BodyBoard of Supervisors
MeetingRegular Meeting
Date📅 October 13, 2020

UnGovr Transcript

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0:01 – 0:041 turns

UnidentifiedUnidentified speaker 1Proposed1:46 · ≈ 9:01 AM

Thank you. I will call to order the October 13th, 2020 meeting of the Santa Barbara County Board of Supervisors. Will the clerk please call the roll?

0:04 – 0:0720 turns

UnidentifiedUnidentified speaker 2Proposed4:02 · ≈ 9:04 AM

Mr. Lavinino?

UnidentifiedUnidentified speaker 1Proposed4:05 · ≈ 9:04 AM

I'm here.

UnidentifiedUnidentified speaker 2Proposed4:06 · ≈ 9:04 AM

Mr. Williams?

UnidentifiedUnidentified speaker 1Proposed4:07 · ≈ 9:04 AM

Here.

UnidentifiedUnidentified speaker 2Proposed4:07 · ≈ 9:04 AM

Ms. Hartman? Here! Mr. Adams? Here. And Chair Hart?

Pledge of Allegianceceremonial · click to expand · ≈21s recited, not transcribed
UnidentifiedUnidentified speaker 1Proposed4:12 · ≈ 9:04 AM

Here At this time please stand and join the board in pledging allegiance to the flag

UnidentifiedUnidentified speaker 1Proposed4:39 · ≈ 9:04 AM

The next item of business is approval of the minutes from the October 6th, 2020 meeting. Is there any discussion? Is there a motion?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.824:47 · ≈ 9:04 AM

Move approval.

UnidentifiedUnidentified speaker 1Proposed4:49 · ≈ 9:04 AM

Motion's been made. Is there a second? Second. Thank you. Any discussion to the motion? Madam Clerk, would you please call the roll?

UnidentifiedUnidentified speaker 2Proposed4:59 · ≈ 9:04 AM

Mr. Lavinino?

UnidentifiedUnidentified speaker 1Proposed5:01 · ≈ 9:05 AM

Aye.

UnidentifiedUnidentified speaker 2Proposed5:01 · ≈ 9:05 AM

Mr. Williams? Aye. Ms. Hartman? Aye! Mr. Adam? Aye Chair Hart?

UnidentifiedUnidentified speaker 1Proposed5:06 · ≈ 9:05 AM

Aye

UnidentifiedUnidentified speaker 2Proposed5:06 · ≈ 9:05 AM

Motion passes unanimously

UnidentifiedUnidentified speaker 1Proposed5:08 · ≈ 9:05 AM

CEO Miyasato, is there a CEO report today?

UnidentifiedUnidentified speaker 3Proposed5:13 · ≈ 9:05 AM

Chair Hart and Supervisors yes there is a brief one. It's on your actually agenda we wanted to bring attention to the fact that this week is The Great Shakeout and although we've been worried in discussing the pandemic and fires there is always a possibility of earthquakes so I asked our OEM director to say a few words about that.

UnidentifiedUnidentified speaker 1Proposed5:33 · ≈ 9:05 AM

Miss Hubbard welcome thank you for being here today

UnidentifiedUnidentified speaker 4Proposed5:36 · ≈ 9:05 AM

Thank you. Good morning, Chair and Supervisors. Just real quickly, Great Shakeout is this Thursday and it is an opportunity for those around the country to stop, drop, and hold on. This year may be a little unique for many as people are working from home, kids are at home maybe not in school And so it's a really good opportunity for our families to maybe look at earthquake preparedness as a family.

Have you and your kids, if you're at home working, look at how do you get under a table? Which tables are good tables to get under? Where are your safe spots in your home? Maybe do a safety scavenger hunt where you look for things that might fall if they're not secured in an earthquake. And just talk in general about safety around the house and what to do in an earthquake with your kids and your family, what your plan is, making sure you're registered of course for ReadySVC.org And consider those emergency supplies that you might want to have at home.

A good opportunity to make sure you have food, water, first aid kit, general supplies that you can use to keep safe.

UnidentifiedUnidentified speaker 1Proposed6:51 · ≈ 9:06 AM

Thank you very much for giving us that good encouragement and most importantly perhaps is to be sure to sign up at ReadySBC.org because if we can't notify you, you can't hear the emergency announcements. Supervisor Williams and then Supervisor Hartman. Supervisor Hartman?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.827:09 · ≈ 9:07 AM

Oh, I just wanted to add for a long time I kept my supplies in the house that doesn't make a lot of sense so I just have a metal trash can out with some things in it and so Just a reminder if other people haven't thought it through like I didn't

UnidentifiedUnidentified speaker 1Proposed7:27 · ≈ 9:07 AM

Thank you for that Madam Clerk are there any announcements or changes to our agenda today

0:07 – 0:106 turns

UnidentifiedUnidentified speaker 2Proposed7:33 · ≈ 9:07 AM

Chair Hart and members of the board, I just have one quick announcement this morning. And that is to remind members of the public who are participating in our board meeting today of our alternative method of public participation. And if you turn to page two of our agenda it outlines our alternative methods of public participation. If you would like to make a comment by phone please call 805-568-2240 And state your name, your phone number and which item you would like to speak on and we will call you at the appropriate time. Please make every effort to be available and mute all streaming devices once it is your turn to speak and that number is also scrolling across your screen. Thank you Barbara. Those are all my announcements this morning thank you.

The

UnidentifiedUnidentified speaker 1Proposed8:15 · ≈ 9:08 AM

next item is approval of the administrative agenda do any board members request to pull any items on the administrative agenda? Item 7, 9, 10, 12, 13 and 18 from members of the public or board members. Are there any other ones that folks would like to pull? Okay. Madam Clerk could you please read item number seven.

UnidentifiedUnidentified speaker 2Proposed8:37 · ≈ 9:08 AM

Chair Hart, members of the board. Administrative item number seven is from community services. It is to consider recommendations regarding the execution of a sub-recipient agreement with the Housing Authority of the County of Santa Barbara for a home key development project located at 117 North B Street in Lompoc. Assessor's parcel number 085141003 and this is in the fourth district.

UnidentifiedUnidentified speaker 1Proposed9:03 · ≈ 9:09 AM

And Supervisor Williams you just wanted to highlight this item?

UnidentifiedUnidentified speaker 5Proposed9:06 · ≈ 9:09 AM

Yeah, I just pulled this item because I wanted to highlight how important the step is for that we're taking to the overall effort to solve homelessness. Obviously during COVID, this has become an even bigger issue as some of the measures that societies would take to deal with homelessness are actually prohibited from the state. So we've done a lot more outreach to these communities which is good but doesn't get the job done unless there's also places for them to go and so The state has made monies available for counties who are willing to take the steps to create shelters and in this case permanent housing for folks experiencing homelessness or at risk of homelessness.

And I want to applaud our staff for coming up with this solution and for looking for other ones, and we still are looking for other ones. So you can tell me also if it's working to talk with this mask or if it's muffled.

UnidentifiedUnidentified speaker 1Proposed10:12 · ≈ 9:10 AM

Thank you. That brings us to the next item, which is item number nine. Madam Clerk would you please read that item into the record?

0:10 – 0:148 turns

UnidentifiedUnidentified speaker 2Proposed10:18 · ≈ 9:10 AM

Chair Hart, members of the board, Administrative Item Number Nine is from General Services. It is to consider recommendations regarding a county grant of non-exclusive easements for storm drain lines to Santa Barbara Preserve LLC 003937 and this is in the second district. And we have one request to speak on this item and we are going to Mark Shatillo. All right. Go ahead Mark.

UnidentifiedUnidentified speaker 6Proposed11:12 · ≈ 9:11 AM

Good morning members of the board. This is Mark Chatillo and I'm speaking to you today on behalf of the Committees for Land Air Water and Species. It's come to our attention that your board is proposing to grant easements for the installation and perpetual maintenance of subsurface drainage improvements across county lands on the San Marcos Foothill Preserve land including surface roads The mapping that's been provided is incomplete and the public cannot tell exactly the land in question. In question, we need to impose a survey map on an aerial photo from what I can tell it appears that we are in riparian or drainage areas although it's difficult to tell but however legally more process is required. The granting of an easement across county park and open space land Constitutes the disposal of real property subject to Government Code 65402.

The case of Rossby Cottrell established that an easement pertinent to real property is real property. The Planning Commission thus must review the proposed easement and make a finding that the disposal is consistent with the general plan. Any disposal of an interest in the county's lands that have been dedicated to open space uses must be consistent with the county's Open Space Plan, pursuant to Government Code 65566.

These easements allow grading roads and unrestricted future maintenance in these lands. The TPL donation letter included a requirement that the lands be preserved as open space. The land in question must be subjected to biological and cultural resources surveys to ensure that their open space qualities won't be adversely affected. There's a requirement under CEQA that an addendum be undertaken, and finally under the MAP

CommentDA DudleyProposed · by introduction13:13 · ≈ 9:13 AM

Act,

UnidentifiedUnidentified speaker 6Proposed13:14 · ≈ 9:13 AM

a recorded map modification is required. Mr. Chair, members of the Board, we ask that the Board refrain from undertaking the requested actions and direct the enhanced process including Planning Commission review before proceeding with this matter. Thank you.

UnidentifiedUnidentified speaker 1Proposed13:30 · ≈ 9:13 AM

Thank You, Mr. Shatola. Mr. Ghazani do you have anything to add to that?

UnidentifiedClerk of the BoardProposed · by role13:42 · ≈ 9:13 AM

Chair and Supervisors, I think as the CEQA component the action item at recommended action C addresses the former environmental impact report in a 15162 determination that there's no significant changes. Our office reviewed this matter and believe the board has discretion to act on it alternatively if you wish to be informed by the Planning Commission that's an option also.

UnidentifiedUnidentified speaker 1Proposed14:04 · ≈ 9:14 AM

Thank you all right

the next item is item number 12 or excuse me item number 10 Madam Clerk, could you please read that item to record?

0:14 – 0:1715 turns

UnidentifiedUnidentified speaker 2Proposed14:15 · ≈ 9:14 AM

Chair Hart and members of the board. Administrative Item number 10 is from Human Resources. It is to consider recommendations regarding an amendment to the ordinance setting compensation and benefits for members of the Santa Barbara County Board of Supervisors. And we have one request to speak on this item, and that is Andy Caldwell. All righty, go ahead.

UnidentifiedUnidentified speaker 7Proposed15:12 · ≈ 9:15 AM

Chair Hart, members of the board, Andy Caldwell representing COLAB. I don't know if you've ever noticed that I have never complained about your 3% annual COLAs and that's because I don't believe you're overpaid. I think you're somewhere in the middle of slow in Ventura and like I said, I support COLAs. I don't think anybody should serve At their expense, so to speak, especially in terms of inflation. So I have no problem with your annual COLA and I've stated so before in the past.

However, I do have a concern that you took this COLA this year in the middle of a COVID shutdown. I have mentioned to your board before that I thought it was ironic that you spent 10 times COVID or care relief function on your own staff than you made available to the private sector 10 times. And the bottom line is most people in the private sector are lucky to keep their jobs right now, those that have already lost their jobs or those who didn't have to give up their job because they've got to be with their kids at home because the schools are closed And I just thought it would have been a very good gesture on your part to say, hey we're with you on this and we're going to waive the COLA for this year.

Secondly, I don't think it's a good idea to make them automatic in the future. You already have the basis for an automatic raise and I don't know why it hurts you to put it on the admin calendar every year Because of accident circumstances such as this year. And again I think like I said, I think you should be setting an example not for County employees but for the general public whom you serve at their pleasure thank you.

UnidentifiedUnidentified speaker 1Proposed17:15 · ≈ 9:17 AM

Thank you Mister Caldwell. Supervisor Adam?

UnidentifiedUnidentified speaker 8Proposed17:19 · ≈ 9:17 AM

Yeah I made my comments last week. I just need a roll call.

UnidentifiedUnidentified speaker 1Proposed17:24 · ≈ 9:17 AM

Let's take this item separately then is there a motion? So moved.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.8217:29 · ≈ 9:17 AM

Second.

UnidentifiedUnidentified speaker 1Proposed17:30 · ≈ 9:17 AM

Motion's been made and seconded, any discussion? Madam Clerk could you please call the roll?

UnidentifiedUnidentified speaker 2Proposed17:36 · ≈ 9:17 AM

Mr. Lavinino?

UnidentifiedUnidentified speaker 1Proposed17:39 · ≈ 9:17 AM

Aye.

UnidentifiedUnidentified speaker 2Proposed17:40 · ≈ 9:17 AM

Mr. Williams? Aye. Ms. Hartman? Aye Mr. Adam?

UnidentifiedUnidentified speaker 8Proposed17:44 · ≈ 9:17 AM

No.

UnidentifiedUnidentified speaker 2Proposed17:44 · ≈ 9:17 AM

Chair Hart?

UnidentifiedUnidentified speaker 1Proposed17:45 · ≈ 9:17 AM

No

UnidentifiedUnidentified speaker 2Proposed17:46 · ≈ 9:17 AM

Motion passes 3-2

UnidentifiedUnidentified speaker 1Proposed17:47 · ≈ 9:17 AM

Thank You The next item on our agenda is Item number 12. Madam Clerk could you please read that item into the record

0:17 – 0:213 turns

UnidentifiedUnidentified speaker 2Proposed17:56 · ≈ 9:17 AM

Chair Hart and members of the Board, Administrative Item Number 12 is from Planning and Development. It is to consider recommendations regarding the Coastal Resource Enhancement Fund CREFT combined 2020-2021 cycle. And we have one request to speak on this item, and that is Mark Shatillo.

UnidentifiedUnidentified speaker 6Proposed18:28 · ≈ 9:18 AM

Good morning again, members of the board. This is Mark Shatillo and I'm commenting on this item on behalf of the Gaviota Coastal Trail Alliance. This item concerns the repayment of the misappropriated CREF funds and we appreciate the Board putting this item on the agenda because this is something of considerable public interest and involvement. And as the Board is aware AB 1680 passed the legislature and was enacted into law at the hand of our Assemblywoman Monique Limon, and that has triggered a revised process for the development of a revised Hollister Ranch Access Program.

It is our expectation that these CRAF funds will be available to the four agencies that are developing the Hollister Ranch Access Program And ultimately be deposited in the sub-account created under the State Lands Commission, in order to fund the implementation of that plan. The first phase of that plan is scheduled to be implemented by April of 2022, the first phase of public access to Hollister Ranches beaches. However there will be continuing phases We note that with this appropriation there will not be a complete replenishment of the $1 million for this purpose. However, we recognize that the timing of the implementation may well be delayed as a result of COVID and secondly, that this implementation may be phased. And so any additional funds which are dedicated for Hollister Ranch Access Will be directed into that program when they are available from the county at the current trajectory.

That should be no more than two more years, and that is the maximum amount of time that I think would be appropriate for the replenishment of these funds. But we wanted the board to know that this is a matter of considerable public import and we promote the unfortunate misappropriation Many years ago and wanted to support the proposed action to continue the dedication of funds so that we can get safe and equitable public access to this important community resource.

Thank you, Mr. Chair.

UnidentifiedUnidentified speaker 1Proposed21:01 · ≈ 9:21 AM

Thank You, Mr Stilwell. That brings us to item number 13. Madam Clerk could she read item 13 at the record?

0:21 – 0:244 turns

UnidentifiedUnidentified speaker 2Proposed21:14 · ≈ 9:21 AM

Chair Hart and members of the board, Administrative Item number 13 is from Public Health. It is to consider recommendations regarding epidemiology and laboratory capacity ELC allocation for COVID-19 activities during fiscal year 2020 through 2021 through 2022 and 2023 in the adoption of a salary resolution. And there is a four fist vote required on this item.

UnidentifiedUnidentified speaker 5Proposed21:38 · ≈ 9:21 AM

Supervisor Williams. Well, I think Mister Caldwell gave me a soft softball slow underhanded pitched for this item because it shows how the county is using both its own funds and I want to say thank you not only to aggrandize public employees but to when we're spending it on resources and staff that means services. We are enhancing the capacity of our own Public Health Department appreciate the department and our director because this will enhance our own ability, our own lab laboratory ability. And the fact that she stressed the importance of expanding epidemiology and laboratory capacity for our local department before we were hit by the pandemic. So I just want to appreciate that leadership and I think it It shows that we do have these priorities in the right place.

That you know, we haven't done everything perfect in this crisis. No government has but that were continuing to try to do better and expand our capacity to be able to meet the challenge. Supervisor Adam.

UnidentifiedUnidentified speaker 8Proposed23:04 · ≈ 9:23 AM

Yeah, I was just going to say that I think that Mr Caldwell is not wrong and neither is Mr Williams You know two things can be true at once and often are and we have aggrandized County employees and in our most especially ourselves and And not that that's gonna make a huge difference in, statistically insignificant difference in the overall scheme of things.

But I think there's a powerful message sent when we do things like give ourselves a raise and I made comments last week which people can look at if they want to. But this is another situation here where you put the CARES Act. Mr. Williams is not wrong, this is money that is being put to work. If I had a reservation about this it would be because as Ronald Reagan said the closest thing to eternal life on earth is government program and when the COVID crisis is over you're not going to want to close it down.

And I don't know that we'll have a need for it, and it will be probably years before we actually close it down. So that would be the reservation but for now I'll support it.

UnidentifiedUnidentified speaker 1Proposed24:33 · ≈ 9:24 AM

Thank you Supervisor Adam. Any other comments? That brings us to the last item that the public has requested, which is item number 18. Adam Clear, could you bring that, read that item into the record please?

0:24 – 0:285 turns

UnidentifiedUnidentified speaker 2Proposed24:48 · ≈ 9:24 AM

Chair Hart and members of the board, Administrative Item Number 18 is from Public Works. It is to consider recommendations regarding a second amendment Lynn International Agreement for Services of Independent Contractor for San Ysidro Interchange Improvements Project, County Project Number 740031 and this is in the 1st District. We have one request to speak on this item and we are going to Tom Becker.

GuestHartmanProposed · by introduction25:32 · ≈ 9:25 AM

Hello. Can you hear me?

UnidentifiedUnidentified speaker 1Proposed25:34 · ≈ 9:25 AM

Yes, Mr. Becker we can hear you thank you.

GuestHartmanProposed · by introduction25:36 · ≈ 9:25 AM

Okay okay good this particular agenda item deals with the San Ysidro roundabout and an additional expenditure I do believe of $35,000 for environmental and other review work to be done on it if you take a look at the list of things that still have to be done on the San Ysidro roundabout is that you have to hear an appeal that I filed on the coastal development permit For this roundabout.

And apparently some of the money that you, that they're seeking today will be used to work on my appeal. Now county staff has already spent $8000 taxpayer dollars on my appeal. That's how much it's spent so far and the appeal will be heard in November. Now, county council offered to have a facilitated meeting between myself and staff to resolve the issues without having to spend taxpayer money on it. I accepted the facilitation.

County staff refused to accept the facilitation three times they refused. Three requests were made, three times they refused. I accepted all facilitation offers The county staff went and spent $8,000 on an issue that if they had just gone with facilitation of meeting with the facilitated by County Council we could have resolved the same in two hours. But they spent $8000 after refusing facilitation for three hours. You know all I'm requesting from staff is to conduct a simple vehicle mile travel analysis I'm not sure that if that was submitted in 2017 during the eye are for this.

A VMT analysis of an alternative to the construction project that's all we have to the VMT analysis comparing an alternative to the construction project. That VMT analysis taking 2 hours to do, but your staff is refusing for 3 years to sit down and talk to anybody about An analysis involving a alternative that would have saved the taxpayers hundreds of millions of dollars and more to the construction project.

And this is all going to come up in November when my appeal comes before you. Don't you think you should direct staff now, before they spend any more taxpayer money, to sit down with me in a facilitated meeting with county council and work things out? Don't you think that's a good thing for the taxpayers to do? I'm asking you to contact direct staff to sit down with me.

With County Council, the facilitated meeting and work these issues out now before they spend any more money. Thank you. Thank

UnidentifiedUnidentified speaker 1Proposed28:41 · ≈ 9:28 AM

thank you Mr Becker. I think that brings us to the end of the items that had been pulled from the administrative agenda. So at this time if I could get a motion to approve the balance of the administrative agenda

0:28 – 0:3412 turns

ElectedJoan HartmannSupervisorProposedvoiceprint 0.8228:53 · ≈ 9:28 AM

so moved

UnidentifiedUnidentified speaker 1Proposed28:54 · ≈ 9:28 AM

motions been made second and seconded Any discussion? Madam Clerk, could you please call the roll.

UnidentifiedUnidentified speaker 2Proposed29:02 · ≈ 9:29 AM

Mr. Lavinino?

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.8329:05 · ≈ 9:29 AM

Aye.

UnidentifiedUnidentified speaker 2Proposed29:05 · ≈ 9:29 AM

Mr. Williams? Aye. Ms. Hartman? Aye Mr. Adam? Aye Chair Hart? Aye Motion passes unanimously.

UnidentifiedUnidentified speaker 1Proposed29:13 · ≈ 9:29 AM

Thank you from members of the public for bringing those items to our attention.

The next item is that the opportunity for members of the public to speak on items that are not on today's agenda. Madam Clerk are there any requests to speak at two items that are not on today's agenda

UnidentifiedUnidentified speaker 2Proposed29:28 · ≈ 9:29 AM

Chair Hart, members of the board. Yes we have two requests to speak on general public comment today. We are going to begin with Mary Conaway to be followed by Renee O'Neill

PresenterMary ConwaySantee Meads Valley Youth Coalition for the past 12 1⁄2 yearsProposedself-stated30:21 · ≈ 9:30 AM

Good morning Chairman Hart and members of the board. My name is Mary Conway, and I've served as the director of the Santee Meads Valley Youth Coalition for the past 12 1⁄2 years. Our mission is to reduce and prevent youth substance abuse And we feel fortunate to work with the Santa Barbara County Behavioral Wellness Department to do just that. I speak today to ask for your consideration and support of the Santa Ynez Valley by exempting cannabis retail stores from the unincorporated townships of Santa Ynez, Los Olivos and Ballard.

I realize that the process is already underway and would have appealed sooner But quite frankly, we were unaware as a community especially during these difficult times that the designations of retail cannabis storefronts were already underway. It may surprise many to learn that the number one reason youth enter treatment programs is due to marijuana dependency and addiction.

So contrary to the perception that cannabis is not a direct threat to our youth it's just not based on facts We in the Santa Ana Valley have the highest rate of drug use among the county high school districts and we're very concerned that the influence of cannabis retail stores in our communities will have a direct impact on our youth. Our townships are simply not protected by a 750 foot barrier around schools and recreation areas.

In our family-oriented townships, these recreation areas are oftentimes in town with family members and to have a storefront influence among the other family retail shops would just not be conducive to our style of life here in the Valley so I just appeal To as you consider the process ongoing to keep in mind that. It's really never too late to protect our kids and I thank you for your time this morning in listening to our plea. Thank you so much,

UnidentifiedUnidentified speaker 1Proposed32:53 · ≈ 9:32 AM

thank you Miss Conway.

UnidentifiedUnidentified speaker 2Proposed32:56 · ≈ 9:32 AM

And we will now go to our second request to speak Renee O'Neill.

CommentRenee O'NeillProposedself-stated33:34 · ≈ 9:33 AM

Good morning Chair Hart, members of the Board. My name is Renee O'Neill I am asking once again about what the board is planning to do to address regulating or prohibiting hemp Have you already scheduled this on any upcoming agenda? I would appreciate an answer to my questions which I have been asking repeatedly For the last three months. Supervisor Labanino I want to thank you for letting me know there was one meeting in the board.

I believe it's called administrative session or private session regarding possible litigation but that's the last time I heard anything. I would appreciate it if the board would provide me with an answer either now or by email Are there any questions or comments?

0:34 – 0:415 turns

UnidentifiedUnidentified speaker 1Proposed34:37 · ≈ 9:34 AM

Thank you, Ms. O'Neill. Are you done with your comments? No, there aren't any questions for you, Miss O'Neill. Thank you Ms.O'Neill and that concludes our public comment today Which brings us to the next item which is department item number one. Madam Clerk, would you please read that item into the record?

UnidentifiedUnidentified speaker 2Proposed35:08 · ≈ 9:35 AM

Chair Hart and members of the board, departmental item number one is from the county executive office. It is a hearing to consider recommendations regarding a coronavirus disease 2019 COVID-19 update.

UnidentifiedUnidentified speaker 1Proposed35:22 · ≈ 9:35 AM

Welcome Dr. Duranosa.

UnidentifiedUnidentified speaker 9Proposed35:26 · ≈ 9:35 AM

Good morning. Good morning, the briefing topics that I'll be covering. I'll be giving your board an update on our quarterly demographics and update on the anticipated rating from the blueprint for a safer economy. The health officer ordered that I anticipate will be released today and an update on school waivers. This presentation today will look a little different.

I chose not to display the usual graphs, the Santa Barbara COVID-19 by the numbers because I'll be giving you a lot of graphs and want to point you for the latest status to our website publichealthsbc.org where the usual graphs are displayed under our surveillance metrics The quarterly demographics, before I start, I'd like to introduce to your board Ms. Joy Kane sitting beside me. Ms. Kane is our senior epidemiologist and she and her team worked really hard to put together the set of report that you have in front of you.

Unless otherwise noted, the population numbers used in this analysis are from the 2020 population projection from the California Department of Finance. All cases are laboratory confirmed for the SARS-CoV-2 virus via molecular assay and federal inmates are excluded from this particular analysis. So the data that I'm about to present to you covers actually two quarters from March 1st through September 30th.

This graph shows the number of COVID-19 tests conducted by month in Santa Barbara County from March 1st through September 30th. In the beginning of the pandemic, the availability of COVID-19 was very limited with an increase in supply testing steadily increased From 1,684 total countywide tests conducted in March to 40,516 conducted in July which represents the peak of our testing.

In August and September, testing numbers stabilized at approximately 30,000 per month. This graph shows the number of COVID-19 deaths conducted by month. Okay, speeding up. Between March and September, the overall testing positivity was 5.6%. Testing positivity was around 5% in March and April when testing was very limited. As the number of tests increased in May, testing positivity decreased to a low of 2%.

Between June and July, testing positivity increased from 4.4 to a high of 8.4%. Testing positivity decreased in August to 6.7% and again in September, to 3.7%. So I also overlaid the testing communication. In March and April due to the limited testing availability We followed CDC and CDPH guidelines, and testing was limited to priority groups. And these groups were hospitalized patients, symptomatic and asymptomatic healthcare workers, first responders, and other social services employees or symptomatic and asymptomatic persons older than 65 years.

As well as persons identified for public health contact investigation and disease control activities in high-risk settings. In May, we were able to obtain three OptumServe sites and we launched those sites. And then the testing messaging became Come one, come all. If you need to be tested and if you'd like to be tested we're open and available. And that was primarily also following CDPH guidelines.

In June, the testing sites were heavily utilized by community members. So following again CDPH guidelines we switched to a need-based testing messaging if you are have been exposed and if you are symptomatic please come get tested in July Testing site continued on a need-based testing messaging because of the supply chain issues and the lab processing issues.

Then in September, with the infusion of testing supply increase in the ability of laboratories to process these samples, want basis. If you have been exposed, come get tested and if you want to know your status please come get tested. This graph depicts...

UnidentifiedUnidentified speaker 1Proposed41:51 · ≈ 9:41 AM

Supervisor Adam? I have a question.

0:41 – 0:595 turns

UnidentifiedUnidentified speaker 8Proposed41:56 · ≈ 9:41 AM

And maybe the public doesn't understand, we don't get these graphs ahead of time. We have a special meeting on Mondays where we get these graphs presented to us instead of included in our normal packet and so we don't have a chance as the board to really digest this material adequately in my opinion And yesterday, I asked for those notes you have on your slide to be incorporated onto this graph. And the one that I'm in receipt of here this morning does not have those notes on it. Did anybody else get those notes?

UnidentifiedUnidentified speaker 1Proposed42:45 · ≈ 9:42 AM

I think we all have the copy that's on the PowerPoint presentation.

UnidentifiedUnidentified speaker 8Proposed42:49 · ≈ 9:42 AM

I don't. We'll get you the right one. My apologies.

UnidentifiedUnidentified speaker 1Proposed43:22 · ≈ 9:43 AM

OK, Doctor Deranessa.

UnidentifiedUnidentified speaker 9Proposed43:28 · ≈ 9:43 AM

This graph depicts the cumulative number of COVID-19 cases by age in Santa Barbara County. Each biweekly value represents a sum total of all the previously confirmed cases. As of September 30th, the 30 to 49 year old age group had the highest number of COVID-19 cases followed by the 18 to 29 year olds. These younger adults make up a large proportion of workers in frontline occupations and are highly exposed, and highly exposed industries putting them at risk of contracting COVID-19. The next age group with the highest number of cases was the 50 to 69 year olds followed by the 0 to 17 year old and lastly the 70 plus year olds.

It is important to note that though the absolute number of 70 positive year olds is the lowest, this age group also make up a very small proportion of the population. The elderly had lower numbers of cases likely because they are retired and are carefully following the stay at home orders. This figure compares the age groups of Santa Barbara County's population to the age groups of cases and deaths, and revealed several important trends. First, a greater proportion of cases versus the population were working-age adults aged 18 to 29 years, which representing 31% of cases versus 21%.

of the population and 30 to 49 years which represent 35% of cases versus their 24% of the population. Second, most deaths occurred among older adults at this percent was disproportionately higher than the population of COVID-19 deaths 27% were among 50 to 69 year olds and 66% were among 70 plus year olds. However, 50 to 69-year-olds made up 22% of the population and 70 plus year olds only accounted for 11% of the population.

Third, children accounted for fewer cases and deaths than their relative population. It should be noted that during the reporting period most schools were closed for in-person classes. As Santa Barbara County Schools start to reopen, it is possible that we will be seeing more cases attributed to children. Our department will closely monitor trends among children in these next few months.

This graph describes age of cases in increments of 10 years. The group with the highest number of cases is the 20 to 29 year olds, followed by the 30 to 39 year olds then the 40 to 49 year olds. These 0-9 year olds have the lowest number of cases. This slide shows the relative gender proportions of Santa Barbara County's population, COVID-19 cases and COVID-19 deaths.

The gender of Santa Barbara County's population was approximately equal with 51% male and 49% female. During the reporting period, the gender of COVID- 19 cases was similar to that of the population. However, the gender of deaths was slightly higher among males. Throughout our country and state published data reports indicate that COVID-19 has disproportionately impacted communities of color highlighting racial disparities.

And we are seeing this disparity in Santa Barbara County as well. While Hispanics and Latinos accounted for 48% of Santa Barbara County's population, they represent 65% of COVID-19 cases and 55% of COVID-19 deaths. In contrast, whites represent fewer cases 9%, compared to their population 43%. White's made up 39% of deaths. Many of these deaths occurred at skilled nursing homes and other congregate care settings which have been highly impacted during this pandemic.

While the SARS-CoV-2 is a novel virus. The disparate impact of COVID-19 pandemic in communities of color is rooted in the historic and ongoing social and economic inequalities that contribute to the observed racial disparities in health status, and this is the primary reason for the recent implementation of the Health Equity Metric by CDPH. This graph represents all laboratory confirmed COVID-19 cases in Santa Barbara County through September 30th, disaggregated by occupation.

The occupation with the most number of cases was agricultural workers. During the pandemic, there have been nine outbreaks associated with agricultural workers. The Santa Barbara County Public Health Department has worked closely with agricultural communities to contain the spread of disease. One example is our Housing for the Harvest program which provides temporary housing for agricultural workers who need to isolate due to COVID-19.

The retired and unemployed category is high due to the fact that skilled nursing homes and other congregate care settings have been disproportionately impacted by COVID-19. Other occupations with high frequencies included laborer, unskilled worker, healthcare worker And restaurants slash bar slash food preparation. These workers in frontline occupations and highly exposed industries are less likely to be able to implement social distancing measures that prevent transmission, thus putting them at greater risk of contracting COVID-19.

To describe the burden of disease in various communities, we have divided Santa Barbara County into 10 geographic regions. Communities with smaller populations were aggregated in order to comply with privacy and HIPAA regulations. This bar chart describes the geographic regions from highest to lowest case rates per 100,000 people using the 2010 U.S. Census data.

To compare case rates among areas with different populations, the per capita calculation is made by dividing the cases in the area by its population then multiplying the result by 100,000. At 4,189.8 cases per 100,000 people, North County unincorporated areas have the highest rate of COVID-19 infection. That being said the total population and case counts in this region are relatively low.

Santa Maria with the highest case rate of 3,958.7 cases per 100,000 and the highest case count at 3941 has been disproportionately impacted by COVID-19 pandemic. Lompoc has the third highest case rate at 1,477.3 per 100,000 And 846 cases. The city of Santa Barbara, the 4th highest have the case rate of 1333 per 100,000 and 1224 cases. The remaining data for the geographic areas are also presented in the chart.

Transmission symptomology and length of hospitalization. As of September 30th, the majority of COVID cases with a known transmission status can be attributed to a close contact and community spread. Close contact is defined as being within six feet of an infected person for at least 15 minutes from two days before illness onset or specimen collection date. Cases labeled as community spread are those in which the individual has not had known close contact with an identified case.

While the first cases in the country were linked to international travel, less than 1% of cases in Santa Barbara County were due to travel. The transmission status of 1.3% of cases was as of yet to be determined at the date of this report's publication. Should be noted that a large percent of cases, nearly 35%, had an incomplete transmission status. This percentage represents cases who lack information regarding transmission status.

Symptomology of COVID-19 cases. This chart describes the cases that reported having any symptoms of COVID-19 compared to those that were asymptomatic, under investigation and unknown. Early in the pandemic testing was limited to those with symptoms. Since then, testing criteria has broadened. Approximately 75% of testers using our three OptumServe sites consistently report being asymptomatic.

However, the true number of cases and percentage of asymptomatic cases is unknown since these residents may not seek testing. Length of stay among those hospitalized is presented in this graph. And I, this is an ongoing effort with our area hospitals. I want to thank the hospital teams for supporting us with our data requests. We have demographics today and in the near future, I will be coming back and presenting comorbidities associated with hospitalizations.

So this is the length of stay among those hospitalized. While the majority, 57.9% of hospitalizations had a relatively short stay of zero to five days, 11.7% had a length of stay greater than 20 days. The length of stay may indicate severity of disease and need for supportive care. Outbreaks. There have been a total of 59 outbreaks at congregate care settings in Santa Barbara County between March and September. These congregate care settings included skilled nursing facilities, residential care facilities for the elderly, independent living facilities, intermediate care facilities, the Santa Barbara County Jail The Lompoc Federal Correction Institute, homeless shelters, sober living homes, H-2A housing and other congregate settings.

Following temporal trends of cases, congregate care setting outbreaks increased during the summer months. August had the highest number of congregate care setting outbreaks. Residential care facilities for the elderly accounted for the majority of active outbreaks by month, followed by skilled nursing facilities. Our conclusions and recommendations. From March through September Santa Barbara County reported 8199 cases.

Santa Barbara County saw a wave of cases during the summer. The number of cases and testing positivity peaked in July, and they may be associated with the reopening of sectors and the summer holidays. The majority of cases was working adults from 18 through 49 years old. Hispanic Latinos have been disproportionately impacted by COVID-19 in Santa Barbara County.

Most common occupation for COVID-19 cases in our county is among farm workers and those who work in ag. Frontline staff in healthcare, unskilled laborers, restaurant bar or food preparation workers also represent a large number of cases. North County unincorporated areas and the city of Santa Maria have the highest rates of disease surpassing the county's average case rate.

Of cases with known transmission status, the majority were close contact. Our recommendations include to continue partnering with employment sectors and post-secondary schools to mitigate the spread of disease among 20 year olds. To continue increasing prevention messaging to 20 year olds. To monitor the health needs and risks among senior population. To partner with employment sectors to slow the spread of infection among frontline workers, and this means to support staff who need to isolate or quarantine and to reinforce social distancing and masking in the job.

Our recommendations also include limit gatherings, partnering with CDPH for additional prevention strategies to mitigate sustained and or repeated outbreaks in congregate settings. Continue to outreach prevention efforts in regions with the highest case rates. to monitor cases among youth and young adults as school resumes, monitor mental health needs and promote community mental health resources.

And I'll pause for questions before I go to the next segment.

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0:59 – 1:0518 turns

UnidentifiedUnidentified speaker 1Proposed59:50 · ≈ 9:59 AM

Are there questions for Dr. Darragosa?

UnidentifiedUnidentified speaker 5Proposed59:52 · ≈ 9:59 AM

Supervisor Williams? Well, you know you obviously have a lot of recommendations but I was trying to boil it down to the public. Maybe the top three for folks who might be watching and would it be fair to say that is Continuing to limit gatherings because we know from our contact tracing that that has been a source of transmission. To immediately quarantine any members of the household that might be sick, right? Not just confirmed cases but might be sick because that has been the largest source according to our contact tracing is household transfers.

And then continued use of basic precautions. I mean, is there other ones that you want to just try to make it really obvious for folks beyond my three?

UnidentifiedUnidentified speaker 9Proposed1:00:56 · ≈ 10:00 AM

Supervisor Williams through the chair, no you boiled it down correctly. I think the only thing I would add to that is that as we are seeing the 20 year olds as the highest group, that we continue messaging the tools that we have, the social distancing, the no gathering wearing face masks especially to that population.

UnidentifiedUnidentified speaker 1Proposed1:01:25 · ≈ 10:01 AM

Supervisor Hartman.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.821:01:27 · ≈ 10:01 AM

When this first started, my biggest concern was people working at the grocery stores because they there was such a rush and there were so many people constantly going through but the grocery stores have been really vigilant about requiring patrons to wear masks social distancing plexiglass so I don't see them up here do we? Do we know anything about Transmission and cases with grocery workers, and have these measures that they've taken help them more than say some of the other workers? Sure. Ms. Kane do you have that

UnidentifiedUnidentified speaker 9Proposed1:02:06 · ≈ 10:02 AM

information?

UnidentifiedUnidentified speaker 10Proposed1:02:07 · ≈ 10:02 AM

Yes so we have been keeping an eye out on our frontline workers including those working at grocery stores and they have not risen to the top in terms of frequency of occupation I can get those numbers for you at a later point if

ElectedJoan HartmannSupervisorProposedvoiceprint 0.821:02:22 · ≈ 10:02 AM

I just think there's a hidden message there then, that we really can by taking these measures even though we've exposed a lot. We can reduce the transmission.

UnidentifiedUnidentified speaker 9Proposed1:02:33 · ≈ 10:02 AM

Yes, I have to say that as someone who loves to grocery shop, I always look at the place, the grocery store and And really have to applaud grocery stores for the marking on the floor, the one-way entrance ingress and egress. And the plexiglass protecting the cashier. And you're absolutely right, those are measures and tools that industries can use to mitigate and to contain.

UnidentifiedUnidentified speaker 1Proposed1:03:12 · ≈ 10:03 AM

Are there questions for Dr. DeRosa? Supervisor Harvick?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.821:03:16 · ≈ 10:03 AM

Well, I just wanted everyone to know that we're working very hard with the college communities and I just saw D.A. Dudley she's part of the effort that's working on this so this isn't going unaddressed. Yes.

UnidentifiedUnidentified speaker 1Proposed1:03:35 · ≈ 10:03 AM

I had a question about slide 16 which is the cases by transmission type it's the information from The contract tracers and I was struck by how many people apparently didn't answer the question about where they thought they got infected. Is that because they don't know and they were unclear or is that just not well being willing to answer those questions?

UnidentifiedUnidentified speaker 9Proposed1:04:00 · ≈ 10:04 AM

Would you like to take that, Ms. Cain?

UnidentifiedUnidentified speaker 10Proposed1:04:02 · ≈ 10:04 AM

So it's a combination of a variety of factors. One is that the question was skipped or missed in some of the cases and we are working closer with our cases to get this information as it's important to understand transmission.

UnidentifiedUnidentified speaker 1Proposed1:04:20 · ≈ 10:04 AM

Thank you for that, Miss Cain. Any other questions at this time? Supervisor Adam?

UnidentifiedUnidentified speaker 8Proposed1:04:27 · ≈ 10:04 AM

I'm wondering if we go back Next slide on. Occupations.

CommentDA DudleyProposed · by introduction1:04:37 · ≈ 10:04 AM

Page 13 of the

UnidentifiedUnidentified speaker 8Proposed1:04:39 · ≈ 10:04 AM

report. And this may be difficult for some occupations, but could we possibly to put this into a context use percentages of the people who work in that rather than the nominal number or alongside the nominal number? To put that into context, because if you have my understanding is there's roughly 25,000 agricultural workers in Santa Barbara County. And I don't know what the relative comparison to that is to restaurants bar food and retired unemployed so You know that might be informative if we could add that.

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1:05 – 1:149 turns

UnidentifiedUnidentified speaker 5Proposed1:05:54 · ≈ 10:05 AM

I want to just say that should inform us because you know say things that are on the smaller end of the graph, if they're higher than the percentage of the amount of workers then that should mean something to us right? If say restaurant workers if that's lower than the amount or at the amount of the workforce, then maybe that's not a cause for concern. But if it's higher than the percentage that they constitute of the workforce then we go wait a minute something is going on there right?

UnidentifiedUnidentified speaker 8Proposed1:06:28 · ≈ 10:06 AM

Yeah, at the same time if it's lower than maybe there's nothing going on there and it's just a random draw of people. And I do think that the Hispanic community gets hit harder because they tend to...and agricultural employees as well tend to live in more dense urban situations and that's gonna trend towards or favor transmission.

UnidentifiedUnidentified speaker 1Proposed1:07:03 · ≈ 10:07 AM

Thank you for that. Um, I think there are any questions from Santa Maria?

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.831:07:12 · ≈ 10:07 AM

Nope, I'm good. Thank you.

UnidentifiedUnidentified speaker 1Proposed1:07:13 · ≈ 10:07 AM

Thank you. Dr Durbin also if you just want to continue

UnidentifiedUnidentified speaker 9Proposed1:07:21 · ≈ 10:07 AM

Blueprint for a safer economy. As you are aware, we have this is the familiar graph of widespread substantial moderate and minimal and at the last row is the lowest HPI quartile index that was introduced roughly three weeks ago This is anticipated that CDPH will be releasing this at noontime. Our Santa Barbara County metrics adjusted case rate stands at 4.2, new cases per day unadjusted is 4.3.

Our positivity rate is at 2.4 and our health equity metric is 5.0. And this is the data for week ending in October 3rd. This is in another format describing the same thing, so our average daily number of tests During this rating period was 257.4, whereas the state median was 239.21. So therefore our 4.3 case rate was adjusted downward by 0.97 to arrive at our 4.2 as the final adjusted case rate.

So we are happy to see that the case rate went down from the previous week of 5.8. Our testing positivity is at 2.4, a decrease from previous week And this is the gold chart, the gold line is a new line that you have not seen before. And it describes the lowest HPI quartile percent test positivity since we are going to be held accountable to that rate as well.

I want to note here that 44% of our cases are attributed to census tracts in the bottom HPI quartile. In the HPI bottom quartile, we have 21 census tracts with Santa Barbara having one, with Santa Maria having 11, Guadalupe 1, Large census tract that also includes the Vandenberg Air Force Base 1, Lompoc 4 and Isla Vista 3. And the total population in this lowest HPI quartile is 118,957. Supervisor Adam had a question. Just to remind us what HPI is? It's Healthy Places Index.

Because we have been in the red tier for 14 days, K-12 now have the option to reopen for in person learning. And in addition to that last Friday the state issue guidance on gathering, allowing for some private gathering to occur. Because what we know in our county as a transmission of disease, our health officer order anticipated to be issued later today We'll maintain the current prohibition on gatherings for the next two weeks so that we continue to see the decrease in case rate and testing positivity.

So, we anticipate issuing this health officer order to allow schools and to prohibit gatherings by the end of today. I also want to give you a brief update on school waivers So we have 29 approved school waivers. We currently have one school waiver at CDPH for their concurrence, and that is the Children's Montessori School of Lompoc. And we did receive a new school waiver, the Peabody Charter Elementary that we are processing.

And that concludes my update for this week.

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UnidentifiedUnidentified speaker 1Proposed1:12:31 · ≈ 10:12 AM

Well, thank you Dr. Duranosa and thank you Ms. Cain for this excellent report. Very comprehensive, a lot of material here. I know we have Supervisor Hartman has a question I think?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.821:12:41 · ≈ 10:12 AM

My question, I know you don't have a crystal ball but listening to the radio on the drive in today, I think over half the states now have rising cases and I was wondering if we had any sense of whether the virus is more active in cold weather Or whether this is just maybe the first wave in states that hadn't seen it before. Do we have any sense of what we might be seeing over the next months given what we see in other countries and other states?

UnidentifiedUnidentified speaker 9Proposed1:13:13 · ≈ 10:13 AM

Sure, I think it's not necessarily that the virus is more active in the winter months but Activities, outdoor convenings, outdoor gatherings are going to move indoors. So that is the worry as you move indoors and social distancing and face covering are not implemented there will be an increase likelihood of increased cases so we are worried about that. And another quick update that I forgot to mention earlier, you mentioned the ongoing activities to reach college age or the 20s.

is in one of our health equity metric region. We did do a pop-up testing site event last Friday, and with 90% of the results coming in we did see two positives. We are waiting for the remainder of the test results but two positives from the 90% tests that we did. And we will be continuing to do IV pop-up testing, we are going to be expanding on to the 24th. So right now we are doing October 23rd and expanding to October 24th We will be expanding to November 6 as well as November 7 and these will be by appointments

1:14 – 1:2119 turns

UnidentifiedUnidentified speaker 1Proposed1:14:56 · ≈ 10:14 AM

Dr. Dona Renoso, do you know approximately how many tests were done in that Isla Vista pop-up so we'd have a sense of the positivity rate? It sounds like it's very low at the

UnidentifiedUnidentified speaker 9Proposed1:15:04 · ≈ 10:15 AM

moment. So we had about 100 people signed up but only 87 showed up for testing.

UnidentifiedUnidentified speaker 1Proposed1:15:12 · ≈ 10:15 AM

So you're in the 2 to 3% positivity rate that is very consistent with overall county numbers and it's very encouraging to see these numbers We had the uptick last week that I think looking back is probably attributable to the skilled nursing facility outbreak. So this is the lowest that we've had, both for the positivity rate and for the case threshold since the governor's new color coded system. And we are right on the edge of the orange tier, and the trend is in the right direction. So this is very encouraging news that people just continue doing what they have been doing for the past month. We're on the right trajectory to really reducing disease transmission in the community and potentially reaching the orange tier very, very soon. So I wanna encourage people to continue doing it.

And I think that your strategy about slowing The opening of gatherings, the state's move to open up gatherings for our county and our circumstances and our situation. Your decision to pause that for a couple weeks is a really smart decision. I think that we'd love to see us get the case rates down into the orange tier before we consider something like that. So thank you for taking the proactive step to do that.

Are there other questions or comments? Mr Chair, I have a

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.831:16:28 · ≈ 10:16 AM

question.

UnidentifiedUnidentified speaker 1Proposed1:16:29 · ≈ 10:16 AM

Yes, Supervisor

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.831:16:30 · ≈ 10:16 AM

Levin. Senator Moran. Thank you very much. Dr. Dombrinoso, and I saw the numbers reported over the weekend as 72 new cases. I'm curious if the outbreak at the Santa Maria Acute Center has been counted yet? And once again, if we've been able to have a strategy of dealing with the state in somehow trying to get those numbers discounted because they are inside a facility.

UnidentifiedUnidentified speaker 9Proposed1:17:01 · ≈ 10:17 AM

Supervisor Lavagnino through the chair. To the best of my knowledge, the cases related to the outbreak have been accounted for and so we did see an uptick but the rest of the county held steady. So that is why our numbers And I think it's important for us to make sure that we do not look solid during this rating period. However, to your question about working with the state, the state does have an adjudication process. So if there was a specific outbreak in an institution where we were involved and where it is under control, We're not going to be able to get back to you on that. But we do know that this outbreak

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UnidentifiedUnidentified speaker 1Proposed1:17:58 · ≈ 10:17 AM

due to that specific outbreak will not hold us

UnidentifiedUnidentified speaker 8Proposed1:18:01 · ≈ 10:18 AM

back. Thank you. Supervisor Adam. Yeah, we're kind of. At the liberation ish at this point comments please. Okay So, uh, at this point in the pandemic. The information isn't You know we were learning a lot and there was a lot of legitimate rightful panic in the beginning and as it should have been. But I think at this point we should have public access to presentation information by We have a lot of information on the agenda. And you know, as I said earlier instead supervisors are briefed Monday afternoon on this and I think that's inadequate time for us to prepare and digest that information. And I believe that this practice has a chilling effect And I think that we should discontinue this practice and just put it up on Friday afternoon from now on as everything else is.

UnidentifiedUnidentified speaker 1Proposed1:19:17 · ≈ 10:19 AM

Well, I think the challenge with that is that the information is more real time than that. We're getting information on Monday to be presented to the board on Tuesday and so that we're getting a preview on Monday if we were to implement your proposal, we would not have this information until next week. And I don't know the community

UnidentifiedUnidentified speaker 8Proposed1:19:37 · ≈ 10:19 AM

Well

UnidentifiedUnidentified speaker 1Proposed1:19:37 · ≈ 10:19 AM

would

UnidentifiedUnidentified speaker 8Proposed1:19:38 · ≈ 10:19 AM

want to exist

UnidentifiedUnidentified speaker 1Proposed1:19:38 · ≈ 10:19 AM

in

UnidentifiedUnidentified speaker 8Proposed1:19:39 · ≈ 10:19 AM

that as I said things aren't developing as fast as they were so In in the public interest. I think it's better to put what you got up on Friday And if there's there's late late additions, and they're often is late additions on many items well

UnidentifiedUnidentified speaker 1Proposed1:19:54 · ≈ 10:19 AM

We could put something up on Friday, but we should see on Monday. It's completely different information CEO Miyasato

UnidentifiedUnidentified speaker 3Proposed1:20:03 · ≈ 10:20 AM

Supervisors, so I think Chair Hart said it correctly that we don't get our official numbers from the state until really Tuesday morning, Monday night. And in fact as you saw Ms. DeRinoso she's talking about anticipated numbers because the state could change their mind by the time they actually release the numbers but they give her and her staff a preview either Monday night or Tuesday morning but having said that I was thinking what information could we make public for Friday so that the public has time to look at it. And I think it would be either things that we produced for the board the following, the previous Tuesday or the information that's on our website. We do updates on our website based on state information. So it would be that information that we actually put on the website but it could be formatted a little bit different.

So we can, Assistant CEO Maz Nisic who has been working with public health team on communications and what's on the website along with the epi team. We can see what information could be produced but it may not be what's relevant by the time we get to your board on Tuesday.

UnidentifiedUnidentified speaker 1Proposed1:21:14 · ≈ 10:21 AM

Don't we do have speaking of the public? We do have one speaker slip in on this item so Madam Clerk could you introduce that person?

UnidentifiedUnidentified speaker 2Proposed1:21:23 · ≈ 10:21 AM

Chair Hart, members of the board. Yes we have one request to speak on this item and that is Andy Caldwell.

1:21 – 1:3818 turns

UnidentifiedUnidentified speaker 7Proposed1:21:43 · ≈ 10:21 AM

Chair Hart, members of the board I'm Andy Caldwell representing CoLab. I was very distressed to hear a statement that was patently false from Director Dean Ranoso this morning. She said that we had worked closely with agriculture. The fact of the matter is, it wasn't until October 1st that the public health director came to the AAC meeting and during that meeting representatives from the grower shippers and other ag groups, the Farm Bureau and others Peppered her and the other person that was making a presentation of why haven't the farmers been invited to be part of these outreach committees? Because none of them have been invited. We've asked plenty of times, and so has Supervisor Adam, who are the people on these task force?

Well they didn't have any farmers on there. The farmers have direct access to their employees And believe me, they want to keep things safe. I'm glad that Supervisor Adam brought up the fact that it's not work. We don't believe and neither do a lot of health experts believe that the agriculturalists are spreading COVID at work. We believe it has to do with their living conditions. You know, Newsom talks about two or three families can now gather at a home Well, in Santa Maria you have two or three families living together.

The other thing besides this complete failure to work with ag employees is your staff steadfastly refuses to give you updates. For instance the World Health Organization which you relied on previously for guidance is now telling us that we need to reopen our society and all facets because this is disproportionately hurting the poor The CDC just came out with a study that people that reportedly wear their masks all the time actually have a higher positivity rate. And I, a couple of weeks ago, I chided Supervisor Williams through an email because he's always fidgeting with his mask with his hands and make long story short, I was the Industrial Relations Manager at Union Sugar and I created our respirator program And what Supervisor Williams and the rest of you are doing every time you touch your mask with your hand, you're creating self-contamination.

GuestHartmanProposed · by introduction1:24:20 · ≈ 10:24 AM

You're

UnidentifiedUnidentified speaker 7Proposed1:24:21 · ≈ 10:24 AM

self-contaminating. Secondly, the materials you're using, none of you are wearing an N95 mask. And that is the only mask that actually protects against the virus. What you're actually doing wearing a mask and self-contaminating it is you actually may be incubating the virus on your mask vis-a-vis your hands and anything else you touch. And the other thing your staff can completely fail to do is consider herd immunity there should be virtually no focus on college students except

UnidentifiedUnidentified speaker 1Proposed1:25:01 · ≈ 10:25 AM

that concludes public comments and the matters back to the board supervisor Hartman You did not have your light on. Are there any other comments from board members? CEO Miyasato, I heard you.

UnidentifiedUnidentified speaker 3Proposed1:25:17 · ≈ 10:25 AM

Supervisors, so I think maybe one issue that I was thinking about and Mr. Adams can tell us is that what Dr. DeRinoso published today and I don't think we had a...I think she mentioned it but I want to just remind everyone she provided all that data at the beginning of the presentation and that was part of a monthly quarterly report that the department's been working on as she presented six seven months of data and this is something that they will do Every quarter and that so this is the first time the board has seen it.

It's a lot of data. It's a lot of work that was put into it, and so they wanted to produce this so that your board had it as soon as it got finished. But I think it's so much data that Supervisor Adam is right that we should provide it to the public ahead of time. So we will endeavor to put the quarterly reports out in a timely manner when the board letter is filed. I think that's fine. I think that things that we talked about to give you relevant updates We will endeavor to do as much as we can, but most likely the department won't be able to give anything meaningful to you until the day of the meeting.

UnidentifiedUnidentified speaker 1Proposed1:26:19 · ≈ 10:26 AM

Thank you for that. So we'll have two information opportunities. There'll be the Friday, the regular packet that the board gets so the public can see and then we'll have this update real time when we get it and can share that with the public as soon as possible too. Any other comments on this item? Just want to thank you again, Dr. Doronoso and Ms. Cain for all the hard work putting together the quarterly report that's full of information that's very valuable to the community and we appreciate you being here to share that with us today.

UnidentifiedUnidentified speaker 9Proposed1:26:47 · ≈ 10:26 AM

Thank you.

UnidentifiedUnidentified speaker 1Proposed1:26:48 · ≈ 10:26 AM

That concludes departmental item number one. We'll take a break. Madam Clerk, you had an announcement?

UnidentifiedUnidentified speaker 2Proposed1:26:55 · ≈ 10:26 AM

Chair Hart, members of the board if we could please just get a motion to approve staff recommendations A through C on this item.

UnidentifiedUnidentified speaker 1Proposed1:27:01 · ≈ 10:27 AM

Is there a motion to receive and file the report

UnidentifiedUnidentified speaker 2Proposed1:27:03 · ≈ 10:27 AM

so move.

UnidentifiedUnidentified speaker 1Proposed1:27:05 · ≈ 10:27 AM

Second made in second. Madam clerk, could you please call the roll?

UnidentifiedUnidentified speaker 2Proposed1:27:09 · ≈ 10:27 AM

Mr. Lavagnino.

UnidentifiedUnidentified speaker 1Proposed1:27:11 · ≈ 10:27 AM

Hi,

UnidentifiedUnidentified speaker 2Proposed1:27:11 · ≈ 10:27 AM

Mr. Williams.

UnidentifiedUnidentified speaker 1Proposed1:27:12 · ≈ 10:27 AM

I

UnidentifiedUnidentified speaker 2Proposed1:27:13 · ≈ 10:27 AM

miss Hartman. I Mr Adam chair heart. Motion passes unanimously

UnidentifiedUnidentified speaker 1Proposed1:27:18 · ≈ 10:27 AM

will take a 10 minute break and come back at 1040. you the board. Hello. Yeah. We can reconvene the Board of Supervisors meeting for October 13th. We are now on departmental item number two, Madam Clerk would you please read that item into the record?

1:38 – 1:4619 turns

UnidentifiedUnidentified speaker 2Proposed1:38:52 · ≈ 10:38 AM

Chair Hart and members of the board, departmental item number two is from the County Executive Office and the clerk recorder assessor. It is a hearing to consider recommendations regarding a random drawing to select the first five commission members for the county of Santa Barbara's 2020 Citizens in Dependent- Mr. Chair?

UnidentifiedUnidentified speaker 1Proposed1:39:09 · ≈ 10:39 AM

Supervisor Lavinino. I can't

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.831:39:12 · ≈ 10:39 AM

hear you guys. I'm sorry.

UnidentifiedUnidentified speaker 1Proposed1:39:13 · ≈ 10:39 AM

Okay, thank you. We'll have to pause now. Now I can hear you. There we are. We're back in business. Thank you.

UnidentifiedUnidentified speaker 2Proposed1:39:21 · ≈ 10:39 AM

My apologies Chair Hart and members of the board departmental item number two is from the county executive office and the clerk recorder assessor it is a hearing to consider recommendations regarding a random drawing to select the first five commission members for the County of Santa Barbara's 2020 Citizens Independent Redistricting Commission CIRC by the district attorney.

UnidentifiedUnidentified speaker 1Proposed1:39:43 · ≈ 10:39 AM

Well, thank you District Attorney Dudley for being here to officially do our random draw and as folks can see on TV I think if you're on the camera that we have a bingo spinning ball that will make that process transparent but first we're gonna have Ms. Anderson give us a background on the process.

UnidentifiedUnidentified speaker 11Proposed1:40:00 · ≈ 10:40 AM

Thank

UnidentifiedUnidentified speaker 12Proposed1:40:01 · ≈ 10:40 AM

You Chair

UnidentifiedUnidentified speaker 11Proposed1:40:01 · ≈ 10:40 AM

Hart Good morning, Mr. Chairman and members of the board. This item is to facilitate the random drawing to select the initial five commission members of the County of Santa Barbara's 2020 Citizens Independent Redistricting Commission by the district attorney. The county executive office has been facilitating public outreach communication and coordination to assist in the creation of the commission.

The county elections official, as specified in the voter approved ballot measure is responsible for reviewing the applications and selection of the 45 most qualified applicants to be included in the process. Federal and state laws require district boundaries to be examined and adjusted every 10 years, to ensure members of the public are equally represented. The process of redrawing boundaries so that the population is evenly divided into districts that are represented by elected officials—for example, the U.S. House of Representatives, state legislature, county or city council, school boards, etc., is referred to as redistricting.

There has been a significant change in how the County of Santa Barbara initiates redistricting since the last process in 2010. Historically, the county has redrawn supervisorial district maps every decade through a public process that was facilitated by staff and consultants and ultimately approved by the Board of Supervisors. In 2018, the Board of Supervisors placed on the ballot and the voters approved Measure G-2018 to change the system and establish an 11 person County of Santa Barbara Citizens Independent Redistricting Commission or CIRC that is now tasked with redrawing supervisorial districts.

The process to establish the 2020 CERC began in June with the application process that closed August 21st at 5 p.m.. The Elections Office received nearly 200 applications that were then reviewed by the elections official who selected the 45 most qualified applicants, nine applicants from each of the five districts. These names were posted online for at least 30 days for public review and Which brings us to today's random drawing of the initial five commissioners by the district attorney. Over the next three months, the initial five commissioners will meet to select the remaining six commissioners, one from each of the five districts and one at large member. The appointment of the 11-member CERC is required to be completed by December 31st, 2020.

The process of establishing the CERC and selecting qualified applicants is outlined in County Code Section 2-10.9A, this is attachment A of the board documents. The CERC is comprised of county residents who are not elected officials, lobbyists, candidates, campaign donors or their close family members. The commission is tasked with providing an open and transparent process that enables full public consideration and comment on the drawing of district lines.

As previously indicated, the county elections official is responsible for the selection process of the 45 most qualified applicants from the applicant pool. Pursuant to County Code Section 2-10.9A4E, the following criteria is taken into consideration. Experience that demonstrates analytical skills relevant to the redistricting process and voting rights, and ability to comprehend and apply the applicable state and federal legal requirements. Experience that demonstrates an ability to be impartial. Experience that demonstrates an appreciation for the diverse demographics and geography of the county of Santa Barbara.

Nine applicants from each existing supervisorial district shall be included in the list of most qualified applicants unless there are less than nine applicants from the district that meet the minimum qualifications set forth in subsection D. In which case, the total number of qualified applicants will constitute the pool. The next step in the selection process is the random drawing of the initial five commissioners by our District Attorney Joyce Dudley, pursuant to County Code Section 2-10.9A4G which states at a regularly scheduled meeting of the Board, the District Attorney of the County of Santa Barbara shall conduct a random drawing to select one commissioner from each of the five supervisorial subpools established by the county elections official.

The final list of names by district was certified by the elections official after the review period and is shown as attachment C of the board documents. DA Dudley will conduct five draws, one per district. For each drawing, the DA will spin the ball cage until one ball randomly drops with a number from 1 to 9. The applicants are numbered from 1 to nine in no particular order. For example if number 5 is drawn, the random selection The random selection is the name listed on as number 5 on on the displayed list.

Mister Chairman, I would now like to introduce our district attorney Joyce Dudley who will facilitate the five drawings.

UnidentifiedUnidentified speaker 1Proposed1:45:09 · ≈ 10:45 AM

Supervisor Hartman has a question first.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.821:45:11 · ≈ 10:45 AM

There's letters, public comment questions. Will that happen first?

UnidentifiedUnidentified speaker 11Proposed1:45:17 · ≈ 10:45 AM

I'll be at the discretion of the Supervisor. Chairman.

UnidentifiedUnidentified speaker 1Proposed1:45:22 · ≈ 10:45 AM

I think we should have the public comment before we do the drawing.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.821:45:26 · ≈ 10:45 AM

And

UnidentifiedUnidentified speaker 1Proposed1:45:26 · ≈ 10:45 AM

do you have any questions? Yes, I do

ElectedJoan HartmannSupervisorProposedvoiceprint 0.821:45:28 · ≈ 10:45 AM

indeed. I'm puzzled by a couple of things. Let me start with District 2 where there are only seven names. I gather two were listed and disqualified but why weren't two more filled in?

UnidentifiedUnidentified speaker 11Proposed1:45:46 · ≈ 10:45 AM

So Supervisor Hartman through the chair. The

UnidentifiedUnidentified speaker 3Proposed1:45:51 · ≈ 10:45 AM

supervisor Hartman through the chair, we have elections official Joe Holland on the line again. My office is involved in coordinating and I don't want to speak

ElectedJoan HartmannSupervisorProposedvoiceprint 0.821:45:58 · ≈ 10:45 AM

right? I'm very glad he's here. Thank you.

1:46 – 1:527 turns

UnidentifiedUnidentified speaker 2Proposed1:46:04 · ≈ 10:46 AM

That's the direction of the chair

UnidentifiedUnidentified speaker 1Proposed1:46:10 · ≈ 10:46 AM

Mr Holland is online or

UnidentifiedUnidentified speaker 13Proposed1:46:12 · ≈ 10:46 AM

good morning Supervisor Hartman through the chair, we were advised by county council that the ordinance does not provide for replacing disqualified applicants.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.821:46:30 · ≈ 10:46 AM

Well as I read it, it says nine applicants from each existing supervisorial district shall be included in the list of most qualified applicants unless there are less than nine applicants from the district. So I think that's a matter of some interpretation And we interpret it in a manner that's most restrictive, which I find odd. My second question goes to over 200 applicants and you rule out a number on whether they could be biased or not and that was described. But how do you determine the qualified from the most qualified? I have had many constituents who applied, some with experience in GIS, statistics, voting rights and they were not included in the most qualified. San Diego has a list of the criteria that they use in scoring but in your office Mr.

Holland it has been extremely obscure and I don't understand because your office is typically way ahead goes way beyond and You certainly did that with the getting the votes Getting the ballots out getting the boxes out. So I just I'm really It's beyond comprehension That this has gone into a black box, and we have a very unrepresentative pool We have for example Only 13% Latino in this pool, whereas we have 46% in our population.

We have only 14% under the age of 40 when they're 57% of our population. We have it skewed towards males 65%, when there's 50% female in our population. So in other words you've created a skewed pool that is old white and male. And it's really hard to figure out how we're going to get a representative pool of the demographics from this. And so it's a black box and how do you explain it?

UnidentifiedUnidentified speaker 13Proposed1:48:45 · ≈ 10:48 AM

The only thing I can say is that that's what the ordinance called for, and so what I'm supposed to do but I was supposed to do my charge was to take the most qualified with respect The slide where it has the selection process, A, B and C. It does not request of me to take into account gender, age or ethnicity. And so I selected the most qualified of the applicants and you know, I've reviewed thousands of applications during my career It's always the case that the applicants that don't get accepted think that they should have got accepted.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.821:49:38 · ≈ 10:49 AM

What were the criteria that distinguished the qualified from the most qualified? We deserve to know, especially because the ordinance is very clear. There's two things transparency and representative of the demographic composition of our county.

UnidentifiedUnidentified speaker 13Proposed1:50:05 · ≈ 10:50 AM

I'm not With all due respect, I'm not going to go into the criteria. The ordinance does not call for me to do that. It calls for me as the independent elections official to apply those criteria A, B and C for the most qualified applicants. Now, I noted that there was an article written on this and that this is the only ordinance with Exception to San Diego. I don't think San Diego's was an ordinance. I believe that was actually not voted on by the people, but this is the only one in the state of California and maybe the County of Santa Barbara didn't get it exactly right.

But my charge was to select the most qualified per those criteria A, B and C. And that's what I did. It did not call For me to converse with the Board of Supervisors or have it subject to judicial review, it asked me to do that independently. And that's what I did. I'd like to also acknowledge that I didn't ask to do this. This was put on by your board with very little if any input from me because it was kind of put through at the last minute So I'm not going to go into any of the criteria. It's very subjective, and I think I selected the most qualified now as it goes to the next step after these five are selected then they apply criteria such as ethnicity gender and age so I applied Those three criteria in the selection process slide A, B and C.

1:52 – 1:595 turns

ElectedJoan HartmannSupervisorProposedvoiceprint 0.821:52:13 · ≈ 10:52 AM

In your own words in a very subjective way.

UnidentifiedUnidentified speaker 13Proposed1:52:19 · ≈ 10:52 AM

Correct but if you select any candidate for a position anywhere it's always subject. And again I didn't ask to do this but I was tasked with it I spent many, many hours going through this and it is subjective. That's the way the ordinance lays it out.

UnidentifiedUnidentified speaker 5Proposed1:52:47 · ≈ 10:52 AM

Supervisor Williams? Well, I did want to, I think for the purpose of the public, it's good to have the criteria that both speakers are mentioning enumerated the A, B and C In defense of Supervisor Hartman's point, C is experience that demonstrates an appreciation for the diverse demographics and geography of the County of Santa Barbara. And then, of course, the previous two are experience that demonstrates analytical skills relevant to the redistricting process and voting rights, the ability to comprehend and apply the applicable state and federal legal requirements, and experience that demonstrates an ability to be impartial I also would love to know what the criteria that differentiated the qualified from the most qualified.

There is a certain amount of trust that I think this community has in you, Mr. Holland and this is written I think it's important to know what the criteria is. And as Mister Holland there is a the next step after this which Six appointees that are to be chosen by these five. Are based on relevant experience, analytical skills and ability to be impartial and to ensure that the commission reflects the county's diversity including racial ethnic geographic age and gender diversity.

The five commissioners shall also consider political party preference, selecting applicants so that the political party preferences of the members of the Commission as shown on the member's most recent affidavits of registration shall be as proportional as possible. Which I think is pretty clear language. As proportional as possible to the percentage of voters who are registered with each political party in the County of Santa Barbara.

So the intent behind this is simply to make sure that as a stopgap measure. That you know. Even if all 5 are. Say of one ethnicity of one gender of one political party that is chosen by this drawing. That they have a legal responsibility And that's what we're going to be doing in the next 6 months. To choose the next 6 to reflect the actual numbers and diversity of the county and so I guess that is my expectation that the intent as we drafted it.

These five will have the duty to choose a commission that reflects the county's diversity, including racial, ethnic, geographic age and gender diversity. And that the five commissioners shall also consider political party preference selecting applicants so that the political party preferences of the members of the commission shall be as proportional as possible to the percentage of voters who are registered with each political party.

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UnidentifiedUnidentified speaker 1Proposed1:56:41 · ≈ 10:56 AM

Are there other questions or comments? I want to just express my serious concern that my colleagues have raised that this pool, it does not reflect the racial ethnic geographic gender age or political party diversity of our county. And it makes it will make it extremely difficult for the people who are selected to create that accurate representation The diversity of the county with the pool of eligible applicants being so far off. I mean, the idea that 65% of these applicants are men, that white individuals are dramatically over-represented and Latinos under-represented. That the age diversity is not close to the diversity of the county and that the party preferences particularly for independent voters is dramatically underweighted. The pool only has 10% of declined to state voters, Santa Barbara County's decline to state pool is 26%.

That is a tremendous underrepresentation so it will be very difficult for the people that are selected by this random process to fix the errors that are created by this initial pool and I think there will be tremendous concern from the residents You know, if this goes sideways at this stage. And the part that I understand Mr. Holland is being very determined about is that there won't be any transparency about the decision making process and the criteria that were used to select that pool. We have the ABCD criteria here on the screen but you know, the objective documentation that can be linked back to that, that informed the decisions is completely opaque To the public and to the board. And to anyone who would ask reasonable questions, and I'm sure there will be members of the public who will want to comment to that point.

So with that if there aren't any other questions or comments from the board let's go to public comment. We have five requests to speak.

UnidentifiedUnidentified speaker 2Proposed1:58:57 · ≈ 10:58 AM

Yes, that is correct Chair Hart and members of the Board we have five requests to speak on this item. We are going to begin with Andy Caldwell to be followed by Lindsey Baker

1:59 – 2:054 turns

UnidentifiedUnidentified speaker 7Proposed1:59:22 · ≈ 10:59 AM

Our members of the board, Andy Caldwell representing COLAB. I want to point out first of all that Joe Holland is an independently elected official and that Doss Williams wrote this so i don't think you guys should be complaining criticizing him because obviously you set it up this way secondly with regard to the people that applied your board approved this process many of you campaigned for it And so if you didn't get more applicants to apply, that's on you.

With regard to demographic disparity again just like during COVID, you've got to go back and do the numbers. Yes we have a huge number of Latinos in Santa Barbara County but how many of them are under the age 18? How many of them are not eligible to vote? You need to factor those numbers out of your percentages before you get all Wound up. You know, the other thing going on here is that most people don't have time for stuff like this and so the fact that this may aid tend towards older people or retirees or this, that and the other is a reflection of the time commitment involved in this process. So there's a lot of different factors I've testified numbers of times before the county grand jury Have you ever bothered to break down the demographics on who volunteers for the County Grand Jury?

I don't think you have. The bottom line here is, is the only requirement really that matters is they must reasonably represent the county's diversity. Reasonably represent do the math number of children, number of non-citizens, number of retirees And I think that you should not be discounting this work before it even began, because you have no idea who the next applicants are going to be that are chosen by the commission. And I just think you're like spoiled children. You handed this off and now you're criticizing this at the outset. You don't even know which five are going to be picked today. I think it really shows poor leadership and spilled milk When you yourselves are the ones that created this ordinance, not Joe Holland and certainly not anybody on the other side of the aisle.

Thank you.

UnidentifiedUnidentified speaker 1Proposed2:01:53 · ≈ 11:01 AM

Thank you Mr Caldwell.

UnidentifiedUnidentified speaker 2Proposed2:01:57 · ≈ 11:01 AM

We will now go to Lindsey Baker to be followed by Gail Teton Landis.

UnidentifiedUnidentified speaker 14Proposed2:02:31 · ≈ 11:02 AM

This is Chair Hart and members of the Board of Supervisors. This is Lindsay Baker speaking for the League of Women Voters. The League of Women Voters is concerned that the candidate pool for the 2020 Census Independent Redistricting Commission does not reflect Santa Barbara County's ethnic, racial, geographic age And gender diversity. Given the candidate pool you are being presented with today, our further concern is that it may be impossible to ultimately compose an 11-member commission from the remaining 38 individuals that reflect the county's demographic diversity. Locally and nationally, the League of Women Voters has long supported the establishment of truly independent redistricting commissions With membership that reflects the diversity of the area.

The League of Women Voters California played a leadership role in creating the California Statewide Redistricting Commission, which is now being used as a model for other states Both the Santa Maria Valley League and Santa Barbara League of Women Voters played significant roles in helping to pass Measure G in 2018, to establish an independent open public process to redraw supervisorial district boundaries. Of additional concern to the League of Women Voters is that today The establishment of a County of Santa Barbara Citizens Independent Redistricting Commission has not been open, public or transparent. The county elections official has been silent about how applicants were ranked or chosen to be part of the applicant pool of the most qualified 45.

The screening by the county elections official resulted in an applicant pool of 45 eligible individuals that is not reflective of the county's ethnic, racial, geographic age and gender diversity of the general population. Nor is it reflective of or proportional to the actual voter registration demographics of the county. The league feels strongly that every redistricting process should include full disclosure throughout the process and robust public input. In addition, the league states that redistricting at all levels of government must be accomplished in an open, unbiased manner with citizen participation and access to all levels and steps of the process. Measure G defined a multi-step process for establishing a commission with the goal that the final 11 member independent commission reflect Santa Barbara County's ethnic racial geographic age and gender diversity and be as proportional as possible To the actual voter registration demographics of the county specifically, their current candidate pool is significantly underrepresented by Santa Barbara County residents under the age of 40 and over-represented by men.

A further note is that no women were selected from the entire applicant pool in the 3rd Supervisory District. Of equal concern, the ethnicity

2:06 – 2:117 turns

UnidentifiedUnidentified speaker 2Proposed2:06:06 · ≈ 11:06 AM

We will now go to Gail Teton-Landis to be followed by Mark Shatillo.

CommentGail Teton-LangisProposedself-stated2:06:36 · ≈ 11:06 AM

Chair Hart and members of the board, I'm Gail Teton-Langis, chair of the Santa Barbara County Democratic Party. The Democratic Party fully supported and endorsed Measure G 2018 when it was put to the voters. They and we relied on your arguments including the argument in favor in the ballot pamphlet signed by Supervisors Williams and Adams The final 11-member independent commission must reflect Santa Barbara County's racial, ethnic, geographic age and gender diversity and as proportional as possible to the actual voter registration of the county."

And I agree with the concerns raised by Supervisors Hartman, Williams & Hart. Many many people applied And I am disappointed that the 43 members of the most qualified applicant pool created by George Holland, the elected clerk recorder assessor and register voters was created in secret with no objective criteria is so disproportional to racial ethnic diversity age diversity gender diversity.

A further concern to the Democratic Party and many county residents is that while 46 Plus percent of the voters in the county identifies Democrats only 39 plus of the pool of potential applicants. So that is a 7 percent difference which is yield to the Republican Party. We are promised a fair open and transparent process for independent redistricting so far nothing produced by the registrar or voter seems fair, open or transparent and the poll does not reflect the county We urge you and the initial commissioners being selected to hold to what was promised to the voters, that the final 11-member Commission be reflective of ethnic, geographic age and gender diversity and as proportional as possible to the actual voter registration of a county.

And if that is not possible with the initial pool of possible commissioners That your board either reopen the application process or that you open the entire pool of qualified applicants to the initial commissioners for their consideration. Thank you.

UnidentifiedUnidentified speaker 1Proposed2:09:01 · ≈ 11:09 AM

Thank you, Miss Teton Landis.

UnidentifiedUnidentified speaker 2Proposed2:09:04 · ≈ 11:09 AM

We will now go to Lee Heller. We unfortunately were unable to get ahold of Marc Gentileau and we will try him again after.

UnidentifiedUnidentified speaker 15Proposed2:09:29 · ≈ 11:09 AM

Chair Hart and members of the board, good morning. I remember sitting in the boardroom back when we could do that while this body voted to place Measure G on the ballot. I spoke for it then and with voters afterwards and assured them that Measure G was the better choice because it required the redistricting body to reflect the diverse demographics of the county's population.

I also argued for its openness and opportunity to include extensive public participation through open processes The preliminary pool from which District Attorney Dudley will select five participants does not reflect this diversity, nor do we have an open process to explain why this is so. Mr. Holland says he was not required to consider diversity in his selection of the top 45 applicants but in fact the language of the measure specifically requires consideration 9A.040B, sorry, calling for a selection process that is quote reasonably representative of the county's diversity.

Supervisor Williams enumerated other language in the measure that reflects the intent of the voters to have a commission that reflects the county's demographic. To answer Mr. Caldwell there were qualified diverse applicants who we did encourage to apply and who did they were not selected and we do not have a good explanation of why Whether or not Mr. Holland asked for the job of selecting this pool, he should do it with reference to the desired outcome.

If the 45 people in the pool don't reflect the intent to have diversity, the final 11-member commission cannot do so. I look forward to the prompt fulfillment of the PRA request that I submitted recently so that we can understand and assess the legitimacy of the selection process and consider whether this pool can do the job the voters asked for. Thank you.

UnidentifiedUnidentified speaker 1Proposed2:11:20 · ≈ 11:11 AM

Thank you Mr. Hart, Ms. Hiller.

UnidentifiedUnidentified speaker 2Proposed2:11:24 · ≈ 11:11 AM

And we will now go to Mark Chatillo who is our final speaker.

2:11 – 2:2011 turns

UnidentifiedUnidentified speaker 6Proposed2:11:48 · ≈ 11:11 AM

Good morning again members of the board. This is Mark Shatillo and I am just wanted to add my voice to the concern with respect to this item and the proposed list of nominees that has been vetted and narrowed at the action of the county's elections officer. The ordinance itself is clear That transparency is a need to be a cornerstone of the this entire redistricting process and further that the county is assigned an obligation to consider and integrate diversity in its review process. In order to ensure that the pool reflects generally the composition and the character and the diversity of the county population It's clear looking at the modified list that the election officer has failed in this responsibility.

It's incumbent upon your board to ensure that we get this right and at this early stage in the process, I would ask as an individual that the board direct that this process be Refrain from at this point that there not be the selection of the five members based on the inadequate pool. That your board direct a public process entailing the review of the entire pool and to ensure, and direct the elections officer to ensure that the pool accurately reflects the character and diversity of the entire Santa Barbara County community as is required by the ordinance.

Thank you.

UnidentifiedUnidentified speaker 1Proposed2:13:54 · ≈ 11:13 AM

Thank you, Mr. Shatillo.

UnidentifiedUnidentified speaker 2Proposed2:13:56 · ≈ 11:13 AM

And that was our final speaker.

UnidentifiedUnidentified speaker 1Proposed2:13:57 · ≈ 11:13 AM

Thank you, Madam Clerk on matters to the Board of Supervisors. Supervisor Hartman?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.822:14:04 · ≈ 11:14 AM

Well, I just wanted to wrap up saying that time and again I've been really, really impressed by our elections office and how they go above and beyond. Two weeks ago we learned that they got the ballots out a week early because of all the concern about whether ballots would arrive on time, and we have 33 different ballot boxes that were put out by the county.

In Texas there's only one per county so again above and beyond. There was a court case that focused a microscopic lens on the procedures of county elections for over two years and the state appeals court ruled that not even a single wrongful vote could be found So given this record, I don't understand what happened with this process to select qualified applicants for the Independent Redistricting Commission.

This is the first time that a county is doing it this way, giving that authority to an independent commission. We had a chance to be a model of reform and instead we get something in a back room making decisions with criteria that won't be made public and won't be explained. This clearly on its face, flies in the face of the spirit of the measure itself. So I want to register grave disappointment that our elections office thwarted the will of the people in this fashion when we really had a chance to shine.

UnidentifiedUnidentified speaker 1Proposed2:15:39 · ≈ 11:15 AM

Are there other comments?

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.832:15:42 · ≈ 11:15 AM

I have a comment Mr Chair.

UnidentifiedUnidentified speaker 1Proposed2:15:43 · ≈ 11:15 AM

Supervisor Lavenino

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.832:15:46 · ≈ 11:15 AM

Thank you. I just want folks to know that I'm confident that regardless of race, creed, color, ethnic breakdown, party affiliation, whoever the 11 people that are selected are going to provide a much more fair and transparent map than the alternative would have been which before we had this measure would have been the five of us who have the ultimate ulterior motives when you're drawing maps, it would've been on us. So regardless and I share the concerns but I just want folks to remember and I'm confident that these people whoever they may be and before the names are drawn, I don't know many of the people on that list but anytime we have citizens in our community that come forward We had 200 of them come forward and apply.

I hope we aren't, I don't want to disparage them in any way either that I'm confident that they're going to get the job done and while I share your concerns like I said to me this is much more palatable than the five of us drawing our own lines So I assume we move forward.

UnidentifiedUnidentified speaker 5Proposed2:17:12 · ≈ 11:17 AM

Supervisor Williams? I think Steve is right, absolutely that was the intent and why we drafted this is that I do believe that independent redistricting commissions is a better process than the legislature doing it itself or then us doing it ourselves. But I think it is going to be a real uphill climb. for whoever is selected today. And the reason why I'm kind of making my complaints before the selection is because, you know, um, well, I don't, I don't even know how the selection is going to go, but it will be an uphill climb for those five to pick folks that therefore mean that the 11 member commission fulfills the text of this, of this law to reflect the diversity of the county.

I share Supervisor Hartman's concerns about not knowing the criteria. I share Supervisor Lavagnino's hopes that this still will be a better process than the alternative, but I think it really rests on the five people selected today and their willingness to apply the criteria That's written into this ordinance.

UnidentifiedUnidentified speaker 1Proposed2:18:49 · ≈ 11:18 AM

Yeah, I don't think anybody here is arguing that the old way is preferable. The public has spoken and they want to have an independent citizens redistricting committee make these decisions but I think it is an absolutely legitimate concern that this applicant pool does not reflect The racial, gender, ethnic partisan diversity of our county. And that is a flaw in the process to this point that potentially can be corrected by the originally first selected applicants over waiting the rest of the selections but it puts a tremendous burden on those folks that could have been corrected at this stage. If we'd had a pool and remember there were 200 people in this original pool We needed just to select 45 that represent the county. And that decision, that subjective decision that Mr.

Holland made that has no objective criteria that the public has been able to see, nothing, literally a black box in that decision making process has resulted in a pool of 45 applicants that objectively do not represent The diversity of the county. That is a fact, these are just simple facts. We had a large number of people, we've selected a subset. That subset does not reflect the ethnic diversity and geographic diversity, the racial diversity, the gender diversity of the county and that pool will be randomly selected. We will select five people out of that tainted pool and then they will have to correct that error. And I understand there are many ways this could be done But here we are today at the very beginning of the process and we're getting off on the wrong foot, and that's unfortunate.

Supervisor Adam?

2:20 – 2:3315 turns

UnidentifiedUnidentified speaker 8Proposed2:20:39 · ≈ 11:20 AM

You know I have been trying to just let this go but you guys are bagging on these people a lot. And there's...I have to have this conversation with some of my friends once in awhile when they decide that they don't like the choices for an elective office typically But this is sort of the same thing. We had the 200 people that showed up, we gave the man rules and I'm not always a Joe Holland fan but he seems like he followed the rules and he developed some kind of a sense of... The rules we gave him are a little bit subjective And he did the best he could to prioritize those different rules. We didn't tell him, you know, put paragraph C first.

We didn't tell him how to arrive at the combined Score of each of those things. We didn't tell him anything So he went out there and made probably a good-faith effort to Combine those those parameters that we did give him and He picked people out of the people who applied and you may not like all the people that applied I You know it's it's and that subjective itself.

So you know I get the frustration of not understanding exactly how this work, but I think we have to to at this point give the benefit A guy that many people, and not always myself have put some faith in. That he did a reasonable job given the rules that he was given. And picked what he called the most qualified out of the pool that he was given. which wasn't selected but volunteer.

And so, you know it's and I'm with Supervisor Lavinino. I'm very hopeful that this is gonna come out with a transparent and legitimate result. And I think that instead of making it difficult on, I mean, What's shaping up here in our own comments and our public comment That these people are going to be punished for having Volunteered to be on this thing. And I think that would be the biggest tragedy So, I think we should really just be a little bit circumspect about You know, telling people or punishing people for putting their hand up to volunteer for public service. It's not easy and you do have to suffer some slings and arrows and we accept that as electeds but maybe some of these people didn't understand that they were touching a rail You know getting on this thing and they thought they were just gonna go in and do something for their community, and now you know if this if this level of You know starting vitriol when we when we're just getting ready.

We don't even know who's gonna be on it yet And maybe we should what see what fate has to say with the spinning balls and just see how it goes instead of Getting overly hyperbolic about it to begin with. Supervisor Williams? Mr.

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UnidentifiedUnidentified speaker 5Proposed2:24:58 · ≈ 11:24 AM

Chairman- I think that's why I'm making my complaints and comments before the selection is because other counties will be watching this process, we're one of the firsts. We want to be the right kind of model and not the wrong kind of model. And, uh, you know, I think it is, um, it might turn out just fine, but, uh ,I think saying that there is a potential problem ahead of time is not only, uh,, I think important for the five commissioners that are chosen today to know about, but it's important for any other County that seeing how this has done. Um, you know, I tried to draft it perfectly. Obviously, it did not cover every eventuality but it will be God willing a better process than the alternative and one that we should as a body politic, as a collective attempt to make sure is replicated in the right kind of way for the rest of the state.

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UnidentifiedUnidentified speaker 1Proposed2:26:10 · ≈ 11:26 AM

Yeah, and just to be clear I am in no way criticizing the people who volunteered to do this job. They absolutely respect and honor their willingness to serve. There is nothing in the ordinance or would anybody expect that there would be some sort of a selection process to make sure that the people who submitted applications represented the ethnic diversity? That's not the point. The point is there is a subjective decision that was made That is opaque and not transparent. That resulted in a pool that does not reflect the geographic, ethnic, racial, partisan and age diversity of the county. And that is the foundation of the building that we're building this redistricting commission on. And that is not a good foundation to start with. And that is the concern, that is the objection.

I think it is appropriate to making this critique at this stage prior to the selection of individual people because it's not about the selection of those people. The pool that was chosen and selectively edited from 200 to 45. And that is the concern, I think that's what board members are expressing, that's what some of the members of the public expressed. It is what it is, we're at this moment, we have this process. We have the district attorney here who will oversee a completely transparent process because A mechanical device that is physically transparent. We will be able to see the balls, there will be no question that this next stage is completely random and fair but you know I think it is important for those of us, some of us to express concerns about the process that hasn't in my judgment been transparent and fair.

Mr. Guzzone?

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.832:27:51 · ≈ 11:27 AM

Mr. Chair?

UnidentifiedUnidentified speaker 1Proposed2:27:52 · ≈ 11:27 AM

Yes Supervisor Lepidino then Mr. Guzzone.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.832:27:55 · ≈ 11:27 AM

Yeah, you know as somebody that recently apologized publicly for calling out the demographic shortfalls of the grand jury. I think somebody brought that up in public comment that might be something we look at in the future too and I'm wondering if any of the 45 people that have their names on that hopper would now like to take their names out of the hopper because I kind of agree with Supervisor Adam You know, if I was in that hopper right now, I'd be looking for a smooth pass. Let's put it that way.

Mr. Ghazani?

UnidentifiedClerk of the BoardProposed · by role2:28:32 · ≈ 11:28 AM

Chair and Supervisors, while starting maybe with the Board and then with the District Attorney I will note alluding to basically what Chair Hart had just said that the District Attorney is here in a very limited role. She did not touch the process beforehand she's really here as the trustworthy elected official to oversee this random drawing, and that's her role. And the board's role on this was to have a regularly scheduled meeting where this random drawing could occur, and that's really the board's primary role on this other than the comments that you provided for future process on this. But the ordinance itself does not provide a reconsideration model that's available to the board And this is an area where when selecting applicants, the case law in the area is while reconsideration occurs and legislative actions does not occur in actions like this.

And it's also silent in the ordinance. So again my counsel would be that the board is here expressing opinions but has a limited role to change anything that's before it today. And probably the district attorney who can speak for herself but is here in the very limited role of the trustworthy elected official making a random drawing.

UnidentifiedUnidentified speaker 1Proposed2:29:45 · ≈ 11:29 AM

And we very much appreciate District Attorney Dudley being here to make this process transparent and fair. I don't think there's any criticism whatsoever of her role in this process. We greatly appreciate you being here to do this, and I guess if there are no more comments from the board, we're at the stage where Ms. Anderson, you want to describe what we're going to do exactly?

UnidentifiedUnidentified speaker 12Proposed2:30:05 · ≈ 11:30 AM

May I be heard?

UnidentifiedUnidentified speaker 1Proposed2:30:07 · ≈ 11:30 AM

Yes, District Attorney Dudley.

UnidentifiedUnidentified speaker 12Proposed2:30:10 · ≈ 11:30 AM

I think there's a reason that the district attorney is the person who is sitting in this chair today It could have been done randomly by a computer or by any other person, but for some reason the legislature has decided that it should be the district attorney who's both an attorney and who swears to ensure justice for all. So let me assume it's not just a haphazard decision, and let me speak as your district attorney and tell you the concerns that I have.

And I don't know if there's anything that can be done about it. Mr. Gazzone is in a great position to know the answer to that. It sounds like, and I haven't been a part of this procedure until today, it sounds like Joe Holland was not given the direction ahead of time about any kind of criteria nor was he told that there should be an objective criteria Nor was he told he'd be asked about the criteria, nor was it suggested the criteria would be posted or in any way made public.

I think it's unfair at this point to suddenly say what was your criteria and why haven't you posted it? By the same token, I think it's unfair to the people of Santa Barbara County when the description of this process is and everything that's been said by everybody here today That it has to take all those considerations into balance because given the statistics that I heard and again, I just heard them for the first time today. It doesn't seem to meet the statute.

Chair, I will go forward with this but I thought it was important that you hear from your district attorney about my concerns about the lack of communication perhaps transparency about the process here today.

UnidentifiedUnidentified speaker 1Proposed2:31:55 · ≈ 11:31 AM

Thank you District Attorney Goodley. Ms. Anderson?

UnidentifiedUnidentified speaker 11Proposed2:32:00 · ≈ 11:32 AM

Mr. Chairman, I will start back with our slide number seven that talks about the random drawing of the five commissioners. The next step would be the selection process is a random drawing of initial five commissioners by our district attorney and this pursuant to code section 2-10.9A4G. Which states at a regularly scheduled meeting all of the board, the district attorney in the county of Santa Barbara shall conduct a random drawing to select one commissioner from each of the five supervisorial sub pools established by the county elections official.

The final list of names by district was certified by the elections official after the review period and is shown as attachment C of the board documents. DA Dudley will conduct five draws, one per district. For each drawing the DA will spin the ball cage until one ball randomly drops with a number from 1 to 9. The applicants are numbered from 1 to nine in no particular order for example if number 5 is drawn the random selection is the name listed as number 5 on the displayed list So Mr. Chairman, I will go ahead and proceed with the drawing process with District Attorney Dudley. So we'd like to reintroduce District Attorney Dudley who will be facilitating the five drawings.

So my first question to DA Dudley is can you please confirm that there are nine balls that are numbered one through nine? Place the balls in the cage and close the ball cage door.

UnidentifiedUnidentified speaker 12Proposed2:33:31 · ≈ 11:33 AM

I can confirm there are nine balls placed on this board. I will take all nine balls and put them in this contraption.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.832:33:43 · ≈ 11:33 AM

Mr. Chair, is there betting allowed on this or no? First person to say bingo wins.

2:33 – 2:3817 turns

UnidentifiedUnidentified speaker 12Proposed2:33:53 · ≈ 11:33 AM

Okay, I have now placed all nine balls in this contraption and I'm holding it.

UnidentifiedUnidentified speaker 11Proposed2:33:59 · ≈ 11:33 AM

Thank you DA Dudley we will begin with the drawing of District 1 as a reminder the names are listed on the screen in the same order is the final amended certified list from the elections official as shown on attachment C of the board documents. DA Dudley please proceed with the draw for District 1 and announce the number that you draw.

UnidentifiedUnidentified speaker 12Proposed2:34:33 · ≈ 11:34 AM

Ah, something happened. The number is six.

UnidentifiedUnidentified speaker 11Proposed2:34:36 · ≈ 11:34 AM

Thank you DA Dudley the number 6 for District 1 corresponds to Laura Katz. We will now move on to District 2. The final amended list for District 2 has only seven applicants. DA Dudley, can you please add back ball six from the last drawing and remove balls eight and nine from the ball cage before we begin the drawing? I had previously added

UnidentifiedUnidentified speaker 12Proposed2:35:04 · ≈ 11:35 AM

back six. I will now look for eight and nine and remove them.

UnidentifiedUnidentified speaker 11Proposed2:35:13 · ≈ 11:35 AM

Thank you, DA Dudley. Please proceed. Stand

UnidentifiedUnidentified speaker 12Proposed2:35:15 · ≈ 11:35 AM

by. I've removed eight and stand by. Any question will be the last one left in here.

UnidentifiedUnidentified speaker 5Proposed2:36:05 · ≈ 11:36 AM

This is a good suspense builder.

UnidentifiedUnidentified speaker 12Proposed2:36:07 · ≈ 11:36 AM

I know, I know

UnidentifiedUnidentified speaker 1Proposed2:36:09 · ≈ 11:36 AM

we need the Jeopardy music.

UnidentifiedUnidentified speaker 12Proposed2:36:27 · ≈ 11:36 AM

OK, I have now removed 8 and 9. I'll put back in one went through 7. OK, the one that landed on the floor was the first. And that number is number four. The second one to came out with seven so

UnidentifiedUnidentified speaker 11Proposed2:36:57 · ≈ 11:36 AM

Thank you DAW, the number four for district two corresponds to William McClintock. Okay, we will now move on to District 3. The final amended list for the remaining districts have the maximum nine applicants. D.A. Dudley can you please add back Ball 4 from the previous draw and Balls 8 and 9 before we begin the drawing? I have

UnidentifiedUnidentified speaker 12Proposed2:37:28 · ≈ 11:37 AM

added back all the balls there are now nine balls in this.

UnidentifiedUnidentified speaker 11Proposed2:37:33 · ≈ 11:37 AM

Perfect thank you D. A. Dudley please proceed with the draw for District 3

UnidentifiedUnidentified speaker 12Proposed2:38:04 · ≈ 11:38 AM

I can tell you this is a random process. Okay, and that's nine.

UnidentifiedUnidentified speaker 11Proposed2:38:16 · ≈ 11:38 AM

All right thank you Dado Dudley the number 9 for District 3 is Norman Bradley Okay, we will now move on to District 4. Dea Dudley please add back ball four from the drawing and proceed with the draw for district sorry four.

UnidentifiedUnidentified speaker 12Proposed2:38:40 · ≈ 11:38 AM

Okay all nine have been added back in And what fell out is number one

2:38 – 2:4321 turns

UnidentifiedUnidentified speaker 11Proposed2:38:57 · ≈ 11:38 AM

Thank you, Deidre. The number one for District 4 corresponds to Carrie Gray. OK, we will now move on to the final draw of the day for District 5. Deidra, please put at back ball 1 from the previous drawing and proceed with District 5 drawing. OK

UnidentifiedUnidentified speaker 12Proposed2:39:22 · ≈ 11:39 AM

I've now put back in all nine balls closing. And what fell out was number seven. And I've also concluded that I will not give up my day job as district attorney and work in a bingo parlor.

UnidentifiedUnidentified speaker 1Proposed2:39:43 · ≈ 11:39 AM

Thank you again, District Attorney Dudley. We appreciate your help and persistence in doing this.

UnidentifiedUnidentified speaker 11Proposed2:39:48 · ≈ 11:39 AM

Yes, thank you DA Dudley. The number 7 for District 5 corresponds to the name Glenn Morris. Okay, that concludes the drawing by the district attorney. We would like to congratulate the initial five commissioners who were drawn today and listed as follows District 1 Laura Katz District 2 William McClintock District 3 Was Norman Bradley District 4 was Kerry Gray and District 5 Glenn Morris. Congratulations to you all.

At this time, Mr. Chamber and I would like to proceed with the presentation to briefly go over the next steps in establishing the commission. So the initial five commissioners will be busy over the next several weeks. They are tasked with meeting to select six more commissioners from the remaining applicant pool list, one from each district and one at-large member. The full commission is required to be in place by the end of December. We are contracting with third party vendors with expertise in redistricting and legal counsel to assist the commission. Once a commission is in place, the redistricting process begins.

Looking a bit further down the road, the commission is required to facilitate at least 14 meetings. Seven before the maps are drawn and seven after. Currently, the final submission date for the new district maps is August 15th 2021 although we anticipate this may be delayed to December 15th 2021 depending on the completion of the U.S. Census 2020 data. We encourage anyone interested in learning more about redistricting and participating in the process to visit our website at www.countyofsb.org forward slash redistricting dot SBC all agendas, minutes and meeting information will be available on this site.

And Mr Chairman that concludes my report I'm happy to answer any questions you may have.

UnidentifiedUnidentified speaker 1Proposed2:41:59 · ≈ 11:41 AM

Thank you Ms Anderson and thank you District Attorney Dudley, Supervisor Hartman

ElectedJoan HartmannSupervisorProposedvoiceprint 0.822:42:03 · ≈ 11:42 AM

I just wanted to say with 200 applicants, that shows tremendous public engagement and interest in this process. And I certainly appreciate that they all applied and just wanted to express that.

UnidentifiedUnidentified speaker 1Proposed2:42:16 · ≈ 11:42 AM

Thank you very much. I think that concludes this item. Do we need a motion for the Senate? Was there a motion to accept the yes. Supervisor Adam

UnidentifiedUnidentified speaker 8Proposed2:42:28 · ≈ 11:42 AM

make a motion to accept the results of our process

UnidentifiedUnidentified speaker 1Proposed2:42:39 · ≈ 11:42 AM

I

UnidentifiedClerk of the BoardProposed · by role2:42:39 · ≈ 11:42 AM

would just recommend a revised motion of moving staff's recommendations on top of the selections that the district attorney has independently already made.

UnidentifiedUnidentified speaker 1Proposed2:42:51 · ≈ 11:42 AM

So moved. Motion has been made, is there a second?

UnidentifiedUnidentified speaker 2Proposed2:42:54 · ≈ 11:42 AM

Second.

UnidentifiedUnidentified speaker 1Proposed2:42:55 · ≈ 11:42 AM

Motion has been seconded, any discussion? Madam Clerk could you please call the roll?

UnidentifiedUnidentified speaker 2Proposed2:42:59 · ≈ 11:42 AM

Mr. Lavinino?

UnidentifiedUnidentified speaker 1Proposed2:43:02 · ≈ 11:43 AM

Aye.

UnidentifiedUnidentified speaker 2Proposed2:43:02 · ≈ 11:43 AM

Mr. Williams?

UnidentifiedUnidentified speaker 1Proposed2:43:03 · ≈ 11:43 AM

Aye.

UnidentifiedUnidentified speaker 2Proposed2:43:03 · ≈ 11:43 AM

Ms. Hartman? Mr. Adam? Aye. Chair Hart?

UnidentifiedUnidentified speaker 1Proposed2:43:07 · ≈ 11:43 AM

Aye.

UnidentifiedUnidentified speaker 2Proposed2:43:07 · ≈ 11:43 AM

Motion passes unanimously.

UnidentifiedUnidentified speaker 1Proposed2:43:09 · ≈ 11:43 AM

And the next item is departmental item number three, Madam Clerk could you please read that item into the record.

2:43 – 2:565 turns

UnidentifiedUnidentified speaker 2Proposed2:43:14 · ≈ 11:43 AM

Chair Hart and members of the board, departmental item number three is from the County Executive Office and the Planning and Development Department. It is a hearing to consider recommendations regarding a KPMG report on the cannabis permitting process.

UnidentifiedUnidentified speaker 3Proposed2:43:30 · ≈ 11:43 AM

Chair and supervisors, let me just kick this off. As you know we've been working with KPMG on different departmental reviews. We also asked them to look at our review of our cannabis permitting process. This began a while ago, almost a year ago. KPMG began the process of reviewing this and doing interviews with us. And since that time our staff have actually been implementing some of their recommendations and most of them are in process but because this has been an issue before the board on what we could do better, we decided to bring this to your board for a full presentation.

And KPMG is on the line through Zoom.

UnidentifiedClerk of the BoardProposed · by role2:44:09 · ≈ 11:44 AM

Very good. Thank you Mona. Good, I guess it's still morning that is good morning to your heart members of the board again build a cure managing director and your KPMG engagement leader with me as usual if people thought your KPMJ engagement director our pleasure to be with you again today provide an overview of the recommendations on the county cannabis licensing and permitting profit.

And this is as Mona had mentioned in a Follow-up to our review of the planning and development department. We're asked look more closely at these options identify opportunities to improve case management Michael times and customer service. And this review was completed in late winter time frame February March prior to the end of time. Next likely And actually next slide please thank you that's the one.

So briefly on our methodology as you typically see from us we began with engaging staff in interviews and focus groups and charting out the actual steps of the process, analyzing available data in terms of the spreadsheet to the system data relative to case processing and throughput workload and utilize benchmarks and leading practices from What we saw with the set of counties that we typically benchmark against for our report to identify what were some of the common themes, issues and opportunities.

We reviewed working drafts of our report as we usually do with department head and CEO team making sure that we were in alignment and there was acceptance of the contents of those reports. Next slide please. And really there are 3 main takeaways that we would stress the overall level and even will provide more detail on the 5 recommendation I like it in purple.

But the 3 things that are summarized in our 32 page report, the first is really utilizing a fellow your permitting management system to better integrate the business license from an application process. And this is to allow applicants to supply information want And then perform the 2 distinct workflows in parallel to reduce a little problem in time. The second key takeaway is to improve the internal coordination of work flows between the department and adherence timeline just as we stated in the planning and development report for the many departments involved in the permitting process and using more structured action oriented meetings and protocols to stay on path and on-time And the 3rd is to establish clear customer expectations around complete submissions of the required information prior to official intake and providing better website resources.

If you're in the 90 day threshold for aging application and improving communication applicants about their business license. He's already

UnidentifiedUnidentified speaker 16Proposed2:47:27 · ≈ 11:47 AM

Thank you Bill, good morning all. As usual I will go through the recommendations in a little more detail and the ones highlighted in purple are the ones that we will discuss in detail as they are priority items to the board and will require future action by the board. The first recommendation that we made at the time was the utilization of Excella for the business license process And the merging of workflows with the planning and development department instance of Excella. So for context, Excella is the software system that is used within the planning development department as their case management system.

So at the time of the review, the business license process was heavily paper-based or email based and did not have any automated workflows that would help notify the need for department review or interaction. Or when departments have completed their work and their reviews. The CEO had office has been actively working on procuring an instance of Excella. And there were still this is still in progress at the time of our review However, the recommendation is for that instance of Excella when stood up within the CEO's office to be integrated with the planning and departments instance so that the manual process can be streamlined. Information can be shared between the application processes and would also create significant downstream impacts with regards to the cycle times and elimination of potential backlogs for the customer and applicant.

The next recommendation we'll speak about is recommendation number three, which is establishing requirements around the digital submission and review of plans. The business license process within the county executive's office was not utilizing the process that had been established by planning and development for the digital submission of plans. There is a software available in the box account or similar software that could already be used Which is, we would allow for a streamlined process and a concurrent process with the planning and development process.

By working to review plans in a digital environment we would also be able to streamline that manual effort that we spoke about previously. And all departments within the review process would be able to work in a live accurate real-time document again which would reduce the cycle time of their reviews. Recommendation 4 was to encourage customers to start the business license process at the start of the land use permitting process rather than sequentially. So previously, the cannabis ordinance was changed to allow for concurrent processing of the land use permit and business license applications. To streamline the process, the business license should be started earlier in the land or conditional use permit application process with strong emphasis to the customer that they should apply for both at the same time This is a prime opportunity to collect the documents needed for the business license application and also collect the fee at the same time upfront, allowing departments to perform work while being able to draw down on the business license fee.

And in addition it would allow for a streamlining of the collection of documents from the customer and avoid duplication. In the event of the department encouraging customers to begin the business license process concurrently with the land use permit process, if that doesn't gain enough compliance there should be additional effort to try to identify steps that would compel or incentivize the customer to utilize the current process provision.

This will allow both the cannabis permit and business license permit to run concurrently, reduce the documentation, the internal processes and streamline the communication with the customer. And it'll have a direct impact on reducing the cycle time for customers. Recommendation number five is to establish requirements around customer resubmittals when they are accepted This was a similar recommendation we made for the Planning and Development Department, department for their overall case management.

There's a consistent concern that when applications are received and reviewed and feedback is provided by the planner, the applicant would partially address the feedback and provide some additional documentation which would reset the finite timer that they have to address feedback before the case is closed. However By submitting the partial information, the customer was technically responding to the feedback but not sufficiently to allow the planner to progress the application.

This created an issue where planners were not able to review cases in a first-in first-out style. It increased the workload for the planners and caused stagnation in some of the cases. The recommendation here is that an administrative policy be developed that requires the applicant to completely address all notes during the feedback period they have before they can submit the work and stop the inactive timer.

At the time of our review, of the cases that reached the planner review phase approximately 78% of them had revisions required as their status indicating a need to hold the customer accountable, to be responsive and timely in providing their feedback In addition, the Planning and Development Permit Guidelines allow that cases beyond 90 days of inactivity are eligible for administrative closure.

This policy should also be applied to the cannabis permit process due to the high number of cases that have already gone beyond the 90-day threshold and a need for a review of the status of those cases to ensure that those remaining within the pipeline are active. The implementation of this recommendation will require collaboration between the CEO, advisement from County Council to determine if the California Permit Streamlining Act will have any impact on the ability of the department to administrate closed permits following 90 days of inactivity. Especially for those customers who are provided some information but not all.

The final recommendation is regarding adopting the land use fee process to strengthen the business license fee Process the CEO's office should adopt the current policy in place by the planning and development department deposit reimbursement policies, which are relevant to the process for monitoring and collecting a fees related to the business license process.

Currently, the Planning and Development Department policy is to face a financial hold on an account when the total balance due is more than 20% of security deposit. However at the time, the business license fee process was they would exhaust the $3,250 fee and then charge the customer in arrears so this The use of the existing planning and development department process will ensure the customer is informed of the progress and the fee status in a timely way, rather than being notified when their account is in arrears. It will also allow for action to be taken on accounts that have gone into arrears as well as over time give the office the opportunity to track whether or not the current deposit for the business license needs to be increased or reduced.

Bill would you like to provide a summary?

UnidentifiedClerk of the BoardProposed · by role2:55:02 · ≈ 11:55 AM

Thank you, Kiva. So just to recap the key takeaways that you've heard there from us is number one better integration and use of Excella across the business license and permit application workflows. Number two is improving that internal coordination timeline adherence between departments making sure things are on task and on time. And number three establishing clear customer expectations around submission of information.

The 90 day thresholds for aging And of course, better communication around the applicant license fees. So there are no surprises. Before we turn it back to CEO Miyasato for questions or the department's presentation, we did just want to close with our thanks to the CEO, the planning and development director and leadership team for their engagement in this process. We're confident that these recommended actions will help improve the internal efficiency cycle times and customer service as part of the cannabis licensing and permit issuance process.

Back to you, Mona.

2:56 – 3:025 turns

UnidentifiedUnidentified speaker 1Proposed2:56:12 · ≈ 11:56 AM

Thank you, Mr. Zizek and Ms. Thornton. I think Supervisor Williams has a question at this stage. Nope? Never mind.

UnidentifiedUnidentified speaker 17Proposed2:56:23 · ≈ 11:56 AM

Chair Hart, members of the board on behalf of the CEO's office we'd like to thank KPMG for their work and recommendations in this All of these recommendations and Director Plowman and I are going to go through each one of them in a little bit more detail. But they all reflect something that has been underway since certainly since the beginning of this year, which is to bring the land use permitting and the business licensing process into closer alignment and to help us move towards filling the eight-cubes cap. Before I start with recommendation number one, I'll leave it to Director Plowment for any comments she might want

UnidentifiedUnidentified speaker 18Proposed2:57:02 · ≈ 11:57 AM

Thank you, Mr. Chair and members of the board. I think it's been a good experience for us in working with KPMG and CEO's office to analyze where there might be bumps in the road in the permitting process. It's a new process not only at the land use level but also at the business license level and I think the coordination has been positive and that the recommendations will result in a more streamlined process.

UnidentifiedUnidentified speaker 17Proposed2:57:32 · ≈ 11:57 AM

Thank you. Recommendation number one talks about standing up Acela for the business license process and merging the workflows with Planning and Development Department's instance of what they call the Instance of Acela. You may be aware that Planning and Development has utilized the Acela program for quite some time, The CEO's office did in fact implement Acela over the course of this last, of this past summer.

They are still two separate entities but we are in the process of bringing them our plan over the course of the next year is to bring them into closer alignment and communication. Towards that end all P&D planners currently working on cannabis projects are going Access to the CEO's business license process through Acela, and all of the applications that have been submitted for business licenses since September of this year have been required to go through Acela. And we are slowly working on converting some of the paper applications that we have to that end.

We're also working on developing a comprehensive workflow diagram of both of those processes to figure out how we can bring them into closer alignment with each other. As I mentioned, the Acela process is already being used by the CEO's office for new business license processes. We anticipate that the first phase of the upgrade to planning and developments version of P&D will be completed by the second quarter of the next fiscal year and at that time we will begin moving towards full integration Of the CEO and planning and development version.

UnidentifiedUnidentified speaker 18Proposed2:59:22 · ≈ 11:59 AM

Recommendation 2 relates to the subdivision development review committee that has been operational in planning and development for many, many years. It's a body where multiple departments come and review applications and provide comments So the recommendation was to include members of the business license review process on the committee. We have already, so our meetings are underway and we're working on coordinating with the other departments.

It's also a step in there to develop MOUs and service level agreements between the departments to make sure that we're all on the same page on the review timelines. One of the key issues that we have is that we need to update the fees for these participating departments so that they can collect a fee at the time the applications are submitted, so that they can do their reviews. That would normally occur later in the business license process up front.

So that I think that will help streamline the process The timing of it would be in the second quarter of this fiscal year where we would start working with a CEO's office on the MOUs and Then also in the development of the fees where these different departments could add a fee to their process Item number three is or recommendation number three is Establishing requirements around digital submission or review of applications.

And as Kiva mentioned, we currently use Box as a tool to allow people to provide submittal of digital plans and the CEO's office is going to be signing up for that and utilizing that system. We're also going to be collaborating on the utilization of digital plan review, and that's done with Bluebeam currently. And so what we want to do is expand the use of that for all the departments that are reviewing these applications.

We also are gonna take the step of trying to add as much information as we can I'm version control of the plans once they get approved in P&D and then move into the CEO's office. And so, the other thing that we want to do is make sure that all of our plans are approved digitally and that is what ultimately goes to the CEO's office. So they see the same plans that were approved and that is what they are ultimately approving as part of a business license.

And implementation of that will be aligned with recommendation number 2 that I just discussed, so it'll happen in this fiscal year.

not transcribed≈9s of audible speech the AI couldn’t make out▸ listen

3:02 – 3:073 turns

UnidentifiedUnidentified speaker 17Proposed3:02:23 · ≈ 12:02 PM

Recommendation number 4 is to encourage customers to start the business license process at the start of a land use process. Some of the issues that are previously discussed particularly plan review and the issue of fee structure will need to be changed in order to incentivize applicants to engage in that process. In addition, as part of the Chapter 50 review process that is currently underway we have had some discussion about whether or not mandating co-submission of applications is desirable and that decision is still being reviewed.

UnidentifiedUnidentified speaker 18Proposed3:03:08 · ≈ 12:03 PM

Recommendation 5 relates to how planning and development works with applicants on the review of their application and resubmittal of information. So what happens is we, oh I'm sorry, thank you. The department reviews the application when it comes in. We provide a list of information that makes the application incomplete. We send that to the applicants. And what we are doing is Essentially working with the applicants to say, look resubmit all of that information at one time so we can move the application forward rather than submitting one item and then waiting a month and submitting another item. And so we have adopted that administrative policy. We do have to be careful with respect to the Permit Streamlining Act because there are certain requirements about when information gets resubmitted in the amount of time we have to review those applicate that resubmitted information.

But we're aware of that and working with the applicants on that. Another recommendation that came out of KPMG had to do with case closures, and their review of the files indicated that many of the cases seemed like they had been dormant for some time. And I think what's important to note is many times when we are looking at sites that may have complicated issues with respect Perhaps it's biological resources or cultural resources.

We request studies that sometimes take several months to be able to complete and so there, that may be a reason why many of those cases had been dormant but we are working actively to make sure these cases are alive and if they're not and they, we have an applicant that's just sort of trickling along, we are working to close those applications.

UnidentifiedUnidentified speaker 17Proposed3:05:00 · ≈ 12:05 PM

Recommendation number six is the CEO's office adopt the land use fee process to strengthen the business license fee process. As mentioned, one of the challenges we have particularly with plan review is that under our current structure departments that are tasked with reviewing plans cannot currently charge for some of that work. And that is part of the fee revision that will probably be brought forward as part of Chapter 50 review.

The planning and development process is different in the CEOs in that they keep a running, the applicant submits a deposit Planning and development is able to keep a sort of running tab of how much staff time has been expended. And as the expenditures approach 80% of the deposit, they're able to reach out to the applicant to basically refresh that deposit. The CEO's process is different in that a deposit is submitted, staff time and effort is tracked But that true up does not occur until after the application is complete. And it's a different and somewhat slower process.

The CEO's office agrees with the recommendation, and we are trying to move in that direction although currently we need to do it manually. We are going to work over the course of the next fiscal year, work more closely with Acela to see if there's a way to automate this process in the way that planning and development does. So that the applicant would automatically be notified when it was time to submit additional deposits.

We anticipate by the end of this quarter, the quarter that we're currently in, uh, we will have some idea as to the cost and timing of actually doing this. Um, the actual implementation is likely to be tied into recommendation one, which is the full integration of the planning and development and CEO's version of a seller. which will probably occur somewhat down the road.

Recommendation number seven has to do with developing a cannabis-based landing page with clear instructions and expectations. The CEO's Office of Planning and Development are both involved with this, we concur with that recommendation. And our goal is to complete this update by the fourth quarter of the current fiscal year.

3:07 – 3:134 turns

UnidentifiedUnidentified speaker 18Proposed3:07:32 · ≈ 12:07 PM

That concludes our presentation.

UnidentifiedUnidentified speaker 1Proposed3:07:36 · ≈ 12:07 PM

Thank you very much for that comprehensive presentation, Supervisor Adam.

UnidentifiedUnidentified speaker 8Proposed3:07:42 · ≈ 12:07 PM

You know, this is another great work product from KPMG and I think it's going to really help. And I think you can help beyond cannabis because I think one of the problems that I've heard a lot especially from the do-it-yourself permit applicants on just build routine building projects is They don't understand what the whole expectation of P and D is as to what their permit should look like.

And so if you were to write a manual about the different types of things that you get permitted You know, there's going to be probably at least even even in the best case I think we could keep that to a minimum and make people. What we were expecting an application to look like so that most of that information at least can be included up front. And then if you have to go back, I mean this is this is my experience is why there's so many permits that fall into the to the 9090 day category and then become inactive and they're supposed to stop processing them and people Especially the do-it-yourselfers. You know, if you have Lori Tamura for example come in and get a permit for you as a proponent of a project she understands that there's going to be this back and forth and she understands what it is going to look like And she's going to give you the best application she can for that project.

The first time and so, you know, maybe if you kind of provide some kind of a pilot program with the cannabis and then expand it to everybody else in all other types People just get permits for an addition on their house or outbuilding or something like that in the end and save a lot of staff time trying to remember who's at day 89. And it would get things through the process faster You know get processed in the end because they they didn't.

Meet the 90 day requirement and then some some person that they call me up. And they say You know they don't do anything on my my project and you guys always almost always you guys say well, they drop ball. They need to bring us more information and so I think that's a frequent looking at all the heads nodding up here. That's a frequent So I think that you know this process as usual KPMG adds a little extra value.

If we can move it over into other things, but for now I think that would be an extremely helpful thing for all these cannabis people because actually at this point there isn't the experts. That normally get permits. So if you were to come up with a pro forma type of a list of things that they're going to have to to have and they get to check those boxes before they come in. Maybe there is some things afterwards that you've got to patch up but for the most part everybody knows what's expected of them and then if they need something else at least it's a minimum instead You know 2 or 3 or 4 trips back and you know. Streamline things make it better.

Supervisor Adam supervisor Hartman.

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ElectedJoan HartmannSupervisorProposedvoiceprint 0.823:12:23 · ≈ 12:12 PM

Well, I really agree with what supervisor Adams said about its it's helpful to have the gestalt the whole picture and then it so often it seems like we're just taking steps by step in a line and you go through one agency or department then have to go back and start again. So I really applaud you for bringing the business license and the land use together, I think that's gonna make a huge difference. I wanted to ask a little more about closing applications.

You did say sometimes studies are required. I think there's been a suspicion at least in the case of cannabis permits that some people given I'm going to start with you, Mr. Chairman. I know there's a lot of legal or illegal unconforming uses that people are slow walking. Could you just address what is the process in a little bit more specificity for closing applications?

Or expecting due diligence?

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3:13 – 3:1810 turns

UnidentifiedUnidentified speaker 18Proposed3:13:35 · ≈ 12:13 PM

Right, so we will receive materials. We will write a letter will explain to them if there's anything missing from their application that we need and we will send that to them and that may you know if it does extend out for a period of time and we don't see any activity, we will then send them a letter saying there has been no activity on your case. We will intend to close it unless you get back to us within I think it's 3030 days.

And so that's typically how we work with them. We've been making sure, and we'll ping applicants like this application has been sitting around for a while if a planner sees that they're waiting for information on something. So there's often a lot of communication between the applicant and the planner.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.823:14:28 · ≈ 12:14 PM

And I had one more question, if I may. I think a lot of this is going to make it much easier for the applicants. I suspect it's also going to lead to better proposed projects and in fact I've heard that from people but could you elaborate how that might work?

UnidentifiedUnidentified speaker 18Proposed3:14:47 · ≈ 12:14 PM

Mr. Chair, Supervisor Hartman, I think as we've all grown and learned through this initial kickoff of the cannabis ordinance in the permit process everybody's learned a lot. The applicants have been listening to the hearings Understanding what the concerns of the Planning Commission are, understanding what the concerns of the Board are. And what we've seen is people molding their applications to try and address those concerns in advance. And so that I think has been really helpful and we're starting to see more collaboration between appellants And applicants and trying to resolve issues before it gets to that point. So, it's a maturation process I think of the cannabis ordinance and the business license process.

We've seen quite a lot of progress in the last few months in that direction of just better streamlining, better projects, better coordination.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.823:15:47 · ≈ 12:15 PM

And one final comment. I've heard the highest of compliments about your staff in P&D, so I just wanted to pass that on. Thank you. They're doing a

UnidentifiedUnidentified speaker 18Proposed3:15:56 · ≈ 12:15 PM

great job. Thank you.

UnidentifiedUnidentified speaker 1Proposed3:15:57 · ≈ 12:15 PM

Thank you Ms. Plowman. Thank You

UnidentifiedUnidentified speaker 5Proposed3:15:59 · ≈ 12:15 PM

Supervisor Hartness. Supervisor Williams? I was gonna just ask more on the CEO's office and business license and do you feel like you have the adequate Staffing to process this if everybody's doing it in parallel. I mean, you know, I think it took P&D a while to get to the kind of ideal point with staffing. To me this is really important partially for the reasons that Supervisor Hartman articulated, partially for the reasons that permitted projects are held to higher standards in odor in my neck of the woods. So that's pretty important to me, to get this processing done faster. And then so that's a question for Barney and then a question for Lisa.

One of the issues that I hear from appellants as opposed to applicants is how much information is accessible without appealing? You know, because my critique sometimes is that appellants are just appealing everything as opposed to picking and choosing battles with ones that present a specific problem. And so could you speak to that? I know it's only peripherally germane but at least It is within the Brown Act rules.

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UnidentifiedUnidentified speaker 17Proposed3:17:28 · ≈ 12:17 PM

Mr.

UnidentifiedUnidentified speaker 5Proposed3:17:28 · ≈ 12:17 PM

Malik.

UnidentifiedUnidentified speaker 17Proposed3:17:30 · ≈ 12:17 PM

Supervisor Williams, who's a chair and if I could echo for answer your question directly, echo something that the director said we really have started to see some interesting discussions take place between potential appellants and applicants who appear to be having offline discussions with each other and trying to work out issues before they ever get to the board or get to an appeal process. Which is very exciting.

In terms of starting to move things through with regards to the question of staffing, I would say yes. It certainly has been a stretch over the last year But I think the use of Acela is going to help accelerate that. We are in the process of recruiting the principal analyst for cannabis, that's going to be a huge assist. So I think we're in good shape and I think over the course of the next year the pace of approving these licenses is going to pick up particularly if we can address the issue of plan review at the front end of the process.

If we don't do anything else, the KPMG said if we can find a way to do that. I think that's going to make a huge difference.

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3:18 – 3:245 turns

UnidentifiedUnidentified speaker 18Proposed3:18:47 · ≈ 12:18 PM

Mr Chair, Supervisor Williams. We've heard a number of comments from some of the appellants about the availability of plans and there are copyright laws that are in place that protect some types without the applicant's approval. And so we've had some challenges in that area, particularly during COVID. We have agreed to make plans available in a cleaned room with no other participants you know so that somebody could come in and look at them but they can't make copies of them and they can't take pictures of them necessarily. So that's the 24 by 30 plan set. We're working with county council right now on looking at what level of plan we can make available that doesn't require an applicant's approval, and which ones we have to protect. So it's not as simple as it sounds but we do try and make it available and we have provided facilities for people to review these materials in our offices.

UnidentifiedUnidentified speaker 1Proposed3:19:59 · ≈ 12:19 PM

Thank you. You know, I have a bit of a tangent thought in seeing the skill and expertise that KPMG brings to all of the reviews at the departments that we have. It occurs to me that we could use their assistance in looking at the auditing process for cannabis projects. How could they help us design an auditing process that is more effective, more timely, and more fair? And, you know, I know there's just a fundamental question. Should it be in the auditor's office? Should it be in the treasurer tax collector's office? You know, what is the level of staffing required? Those kind of questions and it might be interesting to have Bill or Akiva think about that. We're going to go to public comment. We have three, I think, speakers who want to speak on this item and maybe they could think about that and what we could do in the future to help assist with that.

Madam Clerk, could you call the folks who want to comment

UnidentifiedUnidentified speaker 2Proposed3:20:57 · ≈ 12:20 PM

Chair Hart and members of the board, yes we have three requests to speak on this item. We're going to begin with Mark Shatillo to be followed by Renee O'Neill.

UnidentifiedUnidentified speaker 6Proposed3:21:24 · ≈ 12:21 PM

Good afternoon members of the board. This is Mark Shatillo and I'm submitting comments on behalf of the Santa Barbara Coalition for Responsible Cannabis. First Barney, congratulations on the National Police Foundation work. I just saw that news. That's awesome. With respect to KPMG report and the whole situation here, I appreciate the board colloquy over the availability of documents. And I'd roll that back a little bit to a core problem And I think HPMG was required to be involved here just in examining customer service from the applicant's perspective. And by permitting the public from this process, we're repeating errors and creating additional problems that are delaying the whole process. This is not a transparent permitting process, not only from the unavailability of documents But also because of the way the county processes its land use permits, there's very little advance notice.

And then once a permit is issued, there's limited opportunity to engage in the kind of colloquy that could potentially avoid an appeal. Not only does unavailability of documents drive appeals but this process also drives and forces appeals The lack of predictability and transparency in the county's review process is really getting in the way of this, and it's regretful that KPMG didn't look at why we're encountering these problems from a community perspective and try to present some solutions to that.

The reforms that we would request are that for all submittal documents require waivers. That's what other counties do. That it only makes sense that when somebody submits a document for review and approval, that they should be required to waive any claims of copyright or privilege or submit them on documents that don't entail that. But the county's use of copyright provisions as a shield against public involvement has been much broader than appropriate and created significant tensions through this process.

We are going to need to open up the business license process. We haven't really engaged that, but those submittals need to be made public and the decision making and the findings also need to be a public process. We need planner manuals for cannabis projects so both the public and applicants and consultants know what the county's process is going to be We need a more rigorous review of odor abatement plans, which are ineffective and not addressing the substantive issues that need to be addressed. It's regretful that these issues weren't addressed by KPMG and so they're not before you today but I believe if this process is open to consider what the community needs in this process That there is opportunity for substantial administrative reforms that will ultimately enable the more expeditious review and analysis of these projects and the issuance of permits.

Thank you.

UnidentifiedUnidentified speaker 1Proposed3:24:55 · ≈ 12:24 PM

Thank you, Mr. Stilwell.

3:25 – 3:305 turns

UnidentifiedUnidentified speaker 2Proposed3:25:00 · ≈ 12:25 PM

We will now go to Renee O'Neill to be followed by Jennifer Cabrera.

CommentRenee O'NeillProposedself-stated3:25:23 · ≈ 12:25 PM

Good afternoon Board of Supervisors. This is Renee O'Neill I would like to commend Barney Melechian and his team for doing such an awesome job scrutinizing the problems and moving this process forward. I would like to encourage planning and development to mandate that cannabis applicants be required to enroll in the business license process at the start of the land use process And that they be required to submit fees that have been validated and or bonded by their purported financial resources.

The reason I'm bringing this up is because I'm concerned that one of our local growers is facing allegations of fraud, breach of contract and is under investigation from the IRS in San Luis Obispo and with one of his partners in San Luis Obispo. This isn't the first time this particular grower has faced charges. He is on the hook for millions of dollars that are due from his multiple LLCs in multiple counties, including Santa Barbara. Currently he owes close to $2 million in our county alone.

I would like to know what can Planning and Development do to guarantee that growers who have dragged their feet through the licensing process for years will actually be able to afford to pay the county fees for these licensing processes? Are there any questions?

UnidentifiedUnidentified speaker 1Proposed3:27:12 · ≈ 12:27 PM

Thank you, Ms. O'Neill.

UnidentifiedUnidentified speaker 2Proposed3:27:24 · ≈ 12:27 PM

We will now go to Jennifer Cabrera who is our final speaker.

UnidentifiedClerk of the BoardProposed · by role3:27:50 · ≈ 12:27 PM

Hi, good afternoon. Thank you Chair Hart and members of the board in representation of the San Ynez Valley Youth Coalition we would like to voice our concern and objection to efforts to permit a cannabis business license in the unincorporated area of the San Ynez Valley. We have worked for years to protect our San Ynes Valley youth from the influence of and access to harmful substances that destroy lives We've worked with federal, state, county and community partners to prevent and reduce substance use and promote a community that supports healthy lifestyle choices.

Proven strategies to help prevent youth substance abuse and plans for recreational marijuana storefront in our family focused community will most certainly impair years and work. The City Council's of Bulton and Solving in the San Ynez Valley have already voted unanimously to ban recreational marijuana storefronts, and to allow a storefront to open in the unincorporated area of our San Ynez Valley community appears to be an end run around the will of the people.

Given the process it appears that downtown San Ynes is the most likely target of a marijuana And this tiny quaint town is home to a world class museum, a youth dance studio, a library and businesses that cater specifically to school children and their families. So a marijuana storefront will forever mark the character and safety of our small town. It is our position that the needs of our community, our families and our youth should really be given a higher priority than the income that the county will generate From the establishment of a cannabis retail storefront in the San Ynez Valley. We respectfully ask you to pause your permitting process and grant our San Ynez Valley an across-the-board exemption from a cannabis retail storefront, as we understand has been done in Montecito and Vandenberg Village.

I thank you for this opportunity to voice our deepest concerns for our youth and the citizens who live and work in our San

3:30 – 3:3516 turns

UnidentifiedUnidentified speaker 1Proposed3:30:11 · ≈ 12:30 PM

Thank you Miss Cabrera.

UnidentifiedUnidentified speaker 2Proposed3:30:13 · ≈ 12:30 PM

And

UnidentifiedUnidentified speaker 1Proposed3:30:13 · ≈ 12:30 PM

that

UnidentifiedUnidentified speaker 2Proposed3:30:13 · ≈ 12:30 PM

was our final speaker

UnidentifiedUnidentified speaker 1Proposed3:30:15 · ≈ 12:30 PM

matter is back to the board. Supervisor Harper.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.823:30:23 · ≈ 12:30 PM

Yes, I had some additional questions prompted by Mr. Shutillo. I think Dr. Malekian mentioned that there is more negotiation up front between parties and that's very valuable. He mentioned first the issue of waivers or when plans come in and if there's a copyright That perhaps there be a waiver. I know you're working on that one, but he also mentioned business licenses opening that up and odor abatement can we get more out there transparent for public review? Could either of you comment on those?

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UnidentifiedUnidentified speaker 18Proposed3:31:07 · ≈ 12:31 PM

Mr Chair, Supervisor Hartman. The odor abatement plans, when they get submitted they become public documents. And so they can be reviewed by the public or neighbors or potential appellants. So I'm not sure I understand Mr. Chatillo's criticism of that but they can certainly come and review all those materials. With respect to the copyright laws we are working with counsel right now actually on that very specific thing And looking at developing some kind of waiver in our application that says the materials that you're submitting are going to be public and they should be able to be reviewed and we can send around copies. Because if we go to the Planning Commission for an appeal, that material gets posted on our website and people can view it.

Resolving that will resolve that particular problem, but I'm just not sure what his His specific concern is about the odor abatement plans because it's public information once it gets submitted to the county

UnidentifiedUnidentified speaker 1Proposed3:32:13 · ≈ 12:32 PM

Supervisor Williams Okay, excuse me

UnidentifiedUnidentified speaker 17Proposed3:32:19 · ≈ 12:32 PM

Supervisor Hartman to the chair and I wasn't completely sure what he meant about the business license process as it stands right now to get a business license. The operator has to have completed the land use process. They can start going through it, they can go through it concurrently but that land use process has to be completed. So all of that is pretty transparent in terms of who is applying and who's doing what, so I'm not sure. I'll probably reach out to him offline to better understand the question.

UnidentifiedUnidentified speaker 5Proposed3:32:57 · ≈ 12:32 PM

Supervisor Williams? Well, I want to agree with the idea that we should encourage in every way possible Parallel processes, Ms. O'Neill mentioned this and to me it's about a couple things weeding out people who aren't serious applicants you know who just try to shield themselves from some kind of enforcement by submitting an application I think It's a disincentive for that kind of behavior and obviously the speed of the processing is another advantage.

I want to correct something mentioned by one of the speakers, Montecito was not exempted as my understanding is they only Zoning that is appropriate under our ordinance in Montecito is a little bit, is a trash can and a little bit of a parking lot. Not even the full parking lot but a slice of a parking lot and that is why it is not in consideration.

UnidentifiedUnidentified speaker 1Proposed3:34:06 · ≈ 12:34 PM

CEO Miyasato do you have any ideas or thoughts about the auditing?

UnidentifiedUnidentified speaker 3Proposed3:34:12 · ≈ 12:34 PM

Supervisors, Chair Hart yes. I think that our intention was to get this process, have KPMG review this process just to make sure that we are working with planning and all the other departments. We have an efficient licensing and permitting process, so now that's done we're in the process of making those changes. I think the next step, and we can discuss it with KPMG as part of our larger contract is to look at now are we having the right processes in place for our auditing revenue review? There's different players involved. You know, do we have them?

Do we have that down the most efficient effective way to maximize our revenue for the county so now that we've finished this and there's lots of recommendations We still will be implementing we can turn our attention to that and perhaps We have Miss frapples in the audience and we have Monthly meetings with KPMG and we can talk about that as maybe is an extension to one of our existing contracts.

UnidentifiedUnidentified speaker 1Proposed3:35:09 · ≈ 12:35 PM

That would be great Thank you Any other comments or is there a motion? Yeah,

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.833:35:15 · ≈ 12:35 PM

Mr. Chair.

UnidentifiedUnidentified speaker 1Proposed3:35:17 · ≈ 12:35 PM

Yes.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.833:35:18 · ≈ 12:35 PM

First I just wanted to piggyback on your comments that I think that would be worthwhile. Thank you have been adopted or they're in the process of being adopted so I think that bodes well for future success.

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3:35 – 3:4112 turns

UnidentifiedUnidentified speaker 1Proposed3:35:59 · ≈ 12:35 PM

Is there a motion?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.823:36:06 · ≈ 12:36 PM

I move we receive and file the report.

UnidentifiedUnidentified speaker 1Proposed3:36:09 · ≈ 12:36 PM

Second. Motion has been made and seconded, any discussion? Madam Clerk would you please call the roll?

UnidentifiedUnidentified speaker 2Proposed3:36:16 · ≈ 12:36 PM

Mr. Lavinino

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.833:36:18 · ≈ 12:36 PM

Aye.

UnidentifiedUnidentified speaker 2Proposed3:36:18 · ≈ 12:36 PM

Mr. Williams, aye. Ms Hartman, aye. Mr Adam,

UnidentifiedUnidentified speaker 1Proposed3:36:22 · ≈ 12:36 PM

aye.

UnidentifiedUnidentified speaker 2Proposed3:36:23 · ≈ 12:36 PM

Chair Hart, aye motion passes unanimously

UnidentifiedUnidentified speaker 1Proposed3:36:26 · ≈ 12:36 PM

will now recess to close session County Council would you please read those items into consideration

UnidentifiedClerk of the BoardProposed · by role3:36:31 · ≈ 12:36 PM

Chair and supervisors, the board is agendized today for one matter of existing litigation. And that is the Southern California Fire Cases which is a judicial council coordination proceeding that includes Southern California Edison Company versus County of Santa Barbara in Los Angeles County Superior Court. The lead case numbers are BC 698429 and BC 699216. My estimate is about one hour.

UnidentifiedUnidentified speaker 1Proposed3:36:58 · ≈ 12:36 PM

He will return after closed session.

UnidentifiedUnidentified speaker 19Proposed3:40:33 · ≈ 12:40 PM

you the board.

3:45 – 4:281 turns

CommentDA DudleyProposed · by introduction3:45:16 · ≈ 12:45 PM

Hi, everyone. Yeah. you Thank you. you Okay. Good morning, everyone. Yeah. you Hi. Yeah. Thank you. Hello. Yeah. Yeah. Hi.

4:36 – 4:421 turns

UnidentifiedUnidentified speaker 1Proposed4:36:25 · ≈ 1:36 PM

Thank you. Good morning. Thank you. We're now reconvening the meeting of October 30th, 2020. Will County Council please report out from closed session?

4:42 – 4:432 turns

UnidentifiedClerk of the BoardProposed · by role4:42:42 · ≈ 1:42 PM

Chair and supervisors today in closed session the board had one matter of existing litigation which was a Southern California fire cases which is a coordinated Judicial Council proceeding at Los Angeles County Superior Court and includes the case Southern California Edison Company versus County of Santa Barbara there are no reportable actions.

UnidentifiedUnidentified speaker 1Proposed4:43:01 · ≈ 1:43 PM

Thank you Mr. Gazzone we're now adjourned to Tuesday October 20th, 2020 thank you