BodyCity Council
MeetingRegular Meeting
Date📅 March 24, 2026

UnGovr Transcript

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0:02 – 0:087 turns

Pledge of Allegianceceremonial · click to expand · ≈15s recited, not transcribed
UnidentifiedUnidentified speaker 1Proposed1:41

I'll call today's meeting to order at 6.30 p.m. Council Member Villasenor, can you lead us in the pledge please?

UnidentifiedUnidentified speaker 2Proposed2:07

We're

UnidentifiedUnidentified speaker 1Proposed2:17

on roll call.

Roll call — called by Unidentified speaker 3
Show transcript
Mayor Mendez, here. Mayor Pro Tem Garnica, present. Council Member Brogy, here. Council Member Villasenor, here.
Agenda Discussionitems moved / continued / pulled — click to expand
UnidentifiedUnidentified speaker 1Proposed2:40

Moving on to item number four, approval of the agenda.

UnidentifiedUnidentified speaker 4Proposed2:44

All right

UnidentifiedUnidentified speaker 1Proposed2:46

we got a motion and second?

UnidentifiedUnidentified speaker 4Proposed2:47

I'll second.

UnidentifiedUnidentified speaker 1Proposed2:48

All right all in favor? Aye. All right motion passes thank you. I would like to see if i could get a motion to move

UnidentifiedUnidentified speaker 1Proposed2:58

public comments ahead of the presentations.

UnidentifiedUnidentified speaker 5Proposed3:03

I'd like to move that we move item six public comments before item five presentations.

UnidentifiedUnidentified speaker 1Proposed3:08

All right thank you is there a second? Okay, all in favor? Aye. Thank you motion passes okay moving on to public comments then first speaker we have John Meadows welcome John.

UnidentifiedUnidentified speaker 6Proposed3:26

Thank You council about your y'all sign you want to put out at the edge of town east end little triangle piece of ground I don't know if any of you have walked that site. Maybe you want to go out and take a walk? It's not kept up very well, number one. There are a couple of stumps and things laying around and I don t think it s all that good of a look for Fillmore and who we are.

I know we have a lot of time in this project. If you look at the colored picture of that, what really concerns me is the white arrow behind it's gonna disappear. I happen to know a lot about colors and what shows up and going down the road we have five or six addresses down on our property on the highway and we try really hard to make things blend and go with the scenery in the area around it.

Again, I know you guys are kind of far into this project but I noticed there's a time to read chart. And if any of you have been out to that site, you'll notice that there's a speed check sign on an 8-inch Caltrans pole directly in front of where you want to place this sign. So you're going to lose one third visibility of this sign right off the bat, not to mention a small tree growing. I don't know if it's a crepe myrtle or what it is but if you stand as if you were the sign looking east, the poles at your 12 o'clock and the trees at your 1 It's just friendly advice before we do this.

This sign belongs on Central and 126, is really where the sign belongs. We're trying to direct people to the historical portion of Fillmore which is Central Avenue Main Street. I feel like we should have a centerpiece there at Central and 126. Again my opinion as a business owner in town. The last thing I'll leave you with, and I'm going to be brief because I know there's other people that want to speak about this. Is this the absolute best we can do for our businesses in our historical downtown?

And I am gonna tell ya it's not. I think we can do better. I really do. There's a couple individuals in this room that's put some significant time and stuff. And I don't know what the city is so scared of letting these individuals come together with whoever we need to come together with to do this. I understand there's red tape and stuff we have to deal with, I get all that.

But is this the best we can do for Fillmore? We're better than this, much better than this and a lot more creative. Thank you guys, I appreciate it.

UnidentifiedUnidentified speaker 1Proposed6:34

That was for item 9A, and I apologize. This is time for items that are not on the agenda so if there's any other speakers that would like to speak on items that are not on the agenda?

PresenterPedro ChavezExecutive Director of One Step LMS your neighbor down the street we are nearly aProposedself-stated6:46

Great thank you so much Mr. Mayor, members of the council my name is Pedro Chavez I serve as the Executive Director of One Step LMS your neighbor down the street we are nearly a 1 million dollar organization employing 14 people driving local economy helping local teens and families through various services and programs here I'm here basically, and you'll have this handed to you, to provide you some of our most latest collateral material about our programs and services serving nearly 300 teens in the Santa Clara River Valley. We're also here to invite you to join us and our partnership with the Ventura County Probation Agency and our local law enforcement partners for Cones for Cops which is going to be held at One Step LFS on April 15th From 4 to 530, it's an opportunity to break the ice and create connection between our young people and our local law enforcement partners.

And so we invite you all to participate at that event. There'll be free ice cream and activities that were hosting on site. We're also one of the food pantries here in Fillmore. In particular, tomorrow is our food pantry. We have it the second and the fourth Wednesday of the month. And we're also the emergency distribution for food, emergency food for residents that are unable to leave their homes. So these are just some of the community services we offer. Just wanted to remind you that we're a partner and hoping that the city would allow distribution of information that's beneficial to all. Thank you so much for your time and have a great day.

UnidentifiedUnidentified speaker 1Proposed8:16

Thank you. Okay, moving on to presentations we have 5A Santa Paula Branch Line Master Tender.

0:08 – 0:291 turns

PresenterAmanda FaganDirector of Planning and Sustainability for the Ventura County Transportation CoProposedself-stated8:39

Good evening Mayor Mendez, members of the City Council and City Manager. Thank you so much for this opportunity to be here with you this evening. My name is Amanda Fagan and I serve as the Director of Planning and Sustainability for the Ventura County Transportation Commission or VCTC VCTC is the Regional Transportation Planning Agency serving Ventura County, responsible for planning, programming and providing transportation services programs and projects throughout the county.

I appreciate this opportunity to be here with you this evening and talk about the Santa Paula Branch Line Trail Master Plan update. And I'd be happy to talk with you about any other projects that we have going on in the Santa Clara River Valley as well. As I mentioned to Councilmember Brogy, our commissioner who serves here on our commission. I spend almost as much time here in Fillmore and the Santa Clara River Valley as I do in my office in Camarillo because we do have quite a bit going on here in the valley.

So I'll start with a brief history of the Santa Paula branch line, then share an overview of the trail master plan update, environmental review, trail compatibility, the environmental report process and community engagement. So the Santa Paula Branch Line Railroad is an important piece of the county's history. Established in the 1880s by Southern Pacific Railway to serve the expanding agricultural industry of the Santa Clara River Valley, with packing houses and ag-related businesses served by the railroad. The city of Fillmore as you probably know was named after Jerome Fillmore, the superintendent of Southern Pacific Railroad at the time of its founding.

The Ventura County Transportation Commission purchased the Santa Paula and the Ventura branch lines from Southern Pacific Railway in 1995 for $8.5 million dollars. The Ventura branch has since become the popular Ojai to Ventura bike trail. The 32-mile Santa Paula branch line railroad and associated right of way was acquired for use as a multimodal corridor that includes freight and passenger rail, television and film production, a bicycle and pedestrian trail, and preservation of the corridor for possible future commuter rail service.

In 2001, VCTC entered into a 20 year operating lease with Fillmore & Western Railway for the operational right-of-way, and that expired in June of 2021. After a competitive selection process, VCTC executed a railroad lease and operations agreement with Sierra Northern Railway in December 2021. Sierra Northern Railway is responsible for operating and maintaining the railroad and associated right-of-way under a Railroad Lease and Operations Agreement, with rights to provide freight and transload rail services, tourist and excursion passenger services, and television and film production.

The Railroad Lease and Operations Agreement was designed to foster a shared purpose to invest in the Santa Paula branch line and the surrounding communities. We often use the term right-of-way when talking about the branch line. In this context, right-of way refers to a linear corridor used for transportation infrastructure such as roads, railroads and trails.

The VCTC owned right of way consists of 99 parcels typically 100 feet wide and extending 32 miles from Ventura through Piru. When VCTC acquired the branch line three decades ago, plans included a bicycle and hiking trail among the stated purposes. In 1996, BCTC adopted the Santa Paula Branch Line Master Plan which included design guidelines and plans for a trail.

In 2000, BCTC adopted a master plan and environmental impact report for the Santa Paula Branch Line Recreational Multi-Use Trail. The plan again provides design guidelines, preliminary engineering, and a preferred alignment for the trail. With increased public interest in active transportation opportunities, in April of 2022 our commission adopted a goal to reinvigorate the process to complete the Santa Paula Branch Line bike trail.

And in 2023 adopted a strategic plan that includes an update to the Trail Master Plan to validate trail alignment connections and amenities and update the existing conditions to facilitate trail completion with stakeholder engagement. In 2024, VCTC applied for and received a federal surface transportation block grant and a regional early action planning grant from the Southern California Association of Governments to update the trail master plan from Sataquoi through Piru.

Then following a competitive procurement process, the commission awarded a contract to WSP in March of 2025 to prepare an update to the trail master plan and a new environmental document. In the intervening years between the original Trail Master Plan and now, three trail segments have been constructed in the cities of Santa Paula and Fillmore and in the unincorporated Piru community. As I was preparing for this evening, I realized that your trail here in Fillmore is about to celebrate its 20th birthday next year.

The trail has been incorporated into many adopted VCTC county and city plans including but not limited to those shown on the screen. The trail plans facilitate connectivity across the county and the region, and seek to better serve individual communities such as Sattaquay. The focus of our current BCTC-led effort is an update to the Trail Master Plan and preparation of a new environmental document.

This is a Rails With Trails project where a multiuse path is planned to run primarily along the railroad tracks with continued active rail operations. The photo on this slide is an example of what the trail might look like, and it's for discussion purposes only. It does not represent the final design of the trail. The Trail Master Plan update presents an opportunity to invest in active transportation connections to housing, transit, education and job centers throughout the Santa Clara River Valley. Provide abundant opportunities for educational, interpretive and scenic connections and reduce vehicle miles traveled and greenhouse gas emissions while addressing agricultural compatibility concerns.

This map depicts the various planning areas for the Santa Paula Branch Line Corridor. The branch line begins at the East Ventura-Montalvo Metrolink Station in Ventura and continues for 32 miles through Santa Paula, Fillmore and through Pirue. The existing completed trail sections are shown on this map in blue. The area shown in yellow is the four-mile Ventura segment, and the areas shown in orange are the Santa Paula extension segments.

Ventura and Santa Paula have active planning efforts of their own to advance design and construction of additional trail segments. The red segments on this map are the focus of the Trail Master Plan update, the approximately 27 miles from the Sataquai Depot through to the end of the corridor beyond Piru. The areas that connect existing trail segments and the Heritage Valley communities with one another and eventually create connections to the coast.

To complete the trail we face a number of challenges related to constraints on the right-of-way bridges and crossings And addressing concerns regarding compatibility with adjacent agricultural activities. I like to say that if this project were easy, it would be done already. At the same time we also have opportunities to build on existing studies connect to existing and planned trails and to incorporate historic and educational elements into the trail design and implementation.

A core focus of the Trail Master Plan update is to explore and incorporate trail compatibility considerations and features. VCTC has long been aware of concerns from agricultural interests regarding use of the branch line corridor for a trail, Some of the concerns expressed by agricultural landowners and interests have included vandalism, litter, liability, trespass, loss of ag operator ability to cross the corridor and loss of farmland to buffers between recreational and agricultural uses.

The original master plan and EIR include design features and mitigations to address these concerns. And in 2015, the commission sought to address agricultural concerns further through a trail compatibility survey which includes case studies and lessons learned from other trail projects located within open space and commercial agricultural areas around the country and includes recommendations for trail and buffer design, and trail management policies and strategies to balance the needs of all stakeholders.

Some of the strategies include indemnification of farmers against liability from trail use beyond those existing California statutes that already provide such protections Appropriate fencing to delineate trail and agricultural areas. Policies and agreements that allow trail closure as needed for agricultural operations such as spraying, controlled crossings for farm equipment, and maintenance and operations policies and practices to maintain the trail and address concerns just to name a few.

The following topics Recent engagement with agricultural stakeholders has helped us to better understand how the findings from the 2015 compatibility survey apply now in 2026, and what new considerations have arisen. Feedback is being incorporated into the master plan and the draft EIR technical studies and mitigation options. We will continue to engage with agricultural stakeholders throughout the planning process.

One of the models for agricultural compatibility that we are exploring is called AgRespect, a series of principles and an educational program created to address trespass and other property concerns along the vine trail in the Napa Valley. The program is available for licensing for use around California and could be applied and adapted for use here on the Santa Paula Branch Line Trail.

Based on a review of the original trail master plan, existing conditions, opportunities and constraints analysis and stakeholder feedback. The team has developed a set of four alternative alignments for further evaluation. Alternatives were developed through an iterative process with routes initially proposed by the technical team and refined through stakeholder feedback.

The primary corridor for the project is the Santa Paula branch line right-of-way, but variations are being considered based on community suggestions and where constraints make utilizing the railroad right of way difficult. Near Fillmore, the original adopted Trail Master Plan alignment deviates from the railroad right-of-way at Sycamore Road between State Route 126 and 7th Street. The Trail Master Plan update is considering possible adjustments and verifying the proposed alignments.

To cross Sespe Creek, both the original master plan and our current update would propose to locate the trail on Old Telegraph Road due to sufficient bridge width of the existing Old Telegraph Road Bridge and considering the cost and feasibility of a new or modified rail bridge to accommodate a trail. The team also looked at a variety of options within the City of Fillmore in collaboration with city staff. This map shows areas in pink where relatively modest gap closures and improvements could enhance the existing bicycle network within the city to create a continuous loop around the central and southern parts of the city.

The team is currently considering four end-to-end alternatives. Alternatives 1 through 3 follow the branch line right of way with some variations where appropriate. Alternative 4 also follows the local roadways with connections into the towns and all are being considered for some level of trail amenities. The next step in our alternatives development will be to finalize the evaluation criteria and analysis methodology with the assistance of the project development team, which is very capably served by the City of Fillmore through your city staff participating on that.

to prepare cost estimates for each alternative, evaluating alternatives based on project objectives and evaluation criteria and selecting a preferred alignment and range of alternatives for analysis in the EIR followed by identifying funding strategies and developing an implementation plan and schedule. The team is also developing trail amenities concepts such as rest areas We will be preparing an environmental impact report to accompany the Trail Master Plan.

We're preparing a new programmatic EIR which evaluates the potential environmental impacts of a plan, program or series of actions that can be characterized as one large project similar to a master plan or general plan for a city to inform decision makers about the environmental impacts of an entire plan rather than one smaller project within a plan. The environmental analysis that will be conducted for this and other projects begins with the project description and public scoping, then technical studies preparation of a draft EIR, public review and hearings, and a final EIR.

We are currently at the technical studies phase And beginning the process of drafting an environmental impact report. A wide range of factors are analyzed in an EIR, including agricultural, biological and cultural resources, transportation and wildlife among others. Initial feedback gathered during the scoping process and throughout our project's engagement efforts have identified a number of environmental factors for further evaluation in the EIR from agriculture to wildfire.

Public feedback will help to identify the technical areas of focus and potential impacts within a local context. It also informs consideration of project alternatives, and suggests more effective mitigation measures. The master plan update and environmental review will have and will continue to provide many opportunities to engage in the planning process. The team initially prepared an outreach and engagement plan that incorporates best practices for public and stakeholder engagement.

Two advisory committees were formed, including a technical advisory committee and a citizen's advisory committee, and a project development team. To date the Technical and Citizen Advisory Committees have each met three times and the PDT has met nine times. Four pop-up events were held at community events in Santa Paula, Fillmore, Piru and Satakoy. And we held three community workshops in June, October and December of 2025 with over 100 attendees and more than 40 responses on the role plot maps engagement activities just in the first two workshops.

Presentations were available in Spanish and interpretation services were provided during the workshops in Spanish, Mixteco and other indigenous languages. A project webpage was developed and is available on the GoVentura.org website with links to a brief introductory video available in English and Spanish We have done just about every method to get the word out about this project, including being here this evening. And again we really appreciate this opportunity.

We'll continue to hold the advisory committee meetings, conduct one-on-one engagement. We're proposing to form a new ag stakeholders working group And to continue pop-up events, to refine the draft master plan update and prepare for public circulation of the draft EIR. This slide includes a link to our website. We would welcome comments submitted via email to the project email address, spbl.trail at goventura.org or through the link tree and the QR code here on this slide we encourage you to sign up to be notified about future engagement opportunities We are in a little bit of a quieter period where technical studies are underway.

But we will be, as I mentioned, we're proposing to our commission to provide some additional resources for forming an ag working group and ag stakeholders working group that would meet four times throughout the remainder of the Trailmaster planning process We are proposing also to extend the timeline for the completion of the project, and that would have the master plan update and environmental impact report completed before our commission for adoption next spring. And the whole project would be wrapped up by June of 2027.

So with that, I'd be happy to answer any questions you might have about this project. I'd also mention we have several other projects ongoing here in the Santa Clara River Valley including the efforts to repair the Sespe Creek Railroad Bridge. We also have a new climate vulnerability assessment and action plan that will be a county-wide project that's getting underway We have applied for and are hopeful to receive a grant from Caltrans through the Sustainable Transportation Planning Grant Program to conduct a multimodal corridor study for State Route 126 and a safety plan.

The feedback we've received from Caltrans so far has been favorable, and we should find out in June whether you receive that funding. And then we would hope to be doing quite a bit more planning here in the valley working on the 126 and addressing some community concerns related to that roadway network. We've also partnered with One Step Alavez and Seafrog to CARB for some additional resources for youth engagement related to transportation here in the Santa Clara River Valley as well. So we're really excited about both the ongoing and upcoming projects here in the valley and Fillmore, and again, we really appreciate this opportunity to be here this evening so thanks.

0:29 – 0:3612 turns

UnidentifiedUnidentified speaker 1Proposed29:47

Thank you.

UnidentifiedUnidentified speaker 5Proposed29:47

Questions? Yes, I have a question. So Miranda, I just have a question kind of somewhat related so I know that the railroad right away used to extend all the way to Newhall all the way out there is do you know or are there any plans to extend the trail network out into Los

UnidentifiedUnidentified speaker 3Proposed30:04

Angeles

UnidentifiedUnidentified speaker 5Proposed30:07

sorry into Los Angeles and along that right away you know if there are any plans for that

PresenterAmanda FaganDirector of Planning and Sustainability for the Ventura County Transportation CoProposedself-stated30:13

So reconnecting the railroad to New Hall and Santa Clarita has been studied in the past. There are not current active planning efforts to do that extension, but I think that's something that could be revisited as part of the multimodal corridor study. We did talk with folks from New Hall Ranch about the possibility of connecting to the trail system that is Thank you.

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UnidentifiedUnidentified speaker 7Proposed31:01

I do have some as well. Thank you. Thank you, Amanda. It was a great presentation chock full of information. I'm going to make sure I get a copy of this. So the first question I have is about the corridor and the 100 feet basically on either side of the railway. You mentioned that VCTC has a lot of parcels along the way and that most of them are 100 feet but some of them especially near us are more narrow.

I guess my question is I thought by right-of-way that it was like a legal term of 50 feet on either side of the railway. So how is it some are more narrow, some are wider? Is there, you know...

PresenterAmanda FaganDirector of Planning and Sustainability for the Ventura County Transportation CoProposedself-stated31:42

They're actually owned deeded parcels so not an easement in the traditional sense. Most of those parcels are 100 feet wide but there are some parts that are a little bit more narrow And there are also some sections that are wider. There are segments that are 200 feet wide, 100 feet on either side in particular where there were stations planned that never materialized. I think the one that comes to mind is in the Kevitt area. There's a 200-foot right of way section. We do have a map on our website that shows the parcel boundaries and you can see where some of those more narrow segments are.

And there are some areas that are a little bit more tricky like the tunnel that goes underneath the 126 kind of by Briggs Road in Santa Paula. So we have to figure out ways to kind of work around some of those more constrained areas of the trail whether that's through a deviation onto local roads or some other type of solution,

UnidentifiedUnidentified speaker 7Proposed32:46

right? Okay Thank you And then I love that I saw that maybe some alternatives to the red line areas between Santa Paula and Fillmore, particularly one that avoided the railroad crossing right? And sort of goes along the highway a little bit before it can then use the road that goes under Sycamore Road. I forgot the name of the road, but so smart to not avoid that railroad crossing. So I'm very much in favor of that.

But then I think of the other one between Santa Paula and Fillmore which is the one right east of Halleck. And my follow up on that is has there been any consideration of a pedestrian or bicyclist bridge?

PresenterAmanda FaganDirector of Planning and Sustainability for the Ventura County Transportation CoProposedself-stated33:28

Yes, there are. So the planning has done whatever we can to avoid new crossings of the 126 but some are difficult to avoid. We did look at some different alternatives around Halic weather that to improve the pedestrian and bicycle infrastructure at grade which is not an ideal solution. The plans do call for a new pedestrian and bicycle bridge that would cross the 126 there just east of Halleck.

Those solutions can be very expensive and difficult to materialize, so there may be sort of interim solutions that might be the at-grade improvements followed by future other crossing alternatives whether over or under crossings.

UnidentifiedUnidentified speaker 7Proposed34:27

All right, thank you. And then my last question is around yeah I understand the concerns they've been ongoing for years and I'm glad to hear that there's a agriculture stakeholders group to particularly hear their feedback and their comments in there being the landowners of that area just understanding potential pitfalls that may come up but I was wondering if there was ever talk maybe this is much closer to when this actually gets accomplished and would open up But a bike's pedestrian path that would just be opened maybe on the weekends, sort of Friday, Saturday, Sunday. Thinking the most people will probably do it is for recreation and that sort of thing. So just a question.

PresenterAmanda FaganDirector of Planning and Sustainability for the Ventura County Transportation CoProposedself-stated35:13

The master plan will include recommendations for operations and maintenance of the trail which could include time constraints As a transportation asset, having the trail open more than it's closed is certainly valuable. But we do understand there are needs for Activity agricultural or other business activities near the trail that That might come into conflict with With the trail use so there we are exploring ways to address those concerns whether it's through closure agreements or active trail management It is my professional opinion that in order if that if we are going to make this a If we're really going to build this trail, we need to staff it and resource it appropriately. Whether that's through additional staff at VCTC or some other type of multi-jurisdictional partnership through a JPA or a nonprofit You know, entity that's really resourced appropriately to manage a trail so that you could do things like trail closures and.

And, you know, and really enforce those kinds of requirements. So that's all part of the planning efforts. OK,

UnidentifiedUnidentified speaker 7Proposed36:36

great. Thank you. And sorry I just have one more. I wrote down and realized and that was if you could just explain really briefly when you talked about other projects going on and the multimodal The multimodal corridor study would be similar to a study that we conducted and completed in 2001 for US 101.

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0:37 – 0:5411 turns

PresenterAmanda FaganDirector of Planning and Sustainability for the Ventura County Transportation CoProposedself-stated37:06

And it looks at all types of transportation within a certain corridor, a certain distance around a state highway or a freeway. So in this case we would be looking and similar to the way we did for 101, it's a three mile corridor on either side of the highway and would look at transit rail Thank you so much.

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UnidentifiedUnidentified speaker 4Proposed38:01

Thank you. Amanda, thank you so very much. I know council has heard information regarding the This evening we will be talking about the bike path. that bridges her project as well. So she's amazing, and I don't know how she can do what she does and do it as well as she does. But you know, I've worked with Amanda now long enough to know that she can do anything. And I think this project is once all the kinks are ironed out, you know, and the community is happy across the board including the agricultural community And I think we'll get there with your involvement and your knowledge and communicating with all the parties involved. I think we'll get there, but I just want to thank you so much for all the work that you've done, and I'm just so glad you're there.

PresenterAmanda FaganDirector of Planning and Sustainability for the Ventura County Transportation CoProposedself-stated39:15

Thank you. I appreciate the vote of confidence greatly.

CommentEric SwensonProposed · by introduction39:23

I have one quick question. Everybody asks really good questions and some of them are like, alright that's really good. I know you mentioned something in the lines of rest areas so I'm just curious to know if there was also talks about having portable restrooms or lighting as well? I know we talked about safety. Is that all going to be part of the plan?

PresenterAmanda FaganDirector of Planning and Sustainability for the Ventura County Transportation CoProposedself-stated39:42

Yes, so at the master plan level we'll define the types of amenities that would be provided and sort of the frequency of providing them. Not necessarily to the level of detail where we would have designs for those rest areas at this stage But it would include the sort of factors that would be incorporated into further design work down the road. In terms of something like restrooms, we would look to existing We are looking for appropriate places to provide those amenities like community parks and other community facilities where perhaps we could enhance the existing facilities to serve the trail.

We are conscious of the proximity of restrooms to agricultural activities and wanting to make sure that they're not impacting one All of those things will be taken into consideration and incorporated into the master plan. Thank you

UnidentifiedUnidentified speaker 1Proposed40:47

so much. Great questions. Amanda, thank you for your presentation and thank you for your work on all of your projects.

PresenterAmanda FaganDirector of Planning and Sustainability for the Ventura County Transportation CoProposedself-stated40:52

Thank you so much. I appreciate your time.

UnidentifiedUnidentified speaker 4Proposed40:54

Can I add one more thing? As Amanda was saying earlier she's going to be spending even more time here in the Valley. I think we need to get some office space for her at City Hall or something like that. She's going to need it instead of schlepping back

PresenterAmanda FaganDirector of Planning and Sustainability for the Ventura County Transportation CoProposedself-stated41:07

to Montgomery. With my steel-toed boots and my hard hat climbing under that bridge, I think I could be right there. You'd fit right in. Yeah.

UnidentifiedUnidentified speaker 1Proposed41:16

Moving on to item 5B, the Wildland Conservancy presentation.

PresenterFrazier Haney I'mfor the wildlands conservancy we're a Southern California based nonprofit give mProposedself-stated41:21

Welcome. Thank you very much members of the City Council city staff thank you for having me this evening my name is Frazier Haney I'm the executive director for the wildlands conservancy we're a Southern California based nonprofit give me one second to get this thing going I always forget how to use this Lower right. That's the one right there. Thank you. I'm used to the Google software now, so they had to change everything.

The Wildlands Conservancy is based in Southern California but we work all across California, Oregon, Utah and now into Arizona. I am really pleased to be here in the City of Fillmore tonight to talk about a vision that we have that we'd like to work with the city on Every time I come to Phil Morris, I've come to learn this place a little bit more. I'm impressed by how it feels like the California of old, California before major sprawl, the railroad running through the middle of town, the historic downtown and the incredible scenic backdrop in every direction.

So I'm just so impressed with the city, with the job that you've done and it's been a pleasure to get to know the place a little bit more. More specifically, I'm here to talk to you about...I want to give you an impression of who our organization is and the project that we're beginning to work on in the foothills just above the city to the east of the Cespe Creek. So really the backdrop to Central here in many ways.

Our organization is 30 years old, we were founded in 1995 in San Bernardino County and we've worked all over California a lot of our work was in Southern California. We made the largest A private gift of land to the American public in the California desert that was 587,000 acres. That ultimately led to the creation of Mojave Trails National Monument if you've ever driven Route 66 it's that corridor.

And we bought summer camps for UCLA early in our history. We bought a science camp for LA County early in our history. We worked really hard as the primary promoter of the Santa Ana River Trail and Parkway. which is 110 miles from California's high point all the way down to Newport and Huntington Beach, to create a continuous trail for hikers and equestrians and bicycle riders to ride along the river there. We like to call the Santa Ana River Trail and Parkway a passport to nature for some of the most nature-starved communities in Southern California. The thing that we're most proud of though our most enduring achievement is the creation of a preserve system.

And I've just put a few dots on the map here to show you where our existing preserves are, and then the stars represent places that we're working on acquiring new places. So you'll see Cesspie Foothills and the City of Fillmore is just below the number 13. And the number 13 is our wind wolves preserve, a little bit more about that. We're a little different than other conservation organizations in a few different ways. One we are generally acquiring land in fee title. We're going on the deed. We're not acquiring an easement, we're actually buying the land. The reason that we do that is because our operating principles are kind of beliefs how we operate as an organization.

The vision that we want to pursue in the world is to protect land directly and permanently. We'd like to open land to the public. We like to open land to the public for free because we believe that access to nature is a birthright And if you have to pay to visit nature, you've been deprived of a birthright. We're also the largest provider of free outdoor education for kids of any nonprofit in the state of California.

Our organization was founded in Southern California and we've noticed I'm sure everybody that lives in Southern California has The kids are increasingly disconnected from nature, and they have a right to be in nature. And they're going to take care of it when we're all gone. So we work really hard to get kids outside at our preserve systems. I'll just take you on a quick tour of a few places and then I'll dig into a couple of our projects more specifically before giving you an idea of what we're up to here in Fillmore and the Cespe Hills. This is our Two Rivers Preserve in Mono County, so we've protected rivers in the eastern Sierras, coastal sloughs in Sonoma County. The Estero Americano Coast Preserve just opened last year for public visitation.

Rugged desert wilderness in Pioneertown out in San Bernardino County. Beautiful coastlines up in Humboldt County. Redwood trees in Sonoma and Humboldt County. Wildlife, we love elk. It's such an iconic creature. This is up in Oregon where we protect a herd of Rocky Mountain Elk. This is in southeast Utah where we've protected this beautiful canyon at the edge of Bears Ears National Monument near Bluff, Utah.

We were founded in the San Bernardino Mountains a couple hours from here near Oak Glen. If you know where Oak Glen is, it's an apple growing community and this map shows in teal our existing preserves around the San Bernardino Mountains. What started out as the Sand-to-Snow Wilderness Interface project in 1995 grew into the Sand-to Snow Preserve System and ultimately, in 2016 became the Sand-to Snow National Monument.

And I'll just take you on a quick tour of a few places inside of our preserve system. This is Galena Peak, high at the top of Mill Creek. This is the Oak Glen Preserve where we see over 600,000 visitors a year that come to pick apples and picnic with their families and go on school tours and enjoy our botanic garden. Oakland sees over 10,000 students a year from local schools who come to enjoy one of our naturalist-led programs all for free to the students in the school.

The Bluff Lake Preserve in San Bernardino County is now the home to the largest wild population of mountain yellow legged frogs which we reintroduced there last year to try and keep them alive in nature from going extinct in the wild. This is where I live. I live at our Bear Paw Preserve, this is Columbine Falls. It's a beautiful waterfall hidden in the canyons in the San Bernardinos. Our preserve system are staffed and we generally like to have staff living on site so that we maintain a presence at the places that we take care of.

That picture didn't come through on the, just picture on the left hand side of the picture a Joshua tree. On the right hand side of the picture is a Yucca moth which if you know anything about Joshua trees and Yucca moths these two creatures have just recently been listed as endangered and Yucca moths are critical to the survival of Joshua trees so we've been working on helping recover that at our Pioneertown Mountains Preserve This is just a view of the Sand-to-Snow National Monument in Bloom near Desert Hot Springs at our Mission Creek Preserve.

Like I said, we love wildlife. There's desert tortoise down there at Mission Creek that we manage the preserve for. This is the Whitewater Preserve in Riverside County, also one of our sand to snow preserves. It sees about 160,000 visitors each year at our preserve parking lot and park area there. There are some special friends of ours that live at the Whitewater Preserve. One of the best places anywhere to see bighorn sheep in Southern California is at the cliffs there, at the preserve.

I always love this picture because the quail is doing exactly what it should right? It's at the wildlife refuge. This is the Whitewater Preserve Park. You can see we've got a restroom and a shade structure, and a picnic area. It's a very well-loved place near Palm Springs. The closest preserve that we have to Fillmore is the Windwolves Preserve. Has anybody here ever been up over the grapevine to the Windrow Preserve?

So you're all invited, I would love to give you a tour. Windwolves is open seven days a week. It sees about 100,000 visitors a year. This is the entrance to the Windwolves Preserve. This is just off Highway 166 near Maricopa and Taft. Oops, wrong direction. Windrow is the largest non-profit owned nature preserve on the West Coast. There's beautiful wildflower displays there in the spring. Many of these wildflowers are up right now.

This is a picture looking down Santa Media Canyon at Windrow. Volunteers are critical to what we do at Windwolves In this case, they're helping us plant Bakersfield cactus. But they've also helped us to restore the San Joaquin Valley kit fox by placing artificial dens for the kit fox to recruit and live in at the preserve which helps rebuild their population.

One of the proudest things that we've done as an organization is to have tule elk reintroduced at the Windrow Preserve. And 87 tule elk from 1997 have now grown into a herd of 500, and I brought you all newsletters from our last fall newsletter that there's the story of our tule elk reintroduction and some great pictures of wind wolves and more information about us So every year we count the tule elk in a volunteer event that's a really community-based event. Of course, there's California condor at Windwolves. This should be familiar to everybody in the city and a few years ago we had fledglings on Windwolves which we were really proud of and really happy about. That's a sign of success.

And we have an outdoor education program at the Windwolves Preserve as well We work in Northern California along the Eel River to help support the idea of an Eel River Emerald Necklace of Preserves along the river for people to go rafting and paddling, but also to convert the old Northwestern Pacific Rail Line into a Great Redwood Trail for hiking and equestrian use.

That vision includes the mouth of the Eel River where it hits the ocean, where we're undertaking the largest tidal restoration project on private land on the west coast here at the Eel River Estuary Preserve. The Estuary Preserve is the stronghold in California's coast for snowy plover in this section of the coast. They are an endangered bird but there are a lot of them at the preserve The Jenner Headlands Preserve in Sonoma County is a great example of a place that we really invested in public access, very thoughtfully well managed. This is looking down the coast at the Jenner Headlands Preserve looking down the mouth of the Russian River.

This is our restroom at the Jenner Headlands. We built it into an old rock quarry, so literally just disappear into the landscape. Just to give you a sense of the way that we approach our improvements and our care and management of the land. Now I'd like to talk a little bit more about what we're specifically trying to do in the Sespe Hills. These properties, the Fillmore Farms property which is 1,282 acres in the red and the Four Oaks Ranch, which is 2,678 acres in blue.

They both have a little tiny sliver inside of the city of Fillmore. They're largely in Ventura County and in the Greenbelt lands. And very literally they're the backdrop. They're up behind the satellite dishes Here in Fillmore, we would love to get you out into the properties at some point. I know it wasn't possible this time around which is why i'm here but open invitation we'd love to go up and see them with any council member or city staff So, Fillmore Farms in red here is on the edge of a very important landscape linkage.

The Four Oaks Ranch is right in the middle of it and this landscape linkage has been described scientifically as a way if I'm a large animal or bird or even a plant and I want to move from the Los Padres National Forest down to the Santa Monica Mountains, this is the primary movement corridor between Fillmore and Piru. And these properties are right in the center of that corridor which is one of many reasons that they're very important biologically as well as scenically.

Sure.

0:54 – 1:0321 turns

UnidentifiedUnidentified speaker 5Proposed54:49

So just back when I was in high school many moons ago, we used to run that area for a cross-country team and what we called it the hump because it was straight uphill and then straight downhill and we would basically start out on the northern end of that red, up above on Goodenough Road go up the hill and then come down over in Pole Creek. So to me that really is a lot of nostalgia for me because the cross country team you know and then track teams would run that.

PresenterFrazier Haney I'mfor the wildlands conservancy we're a Southern California based nonprofit give mProposedself-stated55:28

That's great to hear.

UnidentifiedUnidentified speaker 5Proposed55:30

And honestly I wish we had access to it and it looks like we may be heading that direction.

PresenterFrazier Haney I'mfor the wildlands conservancy we're a Southern California based nonprofit give mProposedself-stated55:35

Yeah, and just to give you an update about exactly where we're at. We're in contract on both of these properties to purchase them. We're getting close to finishing due diligence so studying title and third party rights and all those things. And then as we get a little closer I hope to close escrow on the Fillmore Farms property by the end of the year, by the end of 2026 and maybe on Four Oaks by early 2027 And as we get a little further along in all this, I want to work with the city and work with local residents to start to envision what's appropriate up there. What kind of use do we want to see? We like human beings. We've always said that our work is as much humanitarian as it is environmental and we like public access but we know that has to be really well planned and carefully done and then carefully managed so I think that's a future conversation, but we look forward to it in a big way.

And just a couple other things that we've thought about as we think about the importance of these properties both biologically and to communities. These properties are on the edge of a huge number of public schools and I know that There hasn't been great access up into Los Padres for the public on this side. So these properties could give us an opportunity to have that kind of access for local public schools and for local residents. Literally, the high school is almost right at the foot of the hill there so really, really close. And many, many kids within a one hour drive of the properties from other local communities.

Just a few pictures up on the land. This is in the Four Oaks property looking up towards the top of the property, so it's these wonderful beautiful rolling green hills with lots of wildflowers and great chaparral vegetation This is a bush lupine on the Fillmore Farms property looking up towards Oak Mountain. They're just great places to walk, but they're also really important biologically. This is a view looking up over Four Oaks toward Hopper Mountain which is one of two places the California condor has been reintroduced and is continuing to be reintroduced. It's a stronghold for that species.

And of course, the iconic California flower poppies up on these properties. A beautiful view. So they're just stunning properties that are really important to wildlife and people. And we're really excited about being here talking to you and considering this envisioning a nature preserve up in the foothills above Fillmore. So I'm happy to answer any questions. I brought newsletters and business cards, and I just consider this kind of an opening introduction to a longer conversation.

UnidentifiedUnidentified speaker 5Proposed58:45

Just a comment. I think what you guys are doing, what your organization is doing is just so important both for our community as well as for our kids and just access to nature absolutely. It's such a critical and important thing, so thank you for what you're doing. Thank you.

UnidentifiedUnidentified speaker 4Proposed59:05

Yeah, this is absolutely amazing. And I this is near and dear to my heart right spent a lot of time in the Sierras and you know It's just that kind of environment. I'd love that it's being preserved And so close to home So but I do have a question about your agency just to purchase and you said you purchased them out, right? So where does the funding come from? You'll be it's all donation and

PresenterFrazier Haney I'mfor the wildlands conservancy we're a Southern California based nonprofit give mProposedself-stated59:28

Great question. In this case, it's different in every case but in this case we would use funding from the State of California's Wildlife Conservation Board and it's a priority for them because of the wildlife values along with funding from private foundations and private donors There is a potential, there's some funding available through other public sources like there's a lawsuit associated with the Santa Clara River and oil cleanup fund that may be eligible to be used because it has watershed protection.

But that's speculative right now I think a large part of it would come from the state of California's Wildlife Conservation Board and then a smaller part through our private donors and private foundations

UnidentifiedUnidentified speaker 4Proposed1:00:14

And I'm assuming that information on where to who to donate is provided in the information on your website.

PresenterFrazier Haney I'mfor the wildlands conservancy we're a Southern California based nonprofit give mProposedself-stated1:00:21

Absolutely, yeah and it's in the newsletters here too that I brought you.

UnidentifiedUnidentified speaker 4Proposed1:00:24

Thank you so much.

PresenterFrazier Haney I'mfor the wildlands conservancy we're a Southern California based nonprofit give mProposedself-stated1:00:25

You're very welcome

CommentEric SwensonProposed · by introduction1:00:27

I don't have a question but a comment. I'm ecstatic when just listening to everything and just, you know, I'm very big in nature. I think that's one of the things that some of the community members say like we don't have a place to go and hike. We only have the trail. And so just seeing this potentially going, you know coming to life in near future it just makes me very very happy and I know our community and the neighboring communities are gonna be extremely happy as well. So thank you so much. Thank you. That's great.

UnidentifiedUnidentified speaker 7Proposed1:00:55

Thank you. I had one question and that was on, I think it was the map of the Fillmore Farm. And let's see...I just saw, I think it was the Bureau of Land Management that sort of has this big rectangle in the middle. Just my curiosity has me of why, sort of what's the history behind that?

PresenterFrazier Haney I'mfor the wildlands conservancy we're a Southern California based nonprofit give mProposedself-stated1:01:14

Well, I mean, I think we can look at the Bureau of Land Management pieces like they're the pieces that weren't taken out of the public estate for whatever reason. As people were grabbing up other things, homesteading or taking things out of the public estate for whatever reason nobody ever claimed

UnidentifiedUnidentified speaker 7Proposed1:01:32

that

PresenterFrazier Haney I'mfor the wildlands conservancy we're a Southern California based nonprofit give mProposedself-stated1:01:32

particular piece of ground and it's interesting now because it's been included in potential oil and gas leases So that's just something to kind of, you're looking at it being like oh there's public land there in the middle of private land. And so there is oil development higher up in the hills of course. So some of those public lands are open for potential oil and gas leasing.

UnidentifiedUnidentified speaker 7Proposed1:01:57

Okay yeah all right thank you again excellent presentation and learned so much and just like my fellow council members very excited to continue to talk with you have conversations and move on And hopefully get to the crux of it, which is what you need from us and how we can work together.

PresenterFrazier Haney I'mfor the wildlands conservancy we're a Southern California based nonprofit give mProposedself-stated1:02:14

Yeah, thank you very much. And many of the photos that I have of Fillmore Farms in Four Oaks that I brought tonight are from Devlin Gandy who's just in the audience here. So just wanted to give credit to Devlin for all of his photography work that was used in the slideshow there. Thank you very much.

UnidentifiedUnidentified speaker 1Proposed1:02:32

Thank you so much.

Moving on to item number seven, City Council Reports, Recommendations, Comments, Commission and Board Reports. Anybody have any report?

CommentEric SwensonProposed · by introduction1:02:49

Okay. I don't have anything to report back but just a reminder that this Saturday will be my meet-and-greet at Delaware State Park from 11am to 1pm. I will be having a few local nonprofit organizations sharing local resources for those who attend I'm also going to be having a data walk to kind of asking anyone who wants to participate what they like, what kind of business they would like to see, ways that the city can strengthen the communication between the residents and the city.

And just to kind of give it a little glimpse of what I'm going to be having and then some light snacks as well so we will have some refreshments and little things to snack on but that's it for me. Thank you.

1:03 – 1:085 turns

UnidentifiedUnidentified speaker 5Proposed1:03:40

So not a whole lot of report. For me, I did attend the Fillmore-Piru Basin Groundwater Sustainability Agency meeting this last Thursday. The main concerns expressed by some of the pumper organizations centered around some of the fees that were going up and basically concern about how we're spending money And so if you'd like more details, of course it's a publicly viewable meetings but that was main concern. I also gave an update to the board about our well number 10 going in and that we're making great progress etc. So But that's about it. Thank you Councilmember Brogan

UnidentifiedUnidentified speaker 4Proposed1:04:25

Thank you. Yeah, it's been a busy couple of weeks but just a quick summary in addition to the meeting that I was at yesterday with Amanda Fagan which really addressed the bike path and Primarily I also was in a meeting subcommittee meeting with VCTC with the Heritage Valley Policy Advisory Committee and essentially that's made up of the Santa Paula representative Kelly Long and myself and then VCTC staff And that was primarily to address We meet frequently that committee meets is it monthly or every other month And it's to talk about the transit between Santa Paula and Fillmore and both the dollar ride, anything that VCT has control over. And one thing that was really interesting that came out in that meeting is it's been a year since we've had the shuttle service between Yeah, Moore Park and Fillmore back and forth.

And it's the busiest service of all the buses that VCTC provides. Higher numbers of riders on that bus between, yeah?

UnidentifiedUnidentified speaker 1Proposed1:05:51

That's great to hear.

UnidentifiedUnidentified speaker 4Proposed1:05:52

Yeah, is that amazing? So yeah so we were debating whether or not there were more people going from Fillmore to Moorpark or people coming from Moorpark to Fillmore I'm thinking it's probably people going from you know Fillmore to Moorpark but they're gonna provide stats on that in detail but anyway so I wanted to share that and what else did I have going on Oh, in the meeting that Amanda and I were in together, the executive director of the Sierra Northern was there down from Sacramento.

And he operates, he's the head honcho for the Sierra Northern. So I had an opportunity to talk to him before the meeting started, and it actually came up during the meeting as well. I pointed out that we do have some trains here on this side of the bridge. With the bridge down, until the bridge is repaired, we're going to have very little activity with regard to what Fillmore's accustomed to in the way of train, you know, the entertainment aspect of the trains or any train for that matter but we do have some that move around on this side of the bridge So in talking to the executive director, Ken, he indicated that there are some things that they could do here. And so I talked to him specifically about the holidays. Is there a holiday event that we could do here in Fillmore that wouldn't be a big deal but at least it would bring some of the train Enjoyment back to the community.

So he said, he shared that there's a community in Central Valley that they own a train also in that vicinity kind of in the same situation and what they did last Christmas and I thought this would be perfect for Fillmore is They had an ice skating rink set up And there was a park area and tell me if this is not looking familiar to you in your heads as I'm sharing this They had an ice skating rink and then they had all the Christmas decorations on in the park And then they had several trains, not that you could ride them but they were decorated with Christmas lights and all sorts of Christmas decorations and certain things going on in each of the trains. But they were just parked, you couldn't ride them. So I told Ken, well we don't have an ice skating rink but we have snow on our holiday event thanks to Rob Lemons.

I thought maybe we could work that out. So, I want to put that in your thinking caps and maybe we can coordinate that and he said he's going to look into it and possibly come up with some other ideas where we can train activity here in Fillmore especially through the holidays so I know people miss it so much. The thing I have to say is that due to a lot of activity going on right now on my schedule, I have to unfortunately not have porch talk this week. So next porch talk will be on April 15th and I look forward to seeing anybody who wants to join us so thank you.

UnidentifiedUnidentified speaker 1Proposed1:08:49

Thank you and thank you for that work on the VCTC.

1:08 – 1:177 turns

UnidentifiedUnidentified speaker 7Proposed1:08:55

Yeah, thank you. So I did not have the Ventura Regional Sanitation District meeting this past month so we're going to have our first one in the first week of April but I did attend the Southern California Edison government advisory And so we had a combination meeting. It had been a little while since we'd gotten together and some of the key themes that came out from this meeting sort of become common themes continue to be common things I think amongst Local jurisdictions and Edison. And that being emphasizing the importance of early and ongoing engagement, especially when it relates to growth in our cities, to grid planning, to community programs.

And of course there's always a... Edison noted there's a strong interest always in clear and timely communication, practical tools and resources. You know, what does that mean? And and that means I think as our city knows well that we you know as we bring more again whether it's housing businesses development. That we worked really content and I think we're doing a great job but the Edison is asking us continue to work closely with us continue to to you know let us know about these changes that may be happening so that we can really Be ahead of the planning.

And there's the acknowledgment that it takes a while, it takes a long time to get certain projects accomplished by Edison and there's that acknowledgement there, there's the acknowledgement of working on that. And they shared with us and I'd like to see if this is something that we can share with the community maybe via our website in a link. Southern California Edison has developed these energy education centers. And they're based in Irwindale, which is their main headquarters as well as a few other sites. Oh there's one up in Tulare but the one closest to us is Irwindale and in short this is mostly for builders but it could be anyone with city staff, a series of different classes.

Let me give an example here. Let's see here. Yeah, so everything from wildfire resilience to better you know smart planning for housing developments for apartment buildings it's just it's really technical and hands-on and Edison invites again the you know the cities Those staff that are working these areas of planning, building inspection and of course contractors. So this is more open to the community that can really benefit from this but I think it's open for anyone who's interested in sort of what the future is especially again moving towards energy efficiency and climate.

Working on lessening our carbon foothold. So that's great, they also have several customer assistance program services and they really went down their list of all the great services that they have. I'm not going to go into detail here but there's a couple of great PowerPoints and I would love for us to have a link to them and just maybe even a little suggestion.

Part of on our website, you know energy. You know things about energy and folks can really dig into this especially here about like for example their CARE and FARA programs which is their rate discount programs a lot of families may qualify seniors Senior couples, individuals but don't know it yet. So and you have to apply for these programs. Also there's the medical baseline so for those that are on oxygen use a CPAP or a BiPAP machine and other issues again may not know about these programs. So I there's some great information here that I would love for our city just to make sure we promote it in the community. Thank you okay thank you

UnidentifiedUnidentified speaker 1Proposed1:13:06

As for myself, it's been pretty quiet. My committees have not met so I have nothing to report. Moving on to our consent calendar. Do we have a motion to approve the consent calendar? Motion second.

UnidentifiedUnidentified speaker 4Proposed1:13:22

All

UnidentifiedUnidentified speaker 1Proposed1:13:23

in favor? Aye. A motion passes, thank you.

Moving on to item 9A. Authorize the City Manager to execute an agreement with Signature Signs as a form of proof by the city attorney.

CommentAngel GarciaProposedself-stated1:13:44

Good evening Mayor, City Council and staff. My name is Angel Garcia, Senior Management Analyst here for the city of Fillmore. Let me just go ahead and bring up my presentation on here and we will get started. I also have an update I need to share with you all on this particular item. Just very quickly, tonight staff is requesting City Council authorization for the city manager to execute an agreement with Signature Signs in a form approved by the City Attorney. Before I begin my presentation, I want to provide clarification on the staff report In the original staff report, staff had requested an additional $1,000 from reserves due to a higher quote than budgeted for the project cost. However after the agenda was published, staff identified a discrepancy in the quoted amount for the way finding sign program The Wayfinding Sign Program was originally understood to be 9,000 but the correct quote amount is actually 8,000.

As a result the funding already budgeted is sufficient and the additional 1,000 is no longer needed so with that correction staff is simply requesting authorization to execute the agreement with that being said I will be presenting you an updated version of the presentation So approve the funding for the Wayfinding Sign Program in the amount of $8,000 and authorize a City Manager to execute an agreement with Signature Signs in the form approved by the City Attorney for the manufacturing and installation of a wayfinding sign along State Route 126 Corridor in the amount of $11,873.86 for a total project cost of $19,872.86.

Here is a rendering provided by Signature Signs. As you can see in the rendering that they provided, the sign is elevated four feet off the ground and the sign itself is about eight feet so it's a total of 12 feet in elevation. The location where this sign will be installed, pending a building permit approval, will be right here on city approved property. This will be facing for the travelers coming westbound towards the 126th State Corridor. This site will also have illuminated lighting for the sign and it will encourage travelers to visit our historic downtown. The reason why staff chose this particular site because one, it's city owned so it makes the permitting process a lot easier. But also according to our Ventura Street sign zoning ordinance if a sign is to be developed in an undeveloped property There we have more leeway to make more higher elevated signs, whereas if it was in developed property then there would be some restrictions applied.

So that is the reason why staff through analysis chose this site since it is undeveloped and it's also city owned so we felt it was the most strategic and efficient location for this sign and meets our goal This is a rendering provided by Signature Signs of what the sign will look like. Of course, there will be some tailoring of the site to make sure the sign will be highly visible but this is simply a mock rendering and not final.

That concludes my presentation to you City Council and I'm happy to answer any questions you may have.

UnidentifiedUnidentified speaker 1Proposed1:17:17

Before we have any questions, I have two speakers on this item. First off is Eric Swenson

1:17 – 1:245 turns

UnidentifiedUnidentified speaker 2Proposed1:17:39

When I took a look at the signed proposal on the agenda, there's something that stuck out right away. And I'm going to say things really fast to get under the three minutes. The number one thing was that particular design in that location I don't think works. Because of the arrow and it's saying visit Central Avenue. How do I get this up here so we're all talking about the same thing?

That one there?

UnidentifiedUnidentified speaker 4Proposed1:18:14

And Sean, you have three minutes correct? I thought you said two.

UnidentifiedUnidentified speaker 2Proposed1:18:18

Yeah and my time is going away as I try to navigate. Thank you. The design looks cool and obviously it fits with the Fillmore sign that's already down on the corner. A lot of people don't see that sign down on the corner because it's covered by ivy and a bunch of other stuff but I think this signed in this verbiage with the arrow can be confusing in its location Because for a couple of things, one in that picture showing I don't know if this is to scale Angel or not. But as you can see, if you look at that guardrail, that sign's kind of low compared to, you know, if you're going to try to see that from a car, you're not going to see it. Again, I don't know if this is to scale or not If you want to put a sign there then I would say take off the arrow, change the verbiage to something about Fillmore in general.

This sign in its design belongs on the corner of the 126th and Central. There are six streets between the location of this sign and Central. Central is the seventh street. So by the time you get there, I don't think people are actually looking for Central Avenue. And if there's a sign right on that dirt lot there, that dirt lot, I know it's not public land but Preston Jackman who owns it whom I have talked to several times is happy to put a sign there and in fact Eric and I had a design which many of you saw to put a sign there this sign since it's already designed and theoretically I would think it would pass all the permit requirements and all that kind of stuff Could easily be put there. Preston is happy to put a sign on that property. I don't think that property's going anywhere anytime soon.

The bottom line is, if we are going to spend $11,000, I think this is the wrong location for the sign. The design of the sign is fine. And it's going to work a lot better, and you're going to get more bang for your buck since I have a business on Central if it's on that corner. Ideally, you would have two signs. You'd have the design like this on the property that Angel was talking about with different verbiage and take off the arrow. And then this one goes on the 126 so it gets reinforced. Advertising is all about repetition. And that would help more than this single sign in this design On that location.

Thank

UnidentifiedUnidentified speaker 1Proposed1:20:43

you. Okay, our next speaker is Eric Swenson.

UnidentifiedUnidentified speaker 8Proposed1:20:51

Can we just leave that up again? Hi, everybody. It occurred to me that last time I was out here you guys don't really know my background. I am from the movie industry and commercials. I have 35 years as a visual effects supervisor and a director of photography so I have vast experience in creating marketing and visuals that people buy. Got 40 features and you've probably seen most of them and 500 commercials. So I'm in the industry that creates things that people want to see and like So when I'm talking about what to do with the downtown, what to do with the downtown windows or what to do with signage like this it comes from a background that's pretty high end professional. I'm kind of retired now and got this store in the yoga studio that we do because we love this little town.

So looking at this piece I'm looking, the first thing is why not match the letters in the Fillmore sign with the sign that's showing. It's supposed to be a match but why not match the font? So what's going on there? The script is not historic it's from the 70s so we're being given something that's probably a five minute effort. Sean and I presented a sign for the broken ass sign that's in the trailer park, the trailer sales area. And then this came up so this project started working when we presented our sign and you know compliments to say let's copy the Fillmore sign that's a great idea but do you know there is a gas station sign on the 126 that also has the same thing on top of it too? So its not really something thats unique.

And then the size, this thing is minuscule There's even a chart here at the top left here that says visibility to size. And if you look at the size, how fast do you think people are going by there? Maybe 45 because they haven't slowed down yet and based on the chart that shows here it won't be seen so I have on a flash drive I have the three previous billboards that used to be at that site They were in the 1940s and the 1960s and 70s, and then another one in the 90s. And they were large.

Very very large so people would see them. And they were billboards like billboard size. Even if we went with a smaller billboard size which are pretty common now it'd be much better than this small thing. That's almost laughable in its size. It reminds me of the Heritage Valley signs that are on the highway as you're coming in from Santa Clarita or the one from Ventura, they're tiny little signs and only if you know they're there and go by it a thousand times do you realize they're there? That's what this is. It's clearly being lost. I understand that the arrow would probably show up a little better than here but that's my time. Thank you.

1:24 – 1:298 turns

UnidentifiedUnidentified speaker 1Proposed1:24:07

Okay. Discussion?

UnidentifiedUnidentified speaker 5Proposed1:24:13

Just on first blush, I have a tendency to agree about the size of the sign. I mean, I understand that's probably because of limitations that we have in our codes but I guess my question would be were those, were our codes put in after the signs that Eric is talking about that you know during the 40s, 50s and 60s and 70s If we had a much bigger sign, did we just decide that I guess we don't want bigger signs? And I guess the other question would be. I mean, I kind of understand that because if anyone's ever driven down the five freeway through like Santa Fe Springs in that area you see what giant signs on the freeway can do to a community and it looks really really bad but I think I don't know. For me, I have a tendency to agree with what Eric and Sean were saying about the size of the sign.

Thanks.

UnidentifiedUnidentified speaker 1Proposed1:25:09

Yeah. I agree with my fellow council member. When I first saw the sign, my first thoughts were it seems a little small or not to scale. It should be bigger if you want the traffic coming by on the 126 to see it. I mean, I appreciate the hard work on it. I don't know if it is to scale, and how high it's going to sit up above the fencing that's already there.

My concern is that the guardrail is going to obscure the sign. And not to mention, as Eric mentioned, the speed when they're driving by. It might be hard to see until it's too late. So those are just some of my quick feedback.

CommentEric SwensonProposed · by introduction1:25:54

I have a comment on that. I like how Sean and Eric came up and talked about their expertise in advertising. And they do have a, I feel like they have an interest in making sure that the sign is going to work. So I do agree on the size of the sign and the location as well because I agree with Council Member Garnica. People speed through there, that's why there's law enforcement there.

So I'm thinking if we want to make sure that we put our investment in the right place and draw visitors and tourists downtown, then we should think about where are we going to locate. As you mentioned Angel, that city property is convenient for us and it's much easier to pass it and move forward with it. However, we got to come back and think about why are we doing this to begin with? And where we should be put it and where would it be benefit from everybody. That's the whole point that we're having in doing this, and I do agree with having it too big. It's gonna make you look ugly, it's gonna make you tacky so I think definitely the size and location should definitely look into it and reminding ourselves why are we doing this in the first

UnidentifiedUnidentified speaker 1Proposed1:27:00

place? Would it be too late to take that existing sign and move it to that if feasible, to move it to that corner of Central on the 126th?

CommentAngel GarciaProposedself-stated1:27:16

I can answer that Mayor. So the reason why we chose this sign is to let travelers know in advance that you are approaching Fillmore, you're approaching the downtown so that way you have time to get on the right lane and turn right. The concern is if you were to put it right at the corner of Central, the folks that are on the left lane might not have enough time to get on the right lane and to turn right on Central they would have to keep moving I want to make sure that we have the right information. We don't want to turn right so it's to let folks know in advance. So that's why we chose this and again as I mentioned earlier in the presentation, if it's in developed property, we are limited to scale into size. The advantage of this specific location is its city-owned and because it's undeveloped, with signature signs to make it taller and wider.

We can certainly fix the script of the design, but I will note that in changing the scale of the sign it could impact the pricing so we would have to make potential budget changes

UnidentifiedUnidentified speaker 5Proposed1:28:21

I think for me just making some stylistic changes, maybe keeping the sign the same. But to me the most important thing is raising it up to the point where it's going to be seen is probably the most critical thing and you know I understand your points about hey we want to give advance notice to drivers so that they can make a turn got it understood but I think Some very good points were made about the visibility of the sign. If that's the height, then I think we're wasting money if we go for that height.

CommentAngel GarciaProposedself-stated1:28:59

Certainly and I definitely take those comments. I will note that the picture it's not a true representation of it. It is merely a mock rendering just so your council and the members of the public can get a key visual of how this thing could look like At that site but of course it's not to scale, but we can certainly work with signature signs to look closely at the party to see what type of height may be feasible. But more work would need to be done to look at pricing of the sign and how can that work within our budget?

1:29 – 1:3516 turns

UnidentifiedUnidentified speaker 4Proposed1:29:32

Yeah, with regard to sign being larger and how the concern about being ugly on the highway. I think when you're driving down freeways in LA area specifically, or the one that you cited John, it's... You're talking about advertisement but if it's a sign like this that's lot larger, it is not a billboard. People recognize it as you are entering a city. It definitely has to be larger. I agree 100% on that and the location can't be that far off the highway.

That's a concern and I understand your point about giving drivers enough time Make that right-hand turn So, I mean could you not put that sign on the corner over here on central and change the verbiage on it? So instead of saying turned right at Central just say turned right for historic downtown or something like that with an arrow pointing on that corner Yeah, yeah, I think the whole I'm just bothered by I think the cost for as little as we're getting and with regard to the cost, I was a little confused at the beginning of your presentation on you made a correction.

Can you explain it? The dollar amounts to me one more time and I apologize for being ignorant taking everybody's time on this but I want to make sure I'm understanding this correctly.

CommentAngel GarciaProposedself-stated1:30:54

No worries Council Member Brogy. Yes, so at first staff had thought that the quote we got for the Wayfinding Sign Program was $9,000 but it was actually $8,000 so that was a correction I noted. The additional part The sign actually went up for the installation and manufacturing of the sign. That price went up due to prevailing wage, so at first staff had thought we didn't have enough budget budgeted for the development of this sign and the wayfinding sign program. So originally we were going to come to your council and ask for an additional $1,000 from the reserves However, with the updated amount that we got from the quote for the Wayfinding Sign Program which was a decrease in $1,000. That's enough to meet that 20,000 that we have budgeted so earlier in the presentation it was about $19,000 so we have enough budgeted so that was that change that I mentioned

UnidentifiedUnidentified speaker 4Proposed1:31:52

Okay, so they changed their price on one thing which allows...

CommentAngel GarciaProposedself-stated1:31:56

They didn't change it. It was just a discrepancy notice by staff that we thought they had quoted as nine but they actually quoted us

UnidentifiedUnidentified speaker 4Proposed1:32:03

eight. Can you share with us what do we get for being involved in the Wayfinding Sign Program? What do we get for the program?

CommentAngel GarciaProposedself-stated1:32:11

Yes, that's a good question Council Member Brogy. So the Wayfinding Sign Program is part of our economic development initiative here in the city so we can work with the consultant to do a citywide study to look at the best and most strategic places where we can put wayfinding signs so that way we can direct travelers and residents to our parks, to our historical sites and just better ways to navigate throughout the city but also designs And also different things that we can work with the consultant in that manner.

UnidentifiedUnidentified speaker 5Proposed1:32:46

But we don't get any actual wayfinding signs? Correct. We get essentially a master design for wayfinding signs, that's what...

UnidentifiedUnidentified speaker 7Proposed1:32:55

Minus the hardware. It's basically working with a consultant minus the hardware.

UnidentifiedUnidentified speaker 5Proposed1:32:59

That's correct so it's all the designs So for parking, for trails, for whatever. They're going to design it all and where would these signs be ideally located but not

CommentAngel GarciaProposedself-stated1:33:15

actual physical signs? That's correct. And once they give us that master plan of the designs, where to put the signs, the types of permitting that would be needed for that sign we're going to have to budget to actually manufacture and install those signs but as of right now we don't know what that cost is until that wayfinding sign program is done

UnidentifiedUnidentified speaker 4Proposed1:33:39

Okay. I apologize, I didn't get most of that. I was still questioning another question for you and then lost my train of thought here when it went down the dais here. Understand correctly, Dan. Signature signs then is going to assist us in deciding where the signs should go and what they should look like. And I'm assuming that the sign that we've been talking about down at the end was done by signature signs? That's correct. OK.

And so they're doing all that for $8,000? And that doesn't include manufacturing of any signs?

CommentAngel GarciaProposedself-stated1:34:19

No, almost. So the Wayfinding Sign Program is the study of where to put the signs. This sign that we're asking for your approval on that's going to be installed on Highway State Route 126 is the actual manufacture and installation of this specific sign.

UnidentifiedUnidentified speaker 4Proposed1:34:37

Who designed this sign?

CommentAngel GarciaProposedself-stated1:34:38

Signature signs.

UnidentifiedUnidentified speaker 4Proposed1:34:40

And so they would continue with that same design with all the other signs to make it continuous.

CommentAngel GarciaProposedself-stated1:34:49

They can certainly draw inspiration from the sign. We did provide them our city branding guidelines that we had done for the previous consultant, but I do want to note that in that contract that staff is working on with signature signs there's going to be a requirement for community workshops so that way community can give input to signature signs on potential designs. The designs for Citywide are not final.

1:35 – 1:4214 turns

UnidentifiedUnidentified speaker 4Proposed1:35:16

Okay Thank you.

UnidentifiedUnidentified speaker 3Proposed1:35:21

Before you make a motion we do have another person that wants to comment on this.

UnidentifiedUnidentified speaker 9Proposed1:35:42

My concern is, it's a tangential question. We have an existing Fillmore sign I moved here in 2017 and that was one of the first things that just struck me but to this day I've never seen it turned on which is to me that's like a major you don't see signs like that that's from the 1940s we already have something that's really nice-looking what's with that how come that's not being that photograph by the way was in you had an art show a couple years ago and I entered Anyway, it's a rhetorical question. I just want to know how come that sign has never been lit up? People will start turning on the central if they saw that lit up, I'm guessing.

Anyway, that's it. I have another question but that's for another topic. Thank you. Is there an answer to that, why that sign's never been lit up?

UnidentifiedUnidentified speaker 10Proposed1:36:39

It's time for public comment. There's not really questions and back-and-forth with the council.

UnidentifiedUnidentified speaker 9Proposed1:36:44

Well

UnidentifiedUnidentified speaker 10Proposed1:36:47

they can choose in their comment and further discussion to answer the question otherwise someone after the meeting will have to talk to me. Thank you.

UnidentifiedUnidentified speaker 7Proposed1:37:05

Mayor, I do have some questions for Angel. Thank you. Okay thank you Angel for your presentation. Thank you for your work on this. So my comments are similar to my council members. My question is do we have a limit? Along Highway 126 is there a Caltrans state highway limit in terms of how high we can go and I don't know if you know what that is.

CommentAngel GarciaProposedself-stated1:37:34

If it's outside of city limits, I want to assume that there are some guidelines from Caltrans. However we do have a zoning ordinance along Ventura Street if it's within the City Incorporated area. So when it comes to that, it's dependent on if it's developed property or undeveloped. So there are some limitations on that. The exact ones, I don't know off the top of my head.

Staff can look into those facts and provide that to you afterwards.

UnidentifiedUnidentified speaker 7Proposed1:38:05

And then just to make sure I'm repeating it, I think what you said is we have the ability if we would like to given that we might want to adjust Our amount that we spend on this to go higher and maybe closer. That would be great, yeah higher and closer but those Adjustments that we may make do not apply to private properties such as Mr. Preston's here on the highway, they are more limited in terms of height and size of sign?

CommentAngel GarciaProposedself-stated1:38:38

That is correct but there is also a lot more permit parameters on that as well because it's a city owned sign but it's being developed on private property There's extensive more stuff behind that. Right off the top of my head, I don't know but I know that when working on this project there are a lot more factors included with that. The reason why staff chose this is because it's city-owned the permit process would be a lot more efficient and also we're not... We have more leeway in terms of width and height based on our zoning ordinance for signage along Ventura Street

UnidentifiedUnidentified speaker 7Proposed1:39:17

Okay, thank you. Thank you for answering those questions and a couple of follow-up comments on that then is agreeing higher bigger closer perhaps also I know it's a blue and white basically right now I would maybe entertain Florescent orange, perhaps just to make it again go with our city oranges on our logo and stand out more. And maybe not the whole sign, maybe just the art deco piece at the very top.

Just off the top of my head, but I can write out some more. And then my other comment is to my fellow council members and that's for us to really understand the costs of prevailing wage, of labor, of materials, of bringing things in from far away and realizing that signs are expensive. And if we want a big sign that's noticeable, that people will see, We have to understand that there's a higher cost to that.

And then my next is, I do like the idea of an initial sign on our property and another on Central. I think that repetitive sign is really important. I think of driving on the five in Bravo Farms and telling me five or six times that Bravo Farms is coming up is very effective. So again, that's, That's looking at higher costs of two sides. So those are my comments right there, great work. I think there's still more to come back to this but it's a wonderful initial rendering and I love that we're having the conversation and we are moving forward.

CommentAngel GarciaProposedself-stated1:41:04

Thank you, Council Member. And I do want to know with the conversation about just add context about why can't we put the sign right here? Because this is a city funded project there are parameters with that right especially if it's a city owned sign that's being placed in private property there's things with that but if a business owner or community member wants to work with that property owner and work out something how to develop at that sign that's certainly something they can do

UnidentifiedUnidentified speaker 1Proposed1:41:32

And correct me if I'm wrong, there was discussion on also adding in the future another sign coming in from the West.

CommentBravo FarmsProposed1:41:43

That is correct. Yes we discussed that as our ad hoc. I did reach out also to Mr. Preston Jackson. I provided him back in January with the process of what it would take. I know Sean and Eric work hard on Having a design of a sign that was shared, Sean actually shared the contact information and I provided direction. And we just haven't heard back so I don't know what happened with that. We can connect on the side Sean regarding that but we designated Brian McCarthy to be the person who would be in contact if that were to come back to fruition on his property as well.

1:42 – 2:0118 turns

UnidentifiedUnidentified speaker 4Proposed1:42:26

If I understood you correctly, Erica, what you're saying is that it's still possible then if Preston wanted to put the sign, agreed to have a sign put on his property. It would have to be purchased by private party? Correct. But that was still doable?

CommentBravo FarmsProposed1:42:43

Correct.

UnidentifiedUnidentified speaker 4Proposed1:42:44

And so the permitting wise, um I know we can't give details on that but um can you anybody ballpark what that permitting process would cost a

CommentBravo FarmsProposed1:42:54

private party? $306 I just pulled an email that I sent to him in January. $306 for the permit application from what I sent to them in January if I recall correctly. Okay thank you

UnidentifiedUnidentified speaker 5Proposed1:43:25

I think from my point of view, so I'm not going to try to make a motion. I'm just going to kind of speak out loud a little bit. And I think what we should do is go forward with the way finding sign program because I think that's valuable and it's something that has been an ask from our downtown Business owner all the business owners actually for a while so I think that part of it. I have no problem with But just thinking out loud and hearing the discussion, I think we probably need a second You know go at at this the weight the sign itself Before it's fully booked baked is kind of where I'm going So I don't know if anyone else wants to comment about that

UnidentifiedUnidentified speaker 1Proposed1:44:06

And that's the gist of what I was going to, is the way finding signs as we move forward with the program. But as far as this sign in particular, maybe take it back and do another revision. The size, maybe the font on it. Definitely the size and elevation of the sign need to be higher and more visible.

CommentBravo FarmsProposed1:44:26

Mayor, I just want clarification for staff. Was that the highest the sign could go per code?

CommentAngel GarciaProposedself-stated1:44:36

Because it's undeveloped we could make it higher.

CommentBravo FarmsProposed1:44:40

Okay, and what's the highest that it could be? Kevin do you know that off the top of your head now? Okay, I was just curious okay, I just wanted to make that clarified because otherwise we would have to be looking at a Potential code amendment so that's why I just wanted to get clarification Thank You

UnidentifiedUnidentified speaker 4Proposed1:45:05

I need clarification on this dollar amount again. And I'm stumped by this, and I'm sorry for going backwards on this. So the cost of the sign that's in our report for that little park is $20,873?

CommentAngel GarciaProposedself-stated1:45:22

Council Member Brogy, I have the updated presentation up on the screen. So the quote for the Wayfinding Sign Program which is the study was quoted at $8000. For the installation and manufacturing of the sign that I presented before you today is $11,873. Yeah so the updated amount Is $19,873.86. So the 20,000 that we have budgeted is sufficient to meet that quote should you choose to move forward today with that?

All right.

UnidentifiedUnidentified speaker 7Proposed1:46:00

Thank you. You're welcome. I think hearing Council Member Garnica's comments and the rest of council, I'm going to make a motion and that will be That'll be to execute an agreement with Signature Signs but for a total of $8,000 for the wayfinding signage program and not move forward yet with the manufacturing installation of the sign that we were looking at today.

UnidentifiedUnidentified speaker 1Proposed1:46:42

That's my motion. Can we get a motion? Is there a second? We're going to need a motion on

UnidentifiedUnidentified speaker 7Proposed1:46:48

this

UnidentifiedUnidentified speaker 1Proposed1:46:49

because Crimson Pipeline I request the changes to the ordinance. The staff will need more time to evaluate that, so we will need a motion to continue the public hearing until April 14th meeting. Okay, so moved. Okay we got a motion can I have a second?

UnidentifiedUnidentified speaker 4Proposed1:47:26

I'll second.

UnidentifiedUnidentified speaker 1Proposed1:47:27

Okay we got a motion second all in favor? Aye. Okay motion passes unanimously thank you moving on to 9c approval of a scope of work with GovWell Technologies Inc for implementation of a digital permitting and planning platform

CommentBravo FarmsProposed1:47:44

Thank You mayor that's my item hopefully you can hear me I'm just gonna wait for the presentation to be loaded The presentation is going to be loaded. Thank you, okay next slide. Tonight I'm asking council to Approve appropriate the funds of $38,000 from the general fund reserve to cover year one implementation and subscription cost Notice that that for some reason when I saved it. It made it into a weird Yeah, sorry about that typo there. Approve the scope of work with GovWell's technology and authorize me to execute the agreement.

Next slide. So just to provide you with a background we currently have some challenges in permitting and the planning process. We are paper-based and so all permit applications and reviews are Handed either physically or turned in by email and sometimes that creates some sort of a backlog delay risk of like documentation pretending to be turned in but we actually didn't receive it, or no digital or record.

Trail that can be audited in a format with a concise software. There's also some limited applicant transparency, and not because we're doing something illegal but just more Because the residents or contractors have no way of really tracking where the status of their application is unless they're coming to the counter following up via email or phone call to check on the status of their application. There's a lot of manual tracking and communication that staff also internally has to consistently do, and so review. And a lot of times one project can have a bulk of emails, and it's hard even internally to keep track of that. You know, there's a lot of departments that have to comment on these projects. And you know sometimes the planning department starts with one email thread and then engineering has a separate email thread so by the end of like a week you end up with 50 plus emails trying to figure out who said what and what's the most recent status?

And there's just an administrative overload time intensive data and keeping track of everything from a staff perspective Next slide, please. So why the change now? I think the pressure of making digital modernization is not just desirable but necessary for Fillmore to keep the pace with community needs and operational demands. We're requesting for rising development activity which is happening So the permit volume is increasing and staff must process more applications without the proportional headcount growth. We also have higher community expectations, residents expect online services status updates and responsive communication so these are standards that are set up by private sector applications and I believe that the software will provide this to our constituents our partners as developers You know, any other business that we're dealing with.

It also creates a lean staffing model so I always pride myself to say that we're small but mighty as you all know. We all wear different hats So we all have limited time to focus on things. So this will create efficiency, and I believe it's essential to automate and free staff to focus on more complex judgment-based work that the planning department requires.

And also there is a scalable infrastructure. The city needs a platform that grows with demand and not a patchwork of manual workloads. Next slide please. GovWell Purpose built for cities like Fillmore. It is a cloud-based permitting and planning platform designated specifically for small and midsize municipalities. It replaces fragmented paper based systems with streamlined automated digital workflows, with no heavy IT infrastructure requirements.

So the cloud base will allow everyone to be able to do it from any device anywhere. We're also having internal discussions about having a kiosk where if there is an applicant that doesn't have technology available, they can come to City Hall and use the kiosks to process their permit application. And we can also have staff walk them through if need to be. One of the good things too that we discussed with them is they do have a call center that any applicant can call and they're responsive about guiding them as well. So, that will take the burden away from our staff as well if it's technical questions.

It will also allow us to streamline workflows. It will be configured to match Filmore-specific form review process and approval routing, and it's not just like a generic off the shelf product. We'll be able to customize it to our needs. And it's proven in peer cities. It's successfully been deployed in Paradise, Carpinteria and Santa Paula is also in the last stage of it and Mark Farland so they're comparable scales and needs with Fillmore as well.

GovWell also covers the full cycle of permitting and planning activities through two integrated modules, so it eliminates the siloed process and creates a single system of records across departments. So we'll be looking at the permit applications, plan review inspections, and certificate of occupancy Through the application, so we'll have a workflows but it also will check everything against our current code. The land use applications with conditional use permits, variances and subdivisions. It will also have project reviews. It will guide the public hearings process until we get to approval. So the process itself will also create a backflow where we'll be able to set reminders to internal staff, but also automate reminders to external parties if there's something that we're waiting on them to move forward.

Next slide please. The AI community assistant, it's a 24-7 smart support. GovWell includes a built in AI assistant that provides instant accurate answers to permit and zoning questions that will reduce staff interruptions while improving the applicant experience around the clock. We'll be able to provide all of our documentation such as the municipal code, the general plan, the zoning ordinance specific plans et cetera which will then have a layer and the AI system will be able to review what the applicants in the process of submitting. And if something is contradicting to like the fire code, for example, then they'll tell the applicant you cannot move forward because you're not complying on this section of the code and that here's what you need to do to be able to comply Of course, you know AI also will not take that personal touch.

If there are questions that you know the applicant has we do have staff that will be happy to answer those questions and have discussions if for some reason the applicant receives a denial of course this conversations both will be welcome but I do see this being a efficient way for staff to cut time on things that are just Basic for us because you know the code needs to be followed and so it will also provide the applicant with the ability To say here's why I'm not able to move forward because I'm not compliant on this section of this code And so I see that being really good for for the community as well It's going to have an online portal where the applicants will be able to submit permits from any device. Real-time tracking of the project, so both the applicant and the staff will be able to see the updates at every stage.

Reducing those status inquiries that currently happen or calls or emails. It'll have a centralized communication. Everything will be in your portal and you'll be able to see what has happened And the digital approvals as well will happen within this same platform. So the transparency and accountability comes down to the real-time visibility for staff and leadership. It will allow city leadership, department heads and staff a live view of all permitting and planning activities replacing the uncertainty with actionable data. Right now again we track everything very manual and it's hard to keep track and the workload out of staff is pretty full you know they have their full plate and so I think this will will help with organization in that point.

Active dashboard, there'll be timeline tracking, a full audit trail and improve internal coordination as well. Next slide please. So a smarter workflow through automation, again if there's any missing information it will alert you what that information is. It will provide any pending review status. You're able to schedule inspect and then the follow up so it'll keep projects moving without staff manually chasing down applications or routing internal reminders.

The deployment approach is four months to go live. So the first month will be the system configuration, the platform set up with Fillmore permit types, review the routing and the approval workflows. Month two will consist of forms and templates. We'll customize application forms, checklists and document templates built and they will be tested. Month three will be the GIS integration, so the parcel data, zoning layers and mapping tools will be integrated. And month four will have the staff training in the lounge of the application. One of the things I have told staff is that when you're implementing a software, you have to be very intentional and take your time because if you don't implement it correctly then it's no good to anyone And so if you approve this tonight, we would love to have this within four months.

But it might take a little bit longer considering the fact that we're juggling multiple activities and priorities. But for sure it will be sometime at the beginning of the first quarter of next fiscal year. The investment for year one, as indicated earlier, it's $38,000. So $13,000 is part of the implementation. There's a $25,000 annual subscription which totals at $38 thousand dollars.

Next slide. We do have a savings, we're currently using Bluebeam which is $2,640 and I did also inquire about how much we pay for the Springbrook building permit module. It's close to about $2,000 so it'll probably be a little bit over $4,000 that will offset the yearly cost so we're looking at potentially $20,000 ongoing for the software and a council member had asked that we make this more tangible and so it's technically 0.5% of the general fund reserve if you're looking at overall I think it's going to make a huge difference for our development community, for our staff as well. For our community just pulling regular building permits and it's going to save time, free up a lot of the questions. It's also translated into 82 different languages so I think that is a very cool tool that will be available for the community as well.

And I think, yeah. I think I've covered everything. I'm happy to answer any questions. Generally want to thank Kevin for all his work that he actually coordinated thousands of meetings with different planning software companies and he felt like this would be the best one for him and his team and so we're very excited Also give thanks to Jacob and Brian who will be spearheading the implementation, and then Manny's gonna be overseeing it as well.

So happy to answer any questions

2:01 – 2:1810 turns

UnidentifiedUnidentified speaker 1Proposed2:01:14

Thank you so much for the presentation very informative I think it's going to be very helpful to the community And for potential business owners that want to come in And are looking for the permitting process to be streamlined and just come in and get your permits that you need right away. Because I know a lot of people, time is money and money is time so the faster we could get them through the process the better. So thank you so much but any other questions?

UnidentifiedUnidentified speaker 5Proposed2:01:42

Not really a question, but just a comment. I think this is definitely the right way to go. I mean, I think if Domino's can have their pizzas automated and the users can check it online, jeez, I think we should be able to do something similar. And obviously, this is a lot more complicated than the pizza tracker. But the idea for the public, I think, is very well taken that what you mentioned in your presentation Hey, the private sector has set the bar and we as a city need to make sure that we're keeping up with that. And I commend the staff and you Erica for being forward looking.

And the other thing too having worked in business for many years, the first thing I thought was 25,000 a year is nothing compared to cost of one person. If you just had one person dedicated to only tracking all of the permits I mean, 25 is nothing. When you talk about salary and all the benefits, to me this is a bargain so kudos to you guys.

CommentEric SwensonProposed · by introduction2:02:51

I think great work with the team that put this together. I think one of the questions that I had was about a cost and I think you covered it within the presentation so we're very pleased to see that. Another thing I'm very pleased about is the language, making sure that everybody, not everybody but a lot, a lot of people especially here in the community can really navigate that because of the different languages and everything with that.

And so great work with you and your team.

UnidentifiedUnidentified speaker 7Proposed2:03:21

I'll just add a comment that I think this is a great step forward. Really, really going to be helpful it appears to our staff. That's wonderful and I like Erika that you mentioned just being mindful of AI because the goal of this is You know, up our public service game right to have these turnarounds quicker and better communication and a lot clearer of why you know XYZ permit has not moved forward yet. So we don't want to lose that. We want to make sure that we are being mindful with AI that you know any calls or emails or people come into the counter and little frustrated by whatever may have started that process that we as human beings Yeah, I really believe this is going to be a game changer for our

not transcribed≈15s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 4Proposed2:04:31

City Hall and getting the permits done and moving things forward. I'm scared to death of IA and AI. I did that on purpose. Anyway, so yeah as long as I don't have to use it you know that's good or chat GBT whatever it is. I don't want to go there but you know thank you so much for the effort that you put into it Kevin and researching this and coming up with this and I think this was moving the city in the right direction. Thank you. Good job.

UnidentifiedUnidentified speaker 1Proposed2:05:03

With all that being said, is there a motion?

UnidentifiedUnidentified speaker 7Proposed2:05:09

I'll move that we appropriate $38,000 from the General Fund Reserve to the Information Technology Budget under Account 101-4212 City Administration Information Technology 0021-206 and approve the Scope of Work and Order Form for GoWell Technologies implementation of this. And authorize the city manager to execute the agreement and any necessary implementation documents in a form approved by the City Attorney's Office.

UnidentifiedUnidentified speaker 1Proposed2:05:37

Thank you. We have a motion and second? I'll second. Motion, second all in favor? Aye. The motion passes unanimously. Thank you so much. And thank you to our city manager again and Kevin.

Moving on to item 9D request authorization to apply for California Fire Foundation Spring 2026 grant and two FEMA grants. Good evening, Council,

UnidentifiedUnidentified speaker 11Proposed2:06:01

mayors, council members, staff and the public. I'm here to officially ask a request to apply for three different grants. The three grants that we're asking to apply for is the first one, a California Fire Foundation Grant The request is for their spring, excuse me, their 2026 spring grant that they offer. The grant itself takes into account many different aspects Of safety in the fire service.

For us, we would be looking at vegetation mitigation, clearance and fuels reduction. That's the portion that we're looking for. This is again the California Fire Foundation Prevention and Preparedness Grant. I'll speak a little bit more about that. The second grant that we're asking for approval to apply for is a FEMA grant. It's the Staffing for Adequate Fire and Emergency Response, SAFER grant.

That grant just briefly takes into account bodies, firefighters to staff the fire engine. That's the second one. The third one is an additional FEMA grant. It's Assistance for Firefighter Grant, AFG. And that one usually applies towards tangible items, widgets. In the past we've applied for our heart monitors. We've applied for wildland firefighting equipment.

We've been successful in the past for applying for quite a few items including a diesel exhaust removal system. Again, we've chosen of many different Items, we've chosen the vegetation mitigation and fuels reduction. We could have gone for education. We could have gone for personal protective equipment, PPE. As a matter of fact this California Fire Foundation grant our Fillmore Fire Foundation applied for this grant back in February and we are successful for PPE so We are, because the city is a different body than the Fire Foundation, we're able to again apply for another grant through the Fire Foundation.

Again, fuels reduction hardening the city from any wildland fire that might be coming into the city. For us our biggest threat is always with the east wind so for us we're looking at fuel reduction on the north portion of the city We have quite a bit of acreage that's city owned around the water tanks. We would also harden around the water tanks and the pumps to ensure that any fire coming in would have a minimal impact on our ability to provide water to the city.

That's that's the first grant. That one has a short application process, it just opened up a couple weeks ago and it's due by Friday but we're prepared if you authorize it to apply for it, we're prepared to submit that and I'll get into physical impacts of that one here in just a second. The second grant, the SAFER grant, the Staffing for Adequate Firefighters.

This one is a little bit more complicated. Historically this grant opens in February and closes the first part of March. There's been a delay from the federal government for whatever reason to open this up. We keep hearing it's going to open up any day. This is a FEMA grant, so it is through DHS. We know we're still having budget issues on the federal system with DHS. So while we believe that once the DHS budget system budgeting process is approved and opened up then this grant will open up fairly fast.

It could be a matching fund. I'll get a little bit more into that in just a second, I'm getting the physical aspects of it but it definitely would be a shot in the arm to staffing for us here at Fillmore. We did apply for a SAFER grant 2018, in 2018 and we were successful for three firefighters. And that really helped us out immensely in our staffing daily staffing.

So we do have a history with that grant. The third grant is the FEMA grant also I mentioned assistance for firefighter grant. That one again is for the widgets and that one will always have a matching. For the size of Fillmore under 22,000 normally again normally because we haven't seen the language on these but normally the matching is 5%. So I'll go in a little bit more detail right now about that AFG grant. There's a lot of items that we would like to have that our normal regular budget is not allowing us to purchase.

We need a new fire engine, but our firefighters take good care of our fire equipment and our firefighter apparatus are really still state-of-the-art. They run good they work well and even our backup engines are doing well so we're able to put that off The other items, we've body armor for our firefighters. That's something we're out of date. The body armor is supposed to be replenished I believe every five to ten years, five years? Five years and the body armor we're using was purchased probably 20 years ago. So there's a lot of items that we're going for grants for but the most important thing for us right now is our self-contained breathing apparatus And our SCBAs for short.

Those are vital to us in a day-to-day setting, we never know when we're going to have to go on air. The last major purchase was purchased off of a grant via the FIRE Foundation from the Wood Clayson Foundation. Most you may know the Wood Clayson Foundation they support a lot of youth It's basically oil royalties countywide that they apply to the good of the public. So, the Wood Clayson Foundation purchased those for us in 2013, 13 years ago.

And historically National Fire Protection Agency, NFPA is where we get all of our guidelines for the length of commitment of resources that we purchase. And FPA basically says that every 10 years or every two five-year cycles, that you should be buying new equipment. So we're at 13 years now. We're kind of into that third cycle. There's been a lot of upgrades in safety issues with this breathing apparatus. We're still doing okay.

The council has authorized past purchases for us. A couple of years ago, city manager Dave Rollins gave us 20 new air bottles so again we're doing okay but right now that's our biggest concern on the AFG grant is to buy new breathing apparatus it's not cheap it's gone up double since 2013. We're looking to staff our Department fully we're looking at about $780,000 of which a 5% match if I rounding up numbers 5% match would be about 3840 grand.

Again, all of these figures that I give you are just tentative. We don't know what the FEMA grants are going to...the specifications are going to be and then also when we make these FEMA purchases, we usually have a performance period. It's usually two to three years depending on the grant for us to purchase the items so if aren't able to budget for something a current year, we can if we're awarded the grant, we can look at you know kicking that can down another couple years in order to make that purchase.

So okay a little bit more then about the physical impact The California Fire Foundation, I think I mentioned is there's no matching on that. And that would be anywhere from $5 to $15,000. We're putting in our request for the full $15 thousand dollars to strengthen the impact of any wildfires coming into the city. Again, no matching on that. On the SAFER grant, the staffing when we applied in 2018 Let me give you a little back story first. I always try to give the backstory on these grants and everything else. So SAFER grant used to be a 100% grant for three years, so a department that was approved for it could know for three years they didn't have to pay anything. And then they had the ability to apply again for the next cycle. So some departments were funding their firefighters on the back of the federal government.

Every year they'd get 100% grant. The federal government said, no timeout. That's not what we want to do here. We want you the jurisdiction to be able to plan in a three year cycle that three years when the grant is gone for you to pick up some of that yourself and we want you to be able to transition those firefighters from federal paid to local paid. So they started a program and we were the recipients of that when we in 2018 was the federal government pays 75% the first two years, the city of Fillmore we pay 25%. The third year it was flip-flopped where Fillmore paid 25 excuse me Fillmore paid 75 and the feds paid 25.

Since that time, again we haven't seen the application process yet. But since that time and I don't know if it was COVID that drove it but there was a couple years where they went back to the 100%. This last year they changed it up a little bit and it was 75% fed year one and two. Year three, it was 65% local government and 35% fed. So again we don't know what's gonna come out.

We're only again during this process tonight, we're only asking for the permission to apply for the grants. The grants are usually awarded in late August and September so we would know at that time again if we were successful in applying for the FEMA grants And this applies also to the AFG, to both the SAFER and the AFG grants. Again if we were awarded we would have a few years to implement it so let me go back through check my notes I'm sure you're probably going to have quite a few questions, so I'll make this brief the rest. Obviously this falls in line with the City Council goals and values for public safety and emergency preparedness.

At this time that's all I have.

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2:18 – 2:3121 turns

UnidentifiedUnidentified speaker 1Proposed2:18:42

Questions? Thank you so much for your presentation. You answered my questions during your presentation, so i will defer to Phil Thompson.

UnidentifiedUnidentified speaker 5Proposed2:18:51

Yes sir. So Keith, not directly related exactly to this but still in the same area do you know are there grants for home hardening because I know that they're quite a few homes especially as you said on the east side of town

UnidentifiedUnidentified speaker 11Proposed2:19:05

yes

UnidentifiedUnidentified speaker 5Proposed2:19:06

that would you know they might have trees that are old trees that need to be hacked down or you know just For example, shrubbery in the five foot area around the homes. Are there grants for those and what does that look like?

UnidentifiedUnidentified speaker 11Proposed2:19:24

Yes, there's quite a few grants available to us for that, for the home hardening. And the home hardening basically what we're talking about is protecting individual homes, making them safer based upon like I mentioned the vegetation. It could be something on the building itself, the structure itself. It could be boxing in the eaves or quite a few things. We are actively engaged with the Fire Safe Council.

The Fire Safe Council is able to get multiple grants because they're a regional resource. There's the opportunity to receive grants, you increase it if you include a regional area. So yes we do have those. It just seems daily that we hear of more grants available so I am hearing of more grants that we could apply for as a city Thank you for your presentation, Chief. So my question was you had put out a number of $780,000 and I was wondering

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UnidentifiedUnidentified speaker 7Proposed2:20:44

What's all involved in that total? Is that just the self-contained breathing apparatuses or is that all your wish list? So,

UnidentifiedUnidentified speaker 11Proposed2:20:52

that would be a complete swap over from the 2013 edition to the latest edition which I think is going 1823, probably the 2023 NFPA standard. And that is a complete swap out of all of our breathing apparatus for all of our fire engines and for our training academy. We're looking at 50 pieces altogether includes the backpack frame and includes three bottles for every single frame because when we're on the fires You know, we may go through multiple each individual may go through multiple bodies are bodies bottles. They're they're normally rated for 45 minutes but when we're breathing hard then they only go down to 30 so allow us about an hour and a half of hard work Before somebody is all gassed out and they can't work anymore. So includes those, it does include quite a bit of other items that go with to support that the face pieces, the face masks are separate.

So there's quite a bit but it's for 50 total units. That includes again all of our apparatus so we have, we can carry about 25, 26 or so. And then another 20 for our academy.

UnidentifiedUnidentified speaker 7Proposed2:22:16

OK, all right. Thank you. Emily, you were saying 5% matching to the city and you kind of calculated at around $35,000-$40,000? Yeah,

UnidentifiedUnidentified speaker 11Proposed2:22:25

about 38,000, 40,000 to round off. To round off, OK. And we would need to expend that probably most these grants are within a three year performance period. Sure, OK, all right. Thank you Chief, appreciate it. You're welcome, you bet. Thank you.

CommentEric SwensonProposed · by introduction2:22:49

I'll obtain a motion to authorize, to apply for the California Fire Foundation CFF 2026 Central and Coastal California Fire Prevention and Preparedness Grant. The Federal Emergency Management Agency FEMA staff or adequate fire and emergency responses safer grant and the federal emergency management agency FEMA assistance to firefighter grant.

UnidentifiedUnidentified speaker 1Proposed2:23:21

Motion passes unanimously, thank you. Thank you Chino.

Moving on to item nine E, consideration of 2025 annual progress report on the status of the city's general plan housing element.

UnidentifiedUnidentified speaker 12Proposed2:23:39

Good evening Mayor and City Council, City of Fillmore. I'll be presenting this item. This is the 2025 Annual Progress Report. It's a report that we have to do every year as required by the California Housing Community Development Department, and it basically tracks our implementation of our housing element. Housing element is a component of our general plan. I'm using a lot of planning terms here but... Our housing element sort of provides a map for how we're going to meet our housing needs for the city and it's analyzed in cycles. This was our sixth cycle. We had identified 113 housing sites And Fillmore Farms was not one of those housing sites, glad to know.

So we mostly are focusing interior to the city so that we're building up mostly around transportation corridors and things like that. And mostly the housing, as dictated by the state laws is high density. So they want to get a mix of housing to provide affordability at multiple income levels. That's the track right now. So the 25 annual progress report just to summarize some of the numbers we are RENA is what's called the Regional Housing Needs Assessment and that's a formula that's produced by SCAG Another planning acronym, Southern California Association of Governments and that's given to HCD, the California Housing Community Development Department. And then it's passed on to us and then we update our general plan and they want us to hit very low, low moderate and above moderate.

And there are going to be even more categories during the seventh cycle of the housing element. Don't be alarmed by these numbers too much. We just attended a planning commission academy, represented about 400 plus jurisdictions and they asked how many jurisdictions have meet the ARENA numbers and I think there was one or two maybe in a very high demand area so we're just like most all the other cities and so I kind of wonder what's in the ARENA formula? That's making sure nobody meets it.

But our number was quite small during the sixth cycle, it was 415 units and when you meet arena number you've issued a building permit so entitlement does not count. You have to actually issue a permit to construct We do have projects on the books that are entitled that have not come to fruition, at least not yet. And we have other projects in the backlog. But these are our current numbers right now and we're at 199 below the 415. We have more at the market rate unit count and we're still looking for that middle moderate house which seems to be the missing segment amongst all the cities.

There's more incentives to go for very low and low in terms of the land use restrictions and things like that. This is a breakdown of what we consider the very low, low and moderate income housing. And these numbers get updated because it changes based on what income levels are at the time when housing project comes in or when someone qualifies to buy or rent a house.

And this was just to give you kind of a snapshot of some of the projects in entitlement phase. You may have heard or recall, Riverview Garden was approved in 2022 and they have not yet pulled building permits and most likely they won't meet the deadlines for that. Fillmore Terrace is still moving along. They're looking at funding so they may come through. Creekside, some of you attended the grand opening or I guess it would be Yeah, the groundbreaking ceremony. Thank you.

And they are moving forward so they're going to pull their first round of permits here any day to start their models. So that's moving forward. That one has a range of housing which by design incorporate some variability even though most of it is going to be for sale but some of the units in there are for rent ADUs less than 500 square feet up to I think 900 square feet rentable ADUs, 1500 square foot low-income homes for purchase and then ranging a marketability of single family homes of 1600 square feet up to north of 2400 square feet in two story home. So there's quite a range in there that hopefully meets a lot of the market segment here in Fillmore. And I understand there's a fairly robust waiting list already or interest list and a high percentage are local Fillmore residents so that's good to hear.

I'm happy to answer any questions. The recommendation here tonight is that you direct staff to submit the annual progress report to HCD. The report itself is an Excel document that the state produces, it's quite cumbersome and big so the attachment may be a little bit hard to read. So that's why I provided some of these summary numbers but happy to answer any questions.

UnidentifiedUnidentified speaker 1Proposed2:28:47

Brian, I do have a question too. As far as the missing middle, are there incentives that cities can offer builders to build for that segment of the population?

UnidentifiedUnidentified speaker 12Proposed2:28:59

You know we don't have any real baked in incentives like monetary incentives or things like that but we do encourage moderate income. We have some projects in the backlog now. There's apartments that we're asking if they can maybe look at doing the moderate. And they may be able to because they're not asking for as many concessions on the design standards. There's, let's say the project there's a many mansions is looking at another property here.

There's a 58 unit apartment complex and there's another Up in North Fillmore specific plan area, there's another project that's in the pipeline as well. So we may see if we can get a little more variability out of those but that will be our

UnidentifiedUnidentified speaker 1Proposed2:29:46

goal.

UnidentifiedUnidentified speaker 12Proposed2:29:49

Yeah. I think the funding that's out there tends to look more for the very low and low and there's actually a new category now which they're calling acute which is basically one level above homeless it's like the 15% of AMI So I know at least one project is looking at that category. Acute, 15% AMI. Yeah quite low so the reason they're going that way is the money is getting harder and harder to come by but if they provide a lower income somehow there seems to be a better formula for them to qualify for the income or qualify for the financial incentives of the state or federal levels But the city itself does not have a financial incentive. Yeah, we don't have something that we can contribute at this point. And

UnidentifiedUnidentified speaker 1Proposed2:30:42

my second question is if we do recommend that we turn this progress report into HCD?

UnidentifiedUnidentified speaker 12Proposed2:30:50

Yeah.

UnidentifiedUnidentified speaker 1Proposed2:30:51

What's the next step? What do they do? Do they review it and kick it back to us?

UnidentifiedUnidentified speaker 12Proposed2:30:54

You know, they're just aggregating data at this point. I think it kind of helps drive some of the policymaking up there although you know there's a lot of policymaking and some of it kind of wraps us up in the pretzels but it's informing something and I imagine that over time it will help to inform You know, regulations going forward and how to better meet the housing demand which we're still in this housing crisis. So that's it. I mean it's basically just aggregate data at this point.

2:31 – 3:3016 turns

UnidentifiedUnidentified speaker 7Proposed2:31:30

Thank you. So following up on Mayor Mendes' question, and I think you answered it which was what is the state doing for the moderate income? And so thus far not too much policy-wise but perhaps data and seeing all these zeros across these different jurisdictions having zero, zero, zero moderate income being able to fill their RHNA numbers may move hopefully will move policy right to fund it like they're funding affordable housing Yes. Okay, okay and then my other question was so for those very low and low that have some units entitled but haven't made it to the permit you know do you see that in this housing cycle? I guess housing cycle looking far out but even the next couple of years moving those over like um you know what's your what's your prognosis for those 38 very low and the 45 low moving into being permitted.

UnidentifiedUnidentified speaker 12Proposed2:32:37

Yeah, let's see. What we're hoping for is that these projects actually come forward which is these ones here, River Garden, Fillmore Terrace, Creekside is coming so yeah so if those come through then we'll get a robust contribution And what that looks like is on the right hand side. So for example, Riverview Garden had 14 low-income units. Fillmore Terrace has 18 low income units and with Creekside combined we would add 45 to that column there as shown.

So that would make a significant debt on that category and then the same thing as you go to the very low income. Fillmore Terrace has 31. Creekside will contribute 7 so we'd pick up 38 Feel more terrorists. I think it's anybody's guess right at this point, but they are seeking funding. I think the city contributed some funding there so they are still persevering at this point. Yeah.

All

UnidentifiedUnidentified speaker 7Proposed2:33:44

right thank you. Sure. Anybody else? And something on the tip of my tongue that I was going to say. Oh, just also a reminder for the audience of saying, well Fillmore hasn't reached our numbers know what To clarify is that Fillmore, the city of Fillmore has made allowable through our zoning process for all of these numbers different numbers to come to fruition should a developer want to develop it. So we have met that obligation of the state in our zoning to allow for these different incomes.

UnidentifiedUnidentified speaker 12Proposed2:34:22

Yes, thank you for that clarification. On paper yes the city has over and above zoned for housing to meet our numbers but we don't build houses. The private sector does. Thank you.

UnidentifiedUnidentified speaker 1Proposed2:34:35

Thank you Brian for your presentation.

UnidentifiedUnidentified speaker 12Proposed2:34:36

You got it?

UnidentifiedUnidentified speaker 1Proposed2:34:38

Anybody want to make a recommendation? Okay,

UnidentifiedUnidentified speaker 7Proposed2:34:42

I'll do that. Hear that we receive and file the 2025 annual progress report for the housing element and direct staff to submit it to the California Department of Housing and Community Development, HCD.

UnidentifiedUnidentified speaker 1Proposed2:34:54

Thank you. We got a motion second? I'll second. All in favor? Aye. Thank You. Motion passes unanimously thank you so much and

moving on to item number 10 city manager verbal report

CommentBravo FarmsProposed2:35:06

Thank you, Mayor. I just have two updates. I want to let the community know that on April 18th the Fire Safe Council will have a free chipper event so constituents are encouraged to drop it off. It's going to be at well number And so you can drop off your trees and brush trimmings. And also in July, you could just leave that by your curbside. Well as we get closer, we'll make sure to put that information out on social media and our website but the website already has the flyer An angel posted that earlier today, so thank you. And then on Tuesday City Hall will be closed in observance of Farm Workers Day and so if you do want to come and do business we'll be open on Monday close on Tuesday and then resume operations on Wednesday and those are the only two updates I have for you tonight.

Thank you

UnidentifiedUnidentified speaker 7Proposed2:36:11

I'm sorry, Erica. Can you repeat that date again on the well for chipper event?

CommentBravo FarmsProposed2:36:14

It's April 18th.

UnidentifiedUnidentified speaker 7Proposed2:36:16

Thank you.

UnidentifiedUnidentified speaker 1Proposed2:36:19

Thank you so much. Okay

moving on to item number 11 we will now adjourn to closed session conference with legal counsel anticipated litigation city council would conduct closed session pursuant to government code sections 54956.9 because there is a significant exposure of litigation in two cases. Okay, Council met in closed session on two items. Questions were asked but no reportable action.

I'll adjourn this meeting to our next regular scheduled meeting at 630 p.m. on Tuesday April 14th. Thank you and have a great night.