Meeting Summary
Present: 3-Mendez, 4-Broggie, 5-Villaseñor, 2-Rodriguez · Absent: 2-Garnica
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At a glance
Proclamations
- The Mayor proclaimed May 2026 as Building Safety Month to recognize officials and resiliency themes.
- Peace Officer Memorial Day was proclaimed for May 15 with appreciation from the Police Chief.
- National Public Works Week was proclaimed for May 17–23 supporting Assembly Resolution 95.
Sidewalk Vendor Ordinance
- Staff presented an ordinance aligning city code with state law changes regarding permits.
- Sidewalk vendors may now operate without a city permit, though food vendors require health permits.
- The Council unanimously passed the ordinance after clarifying the scope applies to sidewalk vendors.
Cultural Arts Commission Appointment
- Staff recommended Marcela Reyes to fill a vacancy on the Cultural Arts and Recreation Commission.
- Ms. Reyes addressed the Council following a review by the Ad Hoc Interview Committee.
- The Council unanimously approved the recommendation for the Mayor to confirm the appointment.
Catch Basin Retrofit Project
- Public Works presented plans to retrofit 41 catch basins with trash excluders to comply with policy.
- The estimated construction cost is $66,000 with funding anticipated in the 2026-27 budget.
- The Council authorized the plans and bid advertisement by unanimous motion.
Engineering Consultant Services
- Staff presented an annual service contract renewal for engineering consultant services for 2026-27.
- The Council unanimously approved the contract renewal to maintain ongoing engineering support.
Willden Engineering Contract Amendment
- Staff presented a third amendment extending the contract term through June 30, 2029.
- The total contract authorization increased to approximately $6.7 million due to project costs and inflation.
- Council Members requested clarification regarding General Fund contributions for educational purposes.
- The amendment was unanimously approved following the discussion on cost increases.
Landscape and Lighting Assessments
- Staff conducted a public hearing to approve annual assessments for Fiscal Year 2026-27.
- Assessments were adjusted by 3.02% based on the Consumer Price Index for specific districts.
- Council members with residences in the affected districts recused themselves from the vote.
- The resolutions were unanimously adopted with no public comment received.
Closed Session
- The Council met in closed session to discuss litigation exposure.
- No reportable actions were taken during the session.
Full summary
Meeting Summary
- Date: May 12, 2026 Location: City of Fillmore
Item 4: Approval of the Agenda
- A motion to approve the agenda was made and seconded. The motion passed unanimously.
Item 5: Proclamations
- 5A: Building Safety Month (May 2026)
- The Mayor proclaimed May 2026 as Building Safety Month, recognizing the role of building safety officials and the theme "Built to Last." A representative from the City's Building and Safety Department spoke regarding the proclamation and the focus on resiliency and accessibility.
- 5B: Peace Officer Memorial Day (May 15, 2026)
- The Mayor proclaimed May 15, 2026, as Peace Officer Memorial Day. The Police Chief addressed the Council, expressing appreciation for the support of public safety.
- 5C: National Public Works Week (May 17–23, 2026)
- The Mayor proclaimed May 17 through 23, 2026, as National Public Works Week, supporting Assembly Resolution 95. Public Works staff introduced the department crew, treatment plant operators, and engineering personnel in attendance.
Item 6: Public Comments
- There were no requests from the public to speak.
Item 7: City Council Reports
- Council Members provided updates on committee meetings and city initiatives:
- One Council Member reported on the Ventura County Transportation Commission meeting regarding a proposed bike path project, noting concerns from the agricultural community. The member also mentioned an upcoming porch talk event and provided details regarding the county Peace Officer Memorial ceremony.
- Another Council Member highlighted a Budget 101 workshop scheduled for May 14 and provided an update regarding the Santa Paula hospital data assessment timeline.
- The Mayor reported attending the Southern California Association of Governments (SCAG) conference.
Item 8: Consent Calendar
- A motion to approve the consent calendar was made and seconded. The motion passed unanimously.
Item 9: New Business
- 9A: Ordinance Amending Municipal Code Chapter 7.12 (Sidewalk Vendors)
- Staff presented an ordinance to align city code with state law changes regarding sidewalk vendor permits. The ordinance allows sidewalk vendors to operate without obtaining a permit from the city, though health permits remain required for food vendors. Discussion clarified the scope applies specifically to sidewalk vendors. A motion to adopt the ordinance was made and seconded. The motion passed unanimously.
- 9B: Appointment to the Cultural Arts and Recreation Commission
- Staff presented a recommendation to fill a vacancy on the Cultural Arts and Recreation Commission (CAR). The vacancy resulted from a previous member missing consecutive meetings. Marcela Reyes was recommended based on a valid application and review by the Ad Hoc Interview Committee. Ms. Reyes addressed the Council. A motion to recommend the appointment to the Mayor for confirmation was made and seconded. The motion passed unanimously.
- 9C: Catch Basin Retrofit Project (Specification No. 25-12)
- Public Works staff presented plans to retrofit 41 city-owned catch basins with trash excluders to comply with statewide trash policy. The estimated construction cost is $66,000. Funding is anticipated in the 2026-27 budget. A motion to adopt the plans and authorize bid advertisement was made and seconded. The motion passed.
- 9D: Engineering Consultant Services (David Burkhart)
- Staff presented an annual service contract renewal for engineering consultant services for 2026-27. A motion to approve the contract was made and seconded. The motion passed unanimously.
- 9E: Third Amendment to Willden Engineering Services Contract
- Staff presented a third amendment to the engineering services contract, extending the term through June 30, 2029, and increasing the total contract authorization to $6,691,586.57. Discussion covered the increase in costs related to capital improvement projects, on-site staff support, and inflation. Council Members requested clarification regarding General Fund contributions for educational purposes. A motion to approve the amendment was made and seconded. The motion passed unanimously.
- 9F: Landscape and Lighting Assessment Districts (Public Hearing)
- Staff conducted a public hearing to consider the adoption of resolutions approving annual assessments for Fiscal Year 2026-27 for Districts 2007-1 and 02. Assessments were adjusted by 3.02% based on the Consumer Price Index. No members of the public commented. Council members with residences in the affected districts recused themselves from the vote on specific zones. A motion to adopt the resolutions was made and seconded. The motion passed unanimously.
Item 10: City Manager Verbal Report
- The City Manager highlighted upcoming city events, including a Health and Wellness Fair and the opening of the Aquatic Center on May 25. The report also noted city closures on May 26 for Memorial Day and announced a shift to monthly reporting on pothole repairs.
Item 11: Closed Session and Adjournment
- The Council met in closed session regarding litigation exposure. No reportable actions were taken in closed session. The meeting was adjourned until May 26, 2026.