Meeting Summary
Present: 4-Nelson, 5-Lavagnino, Williams · Absent: 3-Hartmann
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At a glance
CEO Report
- General Services received the 2021-22 Employer of the Year award from the International Right-of-Way Association.
- Public Works noted the substantial completion of the Laguna Sanitation District Recycled Water Distribution Project.
- The Office of Arts and Culture received the highest possible ranking in a competitive grant process for county-designated art agencies.
Clerk Announcements
- An agenda addendum included two additional closed session items regarding labor negotiations and anticipated litigation.
- Amendments were made to Administrative Item 44 regarding a CALM/SART services agreement not to exceed $177,635.
- The Clerk reviewed public participation methods, noting that face coverings are encouraged but no longer required indoors.
Administrative Item 52: County Counsel Salary Adjustment
- The Board considered a 2.5% performance-based salary adjustment for County Counsel effective July 11, 2022.
- The adjustment results in an annual salary of approximately $257,406.
- The motion to approve the recommendation passed unanimously.
Administrative Item 29: Grand Jury Report on Jail Diversion
- Supervisor Nelson expressed concern regarding gaps in day-time coverage for co-response teams in North County.
- The item was pulled for separate consideration due to these concerns.
- The motion to adopt the staff recommendation passed three to one.
Passed 3–1 · against: Nelson
Administrative Item 30: ARPA Subrecipient Agreement with Food Bank
- The item concerns an American Rescue Plan Act subrecipient agreement with the Food Bank of Santa Barbara County.
- A public commenter clarified he was registered to monitor the hearing and answer questions rather than provide formal comment.
- The item was included in the balance of the agenda for approval.
Administrative Item 53: Compensation for Managers and Elected Department Heads
- HR recommended pulling the portion regarding elected department heads to develop a more comprehensive compensation package.
- The Board proceeded with the recommendation to align the Undersheriff’s compensation with the Sheriff’s Managers Association.
- The motion to adopt recommendations A and C while withdrawing recommendation B passed.
Administrative Item 75: Parcel Map 14,844
- The item concerns parcel map number 14,844 and public utility easement dedications in the First District.
- A public commenter stated he was representing the applicant and monitoring the hearing to ensure approval.
- The item was included in the balance of the agenda for approval.
Administrative Item 80: Edible Food Recovery MOU
- The item concerns a Memorandum of Understanding for an edible food recovery program with six participating cities.
- Staff explained that Guadalupe and Santa Maria chose not to participate in the regional program.
- The item was included in the balance of the agenda for approval.
Approval of Administrative Agenda
- The Board approved the balance of the administrative agenda, including amended recommendations for Item 44.
- The approval included the approved portions of Item 53 regarding Undersheriff compensation alignment.
- The motion to approve the balance of the agenda passed unanimously.
Administrative Item 102: Resolution Honoring Rhonda Murphy
- The Board considered a resolution honoring County Veterans Services Officer Rhonda Murphy for her 25 years of service.
- The resolution cited her election as the first woman president of the California Association of County Veterans Service Officers.
- The resolution was adopted following comments from colleagues and a public supporter.
Administrative Item 103: Resolution Honoring Shannon Barcelona
- The Board considered a resolution honoring Shannon Barcelona of the Public Works Department as the June 2022 Employee of the Month.
- The resolution recognized her efforts during the pandemic to prevent workplace transmission.
- The resolution was adopted after Public Works Director Scott McAuliffe spoke in support.
Departmental Item 1: Water Well Permitting Fee Resolution
- Staff presented a fee resolution allowing Environmental Health Services to recover costs for additional technical reviews required by Executive Order N-722.
- The resolution includes an hourly rate of $161 for reviews exceeding two hours and a $50 pass-through CEQA filing fee.
- The motion to adopt recommendations A and B passed unanimously.
Departmental Item 2: Planning and Development Fee Ordinance Amendment
- Staff proposed amending the fee ordinance to reduce the fixed fee for Tier 2A small cell wireless facilities from $3,000 to $1,750.
- The reduction aligns with a declaratory order but results in the county capturing approximately 25% of the total permitting cost.
- The motion to adopt recommendations A through C passed unanimously.
Departmental Item 3: Flood Control Benefit Assessment Program
- Staff presented a proposed 8.5% increase for Fiscal Year 2022-2023, aligned with current inflation rates.
- Specific rate increases include a $1.29 annual increase for residential properties in the Santa Maria area.
- The motion to approve items A through D passed unanimously.
Departmental Item 4: Solid Waste Tipping Fees and Parcel Fees
- Staff proposed a 3.5% increase in facility tipping fees for franchise trash and recyclables, from $164 to $170 per ton.
- The proposal includes no change to Cuyama Valley parcel fees and a $3.44 increase in the per-ton processing rate.
- The motion to approve items A through D passed unanimously.
Departmental Item 5: Santa Barbara County Employees Retirement System (SB CSRS) Report
- The CEO reported the system ended the fiscal year with assets of just under $4 billion and an 89.5% funded ratio.
- The unfunded liability decreased to $470 million, and the contribution rate is currently at 39.07% of pay.
- The motion to receive and file the report passed unanimously.
Departmental Item 7: Emergency Alert and Warning Systems
- Staff outlined the county’s emergency alert and warning systems, including Wireless Emergency Alerts and the ReadySBC registration system.
- The presentation covered the roles of Sheriff’s Dispatch and the Office of Emergency Management in issuing alerts.
- The motion to receive and file the report passed unanimously.
Closed Session
- The Board discussed existing litigation involving Bolthouse Land Company LLC and the Kiama Valley Groundwater Basin.
- The Board discussed the appointment of an Interim Director of Public Health.
- The Board conferred with labor negotiators for all bargaining units.
- The Board discussed anticipated litigation alleging a violation of Government Code Section 54913.4.
Departmental Item 6: Santa Barbara County Operational Area COVID-19 After Action Report and Improvement Plan
- The County Executive Office presented an After Action Report covering the Emergency Operations Center support and coordination efforts.
- The report identified successes in personnel time and public information, as well as areas for improvement in multi-agency coordination.
- The motion to receive and file Items A, B, C, and D was adopted by a voice vote.
Full summary
Meeting Opening and Roll Call
- The Santa Barbara County Board of Supervisors convened for its June 28, 2022 meeting in the Santa Maria Hearing Room. The Clerk called the roll, noting the presence of Supervisors Nelson, Lavinino, Williams, and Chair Hartman. Supervisor Hart was recorded as absent. The Board recited the Pledge of Allegiance.
Minutes Approval
- The Board considered the minutes from the June 14, 2022 budget hearing and the June 15, 2022 regular meeting. A motion to approve the minutes was made and seconded. The motion passed unanimously.
CEO Report
- CEO Miyasato presented a report highlighting three departmental recognitions: 1. General Services: The Real Property Services Team received the 2021-22 Employer of the Year award from the International Right-of-Way Association. 2. Public Works: The department noted the substantial completion of the Laguna Sanitation District Recycled Water Distribution Project, described as the county’s first significant recycled water project, which delivers water via a 3.5-mile pipeline to Waller Park. 3. Community Services: The Office of Arts and Culture received the highest possible ranking in a competitive grant process for county-designated art agencies. A department representative spoke briefly regarding the recognition.
Clerk Announcements
- The Clerk announced an addendum to the agenda posted on June 24, 2022, which included:
- Two additional closed session items: one regarding labor negotiations and one regarding anticipated litigation involving a claim that the county violated Government Code section 65913.4 concerning an affordable housing application.
- Amendments to Administrative Item 44 (District Attorney’s Office) regarding a first amendment to an agreement for services with CALM/SART for FY 2021-2022, specifying a total contract amount not to exceed $177,635.
- The Clerk also reviewed public participation methods, noting that face coverings are no longer required indoors but are encouraged by the Public Health Department.
Administrative Agenda Overview
- The Chair noted this was the largest administrative agenda to date, driven by year-end contract deadlines. The Board identified items to be pulled for separate consideration: A29, A52, A53, and A80. Items A30 and A75 were identified as having public comment requests.
Administrative Item 52: County Counsel Salary Adjustment
- Discussion: The Clerk read into the record a recommendation for a 2.5% performance-based salary adjustment for County Counsel, effective July 11, 2022, resulting in an annual salary of approximately $257,406. The Clerk and several Supervisors commented on the scope of the County Counsel’s work and the savings generated for the county.
- Action: A motion to approve the recommendation was made and seconded.
- Outcome: The motion passed unanimously.
Administrative Item 29: Grand Jury Report on Jail Diversion
- Discussion: Supervisor Nelson explained the item was pulled due to concerns regarding Recommendation 4, which involves co-response teams. She expressed concern about gaps in day-time coverage in North County and preferred further discussion before acting.
- Action: A motion to adopt the staff recommendation was made and seconded. A roll-call vote was requested.
- Outcome: The motion passed three to one.
Passed 3–1 · against: Nelson
Administrative Item 30: ARPA Subrecipient Agreement with Food Bank
- Discussion: The item concerns an American Rescue Plan Act (ARPA) subrecipient agreement with the Food Bank of Santa Barbara County. A public commenter, Eric Talkin, clarified he registered to monitor the hearing and answer questions, not to provide formal comment, and thanked the county.
- Action: The item was included in the balance of the agenda for approval.
Administrative Item 53: Compensation for Managers and Elected Department Heads
- Discussion: The Clerk read recommendations for a 2.5% wage increase for five elected department heads (Auditor-Controller, Clerk-Recorder-Assessor, District Attorney, Sheriff-Coroner, and Treasurer-Tax Collector). HR Director Pisano explained that the item contained two separate recommendations: one to align the Undersheriff’s compensation with the Sheriff’s Managers Association, and another for the elected department heads. HR recommended pulling the portion regarding elected department heads to develop a more comprehensive compensation package aligned with appointed department heads, while proceeding with the Undersheriff alignment.
- Action: A motion was made to adopt recommendations A and C (Undersheriff alignment and related administrative actions) and withdraw recommendation B (elected department head increases) for further consideration.
- Outcome: The motion passed.
Administrative Item 75: Parcel Map 14,844
- Discussion: The item concerns parcel map number 14,844 (Williams 19 TPM5) and public utility easement dedications in the First District. A public commenter, Alec Perez, stated he was representing the applicant and monitoring the hearing to ensure approval, with no formal comment.
- Action: The item was included in the balance of the agenda for approval.
Administrative Item 80: Edible Food Recovery MOU
- Discussion: The item concerns a Memorandum of Understanding (MOU) for an edible food recovery program with six cities (Buellton, Carpinteria, Goleta, Lompoc, Santa Barbara, and Solvang). Supervisor Nelson asked why Guadalupe and Santa Maria were not participating. Staff explained that while all jurisdictions were invited, Guadalupe and Santa Maria chose not to participate in the regional program, which was designed to provide consistent messaging and forms for food recovery organizations.
- Action: The item was included in the balance of the agenda for approval.
Approval of Administrative Agenda
- A motion was made to approve the balance of the administrative agenda, including the amended recommendations for Item 44 and the approved portions of Item 53.
- Outcome: The motion passed unanimously.
Administrative Item 102: Resolution Honoring Rhonda Murphy
- Discussion: The Board considered a resolution honoring County Veterans Services Officer Rhonda Murphy. The resolution cited her 25 years of service, her election as the first woman president of the California Association of County Veterans Service Officers, and her team’s success in securing over $10 million in benefits for veterans. Harry Hagan, a colleague, and Rhonda Murphy spoke in support of the resolution. A public commenter from the Santa Barbara County Veterans Advisory Commission also spoke in support. Several Supervisors commented on Murphy’s advocacy and the complexity of the veterans' benefits system.
- Action: The resolution was adopted.
Administrative Item 103: Resolution Honoring Shannon Barcelona
- Discussion: The Board considered a resolution honoring Shannon Barcelona of the Public Works Department as the June 2022 Employee of the Month. The resolution recognized her role as a safety, risk, and disability manager and her efforts during the pandemic to prevent workplace transmission. Public Works Director Scott McAuliffe spoke in support, noting the department had no workplace transmissions of COVID-19. Shannon Barcelona briefly thanked the Board.
- Action: The resolution was adopted.
General Public Comment
- Beverly Taylor addressed the Board, requesting that they oppose California Assembly Bill 2223. She argued that the bill’s language regarding "perinatal death" could be interpreted to immunize individuals from criminal liability for the death of a newborn up to 28 days after birth, and that it removes the requirement for coroners to inquire into suspected criminal abortions.
Departmental Item 1: Water Well Permitting Fee Resolution
- Discussion: Public Health Department staff presented a fee resolution related to the drought emergency and the Governor’s Executive Order N-722. The resolution allows Environmental Health Services to recover costs for additional technical reviews required by the Executive Order, including an hourly rate of $161 for reviews exceeding two hours and a $50 pass-through CEQA filing fee. Staff clarified that the fee resolution does not expire with the Executive Order but would likely become non-applicable if additional reviews are no longer required. A public commenter, Andy Caldwell, questioned the necessity of the CEQA fee given that the Executive Order suspends CEQA in certain circumstances and asked for clarification on why the county is triggering CEQA review. Staff explained that they review CEQA applicability for each permit, often finding exemptions, and that the $50 fee covers the filing of the Notice of Exemption, which reduces the statutory challenge period.
- Action: A motion to adopt recommendations A and B was made and seconded.
- Outcome: The motion passed unanimously.
Departmental Item 2: Planning and Development Fee Ordinance Amendment
- Discussion: Planning and Development staff presented a proposal to amend the fee ordinance to reduce the fixed fee for Tier 2A small cell wireless facilities from $3,000 to $1,750, in alignment with a declaratory order. Staff noted that this reduction would result in a cost shortfall, with the county capturing approximately 25% of the total cost of the permitting process.
- Action: A motion to adopt recommendations A through C was made and seconded.
- Outcome: The motion passed unanimously.
Departmental Item 3: Flood Control Benefit Assessment Program
- Discussion: Walter Ubukava of the Water Resources Division presented an update on the voter-approved Benefit Assessment Program, which began in 1980 in response to Proposition 13 revenue reductions. The presentation outlined a proposed 8.5% increase for Fiscal Year 2022-2023, aligned with current inflation rates. Specific rate increases were detailed, including a $1.29 annual increase for residential properties in the Santa Maria area and a $2.26 increase for the South Coast. The staff requested board approval of action items A through D, with a second reading and final adoption scheduled for July 12. Supervisor Williams inquired about how the assessment relates to the level of need, noting that needs exceed current funding. Ubukava explained that the program captures approximately 80% of lost revenues, with the remaining gap addressed through federal and state grants and cost-controlling measures. Supervisor Williams stated they would support the staff recommendation. No public comments were received.
- Action: A motion to approve items A through D was made and seconded. Supervisor Williams provided additional context regarding the modest dollar amount of the increase for fixed-income residents and the necessity of maintaining flood control infrastructure integrity.
- Outcome: The motion passed unanimously.
Departmental Item 4: Solid Waste Tipping Fees and Parcel Fees
- Discussion: Leslie Wells, Deputy Director for the Resource Recovery and Waste Management Division, presented proposed solid waste fees for Fiscal Year 2022-2023. The proposal included three categories: facility tipping fees, Cuyama Valley parcel fees, and per-ton processing rates. Facility tipping fees for franchise trash and recyclables would increase by 3.5% from $164 to $170 per ton, while other material types (green waste, metal, construction debris) would increase by 3%. Staff recommended no change to the Cuyama Valley parcel fees, including the $77 fee for single-family dwellings. The per-ton processing rate for the contractor would increase by $3.44 due to CPI adjustments and repair/maintenance budget increases. The staff requested the adoption of a resolution and fee schedule for county facilities, the Cuyama Valley parcel fee schedule, approval of the per-ton processing rate, and a finding that the actions are exempt from CEQA. No public comments were received.
- Action: A motion to approve items A through D was made and seconded.
- Outcome: The motion passed unanimously.
Departmental Item 5: Santa Barbara County Employees Retirement System (SB CSRS) Report
- Discussion: Greg Levin, CEO of the Santa Barbara County Employees Retirement System, presented a report on the system’s status. He reported that the system ended the fiscal year on June 30, 2021, with assets of just under $4 billion and a 25.2% investment return, resulting in an 89.5% funded ratio. He noted that the unfunded liability was $470 million, down from over $1 billion the previous year. Demographic data indicated 4,321 active members, 4,287 retired members, and 619 beneficiaries, with an average annual benefit of just under $45,000. Levin discussed the system’s risk-adjusted performance, noting it is in the top quartile, and explained the contribution rate trend, currently at 39.07% of pay. He projected that contribution rates would decline steadily until 2029-2030, when the amortization of liabilities from the 2008 financial crisis concludes, after which rates are expected to drop significantly. Levin also discussed the ongoing three-year experience study and the potential for lowering the investment return assumption from 7% to a lower figure, such as 6.5%, to reflect market trends and ensure long-term sustainability.
- Supervisor Robonino, a member of the SB CSRS Board, provided an update on the purchase and renovation of a 30,000-square-foot building in Goleta, California, intended to serve as a new headquarters for member services and board meetings. She emphasized the long-term, data-driven investment strategy of the Board of Retirement, which prioritizes stability and sustainability over short-term returns. Supervisor Nelson commented on the positive impact of past austerity measures on the system’s financial health. Chair Harmon asked for clarification on the implications of lowering the investment return assumption. Levin explained that the process involves actuarial analysis and board judgment, with a goal of gradual adjustment to maintain contribution rate stability. No public comments were received.
- Action: A motion to receive and file the report was made and seconded. Supervisor Robonino and Supervisor Nielsen added comments praising the staff and explaining the importance of de-risking investments for fiscal reliability.
- Outcome: The motion passed unanimously.
Departmental Item 7: Emergency Alert and Warning Systems
- Discussion: The board reconvened after a break to address Agenda Item 7, prioritizing it over Item 6 due to public interest and the presence of the Fire Chief. Ms. Hubbard from the County Executive Office presented an overview of the county’s emergency alert and warning systems. She outlined the objectives of providing the right information to the right people at the right time to protect lives and property. The presentation covered the timeline for issuing alerts, including the time required for first responders to size up events and for messages to be developed and distributed. Hubbard explained the roles of various agencies, including Sheriff’s Dispatch for imminent threats and the Office of Emergency Management (OEM) for pre-notification events like storms or Public Safety Power Shutoffs (PSPS). She detailed the priority levels for alerts: immediate protective action (e.g., evacuation orders), readiness for protective action (e.g., evacuation warnings), and general awareness. The presentation also addressed the elements required in alerts, such as source, hazard, location, protective action, and timeframe, noting limitations in character counts for certain notification systems.
- Staff presented an overview of the county’s alerting and warning tools, distinguishing between "push" methods (direct notification to registered individuals or cell phones) and "pull" methods (information sources the public must actively monitor). Key tools discussed included:
- Field Notification: Door-to-door notification by law enforcement, with the Sheriff’s Department currently installing evacuation sirens in deputy vehicles.
- Wireless Emergency Alerts (WEA): A federal program sending alerts to cell phones. Staff explained the technical limitations, including character limits (90 characters for older phones, 360 for newer), reliance on cell tower coverage, and variations in how different carriers (e.g., Verizon, AT&T, T-Mobile) define notification areas. Staff noted that Verizon expands notification areas by 10 miles due to past rural coverage gaps.
- ReadySBC: A registration system for receiving alerts via text, email, phone, or landline. Staff reported that the countywide opt-in registration rate is approximately 14%, with South County at approximately 39%.
- Other Tools: Nixle (zip-code based), Emergency Alert System (EAS), social media, and traditional media.
- Staff discussed the process for issuing alerts, noting that it involves collaboration between the Office of Emergency Management (OEM) and Sheriff’s Dispatch, including drafting, translating, and loading messages into the Everbridge system. They highlighted challenges such as character limits, translation complexities, and the high-pressure environment of dispatch centers. Staff also addressed accessibility issues for individuals with sensory disabilities and the challenges of reaching transient populations.
- The Sheriff’s Office provided additional context on the operational process during major emergencies, such as vegetation fires or flooding. They explained that a unified command is formed, and the Sheriff’s Office has the authority to issue evacuation orders. Notifications may be issued via door-to-door contact, loudspeakers, helicopters, or electronic systems. Staff noted that it can take 15 to 20 minutes to prepare and disseminate all necessary messages. They defined standard evacuation terminology, including "Evacuation Order" (immediate threat, lawful order to leave), "Evacuation Warning" (potential threat, advisory for those needing more time), "Shelter in Place," and various types of road closures (hard, soft, resident-only).
- Q&A:
- Supervisor Lavinia registered for ReadySBC during the meeting and committed to promoting the program in public speaking.
- Supervisor Williams inquired about the efficacy of Reverse 911. Staff responded that it remains a "gold standard" for notification, though data on which specific channel (text, call, email) is most effective is limited.
- Chair Hartman asked how geographic areas are identified for ReadySBC alerts. Staff explained that alerts are based on addresses/properties within a drawn box in the Everbridge system, which is more targeted than WEA, which relies on cell tower coverage.
- Chair Hartman inquired about the implementation of a 2018 state bill allowing counties to access utility and social services data for current addresses. Staff stated that OEM is working on this, particularly regarding Public Safety Power Shutoff (PSPS) data, but noted complexities in data sharing and opt-out mechanisms.
- Chair Hartman asked if separate notifications would be maintained for cities with their own dispatch centers under a consolidated dispatch model. The Fire Chief indicated that the goal is to streamline communications and minimize back-and-forth interactions, though specific details would be taken back to the committee.
- Action: A motion to receive and file the report was made and seconded.
- Outcome: The motion passed unanimously.
Closed Session
- The Board entered closed session to discuss: 1. Existing Litigation: Bolthouse Land Company LLC v. All Persons Claiming a Right to Extract and Store Groundwater in the Kiama Valley Groundwater Basin (Los Angeles County Superior Court). 2. Public Employee Appointment: Interim Director of Public Health (Government Code Section 54957). 3. Labor Negotiations: Conference with labor negotiators for all bargaining units (Government Code Section 54957.6). 4. Anticipated Litigation: One case involving significant exposure to civil litigation based on facts and circumstances alleging a violation of Government Code Section 54913.4. The County Counsel reported that the Board met in closed session on the four items listed above. No reportable action was taken.
Departmental Item 6: Santa Barbara County Operational Area COVID-19 After Action Report and Improvement Plan
- Discussion: The County Executive Office presented the After Action Report (AAR) and Improvement Plan for the county’s response to the COVID-19 pandemic. The report was prepared by Hagerty Consulting, engaged in May 2021, following the deactivation of the Emergency Operations Center (EOC) after 442 days of continuous activation.
- Scope: The report focuses on the county’s EOC support and coordination with Public Health, continuity of operations, and public information efforts. It does not cover the full scope of Public Health’s response, which is the subject of a separate, ongoing AAR being developed in collaboration with San Luis Obispo and Ventura counties.
- Methodology: The assessment involved reviewing documentation, conducting interviews with response and executive leadership, and administering surveys focused on EOC response and continuity of operations.
- Successes: Over 500,000 hours of county personnel time were contributed to the response; effective use of the Human Resources liaison position and Disaster Service Worker portal; strong public information and joint information center functions; successful activation of the call center for vaccination support; and early focus on cost recovery and business recovery.
- Areas for Improvement: Formalizing multi-agency coordination structures and decision-making authorities; expanding resources for employee mental health and burnout support; strengthening volunteer management capabilities; enhancing incident management software and communication tools; and continuing to develop continuity plans for county governance.
- Q&A:
- Supervisor Nielsen asked how the county prioritizes the numerous improvement recommendations. Staff explained that prioritization is guided by available funding (e.g., ARPA), staff availability, expertise, and coordination capacity with other departments. They also noted that the state’s AAR process may offer opportunities for collaborative initiatives.
- Chair Hartman clarified the scope of the report, confirming it covers the EOC and county-wide coordination, while Public Health’s separate AAR is still in progress.
- A Public Health representative confirmed that Public Health is finalizing a statement of work with a local contractor to begin their AAR in July, using a standardized format aligned with San Luis Obispo and Ventura counties to facilitate regional comparison.
- CEO Miyasato noted that the Board’s role is to review funding implications and coordinate among departments as the implementation plan is developed.
- Additional Discussion: The Clerk of the Board highlighted the work of the RISE group in developing self-certification guidelines for county compliance, noting that this approach addressed staff limitations in inspecting every location. A board member referenced a report commending the Emergency Operations Center (EOC) and department heads for their efforts during the pandemic. Another board member thanked Mike Gazzone for his daily involvement during the first year of the pandemic, and noted that he was subsequently replaced by Ms. Van der Molen.
- Public Comment: The Clerk reported that there were no requests for public comment on this item.
- Action: The Clerk moved to receive and file Items A, B, C, and D.
- Outcome: The motion was adopted by a voice vote.
Adjournment
- The board adjourned until July 12.