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City Council meeting for February
Roll call — called by Unidentified speaker 3
Show transcript
Agenda Discussionitems moved / continued / pulled — click to expand
And number four, approval of the agenda? So moved A motion and a second? I'll second. We got a motion, second all in favor? Aye. Any opposed? Motion passes unanimously thank you moving on to number five presentations so tonight we are going to do a couple of presentations we're going to start off with Item 5A, proclamation honoring the 116th anniversary of the scouting and Cub Scout Pack number 3406.
And I'm going to do them together if you don't mind. And also 5B, proclamation honoring the 116th anniversary of Scouting America Troop 406. I will read the proclamation from here and then I'll go down. Proclamation honoring the 116th anniversary of Scouting at Cub Scout Pack 3406. We're at February 26 marks the 116th anniversary of Scouting, a nationwide movement dedicated to building character, leadership, citizenship and a spirit of service among youth. And whereas Cub Scout Pack 3406 has proudly served the city of Fillmore for 58 years providing meaningful opportunities for young Scouts to learn the values of teamwork responsibility and community involvement. And whereas Cub Scout Pack 3406 has actively contributed to the community through service projects including scouting for food and a February food drive participation in coastal cleanup efforts in September and various service club trash pickups throughout the year.
And whereas, the PAC has demonstrated strong civic pride and respect for service members by participating in flag placement and Memorial Day ceremony at Barsdale Cemetery in May, the Veterans Day Parade in November, and the Lions Club Christmas Parade in December. And whereas the volunteer leaders and families of Cub Scout Pack 3406 exemplify commitment, mentorship and service helping to instill lifelong values in Fillmore's youth. Now therefore I Albert Mendez Mayor of the City of Fillmore does hereby proclaim February 2026 as a time to celebrate the 116th anniversary of Scouting And to recognize Cub Scout 3406 for its continued service, dedication, positive impact on the community. Be it further resolved that the city of Fillmore expresses its sincere appreciation to the Cub Scout Pack 3406 for strengthening community spirit and preparing the next generation of responsible citizens.
I also want to mention that Troop 3406 is chartered by Fillmore Lions Club. Proclamation honoring the 116th anniversary of Scouting and Scouting America Troop 406, whereas February 2026 marks the 116th anniversary of Scouting and organizations founded on principles of leadership, service, citizenship, and respect for community and country. And whereas Scouting America Troop 406 has been an integral part of the city of Fillmore for 76 years Positively shaping generations of youth through service, leadership, development and civic engagement. And whereas Troop 406 has demonstrated an enduring commitment to community service through activities including flag placement And participation in Memorial Day ceremony at Barsdale Cemetery in May, coastal cleanup efforts in September.
And an ongoing collection of worn and discarded flags for formal flag retirement ceremonies throughout the year. And whereas the troop has proudly represented the scouting movement and the city of Fillmore by presenting the colors at the alumni dinner in June and blue and white night parade in November. And by participating in the Veterans Day Parade in November And whereas members of Troop 406 have supported local organizations through volunteer service, including assistance at the Lions Club enchilada dinner in November and participation in the Lions Club Christmas parade in December. And whereas the scouts leaders and families of Troop 406 exemplify dedication, leadership and service reinforcing the values that strengthen the Fillmore community.
Now therefore I Albert Mendez Mayor of the City of Fillmore does hereby proclaim February 2026 as a time to recognize the 116th anniversary of Scouting and to honor Scouting America Troop 406 for its 76 years of exceptional service to the city of Fillmore Be it further resolved that the City of Fillmore extends its heartfelt appreciation to Troop 406 for its longstanding commitment to service, leadership and community pride.
Thank you. And I mentioned earlier that Troop 406 is chartered by Fillmore's Lions Club and Troop 3406 is chartered by the Fillmore Rotary Club Okay, I have your proclamations here. I'm going to start. Cub Scout pack 3406 leaders, Cub Scout Sanford Sam. Den Leader Nicholas Engelhardt. Cub Scouts, Ryan Peterson. Billy Bulkley. Zayden Stevens. Eli Slover. Bear Stephens.
Salvador Cortez. Robert Resendiz. Luke Klinich. And the service project participation, scouting for food. Food drive in February, fag placement at Barsdale Cemetery in May, Memorial Day Barsdale Cemetery in May, coastal cleanup in September, Veterans Day Parade in November, Lions Club Christmas parade in December and various service club trash pickups throughout the year. Thank you.
Now Scouting America Troop 406, Leader Scoutmaster Samford Sam.
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Thank you. And Assistant Scoutmaster Brett Chandler. Jace Ashbrook. Gyro Watto. Owen Sam. Tracey Matthews? and their service project participation, flag placement at Barsdale Cemetery in May, Memorial Day Barsdale Cemetery in May, presentation of colors at the alumni dinner in June, coastal cleanup in September, presentation of colors at Blue and White Night Parade in November, volunteer Lions Club enchilada dinner in November.
Veterans Day Parade in November, Lions Club Christmas Parade in December and collect discarded flags for formal flag retirement throughout the year. Group has been a member of the community for 76 years. Thank you guys for your service to our community. You guys line up in the front and we'll take a picture? Do you guys mind if we move?
Let's get the submissions. Cubs in the front, cubs in the front? Move up in the front, yeah move in the front. I'll
slip behind you and get on the other side here.
this way.
Okay guys, go back to your seats.
th-th
Moving on to item 5C, proclamation honoring Black History Month. Whereas black history month is observed each February to recognize and celebrate the significant contributions, achievements and resilience of African Americans throughout United States history. And whereas African Americans have placed a vital role in shaping social cultural economic political and civic Foundations of our nation, often in the face of systemic inequalities and injustice. And whereas the legacy of African Americans leaders, innovators, educators, artists, activists and public servants continue to inspire progress towards equality justice and opportunity for all. And whereas Black History Month provides an opportunity to reflect on our shared history, acknowledge past injustices and recommit ourselves to fostering inclusion, equity and mutual respect within our communities.
And whereas the City of Fillmore values diversity and recognizes that honoring black history strengthens community understanding, civic engagement and unity. Now therefore I Albert Mendez Mayor of the City of Fillmore do hereby proclaim February 2026 as Black History Month in the City of Fillmore Be it further resolved that the City of Fillmore encourages residents, schools, businesses and community organizations to observe Black History Month through education, reflection and celebration of the many contributions African Americans have made and continue to make to our nation and local communities.
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Mayor, if I could. One of the things that I think I've noticed is that other communities also have a celebration for Juneteenth and I would like to see if we couldn't explore doing something as well since we are having more black residents in the town and I think that would be appropriate.
Thank you. Moving on to item number 5D, presentation on human trafficking awareness.
Sorry, let me just get this queued up. Thank you for having me back, by the way. I started my patrol career here in Fillmore so it's a lot like coming home. It feels good. Okay, so my name is Detective Jamal Obey. I'm with the Ventura County Sheriff's Office and I am the coordinator for the Ventura County Human Trafficking Task Force. So we're going to have a little technical difficulties. We'll just push on without it Okay, so I understand that I don't have a ton of time tonight So I'm just gonna kind of breeze through some of the unimportant things But if you guys do have any questions at the end we can revisit some of that stuff I don't know, can you guys all hear me? Sorry. Okay perfect.
So human trafficking is an issue it's been an issue for several years it was first recognized into law in the year 2000. It does occur here in Ventura County enough to the point where we had a Human Trafficking Task Force stand stood up here in 2019 So the task force itself is actually a collaboration of several agencies within the county that have a unique expertise in each of their fields. Particularly law enforcement, both local and federal. And then we have victim advocacy groups, social service providers, community partners, medical health professionals. And we all work collectively to confront human trafficking here in the county.
So at its definition, I know a lot of people when they hear human trafficking it is a buzzword nowadays and a lot of people see the sensationalized version of it in the movies and they think Taken and The Sound of Freedom things like that. But in reality human trafficking itself is legally defined as a person who deprives or violates the personal liberty of another with the intent to obtain forced labor or services.
Right, so it is not always that kidnapping situation where someone's being held against their will and being forced into. I just want to make sure all the kids are out into sex trafficking or labor trafficking So human trafficking itself is, there are two separate categories. There's the sex trafficking and then there is the labor trafficking. Now sex trafficking itself is a commercial sex act which is induced by forced fraud or coercion in which the person induced to perform such act has not attained 18 years of age and that is because that person has not gained the age of consent yet.
Now the Commercial Sex Act is defined as an exchange of something of value for illicit sex And that can be money, property, drugs, things of that nature. Labor trafficking itself is the recruitment, harboring, transportation provision or obtaining of a person for labor services through the use of force, fraud and coercion. That's exactly what it sounds like. But every case is independent and unique to that person, right? So it could be something as simple as coming into the country thinking that you're going to take on a babysitting job, like an au pair or something, and then being forced into excessive amount of labor with unfair pay.
So again, it is not always that take in Hollywood, Sound of Freedom situation. But by legal definition we're here and it's occurring in the county. So the theme between those two sex trafficking and labor trafficking is the forced fraud coercion. Right? So that is the mechanism of obtaining those services. So force of self is the physical harm, physical restraint or confinement. And that's what most people think of when they think of sex trafficking and labor trafficking, right? Being chained to a bed or being unfairly housed in an overcrowded dormitory, right? And being forced to work an excessive amount of hours.
Now fraud is the false promises of working living conditions, withholding promised wages and contract fraud. So that goes back to my example of an au pair that came over from another country and is now working and was told they were going to be doing something else and are now doing something else basically. Coercion is the most prominent one we deal with. On the law enforcement side, and that is the threat of serious harm or physical restraint against a person scheming planning or pattern intended to instill fear or serious harm or restraint or abuse or threatened abuse of legal process. Right? And so that last one is the big one right? That's the one that we deal with a lot. So a lot of people will come over with a visa of some sort to work in our country And then when they get here, they have a visa to work for a specific location.
And once they arrive that person now turns over their documents and feels like they can't come to the authorities for whatever reason and they are being exploited by that vulnerability. So the AMP model is something we came across with the Trafficking Victims Protection Act of 2000 which is when human trafficking became a law. And we teach this a lot to all of our partners within the task force. That includes the medical professionals and the victim advocacy groups.
So it is the action, the mean, and the purpose. Just like I was saying, it is any of these actions using that mechanism of forced fraud or coercion in order to obtain those illicit services. It's a little dated. The numbers are always a little skewed. However, I like showing this because it shows that it is not isolated to just California. This is a problem nationwide.
It is a huge problem. But if you look on the West Coast here we are between two large hot spots. So we're between LA and the San Francisco Bay. And they use, the traffickers will use the one-on-one corridor to traffic victims north and south up and down that corridor. And we are unfortunately on that corridor and we find our victims here. Also with this map, NASDAQ.
The human trafficking subculture, the unlawful nature of it has benefited at 400, I want to say $460 billion in the last year from trafficking people. So they're profiting as far as the labor trafficking skeezy goes. It's a very large business. We are a very small county but we're still being affected. So the victims themselves, adults, minors, foreign nationals, U.S. citizens, any gender identity, any demographic, any social network background, college students, master's degrees, doctorates, juveniles, right? Undocumented, documented, poverty, affluent, right?
The fact of the matter is there is no one category of victim, right? I've been doing this for a while and the only thing that I've seen more prevalent than the others is the trend of foster care youth and runaway youth as well as the kids in the STRTP programs at some of our homes. Right so it's those vulnerable populations.
Mayor if I may just ask a question on that acronym what does that stand for?
STRTP?
Yes.
I'm sorry, so it is... I'm sorry this is escaping me right now but they are state... what's that? No no no, so they're actually a youth population that has issues kind of conforming to socioeconomic norms and they are put into, whether it be like educational or on the law side. And they're getting basically placed into a state-run foster care. Part of the state-run system? Yes. Okay thank you. Sorry I'll look that up sorry about that but it is that vulnerable population that is getting exploited the most from what I've seen and that typically is from what I've seen The homes that have no parents or one parent, it's the kids that are constantly looking for something. Looking to fill a void and it seems like the traffickers are using that to kind of gain their trust and exploit them.
And the grooming and the recruitment. So these are some of the common tactics. Now, the traffickers themselves are very sophisticated in this grooming process I've seen usually is three to six months long. It's a long process and these are just some things they do. Now the educational and travel opportunities, that's something I touched on earlier with my example of the au pair.
So a lot of the third world countries or less affluent countries they'll be offered jobs in America for more money than they can make in a year over there. where whatever country they're coming from and They'll come over here, and they'll have those visas specifically to work at say a massage parlor right and they apply for this visa They'll come up here for the visa at the massage parlor and when they arrive They turn over all their documents their passports their visas things like that and now their trafficker Has a lot of leverage over them right and they're usually sold a lie of You're here illegally, you're here on this visa temporarily or whatever the case is and if you go to the authorities, the likelihood of you getting deported is pretty high.
So that is a form of coercion they'll use for some of these victims. The romantic tactic is exactly what it sounds like so people looking for love are also very vulnerable. And then there's false job ads which ties into travel opportunities Colts, we don't have an issue here in Ventura County but they do have them in L.A., which we work hand-in-hand with quite a bit.
The sale by family, we haven't had a ton of issues with but typically from what I've seen it's been dealing with People that are having addiction issues, and they will sell kids, nephews, nieces, things like that. Cousins. The gang involvement is very large in Los Angeles. So the gang culture in Los Angeles has found that it's very, very profitable to the tune of I think $236 billion in the last year to sell human beings.
And it's way more profitable than narcotics. It's actually the second most profitable commodity being sold in the world today. is human beings, because they don't have to go out and find narcotics and travel from country to country to bring these products here. And then they're only sold once, and then they can't be reused. Whereas they see human beings as this commodity that can be re-reused time and time again throughout the entire day until they're entirely worn up, unfortunately.
Now, the biggest one I save for last is social media itself. Social media is the frontier of Thank you. There's a generational gap, I guess I'll say. While most parents have an understanding of the internet and social apps they don't have a deep understanding like the kids do right? They're having just like any other subculture, the kids have a completely different vernacular right? They're using different words and languages and they're on different apps and it's very hard even for me, I'm 40 and I can't keep up with all the apps right?
As I do these interviews with the victims they're telling me about these new apps that are kind of popping up and I have no idea about them But it's very incumbent upon, I'll say parents themselves to stay active in their kids lives and be wary of what they're doing online. And that does extend to gaming platforms, I will say. So it's not just the social media, the Instagrams and TikToks and things of that nature but it also goes down to Roblox, yes. Yeah so the average age for a victim to get pulled into human trafficking is 12-14 is typically when it starts and they start grooming pretty young.
So sex trafficking in Ventura County. The porn industry is here, both formal and informal, legalized and illicit. The outdoor solicitation we don't typically deal with here in Ventura County, but it is very prominent in Los Angeles County. So the Figueroa Corridor is, especially here in Fillmore, it's probably 45 minutes from here and a lot of the youth that we, a lot of the youth victims that we have in Ventura County end up on the Figueroa Corridor unfortunately.
I like to think that Here in Ventura County, the residents themselves as a whole, we just don't have the stomach to see sex workers walking the street and not getting called. Notifying law enforcement and things like that. But in the event that it does start trickling over from Los Angeles County, it should be something that should be reported. Escort services are an underground subculture. It does occur in our hotels and motels, internet ads, and the nightclub district clubs.
It is an issue but it's something that we have a handle on right now and we're proactively working on it still. Residential. This does occur, residential brothels so as we as law enforcement continue to progress and get better at our job the more sophisticated criminals are also progressing and getting better right? So it's kind of this cat-and-mouse where as we get better they get better and they learn every time we make a substantial arrest right every time we make a noticeable arrest and we have You know, we have transparency with the public and we let them know how we arrested this person. And circumstances of the arrest, those criminals are also watching what we're doing and learning. So residential brothels are becoming a thing. Previously it was a commercial brothel, a commercial front brothel.
So massage parlors acting under the guise of being a massage parlor And things like that. I will say, in the last few years, Ventura County itself we did have, unfortunately we did have more massage parlors than Starbucks. But in the last few years, the task force has done a very good job. We've actually shut down at the tune of 40. So we have also got a pretty good handle on that too but obviously we're still doing our work.
And then the web and internet sexual acts, these do occur. They are a little more difficult to combat as far as law enforcement standpoint just because a lot of them happen on the dark web or under chat rooms and things that we don't have access to. So this is a video, I'm not going to play it but it's just a video we had set up. It's on a camera, it's a covert camera that we had setup in front of one of our suspected hotels that we thought we had some human trafficking occurring. The victim here is an adult so we just didn't watch.
Men come in and out of a juvenile's room, just so you guys are aware. But we let this run for 72 hours because we weren't sure what was actually occurring. So we put this truck out there and let this roll for 72 hours to gain more information, more intelligence on the criminal case. And in that 72 hours, we saw approximately 40 customers come in and out. Now, this victim was advertised on a website. So this is how we got her rates. So for the half hours they were $80 to $100 based off services or $120 to $150 based on hourly depending on services.
So the reason why this is happening, just like I said earlier that tune of $236 billion last year, this is occurring in Ventura County rain. So just the 72 hours alone on the low end if every customer went in for $80, this traffic would make $3,200. And then on the high end about $6,000. So it's a problem but Again, we're collectively as a collaboration and really confronting this.
Now indicators of commercial sex is usually typically what you would assume right? And inappropriately dressed brandings which also include tattoos. Typically they'll be of Monikers of their traffickers and things of that nature, usually money bags or cherries, high heels. Nothing that I'm expecting you guys to remember but these things are occurring right? The brandings that brands themselves sometimes depending on how bad the victims are treated. Sometimes they do get branded with like hot irons and things like that And then typically they'll be afraid of law enforcement and have large sums of cash that is inexplicable.
Multiple mobile devices, so they'll have a personal and then they'll have one that they use for their work which will have typically some kind of GPS monitoring because the world of sex driving has evolved just like modern era right? So they're now using Life 360 and all these same apps that we use to track our kids. I'm sorry, let me just touch on this last thing. The commercial sex industry verbiage. So just like the kids have with their very unique vernacular and verbiage when they're talking to each other online or in these other chat rooms, the commercial sex industry also has its own unique words and verbiage that they use.
So a lot of times when I do talk to other members of task force or conduct other trainings A victim will typically refer to their trafficker as their boyfriend, or their uncle, or some other male figure. So it kind of blurs the lines. But if you guys ever come across anything like that, or your kids ever come across anything like that where they're talking to someone and they say it's their uncle or something, it might be a flag.
Now labor trafficking. Labor trafficking itself is very difficult to investigate, just by the nature of the trafficking subculture. So typically it'll be with a migrant worker who's already afraid of dealing with law enforcement, particularly in this social climate and a lot of misinformation. So a lot of these workers will deal with housekeeping, traveling sales, agriculture, domestic work, restaurant food But again, there is a lot of misinformation in these fields.
There's inappropriate safety gear. So some of these are indicators, right? So if they're out and they're doing something because a lot of this stuff will be blue collar work so if they're working construction jobs and they don't have hard hats or they don''t have steel-toed boots or gloves or they're working with heavy machinery and they're not prepared, they're not equipped by their employers to do this that might be a sign, right? Because a lot of times these guys are trying to cut costs at any point. The excessive hours questionable pay just like I was telling you guys earlier about the au pair example And then the isolation, because they're trying to keep them away from us basically.
And then overcrowded or dangerous living conditions. Now these are just a few general indicators across the board for sex trafficking and labor trafficking. Just fearful resistance to assistance, non-control of their money, non control of their documents is really big. So if you guys do ever come across these or deal with healthcare providers in the city that think they've seen these signs, emergency-wise give us a call.
And that's just as simple as 911 letting dispatcher know that you think he was suspected of human trafficking. If it's not an emergency there is the number two interface which is our victim service provider or advocacy group And then if it is a minor, that Forever Found is strictly for minors. Now as far as the labor trafficking goes, like I was saying there's a lot of misinformation and a lot of the main coercive tactic that they will use is to threaten with the possibility of being deported. All right?
And I say this is a lot of misinformation because we have specific visas that we offer to victims that are here being trafficked. And there's the T visa, right? And that will afford somebody the opportunity to stay if they are identified as a trafficking victim and they'll be able to stay and we'll be able to still provide services for them so they're not getting deported immediately.
And this is something that I try to explain to a lot of people because it is a very good program and I think it's not being spoken a lot about and I think needs These are a few of the other services that we do provide, whether they get the TV's or not. Regardless of their status as being documented or undocumented but it does, we do provide translation. We have most languages covered and then as far as medical, dental, legal services, case management, child care getting them into shelters and safe houses these are all things that we can help with.
That's all I have to say unless you guys have any questions for me. Again, I'm Detective Jamal LaVey with the Sheriff's Office.
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Great presentation, I really appreciate it. Thank you. I know that going back probably 15-20 years ago there was a huge effort in dispersing placards throughout retail businesses, restaurants, all sorts of locations and I don't see those as much anymore. The program was continued and I wondered if there were any plans to pass those out again? Information that was provided So the public or someone who was being trafficked would see that information and have a phone call, contact information for assistance and to get out of that trafficking situation.
Are those still being dispersed? And if not, should they be?
Absolutely and absolutely, right. So we are doing our best, right? We're coming up with new ideas all the time. We're trying to be innovative. We did talk to Panda Express so they put up pamphlets at their locations through the month of January which is the National Human Trafficking Awareness Month. We try to focus on major areas of transportation like bus stops, train stations The airport, so places where we think there are gonna be a large amount of transit, right? Because we're trying to prevent the victims getting transported over long distances.
Something like putting pamphlets out at smaller stores is something that we can look into. I think it's just something we're constantly looking for new ways to do things.
So are those placards or stickers, are they available for communities to obtain now and if so, I think that'd be something great that City of Fillmore could do You know, pick up a handful of them to post on various places throughout our own community. So are they available still?
I don't have any per se. We didn't distribute any small pamphlets this year or placards. We did work with the Suroptimist group and we helped put up that large billboard. I don t know if you guys saw it by the collection in Oxnard so that was something we did. Trying to get the best bang for our buck, right? Not to say that the small pamphlets or placards are not something great. It is something we can look at maybe next year.
Yeah, and they actually weren't pamphlets. They were stickers that were adhesive Okay, and you'd see them on bathroom walls public restroom in restrooms And I'm trying to remember if it was I think with a joint effort by the DA's office in the sheriff department That put those together
so the district attorney's office is one of the members of the of the task force We do work collectively with them yeah, so it may be something we can revisit for sure
Thank You
Thank you. I need to thank you, Detective LeBay. Thank you for your presentation is really, really important insightful and we need to keep spreading the word for these this really terrible problem that we have. So my question is was actually Councilmember Brogy similar question too about how can we spread the word more in our community but also For families and parents, we've had a couple of recent cases of high schoolers being trafficked, being groomed.
What would be if you were to tell a parent the top two or three things for To be aware of, to check in with. What would those be? So that's question number one and then question number two is this information that you provided. Is it available at a website or on social media and is it available in Spanish if there was just some sort of small video clip that we can direct people to for parents particularly to watch?
Absolutely, so I always want to do these speaking events. I usually tell parents to just be active and present in their children's lives Which I know is very difficult with teenagers right there constantly withdrawing and trying to be cool one right? So I get it but some of the signs will be Will be that withdrawal right but it will also include withdrawal from friends Right. And then when they're actively seeking or spending a ton of time online, which I know also is pretty typical of teenagers, right? But like I was saying it, I think it's incumbent upon parents to make sure you're aware of what they're doing online. Right. I know that a lot of the teenage victims that I do talk to once we rescue them they will have parent accounts.
All right so Go through their phone, right? I tell parents to try to foster a healthy relationship with their kids as far as being aware of what's on the internet and the dangers of the internet itself. Because I know years prior, it was like a catfishing thing where people don't present themselves as who they actually are online. But now, as things have evolved, kids are being coerced into traveling beyond county line and being coerced into doing things that they probably don't want to be doing. And then they're stuck out there.
It's kind of this spiral that we have to deal with So I would just say that the signs are there. They mimic a lot of the normal behavior that they're going to exhibit, so I think it's really just being active and present in their life and knowing their friend groups, knowing when there is a change in their friend group, knowing when they start withdrawing from their friends and figuring out why, right? Like whatever the catalyst is and the withdrawal and finding out if they're seeking that attention somewhere else, right? Whether it be a boyfriend or girlfriend or parent.
And then I'm sorry the second part
was... Sorry the second question was about a resource maybe a short video in Spanish educational for parents just sort of about the science but what
we do have pamphlets available and it is in English and Spanish. I can work with the captain and get some pamphlets here on the city of Fillmore but we do have plenty media
Thank you.
I had a question regarding, so you mentioned in part of your presentation by the way. Great presentation- Thank you. Thank you very timely. You mentioned in your presentation that foster youth in particular are very vulnerable to this kind of trafficking and I was just wondering if there's any kind of organized effort by your department or other departments to try to educate foster youth about the dangers of this kind of human trafficking?
Yes, a hundred percent. Because we have noticed that trend of particularly the vulnerable youth getting exploited but they're also it's kind of like a ball of clay right and I hate using the analogy but it's very difficult to get a grasp on because we are bound by the same laws that we vote for right and in these STRTP houses these state-run houses where the kids are The wards of the state, a lot of times they are in these facilities and in the facilities themselves they're still afforded a lot of freedoms. And they should be right? Like they're not in prison and they're not incarcerated but it brings a lot of problems right so in these facilities there aren't a lot about locked doors, they have access to their phones still And it presents a lot of issues, right?
So as these vulnerable youth are in the programs where they don't want to be and they're typically brought out of their own counties to get removed because that is usually a tactic that helps. In the past, that's how it would help if you remove them from the problem from whatever their troubled friend group is or whatever the case is and you bring them to let's say from Kern County to here. You kind of remove them from that environment. It typically would help in the past But now we're dealing with, like I said, that whole different frontier of the digital realm.
So instead of dealing with the physical friends wherever they were in Kern County, now they're making new friend groups online and there is no boundary. They could be meeting traffickers coming from Alabama or Tennessee. I had a case recently and I'm not going to get into this. Details of it, but I had a trafficker from Philadelphia reaching out to youth here in Ventura County.
So the digital frontier is boundless and you don't know what the predators are going to be doing on there because they are way more sophisticated than I think most people imagine. Almost go into the psyche of kind of figuring out which child or whichever prey they're going to deal with. And they do spend months and months and months grooming these kids, looking for these kids.
I've talked to a trafficker where he told me he sends out 100 messages a day. And he told me he's looking for one reply. It is scary, right? Just the digital realm. So again as long as people are being active and stuff.
So kind of follow-up question so that I used to be on the school board and one of the things that I guess that it sounds like would be helpful is some kind of a curriculum for the appropriately aged students that would be targeted that may be educating the staff. Is something like that in the works or do you have something like that for our public schools?
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I have never breached that topic. I think it comes with a lot of nuances and issues, right? Like it is a public school. It's obviously very sensitive. Exactly right. Just the sensitive nature of trafficking itself whether it be sex or labor trafficking in a public school district, it's very difficult to breach that topic as far as what can be said and what parents feel comfortable with their kids are being exposed to.
So yeah. Thank you so much. Absolutely, thank you.
Moving on to item 5E update on communications engagement and community outreach
Hello, good evening Mayor, City Council and staff. My name is Angel Garcia for the record and I'm your city senior management analyst and I'm going to be presenting to you an update on our recent growth in communications. So I want to go over first the overview of the metrics of our various forms of social media as also the forms of outreach and also analyzing the data and explaining what this data means.
So to begin with, I want to start off with Facebook. Our Facebook has been experiencing some very steady and healthy growth on the date range of the data right here is when I first started here in the city of Fillmore in the month of July all the way up to January 2028. So as you can see, we had a net increase of 287 new followers. The total followers that we have to as of January 28th were 3,527 so there's a good chance that our followers have increased since then and A lot of the content that we have posted actually nets new followers. So as you can see, 55.1% of the new followers that we have gotten have been from our videos. So it seems that our audience really likes the videos that the city posts which gains much more followers. Same thing with just Posting much more frequently, as you can see 44.4% come from posts so that includes pictures and the flyers and just the updates that we the city share.
And of course 0.5% from stories. Facebook isn't really well known for its stories. You don't really see much engagement on there but as you can see we might have gotten maybe a follower or so if someone has shared it. on their story. of the post coming up on their feed over 400,000 which is a net increase of 197%. That is a very healthy increase for the City of Fillmore and helps us in our outreach. And as you can see with interactions that means the likes, the comments, the sharing that's really good an increase of 159% Moving on, here's some data that comes from Meta that kind of shares the demographics and the cities in which our followers are from. So as you can see majority of our followers are from the city of Fillmore and the date range of this data is a lifetime so this is upon the creation of the page until now.
So as you can see majority of our followers are from the city of Fillmore but of course we also have some fans from the city of Santa Paula, Ventura, Oxford, Piru and even LA! They really like the stuff that we're putting up in LA. As you can see, we're very popular amongst the age range of 35 to 44. It represents about 31%, and under that are the other ages in which that were popular with. As you can see fairly low when it comes to between the ages of 18-24.
Mostly around that age range, you'll probably see them on other platforms such as Instagram or maybe even TikTok. So as you can see the Facebook doesn't get much engagement from that age group but at the medium-age it's known for that community gathering and information as that. But as you can see a lot of our followers mostly are women so fellas if you're listening to this we gotta you got to get to know what the City of Fillmore is doing so please help us in sharing that information amongst the gentlemen here in the city And diving deeper into the Facebook metrics, as you can see this is engagement through our content type. So this data range is from July up to January and as you can see we have a very good increase of interactions 159 percent.
Here's a breakdown of them on the left you can see with reactions around 5,000 comments for 160 and shares 493 that is a really good number to have that means that our residents community members and orgs are sharing our content and which is extending our reach which is really good and as you can see we can see the breakdown of where the content and that engagement comes from, which is from followers and non-followers. So even if you're not seeing high engagement from followers, that engagement from non-followers is good. That means that folks say if a friend or family member is sharing that content and it's coming up on their feed and they're engaging with it, that's good. That can turn a non-follower into a follower And especially if it's a neighbor from Fillmore that's sharing it and a neighbor that doesn't follow the City of Fillmore on our socials, that can change them into a follower.
So that's actually a really good number to have amongst non-followers. And as you can see, the highest reactions 85.1%. That's really good. That means they see our content and they're liking it and they're commenting on it. Also, as you can see, the Reels have been in a very effective form of outreach when it comes to Facebook. 39.7%. Can
I ask Angel a question?
Yes.
Thank you. Angel, back on the last one what would...I know it says other but do we have an indication of what other is?
That's a great question. I wish MEDA would define that. I assume that could mean maybe if something was re-shared. It doesn't really describe that but that's a percentage. I had that same question as well. Now for Instagram. When looking at the data with Instagram, I was very surprised in posting on Instagram and I constantly see the increase in engagement and followers but once I started looking at the data in preparation for this presentation, I was impressed.
Instagram is where we've had the strongest form of engagement and following, and has proven effective tool for the City of Fillmore for our outreach and engagement. As you can see when I started around the city, we were about 5,000 followers. As of today, we're at 6,111. And typically when we post new content, those follower numbers increase. So we've experienced a very healthy amount of new followers, that's new residents and new audience members keeping up with the City of Fillmore and what we're doing. As you can see that increase is very high 800 percent is really good I think just capturing the frequent posting and sharing of information And doing it in a way where it's accessible is really increasing our impressions, particularly with the video views that are reels have been very effective to when it comes to outreach and particularly an Instagram.
I think with Instagram, it's just the accessibility and the user interface of the platform which makes it a lot better and also Reacting to stuff on Instagram is typically much more, I guess a norm on the platform. On Facebook sometimes people just see a post and they just keep going but on Instagram you know they see stuff and they like it, they comment it and reshare so these are really good numbers especially for a city Breaking down the content type, as you can see 500,000 views is a really good number for our posts, our videos, our flyers things of that nature. As you can see here's by our content type in terms of engagement we have 39.7% just from our post which is a really good number and of course again you see with the reels and as you can see With Instagram, you see a much more higher volume with our stories.
And in looking at our content and the way it's shared, a lot of people are sharing our stories which is good that extends our outreach and extends our audience as well especially with non-followers yes.
So Angel so thank you for putting this together first of all but can I throw a little bit of skepticism out there? Certainly. I'm not doubting you at all, but we really had half a million views in six months? Correct. That's a huge number. It's almost an unbelievable number is the reason I'm throwing out a little bit of skepticism. We have 17,000 people. How many views does that break down per person if it was only You know, I'm not trying to throw out the math but...
No it's quite an impressive number Council Member. Yeah, I mean a lot of...I can tell you some of our videos especially for our business spotlight and you'll see it in the future slide that a lot of them have more than 10,000 views just for one video. And also these views also means for posts so if a flyer is shared, if it pops up on the feed that counts as a view So as you know, we've been very frequently posting since July since I've come on board. So that's what that number reflects. It's a very impressive number and I think it just demonstrates the outreach and the commitment to that transparency is part of your council goal.
I'm absolutely a fan believe me. I think what you guys are doing is absolutely fantastic. Maybe at a later date, you and I can get together and just kind of guide walk me through that half a million views. That'd be great because maybe again, maybe it's me being I don't understand what is a view? What qualifies as a view is probably where the gap is so okay thank you understood.
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Moving on, as you can see majority of our followers come from the city of Fillmore. But we also have followers from the City of Santa Paula, Oxnard, Ventura, Piru, our neighbors and as you can see it shows that age in which of our followers are so very popular within the medium age range between 35 to 44. And of course with the teens you don't really see a lot of teens following the city but hey hopefully they can learn some civic engagement that can lead to more followers so they can be aware of what the city is doing So our top three performing posts, so our first one was the Estrella Market Reel. Very successful and our second post was actually the recognition for Chief Lalo. Seems he's very popular on Facebook. Nicely done chief!
And then our third post was the reel that I had posted and within minutes this post really went, I guess I can use the word viral. It really did! And I think it's because you don't really see content like this for Fillmore. And I think it just gave those residents like, that's my city. Look how beautiful the re-shares on it, the likes and the interactions were truly impressive especially with a platform like Facebook when you don't see that level of interaction and resharing. So these are just for Facebook so these numbers are very impressive.
Yeah and if you actually go to Chief Lalo's post he has a lot of comments. So he is very popular indeed. And this is for Instagram, so as you can see our number one post was the Gloomy Day Reel. It was re-shared heavily very engaged with it was very popular and then our second one was our Christmas reel that we did with our business Bingo in the event that we had out in front of Plaza Park and Post 3 Estrella Market. The folks really liked the Estrella Market Reel and also our Business Spotlight Reel that we did for Vintage Pleasures also did very well So this kind of shows just the type of content that our audience likes to see.
So our other forms of outreach, we don't just do social media. We have reactivated Channel 10. Just in Channel 10 alone, this is from the date range of November 2025 to today's date and over 400,000 impressions which is really good. The analytics on Channel 10 aren't that detailed, so I'm not really sure if that's how many individual televisions that is. How much time per slide? This is just overall on our Channel 10 but as you can see that's a very healthy amount of engagement. So if you go on our Channel 10 you see different forms of outreach that we've done. Our flyers, our videos, our tutorials like our GIS tutorial, our Aquahog tutorial So we have really activated that and diversified that for different forms of content, for our folks who might not be on social media or be comfortable getting their information from social media.
Our website is another tool that we use for our outreach. We're constantly updating our newsflash section as well as our homepage where you can see the latest updates If folks are registered for the Notify Me tool, when we add something to our website particularly in the homepage part or the newsflash part they will get a notification. So that's another tool that we have for outreach. Another one press releases, print, gazette. Reuses the stuff that we send them or that we post on our social media to help us with our outreach and our newsletter. We have launched a newsletter, you can see the information to register on our website, our social media. If you actually go on the bios of our Facebook and our Instagram, you see a link on there that says LinkTree.
So a lot of times you'll see in our captions, visit the link in our bio to register, to sign up, or to view. You can see all those different links on there, so it saves you a Google search or typing in the URL. So it just shows the accessibility that we provide to our residents and engaging with our content or information. So just kind of a summary and takeaways, as you can see the city of Fillmore socials have really grown steadily. We continue to increase in followers and engagement. Our short videos are really key in getting the engagement into getting those interactions that research is constantly showing that attention span amongst humans is decreasing so it's really important to get those informations in the short amount of videos you can.
So we can keep their attention span. And also videos, our reels have been incredibly successful for the City of Fillmore. Our Aquahog tutorial, GIS tutorial, our business spotlight reels all have proven to be very successful for the city and also our audience, they really reshare our content. If you look at the amount of reshares we've gotten from our Facebook and Instagram content it's really quite impressive so very kudos to the residents for resharing our content to increase our outreach as well And a lot of those numbers, I would say are probably from the amount of re-shares that we get from the residents. I know U.S. Council members re-share their content as well so that is very helpful too for our outreach and posting regularly when information comes out that we want to share and posting regularly, that has also helped us out with our outreach.
That concludes my presentation. I'm happy to answer any questions you may have.
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Thank you, Adrian. That was amazing. Question two, I know based on the data that you shared the younger crowd were not really engaging so I'm wondering if you have a plan maybe bring up a TikTok account or what are your plans to engage
the younger crowds? That's a good question, Council Member Rodriguez. I guess it just depends what's our targeted audience for that young crowd? If it's 18 to 27 or if it's under 18 we could do some comedy reels but you know of course it just depends on the comfort of the city as far as a concrete plan we don't have anything set in stone to engage with that particular audience but I'm happy to hear any feedback that you may have and how we can incorporate
Well, whatever's trendy now. But I'm thinking just the previous presenter on trafficking and all that other stuff. I think maybe presenting some information about some tricks and tips. Internet safety, protecting your identity. What's things out there right now that youth can engage in? Safety things, anything that I can That can use, and I know there's a couple of non-profits here that help youth with safety and so forth. Maybe a partnership or maybe even getting ideas on how to engage that population to minimize risk.
Just a comment with regard to Channel 10, and I know it's probably the least used method of communication from the city. But for the last few years, the content that was on there, a lot of it had to do with our schedule during the COVID years so it was very outdated. So I brought that to the attention of our City Manager about six or eight months ago. I think there are probably a lot of people out there that aren't aware that it's been updated. And so is there information we can put in our newsletter, any other means of communication to let people know that they now can just tune into Channel 10 for any kind of updates?
Yeah, certainly. That's something we can do and let them know. I personally when I upload content to Channel 10, I check myself to make sure that it's formatted well and that it's been uploaded successfully. And sometimes when I go to lunch, I talk to stakeholders that I know in the community to confirm, hey did you see that on Channel 10? So I get that reassurance that it has been seen but certainly we can definitely post something about
Channel 10. It surprises me the number of people especially people like, and I'll be one of them soon, no longer doing screens
I just want
to make a comment too. Thank
you, Angel. This is incredible
to see this amount of success and increase in the last six months. So kudos to you. Thank you for your
hard work on
this. I'm not sure if it was Facebook or Instagram. It kind of like plateaued around, it said November 2025. I mean is it maybe just a little decrease in content or? I was just curious, I just saw on one of those line graphs that just plateaued a little bit and-
Mm-hm.
That really means anything or not.
No, that's a good question Council Member. There is actually a reason for that. A lot of times at the beginning of the new year, a lot of folks do resolutions or goals and they actually deactivate social media for a bit so that kind of decreases engagement, decreases followership. You actually lose followers for a bit because people deactivate their accounts but then after a few months they reactivate after taking a break or sometimes they don't come back So we do see those trends oftentimes at the beginning of a new year, people taking breaks from social media.
Yeah
that's
helpful to know and I like the shout out to the men you know to engage more and I don't know if you looked up any stats but in my mind I thought well are our men less engaged on social media? Is that the reason that the numbers of men are lower? That would be interesting to find out is overall if there's less men who have for example My husband, he's connected to my Facebook and my Instagram because he's like I want to see what's going on but didn't want to have to you know do it all. So that might be a common thing too so just want to put that out there but great work thank you. Thank you
Yeah, so Angel again just kudos to the great work you're doing. I think this, to me this trajectory is the right way because for To engage the current population we need to be where the population is and I think what you're doing is absolutely meeting them where they are. Meeting our constituents where they are and I love your reels, they're great. So thank you for the work.
Yes. Thank you for all your hard work and doing a tremendous job.
Thank you, Mayor.
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And moving on to item number six, public comments. This is the chance for residents to speak about items on the agenda. First off we have Sheriff Jim Freyhoff. Welcome and thank you for attending.
Well, thank you Mayor Mendez City Council city staff chiefs. Thank you for giving me an opportunity to address what really everybody wants to talk about is what's happening with immigration specifically what's happening here in Ventura County. I know a lot of our community are terrified about what they're seeing about what's happening. What I want to remind everybody and reemphasize is that we law enforcement meeting our patrol staff do not do immigration enforcement. If somebody calls 911, they need to know that help is coming and that's what we're there to provide. We will never ask anybody where they're from to see their documentation, to see their papers. That is not our role. That is the role that is strictly the federal government's role.
The only time we communicate with immigration authorities are for people that are in my custody That have been held to answer or convicted of certain serious and violent crimes. They're all identified under Senate Bill 54, we're talking rape, child molestation, drug dealing murder. And in those instances ICE reaches out to us, we verify that they meet the criteria. We give them a release date and they have to be there at the time they're being released. If ICE is not there at the time they're getting released, we let him out the door. The law does not allow us to keep him in any time beyond that.
The immigration authorities have now started doing federal judicial warrants. And in those instances, if we have somebody in our custody where they have a federal judicial warrant, then we will hold them for up to five days like we would for any other out-of-county warrant. Those are still pretty minimal. The majority of the requests are, in fact, the SB 54. Now as an example last year, they made 1,300 requests Of us of the 22,000 bookings about and of that about 160 were eligible under Senate Bill 54 and they picked up about 115.
The number is currently on our website. We did update our website, which has a transparency dashboard for SB 54 so you don't have to wait until my truth act forum once a year to hear what the numbers are. It will be updated about every month or so. Once it's fully operational also have what the current charges are of the person that qualifies or and also whether qualifying crimes were won't have the name of the individual but it'll say an age little bit information about the crime that occurred That made them qualify. So I just want to remind our community what our role is, we will not let federal agents get attacked. So if they do call for help, we will send officers to assist to protect them from being attacked period.
If people do not like the law that's being enforced there's an opportunities to change that long that's not done on the side of the street by attacking federal agents. We will not tolerate it. We are a rule of law county and that's how we will operate. Thank you very much for your time appreciate you all.
Thank you.
Hi, my name is Joseph Dobczynski Jr. I am a resident of Camarillo and I am the Rapid Response Organizer for 805 UndocuFund representing Ventura County in Southern Santa Barbara County. Let me first give you the latest updates on the numbers that have been people abducted by ICE. In the 805 Area Code 1,595 people at least have been picked up by federal agents out of those 841 are in Ventura County and 15 were in Fillmore we believe one was picked up just this morning As they were on their way to work, we're working on getting in touch with the families.
We at 805 UndocuFun have been doing trainings in the Santa Clara River Valley area recently in Pairoo and in Fillmore. We will be having another one in Pairoo on February 15th and we are working on scheduling one for Santa Paula. Anybody who wants to get involved and be part of the only line of defense between what ICE is doing to our community right now is welcome to definitely show up. In addition, if anybody sees ICE out there they're welcome to call the Rapid Response Hotline at 805-870-8855 and we'll send somebody out there to make sure that ICE is not there or if ICE is there that all rules and laws are being followed.
I would just like to say too that in our trainings, everything we do is legal. We do not advocate for violence. We do not advocate for doxing or stalking of ICE agents and we have never ever attacked a federal agent on the side of the road. We would really like to see Fillmore establish an immigration stakeholders committee so that we can have conversations about what we can do to support the immigrant community within Fillmore.
We expect that Fillmore will be attacked a lot more in the coming year, along with other farm worker communities. The housing authorities of the country have been asked to provide information on mixed status households. Luckily, Santa Paula Housing Authority has said no to the request after consulting with legal counsel. We are concerned about any housing authority within Ventura County and throughout the 805 handing that information over so we are very concerned about that. We would like to have discussions about that not just coming up here and having three minutes at a pop to talk about what's going on and we hope you would go to the Oxnard Immigration Stakeholders Committee to see how that committee works and how it actually is bringing the community together to talk about what we can and cannot do.
It's been very successful there, there are other cities who are willing to do it and we'd like to see Fillmore join the ranks especially given the large population of immigrants that are here and especially with mixed status households That's it. You can always find us at 805undocufund.org slash trainings and alerts, and we'll see you another time.
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Our next speaker is Estrella Torres. Welcome Estrella.
Hello, good evening Councilmembers and community members. My name is Estrella Torres and I'm the Youth and Community Engagement Specialist for the BRITE Program. We're a countywide non-profit organization and we're here tonight to introduce what we're doing in Fillmore in your community as part of the BRITE Futures Initiative program. We have a youth coalition currently that focuses on empowering and uplifting youth voices ages 12 to 26 Our mission is to support and mentor young people in developing leadership skills and engaging civically in their communities to become the youth advocates and community leaders here.
We do this mainly by supporting students in their own advocacy projects, so that ranges from different issues that they're passionate about in order to create change such as like mental health, civic engagement And then another step that we do as a part of the Bright Futures Initiative program is that we visit middle and high schools here in Fillmore to provide them with education and activities around health and wellness, substance use prevention, and civic engagement. And then it is through these visits and outreach efforts that they're able to learn about our main youth coalition and go ahead and join that if they want.
And then our youth coalition currently has active student members. That means we meet every month to engage in educational workshops. This could be like learning about local government processes, how to improve the community and how to build the leadership and teamwork skills. And in these spaces, the coalition members can also foster a sense of community within themselves. We've been doing a lot of this through Zoom meetings but we really want to start doing encouraging in-person meetings to kind of get that connection factor in there.
And then as an on-site translator for our nonprofit organization too, we are further allowed to provide all these services and programming in both English and Spanish languages if requested by the students or parents that we serve as well. And then currently, like I said, we do have 10 students working on their own advocacy projects. This ranges from, like I said, mental health, substance use prevention, also immigration is a very important topic that a lot of students are passionate about.
Students also get the opportunity to host the coalition meetings themselves as a part of their projects and a lot of the times when we are able to, we try to provide stipends for them to encourage their involvement as community leaders And then we also take place in a lot of community civic engagement activities. So recently, we had the holiday drive at Santa Paula High School that we put together and they were able to hand out grocery gift cards to the community as well as health and wellness resources.
We also took part in the Justice for Albentra County Women's March where our youth advocates did many interviews with the community members to get feedback on how they felt about the protests how it feels to be an engaged community member. And then just to end this off, we believe that young people are not just future leaders, they're leaders now and by engaging them early and listening to their ideas and helping them develop the tools that they need, we can strengthen our community for years to come.
So in the coming months, you may see Bright and the youth we work with here sharing their ideas or perspectives or advocacy projects. And we're excited to be part of this community and collaborate with the city, local schools and other organizations to make a positive difference. For more information about our program, you can go to bright.link slash BFI or email me at estrella at brightyouth.org. Thank you all for your time and we look forward to working alongside you to support the youth.
Thank you so much. Okay, anybody else? Any other speaker cards? No. Okay, thank you.
Moving on to item number seven, City Council Reports, Recommendations, Comments, Committee Commission and Board Reports.
Okay, so I'll go first. So on January 28th, I participated in the United Water Conservation District. They had a tour of their facilities. So one of the facilities obviously I've been to probably many times in my youth which was the Santa Felicia Dam. Or Lake Piru Dam. So I didn't go to that one, but I did attend the other two locations that they have on the Oxnard Plain. The diversion project that's close to the hillside there between Santa Paula and Satakoi as well as their main treatment facility near Rose Avenue.
So those were the two main places that I participated in the tour. And then on February 2nd, I attended the Fillmore Business Roundtable that we had at the Bun & Chevrolet R&Q Kitchen. That was excellent and we had good participation in that. And then I also kind of on a little bit of a tangent, but I'll bring it back to the city business here. On February 3rd through 5th, I attended the medical device and manufacturing trade show down in Anaheim.
And what's relevant to the city was while I was there, I noticed that there was recruitment going on by one of the counties in Texas. A different, well not just California's. Any of the businesses that were there presenting at the trade show and I thought geez that would be great for Fillmore. We could definitely do something like that if we wanted to which would be to be present at one of these high tech trade shows and try to recruit businesses to come. For example, we have Rotocraft.
An aerospace company that does repair services for helicopters right here. Wouldn't it be great if we had, for example, more aerospace companies and we attended an aerospace trade show where we invited companies to come look at Fillmore as a potential site for maybe either a repair facility or headquarters whatever? And I just, it really made me think about what are the things that we as a city council and staff could do to help recruit businesses to our town. Because one of the great things that this particular county was doing was they'd set up a special district through the voters to tax themselves 1.5 cents to, and this is like in the Dallas-Fort Worth area. I'm sorry, in the Houston area.
And what they did with that sales tax was they were setting up a convention center. Obviously, that's a lot bigger than what we would be doing here in Fillmore. But the idea is the same which would be that hey, we want to recruit businesses because a lot of those businesses if they're the right kind of businesses, they're going to employ people here in Fillmore and if not in Fillmore then they're going to spend their money here. And so I just thought, wow, that's a great thing for us to look at as a council and as a city. Something that might help our community.
And then finally, I did go through on C Street for two reasons. One was to look at the puddles that were filled in. So great job by the staff in filling in lots of puddles Okay, I do have a couple of updates myself.
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We had a successful, you know I think a good turnout for our volunteers for our point in time count that is the homeless count that was happening countywide actually nationwide. I want to say the last Wednesday of January so thank you to the handful of volunteers who came out that morning and thank you to our Our sheriff deputies who accompanied us and were the first point of outreach to those who are homeless.
So data was collected, and I think within a month or two we should hear from the county continuum of care maybe some metrics, maybe some overall trends of where things are trending in terms of our homeless population. A little bit more information may be on those in Fillmore that again can inform Our encampment resolution grant. And thank you, Assistant Manager Manny Minatas for also attending. It's very eye opening to see them and to be able to interact. And to sort of find out a little bit more about their story.
And that again, all that information hopefully informs us especially that we have this grant right now to help to place them and to encourage those services very much knowing their very specific needs because it is a very small group. And the more that we can know specifically what they need, what they want, The better off we'll be in terms of placement. So thank you for that.
Let's see, regarding the Ventura Regional Sanitation District, we did have our February meeting. It was pretty general business items but we did have a change in leadership so I'm now the official chair this year of the Ventura Regional Sanitation District and Council Member Leslie Cornejo of Santa Paula is the Vice Chair. And I think all the board members agreed and also the general manager, our new General Manager Eric Zets. That it's great that both Fillmore and Santa Paula are on the leadership of the sanitation district this year because there will be More movement in terms of the future of toll and landfill.
One really great thing that manager Eric says shared with all that I could share with the community, and with all of you is that the latest analysis of space in the last cell of the toll on landfill. They were looking at 2030, 2031. This was about a year ago. The latest assessment is that if things continue to go as they are in terms of the amount of trash that comes to the landfill and the compaction that's able to happen, I want to say it was like 11.7, almost 12 years until this last cell is full. So that's really great and that's really good improvement for our valley of residents to know and that we continue to utilize it and they're just doing a good job of that.
And then of course, I was going to say there'll be some more information on the future of the landfill and possible expansion. So I think it's great that Leslie and I are sort of the face of the district this year so I'll be glad to give more updates on that. Last week here in Council Chambers we had a group of students come, middle school and high school students. There are about 40 organized from the Ventura County Office of Education and it was really neat experience twice a year there's like a cohort of students who were just talking about Those who are interested in civic mindedness, government. And so these students are recorded from different high schools in different cities and including some from Fillmore and some from Santa Paula.
And they went on a civic tour. So they toured the morning they went to City of Thousand Oaks I want to say Simi Valley came over to Fillmore. And then they were gonna, I think go to Santa Paula. It was a very busy day. Go to Santa Paula and then wrap up over the city of Oxnard and just a quick visit see the City's Hall Council Chambers. Thank you to our city manager Erica and also to council member Rodriguez for helping facilitate that. And it was great we're able to talk to students for about 45 minutes tell them what our roles are here in the city both on a city manager administrative role and council member role. And we had a great Q&A. And also the new president of Ventura College happened to come, and this was their place to come and say a few words about how they came to be involved in higher education and really encouraged the students to pursue that.
So it was a really great event. Hopefully Philmore can continue to be a part of this civic tour as it happens. And they might happen more frequently maybe with more youth involved. That was great. Quick update on the Santa Paula Hospital. So I attended a stakeholder meeting, it was hosted by the CEO of Limonera Harold Edwards who's gracious enough to give us space there on the Limonera campus and it included many different stakeholders, elected officials, a lot of county officials as well And you know, things are continuing to move forward. There is massive budget cuts at the county health care agency.
And I believe where things are right now, there was actually a meeting of the Board of Supervisors today. I don't know the outcome of that meeting but basically the board of supervisors were gonna hear back what the needs are from the Santa Clara Valley. So three months ago, the advocates, the community said don't make any hard and fast decisions please before you have the data and the understanding. So today I believe the board was presented with a lot of data. I have a couple of questions regarding the health care needs particularly the hospital or emergency The discussions are ongoing and where I feel from the discussion, I heard where things are trending is the hospital will close. And it will close by that retrofit date of between 2030 and 2033.
And the hope is that there is something whether or not it's at the corner of Hallock and 126th or another or several other locations within the Santa Clara Valley That not a hospital in the size of Santa Paula Hospital, which is currently a 48-bed licensed facility. But something more to scale of what our valley needs. So it was a positive meeting. It was encouraging to bring these stakeholders together and the stakeholder group will continue to meet.
And I think there were great people in the room and a real dedication from the county, The advocates from officials that we're going to work on what the next step is going to be and make sure that we have. We provide for the needs, particularly the emergency needs, the urgent needs for Santa Clara Valley health residents. So I'll continue to keep the group updated.
Thank you.
1:37 – 1:425 turns
I want to use my time here. I just came back from vacation so I was not active on meetings last week and it was a much needed vacation, but I do want to take a minute to respond to some inquiries that I received from constituents following our January 27th meeting and apparently there were some constituents who were either in the audience or watching online Who?
Was had misinformation they were assuming that the council had taken a position on the whole ice and immigration issue and There was a lot of information a lot of comments made from the dais by all council members except for myself, but The concern that I had It did cause confusion where people thought that we had taken a stance. So I was fielding some of these calls and even got a call after I got back from my vacation about this, so I wanted to clarify and let all constituents know that no, this council as a body has not taken a position, a formal position on The immigration issue or the ice issue.
So I'm saying addressing that to our constituents so to clear up any confusion there and then to my council members, and I just want to say to all of you that we have an absolute right to have opinions on all That are occurring across the country. We're all entitled to our opinions and but I think what happened last week is that with the positions, voicing positions from the dais led people to think that it was something that was more formal so we're entitled to our opinions were entitled to express our opinions but what I'd like to point out is that When something, especially something not agendized which it was not last week or last meeting that what we can do as individuals to express our opinion and let our community know is we remove ourselves from the dais.
We go down to that podium and you express your personal opinions on issues that are not agendized. And I think that's the best way to handle these issues so It stays clear to the constituents that this is not something formal, especially when it was expressed for such a period of time during this open comment session by council. So anyway, that's the solution. That's the right way to do it and so I would just ask in the future when we have issues come up and if you want to share a personal opinion on something of that sort then let's do it from the dais.
Thank you.
And I am going to report that, I have been to just this morning or this afternoon. I attended the air pollution control board meeting and we adopted a resolution authorizing the Ventura County Air Pollution Control District to continue to participate in and accept funding from the California Air Resources Board for the Carl Moyer Memorial Air Quality Standards Attainment Program And we also reappointed a couple of community members whose terms were coming to an end. So that was about it. We also had a closed session, which I'll report on At our next meeting when I can. But that's all for me, and also attended the business roundtable with Council Member Guernica as well.
Thank you so much.
I don't have much to report back, just sharing my experience with the Civic Tour. It was a great experience being with Council Member Villaseñor and City Manager Erika. It was just great seeing the young crowd interacting, asking questions, really wanting to learn a little bit about us And governance and community engagement, which to me was a great thing. And I really hope as Christina mentioned seeing more of that as the years go by or semi-annually tours or visits and yeah, I love to empower youth with that so it was a great experience and I thank everyone who invited me.
Again, it was a very great experience and that's it for me.
Thank you. Moving on to item number eight, the consent calendar. Can I have a motion to approve the consent calendar? I'll second. Okay we got a motion and a second all in favor? Aye. Any opposed? The motion passes unanimously thank you.
Moving on to item number nine new business 9A fiscal year 2026-2027 budget development guidelines and schedule Good
1:42 – 1:5423 turns
evening, Council Members. Mayor Mendez, I'm Debra Cavallaro, Finance Director. Item 9A has staff requesting the approval of the budget development guidelines regarding preparation of the FY 2026-27 annual budget for the city of Fillmore and review schedule of preparation and approval of the same annual budget. As stated in the staff report, the City Council provides staff with overall direction for the development of a city's annual budget and approval of the annual schedule This schedule concludes with the budget adoption.
Past policies include adopt and maintain a balanced budget through annual operation revenues meeting or exceeding operating expenses, maintain a general fund reserve to offset economic uncertainty, the continued self-supporting nature of the enterprise funds such as sewer and water with adequate revenues to cover all operating expenses Along the way, city staff, City Council and the Budget Ad Hoc Committee will be engaged in the process. In addition to myself, the Finance Department budget team includes Accounting Supervisor Ann Marie Tabe and Accountant Myra Rosas.
This item meets the City Council's goal for fiscal management as good stewards of the public's tax dollar. Alternative to staff recommendation includes a revised proposed Budget development guidelines and or the budget development and review schedule. And or provide staff with another direction. That's the end of my presentation, I'm available for questions.
Thank you. Questions?
I do have a question. I guess it might be a comment to your suggestion. So Deborah, thank you for this and thank you for our guidelines and our dates. And they all work out for me like sounds good but there's something that I've been Thinking about actually I was spoke with Dave Rollins our former manager a city manager about it. I spoke with Erica about it and this is the idea of having a bit more public Engagement About the budget and and not particularly maybe in the future digging into the weeds of specific things, but I think that That the residents of Fillmore Just to understand sort of our budget process, we have so much revenue coming into the city every year. We have so much going out. Basically how the budget happens, how it's doled out really kind of Budget 101.
I think it would be really wonderful if we were able to perhaps before the adoption and final budget maybe when our budget is pretty much set I would say that pretty much said in terms of internally with the departments and how they want to present it out to the public. It would be great to have an informational session, so that's just a recommendation that I have. And I think it falls in line with one of our key goals that we're continuing to do which is Community engagement, you know Transparency just you know and in this in this particular We're doing a great area talking about what Public Works is doing and highlighting our fire our sheriffs I think it'd be great to also highlight how our finance works isn't the city. So like to make that suggestion I don't know if any council members have any ideas about that
Maybe there's a reels in there somewhere
Maybe there is a reel in there somewhere, a quick 90 second. Okay, yeah I
like that idea. Anything else? Anybody? Can I have a motion?
I'd like to move that the City Council approve the budget development guidelines below regarding preparation of FY 2026-2027 annual budget for the City of Fillmore and approve the attached budget development and review schedule relative to preparation and approval of the FY 2026-2027 annual budget.
Thank you, we've got a motion, we've got a second? I'll second. Okay, we have a motion and a second all in favor? Aye. Any opposed? Motion passes thank you.
Moving on to item number 9B, approval of 2026-2027 service level request and one year contract extension with Ventura County Animal Services.
Thank you Mayor that's my item. So tonight I'm seeking approval for a second year amendment for a service level request and contract extension for the Ventura County Animal Services. Next slide please. To give you a background, our original agreement was set from 2022 through 2025 which includes animal sheltering field services and licensing processing. The way how the fees are calculated by all the partner agencies is on a cost allocation base and it's a three year weighted average of The animal intake.
And last year, to be specific on March 10th I came upon you and requested that we amended this contract for another year which was approved next slide please. And so today we're here for a second year amendment request. And the reason of that was because the county with the CEO's office has identified that there is a significant gap in operations and cost, that they're not really being able to fund through all the contributions of all the partner agencies And it's roughly about $2 million. And so rather than rushing the contract negotiations, they want to be good partners with all the cities that are part of this coalition and part of the contract and have those candid You know conversations on how that gap is going to be filled. They have been having an increase on their, they have a non-profit that they find ways of like offsetting some of the revenue through our foundation and there has been increased on such foundation but all the cities have agreed that we'll exercise if you approve this tonight as second year amendment so that will provide every single City with the ability to renegotiate this contract and something that will be viable for all of the partners.
Next slide. Like I mentioned previously, it's a cost shared amongst all the cities that are participants. So it's every city except Thousand Oaks and Santa Paula who are part of this. I just want to make that clear. And it's percentage of intake. Fillmore is, I believe at 2.5% if my memory doesn't fail me. Yeah we're actually Future is at 2%. We were at 2.6 in 2017, so roughly around that percentage of the overall cost.
The services provided as mentioned are animal sheltering, bordering a veterinary care treatment and licensing and feed processing and animal control fees. And if you could just skip two slides, that would be great. So the financial impact for this year would be a contribution of $203,102.65. The licensing and redemption which is the revenue that typically offsets is going to be $27,710 as projected.
which would offset the cost. And then their field services hourly will again have a $15 increase, which would bring it from $145, which is the current rate to 160. And the changes would just be exercising a second year amendment so that this would be effective through June 30th of 2027. A higher hourly rate services for field services and just capturing what happened last year and this year, the First Amendment was because there was a new director hired and he wanted to have a better understanding of the operations I think Now he does, but now we're at the situation where we have to start having those conversations about how the gap funding is going to be met.
So tonight I'm just asking for that second year amendment approval and to authorize that service level agreement so that we can ensure that the residents continue receiving services. And that concludes my presentation and I'm happy to answer any questions.
Thank you, Erica.
You're welcome.
So Erica just really in summary basically what we're doing is we're extending the existing contract with no substantial change in the amount that we're paying for the...
It's a very minimal it's 5% to be specific but yes you're correct.
Okay thank you. Any questions?
I do have a question and again, I'm not sure if you know this. So the cities of Santa Paula and Thousand Oaks are not part of this because they are all in-house. They don't in any way use
Ventura County. So Thousand Oaks contracts with L.A.? Oh! Oh they do? Yeah. I remember asking this question
last year if we could. Downs and Oaks contracts with the City of Los Angeles or the County of Los Angeles?
I don't know whether it's the city or the county, I just know that they're part of LA. I think it's probably the County of LA that oversees their animal services. And Santa Paula just... They do their own. They go through non-profits and I think they were looking at it but I don' want to speak on their behalf.
Okay, okay. That's interesting about thousand notes I guess my comment would be then that I thought I brought this up the last time maybe the last year when this contract came up or sometime of just a high cost it seems and if there was the ability to look at contracting with LA County and possibly going sort of east on the 126 towards Castaic
One thing though with Thousand Oaks, they do have a big animal shelter in Agoura Hills and I think it's just the proximity where if we were to contract out with Custaic, I think the distance would probably be a bit further out. I believe that staff did look into it in previous years from conversations with the past city manager and they were not interested. But, I mean if that's your direction tonight we can explore it for future but you know we do receive good service from the county. They have been good partners with us and I understand the cost is You know, has substantially increased over the past five years. But everything is increasing too you know and they do have that funding gap that we're all trying to put our thinking caps and figure out how can we overcome that shortage?
Thank you for
that update. Anybody else? Can I entertain a motion?
1:54 – 2:0215 turns
I will make a motion that the City Council approve a one-year contract extension amending the original agreement with Ventura County Animal Services, including the 2627 service level request for Ventura County Animal Services to continue providing animal services to the city residents.
Thank you. Motion and second? I'll
second.
Okay, motion and second all in favor?
Aye.
Any opposed? Motion passes thank you.
Moving on to item 9C Authorization of a professional services agreement with Arroyo Irrigation to assist in the modernization of irrigation controllers citywide and NBSP.
Good evening. Staff's recommendation for this item is that the City Council authorize a professional services agreement with Arroyo Irrigation in an amount not to exceed $40,000 to support the modernization of the irrigation controller system citywide in a form approved by the city attorney. The city currently maintains over 100 acres of landscaped area using approximately 265 acre feet of water annually at a cost of several hundred thousand dollars.
Modernizing the city's irrigation controller with current technology is expected to significantly improve operational efficiency, reduce staff time dedicated to irrigation management and lower costs Industry data indicates that advanced irrigation control systems can reduce water use by 30% or more when fully implemented. This effort is the logical next step following the city's recent smart water meter conversion project.
Arroyo Irrigation has assisted staff in reviewing the city's existing irrigation controller inventory And identify some suitable modernization options. The proposed agreement would provide a comprehensive service including irrigation consulting, design services and construction documents, design review and development of current or city standards, central control system selection and programming, irrigation audits and water management support.
The project is funded through the 2526 Capital Water Improvement Fund, which includes a $200,000 allocation for the irrigation controller upgrade project. The proposed $40,000 agreement is within the approved budget and requires no additional appropriation. Our city engineer, Roxanne Hughes has worked with Arroyo Irrigation for another city doing the same type of work that we're about to embark upon.
I'd like to ask Roxanne to come up and share her experience working with Arroyo Irrigation and the process that will be taking in the coming months. Thank you Joe.
Thank you Joe. Good evening Mayor, City Council. I met Gary at Arroyo Irrigation a few years ago. I've worked with him on a couple of different assignments and he does one thing and he does it well. He does irrigation systems. He knows grass, he knows plants, trees how different irrigation models. He works with all the vendors for all the modern irrigation control system central control I've never met anyone as knowledgeable as him and he just, whatever the topic is, he's aware of it. And so he was extremely helpful in analyzing what's available to us And what's the best fit for our city to get the most bang for our buck and to be able to, like right now our irrigation system as Joe mentioned we're irrigating 100 acres that includes our parks.
Right? And we have a hodgepodge of different kinds of controllers at different locations some They're all different models, different abilities and they don't all work as well as they should. A lot of them are very old and then there's the flow meters that go with the irrigation controllers and so we successfully went to modernize technology with our new smart water meters and that's a wonderful step in it and gives us much more control and every resident much more control over their water bill and whether or not its leaking You know, we're capturing the appropriate amounts of revenues. This would take our irrigation, our landscape irrigation into the modern world of centralized. We're talking if an irrigation pipe breaks then staff gets a beep on their phone going hey water's running and it's not supposed to be in with the push of a button we can turn that off from our living room.
You know, and so there's a lot of technology out there. It would be a rollout that would be a recurring year-over-year chip away at it and the first steps this first year will be making some decisions on what's the right system for Fillmore. And Gary would be working with us as staff to identify what our options are Bring it forward to you for decision making and then we would start a replacement program where we do groups of them year over year until we get the whole city on the system. And it just, it will save water. It really does increase efficiency, reuse water use, reduce the water use which reduces the cost of our parks maintenance but also frees up time in labor and response for the maintenance crew. It's been a project that we've identified that we wanted to do for awhile, and I think we have all the right players to attack this.
And I think Arroyo Irrigation is the right partner for the City of Fillmore. I'll answer any questions. Thank you.
Roxanne, could you give me an estimate approximately time and dollars since this would be obviously this is just the planning stage. I'm not going to hold you to any like obviously dollars and cents here but just a ballpark time frame for completion for going to this modernized irrigation system as well as a ballpark. Just again in order of magnitude is probably within would be sufficient.
Yeah, the I had envisioned this at spending 200 to $250,000 a year for probably four or five years. That gets us probably somewhere between five and 10 controllers a year. Because some of them are more robust and the controller itself costs around $10,000. Some of them for like just parkways are like $3,000 for the controller itself. And then you have the implementation and making the controller parts and the mapping of it. And so all in on the 200,000 is the planning and to maybe do the first group of controllers hopefully this year.
Probably continuing the budget in that $200,000 to $250,000 range depending on we'll prioritize where we're going to get the most bang for our buck first and do those controllers first. And then roll through the rest of the city based on you know but it's gonna be a recurring project for several years at that around that price range.
So just to reiterate, what I think I heard was 200-250K per year for four to five years.
Yeah. Is that right? It's probably going to be about a million dollars in expenditures because in addition to the controllers we usually end up having to get flow meters that are the supersonic ones that work best with the new irrigation system. Okay
thank you.
Thank you anybody else?
2:02 – 2:0822 turns
Just on the, to clarify that then. So this is 40K for the irrigation. This is again planning year getting you know and then for our so we're currently budgeted for 200,000 And so you see that basically every 200, 250K for the next few years to budget that within our water improvement fund?
Yes. Okay. And expecting to try and spend the rest of the 160 this year on actually starting it. Starting
it,
okay. That
was going to be my next question about what to do with the remainder. I just figured we'd roll over into when it was needed but you're saying let's start it and use it within this budget.
If we can get there before the end of the fiscal year, we'll use it. And if not, we'll request for it to roll over. Okay. Thank you. Yeah.
See no more questions. Can I entertain a motion please?
Okay, I'll move that the City Council authorize the Professional Services Agreement with Arroyo Irrigation to update and assist in the modernization of irrigation controllers citywide in a form approved by the city attorney.
We got a motion. Okay, motion second. All in favor? Aye. Motion passes unanimously. Thank you. Moving on to 9d adoption of ordinance number 26-991 increasing City Council salaries.
I'm requesting your approval tonight for the first reading of Ordinance 26991 to increase the City Council's salary from $600 to $950 a month, effective January 1 of 2027. And just for quick background for those constituents that were not aware of how this came about. The past two meetings there has been discussion and we provided data of other comparison cities that the city uses, and at the last meeting after providing that data, the council gave us direction to bring this forward for your approval tonight. So that concludes my presentation. Happy to answer any questions.
Thank you. Any questions? Can I have a motion?
I'll move that the City Council approve the first reading of ordinance number 26-991, an ordinance of the City Council of the city of Fillmore California amending chapter 2.16 of the Fillmore Municipal Code to increase council members salaries.
We got a motion and second? Second. Okay motion second all in favor? Aye. Any opposed? Motion passes unanimously thank you
Moving on to item 9E, first amendment to the 2025 city manager employment agreement between City of Fillmore and Erica Herrera. First amendment to the 2025 city manager employment agreement.
Thank you Mayor, I'm presenting this item. After the City Council conducted its performance evaluation and review of the city manager at its two meetings in January on the 13th and 27th, the City Council authorized the mayor to negotiate a compensation increase with the city manager The mayor and I had that conversation with the city manager, and the final terms are what was memorialized in this before the council tonight.
It makes three changes to our contract first it increases for auto allowance from $385 a month of $500 a month. Second, it increases her annual compensation to $253,800 per year. And the third is like a language cleanup change that softens the requirement for where she needs to work during city office hours so that she doesn't always have to be at City Hall when she's working. Please let me know if you have any questions. Thank you.
Thank you. Questions?
No questions, just a comment. I just want to thank our city manager for doing the fantastic job that she's doing and this is just a well-deserved increase you hit the ground running and I certainly appreciate it. I know the other council members do and you haven't missed a beat so thank you very much.
Thank you and I wanted to just want to ditto what our Council Member Brogy said. You're doing a great job and you're on top of every project I get emails from you when I'm not supposed to get emails. But I thank you so much because that just shows that you're dedicated and you've got that passion for the city, and I really appreciate it. Thank you so much.
Thank you.
Yeah if I could add to that Erica, I mean you know to me it's just very I'm very happy that we're able to offer this to you, and that we came to an agreement because I think you're a natural fit for Fillmore. And I think I can speak for the whole council when I say that we all of us together are very, very pleased with the work you've done, and we see this as a reflection of that.
I appreciate it. Thank you.
I'll just echo all of my council members comments. So thank you, Erica. It's been a pleasure to work with you these last few years and the City of Fillmore's future always looks bright and it looks bright with you as the helm here within our city organization. Thank you.
2:08 – 2:2116 turns
They said all the good stuff. Echo everything they're saying, just me sitting here in this chair for a little bit you made it so pleasant. Made me feel like I, it's very seamless with not just with you but also your team and how your team is very receptive and they're just okay we're on it and you can just feel the happiness and I always believe that leadership reflects on the way that people feel and if the people feel good then you're doing a really good job so thank you.
Thank you very much for your trust. I always say that it's with a humble heart that I am able to lead this community and this team, so I appreciate that faith that you have in me. I will continue to work hard and continue to lead the team. Thank you staff because I would not be successful without your support. So I recognize each and one of you and I thank you for that as well. And it is a privilege to continue to serve the community of Fillmore. So thank you very much to all of you.
I think we have to make a motion.
Yes, to adopt the resolution to approve the contract. Thank
you. Okay, go ahead John.
Okay, I was gonna say I'd like to make a motion that City Council adopt Resolution number 26-4094 to approve the First Amendment to 2025 City Manager Employment Agreement between the city of Fillmore and Erika Herrera
We've got a motion, is there a second? I'll second. Okay we have a motion and a second all in favor? Aye. Any opposed? The motion passes unanimously thank you.
Moving on to item number 10 the city manager verbal report
Thank you, Mayor. I'm going to bring or request Joe Belomo to provide you with an update, a brief update on Well 10 and then he's going to also provide an update on the C Street closure and the sewer infrastructure work. And then shortly after he's done, Manuel Menjadez is going to come up and provide you with the status update on the ERF grant implementation.
And then we have some other updates that I'll give you afterwards. Thank you, Joe.
So the 24-hour drilling started a bit late. We started at 5 p.m. on Saturday. Progress, I mean we're still on top of boulders and cobble. Progress has been slow because of that but as of 6 p. m., we're at 353 feet below ground surface. One of, or two items that we've been very concerned about at the beginning of the 24-hour drilling was light spillage and obviously the noise that's created from the drilling operation.
So I'm happy to say that you know, I spent the first 24 hours with the well and the crew and the sound wall and the shielding that they included around the drill tower I'm Derek, they need to have eyes on one side of it. And all the lights that are up on the Derrick could cause light spillage out. So they did a very good job of positioning the rig such that the side that they need to have open, that they need to see, they need to pull pipe up with faces this school.
So all the light spillage that is gonna happen on the Derrick no matter what we do is directed towards the school. The other three sides that are surrounded by the neighboring homes are completely blocked. There is no light spillage. The, it was you know one of the pictures I sent City Manager to verify the light spillage showed that our street lights shine brighter into people's homes than the project. So I was happy about that but gave me something else to think about.
So the next thing that we were concerned about was the noise level, and again I'm happy to report that the noise level that we took just outside of the sound wall gates. So if you imagine we have this big sound wall, Derek is right behind it which is what causes the most noise. I'm on the street side, on the property line just in front of it. It measured what's comparable to a quiet street.
So far there hasn't been too much of an issue. But again, you know
real quick have there been actually any complaints from residents.
I'm getting to that one. Okay. Yeah, so But yeah, there's there's been two calls one came in after the Super Bowl It was a non specific number When I called it back, I got no response it went to an answering service That was nonsensical it kind of reminded me of a telemarketer So I think it might have been a telemarket The second call came in at 6 p.m. tonight, and the complaint was primarily vibrations. There was a noise component to it but it seems like the chief complaint was vibrations so I told the constituent that we had changed out the drill head I'm You know, one of the benefits from this new drill head is that it's a little bit quieter.
It doesn't bounce around, the drill rig is not going to be clanking and stuff like that so she was happy to hear about that. And she did acknowledge that it did seem quieter when we were talking. So I made a promise to go out there tomorrow and take a look at some other issues that she brought up while we were on the phone, unrelated to the project. And if it continued, if the vibrations and noise continued through the night, The situation see what the vibrations You know, it was like inside of her home and take the drill rig form in with me See if we can you know what we can be what can be done or what it could be attributed to So we another big concern that I had expressed to you all on the 27th City Council meeting was the The alignment of our well, of our casing.
If it's out of plumb a lot of problems will happen. We'll get doglegged wellhead and it will cause the pipe when we start pulling water out to rub against the screen so getting a well that is straight as possible is the goal So our spec included a drift survey at certain intervals. So far, they've done two drift surveys and they're all within specs so that's the good news.
And I don't anticipate issues but we still have a couple hundred more feet to go. That project, I'd be happy to answer any questions you guys have about that project The other one, the sewer upgrade. This is a Williams Homes offsite sewer improvement project. It started the first phase ran from El Paseo up to Sespe replaced that line this segment that we're on right now it replaces the line and places two you know junction structures just north of Falcon Way And runs up to Old Telegraph Road. And then the second part of this current phase is going underneath the railroad crossing.
That's done through a jack and bore operation just like we did with the C Street sewer emergency project. We, you know the other option was to trench across the open trench across the railroad which it wasn't a viable option from the get-go nor would the railroad accept something like that. So the Jack and Boar leaves two very big It's They say they need two months.
When I look at their schedule, I think we could start talking to them in two weeks. That's when they're planning to pull out bracing and close up those boreholes. So I'll probably have some more to share with you all at the next City Council meeting on that issue. Actually, I won't be here so We'll have Roxanne present on that. The update. But yeah, we will start talking to them. They move very quick and that's kind of, we kinda got behind the messaging on that project because their moves so quick.
They were on the lower part of this current phase, Falcon Way to Old Telegraph which is a very manageable traffic control and then they jumped. They got that done so quick they jumped into the permanent closure area The first part of it, Falcon Way to Old Telegraph is an intermittent closure. So they'll be going back to that once the jack-o'-bore operation is done. They've still got to put in the manhole juncture structures and replace the pipe in there. So they just unearthed it, got it prepped for what they need to go back and end up doing. And then at the end of all this they're going to cap it. They're gonna put a nice road surface on top of it.
So that's basically where we're at right now. We have an intermittent closure from Falcon Way up to Old Telegraph, and we have a hard closure from Old Telegraph to Hawthorne which is 3rd Street too. And they're asking for two months but we're going to be negotiating in two weeks on getting that thing opened again. Joe, I
have a
question.
Is there going to be more digging towards Good Enough? Towards like 4th Street or more down the road or is it just gonna be between Good Enough and 3rd Street Telegraph?
There's a manhole going to be going in at Hawthorne, and that's the northern limit of the project. So yeah, that's where it's gonna end. These were problematic undersized segments that was a condition put on Williams Homes. If they want to have that kind of sewer loading then they need to upsize, they need to upgrade the line. Yeah.
2:21 – 2:3018 turns
I have the history, so this is part of the North Fillmore specific plan not adding to the capacity issue in the existing sewers that go under the railroad tracks at B Street, the B Street overlays overload and so in order to develop in the North Fillmore specific plan area there were off-site sewer improvements that were identified a long time ago that would need to be built Before any homes could go up in North Fillmore, and that's what this project is. So they're adding a new sewer that didn't exist underneath the railroad tracks They're connecting to the existing sewer system at Hawthorne and Good Enough Road and And right that's good enough yeah um and they're gonna basically Disconnect the part that went down towards B Street and send that existing neighborhood down the new path down C Street.
And all of the new homes in Williams Homes, Track 1653 will be able to cross under the tracks at C Street and go all the way to our sewer plant in the newly upgraded C Street crossing up the highway into the plant so it alleviates the capacity on B Street and doesn't add any more sewage to B Street. I have one more question regarding costs. I know that some of the neighbors were talking about it potentially, you know increasing sewage costs for this entire city is that correct or
it sounds like more Williams
homes type of
It's a development impact fee money that's paying for it. I don't imagine it would Yeah, cost increases. And also
we have to go through a process. There's a study typically done so we are not anticipating anything at this current time and we would let you know but I can see that being a concern from the constituents but at this given time there is no anticipation of that happening like I said we would have to go through a study and there's a Prop 218 process that has to be followed in order for any increase to be approved and it comes before you
When Joe says it's development impact fee funded, it is like I mentioned the North Fillmore specific plan identified this as an off-site improvement that was required to be built by the developers to support development in that specific plant area. So it's fully funded through the developers and what Williams Hone asked first in they're building the whole thing and then they will get some credits for, because they only are like 34%, but they're building the whole thing. And so that'll take care of their portion of what they owe on the development impact fee and then the other future developers will owe the sewer enterprise payback because we'll give Williams Homes credit for the other 66% to pay them back for installing it. But it's installed!
But it's all developer funded.
Thank you. Thank you, Joe. Thank you, Roxanne, Manny.
Mayor, members of the council, quick update on the ERF grant. Our case managers continue to work in the watershed with the homeless encampment there. They're working specifically with two homeless individuals at the moment that are Accepting help and are taking rides to One Stop, or going on rides with them to food pantries in Fillmore to get food. So they're developing those relationships.
They've also been spending time touring local shelters in the county. And looking for potential housing, be it emergency or interim sheltering. And for the next two weeks they'll be going, our case managers will be going through training for the Homeless Management Information System and other outreach and homeless services related training. And the other update that I'd like to give you is we've been working with Filmore Irrigation Company who owns the property where the majority of the homeless encampments are located on.
And we are, I think as of today, we have signed a right-of-entry agreement so that when we do contract with an encampment cleanup contractor, we'll have all the necessary documents that we'll need to enter the property and perform a cleanup hopefully by this month. And so you know, that's my update as of today. And I look forward to providing future updates at future council meetings.
Thank you, Manny. I forgot to mention one more thing and then I'll take a question from you Mayor. Today we did work with Angel to create a webpage and that webpage does include information about the ERF grant, the type of services that are being conducted up there. And hopefully, we'll give the community an opportunity to learn more about the grant and what our objectives are. And then as time goes, we'll be able to add additional information on that grant such as the amount of funds that have been expended and the number of individuals that have been housed.
That's
great news,
thank you.
I had a question. I know where the property is at that you mentioned with the right of entry but for those that don't can you be more specific where that property is located?
Sure, sure in trying to describe the area so if you would center yourself in town near Vons, the Vons Shopping Center and head southbound on the 23 near the bridge, Caltrans owned bridge There's a property that's commonly referred to as Sunken Village, and that property is outside of the city's boundaries. But just south of Sunken Village we're in an area that has a lot of Arundo.
That's where the majority of the encampment is, and the encampment heads back southward towards the Caltrans Bridge. From the point in time homeless count it looks like Caltrans has been out there to perform a cleanup of their own compared to the last time I saw it so that's really positive. And then there's also a portion of the encampment that heads, where there's two more camps east of the main encampment. And there are also two camps west of the encampment close to our former sewer plant site. So we have two encampments there as well. We'll be providing services to them as well.
Thank you. Sure.
Thank you, Manny. I'm happy to report that the fire department did issue a timeline for the weed abatement. We did publish that on our website, thank you Chief Grola and fire team. Angel also issued a press release which was posted on the Gazette and all of our social media channels. Just want to remind the constituents to keep an eye on the timeline. I know it's starting to feel like spring but sometimes it feels like winter, like tonight.
So, you know as everything starts to bloom again just to keep up with your abatement and they're gonna start looking at the properties on April 1st. And we'll continue to remind the constituents about that. The business roundtable now will be held monthly and it will be on the first Monday of every month. Our next meeting is scheduled on March 2nd. We will make sure to continue to remind all the business owners and it will be at the theater And I also want to provide you with the street maintenance update Also, all the potholes at our fantastic public works team has taken care of so for the last three weeks There has been a total of 488 potholes that have been filled Thank You Public Works. Thank you crew. I know that it's not the most It's a fun job to do.
It's hard work and we recognize that, and thank you for your commitment. The residents are very happy about it so continue the great job.
Thank you, Erica. I'm sorry to interrupt you but I just want to say can you repeat that number one more time?
It went by really quick. 488 potholes.
488 potholes in what time period?
Starting the week of January 20th through today. So three weeks.
Very impressive.
2:30 – 2:572 turns
And lastly we will be closed on Friday because it's a regular close Friday But then Monday also is a holiday So just reminding you that if you have any city business to to stop by by Thursday We have posted that information on all of our outlets. So just a reminder and that concludes our updates Thank You Okay,
move on to item number 11 closed session City Council now Convene to closed session for existing litigation. Council met in closed session and was updated and no reportable action. We will see you all at our next scheduled meeting on February 24th, 2026 at 630 p.m.. Thank you and good night