UnGovr Transcript
iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.0:02 – 0:0521 turns
Welcome to the board meeting.
I will call to order the May 19, 2020 meeting of the Santa Barbara County Board of Supervisors. Will the clerk please call the roll?
Mr. Adam? Mr Adam?
I am here.
Mr. Labanino?
Here,
here.
Mr Williams?
Here, here.
Ms Hartman? Here. Chair Hart?
Supervisor Hartman has an announcement.
Thank you Chair Hart. Gina Fisher of our third district office was supposed to start maternity leave next week, however yesterday at 125 at Cottage Hospital she gave birth to baby Carter he made his entrance So in this season of pandemics and COVID commencements, his birth really represents a new beginning. And we couldn't be more excited and congratulations to the new Fisher Anderson family and this new addition to our county family.
Thank you for sharing that wonderful news. What a great way to start the day.
The next item of business is approval of the minutes of May 12th 2020. Is there any discussion? I'll move. Thank you, Supervisor Williams. Is there a second? Motion's been made and seconded. Would the clerk please call the roll?
Mr. Adam. Mr. Adams. Aye. Mr Lavinino.
Aye.
Mr Williams.
Aye
Ms Hartman. Aye Chair Hart.
Aye
Motion passes unanimously.
0:05 – 0:074 turns
CEO Miyasato is there a CEO report today?
No report this morning chair.
And Madam Clerk, are there any announcements or changes to our agenda today?
Chair Hart and members of the board. I just have a few announcements to make this morning. I do want to remind members of the public who are participating in today's meeting if they'd like to speak on public comment whether that is general public comment or an item on our agenda today to please call the number that will be scrolling on the top of your screen 805-568-2240 and state your name, your phone number and which item you'd like to speak on. And we will call you at the appropriate time. Please make every effort to be available and mute all streaming devices once it is your turn to speak.
And Chair Hart, members of the board I do have a couple other announcements today. We received a memo from the department requesting a continuance of Item A29 And this is from Public Works, Board of Directors, Flood Control and Water Conservation District. It is to consider recommendations regarding a final subsequent environmental impact report for approval of the updated Carpinteria Salt Marsh Enhancement Plan. And this is in the first district and there is a four-fifths vote required on this item. The department is requesting a continuance of this item to our June 16th 2020 board meeting And we can include that in the balance of today's agenda.
Additionally, we posted an ex-agenda request yesterday amending departmental item number one. This is from the county executive office. It is a hearing to consider recommendations regarding a coronavirus disease 2019 COVID-19 update and we added an additional recommendation, recommendation D as seen on our revised agenda today Authorize and direct the chair to sign a letter of support of the County of Santa Barbara's health officers variants. To stage two of the state of California's pandemic roadmap, to modify the stay at home order COVID-19 county variance attestation form.
And Chair Hart members of the board if we can have a motion to approve the ex agenda request as a need to take immediate action. We added this to the agenda yesterday on an item that arose after the agenda was posted last week.
0:07 – 0:1225 turns
Thank you, Madam Clerk. Is there an agenda or excuse me a motion
for the ex-agenda item? I'll move that we add the ex-agenda item. Thank you Supervisor Williams.
Second.
The motion's been made and seconded. Any discussion?
All those in favor with the roll call vote?
Mr. Adam?
Aye.
Mr. Lavinino?
Aye.
Mr Williams?
Aye
Ms. Hartman?
Aye
Chair Hart?
Aye
Motion passes unanimously.
Thank you
And those are all my announcements this morning.
Agenda Discussionitems moved / continued / pulled, click to expand
Next item on the agenda is approval of the administrative agenda. Do any board members request to pull any items on the administrative agenda? I do not see any requests. We have with the change suggested by the clerk about continuing item A-29, could we get a motion?
I'll make a motion to move the administrative agenda with the request on A- 29.
Motion has been made. Is there a second? Seconded. And seconded. Any discussion? All those in favor with the roll call vote?
Yes, Chair Hart and members of the board I would also like to note for the record before we take the roll call we had no requests to speak on our administrative agenda today.
Thank you for reminding me of that. Appreciate that.
Mr. Adam?
Aye.
Mr Lavinino?
Aye.
Mr Williams?
Aye
Ms Hartman?
Aye
Chair Hart?
Aye
Motion passes unanimously.
Now is the time for members of the public to speak on items that are not on our agenda and Madam Clerk, are there any requests to speak on items that are not on today's agenda from the public?
Chair Hart and Members of the Board we have no requests to speak on, excuse me my apologies, we do have one letter to be read into the record.
Thank you Madam Clerk.
Chair Hart, members of the board. This letter is from Peter Clayton. Hello. Joan Hartman mentioned that the Board recently passed a resolution honoring nurses and thought this song might be a nice way to follow up by playing the song I wrote in tribute to our nurses during
public comment time not related to today's agenda. And we will be playing that video for you shortly.
Wow multimedia public comment. This is impressive.
So I have a lot of affinity for nurses. This song is for you, it's called Nightingale's Lamp or They'll Be There For You. When
the way is dark and steep they'll be there for you when fear keeps you from your sleep they will guide you through Hold on tight, they'll hold onto you. Through the night, they'll be there with you. They'll be there for you. They wear their uniform with pride, Our love once was a nightingale's lamp still shines from somewhere deep inside. So hold on tight, they'll hold onto you through the night They'll be there with you, they're always Thank you, thank you nurses wherever you are and whoever you are.
Thank you.
Thank You Mr. Clayton what a great way to start the day we're on a roll today between Gina's news and Mr. Clayton's music anybody who ever wants to do that is more than welcome that's a great great way to make public comment there are no more public comments is that right Madam Clerk?
Yes Chair Hart members of the board that was our only request to speak on general public comment
The next item is departmental item number one. And would you please read that item into the record?
0:12 – 0:237 turns
Chair Hart and members of the board, departmental item number one is from the county executive office. It is a hearing to consider recommendations regarding a coronavirus disease 2019 COVID-19 update. And as a reminder to the board and the public we did post an ex agenda request to modify the recommendations for this item today. And there is an additional recommendation D that is posted online To authorize and direct the chair to sign a letter of support of the County of Santa Barbara's health officers variants, stage two of the state of California's pandemic roadmap to modify the stay at home order COVID-19 county variance attestation form. Thank you.
CEO Miyasato would you like to introduce us item?
Good morning, board members. Today as a presentation on the COVID update we have many different parts to this. One will be a discussion about our new RISE plan and reopening in safe environment. Talk about actions that we've taken to date and what will happen in the future. Also you'll hear about what actions we've prepared for the board in regards to this ex-agenda item.
So there's a lot happening today it's a day to be hopeful As we look forward to what could happen in the future, thanks to the dedication of our community members and our great commitment of our public health staff. With that I'm going to hand it over to Nancy
Anderson. Thank you Ms. Anderson.
Good morning Mr. Chairman and Members of the Board. On behalf of the Public Health Department, the County published the Reopening and Safe Environment Guide or RISE guide to the public on Friday. The guide is a local supplement document to the state's four-stage resilience roadmap. It describes when the county may begin to reopen institutions and businesses safely while prioritizing public health and upon approval by the state. It is important to note that the state is the authority dictating what industries fall under each of these stages.
It provides how to limit the spread of COVID-19 and establishes tools and approaches to minimize future outbreaks once restrictions are loosened or lifted. And offers what decision points to identify how phase transitions occur, and local criteria that might inform decisions to loosen or tighten those restrictions. The guide is essentially a Santa Barbara County playbook for reopening. It is a living document comprised of three parts, a core framework, industry sector guidelines and the readiness and containment plan.
The guide has four main sources, the federal government guidelines opening up America again, the state of California roadmap And modify the stay at home order and update on the pandemic roadmap. Resolve to save lives, a global health initiative that describes the adaptive response to the pandemic and the San Luis start guide. The process to develop the guide was a marathon of meetings over the past three weeks. A project team was organized and we engaged reach to facilitate stakeholder outreach. We established an independent medical and public health expert panel.
We identified key stakeholder leaders to coordinate community and industry informal roundtable discussions, then the numerous panel meetings and roundtables ensued. In the middle of this, we had to incorporate the state's acceleration through stage two and add reference to state industry guidelines that was published for many sectors. Feedback from stakeholders was compiled and the document was developed. And finally, the guide was presented to our public health officer for approval. I would like to introduce our public health officer Dr. Henning Anzorg who will provide some insight into the panel's work.
Dr. Ansler, welcome. Thank you Supervisor and Nancy thank you. First of all I want to thank the CEO's office for their support in this endeavor. The REACH group who was instrumental in getting this together as well as San Luis Obispo County our neighbors to the north who functioned as trailblazers so to speak because they came out with us like a few weeks before us And we try to improve upon their plan. I hope we did.
In addition, I really want to thank the expert panel chaired by Dr. Melissa Smith from UCSB, Dr. Fitz Gibbons, infectious disease doctor at Cottage, Dr Therese Ritter, infectious disease doctor at Marion Hospital as well as Paige Batson from the public health department, deputy director and Dr. Kevin Ferguson, lab director at Marion Hospital They spent countless hours, weekends supporting the efforts of Public Health Department and the CEO's office to get people back to work basically safely. So greatly appreciated their input and it just shows again how collaboratively and supportive our local physician force and healthcare force really is, which is really greatly appreciated.
The slide that you see here is actually on two slides. It scrolls down a little more to the next one It was just too much information for one slide. It has three columns, one is epidemiology which is the statistics of medicine, the next is the healthcare ability and then the public health part of the endeavor. We wanted to identify what the goals, which goals would have to be met in order for us to be able to loosen up the restrictions that are in place.
And the first column says or shows the initial the numbers that were requested by the state. The Board of Supervisors did actually appeal those on May 13th and over the weekend, over the last weekend, the State Health Department actually revised those in our favor I would say so that we now are able to apply for attestation. In any event It shows that we have a need to show that in essence the disease burden of COVID is going down, it's trending down which we can and we have to obviously put in very measurable metrics in percentage and in days and so forth.
The state has taken out the necessity for fatality rates that is off the books now. Please be advised that this document that we are talking about is really a living document, it is fluid, changes are so frequent and so rapid in this time that no document is valid for longer than a week apparently. Anyway, before now we are matching all of these epidemiological factors to be able to reopen our hospital capacity and local health care ability equally.
We have capacity to accommodate a surge of 35% due to COVID cases in case we were to experience a surge. We have a very robust plan to protect the healthcare workforce with sufficient protective gear in place, we have enough ventilators for intensive care units, we can increase including staffing up to 30% alone in the intensive care unit, which is really great.
We have hospital facilities that with great plans in place with as I mentioned sufficient protective gear and even sufficient face masks to cover patients that come in also in the outpatient setting our healthcare clinics are all endowed by now with telemedicine and we have We are meeting all of those criteria. From the public health perspective, we need staffing for trained staffing for contact tracing which is in place. The state requests 15 staff per 100,000 county population so we have more than 65 already and more are in training at the moment So, we are set there.
We have temporary housing units in place to a degree that we could house 15% of the county's homeless population if needed. Our skilled nursing facilities have sufficient protective gear in place and we are able to contact I'm proud to say that we contact 100% of cases, not just 90%, which is required. Within 24 hours all of our symptomatic contacts will be able to undergo testing.
Testing in general has been upscaled significantly with our new three sites that we are able to test large number of patients per day now. So I'm very happy to report that we are meeting all these requirements at this point, and Dr. Vando Reynoso will later present the attestation to this. The other part in for the medical team or the expert panel was to... Dr.
Nesurk, I'm sorry we're having some technical difficulties with the streaming of the meeting so if we could just take a five-minute break and see if we can work out those technical difficulties and we'll get right back to your presentation thank you
0:24 – 0:241 turns
you
0:31 – 0:374 turns
you Welcome. We'll resume the Board of Supervisors meeting for May 19th, and Dr. Ansorg was in the middle of his presentation. Apologize profusely for stopping your flow but please resume thank you.
Thank You supervisor Hart. The next slide speaks to mitigation measures that Hopefully it will never be necessary. In case we were to see an uptick in cases, have like a sudden change from a stable amount of cases to significant increase over more than 10% and so forth, then that would be a trigger to think about tightening up again. Unfortunately there are some healthcare triggers instability to scale up to the 35% ICU care ability or if we would not be able to screen larger numbers of people If we ran out of PPE or didn't have enough PPE for our healthcare workers to support and protect them, if our health services could not expand and if healthcare facilities were no longer able to work without exposing their staff.
And public health triggers that would One of the triggers that would lead us to consider tightening up the restrictions would be if we could not find contacts for 20% of more cases or if we were unable to test 10% or more of those contacts within 24 hours. Inability to test large numbers of people and two per 1,000 residents per day. That would be an equivalent of 900 in Santa Barbara County which we are able to do right now.
One trigger would be to have 7% or greater test positivity over the last seven days. At the moment we are running around 4%. if the test positivity were to increase over seven days. Now, those are just guidelines and they are as I mentioned before very fluid because the state is coming out with new guidelines national guidelines are coming out on a regular basis so We will update this as time goes on, but we need to have a plan in place for our attestation and this is fantastic framework that we will utilize in the attestation.
Thank you Dr. Anser. Are there questions for Dr. Anser? Okay
thank you. Next Ms. Anderson. I do have one question. Yes Supervisor Williams. Do you, in the contact tracing, because it raises a lot of civil liberty questions. Do you have any sort of kind of input and is the department interested in input from say a human rights organization or something? They don't need to be paid or anything but I think The questions of contact tracing definitely get more invasive than government normally is, and I do think that there's some questions that get raised. And is the department open to having such advice from a reputable human rights organization or affiliate?
0:37 – 0:536 turns
Well, contact tracing is in place for a multitude of highly contagious diseases already per our health section codes and so forth. And I think we are Absolutely in line with, we are also in contact with county council on these issues and we are not doing this any different from a TB case for instance or a measles case. So this question hasn't really come up because we're not doing anything different from our routine really it's just a different disease.
Thank you. Ms. Anderson, are you
next? We would like to echo Dr. Answorg's thanks to our expert panel. We have Dr. Melissa Smith, Dr. Therese Ritter, Dr Lynn Fitzgibbons, Dr Kevin Ferguson and Paige Batson the Public Health Deputy Director for their time and professional expertise on this project. I would now like to introduce Melissa James and Andrew Hackleman of REACH, who are our project partners to talk about our reopening project and stakeholder project outreach process.
Thank you, Nancy and good morning Chairman Hart and members of the board. It's wonderful to be here with you this morning and I'm excited to share with you just a little bit about the process that we worked through to develop the RISE Guide and share a couple of details with you and for the public of what they're seeing in the guide. So I think this first slide that you see before you shares a little bit about the project structure, and it's important to kind of know and understand who was involved and how we all worked in coordination to get to the product of the RISE Guide. What we know is that the best interest of public health as we move into a phase reopening is going to require government, healthcare, public health businesses and individuals all to play a part In, you know changing behaviors or shifting protocols to protect the health of their clients or patrons or neighbors.
And so this process really looked at all of those stakeholders and their voices and perspectives to be at the table rather than creating a plan that you put on people it was how can we work together to create this In partnership, so this project structure shows all of those players on the table. Of course you see that the state kind of at the top they are developing out what the framework looks like and they're thinking about the interests of 40 million people in the state and protecting public health. Of course we have the County Board of Supervisors and county health officer in the Department of Public Health is looking at those same types of criteria here for Santa Barbara County. And so what we've done here with the Rise Guide is we've engaged, where you've heard from an expert panel to be looking at the framework necessary to advise the County Public Health Officer and the Board of Supervisors on the criteria for when and how reopening takes place under the Governor's Framework.
And really getting into some of the community stakeholder engagements is really related to the guidelines and how we go about reopening and entering back into our And so along those lines, we brought together community and industry leads. There's about 50 in total that each facilitated roundtable meetings. So there was eight community roundtable meetings across every city, facilitated by city managers and mayors. And then there was 19 different industries sector We had a number of teams as well that came together from all various types of industry, from faith sectors, from non-profits discussing what guidelines would look like and what safe reopening would look like in their environment. Within that we also had about 1,000 unique survey comments that came in so there was just a tremendous amount of conversation, of dialogue, What you are seeing in the rise guide and now we're at a point of extending that out where the public has the opportunity as well to be providing input.
As we know, it's a living document that will continue to change as we move forward and it's really very much in the interest of the county and the process and engaging the public as well. So now I think we'll shift to the next slide. What I want to kind of share here that I think is really important for the public in understanding how this Rise Guide intersects with the California Resilience Roadmap So what you see here is what the governor and the state has kind of detailed for us about what the phased reopening is going to look like across the state in its four-stage process. And the state has determined which industry sectors are allowed to reopen within each of these different stages, so what the RISE Guide really does is it helps The county of Santa Barbara and how do we move through the stages of the governor's resilience roadmap.
What's important to note is that when we embarked on this process, we didn't know what the governor's intention was going to be With the resilience roadmap, he kept talking about localism as being determinative. And we had all been thinking, planning, preparing for such a time when the governor may lift his state order and kind of transition authority back to the counties. And so proactive planning ensued for what that might look like. What we've learned since is that the governor is not intending to lift his state order. He is going to keep that state order and use that to move counties through this four-stage process.
And within that process, you can see. What industry sectors are allowed to open where and how that kind of fits into the guide is at this time, the state has put out guidance for all stage one and all stage two sectors. So we have integrated that guidance from the state so that our businesses all have that clarity and understanding but the state has not yet put out any guidelines for stage three and for stage four.
I think you've heard and we all know that Santa Barbara County is now In a really great position to be moving from stage two to stage 2B. And thanks to a lot of the proactive and collaborative work that your board has engaged in with the state, the shifting of criteria that the governor announced yesterday is allowing up to 53 of the 58 counties are now in a position where they can We've had a number of meetings over the last couple of weeks and we've been applying it for this at a station and moving forward. As of today, there's only 23 counties that have moved into stage to be which is allowing for in person dining and so forth. One thing I would want to note kind of looking forward as it's been come up. It's come There are industries or sectors that are in stage 3 and not able to move forward yet.
And there's some considerations moving forward about what that will look like and when that's going to happen, and those things are determined by the state. And the state has not yet put their timing for that process. And that impacts, as you can see, our wineries, Our churches, our gyms, our nail and hair salons. Those types of sectors are in stage three. And so as we think about the governor saying localism is determinative and we had hoped and anticipated that at some point he would be transitioning that local authority back. What we're now seeing is that the localism is determinative. It's playing out in a different way. It really playing out with counties engaging with the state For the best interest of their county, and we're seeing that the governor is making adjustments along the way.
And so I just highlight some of these industries in stage three that really have some pain points there. So now I think I'm going to shift into the next slide just to share a little bit about the stakeholder feedback. You know, these 27 different roundtable meetings and there was over 350 people engaged. And there's a tremendous amount of feedback and conversation. I'm just going to kind of skim the top and share with you the things that really surfaced across many different sectors. Some of the big ideas that folks had, things that we could be thinking about beyond just what goes into guidelines.
Really observed from the people of Santa Barbara County is that there's a tremendous collaborative spirit across the community of people wanting to work together and wanting to protect public health and open in a really thoughtful manner. And so some of the ideas are what are the ways in which we can expand our space for physical distancing, potentially for restaurants being able to be outside?
There was a lot of input about having goodwill ambassadors who can support education and guideline adherence. And from across these stakeholder groups many people volunteering Ambassadors are partners with the county in helping to communicate and educate their peers and their industry sectors. And there's, of course, PPE is a really important guideline for keeping folks safe. Many businesses are looking to procure PPE. And so there's conversations about community consortiums, how you can get better bulk rates if we're doing those things together. So those are just some of the ideas that were coming up. Of course, there was some challenges that came up as well.
The uncertainty in the approach and the timeline from the state, what we know is that we're getting pieces of the puzzle and we're moving along. We don't have the whole picture, and that creates a lot of angst for people not understanding When things are going to happen or how those decisions are made. So that was something that came up quite a lot. And then, of course, there's financial impacts to the guidelines for businesses being closed or being able to operate only in a 50% capacity has tremendous stress on some of our businesses. That was something that was consistently coming up and then the guidelines not necessarily being equitable across sectors so real Real concern for a lot of those sectors that the governor has placed in phase three.
So, a classic example of that would be our wine industry which is robust across the Central Coast and Santa Barbara County and San Luis Obispo County. Unlike restaurants, they're not allowed to move forward in phase two. And that creates a lot of pain points for them and not understanding why a winery is treated differently than Those types of conversations came up quite frequently.
So I wanted to just highlight that. I think I have maybe one more slide to share with you. Oh, maybe that was it. So where I'll leave you off here, very much appreciate the partnership with the county. I want to acknowledge the leadership of the Board of Supervisors and kind of facilitating this collaborative approach in partnership with industry and community, and greatly appreciate the work that you have done in engaging proactively and collaboratively with state in the policy making of how the resilience roadmap is coming together. And just encourage that continued productive dialogue Staged and phased reopenings are going to be with us for some time, and I appreciate your leadership. And thanks so much for the opportunity to join you today.
Thank you very much Ms. James for the great presentation and all of the incredible work that went into this, all of the team that was involved. In fact, this is really incredible. CEO Mia Sato, to Alt Nibbs-Anderson, Terry Mosnisch, all of the other folks, Ms. James and Mr. Hackleman The expert medical panel, Dr. Anzorg and Dr. Smith and all of the hundreds of stakeholders that were involved in this is an extraordinary achievement in an incredibly short period of time. In fact I can say with certainty nothing like this has ever been accomplished in our community. Normally our community dialogue outreach processes oftentimes bog down and take years to bring to a resolution so I don't think it's an accident that this was achieved so quickly Well, you know this is a moment that everybody is stepping into in extraordinary ways and putting aside some of the old drama that comes with those dialogues and really working together in a unique and special way.
But I really want to thank all the county staff who really dug into this and spent an enormous amount of time to make this happen. And the timing couldn't possibly be better. Here we are exactly the day after the governor gives us the go-ahead ready to go. That can't be said for a lot of counties around the state who were not prepared in advance and didn't do this work in advance and didn't get the community buy-in that I think helps persuade the governor and his team that we really were ready, that we had done our homework and we had prepared.
Are there questions for staff? Is there more to the presentation? Okay sorry.
Thank you, Mr. Chairman. It certainly was a tremendous team effort. We did want to take this moment and sincerely thank the stakeholders. They are truly our economic cornerstone for all of their time and their effort that they put into this. There were 27 roundtables over 350 participants And the roundtables included 10 cities and community service districts, 14 business and industry sectors, a thought leaders group, and two community-based and labor organization groups. We are very thankful for the time that they provided us.
Okay, the third and final section of the guide is the readiness and containment plan. The plan is critical in showing the state that Santa Barbara is prepared and ready to accelerate through reopening and to support the county's attestation. This details how the county plans to consider the following testing contact tracing protecting their vulnerable acute care surge essential workers community engagement and a relationship to surrounding counties The guide is available and feedback can be submitted online at the ReadySBC.org website, and as a reminder the guide is a living document and will be updated online as needed to conform to state and local orders.
The recommended action for this item is to receive and file the RISE Guide. We would be happy to answer any questions you have. Thank you.
0:53 – 1:0321 turns
Thank You Ms. Anderson. Are there questions?
Supervisor Williams Well, I think that one of them that's most important for businesses that are trying to prepare to reopen is whether we will have on SBC the self-certification and when we will have that up so that at least if they're not ready, if we're not ready to have it submitted, at least they're ready to walk through the steps because in some cases there will be need to be alterations to the business to comply with the guidance. So we want them to be able to walk through the steps today or tomorrow or as soon as we can.
Supervisor Williams to the Chair, thank you. Excellent question and if you could just hold on for a few minutes Dr. DiRenoso and Terry Mosnick have answers to all those questions And
if
there's no more questions on this, Dr. DeRinosa and Terry have another presentation to talk about the attestation and then to answer Supervisor Williams' specific
questions. I don't
know where this one comes in so it's in the RISE document so I just kind of want to ask this question. One of the preventative strategies was quarantining travelers from high infection areas And I was just curious how we plan on doing that or who would monitor that?
Welcome Dr. DeRuonoso, you didn't even get a chance to sit down and the questions are coming already.
Supervisor Lovenino through the chair so that would be something that the Public Health Department would do similarly when the pandemic started we were notified by CDC as well as CDPH when we had travelers coming in to our area from China, from Italy, from all the hot spots we get notified. And so when we get notified, we start the quarantining contact tracing process and we monitor them until they have gone through the quarantine period.
Wow! I didn't know that. So if somebody is let's say traveling from Italy and they want to come to Santa Barbara When they purchase a ticket or whatever, somehow you get notified?
So yes. We get notified through the CDC and through CDPH. Wow. So you can't travel unnoticed.
Okay. So then we would quarantine them here or we just check them out here?
So typically, we get the contact information. We trace them and we interview them, ask where they're staying, make sure that it's a safe environment free from further exposure and we monitor them during that 14-day quarantine period.
Okay is there a federal Is there a ban right now on travel from those areas to us?
I don't believe so.
Okay, thank you that was very informative.
Any other questions before we begin the second part of the presentation? Okay Dr. Duranosa
So I know the exciting thing is you want to hear about the attestation plan. However, if I could take a few minutes to set the context and go through the numbers locally before we get to the exciting part.
It's all exciting.
And so to begin with, I'd like to talk about the COVID-19 numbers in our county. Typical slide that you've seen week to week as of today, as of Monday we have 1496 total cases and of that, 64% are active and 35% are recovered at the rough number of 526. So again, the bottom two lines are hospitalization and death. And it is very minimal. Hospitalization at 43 cases still hovers around 2.8%, and death at 11 cases is less than 1% at 0.7%.
This is a graph that describes the disease in our community. So I want to just pause and explain this because I think that it may not be as clear. So on the x-axis, when we look at 518 and we see the 74, so this light red line is a two week, reference two week experience in Santa Maria. So when we look at 5-18 that does not mean that it 74 is the number of new cases on that date. It is two weeks from the 18th back and so on and so forth. So this is a really good picture of the history of the disease in our county And what is worrisome is again the top significantly, the presence of disease in Santa Maria. So what this means is that we are now going to pivot and work with the Santa Maria community Santa Maria elected officials and residents to understand why the high incidence of disease in Santa Maria, and come up with some creative solutions.
Whether that be increase in health messaging, looking at the policies in place, looking at the systems in place, looking at the environment really towards the goal of decreasing This ever-increasing slope. The other three heavy hitters are the light blue line is Lompoc at 18 and the dark red down here is Santa Barbara at 16. The remaining geographic areas down here, at the bottom range from 0 to 4.
This is a depiction of our hospital census. And of the 43 COVID-19 patients hospitalized, 29 are in medical surgical beds and 14 are in ICU. So in comparison this is a fairly stable environment. 43 cases may seem a lot but within the context of our hospital capacity we are well within The management of hospitalized cases. This is a reminder that this is part of the governor's resilience roadmap, we are in stage two with lower risk workplaces, with curbside retail happening several weeks ago, with manufacturing and logistics already opened. And the rest remains to be seen with our attestation process.
Stage three, you've heard this morning is a higher risk workplace environment such as religious services, movie theaters, more personal services. And at the stage four is the end with the reopening of the highest risk workplaces and environments such as concerts, conventions and sports arenas. As I mentioned, we started with the state in stage two. We can move quickly through the initial stage two if we meet the state's readiness criteria. However, really wanting to underscore that we have to stay in stage two if we get attestation. We cannot absolutely cannot move into stage three until the governor moves the state into stage three.
So exciting news, we meet the variance criteria and so if we through the process get approved or get posted I should say it's not an approval process is a posting process. We will have destination retail including shopping malls and swap meets reopening. Personal services, such as car washes and tanning facilities. We can have increasing office-based businesses reopening and dine in restaurants reopening but however bars and gaming areas are still not permitted in stage two. And then lastly schools and childcare facilities. Childcare facilities expanding beyond just for the essential workers.
Question on that? Supervisor Labadino. Thank you Mr. Chair, so on the gaming areas, how does the Chumash Casino play into that? I
1:03 – 1:1716 turns
am not sure, that's a great question and I will... Alright,
I've just seen in other locations, I know they're sovereign and they've kind of made their own decisions but I'm not sure if they fall under the Governor's plan or...
I think the Governor has sent a letter to the tribes asking them to pause, but as you said they are sovereign.
So the new local variance criteria as part of the attestation process is a stable or downtrending hospitalization. So that means a seven-day average of daily percent change of less than 5% or no more than 20 COVID hospitalizations on any given day in the past 14 days. I am choosing to use the seven-day average of daily percent change of less than 5% because our Santa Barbara County's seven day average of daily percent change is 2.2%. So if it's depicted in this graph, and this is the graph that I will be submitting as part of our attestation process. So if you look back seven days, our average is 2 point two so that's good news.
The other local variance criteria that is new is the case per population count and test positivity rate. So we can either have less than 25 new cases per 100,000 residents in the past 14 days or less than 8% testing positive in the past seven days. And I want to pause and thank the board for your advocacy as well as the rest of our community. Because I think of our passionate police, we are able to separate the prison cases from our total cases. We are still needing to track prison cases, but it will not be counted as part of our attestation process. So in looking at this parsed out we have 3.5% positivity rate and I call it community positive just to separate. And the other is prison positive rate is at 24.8%.
So this is the graph that I will be submitting to the state as part of the attestation process. The other local variance criteria that I shared in last Tuesday is the protection of stage one essential worker status. And this is where we have to have clear guidance for employers and essential critical infrastructure workplaces to protect essential workers, and the availability of disinfectant supplies and protective gear. And this is captured in our health officer order 2020-8.1 Through the social distancing protocol, we captured this and the workplaces are attesting that this can be met. Testing capacity minimum daily testing of 1.5 per 1000. This means that roughly we are needing to test about 685 tests per day and we currently have that capacity actually it's 690 so Definitely have can meet this criteria.
In addition to this, I'm surveying the commercial laboratories we can definitely increase that capacity as a county containment capacity. Containment capacity, with this we need to have 68 tracers. I can share with you that we currently have 82 trained tracers with an additional 31 from Family Services Agency to be trained this week. So at the end of the day we will have a total of 113 tracers in our department.
With regards to the homeless, we can also meet this criteria. Currently we are sheltering 75 older adults experiencing homelessness and who also have underlying medical conditions and we have in North County, we are housing 31 additional people and both these sites have capacity to increase The county has an average of five people needing hotel rooms during their isolation and quarantine period. And we are able to accommodate this need as well as increase the need if needed.
Supervisor Hartman has a question.
Just quickly, how long is the turnaround now for testing? I know it's different depending on where the lab is but if you could
Yes, so it is ranging anyone from one to three days depending upon the commercial lab. And so the hiccup that I shared last week was our state-sponsored community testing. It was taking five to seven days. However, I'm happy to report that that number is being reduced to hovering around three days. So the original The original agreement was that it would be processed within 48 hours. And so they're hitting that mark.
Hospital capacity, we have met again. That is does our county have the capacity? Does our local hospitals can they accommodate a minimum surge of 35%? That is something that we're tracking And we can well meet that criteria. Vulnerable population, this is one of the new criteria that's enhanced and the new criteria asks that the public health department are needing to be in close coordination with the skilled nursing facilities to make sure that the residents and the workers are routinely tested, and mitigation plans are in place. And we again even with this new criteria our staff are already working with our skilled nursing facilities and we have started with lab testing agreements as well Sectors and timelines. And this is something that we are grateful for the work that the REACH group did, and it's documented in the RISE document.
We have described the sectors and timelines with attestation. We will be looking at dining restaurants including outdoor dining, retail including customer foot traffic, destination retail including shopping malls and swap meets, office-based businesses, personal services and childcare with schools. And we are probably bookending it between restaurants and schools and everything in the middle because we are waiting for detailed guidance from CDPH on the school's reopening.
Dr. Ansorg, earlier in his presentation shared with you the triggers for adjusting modification and we have documented that is detailed in the RISE document in our attestation process. So in summary, yes we have achieved epidemiological stability. Yes we have achieved testing capacity criteria and yes we have achieved the protection of essential workers. Yes we have achieved containment capacity Likewise, we have achieved in maintaining hospital capacity and we are set with vulnerable populations. And lastly, we have achieved designing a plan for modifications should that be needed.
So the next steps... The Public Health Department is ready to submit attestation for the readiness criteria We have drafted the document and have submitted it in draft form to CDPH for a quick look-see, to see if there's any areas that we need to strengthen. We began the attestation process yesterday with phone consultation with CDPH. We have received letters of support from our three area hospitals. We are today requesting a letter of support from our Board of Supervisors. With these we will, I'd like to submit the variance attestation form as soon as that letter is signed and then we will await for our readiness plan to be processed and posted publicly on CDPH's website And based upon our consultation with CDPH yesterday, that could be one to three days.
It could take longer since I am aware that there are other counties also in the race for getting posted. After we receive the posting notice, we will also be issuing health officer orders for the allowance and the guidance for the sectors to be opened.
Supervisor Hartman.
So the yes you can open happens with the posting on the state website? I'm sorry could you go back so it's is it when the readiness plan is posted that these new businesses in phase 2B can actually open their doors?
No, it would have to be hand-in-hand with help officer orders And we are, so the attestation process asks for sequencing of the sectors and so the health officer orders will be issued as we get guidance. As we are clear, we want to make sure that the infrastructure is in place for the reopening and right now the focus of the department is really to fine tune the restaurant's landscape.
And the other thing is, you know, even though we have the triggers in the plan I want to share that as we loosen the restrictions there is freedom For movement, there is freedom in participating in activities. But with freedom comes responsibility and this is where even after we receive the approval or the posting of our readiness plan that we as a community really need to abide by all the guidances that will be issued or contained in the health officer orders. And again, the underscoring of that is guidance for safe reopening And with that, we will reiterate the need for social distancing, for disinfection, for wearing face covering, for hand washing hygiene. So we as a community really need to embrace the freedom and the responsibility that comes with it.
And that concludes my update.
Thank you, Dr. Dobernoso. Are there questions for Dr. Dobernoso? Supervisor Lavanino?
Thank you. I'd like to kind of just add on to what Supervisor Hartman was asking there. So I just kind of want to really get a detailed blow-by-blow how this works. So we will vote today on the attestation that will then go to the governor or CDPH? To CDPH. OK, so then they make a review of that. That could take a couple of days or we're not really 100% sure, correct?
Correct. So what happens during that one to three days is they will review our I want to say about 26 page document and it will be a dialogue back and forth between CDPH and the Public Health Department on what needs to be strengthened or what needs to be taken out.
Okay, so in that time you know just like we were getting ready for when the governor gave us the okay businesses obviously are trying to get ready so that when we give the thumbs up they open that door. Will they be able to attest online while that's up there or not?
So with that I'd like to defer to Terry. Terry has a great beautiful presentation. It's detailed and will spell this out
OK, perfect. Are there any questions for Dr. Dorenoso before we get to Ms. Wozniczyk?
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No but we should remark again that this criteria is far more percentage based as opposed to raw numbers. Seems to be a more solid nexus with public health And the decision to separate this prison's number was definitely just a judgment call on the part of the governor, and so we should be thankful for Governor Newsom for making that call. It's essentially a call that the problem with the prison is not reflective of the problem in the county as a whole.
And that's pretty important for our ability to move forward and has allowed us to move forward.
I think it's a great opportunity to thank Dr. Doronoso and Dr. Anzor, who were working tirelessly all weekend in consultation with the governor's office and the California Department of Public Health making the case that the board made in the letter that we did have a unique situation. And want to thank our state legislators too who particularly were very strong in their advocacy on our behalf. Senator Jackson Assemblymembers Cunningham and Lamone, and Congressman Carbajal too with his work with the Bureau of Prisons. There's a lot of people leaning in and many community members that I know wrote letters directly to the Governor too to express their support for our position so thank you all.
Ms. Mosnesage?
Good morning Chair Hart, members of the Board. I know you've seen this slide a couple times today but we just want to make sure everything's very clear. As you know, we're in early phase two and as Dr. Dornoso added ideally over the course of the next couple days once the attestation is filed will be moving into late phase 2 and ready to open up those additional businesses and then ideally moving forward to phase 3 & 4 in the near future I'd like to walk you through a process which we hope is very helpful to our businesses as they continue to reopen.
So, as we move through the reopening process every business should take steps to reduce the risk of COVID-19 and create a safer environment for both their workers and their customers To assist the businesses in navigating the reopening process which is oftentimes complex, we wanted to ensure that all were fully aware of what's contained in the Rise Guide mentioned earlier to our board as well as the very specific requirements and checklists outlined by the California Department of Public Health, the CDC and OSHA.
So the process that we've developed will allow individual businesses to easily access and create a COVID-19 protection plan, which is required by the state as part of the statewide industry guidance to reduce risk. As well as create checklists to easily walk through the implementation of their plan and ultimately go through an attestation process, a self-attestation process to signal to all that they are ready to open. And then they'll be able to actually have a certificate that they're able to post on their windows signaling to all that in fact they've undertaken the actions as required by the state consistent with our health officer orders and are in fact ready to open So let me walk you through what it looks like for businesses that are already open.
These processes are very similar to each other with just a bit of a twist. So, stay back where you were Yvonne, there you go thank you. So for businesses already open these are the essential businesses that are currently open as well as those in early phase 2 We're going to ask that they review the State of California guidance which we will have posted on our website. Our website is not live just yet, it will be very soon.
But they can go to the state website now and review all the guidance. So we ask that they review that guidance as well as the guidance provided within our RISE Guide And then they will perform an individual risk assessment of their individual business. They know best how to perform in their work site, they'll conduct a risk assessment and then they will actually prepare a protection plan. That protection plan as required by the state would need to be on file in their business. We are not going to ask for a copy of that, the businesses will hold that.
They will then implement the protection plan and then complete an industry-specific checklist. Again, these checklists are available in the RISE Guide which is on our website and directly on CDPH and they will be updated when we actually launch this in the next couple days. They will then be asked to complete an attestation, very simple check off of several questions making sure that they understand and that they have gone through the process to train their employees.
That they are screening employees, that they are taking any type of control measures necessary in case somebody should become ill. They are maintaining social distancing practices and then of course disinfection and sanitation processes that are required again in our health order and by the state of California. Once they've completed that checklist, they will then be able to immediately move to creating their certificate And then we will be asking that they post both the certificate as well as the checklist within their store windows And then they are ready to continue to operation. So we do want to continue operating, so we do invite existing businesses to come into this process as well and we will broadly announce when it will be available for all to take advantage of on the next slide.
Are those businesses that may be making no significant changes generally to their operation or only minor modifications? We know that many businesses may be having to move furniture, move tables, remove things from their businesses to accommodate social distancing. So for those businesses that are not making any type of significant change or very very minor modifications They don't present any fire risk that is not preventing ingress or egress to their business. They can easily step through the same process that I identified for the existing businesses, do their attestation, complete their checklist and go ahead and print out the certification and reopen once they have the ability to do so and are authorized to do so by the governor.
The next area We do anticipate that there may be some businesses that want to make more significant modifications to their business, to ideally accommodate social distancing. There may be those that want to undertake some type of tenant improvement, do additional construction. They are certainly able to do that. We just want to make everyone aware that walking through this process still entails that they need to get the appropriate permits from their appropriate agencies just like they normally would pre-COVID-19.
For those individual businesses, they can again review the guidance, perform their risk assessment, implement their protection plans, complete the industry-specific checklist. However if they then need to go through the permitting process whether it's in their city jurisdiction or with a county obviously they will go through that process once they've completed everything there and then continue through the process There may be some businesses that want to take two steps, perhaps open early without modification and then later go through this process.
Next. Coming soon but not referenced here, Scott McGaulpin is working on a process that was actually referenced by Melissa James in her REACH presentation in which there will be the opportunity for individual businesses to expand their footprint, to enhance social distancing if they want to go outdoors and to enhance their economic recovery opportunities Director McAuliffe will be bringing that program back to the board in the upcoming days for your consideration.
So at the end of the attestation process, they will be able to go... Let's go back one more. Hold on. They'll be able to go forward. There you go. Stop there. There we go. So this is what the attestation will look like. You're going to... The businesses will hit a landing page and they'll be prompted from here and this would be contained on ReadySBC.org. They'll be prompted from here to fill out some very, very basic information about their business basically name address, phone number and one very important provision which is who to contact.
Per the state guidelines there does need to be an individual that is required to provide oversight of a plan within a business so who would an individual contact to ask them about their protocols in place? So we are going to ask them to list that individual Once they complete their basic business information, there is no protected information. Again it's name address phone number and individual. We're going to ask them if they are planning to make any form of modification to their business so that we can be aware in case any type of inspection is needed and then they'll go through the actual attestation process which is a series of very quick six check boxes and then they will be prompted to receive next slide There it is.
They'll have their certificate, and we will be making a change to this. We'll say we are open and not I'm ready to open so this is being changed now. And it will depict to everyone shown in the store windows both for patrons as well workers that they've undertaken the necessary steps to be COVID safe. So again, this will be posted with the checklist just so it shows that they've undertaken the appropriate steps.
And to answer the question posed earlier, we're finalizing all of the materials now. So once we have the attestation confirmed by the state and our health officer orders are ready people will be able to access this at ReadySBC.org. That concludes my presentation.
Thank you Ms. Mosnesage. Ms. Sato?
Just one more thing to add because I think Supervisor William also asked how can businesses know what They need to be prepared for and we keep mentioning the state guidance, which is it's all there. And if you look at our rise guide on pages 47 48 and 49 pages 4748 and 49 of the county's rise guide We provide the live links to all the businesses that the state has said can open And those for which we will hope we'll be able to open once we get our state attestation that has all the guidance and the links, and that is what we are using. So it has the checklist and the guidance so if people want to know what do I need to do? It's all there. They look at our RISE Guide pages 47-48 with the live links.
And if I could add to that, just to make again our goal is to make this exceptionally easy for our businesses to access. So as they walk through this there will also be those hot links to as CEO Miyasato mentioned to the RISE Guide and hot links directly to the CDPH guidance so they will have the guidance document and the checklist readily available to them We are also populating now some very basic templates that individuals have as an option, or businesses have as an option to use to help them prepare their protection plan. Again optional it's just there for them to utilize to help them work through the process.
Supervisor Hartman?
So if I understand, it'll be one to three days before we hear back from the state but we're ready to go and I just want to add my thoughts to everyone else's. All those achieved that was absolutely stupendous only 23 counties out of 58 have been allowed to move forward more quickly I just, for us to be in this position is such a tribute to all of our staff, county council, public health, CEO's office and to our community and all the business sectors and people who stood up to help us. So I just can't overemphasize what an accomplishment this is.
To understand now going forward it's about one to three days before we get the go ahead from the state and that will involve some negotiation back and forth And then the public health officer will be issuing sector by sector, the guidance for the different industries and then they can right now go to these live links and be getting ready. And then the minute they get the go-ahead, they can post that sign in their window and then they're ready to open their doors. Do I have that correct?
In addition to the live links, do we have a hotline if people don't know quite how to make their way through this? Can they talk to a real person? Yes,
Chair and Supervisor Hartman. We will be standing up, well our hotline has always been open but we are going to be training individuals to also be on our call center so they're ready to receive and can at least address some of the very basic information of the how-tos but Dr. DeBernoso is also working. We have our environmental health department. We anticipate that those folks will be receiving a lot of questions We have been, although we have not released it yet, an actual email where they can email individuals for questions as well.
And let's see, I just had a question that was asked to me. Tanning salons fit? What about massage acupuncture where it's one-on-one? Is that the kind of thing that the hotline could answer? Yes.
I think we can also preempt that by giving that information up front in our frequently asked questions what stage they're in and that would be Stage 3.
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Supervisor Lavanino. Thank you, Mr. Chair. Well first I just want to say that I know your whole team everybody the whole county hierarchy has been working around the clock seven days a week and I can tell you that there are people out there that are going to be very excited about this and they're very appreciative it's people's livelihoods so I want to thank you and the whole But not but, I'm sorry. And in addition to that, I even went on ReadySBC.org or Recovery, yeah I guess it is ReadySBC.org because I always have a problem sending people to a website that I've not tried to navigate myself and even I can figure out how to download the Rise Guide so if I can do it just about anybody else can do it The question I'm getting, two questions is one churches seem to be out in another region.
And people are very concerned that if I can go to Lowe's and I can go to Home Depot and I can go to a restaurant how come I can't go to a church? And so I'm kind of getting that and that one's a hard one for me to answer. So if you could touch on that.
I'm getting eye signals from our county council. So I'll let him take that question first.
Mr. Gazzani
Chair and Supervisors, we definitely have talked about religious services. And again the framework that we're working under is the Governor's opening up of these different phases. We have pushed back and asked for some factors that would help us to understand and explain why some religious services are being treated differently right now. Your options are online or drive-in services And we've asked to move those services, those live services more to the front of the line and are waiting to hear back from the state on that. So I think that this is moving forward. We didn't want to stop 95% of the process for that 5%, but we expect to hear more from the state very soon on that. And that's an item that we're working statewide with other counties also.
Very good. Any other questions for staff? Supervisor Williams or Supervisor Adam?
Yeah, did you want to go first Supervisor Williams? You go for it. Okay well I wanted to follow up on Supervisor Williams' civil rights concerns first. Hypothetically if public health went out in an effort to contact trace would that questioning be answered voluntarily or compulsory is that compulsory?
I want to say that it's all self-disclosure. So when we talk to a case and ask that case to share with us all the possible people that they have been in contact with, they can say no one. Or they can be caring and kind and honest, and say actually I was with five different friends. And then we go and we interview the five friends, and measure the level of exposure, and measure if they have any other information that they'd like to share. And then we will be observing those five friends for the duration of the quarantine period And should they become positive, then we start the contact tracing with that individual. So did that answer your question?
So people can choose not to answer.
Okay and so if they do answer and they finger the five friends, then you're actually quarantining the five friends?
We are yes, we would be. And we would be observing them and monitoring them for symptoms.
And testing them?
If needed. How
would you decide whether or not that was needed?
Depending upon their risk factors, such as their place of work, whether they were having symptoms, whether they were in a high-risk group.
Well why would any of that matter if they were quarantined?
They could be exposed to other members of the family?
Yeah, but then back to their own testing. If they were quarantined then you would go beyond that group of people to go out into their other contacts and quarantine those people?
So and that's how we prevent outbreaks. That's how we box in the disease by identifying cases and the exposure contacts, and if the contacts have been exposed and turn out to be positive then we continue the cycle in order to minimize and mitigate.
Okay can you box in this disease?
That is our attempt and not only is it our attempt, but it's our state's attempt, our nation's attempt and our world's attempt.
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Well I'm just going to ask you this is a yes or no question really in my mind because of the presence we know that there are people who are asymptomatic carriers can you box in this disease?
We can attempt to And that
is Will you be ultimately successful?
I guess it depends on how much people cooperate with the things that you were asking questions about.
Well actually no, the answer is no. You cannot be ultimately successful as long as there's asymptomatic carriers. I'm going to just keep the mic for a minute and give my final comments and then whatever happens here. And I'm not going to oppose any of this stuff today. I'll be voting yes on everything. But I do just disagree vehemently, despite all my silence earlier with the whole strategy.
And I really want to restate my concerns that we're causing more dislocation in economic ways A tremendous amount of our citizens by doing it this way, but I realize that that I don't carry the day here. Yeah, I just think that by doing it this way we're causing stuff that you're not gonna see until October, November, December in the form of foreclosures and bankruptcies.
But the longer this goes on, the worse it's gonna get and the deeper it's gonna be and the harder it's going to dig out of. And I just find the whole I find it Orwellian, this whole track and trace thing. And especially given the fact that there's asymptomatic carriers and there's numerous studies. I just had somebody email me another one about the antibody testing that people are doing out there.
How many times the number of people that we think the cases, we have the documented cases. But there's 80 times as many people that have been exposed to this stuff by the antibodies and the idea that we're gonna box anything in is absurd with it that prevalent in the community. So anyway, let us go on.
Thank you Supervisor Adams. Supervisor Williams?
Well I just think that the pattern that you set from here on out is enormously important. The pattern that we set. You know if you look historically the society's reaction to a disease is usually far more of an impact in the society than the disease ever is. I'll mention to a couple of you that Antonine Plague in the middle part of the Roman Empire basically set into motion feudalism and serfdom, and long after the plague was gone, the majority of the people of Europe were basically enslaved in serfdom for 1,000 years because society's reaction to the plague. And so I think it's very important that kind of patterns that we set economically, socially in how we treat each other are enormously important and I think the kind of patterns that we can set are to take precautions And I think this document has those precautions both in terms of what we would propose to the state to open, under what conditions they would open and also under what criteria we would tighten if there were enough of an increase in infections.
But this document also recognizes, it was very gratifying to me to see the language in it where the doctor panel say something to the effect of it is imperative for the long-term health of the people of Santa Barbara County that we reopen businesses and jobs and economic activity. So we need to balance that The health that people do need a job and do need an income to be able to be healthy, and be able to provide for their families.
But that we also need to take precautions. And I think the Rise Guide and the work of the Public Health Department has been a reasonable balance of those two concerns and that this is a reasonable balance of those concerns. And I want to thank them for their work, I want to thank the Governor and most of all I want to praise the people of Santa Barbara County because the reason why we meet the criteria that the governor has set is because of really an unprecedented amount of cooperation from the people of the county. And I would say it's somewhat reflected around the state of California, but it's even better than the level of cooperation in many other parts of the state of California.
We are beating the disease Not because of the coercive power of government, and I appreciate Supervisor Adam to always be on the vigilant against that. But it's not because we have the coercive power to make you do these things. It's because the people of the county have hearkened the cry of public health and The state and of the Board of Supervisors, and have cooperated. And for the most part have exercised social distancing in large enough numbers to flatten the curve and to slow down the advance of the disease to a relatively manageable size.
My hope is that people continue in that spirit That they patronize local businesses. That the pattern that we set is to support local business, is to support each other as a community not to hunker down in no man is on island and no woman but to do so with proper precautions continuing to know that there are dangers that remain out there And that we also learn from some of the patterns that we've been setting in the last few weeks.
Number one, a lot of offices if our attestation goes through can reopen but that a lot of offices would be a lot safer with you know Things like Israel is doing, where they will do half the office one week in the office and the other half telecommuting that week. And then the next week it's the other half of the office in the office and the other half telecommuting. That we can create patterns that maximize our safety but still allow people to do business and more importantly than doing business provide for their families.
And so I think that is the kind of pattern that we need to set as a county and as a society moving forward. Learn from these lessons, and continue to take care of each other as a community.
Thank you Supervisor Williams. Supervisor Hartman?
Thank you, I have three different areas that I'd like to talk about. The first is wine tasting rooms and I realize that's in phase 3 however most of the wine tasting rooms I'm familiar with are just a few people visiting at a time and it's very easy to socially distance in that setting so I intend to at least write a letter. I don't know if anybody would like to sign on with me, but just saying that I think they fit more of the restaurant idea so long as they can social distance. It's not like a crowded bar and I think that's a fallacy in the reasoning.
So
that's... I don't want to butt in but I just happen to have CDPH's language in front Because it's a little more complicated, and there is a route that seems to me pretty plain in the language. The language of the state's guidance says brew pubs, breweries, bars, pubs craft distilleries and wineries should remain closed until those establishments are allowed to resume modified or full operations.
In bold unless they are offering sit down dine-in meals Alcohol can only be sold in the same transaction as a meal. It goes on to say that you can contract with another, if brew pubs, breweries, bars, pubs, craft distilleries and wineries that do not provide sit-down meals themselves but can contract with another vendor to do so Can serve dine-in meals provided both businesses follow the same guidance below and alcohol is only sold in the same transaction as a meal.
Thank you. That's helpful to a point, however we don't allow wineries to serve food so I don't know what the permitting process and I think still we could function as we have in the past most wineries have just a few customers and social distancing outside patios that wouldn't be a big deal I intend to write a letter and I'd
love
to join you. Maybe the board would be interested in doing that, and we can think about that. The second thing I want to talk about is just the importance of small little new habits I had to go to the doctor yesterday and there was, I had to sign in. And there was a holder with pens that were cleaned and another holder with used pens. And so I notice I come in today and we have to sign and here are my clean pens to sign the certificates.
So it's these kind of small little things. I try to remember to do my hands whenever I get in the car, wear my face covering and it's those kinds of things, those little behaviors. My husband is on the board of the Little Zaca Preschool located in Buelton and they had a virtual board meeting last night and afterwards he told me that The staff had been extremely creative in thinking about their space and how can they just empty it out and reconfigure it in a way to handle their full enrollment.
And how can they clean, how can they test the children, the bathrooms? How can they use recess again to be the chairs and the tables? So people need to think about all these little things that we do to be vigilant with this virus. I think we saw a slide that I really liked, that was boxed in slide but the first part of this we were flattening the curve and throughout the world people understood and because we had a way to understand it Everybody could understand their little role and the little habits they had to develop to do their part. And now I think we're, I do think we are with quarantines most of us are not asymptomatic carriers of the virus If we've been quarantined, we're not carriers. So now we're in the process of rooting it out with testing and taking temperatures and watching for symptoms.
We're chasing it down through the contact tracing. And I think again our public health department and county has done just an amazing job in recruiting people to do this tracing work. And then boxing it in through quarantine and keeping an eye on people. That's what we have to do until we have a vaccine, and we heard yesterday that there've been promising trials for a new vaccine. And so we're likely to see one in timeframes like we've never seen before because worldwide people are working on this. So we just need to stay the course.
And I think we can, but we need to do it by these little habits that we make part of our daily routine like brushing our teeth and washing our hands and not touching our faces and all of that. So thank you.
Thank you Supervisor Hartman. We have 11 requests to speak. Why don't we take a 10 minute break and then come back for public comments and then it'll be back to the board?
1:54 – 2:042 turns
2:05 – 2:1211 turns
We'll reconvene the Board of Supervisors meeting and at this time go to public comment on the COVID-19 presentation. Madam Clerk, who's the first person we have for public comment?
Yes Chair Hart and members of the board, we have 13 requests to speak on public comment on this item. We are first going to the phone with Andy Caldwell to be followed by Mark Preston and then we will go do a letter to be read into the record.
Members of the Board, Andy Caldwell representing COLAB. If somebody were to observe your meeting in the context of what's going on in the rest United States and the world they would say that you're suffering from Stockholm Syndrome. You're very grateful for what King Newsom is allowing you to do but the fact of the matter is while he's saying he's trying to protect public health and safety over the weekend he threatened to cut police and fire funding if he doesn't get a bailout from the federal government And with regard to us patting ourselves on the back that our incident rates are going down, the fact of the matter is there's other states and nations that did virtually nothing in terms of a shutdown. And their incident rate is the same if not better than ours.
With regard to the absurdity that your public health director and others thinks you can box in COVID-19, the truth is you would have to test every single person every single day To find out who is asymptomatic. Because there's no other sign and you could test somebody that got no symptoms, an hour later they could be infected. That is how absurd this strategy is with regard to where we're at in stages one two three and four stage one is do not resuscitate the business it's dying. Do not resuscitate. Stage two is a version of ICU. It's on life support How so? Hotels, restaurants and motels can barely stay in business when they're striving for 100% occupancy. This is letting some of them be 50%, and some of them still not opened at all. The hotel industry's losing $500 million a day.
If this is data-driven, where is the data for stages three and four? That's a legitimate question to ask the governor What is the data for Stage 3 and 4 in view of other states have fully opened now? And why is California more precipitous than states like Georgia and Florida. Florida's as big a tourist state as is California.
You
know our food supply chains are breaking because people eat 50% of the food outside of their house, and this is causing a tremendous strain on agriculture We would ask that your staff factor out the prison numbers in the charts. Again, they also need to identify how many people are testing or asymptomatic and again you're looking at this through a keyhole instead of looking at the bigger picture including what's happening in the rest of the United States and in other countries in terms of whether or not we should be able to reopen right now or not. The bottom line is if we have the capability and the capacity to handle illness, there's no reason we can't reopen. Thank you.
Thank You Mr. Caldwell
And now we will go to Mark Preston to be followed by a letter to be read into the record and then we will go to Anna Marie Gott on the phone
Hello this is Mark Preston in Bealton, California. Last week I spoke regarding recovery data by geographic area. The next day recovery data was enhanced in the report but only regarding the prison issue. I will continue to pursue this issue and as much as the Tuesday Board of Supervisors meeting is my only outlet aside from emails to people involved So my question to Director Do Reynoso and Chairman Hart is very clearly, when will recovery data by geographic area be included in the daily status?
Everybody is busy but there's no extra work. The data is already available. Thank you and I will await your answer.
We will now go to a letter from Ray Perez. Recently, several county officials have called to remove the COVID-19 cases originating in the Lompoc Prison Complex from Santa Barbara County's official numbers. This is an irresponsible decision that will cause more harm to our economy and community. While a field hospital is currently operational on site, all incarcerated people who require ICU care must be transferred to Cottage Hospital Meaning they are directly in contact with other residents of Santa Barbara County and using the resources of Santa Barbara County.
Because of this, claiming that the prison population is separate from the county population is inaccurate and does not account for the resources used by people incarcerated at the complex. This material strain can be mitigated, but only if the prison complex is pressured to provide adequate health and safety measures such as appropriate social distancing, PPE, stopping additional incarcerations and appropriate releases of vulnerable populations.
As such we demand that the board place additional pressure on Salud Carbohol, Western Regional Bureau of Prisons Director Gene Beasley and the acting warden of Lompoc Prison Complex to apply further mitigation strategies, as well as reviewing their authority and doing whatever is in their power to further stop the spread of COVID-19 at the Lompoc prison complex. Thank you, Ray Perez.
Thank You Mr. Perez
And we will now go to Anna Marie Gott on the phone to be followed by Rebecca Brand
2:12 – 2:2011 turns
Good morning, Supervisors. I'd like you to note that in the rise of participants for the guidelines, you actually only had individuals that were associated with businesses, with real estate and with other organizations. You did not actually...
Because of this.
Oh, sorry. I thought I was supposed to be talking and I saw someone else on the on the. Go
ahead.
I can't say anything because someone else is talking. I apologize, Supervisors. I was watching the video and didn't realize that I was supposed to be speaking. I just want to note that the individuals that participated in creating this document were really not representative of the community. There weren't any neighborhood associations and the only time in which people that were actual residents who were supposed to be supporting the businesses during the weekdays had an opportunity to go ahead Look at this document began Friday with very limited access to the document and because of notice.
Some of the things that I find extraordinarily frightening about this document is the fact that you want to immediately open this up for advertising, advertising into areas that include hotspots for California, hot spots that are actually seeing an increased rise as coronavirus reports And we want to actually start to bring those tourists here into Santa Barbara. I don't know if you know this, but last weekend the LA County was looking at how are businesses actually performing in terms of being able to follow social distancing and masks? Just those two items. And what they found was that 62% of businesses could not actually follow the requirements Right now, we don't even have enforcement that's going out into businesses or into the community to actually enforce on the current ordinances that we do have and proclamations that we do have in place.
So we have hotels that are almost completely filled with their outdoor patio dining filled with tourists on the weekend We have businesses that people walk into, and the only part of the mask they're using is for their mouth. Other businesses where you can drive down the street and visually see people going into barbershops for weeks at a time were not enforced upon until someone from the community actually made a phone call. So the fact of the matter is that you don't have any enforcement.
You know, that anyone is going to pay any attention to. And I think that enforcement is key to making sure that you can reopen. More importantly again, you do not have anyone who is actually going out into any of the businesses to verify that anyone is actually ready to open. That all of
their
areas are completely closed if it's a brewery.
Chair Hart, members of the board we will now go to Rebecca Brand to be followed by a letter to be read into the record and then we will go to Claire Whiteman.
Good morning County Board of Supervisors and Chair Hart. Thank you for your leadership in this unprecedented time. I'm asking for your continued strong leadership that supports, in the most abundant way, our community's public health. With the good leadership of Dr. Henning-Answerck and Dr. Vandevenosa we have navigated well and flattened our curve. Bravo! From my perspective in media, I am the number one social influencer in our community I get all kinds of feedback. I get loud, forceful voices that push for an aggressive reopening of our community.
Although this aggressiveness may seem to indicate their strength and their numbers, I am here to say from my perspective and from my messaging and from my feedback on my media sources there is a major majority like the woman that just called before and was asking for enforcement And these gentler people are asking that our county be strong and continue with our great efforts to help our hospitals and health workers, that we will have the resources should upon reopening we see deleterious effects with what happens in our hospitals and with our healthcare system.
There is a majority that are quieter, that ask you to please explain more to the public why using masks are better for us. There is pushback now that masks are unhealthy to just perceive that maybe you get less oxygen flow. Maybe there's some things about masks that are unhealthy for the user. That it is against our freedom rights. Some feel they already had COVID so don't need to wear masks anymore. They feel that without an antibody test readily available,
it
doesn't matter to them because they are insistent they've already had COVID yet they really don't know. So I'm asking our county, our leaders, our public health to please give us as much information so people comply with what is best for our public health for our community. And also ask to please speak again and again To reason out why social distancing works and why it's so important because with this warm weather, we are seeing an emptiness. It's springtime at summertime people are tired of staying home and we have oh my goodness, we have the other the exhaustive effects that we saw during mudslide of people just being tired and fatigued from being so good for so long but it is so important. So I appreciate the county strong leadership in this time where we need it.
Please keep updating us and be transparent with our needs for the PPE, how our hospitals are doing with the influx of cases. And if that increases we are all stakeholders in this. We want to know. Please be transparent so we can rally and a quiet majority can assist and help. We are there for you and we appreciate your great efforts and we appreciate How our county has become one of the 22 counties that will be allowed to reopen sooner than those others. Thank you again, I'm Rebecca Brand. I appreciate so much your leadership. Thank you.
2:20 – 2:257 turns
We will now go to a letter from Mariah Clegg. My name is Mariah Clegg and I am a doctoral researcher at UCSB. I study the intersection of the mass incarceration system and ecological crisis. The board has recently called to remove the COVID-19 cases originating in the Lompoc prison complex from Santa Barbara County's official numbers. This is an irresponsible decision that will cause more harm to our economy and community.
While a field hospital is currently operational on site, all incarcerated people who require ICU care must be transferred to Cottage Hospital. Meaning that they are directly in contact with other residents of Santa Barbara County and using the resources of Santa Barbara County. Because of this claiming that the prison population is separate from the county population is inaccurate and does not account for the resources used by people incarcerated at the complex.
This material strain can be mitigated, but only if the prison complex is pressured to provide adequate health and safety measures such as appropriate social distancing, PPE, stopping additional incarcerations and appropriate releases of vulnerable populations. As such, we demand that the Board place additional pressure on Salute Carbajal, Western Regional Bureau of Prisons Director Gene Beasley and the Acting Warden of Lompoc Prison Complex to apply further mitigation strategies as well as reviewing their authority and doing whatever is in their power to further stop the spread of COVID-19 at the Lompoc prison complex. Thank you, Mariah Clegg, University of California Santa Barbara.
Chair Hart, members of the board. We are going next on the phone with Claire Whiteman to be followed by Patricia Owens.
Hi good morning my name is Claire Whiteman and I'm the president of the Grower Shipper Association of Santa Barbara and San Luis Obispo counties. I am commenting today on behalf of the association but will also reference a few points based on the feedback I heard as the agribusiness team lead. We appreciate the county's efforts during this unprecedented time and in moving towards reopening.
We're continuing our work in agriculture as a central critical infrastructure, and have been continuing our efforts to safely feed our country during this time of great need while also keeping our employees safe. We also look forward to the time when we are able to safely resume more routine daily activities and see more stable markets for locally grown fresh fruits and vegetables.
We've been working very hard for many months to provide information and outreach to our members and our partners in the agricultural community, providing updates as this information continues to change. We appreciated the opportunity to provide feedback on the draft REACH document. I would like to highlight a few of the comments from the agribusiness sector team that we would have liked to have seen more clearly incorporated in the RISE document before you today.
We articulated questions about the accuracy of some of the fundamental premises of the unique factors warranting consideration for Santa Barbara County, especially the comment about the dynamic movement of the farmworker labor force which isn't the case here like it is in some of the other growing regions in the state. We further believe that some of the support needs referenced in the Rise Guide are shared across all essential critical infrastructure sectors and should be available to those who need it.
We would like to confirm our understanding that essential businesses can continue to follow existing state and federal guidelines, and also articulate the importance of recognizing constraints affecting the feasibility of implementing certain guidelines especially in local orders and guidance. We appreciate everyone's efforts during this very difficult time and look forward to continuing the dialogue and process towards safely reopening. Thank you.
Thank You Ms. Weinman and thank you for your participation in the RISE process it was very helpful
We will now go to Patricia Owens to be followed by Allison Laslett.
Yes, I'm just going to bring up three items. I'm concerned about the lack of enforcement. I walk the streets of Santa Barbara and I find that so many people are not following the basic things that are encouraged by the state right now and I feel that it's going That it's just going to be a madhouse. And secondly, regarding the use of masks I think that there needs to be a stronger statement by the public health department but my biggest concern is the Los Angeles residents coming into Santa Barbara and I feel that the city needs put their foot on the brakes a little bit. I think it needs to be slowed down. I appreciate that the businesses need to open and we need to open our businesses, but I think that we need to take a slower approach. So those are just the three items I'm going to bring up and I thank you very much.
Thank You Ms. Owens We
2:25 – 2:329 turns
will stay on the phone with Allison Laslett to be followed by Hillary Hauser
This is Allison Laslett, the CEO of the Santa Barbara Vintners. As you can see from Melissa James' presentation and as I think you know, the wine industry has been placed in phase three by the state along with bars and lounges. As we're all aware our tasting rooms offer significantly different environments so we're working with our wine regions across the state to advocate at the state level to be moved into phase 2B.
When we were working with REACH and the RISE process to outline how our industry could operate, we created a plan that presents reasonable and safe choices because wineries have access to the outdoors, can engage in no-touch service, can easily achieve the six foot social distancing requirement if not more. And it's a safe way for people to engage in a social activity. So I appreciate the board's interest in crafting a letter to advocate that the wineries be moved to phase two. Thank you, Supervisor Hartman for addressing that earlier and I'd like to offer help with that in any way that I can.
I'd also like to ask if we are not collectively successful with the wine industry advocating at the state level or the county advocating The board advocating for the county on our behalf, that you would consider relaxing the regulations that do not allow wineries to serve food. It's a cumbersome workaround for our industry because we aren't actually a food industry and it's not our first choice but it's one that we could work with through contracting with food trucks or restaurants that might get some of us back in business.
Thank you very much for your consideration. Let me know what I can do to help you all and I very much appreciate your support.
Am I up now? Chair Hart and Board of Supervisors, this is Hillary Hauser from Heal the Ocean. I want to join others in thanking you for your leadership during this complicated time. I'd like to speak to the issue of homelessness in relation to COVID-19. Last week on May 13th, Heal the Ocean gave a presentation To the COVID-19 Homeless Housing Task Force. Our presentation was a GPS mapping of all homeless camps from Summerlin to Goleta. GPS, we know it opens up to the pictures of the camp and what's going on. And this presentation was given to a wide variety of county officials, homeless groups and so forth in this meeting We learned that there are 1,800 homeless people in Santa Barbara County with 31 housed in the North County Santa Maria High School and 75 in the South County.
So that makes 106 total with housing. There are over 1700 more homeless people out there. So we're making a point That the criteria for housing, the 65 and underlying issues. It should be all homeless that are who are camping outdoors with no sanitary facilities, shelter food issues very often next to creek storm drains and so forth but also from a humanitarian point of view they should They need housing and help. We were told that the guests at the Santa Maria High School are very happy there, and we would like to see some movement being made to get a large facility out of South County. Whether you build a tent facility in Earl Warren, there's plenty of empty buildings right now to offer inside shelter The sanitation issue, I think everybody's been reading the news about untreated waste being studied for the presence of COVID as a way of giving heads up to the community that is, that COVID is back or coming.
It's a canary in the coal mine. This is worldwide operation right now and this country it's being led by MIT. As a way of studying where the COVID is in the community. So we know that it's in human rights, this does exist and so in all homeless people that don't have sanitary facilities, really it would be humanitarian and way more safer if we could get a facility on the South County to house these individuals And I want to thank you all. That is my comment for now on the business of homeless issue and
getting
a big facility on the
South
County.
Thank you, Ms. Houser.
And we will now go to our final speaker Jamie Diamond
2:33 – 2:4211 turns
Good morning, Board of Supervisors. Thank you for your time. My name is Jamie Diamond. I own Stardust Sportfishing here in the Santa Barbara Harbor located at the sea landing. I'm one of many small passenger vessel owners here in the harbor in Santa Barbara and I'm also on the board of directors for the Sport Fishing Association of California. I'd like to let you know that we've created statewide guidelines for small passenger vessels specific to fishing of course but can be tailored to all passenger vessels These guidelines include safety and sanitation as well as passenger habits that need to be adopted, as well as just general operational procedures. I'd like to point out that Berkeley, California, as well as the Port of San Francisco have approved these very guidelines and have allowed their vessels to resume business as of several days ago.
I've looked through the RISE plan that we've adopted as a county And they look great, but there's nothing that touches on passenger vessels. The closest category would be an outdoor museum. My vessels are designed for people to be outside or always in some state of movement and with the best airflow as being out on the ocean. We have created more improved sanitation policies than we already do. We're actually known for how clean our vessels are And we're committed to keeping our passengers safe and providing them an outlet activity as well as bringing home food for their family.
The small passenger vessels within the Santa Barbara Harbor support the waterfront economy, as well as hundreds of families. We represent jobs. We represent individuals. And we also provide an outlet, as I said before, to other members of our community with everybody being inside For so long being outside is really important and we'd like to provide a safe space for them to do that. I would like to be considered for the small passenger vessels of our harbor, to be considered as part of the modified phase two, the second half of phase two.
And I guess essentially out of outdoor museums, as I said it seems the closest thing since If there's any way to modify that or give us a category within there, I would really appreciate it. I know all of the other business owners in our harbor would appreciate that as well. Thank you for your time.
Good morning everyone. The certification process for individual businesses presented today is really great, but I would suggest the reopening task force work with the Chamber of Commerce to promote, monitor and market an umbrella quality control program aimed specifically for small independent hotels across Santa Barbara County. Big brands like Hilton and Marriott recently instituted cleanliness programs and will be throwing huge marketing dollars behind these initiatives as early as this summer Hilton is actually partnering with some psychologically big names like Lysol and the Mayo Clinic. These kinds of initiatives are what give weary leisure travelers comfort.
Local independent hotels, which are the lifeblood of Santa Barbara's hotel industry can't compete with the quality control and marketing budgets of these big brands. That said, The American Hotel & Lodging Association recently introduced its own Safe Stay initiative and the County and Chamber of Commerce should promote the program to all local hotels Monitor its implementation and provide marketing support to give independent hotels a strong collective voice.
As we prepare for stage 3 of the state order, now is the perfect time to coordinate the training and certification of local hotel staff on the new SafeState industry guidelines. These hotels can assure guests that their quality control measures are just as trustworthy as the big brands. I believe transient occupancy tax makes up only 5% of the county's discretionary revenue but tourism also drives sales tax and property tax. Spending on this monitoring and marketing today will help better strengthen the county's tax base tomorrow.
Tourism's eventual return to Santa Barbara County shouldn't benefit the likes of Hilton or Intercontinental Hotels. We have an opportunity to give our independent hotels a way to compete, and in doing so allow them to play a key role in Santa Barbara's economic recovery. Thank you for your time.
Matters back to the board. There are a number of questions from folks on the line. Dr. Doronoso, Mr. Preston asked if the county website could show the recovery data by geographic area. Is that something that is possible?
I will ask the team. I know that we disclose right now the number of recovered data but I will take that request back to the team
Thank you. And then there were a couple of questions from folks about the Lompoc prison and the current status, and the numbers and how we're reporting them and what the relationship is with inmates who require medical care and our own local hospital capacity. Maybe you could add a little bit to that?
Sure, so we are not totally forgetting about what's happening out in Lompoc. The state is asking us to track that information and include it as a separate metric. And with that is there is also caution from the state that says even though you have parsed out the Lompoc or the prison data, you still need to be engaged and be able to be available to assist and provide guidance.
And work with the prison in terms of mitigating because The understanding is what we have heard this morning, that even though we've parsed out that there is some undue influence upon our healthcare system. And so that is something that we are already doing. I have shared this, that our disease containment unit have a very strong partnership with the disease control in the prison. And so even though we're parsing out the numbers, doesn't mean that we're distancing ourselves from being involved in any outbreak that happens in the prison.
Thank you for that clarification. Supervisor Williams? Well and I think it's important to note that the prison authorities have been invited to participate in unified command better coordinate the response and address the issues at the prison as a community. I don't know if they've responded to that invitation, but... CEO Miyasato.
Supervisor Williams to the chair, yes Mr. Malachy and I just had a conversation actually at the end of yesterday with the regional director, the deputy director who was very receptive and we asked for a liaison and they wouldn't have to be sitting so much in unified command in the EOC but he did commit to having a liaison it looks like they are doing much better I haven't looked at their numbers but they have their hospital unit up and running they're having communications with our hospitals as well And I know that they're sending patients back to the prison. So it looks like they have turned a corner to some degree, and so we'll be monitoring their progress. But they did welcome us and were very receptive to some of our suggestions and to getting a liaison to
us. Thank you for that update on the relationship, and that's really important to have that good connection. Thank you. Also, I think Ms. Brand asked questions about the latest guidance on masks. There's always a lot of questions about that, so if you wouldn't mind repeating the state of that?
Yes, so as I had alluded earlier with the further advance advancing into stage 2 we are currently working on a face covering guidance and it will be mandatory for certain environments. And so we're still drafting that and will be working on with County Council to release that when we get the attestation for advancement approved.
Thank you, and then Ms. Hauser had some questions about the services that the county is providing for individuals experiencing homelessness. Ms. Mosnesage?
2:42 – 2:5226 turns
Yes Chair Hart, in the area of homelessness we've had a strategy that includes the following. Initially early on in this event we began by providing guidance to our shelters to social distance and that resulted in individuals being displaced so we opened our first congregate shelter up north We also then several weeks following opened the non-congregate shelter, a hotel based shelter in the South County.
We did prior to entering into that agreement look for a variety of areas to actually do a congregate shelter similar to what was done up north and that did not transpire The governor also then began the, or prior to that began the room key program and we took advantage of that. Our strategy has always been to ensure that we are protecting the most vulnerable and that's why we have pursued housing those that are 65 and older and those with underlying health conditions to ensure that they are The risk of contracting COVID is prevented.
We are looking at expanding our ability to continue to house individuals. It's one of the things that we also are relying on, is really that two-pronged approach where we're also continuing to serve individuals in the field and getting services directly to them in that regard. We are near capacity at the hotel in South County, so we're currently looking at additional options. I will say that even though in many instances we have offered individuals housing, even though they are determined to be vulnerable, they have declined that opportunity.
And have chosen to remain in their encampments. That's why we're focusing so much on ensuring that we also have services available in that regard, but we are continuing to look at strategies to expand it's required as part of our containment strategy is Dr. Debra Minoso mentioned and will continue to pursue them
And I think the last question was from Ms. Diamond regarding sport fishing and where that fits into the mix of things, another gray area business. Dr. Dorodaso?
That is hot off the press. So during break, I did receive an email from my team that says that with careful guidance and assurances for social distancing it looks like that could be a allowable recreational activity. So I believe that you had sent me as well as Supervisor Williams have sent me an email so I will be responding To the contact person on that.
Thank you very much. Any other questions or comments from members of the board? Supervisor Adam
Okay, so I'm not sure how much more effectively you could box this virus than in a prison. And we can see how that's been going. One of my alert constituents sent me a journal of the American Medical Association study Done April 10 and 11, 2020 and published online May 18th. That implies that almost 400,000 people in LA County have the antibodies versus 8400 confirmed cases. And that's 43 times the number of confirmed cases had antibodies.
So it's obvious with a ratio like that, that boxing is a totally irrational strategy and I think that our public health department should take a look at that. And I'm going to post that on my Facebook page.
Thank you Supervisor Adam. Supervisor Hartman?
I just wanted to follow up on the issue. You said that when there are hot spots, probably internationally we would be monitoring people when they came in. If we have hot spots within our country, this is the trickiest thing and it was somewhere noted in one of the documents we had today about our economy being based largely on tourism and how do we balance reopening the tourist-serving businesses With public health and safety. And so I just don't know that there's an easy answer, but I wondered if you could comment any more about that.
Supervisor, that is a really good question that we also discuss in my team. We worry say for instance during the New York City those few weeks where it looked like everything was crash and burn and so we worried about travelers coming back from New York City As a public health department, we follow guidance from the state's Public Health Department as well as CDC. So when they have defined an area of hotspot and sent out travel advisory and requirements of local jurisdictions to do the contact tracing to make the contact, to quarantine all of that we follow. So even though we get worried when we see what's happening in the newspaper, we really defer in those instances of travelers from hotspots, we follow the guidance from the state and CDC.
And usually it's typical, the other piece is that when the state and CDC sets out those travel warnings or travel guidelines we get notified of the traveler and the contact information. Otherwise it would be really difficult to know, to get that information on our own.
Supervisor Labadino? Thank you Mr. Chair. I think our public comment period was pretty indicative from what I've been hearing from constituents and even inside my own family. You know, there were people chastising us for bankrupting the county because we're going too slow and there's others for chastising us for putting people at increased risk because we're moving too fast.
This has been a really interesting two months to be in a leadership role Because it's been a really interesting ride in trying to balance out people's very strongly held positions. It made me think back, my first candidate forum I remember former supervisor Tom Urbanski asked me what were my positions on public health? And I said honestly, I hadn't really thought about it and his answer was yeah nobody does until there is a crisis.
Supervisor Abanski, RIP. Rest in peace but you were right on the money 10 years ago and I just want to let folks know that while we may not see eye-to-eye on these items, I know everybody is doing their level best to You know, take the information that we're receiving that we all know just changes on a daily basis. I just saw a CDC came out with something today that says well maybe surfaces aren't the way that we are contracting this disease which then conflicts with the World Health Organization and it says yeah it does so you know even the smartest people that have been dealing with these things forever, disagree on these things. And I just want folks to know that you know we still can disagree on these but intentions of what people are trying to do.
I know a lot of people are scared of government and the decisions that they're making and I can tell you just from the people that I know in government that are making these decisions they're not nefarious decisions. They are people trying to protect people's public health And balance trying to get people back to work so that we can keep people out of poverty.
It's just been an interesting, interesting ride that I'm sure at some point people will look back and kind of break these down in some advanced college class and try to figure out what we did and why we did it where we made bad decisions and hopefully where we made some good ones.
Thank you Supervisor Lavender. Any other comments from board members? Is there a motion we have the letter that we want to send to the governor to move forward on our attestation process. I would like to make that motion. Thank you Supervisor Lavanino, is there a second? Second. Motion has been made and seconded any discussion? Roll call, please. And I guess this is a motion in support of all the elements? All the elements. Yes.
A,
B,
C, D. Of item one.
Chair Hart, members of the board, just for clarification those are recommendations A through E that are listed on our ex-agenda request.
Correct.
Mr. Adam?
Aye.
Mr Lavinino?
Aye.
Mr Williams?
Aye
Ms. Hartman? Aye Chair Hart?
Aye
Motion passes unanimously
And thank you for all of the people who have worked really tirelessly to get us to this stage. It is a big significant moment and there is clearly light in the tunnel, not just at the end of the tunnel.
Thank you.
Thank you. The next item on our agenda is departmental item number two. Do we have speakers on this item?
2:52 – 3:0013 turns
Chair Hart and members of the board, Five requests to speak on departmental item number two.
Okay, well I think we can do this in time. Let's see would you please read this item into the record?
Chair Hart and members of the board, departmental item number two is from Supervisor Williams and Supervisor Hart. It is a hearing to consider recommendations regarding an urgency ordinance to temporarily prohibit evictions. And just a reminder there is a four-fifths vote required on this item.
Ms. Elliott you're making the presentation welcome.
Thank you, Chair Hart and Supervisors. I'm here to present this item that would be an extension of the urgency ordinance the Board passed previously to temporarily prohibit evictions due to loss of income from the COVID-19 pandemic. So just this is going to be a really brief presentation, just a little bit of a review of where we are now versus the last time that the board heard this item.
So on March 16th Governor Newsom issued Executive Order N-2820 authorizing local jurisdictions who adopt eviction moratoriums until May 31st 2020 This board adopted an urgency ordinance to temporarily prohibit evictions arising from the loss of income or substantial medical expenses related to COVID-19 coronavirus pandemic until March 31st on March 24th. And then, so this item needs to be Voted to be extended at this meeting since we don't have another meeting before March from before May 31st.
On March 27th, the Governor Newsom issued Executive Order N3720 establishing a statewide moratorium on evictions arising from loss of income due to COVID-19. And then on April 6, the Judicial Council of California adopted an emergency court rule that effectively stops all evictions other than those necessary to protect public health and safety for the duration of the COVID-19 emergency until 90 days after the governor lifts the state of emergency related to the COVID- 19 pandemic.
If passed today, our county's urgency ordinance to temporarily prohibit evictions arising from loss of incomes or substantial medical expenses related to COVID-19 will remain in place beyond May 31st, only under the condition that the Governor extends Executive Order N-2820 specifically. So if the Governor extends N-3720 which was the statewide moratorium, that would provide tenant protections in place of our ordinance. If the Governor extends neither N-2820 nor N-3720 then there will be no eviction moratorium in place The Judicial Council rule will still remain in place. However, that rule does not prohibit eviction orders from being issued and evictions will resume 90 days after the governor lifts the state of emergency which is possible that will create a result of significant number of evictions after the COVID-19 pandemic is over This item is being brought to the full board on behalf of Chair Hart and Supervisor Williams so that our county is prepared in the event that the Governor extends Executive Order N-2020 specifically.
Thank you Ms. Elliott, any other questions? Okay then let's go, any comments or anything? Supervisor
Williams, you look ready. Well I just think on behalf of Chair Hart and myself the I think the issue is that the economic damage of the COVID crisis is far from being done and may result in a large number of people losing their housing. Pause on that is in order. It is reasonable, it can only take effect if the state continues to give us the power to do so because I believe this would not normally be in the power of a general law county like ourselves.
My hope, of course, is that the incremental opening of the economy that we have done or are about to do will help make sure that people have an income and be able to pay their rents. And everyone who can pay their rents in my view should do so, so that we are not just delaying the inevitable loss of housing but I do believe this is an appropriate Reprieve, because the last thing that public safety would require is to have larger numbers of people homeless congregating and spreading coronavirus.
Thank you. Supervisor Lavenino?
Thank you Mr. Chair and I think as long as this is the same as what was in the last one, the rent is still due. So there's no forgiveness of rent. This is just a stay on the eviction, correct?
Yeah and tenants also have to notify the landlord within seven days of their rent being due that they can't pay their rent and provide proof of COVID-19 related reason for not being able to pay their rent. And are also encouraged to notify their landlord of any portion they're able to pay And you know, I think for most renters it's they want to pay what they can because it's going to be due at some point and they don't want to have an overwhelming bill at the end of the COVID-19 pandemic. So they are encouraged to pay what they can and then inform the landlord when they will pay the rest.
Supervisor Hartman?
I think the board letter had a little about this, but could you if you know talk at all about forbearance of mortgage payments because obviously this is a cascading set of impacts and so people who own the property can't pay their mortgage. So then what happens? And I've had a lot of questions about that as well.
So the governor negotiated a landmark deal with all of the banks, or most of the banks that hold mortgages on giving leeway on paying mortgages. That will also have to be renegotiated with the governor. I think that was also for 90 days when that was done so I think there's a little bit more time On that one, then there is on this particular executive order which was only for 60 days.
So there's a little bit more time on that so I'm sure you know the governor will is keenly aware we're all waiting. I've been texting with our assembly member district director asking do we know anything yet about what the governor is going to do? And unfortunately they don't they don't know yet about which executive order he'll extend if either of them Thank
you. If there aren't any more questions, we'll go to public comment.
3:00 – 3:0511 turns
Yes thank you Chair Hart and members of the board. We have five requests to speak and will first start with a letter to be read into the record.
Our first public comment is from Linda Honickman. My name is Linda Honickman from Future Housing Communities. Before we had a COVID crisis, we had a severe housing crisis which has contributed to stress of Santa Barbara County tenants and reduction of Latinx and younger residents in recent years. I support any actions the supervisors can take which will help tenants get through this difficult period.
I would recommend that, if possible, you match the wording of the ordinance recently passed by the City of Santa Barbara that protects tenants from eviction if they have to delay rent payments. In April, there were three different deadlines related to eviction protection for the South County jurisdictions of Goleta, Unincorporated County and the City of Santa Barbara. It is hard enough to get the word out to tenants about what they can do to protect themselves which has been changing month-to-month but it is especially confusing when the specific policy varies from one zip code to the next. Many people who live in my neighborhood of Nolita think that they are residents of the city of Santa Barbara.
Finally, I would also like the county to do what it can to provide more food and housing for the homeless. Some homeless folks are getting less than one meal a day. The shelter problem will continue past COVID so I am happy that there are efforts to look for hotels that might be purchased for that purpose. Thank you, Linda Honickman, Future Housing
Communities.
We will now go to the phone with Justice Damlao to be followed by a letter to be read into the record.
Hi,
everyone.
My name is Justin. I go to UCSD and I've been living in Isla Vista for the past four years. I think that this issue is really important especially during a 12-month deferment plan for missed payments just because obviously during this time a lot of people have lost their jobs two of my housemates have and because they're also at a higher risk For getting coronavirus, getting another job right now is very difficult for them.
And so having this 12-month deferment plan is really important for a lot of people just because it's going to be really hard otherwise to make up rent during this difficult time not to mention mental health and other things that are associated with all the measures in place. And that's pretty much it for me. Thanks for listening, I appreciate it and I really urge you to put in plans that are preventative for folks.
Thank you for your comments.
We will now go to public comment from Kenny Morris. As the COVID crisis continues and people lose out on more and more hours of work, it becomes all the more important to address tenant needs after the pandemic. The current Eviction Moratorium Ordinance 44-5 does not say anything on when deferred rent needs to be paid back. While this could help some people find a plan that works for them, it does not stop large management companies to impose a payment plan that people cannot make, thus leading to their eviction that you tried to prevent at the onset. Right now I worry it is just kicking the issue down the road but passing a 12-month repayment plan for tenants could help alleviate some of the burden. The City of Santa Barbara just amended their Eviction Moratorium Ordinance N-28-20 which covers that issue.
This goes to show that it is within your power to pass a measure like this And I hope to see it on the agenda at the next meeting. If broader protections for tenants are not put in place before the end of the pandemic, this could be the last nail in the coffin of houselessness and extreme poverty for a lot of people. Thank you, Kenny Morris.
Thank You Mr. Morris
We will now go to a letter to be read into the record by Christina Awadallah Hello, I would like to voice my support for a county-wide ordinance that provides tenants with 12 months' repaid deferred rent due to the impacts of COVID-19 has had on our community. Cities like San Diego, Los Angeles and Santa Barbara have enacted similar measures Providing tenants a 12-month repayment deadline after the official end of the state of emergency. This is a necessary measure as many have seen significant loss of income due to the crisis. As people start returning to work, we must recognize that not everyone has a job to return to, will have reduced hours and continue to deal with the loss of income as they try to make the next month's rent. It is prudent to provide tenants across the county with protections so that we do not see a wave of evictions in a county already rent burdened.
I encourage the Board of Supervisors to take the realities and needs of their constituents into account and provide the protections we need. Thank you. Best, Christina Awadallah.
3:05 – 3:1118 turns
We will now go to public comment from Zach Shoemaker. While the moratorium on eviction during lockdown has prevented renters from being evicted thus far, without adequate time to pay back their rent once the lockdown is over we are simply putting off this potential crisis. Unless renters are given at least the same kind of forgiveness that homeowners are being given for their mortgages, we are yet again punishing renters for being poor or less wealthy than homeowners and punishing them with houselessness. There needs to be strict guidelines about what landlords can demand owed rent, or else the opportunity to exploit the vagueness of the ordinance will be taken by landlords who have never shied away from this kind of exploitation before.
Other places like Los Angeles have given renters one year to pay back their owed rent and that should be the absolute minimum amount of time given to renters with the room an even encouragement to lengthen that timeframe So many of the residents of our county already lived paycheck to paycheck before this crisis and have had their lives upended by COVID-19. The least we can do is ensure that they don't have to worry that they will suddenly have to foot the bill of months of past rent as soon as the lockdown ends, effectively sentencing them to eviction right when times are supposed to be getting better. Best Zach Shoemaker
Thank you Mr. Schumacher. The item returns to the board, any other questions or comments? I guess the only thing that I'd like to add is that recognizing what Ms. Elliott said that renters want to be in a position to pay their rent and maintain their tenancy You know, something that I think everybody shares. It'd be very helpful for landlords to be communicating very regularly and empathetically with their tenants. I know many of them are.
There certainly are people who are getting lost in the system who are not able to access the Employment Development Department's own employment insurance process and any assistance that a landlord could help with a tenant like that. You know there are situations where I think people are feeling overwhelmed And are not necessarily taking advantage, full effect of all the assistance that is available. And these systems are not intuitive and easy necessarily for everybody in a landlord that could help in that situation work with their tenants to make sure that they're taken advantage of those systems of support could help in this situation as well. But this is an important measure to forestall potential evictions particularly now during this very crushing economic moment And as if the governor gives us the green light and opens the door for our authority, we want to be ready to do that.
And we do not have another board meeting between now and the point when this could expire. So this has a certain urgency today. Anything else? Supervisor Williams? Well
I just wanted to remark that I support the goals and sentiments of many other public speakers but this measure in and of itself is Not going to solve the housing crisis. I mean, we have a housing crisis that has multiple layers and I know that this board has been decisive in wanting to take measures to address the housing crisis. We will have other opportunities to address the housing crisis through supply and mechanisms, but the speakers or public commenters should not assume that because a charter city like Santa Barbara or LA can enact a measure that we can.
It's more complicated than that and of course I am asking those questions to our county council to see what is within our rights, but our rights are not the same As a general law county than a charter city or county. And so Supervisor Hart and I are a little more familiar on that because we both served on the City Council, and it was great to have that freedom to be able to be a charter city but we do not have that same leeway.
We of course are researching other mechanisms that other jurisdictions have done to look at their legality for the case in Santa Barbara County.
Thank you Supervisor Williams for that important clarification. Supervisor Adam, you had a question or comment?
Yeah, thank you. I just wanted to say that I did support this last time but at this point I think the stay-at-home order is being unreasonably executed and the incremental approach to reopening is too slow so I'm not going to be able to support it this time.
Thank you Supervisor Adam. We have a motion. Do we have a motion? Did we yes. No no we don't actually. Supervisor Williams do want to make a motion I'll move the extension of the moratorium. Second. Motion has been made and seconded with their please be roll call
Mr. Adam.
No.
Mr. Lavinino.
Aye.
Mr Williams.
Aye.
Ms Hartman. Aye Chair Hart.
Aye
motion passes 4 to 1
I think we have time to do item number three. Is there an abbreviated presentation? Mr. Ghazani?
Chair and Supervisors, yes this will be a short presentation.
Thank you.
3:11 – 3:1914 turns
And Chair Hart, members of the board. Departmental item number three is from County Council. It is a hearing to consider recommendations regarding an urgency ordinance to delegate and authorize the county road commissioner to post temporary no parking restrictions on public roads and highways during the COVID-19 pandemic. And there's a four fifth vote required on this item.
Thank you. Ms. Montes or Mr. Gazzani, do you want to introduce Ms. Montes?
Chair and Supervisors today our presenter will be our Division Chief Michelle Montes who has been working closely with Public Works as well as Planning and Development and Outreach to the Coastal Commission to bring this to you today.
Thank you, Ms. Montes.
Sorry good afternoon Chair and Supervisors before you is an urgency ordinance that would delegate authority to the County Road Commissioner related to temporary no parking. Just for a little bit of background, on May 12th your board unanimously directed County Council to draft an urgency ordinance that would help prevent the unhealthy overcrowding in parking areas as a result of the lack of social distancing and in essence this urgency ordinance will delegate authority to the county road commissioner to post temporary no parking on affected county roads and highways.
Here is the authority for the urgency ordinance, which in short is the California Emergency Services Act, our Santa Barbara County local proclaimed emergency state and federal COVID-19 related orders as well as those government code sections related to the urgency ordinance process In sum, this ordinance would delegate again authority to County Road Commissioner.
It would be effective immediately and I put an asterisk so I'm going to go over immediately on slide six that's a late add. And it will remain in effect until our proclaimed Santa Barbara County local emergency is terminated. It also sets forth certain mandatory decision factors for the road commissioner It requires periodic reports from the Road Commissioner and the Sheriff's Office, and it is enforceable by the Sheriff's Office as a parking citation.
So the mandatory decision factors are to consider the days, times, and locations most impacted by large crowds Number two is to evaluate how those restrictions will affect nearby neighborhoods, consultation with law enforcement, Sheriff's Office and CHP. And last, to weigh any potential impact to coastal access against the necessity to preserve social distancing.
So just one quick note is in new 28-123.2, we missed an as so just to draw that to your attention it's on page four of the ordinance and Ms. Alexander is passing out revised PowerPoints for your review And the second change that we're recommending is the effective date as it relates to the coastal zone. So originally, this urgency ordinance was crafted to be effective immediately upon four-fifths votes of your board and stay in effect until the proclaimed local emergency is terminated.
However, at this time we are recommending a modification to the effective date in the coastal zone only. We are in process in terms of coordination with the California Coastal Commission. The California Coastal Commission's executive director recently issued a letter to local agencies with a draft letter related to waiver so are waiting for a little more input from the Coastal Commission.
So the language that we're recommending is an underlining and yellow highlighting. And this last slide is the recommended actions that are in the board letter And I just note the asterisk to include the two fix it or add in recommended language. And questions? I noticed that Mr. McAuliffe is here, and I would like to thank him and Mr. Sneddon as well as the Sheriff's Office Public Planning and Development, Sheriff's Office, and Clerk of the Board.
Thank you Ms. Montes, appreciate that presentation. Mr. Ghazzani?
And Chair this package was moving pretty quickly in order to have it in place for the upcoming holiday weekend and we will continue to be talking with the Coastal Commission even this afternoon to make sure that we're addressing their concerns in the coastal zone. I'm optimistic on working with them on that. We've given them a series of options to pick from that would make them comfortable with the county's exercise of this delegation to the Road Commissioner. And we had built that into one of the mandatory factors for the Road Commissioner, to consider the statewide goal of coastal access and then weight that affirmatively.
Thank you Mr. Guzzone. Mr. McAulpin anything you'd like to add or we're good? Okay Supervisor Williams
Well just you remain optimistic that we can resolve this with Coastal Commission staff before the holiday
weekend? We have, I'll explain the reason for my optimism. We have a letter from the Executive Director Mr. Ainsworth pledging support for local actions to preserve social distancing during the COVID-19 emergency And we've built that into the ordinance. The Coastal Commission staff and their local district has had it, they had some concerns. I think we have addressed those concerns. We hope to hear something back from them as early as this afternoon.
Thank you. And the way we set it up would be that it would be the road commissioner would have the authority even while we're waiting in the inland portions of the county so that we would be able to address some of the concerns right away and if it takes us another day or two with the Coastal Commission, so be it. We've worked with the Coastal Commission before. I think they understand our concerns
Thank you. Next, oh excuse me are there yes Supervisor Hartman?
Let's see I've received a number of emails on this and I just want to reiterate that I and I think most of us believe it's really important for people's physical and mental health to get outside and we want to accommodate that to the extent that we can When this came before us, it was focused or the public comment was focused largely on Butterfly Beach and Miramar and the private roads and the fact that there weren't any public facilities at those beaches. And so there were problems on people's trails over private property getting to the beaches. So I'm prepared to vote for this but I hope that the road commissioner will bear that in mind That was at least what we heard in public testimony and what was really outstanding in my mind, was not so much I was worried about social distancing parking on roads.
I think people come largely at different times and they're not there long enough but really it's not having bathrooms at the beaches and the problems that creates was really how do we limit access to those beaches was prominent in my thinking
Let's go to public comment unless there's other questions or comments. OK.
Chair Hart, members of the board we have four requests to speak on this item and we're going to begin with Andy Caldwell to be followed by Hillary Hauser. Chair
3:19 – 3:255 turns
Hart, members of the board, Andy Caldwell. We're vehemently opposed to this. I'd like to remind the board that the last time we had accurate data, you had about 150 out of 440,000 people in this county that had tested positive that didn't come from either a nursing home, a jail or a prison. This thing is not widely spread here and you're sending such a huge mixed message that earlier you've been pushing the governor to help you reopen And now you're arbitrarily wanting to limit the number of people that can go to a beach.
And there is not a direct relation to the number of cars in a parking lot or on a street, to whether or not the people have enough room to social distance at the beach. I hope that Supervisor Hartman's directions right now would be heeded but You didn't put that in your motion, it's not on your slide. And the bottom line here is there is absolutely nothing healthier than people can do to build up their immune system than to be outside in the sunshine.
And it is nearly impossible to catch COVID-19 at the beach because the bottom line is the virus doesn't have wings. There has to be a concentration of the virus and or close contact with the person that's positive, and the likelihood of that happening at the beach or in the ocean is nil. And in fact most of the cases that we're getting right now, even Governor Cuomo admitted this, that over 60% of the positive cases are coming from people isolating at home. It's coming from people isolating at home not socializing, recreating or exercising at the beach.
So you're sending a mixed message here. I was happy that you guys pushed against the governor to not use the prison numbers against us and to make the case to go into stage two, this is a giant step backwards. There's beaches open all over the state of California and the rest of the United States. And again, the number of cars parked is irrelevant to whether or not people are social distancing at the beach. Thank you.
We will now go to Hillary Hauser to be followed by Sharon Byrne.
Hi Chair Hart, Supervisors Hillary Hauser from Heal the Ocean. Thank you very much for considering this issue and contrary to these comments I want to make sure we don't miss the point of doing this yes and I want to thank Supervisor Williams for bringing this to the board in response To the crowding problem at Miramar Hammond and Butterfly Beaches, which has no facility. This is not about distancing it's about the people that crowd the beach that are parking and using the neighborhood as a bathroom.
It's really out of control. And so with the summer and people having more time to to go outside, which is all good. But people are coming here from other beaches, counties where the beaches is restricted to don't camp, don't bring your coolers, don' bring your umbrellas, enjoy the beach swim but move on and don't lawyer. So the parking is to hopefully limit the impact to these neighborhoods and the neighborhood beaches that don't have facilities.
And I want to address The accompanying problem of trash. The trash is all over the place at all the South County beaches where the county maintains trash scams, they need to be three times what's there. Marburg needs to come once a day. To Padero we received pictures that are just unbelievable. So Padero, Pueblo, Hammers, Miramar, Judge White Beach We need to increase that pickup three times.
And I appreciate you considering immediate action on this because Memorial Day coming up, the impact to these local neighborhoods is very, very severe. So I appreciate your consideration. Thank you.
Thank you Ms. Hauser.
And we will now go to Sharon Byrne to be followed by Cheryl Trosky.
3:25 – 3:305 turns
Thank you. I want to thank, my name is Sharon Byrne and I'm with the Montecito Association and I wanted to thank Supervisor Williams, Mr. Melechian, Mr McAulpin, Mr Smeddon, and the Sheriff for trying to find some tools that could help. I want to be clear similar to what Ms. Hauser said we made this request and came forward begging for relief For some intensely vocal, unhelpful kind of issues as Miss Hauser delineated them for you. And really the impact has been very much the adjacent neighborhoods, some of which are small and close together and the parking on their side streets really does not allow for spacing and helpful spacing. And then again we could... The trash situation The bathroom situation has been very unhelpful, too. So we were really just looking for some very immediate short-term kind of high density weekends and hot weather relief.
And I want to appreciate very much the county for bringing together a toolbox of limited tools that are available to you to try to help us do this. Part of what caused this problem particularly in Montecito is that the neighboring jurisdictions immediately to the south and to the north Had very strong signage, had closed off their public lots. Had really sent out very strong messaging that you needed to keep moving on their beaches and all of that. And we just kind of didn't have any of those tools. We had none of that so we made a very attractive destination and without any kind of help like this, we didn't really have any rules very clear for how people were to behave. So people kind of made up some of their own rules and they were very unkind to the adjacent neighborhood.
There's not big parking lots in these neighborhoods, there's not facilities and so we sort of need a little something to give us I guess say some very narrow surgical kind of relief at this time. It's not a blanket ordinance and it's not meant to inhibit anyone's freedoms just to try to provide some relief from some very unhelpful behaviors at this time. And I just want to say thank you very kindly for the work that you put into this. Thank you.
And we will now go to Cheryl Trosky to be followed by Jamie Brown who will be our final speaker.
Thank you, thank you Board of Supervisors for My comments, I appreciate all you're doing. And I want to borrow from what Supervisor Doss-Williams said earlier that the patterns we set and how we treat each other are long lasting and this is my neighborhood. I live two doors down from Hot Springs Trailhead and I use both Hot Springs and Cold Springs Trailhead. I drive by it all the time. I don't see the conditions that warrant I don't know how you're going to limit the parking. I also use Miramar Beach a lot, that's my go-to beach.
I don't see the conditions there that you're talking about. I do know that throughout the year we have issues with trash at Miramar and I have not seen the activity that's being described and don't want these restrictions in my neighborhood are placed on Already overly restricted citizens. I think this is a time to show compassion toward people and make it that they can get out and be in open spaces. The people I've seen on these trails are nice people, they don't deserve to be ticketed. And moreover the counties around us are relaxing their beach restrictions so that's going to automatically relieve pressure. I see we table this and look at it again if it continues to be a problem And we will now go
to Jamie
Brown who is our final speaker.
3:30 – 3:388 turns
Yes thank you Supervisors for your supervision of this very dire time. I appreciate it. I've had a lot of experience with Butterfly Beach and Hammonds in the past, and those are community beaches intended really for people walking in so contrary to some of the comments one of the reasons for this parking ordinance would be the safety of vehicles of emergency vehicles who Are unable I've been down there and they're actually on a they would be unable to get through that area. And there are no lifeguards. So, I think safety is a consideration as much as social distancing. And I think Hillary Houser covered the trash can issue and the sanitary issue is dreadful in the past we have put up porta potties in that area The residential neighbors don't like it, but I think at this point they would prefer it to what is being deposited on many front yards.
Unfortunately, I'm the switchboard over here at Montecito and I've been getting numerous calls on this issue so I'd appreciate...I think the ordinance is fine. I think Commissioner Hartman, Board Supervisor Hartman is correct This is also about a sanitary issue. Thank you for your supervision and appreciate your good work, thank you.
Okay well I'm just going to use the same comments from last time. I think that this is caused by an unreasonable stay at home order and a too slow incremental approach to get back to business and send these people back to the beaches where they normally go, and you know we're causing Dislocations of people because they want to go to the beach and I just don't think it's necessary or advisable and so I won't support it.
Thank you,
Supervisor Adams. Supervisor Lavanino? Thank you Mr. Chair. I'm not entirely familiar with those two areas. I am just kind of curious if we limit parking in those two areas where will people go? They'll come further north right? So are there other beaches that have? It seems like What Supervisor Hartman was saying is correct, I mean the big problem is there are no facilities at those beaches.
So where would they go? Do they go more north where there are facilities or are we pushing them to another beach that doesn't have facilities? Or where would people normally head out?
I'll let Scott answer it if he would like to but I'll tell you a couple things that have happened Most recently, I mean last Wednesday LA opened up their beaches which is important to balancing it. What to my knowledge, staff is proposing that for this weekend just to try this on two streets that have been the worst hit. So I think you can rely on the road commissioner to meet that criteria and to be narrow in the mandate. I think you have to kind of write an ordinance more broad but to be narrow in the implementation and know that philosophically, this is not coming from the perspective of wanting to block off people's access.
You know, there's emerging science. It's not a fact yet but there is some indication whether it's from your exercise or UV or whatever, that sunshine seems to be important at the fighting off coronavirus and reducing infection. So the last thing I would want to do is to interfere with people being able to have access to sunshine. However, to me it's a more of a question of balancing out evening out distribution continuing to promote social distancing And to address areas where sanitation is not really possible.
Mr. Galpin, would you like to add anything?
Sure. Excuse me, Mr. Chair. Supervisor Lavagnino and Supervisor Williams mentioned we are looking at two streets in the coastal zone. It's Humphrey Road and Miramar Avenue. Humphrey runs north-south and then when it gets to its southern terminus it actually turns to the east. And it runs parallel to the railroad tracks there. It is unimproved. It is very narrow.
Dirt shoulders, when I went out and reviewed it there was last Thursday actually before the weekend. Number of pedestrians, number of bicyclists, cars on both sides of the road it was real narrow so you just couldn't get to social distancing in that particular location. So we're only talking about that small stretch on the southern end of Humphrey. We're going to leave the balance of Humphrey open because there are Some residents that require on-street parking, so we don't want to take that away. So what we're proposing on Humphrey is a two hour maximum parking situation there and then also over on Miramar Avenue on the other side of Eucalyptus.
And that'll be two hours as well. Eucalyptus itself runs up and turns into San Ysidro at the freeway. We're not proposing any changes there. So the balance of the parking will be
available. So I just don't want this thing to get construed as, you know, the headline is going to be that Santa Barbara County's closing our beaches and all these types of things that aren't the case. Basically it's very narrow and I do completely trust our road commissioner to make sure he's very judicious in using this tool We are granting, so I kind of look at this as like a district issue. You know this area a lot better than I do. I wouldn't be able to find it. So you know, I'm going to vote for this but I will say that it's something we can always bring back. I saw...I don't want this thing to last forever either that if for some reason you know, unintended consequences possibly and forcing parking into neighborhoods and causing even more problems.
You know it's going to be something I'll be looking at I know the people in that area are very aggressive with their emails. Not aggressive in a tough way, but aggressive and they know my email address and have filled my box so I'll be waiting to hear what they have to say as well. Thank you Supervisor Lavender. Supervisor Hartman?
I just wanted to ask Scott the issue of safety and for emergency vehicles is that are you seeing that currently as a problem?
3:38 – 3:4120 turns
Mr. Chair and Supervisor Hartman, no not really we're seeing you know 11 to 12 feet of travel way in between the cars where they're parked. We did have an issue a few weeks ago about one of the trailheads it was pretty back there with the weather was nice and Supervisor Williams mentioned Communities to the south of us had restrictions on trails and beaches, so we did see quite a few visitors up here. So the following weekend, we put a message board out that said something to the effect of don't block the travel way because there were some concern about safety vehicles responding to potential calls up there. And it seemed to work fine.
And then just two more things. Does this have a sunset clause? And I know you're going to report back to us, so that gives me a lot of confidence. But does it expire at any certain time?
Chair and Supervisors, it's limited by the local emergency that the Board has declared. And I'll also say that the comments that the Board has had today and from public comment will help us in our discussion with the Coastal Commission because what I think I'm hearing is that the areas of largest concern in the coastal zone are Butterfly Beach, Miramar Beach, Humphrey Road, Miramar Avenue And as we work with the Coastal Commission as to what's possible in this area, knowing what is your largest concern will help us work with them. We have a discussion this afternoon at 130 with the local director so that this will help us narrow down what we're asking for and our approach was to give you something, get it docketed, get in front of you today and then we'll work out the details with the coastal commission but this dialogue was very helpful to us.
Good. Thank
you. Supervisor Williams? Sure, I'll move the urgency ordinance but I also wanted to respond to one of the... Ms. Houser that we know the trash is a problem. Parks has been going out there even though this is not supposed to be parks as, you know, Bailey Wick and but they are You know, trying to remove some of the trash cans and that's needed. Obviously if any private individuals want to help too, that would be great because not all of this is supposed to be county responsibility.
However we are aware that the number of people combined with all that bulky takeout food The bulk has been filling up those trash cans very quickly, unfortunately.
Thank you. Motion's been made. Is there a second?
Second.
And Chair, I was just asked to clarify with the maker of the motion that that was on the revisions that we showed on the slides today with the effective date in the coastal zone being a little bit later and also with the typo correction.
Including reluctantly the amended language contingent upon Coastal Commission approval and the typo.
A through D in the staff recommendations as amended by the PowerPoint. Madam Clerk, would you please call the roll?
Mr. Adam?
No.
Mr. Lavinino?
Aye.
Mr Williams?
Aye.
Ms Hartman? Aye Chair Hart?
Aye
Motion passes 4 to 1
So I guess at this point we're going to take a lunch break for 30 minutes. We have quite a number of items still on our agenda, so we'll be back at 115. That gets us 35 minutes. Thank you.
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you you Yeah.
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you Hi. Welcome to the board meeting.
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Yeah. Music Yeah. you Hi. Hi, everyone. Yeah. you Yeah. you Welcome. Hi, everyone. you you
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We'll reconvene the meeting of the Board of Supervisors for May 19th. And our next item is Department Item Number 4. Would the clerk please read that item into the record?
Chair Hart and members of the board, departmental item number four is from the County Executive Office. It is a hearing to receive and file the fiscal year 2018 through 2020 third quarter budget update as of March 31st, 2020 showing the status of appropriations and financing for departmental budgets adopted by the Board of Supervisors.
Thank you.
Mr. Rappel? Thank you, Mr. Chair, members of the board. Good afternoon. I'm joined here today by Paul Clemente, our principal budget analyst who will be presenting the first part of the report this afternoon. But just real quickly as read by the clerk, our objective this morning or this afternoon is to look at the financial status how well our department budgets have been performing relative to the adjusted budget for the first three quarters of the fiscal year And also look at, recap the COVID impacts, budgetary impacts for the current year and get a glimpse into next year's impact. So with that I'll turn it over to
Paul. Thank you. Thanks
for being
here. Thank you. So this first slide is just a reminder about what we look at in this report. At the close of the third quarter, departments have nine months of actual data which they combine with projections for the final three months of the year to project their total revenues and expenditures for the fiscal year. We then compare this year-end projection to their adjusted budget for the year, and if there's a difference positive or negative of $300,000 in a general fund department or $500,000 in a special revenue fund we put a write up in the report and we present on it today.
The general fund as a whole is projected to end the year with a positive 2.1 million dollars compared to the adjusted or the adopted budget We do have seven departments in the general fund with reportable variances. You can see on this spectrum here on the left side, we have four departments in positive territory. That's a $2.6 million positive variance for probation, 2.3 million for general revenues And about 500,000 for auditor controller and treasurer tax collector.
And then on the right end of the spectrum we've got three departments with reportable negative variances planning and development parks and sheriff and will be going into each of those on the next slides. On the positive variances, Probation Auditor and the Treasurer Tax Collector. Their variances are almost entirely due to salary savings from vacant positions.
Particularly in probation this has been an issue for a couple years and they ended the year last year with a large positive variance as well due to this issue. In discretionary general revenue we're projected to end the year with a positive 2.3 million dollars Notable line item variances include cannabis tax, property taxes and interest income. 3.6, 2.6 and almost $1 million respectively.
However the cannabis tax surplus is assumed in these projections to be fund balanced by year end which makes it available for allocation as part of the upcoming 2021 recommended budget. On the other end, transient occupancy tax is projected to end the year almost $2 million below budget due to COVID impacts. And Mr. Frapwell will go into more detail on COVID impacts later in this presentation.
For the reportable negative variances, planning and development did assume some slowdown in permit activity impacting revenues due to COVID. However their shortfall is mostly due to unrecoverable costs of processing various cannabis appeals. As well as a higher than usual number of vacancies earlier this year, which has resulted in more entry level planners that they have on staff now. And they charge 75% of the normal rate for their first six months. So they're doing the work. They're just bringing in less revenue as they get up to speed and training.
Parks and the Community Services Department is projecting a negative variance of over $600,000. This is due entirely to lost revenues stemming from closures and canceled reservations during the COVID pandemic. And finally, the sheriff is projecting a $3 million shortfall mostly due to overtime costs exceeding savings they're experiencing from funded vacancies.
Many positions in the Sheriff's Department require minimum level of staffing which means they have to bring staff in on overtime to work those shifts if they don't have enough filled positions to cover them. COVID costs particularly at the jail are contributing a few hundred thousand dollars to this $3 million variance but they're not the main driver. In the special revenue and other funds, we do have seven reportable variances.
One is in positive territory, that's the vehicle operations fund. And then we have six on the right side of the spectrum which I'll go into detail in the coming slides. There are dozens and dozens of special revenue funds in the county and you can see most of them across this chart are either favorable or projecting balance by year end. The Vehicle Operations Fund has a $1.2 million positive variance.
This is driven by assumed costs of gasoline being higher when they built the budget than the actual cost. This 19-20 budget was built about a year and a half ago, so the cost of gasoline has just not been what they were projecting it to be which results in savings. They also have salary savings in the fund due to some vacancies. And this year they plan vehicle purchases every year to replace stock, but due to COVID impacts on the auto industry, they haven't been able to make the purchases they planned to this year. Those will happen next year, but it shows up as an unplanned savings in the department this year.
Court special services are experiencing reduction in revenues due to COVID and their fines, fees, forfeitures and penalties as well as a broader trend over the past couple of years. Just these revenues are coming in lower. They also have continuing increased costs of court-appointed attorneys for complex cases that have been in the work for multiple years. The Court Special Services Fund does not have enough fund balance to meet a gap this large and would likely need assistance from the general fund to close the year balanced.
The Roads Capital Maintenance Fund is projecting a negative $1 million variance. And the Roads Operations Fund is projecting a negative 2.9 million dollar variance, both due to COVID impacts on their revenue sources which comes from taxes on gas sales, sales tax and registration fees. Public Works does have fund balance available in these funds to close any year end deficits this year.
The Resource Recovery and Waste Management Fund is also projecting a negative variance, $1.7 million. This is mostly due to reduced revenue for incoming tonnages in commercial hauling that's related to the COVID shutdown as well. They also have a delayed grant receipt which should come next year but that's a negative revenue to them this year. And this fund also has fund balance available to help close this year-end gap.
Public Health Department's health care fund is projecting a negative $3.2 million variance due to COVID impacts. Their revenue has been impacted as staff that typically generates revenue from grants and health center programs have been redirected to COVID response. The department has also seen increasing costs on their expenditure sides related to the COVID response.
This department does have fund balance available to close their year-end gap, Finally, social services which received significant sales tax based revenue from the state in 1991 and 2011 realignment dollars is projecting a negative $4.5 million variance due to the impacts of COVID on the economy. The department does have fund balance to close the projected gap this year but that would completely deplete if their deficit comes in at 4.5 million it would completely deplete their fund balance at the end of this year.
I'll pass it on to Jeff.
I have a question, Supervisor Lavenito. Just a question on departments with their fund balances. How after a year, how many years can they build up a fund balance and over how many years? Because if social services is depleting it, I thought after every year, well just explain how that works.
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Fund balances for one year or the next. Typically, they'll close out one year that rolls – the positive and negative rolls and affects their fund balance carry forward. And that becomes a financing source available to them in the following fiscal years. They're not required to use it up. They are able to maintain prudent reserve in those funds. Departments have been able to do that. The departments that Paul indicated are planning Their fund balance to close or mitigate the impact of COVID in the current fiscal year. All of them except DSS will not exhaust their fund balance, but they do get into a territory I think it is fiscally prudent for them to maintain some level of fund balance and specifically as it relates Public works funds specifically, they need to maintain fund balances for a couple of reasons.
One is not only fluctuations in revenues but they also have cash flow purposes for large projects so that's an issue that we watch carefully with them and have had numerous conversations with public works in that regard. So you'll see that as Paul mentioned those funds With the exception of the court services, have sufficient fund balance in current year to do that. And we'll monitor that with them should the conditions be worse than we anticipate. We'll obviously have to come back to your board and seek resolution to that but we will work with departments on this.
Thank you any questions? Are there questions for staff? Supervisor Williams
I think this is more fair to be a CEO question than to be a Jeff question. But if he wants to handle it, it's fine. This brings to mind the question of we are reopening such businesses as retail and restaurants. There's still a lot of our offices that aren't open. You know, I would say that we are better equipped to create some of the proper social distancing than some of the businesses that are urgent to reopen.
And we have the same reason to do so as illustrated by the slides which is that the fact that in some departments that were not open means that we're not getting revenue but we continue to pay salaries. That is an issue. So when are we going to and how are we going to encourage departments to reopen facilities with alacrity? There are obviously a huge amount of things in our society that cannot function without the ability to get a license, the ability to do various things.
Supervisor through the chair, most of our departments are continuing to work. So they're working from home as you know some are here in this building or in their buildings continuing to work so I think for the most part if there for those who who are paid by fee-for-service It's because of either the stay-at-home order, people aren't going to our parks or aren't doing as much activity and getting licenses and things that they may have normally done. So I don't think it's so much on the county not providing the services that the demand may not be there.
That's basically it. Because most of our employees are continuing to work. And if it's not in the building, they're working from home. I know that's true for many of our departments.
I mean, there's still plenty of people who want to go across the street to get various types of licenses which you can't get right now. Can't get married. You know?
So I want to be clear. You can get married. We are doing marriage licenses and they are still doing recordation, I think, of documents. We had a discussion with Mr. Holland about the difficulties having trying to make sure his staff is safe but he's achieving that.
What are we doing in P&D considering we're seeing a decline of applications coming in?
You'll see as we look, talk about impacts for next year's budget that we're gonna bring forward. We are assuming there will be some decline in some of those revenues but the staff is still continuing to work and in fact I know P&D staff is still continuing to work on those permits that they have in the pipeline.
So the only part of our county structure that isn't open would be the courts?
So the courts, I know that they're not open certain courtroom activities are Occurring through video arraignment, etc. Obviously our parks are not fully open and so there's other services that may not be.
Are there any other questions for staff? Mr. Frappel.
Thank you. So Mr. Chair let me just walk quickly through the COVID impacts that were Adjustment to the current fiscal year as well as looking forward to next fiscal year. As we're looking in fiscal year 1920, as we've talked about, the shortfalls are largely being absorbed by fund balances including that the general fund has significant impacts on discretionary revenues as Paul mentioned and the non-general fund public health, behavioral wellness, social services and public works are the ones we're watching most carefully.
One time fund balances will address the current year And these are how the numbers kind of work out. These are the top categories, as you know, as I've talked to your board before, COVID impacts are really in two flavors. One is the impact on the county's revenues and the second is the cost to respond to the pandemic. In the major revenue categories that are there on the top of this slide, there are four which we're tracking carefully discretionary revenues, as we've talked about earlier 1991 and 2000 realignment All sales tax driven at the state level.
Continuing to work with CSAC and comparing their estimates with ours, and getting a breakdown of county by county impact on realignment. Transportation revenues, SB1 gas tax, the highway users' tax, Measure A. And that would also include, to a small degree, motor vehicle license fees that go to the transportation fund. The Prop 172 is the statewide public sales tax impact. We've talked about that with your board and then below that are really the broad categories of costs in associated responding to COVID. Alternative care sites being prepared for those should we need to open those 450,000 in the current year is our estimate. Our EOC operations Public Health Department Operations Center overtime For a variety of county departments, about $2.7 million.
The temporary sheltering that we've talked about earlier this morning as well as the testing and contact tracing both about half a million dollars and then pay leave time provided under the federal requirements so that's about 1.2. So all in total if you look at the estimated revenue loss and the estimated response cost gives us current year impact of roughly $25.1 million.
Looking forward, I don't know how we look forward to that but in next year we also expect the continue to feel the impact budgetarily from this pandemic and higher costs or these revenues. And obviously all of these will be built into our recommended budget that comes and will be released shortly and come to your board during hearings next month. Same categories of revenues and expenses These numbers are projected for the next fiscal year and you can see that total is about 27.3, $27.4 million dollars for next year and again this gets built into the recommended budget and will be part of budget hearings for your board. So with that I'm happy to answer any additional questions that your board might have but would recommend that you receive and file a report today.
Thank you, Mr. Clemente and Mr. Farapol. Any questions? Supervisor Lavenino.
Thank you. Jeff how do we on the impacts between the two fiscal years really only had like three months of this fiscal year four months of this fiscal year and it's going to relate to the same amount I mean we're pretty much anticipating it's gonna cost us the same next entire fiscal year as it did It's kind of like three or four months. How do we figure that out? Well, as
Supervisor Lavergne is the chair, there are some costs that we incurred in the very beginning of this ramping up and a lot of work time and a lot of kind of expenses that are pretty much passed and won't repeat themselves next year should you know making some assumptions here. We've seen different models that suggest that in any kind of life before pandemic you will have kind of these blips where you may have additional response costs associated. Those aren't built into this, this assumes a fairly kind of level without any significant re-infection rate and so that's kind of why you see some similarities to see the cost in the different sections breakdown are different by year but the same broad category. So for instance if you won't see let me go through so and this is the current fiscal year right 19-20 That's the paid leave for overtime, just the $1.2 million there.
So if I fast forward then to this one you see that significant lower next year. The federal government in passing one of the acts early on granted leave time to all employees, but for us county employees. And that was granted and so that cost most of those hours that were granted will be used this fiscal year. So the same cost doesn't follow through next year. Same goes for here on the opposite side, the alternative care site should we need to open our alternative You'll see an estimate cost of $2.75 if I go back to current year, only $4.50. And so it's a little bit of a coincidence. I think you'll see where our expenses are will be a little different than what we've experienced in the current fiscal year.
OK and last question is, and I don't know who this would go to but, have we had Mr. Gilchrist like look into the HEROES Act? Do we know kind of ballparkish what And I know it's preliminary and it's only past the House, but do we have any concept or is it even worth our time at this point to look at what our possibility is on the federal side?
Again Supervisors, good afternoon to the Chair. So there are two things as it relates that we're watching carefully as it relates to the HEROES Act. One is that it potentially changes the eligible use of the monies, right? The CARES Act when it was first adopted by the federal government said that the costs, the money's coming to directly to municipalities cities and counties population over 500,000 could be used for COVID response costs could not be used to backfill revenue. So that was an important distinction We barely missed the cutoff for direct aid. So a lot of funds went to the state, there was expectation or hope or prayer or whatever at the local level those of us who did not get a direct allocation of the CARES Act that the state would pass that through to the counties so that has not happened yet it is been indicated in the Governor's May Revise last week when it came out so that's positive we think that's positive Heroes Act changes what the money can be used for, and so that's the most important part of a heroes.
And also is expected to provide the state with additional resources. That's important because in the May revise released by the governor last Thursday there are a number There'll be a number of difficult decisions at the state level. And some of those decisions, as he's outlined, are predicated on getting additional federal dollars. So should the HEROES Act not pass, the impact to the state is pretty dramatic and I think it would challenge the governor's ability to pass through some of that CARES Act money.
So those are the two things we're watching as it relates to movement at the federal level as well as the state.
Thank you Mr. Farrell, any other questions for staff? Supervisor Williams.
Well just on two of the items one a temporary shelter and accommodations is this there has been some state aid on this subject is this inclusive of whatever state aid or is this the general fund portion in addition to state aid?
Supervisor Williams to the chair. So this is in total, however I would tell you that in looking at the most recent cost reports that come out of the EEOC and are tracked by Roger Otter they're probably lower than they will end up being so if any of these numbers are you know probably require some adjustments by time we Kind of move through this and no more into the next few months. Those numbers will probably go up. We have been using, early on the state allowed the counties to use their half and heap monies to accommodate that project room key I think was talked about briefly this morning as a mechanism to be able to acquire hotel rooms for those that are in housing needs during this infection, this pandemic. And so these are in total, not just the general funds portion.
And then that $2.7 million there is a big number. Obviously some of that is extremely crucial but are there any opportunities to be introspective and evaluate Those before we end up having two more months worth of expenditures there.
Again, Supervisor Williams to the Chair. So this is a pretty good number of what we'll end the year with. So we've seen a significant decline in the last few pay periods. Our AOC is not running 24-7. We're back to more normal shift and overtime usage has dropped off significantly in most areas. So this is current fiscal year so I don't think that number when we close the books from the year will be much different than that. And you'll see that...
Next year, I think we'll see significantly less in overtime and other additional staffing needs. So I do think we'll see a decline in that.
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And then obviously the big wild card here on 2021 is what we will need in alternative care sites or not depending on the size of the secondary curve?
Correct. And we're seeing some encouraging news from, or you know, occurrences as we watch some of our neighboring counties and other counties that have set up alternative care sites. I saw the article this morning, the large one that was set up at the stadium in Sacramento has come down to a warm opening. In other words it's pretty much they've brought it back down not operating but ready Thank you Mr. Chair. Is there a motion to receive and file the report from? Excuse me, we have public comment.
Chair Hart and members of the board, I would just like to note for the record we have no request to speak on this item.
Thank you Madam Clerk. Any questions or a motion to receive in file? So moved. Motion's been made. Seconded. And seconded. Roll call please.
Mr. Adam?
Aye.
Mr Lavinino?
Aye.
Mr Williams?
Aye
Ms. Hartman? Aye Chair Hart?
Aye
Motion passes unanimously
Our next item is department item number five. Would the clerk please read the item into the record?
Chair Hart, members of the board, departmental item number five is from human resources. It is a hearing to consider recommendations regarding KPMG's operational and performance review for the Human Resources Department.
Ms. Miyasato
While we're pulling that up, thank you Jacqueline. Board members, today as you know we've been doing a series of these operational and performance reviews. And today's presentation where this is a review that we actually started several months ago but because of the COVID emergency it's been stopped and delayed but we wanted to get this to your board Because we have many others that are in progress. So today we're just going to talk about the scope of what the, remind you what these KPMG reviews are doing.
We have two members of KPMG who are on Zoom and then we'll be having them speak and then Maria Elena de Guevara our HR Director is here To talk about her plans and the implementation time frame for this work that they've done. So as you remember, Renew 22 is still active in fact we're accelerating a lot of things that we were doing under Renew 22 at this time.
KPMG was selected in May. They will have completed nine departments in their first year Public health and planning were in process, and basically completed when the emergency hit. So we're taking a little bit more time to get those to your board. They're also starting public defender and sheriff. And then next will be probation and the district attorney's office.
The scope was to compare best practices and highlight where improvements could be made. It's not a financial audit, but the recommendations that they're making should result in salary savings or direct savings and efficiencies It relies on the department's collaboration and data availability, which has been difficult in some instances. The scope did not include implementation plans so our departments are developing those themselves.
This is HR's organization. They have 30.75 FTE in the five divisions under Director DeGioia. And with that I'm going to hand it over to KPMG Trying to get them up on the screen. We have Bill Zizek. Can I be
heard?
We can hear you, while they get their photo on there.
Very good. So good afternoon Chair Hart and members of the board again. My name is Bill Zizik, Managing Director and your KPMG Engagement Leader. With me today is also Kiva Thornton, your KPMG Engagement Director. And it's our pleasure to be here with you today virtually to provide you with an overview of these recommendations Firstly, let me begin with our acknowledgement of the difficulty and loss faced by many across the county given the challenges of COVID-19 in the past months. And the Herculean efforts of those in government and the community to keep people safe and reopen the local economy.
We offer our heartfelt thoughts to all and are confident in the resilience of this county knowing you all have collectively overcome so much in recent years. As we've mentioned in previous remarks, our process is designed to be a challenging yet constructive one. Requires a great deal of engagement from department staff to provide data perspectives insights into the day-to-day operations and challenges in the workplace and the issues they face in serving their customers.
We seek to recommend options and actions that will discuss today to help department leadership improve their performance efficiency and their impact on customers. Next slide, please. Sorry back to the timeline slide. Thank you. Depicted on this screen you'll see our year one timeline. The review of human resources began last July concluded in November of 2019 and as Mona mentioned we are now underway with many other departments and in the context of today's challenges those that may yet still come We believe this process is even more important to the county's efforts to become more resilient and flexible. Whether operating virtually, more efficiently and also still meeting the evolving needs of both internal external customers in this new environment.
Next slide please. So briefly on our methodology we begin with engaging staff and interviews and focus groups. We analyze all available data surveyed customers for both human resources and general services, and utilized benchmarks and leading practices to identify themes and opportunities. And at the midpoint in the process we provide an update of emerging themes to the department head and CEO team to ensure alignment. And then we share working drafts of our report to be validated, commented on, and accepted by the department director.
Next slide please. As always, we start with our commendations. The first is the department's efforts to align its initiatives to the county's Renew 22 strategy starting with extensive internal strategic planning efforts and the creation of the HR Council to improve visibility collaboration and in time increase standardization to HR activities across the county.
The next is the focus on continuous improvement and transforming the department that we observe from creating new shared values down to the look and feel of the work environment, and begin standardizing processes such as onboarding in the development of an HR policy manual. Coupled closely with this is the increasing focus on health wellness and inclusivity important aspects of maintaining a diverse workforce and managing long-term benefit costs The proactive effort to reach out to high demand departments was also noted, as was the department's use of discrete technology solutions that help automate processes and build towards an enterprise HR system which we will discuss further in the coming slides. Next slide please.
So you may recognize this maturity model from our past presentations Looks across the key elements of a department's operations in terms of people, process technology and other aspects. The gold color boxes indicate where we find a department during our review and the purple boxes are where our recommendations aim to move them towards upon implementation. Today we find HR across the county at the low end of the scale characterized by fragmented decentralized activities Highly manual and non-standardized processes, and multiple systems that drive manual reporting.
Challenging the ability to effectively govern and control HR operations across the county. Our recommendations are intended to promote a more coordinated intentional model of service underpinned by standardized policies and practices. And a more cohesive technology backbone on the next slide That allows for proactive data analysis, better performance metrics and more reliable policy controls.
Given the legal aspects of many HR activities such as leaves of absence recruitment employee relations our feeling is that the appropriate amount of policy consistency and governance is even more important than in other functions of the county. On to the next slide There are five key takeaways that we would like to stress today. The first and foremost is, again, to establish an intentional standardized model of HR services countywide.
Today seven departments have their own HR units. There are five separate benefits management systems across the county to give you an indication. Nearly half of the customers surveyed in our process indicated that ownership of services HR services were unclear at best or duplicative at worst. Today it is not fully clear across the county who is doing all HR activities, where are they doing them and how they're being performed?
Therefore we are recommending establishing a hybrid model so that high volume and high risk operations like benefits administration employee relations can be consolidated under HR over time Allowing departments to deliver on locally specific functions, like employee performance reviews and time of attendance. And sharing certain processes between departments in county HR, like recruitment and leave of absence administration.
But all of them under clear and intentional designs with the appropriate oversight for county policy adherence. So our second takeaway is that the county must move towards a more strategic model for HR And in our report, we described three tiers of operation. Business partners, specialists and operations. HR operations will bring together the high volume high risk functions for more rapid consistent and efficient service.
The specialists will provide program policy and process expertise and oversight HR activities across the county whether done by County HR centrally or by departments locally. And HR business partners will be responsible to manage the delivery of HR functions across that spectrum of central, local or shared. Helping to bridge any gaps in service, clarifying ownership and providing more strategic advice and value to departments compared to the current tactical and transactional nature of operations.
And especially in this environment of the changing nature and location of day-to-day work in all departments County HR's ability to partner with departments on strategies of how to guide, protect, flex and manage staff only becomes more important. Our third takeaway is having a standardized approach to how HR functions should be performed no matter where they are performed.
This can build upon existing HR council efforts that we have commended To validate new or updated policies and leverage the HR specialist role in ensuring consistent oversight and adherence. This also provides an opportunity to appropriately streamline and improve HR business processes over time, increasing efficiency and allowing departments to refocus their resources on their core mission.
An example process area to start with would be recruitment for benefits management which is a shared HR activity but requires dotted line governance between County HR and department staff performing those activities. This will better define the who, what, when and why of how departments perform these activities and request service or involvement appropriately from County HR.
Fourthly is the setting and monitoring of service level and performance metrics so that internal customers understand The time that it takes to hire, investigate, respond or resolve departmental issues. Then it's about measuring and acting upon any variances in performance that are observed. And while turnaround time is always top of mind for customer departments we also recommend that performance be measured in a balanced way in terms of volume accuracy cost and satisfaction And this should be reported to customer departments on an ongoing basis to better align expectations and understanding.
Last but not least, our fifth is dealing with the fragmentation of technology across the five major systems used variously within County HR alone. While some benefit can be seen by better utilizing current systems Further automation of reporting and utilizing more modules of the systems you own, serious consideration should be given to an enterprise human resources information system.
This should be considered as part of the county's business application needs assessment process which is ongoing. And the goal is to reduce the double triple entry of data eliminating multiple versions of the truth and the manual comparison in matching across systems as required today to even understand basic aspects about workforce or performance. This will allow for clear tracking of the performance and service level metrics we mentioned, and will allow for a modernized and integrated backbone so that employees and managers can perform more self-service. They can answer questions and initiate requests without having to engage any employees whether centrally at County HR or departmentally more locally to them.
The goal here is about helping HR staff across the county, spend more time on strategic work and less transactional tactical work. And while we view the lack of an integrated HR backbone technology backbone as a hindrance, we would also stress that many of the other four recommendations we've made can still be advanced while the longer term technology efforts are underway.
Over to you Kiva.
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Thanks Bill, good afternoon everyone and if we could go to the next slide please. So we made a number of recommendations for each division within HR but I'll just focus on those that we have highlighted as requiring a potential policy decision by the board and there are three focus areas within the division recommendations. The first being employee workforce employment and workforce planning Similar to the department-wide recommendation that Bill discussed, there should be a focus on the implementation of county wide policies and procedures.
Currently many of these services are delivered locally within departments with limited county HR participation in those activities and the HR role has become more transactional and compliance based. With the development of county wide policies and procedures in conjunction with the county departments This should reduce any existing risk, allow for better county-wide management of the workforce and future workforce requirements, streamline operations and potentially present an opportunity to standardize and automate some of the existing processes.
If we could go to the next slide please? For organization on talent development, we're recommending a redesign of the strategy and operating model for the delivery The Learning and Employees University. The focus of this really is to tailor the curriculum to county specific departments, and the needs of employees to focus on employee development and retention, and become a strategic partner to the county. The 2019 participation data showed an approximately 20% decline in utilization since 2018. And the customer survey showed that only 11% of respondents felt the division always met expectations. So there's a real opportunity to redevelop the strategy. And there are a number of options that the county could choose either outsourcing, consolidation or hybrid service.
But whichever more focus should be on one that provides the most value for the company and the employee. Relations, it is important to improve the quality of data tracking and establish performance measures to allow for trend identity. And an enhanced understanding of emerging areas of risk across The current data tract does not a detailed insight into When that the issue stem from the specific nature of the investigation or details action detailed actions taken By developing a more robust data management system and key performance metrics, this will allow for an assessment of the health of the county overall. And assist county and department leadership in understanding employee relations, track trends, and identify emerging areas of risk in the future.
Happy to answer questions on any of the other recommendations but again just highlighting the key policy items. Are there any questions from the presentation?
Any questions at this
time? So if I could just summarize some key takeaways here for you all today The first is, number one, standardize the HR model and reduce potential duplication between county HR and departments. The second is repositioning HR into a more tiered business partner model that's going to be more efficient and add more value. Number three is standardizing centrally governed HR policies and processes.
And number four is measure and improve levels of service and performance to your customers. And then last but not least, it's about investing in an improved technology backbone which will help advance all of those above goals. So thanks again to Human Resources Director, her staff, the CEO, her staff for collective participation in this process and as Kiva said any questions we're happy to answer.
Mr. Cizek and Ms. Thornton thank you very much for the presentation are there questions? Ms. Miyasato
So now this part of the presentation is Ms. DeGuevara's going to talk about her implementation planning in response to some of the issues that KPMG brought up, so I'm gonna hand this over to her.
Director DeGuevara? Thank you for being here.
How's
that? Better.
All right, so again good afternoon Chair Hart and members of the board and I also want to thank Bill and Kiva for their presentation they were good partners in this endeavor. I also want to thank the board and Mona for supporting my department in this manner. I think I had been in my position for about six months when KPMG and I crossed paths I think it was good timing because I had time to make my initial assessment, but not so much time as to get entrenched in my own views.
Plus, they had the research, the models and the information presentation that I did not have at my disposal. So it was a good partnership. As a result of that partnership KPMG's operational review will in fact shape county's HR playbook over the next several years. Before I cover a few of the recommendations from the report, I want to highlight three overarching themes that ran through the report and the recommendations.
First as you heard technology. We currently have numerous fragmented systems as our tools and many of the recommendations require improved technology in order to be achieved. So in the short term, we will continue to maximize and enhance existing systems. However our energies will go into partnering with others to move toward a unifying enterprise and employee-centered system.
The second theme that runs through several of the recommendations is data management. It's clear County HR is very challenged in regards to identifying, collecting and monitoring effective workforce data. Without these systems, County HR departments are limited in our efforts to make effective data-driven workforce decisions. Lastly, measures of performance.
Several recommendations challenge us to ask, how do we know we are succeeding at the things that really matter? The things that add value. Transactional activities are easy to measure. How many of this and how much of that? But our challenge is, how will we measure the strategic, the transformative? My team and I have taken these recommendations to heart. And in the last few months since the report County HR has integrated these recommendations into our five-year plan, the budget and our own performance management system.
Some of the recommendations we can do on our own. Many will need partnership and collaboration with other departments. Either way, we're eager to embark on this task. Before you are the five divisions that currently make up your county HR department. Next slide. Oh, I have it. There we go. These are the enterprise recommendations. These recommendations are foundational to the transformative journey through the continuum of organizational maturity that KPMG presented.
These recommendations are neither sequential or transactional tasks. They are significant organizational strategies and paradigm shifts The sum of which can position the county towards building a 21st century workforce. HR has poked our toes in all of these, but we still have a long, long way to go. We'll start with the first one which is define ownership of HR services. This is about moving away from autonomous local HR service units to that of integrated and strongly aligned HR business partners across the county.
We've stated on some of the, we've started on some of this partnering and trust building events like the Reform at HR LT ongoing meetings and our annual HR summit. However change doesn't just happen with org chart adjustments or events. Transformation occurs at the heart and so we must do more in County HR will do more to build County HR's value to departments so that together We build the necessary clarity roles, expectations and move toward the hybrid model together.
The second one is establish HR strategic business partners. The migration from a task orientation to a strategic business is key for 21st century HR. The existing challenge for us is that the tools we currently have or don't have tie us to task orientation So as Bill said, we still have things we can do despite our circumstances and so we will wait for the enterprise level tools.
But in the meantime, we have developed the HR Academy that we hope to strengthen common language and knowledge base among all HR personnel. KPMG stated this as HR for HR. Unfortunately, we designed it but we postponed the launch due to the COVID response. But we hope to launch again in the fall. The next one is established county governance of HR policies and procedures.
As Bill indicated, we have created an HR council made up of department directors as an initial forum. Additionally, we are tackling big fish Like the county ordinance and the civil service rules as they relate to personnel, and the management compensation program. These are the spine of what we do in HR, and we're tackling the spine. And updates and bringing those documents up to the current time will absolutely shape The way county HR delivers its service and to the organization.
The last, or the fourth one is established service level performance report and cadence. We have identified new and we hope more relevant performance metrics. You'll see them in the upcoming budget document. However clearly more work is needed in terms of identifying service levels for the departments and performance monitoring. And again with review technology, I want to emphasize the criticality of digital solutions for departments and employees. And how an enterprise HR system can accelerate our value add to the organization. We have had a few small wins like the rollout that's coming up with the new NeoGov onboarding module And we've had various recruitment enhancements and we just recently completed the business case for an enterprise learning management system.
Again, we're making inroads on all these recommendations but we have ways to go. And the following recommendations will highlight one recommendation per division out of the total 15 recommendations that we received. So here we have admin and ops, and employment and workforce planning. As you can see from the recommendation it has a lot to do with the information system in data and analytics. And so I've mentioned those already.
We have made like I mentioned earlier some inroads in these. Number eight for my benefits and wellness division It's in this division that we are most hindered in technology. I say it's our curse and our cure because while the current digital landscape is clunky, disjointed and not sustainable, an integrated enterprise system however will make exponential difference in our capacity to serve, improve processes and uphold fiduciary responsibilities.
Organizational Talent and Development redeveloped the curriculum, and we've been able to do that. And I'm also going to add that with the support of the budget team, we've also restructured how we're going to provide learning and talent in professional development in our organization. However, while we have drafted the curriculum, the launch again got a little delayed because we've had to pivot to identify ways to deliver digital service in this new COVID environment. I'm very proud of my staff's ability to step up, keep the learning moving and innovate ways to engage our workforce during this time and in a quick amount of time too.
And then number 10, again performance metrics and being able to track and collect the data that we need to ensure that we're giving departments information that they need about their workforce. So again, many of them are underway. Many of them have lots to go but it's okay. We're up for the challenge and we're excited about the partnerships that this will create. This ends my presentation and I'll answer any questions if you have any.
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Thank you Director DeGioia. This is a lot on the plate here and a lot to come. Other questions?
Supervisor Lavinino. Thank you Mr. Chair. Just refresh my memory how this works. So KPMG does their study, you get a response from the department head and then I mean I know like there was a survey done of HR's customers. Will they're at some point where do we get the feedback from them to see if this is actually working?
Supervisors, Supervisor Lavanina through the chair that's a good question. As part of our big picture goals as part of the Renew initiative it was to do surveying for internal customers every two years and our external customers as well so one way we would know whether any of these are working or if the implementation is working is getting that customer feedback We were supposed to actually have the survey for the internal services, HR, my office, County Council, Auditor-Controller and General Services done by this June. That will be delayed obviously because people are doing other things at the moment but that's how we'll get it.
And then just my observation I guess is you know it's interesting because I don't think our offices once we get our employees set up it's not something we're in a daily interaction with HR. I was, I guess I was a little disheartened with the survey of some items that you know some of your customers obviously felt that there was some drastic improvement that needed to be made. I just want to say I really appreciate your kind of owning that and even though you're new, that you came in and said okay we understand that there's a lot that needs to be done.
And willing to... You know when I looked at the your what you look whether you agree or disagreed with the recommendations, I don't think you disagree with anything. And agreed with them need to move forward find a way to make it work. I think for me the main thing would be As I just stated is to continue to go back to our customers and make sure that what we're implementing, this is all a great exercise. We need to make sure that those people that were serving our customers are realizing that there are changes and that they are working And you're in a difficult position because you have to deal with everybody, especially when they're probably at a crisis situation and they want somebody tomorrow and those types of things and training tomorrow.
So I know you've got a really tough job. I just really appreciate your openness to doing things a different way.
Supervisor Hartman?
Well first of all, I just wanted Reinforce that whenever we have an emergency in this county, there are certain departments that are in the spotlight right away. And so we think of EOC or in this case public health but sooner or later every single department stands up And contributes, and I think HR has certainly been one of those because this is really transformed how people have to work and how they deal with sick leave.
You must just be really scampering there to meet all these demands. It seems like it's gone in a very seamless way at least it hasn't risen to our level so I really think your whole department commended for their response in this situation. I had basically, I think two questions. I had the opportunity to serve on the recruitment committee when we were looking to fill your position that you so ably fill now and one of the big issues and you've touched on it but I'd like you to elaborate a little bit more is kind of the balance of power between the departments and HR. And it's not really an either or, I think what you're referring to as the hybrid approach is trying to acknowledge that there are certain things that departments can do better and things that really should be centralized across the county as a whole.
I gather that one way of dealing with that is having the procedures and processes. Could you just elaborate on how you or how this study informs that?
Yes, thank you. And thank you for the comments. And I do remember when I was going through the process, you did ask the question about... That was at the time very front-of-mind for the county Centralization versus decentralization. And when asked, and it continues to be my position and the study supports that, that it's not an either or proposition but rather it's what I believe to be the power of and. That we can coexist and there is this balance, that there are some things that locally can be and should be done locally.
My function as a county HR is to be the support, again the spine which is why it is a challenge to balance these things because customers want the transaction to be now and timely. But we also have to look at the strategic And so it's how do I, one, develop my staff to be able to be agile enough to move in and out of both tactical and strategic? How do I work with my clients, my customers, my departments, so that they too move in and out of those roles.
And so that's what came out of the study is the necessity to have clarity of what those roles are And it's not going to get done by forcing the matter. I think Bill mentioned that during a general services presentation, that you can't force that because I want the department HR staff and the department leadership to be engaged in this because we have to decide this together for it to work.
I can't impose it but I have to create the tools and that's why I mentioned my presentation I have to create the value add. What am I bringing to them that is helpful to them so that they can say, hey this is okay, this works and I'm getting something out? We should but right now there are probably a few departments that are more technology centered or resourced and they have more knowledge in some areas than even county HR has.
It's mismatched. But I feel that the way that I like to lead change is through a set of values, a common set of values, agreed upon set of values and that together we will arrive at this is important. And so lots of communication, we have to do a lot more of that but I also need the tools because like I said when we have clunky tools were sort of forced to stay transactional Because that's what we have to do our work.
But I also know that there is a balance there and that we can make movements, and we have. I mean, I've been here 14 months Mona, I think? And we've done a lot of change. And so it's possible, and there's more to come. And I'm still here.
And if I might follow up, this HR being a strategic business partner, I think maybe your idea of value added, but I just would like you to elaborate that concept and help me understand what it means in practice.
Yeah, that's a good question. So having taught the class, I'll do the short version definition. So if your focus is not on the tactical because the tactical has already been... It's kind of like Maslow's hierarchy of need. If you can handle the basics through other means, employee self-service then they don't have to call right? Right now people have to call They can go to the website, but it's a document that has to be printed in order for it to be signed. That's not helpful. So then they have to keep... We're in the mix because this process is set up that way.
Can't be strategic if I'm dealing with someone's signature on a form, right? So if those things can get handled then through other means, then we're able to be available for consultation for more workforce planning. What is your future need? Because I'm not stuck having to worry about the document that's got to get signed, right? So it's about the evolution of... It's kind of like what they said, right? The maturity and it's not just the maturity of the department but the maturity of the professional to be able to see themselves as I don't just do face-to-face transactions, I'm here to support them for something bigger That takes a lot because I have to have the tools, the mindset, the processes and the procedures and rules and all of that support that kind of mindset.
And when we can get there then departments really do see HR as partners, business partners because we're in it for what you need and I'm here to answer your questions. We become much more consultative rather than process and answering questions about what's not working in the process.
I guess I'll say one final thing, and that is I appreciate your emphasis on values. I think people who work in the public sector do it as a calling. They do it for public service. And when we interact with the people we serve They, that attitude is absolutely critical. How we think about our job, how we approach the people who depend on us and so I, our CEO and you work really hard to orient people when you recruit them and continue to reinforce that message and that makes our job up here much easier. So thank you.
Thank you, and I just want to again put the plug in for our organizational talent and development because we're still holding our new employee welcome during this time but it's done differently clearly. And so they had to pivot which I love because that's the agility that we're looking for to be able to move to respond to the need. And so we weren't going to give it up and say well we're not doing new employee welcomes anymore because it's too important for the change and the transformation of the culture, so thank you.
I had a question. The advances in technology that you're looking for is that constrained by resources or the staff to run that transition? If that could be accelerated what would we need to do to accelerate that?
We get the BANA thing going because we're already working, which is great. We're working with other divisions because I think that...I'm not advocating just for an HRIS system although that would be lovely. I would love that but I am also again as a business partner, I need to see the big picture for the organization and what is needed, that's why I called it a unifying enterprise system.
So I'm part of what the budget will need, part of what payroll needs, part of what the auditors need and all the other departments. And it is... The wheels are turning so that's why I said we'll wait, we'll be patient. It's coming, it's coming.
I segue to CEO Mia Sato.
Yes, so just for your information board as a reminder, the auditor is leading a process called BANA and that's what Marielena mentioned. Business assessment, application needs assessment. It's to look at an enterprise system which we don't have and it's looking at how your financial, how your budget, how your HR all those systems tie together so that it's one integrated system.
So you don't want a one off the solution for HR? You want it to be part of a comprehensive suite that addresses all the needs in the whole county and it can only go as fast as the whole? That
would create the seamlessness that's needed for us to get to where we want to be.
Good explanation, Mr. Chair. Yes, Supervisor Adam?
Well, I was a little disappointed in the timeline. I think if you give yourself this long to do something it's likely to get lost. I mean, I'm on page 18 of the presentation and we're looking at by 24-25 full implementation of the hybrid model. Can we not crank that up a little bit and get it done in a year?
5:47 – 5:5214 turns
Let's see, how to answer that. I think...
A long pause is good.
Yeah. The impossible might take a little longer but I guess I just wanted to be realistic. Again we're talking about changing hearts and minds not just moving people in job titles and so And we don't have the BANA system in place. And so that's why I had to be clear and say that although they're numbered as 1, 2, 3, 4, 5, they are not linear. You don't do the one to get to the other. It can't work that way and they're not sequential. They're not linear.
They integrate and so it's working on all fronts and I just wanted to be realistic But we are working even now.
I even think two years to get to a monitoring system for compliance is excessive, so that's just my opinion. You can do what you want
No, I appreciate that that's fair. Right now we have broken systems so when we have to do our compliance monitoring for the training AB 1825 or our... Oh, I remember this one of Jeff. Jeff wanted to know what was it? The financial training member and he's like can you just give me a weekly status of where we're at? Jeff, you're killing us. We can't just push a button and run the report and give you that data.
We have to go through line item and line item. And it's not easy. So we're doing it because we have to. It's time consuming. And so we need the tools, the proper tools. But I appreciate the feedback.
Any other questions or comments? Supervisor, excuse me CEO Miyasato.
Chair Howard I just want to say thank you to Marielena again she hadn't been here very long when we started this. A question that we had received before Marielena started was what's the difference between personnel and HR? What's the difference with personnel and HR? And I think what KPMG has shown us in their maturity model, and what Mylena is trying to do is we have to be more strategic. We need more tools. It's a small department, one of the smallest departments we have in the county so it's not a lot there's more HR staff in the other departments but we're getting there and I appreciate all her work she was the right person to do this This is the actually fourth HR director I've been working with since I've been here. So we have the right person in the seat now, I know to take us to the next step in our HR endeavors but it means having the right tools and having the right policies so as we go forward on this journey of self-improvement as an organization that we have to accelerate there will be conflict with departments at times.
There will be issues about even though we have a hybrid model the things that HR believes is better aligned to what the board wants to achieve for the county And so I just ask you to remember that as we go further in this journey, when we bring policies and procedures together there may be some of that growth that has to happen. Thank you.
Thank you very much for that counsel and reminder. And thank you, Director DeGuarda for a great presentation and I know you are working hard to achieve all these things at the same time so thank you. And thank you too the folks from KPMG, Mr. Zizek and Ms. Thornton for your expertise and assistance in doing these evaluations. The departments are very helpful.
Is there a motion to accept the staff report? Excuse me, we have public comment.
Chair Hart and members of the board I just wanted to note for the record that we have no request to speak on this item. Thank
you. Supervisor Lavanino. Make a motion receiving file. Thank you. Is there a second? Second. Roll call please.
Mr. Adam thank you. Mr Lavanino. Aye. Mr Williams.
Aye
Ms. Hartman? Aye. Chair Hart?
Aye. Next item is department item number six, would the clerk please read that item into the record.
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Chair Hart and members of the board, departmental item number six comes from Sheriff and Probation. It is a hearing to consider recommendations regarding a first amendment to the agreement with California Forensic Medical Group CFMG and WellPath for healthcare services at probation and sheriff detention facilities.
Mr. Small, Commander Sullivan, thanks for being here. Who wants to begin?
Good morning, Chair. Or good afternoon, Chair, members of the board. It's been a long day today so far. But thank you for having us. As you mentioned, I am Commander Ryan Sullivan in the Sheriff's Office and I'm joined by Deputy Chief Probation Officer Sean Small and also by Amanda Gibson, the Regional Vice President for WellPath of California. Just as a point of background, California Forensic Medical Group was the original contract that we had Healthcare services and mental health care services at the Sheriff's Office facilities, and healthcare services only for probation facilities. CFMG as they're known merged with Correct Care Solutions in October 2018 to form WellPath.
The contracting entity remains CFMG or California Forensic Medical Group so you will see plenty of references to both CFMD and or WellPath in the contract. The original contract was approved in February 28, 2017. And as I mentioned, provides for health care services and mental health services at Sheriff's Office facilities and for healthcare services only at probation juvenile detention facilities. The term of the original agreement, apologize for flipping the slide, was April 1st, 2017 through April 1st of 2022 for a five year term.
The original contract was just shy of $37 million, of which the Sheriff's Office was responsible for approximately 30.1 million and probation responsible for 5.8 million of that. The contract was amended primarily as a result of the pending opening of the Northern Branch Jail, which is currently under construction and it's expected to open later this year in the northern part of the county.
Next slide shows the staffing changes for the Sheriff's Office as a result of this contract, which is the primary driver of the costs that we'll get to here in a second. But this chart depicts the changes to full-time equivalent medical and mental health staff at the Sheriff's Office facilities. So at the main jail currently, which is our only operation, and then at the main jail and northern branch jail once the contract is fully implemented.
And there's A difference of 15.6 full-time equivalent positions that have been added for the Northern Branch Jail site. The projected movement of inmates from the main jail in Santa Barbara to the Northern Branch Jail results in a decrease of 4.15 full time equivalent positions, approximately a 15% decrease from the current staffing level. And although the inmate population is projected to decrease by approximately 30%, With the shift and the transfer of inmates from the main jail to Northern Branch Jail, several staffing positions are required 24-7 to safely care for the patients or the inmates in our care. So there isn't a one for one economy of scale that you would see in other operations. For example we still require at least two nurses on staff during all hours for the large amount of inmates that are under our care.
The next slide I'll pass it over to Deputy Chief.
Good afternoon. This chart depicts the changes in FTE medical staff at the probation department facilities. There's a decrease in .05 positions resulting from the removal of an LVN licensed vocational nurse and replacing that person with a registered nurse Currently Juvenile Hall, there's a combination of LVNs and RNs totaling 3.95 FTEs. The staffing allows coverages for 14 hours a day Monday through Friday and 12 hours a day Saturday and Sunday but there's a break on the weekends between 1 30 and three o'clock The change in staffing levels will increase the number of available RANs on duty, remove the gap in coverage and allow increased coverage 16 hours a week to cover Monday through Sunday 7-11.
This graph shows the original amended contract amounts with the differences by departments for years four and five of the contract. WellPath just completed their third year of this contract on March 31st, 2020. For the probation department there was a slight increase in costs associated with the removal of the LVN and replacement with a registered nurse. This change eliminates the short period of time in which there was no nursing coverage during the day and evening hours at juvenile hall.
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And from the Sheriff's Office, we are expecting a much lower number for year four. As you'll see, year four began April 1st. We're now well into May and by the time we actually implement these staffing changes it will be a few months down the road as well so we'll likely be probably halfway through the year before they start expending that. While we were amending this contract, we did make several modifications to some of the exhibits to more adequately reflect the work actually being done.
And there are many different changes to that. There were many implementation plans that were in the original contract that are no longer applicable as we're now into the fourth year of this contract. We also removed paper medical record verbiage. As many of you may know, we did have paper medical records prior to WellPath taking over this contract and we have transitioned into an electronic medical record. We did add some definitions to clarify some aspects for physicians and some of the terms in the contract. We did update the facility staffing plans for both sheriff and probation at all sites We also added medication-assisted treatment verbiage, which was a new program launched a year or so ago.
We also added in some jail based competency treatment verbiage and it is our intention to come back to the board in the next month or so to present a plan for jail based competency treatment. And lastly there was the addition of the Northern Branch Jail Facility along with an opening timeline and other aspects of that. The original contract, and I know this has been a topic at the board recently but regarding National Commission on Correctional Health Care or NCCHC accreditation.
The original contract called for the contractor to develop plans and timetables and submit that to both Sheriff's Office and probation for accreditation purposes. And the contractor met the contract requirements to submit an action plan timetable And resource needs the sheriff's office within 12 months of that initial agreement. We actually submitted an application for accreditation in July of last year, and the audit was scheduled for March 25th 2020 but unfortunately due to COVID that has been postponed. We are just awaiting the reopening of basically country and NCCHC rescheduling that audit but we are prepared for that when it comes
The Probation Department also continues to work towards NCCHC accreditation for both juvenile facilities. In coordination and collaboration with WellPath and BeWell, the department has conducted two internal audits and is prepared for the formal accreditation audit. The Probation Department submitted an application for accreditation in July 2019 as well and is awaiting an audit date.
Probation was tentatively scheduled to be formally audited in April of this year, but has been delayed as a result of the COVID crisis. Probation will proceed with the audit as soon as NCCHC resumes and schedules accreditation audits.
And in conclusion we're extremely satisfied with the services being provided by our health care partners at WellPath We look forward to continuing this relationship with them. Both of us, probation and the sheriff's office will be back to your board with WellPath in the next couple months to present their annual reports which is an annual report given to the board. And we respectfully request that you approve this contract amendment. We're pleased to answer any questions you may have.
Thank You Commander Sullivan and Deputy Chief Small. Are there questions for staff? Supervisor Williams
My only question is if there are provisions in the contract and or ways that if the population continues to be lower than it has been, that there are savings that take place. Can you sort of comment on that? Yes,
Supervisor Williams to the Chair. There are provisions in the contract for both an increase or decrease in the average daily population of 15% or more For an extended period of 90 days or more, that would allow both parties to go back to the table and negotiate on staffing increases or decreases as a result of that. And how does that compare to the decrease that's taken place since early March? So the decrease we've seen since early March does meet that 15% threshold but it does not meet the 90 day threshold. And at this point is not our intention to pursue that as we're in the middle Because we are asking our healthcare providers at WellPath to provide a much greater level of service to the inmates in our care.
They are checking on them more frequently, they are really going above and beyond to make sure that the inmates in our care are safe during this difficult time.
Now if the population though continues at this level it will be meet the threshold but you won't invoke the threshold even if it continues for a lot longer?
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I would not say that. I would just say that we would have to reevaluate that on an ongoing basis. I think if our population sustained at this low of a level, we definitely want to re-evaluate the contract and the amount of staffing resources we're allocating.
Great. That was my only hope that you would have that ready. I know that's an optimistic hope but one Hope that we, I think the times that we are in have shown that we can react and create systems that adapt. And some of that is maybe stuff that we could've done earlier but we were forced to do it. And because this institution's largest responsibility is public safety, I think if there are any savings that can be achieved it will increase our public safety and our sustainability of public safety.
Thank you. Are there any other questions for staff? Okay, is there a motion? Excuse me, do we have any public comment? We do have public comment.
Chair Hart, members of the board. Yes thank you we have two requests to speak on this item. We are first going to the phone with Hillary Hauser and then we will have a letter be read into the record
Hello Chair Hart and all supervisors. I realize this is probably a side issue, maybe an off-issue, maybe belongs in another format but please hear me out it has something to do with the well being of inmates And so I just, let me just make this comment. We're concerned about the early release into where? We're not sure where these individuals are going. The national news media has picked up on the fact that release to the prisoners is not beneficial to them as a members of society because the limited resources are in action right now to help them find jobs, unemployment rate high. And so forth and housing resources are up. So many inmates have no plan where to go, get a job, source of income. And so is this unjust for their development and ability to rejoin society?
So we just want to bring up that issue if they're being released into the homeless population, that's not very good. And at some point could we talk about additional interim housing for let's say three months or so. We're concerned about them, these individuals being released to the homeless population. Thank you for hearing me out.
Thank you Ms. Hauser
We will now go to public comment from Sarah Henderson. The county jail facilities pose risks to the health of incarcerated people. Currently, inmates who leave the facility or are in contact with people outside of the facility are forced to endure a two-week quarantine Which is easily comparable to solitary confinement, a form of torture. We demand that this quarantine not be required and instead be replaced with requiring all parties to wear appropriate PPE when in contact with an incarcerated person as well as with accessible testing upon reentry at the facility. Additionally conditions in the South County facility are unsafe and unsuited to handle the current crisis.
As such, we demand that the current population be relocated to the North County Jail Facility which would not only be safer for those incarcerated but would also cut operational and staffing costs. Thank you Sarah Henderson.
Commander Sullivan, could you perhaps talk about the fact that the North County Jail isn't actually constructed yet and finished and how that isn't an option to transfer? Yeah I was going to say that would be
great. If it was possible, that would be wonderful.
Yes Chair Hart and Supervisor Williams we did explore this very early on to see if this was even an option And found that it was not, the facility has not been completed with construction nor has it received fire marshal approval for occupancy. So we cannot currently occupy the building.
Thank you and then Deputy Chief Small could you please speak to prisoners that are released into probation's care? What is the process for taking care of their housing issues and accommodating them into the community?
So right now there are a number of different processes that we look at. We take a look at the person's abilities to what kind of housing situations they have, where they can go if they're going to be released into homelessness. We take extreme steps to ensure that does not happen. We're working with the county and other entities to provide them, including housing options when possible.
Thank you.
Are there any other questions for Deputy Chief Small or Commander Sullivan? Okay. Thank you very much for the presentation. Appreciate the information and keep up the good work with increased medical services. We all appreciate that things have gone much better in the last couple of years. We appreciate WellPath's commitment to that task. Is there a motion from the board?
I think this is receive and file as well.
So, Chair Hart, I move A and B in our staff report.
Second. Thank you. Motion's been made and seconded. Roll call please.
Mr. Adam.
Aye.
Mr. Lavinino.
Aye.
Mr Williams.
Aye
Ms. Hartman. Aye Chair Hart.
Aye
Motion passes unanimously
Which brings us to item number seven. Would the clerk please read this item into the roll? Record.
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Chair Hart and members of the board, departmental item number seven is from the county executive office. It is a hearing to consider recommendations regarding the fiscal year 2019 through 2020 third quarter update on cannabis compliance enforcement and taxation.
Mr. Melikian, Mr. Yee, thank
you for both being here. Chair Hart and members of the board, thank you for the opportunity to present to you today on the third quarter activities from cannabis. Today we'll discuss tax revenues, the status of land use building permits, status of business licenses, state license reviews, enforcement actions that we are taking or contemplating, and emerging issues and challenges.
We'll ask you to receive and file an update on the status of the land use permitting, the business licensing and tax collection. State licensing and enforcement and determine that these actions are not subject to CEQA. Probably the single most item of concern to the board is the status of the tax revenue. As you can see, this year to date we have $6.7 million in tax revenue compared to 6.8 from last year.
You will note that there is an additional, it's actually $775,000 that's put on top of the third quarter. We have been very rigid about doing quarterly cutoffs so example the revenue from this quarter Hard stopped on April the 30th. That was the last day for to take it in, but there have been some procedural changes because of COVID and there was an additional 775,000 that was not recorded until May 1st. So we tracked on in the fourth quarter report, but we wanted the board to be aware that it was there. It's a very good chance that if we weren't doing COVID protocols, incorporated on April 30th.
This year we have been paying particular attention to the status of operators and their relationship to the Treasurer Tax Collector. As you can see, we have 23 operators who have not filed reports this quarter and 44 operators who report zero gross receipts. It's important for me to emphasize that there are a number of valid reasons for reporting zero gross receipts We look into those and they are subject to inspection, but in many cases they are legitimate. For example, they reflect nursery operations.
However we do take the issue of not reporting quite seriously and we're working very closely with the Treasurer Tax Collector on that. And I'll talk in a minute about some of the steps that we've taken about that. Now I'd like to turn it over to my colleague Stephen Yee to talk about land use permits and business licenses.
Thank you, Mr. Mielecki and good afternoon Chair Hardt and members of the board it's my pleasure to be presenting to you today I'd like to begin by updating your board on the status of cannabis related applications being processed by the Planning and Development Department in this reporting period eight new applications were submitted bringing the total of land use entitlement applications to 189 since inception of the Cannabis Program Land use permit applications specifically continue to make up the majority of submitted applications, and there are currently 72 of these pending.
This next slide illustrates the volume of permit applications having been submitted over the first three quarters of this fiscal year. I'd like to acknowledge the fact that land use entitlement applications continue to be submitted and accepted for processing by Planning & Development. Sixteen new applications were received in the first quarter of this fiscal year. Eleven applications were received in Q2, and again eight new applications were received in the third quarter.
On this next slide I'd like to underscore the importance of the information being conveyed here. You'll recall that your board has established two distinct caps on cultivation in our county. 186 acres in the Carpinteria Ag overlay district and 1,575 acres in the inland area of the county. This slide indicates that 2,452 acres of cultivation have been applied for through land use entitlement applications in the inland area while 213 acres have been applied for in the carp ag overlay.
This means that not all applicants and or their proposed acreage will be permitted due to the cultivation caps that are in place. As for the status of business licenses, we've received applications from 46 unique operators that have applied for a total of 72 licenses. To date 10 cannabis business licenses have been issued to operators that have been deemed to be compliant with county code.
Applications for 62 licenses are still pending. Many of these are due to applicants taking advantage of concurrent processing that are making numerous revisions to their land use entitlement applications after having submitted a business license application. Your board will recall that issuance of a land use entitlement is one significant requirement that operators must meet in order for a cannabis business license to be issued.
Pivoting to licensing at the state level, operators in our county held a total of 1,133 state provisional or annual licenses with the following breakdown by region. As depicted in this chart, the San Ynez Valley currently holds the most number of state licenses with Carpinteria and Lompoc also holding a substantial number. Here we have a chart of the acreage by region associated with state provisional and annual licenses in our county. The San Ynez Valley again leads the way with Lompoc and Carpinteria trailing in the second and third positions respectively.
And with that, I'll turn the presentation back over to Mr. Melekian to address state licensing in greater detail.
Thank you. As just a reminder for the board, most of the growers in the county hold what are called state provisional licenses. In order to have gotten that provisional license, you must have held a temporary license. You must have submitted a permit application or obtained a land use entitlement for your cannabis operation and you must have submitted an application in all required documents in pursuit of an annual state license.
One of the Enforcement actions that we have undertaken to start to ensure compliance with the county's cannabis code is to review those provisional licenses that come up for renewal. It is worth noting that provisional licenses renew annually, But they renew automatically unless the county takes some affirmative action to withdraw the letter of authorization.
So for example, within 60 days of today there are 263 licenses set to expire and I'll talk in a minute about the criteria that we use to decide which ones to review. I would point out that in the first quarter, with regards to the first quarter of this fiscal year and I talked to the board at the time we made this presentation. We ultimately issued four letters of intent to withdraw provisional authorization.
The result of that action was that two of the applicants surrendered their provisional licenses and two others took steps to mitigate their identified problems, which included failure to file tax reports and to pay the appropriate tax. This slide just shows the Sheriff's enforcement actions for this quarter. Lieutenant Grossini from the Sheriff's Office is in the Santa Maria Government Center if anyone has any questions for him at the end of this presentation.
Maintained in spite of the COVID issue, and I would point out that in late March we suspended all site visits on behalf of both the Sheriff's Office and the Agricultural Department as well as Planning and Development in response to the COVID crisis. Those site inspections were reinstituted on the 1st of May. With regards to retail storefront community meetings, I reported on the second quarter that it was our intention to begin holding those meetings in mid-April and complete them by May.
Clearly that activity did not occur again because of COVID. We are in the process now of preparing to handle or conduct six virtual meetings tied to each of the affected community plan areas. Those meetings will commence in mid-June, and it's currently our intention to return to this board on the 16th of June with a presentation on the retail scoring timeline as well as score sheets for the Board's review.
With regards to emerging issues and the challenges that we continue to face as we try to regulate this industry and facilitate those growers who are really striving to achieve full compliance. And probably the number one, our number one focus is to bring the land use process. You've heard many times from county council, from CEO's office, from the planning department that land use permits run with the land and business licenses run with the operator. We're trying to bring those two processes into much closer alignment to see if there are ways where those two processes inadvertently conflict with each other and create delays in getting people through the system.
We also want to continue to review those operations that don't comply with county regulations, that don't pay their taxes and utilize the authority that we have to withdraw letters of authorization if we feel that an operator is not in compliance with county codes or county regulations. For the upcoming quarter, our objectives are to complete the retail storefront license selection process or at least initiate it I should probably say.
To reinstitute the provisional license review which for all practical purposes came to a halt during the last quarter because of COVID operations and I would just point out that the four points that we use In determining whether or not a provisional license should be renewed, is the applicant making satisfactory progress through the land use permitting process?
And we're working with County Council and Planning Department to obtain a more clear definition of what satisfactory progress entails. Whether or not the subject operator has been a target of criminal enforcement actions by the Sheriff's Office or other county department, and particularly if they have had been referred for a criminal complaint through the District Attorney's office.
Third is have they filed their quarterly tax reports as required? And lastly, are there documented community complaints charging fraudulent affidavits. Probably one of the most, I think of things that may be of interest to this board. I mentioned last time the track and trace beta test system that we were one of three counties had been selected shortly before the COVID or shortly after the COVID process A COVID incident broke out.
We received a somewhat confusing request from the state of California for additional documentation to justify participating in the track and trace test. We had never anticipated this, it was puzzling because the three counties that were selected were selected by the state. It was not something that we applied for. Nevertheless, there was some correspondence back and forth. They did ask for some additional documentation.
By coincidence, I had just emailed them a couple of days ago because I hadn't heard anything more from them about whether or not this beta test was even still going forward. I did receive an answer this morning as a matter of fact that the test is going forward but they are requesting this documentation so we will take steps to provide it to them. and move through this process. I wish I had more clear answers as to what caused this seeming change in focus, but we will continue to work with them on that.
And we also want to, going on to the next point, we want to take the business licensing process. Stephen is working on developing a process mapping effort with regards to business licenses and looking at those items in the business license process that are redundant or duplicative of what goes on in the land use process and seeing if we can't streamline that.
So lastly, we will complete the storefront approval process in a virtual environment. We'll get those meetings held. We're working with the clerk of the board to make that happen. It's our intention later this summer to bring back proposed amendments to the board with regards to Chapter 50 and as I mentioned, we are reinstituting site inspections last May 1st.
And with that, available
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for any questions that the board may have. Thank you Mr. Malachian and Mr. Yee. Supervisor Landonito has a question?
Thank you I've got a couple. Let's start in Santa Maria with enforcement. I'm just curious what you would say is the reason why, let me get that slide up On enforcement, it just seems like there's been a really big drop off of the amount of, okay there we go. Live plants confiscated and live plants and even in enforcement actions. I guess there's a lot of different ways you could look at that and probably try to spin it but I'd really like to know what the real answer is.
What are you seeing out there that the reason why we're doing Well maybe, we might be doing more enforcement but I'm just curious why those numbers are coming down.
I think for the quarter we were referring to, I think between the cannabis planning cycle and the fact that the COVID pandemic did slow us down quite a bit. And there was a lot of more legwork being done within the office and less out in the field contact with the public and contact with actual Nurseries and and operations. I think that's that's what slowed us down,
okay? And I just want Basically what I want the guys to know out there that are kind of skirting around the issue that they look at this There's a lot of work that goes into before you traipse out into a field and start cutting plants down. That you guys are still active, that you're still working hard, that you've got them in their sights. I just want to make sure that the public and the outlaws out there know you guys are still in business.
Absolutely. I think May 1st for us was a big date. set us free and the fact that we can get out there and start actively hunting down the people that are not abiding by the rules. So I think this quarter, in the following quarters should be a lot better obviously.
Great. Then I just want to go to, and I don't know who would handle this but the land use planning permits by status. Number 6 page 6. I guess this kind of takes me two ways is, you know we got a massive backlog still and all of these things are going to have to go through the Planning Commission. I think if I can't even do these numbers correctly but you know we're basically looking maybe we've done 15% of what's out there.
Is there a way to get rid of, I mean there's a bunch in there that and if we look at the cap obviously we can't do all these anyways. The cap is going to, we're going to hit the cap before a lot of these people get through the process. How are we culling that backlog as far as people who are non-responsive or slow rolling us? What can we do?
Supervisor Labagnino to the chair. One of the, I don't know if some, I don't think anyone's here from planning but planning is definitely doing the same thing with land use permits that we're doing with the business license process. We're doing a process mapping and actually using the KPMG report partly to look for greater efficiencies in moving people through the system But as we look at the business license process, it's very clear that there are actions. Probably the easiest example is a site plan. There's a requirement that you submit a site plan with your land use permit. You also have to submit a site plan with the business license application.
But those two things have to be absolutely in alignment. They have to be identical. And so if someone makes a change in planning That that slows down the business license process and conversely planning may approve a site plan. And when it gets to the business license process, And we send it out for review and, for example some of the Sheriff's Office might say you know the fence height isn't high enough. It doesn't meet the security standards and so we're doing a couple of things one is to try to move some of those kind of things to the front end of the process rather than the back end of the process and secondly to say well wait a minute why don't determine a way by which we have one site plan that when they apply for their business license, here's the approved site plan.
So we're working on...that's one of the goals for this quarter to try to streamline some of those processes because there is a significant backlog and it's not from people not trying to work hard but it's a system that I think could be more efficient
And then, and this one's maybe for Mr. Gazzone is I know there was some rumblings about that I would be supportive of looking at people that are kind of slow rolling the process a little bit that maybe think that they might not get approved so that the longer that they operate and kind of slow roll the process you know they can continue to operate isn't there a way that we could just at some point have a P&D Recommendation of denial and just move them to the Planning Commission.
6:30 – 6:3511 turns
Chair and Supervisors, so we probably deal with the whatever percentage are the poor performers. I mean these are the ones that we see but we have talked with planning about people who were you know whether not paying or not advancing and planning has the authority to terminate the application process and those are we've had those discussions even within the past week okay with planning and I think that's actually a quicker way to end it. Okay
great. Supervisor Hartman?
Thank you, Chair Hart. My first question has to do with confiscation of assets and I know that when we destroy plants but there are other assets. Do we have any idea what the value is and where those sit and how that relates to our financial situation?
I'll let Lieutenant Grassini talk about the procedures in case any information I have might be a shade out of date. But in point of fact, anything that is confiscated as part of an enforcement action can be subject to asset forfeiture seizure and it's inventoried and retained but it can't be utilized by the county until the court adjudicates it and determines how much we're allowed to use.
And do we have a report or could we in the future get a report on what, what the status how many cases? What just more information about that.
Yes, I believe we could do that. That shouldn't be a problem.
Okay and the second question if my memory serves our initial focus in enforcement was on black market that is people who are completely outside the state or the county permit process. Is that still the case?
It is, but the enforcement team as well as the planning inspectors and the ag inspectors really cover a wide spectrum of activity. And clearly those operators who are completely unlicensed, the sheriff's office really has done a very good job of shutting down a great number of them and I suspect that there are more to find But almost of equal concern, particularly from residents is those activities that seem to be either outside the scope of the license or are infringing causing problems in the neighborhood whether it's in terms of odor or noise or unexpected traffic. And so they're really stretched quite thin trying to accommodate all of that but yes, the focus on completely unlicensed operators continues. And I don't know whether Lieutenant Grissini wants to add anything to what I just said.
I agree with everything you said there and while the black market was the emphasis when we started, I think now that the complaints and all the different aspects of cannabis growing are in play. We're out there enforcing it and checking on everybody not just the black markets anymore although that will remain a priority as they are the problems in the county.
And then I just wanted to acknowledge the provisional license review process and those four criteria. I think that is extremely helpful, and I think a lot of that was your initiative and innovation working with county council. And I think that is making it a big difference. You talked about how to reconcile differences between business license and land use.
Permits and I. Worked once in a different context and I just wonder about concurrently processing them rather than in a linear way because they're the example you gave of a site plan there might be legitimate differences. I think there are some changes that one would make, but if people sat down together and processed these at the same time, I think that could be, at least in other contexts, I've seen that be more efficient and more satisfying to the applicant. And you're not just dealing with different departments, different agencies.
And as Supervisor Hartman to the chair, before before the COVID crisis hit us we were actually moving in that direction. We were creating an operational review group. We actually had a senior policy group and we had a legal review group that were all trying to look at these different aspects of it. And we were just beginning this process of having Stephen and myself and people from planning and ag Sit down and actually walk through these things together to kind of get to the place that you're talking about. That obviously came to a halt, but we're in the process of bringing that back.
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Excuse me, Mr. Gazzani?
Chair Hart, I'd like to add on to Mr. Mulligan's response on some of the enforcement actions also. I would say that the CEO's office has been good for business for us. We have, we're litigating right now two business license denials that go through this CEO's office process and we have two of those in litigation right now. Planning and development also assigned administrative fines of $9,500 on one operator for an unpermitted expansion of an asserted legal nonconforming use. We're currently in writ litigation on that case also. And we also had as you've already discussed the cannabis excuse me the intent to withdraw authorizations People don't just wake up and say, I'd like to withdraw my authorization.
We work with the CEO's office to send them a letter convincing them why that would be a good idea. So we have a few of those in process also. But right now three active litigation cases pending two business license denials and defending the administrative fines on the asserted unpermitted expansion of illegal nonconforming use.
Any other questions? Supervisor Williams.
Well first out I want to Tell you that I really encourage the continued review of provisionals, especially as a mechanism to deal with operators that are not performing to our standards. That I think is tremendously important and as three of the operators that you sent those Letters to were in Carpentaria that I do think that has set a higher standard of conduct and I think it's important for making everyone.
Pay attention to the rules. I think there's been a real sustained sheriff's enforcement, and I get how when it's the total Wild Wild West, it's easier to just bust a bunch at a blush and now there's fewer operators out there. But the rumors and work that I get is that these guys are still up important investigations and are bearing fruit. And I think the numbers bear that out in terms of the cannabis enforcement team there, my view their work has been exemplary and really important to make this work.
Um, I guess one, the only question I have is you know how long is it just till their provisionals are up that Um, a operator that was out of business would show up as an existing operator that hasn't paid their taxes. So for up to one year someone that was closed down would show up as an operator? Excuse me.
I'm hesitating because I'm not 100% sure, but the tax reporting that we get a quarterly report from the Treasurer or Tax Collector about who failed to file reports. And that list really, that list gets matched up against the provision. We picked the issue of provisional licenses that were coming up for renewal quite frankly because it was just a direct or an easy benchmark as a place to start because as you saw we have over 1,000 licenses operating But by focusing on the provisional licenses and the people that are up, it's just a place for review.
But the concurrent place for review is the quarterly tax report. And those people that fail to file taxes, that's where we start. So I'm not answering your question well but-
So I guess in addition to the fact As many as 20 of those could be nurseries and therefore not required to report because they pay their taxes as a cultivator, not as a nursery. Some of the others would be businesses that we have driven out of business because of a raid for a legitimate reason we have closed them down. Those operators would still show up as an operator that have not reported their taxes for as many as three or four quarters after we close them down because the only time they would no longer be listed is after their provisionals are yanked?
I think, I'll let Stephen. Stephen may have a clearer picture on that than I do. Good going Barney. Give him the tough question.
Supervisor Williams to the chair So the provisional, so the operators are legally able to operate until the provisional licenses are pulled. So when they do possess a state license, they are still allowed to operate. And so until the state, the CDFA pulls those licenses, they would be legally allowed to operate.
That's important
but I think my question is that So essentially, somebody will show up on our numbers as dead wood for as long as a year after they are out of business because they will continue to show up as dead wood until their provisionals are yanked by the state or non-renewed by the state.
The Supervisor, I think I have a clearer picture of your question and the answer is, as Stephen said, until their license is pulled Regardless of whether we've shut them down, they're still required to file a
report.
And they may well file or they may file a report if they're really being punctual. They would file a report and report zero gross receipts. So not everybody who's on the list have failed to file report do we send a letter to? It's just a reason to look in to say okay is there something else going on? And usually, I very seldom see anybody fail to file more than once unless there's something else going on.
The people that I've talked to It failed to file one time. Usually they didn't have any activity and they didn't realize that they actually had to file the report anyway, which is one thing but if they go two or more quarters then we know that they're doing something
else. Got it okay that's helpful combined your responses were very responsive thank you
Any other questions for staff Supervisor Lavinia.
Mine's not really a question but it was interesting something that our enforcement sheriff mentioned and I don't know if this is direction or whatever and I don't know if we direct enforcement but just from one person's perspective, I'd much rather have our time spent still going after those that our considered black market or that aren't in our process whatsoever.
I mean, I know there's limited hours, there's limited individuals and instead of trying to trip somebody up on a technicality, I'd much rather have our time spent going after the person that has no intention of ever paying tax or going after a permit so that's just my two cents
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I think both are important, but I would agree with Mr. Lavagnino. Violations of the law are problematic and we should enforce on both, but given the level of black market activity tied up with cartels in Southern California to me that's pretty important and righteous work for protecting the public safety of the community at a large level so I still think Black market should continue to be the enforcement priority, but I am glad that there are some gray market operations that you guys have also been able to keep to the straight and narrow because I do think frankly people pay attention more to the rules when there's a little bit of blood on the floor.
And I think it's pretty important to do.
Supervisor Adam did you have any questions? I don't know if you can hear me but no, I don't think so. Okay on slide 13 when you're talking about the 263 licenses that are expiring within 60 days how many operators hold those 263 licenses? You don't have to look at 263 individual circumstances to evaluate those or do you? Chair Hart just looked at
this the other day and I think it was 106 operators
OK, so it is a big task to look at this and to carefully evaluate. That was exactly what I was looking at is how you have many, many things on your list of things to do on this slide presentation. And that is a big one that will take some time to evaluate.
And as I said earlier, it's one of the reasons that we use some other things like what complaints from the community have come in. Where are they on the quarterly tax reports? So we whittle that 263 down to a manageable number And as was mentioned, it does seem to have had an impact when we sent those four letters the first quarter. The treasurer tax collector reported an uptick in people reporting.
Was the previous quarter that resulted in the four letters a similar number of licenses? Is that a ratio, 200 and some plus?
The four letters were actually... I don't remember how many licenses we were dealing with. I don t think we had that many that were up for review. The four letters actually went out in the first quarter. We weren't able to do anything because of the COVID issue, but we will be back on it this time. Got
it. Thank you. All right. Thank you very much for the information. It's really helpful as well and I think we have a speaker so...
Madam Chair Hart and members of the board, we have one request to speak on this item and we are going to the phone with Liz Rogan
Thank
you
so much. Everyone thank you for having me. My name is Barbara. Good afternoon, everyone. Since renewal process with the state and local does help. And give you the opportunity,
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Sir questions. We could go very low tech.
Should I start over or yes. Okay. Good afternoon, everyone. Thank you for your time. Sorry about the poor connection. My name is Liz Rogan and I'm calling in from Mountain Drive in Santa Barbara. I wanted to urge the supervisors to find the proposed actions today as administrative not require CEQA. And as you've seen with the state, these things do take time. And as a legal operator I can say that we do support these enforcement actions and we will continue to work with P&D and the County Executive Office to help streamline this process We do support these enforcement actions, but we also appreciate your support as operators try to get through this process. And one thing I want to say is obviously the amount of tax money that's coming in is very critical at this time, but there are many operators who are in the process of CUPs who are not operating at all so they've been renting this land and paying for all of these permits and fees to move forward towards this with no guarantee, and also no revenue coming in at the same time.
So I think that's important to remember. And again, I want to thank you all for your time, and we appreciate working with you.
Thank you Ms. Rogan. We have one more speaker?
Yes Chair Hart, members of the board, we have one additional speaker, and that is Mark Shatillo.
Good afternoon members of the board, Mark Shatillo. Listening to the presentation and I appreciate all the good work from staff and the diligent examination of the issues that your board is pursuing. I wanted to identify a concern about enforcement priorities. I believe these are the gray zone properties or parcels and operations that Supervisor Williams referenced where there are expanded non-conforming uses But the applicant or the operator has an application in for a land use permit and is seeking to become a legal operator.
In conferring with staff, it appears that when there are complaints about expansions of non-conforming uses that staff does not pursue enforcement of those complaints. They don't even investigate them based on authority apparently directed through the CEO's office We know though that you cannot expand non-conforming use, that's black letter law in California. So anybody who is operating without a permit currently is limited to the scope of the operation they had back in 2016 when your board adopted Article 10.
So for these operators that have expanded we think it is appropriate that your staff be authorized to conduct investigations and when there are odor complaints and other issues which are generally what are triggering these complaints in the first part point that staff does conduct an enforcement investigation. And if somebody is operating without permits, and they've expanded beyond what they're legally entitled to do as part of an existing legal nonconforming use that they should be subject and enforcement action. It should be part of the suite of sources that our investigation and enforcement process is examining.
Thanks for the opportunity to bring this to your attention.
Thank you, Mr. Schatilla. Are there any questions or other comments on this item? Did I hear a click? Supervisor
Williams. Barney, I'd love you or the cannabis enforcement team's comment on that because I do know that a number of those 59 raids and investigations have included cases of people expanding non-conforming uses. I saw a stat in one of the last quarterly reporting that showed a high proportion of those so It seems like many of them are people that our cannabis enforcement team have caught in non-conforming uses and sometimes that was part of the reason why they started snooping around in the first place, and they found worse things than just the non-conforming use.
Supervisor Williams to the chair, I'll let Lieutenant Grassini talk about what triggers their investigations. It is something that we pay attention to but I'm not sure that given the emphasis on black market operations, that is purely unlicensed operators, I'm not sure where it would rank in the priority scale.
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Supervisor Williams to the chair. While the initial investigation may start different for illegal non-conforming, based on the fact that we won't be using our powers for the legal growers as far as their business license and what we can and can't do based on the fact that they have a business license with illegal non-conforming, we do investigate and like you mentioned, we've done several enforcements Thank you, Mr. President.
We've been told not to or I don't remember his exact comment. We do get to the investigation, it's just in a different manner so we'll take the complaint and investigate and if it is illegal nonconforming that is now outside their footprint and not within the scope they're supposed to be in, we'll take action at that point.
And if I could add, one of the reasons for streamlining, the importance of streamlining this business license process is because it really does give us a lot more leverage on these operators and it gives us a lot of opportunity to look at that issue without having to refer it to the Sheriff's Office and their limited resources. We can look and see whether or not they have expanded but we do have to find a way to streamline that process.
All right. Thank you Mr. Mulkey and Mr. Yee and Lieutenant Cressini appreciate this report and your good work is there a motion to receive in file this report
so moved
second motions have been made and seconded roll call please.
Roll-call vote 0–0 moved second motions have been made and seconded roll call · 2 under review
Show transcript
has an announcement.
Thank you, Mr. Chair. Well unfortunately we lost a very dedicated public servant this last week, Mr. Paul Hood. Paul was our LAFCO executive director for the last seven years after a long 40-year career in LAFCO. He had retired five years earlier from San Luis Obispo County in the same position. We were lucky enough to coax him to come work for us He was basically a statewide expert. He was recognized by CalAFCO as the 2002 Outstanding LAFCO Professional Award. He was the Executive Director of CalAFCO for 2008 and 2009. More importantly then, You know, his knowledge of LAFCO was his style.
Many in the public eye have sometimes abrasive personalities and large egos. Paul was the polar opposite, just a very gentle kind and very humble person. He leaves behind a wife of 43 years, Terry, his children Joanna, Jeffrey, and Julia And I don't think anybody on our LAFCO board was closer to Paul than Jacqueline. She served as clerk of the board, she served with Paul for seven years and if it's okay with the chair we'd like to have Jacqueline give her thoughts.
Please Ms. Alexander.
Chair Hurte, members of the board, I am deeply saddened by the news of Paul's passing last week I first met Paul when I became Commission Clerk for Santa Barbara LAFCO, which was the same time Paul joined in 2013. Paul will be remembered and respected for his vast wealth of knowledge in this field who took immense pride in his work, which was evident by the way he would light up when discussing the complex nature of LAFCO.
I think Julia Hood, Paul's youngest child said it best in a personal email to me over My dad was such a pure, good-hearted, intelligent, hilarious and loving man. She went on to say he was such a devoted husband, father and friend. And man was he cool! All three of us kids have such a passion for music, the outdoors, and for life in general that we owe to our dad.
This has been a great loss for Paul's family, for Santa Barbara LAFCO, the whole Cal LAFCO family and both Santa Barbara and San Luis Obispo communities. As Supervisor Lavinino has stated, he is survived by his wife of 43 years, Terri. Their three children, Joanna, Jeffrey and Julia. His two sisters, Carol and Susan. Several nieces and nephews and not to be forgotten, his sweet golden doodle Freddie.
Paul will be greatly missed by many and I would like to thank the board for allowing me to say a few words.
Thank you both for those beautiful words and wonderful memories. We will adjourn this meeting in memory of Paul Hood, and we will reconvene on Tuesday June 2nd in 2020. Thank you all. Yeah.