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City Council — June 9, 2026

City Council — June 9, 2026June 9, 2026

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BodyCity Council
MeetingRegular Meeting
Date📅 June 9, 2026

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Meeting Summary

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  3. VerifiedReviewed and corrected by a person.

Present: 3-Mendez, 2-Garnica, 4-Broggie, 5-Villaseñor, 2-Rodriguez

This summary was AI-generated to save you time. It may miss or misstate details — verify against the official recording and the transcript.

At a glance

USDA Rural Business Development Grant

  • Staff requested an urgency item to authorize a grant application for an economic development feasibility study.
  • The Council determined immediate action was necessary under the Brown Act due to a June 30 deadline.
  • Resolution 26-4122 was adopted unanimously to proceed with the no-match-funds grant application.

First 5 Ventura County Presentation

  • Staff presented an overview of early childhood services, including the Neighborhoods for Learning resource center.
  • Council members discussed family enrollment methods and funding challenges related to declining tobacco tax revenues.
  • No formal motion or vote was taken on this informational presentation.

Community Recognitions and Proclamations

  • Certificates of appreciation were presented to Sespe Creek Events Board members for their 40-year community service.
  • The Mayor read proclamations declaring June 2026 as both LGBTQ+ Pride Month and Men's Mental Health Awareness Month.
  • Council members offered supportive comments, but no formal votes were recorded for these items.

Gann Limit Appropriation

  • Resolution 26-4117 established the Gann appropriation limit for fiscal year 2026-2027 at approximately $21.6 million.
  • Staff projected that qualifying appropriations would remain $11.1 million below this statutory limit.
  • The resolution was adopted unanimously by the Council.

Virtual Participation Policy

  • Resolution 26-4097 adopted a new policy allowing remote attendance and requiring Spanish agenda translations.
  • The policy includes a one-time $14,000 investment for equipment upgrades to support closed captioning.
  • The resolution was passed unanimously to ensure compliance with Senate Bill 707.

Storm Drain Assessments

  • A public hearing confirmed the annual budget and levy assessments for the Fillmore Storm Drain Maintenance Districts.
  • Assessments were increased by 3.02% based on the Consumer Price Index, with no public comments received.
  • Resolution 26-4116 was adopted unanimously, with two council members abstaining on their respective districts.

Youth Basketball Fee Structure

  • Staff recommended replacing the flat $100 fee with a tiered structure ranging from $110 to $130 based on registration timing.
  • The increase addresses rising operational costs and aims to incentivize early registration.
  • The Council unanimously approved the new fee structure and future alignment with the Fillmore Fee Study.

Non-Represented Employee Compensation

  • Resolution 26-4119 established a 4% salary increase and increased health benefit contributions for specific employee groups.
  • The estimated cost of $112,000 is already included in the adopted budget effective July 1, 2026.
  • The resolution was adopted unanimously by the Council.

Job Vacancies Public Hearing

  • A public hearing pursuant to Assembly Bill 2561 addressed the status of current job vacancies.
  • Staff reported one authorized full-time vacancy for a Facility Maintenance Worker and ongoing recruitment efforts.
  • The hearing was held and the staff report received with no public comments.

Urban Water Management Plans

  • A public hearing was held to adopt the 2025 Urban Water Management Plan and Water Shortage Contingency Plan.
  • Staff findings indicated adequate groundwater supplies through 2050 even under drought scenarios.
  • Resolution 26-4121 approving the plans and their six shortage levels was adopted unanimously.

Road Repair and Accountability Act Funding

  • Resolution 26-4118 approved the tentative project list for fiscal year 2026-2027 under SB 1.
  • The project list targets approximately $479,000 in funding, subject to utility conflicts and street conditions.
  • The resolution was adopted unanimously by the Council.

CMMS Contract Amendment

  • Staff recommended a First Amendment to the PSD Citywide contract to add permitting and cost tracking modules.
  • The $35,000 project cost will be funded from remaining American Rescue Plan Act (ARPA) funds.
  • The appropriation and contract amendment were approved unanimously.

Easement Replacement at 342 Central Avenue

  • Staff recommended approving a replacement easement for the pedestrian breezeway to modify operational responsibilities.
  • The new agreement closes the breezeway to the general public while retaining City access rights.
  • The updated grant of easement was approved unanimously for recording.

Traffic Studies Updates

  • Staff presented three studies recommending a two-way stop at Mountain View/3rd, visibility improvements on Santa Clara, and senior zone signage on River Street.
  • The Council authorized staff to proceed with the recommended engineering improvements and signage.
  • The motion to receive and file the studies passed unanimously.

Year-End Budget Adjustments

  • Staff recommended adjustments to address unforeseen costs in litigation, fire overtime, and hazardous waste.
  • These costs are offset by unanticipated revenue from sales tax and vehicle license fees.
  • The year-end budget adjustments for FY 2025-2026 were approved unanimously.

Medical Cardiac Monitors

  • The Fire Chief requested funding for three new LifePak 35 cardiac monitors to replace aging technology.
  • The $210,000 cost will be financed over three years at 0% interest with $70,000 appropriated from the current fiscal year.
  • The funding and purchase authorization were approved unanimously.

City Manager Verbal Report

  • Updates included street maintenance progress, a temporary aquatic center closure due to water quality issues, and fireworks permit safety reminders.
  • The report noted two open positions for a Planning Technician and a Public Works Maintenance Worker.
  • No formal action was required on these informational updates.

Full summary

Meeting Summary: City of Fillmore City Council

  • Date: June 9, 2026

Agenda Item 1: Call to Order and Roll Call

  • The meeting was called to order. A roll call was conducted, confirming the presence of Mayor Mendez, Mayor Pro Tem Garnica, Council Members Brogy, Villasenor, and Rodriguez. The Pledge of Allegiance was recited.

Agenda Item 2: Urgency Item Addition (Economic Development Grant)

  • Staff requested to add an urgency item to the agenda to authorize the City to apply for a USDA Rural Business Development Grant. Staff explained that the grant opportunity was discovered after the agenda was posted and required a resolution by June 30. Under the Brown Act, the Council determined by a two-thirds vote that immediate action was necessary.
  • Motion: To add the urgency item to the agenda.
  • Second: Provided.
  • Outcome: Passed unanimously.

Agenda Item 3: Approval of Agenda as Amended

  • Following the addition of the urgency item, the Council considered the approval of the agenda as amended.
  • Motion: To approve the agenda as amended.
  • Second: Provided.
  • Outcome: Passed unanimously.

Agenda Item 4: Presentations

  • 4A: First 5 Ventura County Presentation
  • Sharon Elmestarp, Director of Early Childhood Programs, presented an overview of First 5 Ventura County's services in Fillmore, including the Neighborhoods for Learning (NFL) resource center at Sespe Elementary, developmental screenings, and the "Help Me Grow" telephonic service. She highlighted partnerships with Fillmore Unified School District and discussed funding challenges due to declining tobacco tax revenues. Council members asked questions regarding family enrollment methods and funding sustainability. No formal motion or vote was taken on this informational item.
  • 4B: Sespe Creek Events Board Members Appreciation
  • The Council recognized the board members of Sespe Creek Events, Inc., a 501(c)(3) organization responsible for the annual 4th of July Car Show and other community events. Certificates of appreciation were presented to board members. Council members offered comments acknowledging the organization's 40-year history and contribution to the community. No formal motion or vote was taken.
  • 4C: Proclamation of LGBTQ+ Pride Month
  • A public comment was received from Alyssa Rodriguez regarding the importance of community support for the LGBTQ+ community. The Mayor read a proclamation declaring June 2026 as LGBTQ+ Pride Month in the City of Fillmore. Council members offered comments supporting the proclamation. No formal motion or vote was recorded in the transcript for the adoption of the proclamation itself, though it was read into the record.
  • 4D: Proclamation of Men's Mental Health Awareness Month
  • The Mayor read a proclamation declaring June 2026 as Men's Mental Health Awareness Month. Council members provided comments regarding the importance of reducing stigma and encouraging men to seek mental health services. No formal motion or vote was recorded in the transcript for the adoption of the proclamation itself, though it was read into the record.

Agenda Item 5: Public Comments

  • No members of the public requested to speak on items not listed on the agenda.

Agenda Item 6: City Council Reports

  • Council members provided reports on their committee activities and community observations:
  • Council Member Brogy: Reported on the Heritage Valley Policy Advisory Committee (HVPAC) regarding the success of the Fillmore-Moorpark shuttle service, upcoming Metrolink service increases for the World Cup, and the resumption of construction on the Sespe Creek Overflow Railroad Bridge. She also promoted her upcoming "Porch Talk" community event.
  • Council Member Garnica: Reported on the Ventura Regional Sanitation District, noting an extended landfill life due to compaction efforts. She also addressed constituent concerns regarding sidewalk repairs and traffic signal issues at Mountain View and Highway 126 (a Caltrans jurisdiction).
  • Mayor Mendez: Provided updates on Public Works refurbishing the train station office and thanked Public Safety chiefs.
  • Council Member Rodriguez: Reported on the Fenway-Piru Groundwater Basin Agency and the Los Vets organization. He noted progress on the Veterans Memorial Building and addressed a constituent concern regarding flashing traffic signals at Mountain View and Highway 126.
  • Council Member Villasenor: Reported on attending a bike event hosted by the Sheriff and Fire Department and a graduation ceremony at One Steps. He thanked staff for responsiveness to constituent concerns.

Agenda Item 7: Consent Calendar

  • The Council considered the approval of the consent calendar.
  • Motion: To approve the consent calendar.
  • Second: Provided.
  • Outcome: Passed unanimously.

Agenda Item 8: New Business (Urgency Item)

  • 8A: Resolution 26-4122 (USDA Rural Business Development Grant)
  • Staff presented a resolution authorizing the City to apply for a USDA Rural Business Development Grant to fund a feasibility study for economic development. The grant requires no matching funds.
  • Motion: To approve Resolution 26-4122.
  • Second: Provided.
  • Outcome: Passed unanimously.

Agenda Item 9: Resolutions and Adoptions

  • 9A: Resolution 26-4117 (Gann Limit)
  • Staff presented Resolution 26-4117 to establish the Gann appropriation limit for fiscal year 2026-2027 at approximately $21.6 million. The City's qualifying appropriations were projected to be $11.1 million below this limit.
  • Motion: To adopt Resolution 26-4117.
  • Second: Provided.
  • Outcome: Passed unanimously.
  • 9B: Resolution 26-4097 (Virtual Participation Policy)
  • Staff presented Resolution 26-4097 to adopt a virtual participation and public comment policy in compliance with Senate Bill 707. The policy allows for remote attendance via Zoom or phone, requires registration for public comment, and mandates agenda translation into Spanish due to updated census data. A one-time investment of approximately $14,000 for equipment upgrades to support closed captioning was noted.
  • Motion: To adopt Resolution 26-4097.
  • Second: Provided.
  • Outcome: Passed unanimously.
  • 9C: Resolution 26-4116 (Storm Drain Assessments)
  • A public hearing was held regarding the adoption of Resolution 26-4116 to confirm the annual budget and levy assessments for the Fillmore Storm Drain Maintenance Districts. The assessment increase was calculated at 3.02% based on the CPI. No public comments were received.
  • Motion: To adopt Resolution 26-4116.
  • Abstentions: Council Member Garnica (District 4) and Council Member Brogy (District 7 Zone C) abstained from voting on their respective districts.
  • Outcome: Passed unanimously among voting members.
  • 9D: Youth Basketball Registration Fee Increase
  • Staff recommended replacing the flat $100 fee with a tiered structure: $110 for early registration (August), $120 for regular registration (September), and $130 for late registration (October). The increase addresses rising costs for referees, staff, and equipment, and aims to encourage early registration.
  • Motion: To approve the fee increase and direct future adjustments to align with the Fillmore Fee Study.
  • Second: Provided.
  • Outcome: Passed unanimously.
  • 9E: Resolution 26-4119 (Non-Represented Employee Compensation)
  • Staff recommended Resolution 26-4119 to establish a 4% salary increase and increased health benefit contributions for non-represented management, confidential, and part-time employees, effective July 1, 2026. The estimated cost is $112,000, already included in the adopted budget.
  • Motion: To adopt Resolution 26-4119.
  • Second: Provided.
  • Outcome: Passed unanimously.
  • 9F: Public Hearing on Job Vacancies (AB 2561)
  • A public hearing was conducted pursuant to Assembly Bill 2561 regarding the status of job vacancies. Staff reported one authorized full-time vacancy (Facility Maintenance Worker) and ongoing recruitment for other positions. No public comments were received.
  • Motion: To hold the public hearing and receive the staff report.
  • Second: Provided.
  • Outcome: Passed unanimously.
  • 9G: Urban Water Management Plan and Shortage Contingency Plan
  • A public hearing was held regarding the adoption of the 2025 Urban Water Management Plan (UWMP) and Water Shortage Contingency Plan (WSCP). Staff presented findings indicating adequate groundwater supplies through 2050, even under drought scenarios. The plans outline six shortage levels and corresponding demand reduction measures. No public comments were received.
  • Motion: To adopt Resolution 26-4121 approving the plans.
  • Second: Provided.
  • Outcome: Passed unanimously.
  • 9H: Resolution 26-4118 (Road Repair and Accountability Act)
  • Staff presented Resolution 26-4118 to approve the fiscal year 2026-2027 project list for funding under the Road Repair and Accountability Act of 2017 (SB 1). The projected funding is approximately $479,000. The list is tentative and subject to change based on utility conflicts and street conditions.
  • Motion: To adopt Resolution 26-4118.
  • Second: Provided.
  • Outcome: Passed unanimously.
  • 9I: Amendment to Contract with PSD Citywide
  • Staff recommended approving a First Amendment to the contract with PSD Citywide to add a permitting and cost tracking module to the existing Computerized Maintenance Management System (CMMS). The project cost is $35,000, to be funded from remaining ARPA funds.
  • Motion: To approve the appropriation and the contract amendment.
  • Second: Provided.
  • Outcome: Passed unanimously.
  • 9J: Easement Replacement (342 Central Avenue)
  • Staff recommended approving a replacement grant of easement for the pedestrian breezeway at 342 Central Avenue. The new easement modifies operational responsibilities due to the property owner's age, closing the breezeway to the general public unless required by the City, while retaining City access rights.
  • Motion: To approve the updated grant of easement and direct staff to record it.
  • Second: Provided.
  • Outcome: Passed unanimously.
  • 9K: Traffic Studies Updates
  • Staff presented three traffic studies: an all-way stop warrant analysis for Mountain View and 3rd Street (recommended to remain a two-way stop); a traffic calming report for Santa Clara Street (recommended engineering traffic surveys and visibility improvements); and a speed study for River Street and Heritage Valley Parkway (recommended senior zone designation, speed limit posting, and school zone signage).
  • Motion: To receive and file the studies and authorize staff to proceed with recommended improvements.
  • Second: Provided.
  • Outcome: Passed unanimously.
  • 9L: Year-End Budget Adjustments (FY 2025-2026)
  • Staff recommended year-end budget adjustments to address unforeseen costs in litigation, fire overtime, and hazardous waste, offset by unanticipated revenue from sales tax and vehicle license fees.
  • Motion: To approve the year-end budget adjustments.
  • Second: Provided.
  • Outcome: Passed unanimously.
  • 9M: Medical Cardiac Monitors
  • The Fire Chief requested funding for three new LifePak 35 cardiac monitors to replace aging technology and ensure consistent training for reserve firefighters. The total cost is $210,000, to be financed over three years at 0% interest, with $70,000 appropriated from the current fiscal year.
  • Motion: To approve the funding and purchase authorization.
  • Second: Provided.
  • Outcome: Passed unanimously.

Agenda Item 10: City Manager Verbal Report

  • The City Manager provided updates on street maintenance (pothole repairs, water line trenches), the temporary closure of the public aquatic center due to a water quality issue, and a reminder regarding the mandatory safety meeting for fireworks booth permit holders. Two open positions (Planning Technician and Public Works Maintenance Worker) were noted.

Adjournment

  • The meeting was adjourned. The next regular meeting is scheduled for Tuesday, July 14, 2026, at 6:30 PM.