BodyBoard of Supervisors
MeetingRegular Meeting
Date📅 January 26, 2021

UnGovr Transcript

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0:04 – 0:077 turns

ElectedBob NelsonChairProposedvoiceprint 0.754:36

Wrong like a call to order. I will call to order the January 26th, 2021 meeting of the Santa Barbara County Board of Supervisors. Will the clerk please call the roll?

Roll call, called by Clerk of the Board
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Supervisor Lavanino. I'm here supervisor Williams. Here, Supervisor Hart. Here, Supervisor Hartman here chair Nelson here.
Pledge of Allegianceceremonial · click to expand · ≈36s recited, not transcribed
ElectedBob NelsonChairProposedvoiceprint 0.755:01

Please rise for the Pledge of Allegiance. Thank you.

The next item of business is the approval of the minutes from

Can I get a second? Second. Is there any discussion? Madam Clerk, will you please call the roll?

Roll-call vote Passed 4–0
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Supervisor Lavenino? Aye. Supervisor Williams? Aye. Supervisor Hart? Aye Supervisor Hartman? Aye And Chair Nelson? Aye
UnidentifiedClerk of the BoardProposed · by role5:57

Motion passes unanimously.

ElectedBob NelsonChairProposedvoiceprint 0.756:00

CEO Miyasato is there a CEO's report today?

UnidentifiedUnidentified speaker 2Proposed6:03

Chair there's no CEO's report today.

ElectedBob NelsonChairProposedvoiceprint 0.756:06

Thank you Madam Clerk, are there any announcements or changes to our agenda today?

UnidentifiedClerk of the BoardProposed · by role6:12

Chair Nelson and members of the board. There are no changes to today's agenda but I would like to announce to members of the public who are participating in today's meeting of our alternative method of public comment if you can please turn to page two of our agenda today You could see at the bottom of the page to participate in general public comment or on an item on today's agenda. You can do so by zoom webinar individuals wishing to provide public comment during the Board of Supervisors meeting can do so, by registering with a zoom link available on page 2 of our agenda.

Please do not call or join until the item you want to speak on is being discussed. For all administrative and general public comment requests, you can log in now. Once the chair has announced the item you want to comment on, please join the meeting with the information provided in this registration confirmation email. You will be placed on mute until it is your turn to speak.

You'll be able to hear the board meeting live after calling in so you can turn off any other streaming devices. The clerk will call you by name or the last four digits of your phone number. When removed from mute, you will hear a notification that your line has been unmuted. If you are using a touch tone phone, you may need to press star six to unmute yourself and that is star six.

After you unmuted, please state your name before beginning your comments. Each person may address the board for up to three minutes or at the discretion of the chair. If you have any questions regarding this process, please do not hesitate to call the clerk of the board at area code 805-568-2240. Thank you very much.

0:07 – 0:1918 turns

UnidentifiedUnidentified speaker 1Proposed7:56

Mr. Chair I have a brief announcement. This is Supervisor Hart. Yes, Supervisor Hart. Please proceed. Yeah, I just want to explain that the reason I am participating in the meeting on Zoom is that one of my staff members potentially came in contact with a COVID positive person in their household. I've been tested as well as all of my staff members and we're awaiting the results so I'm quarantining in the meantime out of conformancy with public health recommendations and to keep everybody as safe as possible.

ElectedBob NelsonChairProposedvoiceprint 0.758:32

Thank you, Supervisor Hart. We appreciate it. And our thoughts are with your staff and you. Thank you.

The next item is the approval of the administrative agenda. Do any board members request to pull any items on the administrative agenda?

UnidentifiedUnidentified speaker 1Proposed8:51

Mr. Chair, I would pull A7.

ElectedBob NelsonChairProposedvoiceprint 0.758:57

How about Santa Maria? How are we doing up there Steve?

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.859:03

On A5, just a question if we have our state representative, not representative. What am I talking about? Lobbyist available because I have a question about there's some new developments as I guess it would pertain to A26. So-

ElectedBob NelsonChairProposedvoiceprint 0.759:23

Supervisor Lavinio, I'll check here with the staff one moment.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.859:26

Okay thank you.

UnidentifiedUnidentified speaker 2Proposed9:28

Chair Nelson and Supervisor Lavagnino, they are not. They gave their oral report to us in December when the board approved the legislative program for the year for the platform. This is just a follow-up written report but if you have questions we can get back to them.

ElectedBob NelsonChairProposedvoiceprint 0.759:43

So if I understand you do not need to pull that item?

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.859:46

Nope.

ElectedBob NelsonChairProposedvoiceprint 0.759:47

Okay thank you Supervisor Lavagnino. Any others?

Agenda Discussionitems moved / continued / pulled, click to expand
ElectedBob NelsonChairProposedvoiceprint 0.759:53

I'm going to be pulling items A2, 10 and 26 Madam Clerk is there do any of the members of the public request to pull any of these items?

UnidentifiedClerk of the BoardProposed · by role10:11

Chair Nelson and members of the board we do have one request to speak from the public and that is on item A-29.

ElectedBob NelsonChairProposedvoiceprint 0.7510:19

Thank you I'd like to get a motion of the balance of the agenda so that would be all the A items besides 2, 7 10 26 and 29 so we can let those staffs get back to work.

GuestHartProposed · by introduction10:32

So moved

UnidentifiedClerk of the BoardProposed · by role10:34

second

ElectedBob NelsonChairProposedvoiceprint 0.7510:36

Madam Clerk, can I roll call?

UnidentifiedClerk of the BoardProposed · by role10:48

Motion passes unanimously.

ElectedBob NelsonChairProposedvoiceprint 0.7510:51

Madam Clerk please read item Thank you. I ask to pull

UnidentifiedClerk of the BoardProposed · by role10:54

this item.

ElectedBob NelsonChairProposedvoiceprint 0.7511:20

First off, I want to acknowledge that I'm on board with the concept of the countywide master plan. I'm optimistic about the opportunities and outcomes that are going to flow from it. I do want to express my concern with the planner working with this environmental consultant. Some people believe my predecessor's repeated objections were purely personal but I believe that the pattern and the history that surrounds that consultant especially in the Orchid area The willingness to give false information at the Board of Supervisors is concerning to me, and I don't feel like I can support this contract with this consultant. So I'm hoping to get a roll call vote here.

Do any of my colleagues?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.7612:08

Would staff want to comment or I would come in after staff.

UnidentifiedUnidentified speaker 3Proposed12:18

Supervisors, no comment from staff at this point.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.7612:23

Well, I'm glad you're supportive of the effort. The lead planner on this is Erica Leach. She's working with Marie Laurie and they have been absolutely superb. Wood is an international consulting firm with many people involved. Our county does a lot of work with them and I think we'd really put ourselves at a disadvantage if we didn't use them on occasion so I'll be supporting this enthusiastically.

ElectedBob NelsonChairProposedvoiceprint 0.7512:52

All right, thank you, Supervisor Hartman. Would you like to go ahead and make a motion?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.7612:55

Yes. Move approval of A2.

ElectedBob NelsonChairProposedvoiceprint 0.7513:01

Can I get a second? Second. Madam Clerk, can I get a roll call?

UnidentifiedClerk of the BoardProposed · by role13:19

Motion passes 4-1

ElectedBob NelsonChairProposedvoiceprint 0.7513:22

Madam Clerk, will you please read item A-7 into the record?

UnidentifiedClerk of the BoardProposed · by role13:28

Chair Nelson and members of the board, administrative item number seven is from the County Executive Office. It is to consider recommendations regarding a request to participate in the Vandenberg Air Force Base BAFB Master Plan Memorandum of Understanding, MOU, an agreement with REACH in the amount of $200,000 for services related to phase one assessment of the master plan project. And there is a four-fifths vote required on this item.

ElectedBob NelsonChairProposedvoiceprint 0.7513:54

Supervisor Hart?

UnidentifiedUnidentified speaker 1Proposed13:56

Yes, Mr. Chair, I asked that this be pulled just to highlight it. It's really an important milestone in the county's economic development efforts. This would codify the MOU that the Annenberg Air Force Base currently already has between REACH, the Governor's Office of Business and Economic Development, Cal Poly and Deloitte Consulting adding Santa Barbara County as a partner to that effort And the mission of this joint collaborative is to help identify important priorities and requirements at Vandenberg Air Force Base to spur the growth of the commercial space industry in Santa Barbara County. And obviously, these are very high paying jobs that have real potential in regards to economic development in Santa Barbara County and we want to be an active partner and participant in this planning effort so that we can help deliver good paying jobs to the residents of Santa Barbara County.

ElectedBob NelsonChairProposedvoiceprint 0.7514:50

Thank you Supervisor Hart for highlighting that. I believe Supervisor Williams would like to go first?

GuestHartProposed · by introduction14:55

Sure,

ElectedBob NelsonChairProposedvoiceprint 0.7514:55

I just want to say I

GuestHartProposed · by introduction14:56

do think that this is really good that the county and some of the cities of the county are not relying on what used to be the South County's economic development strategy, which was to sum it up. We're so beautiful that somebody is going to do business here no matter what we do. I don't think that's a sound economic development strategy. It's good to engage in pro other proactive moves like this. I do think that Efforts like this still require a degree of participation and oversight by our top-level staff to make sure that we're getting our money's worth, so to speak.

And to make sure that it's effective by everybody rowing a little bit equally. I can support it. Hoping that it materializes, continues to materialize in a more substantive fashion. I'm hopeful that it will and optimistic about the future.

ElectedBob NelsonChairProposedvoiceprint 0.7516:13

Thank you Supervisor Levin. Let me go to Supervisor Hartman then I'm going to go to you next and then we do have some

Roll-call vote Passed 4–0 moved second Madam Clerk, can I roll call?
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Supervisor Lavanino. Aye. Supervisor Williams. Aye Supervisor Hart. Aye Supervisor Hartman. Aye and Chair Nelson. Aye
not transcribed≈24s of audible speech the AI couldn’t make out▸ listen
Roll-call vote Passed 3–1 Move approval of A2. Can I get a second? Second. Madam Clerk, can I get a roll call?
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Supervisor Lavinino? Aye. Supervisor Williams? Aye Supervisor Hart? Aye Supervisor Hartman? Aye And Chair Nelson? No
not transcribed≈14s of audible speech the AI couldn’t make out▸ listen

public comment as well. So Supervisor Hartman?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.7616:23

Well, I'm very grateful that Supervisor Hart pulled this item and it does offer a tremendous opportunity for us to see how particularly in North County we can develop in a way that's supportive of the on-base commercial space launches. And this has been in the works for some time, Santa Barbara County with our CEO leading and our Congressman Carbajal have been actively engaged. And originally this was a north county effort but now it's a county wide effort I think that's really important because there are a lot of assets, particularly at UCSB that can be brought to North County and brought to this effort. So I'm really enthusiastic it's an unusual model reaches a lean and mean very sophisticated small team they work with Deloitte a major international consulting firm And so it's a different model of economic development that's very highly focused, and I think it's got a lot of possibility.

And so we're going to try it out.

ElectedBob NelsonChairProposedvoiceprint 0.7517:34

Thank you Supervisor Hartman. Supervisor Lavinino?

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.8517:38

Thank you, and I do want to address there have been some that have had a more cynical look at this. And said we've been down this road before and just to respond to that notion that I know some folks out there have. We've never been in a position before where the base commander, Colonel Masteler. No one's ever come to our board of supervisors to encourage us to get involved like they have this time and I believe that his quote was it's a perfect storm of opportunity for us to get involved and so you know I think opportunities ripe and we're better to spend Actually some of the cannabis money, which I think over half of the money is coming from the cannabis tax. Then to invest it in the possibility of restarting the economic engine of Vandenberg Air Force Base.

There was a time working in Santa Maria relied heavily on that as As it as the engine that drove. The economy up here that is kind of waned and it would be nice to get get that back with a move into commercial space so I'm enthusiastically supporting.

ElectedBob NelsonChairProposedvoiceprint 0.7518:54

Thank you see whether Lebanon, you know. Madam clerk we have a comment.

UnidentifiedClerk of the BoardProposed · by role19:00

Chair Nelson and members of the board yes, we have one request to speak on this item and we are going to Andy Caldwell.

0:19 – 0:224 turns

CommentMiss AndersonProposed19:13

Chair Nelson, members of the board, Andy Caldwell representing CoLab. We want Vanderburg to be developed. We do agree that it is a phenomenal sector of high-paying jobs but I've honest... To be honest and I don't mean to be offensive but I only have three minutes and sometimes that's one of the reasons I'm so blunt this proposal that you have in front of you is laughable The line, we have developed a series of insights to determine where and how to play in order to develop the more robust space agency.

This was before any of your time on the board but there was this thing called the California Space Authority. They spent $16 million. They were authorized as an agency by the state of California They had on their board companies like Lockheed, Martin, Marietta and a bunch of other companies. It was a bipartisan support they had to deal with both what the state laws were, state taxes, the competition among other states and nations, and then plus the federal government.

And for you to throw $200,000 towards reach which has absolutely no experience We're not trouncing the goal. The goal is good, but These guys have no experience, they don't even have a plan other than we know where and how to play. Where and how to play? Is that a business plan? You should bring in Andrea Seastrand and the people that worked with her. They spent almost $20 million in their effort To bring commercial space demanded where they were a little bit ahead of their time, but they were a legitimate player with every major contractor and in commercial space on their board of directors.

So again we want commercial development that reach has no depth in this field at all know experience. No connections and a $200,000 contribution from you is going to go nowhere. You would be better off assigning Nancy Anderson or somebody else to work with Vandenberg directly than having a nonprofit do this that's got no game. Thank you.

not transcribed≈17s of audible speech the AI couldn’t make out▸ listen
ElectedBob NelsonChairProposedvoiceprint 0.7522:19

Thank you Mr. Caldwell. Can I get a motion to approve this item? Second. Madam Clerk, can I have a roll call?

Roll-call vote Passed 4–0 motion to approve this item? Second. Madam Clerk, can I have a roll call?
Show transcript
Supervisor Lavinino? Aye. Supervisor Williams? Aye. Supervisor Hart? Aye Supervisor Hartman? Aye And Chair Nelson? Aye
UnidentifiedClerk of the BoardProposed · by role22:39

Motion passes unanimously.

ElectedBob NelsonChairProposedvoiceprint 0.7522:42

Madam Clerk please read item A-10 into the record

0:22 – 0:2919 turns

UnidentifiedClerk of the BoardProposed · by role22:46

Chair Nelson and members of the board, administrative item number 10 is from Public Health. It is to consider recommendations regarding an amendment for the Animal Services City Agreement with the city of Santa Barbara for fiscal year 2020 through 2021.

ElectedBob NelsonChairProposedvoiceprint 0.7523:03

Thank you. I asked to pull this item. This is the animal services contract between the city of Santa Barbara in the county One of our policies or goals in REACH 22, or RENEW 22 is to get full cost recovery. And my request to public health on this contract came back that we are actually not getting cost recovery on this contract. I understand that things happen, you know there's COVID, there's other things that are out there that need to be considered in these various contracts but I see one of my roles on this board is to be a watchdog and so you know I would like to see us have Cost recovery as our policy or amend our policy for with exceptions like this. So at this point, I'm inclined to vote against the item. I do believe that Paige Batson is also here from public health that could speak to the specific contract and again, I want to make sure I let animal services in the city of Santa Barbara know that this isn't something about their program but it's more my concern about Our county's policy when it comes to cost recovery.

Miss Batson?

CommentMadam ClerkProposed · by introduction24:17

Yes, Supervisor Nelson. So we are committed to assuring full cost recovery and we hope to do that by doing a couple things now that we have hired a new animal services director. We are looking forward to structural and operational programmatic changes that will hopefully reduce costs to cities and help us achieve Yes, the cities were hit pretty hard with COVID and fortunately we were able to cover that $25,000 that we had to cover through one-time funds of SB 90.

Again hopefully coming out of the pandemic we hope to be able to move in the direction that you're describing of full cost recovery.

ElectedBob NelsonChairProposedvoiceprint 0.7525:10

Thank You Ms. Bettson

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.8525:13

I have a question, Mr. Chair?

ElectedBob NelsonChairProposedvoiceprint 0.7525:15

Yes, Supervisor Lavinino.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.8525:19

Okay so are they getting a discount because of COVID is that, I'm trying to figure out exactly what if Paige could clear that up a little bit. So we're not requiring them or we're kicking in some or how's this, how are we get into the full amount here?

CommentMadam ClerkProposed · by introduction25:39

Yes, that decision was in consultation with the CEO's office. And due to that financial impact it was decided that we would only charge the 2.5% equal to the COLAs to the city for this one time. So and yes, that was covered through SB 90 one-time funds, that is

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.8526:01

correct. Okay, are all the other ones that we contract with getting the same discount at this point?

CommentMadam ClerkProposed · by introduction26:10

5% was charged across the board.

ElectedBob NelsonChairProposedvoiceprint 0.7526:16

All right, thank you Supervisor Lavinio. Supervisor Hartman?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.7626:19

I would just like to say that we have a new animal services director. She is tremendous, out of this world wonderful and I'm so glad that she has taken this position and she's not been on the job but a few months. I think we wanted to give her a chance there's a number of different issues that they're facing Including the Lompoc shelter and how to do that. We've learned a lot, as I understand it in animal services during COVID and how to get more people to be temporary caretakers for animals so we've it's been a tremendous time to learn and I have a lot of confidence that they're going to come back with a program taking all of this into account that does lead to cost recovery but you can't do it all in just a few months

ElectedBob NelsonChairProposedvoiceprint 0.7527:12

Mr. Chair? Yes, Supervisor Lavinio? Actually, Supervisor Hart. Oh I'm sorry, Supervisor Hart, please.

UnidentifiedUnidentified speaker 1Proposed27:24

I know I spoke recently with Animal Services Director Ms. Yates, she has already scheduled a meeting with the City Administrator Mr. Paul Casey in Santa Barbara to discuss new ways to collaborate and reduce costs and potentially different service models that might be employed in the city of Santa Barbara that could save The city of Santa Barbara money and increased services and potentially revenue to the county of Santa Barbara. So she's on job and doing this work already, and moving forward in really expeditious way.

ElectedBob NelsonChairProposedvoiceprint 0.7527:56

Thank you. Thank you Supervisor Hartley. I have a question for Miss Batson. Yes, Miss Batson. This discussion has been happening with my colleagues up here has been helpful to me. I was reminded that I think I had heard that during this time of the pandemic the revenues have fallen short and is that feeding into this deficit that we're looking at for this contract?

CommentMadam ClerkProposed · by introduction28:25

Yes definitely revenues have fallen short And so this, yes that has a lot to do with why we needed to move in this direction. But again as was already mentioned, we are looking at a lot of structural and operational changes that we anticipate to be able to implement even after COVID. COVID while it's been very detrimental to the community at large, to the state nationally there have been some silver linings that we've been able to see out of this especially in animal services with more fostering and other activities that are going to help in the long run to reduce costs.

ElectedBob NelsonChairProposedvoiceprint 0.7529:08

Okay, you know I think this has been helpful for me and that's why I wanted to pull this item and have this discussion. I was inclined not to support it but I think hearing the information that you provided Ms. Batson and hearing from my colleagues, I believe I can support it as well. Can I, Madam Clerk, can I get a roll call on this item? Or can I get, sorry I apologize, can I get

ElectedJoan HartmannSupervisorProposedvoiceprint 0.7629:29

Move approval.

ElectedBob NelsonChairProposedvoiceprint 0.7529:30

Second, Madam Clerk, will you please call the roll?

Roll-call vote Passed 4–0 Move approval. Second, Madam Clerk, will you please call the roll?
Show transcript
Supervisor Lavanino? Aye. Supervisor Williams? Aye. Supervisor Hart? Aye Supervisor Hartman? Aye and Chair Nelson? Aye

0:29 – 0:3614 turns

UnidentifiedClerk of the BoardProposed · by role29:44

motion passes unanimously

ElectedBob NelsonChairProposedvoiceprint 0.7529:46

thank you and I think that leaves us we've got two more here so

the next item is a 26 madam clerk would you please read that into the record

UnidentifiedClerk of the BoardProposed · by role29:55

Chair Nelson and members of the board. Administrative item number 26 is sponsored by Supervisor Hart and Supervisor Hartman. It is to consider recommendations regarding a statement of commitment to equity and inclusion in the community and workplace.

ElectedBob NelsonChairProposedvoiceprint 0.7530:10

Thank you, I asked to pull this item. I'm inclined to support this item but I was not serving on the board when it was initially discussed and developed had I been on the board at that time. I believe would have had some constructive input and someone take the opportunity provide some of that. One of the requests I believe is worth considering is adding socio-economically disadvantaged to the groups in a sentence that reads, to eliminate barriers are Black, Latinx, Indigenous and Asian community members as well as people of other diverse racial and ethnic backgrounds.

The reason why I think this is important is because a commitment to equity and inclusion is incomplete without a recognition of the effects and barriers caused by poverty. So I was hoping that the authors might consider that as a positive addition to the statement. Sorry, Supervisor Hartman?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.7631:10

I would. I'm eager to hear from Supervisor Hart but I think yes

UnidentifiedUnidentified speaker 1Proposed31:17

And I would add my voice of support as well. Thank you, Supervisor Nelson for making that addition. I think that helps make the statement that much more powerful and appreciate everybody who spent a lot of time and effort and energy making this on an important statement of values that the county Santa Barbara can endorse And embrace Wendy Sims Motum was very helpful in drafting this language as well as Maria Elena de Guevara, our HR director. Supervisor Hartman and others really did a lot of work behind the scenes to put together a very high quality product and your additions only make it better so thank you.

ElectedBob NelsonChairProposedvoiceprint 0.7531:53

Thank you, Supervisor Hart. So I'm going to go ahead and reread that sentence just with the additions to it if you can just bear with me for a second. I believe it's in the... because I don't have it in front of me. It's-I do have an excerpt but it's the portion there where it says to eliminate the barriers are black Latinx indigenous and then I was gonna have comma Asian and socio-economically disadvantaged community members Comma as well as people of other diverse racial and ethnic backgrounds.

Is that acceptable to my colleagues? Or to the

ElectedJoan HartmannSupervisorProposedvoiceprint 0.7632:31

do we have any public comment if not I would move approval,

ElectedBob NelsonChairProposedvoiceprint 0.7532:34

OK?

UnidentifiedClerk of the BoardProposed · by role32:36

Turn Nelson and members of the board. We have no request to speak on this item

GuestHartProposed · by introduction32:39

all second.

ElectedBob NelsonChairProposedvoiceprint 0.7532:41

Alright thank you. I do have some additional information or a statement that I like to make about this issue. If my colleagues would bear with me again, fact that I wasn't part of the two previous meetings gives me an opportunity to catch up to all of you. So if you guys would consider that. I have something I'd like to read. I disavow white supremacy and I disavow racism and racist behavior.

Unfortunately because of the national narrative, I need to state that as a conservative Two terms that are used in this preamble I want to address because I believe they are an important part of the discussion about race and policy, and those would be systemic racism and structural racism. I am comfortable with them because I know they're relative and undefined.

I personally can point to disparate outcomes with a racial component and make that claim about a lot of things but that does not make those things inherently racist. I can support the statement of commitment with those terms in place because I understand the intent and I support the goal. But I do think terms can be counterproductive. Nobody wants to be a racist, and when we assign racism to systems and structures, I believe it shuts down open discussion.

As a teacher, I learned it was important how we ask questions. For example, I believe that we have a very different discussion in our community if What structural barriers can we attribute to race in our criminal justice system? Versus what barriers exist because of the structural racism of our criminal justice system. It may be subtle, but in a time when we are trying to unite as a country I believe we need to challenge ourselves to find ways to better communicate with our neighbors and recognize that language matters.

Finally, I do want to say I personally do not subscribe to the narrative that our institutions are structurally beyond repair. I believe our country or Constitution Our economic and criminal justice systems are not racist. I do recognize though that our institutions do not exist without people, and with people comes ignorance, prejudice, and yes racism. One thing I'm most proud about our nation's past is that we have shown the ability over and over again to reflect, fix, unite, and heal our wounds.

I am committed to ongoing reflection And work to bring about unification rather than segregation in our county. Thank you. All right, Madam Clerk can I have a roll call?

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.8535:19

Supervisor- I have one question. Yep. By the way, I think you did a great job there. I'm just curious, I know the term gets used a lot, Latinx. I just want folks to understand that there is confusion in the community, especially in the Hispanic or Latinx community. I just saw a poll that 87% of people that speak Spanish as their primary language in their home do not know what the term means and so I know it's something There's a movement to try to get folks to start using this term.

It would probably be better off if it was from the bottom up than the top down, and I don't know. I understand why folks want to use the term but if the people that you're trying to talk to don't use the term, don't understand the term, I'm not sure how much we're helping.

Roll-call vote 1–0 · 3 under review
Show transcript
Thank you Supervisor Lavinio. Supervisor Williams? Yeah,

0:36 – 0:4414 turns

GuestHartProposed · by introduction36:24

we had a discussion about this very topic yesterday at first five and we essentially decided to take out the term because you know it. And this is maybe to Bob's point that sometimes you have well-intentioned terms that are created in an academic setting and I know among activists it's well-intentioned, and the repetition of those terms is an attempt to shift maybe consciousness.

But the other way to look at it, and the way I ultimately look at That Latino individuals have had successive waves of terms thrust upon them by academics, Hispanic, Chicano and then Latino. And it's like come on let's make up our mind because you can't make up a new term every generation and have it stick. The majority of people are, I think in finally embracing.

You know the term Latino Latina and just as the majority are embracing it then we come up with a new one and I totally get the intention behind it but Most highly educated, active Latinos that I know in this community still use the term Latino Latina and not Latinx and do not identify with it.

not transcribed≈8s of audible speech the AI couldn’t make out▸ listen
ElectedBob NelsonChairProposedvoiceprint 0.7538:18

Thank you Supervisor Williams. Supervisor Hartman?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.7638:21

Wow. Well, I go back to Ms., and for me that was extremely important not to be identified by my marital status. And it took a while for that until there was a box and until that term came into being. I suppose it didn't hurt that it had Ms. Magazine and sort of an elite cadre of feminists leading it but I am supportive of the word. Sometimes they take hold, sometimes they don't.

Our vocabulary and our syntax changes. We now use they instead of him or he and him. And we're using the plural for the third person. So language takes a while and so I'm, I don't know if it's going to stick or not but I'm eager to find a language that's less sexist quite frankly.

ElectedBob NelsonChairProposedvoiceprint 0.7539:27

Thank you Mr. Chair Supervisor Hartman, Supervisor Lavanino and then we do have some public comment that

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.8539:31

right? And then I well I would I would suggest then that we at some point hear from the community. Not, I mean, I'm not talking about today a public comment but it you know whether that's through first five I don't know what the vehicle would be but you know I definitely don't want to offend anybody But the Spanish language is, by definition every word whether you're talking about the beach or the chair or whatever you're talking about is male or female. So it's not like we are being sexist by using the language. The language by definition uses male and female so I definitely don't want to offend anybody but I also want us to realize That what we're trying to do is provide information to a community. And if we're using language that they don't use, that we would like them to use, it's just not helpful.

So I'm good with whatever word we're using. I just want people to realize that terminology has to correlate to the language that people actually use.

ElectedBob NelsonChairProposedvoiceprint 0.7540:39

Thank you, Supervisor Lavinino.

UnidentifiedUnidentified speaker 2Proposed40:41

Chair Nelson, just as a reminder to the board. We did fund some community outreach through Community Services Department so we could ask them to when they have those discussions and engage the community discuss the use of language and those phrases I think that would be helpful and more helpful as Supervisor Lavinino said to directly hear from the community rather than us trying to figure that out today

ElectedBob NelsonChairProposedvoiceprint 0.7541:04

Thank you So we have public comment Madam Clerk

UnidentifiedClerk of the BoardProposed · by role41:10

Yes, thank you chair Nelson and members of the board. We have one request to speak on this item and that is Thomas Becker

CommentTom BeckerProposed41:17

Hi, can you hear me?

UnidentifiedClerk of the BoardProposed · by role41:25

Yes,

CommentTom BeckerProposed41:26

we

UnidentifiedClerk of the BoardProposed · by role41:26

can please proceed

CommentTom BeckerProposed41:28

Thank You first off when I submit comments concerning the Hispanic community I use the term that the county staff uses which is Hispanic And they capitalize that word. So when I submit comments like I submitted, I'll be talking about in a minute, I use the term Hispanic capitalized. Hispanic basically means someone who is part of the Spanish speaking world and includes people in Spain. Latino would include people from Central and South America Mexico which would also include people who speak Portuguese So, but I use Hispanic.

When I was a kid the term was Chicano and Chicano was a term of respect it was certainly not something that was abusive it was created by the people who I grew up with in Los Angeles who I respect and that is the Chicano community they use that term themselves but anyway um I like to speak you're talking about inclusiveness fairness At SBK they're putting together right now the EIR and the document for the Connect 2050 Regional Transportation Plan. And in that document there's a section on environmental justice, and I've submitted comments and requested the EIR study certain aspects of your projects in the RTP and other projects Specifically how it affects the Hispanic community.

One of the things I see in your government from you people specifically is that you are targeting the Hispanic community to be the people who are living in the high density developments that you have either built or you approve on that you're planning. Let me just say something If you are an Hispanic person, any person but let's just talk about Hispanics. If you have a skilled trade or good education, you're going to be making enough money yet you wouldn't want to live in that high density slum type development that the fifth district and well every districts building. You're going to want to live in a detached single family home especially if you have children because you want that type of environment for your children to grow up in My comments were submitted to Mike Becker at SBK and I'm going to be meeting with him to make sure that my comments are formatted and worded properly so they are analyzed in the EIR, especially how Hispanics are targeted by you people to live in high density housing.

You're targeting them So they don't have the ability to live in low-density, clean communities and other diseases aren't being spread. Again

Roll-call vote Moved by Joan Hartmann · Seconded by Williams
Show transcript
thank you Mr. Becker that was your time. Okay back to the board I'm going to for the record restate what the motion is it's going to be the approval of A26 with an amendment that would read to eliminate the barriers are black Latinx indigenous Asian and socioeconomically disadvantaged community members, as well as people of other diverse racial and ethnic backgrounds. That was a motion by Supervisor Hartman and seconded by Supervisor Williams. And can I, Madam Clerk, can I get roll call?

0:45 – 0:4816 turns

UnidentifiedUnidentified speaker 1Proposed45:07

Mr. Chair, I have a comment I'd like

ElectedBob NelsonChairProposedvoiceprint 0.7545:09

to make. Yes, Supervisor Hart please.

UnidentifiedUnidentified speaker 1Proposed45:12

Thank you. I just want to thank everybody for their comments, I thought the discussion was really valuable but really wanted also to remind everyone who's listening that this is a powerful statement in solidarity and support of the community members who have come to many of our meetings calling for the County Santa Barbara to make a strong commitment to racial equity and reforming our justice system. And I think it's very important to recognize this statement is in response to the community coming to us and demanding solidarity with that mission

ElectedBob NelsonChairProposedvoiceprint 0.7545:44

Thank you, Supervisor Hart and thank you my fellow board members for allowing me to participate in this process as well. So Madam Clerk, can I? Oh sorry real quick, Supervisor Hartman

ElectedJoan HartmannSupervisorProposedvoiceprint 0.7645:53

I just wanted to add on to what Supervisor Hart said, and that is it doesn't end with this statement. It starts with this statement. We have a process for county leadership that will permeate the rest of the county focused on this issue and we have a listen-and-learn session going out that we funded in grants so this is the beginning.

ElectedBob NelsonChairProposedvoiceprint 0.7546:19

Thank you Supervisor Hartman. Madam Clerk?

Roll-call vote Passed 4–0
Show transcript
Supervisor Lavanino. Aye. Supervisor Williams. Aye. Supervisor Hart. Aye, Supervisor Hartman. Aye and Chair Nelson. Aye
UnidentifiedClerk of the BoardProposed · by role46:33

motion passes unanimously.

ElectedBob NelsonChairProposedvoiceprint 0.7546:35

Madam Clerk I think we have one more item that was pulled by the public I believe that's Item A-29 would you please read it into the record?

UnidentifiedClerk of the BoardProposed · by role46:41

Chair Nelson and members of the board administrative item number 29 is sponsored by Supervisor Hartman. It is to adopt a resolution honoring the Solvang Chamber of Commerce for its contributions to the community and their 100th anniversary. And I believe we have one request to speak on this item, and that is Tracy Baird.

ElectedBob NelsonChairProposedvoiceprint 0.7547:04

Thank you Miss Bair welcome.

UnidentifiedUnidentified speaker 4Proposed47:12

I want to say thank you very much to the Board of Supervisors for the proclamation award for the 100th anniversary. Our mission at the Chamber of Commerce has not changed in 100 years, we still provide advocacy education and resources during This time for our businesses, especially during the pandemic. And we are proud to be moving forward in our fourth year of working with the Economic Development Collaborative and the SBA during this time.

And I say thank you to every one of you. To Supervisor Hartman, it's always a pleasure to be working with her and to watch everything and to all of you into how you support this business community economically. Thank you.

ElectedBob NelsonChairProposedvoiceprint 0.7547:58

Thank you, Miss Beard. Can I go ahead and get a motion on the approval of item A-29?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.7648:03

So moved. Second.

ElectedBob NelsonChairProposedvoiceprint 0.7548:08

Madam Clerk, would you please read the roll?

Roll-call vote Passed 4–0 moved. Second. Madam Clerk, would you please read the roll?
Show transcript
Supervisor Lavenino? Aye. Supervisor Williams? Aye. Supervisor Hart? Aye Supervisor Hartman? Aye And Chair Nelson? Aye
UnidentifiedClerk of the BoardProposed · by role48:22

Motion passes unanimously.

ElectedBob NelsonChairProposedvoiceprint 0.7548:23

Congratulations. Solving Chamber of Commerce Now is the time for the members of the public to speak on items that are not on the agenda. Madam Clerk, are there any requests to speak on items not on today's agenda?

0:48 – 1:005 turns

UnidentifiedClerk of the BoardProposed · by role48:37

Chair Nelson and Members of the Board we have one request to speak in general public comment today and that is Mark Shatillo.

ElectedBob NelsonChairProposedvoiceprint 0.7548:46

Thank you I will allow three minutes per speaker for Mr. Shatillo and this will now close a public comment. Madam Clerk please proceed or Mr. Shatillo.

GuestHartProposed · by introduction48:58

Mr. Chair, I wanted to this is Mark Shatillo. I wanted to offer my congratulations and welcome to chair Nelson and acknowledge the discussion on racism. I think that's an important conversation to be having out but I wanted to speak today on accessibility to the board and information for the public concerning the Board of Supervisors calendaring and scheduling. I appreciate the use of zoom here it improves access for the public and I would encourage the board to continue the use of Zoom when we clear this era of COVID and are able to meet in person again. But transparency and public involvement is the cornerstone of all government, especially local government, and accessibility for the public is enhanced by predictability.

And one key issue that members of the public have struggled with over the years is the calendaring process At the Board of Supervisors currently your agenda is published on Wednesday or Thursday public comment is due by noon on Friday. So there's very little time to actually prepare As a lawyer, I need to confer with with clients or and or with experts about issues that are before the board and in the absence of any Advanced notice, it makes it very challenging. And so the quality I think of the testimony that you received is not as good as it might otherwise be.

The board does not have a published long-range calendar. Compare that though with the planning commission which has an advanced calendar that a lot of us that regularly appear before the county planning commission and board rely on extensively. We recognize it's a tentative schedule but it's very helpful and very significant It always changes, but it provides us a guide as we attempt to schedule and calendar and to work with local government.

The Board of Supervisors also has a long-range calendar, but it's not available to the public. I did a Public Records Act request for it and received it this week for this one time. I requested an ongoing Records Act request, but was denied that. I also requested that it should be posted on the web So I would ask that your board direct the executive office and the clerk of the board to post the long-term calendar on the county's website on a weekly basis so that the public may better understand and predict what's coming in the future from the Board of Supervisors with the recognition that that's not a permanent, it's not automatic. It's not guaranteed these are tentative long range calendars but they're extremely helpful and important for the public to be able to participate in local government.

Thank you, Mr. Chair.

ElectedBob NelsonChairProposedvoiceprint 0.7551:56

Thank you, Mr Shatillo. That concludes our administrative agenda and our public comment at this time we're going to take a five minute break and then we'll get started with the D items or departmental items Welcome back to the meeting of January 26th.

The next item on the agenda is departmental item one, madam clerk will you please read that item into the record?

1:00 – 1:172 turns

UnidentifiedClerk of the BoardProposed · by role1:00:14

Chair Nelson and members of the board departmental item number one is from the county executive office. It is a hearing to consider recommendations regarding update on the coronavirus disease 2019 COVID-19. Good morning.

UnidentifiedUnidentified speaker 5Proposed1:00:30

Members of the Board and Chair Nelson. I am not seeing my slides up yet, oh there we go. Give me a second to pin it. This morning's briefing to your board includes a snapshot of our Santa Barbara County COVID-19 data, as well as sharing with you the changes from Sacramento that you have heard about Yesterday, and grounding us reminding us in the blueprint metrics. And what that looks like as well as sharing with your board our latest vaccination efforts next.

So the next series of slides I'd like to show you as a reminder of the data that is available on our website at publichealthsbc.org under the community data, this is a graph of our cumulative cases just to take a look What the presence of COVID cases has been in our county since last March. And we could see that I'm sorry, that data is available on the graph on the on our website but what you are seeing is a snapshot of the data available from January 11th through Next slide, please.

This graph describes our case status and from January 11 through January 25 we have, we are seeing a 31% increase. In our cumulative recovered cases, a 23% decrease in our active cases. And that is good news. We are seeing a 42% decrease in our current hospitalized cases and unfortunately we are reporting that there has been a 34% increase in cumulative deaths next.

This is a graph that describes the seven day rolling sum of new cases by area. The good news is that over the last two weeks from January 7th through January 21st, we are seeing decreases in most of our county areas. The only The only area that did not experience a decrease and was static is Santa Barbara. And the only area that experienced an increase was Isla Vista.

Next. This graph describes the patients hospitalized currently in our hospitals. From January 11th through January 25th, we are seeing again a decrease of 42% in our hospitalization. We are seeing roughly a 13% in our ICU cases as well and you can see that on the graph. Next. So we continue to track the ICU bed availability. And here, this graph describes the actual number of Santa Barbara County ICU bed capacity as well as the Central Coast numbers and the adjusted. So the Santa Barbara adjusted number stands at point eight percent. And that is a again, a methodology That the state uses to calculate based upon the percentage of filled beds occupied by COVID-19 patients.

However, this is actual of what's happening on the ground. When the state does the regional stay at home order it is based on projections of four weeks ICU capacity in order for the counties in the region to be moved or to exit. And I'll cover that a little bit more when we talk about the blueprint. Next, this graph describes the percent hospital and ICU beds occupied. Our hospitalizations have dropped but ICU occupancy is still well over 80%.

Beds and ventilators have shown little if no change over the past two weeks. And again, just want to invite your board and community members watching this that our website has current daily updates on all of these numbers and more. Next So, as you heard yesterday. The we have been moved out of the regional stay at home order as part of the Southern California health officer order region.

And I'd like to share with you that when we were, where we've been exited from the regional stay at home order because the projected ICU capacity is it shows that we exceed as a region, the 15% ICU capacity. So the projected ICU capacity is based on four factors. The current estimated regional ICU capacity available The measure of current community transmission, the current regional case rates and the proportion of ICU cases being admitted. So the state modeling and data projects that case rates, case positivity rate of transmission hospital admissions all will be on the decline and that I see you admissions are inching downward.

So the regional stay at home order has helped to limit the disease transmission during the toughest time of the year, which was what we anticipated around December around the holidays going into the beginning of January. So the regional stay at home order helped us avoid an even higher hospitalization and fatalities. And we've seen the case rates, the test positivity, hospitalization, and ICU admissions all beginning to slow and then decreasing a few weeks after the order.

It could have been much worse without the order is my, is the bottom line. So the blueprint for a safer economy is a gradual reopening process that retains critical projections and modifications to keep community transmission down. We can we will continue to keep track of hospital capacity as in partnership with our local partners as well as with CDPH And I just before we get into the blueprint status and the availability of what can occur in the purple tier, I'd like to remind us that we are still in a very precarious moment in our state and county. And we will continue to urge all community members to be diligent in following all health precautions, which means avoiding crowds wearing masks whenever we leave homes and keeping activities outside.

So this is our anticipated CDPH blueprint data to be announced at noon. We will be published as having a 49.5 adjusted case rate. And so the adjusted case rate is based on the adjustment due to our testing. Our raw data shows that we have 73.2 case rates per day, per 100,000 and that's our unadjusted case rate. We were adjusted down to 49.5 based on the volume of testing that we were doing in our county So the state median for tests stands at 447.67, but Santa Barbara County logged 737.6 tests and this is an increase of 6% from the previous week calculation. Next.

So this is our graph to show your board the trends of our test positivity as we have for the past months and current. We are seeing that testing positivity decreasing by 17% from previous calculations, and the HEM testing positivity decrease by 14%. And so this is really a hopeful trend that we're seeing. We're seeing that we peaked and then we are trending downwards, and my hope is that we can see a continued downward trend in our testing positivity next This graph describes our adjusted case rate per 100,000. And again matching the previous slide we are seeing a pretty significant downward trend as well in our adjusted case rate so a 23% from previous.

So what does this mean? Next. So this means that we, along with many of the California counties are placed in the purple tier and we did issue a health officer order. It is it's been signed and uploaded And what this is allowable effectively immediately today. So the sectors and the parameters that, and this is a condensed version of the health officer order has a lot more detail but I just want to quickly go over the major areas for it with regards to private gathering It is allowed, however with the limitation of three households and it must be outdoors only. And with masking and social distancing family entertainment centers can open outdoors at 50% capacity. Museums, zoos and aquariums can open for outdoor operations. Restaurants and bars and wineries that serve meals can resume outdoor operations.

Miniature golf, go-karts, batting cages can open outdoor operations at 50 percent capacity Outdoor recreational activity remains open. Motels and hotels, tourism and individual travel are allowed. The travel restrictions was lifted when we were lifted out of the regional stay at home order. Fitness facilities open for outdoor operations. Personal care can open at 25% indoor capacity Faith-based services to continue outdoor operations only.

Indoor mall, shopping center, lower risk retail can open at 25% indoor capacity however food courts and common areas must be closed. Next. I'd like to share with you at your request how vaccine distribution has been made throughout our county. So here is the, and I'm going to be presenting The vaccine distribution in various different perspectives so that your board can appreciate how diligent, how intentional we are in distributing the vaccines. So this graph describes the vaccine distribution to providers and where they are located. And I wanna remind your board that We began this late December with very clear direction from CDPH that it is to outward facing health care providers, and then more recently within the last two weeks. The 75 plus so.

Cumulatively, Carpinteria at 2% and these are providers in Carpinteria countywide means the public health community vaccination sites at 20%. And so the. Public health community vaccination sites is countywide in Santa Barbara, Lompoc and Santa Maria. We have distributed vaccines to Lompoc area providers and around 10%. And to Santa Barbara providers at 43% and two Santa Maria providers at 25%.

So that makes up our total available doses, which is 44,825%. What's important to note is that Marion Medical Center as a part of a multi County entity did receive separately from our allocation 12,955 doses. So this gives you a comprehensive look about where the vaccines are in our county. And I'd like to note that the providers in these locations do serve their immediate community, but they also have patients and health care workers that they were vaccinating who outside of their geographic location. So Carpentria could be offering vaccines to Santa Barbara, Santa Maria could be offering vaccinations to Lompoc and I know that Marion when Marion stood up there drive-through that was available to all county members.

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1:17 – 1:2712 turns

ElectedBob NelsonChairProposedvoiceprint 0.751:17:43

Next. Dr. Dovrinoso?

UnidentifiedUnidentified speaker 5Proposed1:17:45

Yes.

ElectedBob NelsonChairProposedvoiceprint 0.751:17:46

Just a quick question for you just to confirm. So we're looking at 44,825 and then plus 12,955 so I'm getting that as 57,780 is that would that be accurate adding those two numbers together?

UnidentifiedUnidentified speaker 5Proposed1:18:02

I'm somewhat accurate. So the 44,825, the county, the public health department has direct control over meaning that any unused vaccines we can transfer within our county with Marion Medical Center sharing with us that amount is not available to Public Health's control. It is controlled the movement of of those vaccine is held by the Dignity Healthcare System. So that's the nuance of it.

ElectedBob NelsonChairProposedvoiceprint 0.751:18:40

So I guess the question that I'm trying to get to is are those vaccines available to our county is about 58,000 although I guess but Marion is that also going into since that Dignity and that goes up in Tucson so County are those shared with Slough County as well? Is that part of the rub there?

UnidentifiedUnidentified speaker 5Proposed1:18:58

So Marion serves both our county and Sloan County. So when they have their pods, I am not sure whether both counties residents are allowed so we don't have any really control over the vaccination clinics at Marion.

ElectedBob NelsonChairProposedvoiceprint 0.751:19:21

Okay thank you sorry for interrupting please proceed.

UnidentifiedUnidentified speaker 5Proposed1:19:30

This graph describes the types of providers that we have distributed the vaccines to. And so part of that goes through the four buckets. So, the first bucket would be the clinics. That includes the public health clinic Which, which the 18,700 doses is primarily the public health community clinics in the three areas I mentioned earlier as well as some of our there's an urgent care.

The second bucket is to the healthcare providers. These are smaller physician offices that we have partnered with because in order to make sure That they can offer vaccinations to their patients, and these are in different parts of our county. The hospitals again because the initial rollout of the vaccines was two hospitals so that they can offer the vaccines to the health care workers at the hospitals took the bulk of the initial doses at 50%.

And we have recently partnered with retail, commercial or retail pharmacies to throughout the county to support our efforts and that is roughly 7% of our allocation. Next So, I'd like to share with you within the and taking a deeper dive into those four buckets so this is the list of. providers in the clinic system. And they began by helping public health vaccinate healthcare workers, their own as well as external health workers and now patients who are 75 and above. So we have 18 clinics And various number of sites per those clinic system. So we've offered allocation to the American Indian Health Clinic, the Community Health Centers of Central Coast, the Fresenius Kidney Care of Santa Barbara Sansum Clinic which I want to pause and say that Sansum was one of our earlier partners and really supported us in Offering vaccines to healthcare workers outside of the system, as well as their patients.

And we've offered it to our wealth path clinic which operates our county jail system and our juvenile hall. We have five, the county operates five health care centers. Santa Barbara Pulmonary Associates, Santa Barbara Neighborhood Clinics with four sites. The Med Center which is in urgent care. UCSB Student Health is an MCE but initially until they were approved as an MCE we did offer them a limited number of vaccines and the Sansum Diabetes Research Institute next.

So in the healthcare provider bucket, vaccinating patients 75 and above are four offices with the Central Coast Family Care having six sites. So altogether nine sites in the healthcare provider bucket. Next. Hospitals, as I mentioned earlier because they were at the site of the initial rollout with healthcare workers and now partnering up with public health does 75 plus cottage Lompoc and Marion Regional Medical Center.

Next. I mentioned that one of the more mobile key partners that we have are the pharmacies. So, we have allocated to Ralph's, Savon's and Vaughn's Pharmacies and we will be working with these pharmacies to hold clinics in their communities Really ensuring that the 75 plus in our health equity metric areas will have an opportunity also to be vaccinated. Next, and that concludes my briefing for today.

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ElectedBob NelsonChairProposedvoiceprint 0.751:24:51

Thank you, Dr. Pernoso. Do any of my colleagues have questions? Supervisor Williams.

GuestHartProposed · by introduction1:24:59

Just one on vaccines. So if in the non-multi county allocation and the non federal allocation that's sent to nursing homes and assisted living There's been almost 45,000. About how many of those have been used?

UnidentifiedUnidentified speaker 5Proposed1:25:26

Our last run of the data shows us anywhere between 65 and 75% of administered. And that's a tricky question even then, the 25 remaining... So if we guesstimate about 25 to 30%, not administered those have appointments attached to them. They're not necessarily right now in the arms of community members, but they are designated for the clinics that are about to happen.

GuestHartProposed · by introduction1:26:01

And so maybe next week what would be useful is to understand how many health care personnel and how many individuals over 75 have been vaccinated being that those are the two groups that we started vaccinating. Yes, the you know I'm interested in the data that came out of L.A.. Indicating that about twice as much of than their positive cases have had covid.

You know have you guys thought a little bit about that and whether you whether you believe that that data would be consistent in this county meaning that we've had 27000 cases probably means That we've actually had, you know, 54,000 people that have had COVID as a rule of thumb. Do you agree with that? Have you guys thought about that, talked about that?

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1:27 – 1:3212 turns

UnidentifiedUnidentified speaker 5Proposed1:27:08

And no, we have not robustly considered that but that is something that we can look at as a team this week and give an update next week.

ElectedBob NelsonChairProposedvoiceprint 0.751:27:24

Thank you, Supervisor Williams. I have a question. Vaccination question. One second. We've got Supervisor Hartman and then we'll come to you next.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.851:27:32

Sure. Thank

ElectedJoan HartmannSupervisorProposedvoiceprint 0.761:27:32

you. Thank you Mr. Chair. I have two questions. The first, I just had a communication from Allison Laslett of the Santa Barbara Vintners Association Asking for clarification, it's her understanding that bars and distilleries have to serve food but wine tasting outdoors does not need to serve food. Is that correct? And

UnidentifiedUnidentified speaker 5Proposed1:28:00

let if I may follow up with staff on the details and connect with

ElectedJoan HartmannSupervisorProposedvoiceprint 0.761:28:07

with her. Okay, that would be great. And then I just had one other comment and that is, I, the 211 is it. A lot of people 75 and up have difficulty signing up online. It so happens you actually have to have both sides of your health card copied and then drag in, and that's hard for people. So they have to call 211 I don't know if we can beef that up a little bit, but it rings and rings and then you just get clicked off. So whether there's some other system so that people feel that they aren't so frustrated by this?

UnidentifiedUnidentified speaker 5Proposed1:28:53

Yes. And I think that on top of beefing up the 211, we also anticipate that the governor's new rollout of my turn. It's an app that we are going to we've heard good things about from it being piloted in San Diego and L.A.. We will get a demo tomorrow. And from what I'm hearing, it is very simple and easy to do using your phone, using the computer as well.

ElectedBob NelsonChairProposedvoiceprint 0.751:29:33

Thank you, Supervisor Hartman. Supervisor Lavinio?

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.851:29:38

Thank you Mr. Chair. So I was going to ask about that app as well. I read that this morning that there's a new app I know I express frustration with the sign up method that we currently have. Unless a senior is getting help, there's probably very few of them that are able to sign up on their own and I appreciate the fact that we have 211 but obviously we need to, as Supervisor Hartman said, increase the amount of people we have answering the phones and helping there. But again all that does is if we don't have the supply It's kind of all a moot point, so we are reliant on the flow coming in.

Question I have is, I also read this morning and I know there's been talk about it of the CDPH changing to an age-based rollout instead of a jobs related what your position is. And the question I would have about that, and I don't know if it was released. I read it this morning online. So I don't know if they've made an official announcement of it but sounds like they have.

But the question in there that was kind of confused, what's that? I'm sorry.

UnidentifiedUnidentified speaker 5Proposed1:30:51

I'm sorry, Dr. Ansord couldn't be with us this morning because we received a notice really early this morning to be on a call with CDPH and so he's taking that and I'm doing the presentation at the board. So they are right now real time. We are getting guidance from the board about from the CDPH about the age distribution age framework. And so I will update the board as soon as I receive the written notification, but from what I am hearing, the governor will be announcing it at noon today.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.851:31:35

Okay. So when I read the initial yeah, so I guess we'll hear about that next week It's always I'm sure you get a little frustrated when you come to the board and we're always leapfrogging into the next What about this? What about that but that's because that's what we're hearing from the community. So the only question I have on that when I was reading what CDPH put out was And if you could just speak to this next week make sure that we cover this is that it seemed like they were saying that That quote unquote essential workers, and I think they included in that teachers.

That they would still be included regardless of their age. So if we could just get clarification on that as this gets rolled out, that would be helpful.

UnidentifiedUnidentified speaker 5Proposed1:32:18

Right. I would also like to share with your board that, um, I believe that the governor will be announcing a new mechanism for how the state will be allocating vaccines to counties and I don't have details on that and I think that was the 930 call with CDPH that's occurring right now.

1:32 – 1:4213 turns

ElectedBob NelsonChairProposedvoiceprint 0.751:32:46

All right, thank you Supervisor Labadino. While we're still fresh here I think we're going to have Kelly Hubbard from OEM to discuss 2-1-1 or maybe clarify that. Kelly are you on the line?

UnidentifiedUnidentified speaker 6Proposed1:32:56

Yes sir chair and supervisors i just figured i would give some additional information on how the process is working with 2- 1-1 so when residents do call 2-11 and they select the appropriate number for assistance with vaccines they do get routed to our county call center staff And those calls in our staff are helping to answer those questions and or helping those residents who qualify. And if there are appointments available, helping those residents through the registration process for an appointment.

So those staff are helping residents with that process because we do know it can be complex for some and we try to do that as efficiently as possible and try to fill in those appointments when we can't can do so. Additionally, we are continuing to make some process improvements. So we understand that at certain times a day or calls on our lines are backing up and so we're adding in some Messaging, allowing people to understand what's occurring. Allowing for some additional protocols to hopefully make that process more efficient and not as frustrating for the public.

And so if you continue to hear any issues or concerns happy to receive those and we'll continue to work with 211 and our county staff to continue to increase our capabilities there.

ElectedBob NelsonChairProposedvoiceprint 0.751:34:19

Thank you Miss Hubbard. I believe Supervisor Williams might have a question for you.

GuestHartProposed · by introduction1:34:22

Well, it's just a request since you asked if we had a request which is that I do think it would be valuable if our call center staff at least in the case of Over 75 crowd and some special needs could actually set up the appointments for the individual. I do think that that would be. And you know, in advance in a certain amount of time in expectation, I suppose of receipt of vaccine, I even think that it would be wise to make allow individuals Appointments for the future, even when we don't have available vaccine because the worst thing that we do is then cancel it if the state doesn't provide us the vaccine. But at least then we have an ordered system where people are in line and they know when they're supposed to get it.

UnidentifiedUnidentified speaker 6Proposed1:35:31

Supervisor through the chair, our staff are assisting to actually make those appointments. So we do help to make those appointments when appointments are available. So just to be clear on that, we actually do it for them on their behalf when requested. So we do a system actually through that process and I don't know if Dr. Delgarno would like to address the concept of booking into the future In more detail, but essentially we're booking where we have appointments available at least through two months through our staff at this time.

UnidentifiedUnidentified speaker 5Proposed1:36:04

Right? The state system. Generates appointments based on available vaccines that we put in. So it's something that we can look at, and we are continually looking at innovative and creative partnerships in our community just to ensure that vulnerable members of our community get an equal opportunity to get vaccinated. So I'm excited that we are working with the pharmacies To be able to host closed vaccination clinics for 75 plus in various communities.

And we will be doing the outreach as well as a sign up so that those community members will not have to wait through prep mod or our current online registration.

GuestHartProposed · by introduction1:37:00

I just think that this weekend shows that there are incidents where people, you know, that are lucky or in the know get availability and the vast majority of people who are trying to use these systems that we are promulgating You know, see there's not available and give up and I just you know. You know, it should be a system where everybody who is in line gets their place in line and not a system where people who are in the know or are calling everywhere more aggressively are the ones who are prioritized

ElectedBob NelsonChairProposedvoiceprint 0.751:37:50

for vaccine. Thank you Supervisor William I want to get to Supervisor Hart who's been waiting patiently to ask some questions as well so Supervisor Hart

UnidentifiedUnidentified speaker 1Proposed1:37:58

Thank you, Mr. Chair. Following up on Supervisor Williams' question could you address the reports in the media that have been circulating about people who have gotten vaccines outside the regular prioritization system? You know I know there's been some perhaps misreported events but there are there is a common theme emerging as Supervisor Williams described where people who are relatives of folks who are health care providers or friends of those You know, seem to be getting an opportunity to get vaccines when vaccines have been opened and cancellations of appointments occur or other reasons why there is vaccine available that has a shelf life. And so I think there's this tension between utilizing all the vaccines making sure we're not allowing any vaccine to spoil and the process of selecting folks who can jump that queue and get vaccines.

UnidentifiedUnidentified speaker 5Proposed1:38:57

That is correct.

ElectedBob NelsonChairProposedvoiceprint 0.751:38:59

Just Dr. Dover knows you want to expand on that a little bit about some of those circumstances?

UnidentifiedUnidentified speaker 5Proposed1:39:05

Yes, so there was a recent newspaper article mentioning that UCSB had been vaccinating people much younger than the 75 plus and UCSB in this case reached out to Dr. Anzork and myself to reassure us that they were strictly and stringently following the protocol as you mentioned, Supervisor Hart. But our overarching goal is not to have any dose wasted. And so and that is a really good strategy unlike in a lot of other communities we're also reading report of wastage of up to 50%. That is not happening in our county it I would say less than 1% if not at 0%.

So providers do have that discretion. At the end of the day, if they have leftovers, they can reach out to their immediate network or immediate eligible population so that within that time frame That last vaccine in the vial or two is not wasted. And so I know that in the UCSB's case, they have reassured us in writing and that they are open for scrutiny and examination by our immunization team.

We have been following up Supervisor Hart on complaints that certain provider are giving out a vaccine inappropriately. And we have, we're monitoring it and they know that we can audit their patients list and that they would be at risk Of violating an assigned attestation with the state, as well as with the public health department guidance. And so we are our immunization team are on it and we are looking at scrutinizing to ensure that that is not happening.

UnidentifiedUnidentified speaker 1Proposed1:41:22

Thank you, Dr Darnell so it's very reassuring and I appreciate knowing that public health is monitoring that situation. It probably speaks to the need to develop a system that would allow people to get those vaccines in those situations when spoilage is an issue, and some sort of I'm going to go ahead and get started. Thank you so much for having me. There are many people who are trying to get appointments from many providers, and I'm not sure if they are being diligent about canceling appointments when they have been previously made. My concern is that people are making appointments whenever they can get them and then continuing to shop for sooner appointments And there could be multiple appointments for a single individual in the system.

Is there technology that will catch that and eliminate those duplicate appointments automatically, and provide those spaces to other needy people? Or is the system unable to fix that at this point?

not transcribed≈16s of audible speech the AI couldn’t make out▸ listen

1:42 – 1:5323 turns

UnidentifiedUnidentified speaker 5Proposed1:42:44

Approved providers use different ways to manage their appointment system. So, for example, this weekend when Marian shared with us that they are they have some availability and I went on. to their website. It was a totally different system than our PrEP mod, which is a state-based system so I think probably part of the issue Supervisor Hart as you mentioned is the decentralized system where providers are using their EHR and their appointment system to book the vaccine appointments And public health uses the state issued system. I'm hoping that with my turn, that since it is free and it does on the back end integrate with all of the required databases that the providers have to enter data, that it is something that we can push out as a county not only public health but all of our providers to use as well.

And hopefully that will address the issue of the cancellation. So when I know, I can speak for our public health department community vaccination site so we, for example, had a clinic last week in Lompoc. And there were quite a few people who either canceled at the last minute or were no shows. So what we do is that we control our vaccine so, so stringently that none were wasted. What were unused got were kept appropriately and repurposed for the next day in Santa Maria. And so we in public health, when we do have a list of eligible people who can receive the leftovers, we call them leftovers. So these would go to spoil and those also meet the tier one, the phase 1A or the age, or the function and not going to friends and family and relatives as well.

UnidentifiedUnidentified speaker 1Proposed1:45:07

Well I think you know obviously you've been thinking about this and trying to adapt to it and i appreciate that is very complex and it's moving quickly and changing fast one thing you might consider is overbooking appointments to a certain percentage you know like the airlines do anticipating that there are going to be no shows Because I think that, you know, there are so many different access points to the system right now that people who are very aggressive are trying them all. And I really doubt that they're being diligent and canceling appointments. I don't even know if it's even possible to cancel appointment with online tools and things. It certainly would be difficult to do. So that this is only going to become a bigger problem as time goes on.

There will be people who have appointments months from now, who will have found a way to get vaccinated at one of the mobile pop-up clinics or other things and the problem just will grow significantly and present more of a challenge and slow down the delivery of the vaccine so it bears some additional planning and thought. Thank

UnidentifiedUnidentified speaker 5Proposed1:46:04

you. Chair Nelson?

ElectedBob NelsonChairProposedvoiceprint 0.751:46:07

Yes

UnidentifiedUnidentified speaker 5Proposed1:46:09

I have a response from my team for Supervisor Hartman's question.

ElectedBob NelsonChairProposedvoiceprint 0.751:46:15

Please proceed.

UnidentifiedUnidentified speaker 5Proposed1:46:17

Okay, wineries can operate without meals outside bars breweries and distilleries cannot open outside without food so i hope that clarifies

ElectedBob NelsonChairProposedvoiceprint 0.751:46:31

It does, thank you very much. Dr. Doberman also I've got a couple questions as well. My focus on schools. I sent you at a New York Times article yesterday about the Las Vegas School District. It appears they are pushing to reopen in-person schooling after they no longer can ignore subsequent consequences that COVID has on their youth related to mental health specifically the rate of suicides.

Despite the bad news about our case rates still remaining high Is it premature for our schools to cancel sports activities and abandon hope of in-person instruction for this year?

UnidentifiedUnidentified speaker 5Proposed1:47:06

So if I, yes. I think that it may be premature given the fact that the state's projection is that our cases will continue to trend downwards and given that disease transmission will be trending downwards so I believe that right now given that we are in the purple tier and albeit it is anywhere from If we look at the adjusted case rate, that's about seven times higher than the threshold of seven.

Or unadjusted would be a magnitude of ten times more that we are hopeful with the decrease in disease transmission that we will go to red and then we will proceed on to orange and then to the yellow tier. So as we proceed through the tiers, there will be more sports that can be allowed as we advance through the tiers.

ElectedBob NelsonChairProposedvoiceprint 0.751:48:12

Yeah, let me follow up on that. So I think this may be helpful for some people the state has said for in-person structured instruction to begin for schools that did not open prior to the stay at home order case rate needs to get down to 25 cases per hundred thousand and right now we're at 49 and a half

UnidentifiedUnidentified speaker 5Proposed1:48:32

correct

ElectedBob NelsonChairProposedvoiceprint 0.751:48:33

okay just wanted to clarify that for for myself and the public. A couple more questions and I'll jump over to my colleagues would you recommend that school? I was just going to

GuestHartProposed · by introduction1:48:44

contribute something to your point Supervisor Nelson because a school district takes a little while to get geared up doing this, I do think that school districts if they are choosing this route should be planning right now and I would Hope that we would facilitate that. What I've asked you before is that if we would be willing to take waiver applications and let the school district say, hold this application until the case rate drops below whatever threshold CDPH is basically making bad noises about. But just that we would be therefore ready to submit that application to the state the next day after the case rate drops Because it just takes so long to get these things in the motion. And we saw this situation with Santa Barbara Unified where they had a lot of soul searching for awhile, then were ready to do a waiver just when it became too late to submit a waiver.

My daughter at Carpinteria Unified has been operating in a public school under a waiver, elementary school for many months without real incident. So I want of course all school districts to have that same option.

ElectedBob NelsonChairProposedvoiceprint 0.751:50:19

Thank you, Supervisor Williams. Actually yeah you stole my second question there so just to reaffirm with Dr. DeRuno. So it would be a good idea for schools to be preparing for these eventualities and taking advantage of those windows of opportunity that might pop up?

UnidentifiedUnidentified speaker 5Proposed1:50:35

So, I'm sure Nelson and Supervisor Williams. We are we have been even through the 7 weeks of the regional stay at home order our school unit is still active and we have been in communication with schools as a matter of fact, we are. We have been assisting with schools and reviewing waivers, and we received three as of last night. The state has nuanced that waiver process is not a waiver anymore. It is really a submission of a safety plan to not only the public health department But three other entities at the state level, and we are working with local schools to make sure that their package will pass scrutiny at the state level.

ElectedBob NelsonChairProposedvoiceprint 0.751:51:31

Thank you and I think Susan Klein Rothschild has been doing a great job being a liaison for the CEO's office in public health accounting with the schools and is doing some great work there. Many of you guys know that I'm a former coach and I'm apparent of high school athletes, and so one of the other questions that's near and dear to my heart is one of the opportunities is high school sports under the current state guidelines local high schools can begin competing in outdoor low-impact sports and purple tier Such as cross country, dance, golf, swimming and diving. Tennis and track and field right away. Is that correct?

UnidentifiedUnidentified speaker 5Proposed1:52:06

That is correct. Everything that was allowed with regards to the blueprint, the cheer system still stands. And that includes the youth and adult recreational sports as permitted by the tier system.

ElectedBob NelsonChairProposedvoiceprint 0.751:52:23

That's great news. Thank you very much. I believe we have also a presentation from Nancy Anderson. If my colleagues, do you have any other additional questions for Dr. Dovernoso? And then we do have also three members of the public who like to speak but I think we'd get to Ms. Anderson first.

UnidentifiedUnidentified speaker 2Proposed1:52:40

Supervisors, I do not believe we have a presentation from Ms. Anderson. I think there was a request to keep these presentations as concise as can be and so and I think Dr. Dovernoso went over the information that Nancy would've gone over what's open in the tiers.

ElectedBob NelsonChairProposedvoiceprint 0.751:52:55

Excellent, thank you Miss Anderson for being available and standing by with that. Let's go ahead and go to public comment.

UnidentifiedClerk of the BoardProposed · by role1:53:02

Chair Nelson and members of the board we have three requests to speak on this item.

ElectedBob NelsonChairProposedvoiceprint 0.751:53:05

Yes please proceed.

UnidentifiedClerk of the BoardProposed · by role1:53:07

We will begin with Andy Caldwell to be followed by Tom Becker.

1:53 – 1:596 turns

ElectedBob NelsonChairProposedvoiceprint 0.751:53:13

Thank you Mr. Caldwell.

CommentMiss AndersonProposed1:53:17

Chair Nelson, members of the board, Andy Caldwell representing Colab. I know that this thing is a Herculean effort to try to vaccinate so many people, but I can't ignore the fact that California seems to have one of the worst if not the worst vaccine distribution success rate in the entire country. And having said that what I haven't heard your staff talk about is they've gotten tens of thousands of people have gotten their first dose, which only leads about 400,000 left.

But how are they going to intersect that line with the people getting their second doses? Personally, I would not want to be in charge of that train wreck because of keeping the records of who's already had a first one needs to come in for the second one and where do they get in line. The other thing is nobody has commented on the fact that Governor Newsom's going back to the purple tear at this time was somewhat suspect. Over the weekend, the AP reported that LA County's ICU was still at zero and the San Joaquin availability in San Joaquin Valley was at 1.3%.

And so I never wanted us to be in that southern region. But the fact is, some of these areas are not nearly out of the woods at all including one of the largest counties in the entire country. With regard to schools, I would go back to what Dr. Ansorge said it when the very first meetings that there was no reason for public schools to close. He said this at one of the very first meetings Because K through 12, he said it doesn't work. I tried to isolate them, doesn't work. And I wish that you would write a letter to the school boards and the school unions and ask them to commit to reopening at their earliest state possible. Finally indoor dining, the California Restaurant Associations filed a lawsuit.

There is no reason to believe that indoor dining is dangerous with spacing and all the rest. It's killing our restaurants. As you well know, the Beach Cafe closed. Pea Soup Anderson has just failed to make 100 years and there are a number of other restaurants that have already failed. They cannot make it on outdoor dining especially in the winter. Thank you.

ElectedBob NelsonChairProposedvoiceprint 0.751:55:56

Thank you Mr. Colwell.

UnidentifiedClerk of the BoardProposed · by role1:56:00

We will now go to Tom Becker to be followed by Terry Strickland.

ElectedBob NelsonChairProposedvoiceprint 0.751:56:05

Thank You Mr. Becker Please proceed. Can you hear me okay? We can, thank you.

CommentTom BeckerProposed1:56:09

Thank you. A couple of points I may have missed something one the statistics on the vaccine distribution does not appear to be documented by race or ethnicity it's just a general number but you don't document where it's going as far as race or ethnicity. It appears that the Hispanic population is underrepresented for vaccine distribution You have to ask why that is, if that's true.

Is there a racist component? Is there implicit or explicit racism in county staff that is preventing them or did they just want to give the Hispanic population the vaccine versus the white population? I have a question out of the 44,000 vaccines that have already been distributed how many of those people were in the at risk category Out of 44,000 people how many people were in the at-risk categories as far as age or preexisting condition? And also what is the at risk population of Santa Barbara County?

Is it 40, 50, 60,000 that's never been discussed. And then good going back to my comments previous to this about equity and justice for all people You have to, this is one of the things I'm asking that be studied in the Connect 2050 RTP. What is the rate of infection, hospitalization and death for the Hispanic population living in high density housing versus the Hispanic population living in low density housing?

If you people recall, you people are promoting high density housing And then you are targeting the Hispanic population as the people that will be occupying that high-density housing. Well what kind of, don't you think that's that you should be studying the infection rates, hospitalization rates and death rates of Hispanic people and all people living in high density housing versus low density housing?

I would suspect Infection rates so high in the Hispanic population here in California is because the Hispanic population enlarges living in high density housing. And finally, I'd like to say something about Mrs. Hart or Supervisor Hartman's comment last month that if you live in a house where an elderly or at-risk person is in the house everybody else just has to stay at home and not go out to work.

You don't starve to death. You have to be able to go out But you have to isolate those people who are at risk. If you're in a high density situation where you have an apartment with multi-generational groups and it's high density, it's impossible to isolate at risk people. Especially when you consider the Hispanic population which tends to be a multi generational.

1:59 – 2:0312 turns

UnidentifiedClerk of the BoardProposed · by role1:59:23

We will now go to Terry Strickland who is our final speaker.

ElectedBob NelsonChairProposedvoiceprint 0.751:59:27

Thank you, Miss Strickland. Please proceed when you're ready. Carrie are you with us?

UnidentifiedUnidentified speaker 7Proposed1:59:41

Okay can you hear me now

ElectedBob NelsonChairProposedvoiceprint 0.751:59:43

we can't thank you

UnidentifiedUnidentified speaker 7Proposed1:59:44

okay thank you first of all I'm not crazy about this new system the old system wasn't great but it was much more user-friendly I know you're not trying to keep the public from commenting, but it feels like it's made it more difficult. Sloan County has a system where they take pre-recorded calls anytime prior to the meeting or people can call in during the meeting. Why can't we use something that's a little more easily accessible to the public?

It's bad enough we can't go to the meetings and speak to you in person. When will that happen? That's one of my questions. On behalf of a coalition of approximately 100 local businesses, I encourage you to reopen the Central Coast. You all know the devastation to small businesses these lockdowns have caused. The governor lifting the stay at home order allowing restaurants and other businesses to now open outside comes at a time when we're not only having colder weather but rain and strong winds that are wreaking havoc on You know, we've spent thousands of dollars on tents and temporary structures and heaters just to be able to operate. And that was before they shut us down for two months.

How are we supposed to accommodate our customers in these conditions? How much more money are our small businesses going to lose? We all know there's no data behind the... No science behind the closure of restaurants and other businesses. We need to open them up We need to open our churches up, we need to open our schools up. It's a travesty, our children aren't able to play sports let alone go to school. It it's a travesty that needs to change.

I do have a question for the doctors. I've been told by approximately three local doctors that if you test positive for COVID, the protocol by our doctors in this county is to not treat patients. They told me They would not prescribe steroids or antibiotics and that if you have trouble breathing, go to the ER. This is a different protocol than other areas and states who immediately prescribed these medications for positive patients. Who decides what the protocol our doctors locally use? And how is that decided?

Thank you for your time. Look forward to your answers.

ElectedBob NelsonChairProposedvoiceprint 0.752:02:14

Thank you, Mr. I personally in our office will follow up with the question that you have there so thank you so that concludes public comment back to the board. Do we have any additional comments from my colleagues? Seeing none and entertain a motion.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.762:02:32

I move that we receive and file this report

ElectedBob NelsonChairProposedvoiceprint 0.752:02:37

second any further discussion. Madam clerk would you please call

Roll-call vote Passed 4–0 move that we receive and file this report second any further discussion. Madam clerk would you please call
Show transcript
Supervisor Lavinino. Aye. Supervisor Williams. Aye. Supervisor Hart. Aye, Supervisor Hartman. Aye and Chair Nelson. Aye
UnidentifiedClerk of the BoardProposed · by role2:02:54

motion passes unanimously.

ElectedBob NelsonChairProposedvoiceprint 0.752:02:58

The next item on the agenda is Department Item 2. Do we need to wait for staff? Is everybody all ready to go real quick before we get into that County Council Gazzone.

UnidentifiedUnidentified speaker 8Proposed2:03:12

Chair, just a housekeeping item so that we can have people available for closed session. Could you give some thought as to whether the board would want to do item two and three before lunch or when you might be breaking so we can have people lined up?

ElectedBob NelsonChairProposedvoiceprint 0.752:03:25

The plan is just to finish item two and then go to lunch. Thank you. This item's scheduled for about an hour.

2:03 – 2:135 turns

UnidentifiedClerk of the BoardProposed · by role2:03:32

Chair Nelson, members of the board. Departmental item number two is from planning and development. It is a hearing to consider recommendations regarding interim greenhouse gas GHG emissions thresholds of significance.

UnidentifiedUnidentified speaker 9Proposed2:03:48

Mr. Chair, members of the board good morning. I wanted to introduce this item. The department has been working on these interim thresholds Because recently, about two years ago we determined that the targets that we had set in the original ECAP that have been adopted by the Board of Supervisors were not being met and the board had given direction to CSD to develop a new ECAP which they're currently working on.

And as a result, we were no longer able to rely on the EIR when conducting environmental review for projects for greenhouse gas emissions assessment. So we needed to develop some interim thresholds until the new ECAP can be adopted and staff has been working diligently with our consultant team, Ascent, to develop those and bring those forward to the board for review and adoption.

With that I'd like to turn it over to Selena Evelsizer who is going to be making the presentation along with our consultant from Ascent.

CommentSenior Planner Selina Evelsizer-WhitneyProposedself-stated2:05:01

Good morning, Chair Nelson and Supervisors.

ElectedBob NelsonChairProposedvoiceprint 0.752:05:04

Welcome

CommentSenior Planner Selina Evelsizer-WhitneyProposedself-stated2:05:05

to thank you today planning staff is bringing the interim greenhouse gas emissions CEQA thresholds of significance before your board. I am Senior Planner Selina Evelsizer-Whitney, and I'll be presenting some of the information today. Poonam Baparai and Brenda Hom from Ascent Environmental will also be giving a portion of today's presentation. Other county staff we have in attendance are Deputy Director Dan Clement and Supervising Planner Alan Bell from the Planning Department, and also Ashley Watkins and Garrett Wong from the Community Services Department.

I'll kick off today's presentation by summarizing the purpose and need for the interim greenhouse gas thresholds, including state requirements and board's previous direction to staff. I'll then present some background information on the county's Climate Action Plan and the Industrial Stationary Source Greenhouse Gas Threshold. I'll introduce the proposed interim thresholds and then Ascent will present the methodology that we used to prepare the recommended thresholds.

I'll wrap up the presentation with environmental review and recommended actions. Next slide please The purpose of this effort is to adopt thresholds of significance that county staff and CEQA practitioners and applicants can use when assessing the significance of a project's greenhouse gas emissions. State CEQA guidelines say that a lead agency shall describe, calculate or estimate the amount of greenhouse gas emissions from a project and should consider whether the emissions exceed a threshold of significance.

Greenhouse gas emissions that equal or exceed a threshold of significance are determined to have a significant cumulative impact on global climate change unless mitigated. Staff developed interim thresholds in accordance with the Board of Supervisors direction in 2018, to update the county's Climate Action Plan. Planning staff proposes to amend the county's Environmental Thresholds and Guidelines Manual to include these interim thresholds, and to provide guidance on how and when to apply the thresholds.

Next slide please. The proposed interim greenhouse gas emission thresholds will be a significant improvement over the county's current process to determine significance. Currently, staff has to assess the significance of greenhouse gas emissions for land use projects and plans on a project by project case-by-case basis since we don't have an adopted threshold or qualified climate action plan at the moment.

Obviously, this current method leaves a project more vulnerable to challenge. It provides less predictability for applicants and the public. It also takes more time and increases project costs because it requires more project-specific technical studies such as traffic studies or energy assessments. Staff is proposing a standardized process using consistent thresholds.

The proposed interim thresholds are appropriate to development within unincorporated county areas and are based on substantial evidence justifying application to future discretionary permit applications. The Environmental Thresholds and Guidelines Manual Amendment gives a step-by-step process for planners, CEQA practitioners, applicants to use and rely on. Staff expects that the recommended interim thresholds process will reduce project costs in time.

Next slide. Before we dive into the proposed interim thresholds, I want to provide a little bit of background information. First, the county does already have one significance threshold for greenhouse gas emissions. The industrial stationary source threshold was adopted by the board in 2015 and it is 1,000 metric tons of carbon dioxide equivalent per year The Industrial Stationary Source Threshold applies to projects that have industrial stationary sources of emissions and require discretionary approval by the county.

We are not amending the Industrial Stationery Source Threshold as part of this interim thresholds effort. At this time, the county does not have other thresholds of significance or other approved methods to determine the significance of a project's greenhouse gas emissions for projects other than industrial stationary sources. In 2018, the Board of Supervisors directed staff to initiate the 2030 Climate Action Plan and set an ambitious target to reduce greenhouse gas emissions within unincorporated county areas by 50% based on 2007 levels.

Community Services Department Sustainability Division staff initiated the 2030 Climate Action Plan in summer of 2020. The Climate Action Plan will consider emissions from many different sources in the unincorporated county. This interim thresholds effort is a first step in advance of the Climate Action Plan's approval to establish a process for assessing the significance of greenhouse gas emissions.

We created these interim thresholds so that they will aid in meeting the county's 2030 target. Staff expects to take the Climate Action Plan to the Board for adoption in approximately two years, County staff expects to review the interim greenhouse gas thresholds in tandem with the Climate Action Plan update, then make any adjustments as necessary in light of any new information and adopt final greenhouse gas thresholds with the 2030 Climate Action Plan adoption.

For assessing the significance of greenhouse gas emissions from land use projects and plans, staff proposes a two-threshold process. First, applicable discretionary projects would be compared against the proposed screening threshold. We intentionally developed the screening threshold as a way to determine whether a project will have a significant impact or not early on in the permitting process with minimal effort by planners and applicants.

The proposed screening threshold will capture a significant portion of future greenhouse gas emissions from discretionary projects. However, the majority of future projects are small enough so that they won't exceed the screening threshold and no further analysis would be required. If a project exceeds the screening threshold, its estimated greenhouse gas emission levels would be compared against the significance threshold.

Projects with greenhouse gas emissions exceeding the significance threshold are determined to have a significant impact, but mitigation measures can be applied to bring the greenhouse gas emissions below a level of significance where possible. Next slide. I'll now turn the presentation over to Ascent to describe the methodology we used to develop the recommended interim thresholds and to describe the thresholds in greater detail.

2:13 – 2:203 turns

CommentBrenda HomProposedself-stated2:13:50

Morning members of the board and Chair Nielsen, I'm Brenda Hom with Ascent Environmental. To develop the interim thresholds, we first reviewed the trends associated with permit applications approved over the last 10 years and this included both CEQA eligible and CEQAs exempt projects This allowed us to forecast the average number and type of projects anticipated to be approved annually through 2030.

We use this forecast to estimate the annual operational emissions that would be generated by the potential new projects using land-use project emissions modeling, as well as previously quantified emissions estimates in past CEQA documents. Next slide. Both the screening and significance thresholds are based on an analysis of what the level of emissions would be from new development in 2030, and how those emissions compare to the 2030 target which is 50% below 2007 levels by 2030.

And to calculate the screening thresholds for discretionary SQL projects we evaluated what the total emissions from new development will look like if all discretionary SQL projects above a certain threshold would apply additional emissions mitigations beyond the historical average. And we made a conservative assumption as to the scale of additional emissions reductions that would come from mitigation per project. We then adjusted the screening threshold until the total emissions from new development would not be expected to exceed the 2030 target.

And for the significance threshold, we compare the anticipated total emissions from new projects to the maximum emissions targeted for new development that are needed to meet the county's 2030 target and divided that total by the forecasted population and job growth in 2030 to get a significant threshold. Next slide. With the screening threshold established, we proposed two screening options for projects that would allow for streamlined project evaluation. First, we established a set of qualitative screening criteria by estimating what types and sizes the projects would result in emissions that meet the screening threshold.

And second, we established a quantitative screen threshold whereby projects that quantify their missions and show that they are below the screening That can conclude a less than significant impact. Next slide. This is the proposed project size screening criteria table we developed to help planners and secret practitioners quickly assess whether their project will exceed the screening threshold or not.

Size-based screening criteria were calculated using average per square footage emission factors specific to the project type As operated in Santa Barbara County using the California Emissions Estimator model or CaliMod. This means that based on the default modeling in CaliMod, a single-family housing project less than 62,000 square feet is anticipated to emit less than the numerical screening criteria and exceeding the screening type...exceeding the screening criteria does not mean that a project would need mitigation measures such projects wouldn't would move forward to the next threshold Mitigation measures are not needed unless the project analysis show that it would exceed the efficiency-based significance threshold.

Okay, and it is anticipated that a majority of screen projects would be able to use the screening criteria table and would not need a qualitative assessment to estimate emissions. Next slide. The recommended screening threshold is 300 metric tons of CO2e per year. This would capture the majority of operational emissions from new secret projects by the year 2030, but only about 15% of new projects are expected to exceed this threshold.

Next slide. Based on the forecasted emissions from new development including both construction and operational emissions And the forecasted growth in the county, the recommended significance threshold is 3.8 metric tons of CO2e per service population per year and this considers the total emissions from a proposed project. The service population is defined as the sum of population and employment back to you Selena.

CommentSenior Planner Selina Evelsizer-WhitneyProposedself-stated2:18:16

Next slide please thank you Brenda. Staff as part of this effort worked with the SENT to develop a list of potential mitigation measures that can be referenced and used if a project exceeds the significance threshold. The list of potential mitigation measures is attachment 5 to the board letter. The measures can apply to different types of land use projects and are presented in the following preference hierarchy. The highest preference would be project specific or site specific mitigation measures.

Followed by the medium level preference, second preference of local measures and the lowest preference would be regional or state-level measures. The mitigation measures are designed to be a tool for applicants and CEQA practitioners to reference and can be updated in the future as new methods and measures become available. Next slide. Regarding CEQA review of this effort, staff determined that the interim thresholds effort is not a project per CEQA guidelines sections 15060, 15378 and 15064.

The County Planning Commission reviewed the proposed interim thresholds on November 4th and 12th of last year. The planning commission unanimously recommended that the Board of Supervisors adopt the interim thresholds as proposed. Next slide. As described on page one of the board letter, staff recommends that the board determine that the proposed amendment to the Environmental Thresholds and Guidelines Manual is not a project pursuant to state CEQA guidelines and adopt a resolution approving the proposed amendment to include new interim greenhouse gas emissions CEQAs thresholds of significance This concludes staff's presentation. We have staff from the Planning and Community Services Department and Ascent Environmental available to answer any further questions.

Thank you.

ElectedBob NelsonChairProposedvoiceprint 0.752:20:32

Thank you. Back to my colleagues, does anybody have any questions for staff? Anybody in Santa Maria or online?

2:20 – 2:2614 turns

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.852:20:47

All good.

ElectedBob NelsonChairProposedvoiceprint 0.752:20:50

All right, I've got a quick question for staff here. Can you talk to me about the preferences of potential mitigation measures? I don't quite understand how exactly that works. Do you get more credit for doing something more local or can you walk me through maybe a scenario so I can understand that a little bit better?

CommentSenior Planner Selina Evelsizer-WhitneyProposedself-stated2:21:13

Uh, yes, chair Nelson. Um, I'm happy to do that so the list of potential mitigation measures is a list of options. Um. That depending on the specific type of project being proposed. Um, at the. Consultant or applicant planner can reference a list to see which types of mitigation measures on the list might close most closely apply to that specific project and then.

The CEQA consultant or planner can quantify the greenhouse gas emission reductions that would occur if those selected mitigation measures are applied to that project. So, if a project's greenhouse gas emissions are expected to exceed the significance threshold Then we can apply different mitigation measures and quantify the emissions to see if after application of those mitigation measures, then to see if the greenhouse gas emission levels would fall below the level of significance.

And it's typically more efficient and more effective to apply mitigation measures that are specific to that site or project, and build in those features during the design process. Than it is to try to use regional or state level or outside the project area mitigation measures.

ElectedBob NelsonChairProposedvoiceprint 0.752:23:04

Okay, so I think I'm starting to understand but I guess I'm getting down to the decision making process for the project applicant. You know, I want to have those dollars spent locally if possible as well but is does ultimately the project applicant have the discretion to choose whatever mitigation measures that are most cost effective for the project or with the planner or consultant drive that?

CommentSenior Planner Selina Evelsizer-WhitneyProposedself-stated2:23:30

Chair Nielsen, typically they work together. The planner or CEQA consultant would look at all the potential options of mitigation measures and recommend the specific types of measures that they believe would work really well with the project. And the applicant obviously would factor in financial feasibility and other concerns

ElectedBob NelsonChairProposedvoiceprint 0.752:24:01

Is there no incentives or multipliers if you do it something local that might give you a little bit more of a benefit? Was that ever taken into consideration or examined?

CommentSenior Planner Selina Evelsizer-WhitneyProposedself-stated2:24:11

Chair Nelson, we did look at alternatives for mitigation measures and other Other types of related features called best management practices or BMPs. We did look at some alternatives as part of this project, but since this is an interim threshold effort we tried to keep the overall focus fairly narrow. However that is something that we plan on exploring further as part of the Climate Action Plan update And as part of that, the Climate Action Plan update, the final thresholds will be proposed. So if there are required mitigation measures or some sort of incentive program or something that can be built into that process, that would be a really efficient avenue for that.

ElectedBob NelsonChairProposedvoiceprint 0.752:25:20

Okay, thank you. I was just

UnidentifiedUnidentified speaker 9Proposed2:25:24

going to add um to what Miss Evelsizer is saying is that oftentimes the project specific mitigation measures are the easiest. I think she mentioned that to implement by the applicant so it's like you know putting in an EV charging station or using solar power implement because you have complete control over that. And then it may be more of a challenge, particularly when you get to the regional level, to figure out how you're going to participate in a broader program that would result in a reduction of the correct amount of greenhouse gases for an individual project. I think there's an internal incentive built-in just for the ease of the application of it.

ElectedBob NelsonChairProposedvoiceprint 0.752:26:10

Okay, well thank you very much for that. I think we are maybe on to public comment.

UnidentifiedClerk of the BoardProposed · by role2:26:19

Chair Nelson and members of the board, we have three requests to speak on this item.

ElectedBob NelsonChairProposedvoiceprint 0.752:26:22

All right, thank you. Three minutes for each speaker here?

UnidentifiedClerk of the BoardProposed · by role2:26:25

We will begin with Andy Caldwell to be followed by Tom Becker.

ElectedBob NelsonChairProposedvoiceprint 0.752:26:30

Thank you Mr. Caldwell. Please proceed when you're ready.

2:26 – 2:338 turns

CommentMiss AndersonProposed2:26:35

Chair Nelson, members of the board, Andy Caldwell representing Colab When I was an industrial relations manager in a previous life and a safety manager, learned something that actually a maxim that cuts across all of life. And that is the poison makes the dose and or too much of anything can become a poison. And one of the things that California's pushing to the hilt is all electric houses, all electric cars, all electric everything Well, Tesla and Toyota just came out two weeks ago to tell the governor we don't have enough electricity to go with all electric cars.

And the truth is we most likely don't have enough to go with all electric houses. Secondly when there's a power shut off for either one reason or another your natural gas stove and range still work on that if it's all electric they won't work especially at night or on a weekend or nights especially And that can lead people to lose the food in the refrigerator and literally not have anything to eat.

The other thing that you're doing here is they're pushing for a vehicle miles traveled fee. Well, that's a form of double taxation because all of those consumers will also be paying ultimately consumers pay these fees not developers. And when you get to pay gas tax at the pump and then play vehicle miles For a housing project, that is a form of double taxation. Finally the big point here is we tend to do these things as project silos. As you know being on SB CAG, the county's supposed to build 29,000 new units.

We've never or hardly ever had a master plan development or master plan community in this region I remember when County Supervisor Harold Fletcher was in the private sector, they were going to build it to the east side of the freeway in the Santa Maria Valley. A couple of high schools, water treatment plants, sewer treatment plants, biking trails, equestrian trails and a freeway overpass because when they were building that many units, they had the ability to spread the cost to create the amenities that our communities don't have.

And so what you do is you create a perverse incentive here for people to only build small infill projects, and we don't get the infrastructure or the amenities because people want to avoid. The fees and you don't take into account human behavior. Human behavior will avoid things that are too costly and or they don't pencil out. So we wish that you would be taking I just want to point out that I

ElectedBob NelsonChairProposedvoiceprint 0.752:29:33

have submitted

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CommentTom BeckerProposed2:30:00

And I just want to make sure that you have received all three of those comment letters. Another thing I want to point out is that I have submitted comments to SBK for the Connect 2050 RTP, or the document itself as well as the environmental impact report for that document. And if any of you are interested in getting those comments that I submitted, you can contact Mike Becker over there at SBK.

Mike Becker has invited me To meet with the consultant for that EIR to sit down to make sure that my comments are properly formatted and worded so that they will qualify for evaluation and analysis in that EIR. So I'm making very, very sure that my comments are going to be studied I'd like to talk about what Andy just talked about, how you're pushing electric vehicles. Now, I've said this for years. Mrs. Hartman, I hope that you're not going to leave the room there, okay? Because this is important.

You're talking about pushing electric vehicles. I work on ethanol-fueled vehicles. These are factory produced ethanol vehicles. They're called E85 or flex fuel vehicles For instance, one of the vehicles I'm very familiar with since I work on them is the Ford F 250 flex fuel that has 6.2 liter engine in it that can run on pure gasoline or run on 85% ethanol within a 15% mix of gasoline and for cold starting purposes and to make sure that you can see the flame in the daytime and Those, they work. I've had customers that filled up with E85 and they run fine. They don't quite have the mileage but they run fine power performance.

I pointed out that not only the state of California is supposed to be fuel neutral on the type of vehicles and technologies to reduce greenhouse gas but yet the State of California in your own government are pushing electric vehicles And almost ignoring vehicles that have internal combustion engines that would run on ethanol fuels or biodiesel fuels or alcohol fuels. That can have a, basically they're closed loop CO2 fuels.

And he pointed out you're pushing something but you're ignoring something else another technology and you're supposed to be neutral on technologies like this I'm going to go ahead and close the meeting. Thank you very much. And anyway, I see I have just a few seconds left. Please if you want to go to Mike Becker, you can get my comments submitted for the connect 2050 plan read those and they everything just dovetails together. Thank you.

GuestHartProposed · by introduction2:32:53

Thank you, Mr Becker. be calling out a specific member of the board. You sit here for eight hours, occasionally you need to get go to the bathroom or eat something and I think it is extremely rude to engage in that kind of behavior and I just want to publicly push back against Mr. Becker's engaging in those kinds of tactics.

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ElectedBob NelsonChairProposedvoiceprint 0.752:33:30

Supervisor Williams, I concur with that sentiment as well.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.762:33:34

I was just throwing away a blue pen because it didn't work and I kept confusing it with

ElectedBob NelsonChairProposedvoiceprint 0.752:33:39

Gee, you can't even throw something in the trash behind you. All right. Thank you. Next public commenter?

UnidentifiedClerk of the BoardProposed · by role2:33:45

Yes thank you Chair Nelson and members of the board we will now go to our final speaker Timothy Mahoney

2:33 – 2:4718 turns

GuestHartProposed · by introduction2:33:54

And I would add, just for anybody who's unfamiliar with our arrangements that you can hear the public comment in the bathroom. So you really can't escape the public comment. That's the good thing about this system is we're gonna hear you no matter what.

CommentTom BeckerProposed · by introduction2:34:16

Good morning Mr. Chairman, members of the board Tim Mahoney with SoCal Gas. Thanks for letting me comment on here. Testament today is probably going to focus on new technologies. As a natural gas provider in Santa Barbara County, SoCal Gas is moving into what we call renewable natural gas. This is natural gas produced by the human waste stream. So as long as there's a population, we're going to have a human waste stream and it's produce indigenous or biogas from landfills and dumps, agricultural operations in particular dairies, wastewater treatment plants, sewer plants et cetera.

Right now this renewable natural gas is biogas at these locations just goes into the atmosphere creating greenhouse gases. Our goal as a company is to capture those and put them in the pipeline odorized of course and treated So that they become retail sales ready gas. So when you're figuring out various thresholds and mitigation measures, this new technology needs to be incorporated in there.

I saw an attachment five in the mitigation measures quite a bit about all electric but the California Public Utilities Commission just approved a green natural gas tariff so people going after renewable natural gas has To go after that new tariff, that's gonna help tremendously. And you've got micro grids and fuel cells. All these can be operated successfully off of renewable natural gas. We're pretty well set here in the South Santa Barbara County because Marburg are refuge cleaners. They're all their fleets, all those hundreds of trash trucks if you will run off natural gas so they're not polluting with any type of a diesel regularity. That will soon be much have renewable natural gas.

And then there's the whole hydrogen technology in the hydrogen economy, where you can do power to gas and hydrogen and other items like that. So technology is moving ahead and the county should embrace this and don't be left behind because all these things need to be figured into your policymaking and your thresholds Because they can help reduce the renewable natural gas. Renewable natural gas can help you obtain those thresholds and reduce greenhouse gases.

Thank you very much.

ElectedBob NelsonChairProposedvoiceprint 0.752:36:57

Thank you, Mr. Mahoney. And I believe that concludes public comment.

UnidentifiedClerk of the BoardProposed · by role2:37:00

That was our final speaker.

ElectedBob NelsonChairProposedvoiceprint 0.752:37:03

Thank you, Madam Clerk. Back to the board? Do we have any further questions or comments from my colleagues

GuestHartProposed · by introduction2:37:16

Well, I mean, I think this kind of got a little off topic into the debate about alternative fuels. This is about CEQA thresholds but so I feel a little bit guilty addressing what it got off topic on but I think it's important. Electric vehicle charging is predominantly done at night It's impact to the grid could be significant, but it is precisely at a time when we have a surplus of energy. In my household, it's like ghosts in the machine throughout the night because I time all the machines to go off in the middle of the night. Why do I do that? Well, it's cheaper And it's a higher percentage renewable derived energy in the middle of the night because at night wind blows and not a whole lot of people use energy at 3 AM.

You know, in fact off peak is traditionally varies by location but 10 PM to 8 AM and that's precisely when electric vehicles charge. In fact, if we improved our own distribution grid significantly, electric vehicles could precisely be a source of backup power during the day during the peaks. That's not really real yet but it is technologically feasible to number one right now you can Constrain the pipe, right? And a lot of the charging technologies if an area is undergoing a Is on peak or at a period of lesser availability of electricity they'll constrain the pipe how much essentially it's not a real pipe but how much Electricity is being drawn. So to me, really the solution for this and the best possible outcome for the use of electric vehicles and for maximizing its societal benefits is really a smart grid and using when we charge how we charge and when we draw from them to be advantageous I do not dismiss renewable natural gas.

Mario Borgatello credited me as the one who convinced him to switch to that. He thought it was a terrible idea at the time and was just trying to please the Santa Barbara City Council, but afterwards he said you guys saved us millions of dollars over what we would have spent on diesel over a number of years. But I do think that On the natural gas front. The highest and best use for it for renewable natural gas is for fuel, and that there is significant infrastructure leakage in the utility portion, and I'm glad Mr Mahoney is working to address that because that is certainly a source of leaks, and that's one reason why people should be vigilant about it at their own homes as well.

Thank you, Supervisor Williams.

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ElectedBob NelsonChairProposedvoiceprint 0.752:41:04

Supervisor Hartman?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.762:41:05

Thank you. I wanted to address the issue of mitigation measures. The threshold that the guidelines manual is very comprehensive and it makes quite clear that its local then regional then state so its in that Order of preference, that's kind of like recycling first reduce reuse recycles. It's the same thing but I do think it's important for the cap that's coming up that we do express a strong policy preference for local and county. Because that generates local jobs and local benefits, ripple effects through the economy. It theoretically might be possible to buy offsets at landfills in Texas.

To me that's a very bad idea so I just wanted to get that on the record that I hope the ECAP will express policy preference for local mitigation. And I, you know, figuring out incentives as my colleague Board Chair Nelson suggested that's an interesting concept to pursue.

ElectedBob NelsonChairProposedvoiceprint 0.752:42:18

Thank you Mr.

GuestHartProposed · by introduction2:42:19

Chair. I agree and I'm sure glad somebody talked about what was actually the agenda item. Thank You Joan thank you for elevating this conversation

ElectedBob NelsonChairProposedvoiceprint 0.752:42:30

So

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.852:42:31

yeah, I want to piggyback on that as well. It's been my it's my frustration over the last 10 years of when we're looking at projects and mitigations being done in Texas or somewhere else. And it's great that we talk about that, we want that. The reality is because of the fact that Santa Barbara County has demanded so much mitigation in a good manner. The problem is there's not when you talk to somebody that is involved in this process.

Very, very limited local ways that they can get involved in the mitigation process. So hopefully we can open some of that up so that there are, I don't think anybody that's building a project Wants to go do something in Texas or somewhere else around the world. They'd rather have it done here, we'd rather have it done here. We just have to have those projects available to do. So I think we're all at this point pulling on the same end of the rope and I'm ready to move forward.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.762:43:39

Yes, Supervisor Lavinino raises such an important point that I needed to address it. On the APCD board we've seen how difficult it was to get equivalency for GHGs and we saw that CARB actually came out with a very limited list I think that's the challenge. It's not that there isn't plenty of work to do locally that could reduce GHG emissions, it's just how do you know that it's equivalent? So we need to make sure that we're state-of-the-art in being able to make that calibration

ElectedBob NelsonChairProposedvoiceprint 0.752:44:15

Thank you, Supervisor Hartman. I've got a few comments to that as well. You know in a project cost drives the project and so even though I'm in favor of local mitigation when possible sometimes that isn't economically feasible especially when the opportunity costs to do it somewhere else is much cheaper and allows a project to work that might not regularly be able to work And you know, we want to be again. That's why I'm looking for incentives versus, you know penalties if you will to find that sweet spot to encourage people to Be looking at those projects locally and so if there's a way that we can do that eventually in driving policy. That's kind of what I'm hoping to offer that supervisor Williams

GuestHartProposed · by introduction2:44:57

Yeah, I mean that's a tough issue. But I think because oversight is radically different and because what's counted in one state and another is different. And so particularly treacherous is out-of-state mitigation much of which is ephemeral would have happened anyway and therefore I'm not even sure it should be counted. I would say mitigation in the state of California would largely be substantive.

It's just that it's tremendously powerful for local people to see mitigation in their own community, particularly if they view a project as having drawbacks. But I understood it's pretty hard to do 100% of your mitigation in a county like Santa Barbara, but I do think setting an expectation to have some mitigation that is locally is

ElectedBob NelsonChairProposedvoiceprint 0.752:46:11

important. So again, that's why I come back to incentives. You know if we can find ways to create additional credits or build that into the process, I think that might help some of our developers are those looking to bring projects forward to the county. The other I

UnidentifiedUnidentified speaker 1Proposed2:46:29

do have a comment. This is surprise. Yes, please. The conversation now just makes me think about the air pollution control districts pilot project to eliminate 2 stroke engines from lawn service. Professionals and homeowners, there is a very small I think 100,000 dollar a year pilot project to retire that equipment which is disproportionately heavy contributed greenhouse gas emissions. There's literally hundreds of thousands of these engines in Santa Barbara County Obviously, it all comes down to the cost-effectiveness of the subsidy to replace those. But the technology exists. We're demonstrating the effectiveness of that new equipment, that electric battery powered equipment by the innovative forward thinking landscape companies and local governments that are taking advantage of this pro pilot program.

Perhaps County P&D could work more closely with the Air Pollution Control District To make sure that that program is scalable to the degree that it could provide an outlet for local greenhouse gas mitigation through the retirement of two-stroke engines and lawn service industry.

ElectedBob NelsonChairProposedvoiceprint 0.752:47:40

Thank you, Supervisor Hart. That's great input. I believe we have a couple more things but I believe we have Miss Evelsizer wanting to respond to some of the comments that we've made as a board.

2:47 – 2:5310 turns

CommentSenior Planner Selina Evelsizer-WhitneyProposedself-stated2:47:53

Thank you, Chair Nelson and Supervisors. Very briefly we wanted to respond to two statements that came up during public comment first regarding VMT fees there are no fees associated with the VMT thresholds Um, at this time and then secondly regarding mitigation options that could use renewable natural gas or other sources of energy for any specific individual project. That's proposed in the future.

Um, any mitigation option that might apply directly to that type of project is an option. So even though a specific mitigation option may not be shown in that list of potential mitigation options it doesn't mean that. No other options are available. Any other option, if it's a renewable natural gas option or some other potential mitigation option that's equivalent could be proposed and examined as part of any future project. Thank you.

ElectedBob NelsonChairProposedvoiceprint 0.752:49:06

Thank you Mrs. Evelsizer. The other maybe statement that I wanted to make, I am in favor of this my understanding is this is going to save projects in the interim additional studies and costs so I want to commend planning development and the board for bringing this item To us, I do understand though that this screening tool and our thresholds are ultimately driven by our goal 50% below 2007 levels.

And that's what's going to feed into the cap. I understand that was a decision this board made pre-pandemic, and looking down the barrel of maybe some economic downturn. Maybe that's something we should be looking at whether we want to be more restrictive in the state or have a goal that is although laudable might end up costing us opportunities. And so I just wanted the board to consider that again. I'm just floating that now because those are the driving factors And I'm going to probably have a hard time approving a cap that has something more restrictive than our state, which is one of the national and world leaders on this.

Again, those are some decisions that were made pre-pandemic. I think we're going to be looking at an economic downturn and I just am unsure whether that regulatory load is too much to put on our business community so And housing as well. I mean all these things add to costs and limit opportunities, so those are just something I want to pose to the board to consider as we move forward.

I know we've sent staff with goals right now moving forward but I wanted you know I had this opportunity so I wanted to bring it up. Supervisor Hartman

ElectedJoan HartmannSupervisorProposedvoiceprint 0.762:51:04

I think it will require a longer discussion perhaps as they prepare for the ECAP. And so maybe, I mean you said you were supportive of this but before we get too far in the ECAP we probably need to address this issue.

ElectedBob NelsonChairProposedvoiceprint 0.752:51:21

Thank You Supervisor Williams

ElectedJoan HartmannSupervisorProposedvoiceprint 0.762:51:23

yeah I mean I

GuestHartProposed · by introduction2:51:25

guess I'm looking at it mostly through the housing lens and through the housing lens to me it just makes imminent I think it's important in a business sense as well as imminent environmental sense to incentivize construction of housing closest to jobs, which is what. What this does right and you know it may not completely fit some people's version of a cul-de-sac You know, the alternative is not great. I mean in my neighborhood you don't have money for an apartment or a condo what you're doing is you're living 17 people to one single family home and if that's not high density I don't know what it is right? So I mean to me I think the majority of what this means substantively is in regard to housing. I guess, I'd have to think about how it affects other things and I think it's good incentive to have for housing because you guys shouldn't have all the burden of housing production in the county in your district.

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ElectedBob NelsonChairProposedvoiceprint 0.752:52:54

Agree. Well thank you for the discussion. I think that was productive. Can I, I would entertain a motion?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.762:53:03

I move staff's recommendation A and B.

GuestHartProposed · by introduction2:53:06

Second.

ElectedBob NelsonChairProposedvoiceprint 0.752:53:07

All right, without any further discussion, Madam Clerk will you please call the roll?

Roll-call vote Passed 4–0 move staff's recommendation A and B. Second. All right, without any further discussion, Madam Clerk will you please call the roll?
Show transcript
Supervisor Lavenino? Aye. Supervisor Williams? Aye Supervisor Hart? Aye Supervisor Hartman? Aye And Chair Nelson? Aye

2:53 – 4:355 turns

UnidentifiedClerk of the BoardProposed · by role2:53:24

Motion passes unanimously

ElectedBob NelsonChairProposedvoiceprint 0.752:53:26

All right, we're going to recess to closed session. County Council will you please read the items for consideration today?

UnidentifiedUnidentified speaker 8Proposed2:53:34

Chair and Supervisors, today in closed session the Board has agendized to consider four separate matters. The first is a case of existing litigation AT&T Mobility versus County of Santa Barbara. The second is another matter of existing litigation involving real property tax that is Santa Ana's Band of Mission Indians versus County of Santa Barbara.

The next item is conference with real property negotiators for a property located at the Teague West landfill. The street address is 363 Teague West Landfill Road as well as 14470 Calle Real Road, and then the final item today is conference with labor negotiators involving service employees International Union local 620 my estimate is about one hour in 15 minutes

ElectedBob NelsonChairProposedvoiceprint 0.752:54:26

Great, thank you. We will be back at 110 to begin item three, departmental item three. Thank you. Good afternoon, we are reconvening the meeting of January 26th 2021. Will County Council please report out from closed session?

4:35 – 4:4924 turns

UnidentifiedUnidentified speaker 8Proposed4:35:06

Chair and supervisors, today in closed session the board considered four separate matters. The first was a case of existing litigation AT&T Mobility versus County of Santa Barbara. The next with a second case of existing litigation Santa Ana's Band of Mission Indians versus County of Santa Barbara which is a real property tax item. The third was real property negotiations concerning parcels at the Tejigawas landfill.

The negotiating party on the other side was MSB Investors And the final item was Conference with Labor Negotiators for Service Employees, International Union Local 620. There are no reportable actions today.

ElectedBob NelsonChairProposedvoiceprint 0.754:35:42

Thank you Mr. Gazzetti. The next item up is Department Item Number 3. Madam Clerk will you please read that item into the record?

UnidentifiedClerk of the BoardProposed · by role4:35:50

Chair Nelson and members of the board, departmental item number three is from planning and development. It is a hearing to consider recommendations regarding Ocean Vistas LLC zoning map amendment and comprehensive plan amendment case numbers 20RZN1 and 20GPA1. This is in the first district.

ElectedBob NelsonChairProposedvoiceprint 0.754:36:08

Thank you, Madam Clerk. Before we get started with staff presentation I wanted to allow my colleagues an opportunity to make ex parte disclosures on this item. Supervisor Williams?

GuestHartProposed · by introduction4:36:21

Last Friday I toured the location with the applicants consultant Jennifer Siemens and looked at it both inside and out

ElectedBob NelsonChairProposedvoiceprint 0.754:36:37

Thank you. Any of my other colleagues have something to share?

UnidentifiedUnidentified speaker 1Proposed4:36:41

Yes, Mr Chair. I had a Zoom conference call yesterday with Jennifer Siemens and both of the architects for the project where they showed me the site plans and described the proposed transition of the water tank to a residence. All right. Alan

ElectedBob NelsonChairProposedvoiceprint 0.754:36:57

Santamaria with Supervisor Lavinino.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.854:37:00

As much as I would have loved to tour that place. I have no ex parte to report

ElectedBob NelsonChairProposedvoiceprint 0.754:37:07

supervisor Hartman,

ElectedJoan HartmannSupervisorProposedvoiceprint 0.764:37:08

no ex parte here.

ElectedBob NelsonChairProposedvoiceprint 0.754:37:09

Okay and and I do not have any ex parte as well so with that let's turn it over to staff. I believe we planning take it away.

UnidentifiedUnidentified speaker 9Proposed4:37:23

Yeah Mr chair members of the board this item is And it's an interesting project, but it involves an amendment to the zone and land use designations for this site from essentially public utility to residential. And it is a proposal to convert an existing water tank into a residence. We have Willow Brown here today to present the project. We have Tess Harris, her supervisor, and Travis Sewards, the deputy if questions arise. With that, I will turn it over to Willow.

ElectedBob NelsonChairProposedvoiceprint 0.754:38:04

Can I just ask

UnidentifiedUnidentified speaker 9Proposed4:38:05

one question

ElectedBob NelsonChairProposedvoiceprint 0.754:38:06

first? Willow, will you hold on for a moment? Supervisor Williams.

GuestHartProposed · by introduction4:38:09

Procedurally sometimes we see rezones and general plan amendments and then we see projects on appeal. Is this a possibility here or is it because it would be by right from here on out unlikely?

UnidentifiedUnidentified speaker 9Proposed4:38:29

Mr. Chair, members of the board and Supervisor Williams that's a very interesting question actually so you are taking action on the general plan amendment and rezone and it is possible if somebody did appeal the permit for the conversion of the water tank that you might see it again would be my understanding of how the process might work.

ElectedBob NelsonChairProposedvoiceprint 0.754:39:01

Thank you, Mr. Plowman. I think Mr. Gazzone has something to share as well.

UnidentifiedUnidentified speaker 8Proposed4:39:06

Chair and Supervisor, I agree with the Planning Director. I think at 10,000 feet within the county's procedural rules governing planning zoning and subdivision hearings we normally think of appeals as being the quasi-judicial piece but even on a legislative action such as zoning or rezoning when applied to a small parcel our procedural rules say that That quasi-legislative general plan or zoning reclassification shall be subject to these procedural rules. So that's why we do things like ex parte disclosure and noticing an opportunity.

ElectedBob NelsonChairProposedvoiceprint 0.754:39:39

All right, thank you Mr. Ghazani. Does that answer your question Supervisor Williams? Okay. It sure does. Okay Ms. Brown please proceed.

CommentTom BeckerProposed · by introduction4:39:52

Good afternoon Chair Nelson, members of the board. I will now be presenting the proposal for the Ocean Vistas LLC Rezone and General Plan Amendment. Next slide please. This is an aerial view of the proposed project site. The property outlined in red on this map is located in the inland area of Montecito off of East Mountain Drive. The subject parcel is addressed as 1516 East Mountain Drive and is completely surrounded by the parcel addressed as 1510 East Mountain Drive It is currently zoned public utilities and has a land use designation of public utilities.

It is currently developed with a water tank that has been out of commission since 2000. Next slide, please. The subject parcel was created in the 1920's and the Montecito Water District constructed an above ground 80 foot diameter water tank to serve five parcels in the immediate vicinity. The tank was rendered inoperable in 2000 The current owner purchased the property in 2009.

Next slide, please. The project is a request for a zoning map amendment and comprehensive plan amendment to rezone the subject parcel from public utilities to single-family residential two acre minimum parcel size and to change the land use designation on the subject parcel from public utilities to semi-rural residential two acre minimum parcel size. Next slide, please.

One more time. No development is proposed as part of this project, and thus many of the policies in the comprehensive plan are not applicable. The project is consistent with the goals to limit the community buildout in Montecito and maintain traffic levels anticipated for the parcel. Future development will be required to comply with all policies in the comprehensive plan including the Montecito Community Plan.

The project is exempt from environmental review pursuant to sections 15061B3 and 15303 of CEQA. Next slide, please. On October 6th 2020 Planning and Development sent an invitation for consultation to local Native American tribes identified by the Native American Heritage Commission in compliance with SB 18 requirements. Letters were sent to the tribes through mail and email. A request for consultation was not received. The 90 day response period ended on January 6th, 2021.

Next slide please. The Montecito Planning Commission reviewed the proposed zoning map amendment and general plan amendment at the October 21st 2020 public hearing by unanimous vote. The Montecito Planning Commission adopted a resolution recommending that the board adopt the proposed zoning map amendment And adopted a resolution recommending that the board adopt the proposed general plan amendment.

Next slide please. Staff recommends that your board make the required findings for approval of the project, determine the project is exempt from CEQA and adopt a resolution and an ordinance to amend the land use designation map and zoning map in the Montecito community plan to redesignate the subject parcel from public utilities to semi-rural residential And change the zoning from public utilities to single family residential.

This concludes staff's presentation, I'm happy to answer any questions your board may have thank you.

ElectedBob NelsonChairProposedvoiceprint 0.754:43:20

All right Thank you Miss Brown. Any questions from my colleagues before we head off to the applicants presentation? Not seen go ahead and have the applicant they have 10 minutes.

CommentJennifer SiemensProposedself-stated4:43:38

Good afternoon, my name is Jennifer Siemens and I'm the land use agent for the owner. Sorry let me fix my camera here Ocean Vistas LLC. We also have our architects and landscape architect here in the event there are any questions about the actual conversion of the tank. And if somebody could just put up our presentation slides that'd be great thank you. Next slide, please. So as Ms. Brown mentioned the site is currently zoned public utilities is 0.47 acres and located on the north side of East Mountain Drive.

It's above the house at 1510 in East Mountain Drive and it shares a driveway and there's an access easement over that driveway. Next slide, please. We wanted to show you how this sits in Montecito, the vicinity. And we also have some images that show that the tank is minimally visible if at all from public areas in Montecito. Next slide please. So once again, it was created the parcel itself created in the 1920s and then the water district built the tank to serve five parcels in the neighborhood.

They stopped using the tank in the year 2000 and then the current owner bought the property and the tank in 2009 and then they obtained a certificate of compliance verifying that the parcel was legally created next slide please. So as Ms. Brown mentioned, we're proposing to rezone the site to E1 which is consistent with the neighborhood. This is an antiquated zoning designation in that the PU zone allows different types of utilities to be built which would not be really conforming to the residential neighborhood that it's surrounded by today. Next slide please.

This is just a little map that shows all the zone districts around us, where the green dot at the top. And then you can see all the E1 parcels around us. Next slide please. So these are some shots from different viewing areas in Montecito and Frankly, I can never find the tank in these photos myself. So you can see it has a really beautiful green and brown patina from all the years of weathering and it works out really nice because it really blends with the hillside.

Next slide please. This is the site plan showing where the tank is located in relation to the road and the driveway and the house next to it. Next slide please. Proposed site plan is basically the same. And next slide, please. These are some photos of the tank and you can see how when it was built it was dug into the hillside there that bottom photo is taken from behind the tank and then the photo in the middle at the top shows the landscaping in front of the tank and the view of the tank from the driveway.

Next slide please. Just some more photos of the driveway and the entrance in cutting that's already been well many years ago cut into the tank. Next slide please. So this is a nice rendering showing the proposed conversion. The bottom rendering shows how we are proposing to cut out the top part of the front of the tank to create a deck. Next slide, please. A couple more renderings of the conversion. Next slide, please.

Our elevations. Next slide please more elevations next slide. And our landscape plan and then next slide please. I just wanted to go over the benefits of the project. As I mentioned before, changing the zoning to something that's compatible with the neighborhood this conversion would require minimal grading behind the tank and along the driveway only The driveway will be brought up to fire department standards. We've met with the fire department, they have conceptually approved our plan.

They're well aware of the tank because they have gone up to that site before to fight fires and they like the concept of the tank because it's a fireproof structure, very solid concrete structure. Also, the conversion will avoid demolition of the tank which would require concrete being trucked down the road disturbing the neighborhood and creating impacts associated with the demolition.

So we've had a lot of support from our neighbors. We have support of the Board of Architectural Review and we've done a planner consult with planning staff And we've gotten a lot of support because this is a unique example of adaptive reuse in our community. And I think that concludes our presentation and once again, I have other members of our team here to answer questions about architecture if there are any.

4:49 – 5:0122 turns

ElectedBob NelsonChairProposedvoiceprint 0.754:49:46

All right, thank you. I think at this point is there any additional questions for the applicant from our colleagues? Board? Okay not seeing any questions from the board do we have any public comment?

UnidentifiedClerk of the BoardProposed · by role4:50:03

Chair Nelson and members of the board we have no request to speak on this item.

GuestHartProposed · by introduction4:50:08

All right Supervisor Williams. Well I think this is a really creative example of adaptive reuse Obviously, the environmental impact of reusing a concrete structure like this is so much less than new concrete in a structure of this size. It so happens that the heights are consistent with the zoning which is really lucky and you know I would say that generally this area is not a great location for additional single family zoning. So I want to make it clear that I wouldn't necessarily consider this precedent because of the nature, high fire nature of the area but this structure is unique. It's uniquely defendable.

It has been as I understand You know, sort of a refuge base for some of the firefighting operations in the past. And I think it basically won't create additional impacts in the neighborhood. The infrastructure is there, structure's there, preserves the history to a large extent while obviously accommodating someone's very creative dream. I support it and hope my colleagues will as well.

ElectedBob NelsonChairProposedvoiceprint 0.754:51:47

So, would that be a motion? I don't see anybody jumping up to make a motion.

GuestHartProposed · by introduction4:51:52

Sure, I'll move these four recommendations.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.764:51:57

Second.

ElectedBob NelsonChairProposedvoiceprint 0.754:52:00

All right, take a second there from Supervisor Hart. Thanks for grabbing that one in there. I don't see any additional comments from my colleagues. Marlis?

UnidentifiedUnidentified speaker 1Proposed4:52:10

I would just add an echo to Supervisor Williams' comments that this is extremely creative proposal that has very little impact in the neighborhood. That's why there's nobody here complaining about it and I think the applicant and their design team really should be congratulated for doing Thank you, Supervisor Hart. I did have a quick question. Is this tank owned by the same owners of the surrounding property?

not transcribed≈11s of audible speech the AI couldn’t make out▸ listen
ElectedBob NelsonChairProposedvoiceprint 0.754:52:46

I think we have a

GuestHartProposed · by introduction4:52:46

motion and a second. Madam

ElectedBob NelsonChairProposedvoiceprint 0.754:52:48

Clerk, can we call the roll?

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ElectedSteve LavagninoSupervisorProposedvoiceprint 0.854:53:17

Aye.

Roll-call vote Passed 3–0 motion and a second. Madam Clerk, can we call the roll? · 1 under review
Show transcript
Supervisor Williams? Aye. Supervisor Hart? Aye. Supervisor Hartman? Aye and Chair Nelson? Aye
UnidentifiedClerk of the BoardProposed · by role4:53:24

motion passes unanimously

ElectedBob NelsonChairProposedvoiceprint 0.754:53:26

congratulations

UnidentifiedClerk of the BoardProposed · by role4:53:28

thank you

ElectedBob NelsonChairProposedvoiceprint 0.754:53:30

thank you all right making up some time here

next item on the agenda is departmental item four madam clerk will you please read that item into the record

UnidentifiedClerk of the BoardProposed · by role4:53:42

Chair Nelson and members of the board, departmental item number four is from probation. It is a hearing to consider recommendations regarding KPMG's operational performance review of the Santa Barbara County Probation Department.

UnidentifiedUnidentified speaker 2Proposed4:53:55

Thank you. Chair Nelson and board members, I'm just going to kick this off like all KPMG reports if you could advance to the next slide. So this is a report on probation and Bill Zizek from KPMG is here on us on Zoom as well. Next slide. And so you know this is part of our Renew 22 effort we've done nine departments so far and we are currently bringing to your board public safety departments that KPMGs finished and we will be looking at fire Be Well and Social Services in this year.

So the scope, as you know, is to look at improvements where needed. This is not a financial audit or budget reduction exercise. It's really to look at efficiencies and how departments can do better and by those focus areas we believe there can be savings. Next slide. And so for probation, as you know it's a large department 337 FTE with over $60 million budget. Chief Heitman and her staff are also on the line and the department has broken up into these four program areas Next slide.

And so with that I'm going to hand it over to Bill Zizek from KPMG.

UnidentifiedUnidentified speaker 3Proposed4:55:02

Thank you CEO Miyasato, hope everyone can see and hear me well. Good afternoon Chair Nelson and members of the board again Bill Zizik Managing Director your KPMG engagement leader with me today is Alex Rothman our delivery manager from the KPMg team as you know Kiva Thornton is out on maternity leave bringing her first child into It is our pleasure to be with you again today on our recommendations for the probation department. Next slide, please.

So as depicted on the screen are your one timeline. The review of the probation department began this past May concluded in November of last year also complete or the district attorney's office which will cover later and the sheriff's office to be presented to your board in two weeks on February 9th And additionally, we are nearing the midpoint of our review with the fire department at present. Next slide please.

So briefly on our methodology, we begin with engaging staff in management and interviews variety of focus groups at all levels of the organization. We analyze available data from core systems on departmental programs and operations. We look at benchmarks and leading practices from other counties to help identify themes and opportunities, and provide a midpoint update to the department head and CEO team on emerging themes and opportunities to help ensure alignment. And then we share working drafts of our preliminary report to be validated, commented on, and ultimately accepted by department leadership.

I'll now turn the next slide over to Alex to cover our commendations for probation.

UnidentifiedUnidentified speaker 10Proposed4:56:47

Thanks Bill. As with all our reviews, we'll start with commendations We first want to commend the dedication we observed among department staff who show a clear commitment to the probation department and its mission. We also want to commend department leadership for their commitment to data and outcome measurement, as well as their efforts to lead the creation of the Master Name Index.

We'll return to this subject of data and technology in greater depth later in the presentation. We want to highlight the department's work and success in reducing the use of juvenile detention in the county. Since 2014, the average daily population at Santa Barbara Juvenile Hall has fallen by more than 30%, and the population at The Boys Camp has fallen by over 50%. This effort is in line with leading practice which recommends intervention over detention and suggests that detention may be associated with negative outcomes for youth.

Finally, we want to commend the department's work to reduce technical violations among its adult population. Department leadership has instituted enhanced oversight of probation revocations to help ensure they are used only when a client poses an imminent public safety issue and analysis of jail data shows a market decrease in revocations to jail from 2017 to 2019 as a result of these efforts by the department. Next slide please.

You may recognize this maturity model from our past presentations. The model looks at key elements of the department's operations, the purple boxes indicate the department's capabilities at the time of our review and the gold boxes illustrate where we think the department can work towards. The probation department is at the middle or high end of the scale in nearly all categories In this presentation, we want to take a moment to discuss the department's data and reporting capabilities in particular which are on the next slide.

And I apologize, this is small for me. I think this is the second slide of the maturity model. So as noted in the commendations, the department has shown a clear commitment to using data to driving decision making The department currently deploys Power BI-based dashboards to visualize key metrics and provide leadership with insight into the size and characteristics of the probation population.

Our report provides recommendations to continue expanding these data and reporting capabilities, but it's important to note that the department's current capabilities in this area are quite advanced compared to peer agencies. I think that sums up the maturity model and I'll hand back to you Bill.

UnidentifiedUnidentified speaker 3Proposed4:59:32

Thank you, Alex. So we can go to the next slide please on our recommendations. So there are really three main themes in our recommendations that we would highlight for your board's consideration of our nearly 60 page report. The first is in terms of strategy and alignment with budget. Second is around staffing for both community and institutional settings. And the third is around data to drive quality and efficiency in departmental operations.

So firstly on strategy on the left-hand side of the screen The department currently has numerous improvement initiatives and best practice efforts, as well as multiple plans and annual reports related to specific funding streams or client populations. And we recommend the department work to codify its overarching priorities map various divisional activities to both departmental and county level priorities, and align divisional budgets to establish a prioritization structure for key projects and programs. All aimed at driving strategy into operations and targeting budgetary investments into successful initiatives.

On staffing for community supervision highlighted on the right We recommend enhancing the use of workload-based caseload allocation to better inform staffing and encourage adoption of these practices. We certainly recognize that due to COVID, the department is not operating under normal circumstances but we do encourage the adoption of these practices as soon as practical given their importance. As the probation business experiences constant levels of change due to legislative budgetary or other environmental factors.

I'll now turn to Alex to share more on that point on the next slide.

5:01 – 5:084 turns

UnidentifiedUnidentified speaker 10Proposed5:01:26

Thanks, Bill. As you can see on this side our report outlines a six step process to implementing a workload and activity based staffing model. The first step is the department would need to expand its supervision guidelines to help ensure activities are conducted consistently across officers The department can then deploy time tracking related to these activities, to develop an understanding of the workload associated with each of them.

These workload estimates can be used to create data-driven caseload targets and staffing plans. The department can then deploy performance tracking to confirm that officers are consistently adhering to guidelines and delivering the recommended supervision activities. And then the department can continue and build on its existing outcome measurement to determine whether these supervision activities, once delivered are yielding the desired outcomes for clients.

Back to you Bill.

UnidentifiedUnidentified speaker 3Proposed5:02:23

Thank you and next slide. So in terms of juvenile facilities similarly we recommend enhancing the use of demand based staffing to best align resources to changes in population size and supervision philosophy across the state of California indeed the US Populations in juvenile facilities have declined significantly. However, the intensity of supervision and programming needs per youth has often increased.

In addition, the shifting of youth commitments from the state to the county will add population increase needs and increase length of stay very likely as may the inclusion of transitional age youth of 21 to 24 years of age And while we certainly recognize the department's recent success in repurposing facility use and its efforts for ongoing scenario planning, we do recommend a broader conversation at the county level led by the department, the CEO's office involving your board and potentially other county departments and community partners to consider the spectrum of available options in the county to mitigate the overall Lastly, on the data front on the right-hand side of this slide. We again commend the department's commitment to data informed decision making and encourage continued expansion of data and performance management efforts already taking place.

While some opportunities for enhancement were identified in managing data quality, reducing manual intervention and expanding dynamic dashboards and measures of employee activity all to help drive consistency into the operation. The department really should be considered a model in this regard and may help lead other county departments in their own data journeys.

So I'll turn to Alex again to share some data views on the juvenile trends and overall data management. Alex?

not transcribed≈19s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 10Proposed5:04:48

Great, Bill. So as you will see on this slide, the department has successfully reduced the number of incarcerated youth in Santa Barbara County, an important achievement that is shown at the graphs on the bottom of this screen. One consequence of this declining population however is an increase in the annual cost per youth in each institution. As of fiscal year 2019, it costs approximately $250,000 per year to hold a child in the juvenile hall and approximately $310,000 per year to hold a child in the boys camp.

It's important to note that these high costs and this cost growth trajectory are not unique to Santa Barbara and our challenges facing counties across the state. As illustrated by the graph at the top of your screen The department has reduced its staffing by 11% in recent years as its juvenile population has declined. During this period, the institution's budget has experienced mild cost growth of approximately 6%, from fiscal year 2015 to 2019.

This stems from slight cost growth in total expenditures on salaries and benefits likely due to inflation and cost-of-living adjustments, as well as increases in the services and supplies budget. Next slide please. In juvenile institutions, demand for staff time varies by hour and by day of the week as illustrated by the graph on your screen. These peaks in demand may stem from activities such as court transportation, attorney visits, family visits and pill call.

As the department looks for opportunities to reduce the annual cost per youth without undermining safety or quality of service leadership may benefit from reassessing staffing levels at each juvenile facility This reevaluation should rely on the workload-driven staffing model described in the report and align staffing to trends and demand by time of day. Next slide, please.

Turning to data and reporting, the department deploys Power BI based dashboards to visualize key metrics to inform leadership decision making. The dashboard on your screen illustrates an opportunity for the department to further expand these capabilities to depict staff workload, a metric that is currently generated in a monthly report in Word. The dashboard shown uses data from the department's current case management system and it relies on the Power BI software already in use by the department.

The dashboard illustrates key metrics such as caseload by employee and case type and these metrics can be customized based on leadership preference. Next slide please and I will turn back to you Bill

UnidentifiedUnidentified speaker 3Proposed5:07:35

Thank you, Alex. So to summarize the key takeaways from our review for the probation department are to number one develop the overarching strategy to help drive initiatives and budget alignment. Number two, to enhance and expand the use of workload driven staffing in both community and institutional settings. And number three, to enhance and expand the use of data and operations to drive performance for the workforce and ultimately even better outcomes for your clients.

We would like to close with our sincere thanks to the probation chief and her leadership team, as well as the CEO and her team for their high degree of engagement throughout this review. And now I'll turn it back to CEO Miyasato.

5:08 – 5:153 turns

UnidentifiedUnidentified speaker 2Proposed5:08:25

If there are no questions from the board we can go on to Chief Heitman who can talk about her implementation plan. Chief Heitmann.

ElectedBob NelsonChairProposedvoiceprint 0.755:08:33

Yes, please.

CommentChief Probation Officer TanyaProposedself-stated5:08:34

Good afternoon Chair Nelson and Supervisors. I am Chief Probation Officer Tanya Heitmann and I'm glad to have the opportunity to review KPMG's recommendations with you. I have with me today are the members of my executive team that will help answer any questions that you might have. As you read KPMG's report, I'm sure you recognized initiatives that your board has supported over the last three years I appreciate KPMG acknowledging the work the Probation Department has undertaken and for recognizing that we are a department that does not shy away from change.

In some instances, we have embraced change by necessity given a legislative landscape but it goes beyond that. It's due in large part to the culture we have developed, a culture where good is not good enough Community corrections and probation in particular have been charged with leading or coordinating many of the recent reforms within the criminal justice system.

Not only have we undertaken the statutory changes necessary, we've been highly proactive in implementing changes and anticipating those that are on the horizon. Seeking experts to assist us and willingly seeking out independent review of our work. This report validates the direction we're going and serves as reassurance for the focus of our key initiatives.

It serves to reinforce to our staff, as well as other stakeholders that the department is forward thinking while always being mindful of the scarcity of county resources. Each of the recommendations and the department's response is detailed in attachment B. In the interest of time and to avoid providing redundant information rather than going through them individually I want to highlight some of the themes within the report, some of which KPMG has already mentioned as well.

The department understands the importance of data and we strive to share data with our partners as well as your board and the community. While this has not always been easy, we have not shied away from it and appreciate the recognition that we have stretched our resources as a result We have prioritized moving data efforts forward, despite the challenges. We have continually pushed to do more and to do it utilizing existing resources whenever possible.

And we've partnered with the other criminal justice stakeholders through the Criminal Justice Data Committee so that they too can benefit from our efforts and we can learn from theirs. Our managers and IT professionals have been working at an unsustainable pace This was a problem prior to the pandemic and has been exacerbated by it now. Due to difficulties related to recruitment, we've been managing vacancies far too long.

We've tried to address this over the years in many ways with only limited success. We are optimistic that with your board support as well as the collaboration with County HR, the CEO and ICT that will begin making headway at resolving these issues. Without the drain that vacancies create, we will be able to accomplish much of the work that's being contemplated while avoiding burnout of a few individuals that are being called upon to pick up the slack due to the vacancies.

Several of the report's recommendations highlight and build upon the work that the department has undertaken in the last three years. They demonstrate that despite the volume of reforms and legislative changes sometimes hampering our efforts We continue to find opportunities to move key efforts forward while still managing mandates and increased workload, as well as our COVID-19 response.

For example, strategic goal development began last fiscal year. It has been further refined this year and planning has commenced for additional improvements in the upcoming fiscal year. Performance measurements have been steadily improved and updated As we work to increase our partners' abilities to track and report them, as well as our internal capacity to update queries and refine tracking mechanisms.

Our staff, as well as partner agencies have benefited from increased planning around legislative changes. And we continue to make information about legislation more accessible for staff. We're utilizing technical assistance and independent evaluations to ensure we're open to new approaches and that our work is consistent with evidence-based practices. Some of the projects and evaluations we have underway are a whole youth project in partnership with series research policy, revocation analysis in partnership with beta.gov, utilization of GPF also through partnership with beta.gov and the use of evidence based practices with University of Cincinnati.

We launched the contract with UCI prior to the COVID-19 restrictions and have been working to complete it through a virtual platform. They will be examining our community supervision procedures and capacity, they will be assessing a number of domains including leadership, agency management and support staff, quality assurance as well as assessment and evidence based practices.

We often say our institutions division with their 24 seven operations is the division that never sleeps. But in reality, I think the department is the department that ever sleeps. Our staff continue to innovate and implement new strategies while managing COVID-19 response providing support to public health and assisting the courts and the jail in new ways. I'd be happy to answer any questions or clarify our responses to recommendations but I do want to emphasize The department is and will continue to be responsive to the ever evolving legislative mandates, despite the challenges they often bring.

We will continue to be proactive at participating change monitoring research to ensure we're utilizing proven techniques and services implementing efficiencies whenever possible and developing partnerships that support and complement our work The number of initiatives and opportunities for improvement are endless. We will do our utmost to ensure we are good stewards of the funds entrusted to us, while working to prioritize and coordinate our work in a way that allows us to be successful at serving our community. I have great confidence in the creativity and expertise of our staff. They're continually positioning themselves and their partner to move current initiatives forward as well as undertake new efforts that will ensure we're advancing the best practices in our field.

Thank you for partnering with us and supporting our work.

5:15 – 5:2110 turns

ElectedBob NelsonChairProposedvoiceprint 0.755:15:51

All right, thank you. Any questions from the board?

UnidentifiedUnidentified speaker 1Proposed5:15:58

Mr Chair, I don't have any questions that I have some comments.

ElectedBob NelsonChairProposedvoiceprint 0.755:16:01

Okay before we get to comments you want to go ahead and do public comment. Do we have any public comment?

UnidentifiedClerk of the BoardProposed · by role5:16:06

Chair Nelson members of the board. We have no request to speak on this item.

ElectedBob NelsonChairProposedvoiceprint 0.755:16:10

All right Supervisor Hart

UnidentifiedUnidentified speaker 1Proposed5:16:12

Yeah, I just want to thank the folks at KPMG Mr. Rothman, Mr. Zizek for once again putting together a really high quality document that delves deeply into the Probation Department and I think what that report says very loud and clear is that Chief Teitman and every employee in the Probation Department are change agents and that they are committed to using data and their resources On an ongoing basis to inform their programming and their decision making as a department, and they have made very hard decisions internally to shift focus and shift resources to make sure that they do have the data to be informed on decision makers and enable their department to pivot and change. As circumstances have required, and they have led that effort. And the best evidence of that is the dramatically declining juvenile offender population that probation serves there.

They are treating youth that are entering the criminal justice system with compassion and concern and providing the services that they need to get their lives back on track which is really what this is all about ultimately is trying to reclaim lives and get people back on a path to success for themselves and our community. And the evidence is very, very clear that the probation department is doing that and delivering those kind of results. The data that KPMG has illuminated is that the cost incarceration of the remaining juveniles in this system is significant and it's going to take some creativity and determination to figure out strategies that will reduce those costs. And I know Chief Hydeman is engaged in regional collaborations with folks in San Luis Obispo County and Ventura County to figure out how to use our extremely high quality facilities to best advantage the entire Central Coast region and reduce costs for Santa Barbara County taxpayers.

But this is not an easy process, this is probably one of the most dynamic areas because state legislation is constantly changing. Chief Hydeman is actively engaged all the time in Sacramento monitoring those legislative changes Being a change agent internally here locally to respond to those in a way that demonstrates her leadership. I've been really impressed working through the CCP process as a partner with the probation department, they are fully committed to all the diversion efforts that the county wants to see and they are helping their partners make sure that folks who are diverted from the criminal justice system get the support I think this is just a really stellar department led by a tremendous champion. And this report confirms all of my own experience that probation knows what they're doing and they are leading the charge.

ElectedBob NelsonChairProposedvoiceprint 0.755:19:04

Great comments, thank you Supervisor Hart. Supervisor Williams?

GuestHartProposed · by introduction5:19:11

I'll maybe put it more colloquially than Mr. Hart by saying, you know, this is our... Probations are a student that thankfully if you look at the attachment treated the recommendations and the grading of A minus B plus very seriously and wants in a department that is serious about addressing and making itself Better, more efficient and relevant for the coming age.

ElectedBob NelsonChairProposedvoiceprint 0.755:19:47

Thank you Supervisor Williams. Any comments from Santa Maria?

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.855:19:52

Sure, I might as well pile on. What I think Chief Heitman does best is the way that she is nimble in working with the ever-changing landscape of California's latest and Flavor of the month, I guess when it comes to how to deal with basically all of the justice system but most importantly in the probation department. So at times I'm sure people can grow cynical about what the latest and greatest is especially somebody that's been around as long as Chief Heitman but she always presents to me And her department does as well.

As she said, the creativity of her staff, the idea to hey let's find a better way. Is there a better way to do this? A lot of times if you've been around like I said awhile You feel like you know how to do something and obviously She and her senior staff do, but they're always open to looking at a different way to do things. So always chasing that newest best practice.

I'm a big fan. And one of the things that I've taken away from these KPMG reports is that 90% of what I'm hearing, I feel, is that KPMG is trying to get us to focus more on data and Data, better data gives you better decisions. The only problem is our departments are all about, yes I would love to have more data and more systems and to be able to guide me better.

All those things cost money, and that comes right back to this board of trying to figure out what the priorities are and where to best spend our dollars. So again, I appreciate KPMG and everything that everybody's doing at the probation department. That was an excellent report.

5:21 – 5:286 turns

ElectedBob NelsonChairProposedvoiceprint 0.755:21:55

Thank you, Supervisor Labadino. Supervisor

ElectedJoan HartmannSupervisorProposedvoiceprint 0.765:21:57

Hartman? I have a question and I'm not sure if it's for KPMG or for Chief Heitmann but it's more to do with the overarching point of aligning objectives and driving towards them countywide objectives in departments. I wonder if you could give us a little more flavor for that and what the board can do to help them merge at the county-wide level.

UnidentifiedUnidentified speaker 3Proposed5:22:30

Sure, so Supervisor Hartman, Chair Nelson and I definitely welcome CEO Miyasato's comments on this but you know clearly this is an issue for all counties we work with. Departments across the county have very distinct missions strategies even within their divisions have very clear and sometimes disparate objectives that need to be accomplished given the breadth of the mission of local government But one of the things that we often hear is very helpful to departments, is to have a very clear overarching county strategy. What are the overarching indicators of success that the board is looking for? What are the overarching sort of goals that the county wants to achieve so that departments can attach what they're doing to those goals when they make expansion requests, when they think about any restructurings or performance improvement initiatives.

That they can use those essentially as criteria to demonstrate how they're contributing to that overarching mission and vision. And obviously we recognize that the Renew22 initiative is a very robust initiative But it often talks about a lot of internal improvement for the county. When we talk about mission and strategy, it's also about the external facing results and goals that we're trying to achieve for the community.

So CEO Miyasato I don't know if there's anything you would add to that?

UnidentifiedUnidentified speaker 2Proposed5:24:02

Supervisor Hartman through the chair exactly in what Mr. Zizek said he actually said from my department as well and he said for almost every department and that is we have not done a great job of articulating For your board and for the community. What is a value to them into you? And we have incredible leaders in the county, and I think looking at the probation department in particular they are exemplar because they are doing the right things. They are doing best practices. They are data driven, but even having said that there's lots of initiatives. There's lots of great programs. There's lots of things that all of us are trying to achieve and what KPMG really told all of us is. Are you sure those are the right things based on your And the board and we believe it as the technical experts in our field, but we really haven't had that discussion with your board.

We do every budget year, but they're really telling us you need to put you need a way to integrate all of that and so you know some departments have taken like planning development there in this process of integrating all these things and I think it's. That's what KPMG is telling us. We should all be looking at this overarching plan or strategy and talking to your board about that as well as we go along.

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ElectedJoan HartmannSupervisorProposedvoiceprint 0.765:25:20

Not just the department heads. One other theme that I notice is the tracking of time for, that's a recurring theme across departments and I know I worked as an attorney and I hated the idea that every six minutes you've gotta log your time but once you get into a habit of just looking back, I don't think it's that hard and without that We really don't know that people are working on, my experience has been in government. People work really, really hard. I've never seen anybody and I've worked for a lot of agencies but the question then is are they working on the right things? And that, we don't always know unless we have that information. So this is a plea to the department heads and also the employees to get behind this because it does enable us eventually to do what we want to do and that is report to the community that this is how we're spending your money and it's consistent with the goals that you have and that we're trying to reach for you with this big machine, the county government

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ElectedBob NelsonChairProposedvoiceprint 0.755:26:32

Thank you, Supervisor Hartman. And I've got a few comments. First of all, Chief Heitmann, great job. KPMG team as well, another great presentation. Something that stuck with me that I heard from Chief Heitmann was that we have overtaxed IT managers. And I think because we're all talking about the data that is needed, the initiatives through technology that's needed One of the problems that I see from my perspective is a decentralized IT.

And we see what decentralization does with the vaccination rollout, you know there's some winners and losers but we are one big organization And I would hope that we'd be working towards something where we can kind of combine those talents, maybe centralize IT at some point in the future to be able accomplish these goals. And so I think we're going to keep hearing this over and over again. Some of the other departments that I've already been briefed on they've been asking for an IT manager every budget cycle but there's always something that's more important. And you know the data needs the it needs they ebb and flow in some departments sometimes There's a big push, and you know there are specialties I absolutely acknowledge that and I know that the departments are going to be a little bit concerned when we have this conversation because You know if there's special training, but I think there's a way to combine those two things together were The back end can be done at the county level and then it can be specialized in a way to still be a Thank you.

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5:28 – 5:3110 turns

UnidentifiedUnidentified speaker 2Proposed5:28:16

Thank you for that. KPMG's report on general services which seems like a lifetime ago did recommend that we look at a central IT department and so Jeanette Pell, our General Services Manager has been working with our staff and KPMG to talk about how would you do that because she is wise enough having head of IT and other organizations to know you don't snap your fingers and have a bunch of different changes. So we're taking a careful look at how would we do that, but we appreciate the support because we can be more efficient if we put the efficiency in the right place. And KPMG is saying as Supervisor Lavinino said, we do need to be more data focused. He is right that needs more people, more systems, but they're also pointing out efficiencies we can make in other places so then a totality hopefully those efficiencies Can can be compiled so that we will have resources for these other things that we need to do.

ElectedBob NelsonChairProposedvoiceprint 0.755:29:09

Yeah, I think that you know COVID has taught us that we need to lean on technology more. And so I think that's gonna be more and more important for our organization. So Supervisor Hartman?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.765:29:21

Just quickly, but I have seen where a lot of money has been spent and wasted on you know a big overarching system so I really endorse that we're taking it slowly and we're understanding how to make these systems talk to each other and integrate.

ElectedBob NelsonChairProposedvoiceprint 0.755:29:35

Agreed. Did I hear somebody else? Supervisor Hart?

UnidentifiedUnidentified speaker 1Proposed5:29:39

Yes, Mr. Chair, thank you very much and I really wanted to comment on what my colleagues have said about the Probation Department of Data and to make a point that this department, I think uniquely has really reallocated resources internally to make sure that they do have a data division that works and it provides the information to making forward decisions and uses that data real time to change strategies and adapt programs. And I think that's really important, it needs to be recognized that it is common and often we do hear from many department heads, I would love to have more data but I need more resources. Well in this instance in the probation department under Chief Heitman's leadership they haven't used that as an excuse to stop, they have created the resources to get the data to make that work.

And just I think that's something that deserves particular attention and commendation

ElectedBob NelsonChairProposedvoiceprint 0.755:30:30

Supervisor Hart, I agree. So with that can I get a motion to move this item except recommended actions?

GuestHartProposed · by introduction5:30:41

So moved.

ElectedBob NelsonChairProposedvoiceprint 0.755:30:42

Can I get second? Second. Madam Clerk will you please call the roll?

Roll-call vote Passed 4–0 moved. Can I get second? Second. Madam Clerk will you please call the roll?
Show transcript
Supervisor Lavenino? Aye. Supervisor Williams? Aye Supervisor Hart? Aye Supervisor Hartman? Aye And Chair Nelson? Aye
UnidentifiedClerk of the BoardProposed · by role5:30:57

Motion passes unanimously

ElectedBob NelsonChairProposedvoiceprint 0.755:31:06

All right, moving on to item number five. Madam Clerk, will you please read the item into the record?

5:31 – 5:375 turns

UnidentifiedClerk of the BoardProposed · by role5:31:15

Chair Nelson and members of the Board. Departmental Item Number Five is from the District Attorney. It is a hearing to consider recommendations regarding KPMG operational and performance review of the District Attorney's Office.

UnidentifiedUnidentified speaker 2Proposed5:31:28

Chair Nelson, again so if we can just forward to the these are the same introductory slides we just had. So if you get to slide five this is what we're looking at the Office of the District Attorney there's 142 employees $28.6 million budget and organized into three main program areas and with that I'm going to hand it over to Bill and Alex again.

UnidentifiedUnidentified speaker 3Proposed5:31:49

All right, well thank you CEO Miyasato. So we can just go ahead and skip to the timeline and again it's a reminder that review of the district attorney's office began this past May and concluded also in November 2020. On the next slide our methodology same remarks as previous on probation in terms of the four components of that. And without further ado I'll turn it to Alex to start with our commendations.

UnidentifiedUnidentified speaker 10Proposed5:32:22

Thanks, Bill. So you'll see on the slide here a series of commendations highlighting key achievements by the DA's office. First we want to start by commending the Office for the development and implementation of a Misdemeanor Diversion Program. The program is intended to reduce court congestion and to connect justice-involved people with services that will help address the underlying drivers of criminal activity Office leadership has also announced their intention to develop a felony diversion program to further expand diversion pathways in the county.

Second, we want to commend the department for its work to develop technology solutions to the challenge of digital discovery. As we will discuss later in this presentation, the volume of digital discovery facing the office has increased dramatically in recent years and the office has been actively working to mitigate this challenge and it's associated workload.

Finally, the office should be commended for their work to procure an updated case management system and for the dedication of its staff who display a clear commitment to the pursuit of justice in Santa Barbara County. Next slide please. As mentioned earlier today in this maturity model, the purple color boxes indicate the department's capabilities at the time of our review while the gold boxes illustrate where we think that apartment can work towards On this first slide, we want to highlight the process row at the bottom.

As we'll discuss throughout this presentation, the department is experiencing growing workload related to the collection, processing and analysis of digital evidence. Our report provides recommendations to streamline this process to more efficiently manage this workload. Our interagency report will also recommend collaboration between the district attorney public defender and sheriff's office on this issue.

Next slide please. Turning to data and reporting, according to interviews with staff system generated reports from the DA's current case management system often require a heavy data cleansing for accuracy. This hinders the effectiveness of the office's data tracking and performance management efforts and limits leadership visibility into department operations resulting in the lower data and reporting score you see on your screen.

Office leadership is aware of this issue and recognizes this issue And should be commended for their plan to invest in a new case management system. Additionally, the report outlined steps to improve the office's data tracking processes working within the capabilities of the current system and we believe that rapid improvement in this area is possible. With that next slide and I will hand back to Bill.

UnidentifiedUnidentified speaker 3Proposed5:35:07

Thank you Alex so for the district attorney's office there are three main themes for your board's consideration from our over 50 page report. The first is around workloads and staffing, the second is around discovery and the third it's around metrics which also includes data to the earlier conversation. Firstly on staffing and workload management we recommend enhancing time and workload tracking for attorneys investigators and legal office professionals to get a clearer picture of productivity and effort especially given the rising levels of case complexity and increased volumes of discovery.

This will also allow the office to identify where activities and effort from higher skill, higher cost resources such as attorneys or investigators could be delegated to legal office professionals and other support staff to allow for a more efficient model of addressing the increasing work demand There are a variety of methods to choose from with lighter administrative burden to heavier. And, of course, the tradeoff being the level of granularity and the recency of workload insights.

We also recognize that numbers aren't everything in caseload management but instead can serve to augment the qualitative insights and knowledge that already exists within the office. Ultimately, this can assist the office in caseload assignment and staffing increasingly taking into account measures of case complexity and existing capacity across office locations and individual staff members.

On the right side we highlight discovery. This is especially critical given the burgeoning workload in this area which represents a major share of great case processing effort for the office On this point, we recommend a number of actions including specific tracking of processing times related to handling items of discovery. Dealing with the volumes of digital discovery in particular and leveraging non-sworn investigative technician roles to help address a variety of discovery materials.

For more on staffing and discovery I'll turn to Alex on the next slide.

5:37 – 5:5320 turns

UnidentifiedUnidentified speaker 10Proposed5:37:41

Thanks, Bill. As illustrated in the graph on your screen, you'll see the total number of cases filed by the department declined from 2017 to 2019. This was driven by a decrease in the number of misdemeanor filings while felony filings held essentially flat. During this same period, the office's total headcount grew. Part of the decline in filings may reflect increases in case complexity as we'll discuss on the following slide.

Next slide please. Thank you. Turning to digital discovery from FY14 to FY18, the total volume of discovery processed by the office doubled and the growth rate of audio, cell phone extracts, transcripts and videos was closer to 200%. This results in significant workload increases for the office. In interviews legal office professionals estimated that each piece of evidence might take between 10 and 20 minutes to process and review At current volumes, this would amount to approximately 31,000 to 62,000 work hours equivalent to approximately 15 to 30 full-time employees.

To manage this workload the office should investigate opportunities to delegate this work to the appropriate staff level, to collaborate with partner agencies such as the Sheriff and Public Defender and to continue to pursue technology solutions to minimize discovery related workload. With that, I'll turn back to Bill for the next slide.

UnidentifiedUnidentified speaker 3Proposed5:39:15

Thank you, Alex. So next we turn to metrics and data where we recommend developing interim solutions to leverage the data within the office's current case management system to provide more granular and timely data to benefit supervisors and managers as they monitor and allocate caseloads on a week-to-week basis We recognize and commend the office's efforts working with multiple partner organizations externally to improve the state of their technology and core systems, knowing that in some cases the ultimate solutions may still be months or sometimes years away.

Along with caseload productivity and assignment metrics we recommend the office expand the tracking of outcomes related to its diversion programs Beyond the currently tracked percentage of misdemeanors diverted pre-filing, which was around 11% in 2019. We suggest that the office include elements such as percentage of eligible offenders who registered those who successfully completed that diversion program understanding the drivers of completion success or the lack thereof And also quantifying savings in both time and cost to the office itself, as well as to the overall justice system.

And looking at success measures at an office level location level to drive consistency among the across the organization and across case types With the Office exploring an expanded diversion program for felony offenses, we believe these recommendations come at an opportune time to help the office and other involved agencies establish these new programs with outcome measures in mind to continue to demonstrate the overall value and impact they have for the community.

I'll turn back to Alex again for our final slide on data, and then we'll close. Alex?

UnidentifiedUnidentified speaker 10Proposed5:41:26

Thanks, Bill. Even working within the constraints of the office's current case management system, there is an opportunity for the office to enhance its performance reporting tools and thereby gain improved real-time understanding of caseloads, workloads, and key performance indicators. The dashboard on your screen was developed using Power BI as well as data from the department's case management system It illustrates key metrics such as caseload by prosecutor and case count by charge type and location.

These metrics can be customized based on leadership preference, and they help to improve office productivity and to help demonstrate improved outcomes. Next slide please, and I'll hand back to you Bill.

UnidentifiedUnidentified speaker 3Proposed5:42:11

So in closing, then summarizing the key takeaways for the district attorney's office. First is enhance and expand time tracking and workload measures to drive better case allocation and productivity. The second is developing an action plan specifically around addressing the increased volume and effort related to discovery. And third, establishing interim data and performance mechanisms to enable office productivity and enhanced diversion outcomes.

And on that point relating to the earlier conversation, I think the board's comments around centralizing some of the technological skill sets while still working within the local business knowledge and needs of a department is critical. And I would offer that it's not just about IT system skillsets. It's also about data science skillsets In some cases, it's about a lot of data going into the systems and we can get raw extracts out. But who has the skill sets to join all the data together and help understand what it is we even know today? And oftentimes those skillsets have to be balanced among one another in terms of the investment choices that you'll make going forward.

So with that we would like to close with our sincere thanks to the District Attorney and her leadership team, the CEO and her team for their high degree of engagement throughout this process. I'll now hand it back to CEO Miyasato.

UnidentifiedUnidentified speaker 2Proposed5:43:42

And Chair Nelson if you don't have any questions for KPMG we can hand it off to the District Attorney's Office now to comment.

ElectedBob NelsonChairProposedvoiceprint 0.755:43:49

I'm not seeing any questions up here in Santa Maria or Supervisor Hart either one of

UnidentifiedUnidentified speaker 2Proposed5:43:55

So I'm not sure, is Mr. Savarnak gonna speak or is Michael? I'm not sure who's speaking.

UnidentifiedUnidentified speaker 11Proposed5:44:00

It will be Mr. Savarnak. Thank

UnidentifiedUnidentified speaker 2Proposed5:44:02

you, Mr. Savarnak.

UnidentifiedUnidentified speaker 11Proposed5:44:04

Great please proceed. Thank You Chair Nelson members of the board I would just note that District Attorney Dudley had a scheduling conflict she has been able to log on and will be available if there are any questions At the district attorney's office, we always welcome the opportunity to analyze and assess our processes, our systems and our procedures. And that's to ensure that we remain efficient and responsive to the public and to the board that provides our funding.

I would note that we are constantly assessing in analyzing our operation and looking for ways to be more efficient, transparent and responsive and data driven. And this process the KPMG process actually was another mechanism that allowed us to take an internal look and to engage in that analysis while our Decisions, our personnel decisions are staffing decisions have always been data driven. We welcome the opportunity to increase the quality of the data that we use to make those decisions.

And to that extent, we are currently in the process of implementing power bi. I know it was mentioned in the presentation by K KPMG and by probation and what the power bi will allow us to do is. Have the metrics that are relevant to managers and specific divisions of our office. It will allow those metrics to be displayed in a very accessible and easy to understand manner, and it will allow us to assess our operations assigned personnel.

Staff areas of the office with greater, it's basically a more vibrant tool that will allow us to make even better management decisions. We are also in the process of looking at multiple platforms to increase our ability to process, to analyze and then to communicate to the other partners in the criminal justice system. The overwhelming amount of discovery that we are now seeing with increased video that That we find at crime scenes, officers with body cams.

We have been confronted with an amount of data and amount of discovery that is unprecedented. It is basically a geometric increase in volume in just recent years. And that all not only needs to be imported to our office, but exported to defense too. In some cases to probation and courts and it has to be assessed in the analyzed so we are Exploring a number of different platforms within the context of our current operating systems to allow us to do that more effectively, more efficiently and on a more timely basis. And I will also say that this discovery issue is a topic Is central to a number of discussions and various work groups that are occurring throughout the county. So it is a serious issue we are taking it seriously, and we are looking at various platforms central to our Ability to more effectively process, analyze and make data-driven decisions will be the implementation of a new case management system which the board has agreed to fund.

Which we are currently in the process of developing it will definitely give us more metrics, more data points, more rapid recovery of data without the need for programming But realizing that the implementation of such a system takes time, we are working with our current systems to make sure that we can be responsive in the interim. One other quest you will see from us is we are looking at establishing a position for a data analyst and versus a typical IT person this data analyst We would like to have to allow us to more accurately assess the data that we receive would be somebody that is trained and has experience in the criminal justice system, somebody that.

Not only could extract the data, but then could interpret the data and that could provide conclusions for it and give us more information to make not only staffing decisions, but analyze trends and basically make a significantly more responsive. The one thing that this process and the implementation of a case management system, discovery system. What this does is it is constantly forcing us to assess and analyze our operations and also to determine what metrics in what data are important to make decisions.

So that is why we welcome Any effort to become more efficient and more responsive. And with that, I would submit it to any questions that the board may have.

ElectedJoan HartmannSupervisorProposedvoiceprint 0.765:50:36

Thank you. That was very helpful. I know our is on the line and just wondered if we could hear from her too since she made the effort to be here.

ElectedBob NelsonChairProposedvoiceprint 0.755:50:44

Very much like that. VA Dudley?

UnidentifiedUnidentified speaker 12Proposed5:50:48

Well, I'm very much here but I'm not sure what you'd want to hear from me beyond what John has already said but I'm happy to answer any questions it's great to see all of

ElectedBob NelsonChairProposedvoiceprint 0.755:50:59

you. Thank You Supervisor Hartman

ElectedJoan HartmannSupervisorProposedvoiceprint 0.765:51:01

Well I just wanted to, the data analyst is really key. I think you know you can collect lots of numbers but if they aren't the right numbers for what the questions you need answered that's not helpful and if they're just sitting there and nobody's able to really make anything meaningful out of them so I'm sure that's part of our CEO's larger strategy but just echoing how important that is

ElectedBob NelsonChairProposedvoiceprint 0.755:51:30

Thank you.

UnidentifiedUnidentified speaker 12Proposed5:51:31

I agree that is incredibly important and Supervisor Hartman, we've talked about that for the last couple of years. I believe that our office really can come up with what it is we need to make the best decisions we can make but we've been frustrated in an inability to do that given the lack of that analyst.

ElectedBob NelsonChairProposedvoiceprint 0.755:51:52

Thank you Supervisor Hartman

ElectedJoan HartmannSupervisorProposedvoiceprint 0.765:51:53

Yeah, just another question. I mean it is daunting. I'm just on my knees thinking about discovery and how you manage all of that. Can anybody give me just some glimmer of hope or how do you do that?

UnidentifiedUnidentified speaker 12Proposed5:52:08

Sure we can give you a glimmer of hope but you're right it's daunting the reason it's daunting is because it's middle management. I can't provide to the defense what I haven't received from law enforcement It's incredibly frustrating for me. It's incredibly frustrating for the defense, law enforcement can't generate for me the discovery that I need when they don't have whatever it is they need be it resources, be at law enforcement officers, be it clerks so we all freeze because everybody's dependent upon somebody else. So for years I've been saying I think that resources should go to our law enforcement agencies so they can provide it to our office. But I could tell you that Mr. Soderman has also come up with other ways that we could increase things, but we're only going to increase things by a small amount.

We can only hurry things along just a little bit. We really are dependent upon our law enforcement partners And then the defense attorneys are dependent upon making sure they get all the discovery before they understand whether they should take a plea bargain or whether they should go to trial. So you're right, it's daunting and I think really all we can do at this point is make micro efforts but those micro efforts will help.

5:53 – 6:0626 turns

UnidentifiedUnidentified speaker 11Proposed5:53:29

Supervisor Hartman, we are committed to being as efficient as we possibly can. We understand that there This is a totally connected system as the district attorney clearly stated that we can't give what we don't have, but we don't want to be the ones. We want to make sure we are not the holdup that any delay that occurs in the system is not coming from us and whether it's utilizing cloud base or a vendor that effectively can assimilate and communicate discovery We are wholeheartedly committed to making sure that we are as efficient as we possibly can be.

ElectedBob NelsonChairProposedvoiceprint 0.755:54:16

Thank you. Any other questions?

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.855:54:19

Yeah, I have a question on that Mr Chair.

ElectedBob NelsonChairProposedvoiceprint 0.755:54:22

Supervisor Lavinia.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.855:54:24

Thank you. And while we're talking about discovery, it's interesting because I was watching some old Bill Curtis Justice Files show last night and I was amazed because I was like how did anybody ever get convicted 15, 20, 25 years ago? Because they basically had none of this discovery. While we talk about it and it is something we have to deal with, I'd imagine it's also an excellent tool for finding the right person.

When you had mentioned that there were different platforms, if you could just kind of discuss that a little bit. Are these off the shelf type things that we just need to purchase to better track it and catalog it? Or I mean, let's go to an outside agency where they review it or if you could help a little bit with that, that would be very helpful.

UnidentifiedUnidentified speaker 11Proposed5:55:11

I'm going to turn that question over to our CFO Michael Soderman.

PresenterBill ZizekProposed · by introduction5:55:18

Hello everyone super Supervisor Lavinio, through the chair. It's an excellent question and one that's a little more complicated than it would seem on the surface. There is not an enterprise solution out there for discovery. There are certainly available systems that are out there largely based with the law enforcement agency first with a component of that system Residing in the district attorney's office and having a portal that would allow for the distribution of that discovery out to the defense. There are some new vendors who are coming into the marketplace, who have a more enterprise solution for the distribution of discovery and processing of discovery. We are exploring those.

More recently we've had some trainings and some we've reviewed some systems that are very promising. So there's definitely some promising movement in that field, but as it is right now we process a lot of the discovery that comes through our office on premise or through disparate pieces of media. So CDs flash drives hard drives And so really consolidating all that onto one platform for all the criminal justice partners would be very advantageous, obviously create efficiencies. And so we're exploring all those options that are available to us at this time.

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.855:57:04

Thank you.

ElectedBob NelsonChairProposedvoiceprint 0.755:57:08

Mr. Chair? Yes, Supervisor Hart.

UnidentifiedUnidentified speaker 1Proposed5:57:11

Yeah, I too am challenged by trying to figure out a solution to the digital discovery problem and I appreciate that the district attorney's office is working collaborative with all the justice partners to come up with a shared platform. I really wanted to focus my remarks on congratulating the district attorney in their office for increasing their focus on diversion programs. About 80% of all the cases that the district attorney handles are misdemeanor offenses and there is tremendous opportunity there to advance more diversion, and I really appreciate District Attorney Dudley's leadership in talking about a felony diversion program. These are really important they mesh extraordinarily well with the goals and objectives of the board as a whole I think one of the challenges that I see at this moment, and this is something I was talking with Sheriff Brown about just this last week.

Is that we have this unique opportunity where we have diverted people from the jail in response to the public health threat caused by COVID-19. And yet we don't know a lot about what's happened with those folks. There are early indications that perhaps there's been some recidivism and some of those folks have recommitted crimes and are being pursued by the Sheriff's Department, and potentially ultimately prosecuted by the district attorney. But we really don't have any solid data to answer that fundamental question. And it's right now, we've run almost a year through this process There probably are about 1000 people who have been released from jail, and that would not historically have been. And we need to figure out collaboratively between probation the district attorney the sheriff's office, how we can really look at the outcomes for those individual people were small enough county.

And the number of people that we're talking about is a finite enough set, that we should combine resources and do a deep dive into the lives of these individual people and see what has happened from this grand experiment that we're all engaged in. In response to COVID-19 there's really is an incredible story here to tell I think, and we need to know it in a granular way. So I'm really excited about the possibility that we could really redirect some resources to this specific issue because it informs future investments if we find As it may be the case that folks are able to get back on track, keep their jobs, maintain their family relationships and recover from a mistake and not recommit crimes. That's really important information and that ought to inform future decisions about filing and incarcerating folks like that pre-trial.

And that we really need at this moment in time, you know despite all the challenges about data and collection and all of the ongoing always prominent demands on our time resources. This is really a moment to flex into this and try and figure this out. It's really there is a cycle of repeat offending. That is a really vicious thing and many times, you know victims of crimes have themselves or offenders of crimes have themselves been victims and I know the district attorney's office has done a fabulous job with their victim assistance program and Victim Services Program really treating people on an individual basis, you know, and meeting their needs where they are. And that's extraordinarily important because many of the victims of crime are coming from marginalized Parts of our community and themselves have been victims of crime.

And so breaking that pattern is really important to the long term success of our energy intervention with the criminal justice system, and all of these pieces fit together in a really urgent way right now. So I would encourage. Any comments from District Attorney Dudley if she has any thoughts about this and what we could do through the Community Corrections Partnership to fund deeper research into this question so that we can inform future budget investments in a smart way.

UnidentifiedUnidentified speaker 12Proposed6:01:28

Thank you, Supervisor Hart. I absolutely have comments on this can't tell whether it comes from my DA heart or my early childhood education heart but it's exactly what you said there are no shortcuts if we want to know how the people did who were released early from jail or weren't incarcerated We have to open up a file and make a phone call and find out what happened to those people There are no amount of statistics that you throw into any computer, that's gonna give you that answer. It's gonna take that. The question is does the county have the appetite to fund such a program? Because I think there are no shortcuts. I think we really have to look at the names and the phone numbers and the contact information of people that were not incarcerated or people that were let out early.

And then we have to look about what happened next. And then when we take a deep dive into what happened next We'll be able to tell generations to come many of the questions that you just asked.

UnidentifiedUnidentified speaker 1Proposed6:02:29

I think this question is really of national significance and we have a unique situation here in Santa Barbara. As I said, a small enough laboratory that you're exactly right it's going to take shoe leather legwork dialing on the phone doing research meeting people where they are to find out these stories at the level of granularity that can help inform decisions but but we need to begin collaborating on this work now and find the resources to make this happen

UnidentifiedUnidentified speaker 12Proposed6:02:58

And I can tell you that I'm personally committed. I'm happy to pick up the phone, I'm happy to work on the data. It's critically important and I know there are many other people in my office and I'm sure in probation and the Public Defender's Office and Sheriff's Department feel the same way. I think we just have to get organized and get the resources and the data collection information we need and then let's make a report back to you guys and tell us what we found.

UnidentifiedUnidentified speaker 1Proposed6:03:22

Thank you, District Attorney Dudley and I look forward to advancing this conversation more through the community corrections partnership process.

UnidentifiedUnidentified speaker 12Proposed6:03:29

Absolutely thank you.

ElectedBob NelsonChairProposedvoiceprint 0.756:03:32

Thank you Supervisor Hart any other further discussion at the board? Oh, CEO Miyasato.

UnidentifiedUnidentified speaker 2Proposed6:03:39

Chair Nelson just for the board's awareness so KPMG is coming back in two weeks on the sheriff's report and also you'd ask KPMG to just highlight some themes that they've seen in all the departments when they finished. So they'll have a short report on that as well and it's everything you've talked about today. It's about what does the data show on diversion? It talks about this huge issue with discovery. It talks about continuances at the court there's lots of these things kind of recurring but it summarizes it all for us So that we can take away when we're finished with all the public safety departments because it's not one department issue. It says as the D a said their network and not one department can be able to solve it on their own.

ElectedBob NelsonChairProposedvoiceprint 0.756:04:19

Thank you

GuestHartProposed · by introduction6:04:19

supervisor Williams. Well, I just want to mention that I fully agree with my colleague Mr. Hart, nowhere is the judgment calls for a future sustainable and just justice system more important than at the DA's office and perhaps at the courts. And so but also I, you know, I believe in the individuals that I know at the DA's office and in particular our DA herself.

That these tough judgment calls can be made. I of course want to be able to try to provide Resources in order to, you know help create that result we're searching for. And I think together we can work on that partnership And I would say that somebody that it takes, I think somebody with a tremendous consciousness about human beings and about the possibility of redemption of human beings. And at the same time, a toughness about how savage of a world we live in And I do think that our DA possesses that judgment in both of those attributes. And I have tremendous confidence in her, in helping get our whole justice system to a place that is more just and is also more sustainable fiscally but it will be through diligent efforts.

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ElectedBob NelsonChairProposedvoiceprint 0.756:06:23

Thank you Supervisor Williams and I think that that judgment you're talking about is it needs to sometimes be informed by data, and so we're committed to helping in that process. So with that can I get a motion to approve the recommended actions?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.766:06:39

So moved.

ElectedBob NelsonChairProposedvoiceprint 0.756:06:41

A second?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.766:06:44

Second.

ElectedBob NelsonChairProposedvoiceprint 0.756:06:46

Madam Clerk can I would you please call

UnidentifiedClerk of the BoardProposed · by role6:06:48

Chair Nelson and members of the board. Before I proceed, I just wanted to note for the record we had no request to speak on this item.

ElectedBob NelsonChairProposedvoiceprint 0.756:06:54

Thank you

Roll-call vote Passed 4–0 moved. A second? Second. Madam Clerk can I would you please call Chair Nelson and members of the board. Before I proceed, I just wanted to n
Show transcript
Supervisor Lavinino. Aye. Supervisor Williams. Aye Supervisor Hart. Aye Supervisor Hartman. Aye And chair Nelson. Aye

6:07 – 6:1514 turns

UnidentifiedClerk of the BoardProposed · by role6:07:05

Motion passes unanimously

ElectedBob NelsonChairProposedvoiceprint 0.756:07:15

All right, the next item is departmental Item 6. Madam Clerk would you please read that item into the record?

UnidentifiedClerk of the BoardProposed · by role6:07:21

Chair Nelson and members of the board. Departmental Item number six is brought to you by Supervisor Hart and Supervisor Lavinino. It is a hearing to consider recommendations regarding an urgency ordinance to temporarily prohibit commercial evictions and there is a four-fifths vote required on this item.

ElectedBob NelsonChairProposedvoiceprint 0.756:07:38

Right, I believe Supervisor Hart's going to do the presentation. You're on mute.

UnidentifiedUnidentified speaker 1Proposed6:07:49

Thank you, Chair Nelson. I apologize for that. Supervisor Lavinino and I brought this item before the board back in September of last year and the impacts on restaurants and retail businesses have continued from COVID-19. Unfortunately the decline in loss of income and wages Our current urgency ordinance prohibiting commercial evictions is about to expire at the end of this month.

And while we did meet the needed threshold of four votes for this urgency, our ordinance last time our offices went back together and reviewed some of the concerns that other board members raised at the last hearing specifically to try and help balance protections between landlords and tenants. We've tried to address those concerns with this iteration of the ordinance.

Our ask or focus is to provide commercial tenants with protections similar to what AB 3088 provides to residential tenants. And as you see from the first slide there, the specifics are that the current ordinance temporarily prohibits commercial evictions expires on January 31st 2021 The protections in AB 38 afforded to residential tenants need to be extended to commercial tenants to temporarily prevent evictions. The governor's executive order N8020 authorizes the county to do that, And our previous iteration of this ordinance coincided with the term for the residential tenant protections, rather than the full scope that was under the governor's executive order that could have extended those protections to March 31st. The idea was that we would treat those two tenancies the same.

Unfortunately, the state legislature has not acted in time to extend Protections, they are working diligently. I understand there are a number of bills that are being considered now and they understand the imperative of creating a solution before the end of this month. In order to take the burden off the commercial tenants that we do have that authority to protect, we're proposing to extend this commercial tenant eviction through the end of the month or excuse me till March 31st Also provides some additional protections for both parties.

Tenants will be required to provide written notice to owners and demonstrate that their failure to pay rent under penalty of perjury, this is a new element in the ordinance, is due to COVID-19. The tenant will also be required to pay 25 percent of rental payments due under the existing lease between September 1st, 2020 and March 31st, 2021. The requirement for repayment of 20% of rental payments is not intended to restrict or alter in any way existing contractual obligations between landlords and tenants, only to require that 25% of payments consistent with the existing payment schedule. This ordinance does not relieve the tenant's obligation to pay rent or restrict a landowner's ability to recover rent due in the future. Next slide please.

Which brings us to the recommended actions. The board adopt the urgency ordinance, read the title and waive further reading of the urgency ordinance and determine that adoption of the urgency ordinance is exempt from CEQA. With that I'm available and I know Supervisor Lavinino probably has comments. We're both available for questions.

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ElectedBob NelsonChairProposedvoiceprint 0.756:11:39

Supervisor Lavinino?

ElectedSteve LavagninoSupervisorProposedvoiceprint 0.856:11:43

Yeah, one of the things I just wanted to add on is Greg said that the California legislature's in full pedal to the metal trying to come up with ways to avoid this wall of debt and massive evictions that are Right around the corner. And from what I understand, and that's what I was going to ask Cliff about this morning if you were on the line. Was that there was an agreement reached yesterday between the governor and the leaders of both houses in the state legislature of how to deal a plan to move about a little over $2.5 billion of COVID relief has come from the federal government out Cover some of the rent that's out there.

Now, my question was whether or not that was also commercial or just residential so but I am confident that if they're tackling the residential with 2.6 billion that there will also be relief soon for landlords that have lost out due to COVID. So you know, I understand there's both sides of this coin that landlords But I don't think it does anybody any good.

That, you know, and I don't know one landlord out there that wants to get rid of a potential business that's already has a history to send that person out to the streets and look for whatever new business might be coming along. So, I think this is a point That, like I said it has two sides to the coin. But I strongly support this measure and I think we're probably going to get action in Sacramento like Greg said before the end of the month which might make this moot anyway but I'm glad we're moving it forward here locally.

ElectedBob NelsonChairProposedvoiceprint 0.756:13:39

Thank you Supervisor Levinino.

GuestHartProposed · by introduction6:13:40

Supervisor Williams? Well, I think this is crucial and I've supported this in the past. I have been concerned about the issue that our county council's office interpreted the previous language as being vague enough that someone could claim that they would pay the 25% in a lump sum at the end. And my understanding in reading this language on page five As a layperson seems pretty clear that they are required to pay it.

In the monthly in an underlying lease that requires payments each month. You know, but I just wanted to make sure that I heard that from County Council so subsection B 1 G. Other similarly cost cause this is the eligibility other loss of income that resulted from the pandemic or that for And that and crucially the word and that for unpaid rental payments for September 1st to March 31st, the tenant has paid 25% of rental payments due for that time period consistent with existing lease obligations.

UnidentifiedUnidentified speaker 8Proposed6:15:13

Chair and Supervisors, in fact the next words after that were meant to remove any shadow of a doubt by having the open parentheses example colon 25% each month in an underlying lease that requires payment each month in parentheses. So yes you are correct.

GuestHartProposed · by introduction6:15:29

Great I think that's important because we want to help people who need help but we also don't want people to take advantage of it unjustly as well. Thank

ElectedBob NelsonChairProposedvoiceprint 0.756:15:43

you. Supervisor Williams, Supervisor Hartman?

ElectedJoan HartmannSupervisorProposedvoiceprint 0.766:15:45

And I'm just glad that you added the penalty of perjury just as an added disincentive to game this system so I'll be supporting this.

ElectedBob NelsonChairProposedvoiceprint 0.756:15:56

Mr. Gazzone

6:15 – 6:2110 turns

UnidentifiedUnidentified speaker 8Proposed6:15:59

Chair and building on Supervisor Levinito's comments, we're tracking for the board three separate pieces of legislation that are moving fairly quickly. SB 3 which is extending the COVID-19 Tenant Relief Act AB 16 which is a small landlord and tenant and AB 255 which is expressly dealing with commercial leases and we've discussed that with CEO's office.

ElectedBob NelsonChairProposedvoiceprint 0.756:16:25

Thank you So this is what I've been struggling with as well. And one of the questions that might maybe this council can help me with this, so with the pandemic it's also hard to bring an eviction case to court. I understand the courts are pretty tied up and that is also another impediment for a landlord to even if they had a just eviction. Is that accurate?

UnidentifiedUnidentified speaker 8Proposed6:16:53

It's one of the layers of the onion is with or without an ability, with or without this ordinance, you know at the separate vagary whether the court is accepting and moving eviction cases. And you know at the board's request we drafted the original package and worked with the two supervisors on this package so that if the boards will was to provide some relief here. You would not be dependent on another agency, the court either taking or not taking cases and moving them forward which is something outside your control.

ElectedBob NelsonChairProposedvoiceprint 0.756:17:24

Right thank you So I have heard from various landlords in the last few weeks about this concern. Many of those landlords are small business owners themselves and rely on this income, and I've not heard from a single landlord that hasn't been willing to negotiate and work with their tenant even outside the pandemic. That's been my experience with large commercial landlords and small commercial landlords.

Another story that was relayed to me I'm a commercial landlord that their mortgage is backed by, the notes are being carried by a retired couple who need that income to continue to sustain themselves. So the thing about these investment opportunities and these contracts that I have a real soft spot for is realizing there are other impacts that we're not necessarily seeing. I think a lot of us sometimes just imagine the big commercial landlord and we forget about the little guy, and what I've heard from some of these landlords is that they point to this county ordinance and say look at the counties protected us and we're just not going to talk to you. And whether that's a reality or not in the actual ordinance it seems to be in practice And that's concerning to me and whether I support this or not.

Also, my other one way in this out a lot of the commercial tenants are because they have employees are eligible for PPP loans and other financial assistance from the federal or state government. Not as many of those options are available for landlords at this time that I've seen and so, that's a concern for me as well. So, although I understand both sides of it at this point, I'm likely not to support the ordinance but II understand where you guys are coming from. Of those of you that are, I just had to weigh those two things out and I'm at this time coming down on With that, Supervisor Hart.

UnidentifiedUnidentified speaker 1Proposed6:19:40

I appreciate your comments and those are legitimate concerns and you know hopefully with the new administration in Washington there will be a national global approach to this issue that is more equitable. The federal government uniquely is in a position to control federal regulations regarding loans and the state does not have authority to do that so we're really kind of dependent on the federal government to act expeditiously But as Supervisor Lavinino mentioned, the business that gets closed in this moment is going to have a very hard time coming back and being a viable tenant for any landlord. And so we're in a crisis where I think we're trying to do the best we can to protect existing businesses who survive through this.

This moment is very, very difficult moment and the restaurants and the bars that have been closed for the past almost two months now are particularly vulnerable. And providing some level of relief and protection for them so they can get back on their feet as soon as it's safe to do so will return them to being a viable tenant and giving a landlord That income that they need, the alternative of evicting somebody at this moment. There isn't going to be another tenant that's going to come in that space in the short run so I think despite this being an imperfect solution it is a solution that is needed and important right now. So I'll make a motion to approve the staff that the items identified on the last side adopting the urgency ordinance, read the title and waive further reading of the urgency ordinance and determine that adoption of the urgent ordinance is exempt from CEQA.

ElectedBob NelsonChairProposedvoiceprint 0.756:21:14

Thank you Supervisor Hart. Do we have a second?

GuestHartProposed · by introduction6:21:18

Second.

ElectedBob NelsonChairProposedvoiceprint 0.756:21:19

All right any other further discussion? Oh got a looks like we might have some public comment

UnidentifiedClerk of the BoardProposed · by role6:21:25

Chair Nelson and members of the board, I just wanted to note for the record we do not have any requests to speak on this item. Thank you.

ElectedBob NelsonChairProposedvoiceprint 0.756:21:31

Thanks for catching the rookie chair. Appreciate it with with the motion in a second but Madam Clerk can you please recall the role?

Roll-call vote Passed 3–1 motion in a second but Madam Clerk can you please recall the role?
Show transcript
Supervisor Lavinino. Aye. Supervisor Williams. Aye. Supervisor Hart. Aye Supervisor Hartman. Aye And Chair Nelson. No.

6:21 – 6:236 turns

UnidentifiedClerk of the BoardProposed · by role6:21:50

Motion passes 4-1

ElectedBob NelsonChairProposedvoiceprint 0.756:21:52

Right, thank you. I think at this time we now adjourn till Tuesday February 2nd 2021. Thank you

UnidentifiedUnidentified speaker 11Proposed6:22:00

Mr Chair

GuestHartProposed · by introduction6:22:01

just to you know as prompted by someone mentioning this I put it out by email but I believe this might be the subject of a De facto CEO's report is just letting people know that our flood control and EOC staff continue to monitor the weather for particularly in the areas of the burn scars, the two most recent burn scars in the last three years. My understanding is the threshold of concern is about 10 inches over a 2 or 3 day period The forecast currently is somewhere up to eight.

We all know from experience the forecasts can change, so of course they're monitoring it but have cleared out the debris basins in expectation. So hopefully I gave you a good assistant CEO's report.

UnidentifiedUnidentified speaker 2Proposed6:23:03

Chair Nelson, thank you so much Supervisor Williams because I was just reading an email from our OEM director. During the meeting the storm risk decision team did meet and exactly as Supervisor Williams said the burn scar areas because of the amount of rain, the growth that has occurred in both the Eastern Goleta Valley, the cave fire burn scar and obviously Thomas Fire Burn Scar They are upstaffing, but they're not doing any extraordinary measures this time. Public Works has done what they typically do every rain season. They've cleared out the channels etc., and so we were monitoring it OEM and with all our agencies there will be another meeting tomorrow of the storm risk decision team.

ElectedBob NelsonChairProposedvoiceprint 0.756:23:42

Thank you CEO I think everybody needs to be diligent with this type of rain coming. So again we are now adjourning the meeting until February 2nd 2021 thank you.