisor Lavanino: Asked how projects are prioritized and how many current projects will be completed to free up FTEs for the next year.
  • Staff: Provided a status update on various projects, indicating that several (e.g., agricultural tiered permit, airport lane use, coastal resiliency, habitat mapping, Gaviota Coast Plan, housing element design) are expected to be wrapped up, freeing up capacity. They noted that the circulation element update will not be done in the current cycle.
  • Supervisor Lavanino: Expressed support for prioritizing the Union Valley Parkway project due to limited access on the east side.
  • Staff: Noted that this is the first time the board has asked for prioritization input for the upcoming year, which they found valuable.
  • Supervisor Williams: Suggested that the circulation element update, RSU, and farmworker housing should be in the next tier of priorities.
  • Staff (Gazzone): Clarified the procedural status under the Budget Act. Since the board is not moving money between funds but rather directing how existing funds are allocated within the department, a four-fifths vote is not required. The board is providing direction on how the budget will be allocated, which will be finalized during the June budget hearings.
  • CEO Miyasato: Confirmed that the work items will be put into the planning/development work program adopted with the budget, and the board is providing direction on the distribution of funds.
  • Staff (Gazzone): Reminded the board that the April direction regarding hoop structures focused on the inland zone and that this is an opportunity to comment on that scope before final action in June.
  • Supervisor Adam: Reiterated the goal of expediting the hoop structure process to avoid a lengthy EIR process, suggesting it be treated similarly to sprinkler pipe or a tool of husbandry.
  • Motion and Vote:
  • Supervisor Wolf moved to accept staff’s recommendation to approve the long-range planning work program for ongoing, mandated, and non-mandated projects as noted in the presentation.
  • Supervisor Lavanino seconded the motion, with the amendment to bring back options for the hoop structure item on June 6.
  • Staff (Gazzone) requested that the motion include Item E from the agenda letter, which is the CEQA determination that the work program is not a project under CEQA.
  • Supervisor Wolf agreed to add Item E to the motion.
  • Outcome: The motion to approve the long-range planning work program, including the CEQA determination (Item E) and the direction to bring back hoop structure options on June 6, was passed.

Agenda Item: Public Works Budget 2017-2019

  • Presentation:
  • Staff (McAuliffe): Presented the Public Works budget, highlighting key challenges including water supply (Lake Cachuma at ~50% capacity), transportation funding (impact of SB 1), and the Tegas Resource Recovery Project.
  • Budget Overview: The 2017-2018 budget is approximately $111 million, including $13.3 million in roads capital projects. General Fund contribution is about $3 million. Staffing is flat at 281.25 FTEs, a reduction of 59 positions over the last 10 years.
  • Capital Projects: Major capital projects total ~$93 million, primarily for Resource Recovery (Tegas project) and Flood Control (Mission Creek, Laguna County Sanitation). Roads capital is $13.3 million.
  • SB 1 Impact: SB 1 is expected to provide ~$2.75 million in Year 1, ramping up over three years. This offsets previous revenue losses (New Huta) and allows for the reallocation of Measure A funds.
  • Deferred Maintenance: Total deferred maintenance has increased by $25 million year-over-year to $284 million, primarily due to pavement and traffic safety needs.
  • Measure A MOE: The department is projecting a ~$900,000 shortfall in the Measure A Maintenance of Effort (MOE) by the end of the current five-year period. They are requesting $300,000 annually for the next three years to smooth out this cost.
  • FEMA/Disaster Relief: The department is seeking funding for local match requirements for FEMA disaster relief, noting that FEMA typically covers 45-55 cents on the dollar, leaving a local match gap.
  • Safety: Workers' comp claims have decreased by 46% due to a dedicated safety program.
  • Discussion:
  • Supervisor Adam: Noted the increase in deferred maintenance and the cost of pavement maintenance.
  • Supervisor Wolf: Asked for clarification on the Measure A MOE requirement, noting it appears to be a contractual obligation.
  • Staff: Confirmed the MOE is required under the Measure A ordinance. They explained the strategy of spreading the projected $900,000 shortfall over three years ($300,000/year) to minimize the impact in Year 5.
  • Supervisor Lavanino: Asked if the shortfall was due to sales tax estimates.
  • Staff: Explained that SBK provides estimates in Jan/Feb, and adjustments are made in July/August. The current request accounts for the projected shortfall.
  • Supervisor Williams: Asked if the FEMA match funding request was for the total amount or just the shortfall.
  • Staff: Clarified it is for the local match shortfall. They are currently in the process of submitting disaster assessment forms to FHWA and awaiting FEMA approval to proceed with construction.
  • Supervisor Williams: Asked if SB 1 funding would increase in 2018-2019.
  • Staff: Confirmed that SB 1 funding is expected to ramp up over three years, with CSAC estimating ~$2.7 million in Year 1, potentially increasing.
  • Supervisor Lavanino: Noted that CSAC’s full build-out forecast was ~$9 million/year, netting ~$6 million/year in new revenue.
  • Supervisor Adam: Asked about the Pavement Condition Index (PCI) for next year, noting it would likely drop due to recent rains and deferred maintenance.
  • Staff: Confirmed the PCI would drop. They explained that pavement inventories are done on a rolling 3-4 year basis, with arterials and collectors reviewed annually and minor roads every 3-4 years. The full impact of the recent winter storms will be assessed over this period.
  • Supervisor Wolf: Asked about the 46% reduction in workers' comp claims and requested a meeting with the safety specialist to learn more.
  • Staff: Agreed to set up a meeting.
  • Supervisor Wolf: Noted a discrepancy in FTE numbers between the presentation (282) and the budget document (263).
  • Staff: Indicated they would investigate the discrepancy and report back.
  • CEO Miyasato: Clarified that staffing summaries typically use actuals, but in this case, the chart may reflect adopted numbers. She suggested ensuring clarity on whether numbers are adopted or actual in future presentations.
  • Supervisor Lavagnino: Commended the department head for efforts to secure state and federal funding for road maintenance, noting the department’s leadership in challenging federal funding models. The department head acknowledged the support of the public works team.
  • Public Comment:
  • A representative for Local 620 thanked Public Works for cooperation on transportation legislation (SB1) and federal infrastructure bills. The speaker noted that while the international union is neutral on the federal bill, Local 620 is working with the department to secure revenue. The speaker requested that the Board partner with department heads to create revenue and protect jobs, citing oil production as a key revenue source. The speaker also suggested a countywide training program for supervisors to reduce labor-management conflict and workers' compensation claims.
  • A representative for COLAB (Andy Caldwell) suggested consolidating workers' compensation management under a single staff person. The speaker expressed concern that the General Fund contribution to Public Works is only 1% and requested an increase to 18% over time to reduce debt. The speaker questioned why service levels (specifically pavement preservation) were being cut by $1.25 million while staff levels remained unchanged, asking if staff savings could fund the work. The speaker also raised concerns about Lake Cachuma water releases for fish, noting that staff continued releases below the 30% threshold previously discussed, and criticized the current biological opinion and artificial aquarium system as wasteful.
  • Clarifications and Responses:
  • CEO Miyasato clarified that the $1.25 million service level reduction was due to the Board providing one-time funding in previous years to augment maintenance; the department is requesting the same level of funding for the current year, which is not considered a permanent service reduction.
  • Supervisor Lavagnino stated that staff is working closely with others on the biological opinion issue.
  • Supervisor Wolf asked about the 5% budget cut applied to all departments. CEO Miyasato explained that because Public Works receives a small amount of General Fund support, the 5% reduction amounted to approximately $150,000.
  • Action: No motion was made or vote taken on the Public Works Budget in this segment. The discussion concluded with staff agreeing to investigate the FTE discrepancy and set up a meeting regarding safety practices. The Board took a lunch break.

Agenda Item: Community Services Department Budget Review

  • Presentation:
  • The department head presented the budget for the Community Services Department, which includes five divisions: Administration and Support, Parks and Open Space, Housing and Community Development (HCD), Energy and Sustainability Initiatives (ESI), and Community Support.
  • Key Challenges: The presentation highlighted the impact of the severe drought on parks (50% reduction in water consumption, removal of over 200 dead trees), declining federal funds for HUD programs (CDBG and HOME), potential cuts to the National Endowment for the Arts, and administrative gaps in the continuum of care for homelessness.
  • Financials: The operating budget is approximately $27 million with 111 FTEs. The department receives $10 million in General Fund support, of which nearly 40% is passed through to other entities (primarily libraries). Service level reductions total $368,000, including the elimination of two vacant positions. An expansion request of $980,000 ($650,000 one-time, $331,000 ongoing) was presented.
  • Projects and Initiatives: Capital projects include building eight affordable cabins at Halama Beach (funded by a developer condition) and rehabilitating a lift station at Oroville. The department is conducting a feasibility study for Community Choice Energy (CCE), with results to be presented to the Board on June 20. The department also reported a $125,000 revenue increase from consolidating special events functions and $1 million in loan repayments collected for affordable housing.
  • Board Discussion:
  • Parks Funding: Supervisor Wolf noted that a significant portion of park maintenance in the unincorporated Eastern Goleta Valley is funded by CSA3 taxes paid by residents, which is not reflected in the department's direct budget.
  • CDBG/HUD Funding: Supervisor Wolf asked if the Board had written to legislators regarding potential cuts to CDBG/HOME funds. CEO Miyasato confirmed the Board could address this at a Ledge committee meeting, and the department head noted they have a position paper on the issue.
  • Community Choice Energy (CCE): Supervisor Wolf expressed support for the CCE program, citing positive examples from other jurisdictions.
  • Orcutt Park Maintenance: Supervisor Hartman asked about the funding source for Orcutt Park maintenance. The department head explained that the county receives $50,000 from the Community Facilities District (CFD) and previously relied on a developer for an additional $60,000 in maintenance, which is no longer available. Supervisor Adam questioned why this $60,000 is listed as a restoration/expansion request rather than a core budget item, given the county's obligation to maintain the park. The department head clarified it is an expansion request because the funds were not previously budgeted. Supervisor Lavagnino noted that if the funds are not included, it would be a significant issue.
  • Library Funding: Supervisor Wolf raised concerns about the allocation of library funds, specifically regarding the per capita calculation and the impact on the Goleta Library. Supervisor Williams detailed three "wrinkles" in library funding: 1) The City of Santa Barbara is reducing its subsidy, 2) The City of Goleta is considering withdrawing from the county-administered system, and 3) Disputes over the per capita allocation methodology, with Goleta receiving a disproportionate share of unincorporated area funds. Supervisor Williams argued that any restoration of funds should be conditional on the City of Goleta increasing its contribution. Supervisor Wolf countered that the current allocation process is fair and that the City of Goleta's withdrawal is a preliminary step, not a current reality. Supervisor Williams proposed a "split-the-baby" compromise recommended by the Library Advisory Committee, which would adjust the allocation to give Goleta 64% of unincorporated funding while redistributing the rest to smaller libraries, contingent on Goleta stepping up its funding.
  • CCE Strategy: Supervisor Williams expressed support for CCE but emphasized the need for "real" renewable energy generation and local job creation, rather than purchasing unbundled renewable energy credits (RECs) or short-term contracts that do not build new infrastructure. Supervisor Wolf agreed to wait for the feasibility study results before making final decisions.
  • Budget Constraints: Supervisor Adam cautioned that the county faces a multi-year deficit and must prioritize items with lasting value over quick fixes, as future deficits will likely be larger.
  • Public Comment:
  • CCE Support: Ken Huff (SBCAN) urged the Board to earmark funds for CCE implementation, noting that startup costs are recoverable through program revenues. He cited a personal example of limited solar panel installation due to PG&E rules, which CCE could address.
  • CCE Opposition: Andy Caldwell (COLAB) opposed CCE, arguing it undermines the franchise model, prevents investment in stable energy sources like nuclear and hydro, and is fiscally unsound for a temperate climate. He cited potential losses in property tax revenue and regional economic impact.
  • CCE Support: April Price (Community Environmental Council) urged the Board to plan for Phase 3 CCE implementation, citing cost savings for municipalities and residents in other CCE programs.
  • Library Support: Judith Dale (County Parks Commission/Library Advisory Committee) emphasized the importance of parks and libraries to quality of life and urged the Board to maintain funding. She suggested a study to streamline library administration to save costs.
  • Library Support: Gabby Edwards (Carpinteria) spoke on behalf of small branch libraries, noting their role in serving underserved populations and the critical importance of the $7.80 per capita funding.
  • Library Support: Claire Van Blericum (Library Advisory Committee) supported maintaining the $7.80 per capita funding, citing the cultural and economic importance of libraries.
  • CCE Support: Dennis Allen highlighted the job creation and economic activity potential of CCE, citing examples from Marin Clean Energy.
  • Board Response to Public Comment:
  • Supervisor Williams reiterated the need to maintain the $7.80 per capita library funding but emphasized the need for equitable allocation and increased contributions from cities like Goleta.
  • Supervisor Wolf expressed support for CCE funding and the Chamber of Commerce pass-through, and reiterated the importance of the homeless shelter funding.
  • Supervisor Adam emphasized the need for fiscal prudence given the multi-year deficit.
  • Supervisor Williams proposed considering the Library Advisory Committee's unanimous recommendation for a revised allocation formula.
  • Supervisor Hartman asked the department head about the status of a study on library administration efficiency, as suggested by public comment.
  • Further Discussion:
  • Staff reported that an RFP is being prepared to hire a consultant to evaluate current model funding options and service models for the county, with the RFP expected to be issued within the next couple of weeks. A report on library issues is anticipated for early May.
  • One supervisor recommended maintaining the existing per capita allocation and administration money without specifying how it is divided, suggesting the board has the ability to specify where funds go.
  • Another supervisor recommended a specific allocation of $780,000, advising against increasing funding for specific areas or outside county programs to send a message of fiscal constraint during a downturn.
  • Another supervisor argued for maintaining per capita library funding to avoid negatively impacting residents based on city decisions, specifically referencing Goleta. This supervisor also highlighted the need to address the $40 million in budget reductions while maintaining safety nets and health and safety services.
  • Another supervisor expressed concern that the current budget cuts are a repeat of past economic downturns and warned that the situation will worsen.
  • Another supervisor emphasized the importance of tree maintenance due to statewide dead tree issues and advocated for community choice energy as an investment in local jobs and economic development.
  • Action: No formal motion or vote was recorded in this segment.

Agenda Item: General Services Department Budget

  • Presentation:
  • The General Services Director presented the department’s budget, noting that maintenance is the main driver of fiscal constraint.
  • Operating expenditures of $46 million and capital expenditures of $12.6 million.
  • A proposal to reduce FTEs by 5.5 positions in FY 17-18, noting all listed positions are currently vacant.
  • Service level reductions of $68,000 in North County Maintenance and $100,000 in South County Maintenance to balance the budget.
  • Restoration requests for $168,000 (maintenance) and expansion requests for $657,000 (to bring maintenance budget to $3 million) and $18,000 (Isla Vista Community Center maintenance).
  • Capital projects include the Fire Administration Center in Buellton ($6 million project, $4 million planned expenditure in FY 17-18), IT replacements, vehicle replacements, and Santa Ynez Valley Airport airfield safety upgrades.
  • The Northern Branch Jail project is approximately 10% complete, with construction progressing despite weather delays.
  • Supervisor Questions and Comments:
  • A supervisor inquired about the operational plan for the Isla Vista Community Center; staff stated options are still being explored.
  • A supervisor asked about the concession at Cachuma Lake; staff confirmed an RFP is being prepared to secure a concessionaire.
  • A supervisor questioned the definition of "critical to health and safety" regarding maintenance; staff cited examples such as water damage in the dispatch center, leaking roofs, and failing elevators.
  • A supervisor asked about the status of the $1.4 million set aside for ongoing funds and debt financing; staff explained that $700,000 was allocated for safety improvements and the remainder is being evaluated for potential debt issuance, noting that many needs are deferred maintenance rather than capital projects.
  • A supervisor discussed the deferred maintenance fund balance, noting a recommendation to leave $500,000 unallocated for emergency needs.
  • Public Comment:
  • Two speakers supported the $18,000 allocation for Isla Vista Community Center maintenance, citing past investments and the need for community support.
  • One speaker argued that the budget crisis is due to internal policy decisions, such as pension obligations and salary increases, rather than external economic factors.
  • One speaker raised concerns about long-term vacant budgeted positions, the ratio of management to frontline staff, and the cost-effectiveness of contracting out versus using county employees.
  • Action: No formal motion or vote was recorded in this section.

Agenda Item: Special Issue – Deferred Maintenance (Public Works, Parks, and General Services)

  • Presentation:
  • Staff presented an update on deferred maintenance across three departments.
  • Policy: The board adopted a maintenance funding plan in 2014 appropriating 18% of unallocated discretionary revenues for maintenance, plus a baseline general fund allocation of $2.3 million for General Services and Parks, and $500,000 for Public Works roads.
  • Backlogs: Public Works estimated backlog is $284 million; General Services is $72.5 million; Parks is over $45 million.
  • Allocations: For FY 17-18, the 18% policy allocation totals $3 million (up from $2.5 million), divided among Public Works ($1.25 million), General Services ($875,000), and Parks ($375,000). An additional $500,000 is held in general county programs for emergencies.
  • Parks: Used funds for emergency repairs (Goleta beach, Rocky Nook roof, Halama sewer) and safety improvements. Plans include tree removal, road repaving, and water efficiency improvements.
  • General Services: Addressed emergencies such as roof replacements, HVAC, and tree removal. With current allocation, only three projects (generators and HVAC) can be completed.
  • Public Works: PCI is at 58. SB 1 funding allows for backfilling operations money to release Measure A funds for roadmap projects. The $13 million annual pavement need is a subset of the total backlog.
  • Supervisor Discussion:
  • A supervisor sought clarification on the calculation of the 18% funding policy, confirming the total allocation is $5.3 million ($3 million from the 18% policy + $2.3 million baseline).
  • A supervisor expressed concern that the current funding is below the original 10-year plan projections and advocated for committing to the full maintenance funding plan to avoid future ballot measures.
  • A supervisor noted the difficulty of fully funding the maintenance plan given other major budget items (mental health, sheriff’s department) and limited available general fund revenues ($7.4 million).
  • A supervisor discussed the possibility of spreading the final workers' compensation deficit payment over two years to save $500,000 in the current year, which would reduce pressure on departments like the Sheriff’s Office.
  • Staff clarified that the board’s adopted policy is the 18% calculation, providing flexibility, and that the original plan included assumptions of one-time revenues that may not materialize.
  • Action: No formal motion or vote was recorded in this section.

Agenda Item: Auditor-Controller Department Budget Presentation

  • Discussion:
  • The Auditor-Controller presented the department’s operating budget of approximately $9 million and capital budget of $15,000.
  • Key challenges included the consolidation of successor agency oversight boards for former redevelopment agencies, implementation of a new property tax system, maintenance of 67 aging financial systems, and implementation of new GASB pronouncements.
  • The department reported a reduction in staff from 50.3 to 49 FTEs.
  • Service level reductions included the elimination of a 0.25 funded position and one financial systems analyst position, totaling $156,000 in reductions.
  • No restoration or expansion requests were made.
  • The department noted it is the training ground for county fiscal staff and has reduced its property tax transaction backlog by one-third since January.
  • Questions/Comments:
  • A Supervisor inquired about the relocation of mission-critical servers to the Emergency Operations Center (EOC) to avoid potential flooding in the current building’s basement. The Auditor-Controller confirmed the move was made to a more secure facility.
  • Action: No motion was made or vote taken in this section.

Agenda Item: Clerk-Recorder-Assessor Department Budget Presentation

  • Discussion:
  • The Clerk-Recorder-Assessor presented an operating budget of $17.5 million and a capital budget of $2.7 million.
  • The General Fund contribution is $10.5 million for 98.5 FTEs.
  • Capital projects include replacing the 1999 voting system (estimated $2.6 million, largely funded by federal/state grants) and modernizing the assessor property system (estimated $1.6 million over five years).
  • The department reported service level reductions of three positions (one extra help, one administrative office professional, and one vacant real property appraiser) and a restoration request for one appraiser position to assist with the property tax roll.
  • The Elections Division discussed the potential implementation of a new election model (SB 450) involving vote centers and automatic mail ballots.
  • The Assessor Division noted ongoing reviews of Prop 8 Section 51 properties and appeals involving major entities such as SpaceX and Exxon.
  • Questions/Comments:
  • A Supervisor asked for clarification on the status of the appraiser position, noting it was authorized the previous year. The Fiscal Manager confirmed the position was filled but became vacant in February of the current year.
  • Action: No motion was made or vote taken in this section.

Agenda Item: Treasurer-Tax Collector-Public Administrator Department Budget Presentation

  • Discussion:
  • The Treasurer-Tax Collector-Public Administrator presented an operating budget of $7.7 million and a capital budget of $468,000.
  • The General Fund contribution is $3.5 million for 44 FTEs.
  • The primary capital project is the final payment for the Thompson Reuters Aumentum property tax system.
  • Service level reductions of $165,000 were proposed by unfunding one of two senior IT positions.
  • No restoration or expansion requests were made.
  • The department reported maintaining a 99% property tax collection rate and administering over 135 LPS conservatorships.
  • Questions/Comments:
  • A Supervisor raised concerns regarding the significant increase in LPS conservatorship costs, citing a rise from $733,000 in 2013 to $4.3 million. The Treasurer clarified that the number of LPS conservatorships increased by approximately 50% (from ~100 to 139), while the 300% increase referred to investigations. The Treasurer noted that a county-wide work group involving multiple departments is addressing the root causes of the increased referrals.
  • A Supervisor inquired about the potential revenue from collecting Transient Occupancy Tax (TOT) on vacation rentals. The Treasurer estimated that contracting with a data mining firm for $25,000 could yield additional revenue, potentially requiring a 0.5 FTE for administration.
  • A Supervisor asked for clarification on the feasibility of refunding prior year debt issuances. The Treasurer explained that the department continuously monitors interest rates and call dates to identify opportunities for savings, though current conditions may not favor immediate refunding.
  • Action: No motion was made or vote taken in this section.

Agenda Item: Fire Department Budget Presentation

  • Discussion:
  • The Fire Department presented an operating budget of over $71 million with no General Fund contribution requested.
  • The department reported no service level reductions for the current year but noted that future reductions may be necessary due to pension obligations and capital needs.
  • Key challenges include rising pension costs, the need to improve the dispatching environment, and evaluating ambulance transport models.
  • Capital projects include a hold on the Station 41 rebuild to prioritize other needs and potential improvements to the dispatch center.
  • The department requested the authorization to use unanticipated CAL FIRE contract funds for a Division Chief position to oversee dispatch improvements and a civilian inspector for the Planning and Engineering section to reduce plan review turnaround times from 30-60 days to a target of 10 days.
  • Questions/Comments:
  • A Supervisor acknowledged the collaboration with the City of Goleta regarding fire station coverage.
  • A Supervisor expressed support for improving emergency response and dispatch systems, emphasizing the need for cross-jurisdictional asset visibility.
  • The CEO noted that the board had proposed holding back $1.72 million in funds for the following year to address priority public safety needs, and the Fire Chief was aware of this proposal.
  • Action: No motion was made or vote taken in this section.

Agenda Item: Board Deliberations

  • Discussion:
  • The CEO stated that no formal deliberations were scheduled for this session, with the intention to move swiftly to allow time for deliberations on the following day.
  • The CEO noted that the City of Santa Barbara is planning a November ballot measure to increase its sales tax by 1% for maintenance and infrastructure, which could generate approximately $22 million in additional revenue. The CEO offered to include this information in the budget discussion if the board directed.
  • Members discussed the importance of investing in both human and physical infrastructure. The conversation included considerations for offering voters a choice regarding infrastructure investment, comparing localized approaches (such as a Community Services Agency model) with more ambitious countywide initiatives.
  • It was noted that a cannabis tax measure is anticipated for the June 2018 ballot. Concerns were raised that introducing a competing increased tax measure simultaneously could negatively impact the passage of both measures.
  • The discussion shifted to deferred maintenance and capital needs, with comparisons made to similar figures in other jurisdictions. The option of debt issuance was identified as an alternative funding mechanism for larger projects if a tax measure is not pursued. Specific infrastructure issues, including sewer maintenance and replacement, were mentioned. It was noted that previous sewer work at the jail was incorporated into another bond issuance. The group agreed that addressing necessary infrastructure repairs, even if not visible like new buildings, should be considered within the legal parameters of a bond measure.
  • Action: No motion was made or vote taken in this section.

Adjournment

  • No further speakers were identified. The meeting was adjourned until Friday, April 21st, at 9:00 AM in the same hearing room.