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Board of Supervisors — 2023-04-19

Board of Supervisors — 2023-04-19April 19, 2023

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BodyBoard of Supervisors
MeetingRegular Meeting
Date📅 April 19, 2023

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Meeting Summary

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Present: 3-Hartmann, Katz, 4-Nelson, 5-Lavagnino, Williams

This summary was AI-generated to save you time. It may miss or misstate details, so verify against the official recording and the transcript.

At a glance

General Government and Support Services Overview

  • Staff presented the functional group overview, noting it receives 12% of the general fund contribution and accounts for 9% of operating expenditures.
  • Discussion clarified the funding distinction between central service departments using cost allocation plans and the IT department operating as an internal service fund.
  • Supervisors requested future presentations explicitly distinguish between discretionary general fund spending and fee-for-service cost recovery.

Auditor-Controller Budget Presentation

  • The office requested a $10.9 million operating budget, with 79% funded by general fund contribution and 12% by service charges.
  • Key priorities include supporting the countywide ERP implementation and expanding the internal audit team to support CEO compliance efforts.
  • Supervisors requested that department heads participate via Zoom in future presentations if they cannot attend in person.

Treasurer-Tax Collector Budget Presentation

  • The department presented a $9.4 million budget and discussed the recruitment of a position for short-term rental and hotel Transient Occupancy Tax audits.
  • Staff detailed the engagement of a firm to identify unlicensed short-term rentals, noting that 300 notifications have been sent and 50 certificates issued.
  • Discussion covered the proposed addition of a Veterans Service Supervisor to manage increased workload from the PACT Act and cannabis compliance auditing methods.

Clerk-Recorder-Assessor Budget Presentation

  • The department presented a $22 million operating budget, highlighting staffing shortages and the need to manage public perception of election integrity.
  • Staff discussed tracking the financial impact of Proposition 19 property tax base transfers and modernizing the Assessor Property System.
  • Questions addressed voter outreach limitations due to staffing constraints and measures to communicate voting system accuracy to the public.

Human Resources Budget Presentation

  • The department requested a $10.2 million operating budget, including $387,000 in expansion funds to convert a DEI position to a permanent role.
  • Staff reported a 4.3% turnover rate and outlined goals such as launching a Mental Health Symposium and completing Phase 2 of the Management Class Study.
  • Discussion covered the cost allocation methodology for the DEI position and HR’s approach to hybrid work accountability and policy updates.

General Services Department Budget Presentation

  • The department presented a $49.5 million operating budget, noting a reduction in FTEs due to the transfer of 49 positions to the new IT department.
  • Key projects include the Fire and Dispatch EOC upgrade, Public Safety Radio Network Phase 2B, and the new Probation Headquarters.
  • Staff highlighted achievements in renewable energy adoption and the expansion of the electric vehicle fleet, including plans for approximately 187 new chargers.

Information Technology Department Budget Presentation

  • The newly standalone IT Department presented a $27.8 million operating budget and an $11 million capital budget, primarily funded by charges for services.
  • The department projects 58 positions, including four new roles focused on data, GIS, and cloud solutions, with goals to enhance cybersecurity and advance the Public Safety Radio Network.
  • Discussion addressed the distribution of IT staff across departments, the consolidation of siloed GIS systems, and the centralization of cybersecurity efforts.

Maintenance and Capital Projects Workshop

  • Staff explained the "18% policy" for maintenance funding and noted that additional one-time funds have allowed the county to exceed backlog reduction targets in recent years.
  • Parks maintenance funding was detailed, including $2.83 million in grants for capital maintenance and specific projects like the Kachuma Amphitheater design.
  • Approximately half of the next fiscal year’s parks funds are allocated to storm repairs, with one-third dedicated to grant matches.

General Services, Capital Facility Maintenance & Energy Presentation

  • Staff reported that emergency and deferred maintenance budgets are expected to be fully expended by the end of the fiscal year.
  • Completed projects included security upgrades, ADA restroom improvements, and roof replacements, with approximately 115 projects currently under development.
  • The department requested continuing funding for programmatic categories including security repairs, roofing, energy efficiency, and the courthouse annual maintenance fund.

Transportation Engineering Deferred Maintenance Presentation

  • Staff reported a $144 million pavement deferred maintenance backlog and a $57 million bridge backlog, with a stated annual need of $14.5 million to maintain pavement condition.
  • Supervisors questioned the efficacy of the 18% maintenance policy, noting that the backlog continues to grow despite meeting recent targets.
  • Staff offered to undertake an evaluation to determine the realistic funding required to stop the growth of the backlog and begin reducing it.

Capital Improvement Program (CIP) and Recommended Budget Projects

  • Staff presented projects categorized by priority, including imperative items like the SB Courthouse Roof Phase 2 and essential items like the Behavioral Wellness Headquarters design.
  • Discussion covered how energy savings from efficiency projects are recaptured by the General Fund through the cost allocation plan process.
  • The Board indicated intent to deliberate further on the CIP list during subsequent workshops to allow for adjustments or identification of alternative funding sources.

Public Safety Functional Group Overview

  • Staff presented the functional group overview, noting it receives approximately $162 million in General Fund Contribution, representing nearly half of the county’s allocation.
  • The Sheriff’s Office receives the largest share of GFC at $90 million, while Fire is allocated $1.8 million in GFC starting in FY 23-24.
  • Courts GFC is decreasing by $2.4 million due to the transition of the indigent conflict defense contract to general county programs.

District Attorney Presentation

  • The District Attorney presented budget requests for four positions, including a Deputy District Attorney for case management and a Victim Witness Advocate for domestic violence cases.
  • The office reported a case backlog 40% above pre-pandemic levels and a 31% increase in domestic violence cases in North County since 2018.
  • Discussion addressed the interaction between the DA’s investigative unit and municipal police departments, noting the DA is performing more primary investigative work due to local staffing shortages.

Probation Department Budget Presentation

  • The department presented a $70.2 million operating budget, including a net increase of 3.5 FTEs for juvenile justice, pretrial support, and food services.
  • Staff highlighted challenges related to the closure of the State Division of Juvenile Justice and the resulting older, more complex youth population.
  • Future goals include implementing a "Familiar Faces" outreach program and adopting a Commercial Sexual Exploitation Identification Tool.

Public Defender’s Office Budget Presentation

  • The office requested a $510,000 expansion for two legal office professional supervisors and a Racial Justice Act attorney supervisor.
  • The presentation highlighted challenges in supervision and the impact of the Racial Justice Act, which requires extensive case reviews for potential racial bias.
  • Discussion covered the use of Community Corrections Partnership funds for holistic advocates and the specifics of the Racial Justice Act’s retroactive scope.

Sheriff’s Office Budget Presentation

  • The Sheriff presented a budget with a 9% increase in operating costs, citing chronic shortages in patrol and custody operations leading to high overtime.
  • Expansion requests included reestablishing a second narcotics team, ongoing funding for a rapid DNA analyzer, and replacing a 30-year-old custody bus.
  • Staff outlined a multi-pronged approach to the fentanyl crisis, including supply-side enforcement, demand-side collaboration, and harm reduction programs.

Sheriff’s Office Budget Expansion Requests and Staffing Update

  • The office requested a cannabis team expansion, incremental staffing for custody and patrol, dispatch console replacement, and an accountant supervisor position.
  • Recruitment efforts included a $20,000 new hire incentive, relocation incentives, and an interactive marketing campaign to address retention issues.
  • Data presented showed fentanyl overdose deaths tripled from 2020 to 2022, with the office currently having only one narcotic team for the entire county.

Closed Session

  • No closed session items were reported in the provided meeting summary.

Full summary

Meeting Context

  • The Santa Barbara County Board of Supervisors convened for the second day of the Fiscal Year 2023-24 Budget Workshops on April 19, 2023. All five supervisors were present. The Clerk of the Board provided announcements regarding public comment procedures, noting that verbal public comment could be provided via Zoom by registering in advance and specifying the functional group of interest. General public comment for items not on the agenda was scheduled for the conclusion of the workshop.

Agenda Item: General Government and Support Services Overview

  • Discussion: Staff presented an overview of the General Government and Support Services functional group, which includes Auditor-Controller, Clerk-Recorder-Assessor, Debt Services, General Services, Human Resources, Treasurer-Tax Collector, Public Administrator, and the newly created Information Technology Department. The group receives 12% of the county’s general fund contribution ($46 million) and accounts for 9% of operating expenditures and FTEs. Funding is split approximately 60% from operating revenues (charges for services) and 40% from general fund contribution. Significant funding shifts were noted for General Services and the new IT department due to the IT carve-out.
  • Questions: A supervisor inquired about the funding structure of Human Resources, noting it appears mostly funded by the general fund despite serving all departments. Staff explained that central service departments like Human Resources track time and recover costs through the cost allocation plan charged to special revenue funds, whereas the IT department operates as an internal service fund charging departments directly. The supervisor requested that future presentations clarify this distinction to avoid the assumption that general fund funding represents discretionary spending rather than fee-for-service recovery.
  • Decision: No motion was made. The discussion served as informational context for subsequent departmental presentations.

Agenda Item: Auditor-Controller Budget Presentation

  • Discussion: Lamont Grissom, Business Manager for the Auditor-Controller’s Office, presented the budget on behalf of the absent Director. The requested operating budget is approximately $10.9 million, with 79% from general fund contribution and 12% from charges for services. Key challenges include the implementation of the Enterprise Resource Planning (ERP) system and building the internal audit team. The budget includes funding for 52.6 FTEs, including one additional accountant for internal audit. Anticipated accomplishments include supporting the countywide ERP project (Phase 1 Workday Financials and Phase 2 Human Capital Management) and distributing an estimated $1.12 billion in property taxes. Performance measures highlighted an 84% direct deposit/ACH rate for vendor payments and a 99% direct deposit rate for employee payroll.
  • Questions: A supervisor asked for clarification on expectations for the internal audit team expansion. Staff stated that additional resources are allocated to complete the annual internal audit plan and support CEO compliance efforts. Another supervisor requested that department heads participate via Zoom in future budget presentations if they cannot attend in person, to maintain direct connection with the board.
  • Decision: No motion was made. The presentation was informational.

Agenda Item: Treasurer-Tax Collector Budget Presentation

  • Discussion: Harry Hagen, Treasurer-Tax Collector, presented the department’s budget of $9.4 million, with approximately 46% from general fund contribution. The presentation covered staffing consistency, revenue fluctuations, and anticipated accomplishments, including the recruitment of a position for short-term rental and hotel Transient Occupancy Tax (TOT) audits. The department has engaged a firm to identify unlicensed short-term rentals, sending 300 notifications and issuing 50 certificates. Hagen also discussed the Veterans Division, noting a spike in claims due to the PACT Act and proposing the addition of a Veterans Service Supervisor position to manage increased workload and outreach.
  • Questions:
  • A supervisor asked about the cost difference between the proposed new supervisor position and existing service positions to determine if temporary funding adjustments could be made in the current fiscal year. Staff indicated they were calculating the difference, estimated at roughly half the cost of the new position.
  • A supervisor inquired about the historical impact of the short-term rental ban on TOT revenue. Staff noted that revenue had been growing steadily and that the TOT rate increase around the time of the ban may have offset any losses. The supervisor expressed concern about unlicensed operators not paying taxes and the need for enforcement to protect compliant businesses. Staff confirmed that the new firm’s system integrates with the county to identify non-compliant operators.
  • A supervisor asked about cannabis compliance, specifically the link between permitted acreage and sales volume. Staff explained that a contracted firm (HDL) stepped back from audits due to ordinance complexity, prompting the department to create a database to compare reported sales with permitted data. Staff indicated they are reviewing a new proposal from HDL for continued auditing support.
  • A supervisor asked about the specific services provided to veterans by the proposed position. Staff explained that the role involves helping veterans navigate VA claims, state benefits (such as college fee waivers), and local services, as well as conducting outreach regarding the PACT Act.
  • A supervisor asked about the methodology for TOT audits. Staff stated that analytical reviews are now performed on 100% of operators, with audits selected based on risk and volume.
  • Decision: No motion was made. The discussion focused on budget requests and operational details.

Agenda Item: Clerk-Recorder-Assessor Budget Presentation

  • Discussion: Mr. Holland presented the budget for the Clerk-Recorder-Assessor department, which includes the Assessor, Elections, and Clerk-Recorder divisions. The operating budget is approximately $22 million, with 54% from general fund contribution. Key challenges include staffing shortages and managing public perception of election integrity. The department is tracking the financial impact of Proposition 19, which allows homeowners to transfer property tax bases from other California counties. The department is also modernizing the Assessor Property System and digitizing residential files.
  • Questions:
  • A supervisor asked about the financial impact of Proposition 19 transfers, particularly from the Central Valley. Staff stated that while they are tracking the impact, anecdotal evidence suggests it is not currently a huge impact, and a report to the State Board of Equalization will provide more data by the end of the year.
  • A supervisor asked about voter outreach efforts. Staff noted that outreach is limited by staffing constraints but includes mail-outs to registered voters and collaboration with the Secretary of State.
  • A supervisor asked about election integrity measures. Staff described efforts to communicate the accuracy and speed of the voting system, including tours for the grand jury and political groups, and the implementation of electronic campaign finance filings.
  • Decision: No motion was made. The presentation was informational.

Agenda Item: Human Resources Budget Presentation

  • Discussion: The Human Resources Director provided introductory remarks, noting that this would be her final budget presentation. She thanked the board and CEO for support and resources, highlighting that the department had been noted in KPMG audits as smaller than comparable counties but had successfully delivered initiatives. She introduced the presentation team, including Assistant Director Yvonne Torres, who would lead the budget presentation.
  • Presentation Details: Yvonne Torres, Assistant HR Director, presented the FY 23-24 budget request, highlighting challenges in attracting and retaining talent, post-pandemic workforce shifts, and technology integration (Workday/ERP). The operating budget is $10.2 million, with $6.9 million from the general fund and $2.6 million from miscellaneous revenue (self-funded dental plan). HR requested $387,000 in expansion funds, primarily to convert a limited-term Diversity, Equity, and Inclusion (DEI) position to a permanent role and to support executive recruitment logistics. Torres reported a current turnover rate of 4.3% (compared to a 9.3% national average) and a retention rate of 68.6%. She outlined goals including launching a Mental Health Symposium, revising Leave of Absence policies, conducting a Housing Needs Assessment, and completing Phase 2 of the Management Class and Compensation Study.
  • Questions:
  • Supervisor Hartmann commented on the department’s culture and employee engagement.
  • Supervisor Nielsen inquired about the cost allocation for the DEI position, noting that while it is currently funded by the general fund, costs are typically recouped through the cost allocation plan over time. The budget team explained that the cost allocation methodology does not track specific positions for recoupment but rather allocates shared costs back to the general fund for distribution.
  • Supervisor Nielsen also raised concerns regarding hybrid work accountability and service delivery, to which Torres responded that HR is updating policies and providing supervisor toolkits.
  • Supervisor Lavagnino asked about involuntary separations during the trial period and the timeline for hiring the executive recruiting support position; Torres stated involuntary separations are low and that HR is utilizing interns and college pipelines to fill the clerical support role.
  • Supervisor Capps asked how the DEI position request connects to the previously funded Racial Equity Fund. The budget team explained that while funds remain for equity grants, the internal position was initially intended to be funded by reducing staff in other areas, which was not feasible due to labor relations demands, necessitating the request for permanent funding.
  • Decision: No motion was made.

Agenda Item: General Services Department Budget Presentation

  • Discussion: Kirk Lagerquist, General Services Director, presented the FY 23-24 budget, noting the transition of the Information Technology (IT) division to a standalone department. The operating budget is approximately $49.5 million, with $12.5 million from the general fund. The department reported zero expansion requests and a reduction in Full-Time Equivalents (FTEs) due to the transfer of 49 FTEs to the new IT department. Key projects include the Fire and Dispatch EOC upgrade, Public Safety Radio Network Phase 2B, and the new Probation Headquarters. Lagerquist highlighted achievements in renewable energy adoption, electric vehicle (EV) fleet expansion, and meeting greenhouse gas reduction goals.
  • Questions:
  • Supervisor Lavagnino asked about the impact of the new BetterAvia facility on renewable energy usage; staff indicated it would make the facility largely self-sufficient during the day.
  • Chair Williams inquired about EV charging infrastructure plans; staff stated that approximately 187 chargers are included in an upcoming contract, with seven being DC fast chargers.
  • Decision: No motion was made.

Agenda Item: Information Technology Department Budget Presentation

  • Discussion: The IT Director presented the FY 23-24 budget for the newly standalone IT Department, effective July 1. The operating budget is $27.8 million, and the capital budget is $11 million, with $6.5 million allocated for Public Safety Radio Network Phase 2B. Funding is primarily derived from charges for services ($26.7 million), with a general fund contribution of approximately $958,000. The department projects 58 positions, including four new roles focused on data, GIS, and cloud solutions. Key goals include completing the standalone transition, modernizing compensation and classification to improve retention, enhancing cybersecurity (including a new firewall solution), and advancing the Public Safety Radio Network.
  • Questions:
  • Supervisor Nielsen asked about the distribution of IT staff across the county; the Director stated that approximately one-third of IT employees are in central IT, with the remainder in other departments, and that an assessment of future roles is ongoing.
  • Supervisor Hartmann inquired about GIS enhancements; the Director explained that a new GIS supervisor is working to consolidate siloed departmental GIS systems into an enterprise-wide solution using shared licenses and data.
  • Supervisor Lavagnino asked who determines which IT roles remain in departments versus central IT; the CEO’s office explained that this decision is based on effectiveness and efficiency, with some roles staying in departments to remain close to end-users.
  • Supervisor Capps asked about cybersecurity centralization; the Director confirmed it is largely centralized and that a dedicated team is being formed.
  • Decision: No motion was made.

Agenda Item: Public Comment (General Government and Support Services)

  • Two members of the public addressed the board regarding the HR, General Services, and IT functional group. 1. One speaker raised concerns regarding previous interactions with IT staff, General Services security personnel, and HR receptionists, alleging issues with document submission and privacy. 2. Alvin Salgee, Chair of the Santa Barbara County Veterans Advisory Commission, requested the board approve the addition of a Veteran Services Supervisor position in the FY 23-24 budget to support the increased workload associated with the PACT Act and to complete the staffing structure for veteran services. The Chair noted that the previous addition of two veteran service representatives was supported by Supervisors Lavagnino and Hartmann.

Agenda Item: Maintenance and Capital Projects Workshop

  • Discussion: Ted Taberman, Fiscal and Policy Analyst, presented an overview of maintenance funding, explaining the "18% policy" which allocates 18% of unallocated discretionary growth to maintenance. He noted that while 18% funding growth has been slower than projected, additional one-time funds (such as SB1 and ARPA) have allowed the county to exceed the 2014 target for reducing the capital maintenance backlog in four of the last five years. For FY 23-24, specific funding includes $9.6 million in SB1 funds for Public Works and $2.1 million in grants for parks projects.
  • Parks Maintenance: Jill Van Wever-Parks from Parks presented details on parks maintenance funding, clarifying that $2.83 million in grants (including local grants) are dedicated to capital maintenance. She highlighted the leverage of general funds for grant matches and in-kind staff contributions. Specific projects mentioned include the Kachuma Amphitheater design (aimed at increasing revenue through rentals) and repairs for 2023 storm damage in North County and Goleta Beach. Approximately half of the next fiscal year’s funds are allocated to storm repairs, and one-third to grant matches.
  • Decision: No motion was made.

Agenda Item: General Services, Capital Facility Maintenance & Energy Presentation

  • Discussion: Staff presented an overview of the General Services, Capital Facility Maintenance & Energy department’s activities and budget status. The presentation highlighted that the emergency maintenance budget, deferred maintenance budget, and structures and grounds line items are expected to be fully expended by the end of the fiscal year. Completed projects included security upgrades in administrative building lobbies, ADA restroom upgrades, roof replacements on the engineering building, and the start of the VIA elections roof project. Staff noted approximately 115 projects are under development, with about 17 currently in construction. The department requested continuing funding for programmatic categories including security repairs, roofing, energy efficiency, countywide painting, electrical upgrades, and the courthouse annual maintenance fund.
  • Decision: No motion was made.

Agenda Item: Transportation Engineering Deferred Maintenance Presentation

  • Discussion: Staff presented data on five asset categories managed for deferred maintenance: pavement, hardscape/trees, bridges, drainage, and traffic. The pavement deferred maintenance backlog was reported at $144 million, with a stated annual need of $14.5 million to maintain the county’s Pavement Condition Index (PCI) of 57. The bridge deferred maintenance backlog was reported at $57 million. Staff indicated that funding for major bridge rehabilitation typically requires federal and state sources with local matches. The total funding for deferred maintenance categories was stated as $17 million, including 18% SB1/RMRA funding. Staff noted a $726,000 expansion request was needed to close the funding gap for pavement in the 23-24 fiscal year.
  • Questions:
  • Supervisor Lavagnino questioned the efficacy of the 18% maintenance policy, noting that despite meeting or exceeding the target line in recent years, the maintenance backlog has continued to grow. Supervisor Lavagnino requested a realistic assessment of the funding required to stop the growth of the backlog and begin reducing it. Staff responded that the 2014 projections did not account for recent cost escalations and offered to undertake an evaluation to determine the funding needed to address the backlog.
  • Supervisor Nelson supported the request for a new, updated funding number to guide future budget decisions, suggesting it be included in the Board of Inquiry Forms (BIFs) for the upcoming budget hearings.
  • Supervisor Hartmann asked about the establishment of reserves for major systems to prevent future large expenditures. Staff confirmed that reserves are being established for large systems with predictable useful lives, such as the public safety radio network, but noted that facilities are currently in a deficit position where the primary objective is to stop the growth of deferred maintenance.
  • Supervisor Lavagnino clarified that the 18% figure was a political compromise and emphasized the need for a legitimate, data-driven goal for maintenance funding.
  • Decision: No motion was made.

Agenda Item: Capital Improvement Program (CIP) and Recommended Budget Projects

  • Discussion: Staff presented projects recommended for inclusion in the budget, categorized by priority: imperative, essential, and important.
  • Imperative Projects: Included Phase 2 of the SB Courthouse Roof ($3.5 million), asbestos abatement in the admin building, security improvements for the DA’s facility, and glazing repairs for the Better Every Building.
  • Essential Projects: Included design for the Behavioral Wellness Headquarters ($2 million), a grant match hold for the Orchard Library ($550,000), energy efficiency projects totaling $2.2 million, the next phase of the Monarch Road multimodal path ($1.1 million), and grant match holds for the Kachuma Lake RV area photovoltaic solar array.
  • Important Projects: Included the Lompoc Vets Hall parking lot expansion.
  • Energy Efficiency Payback and COP Financing:
  • Supervisor Nelson asked how energy savings from efficiency projects are recaptured by the General Fund, noting that savings currently benefit the Internal Service Fund (ISF). Staff explained that while there is no direct loan mechanism, the investment creates asset value that is depreciated over time, with costs captured back to the General Fund through the cost allocation plan process. Staff noted that the payback period calculations for the projects do not include this depreciation capture.
  • Staff provided an update on the Certificate of Participation (COP) financing, indicating it is expected to be issued in the third quarter or winter of the next fiscal year. Projects included in the COP consideration are:
  • Public Safety Radio Network (Total cost >$46 million; site improvements are financeable).
  • Kachuma Lake RV Park renovations (Design complete, cost and timeframe known).
  • Probation Headquarters (In design development phase).
  • Regional Fire Communication Center (Construction contract approved, kickoff planned).
  • Fire Station 27 (Nearly complete).
  • Main Jail Rehabilitation (Decision expected in the next month).
  • Supervisor Nelson expressed support for the investments but requested that the CIP list be part of the deliberations on Friday to allow for adjustments or identification of alternative funding sources. Staff indicated they would like direction at the close of the workshops to finalize the CIP and recommended budget.
  • Decision: No formal motion was moved or voted on in this section. The Board indicated intent to deliberate further on the CIP list during subsequent workshops.

Agenda Item: Public Safety Functional Group Overview

  • Discussion: Staff presented an overview of the Public Safety Functional Group, which includes Court Special Services, District Attorney, Fire, Probation, Public Defender, and Sheriff. The group receives approximately $162 million in General Fund Contribution (GFC), representing nearly half of the county’s GFC allocation. The group accounts for 31% of operating expenditures and 36% of the county’s overall FTEs (1,660).
  • Sheriff: Receives the largest share of GFC ($90 million, 56%). Operating revenues are increasing by approximately $7 million in FY 23-24 due to higher service charges and state revenues.
  • Fire: Is being allocated $1.8 million in GFC starting in FY 23-24 due to the transfer of OEM from the CEO’s office. Operating revenue is increasing by $20.4 million in FY 23-24 due to the opening of the Regional Fire Communication Center and increased funding for crews. FTEs are increasing by 46.
  • Courts: GFC is decreasing by $2.4 million in FY 23-24 due to the transition of the indigent conflict defense contract to general county programs.
  • DA, Probation, Public Defender: Operating revenues and GFC have trended upward over the past five years.
  • Decision: No motion was made.

Agenda Item: District Attorney Presentation

  • Discussion: The District Attorney presented an overview of the office’s activities, challenges, and budget requests.
  • Activities: The office completed the trial of the Matador MS-13 case, resulting in guilty verdicts for all defendants and multiple life sentences without parole. The office also secured convictions in other significant cases, including the John Rodrick Dungan case. The Victim Witness Assistance Program worked with 2,370 new victims and provided nearly 69,000 units of service in the first three quarters of the fiscal year.
  • Challenges: Recruitment and retention difficulties, the "tsunami" of digital evidence from body-worn cameras, a case backlog currently 40% above pre-pandemic levels (down from 60%), and a 31% increase in domestic violence cases in North County since 2018. The office noted an increase in "lethality factors" in domestic violence cases.
  • Budget: 87% of the budget is personnel costs. 91% of operating funds are used for criminal prosecution.
  • Expansion Requests:
  • 1. One Deputy District Attorney (one-time funding) to assist with the implementation of the case management system. 2. One Victim Witness Advocate to address the increase in domestic violence cases in North County. 3. One FTE Deputy District Attorney (one-time funding) to assist with parole board hearings for prisoners sentenced to life. 4. One District Attorney Investigator to support the Bureau of Investigations, which is taking on more investigative work due to staffing shortages in local law enforcement agencies.
  • Questions:
  • Supervisor Nelson asked if the case management system implementation would help reduce the case backlog. The DA stated that the one-time position for case management is necessary for the system to function effectively and that resources would need to be reallocated if not funded.
  • Supervisor Lavagnino asked for clarification on the one-time nature of the case management position, noting it is for a limited-duration implementation project.
  • Supervisor Lavagnino also asked about countywide efforts to address the rise in domestic violence, particularly in North County. The DA noted that the office is working to improve outreach to underserved populations and that the increase in lethality factors requires more resources.
  • Supervisor Capps asked about the interaction between the DA’s investigative unit and municipal police departments. The DA explained that due to staffing shortages in local agencies, the DA’s Bureau of Investigations is performing more primary investigative work, including financial crimes and elder abuse, to ensure cases meet the standard for prosecution.
  • Decision: No formal motion was moved or voted on in this section. The Board continued to the next presentation.

Agenda Item: Probation Department Budget Presentation

  • Discussion: Chief Probation Officer Holly Benton presented the Probation Department’s proposed operating budget of $70.2 million, which includes $32.6 million from the general fund. The capital budget is $50,000 for the replacement of live scan machines. The department reported a 15% vacancy rate and noted that approximately 32% of the workforce has been employed for less than five years. Benton highlighted challenges related to the closure of the State Division of Juvenile Justice and the realignment of responsibilities to the county, which has resulted in an older and more complex youth population. The proposed budget reflects a net increase of 3.5 FTEs, including additions for juvenile justice, pretrial support, and food services. The department reported no service level reductions or expansion requests.
  • Accomplishments and Goals: Benton outlined several accomplishments, including the implementation of no-cost batterers intervention programs for indigent clients, a multidisciplinary team approach for secure track youth, and the completion of the Youth Reinvestment Grant, which served 214 youth with an 86% completion rate. The department also expanded pretrial service navigators from two to four positions. Future goals include implementing a "Familiar Faces" outreach program for high-utilizers of services, adopting a Commercial Sexual Exploitation Identification Tool, and implementing an electronic safety check system at the Juvenile Justice Center.
  • Questions:
  • Supervisor Lavagnino inquired about the batterers intervention program, noting it is court-referred and required by law.
  • Supervisor Hartmann asked about recidivism tracking and curriculum standards. Staff explained that Santa Barbara County is participating in an AB 372 pilot program evaluating different curricula for their impact on recidivism, with results expected to be published by a state evaluator.
  • Supervisor Capps commented on the department’s adaptability and collaboration.
  • Decision: No motion was made.

Agenda Item: Public Defender’s Office Budget Presentation

  • Discussion: The Public Defender presented a budget request including a $510,000 expansion for two legal office professional supervisors and a Racial Justice Act attorney supervisor. The office reported a 1.9% vacancy rate and a staffing level of 105 employees, supporting 123 individuals including contractors. The presentation highlighted challenges in supervision, noting that the leadership team supervises a large number of professionals without additional supervisory support beneath them. The office cited national and state funding gaps in public defense and the impact of the Racial Justice Act, which requires extensive case reviews for potential racial bias in past convictions.
  • Collaborations and Metrics: The Public Defender discussed collaborations, including the Early Representation Project pilot in the northern branch jail and the "Familiar Faces" program. The office reported completing approximately 2,800 investigations and over 600 immigration reviews. The presentation emphasized the need for resources to investigate and litigate Racial Justice Act mandates, which are retroactive and will expand in scope over the next three years.
  • Questions:
  • Supervisor Lavagnino asked about the staffing increase and the role of the Community Corrections Partnership (CCP) in funding positions for collaborative courts. The Public Defender explained that CCP funds have been used for holistic advocates, social workers, and attorneys to serve the realigned population.
  • Supervisor Hartmann inquired about the effectiveness of holistic defense and the specifics of the Racial Justice Act. Staff explained that the Act requires reviewing cases for racial bias, starting with currently incarcerated individuals and expanding to those convicted since 2015.
  • Supervisor Capps commented on the office’s low vacancy rate and recruiting skills.
  • Decision: No motion was made.

Agenda Item: Sheriff’s Office Budget Presentation

  • Discussion: Sheriff Brown presented the Sheriff’s Office budget, noting a 9% increase in the operating budget from the prior year. This includes a 6% increase in salaries and benefits, a 21% increase in services and supplies, and a 15% increase in other charges. Key changes include the full opening of the North Branch Jail, an additional co-response team funded by the CCP, and increased healthcare and food costs for inmates. Capital expenditures include thermal binoculars, a traffic crash database system, and portable x-ray systems.
  • Staffing and Operations: Under Sheriff Craig Bonner clarified that while staffing numbers have grown, the office faces chronic shortages in patrol and custody operations, leading to high overtime. He noted that many new positions are restricted by grants or contracts, limiting the ability to redeploy staff to basic patrol and custody services. The office reported the establishment of a Sheriff’s Data Unit to improve resource deployment and the implementation of body-worn cameras. Inmate programming has resumed, with 653 inmates participating in the Sheriff’s Treatment Program and 287 in college classes.
  • Goals and Performance: The Sheriff’s Office outlined goals for the next fiscal year, including improvements to jail facilities for compliance with the Murray settlement, completion of a security system update for the main jail, and negotiation of a multi-year city contract. Performance measures indicated that over 30% of initial calls for service were handled without a physical deputy response, and 2,107 reports were completed via the online portal in 2022.
  • Expansion Requests:
  • 1. Narcotics Enforcement Team: Reestablishment of a second narcotics team to address the fentanyl crisis. 2. Rapid DNA Analyzer: Ongoing funding for the "Andy" rapid DNA analyzer after Prop 69 funds are depleted. The device has identified 23 coroner decedents and two criminal suspects. 3. Custody Bus Replacement: Transitioning the current 30-year-old custody bus into a capital depreciation funding program for timely replacement due to breakdowns and insufficient capacity.
  • Decision: No votes were taken on these items in this segment of the transcript.

Agenda Item: Sheriff’s Office Budget Expansion Requests and Staffing Update

  • Presentation of Expansion Requests:
  • 1. Cannabis Team Expansion: The existing cannabis enforcement and compliance resources were described as insufficient to meet county needs for enforcement, compliance, and licensing. The request cited unfair competition from black market and hybrid operations affecting legitimate operators. The initial request was for five detectives, a supervisor, and an AOP. Due to the receipt of state Proposition 64 grant funding for two additional detectives, the request was modified to three detectives, a supervisor, and an AOP. 2. Incremental Staffing Program: The office reported a loss of 75 general fund positions (50 sworn) since the 2008–2009 recession, leading to an over-reliance on overtime in patrol and jail operations. The request proposed an incremental approach to rebuilding the relief factor, specifically asking for three additional custody positions and two additional patrol positions in the next year’s budget. 3. Dispatch Console Replacement: The Emergency Communications Center consoles, in service since 1997, were described as deteriorating and failing to meet ergonomic needs. The request cited concerns about retention and the contrast with the upcoming new Fire Dispatch Center. No outside funding was identified for this update. 4. Accountant Supervisor Position: An additional accountant supervisor position was requested to manage fiscal tracking and reporting responsibilities associated with grants, contracts, and mutual aid funding.
  • Recruitment and Retention Efforts: The Chief Administrative Officer provided a briefing on recruitment and retention initiatives, including:
  • An interactive marketing campaign using social media, Google Analytics, video, radio, and job fairs.
  • Implementation of the ESOF internet-based application for background investigations.
  • A $20,000 new hire incentive for lateral sheriff and custody deputies.
  • Relocation incentives for out-of-county residents and a custody deputy referral bonus program.
  • A recruit introduction and preparation program.
  • A wellness approach including peer support, counseling, and a wellness application.
  • Statistics provided indicated 180 personal contacts created through the marketing campaign and 38 background applicants currently being processed. Recent academy graduations included three sheriff deputy trainees in March, with 13 sheriff deputy trainees and seven custody deputies scheduled to graduate in June and May, respectively. Four sheriff deputy trainees had recently started at the Ventura Academy. Current background processes included 13 sheriff’s deputies, 14 custody deputies, 21 support staff, and 10 jail contract employees. A recruitment video was shown to the board.
  • Fentanyl Crisis and Narcotics Enforcement: The Sheriff presented data on the fentanyl crisis, noting that fentanyl was the number one cause of death for Americans aged 18 to 45 nationally and locally. In Santa Barbara County, fentanyl overdose deaths tripled from 37 in 2020 to 115 in 2022. In 2022, overdose deaths (168) exceeded homicide, suicide, and traffic accident deaths combined (123). The Sheriff stated that illicit drug sales and usage are at historic highs while narcotic investigative resources are at historic lows. The office currently has one narcotic team for the entire county, down from two teams and a regional team prior to the Great Recession. The request was made to fund a second sheriff’s narcotic team consisting of five investigators and a sergeant.
  • Multi-pronged Approach: The Sheriff outlined a multi-pronged approach to the drug crisis, including:
  • Supply Side: Enforcement efforts, including the requested second narcotic team.
  • Demand Side: Collaboration with Project Opioid, a community coalition involving various disciplines.
  • Prevention/Harm Reduction: A naloxone (Narcan) distribution program available at sheriff’s stations and jail lobbies without identification; continued participation in the DARE (Drug Abuse Resistance Education) program in schools; and a Medication Assisted Treatment (MAT) program for jail inmates to facilitate counseling and medication management for addiction.
  • Board Discussion and Questions:
  • Rural Crime and Staffing: A board member asked how additional deputies would address rural crime. The Sheriff explained that additional staff would allow for investigation and property recovery rather than just responding to calls. Another board member noted that adding bodies might not be sufficient for the county’s vast geography and suggested exploring technology solutions with agricultural stakeholders. The Sheriff mentioned a recently approved grant for 25 automated license plate readers and the potential for additional cameras in remote areas, citing the success of similar systems in Santa Maria.
  • Narcotics Team Operationalization: A board member asked how a second narcotics team would be operationalized given current vacancies. The Sheriff stated that the team would not be implemented until July 1 at the earliest, allowing time for current academy graduates to complete training. The Sheriff noted that while the team is a priority, the problem requires a multi-pronged approach beyond enforcement.
  • State and Federal Resources: A board member asked about state involvement, referencing the Governor’s master plan for the fentanyl crisis. The Sheriff explained that the National Guard has a relationship with the Sheriff’s Office for "eyes and ears" support and is exploring taking over the DARE program in schools. The Sheriff noted that the state Bureau of Narcotic Enforcement was disbanded, leading to the demise of the regional narcotics team. The Sheriff expressed interest in re-establishing a regional team but noted that other agencies are currently unable to contribute staff due to their own vacancies.
  • Funding Sources: A board member asked about the breakdown of one-time versus ongoing funding for expansion items, specifically regarding the A&D rapid machine. The Sheriff’s Office explained that ongoing costs are due to licensing and expensive consumables. Another board member inquired about the Sheriff’s replacement vehicle fund and Prop 172/CCB funding allocations. It was noted that the Community Corrections Plan (CCP) has a plan for fiscal year 23-24 set to come to the board in May, which requires a four-fifths vote.
  • Project Opioid Integration: A board member asked how schools and public health officials can plug into Project Opioid. The Sheriff provided a contact number for the office and stated that the project aims to transition into a non-profit organization with a full-time executive director, potentially funded by grants or pharmaceutical settlement funds.
  • Cannabis Enforcement Details: A board member asked for clarification on the cannabis team expansion. The Sheriff’s Office confirmed that the full team (including the two grant-funded detectives) would double the existing capacity. The primary goal is to increase compliance work, ensuring legal operators remain legal and illegal operators are removed from business.
  • GIS and Data Analysis: A board member asked about the use of GIS in the Sheriff’s Data Unit. The Sheriff’s Office stated that GIS is a key component of the records management system (RMS) and is used in dispatch. The new RMS system, once fully operational, will allow for public access to crime data via the Accurate Virtual Crime Center. Heat maps and call-for-service analysis are currently being developed but are not yet ready for public release due to data accuracy issues.
  • CIT Training: A board member asked if Custody deputies receive CIT (Crisis Intervention Team) training. The Sheriff’s Office confirmed that CIT training is across the board.
  • Recruitment Strategy: A board member expressed concern that funding new positions without achieving full staffing might result in paying for overtime rather than new personnel. The Sheriff responded that the academy classes are a step toward solving the problem and that specialized positions like narcotics can be a draw for lateral transfers. The Sheriff noted that the office was close to having enough staff on paper recently but lost personnel to retirement. The Sheriff emphasized the importance of showing progress to current staff and potential recruits.
  • Decision: No motions were moved, seconded, or voted upon during this segment of the transcript.

Agenda Item: Public Comment (Criminal Justice & Public Safety)

  • The board accepted public comment from eight individuals regarding the Public Defender’s Office budget request and the Sheriff’s Office expansion request.
  • E. Planet Thunderstriker: The speaker raised concerns regarding the Public Defender’s Office, alleging manipulation and racketeering involving specific individuals, including a professional standards officer and an under sheriff. The speaker mentioned a hospital report regarding a fractured rib and alleged intimidation related to music production. The speaker requested investigation into these matters.
  • Peter Brown: A retired attorney and member of the CLU/League of Women Voters work group, Brown spoke in support of the Public Defender’s Office request for three professional supervisory positions. He cited his experience as a deputy district attorney and emphasized the critical need for adequate supervision for oversight, management, and mentoring, particularly given the heavy caseload and trial obligations. He referenced the Sixth Amendment right to effective assistance of counsel and urged the board to fund the positions to ensure the criminal justice system operates efficiently and humanely.
  • Maureen Earls: Co-chair of the CLU Criminal Justice Work Group, Earls supported the Public Defender’s request for three supervisor positions. She cited the board’s constitutional responsibility to ensure fair representation, the need for budget parity, and the requirements of the ABA and California rules of professional conduct. She noted that current supervisors are overburdened with their own cases and that adequate supervision is necessary to address the mandates of the Racial Justice Act and to support clients with complex needs. She emphasized that adequate supervision saves jail costs and reduces harm.
  • Lizzie Rodriguez: CLU and League of Women Voters Santa Barbara Criminal Justice Working Group; Chair of the Fire and Police Commission for the City of Santa Barbara. Rodriguez spoke in support of the Public Defender’s Office funding request, specifically highlighting the need for three professional supervisory positions. She stated that adequate supervision is necessary to manage the office’s caseload and to effectively implement evidence-based community programs that reduce unnecessary jail housing.
  • Neil Gowing: President of the Deputy Sheriff’s Association. Gowing commented on the Sheriff’s Office budget expansion. He expressed support for improved dispatch equipment and narcotics enforcement. He emphasized the high cost of training deputies and the difficulty of retaining staff due to competitive market conditions and housing costs. He requested that the board prioritize funding to retain existing sworn personnel and restore 50 sworn positions to address overtime and staffing shortages.
  • Rory Marr: Retired Public Defender. Marr spoke in support of the Public Defender’s request for three supervisors. He suggested that the board consider prioritizing mental health infrastructure over jail renovation or construction, arguing that addressing mental health issues could reduce the need for incarceration.
  • Juan Higuera: Deputy Public Defender; Member of the Racial Justice Committee. Higuera spoke in support of funding a supervising deputy public defender dedicated to the Racial Justice Act (AB 2542 and AB 256). He cited local probation department studies indicating racial disparities in booking, pretrial release, and sentencing. He noted that recent legislative changes allow for retroactive relief for past convictions, which will increase the volume of litigation requiring data-intensive review and evidentiary hearings.
  • LaWanda Lyons-Pritt: President of the Santa Maria Lompoc branch of NAACP. Lyons-Pritt spoke in support of the Public Defender’s request for racial justice attorneys and supervisors. She cited statistics from the ACLU of Northern California regarding racial disparities in arrests, prosecutions, and convictions for resisting arrest in California. She characterized the request as fulfilling a commitment to racial justice made by the board in 2020 and 2021.

Agenda Item: General Public Comment

  • E Planet Thunderstriker: Addressed the board regarding personal legal matters, mentioning allegations of corruption, international shipping issues, and potential political roles. He stated that he was not receiving communication from the board and offered to provide sworn statements.

Adjournment

  • The board adjourned the meeting, scheduling the next session for Friday at 9:00 a.m.