UnGovr Transcript
iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.0:00 – 0:0916 turns
Last day.
Good morning, it's Friday April 21st this is the last of three days of our budget workshops for the Santa Barbara County Board of Supervisors here in the Santa Barbara County hearing room Mr. Allen would you call the roll?
Mr. Williams, Ms. Wolfe, Mr. Adam, Mr Lavinino, Ms Hartman
And do we have any CEO update
Ms. Miyasato?
No updates this morning.
Okay and now is the time for public comment for matters that are not on today's agenda, do we have any speaker slips?
I do not. I'm unsure if Mr. Caldwell is in Santa Maria. I don't have a slip but if we find him we'll let you know.
All right thank you.
Madam Chair I think we have somebody that looks like might've thought he turned in his speaker slip so.
Yeah, okay we do. We're going to start with Scott Wentz then Maureen Earl and I'm gonna be talking to Santa Maria here.
Madam Chair members of the board Scott Wentz representing cars are basic and myself. I've been at the speaker comment for last 25 years it's not something that I intended to be at this long Reality comes up and bites you in the you know what that you're sitting on. And for the last 20 years I've been talking about transportation and infrastructure. And for 20 years previous boards have ignored it.
Supervisor Adam came up with a great idea in the establishment said You can't do that. You can't box us in. And now you're faced with an infrastructure nightmare You haven't been able to cover $25 million in infrastructure repairs, what for the last 15 years? That's terrible. You're on the SB CAG board. Yesterday was brought up the issue of 246. We've been complaining about 246 for 15 years. I was on the taxpayers' board for a long time.
Caltrans came back and said oh no we've done all the engineering don't worry about it when we get the money we'll do it. All of a sudden Caltrans comes back and says we don't have the engineering necessary. We asked the Board of Supervisors to fight Caltrans over 246 in La Parisma. Caltrans by intent is now guilty of manslaughter because of that stupid roundabout at La Parisma.
Didn't have to put it in there, cost millions of dollars they had an option that was much preferable. Caltrans put in the 154-246 roundabout. We asked the Board of Supervisors to stand up and tell them no, don't do it. Didn't get that response. Christmas morning they had a tollway accident where they had a guy destroy his car on that roundabout. He was not drunk.
And he was out wandering around in the middle You have issues coming up with the widening of 101. Hot Springs Roundabout, talk about a stupid plan. The county put in millions of dollars of bicycle and walking paths along Jameson Lane and now you're going to put in a roundabout there that's not ADA compliant, it's not bicycle friendly, and it's not pedestrian friendly?
You have to start thinking about reality. You can't continue doing this and if it means you have to cut back in perks and other things, to cover the basic infrastructure then please that's what you have to do.
Maureen Earl.
Good morning I'm with CLU clergy and laity united for economic justice. After watching the board presentations last Monday I am here to offer a comment. In these board presentations you heard that most departments included three common threads, reducing incarceration for mental illness, the need for housing and treatment alternatives and commitment to the stepping up initiative reducing the number of this population in jail These departments, the board and community organizations including CLUSB are working to achieve a common goal.
However there is a barrier. The solution for reduction in this targeted jail population is providing enough alternative forensic beds for people with mental illness. We would estimate 100 or more. This funding was missing from the individual department budget requests and rightly so. No one department has overall responsibility for funding this significant increase All in the stepping up team including the CEO and the board and us are responsible for this unjust system.
The good news is that when stepping up is implemented, the county will save millions in jail costs Eight hundred clue petitions to the board in 2013 asked for this action and no jail reduction has yet been documented. So my question is will you as a board move beyond approval of the stepping up initiative to identify funding and delegate responsibility for a forensic bed proposal targeted for this initiative?
Here's one suggestion. Setting aside $1 million as a pilot for proactive investment in enough forensic beds to achieve measurable jail reduction outcomes by 2018-19. Behavioral wellness has the capacity and successful experience to write the proposal and implementation plan. This funding could be invested this year in less expensive forensic beds in permanent housing with support, like beds in Pescadero lofts.
The ongoing costs are expensive, inexpensive compared to the more severe treatment. Our HEART team meetings clarified that No Place Like Home proposal will not include targeted forensic beds. This new funding would bring a balanced access to the continuum of care. It adds to the budget proposal this year by the Community Corrections Partnership for $4 million for a lock facility for 14 forensic beds with long-term treatment.
The sheriff projects that by this fall we will have a new data system providing reliable baseline data to measure the impact of the increased support of forensic beds on jail numbers. Next year at this time, we will know how many more beds and what kinds of services and estimated funds needed to reach our final goal. And that is your time Ms. Earls.
Thank you.
Supervisor Adam. Madam Chair I would like to respond to that some degree. You know, I am a little bit frustrated with the mental health wellness community a little bit because you guys keep coming back here and telling us to spend money but you never show up when we are going to give everybody a raise and you never show up when we've got revenue projects in front of us okay? So there's two sides to this thing.
You know I want to help people with mental health issues as bad as anybody up here and everybody does. We don't, it may have escaped your attention but we don't have enough money to make the go on what we've got going already okay so you know the whole idea that we're just gonna do another hundred beds somewhere and it's gonna save us money That dog won't hunt because you've got to come up with the money for those hundred beds in the first place.
And we're out. So, you guys need to start engaging on a different level and start talking about revenue and expenditures in other places and not just coming in here with your handout and this may seem a little bit brutal but it's what's gotta happen
0:09 – 0:124 turns
So we are, Supervisor Williams.
Well it is ironic after that exchange that the department is proposing a $1.1 million pilot I do not believe that it is at At the treatment level that you are proposing, but that the idea is for us to expand our continuum of care and that some folks who would otherwise end up in those beds could be interdicted beforehand and be in what they are terming crisis residential program. And so that is on our scope of work For the coming year.
Approximately the same amount of money that the speaker was just referring to so Yes it is difficult to come up with funds to do this. Yes we need to because it saves money in the long run but Supervisor Adam has pointed out the challenge which is coming up with the money in the first place so we will continue to attempt to chip away at that I want to particularly thank the work that Supervisor Wolf and the department has done in the past couple of years before Joan and I have gotten here, because this is what we need to be doing more of instead of waiting until they're at the most expensive and crisis level and expensive level to treat
Supervisor Wolf. Thank you Madam Chair, usually I don't respond to our public commenters even if I may disagree with them but I want to say to you Ms. Earls that I appreciate the fact that you come and speak to us As someone who you know, not everyone has a luxury of coming to board meetings all the time or picking up on certain issues I think it's important for folks like you who? Advocate for particular issues to feel like you are welcome to this board and and to know that your input is Respected and appreciated just wanted to end with that. Thank you
Thank you. And now we're turning to our first departmental workshop and that's Agriculture Weights and Measures and our Agricultural Commissioner, Ms. Kathy Fisher.
0:12 – 0:2110 turns
Good morning Chair and members of the Board. I am pleased to present the Agriculture and Weights and Measure Department's operating budget for fiscal year 2017-18. Beginning in January 2018, the department will be responsible for implementing new regulations that involve pesticide enforcement, cannabis licensing and inspecting new commercial weighing and measuring devices such as commercial electric vehicle charging stations. Additionally, the department will be responsible for enforcing new regulations for transportation systems such as Uber and Lyft commercial vehicles.
The challenge is not, it is not known at this time how many licensed cultivators will be allowed by local jurisdictions in the county and how many commercial charging stations and commercial transportation system vehicles there will be in the county to inspect. Once this has been determined we will be in a better position to know whether there will be a need to request an expansion for new positions.
New commercial devices will generate new revenue, which will offset costs for new weights and measure positions. As well as new cooperative agreements with the California Department of Food and Agriculture to cover cost for work related to licensed cannabis cultivators. The recommended 17-18 operating budget is approximately $5.2 million, which includes $1.6 million of general fund and will sustain 33 FTEs.
I am pleased to share with your board that our operating budget does not include any service level reductions or expansion requests. 52% of the department's revenue is provided by state and federal aid. 30% comes from the county general fund, 8% comes from fees for services and 9% from licenses and permits. 77% of the department's funds are used for mandatory agricultural programs. 15% goes to our weights and measure programs, and the remainder 8% goes through administration and support. There are approximately 16 agricultural programs in five weights and measure programs that consist of a variety of inspection services that our agriculture and business community depend on.
The staffing summary chart illustrates for the fourth year in a row, the number of FTEs remains consistent at 33. The graph of the five-year summary of the department's operating revenue shows a slight increase from last year's operating revenue. The graph of the five-year summary of the department's general fund contribution shows a 5% decrease from last year's which is equal to $40,000.
The department will continue to collaborate and provide education and outreach for citrus growers, the public, and beekeepers on the Asian Citrus Psyllid Area-Wide Treatment Program in the county. And assist the California Department of Food and Agriculture in monitoring the effectiveness of the use of biological control agents to slow the spread of ACP. We have initiated the training of staff on the use of the statewide California Pesticide Enforcement Activities Tracking System, also known as CALPETES.
The new database along with technology will enable our biologists to conduct pesticide monitoring inspections using tablets versus paper inspection forms. This new data system will provide an efficiency for the pesticide enforcement program. Our Weights and Measures staff placed into service the first alternative hydrogen fueling dispenser in the county, which serves as a midway fueling point between the northern and southern California for hydrogen-fueled vehicles.
The detector dog team has integrated into all county parcel facilities And has started the process to become certified to begin work in the United States postal facilities. The team also conducts public education and outreach events to emphasize the importance of preventing invasive pests from entering the county and the state. Our staff will continue to provide education and outreach sessions to our agricultural community, such as growers, agricultural pest control businesses, labor contractors, and the structural pest control industry.
Our Weights and Measures staff continue to work with our state partners on developing testing procedures for alternative energy fuel sources, such as hydrogen and electric vehicle charging stations. Our staff will initiate an online credit card payment system to improve convenience and efficiency in the payment of department business permits. Administrative staff will review our scheduled fees to improve cost recovery.
For FY 17-18, staff will work to complete 100% of our employee performance reviews by our due date. Our staff will strive to conduct 100 planned education and outreach sessions to our agricultural industry, other organizations and the public. The 17-18 agreement with the Department of Pesticide Regulation includes a goal of completing 400 pesticide use monitoring inspections. I am proud to share with your board that agricultural biologists have so far met or exceeded this goal since FY 13-14.
Our county currently has 14 certified farmers markets and our staff plans to conduct inspections at each market at least twice during the fiscal year. Our weights and measures staff will continue to strive towards inspecting 100% of the 750 businesses throughout the county that use scanner pricing systems, in addition to inspecting the 6500 commercial weighing and measuring devices operating in the county.
I am pleased to share with your board the Agriculture Department will have no service level reductions in FY 17-18 as a result of an increase in state aid and decrease in expenditures. In summary, our mission includes protecting local agriculture and the environment from invasive pests. We protect public safety, the environment and farm labor from pesticide exposure in addition to protecting consumers and creating an equitable marketplace for local businesses. We will continue to implement innovative creative solutions to manage the new challenge that the future holds.
That concludes our presentation we'd be happy to answer any questions.
Do we have any questions from members of the board? Supervisor Lavanino.
I just want to thank Kathy, I know she's out on the forefront of something that a lot of people probably don't realize is in the Ag Commissioner's office which is the whole regulatory environment now with cannabis and she's a statewide leader again like a lot of our department heads are throughout the state on their different Whatever fits inside their bailiwick. So I know Kathy's been Sacramento quite a few times and I just appreciate you keeping me up to speed and also the ad hoc subcommittee as well.
Thank you. And I just wanted to add my thanks. I know your vigilantly protecting our agricultural industry in our landscape and it's an ongoing job of great vigilance so thank you so much. Thank you Supervisor Adam and then Wolf
Yeah, and from the ag community we thank you for I just haven't had any complaints at all. And everybody would call me anywhere in the county because they would They would know that I would be the guy that has the most experience with this up here. And you're running a great shop, and the people in your shop are doing a great job out in the field and interacting with the growers. Even when there's some kind of violation, I think everybody views it as a helpful thing rather than an adversarial thing, and that's neat. So thank you.
Thank you.
Supervisor Wolf. Thank you Madam Chair I also want to lend my support and compliments to you and your department in the leadership that you've taken on statewide as Supervisor Lavagnino mentioned. I want to also thank you and your department for being at the farm worker labor forum that Supervisor Carpajal and I had in December. And I know that there is outreach to the farm worker community, You know, we just anticipate that outreach will continue and that openness from your department to assist in any way that's possible.
The weights and measures, you know, that was a program that you brought on board when you came to this county and you've done an excellent job. And I just, you know, on behalf of all of us consumers, Watching over those matters means a great deal and your performance measures I think are excellent. You know one thing I just want to say just as a general comment the EPRs you mentioned in your summary are at 100%.
And I think that's an expectation that we should have for every department. I think as we've been going through this, there have been some... Have you noticed that too? Big range. Yeah, there is a bigger range and I just hope in general terms CEO Miyasato that that's something that we strongly encourage our directors and supervisors to ensure that EPRs are done annually.
But thank you. Kathy for all of your work and your and your staff's work on this.
Mr. Allen do we have any speaker slips for this item?
No request to speak.
All right thank you very much in turning to child support services and Miss Joanie maybe?
0:22 – 0:3115 turns
Good morning Chair Hartman and members of the board. I'm Joni Maiden the interim director at the Department of Child Support Services and with me today is our business manager Meta Richardson, entourage of one. The child support services program works with parents and guardians to ensure children and families receive court-ordered financial and medical support.
Our mission statement is to Serve families and children by establishing parentage and enforcing support orders in a fair and equitable manner. Our challenge is to continue to provide excellent services while our funding remains flat and our staffing decreases. To that end the department will reshape our caseload management reassess service delivery and make use of technology and automated processes This will allow staff the time to provide real and timely help to our customers as they deal with sensitive and complex issues affecting their family dynamics.
Protecting confidential information of our clients is also a focal point for us. While we have solid processes in place, we continue to incorporate the ever-changing information security requirements pursuant to state and federal mandates. Our department is straightforward. Our budget is approximately nine and a half million dollars, and while we historically have been self-sustaining your board previously approved $50,000 general fund contribution for us in fiscal year 17-18. And we're very appreciative of this because that enables us to receive a federal match of $100,000.
We have 71.5 FTEs, a $314,000 in service level reductions with no anticipated layoffs for fiscal year 17-18. Typically one third of our funding comes from state government and two thirds from the federal and this year's chart also includes the $50,000 that we've received from general fund contribution. We have one program based management and collections. We use attrition to balance our budget since our funding has remained unchanged for many years and our 10 year staffing summary shows we've gone from 90 FTEs in fiscal year 9-10 to the projected 71 point 5 in 17 18.
And as I mentioned our funding is pretty flat. We might be a small department, but we've had some impressive accomplishments. We distributed over $27 million with 23 million of that going directly to families and 4 million going to federal state and local governments to reimburse public assistant grants. We decreased the average number of days to get a first payment on a new case that had an existing order from the average of 52 days to 36.
We migrated 73% of our cash paying customers to use the Pay Near Me and MoneyGram options for making payments, becoming the third highest in the state for both the number of customers and dollars being paid using Pay Near Me. We expanded electronic filing with the court using their public web portal for legal actions such as default judgments and notice of motions.
And we've implemented electronic service of process through our child support computer system, and we conducted a workshop with the North County employers discussing the wage garnishment process and available technology options. In the next few years we intend to tackle several critical objectives. We will implement more technology tools such as TurboCourt which is an intelligent software program that will guide customers through the process of submitting legal documents to us by using easy-to-understand questions and then taking those responses and completing the forms automatically for them, and DocuSign which will enable users to electronically sign documents.
Next year we will implement a state funded upgrade of our technology infrastructure and operating platform. We will assess how we're using our office space and develop cost saving recommendations, we'll continue to operationalize security requirements pursuant to state and federal mandates, and finally we will remain dedicated to strengthening our partnerships with other county agencies such as the Department of Social Services and First Five and build referral systems to community providers.
So there's a lot of numbers in our performance measures. A lot to absorb and I'm not going to go into the details about them other than to note that all local child support agencies are judged by the same federal performance measures and we continue to increase ours and exceed the state average across the board. Again we perform well above the state average collecting and distributing almost three dollars for every dollar spent.
And we also are 100 percent on our employee performance appraisals. In the coming year we aim to increase efficiencies by migrating remaining 27 percent of our cash paying customers to use alternative payment options. We are already in the process of installing payment kiosks in our offices so that our customers will have another means to make their payments.
We are going to expand use of the court's public web portal to further automate serving legal documents and we'll be implementing an automated lien processing system with the clerk recorder assessor office to electronically file liens. We continue to manage increased costs by not replacing people when they leave, and we don't anticipate any layoffs in 17-18 fiscal year.
In summary, our history shows we have been able to use attrition to balance our budget and will continue to employ this method. However, to better address the challenges that lie ahead, we will also need to continually evaluate cost-saving options and maximize the use of technology and efficiency measures both independently and in collaboration with the state and other county departments.
By keeping a global perspective, being open to all possibilities and working collaboratively with our county teammates we are dedicated to building one county one future. That's the end of my presentation I'm happy to answer any questions.
Thank you very much do we have any board questions or comments? Supervisor Lavinino.
Thank you madam chair will Johnny I just want to say that first off, you know it's been a seamless transition and we really appreciate this department for as efficient. As you guys are if you look at your history it's it's amazing in the end your service your performance measures are always above the statewide average in an area that Can be very difficult. Yes so I know we asked this before but I was I was one of your put your percent of paternity established for children born out of
wedlock.
Curious how you get over a hundred percent.
Yes that's typically
see 109 percent.
So that measure is they're comparing the most current fiscal year amount of children that we established parentage for. Divided by the previous fiscal year for the number of children that needed to have parentage established. And so in the year we had more that we established than the previous year that needed it to be. It's a wonky one that we kind of don't like but that is what
we have. Great, thank you.
Any
other questions or comments? Yeah I think overwhelming consensus up here is a great job and you run a really tight shop and you bring back, as you say $1 invested three dollars back. And I think that there's a tremendous having such an effective office means that people know they need to pay and they do and it protects children and families in our community so thank you. Thank you.
Are there any public comments?
No requests to speak.
All right. Turning then to
Chair Hartman. Yes I just got a fax I just want to check it. It's Mr. Caldwell but it's for a different item.
OK so turning to Mr. Romo and first five.
0:31 – 0:463 turns
Thank you Madam Chair, members of the board. Happy to be here today. I'm Ben Romo. I am the Executive Director of First 5 Santa Barbara County. I want to thank our wonderful and amazing Wendy Sims Moten who is here with a hoarse voice and to support us. Wendy's our business manager and keeps our fiscal house in order which is definitely fulfilling a need area in my personal strengths category.
Just for a bit of background, First Five was established by Proposition 10 in 1998. We get our revenues from tobacco, from sales taxes on tobacco products. Each county has its own first five commission and the amount of funding we get is tied to the birth rate in the county and our proportionate share throughout the state. Our mission is to help get children ready for kindergarten by supporting families to be healthy and strong, and by enhancing the availability of high quality preschool and child care.
And we do that through three categories, our admin and support program evaluation and research. And then our major category which is children's wellness and support where we are investing in program investments in many different ways. Some key, whoa goodness gracious some key challenges you know with the declining revenue source as the number of smokers goes down which we have discussed with the board a number of times.
Thank you Jacqueline, so very sweet. The first five has always planned for the future and the years ahead reflect the need for such planning. A number of legislative changes in Sacramento and on November's ballot will affect our revenues I'll touch on that in just a moment We are mindful of also, we're mindful of the difficult cuts that many county departments are facing and the trickle-down impacts that's going to have in the system that we co-invest in with the county and other departments and partner with. So we're mindful of our need to be strategic in how we're investing to support that system as much as we can with our flexible dollars.
Also, uncertainty at the federal level especially in the area of health care and also in the increased level of fear that immigrants feel in signing up for programs and signing their children up for programs out of fear of deportation. The challenges tied to revenues and reductions in the availability of services reinforces our ongoing efforts to simplify our model internally so we can continue to invest in direct services for children and families.
And a big part of this you'll see is the shifting of work that we used to do internally, to outside partners. Just to summarize our budget in 17-18 we're looking at $4.2 million in expenditures. We're moving from 11 FTEs this year to 10 next year as we no longer fund a management position and shift those services to outside agencies. In this next year we intend to use a larger portion of our reserve than we had planned to help make up for a 17% unanticipated drop in our revenues which is tied to the passage of prop 56 which imposed new sales taxes on cigarettes and tobacco products. It averages out to $2 per pack.
of additional taxes on cigarettes and as you can imagine if cigarettes cost that much more there will be fewer smokers. The authors of prop 56 with our urging were kind enough to include a backfill mechanism in the ballot measure which protects first five at its annual rate of decline of about 3.5%. It's historic rate of decline of about 3.5%. So we have that backfill language in there, but the backfill doesn't kick in until the year after the taxes are collected so we'll see a one-time drop in funding and our reimbursement from that year won't be until the subsequent year.
So we're looking at that 17% drop in our expected revenues for that year which is causing us to use our reserves at a little bit of a higher level. Here you can see just the source of funds being primarily our tobacco tax allocation. You see the use of reserves there and you also see a $378,000 grant which we get from First 5 California to help fund our preschool and childcare quality improvement efforts which we also invest in with our own tobacco tax allocation.
You can see we invest most of our funds in program-related investments. We're also required to analyze and research and report on our outcomes so we invest in evaluation, that's part of our statute that established verse 5 is requiring that. And we have a policy of spending no more than 15% of our funds on admin and support. After shrinking our internal staff footprint through attrition in recent years. Next year we'll be moving from 11 to 10 FTEs by no longer funding a management position and transitioning that work to our partners in the community so we can maintain our impact by investing in our partners and their leadership to lead that work into long term.
While overall we are experiencing a decline in revenues over time, in recent years we have been kind of up and down as we have received grant funding for some of our work. We used to receive a significant amount of funding for our preschool and childcare quality improvement work and that outside funding has been cut in half so you will see that decline but again our average rate of decline in our projected revenues is about 3.5% which works out to about $130,000 a year.
In terms of some of our anticipated outcomes, obviously like I said we are investing mainly in program investments. So you will see 1230 children and approximately 1000 parents supported through our contracts with outside agencies that are providing those direct services. Our work in the area of preschool and childcare quality has helped improve services that are in programs that are serving more than 4000 children.
As a measure of that improvement in quality you'll see that 68 of the 152 child care centers in the county have become nationally accredited which we help support. That's up from 48 in 2015-16 and So our rate of nationally accredited centers in the county is 45% and we're unique in the way that we invest in that here in our county. And so you can compare that to the average rate nationally of about 10%, and throughout the state of about 6%. So we're very proud of that outcome.
And we've also begun investing now in the accreditation, well much more heavily in the accreditation of in-home family child care programs. So we're up from about 2 or 3 to 20 and we are looking at increasing that in the years ahead as well. We also have been investing in the creation of preschool and childcare spaces. We helped create 92 preschool and childcare spaces that we funded directly but we also as a part of this had leveraged funding that allowed us to expand far more beyond those.
Those spaces, we created a new strategic plan this year that will launch us for the next four years. We moved into new office space which is something we had on our docket to do for a number of years and were able to make that move out to Nolita and were saving about $40,000 a year on that. Eastern Goleta I'm sorry supervisor through the chair. We transitioned the majority of preschool and childcare quality improvement services to outside partners again as I mentioned to simplify and streamline our work internally so we are able to more invest in the community.
This year looking ahead, we are going to go through a new competitive grant process to fund agencies. So we will be doing that process in 17-18 and we are looking at doing three-year contracts for those agencies. We are looking at continuing to shift that preschool and childcare work which we used to do a lot of internally out to our partners as I have mentioned a number of times.
We are also looking to increase, continue to increase the number of preschool and childcare spaces. We really have to navigate and adapt to fiscal uncertainties. We always get our revenue projections and then they are always different so it could be higher or lower there are a number of policy changes in Sacramento that are affecting that. So we just need to be nimble and quick about that.
We're emphasizing as I said in this strategic plan we are really emphasizing direct services. Again recognizing the needs in the community as they are growing. Just continuing with our objectives, we're looking at really trying to continue to leverage and align funding with other funders in the public sector and the philanthropic sector not necessarily Receiving funds for first five but instead encouraging funders and giving them information that helps them invest wisely into the zero to five system and augments the investments that we are making.
Like I've said a number of times, we're looking at simplifying internally to create efficiencies and we have to maintain flexibility and we are also continuing to build direct connections with parents Through our communications efforts where we're recruiting parents to join first five and were able to then share information about how they can support their child's brain development directly with them.
In terms of performance measures I've touched on pretty much all of these so I won't run through them unless supervisors have a question on any of them and happy to come back to them as well. And then in terms of efficiencies as I mentioned we are no longer funding one management position in our organization and we continue to shift work to our partners. We are looking at revenue generating strategies and leveraging funding with others, and then were encouraging other funders to align their investments with First 5 like that.
In terms of service level reductions in 17-18 we have none as we are no longer funding a management position but were shifting that work out to partners to fund that work. And in closing I'll just To summarize, the challenges and uncertainty in revenues that we face are things that we can adapt to and weather that storm and that uncertainty because of good planning. And it allows us to also move smoothly to new models and opportunities.
Like I said, we're really emphasizing direct services in funding and we're looking to streamline and simplify Thank you. Use a quote from a Yiddish proverb, to a worm in horseradish the whole world is horseradish. The CEO's office kindly added that last line from me but I thought this was fitting for Art for where we are in the world and as a member of the county family You know if one were to find oneself in the very unenviable and very strange situation of being a worm in horseradish, it would be easy to understand how difficult it might be to focus on anything but the searing torturous pain that you would feel.
In such a state, and thankfully we aren't worms. We humans have brains and we have passion and guts and the craving for community that's at the core of who we are as a species. And it's these things among many others that differentiate us from the worm. As Sister Janet once told me, nobody has it all together but together we can have it all. Thank you Supervisor I'm sure you've heard that too.
Throughout these difficult months I've seen my colleagues our CEO team and you on the board step up be creative and work together to chart a positive path forward despite the challenges we face. And we at First 5 are thankful to be a small part of the larger county family. And we remain eager to follow that positive path with you for the benefit of the community. So with that, that ends my presentation and I'd be happy to take any questions comments jokes whatever.
I'll lead off but I don't see any other lights so I'll go first. The first thing I would like to do is serve on the First 5 board and had to actually elbow out some of my colleagues for that privilege. And the degree of professionalism and commitment is extraordinary. Mr. Paz, Ms. Simms and your leadership. I think how you collaborate with partners and build capacity in your partners is just really extraordinary.
I'd like you to comment on two things because this is really I think long-term where we need to be thinking about and that is the importance of zero to three in terms of young people and what that means for public policy. And the link that seems to exist between the decline in juvenile crime and early school preparation.
Absolutely. So 80 percent of the brain is developed by age three, 90 percent by age five. So it's really the foundation for success and later in life that takes place in the early years. So Chair Hartman we appreciate your service and your participation in what really is a community wide effort to build a system of support for zero to five year olds. Unlike most of that brain development taking place in those early years of life And, you know right when a child turns five or six they're entered into a robust free system of universal kindergarten that supports children and families in their learning. And in the first five years of life we have much less of an infrastructure even though the foundation for all that support is taking place later in later years so by investing in the first five years of life were really If we're successful in doing that, we are able to achieve great things for the system later on because it costs a lot more to remediate after the fact when children don't have the support they need with those kinds of costly remediation strategies.
Families are so key to that, so the social services that we're supporting are supporting families, supporting children and research has definitely shown that when children have the support, when families have the support that they need in the first five years of life there are many positive benefits educationally but also in terms of their ability to chart a positive path for themselves in adulthood and seeing those subsequent declines in juvenile justice and delinquency.
0:46 – 0:519 turns
Thank you Supervisor Wolf. Thank you Madam Chair and thank you for being our representative on the first five. You know this is one area, sometimes I feel like I can go on and on about this. It's just it is so important and I really do thank you and everyone in first five. You know this year I've had the privilege of serving on, I had to find out what the name of this, the Child Care Planning Council. Oh yeah.
And you know what is so impressive about this county are the number of people who are involved in this important task of taking care of our children and I'm just, you know I sit there and everyone goes around and talks about the things that they are doing in the community North County, South County, public schools, private entities. I am just overwhelmed by the commitment of people in our community.
I guess to everyone out there, I just want to thank them for being a part of this partnership that we have to make our community good and safe. And I also just want to thank you for bringing up the partnerships that First 5 has within the county and as Supervisor Hartman mentioned The impact that our departments have in collaboration with you on what happens to children as they grow older and how we can prevent some of that in these very early years. And your working with social services.
I think there's also, and I see Dr. Dean out here, Charity Dean. I know that there's connections, well it's just really the people who are on your commission. Probation, public health, mental health. It's everyone even so within the county family working together. That's why this whole budget process to me is so important because as I've said before if you pull a thread out of this fabric we don't want everything to fall apart. So we have to be very strategic.
So Mr. Romo thank you, I know that there was some concern on the council about the elimination of that management position but I also understand that there are folks who came to talk to you and I appreciate having that dialogue with folks in the community. You know keep up the good work. We it's one of these things that we are so happy that people are stopped you know that they're not smoking but it definitely impacts your budget but we hope that the message gets out there enough so that its generational, people start really understanding the focus and importance of that zero to three or zero to five and it becomes really institutionalized in our community Anyway, thank you. I love the numbers of the accreditation. I know that it's going to continue to improve.
Maybe next time we can also see infant daycare as a measurable because I'm always concerned about that. You know what is being offered for infants so anyway thank
you.
Thank you Supervisor DeWolf.
Thank you I see no other lights on. Supervisor Williams.
I don't want to use much time but just want to thank you that I particularly feel like first five is relevant for my everyday life right now and that both I and Yash have benefited from your work out there so thank
Well Supervisor Williams, through the Chair I will just thank you for having a baby because our revenues are tied to the birth rate. Madam Chair, if I may also just thank our commissioners. You obviously but Charity Dean is here and Daniel Nielsen's here. I don't see any other commissioners but I do just want to thank that panel of experts that helps us build that collaborative approach that when I first came into this job I was flabbergasted by the amount of collaboration and coordination between a complex system and when we look at the nonprofit sector in the public sector sometimes the tendency is to look at what's not going right In this area things are really, really impressive. So I appreciate all of the work that you support us in and that we do with county departments to make that all happen.
Thank you.
Thank you. Any speaker slips for this item?
No requests.
All right turning then to County Council and Mr. Gazzone
0:51 – 1:0214 turns
Good morning, I'm Mike Gazzone your County Council with me this morning. Closest to me in working over Karen Libby our business manager, Rachel Van Mullum our chief assistant who you may know from various subcommittees and Marty McKenzie our litigation chief. This year has been another year where the hardworking people in your county council office provided you with a solid return on your budget investment that's good because on Monday the CEO described significant challenges ahead Over the next several years part of the solution to those challenges will be that working together, the board, the CEO's office and all county departments will have to take a fresh look at legally defensible ways for the county to deliver the right services at the right cost for the right outcomes.
Whether this takes place formally within the rebalancing project or more informally it will all be on top of present operations. But this is a journey that has to succeed, and I am confident that the talented people in your county council office will be able to help. I expect that you will want four things from Office of County Council next year. You will want us to continue to provide timely legal advice for all of your priority projects.
You will also want us to win our litigation cases. You want that in part because that litigation impacts how much general fund there is for you to spend on county services. The third thing is since we defend the litigation that involves high cost areas such as conditions of confinement And incompetent to stand trial issues. I know that you will want us to help shape improvements that mitigate costs and improve outcomes in those areas.
And fourth, I believe and hope that you'll want us to do all of this within a sustainable workload so that we do not risk losing our workforce as we're doing this work. The standard format asked me to present our budget through 17 slides. I will go through those slides quickly but they end up asking you to invest an $89,000 restoration as part of the right budget for county council that budget would help us to avoid fighting shorthanded when we're in litigation over seven billion dollars of disputed property tax appeals and that budget would help us to pull people back from too much weekend work I've received a few questions from what is it that the Office of County Council does by statute County Council's a legal advisor to the board.
The people in your county council office handle all civil litigation where the county is a party or where county officers or employees are parties in their official capacities. We also provide civil advice civil legal advice to the board The CEO, other departments, boards commissions and committees including ad hoc subcommittees such as marijuana and shoemash.
All of this advances the county's public service objectives and protects the county from risk in loss. Tongue-in-cheek business this year was good. In addition to the board legal opinions and other work, and attorneys that you are familiar with through closed session. I want you to know that the part of the office you don't regularly see are the three attorneys and one support person who are handling child protection cases and appeals. And we have two other attorneys full time on criminal defendant incompetence stand trial issues conservatorships for the gravely disabled Conditions of confinement at the county jail and other writs and motions involving the sheriff's office.
On slide two, I go back to one of the challenges we have and that is just as one example of the high value cases we have in the year ahead, we have $7 billion of disputed property tax evaluation appeals. These cases include corporate taxpayers such as United Launch Alliance, ERG, ExxonMobil, Freeport-McMoRan and Veneco. From our experience these corporations definitely will not be attacking these cases shorthanded.
Even if we receive our $89,000 restoration I expect that we'll be outnumbered significantly as we litigate these cases. It will be even harder for us to win if we go in short handed. For context, or why do you care? For context the potential 1% involved with this $7 billion is $70 million of property tax. The combined share for the general fund and county fire is 25% of that, or about $17.5 million.
But the real parties that should be concerned about this are schools. Education receives the bulk of property tax and we have $7 billion of disputed property tax valuation on the table. The next thing we'll be doing this year is feeding multiple major projects that need legal advice all at the same time. The $111 million Northern Branch Jail is in progress, but it's not behind us.
We've talked with CEO's office and the Sheriff's Office as well as General Services that now is the time to start work on forming, competing and negotiating the multiple service contracts that will be needed when the Northern Branch Jail opens. If we wait until the last minute to do that you will pay more. We also have the Tejigawas Resource and Recovery Project, which will require extensive legal support for contracting and financing this year. And that's in addition to the work again with the ad hoc subcommittees, Table A water and groundwater sustainability plans that are going to be coming due in the next few years.
Our basic theme at the bottom of the slide is that despite an across-the-board 5% cut in general fund, many of the general fund functions that we support actually don't scale down during budget cuts. Conditions of confinement litigation has not decreased. The Northern Branch Jail Project will not scale down. Property tax valuation litigation has actually increased and providing you with potential cost savings under PEPRA will be a time demand on our office.
It actually just increases risk to cut legal support to functions that don't scale down. Unless there's questions I will go through some of these sites quickly on site for about half a little bit less than half of our budget comes from the general fund most of the rest is charges for services primarily risk management behavioral wellness and child protective services We distribute this through an easy to follow slide where everything goes to legal services.
And when we look at the FTE 16 17 was a in addition of one attorney that we had and briefly enjoyed until this budget year and that helped us to take an edge off significant overtime now our attorneys are overtime exempt so we don't actually pay more when they're working six day weeks or seven day weeks we just burn them out quicker Operating revenue shows an uptick and that's primarily from increased expected billings to risk funded litigation.
Our general fund shows a slight decrease for next year And then maybe talking a little bit about the work that we actually do. This year, we had a significant accomplishment with the ERG property taxes. We had five years of ERG total valuation dispute in play and when I say we, I should be looking over my shoulder or downstairs two floors, one floor to the assessor's office since they are our partner in all these cases. But in the case of ERG, we had $1.42 billion of disputed property tax that by motion of ERG ended up in a bankruptcy court in Texas which is not a good place for it to be.
The 1% property tax figure of that is 14.2 million and again the 25% combined share for county general fund and fire is about 3.6 million. ERG filed a motion in bankruptcy court asking that Texas Bankruptcy Court to determine and significantly reduce their tax liability for oil and gas properties in Santa Barbara County. Through fast work by our senior deputy Marie LaSala, and Assessor's primary staff person Vida McIsaac on this case we opposed the motion in bankruptcy court and prevailed. The bankruptcy court sent those valuations back to Santa Barbara County where we expect to get a much better result.
Supervisor Wolf has a question. Thank you Madam Chair, sorry to interrupt your presentation but while we are on this is that 1.4 part of the 7 billion that you earlier mentioned?
Yes it's now back so it can be part of that $7 billion that we're fighting but that is part of the 7 billion.
Okay thank you and is any other part of that 7 billion at all related to bankruptcies from the oil industry or is this the only one?
Well we have a new bankruptcy with Veneco who had filed earlier this week in Chapter 11 which is traditionally thought of as reorganization but Veneco's press release indicate that they plan to reorganize and sell. So there is a bankruptcy complication on that, but as a practical matter the taxes due by Veneco because they are pre-petition obligations of the company are not dischargeable in bankruptcy
Okay good. And we won't have that same issue with Beneco as it relates to them trying to file in another state?
I can't predict what they might do but if they. Where is
their corporate, are they?
They filed their bankruptcy in Delaware. Oh
they did. In Supervisor Patil? So we may have that become an issue?
I think we were somewhat surprised to watch a Santa Barbara County oil company try to discharge oil and gas property debt in bankruptcy court in another state. The bankruptcy court in Texas had a fairly crisp ruling that noted that this is something that's better handled in the California system, it's a very arcane and complex area under Rule 468 from the Board of Equalization so no, we don't know what Venneco might do We've talked with our partners as to what part of their taxes are current right now, which is a good sign.
And then moving forward we're just going to monitor that closely. So the bankruptcy itself is part of business. It's not it's not a scary concept for us. We have worked with different companies in bankruptcy before. Venneco actually was in bankruptcy previously and came out so we've done business on this before.
I don't think there's much that scares you. Frankly which I appreciate
CEO Miyasato.
Sorry to take up Mr. Gezoni's time but just really quickly because we forgot to notify the board and maybe Ms. Schaefer can say just what weeks what we received or Mr. Thalatti what we received from Veneco last year?
1:02 – 1:1210 turns
Chair Harmon members of the board. Veneco's property taxes for this fiscal year that we're in 16 17 were roughly one point six million dollars in total and the general funds piece of that is 19 percent and just using 20 percent as a rounding then we are at three hundred twenty thousand for the general fund. And just to make a note that all of those property taxes have been appealed by Veneco
Okay, so that's ERG. Another accomplishment and we've talked a little bit or we talked a lot of it on Medi-Cal audits. It's a continuing area for us but we did have a part of one year come back this year on the informal hearing with $730,000. We have several other years that are in play. Right now we were at a writ hearing in Los Angeles yesterday, so this is a lot of moving pieces on this portfolio but the county in prior years has averaged about a 43% return on some prior years and we're one of the few counties that actually fights the fight on Medi-Cal audits and in appellate cases again the numbers are small but they match We had seven cases at the Court of Appeal and prevailed in all seven, which I think is a really good accomplishment.
When we win litigation, we like to stay winning it. As many of you know from your membership and your other job on ad hoc subcommittees, you see a lot of county council time on that. And we've had significant water issues with the new legislation as well as the potential acquisition of Table A water and, of course, the Camp Four Feet of Trust litigation One of the metrics that we watch, and it's actually one of our performance measures is percentages of cases where we pay out nothing in civil rights and tort cases. So two out of three times when somebody files a case against the county, we end up with a dismissal either voluntarily or through motion practice.
And we work those cases hard and when I say we, I mean for litigations and for legal support people. in our downstairs office because it takes a lot of time to get a case dismissed. Very few people will just dismiss a case when you call them on the phone and say, please dismiss your case. We have to do motion practice on that and get a ruling from the court or at least file the motion to dismiss and then have a voluntary dismissal.
And I think for my experience both here and at the Justice Department this is a really high percentage of cases to get rid of. It's a good thing. So at this point, we look at a small portion of the boatload of objectives for next year. We do have the $7 billion of property tax which includes ERG. This slide is a little bit out of date when we wrote it for the middle 8.3 million of disallowed Medi-Cal costs. We now have 9.5. Two more years added on to that. And we have a series of issues which I know that many of you know from the subcommittees, marijuana, chumash and then table A in groundwater plans. Looking ahead at, we have multiple capital projects at work at the same time and again the Northern Branch Jail, I keep coming back to this but we the county recently did the CFMG contract which I think improved medical and psychiatric services at the jail There's a very significant investment with our office Sheriff's Office General Services auditor to make those things work right.
And we have multiple major service contracts needed for the Northern Branch Jail and we've recommended starting work on that right away during this upcoming year so that we can have a very organized approach and compete those contracts well and get a good price on them We're going to be providing legal support for the rebalancing project, which I don't think by itself is gonna be a huge time demand for us. We're gonna be probably more at the is this mandatory? Is this discretionary and looking at PEPRA implementations and then in our litigation world we have 30 pending civil rights and tort cases with nine already set for trial or on appeal Performance measures, the one that I'll focus on since we had questions on it. Not wanting to be the cobbler's kids with no shoes since we tell all other departments they should have timely EPRs for their employees.
We actually monitor ourselves on that one and it helps to keep us honest and our business manager Karen Libby when I say we monitor ourselves she sends out rockets if we start getting close to those dates so that's a good thing. Two of the efficiencies that we want to continue. We work. I see Lori is behind me and is coming up soon but we work hand in hand with personnel. We've been doing that for the past couple years where if a department is anticipating a separation of an employee we offer live meeting with my office H.R. and the department head I'm here to talk through the pluses and minuses so that department heads are making informed decisions as to how much risk they're taking.
We also want to continue to resolve the few remaining workers' compensation claims called tail claims that precede the county going to first dollar coverage, and the benefit of that will be to release some reserved funds that Risk Management has set aside We've got a combined service level reduction and restoration request for $89,000 which is .5 of one deputy attorney. We think that that will help us be less shorthanded when we're fighting property tax cases and it will also allow us to invest better in this year's coming work for service contracts with the Northern Branch Jail.
So we can't beat that. We keep using Ben Franklin on prevention is better than cure. I really believe that cutting legal support when we're not cutting when we're not scaling down legal risks just increases risks and our weekend workload is already unsustainable. I have a good eye on this because I mean on the weekend and I see people in on the weekend so it's a pretty easy metric ready for your questions
Do any supervisors have questions of Mr. Gazzone? I would like Supervisor Adam.
Well, I'm just going to thank you and your shop for good work and I can attest because I call you darn near every Sunday that you're in so thanks for being there when I'm getting prepared. You are not my work life model. Thank
you. Supervisor Wolf. Thank you I just want to express my appreciation Mr. Gazzone to you and your exemplary team as you started off in your presentation you mentioned that we see some of your attorneys in our other roles, SBK, APCD beacon. So Rachel, we see you a lot so thank you in particular for your work and of course all the attorneys who come during closed session that is something the public doesn't see but we get to see the very fine work from your attorneys in all different areas. And then we never really see the support staff that's behind them.
You continue to do a great job in this department. Thank you.
Supervisor Williams.
I can wait for public comment if there is one. Go ahead. Just want to say okay, you convinced me. Now I understand how you win legal cases. Uncle! Obviously that I can see the value of the $89,000 when we have I just want to thank your staff for continuing to be dedicated and working weekends and saving this county. Money and as we can see this from this week in general saving money means really saving things that are really precious, that are a lot more powerful than money.
So I hope your staff see the result of their work in the fact that all these departments continue to be able to offer important services for the people of the county.
Thank you and I know from managing by walking about that our people still think of the county as a good place to do high quality work.
Thank you and I just wanted to echo, oh go ahead Supervisor Levin. Well
I feel bad now if I don't say something so Mike you know. You guys have to deal with us when we're at our worst in closed session so you see us when we're like behind the scenes I guess. And I appreciate everything you guys try to do and yeah, I was curious if you had some app that just sent me an email on Sundays just to prove that you guys were there or not but I think it's a great
1:12 – 1:2115 turns
And I just wanted to add people are working on weekends and I've often spoken with you on Saturday and Sunday on various issues. Often when I call you, you've already anticipated and have an answer ready for me so I really appreciate that.
Well thank you but I will say a lot of the answers that you get are not coming directly from me so we have people worrying ahead of time throughout the office so we're ready for those.
Thank you. Do we have any public comments?
We have one request to speak. We're going to go to Santa Maria for Mr. Caldwell.
Madam Chair, members of the board, I'm Andy Caldwell representing Colab. Whereas I understand and agree and appreciate that Mr. Gazzone is a pit bull in the courtroom, and you need somebody like that to represent the interests of the county. As usual, I wanna offer a paradigm shift on this subject matter. And that is that California suffers, the business community suffers from the highest taxes in the nation And what's that has done is caused a lot of companies to leave the state, and of course it's caused some companies to leave the nation.
And so to the degree that you squeeze these businesses out of billions of dollars that they are contesting, that's an incentive for them to not do business here. Once I was called out to Vandenberg Air Force Base because a contractor was bringing in a missile from or whatever, satellite or whatever from elsewhere and the APCD wanted to regulate the boat for emissions. And then plus there was the issue of how much does California get from taxes for something they're launching into space? Well you know what, there's other states and there's other countries that can launch satellites So you've been going after the oil industry, which is one of the highest taxpayers and highest salaries in the region. Vandenberg Air Force Base, ditto. And then the Chumash, which is the largest employer in the North County.
The more you squeeze, the faster they flee or they defer doing business here. And you don't have that lens cap on Well, do we have to try to get every single penny out of them? And what message do we send to that company and other companies as what it's like to do business in Santa Barbara County. And then finally the other thing that I've been trying to convey this week if the school districts are getting 45% of the money are they chipping in for the assessment appeal litigation costs Why is the county taxpayers paying for County Council? Now maybe they have their own attorney, I don't know.
But they certainly have skin in the game and you can't afford to continue carrying the schools which are getting more property tax dollars than you are. Thank you.
Thank you. Did you have anything you wanted to add Mr. Gazzone or any other supervisors have anything? Supervisor Lavanino and then Supervisor Adams.
Well it did bring up a curious question that I kind of had when you were talking about the appeals so we are, you know I guess it is our duty to fight for the entire chunk of the pie as far as I'm not talking about what the total value is but You know when you do break up the property tax pie we get a smaller portion of it but we are basically the watchdog.
So this is an area where the assessor actually has a separate legal duty to collect full mark, the full value, the full taxable value on this property. And we're actually representing the assessor in these cases and there's case laws to the independent discretion of the of the assesser. But what we try to do with the assessors just as we would with the Board of Supervisors on a general fund litigation case is to come in with options. And when we come to a settlement value that's appropriate you know the assessers I'm going to go ahead and get started. I want to start by saying that we do have a hard fight as the county official who's signing off on it because it's his portfolio but we do fight, we fight a hard fight on these.
I don't think that the oil companies or United Launch Alliance are wilting as we're litigating
with them. No I didn't mean... That was the second different part of the question that I meant was
As we go through here and it varies, and I don't want to swim in Mr. Filotti's lane on this but tax rate area by tax rate area depends how much the schools will or won't get and what kind of school they actually are you know which era school they are so their percentage is going to vary across the board but we you know we may talk with schools but we don't have them taking an active role in the litigation Okay that was the bottom line. So they don't have any active role? No we do get questions from schools and we've talked with different school superintendents who are monitoring, they're watching these cases go by because they know there's money on the table.
Supervisor Adam.
Yeah I just wanted to make sure Mr. County Council doesn't take Mr. Caldwell's comments personally because I'm pretty sure that the business climate here reflects the political environment much more than county council's office so, I think county council's office just for Mr. Caldwell's benefit acts at the direction of the board and I know that was a comment he made and unfortunately it was during your review here so I think the board takes responsibility for the things you do because you don't act without direction.
Thank you, and I am proud of the hard strong positions we take from our office.
Thank you Supervisor Wolf. Thank you Madam Chair I thought it was interesting what you said Mr. Gazzone about these tax assessment appeals that you are essentially representing the assessor and elected official for the county which I think all taxpayers appreciate that your You know you talked about the seven billion and you talked about those folks that are primarily oil industry, large oil industry.
But there's other tax assessment issues that go on all the time and people have that right to appeal and they have the right to be heard. And we also have that right to defend People in our, who are making the decisions in the county. So I thank you for your diligence. I thank the assessor for the work that they do. I know that the school districts and all the other special districts appreciate the work that you do. When I was on the school board in Goleta, I remember talking to Mr. Geis all the time mainly because we were moving toward becoming a basic aid district.
And you know what the county does, does impact all the school districts and other districts. And so the notion that they would somehow be a participant in the legal wranglings I don't think is anything anyone ever would imagine otherwise you'd have special districts also being involved in this. So it is, I think it is the county's responsibility and I appreciate your work.
And I think just a comment on the fact that this should not deter appeals. We end up with the part of the portfolio that the assessor staff has not been able to resolve over a table in the county building. So if some homeowner comes in with an addition, it's resulted in increased assessed value A lot of those cases resolve across the table with assessor staff. We end up seeing essentially the larger, primarily corporate cases.
I think when Assessors Office was up here they were talking about actually a different number of volume of assessment appeals that they're looking at. Ours is smaller at only $7 billion but they've got a lot of assessment appeals that they will resolve informally just across a desk as they're working with the taxpayer.
1:21 – 1:472 turns
I see no more lights up here. Thank you very much. Turning next to human resources and Miss Lori Gentles.
OK. To the chair and members of the board, good morning. Once again it's an honor to represent human resources at the budget workshops today. It's been 14 months since I assumed leadership of human resources and a whole lot has happened during that time. In fact, the world at work and the world in general has changed drastically. As for the world at work, with all that has happened last year and what lay before us you should know that I am still having fun.
And in fact I'm thriving because change no matter how difficult at the moment if it leads to a more positive future it's worth it However, it wouldn't be as pleasant if it weren't for my fabulous team of HR staff that I'm privileged to work with every day. We are mastering the concept of pivoting or turning on a dime in order to respond to external and internal changes and our customer demands. We are cultivating the concept of cultural architect in order to proactively build and design a culture through smart policies, practices and procedures that are conducive to a happy healthy productive respectful and civil workplace. A few of my staff are with me today up here that I'd like to introduce Andreas Piper Don Nguyen and Joe Pisano and then several are back there in the audience Secondly it wouldn't be as pleasant if I didn't have the support and encouragement of the CEO and the Board of Supervisors, as well as my colleagues.
Because of this Human Resources has accomplished many of the goals and expectations that were communicated to me last year. We believe that we have made palpable changes that people see, feel and experience. And in order to be brief I want to focus only on three things today. Our key challenges, our accomplishments and our objectives. I'm going to move quickly through the other slides and I'll answer any questions that you may have. So this first slide that you see is simply just our organizational chart for budget purposes.
But I really want to spend time on the key challenges and emerging issues so as to paint a picture of what we're dealing with here. The majority of these challenges and emerging issues are a direct result of demography, and these issues cannot be taken in isolation. They're very much linked together. And I'm only going to focus though on the first three. Capturing and rebalancing, capturing and retaining institutional knowledge. Competing for talent from a shrinking talent pool. And operating within existing regulated government structure.
So the first one. Capturing and retaining institutional knowledge through succession planning and accelerated learning opportunities will be imperative for most if not all sectors both public and private sectors Nationally, baby boomers those born between 1945 and 1964 are exiting the workplace at a rate of 10,000 per day. This is according to Washington Post and other reputable sources.
42% of our general members here at the county are eligible to retire within the next three to five years. And in many instances, there is little to no depth or bench strength within the departments. So this means that when a long-term employee decides to leave the organization it creates a mad dash scramble to fill that vacancy. Additionally, a lot of institutional knowledge is not even technical knowledge but it's more nuanced. It's understanding the way things work who's who and how things work and so we have to find ways to expose employees and to teach these various nuances Not only do we need to be concerned with those at the retirement end of the spectrum, we also need to be concerned with those at the front end. I call this the double bubble phenomenon and that is where we have a mass exodus at the beginning Of people's careers, people within two to five years are exiting the organization.
And we also have people with 20 plus years exiting the organization so we need to pay attention to both of those because the front end are leaving and they're leaving for new jobs and the average age range of those folks here at this county is around 38. So I would categorize them in the youngish category The second bullet point is competing for talent from a shrinking talent pool and disinterest in government work from younger generations is also a big challenge, and will require highly regulated organizations such as ours to transform. We have four generations of employees in our organization. We have traditionalists, baby boomers, millennials, and Generation X-ers.
Now the good news about these stats is that 43% of our employee base fall within the Generation X category. And those are people that were born between 1965 and 1980. These people, the average age is about 44 years of age which means there's some runway left before they reach retirement age. The bad news is that nationally the Generation X population is not sufficient to fully replace the boomers. Millennials, although they make up a larger population, they're not really interested in government work. They're interested more so in non-government entities and nonprofit organizations, entrepreneurship And then you have the Generation Z's. Those are people that are born between 1995 and 2012. They're even less interested in government work. They're interested in public service, but they're not necessarily interested in government service.
Millennials and Generation Z's make up 50% of the US population right now. By the year 2025, the Generation Zs they will be in their 30s. This is the pool of people that we are going to have to compete for. Now the problem with that, and that leads me to my third bullet point is that our application recruiting hiring and promotion processes are very structured. And really hinders our ability to meet the fast-paced demands of our customers and the expectations of potential applicants especially that younger generation that I just talked about And the main obstacle, in my opinion, to navigating the application process is the civil service rules which date back to 1971.
So our recruiters right now spend 80% of their time administering the civil service rules. This is time that could be better spent building relationships with local universities and colleges, et cetera. As a county we need better brand recognition. We no longer have a pipeline of legacy children following in their parents' footsteps of government work. Even though we are one of the largest employers in the area, the county is not really on the minds of the 23,000 plus students at UCSB or other local universities and colleges.
Next slide please. So this next slide is pretty straightforward. We have about 8.6 million in operating budget and 4.8 of that comes from general fund, 29 employees serving 4000 employees. So although I'm not asking for any additional expansion or restoration, I do want to just state for the record that this does not mean that I don't have a need. And I'm going to touch on that need a little bit later in the presentation.
Slides four through eight are really just financial and staffing levels, which are pretty self-explanatory. So unless there are specific questions I'm going to move right on to slide nine. Okay anticipated accomplishments. As stated previously, we have achieved a lot this year and we're very proud of that. Every activity was a deliberate and strategic step toward building the organizational culture as well as to support our departments in their staffing priorities.
So I want to spend just a little more time on these anticipated accomplishments because these are not one and done accomplishments, but rather they're building blocks to longer term goals. So these accomplishments really tie into our rebalancing efforts, our objectives for the future. Our aim is to be an atypical HR department, highly competent, responsive, friendly, progressive. People-oriented but also business oriented and as such we pride ourselves on the high caliber of appointments that we've made to either replace former staff or to increase organizational capacity To establish greater labor relations expertise, organizational breadth and depth to a very important division we hired Rob Clark who's our Second Employee Relations Manager.
We also hired Christy Johnson as our EEO manager who replaced a former employee. This role is critical to our organization as it will emphasize civility and respect in the workplace, to minimize or prevent discrimination, harassment and retaliation. Nationwide, 96% of employees have reported experiencing incivility in the workplace. And incivility includes rude and unprofessional conduct, unjust and unwelcoming treatment, abusive and bullying language and actions. Creating a civil treatment workplace environment is where everyone is held to the same standard and all employees work toward a common goal that reflects the organization's values as very important.
And last but not least, we hired Leonie Madison who replaces a former employee and will oversee the employees University. This function more than any other function in HR has the ability to affect organizational culture by equipping our employees with the right information tools techniques training educational opportunities and resources to be highly effective highly empowered leaders and managers Last year we published our HR motto, Committed to People. And the word people stands for positively empowering our people to lead with enthusiasm and this is the aim of the EU.
So moving on through some of these, we created a new Executive Talent Management and Development Division which I think has been very successful. And in addition to the recruiting and placement aspect of this division, we placed a focus on executive training and leadership. We implemented targeted training programs such as rethinking retention, raising social awareness in the workplace, and again civil treatment.
Last year as part of the Unrepresented Management Classification and Compensation Revision Project, which the Board adopted and approved December 2016. We implemented a new salary control point for hires and promotions This was significant because prior to that change, managers were able to make appointments up to what was called the anchor point. And this could be done without CEO approval. Salary survey however showed that the anchor point in many cases exceeded the midpoint market average. This means that we were hiring above the market average of comparable agencies. The new control point recalibrates starting salaries to align with the market. And I'm very excited to share that with only just the first few months and just a handful of hires, the county is on track to save $89,000 a year.
This number will only increase as we hire and as we stick to our new control point. Other accomplishments include creating a three-year Employees University strategic plan, the four pillars of the plan are leading self, leading others, leading the county and leading programs. I really do love these four pillars because it aligns with our people motto and it reinforces employee empowerment through training.
We developed a countywide new employee orientation program and trained approximately 227 employees. As you know, an EO is an important ingredient to setting the tone for employees on expectations, culture and values. And it's also critical to retention. We implemented a new employee assistance program and reduced our ongoing costs by approximately $30,000 a year as well as increased the menu of services. So our employees and their family members can in turn You can obtain referrals or resources for child and elder care, debt management, grief or loss even pet care. College information and planning and the list goes on because we know that when employees have issues at home they often spill into the workplace and vice versa. And EAP is a resource that helps employees address issues that are beyond our reach quite frankly And the end goal again is to have healthy, happy, safe and productive employees.
So again real quickly very proud of launch the HRE magazine that features timely communication and information important to our employees we just produced published the spring edition and it features some really important topics such as civility matters phases of change in the cost of retirement We completed longer-term negotiations with eight bargaining units, received a grant to implement the Passport to Public Service and Paradise program which really does help to create a pipeline of qualified candidates into entry level positions. We worked jointly with SEIU Local 620 to finalize the first ever total compensation survey for benchmark positions.
So our objectives, as I stated our objectives are consistent with our emerging issues and challenges. As well as our accomplishments and on this there's a lot on here but I really only want to focus on the second bullet point and that is reform the civil service rules in order to create operational flexibility The civil service rules along with our labor contracts govern practically everything that we do in terms of workforce management. Many of the provisions are just simply outdated, they're irrelevant, they're overly restrictive and in order for us to make any real change we're going to have to address these.
And then on this slide, slide 12 I'd like to focus on the first one. I think it's very critical. Identify fair and more balanced employee-employer cost sharing opportunities. In this latest edition of LAUNCH that was just published I believe last week there's an article that is in there entitled The Increasing Cost of Retirement, The Need to Rebalance. In short it basically states that The average county of Santa Barbara employee for the average cost, the cost of retirement and this is the composite cost of retirement is approximately 42% of base pay. And this could be higher or lower based on variables such as age of entry whether you're safety or non-safety.
So on average, the county pays seven times more than the employee does toward the employees' retirement. So as an example, if the employee, if Employee X contributes $3,700 per year toward his or her retirement, the county contributes $26,000 per year for said employee. And this structure is not sustainable. Additionally, and although not in the article of launch we have 41% or 1600 of our employees that are enrolled in our health plan pay $0 toward their health premium.
The county pays $9000 or 14 million dollars a year for those employees that pay zero. Again, this is not sustainable. If we were to make just a slight shift, let's say for example those employees that pay zero started to pick up $25 or contribute $25 per pay period or $50 a month toward their health premiums, we could save close to a million dollars just with that slight shift. So in the spirit of fairness, balance and good stewardship, we must address these structural issues.
On the performance measures, there's six of them. I'm only going to focus on the top two which I believe have the highest and far-reaching yield in our business objectives. So reducing the first year turnover rate by 2%. As I stated last year we lose approximately 22% of new employees within the first 12 months. Within a five to six year period nearly 57% of that cohort group that was hired five or six years prior will be gone The cost to replace one individual that leaves the organization can range from between 20% to 70% of the salary cost or of their original recruitment costs. And this is not to mention onboarding, training, supplies and equipment etc. So the longer we're able to keep employees, the better chance of reaching the break-even point or even yielding a return on our investment.
The second performance measure is align 80% of new hires with the leadership class at the new control point. Again, this action saves the county money and systematically begins to address internal inequity issues that were created due to a random compensation system. And as stated earlier in the presentation we're on track to save the county $89,000 with just a handful of hires. The more hires we have If we stick to this protocol, the more that number will increase.
So efficiencies again long list there I'm only going to focus on the first one so I've been reading a book entitled essentialism The Disciplined Pursuit of Less by Greg McCowan. And most people strive to do more, not less and during budget challenges and reductions it's common to attempt to do more with less. But the essence of essentialism is that what is really important is getting the right things done and giving them your best effort.
This means that there needs to be tradeoffs in your day-to-day work, and so for HR the plan is to focus on our core HR functions Which include recruiting the right people at the right time for the right positions. And once we get them here, we need to provide the training to support their growth and development and advancement. And then we also need to foster a positive healthy work environment through employee relations in the EEO office.
In terms of our service level reductions, we don't have any for this year. We are using one-time funds that will give us time to really think about operational changes. And the one rebalancing effort that I want to focus on is the first one. Evaluating opportunities for greater centralization of HR services. This is specifically in high need, high utilization, highly complex departments. I've been in communication with at least one department regarding the right HR manager model Last year we explored the decentralized department HR model in a couple of departments and there's pros and cons to this model. I'll be working with the appropriate stakeholders to discuss alternative models that may be more efficient and effective.
So restoration and expansion requests, we don't have any. But although again we're not requesting restoration or expansion I want to reiterate that HR is still very much understaffed. The ratio of HR employee to county employee is 1 to 150. Compare this to Marin County for example which is 1 to 58 or Santa Cruz Which is 1 to 63 or even San Luis Obispo, which is one to 111.
So we can't operate at the level that we aspire to because we have to work both horizontally and vertically at all times. We're not optimizing the best and highest use of the most highly paid staff who need to focus on critical and strategic initiatives, and execution of those initiatives versus getting bogged down in the clerical duties. So last year I asked for administrative staff. We still need administrative staff. Without appropriate administrative staff, we're simply paying the wrong people too much money to do the work and it doesn't make business or operational sense.
Also there are programs and practices that should be in place but are not because we don't have the staff to perform them. Programs such as leave administration, we do not have a central wide leave administrator tracking and implementing and overseeing leave practices. There's huge risk and exposure there. It's being handled or not in the departments. We also have compensation. We're moving toward total compensation but we don't have a compensation specialist, we don't have that real expertise within our department so to meet our need we've had to rely upon very expensive external consultants to perform this work And lastly, also during a time of major organizational change, HR is often heavily relied upon to take a lead role in making the change happen.
And although it's truly an honor to be trusted in this way, it does require more capacity, resources and energy. We're experiencing that right now as we are expected to implement the hiring embargo. Execute the layoff procedure, including communication and training for union leadership and affected employees. Participate in the resiliency and rebalancing plan. Respond to a high volume of comments and suggestions submitted through the virtual suggestion box. And preparing for reopener negotiations in the fall to talk about retirement. All of these place additional demands on staff that are above and beyond the core function.
So in the book Essentialism that I referenced earlier, the author states that it's empowering to realize that you can do anything but you can't do everything. So in helping to manage expectations, I'm adopting that saying with a qualifier and pronouncing that HR can do anything but we can't do everything without the right resources. So in closing, let me just say that we truly are privileged to have your support. We don't take it for granted. We enjoy being a dynamic and high-performing team on a mission to serve our customers and accomplish your goals. As you can see, we are able to do a lot. And although we don't have the resources to do everything, we are eager and committed to doing our part To help the county navigate the challenges ahead by offering the highest and best use of our critical minds and our honed talents.
With that, I'll take any questions.
1:47 – 1:5211 turns
Thank you. Any
Supervisors?
Supervisor
Wolf. Thank you Madam Chair. Ms. Gentles, on the EU program that you have and a strategic plan do you I think in the past the county had allowed or Basically allowed and promoted other counties to come to the EU on some generalized topics. And that became a source of income is do we are we still doing now?
We're not doing that right now but we just hired Leone Madison back there as the EU director and those are the types of things that we're looking at. We're looking at how to generate our own revenue through opening up our resources for others to
participate. Yeah, that's good because I think it was very well received from some of the other counties and they appreciated the expertise that Santa Barbara County offered and I'm sure it's even better now. So, well that's good to hear. Just, I don't have any other questions except to express my appreciation to all of you, your entire team. And you have taken on a lot in these last 14 months And I think one of the greatest achievements, and it seems like it's, I always thought it would never happen. But that was the movement away from the leadership bands and the way that we had management compensation set up. Just to hear some people might think $89,000 is a drop in the bucket but as you pointed out, as we move forward, it's going to increase.
It just makes so much sense and I'm so Happy that you took on that task and we're seeing the results. And I know it's not we're not done. And to me, that is part of the essentialism. I think it is essential that we get that project completed. You know, I thought it was really interesting your statements about, you know, millennials and X's and Y's and folks who don't look so kindly at working in government and You know it just anecdotally I kind of see that see it out there and I wish it wasn't like that so I think to the extent that you can and your staff can get out. And talk about public service you know unfortunately we hear so much government bashing and I think You know that doesn't engender kind of a positive feeling for some younger folks to want to get into government without fully understanding the benefits that government provides to our society.
So you know until that conversation starts to change I think we might start to see a difference in people wanting to get involved in government service, understanding what actually happens. People who just listen to this budget workshop I think would be incredibly impressed and want to be involved because of the positive things that we're doing and not just this county but every county in government. We do play a role, and a good role. Thank you Madam Chair.
I'd like to piggyback on that point before Supervisor Lavinino and Williams go forward I think there is some new research, and I brought this to give you about millennials in government. And I think we're seeing a change and at UCSB I interact a great deal with students who are very eager. We heard from Public Works that they have internship programs and I think the auditor as well.
And I don't know exactly what we do, but I know that the students I interact with are very interested and we have a top public university in the world. We should have a good pipeline. I understand the sheriffs and the fire department are working closely with the community colleges And Hancock but I know you need staff to be able to do that. But maybe there's other things some of us who are working in the university community could also do so like to get your response to that.
Yeah thank you for bringing that up but I cut that out of the presentation because I did want to commend the auditor's office and the treasure tax collector and some other folks that are doing a really good job at doing outreach and recruiting on the campuses and they're getting really good Candidates from that. We need to scale up, though that's the issue it's in pockets and if we can scale up and do better brand management on a global scale of the benefits of working for government I think that we would just have a better result
And Supervisor Livanino.
Thank you, Madam Chair. I also want to give my appreciation for the professional way that I think our Human Resources Department is moving and has moved over the past year The thing that really tweaked me was when you talked about talking about the your desire to change the civil service rules and how to go about implementing that change. I know those are state, it's a state law so what are you doing or how are you managing That aspect.
Yeah, so since day one this has been an issue for us and we're moving full steam ahead on this. We've consulted with an external consultant who has done work with other counties on reviewing and evaluating the civil service rules and we're going to be reaching out to our stakeholders all of the department heads and various people in the departments to find out what are the sticking points? What are those areas that really hinder their ability to manage Thank you very much.
1:53 – 2:0818 turns
Okay well as a member of the Ledge Committee if there's any legislation as this thing kind of funnels towards the end and we get input, if there's any changes that need to be made you know I'm sure we'd be happy to take a look at that.
Yeah we'll be bringing all of the information back. There's a process we have to go through, we have to work with the Civil Service Commission, we have to bring stuff back to the board so it is a process but we're moving forward.
Supervisor Williams?
Supervisor Hartman said most of what I was going to, you know, I've heard those stats about millennials before. From my experience, it's not reflective of the hundreds of millennials that I have interactions with here locally. They're interested in the issues that the county tackles particularly the issues that public works especially trash community development Especially the energy division.
And community services among others tackle and so I think we have a real potential there. I also think you know people change, you know you poll that same age group and the majority of them are self-declared socialists and while You know that may, some of that may continue you know if history is borne out people do mellow out with age with certain notable exceptions to my right or left.
So I
thank you very much.
I do think that we should continue to endeavor to recruit this population because obviously it has enthusiasm, it has energy and because of PEPRA it increases the sustainability of our pension system. So there's all sorts of great reasons to outreach to millennials and Z generation folks for the future.
Well we're not going to have a choice because that's the population of people that will have to
pay. Also they are healthier so they have less health care costs.
And you've recruited them in your office right?
Got a lot of them in my office.
Supervisor Adam.
Well as the millennials watch Venezuela meltdown maybe they'll quit on that socialism thing but anyway thank you I've enjoyed working with you and thank you very much.
Do we have any public speaker slips?
No request to speak.
Okay, Mr. Gazzone.
Chair Hartman and board members I just wanted to let you know as you move through the agenda this morning that Presiding Judge Kelly is in the North County Hearing Room available for questions if there are any involving the court.
I'd like to take a 10 minute break and we'll be back for the CEO's office.
the board. You. Okay. Yeah. Yeah. So, You. Hi.
2:11 – 2:268 turns
Good morning. Good morning, everyone. We are reconvening the April 21, 2017 Board of Supervisors budget workshops at about 11
13 and we are ready to go forward with our CEO's report. CEO Miyasato.
Chair Hartman, Board Members thank you very much this week I decided to share the love with my staff so I asked ACO Terry Nessitz to present the CEOs Budget. But I also want to take the opportunity to thank her as well as Matt Pontus, Jeff Rapwell, Dennis Bozanich and Gina DiPinto in our office and our magnificent budget staff who have you've seen all week. And I wanted to acknowledge them John Giesing, Paul Clemente, Richard Morgantini and Sean Jorgensen and also on loan from CSD that we've had them on loan for this budget season is Andrew Myung and A.J. Quinoveva so I want to thank George Chapchin also for letting us borrow them for the season Terry will talk about the CEO's budget, but I also want to acknowledge our division heads.
People forget they're part of the CEO's office and that's Ray Aromatorio who leads our Risk Management Division, Rob Lewin who leads our Office of Emergency Management, and of course Mike Allen, Clerk of the Board.
Okay good morning Chair Hartman, members of the board. It's truly my pleasure to present the County Executive Office proposed budget for the upcoming years. To begin I'd also like to thank everybody in our office and the work they do each day to support the various departments you've heard from throughout this week and work to implement the Board's policy direction.
Our office is comprised of three divisions. County Management, this program contains budget and research and as our CEO mentioned that's being led by Jeff Frapwell. Our Clerk of the Board led by Mike Allen. Legislative Advocacy led by Dennis Bozanich and the Public Information Office led by Gina DiPinto. And finally, the executive management function led by our CEO Mona Miyasato. Not only is she leading the entire organization through change this year but she's a guiding force in our department every day and we appreciate her.
I'd also like to highlight emergency management again led by Rob Lewin. This budget program provides leadership coordination and training in preparing for and administering disaster response and recovery throughout the county and we certainly have had several of those this past year. Again risk management led by Ray Aromatorio and this budget consists of our risk management, safety functions and program administration. Our medical malpractice administration and insurance workers compensation and our general liability insurance.
In terms of key challenges you've heard a lot about our long-term budget rebalancing plan and you're going to hear a little bit more about that from Dennis Bozanich today as well as several of our key department heads working on that effort. We presented the organizational strategic plan to you and that's one of our key efforts in emerging issues. As we have indicated before, this strategic plan is grounded in a common organizational vision mission and values to guide the organization through both good times and challenging times.
And it also focuses on improving our HR practices which you heard a bit from Lori today, IT facilities and tools and business processes. An ongoing challenge is also ensuring that we have adequate resources to address some of the major policy initiatives that we've discussed with your board such as cannabis, the mentally ill in the criminal justice system, public safety dispatch various effectiveness in succession planning as well as retirement issues.
In summary we have an operating budget of a little over 36 million, the bulk of that is in fact the risk management funding. We have capital of 155,000 proposed for the upcoming year. Our general fund is a little over 5 million and we have 33 FTE's. We have a use of one-time monies for ongoing operations of 173,000 and that is to bridge some of the funding in the OEM department this year.
Service level reductions of about 260,000 where we're unfunding two vacant positions. We have no restoration requests and we have no expansion requests. In terms of the capital projects there are two, one for about $125,000 this year that's this year's cost of this particular project. The total project is $877,000 and that's to establish a new communication site on Santa Cruz Island to improve public safety radio communications along the southern coastal region of Santa Barbara County.
In addition we have AV digital transition equipment which is upgrading the equipment for CSB TV within the clerk of the board. The source of funds as you can see the largest component of the funding for the department as a whole is miscellaneous revenue of a little over 28 million and that 28 million are interdepartmental transfers into the risk management fund to pay for all the insurance programs that are then charged out to the department. So this is showing that money coming in.
The other larger amount is a decrease to fund balance. The largest component of that is a 1.4 million draw on the workers compensation budget as we receive our actuary report in May this is basically a placeholder and will be speaking to you more about that in the future. The use of funds is again risk management at 29 million, that is again by far the largest component of our budget then followed by county management 4.7 million an emergency management at about 1.8 The staffing summary shows a few fluctuations as you can see in the early years this was the result of various staffing changes throughout all of the divisions. Other countywide services were added to our department which included OEM, CSB TV and risk management and you can see those reflected in that 11-12 year.
EEO was added in 2013-14 and then in fiscal year 16-17 EEO was again transferred to human resources. And then you'll also see here that in 17-18 it reflects our two service level reductions of again the vacant emergency manager position and a vacant business manager position. I'm sorry department business specialist position. Okay the spike in revenue during 13-14 were related to tail claims and settled claims which amounted to about 3 million so you can see the change in the operating revenue here. In 14-15 and 15-16 we saw our revenue base return to historic trends And then in 16-17 risk management revenues increased by another 3.6 million and this was driven by an increase in insurance premiums, and the insurance premium's increasing cost is passed on to the departments through the internal service charges as I discussed a moment ago.
Our general fund summary is relatively flat and then quickly I will go through some of our anticipated accomplishments. In county management we are coordinating the evaluation of the public safety realignment funding to guide programming of these funds, we have led efforts on coordinating proposed cannabis regulations, we provided support to the ad hoc subcommittee Regarding discussions with the Chumash tribe.
We've completed major tasks with our strategic communications plan including greater presence in social media and other media outlets. We've initiated our budget rebalancing process and we've completed the first phase of our first strategic planning process. In the Office of Emergency Management we have supported four proclaimed emergencies, drought, Sherpa fire and in January and February of 2017 those winter storms and we activated during the Ray Fire. And I should say those all occurred within the first four months of Mr. Lewin's tenure as a department head so that was quite fun.
We also finalized the first Santa Barbara County Threat Assessment Hazard Identification, the THIRA. And we've continued to improve the Aware and Prepare website in that those numbers and people joining Aware and Prepare has continued to increase. In risk management, we've implemented the enterprise facility-wide emergency notification system, and we've developed customized workers compensation dashboards to help each department work with those costs.
In terms of objectives in the county management division we've developed a budget rebalancing efforts by identifying key actions that will lead to a financially sustainable and efficient county government. We're working to protect and strengthen this essential board directed county services. We're continuing to work with departments to ensure successful completion of the construction and transition of staff to the North Branch Jail. We're continuing to project manage many of the interdepartmental related activities related to the cannabis coordination. We've coordinated strategies and implemented actions to reduce this severely mentally ill within our jail population as you heard the other day, and we're implementing improvements to the county's dispatch services.
In emergency management we are completing a strategic plan for the office. And we're also continuing to implement the after action report associated with the 2015 refugio oil spill and you'll be seeing an agenda item specifically on that topic before you in May. In risk management we've developed a property loss recovery program, we've created and implemented an indoor environmental quality plan. We've increased safety and security awareness by delivering situational awareness training to all departments.
And we will establish an incident review task force for motor vehicle and heavy equipment accidents. The performance measures I'm not going to go through specifically but certainly can answer any questions following the presentation. And then in terms of overall efficiencies we are looking to launch an online assessments appeal filing through our clerk of the board.
We'll be revising policies and procedures to streamline administrative and fiscal business processes throughout the department. We'll be reclassifying an administrative professional to an administrative office professional to save about $42,000 ongoing within our office. We will be enhancing the onboarding process to staff to save staff time and decrease errors.
Our service level reductions as I've already indicated is one vacant emergency manager and one department business specialist formerly within the department. Our future rebalancing efforts, our rebalancing efforts rely on basically pulling a thread through all of our divisions and consolidating many of our accounting functions and cross-training all throughout the department so that we can rely on each of the individual divisions for support throughout the year.
And then finally our closing quote, when you establish a destination by defining what you want then take physical action by making choices that move you towards that destination. The possibility for success is limitless and arrival at the destination is inevitable. So as one county of one future the County Executive Office stands together during these challenging times but to succeed will require our vision, imagination creativity endurance a little risk but the dividends are rich.
While we do see challenging times ahead we have the opportunity to plan and make thoughtful decisions. We are well positioned to take advantage of all of the change going on around us For us standing still is not an option we must move forward and strive for excellence every day in what we do. That concludes our presentation.
Thank you. Board comments and questions? Supervisor Wolf.
Thank you Madam Chair, Ms. Nisic thank you for your presentation I have a question regarding a couple of things related to the emergency operations so I don't know if Mr. Loon wants Come forward. So this Valley Peak communication site. I recall that there was an issue that the county had been looking at maybe something similar to this, but it was closer to Gaviota or Lompoc. So is this instead of that? And just explain... I'm not saying it's a bad thing. I think it's really good. I just am trying to get a handle on what exactly it's replacing or adding.
Okay. Chair and Supervisor Wolf, I can't speak to the alternate plan that you may be referring to but I can tell you that the Valley Peak project which is supported by the Approval Authority for Homeland Security grant which includes the County Sheriff, County Fire Chief A representative police chief representative fire chief and public health officer that approval authority has for three year period now approved funding for the Valley Peak project so the cost of it is being paid for by Department Homeland Security.
By putting the repeater out on Santa Cruz Island, it will be able to beam in good radio reception on multiple frequencies that will support all the response agencies along the south coast particularly here and up into the canyons. That doesn't just include county response agencies but local agencies as well.
Well I think that's great. I mean this is really good news because I think it was something similar that we had talked about before but it always felt like the price was outside of what we could almost ever accomplish but it was so needed. So this is really good news. So thank you for that. And then I have one more question. There's an elimination of an emergency management program manager position and can you just explain what if any, what would be the impact of the loss of that position?
2:26 – 2:3212 turns
Well you know of course clearly there will be impacts by loss of personnel and we anticipate that next year there may be a loss of another personnel. But of course quoting Ben Romo with the Yiddish phrase tough times call for tough measures, it's not a Yiddish phrase but so the reality of it is. It could be. The reality of it is. That we have to figure out how to be more efficient because there's only so much funding. We found in going through our budget process this year that the county was restoring 154,000 I believe 174,000 of course we can't do that anymore.
We have found that the revenues that were put into the budget in previous years were optimistic and we're being more conservative now about what those revenues should be so we're taking a conservative approach and trying to stay within the means that we have
And I appreciate that, that you're obviously being a team player CEO Miyasato. But we have in this county experienced unfortunately significant emergencies that involve the EOC so I just want to be I feel certain that if we are to experience something, we're not going to later say oh things fell apart because we didn't have enough people in that department. Because to me this would be, if I would hear that, this would be an essential service. If it's not then you know if it's an efficiency or so can someone just kind of make me feel a little bit better about this reduction?
Chair Hartman, Supervisor Wolf. A couple of things one of the primary focus points for OEM this year has been training and they have dedicated quite a bit of time with their existing emergency managers to train the entirety of the organization and as you very well know that's very much the key during response to any disaster is how much depth we have Thank you for that Ms. Nesich and Mr. Lewin while you're up there I just want to thank you.
Thank you for the well-run operation that you have at the EOC. I have had a chance to be there during, I think it was during the most recent floods and I was very impressed with your operation and the staff that you have so and I think as Ms. Nisic said the training program that you're doing within the county family has been exceptional so thank you for all your work.
Thank you for those words. I can tell you that we have much to do but readiness is our focus as Assistant CEO Nisic said and on that trajectory, we're going to keep getting better. We have good staff and that's what's key.
You do, thank you and I'll just finish my comments. Thank you Mr. Lewin by complimenting our CEO. Mr.
Lewin
don't leave yet please. Okay well just CEO Miyasato I just want to express my sincere deep appreciation for everything that you've done for this county since you've been here. You know here we are at the end of our three days and I am just continually amazed by the professionalism of all the staff that have come before us. And as I've always said, leadership comes from the top and you have been an incredible role model. And I think the morale of this, of our county employees has improved under your leadership and I'm just very grateful for everything that you have done and will continue to do. Thank you Madam Chair.
I just wanted to piggyback on something that Supervisor Wolf was asking about. The new facility that will be developed for South County Communications, is there something like that for North County or is it planned? Or can you assess the level of communications there?
Madam Chair, thanks for the question. We, General Services working with the CEO's office, the Fire Department and the Sheriff's Office are all working together on new communication plans. We've got some initial work out there where we've kind of assessed the different towers in our system and we're going to be hiring a consultant in the next few months to bring some of that information back to your board and present on different options that we have for replacement of antiquated parts of the system as well as Improving the coverage areas as the undersheriff alluded to earlier this week.
Thank you very much. Supervisor Williams and then Supervisor Adam.
Well just a request with the closeout of the refugio oil spill that we should make sure that PIMSA and State Fire Marshal send a rep is obviously there. Particularly PNSA's proposed change of operations would very much be one of the determining factors whether something like this would happen again.
2:32 – 2:377 turns
And I just want to compliment CEO Misato on the morale piggybacking on something that Janet said. We do. You know it's amazing the attitude that we heard here this week given the dire circumstances and that just speaks to an executive office that is composed and competent and pushing out the idea that we're going to manage our way through this. And as the guy who pours the most gas on that fire And I take responsibility for that and I play a role here.
Some of us have had discussions up here and in the back by the donuts from time to time about our respective roles that we play in this thing. We have to come to this dais and say the things that we were elected to say, and sometimes it's not even fun to say those things. Notwithstanding all of the theatrics that goes on from this side of the dais, that side of the dais is pushing out a message and especially to the employees and not so much maybe to some of the public that really just doesn't pay attention enough.
That you're going to manage your way through this thing and we have an extremely competent professional staff that's taking care of business here. And I think it's nice to be among them, so thank you.
Supervisor Lavanino?
Thank you Madam Chair. Well I know you do have fun. Supervisor Adam you got to admit you do. Guilty. Okay all right. Sometimes it's not though, just so you know. It gets uncomfortable sometimes I agree and and I can't even imagine what it's like for staff that has to it has to like listen to it all and deal with all of it and digest it and figure out what's real and what isn't so but our CEO's office is You know, one time it wasn't I think it was last week when we were talking about I think Supervisor Wolf said well It's all gonna be okay. Everything is gonna be okay And I was like what gives you that feeling or why would you think that everything was going to be? Okay sometimes It's because our staff is so good That we kind of rely on them To do even more than what's even possible because they've done it before.
And so that kind of puts us in the position we're in right now sometimes you're the victims of your own success. So I'm just, you know, I always look back on the day we made the decision to hire CEO Miyasato and I think that really moved the county in the right direction and as you really surrounded yourself with a really good people and there's times when I look out in our Like I am today. Look out and see the people that work here and you know just amazing people that do really really good work. And so we appreciate it when we ask you to do things you can't do. So
we know that.
Supervisor Adam.
I think that's called hubris
I just wanted to add as an incoming supervisor like Supervisor Williams and I are we meet with all the department heads for the first few months and learn about the broad range of county programs. And it has been an extraordinary experience to see the high caliber of leadership we have in the county and the highly dedicated employees. And even though people knew that these difficult budget situations were coming, a sense of public service and can-do attitude.
I was told by Supervisor Farr when I came in that there is a county family and I couldn't fully appreciate what that meant but I certainly do now. And I just want to say about CEO Miyasato's office, just the focus on one future one county. One county one future. I've always felt that getting through silos and getting over this turf is the way that we can find greater efficiency greater innovation and creativity And that comes from leadership at the top and an openness to people's ideas. And a sense that we are in this together.
I often go out and talk to people about women, and how many women we have in leadership positions in our county and it is a source of pride but I won't push that too far but I just think that this focus on collaboration and working together is something that comes from the top down I'm just very proud to be a part of it. Thank you.
2:37 – 2:4712 turns
Chair Hartman and board members I just want to add again the, I think the morale of the county even though these tough times are occurring is really due to all your department heads. It's really my incredible staff that you see here today but also the department heads their assistant department heads other managers other supervisors have been really humbled and impressed and even more appreciative of working here Having worked with all of them through this time. And you're right, there's definitely a sense that we will get through this and everyone knows it's challenging and everyone appreciates how challenging your jobs are but we are focused on one county, one future so thank you for your board for that opportunity.
Do we have any public comment?
Chair Hartman, members of the board, we have one request on the CEO budget from Santa Maria's Jeannie Sparks
Good morning supervisors. I'm Jeannie Sparks and I'm on the Santa Maria Community Television Board of Directors. I'm here today to ask you to provide some of your public, educational and governmental access funds collected from Comcast subscribers in the North County to Santa Maria Community Television, the public access television station and studio that provides services to them.
The PEG funds are collected specifically to support public, educational and governmental access television and cannot be used for other purposes. The county has been using a significant portion of these funds to support public and educational access in the South County since 2003. TV Santa Barbara has received nearly $2 million over the years, the North County has received nothing.
How did this happen? We hope that will change this year. We ask you to direct your staff to work with the staff of the City of Santa Maria, which runs SMC-TV providing public and educational access channels and a studio through your constituents in the North County. You have $1 million endowment for capital needs and public and educational access. You anticipate receiving $80,000 from Comcast subscribers in the north this year. I'm not sure what other funds you have but some of the funds should be used to support public access television in the North County.
We've been building awareness of this issue and have a petition we're submitting to you asking you to provide funding. There are 87 names so far, we will continue to raise awareness and I'm sure we'll have more names for you later. We had just found out about the outside agency funding request process that is used to fund TV Santa Barbara. We are trying to get more information about that process right now so we can submit a request for funding. We would be happy for you to allocate the funds through your budget process or through this outside agency funding process. In either case, we would like your staff to work with the City of Santa Maria on this. If you do not do this as an entire board perhaps one of you could direct one of your staff members to work with us.
We hope that you will support funding public and educational access in the North County Just as you do in the South County, this is an equity issue. It won't cause you to lay off any employees. It will just provide funding where it should have been provided for the past 14 years. One last thing to those individuals and organizations in the North County that would like to create their own programs and put them on public access station SMC TV. You can go to smctv.tv to find more information.
I thank you very much. I hope that we will be able to make this work out and I appreciate your support.
Thank you Madam Chair. Jeannie, just FYI the outside agency requests have been eliminated this year so there's no reason to there won't be any funding for any outside agency we're not even doing the request procedure this year but I will like to get with you and we'll go over what the history has been and We still have time between now and June before our final budget to figure out where, how those funds are distributed. So thanks.
That would be great thank
you very
much. No further
requests.
All right so turning to the Board of Supervisors CEO Miyasato.
Chair Hartman and supervisors I've asked Dennis Bozanich Deputy CEO to present the board's draft budget.
Chair Hartman, members of the board I know this is the presentation you'll have the most questions about. Look forward to fielding those questions. So a summary of the Board of Supervisors budget for fiscal year 2017-18. It has identified $3.1 million in operating expenses, no capital expenditures are budgeted in the proposed budget. The total general fund contribution is just over 3.1 million dollars.
There's 20.3 FTEs being funded from those dollars and there is currently no service level reductions or restoration or expansion requests in the Board of Supervisors budget. All of the money that funds your operations come from the general fund. This is the distribution of those funds by district. I'll also note that in addition to each one of your district offices, there is a overhead board support component to the budget that funds the reception function here in the South County and 25% of the reception function at the Better Avia Center as well.
This has been the past trend line for your FTEs. You'll notice a slight change coming to you in 17-18 and that has to do with the change of .5 position to a .75 position so a quarter of an FTE increase in the third district It's important to note that that increase is revenue neutral or cost neutral it had no increased costs to the board because of the savings from other positions.
This is a five-year trend summary for the general fund contribution you see a slight increase, a $70,000 increase current budget year to the future year to the budget year And as gleaned from your contributions to the D pages of the budget, these were some of the accomplishments identified. The continued assurance to our citizens that there's customer service focus of county government and working to enhance responsiveness, efficiency and accountability.
Your board has worked with local agencies to ensure stewardship of water resources over the past year. In the past year it's also engaged staff to ensure improvements of maintenance of community public spaces including parks and beaches and open space. You established a cannabis registry program and an urgency ordinance to prohibit cannabis cultivation for recreational use in the county as we move forward with the ad hoc committee to develop regulations or consider options for regulations of cannabis businesses in the county.
Additionally, you have monitored compliance with the recovery and response phases of the Rufio oil spill. Supported efforts to develop strategies that reduce the number of severely mentally ill individuals in custody and increase the facilities to help serve them. Your board during this past year has also supported the continued implementation of funding plan to address our deferred maintenance as well as to encourage community dialogue and assist residents in navigating the complex issues through county government processes.
The objectives for the coming year that you've identified is the finalization of cannabis related land use, taxation and business regulations either in the form of moving forward with a regulated industry in this county or prohibiting that industry. The continued efforts to reach a fair and equitable agreement with the Chumash tribe advocating for ways to ensure long-term sustainable water policies in the county is going to continue to be a challenge Taken on by your board.
Next year also looking at addressing the challenges of climate change by continued implementation of energy efficiency improvements and working to find long-term solutions to our county's budget issues will be on tap for you as well. Before I as a wrap up here, I just want to make note of the employee of the month who is also your budget analyst and takes care of your financial needs. And so I want to just recognize Shauna Jorgensen for all the work she does to support you and your staff's efforts. And to end with the quote, the pessimist complains about the wind. I know a couple of those. The optimist expects it to change.
And the leader adjusts the sails to match the winds. So with that, I'm happy to answer any questions.
2:47 – 2:5214 turns
Supervisor Lavinia.
Thank you Madam Chair Dennis I'm just glad you didn't ask us to provide quotes because we could
have.
But I do have one that hangs on my wall this salute Carvajal gave to me Congressman Carbajal and it's from the Rolling Stones and it says You can't always get what you want
a theme perhaps
supervisor Adam
One of my favorites is Margaret Thatcher. Something like socialism is no fun anymore after you run out of other people's money.
Doss, you have no comeback ready? Okay let's see we need some public comment
Chair Hartman we have one request to speak. We're going to go to Santa Maria for Andy Caldwell.
Madam Chair, members of the board, Andy Caldwell representing COLAB. You know one of the things about leadership is leading by example and we're kind of curious why the board didn't take their 5% hit from the general fund? Why wouldn't you share the pain, so to speak with your staff? And something that's been going on for a long time is the disparity and the discrepancy between the size of staff between different offices.
And I know there is some rationale to it in terms of span of control geographically The difference between incorporated and unincorporated constituent bases in terms of the services and responses you have to have. But part of that is your own doing by way of drawing your districts via the redistricting process. And the point here is, is the third district has a budget of $670,000 a year Where the 5th district is 465.
That's a $200,000 a year difference and of course the other districts are somewhere in between. And the question is you know Could you guys do with less staff and less expenditure? Could you make it a point during the next redistricting process to create compact districts, which is one of the guidelines in the state versus having the third stretch from Isla Vista to Guadalupe.
And that's our comments thank you.
I would like to respond to that. Over 60% of the voters in the third district live in unincorporated areas. The district is the largest coastal district and that is what makes it coherent. Of the 2700 square miles in Santa Barbara County, 1000 square miles are in the third district and as noted there are a number of unincorporated communities and underserved communities like Guadalupe, Tanglewood, Vandenberg Village, Mission Hills, Los Alamos, Isla Vista, Ballard, Santa Ynez. They don't have cities they don't have city councils and so they look to their supervisor as their local government and I can tell you I spend a lot of hours driving from one to the other It is, I hadn't fully appreciated the demands on one person from this district. And so we need the staff because those are the people who can respond to community interests and be a liaison between the county departments and their communities and their needs.
I'm very proud of the professional staff that I have, a lawyer and people with advanced degrees and working very hard. So I just want to get that on the record. Supervisor Lavanino?
Thank you Madam Chair. Well I can't cut because I don't have anybody left to cut at one person but we do have 990 accounts and I do think there is some value in sharing in the pain so I don' know what those 990s are funded at this year but how much 10,000?
I mean
I could easily cut that in half for me.
2:52 – 3:0317 turns
Supervisor Williams.
I also think that some cut in that account would be appropriate in order to make sure we also share the pain.
I thought they already were cut. Supervisor Atom?
Yeah and I was under that impression as well, I don't know why we would tell everybody else to cut five and not just start with ourselves so.
Chair Hartman, members of the board. We did discuss amongst your Chiefs of Staff some alternatives for looking at that it was discussed I think one of the and certainly Board direction would be helpful on this item and we can certainly take that back given a majority direction on that. I think overall one of the decisions this year in particular that probably drove some of the idea Not necessarily taking the 5% cut, also had to do with two brand-new supervisors coming on board and the necessity of standing up their staff in order to provide constituent services.
And recognizing also the long term nature of the financial circumstances we are in gives ample opportunities to share in those savings later on but happy to answer any other questions or provide additional information if you'd like.
Supervisor Adams?
Well it isn't a tremendous amount of money and it's pretty much symbolic but I think we should engage in the exercise so I would certainly, and we are going to give direction I assume after lunch. But I would say that I'd be surprised if we didn't agree that we should definitely cut the 990s if not the whole budget for our offices.
And I believe CEO Miyasato is taking our sense of the board as we go on each issue and I think the sense of the board is yes indeed. We would be willing to cut those funds Mr. Gazzone did you have something?
No I just appreciated your comment that again we're here in the budget workshops so that the CEO can gather information about what to include in her items to include in her recommended budget but you don't actually need to vote on specific items and at this point general guidance is appropriate. You have an opportunity in June through the more formal noticing of the budget process to take action on those items.
Okay so that completes the Board of Supervisors item and we are turning to general county programs and fund balances and Mr. Frapwell.
Thank you Madam Chair, members of the board as I walk through this next section I am, thank I am supported by a crack team from the budget research division. There are a lot of complications as we talk about the fund balances but let me walk through this. The general county program is really broken down into three basic areas. Support to other governments and organizations, reserved or committed funds, and some ancillary services and I'll explain that in greater detail.
With respect to the support for other governments and organizations, they're identified here on your slide. Predominantly what's in that category is the county support of the Human Services Commission that amounts about $1.2 million an annual basis. Our support for LAFCO, Montecito Fire Westmont annexation, and the Better Area Child Care Center. Within the reserve of committed funds, these are the increases and decreases to committed funds that your board has authority and control over.
Ancillary services really is for debt service payments for general fund projects, public and educational access, board support, South Coast Task Force for Youth Safety Support, and some general support that doesn't really tie to any one specific department. As we look quickly to summarize kind of the financial aspects of this budget. We have operating expenditures one point five one point six million dollars. There's no capital expenses in here. We show general fund revenue of twenty four point three million is one full time equivalent position to support the Human Services Commission and there are no use of one time monies for ongoing operations.
Looking quickly at the next two slides both sources and uses of funds you can see here the vast majority, the 75% comes from discretionary revenues that accrue to the general fund. You'll see decreases to fund balance about $4.6-$4.7 million as the two highest sources of funds for this budget unit. With respect to use of operating funds you'll see there support to other government agencies and organizations of 1.3 million or 83%.
And the ancillary services of $272,000. Quickly as we go through operating revenue you can see here that relatively flat from 15-16 through 17-18 on the GFC for the five year summary again you'll see an increase as it relates to this budget unit a very modest increase over those years support those functions that are included in this budget The anticipated accomplishments for the current fiscal year is the matched funding for the Northern Branch Jail in line with your board's approved funding plan, a continuation of 18% calculation for maintenance funding.
We established ongoing funding for board priorities including the strategic reserve, facilities maintenance, road projects and contingencies. We also continued support for the Human Services Commission of outside agency funding for the second of three contractual years. Our objectives as we look forward in the upcoming fiscal year is to continue the funding according to your board's adopted plan from Northern Branch Jail.
To cover the operational costs, to provide increased ongoing funding for maintenance needs through the 18% Maintenance Funding Policy. That's estimated to be $3 million this year as calculated by the formula. Identify county deferred maintenance projects and develop a long-term funding plan. To fund capital infrastructure projects based on needs, priorities and available funding.
And finally to complete the support of the Human Services Commission year three final contractual year. Quickly as a summary we're providing assistance to all departments. It oversees the projects and programs that are not directly associated with any one county department. And finally to provide funding for the current and future projects. And commitments to long-term initiatives as a director by your board and county policy.
Probably the slide that will garner the most interest I suspect is this slide. In this slide we've broken down the transfers in the estimated balances and the recommended decreases to the variety of Key discretionary funds that your board has management control and authority over. And I guess I'm happy to go through each one, but maybe I'll leave the slide here and just respond to questions that your board might have.
Supervisor Lavanino.
Thank you Madam Chair. I really think we probably need to go line by line and slowly so that we know also like on this first one with BW is if that increase is included anywhere in the restoration list. So just kind of, I think each one needs to be spelled out for me at least. Thank you. I'll go very
slowly. With respect to behavioral wellness. This is has been your board's policy and you'll see there on this slide there is a column for per budget policies and these are policies that your board adopted during the December time frame It was exhibit C or attachment C, I believe to that board letter. And so that's where if you see a yes in that column these were specifically identified and approved by your board but this $1 million for behavioral wellness is an amount of money that set aside at the beginning of each fiscal year to be allocated to behavior wellness mid-year for expenses that are beyond the department's control. So additional beds, additional puff expenses or whatever Uh, the department experiences and your board then can have has this as a ready resource to allocate to cover some of those unexpected expenses.
So that's the purpose of this million dollars. It's kind of our beginning kind of contingencies if you will for the behavioral wellness programs. Thank you.
Thank you very much. Thank you. Thank you. Thank you. Moving ahead question on that I'm sure yes, so it originally written down at one time so it's for extra beds basically correct overage so then if we go to our restoration page though there is special and under special revenue departments restoration number one. The request,
Supervisor Blum and Chair, the request in the restoration request from B-Well is additional funding they expect to receive. This is a source typically these funds are held apart and addressed needs that come up midyear however comment if your board would like to then use this upfront Cover that, that would certainly be a policy decision for your board. It does not give us coverage mid-year if unexpected things happen within the department.
Chair Hartman and board members, so as Mr. Bradwell said yes the request is that the department has made is in addition to this and if I might add we spent an additional $3.2 million over to cover the department's overages this year and so you could apply this to behavioral wellness we talked about that internally But my recommendation is given our history that we leave this here for overages that we will experience through the year.
3:03 – 3:1011 turns
As I move down the slide, our next line is the 18% deferred maintenance. I think we've talked a lot about this on Wednesday's during the workshop. The 18%, as you recall, is a formula that was approved by the board. And what we have according to the formula is half a million dollars more than what we allocated last year. As we talked briefly on Wednesday, the 18% deferred maintenance policy is meant to build upon the amount in the current year. It's the 18% is how much is that ongoing support going to increase by? And so applying the formula That your boards adopted it increases the ongoing funding for maintenance by half million dollars up from 2.5 to 3 million This this slide here shows that in the far right column an amount of roughly five hundred thousand dollars that isn't Baked into if you will the numbers that have been in front of you on Wednesday But are anticipated be included in the county's recommended budget Within the capital line item, which is the third line item.
You'll see that there's a recommended increase of $1.4 million. This line item has been identified in the past as setting aside funds for debt service payments when the county issues a COP to address the highest priority capital projects. So this right now continues to sit there in case In this case, the county does actually issue debt and that we'll be considering that after we pull the CIP and looking at the high priority projects for the county.
The fourth line there noted as roads is your board's commitment to provide roads with $500,000 of general fund discretionary dollars each year. And so this budget continues that board policy. Moving down to strategic reserve you will see a beginning balance of roughly $30.9 million as discussed in the March board meeting with respect to the budget gap, the direction we received from your Board at that time was not add any money to the strategic reserve and so you will see there is no recommended increases or decreases to the strategic reserve at this point.
Moving down to litigation line. You'll see the increase of $2.2 million. This number was developed in consultation with County Council as we look forward to understanding what the county's liabilities are in the upcoming year. We'd like to be guardedly optimistic that we won't actually experience this, but it is prudent to set this aside based on what we understand our liabilities to be in the future.
The program stabilization. I
have a question on that. How does that and maybe you don't know this. Mr. Crapwell because it's your first year but maybe Mr. Gazzani, whoever knows the answer. How does that historically what have we been adding to that? 2.2 seems like a lot if we only look like we're going to spend $350,000.
Supervisor LaVenita through the chair if I might add there is more money added into that line item for this year given some settlements that county council is working on regarding jail and some other projects.
Moving down then to the program stabilization, this $1.25 million recommended to be increased. This is a fund that we have used in the past in anticipation of potential increases in salary and retirement costs or benefit costs that we Do not know we're going to happen but are likely to happen or could potentially have. This this amount is being recommended to be increased by one point two five million dollars and primarily as we're looking into the future what we haven't been able to put a number on it or understand the full risk of is each three years every three years the S.P. serves does a actual study that looks at performance And so there is a potential in three years that they could come back. In fact, it's not really just tied to the three year training study.
They could at any year change some of their assumptions. So we think this is prudent to build reserve for that if in fact that happens. It may be used however to address some other one time needs if your board identifies those as your highest priority.
Mr. Frappell there are a few questions up here, Supervisor Adam and then Supervisor Warren.
Thank you I completely disagree I just want to be on the record as disagreeing with that because whenever you have money that's previously identified is available for raises you are giving it out period end of story so if that money is available and identified The bargaining groups are going to come after it if the opportunity presents itself and you're giving it away because we don't have the ability to say no. So if we think that we're going to save that for something else after identifying it as that then that money will have evaporated.
CEO Mayesato.
Supervisor Adam for the chair. So as Mr. Bradwell stated, last year when we were doing this exercise with the budget, we asked your board to set aside $1.25 million ongoing to cover our increase in pension because at the time we believed that's what it would be So this is just still here for your board to look at, either for one time or ongoing uses. And our recommendation is you can look at it for one-time uses. But this is money we set aside last year and it's under program stabilization because I think we're just saying it's for the board to stabilize programs. Last year we did set that aside to cover increases in the retirement.
It was 1.25 ongoing, that's why you see it's continuing. And what Mr. Frappel was saying is we don't know if pension increases are going to occur again in three years, if they redo the rates so we're trying to provide a little bit of buffer so that we can have some funding available should that happen but again your board could decide to spend it on one time or ongoing restorations.
Supervisor Wolf. Thank you Madam Chair. You know as we were going through the departments I put a note here I don't I also had someone said that part of this money will go towards social service maintenance of effort. Is that? It's not coming out of this?
Supervisor Wolf, the chair we'll get down to that it's one of the lower items.
So it's not from this line item? Right. Okay thank you.
3:10 – 3:1711 turns
Down to deferred maintenance line item. The deferred maintenance line item is a board adopted policy, it is to add $2.3 million for deferred maintenance within general services and parks and we have allocated into the budget at this stage 1.8 and so there's another half a million dollars which we have in the past held aside and to address mid-year projects as they come up that certainly was helpful in the current fiscal year in which that was done Moving down then to new jail operations. This is consistent with your board's funding policy for preparing the operations of the Northern Branch Jail as consistent with the plan that we've presented in the past and your boards approved With respect to emergency issues one-time funding.
This is the kind of the line item here on the chart that accounts for all those other supports to county departments and so setting aside funds for MOE increases within social services this is where the funding for The district attorney support 300,000 for the MS-13 case in North County. This is where we include the 50,000 for our support to Child Support Services so they can use that as match funding to pull down additional grant revenues. Those are the primary kind of uses within that fund and so you can see we're starting with a beginning balance of $80,033 We have recommended increases of 2.5 and a recommended decrease of 2. 5 so we are ending roughly with the same amount we were starting with.
Supervisor Wolf.
Thank you Madam Chair, going up to the new jail operations. So we're going to pull out about 4 million for the upcoming year and what is that going for? Is that the custody deputies?
Supervisor Wolf, that is correct. So this is the planned phase-in within the Sheriff's Department as they ramp up staffing in preparation for the opening jail?
Was that part of our plan? I thought we were holding all of this money so when we opened the jail we would have the $18 million available. So this won't change that?
Supervisor Wilson the chair you're correct that we are ramping up towards the 18 million dollars but in the last budget I think before then or mid year last year and our funding plan. There is a release of some of that money so the sheriff could start ramping up and hiring custody deputies or other positions We indicated how much would be released each year so that he could hire deputies as we get, as we move closer to the opening of the jail. And so this amount of money that's being released is in recognition of the positions he's already hired and then the new positions that are anticipated for 17-18. I'm looking at Paul if that's correct? Yes, that's correct.
Okay thank you. I have another question. You were you were starting to go through the different areas for the emerging issues on the use of the two point five million dollars. You have a list available of how you're using that money?
Supervisor Bolfich here, I believe if you look on page D8 the pages there within your workbook You'll see the breakdown of the within line 98 90 where the funds are going to equate that two million five. So you'll see there's $2 million for social services, the MOE increase. There's $300,000 to the district attorney, $146,421 to general services and support of the North County Jail Project, and $50,000 for child support services, and a meager $9,000 to the Ag Commissioner in support of some lease cost, lease-based costs.
You know, I always said that this first chart was my favorite chart. I forgot about D8. I actually think this is my favorite chart. Thank you for...I just missed it. Thank you.
So batting final is line item four contingencies and you can see here contingencies This is probably a little bit of misnomer. The contingencies we show here is the beginning estimated balance of $398,000 this does not however reflect the $350,000 your board approved to go toward the Goleta Beach project and so really the current balance is $48,791 in contingencies to say that Seems precariously low would might be an understatement on my part.
So what we have recommended in the up-and-coming budget is that we do at least restore approximately 1.5 back into this fund and so if you subtract it, if you take the $1,879,000 there on the far right column subtracted 350 your board's already allocated for each project here about one point five million dollars. It would not be my professional recommendation that we go below that They start the year with. I mean it is a lower level than what we have had in the past as I look back over the last five years and so this would be a, what I would consider minimum beginning balance of 1.5 Finally, you see down there the unassigned fund balance. We had a beginning balance of $3,114,000.
A planned use of $2,004,500. That is a little bit of misnomer because actually what that does is the funds go from that up into some of the other funds. If you follow the bouncing ball, you'd have to take the $2,455,000 and it is included in the recommended increases in some of the funds above it. So that's just an accounting movement of funds if you will but importantly for your board's consideration as we highlighted at the beginning of the workshop, you have about $600,000 or $660,000 of one-time money that your board has available to allocate toward restoration or expansion requests for your boards priorities so That was the number, if you recall back to the Monday opening overview.
I had identified on one slide you have $7.4 million of ongoing operating revenue that you have available to you and you also have this $600,000. That's that number that I highlighted on Monday for your board. So that kind of concludes my kind of High-level discussion of this line. If you have more detailed questions I am confident staff has all the answers.
Supervisor Wolf and then Lavinia. I'm sorry, Supervisor Williams.
3:18 – 3:2412 turns
So I am looking at D7 so D7 is the
The next item on the agenda. Is the current fiscal year as opposed to the next fiscal year so that estimated ending balance on D 7 is not reflective of The estimated ending balance on the first column of slide 11, but it may or may not correspond because it would be based on the first column on slide 11 would be more current information than the last column on D7. Is
that correct? Supervisor Williams to the chair. If you look at D7, the far right column Is our projected ending balance these funds and so I'm just going to quickly go down to the very bottom 45,018,476 dollars. That is then the corresponding beginning balance on page D8 which I believe should tie to this slide 11 as the estimated balance You know from my perspective I have D7, D8 on one page so that I can follow it across but yes.
It's okay so it's just sort of that D7 last fiscal year, D 8 current fiscal year and the first the last column on E 7 should correspond with the exception of the contingency account to the first column on slide 11. Correct. Got it and why do we have so many different deferred maintenance accounts I mean that makes it really like hard to track how much money we actually have in deferred maintenance available
Supervisor William through the chair, that's an excellent question. And when I started the board's prior policy and it might have been before some of the seated board members were on the board was to have some money for capital and for roads and so that's what those are. And then when we started the 18% policy so that we could clearly track, so we could track what the calculation was, we created another line item. So that's really why.
Is the 18% inclusive of spending those other accounts?
The 18% is in addition to those other accounts.
This used to be how you hide money, right? But I know it's a legacy from previous administrations so I'm not holding you responsible for that, CEO Miyasato. I guess what I would ask both of you and if you don't want to give us this answer right off the bat Yesterday we talked about capital and we talked about the necessity to balance our human infrastructure with our personal infrastructure and try to do our best to stop the bleeding in both.
And I think we started coming to the conclusion that in order to address the deferred maintenance needs, we are going to have to spend some of these account monies right? In your professional judgment. I heard that we should stay away from using the contingency account. I heard that we What else do we get to that you would suggest using before we use the strategic reserve?
Supervisor Williams to the chair and Mr. Frapple can also add in if you'd like so on the projected balances on the right-hand column I just want to be clear what we can or can't spend or what we've already, what we would be sending to departments. So behavioral wellness we're saying we would set that aside because historically we have had overruns in that department beyond their control so I wouldn't spend that. The 18 deferred maintenance The $3 million that has been calculated, that includes the 493. So that 493 is just there because we haven't yet allocated it to either parks, general services or roads but that would be allocated. So it's
there but it already counts towards the number?
It's already towards the total 3 million. The capital that could be available on a one-time basis for your board if we do not issue debt next year. And so that's one place that we've been looking at and it's you know as you heard from Ms. Powell, we're working to try to get that list together but if we don't issue debt next year that could be available. The strategic reserve I'll talk a little bit more in my summary about what my recommendation is of how much we would want to go into the strategic reserve. Litigation we talked about, we put additional money there but we think it's going to be needed for some settlement discussions.
Program stabilization again on an ongoing basis I wouldn't recommend it but there is funds for your board for one time uses. Deferred maintenance again that's by board policy so that 500 and 505 it usually is for any of the departments, anything that comes up. New jail operations, that's dedicated. That can't be spent it's for the jail. Emerging issues one time that's $80,000.
It's not a lot it could be used. Contingencies as Mr. Frapwell said I think this past year we spent three million dollars in contingencies and so we're trying to make sure there's an appropriate amount And then the unassigned fund balance, the 659. I'll be talking to your board in the wrap up that there are some costs we still see this fiscal year particularly regarding an EIR for cannabis and so I'm going to be requesting that we not spend all of that and some of that be used so that we can have a contract this fiscal year.
Seeing no more board lights appear public comment
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Chair Hartman, members of the board we're going to go to Santa Rita for Mr. Caldwell.
Madam Chair, members of the board. I had a couple of questions, and this kind of has to do with the section that was under the session of rebalancing efforts. But one of them was there's an indication there of a high likelihood of economic recession. And so in that regard again we ask you what's your plan? If that if that's the prediction what's the plan? Secondly there was an indication of Williamson Act enforcement And we didn't know what that meant, and we'd like to know what that means.
There was a reference to outsourcing. We'd like to know if that's the same thing as privatization. And then I have three more points that you've already heard ad nauseum this week. Your primary revenue other than passed through monies from the state and feds comes from property taxes. The question is, what could you do to revise your land use policies to increase property taxes? The old-fashioned way by letting the economy grow versus by taxing the few people that are still here remaining.
Your costs are salaries, benefits and pensions. And we really do believe that you need to take serious consideration of those functions like in social services and public health and a few others that are really functions of the state and federal government To what degree can you privatize those or put those employees as contractors on payroll and eliminate the huge pension debt and liability?
And then finally, with regard to raises. You're now at a point again as we mentioned about the snake eating its tail, you're now at a point that when you give out a raise, you need to be prepared to hand out a pink slip That's already happened in this budget. In this budget, you have laid people off simply by virtue of the fact that you gave out too many raises and your income was fixed, you had no choice. You give out a raise, you hand out a pink slip.
Thank you.
And that was our only public comment?
Chair Hartman if I may we haven't gone to the rebalancing resiliency.
Our special issue that's next sure he anticipated so. So we're turning to
the next item on our agenda our special issue on long term budget rebalancing. We'll do this and then we'll break for lunch for a half hour and be back and finish up
Chair Hartman, members of the board. I'm pleased to be joined today by some of the executive staff and I appreciate particularly some of the comments made during the CEO presentation about the quality of the department heads we have in this organization and a big part The rebalancing effort that is going to be shared with you now is really a culmination and a tribute to their professionalism and their willingness to look at all possible options for this organization as we address these financial challenges.
So with me today are some folks you know very well, Undersheriff Barney Melechian, our public defender Tracey I always say it wrong. Sorry, Tracy Scott and myself will be sharing in this presentation so at this point I'd like to turn it over to Barney to kick us off.
In addition we're dealing with a reduction in state and federal program funding. Technology changes and the demand for greater use of technology as a force multiplier to deal with decreases in staff And an increase of related cost of implementing those technology changes. And lastly, major projects some of which have been covered over this last week. Things like radio coverage and other infrastructure costs.
In addition there have been projections of another recession within the next three to five years. And then the last two things are really the inability of the organization to absorb the required amount of service level reductions over the next five year period if that's the sole method of sort of bridging that gap And then lastly, the difficulty or the reluctance in embracing new sources of revenue tax and bond measures oil revenues and other items such as that.
3:30 – 3:424 turns
So as part of this project, I was asked by CEO Miyasato to pull together an executive steering committee. And amongst those folks are the folks that have joined me here but in addition to that our county executive office, executive staff so Mona, Terry Nisich, Matt Pontus and myself were involved as well as Paul Clementi one of our talented financial analysts also with us in the executive steering group or Theo Filotti Scott McGulpin, Jeanette Pell, Lori Gentles, Andreas Piper and Fire Chief Eric Peterson.
As a part of this effort we conducted five focus groups and brainstorming sessions with various department directors and assistant directors to identify potential options for how we would rebalance the organization. Through that process we collected nearly 200 suggestions through that process. We also met with labor as one part of that as well. Additionally, there were six employee dialogue sessions that occurred that were facilitated by our CEO.
In going out to various buildings across the county to talk with staff about what their ideas were for reducing and rebalancing the organization. We analyzed all of these results in terms of how easily we could implement them from a speed perspective. Also looking at what would be the effort to do that and then what would be the financial yield associated with those and that process is ongoing.
And we also established as referred earlier by Lori in the HR presentation We established an employee virtual suggestion box, an electronic way for staff to make suggestions to us about what we could do in terms of cost savings and rebalancing the organization. All of those are responded to by our staff each of the questions or comments and those are all posted so that other people can review them.
At this point what I'd like to do is turn it back over to Under Sheriff Wielecki and ask him to go through some of the themes that we identified through this process.
Chair Harmon, members of the board. The process that Dennis just outlined produced seven broad basic theme areas and I thought I would review them quickly with you. The first is business process improvement there were actually a total of 17 suggestions in that area two of them included outsourcing of traditional work and or privatization and secondly was an increased reliance on technology for example the use of Skype to reduce meeting and travel costs The second area was program improvements, dealing with sort of the broad themes of what are our core missions and what should we stop doing over the next five years.
And an increased use of internal audits. There were a total of 14 suggestions in that theme area. The third area was organizational improvement. There were eight suggestions in that area, including identifying and centralizing certain core services such as IT and consolidating departments and or core functions. Fourth area was the budget development process. There were 14 overall themes in there, including reviewing all potential revenue sources and using a more strategic approach to budget development and revamping the current process.
Workforce improvements. There were 11 suggestions in that category, including a review of current pension practices and planning for a smaller workforce. Capital improvements, 11 suggestions in that category including dual-use facilities that have more facile use of public buildings. The example being the Lompoc Public Safety Building which combines sheriff and fire function in one building and one facility.
And evaluating our current use of office space and determining how much space we actually need and considering such options as telecommuting. And lastly was interagency relationships, there were 11 suggestions in that category including the reduction of sales tax leakage to other cities and counties and interjurisdictional service agreements such a city-county collaboration.
Thank you
Thank you Barney and good afternoon Madam Chair and board members. And as you've heard our charge on this committee is really to find ways to be more efficient with the local revenues that we currently have today, and also get out and be creative and develop or find outside revenues at the state and federal level to assist us in our mission here in Santa Barbara County. You know and all of this with the ultimate goal of minimizing the service levels that we provide to the communities here in Santa Barbara County. However, you know with current realignment or loss of state revenues as well as the proposed budget in D.C., And taxpayer fatigue, the organization before you today will change and it needs to change as a result of these potential impacts over the next three to five years.
So our committee is charged with developing options for your board to consider to lead that change so taking a look at the next slide which is rebalancing actions currently underway. Slide 5 please. So on the HR front I think you heard this morning they are strategically reviewing department requests to fill positions to ensure they match not only organizational needs but ensuring that there is ongoing revenue available to fill those positions.
And based on your board's direction all outside agencies have been notified for this coming fiscal year that funding will not be available to them in this budget cycle. The next three kind of have a similar theme on full cost recovery looking at contracts where the county actually provides contract services to some of the incorporated cities in the county to ensure that those contracts include all of our costs within the contract. And I think something you've heard this week from various departments is having departments update their service fees to ensure where feasible we can obtain full cost recovery. And then certainly through the cannabis actions that have been going on here, I think at the board and discussions on the permitting and licensing side again ensuring that full cost recovery is built into As well as generating some additional revenue certainly from this potential topic and other potential areas within the county.
So as a group what are we focused on now? We have asked departments to inventory essentially all of their programs and service levels that they provide. And as part of that exercise, we've asked them to define whether those programs and service levels are mandatory or discretionary so this will allow us as a committee to work with the CEO To analyze this information and perhaps decide what our business should be in the future and whether it is sustainable or not.
As you heard in Jeanette's presentation by General Services the other day, they are reviewing the optimization of space around the county and this certainly should be an ongoing exercise to maximize the efficient use Of existing space and if we need any additional space in the future to make sure that space will be as efficient as possible. On Wednesday, the chief mentioned that they are reviewing options to modernize their current dispatch system to take full advantage of technology.
Also improvements to the mental health services system I think has been discussed here at the board as well as departments getting creative and looking at ways to automate some of their services where you could put information out on the World Wide Web, customers would have access to it on a 24-7 basis. They wouldn't necessarily need to come into a county facility which would Thinking about my world, save a trip. We wouldn't have to provide a parking spot we'd have the greenhouse gas emissions we would save and potentially these web-based services could be performed by an employee who is telecommuting and we have huge benefits there too. And the customer would have instant access to county government.
At this point I will turn the presentation over to Tracy.
McCougar Madam Chair, members of the board. Thank you Scott and thank you to all the members of the committee who were an extraordinary group to work with many of whom are sitting in the audience today. My role today is to summarize the suggestions for the future for your policy discussions and ultimately we came up with 14 specific suggestions most of which have already been covered by Barney and Scott so I'll go through them more briefly.
First is to create a revenue review team to maximize Thank you. To conduct functional audits to increase effectiveness and then departmental service duplication. And there's many examples as we sat as a group, not as advocates of our departments where we realized we were all offering and doing many of the same services that we could possibly consolidate reducing costs.
I'll use one example of my department in Miss Dudley's department. We do transcripts together. We both have budgeted money for transcripts. Maybe there's a way we can consolidate that. The third would be outsourcing and other alternative service delivery options. The fourth would be an analysis of economic development policy options, I think that obviously is a very ripe area and a good area for all of us to be thinking about.
Two of the big, or three I guess the hot topics would be increased diversion programs to reduce jail inmates. There's ongoing discussions in Ms. Dudley's office. I know there's ongoing discussions at committee level on all the departments from probation to the sheriff that the DA's office were actively discussing this. Another, I think it was already presented by Ms. Taylor, the end of supervision of non-serious misdemeanor offenders And the long term plan on the jail facilities.
Obviously this is also a very important area. Analysis of retirement costs, reduction options including alternatives to pensions. Obviously this is a sacred cow and the one thing I can tell you from sitting on this committee sacred cows were discussed often infrequently and bravely. Another would be building a culture of continuous process improvement actually looking at ourselves in the mirror and looking as a county into see how we can improve Improvement of management of lost time.
Centralization of support services, IT, HR, finance. I think all of us have been talking about how we can consolidate those services and reduce costs. Mr. Caldwell asked about the Williamson Act enforcement but I'm going to turn that over to Dennis to talk about my area of specialty. Another topic that was discussed repeatedly throughout the board hearings this week and something we talked about a great deal which is creating more public-private partnerships using the great resources we have in our great community to help enhance our services.
And lastly consider alternative budget development and management methods
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So I apologize to Daniel. I forgot to mention Daniel Nielsen is a key part of our committee as well and so I apologize to Daniel for that, for forgetting him in that initial listing. So just as a way of summarizing you know what is rebalancing resiliency? And I think as we've engaged in this dialogue and discussion amongst ourselves and with other department directors I think it really comes out in two ways. You know resiliency is really going to be established through building this process of continuous And I'll make note of the fact that earlier this week in my email box, I got an article from McKinsey. It's a 160-page article from McKinsey company talking about government productivity and ways to improve government productivity. And they've estimated it as a $3.5 trillion opportunity At the state, federal and local level by increasing the productivity of government through process improvement.
And so that's really what resiliency is all about. I like to describe resiliency as the ability of an organization to bounce back from other efforts. If you think about dribbling a bowling ball they're not very resilient. They kind of hit the floor and go thud. Whereas if you dribble a basketball, you'll notice the basketball kind of, if you watched it in slow motion, kind of squishes out and then it pops back into shape. And that's what makes it come back off the floor as you dribble.
Bowling ball is not so resilient. Basketball is pretty resilient. Then as we look at rebalancing, it really is this organization-wide response to the fiscal challenges as Barney started in mentioning. It's really about seeking creative solutions from inside and outside the organization. What can we learn from the private sector? What can we learn from the way nonprofits manage their organizations? So many different opportunities for us to learn to do things differently, to improve and be able to work within the means and resources that we have.
We have to go beyond the one size fits all kinds of solutions as well. So we often look at hiring freezes and kind of the typical reactions or we look at across-the-board budget cuts as a method of addressing these things, and all of which are probably completely unsatisfactory going forward for the kinds of circumstances we face today. Ultimately, policy guidance and directions from your board is going to be needed as we go forward. And I think what you will be seeing over the next several months is a continuous reporting out from this group about the results of ongoing efforts to for example look at the mandatory and discretionary programs within the various departments. And then providing the opportunity for the Board to give us guidance and direction.
And then ultimately we would come back to the board in the summer and fall for further directions on some of those specific options. With that it concludes our presentation and we are happy to answer any questions you might have.
Supervisor Wolf? Thank you Madam Chair. You know I've been hearing about this rebalancing program for a few months now and I was always wondering what was going on? And some of our department heads when they spoke over this week have talked about them being involved in this rebalancing project. When Lori Gentles talked about essentialism I think we have to also think about the amount of time that our department heads might be spending in all of these different meetings and to ensure that they don't They don't continue ad nauseum and that there is a finite period of time with really defined results. I think the intent of this is good but I will say and I'm glad you ended your presentation with the policy guidelines and direction will ultimately come from the Board of Supervisors because frankly there are some things in here that I would like to just kind of take off your list right now.
You know when outsourcing and you know that's another word for privatization. And it's all relative but I remember a time in the not too distant past when folks we actually did a study on privatizing the public defender's office And the study showed that the amount of money that would be saved was negligible. In fact, it might cost the county more so I would just exercise It was me if I had the authority, if I was the queen. I would say take it off your list but you know there and we have privatized certain aspects of our organization so I think it just if you're going to do that it has to be done very strategically And it takes a lot of research to just make an outright decision that you're going to privatize or outsource. So, that would be my caution.
The other thing that was a little concerning was the analysis of mandatory versus discretionary programs. Now one could say that us moving forward with CCE is a discretionary program But I want to go back to the policy guidance and direction from the Board of Supervisors that we have given policy direction to move forward with that. So debate so it's not it's not simple and I think as you're putting things up on a PowerPoint, I don't believe your I think that you're not I think you understand that but I feel very I feel a responsibility to make sure that That this is not a simplistic exercise that you are looking at the entire organization. You're looking at the people who apparently gave you 200 suggestions, but on the other hand I don't want this to continue to go on and on and on and take up all of your time without something that is reasonable or something that the board can support.
Supervisor
Adams?
3:49 – 3:541 turns
You know we at my farm we have been functionally broke twice. I mean dead almost dead broke. We survived by the skin of our teeth. And we were able to continue to write the checks and continue to borrow money and make it happen until the markets turned. In my business, the markets are fickle. Right now lettuce is some crazy amount that's not even close to worth.
You know in the last year we lost a lot of money and now we're getting it all back. And that's the way this, it's a manic depressive business and you just go through massive periods of losing money and massive periods of making money at the end of a couple decades if you're still there. Usually we've accumulated something. So and we've been lucky and it's it's been it's been a fun ride But you know taking that experience and applying it to this place in this time.
And specifically your chat that we just had here you know at some point you just got to crawl back into your respective silos and run the company properly. And do the best you can because you know under Sheriff Malikian made a comment the other day that we're liable to just do less instead of doing more with less and there is a certain extent that that's true.
But I think these times also give us the opportunity to think about doing things in different ways. And I know from my own experience in you know getting the bad news from my bean counter brother You know he says you just can't continue to do what you're doing and you're going out figure out a different way. I don't give a shit how you do it just do it. And so we all left the meeting and I went back out and started doing my things differently. And other brother that runs harvest in the shop and the cooler did things differently and so we survived at some point This is what's going to happen. You guys can have as many meetings as you want and you know sometimes good ideas come out of these things and that's fine but, you know, and going forward understanding I mean I know you all understand that going forward it's just gonna get exponentially more difficult as time goes on.
And so You know you're going to have to give us the bad news sometimes that you can't do it a different way unless you're allowed to. And I think as the nuts and bolts go together, and that's what you guys do, you guys put the nuts and bolts together. You know we're kind of on an esoteric level up here saying you know we want you to do X, Y and Z. And then you've got to go actually thread the nut on the bolt and you know sometimes they just don't go. So you're going to have to figure out how to tell us that that's not a realistic expectation. And so as we go on I think there's gonna be more and more of that. You guys have to have the courage to come back and tell us, you know, we have to do something different or we have to accept less Maybe there's a certain amount of expectation control up here and you guys can't always be the bearers of good news.
And so I think we're going to see that more and more often as time goes on here. I know that the rest of my term is going to be like diminishing returns here because this thing is going to continue to get worse and worse and worse as these pension leveling function continues to kick in. Since I was just talking about all of you being so competent and professional, I want you to feel free to come and tell me the bad news when you have it.
When you go to those meetings if you continue to go to those meetings or even if you're just musing on how to run your department better in your own office, you know you are going to have to open all the boxes that you've got and think about some boxes that you don't have. And go open those and see what's inside there and roll around. You know business as usual is not going to work.
3:54 – 4:004 turns
Supervisor Lavanino.
Thank you madam chair well. I'm disappointed that this isn't being received better because I for one, I mean I am looking at these suggestions. This is basically coming from the best and the brightest that we have and obviously we can't keep doing what we're doing. I think that is the message is we can't keep doing what we're doing. We know that so what are we going to do?
The idea of what is mandated and what is discretionary. Sure, CCE I supported at least doing the fiscal analysis of it but at some point you have to say okay, what are the nuts and bolts of this organization? What do we have to do? What are we required to do and what are we doing? Now, we might say yes, we will continue to do what we have been doing. But at some point three or four years down the road from now, we can't still be doing the same level of service that we're doing right now. It's just that the math doesn't add up. So I really appreciate it. I think there is a lot of good coming out of this.
The fact that we even got 200 suggestions tells you You know our employees and our managers are engaged and want to see some change. And they're the ones that are going to come up with much better ideas than we are. We can't agree on Much when it comes to increasing revenue. You know, so many ideas have been thrown out there that have been rejected along the way either from your side or from my side or whoever's side.
So I think it's got to be something that comes from our employees and from our managers of how we can do things better. And it's a lot of small little things like the transcript thing you know it's A lot of those little things are going to add up and make us more efficient and make us run a lot cleaner Because we aren't going to be able to run with the same amount of people that we've had in the past. So I mean, I know sometimes when you come to a board and you tell them you can't keep doing what you've been doing.
You know there's gonna be some some pushback. We got to hear that and I appreciate it for one.
Supervisor Williams.
Yeah I would just say that I believe that there is value to sort of reflect on how we do things even though for me there are some things in this bailiwick too that I could never agree to because I don't think they'll ultimately save the society money, not always just about whether they would save us money. But I think that there's an inherent value in reflecting about what we do.
The example that was mentioned, it doesn't sound like the Adams brothers would have been able to get through if there wasn't some reflection on how to change operations. We need to reflect on how to change operations. I don't think that's always retreating however. I mean I think often that is having the entrepreneurial spirit to think about how we can do Thank you Mr. Chair.
Water heaters from Andy Caldwell and solar permits from the solar industry, you know there's not a whole lot of suggestions out there what not to do. And I would be curious about what few suggestions there were because that would be interesting I don't want to be unabashedly enthusiastic, but I also think that there is some value here. Not sure I agree to the level of that. What was that quote, that slide if someone is still doing slides on the CEO's slide? That slide where you know basically if I could paraphrase it was like you know if you will it will happen. I don't necessarily believe that level of sort of Richard Bach and Rand sort of like you That will determines everything. I actually vehemently disagree with it, I would call it a way to blame poor people for being poor among other things but I do believe that you can't get to a goal without being able to see it either physically or in your mind's eye That you have, you can't throw a ball and hit something unless you can see where you're throwing it.
You can't reach a goal without being able to envision it. And so I do believe that work to envision that goal is important.
4:00 – 4:044 turns
We still have to go to public comment but I just can't resist coming in here. I've worked across the three branches of government, at three levels of government and have observed that in government the people I've seen are busy and busy and very busy and then the question is to stand back now and again and say are you really doing the right thing? Traditionally creativity doesn't come from inside. It comes from either cross-fertilization from other different organizations or other different departments and I think the kind of work that we see here, we've recruited department leaders from different counties and we're getting a lot of creative ideas that way. I know each of you who participated on this rebalancing effort your inboxes haven't gotten any less and now I know you're doing that work But you've additionally added to this working together and that's where creativity comes from, that's where initiatives come from.
The effective people don't just respond to the inbox in the emergency they step back, they reflect, they think about how to do things and very importantly asking employees, asking the people who are on the lines About their ideas and incorporating that into your thinking. I think it's very important that you're doing this work and that in some way it continues into the future because we need that cross silo, cross departmental look and perspective and reflection And I've seen that in various organizations yield great efficiencies and tremendous results. So, I applaud you for all the strong efforts that you put into this and I think we're going to realize tremendous gains.
So with that do we have any? Supervisor Lavanino and then to public comment.
Thank you Madam Chair did the Williamson Act question get answered?
I don't believe it did, so Chair Hartman, Supervisor Lavanino and the member of the public that raised the question. So one of the ideas that came out of that brainstorming process was generated in the thought that currently with Williamson Act people are doing self-certifications each year about the ag activities on their properties One thought that had actually been a project that I worked on prior to leaving in 2014 was to look at what would it be like if we had actually enforcement teams to go and look at whether or not active ag, they're in compliance with the terms of the Williamson Act contracts that they have signed.
compelled compliance in some way or another but basically have some enforcement mechanism on those Williamson Act contracts. And the thought being there, given our strict zoning ordinances in this county would we perhaps recoup some property tax revenue by having those contracts go into noncompliance or not renewal? So that was the thought.
There is no public comment on this item so I think we'll break for lunch for a half hour and then we will be back for a budget workshop summary and board deliberations and comments.
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You. You. Yeah. you Hi.
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Okay. Okay. Okay. Good morning.
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Okay. Wow.
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I saw. Good afternoon we are reconvening our April 21, 2017 budget hearings. This is our final session Friday afternoon and we're turning now to budget workshop summary with our CEO Mia Sato.
Chair Hartman and board members thank you. I've prepared the summary and I'm going to go through it as quickly as I can so there's time for board deliberation and so there may be things that you want to bring up as part of what you see on the screen I would ask let me get through the whole summary and then we can go back and you can ask questions or add things as we go.
As you know, this is our theme this year. One county one future and I appreciate again thanks to all the departments and their staff for working collaboratively on this budget process. We've done a lot of work today and I do appreciate it. I want to thank them So we talked about this on Monday and that was our main drivers, that this is unlike the recession and that revenues are growing.
And our expenditures are outpacing our revenues. Employee costs are growing as you know pension costs are rising over the next five years but I do want to also mention someone asked me well why don't we have more revenue? And looking at our charts, we actually do have new revenue but that new discretionary revenue has been committed to other priorities like the jail that we talked about and some things that are needed to do. So it's not that we don't have new revenues those have been committed to other priorities.
We're seeing continued budget shortfalls and your board has seen that in detail this week largely in public safety departments in the general fund and then the special revenue funds it's largely behavioral wellness and social services and in fact those two departments make up about 2 thirds of all the service level reductions As far as costs, and as you know we're seeing higher costs of providing state and federal programs than we have revenue to support.
Again this is a review that your general fund departments are asking for $15 million in restoration and the special revenue funds 21.1 million. So I'm going to talk about things we talked about the first day. So we talked about, Jeff talked about how there's $7.4 million that we've withheld in discretionary general revenue for potential reallocation. We talked about this 600,000 in available fund balance and will be coming back to your board in May that will need some of that for an EIR on cannabis.
We talked about the SB1 changes, an estimate of 2.8 million dollars and we will include that in the Public Works roads budget. We talked about using 172 reallocation from the fire district to hold that aside for other public safety priorities and we've been talking a lot about using it for potential dispatch opportunities. The tobacco settlement funds, there's one million that we would be seeking from Public Health most likely to assist with behavioral wellness issues.
We talked about extending the comp liability for workers comp and that will provide some relief to the share of probation social services. Not a lot but it will assist some, and we talked about the strategic reserve other funding sources you mentioned was the payment lieu of taxes This should be coming in June, this is our estimate. We haven't shown it yet but it will be coming and we'll talk about that at budget adoption hearings. There could be additional property tax revenues and as you know the assessor is not able to close the roll, closes the roll in June and he will be able to provide an update at the budget hearings We talked about some of the other funds that you saw that Jeff went through. $1.4 million if we don't issue debt, some of the other monies we had saved aside from pension stabilization so all of those could also be available sources and in your board deliberation I would ask that you not this isn't a math exercise today I'm really trying to ascertain your boards priorities let Jeff and myself Here are those priorities and then look at the numbers because a lot of the numbers will continue to change.
Even some of the department estimates, department projections of costs will be changing probably from now until budget adoption. So there's three questions we talk about budget balancing this year and I wanted to be specific. We've mentioned it in the past but I want to be specific, and that was should our discretionary general fund revenue backfill or make up reductions in non-general fund programs? And from the public's perspective and your board's perspective, it's all revenue county costs. But I wanted to show you this chart and that's from 16-17.
So the green is your limited general fund discretionary revenue and the blue is other sources of funds, state or federal funding charges for service. And so that's basically the distribution we have in this current year 16-17 some departments receive a lot some don't receive a lot if they don't receive a lot it could be that because they get reimbursement or they get paid from From funds and so some of their organizations. There's a pretty strict rule that you don't use general fund for some of these other programs, and that's not been our role here So we typically don't backfill But it really depends on the severity and the importance of the program their priority to your board So I just wanted to mention that Given expected deficits, how can we minimize cuts in the future?
So once we balance this budget I keep saying it's a short-lived exercise and that's because we expect continuing funding gaps. People have been telling me won't we get revenue from cannabis We should it's unknown and uncertain as to the amount. And much of that I believe will be going towards enforcement activities and activities related to cannabis. It'll be your board's choice but I don't want us to think that we can rely on that to save all of us.
Future reductions will be lessened if ongoing restorations made in 17-18 are fewer. And we'll talk about that in a little bit. Sorry about the typing here, but basically what you restore in 17-18 on an ongoing basis I can guarantee you will be shown up again next year this time when you look at 18-19. In fact someone was looking at the list and said oh yeah these departments put some of these up last time. Whenever we have cuts, we have cuts, we restore We end up cutting the same programs again so we're going to be in that cycle unless we have more revenues or figure out different operations.
But I do want to say the general funding issues could be manageable in the future and I'll talk about that a little bit more, and again social services and behavioral wellness will likely continue to have deficits and part of the rebalancing efforts are the efforts within their own departments is looking at how we can address those. But because these reductions are impactful I don't expect the board would be able to just turn a blind eye and say we can't restore anything. So I'm going to be talking about a hybrid approach which is to limit ongoing restorations to a certain amount and also then allow for one time restorations but the one time is really to allow departments to phase down or to give them time to develop other options So we did a five year forecast.
There's a table that's in the back of the document that was attached to the board letter and I've only included 17 18 and 18 19 on this sheet because we look at as you know the budget always talks about 2017 2019. We look at the budget and then the plan for the next year So this is the general fund. And if you see in 17 18 we have a 7 point 4 that's left over. We did that by design. We asked the departments to balance. We held back that much money and that's what Jeff has been talking about is the funding available for potential reallocation.
In 18-19 the forecast shows that in the general fund would be good to the good 4.3 million dollars but that assumes that the 7.4 from 17-18 is not spent on ongoing costs so it could be for one time things but its not for ongoing costs If you look at 18 19 the purple if you do spend a 7.4 for ongoing costs then the uses of funds line which is our cost that goes up by that amount and you see that we're negative three million dollars behind.
And so for 18 19 the way I got to these numbers was if you do a hybrid approach. If we allow some money for ongoing and then some from one time we don't expect to see a deficit in 1890. Now will this happen? I don't know. This is the best information we have from what the departments have provided us. We know that in the future years we're still going to have pension increases. We're going to have greater costs but at least this is for looking at next year and the year beyond.
And that's basically what that says. Now in special revenue funds if you look at 17 18 and 18 19 we show that once we balance in 17 18 and 18 19 we'd still have a negative of 13 point eight million dollars. And that's primarily social services and behavioral wellness so they will continue to see deficits given existing structures and costs. So number three is without much new discretionary revenue what priority programs should be restored expanded and which should then therefore be reduced.
And there's not been clear consensus on this week you've all given me different ideas of what your priorities are there some that there has been consensus and I'm going to go through those on some later slides. When I started on Monday, I talked about what am I using to guide budget balancing. And these are things we've talked about and we've used in the past.
And I'm going to go through each of these and within the context of each of these, I'm going to be telling you what I've heard from the board. And when I get through all of them then I'd appreciate getting more board feedback as part of your board deliberation. So given this guideline, I'll be talking about what I heard is potential exploration expansions Potential restorations or expansions or potential areas to continue to explore.
So continue your board's commitments. So we are continuing your commitment to the Northern Branch Jail, the fire tax shift pension and OPEB funding on deferred maintenance what I heard was to make an attempt to fund deferred maintenance to the level that was projected in the 2014 plan that at three million dollars which is what the 18 percent policy would generate and be calculated now but I heard it was to make an attempt to do that and again until we see all the numbers and a balance And also evaluate the highest needs looking at general services, public works and parks. As far as other maintenance needs I did hear a desire to address in part or fully Orkut Community Park and Isla Vista Community Center.
Maintain reserves at prudent levels but don't add funds to the strategic reserve. So again we're suspending the strategic reserve, the policy that we have so how much should we use of the strategic reserve? I think we should be using it and looking at it for some of these major issues that were facing either for maintenance or for phasing down programs my recommendation is that we not go lower than 7%.
Which be about 2.7 million dollars and this is really acknowledging that we have five years ahead The strategic reserve is supposed to be 30 days of operating equal to 30 days of operating revenue And so as we go into this five-year period the strategic reserve should be actually Increasing if we're not going to increase it I think you should just be careful on how much we use each year address priority organizational needs and mandates.
So we have done that we talked on the first day that we've already in our baseline funded the new contract for jail medical probation has to comply with this new PREA which is I think Prison Rape Elimination Act and so we've funded already four new juvenile institution officers for that. We talked about maintaining the court MOE, CalFresh MOE as Supervisor Wolf mentioned and IHSS MOE now there's two million that we funded to the Department of Social Services for this IHSSS MOE. I know the governor is in discussion right now and if they may revise shows that's coming that we don't have to have that expense that could be 2 million that's available.
Other mandates or obligations that are not yet addressed is we have an increase in IHSS labor costs of $450,000 that are not reflected anywhere. That was something that recently occurred and we're looking at the Measure A roads MOE so we're still reviewing those requirements Looking at efficiencies through technology and process improvements, there was a request by the DA for new case management system.
The DA is already using the DA's fund balance in requesting an additional $400,000. I think this is a project where I've heard support not only from the DA but the public defender, the courts, everyone involved saying this would help all of them. Strategically plan for the future. We talked about the rebalancing initiative, part of that initiative is also to look at more studies or operational audits if necessary of program areas to see if there's more efficiencies that could be gained and rather than asking your board now for that funding we'll look at year end savings if that can be a source of funds Minimize service reductions and impacts to the community to the extent possible. So this is where I know your board has a lot of interest, and this is how do we reduce the impacts from the service level reduction?
So I'm going to go through several slides that discuss this on the social safety net. How can we address the most impactful safety net services that have the highest direct risk, if not restored in part or in full? And that also support larger county goals. I think we continue to see the mental health inpatient beds and IMD beds increasing every year. Terry talked about that. Dr. Gleghorn talked about that. Harry Hagan talked about that. This is a recurring issue and if we can address it this year to get to a new baseline, I think we should.
I also heard a desire to assist with some of the reductions in social services for adult protective services, child welfare services, foster care. There's a desire to do that and we'll look more closely at that. Also to leverage state funds for CalFresh if more state funding becomes available and this relates to Mr. Nielsen's requests for expansions or restoration, and that is going to largely depend on what the Governor's May Revise says. If he reallocates some more money to CalFresh for those counties like ourselves who've actually Had caseload growth there could be mid-year allocation as well so we'll evaluate whether we can hold some general fund contribution aside for those possibilities.
Public safety. Again how can we address public safety needs with the greatest impact and reduces the greatest amount of risk? And again supports larger county goals. Again, we would work with the sheriff to provide funding to look at partial relief from recurring lost time issues. Again this has been a recurring issue with the Sheriff's Department and is there a way that we can really address that maybe with one-time funding?
Also allow one-time funding for services to provide a bridge or longer term initiatives. The undersheriff talked about some of the things that they're doing, looking at different studies, looking at their contract cities but they do need time for those to come into fruition and again just evaluate higher priority needs that reduce the highest public safety risk this is vague and I'll be looking for your board for more direction if you'd like to give it to me today to talk about what those other things may be For the MS 13 case Mr. Frapple talked about how we are already providing 300,000 in the budget this was a commitment we made to the district attorney to fund this for three years. This is the second year of the three years and will be evaluating the additional requests that has been made.
Quality of life Again, how can we evaluate restorations or expansions in par or in full for high priority items? What I heard was there's consensus on funding the libraries for the restoration and expansion. So this would ensure that the 780 per capita continues and also this homeless service pass-through, this is something gets on the list every year and that is just a pass through that CSD makes. This was a small amount to ensure we have enough bed nights available.
Addressing new and emerging needs. I heard consensus on the board to fund the second phase of the community choice energy program which is which would be us contributing as well as other communities. And then I'm just giving an FYI to the board. I've said this before we'll be coming back to the board will need some of that 600000 balance for an EIR for cannabis and also will become to the board for other costs for a potential June election.
I also want to say that I know that the board offices are in discussions by looking at ways of sharing and reductions, and we'll have something resolved by the time we adopt the budget. So these are the next steps following the workshop my staff and I will complete review of the department requests and available funding. Recommendations are finalized in May we complete the recommended budget but with the auditor's office and then we hold hearings.
And your recommended actions today is to provide further direction receive and file information and adopt the CEQA exemptions. And that's my report.
4:55 – 5:0210 turns
Thank you. CEO Miyasato do you suggest we go back to slide 12 and just discuss each in turn or what would be the most organized way to provide you feedback?
That would be helpful.
Well why don't Could we do public comment and then each of us gives what we thought? And then if you don't have your answer at that point, we could do it that
way. That would be a more efficient way. All right. Public comment.
I have no request to speak. I'm not sure. I haven't heard from Mr. Caldwell. I don't know if he's in Santa Maria at this point. I'll check in Santa Maria and if he is we will come back. Mr. Caldwell is not going to speak.
Okay Supervisor Adam.
Well somebody else can go first if they want to, were you all wound up or
okay?
No I think just general reactions is what Supervisor Lavanino suggested
Well I'm going to go down some of the notes that I made while CEO Masada was talking and then I am going to go down through the tab 3 list and give my things that I like. First of all continuing board prior commitments is just not possible, it's unrealistic and there are going to be things that were previously board priorities that You know we'd love to do but this is not going to be possible.
Maintenance is an absolute necessity, the strategic reserve I really feel like the 8% was a responsible level. Yesterday we were having an SB CAG meeting and I think the 8% is supposed to be a month of operating expenses. So yesterday we were talking about a prudent reserve at SB CAG is a three-month reserve so that would be 24%. Which I think is also unattainable, not possible.
I think technology in general when we can afford it and justify it, we should invest in any kind of technology that may save some jobs or make somebody more productive. Make things easier I don't believe we can maintain the social safety net to the degree that we have been doing. With the current levels of revenue and you know there's a lot of things we can do to create revenue but all of those things are going to have a 2-5 year lag time if we threw the doors open tomorrow and said permits issued over the counter at P&D without EIRs practically you'd be at least two years off before you really saw a revenue increase of meaningful size.
So as we go through this thing, we need to be as a board and staff, we need to be cognizant of the fact that there's a lag time on revenue and so I think we should start as soon To see what we can do to entice people to do business in Santa Barbara County. And to make sure that we don't lose the businesses that we have here because that's another thing, if you keep hemorrhaging businesses then it makes the lag time longer from a new business coming in and contributing.
Public safety is a primary responsibility of ours and I think that should be on the front of everybody's mind. And community choice aggregation is completely unnecessary exercise, it's not our responsibility and we should back out of that immediately. On to my tab 3. Tab 3 is the list of potential restorations and expansions. I'm not able to work with this binder because it's fighting with me.
There are too many pages in the binder. Yeah, yeah well I've got a cheat sheet here so this is my priority And I don't have an individual or a unique number for these things. I don't think but I think you'll be able to find them and play along. My first priority is the sheriff, I guess it's item number 11 Santa Maria Branch Jail. Second priority would be Public Works Number 4 maintain PCI 58.
Priority 3 is public works, number 2 storm damage repair. Next is public works number 1 five-year MOE. Tell me if I'm going too fast. The next one is public works number 3 restore road operations. Next one is County Council, number 1 at .5 FTE restoration. Next is general services, number 1 restore maintenance funding. Next one is general services number 2 increase maintenance funding.
Next one is general services number three IV center maintenance funding. The next one is community services number one. Orchid community park maintenance, which that shouldn't even be on here. That's just a responsibility that we've inherited and it should just be in the I mean we're not going to let that part go now. I mean come on. Community services number seven removal of dead trees.
Community services number eight parks deferred maintenance backlog. And then fire number one division chief to oversee dispatch and logistics. And then finally fire number two civilian inspector.
5:03 – 5:116 turns
Supervisor Williams is next.
Well first of all I wanted to say that I thought that was an amazingly good reading of the tea leaves considering how cryptic we've been all week. The priorities that I heard between the lines. I'll tell you what my tab 3 is, the problem with my tab 3 and your tab 3 Mona is that my tab three adds up to $6,646,765 ongoing and 6.9 million in one time but most of that is capital 900 of which is non-capital but six million is capital so that would be the hard part for me included in that would The county council restoration if it was preferable to the CO to do less ongoing and more one time I think this would be one of the ones in the category of let's do it and see if we can sustain it or not.
As is the expansion request from the District Attorney which would be on my list. The defendant gang murder case and the case management system. Fortunately those are one time offenses. I had on there the probation restoration that Supervisor Wolf delved deeply into the supervision of the Prop 36 Substance Abuse Crime Prevention Act caseloads. I also had the one-time probation of the bathroom remodel though I question why that couldn't be done by some of our own staff.
I have under the Sheriff's Department what is priority number 8 but I think it is probably the most important thing which is to add sheriff's deputies to mitigate employee lost time But I only budget that at $642,000 for the first year. Because in asking the undersheriff he said he could only hire half of them in the first year anyway right? So yes and your comments helped inform that.
And the other thing I put down is you know, I think the money for Isla Vista is really important. You know, I think we should have, we should really get our heads around that one and figure out how to deal with that in the long run. We have multiple partners out there but and we should have all options on the table but that's still going to require money. I firmly believe that any of the expenses that come from the Sheriff's Department that have to do with custody should come out of the jail money.
That is, because this is double counting money right? We set aside $12 million dollars to hire deputies for the Northern Branch Jail and yet we're asked to restore money for custody deputies in a separate pot of Well, I think there's one pot of money for custody deputies and that's the pot of money he should use. So I don't think we should give him twice the amount of money for custody deputies because it's essentially right now, there's not a Northern Branch Jail so any custody deputies that are hired for the Northern Branch Jail can be used in the other custody related purposes.
I have community services, the community choice aggregation as was mentioned. I have both of the library items on my list as CEO Miyasato had in hers. The homeless shelters and warming centers. I also have the Chamber of Commerce it's 10 grand and hopefully it makes us more money than that. And as was mentioned the Ivy Community Center. I have the behavioral wellness IMD beds on mine. I think as you are alluding to however I do think that when we ask departments for cuts they should be cuts that are actually possible to implement and as was mentioned this one is not necessarily possible to implement because these are Court ordered we are the custodian of these people. So not sure how we would implement the cut even if we ever didn't decide to restore it.
I put those two, I'm not sure how we would get to either even my numbers or Chair Sato's numbers with restoring everything in the two biggest departments that we have. So that would be my cautionary note. I do have the restoration and social services for things that have a match, and the one item that doesn't have a match that I also put as a restoration was the foster care administration.
The other two ones have a large match which is the CalFresh, the two CalFresh items. And then I have Laura's law restoration which hasn't been mentioned before. I suppose you would put that in because it is a pilot we might be able to get away with putting that as a one-time expenditure for two years instead of categorizing that as an ongoing. And then I have both the capital, I have the Emergency repairs the county portion.
And I have the. Three million dollars in deferred maintenance and that's what I would say that's let let parks public works and general services compete over who gets what of that three million but that's where I would put you know Orkut Park and the other other deferred maintenance needs. And And so I did a calculation that would require basically 6.5 million of ongoing expenses, the capital would be $6.9 million or $6 million plus $900,000 of one-time noncapital expenses and If you use $359,000 of the unassigned fund balance. Use the tobacco settlement. You use the mid-year project capital reserve and 1.25% of the program stabilization that would still require a use of reserves slightly higher than you have recommended. Of 3.8%.
Supervisor Williams can I just clarify you said for the capital 3 million for deferred maintenance to be split among the department so that's three million in addition to all of the things we've already been discussing. The 18 percent.
No it's three million to fulfill the 18
percent
because that's what would be additional above what was budgeted to meet the 18 percent.
5:11 – 5:278 turns
Sure Supervisor Wolf. Thank you I just want to clarify so we have $3 million as the 18% that is in the budget, so this $3 million is different and are you putting that in?
I thought we came to the conclusion yesterday that to really do the 18 percent would require more than what we budgeted.
CEO Miyasato would you clarify?
So I think what we said was 3 million is just per the calculation and I think what Supervisor Williams is saying to get to the stated plan which we said in 2014 was an additional three point four. I think that's what he's referring to that his he's supporting doing that additional to get to the plan.
I'm doing so but not suggesting that we use ongoing expenses for that. Suggesting that we use one-time expenditures so as to bifurcate and not have it in competition with some of the dramatically needed public safety and social service restorations.
Supervisor Wolf. OK thank you Madam Chair I guess I'll go ahead. For CEO Miyasato thanks for pulling that all together. You did obviously listen to us. I do have a few more things that I'd like to add and you know this is a really This is a good exercise, I think. First of all just to hear from all the departments and then also to give you kind of a snapshot of where we are ultimately you'll take all this information and as you said I think we're going to be seeing some changes in our budget as we move through the year.
On the capital piece that we have allocated a million for. I think you talked about that Miss Misato. I guess there is that possible. Last year when we allocated 1,000,004 we took out 700,000 for departmental safety I guess the question is when we, I know that we've expended a lot of that $700,000 for safety improvements.
Madam Chair members of the board. We we haven't expended at all but we have programs lined out to
you need more money. Yes OK so thank you. So I'm going to just kind of off the cuff suggestion is that we do what we did last year. And only instead of putting in one point four million put in seven hundred thousand for the capital and use the remaining 700000 cap capital to fulfill the needs that we have in our departments for safety measures. OK so You know just a couple of things I don't think it's probably any surprise to people about my support for our safety net and I've said it a couple times this week about you pull out one thread and sometimes the whole piece of fabric will dissolve.
And I really believe that. And we talk about collaboration among departments and so it's not just departments talking but it's obviously the services that they provide they all work together and I think that some of the proposed reductions would significantly impact that safety net Also, I had submitted a BIF on social services to get some idea on impact to staff and just general ratios for our social workers.
And their caseloads and it's very apparent from the BIF that if we had to make an analogy to social services and caseloads to PCIs, we'd probably be at a PCI of 20. We need to ensure that we have the correct and adequate caseloads for our social services department. And another BIF that I had asked for was the percentage of funds that our county supplies to mostly Behavioral wellness and social services. I didn't get a response to where we are this year But when I had last seen it, we were very low Compared to other counties so the fact is is that other counties do put General fund monies into some of their state and federal programs We do as well but we don't at least with the last numbers that I have we're very low and So right now I find that social services is taking a hit and I want to make sure that we don't lose the momentum that we've gained in the past couple of years.
And you know hopefully the May revise will come back with some good news but in the meantime I think it's our responsibility to take care of the children, the adults There's there's a whole host of things let me just go through this without wasting any more time. And obviously there's other departments that I don't want to also unravel the good work that they've been doing so I will start with County Council the eighty nine thousand dollars the district attorney The expansion of 80 I didn't have the 400,000 down Miss Miyasato but you seem to be recommending that.
OK that's fine. No one has talked about this but I think it's important and that has to do with the $80,000 for The translation and transcriptions. It says an expansion but I thought we had is Miss Dudley here? Yeah didn't we have it last year was that just a one time? It was one time. Okay, I think we should reinstate that and I think that goes back to so much of the good work that the district attorney is doing with folks that may not be English speaking. This was very apparent at our farm worker forum that I mentioned earlier and it wasn't just issues that farm workers were dealing with In the fields, but just in general issues that they were having and the district attorney who was there at the time And I can't believe I don't remember his name, but he was very He is his approach was so welcoming and he really was reaching out to the community to come in File a claim file a case if there was an issue that they saw so I I think that this you know you can say one thing But you also have to follow it up with With services so anyway I think that's important.
Regarding probation it's probably no surprise to any of you that I think that we should reinstate number one which is a prop 36 Number two which is the probation officers for juvenile field supervision. I talked about social services and caseloads you can't win when you're working with these kids in need Case load is huge and I guess it's just from my feeling when I worked as a counselor myself. When my case loads got high, I mean it's so intuitive right? But I felt it. I knew what it was like when I had 30 cases as opposed to 50.
So here we are, we're talking about public safety and making sure that people are out of juvenile hall or jail. We have to kind of put our money where our morals are and our priorities are so I think that we should restore two three And also the probation assistant, which is number five. I agree with Mr. Williams about the bathroom that's $135,000 and I'm hoping that through some of the maintenance funds that we're allocating That should be a priority for The public defender the computer system specialist position When it comes to the sheriff, I had a little bit more difficulty.
I want to move forward with two which is the sheriffs for the Isla Vista foot patrol station and you know, I guess I just want to say I don't know what is Process or authority to give to the sheriff. I'm willing to allocate a million dollars to him for salaries and benefits and overtime and or Adding sheriff deputies, but I don't I don't if he can if there's a problem with the hiring.
I don't want to lose that funding. I was also we didn't really spend time talking about this in detail but I am concerned about the issue that the courts brought up about the sheriff deputies the bailiffs in the courtroom So that's another million dollars that I would allocate for that with an asterisk that the sheriff and the courts get together. And work out that issue but if it's an important safety factor for the courts then I would suggest that we allocate that funding community services I would agree with the maintenance, ongoing maintenance for Orcutt Community Park.
And I do hope that's just incorporated, that it doesn't come back to us every year as an expansion request and its just incorporated into their budget. Also the community choice energy I support the library, both of those line items three and four. Assuming that we are on par going with status quo funding. Community services, no let's see. Also the community services number nine which is the homeless shelter pass through and the Chamber of Commerce And general services number 3.
The funding and maintenance for the Isla Vista center. And then fire even though it's not coming out of general fund. I obviously agree with the expansion request 1 in 2. Behavioral wellness All of the restorations that are being asked of us 1, 2 and 3 for additional beds. And the expansion for the new crisis residential there's no funding associated with this so I don't know if you need any Yeah it's just going to happen which is a good thing.
For social services and this is where I started restoration for item 1 Two, which these are all the matching funds and I just want to clarify Ms. Miyasato you've allocated some money already for maintenance of effort but this is different correct? Okay so two and then item number three which is again drawing down federal funds for child welfare services And also which isn't in our restoration but the foster care program and adult protective services.
And I know that Laura's law will come back to us in May or June may Who asked me that? I don't. What? Yeah, no, I am done. And the reason I'm done is because I think that in the end we're probably going to have an allocation of more money when we get to June for maintenance funding and I pretty much spent my money already And mine. No I haven't really, I was up to $9 million and that was ongoing and one time so that was within reason according to Janet's principles So anyway, and plus let's not forget that already within the budget we have money for maintenance. For deferred maintenance 18% and the other deferred maintenance pot. And I really believe that when, and then I just added if you guys agree with that $700,000 for additional capital funds That will go towards safety improvements for our department.
So I actually did add another 700,000 and I'm willing to definitely look at more maintenance funding in June depending on how the budget looks but at this point I wanted to make sure that we got in a lot of those other important issues that I think for our departments they need to know right now.
5:27 – 5:369 turns
Supervisor Adam, quickly
or? Quickly I just wanted to clarify. I was giving you my priorities not the, I wasn't trying to make it add up to anything.
Mine aren't going to add up either so I'm going to do it first off on the way in today I was thinking about something and then Lori Gentles Actually gave it a name the discipline pursuit of doing less. And I really I was trying to figure out this budget so this is number 7 for me and it is something different because other times when we were struggling, it was pretty much like if we can band-aid over and we can get to the next year we might have a better property tax return we might be doing better in those numbers just don't add up so it's something different.
So I think we have to look carefully at I started looking at what did I want to save and what can we do without. And then I had to look at really, what positions are realistically going to make it through this four or five years? So yeah, I could go back and say this deputy probation officer will save him this year but the reality is four or five years from now that position is not going to be on the books.
We have to pay between now and the next five years 90 extra million dollars for pensions than we had planned on. And that our general fund is 248 million. Am I wrong there?
It's about 40, 45 million not 90 over the next five years.
Let's add it up.
Yes it's added up.
90 together. Correct yes. Okay that's where I was going all right so 90 million dollars extra. It's significant. And so I'm not really, although every position that's listed on here and every department request was can be defended and they're all justified and they're all important. And I totally agree with, I didn't think there was one in here where I said, you know what? This is a complete waste of money. They're all, they're all valuable and they're all worthy. But as much as I would like to support them all the math doesn't add up. So I'm an optimist as well, as I've said in the past.
But to me, and I also don't want our employees to think, hearing through these hearings some of the talk was that salaries had gotten us into this position. I don't believe that. And I want to get a report from Mr. Levin because I want to see what part of the actual unfunded liability in this cause over these last five years was directly related to salary increase? Which to me seemed very reasonable. If you go back and look, that line is relatively flat and there's 2% and 3% increases. And if we can't give two or three percent increases, we're doing something wrong. There's something drastically wrong if we cannot give somebody a two-percent bump because you're never going to keep an employee if you can't do that.
So I really believe the biggest problem of that, the biggest chunk had to do with us for the last two years getting a return of 0.8% and less than 1%. That killed us. And I still am trying to find the guy that made those choices but anyways. Because we were doomed from that point and if we don't find a new revenue source, and I will agree with Supervisor Williams a green revenue source and I don't mean solar you know I don t like where these numbers. But how about
that one too?
That would be good but I don' t like where these numbers take us so Let's get to social services first and my take on that is yes, I'm. My mind and heart has changed since I got elected that social services is much more important to me than it was when I first got elected and you see the 62% of the kids as tragic as that is they are being touched by this county.
You know, we have to fund that. But then I started looking at the numbers and you say first off if somebody came into my office and they were talking about social services and I said you know what? If I had a plan to spend a little over $1 billion over the next four years in social services and behavioral wellness, what kind of impact do you think you could make in this county? And they would say you're going to fix all the problems. Well, the reality is that's what we already do.
In a county of 425,000 people we spend over $1 billion every four years on social services and mental health. And we are in the position we're in right now. So I really don't think spending more money on it is the answer. I don't know what the answer is. Doing something different is the answer but just continuing to say we just need to spend more or we've got to put general funding now because the state's not doing their job that doesn't add up for me.
The other part of that as far as social services go, if in the state of California with a two-thirds controlled Democratic majority in both houses of the state capitol and Jerry Brown is your governor. If you can't get the social services funding that you need through the state, that tells you something. That means we have maxed out what we need and we've got to figure out a different way to deal with it.
So my priorities are really what's going to last four or five years from now, what's still going to be around four or five years from now. And so I'm looking more at things that either save us money or generate revenue. And I think behavioral wellness, the increase of the IMD beds. I just think that we have done a terrible job in the past of servicing everybody at the highest level that we possibly could so I support that.
Thank you, Mr. Chairman. County Council protects us and it protects the Treasury defending this in court I don't want to shortchange that. I think it's fair to the public defender it's only fair for her to come in and be able to assess our department and her first time through find out what's really the problem where she needs help so I would grant her 112,000. And the Sheriff's Department You know, I have fought for six years. This is the seventh time now to try to keep the Santa Maria Jail open and now it's priority number 11. So I'm going to let the sheriff make that call and live with that call. And that one's OK. I mean if if that's from what I'm hearing from some of the officers in Santa Maria anyway you know any it's not a guarantee that they're gonna be able to drop the person off there anyway because if they have a cold or whatever they won't take them so you know that's something we can discuss later And what really comes down to for me is now it's infrastructure and keeping our buildings in place, keeping our roads in place because I really think that's where we need to spend our money.
So I'm not going to give you numbers but I definitely want to see the plan fully funded, the 18% plan that we actually had. It's great that the state is kicking in more money for local streets and roads we need something from the federal government as well. Lastly I would just say I also one thing I'm hoping that were not missing somewhere in this is that I haven't seen a report or anything about what the impact of the property taxes over the next three to five years from planes problem. Exxon now not using is now not using the pipeline.
Veneco's filed bankruptcy all those things where does that what does that look like three to five years from now? So I mean I know it's not rosy and but It's probably going to get worse. So I think this year we're doing the best we can. That's it for me.
5:36 – 5:425 turns
I guess that leaves me. I had a mentor who once explained you come into a position of leadership and you have lots of forward-looking ideas but really it's like an assembly line and you end up dealing with what was put on the assembly line by previous leaders and that is kind of where we are with this budget. I have my list of things green and yellow and I won't go through the list but I would say there are a couple of themes in our general guidance.
And certainly process improvements through technology such as suggested by the public defender and the DA and some other offices, I think those are high priority because we can get more work done more efficiently There is one criterion that isn't explicitly noted and that's the leveraging of funds. And I think the social services restoration 1 and 2, some behavioral wellness beds in the public works, the emergency repairs all of that leverages other monies and I think those would be a high priority for me.
I do hope we can maintain the effort with libraries, the per capita funding at least that. And I'd like to note with regard to the Sheriff and Ivy in the schools. I really would like to look at and have the CEO or someone from your office look at having UCPD offer those services and just see what, explore that. We had some discussion about the officers in the schools. I think some other cities helped contribute to that and that may not be happening in the cases where we are funding it through the county budget so perhaps we could explore that as well.
I think, I will leave you with my summary and I won't go down item by item but this has been a tremendously difficult challenging year and process. I think you've teed it up for us in an extremely valuable way and I really am grateful to the consistent framework so that I could follow and compare and contrast department to department. So I think that was very good guidance going down.
I think that is all I need to say but Supervisor Wolf has some probably her usual eloquent closing
remarks. These aren't it's not really, but what just occurred to me is as you know we're trying to prioritize things Because I'm still pushing for social services and some of the safety net programs. You know every year we are audited. The social services is audited by the work that is performed and the measurements based on federal standards. So I think that's something else we need to look at as we're looking at funding measurements if everyone wants to, you know, if we want to look at things like that because I believe that the county could be at risk if we're not meeting certain measurements So I think CEO Miyasato, that would be my suggestion as you're looking at formulating a budget for next year to look at the responsibilities and the impacts if we don't meet some of those requirements that are put on us by state and federal agencies.
And I think what one of my colleagues mentioned, you know looking at something from four to five years from now and you're talking about buildings and concrete. Pavement and I would say we need to look at where our kids are four to five years from now. And what have we done as a community to make sure that they get all of the services and their needs are being met?
And I think that this board has a huge heart, because I've seen all of you go out into the field. It just feels short-sighted to me that we could easily put forth this maintenance funding program which was just a projection And not make the same type of determined statement about the most needy in our community. I think that we are smart enough that we can actually balance the needs of our community and not make it so one-sided, and so that's my hope.
CEO Miyasato when you're putting this forward that you look at a balanced approach for the entire community. Thank You Madam Chair.
Supervisor
Lavanino
Thank you Madam Chair. I was just going to talk about the school resource officers and I want to, I don't think I mentioned that and that is something that I'd actually like if the CEO could somehow get involved in that or CEO's office You know I think it's something that if other school districts are stepping up, that is over half a million dollars the Sheriff's Department is spending on school resource officers that could be redirected elsewhere. And I just think that is something we need to take a close look at.
5:42 – 5:5012 turns
Are there any speaker slips for this? I guess we are in deliberations but. Okay I think any final remarks by anybody up here? Supervisor Williams.
Well, I just wanted to talk about things from the big picture and maybe give my colleague Supervisor Wolf some backup here. You know I think it has been a longstanding thing that The greatest thinkers among us have said that a society shall be judged on how we treat. Those with the least ability or least means to defend themselves and you know I'm not gonna go back to Hubert Humphrey who would be one of those folks but I'll go a little bit farther back at much more conservative source, You know how how are we judged.
Right. You know. How are we just judged judged by how we treat the poor the widow the orphan and the stranger and I would translate that to relevance today is our how we treat the poor You know, and the foster kid. The person on child support. And stranger is translatable a couple different ways, refugee, immigrant but I think those are age-old questions that we should be able to answer on how just of a society we're striving to be in. And so I think that is, that is a very important part of this budget too as a moral document.
Supervisor Adam.
Well you know I was talking earlier about nuts going on bolts earlier and that's a major portion of what we've got to do. Those ideas are nice, but one could argue and I would that we have taken those ideas a little bit too far in past years and previous boards have spent an awful lot of money and to Supervisor Lavanino's point you know what have we gotten for it? We still have 36% of the population of Santa Barbara County on some kind of welfare.
And you know to give another biblical quote, you know give a man a fish. You feed him for a day and teach the man to fish and you feed him for a lifetime so maybe we just need to worry more about teaching people to fish or showing them where the lake is And you know telling them there's fish in it, go get it. You know we can't continue to spend this kind of money giving people fish.
That lit up every light here. So we're going to go down the row. Supervisor Lavanino.
Thank you Madam Chair. Well I do take a little bit of offense and that if you If you're not completely going to spend everything on social services somehow, you know, you don't have the feeling for those kids or for that. Look there's $170 million a year that goes into our Social Services Department and this chart is really easy to read it's just like these are the amount of employees we've had and it just goes up up up up up and now we're at 4400 when I got on the board we had 3800 So yeah, maybe we got a little bit too high and we've got to bring it down a little bit. We've got to correct ourselves. We just can't go off the end of the chart. We can't afford it so you know at the end of the day we could we can ask for everything you want and we just can't at the bottom line there has to be somebody at the end of the line that says she just can afford it anymore and he happens to be down at that end but But you finally got to the point where we are running out of money.
Supervisor Williams.
Well I suppose if you want to teach them how to fish, I'm sure you're going to be fighting hard for the CalWORKs budget then. But no, I think we have to deal with the limits that we have in front of us and we have to deal with also the need to make sure we make investments for the future which is what infrastructure and some of these other expenditures are but I do think that it is important to reflect on those priorities as we go forward and I'm appreciative that with this very diverse board that our CEO seems to be able to actually make some coherence about from what we've said but I did not want to let Supervisor Wolf's point go unsupported.
Thank you for that. Supervisor Wolf, last word. Okay well I couldn't have used a biblical verse just a couple of things and I believe that you understand this the numbers that were shown in the increase was due to the number of people we needed as eligibility workers to get people signed up for the Affordable Care Act and other benefits that were due to them.
And also the amount of cuts to behavioral wellness was approximately I think it was like 120, 130. So I didn't and you know I go back to being balanced. I'm not I didn't suggest that all of those positions come back. What I did is I looked at the restorations. I think that my total would be about 40 so you know again it's not one or the other, it's a balanced approach and And again we are smart enough and capable enough and I believe that we have continued to be financially astute, I believe on this board.
To know that we can't do everything but we certainly can do something so you know obviously we don't agree with what those are But it would have been great to have more support for social services because I didn't hear from at least two supervisors who wanted to put any money into social services. And that's, I think that's a sad commentary. I'm willing to put things into capital and maintenance and other things that obviously are important But I'm not hearing that from some of my colleagues and that's sad.
And I'm not disappointed, I'm sad.
That's a new one all right so check the box.
CEO Miyasato did you have a final?
No just thank you again to our departments and your board and if someone could make a motion for the recommended actions we could complete the workshops.
5:50 – 5:513 turns
I'll make the motion for the recommended action so we can complete the workshop. Second.
All in favor say aye. Enthusiastically, aye. And so amen and so conclude our budget workshops for 2017 and the budget hearings will follow in June. I adjourn this meeting and we meet next Tuesday May 2nd in this hearing room thank you
Okay. The.