BodyCity Council
MeetingRegular Meeting
Date📅 August 19, 2026

UnGovr Transcript

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0:00 – 0:0614 turns

Pledge of Allegianceceremonial · click to expand · ≈21s recited, not transcribed
UnidentifiedUnidentified speaker 1Proposed0:08

Good evening. I'd like to call to order the regular meeting of the Moorpark City Council for August 19th, 2026. And will Chief Occipinti please lead us in the flag salute?

UnidentifiedUnidentified speaker 1Proposed0:39

Will the clerk please take roll?

UnidentifiedCity ClerkProposed · by role0:42

Good evening. Council Member Barrett, present. Council Member Castro, present. Council Member Delgado, present. Council Member Means,

UnidentifiedUnidentified speaker 1Proposed0:48

present

UnidentifiedCity ClerkProposed · by role0:48

Mayor Innegren,

UnidentifiedUnidentified speaker 1Proposed0:49

present Next is item 4 proclamations and commendations Item 4a is introduction of New Moorpark downtown deputy Krista Rubino with Ventura County Sheriff's Office Will Krista please join me at the front

UnidentifiedUnidentified speaker 2Proposed1:24

Hello. How are you?

UnidentifiedUnidentified speaker 1Proposed1:32

All right, Deputy Krista Rubino has worked with Ventura County Sheriff's Office since April of 2020. She has worked a variety of assignments which include working with the mental health population within the jails as a jail-based competency treatment program assigned deputy. Krista assisted with launching the Early Access Stabilization Service Program and was a key component in the launch of the Health and Programming Unit at the Todd Road Jail. Krista is also a member of the Tactical Response Team whose primary role is to respond to natural disasters in critical incidents with the County of Ventura.

Krista transitioned to patrol in the City of Moorpark in the summer of 2024 and has since then earned her role as the newest downtown liaison deputy. Krista has worked with the community members, business owners and stakeholders in all capacities of her career and a goal of creating a lasting impression of community safety and involvement.

UnidentifiedUnidentified speaker 2Proposed2:28

Mind if I pull it down just a little bit? Hi guys, thank you so much. You know what the City of Moorpark has been very good to me. I really appreciate the community and the family dynamic that this community has. It's been very welcoming and I'm very appreciative to be able to work for you guys and with you guys. Thank you

UnidentifiedUnidentified speaker 3Proposed2:52

Just real quick, I mean we're very fortunate to have Deputy Rubino. You heard just a little bit about her experience. She's bringing all that wealth of experience to Moorpark and helping out in our downtown space so very fortunate. I feel very lucky to have her here at the Moorpark Station. She's already doing amazing work in the downtown area as well as the rest of the community.

So again great to have you here Deputy Rubino

UnidentifiedUnidentified speaker 1Proposed3:25

Next item is 4B, recognizing outgoing Assistant Chief Anthony Ocha-Pinty's departure and welcoming Division Chief Guillermo de la Rosa, Ventura County Fire Department. Will Assistant Chief Ocha Pinty and Division Chief de la Rosa please join me? Chief Ochapinty's promotion to Assistant Chief of the newly reorganized Training and Development Bureau will enable him to assume responsibility for managing all aspects of recruitment, training and professional development for all firefighters and civilian staff. Most recently, Chief Ochapinty served as Division Chief overseeing daily operations for the department. His 14-year fire service career began with the Ventura County Fire Department's hand crew, and he has served every rank in the department with assignments to both support and engine companies, as well as our wildland and aviation divisions.

UnidentifiedUnidentified speaker 4Proposed4:23

Thank you, Mayor. I must say over the course of the past year it has been nothing short of just an incredible sense of fulfillment and having the opportunity to work at the pleasure of the Council and serve the citizens of Moorpark alongside the incredible city staff here has had a huge impression on me It's evident to me that public safety is a high priority in this city, and I just want to say thank you. It's been truly a pleasure. I'm looking forward to seeing all the initiatives of the city come to fruition, and I'm extremely confident that Chief De La Rosa will continue the awesome momentum we've built. So thank you.

UnidentifiedUnidentified speaker 1Proposed5:03

We have a little surprise for you

UnidentifiedUnidentified speaker 4Proposed5:05

on your

UnidentifiedUnidentified speaker 1Proposed5:07

wall. Moorpark City Council does hereby recognize Division Chief Anthony Occiapinti upon his promotion to Assistant Chief with the Ventura County Fire Department and extends its sincere appreciation for his dedicated service to the city of Moorpark as fire chief and for his leadership and commitment to protecting and serving the Moorpark community. Thank you so much for all your work. Now I'd like to introduce Chief De La Rosa.

Division Chief Guillermo de la Rosa has served with the Ventura County Fire Department for more than 20 years, working in a variety of assignments and disciplines throughout Ventura County. Most recently he served as Battalion Chief overseeing the fire communications center before being promoted to division chief. He has built his career over the past 23 years on providing strong leadership and a desire to serve others. Chief De La Rosa will be assigned as the Moorpark Fire Chief while serving as the B-Shift Division Chief for the Ventura County Fire Department. Guillermo will have operational oversight of all five battalions across the county while on duty.

His role as the Moorpark Fire Chief, he will continue to build upon the strong relationships the fire district has with the city of Moorpark and its residents. Keen issues will include emergency response and readiness, fire prevention efforts, wildfire risk reduction, and liaising with a variety of partner agencies throughout the city. He holds a bachelor's degree in fire service administration and now serves as the fire department's representative to the City Council.

He looks forward to working with the city council, city staff and the City of Moorpark. Chief De La Rosa and his wife have three children are proud to call Ventura County home.

0:06 – 0:128 turns

UnidentifiedUnidentified speaker 5Proposed6:53

Thank you Mayor. I've always thought of the city of Moorpark as a wonderful community excellent city. I've always enjoyed working here as a firefighter engineer captain and battalion chief and I'm very much looking forward to continuing the progress that has been laid out, the foundation that's been laid and serving the community and working together with city staff. So thank you guys all very much.

CommentRicardo SantanaProposedself-stated7:20

All

UnidentifiedUnidentified speaker 1Proposed7:26

right next item is 4C introduction of new fire marshal Kiley Telemba from Cherry County Fire Department. Kylie please join me. Yeah, come on back. Fire Marshal Kylie Tillamant will lead the department's Fire Prevention Bureau overseeing fire code enforcement, construction plan reviews, fire and safety inspections, permit administration and Ventura County Fire Department's nationally recognized Fire Hazard Reductions Program.

Kylie will also work closely with residents, businesses, developers and partner agencies to reduce wildfire and fire risk through proactive prevention education and code compliance. Fire Marshal Tillema brings more than a decade of progressive leadership experience in fire prevention, fire code enforcement and community risk reduction. Most recently she served with the Riverside County Fire Department where she advanced from Deputy Fire Marshal to Assistant Fire Marshal. Before joining Riverside County, Tillema served as the Contract Fire Marshal for the City of Beaumont where she managed fire prevention programs, plan reviews, inspections public education and code compliance initiatives.

Let's please welcome Kylie.

UnidentifiedUnidentified speaker 6Proposed8:40

Thank you Mayor. I look forward to the opportunity to work with City staff, the community members and business owners and developers in the city. Moorpark seems like a wonderful place and my experience for the last two-and-a-half weeks in Ventura County has been absolutely amazing. I just look forward to continuing the efforts that my team has already started and continued here.

Thank you

UnidentifiedUnidentified speaker 1Proposed9:29

Next item is five, public comment. Are there any speakers?

UnidentifiedCity ClerkProposed · by role9:34

Good evening yes Mr. Mayor we do have a number of speakers this evening as this item is public comment all speakers have three minutes in which to address the council and I'll call the first speaker and tell you who's on deck next so our first speaker will be Jessica Assani I believe is the last name who will be followed by Emma

UnidentifiedUnidentified speaker 7Proposed10:03

There are several of us here tonight because we care so deeply about Moorpark. We are raising our children, supporting local businesses and building our lives here for the long haul. We want the city's decisions to reflect the thoughtful close-knit community we know. Council as far as we know is scheduled to consider ALPR cameras in September We are here now so that you can hear from residents like me before that meeting in time to ask questions and examine the record.

I understand why they sounded useful when council approved them in 2024, a tool that could recover a stolen car or identify someone who committed a crime would naturally interest a city like ours. I believe the decision was made with public safety in mind in 2024 however We simply know much more now than we knew then. Moorpark authorized 15 fixed ALPR flop cameras and the records they collect are kept for one full year. Nearby Simi Valley keeps its records for 30 days.

When council approved the record, the cameras, the staff report said that Ventura County Sheriff's Office had chosen to share that information only with law enforcement agencies in California per California law. Then we learned that out-of-state agencies made more than 364,000 queries against Ventura County's flock network during a period in 2025 without the Ventura County Sheriff's Office approving it or even knowing that it was happening.

It also included 299 searches showing up in this data breach with the search term immigration. This broke California law VCSO believed National Lookup, the option had already been turned off but it hadn't. A few months later U.S. Immigration and Customs Enforcement otherwise known as ICE happened to conduct a large-scale enforcement operation in Ventura County.

That data breach changed the facts in front of you and should change the conversation moving forward Other California communities just like ours have revisited the same decision. Mountain View unanimously ended its 30-camera contract, Los Altos Hills began removing 31 cameras, Santa Cruz voted 6 to 1 to end its contract and right here in Ventura County Oxnard suspended all 19 fixed cameras after learning of the data breach that ultimately broke our state's law.

We hope you'll use the time before September to study these concerns that we bring to today and ask for the answers residents like me deserve. When this comes before you in September, please vote to remove Moorpark's fixed flock cameras before the contract ends in 2027. Thank you for your time this evening.

UnidentifiedUnidentified speaker 8Proposed12:38

Thank you.

0:12 – 0:178 turns

UnidentifiedCity ClerkProposed · by role12:43

And our next speaker is Emma who will be followed by Chloe Shelton.

UnidentifiedUnidentified speaker 9Proposed12:55

Good evening, my name is Emma and I'm a member of Moorpark Moms for Progressive Values. I am also a parent and a lifelong Moorpark resident. I grew up here and now I get to raise my baby here. Moorpark feels like a place where people watch out for one another and children grow up surrounded by neighbors who care. Like most parents, I spend a ridiculous amount of time in my car.

Each time we pass a fixed camera our car can be recorded although no one inside is suspected of anything. Moorpark's own staff report says that those records are kept for one year. One picture of my car on LA Avenue says very little, a year of pictures can reveal routines where I go when I leave where I return and who is usually with me and in this case it's my little baby I think about a local mother trying to stay safe from somebody who wants to hurt her.

Her car may be the easiest way to find her, and the child strapped into the backseat is part of that trail too. A Milwaukee officer used flock data 180 times to track his romantic partner and her ex. Another officer was placed on leave and charged with misconduct after allegedly using flat cameras to track his ex-girlfriend. In Florida, a sheriff's deputy used the system to track and pull over a woman he met while working security on a TV film set.

Our phones collect information too but I can turn off location services, delete an app or leave Facebook. Driving through my hometown is something that I have to do. Moorpark's cameras give me no way to opt out. I want my baby to grow up proud of a city that cares about safety in the fullest sense, including the safety of women and children whose routines this system could expose.

A year is too long to keep a searchable history of families who are simply living their lives. Before September please consider whose safety this data can risk then remove Moorpark's fixed flock cameras before the contract ends. Thank you.

UnidentifiedCity ClerkProposed · by role14:51

And our next speaker is Chloe Shelton who will be followed by Carissa Shaw. Looks like Chloe

UnidentifiedUnidentified speaker 1Proposed15:01

has her

CommentChloe SheltonProposed · by introduction15:01

handful.

UnidentifiedUnidentified speaker 1Proposed15:05

It's three minutes for each of you, right?

CommentChloeProposedself-stated15:10

Good evening. My name is Chloe and I'm a member of the Moorpark Moms for Progressive Values. I grew up in Moorpark and now I am raising my baby here. I love living in a city where people expect their word to mean something. When Moorpark tells residents that protection is in place, we should be able to rely on it. A company trusted with information about all of us should be able to account for where it goes.

That is why one part of this conversation keeps bothering me. When council approved these cameras, the staff report said that Ventura County Sheriff's Office had chosen to share FLOC data only with law enforcement agencies in California. VCSO has also said that it turned off FLOCs national lookup feature in June 2023 Yet during a period in 2025, out-of-state agencies made more than 364,000 queries against Ventura County's network.

BCSO says it neither approved nor knew about that access. Among the search justifications, 299 referred immigration enforcement. That use violated California law. VCSO believed that the setting was off, the protection residents were promised where promise was supposed to be there. Flock later said it's old technical logs could not fully explain what happened.

BCSO has since started daily audits and FLOC said it added safeguards. Yet those measures ask us to trust the same system and vendor that failed to provide the promised restriction for the first time. If a company protecting sensitive information allowed hundreds of thousands of unauthorized searches through a restriction both sides believes was working, I would reconsider that relationship.

Regardless of why I originally hired it. Oxnard reached that point after the same exposure. Its police department still recognized that ALPRs can still be useful, and it suspended all 19 fixed-flux cameras because public trust mattered more. Moorpark residents deserve that same care. We deserve technology that works as represented and a city willing to step back when it does not.

Council has time before the September meeting to ask how this happened, what remains unknown and whether new safeguards deserve our trust. When this comes before you in September please protect that trust and remove Moorpark's fixed flock cameras before the contract ends. Thank you for your

UnidentifiedUnidentified speaker 8Proposed17:48

time.

0:18 – 0:233 turns

UnidentifiedUnidentified speaker 10Proposed18:06

Good evening. Thank you for being here. My name is Carissa. I'm a member of Moorpark Moms for Progressive Values. I have lived in Moorpark for over five years. My husband works for Moorpark Unified, so we are deeply involved and love the city of Moorpark. We all want to protect this city, so when I keep hearing that these cameras make Moorpark safer, I went looking for the numbers. In 2018, years before Moorpark installed the fixed flock network, the city's violent crime rate was 71% lower than California's and 59% lower than Ventura County's. Moorpark ranked third safest in California among cities with at least 25,000 residents. That record was built before these cameras arrived through community investment, effective local policing, engaged residents and neighbors looking out for one another.

Those are strengths I recognize in Moorpark. They make me feel safer than a private company collecting a year of our movements ever could. Moorpark Police also had license plate readers before Flock. The City's 2024 staff report says police had ALPR cameras mounted on three patrol cars for about 10 years. The report described ALPR technology helping detectives investigate a baby formula theft, the useful camera hit came from Simi Valley rather than Moorpark's new fixed network. I reached out to Ms. DeGago, and sorry, I've been talking to middle schoolers all day so I also, and pronouncing new names, and Mayor Enneagrin with my concerns about expanding the flock cameras and appreciated their quick response and encouraging replies. So I did appreciate that a lot.

Before the September meeting please ask how many more park cases have these 15 fixed cameras helped solve? How much crime have they actually prevented? What measurable benefit do they provide beyond the tools Moorpark already had? Those answers matter because Moorpark keeps a year of location information about ordinary people driving to school, work, church and medical appointments. And home.

Safety decisions should be supported by evidence. Before asking residents to accept that level of monitoring, the city should be able to show a clear and necessary benefit from this specific fixed network. I am proud that Moorpark was a safe city long before Flock arrived. I believe the strength of this community is worth trusting and the privacy of the people who make it strong is worth protecting. Thank you so much for your time.

UnidentifiedCity ClerkProposed · by role20:49

And our next speaker is Alexis Lamowin followed by Nicholas, I'm going to mess this one up, Visheco.

UnidentifiedUnidentified speaker 11Proposed21:00

Hello. Hi, everybody. My name is Alexis. I grew up in Moorpark. I've been here pretty much my whole life. I learned how to read about mountain meadows, went to prom at the Reagan Library like a lot of us did. And at home lately, I've been hanging out with my mom and we are part of Moorpark Moms for Progressive Values because I was raised by one. And at home, we've been discussing that Moorparks should not expand or continue using fixed Automatic license plate reader technology. We should not accept this surveillance as our new normal. I'm here to explain why the scope of data collected matters, how real instances of misuse show the risk and how this affects our community safety and personal privacy.

For instance, in one Texas county, flock data from 6,809 networks from over 83,000 cameras were used to locate a woman who was believed to have taken an abortion pill. The police department used fixed ALPR technology to target a person seeking a health procedure. The log search said had an abortion searched for female. This story shows that a privately owned tool can find anyone for any reason. And if vast data collection is the goal, then what exactly is the intended use?

Once the data exists then people will find new ways to use it. Flock camera access enables obsessive behavior and targeted tracking especially of women The Washington Post reported that at least 50 law enforcement officers have used license plate readers for unauthorized purposes, including stalking women without their knowledge or consent. Once you build a large database of where people's cars have been and when, who they go with, someone must ensure that every person with access to that information uses it properly for as long as the database exists.

Can Moorpark ensure anyone with access to our data will use it for the good of the people? Moorpark shouldn't have to wait for something that happens before deciding that this is too much information for us to be dealing with. I come to you as a woman in this community, a daughter, a sister and a friend. And I urge you to make this proactive choice against this level of observation. Council, you can decide if we want to keep expanding this database but I ask you to remove Moorpark's fixed cameras before the contract ends and refuse any fixed ALPR substitute. Thank you.

0:23 – 0:285 turns

UnidentifiedCity ClerkProposed · by role23:41

And I'm not going to mess up Nicholas's last name again. I'm not going to try. Following Nicholas will be Michelle Schroeder.

CommentNicholas VieckoProposedself-stated23:51

Good evening, my name is Nicholas Viecko and I am a friend of the Moorpark Moms for Progressive Values and I'm here to speak on why I think it would be in our best interest to remove the flop cameras. I respect the people who serve this city and good leadership means revisiting decisions when new information comes to light. Regarding these cameras, the actions of other California cities have set an example and Moorpark would be in good company saying we have learned more from them and we can choose a different path.

Mountain View had 30 fixed-flock cameras. Its own police department audited the system and found outside access that was not supposed to occur. The Police Chief had to shut down all 30 cameras. He acknowledged that they had helped solve some crimes, but he still had to turn them off because he no longer was able to trust them. Three weeks later, the City Council voted to end the contract removing them.

Los Altos Hills ended its contract and began removing its 31 cameras. Santa Cruz voted 6-1 to end its flock contract, and here in Ventura County Oxnard suspended all 19 of its fixed cameras after discovering that the company had broken state law in the Ventura County Flock Data Breach. Those leaders weighed the benefits against newly visible risks and decided the balance had changed.

That's the choice we're asking you to prepare for ahead of September. Changing course can show judgment, humility and care for the people that you represent. And we love this city. We want to tell our neighbors that when residents raised a serious concern over these cameras, the City Council listened and acted before anyone else here was harmed. There is clear precedent including from a neighboring city working within the same county.

Moorpark does not have to conduct an experiment with its residents' privacy to learn a lesson other communities have already learned. I grew up here, I graduated Moorpark High and I benefited greatly from the safety of this city. But that safety is based on a mutual trust between the citizens of this community and the leadership in law enforcement that we rely on.

In September, we ask you to please join those California cities that have voted to remove the flot cameras and vote to remove Moorpark's fixed flot cameras before the contract ends. Thank you very much.

UnidentifiedCity ClerkProposed · by role26:11

And following Michelle Schroeder will be Janet Nickleby.

CommentMichelle Schroeder I'mProposedself-stated26:16

Good evening my name is Michelle Schroeder I'm a member of Moorpark Moms for Progressive Values and I think most importantly I've lived in Moorpark for over 25 years both my children were born and raised here we've truly appreciated the smaller safer close knit community of Moorpark it's why we chose here to raise our family and that's why we're still here.

My kids are now in college and they still come home We have spoken tonight because Moorpark is where we raise our children. It's where we shop, it's where we volunteer, it's where we built our lives. Coming here is how we show up for a city that we truly love. Our request before September is practical. These cameras came to Moorpark through a temporary state grant. Moorpark was allocated 15 cameras The 2024 staff report says that they cost about $3,300 per camera per year and the grant covers installation leasing and removal. The grant explains how the program began but it does not erase the privacy cost potential error rate or the council's responsibility to decide whether the program still serves Moorpark The agreement ends in May 31st, 2027 and it does not automatically renew.

The issue is scheduled for September so we're here early so you have time to investigate our concerns, request information and arrive prepared to act. Before September please direct the City Attorney and staff to answer one question. What is the earliest lawful way that Moorpark can have these fixed cameras removed? Please determine what Moorpark can do on its own, what requires cooperation from Ventura County and what notice must be given.

Please also ask staff for clear evidence of what these 15 cameras have contributed to public safety in Moorpark. At the September meeting please decline additional fixed cameras, a replacement system creating the same non-validated database and any extension beyond May 31st 2027. If the cameras can come down sooner we're asking for you to make that happen. Council members, this is an opportunity to protect the relationship between residents and our city.

Trust grows when leaders listen, ask hard questions, and respond to facts unavailable during the original vote. We came because we believe that you can do that. We want Moorpark to remain a place where safety and privacy work to work together, support one another and residents receive a fair hearing. Please use the time before September to get the answers Moorpark deserves then remove the fixed flock cameras at the earliest lawful opportunity before the contract ends.

Thank you.

UnidentifiedUnidentified speaker 12Proposed28:52

Thank you.

0:28 – 0:346 turns

UnidentifiedCity ClerkProposed · by role28:57

And Janet Nickleby will be followed by Naseel Kanji.

CommentJanet KnucklebyProposedself-stated29:01

Hi, I think all of you guys know me. For those that don't my name is Janet Knuckleby. I've lived in Moorpark for 25 years. I raised my children here and I always loved the safety of the city of Moorpark. We work together on a lot of issues. You know that I trust you. I respect all the work that you do and I hope you trust me when I come forward and bring my comments.

So my question to all of you really is along what everybody else says. What part of our lives can we accept an error rate of 30%? Would it be OK if your pharmacist gets things right, only a 30% error? I know manufacturers of those drugs. We don't accept that a 30 percent error is OK. Would it be OK if the person working on your car gets things wrong about 30% of the time?

Gosh, even if we go out to eat, are you okay if a third of the orders coming to you are wrong? LAPD audit showed that over 32% of alerts falsely labeled innocent driver's vehicle cars as stolen. To be clear, that means that the ALPRs got it wrong a third of the time. Is that really what we want for our residents? Is that the best we can do? I think we should all agree that a 30% error rate is unacceptable for any service.

But now, let me point out to you data from Roseville, California. It was reported in CNET this month. The police department in Roseville, California analyzed nearly 1,500 FLOC reports. The automatic readers frequently misread numbers, for example reading a 7 as a 1, an 8 as a 6, things like that. We do that, I do that when I read all the time. Their analysis showed a shocking 71% error rate. 71% error rate, is that something the city really wants to stand behind? Cancel those contracts as soon as we can. Thank

UnidentifiedUnidentified speaker 8Proposed30:58

you.

UnidentifiedCity ClerkProposed · by role31:04

And Nazil will be followed by Daniel.

PresenterNazlin KanjiSeroptimist International Simi Valley in MoorparkProposedself-stated31:09

Good evening. My name is Nazlin Kanji, and I'm proud to serve as president of Seroptimist International Simi Valley in Moorpark. And I'm not going to be talking about the cameras. For those of you who are not familiar with Seroptimist, we're part of a global organization dedicated to improving the lives of women and girls through education, empowerment, and opportunity. Our club proudly serves Simi Valley community for many years.

And this year we officially expanded our name to include Moorpark. We already have members who live and work in Moorpark, and we have served the community in Moorpark for many years as well. Both communities have benefited from our programs. Adding Moorpark to our name reflects a commitment to growing these relationships and making even a greater impact in this community.

Locally, we provide scholarships and educational grants for women and girls. We support young women through our Dream It Be It program, provide resources facing...for women facing difficult circumstances, raise awareness for human trafficking and partner with other organizations to address the needs in the community. One of our signature programs is your Live Your Dream Award, which provides financial grants and scholarships to women who are basically head of household and still continuing their education.

Those applications are currently open right now, and they are open through November 15th. There's information on our website about those applications, and I will make sure everybody gets a copy of our website information. We believe that when you give a woman or girl an opportunity to succeed it reaches far beyond her That one person. It strengthens the family, her children and ultimately the community. And one of the ways we're able to fund these programs is through our annual fundraiser. It's called Little Black Dress this year. I would personally like to invite you all of you to join us for a little black dress it's called Vela Note. It on September 17th at Walnut Grove in Moorpark I know there's a state of health care summit at the same time.

We just picked the right date, but if you're able we would love to have you join us. The funds we raise through Little Black Dress support all the programs, the scholarships and opportunities we provide to girls and women right here in our community as we grow our presence in both Simi Valley and Moorpark. Three minutes are up. Just wrap it up, okay? Thank you anyway I want to thank you for giving me this opportunity to talk to you. Thank you.

UnidentifiedUnidentified speaker 8Proposed34:19

Thank you

0:34 – 0:3910 turns

UnidentifiedCity ClerkProposed · by role34:28

And our next speaker under public comment is Daniel and I believe that's the last card I have under public comment So if there's any other speakers under public comment, please do submit your speaker card now

UnidentifiedUnidentified speaker 13Proposed34:42

Anyone else? All right, cool. Public should be able to audit what we pay for it. Good evening Mayor, Council Members, staff. I want to begin by thanking the members of this community who have started reading these records and diving through them deep with me asking questions and starting a conversation outside brings expertise to the process in the deeper we look on the more the same concerns keep appearing scope creep cost creep consultant dependency weak record keeping technology expanding faster than public oversight Nowhere is that more important than surveillance. Flock Alpers are not simply traffic cameras, they create searchable records of vehicles moving through our community.

VCSO policy permits Alper use for official law enforcement purposes without requiring reasonable suspicion or probable cause before a search. This coincides with a time where more people had trials without their presence held via Zoom in our county. These practices should be alarming and the scope with which they are being encouraged and pushed upon us, with less and less outreach to the community to implement them concerns me. So I need Council and staff to be able to answer three different questions. What can law enforcement access? What are they legally and contractually allowed to share, and with whom? And what are they actually sharing today? Not what their virtue signaling. Not what the report says they can or may or shall. But what they're doing in practice.

Those are not the same question. Who can search the data originating from our Moorpark CalPERS? What agencies are currently on that sharing list? What interagency agreements authorize that access? Can federal agencies access it directly, indirectly or through another participating agency via a third-party agreement or data sharing agreement? Can you audit the logs proving the system is operating inside those boundaries? Because we've already seen evidence why wording alone is not enough. VCSO said national lookup was disabled, yet an audit later found that... Well, we all heard that fact already tonight. There's a difference between what a system is supposed to do and what it actually does. Now we're focusing on...

The fire report has mislabeled numbers in there that equate to propaganda for the implementation of the flock replacement from the sky. They cost 10 times as much as the drones that we currently have, which were being told they were being outsourced because they were made illegal. However if you look at the exact drones that we're told we had to get rid of under those causes, they don't appear to be any of those models at all so we're spending ten times as much on replacement drones provided by the DOJ that VCSO says they're not sharing data with.

Unsat, I got a bunch more but I have to address it as we go depending on what records got pulled because I can only ask that they get pulled. I can't say hey, can we talk about this stuff that has factual discrepancies? I love you all council. I appreciate you hearing me out. Thank you. Thank you

UnidentifiedUnidentified speaker 1Proposed37:47

That was the final speaker?

UnidentifiedCity ClerkProposed · by role37:47

And that is the final speaker I have under public comment.

UnidentifiedUnidentified speaker 1Proposed37:51

Okay, I want to thank everyone who came out to speak tonight and regarding the licensed plate leaders I know we'll be talking about in September. Mr. Gallagher we talked about that today a little bit about what we'd be discussing during that meeting are we going to be able to address some of these concerns and talk about this in more in-depth than that?

UnidentifiedUnidentified speaker 14Proposed38:09

Yes, Mayor. Regarding the Flock cameras we've obviously received questions about this and we'll be gathering information about it so I don't think we'll be ready for the September dates or either of those meetings but I'll be working with Chief Odenath so that we could properly get the questions find the information so that when we come back and present to you it will be a very comprehensive report and update.

UnidentifiedUnidentified speaker 1Proposed38:33

Okay thank you Okay, next item is six. Reordering of and distance to the agenda. Does anyone need to pull anything from consent?

UnidentifiedUnidentified speaker 15Proposed38:48

Yes, I would like to pull 8J and 8N. Was that M or N as in Nancy? N as in Nancy. Thank you.

UnidentifiedUnidentified speaker 1Proposed39:10

Is it J and N? Okay. And I'd like to pull 8C, and I know 8E we need to pull for Mr. Castro or Dr. Castro. Thank you. And, I'd also like to pull 8K. Let me just

UnidentifiedUnidentified speaker 8Proposed39:33

pull all of it.

0:39 – 0:464 turns

UnidentifiedUnidentified speaker 1Proposed39:40

Okay. Anything else? Next item is seven, announcements of future agenda items and reports on meetings and conferences attended by council members and mayor. We'll start with Mr. Barrett. He's the most organized with this one tonight.

UnidentifiedUnidentified speaker 15Proposed39:59

July 2nd, I attended the marketing ad hoc meeting regarding the City Hall interior. On July 2nd I also attended the Clean Power Alliance board meeting. On July 3rd we had our wonderful Moorpark fireworks show which I was not at the actual event but I had the benefit of watching from my residence with a lot of friends and it's just a special event that we have here in Moorpark and bring so many people together even outside of the actual venue. So that was wonderful.

On July 7th, I attended the Moorpark Chamber Mixer at AvaCorp machine shop here in Moorpark on Maureen Lane. Great to see their operations and what's being built right here in Moorpark On July 9th, I attended the Regional Defense Partnership meeting. On July 17th, attended the Moorpark Chamber Networking Breakfast. On July 20th, along with the rest of you, attended the City Attorney interviews.

On July 22nd, I got to drive down to La Palma for the California Joint Powers Insurance Authority meeting and represent the city at that meeting. On July 23rd, I attended a ribbon-cutting. It's a little nontraditional to announce here but it was at one stop lighting in Agora Hills The owner of One Stop Lighting is a Moorpark resident and been a big supporter of the community. And it was great to see their business grow and improve, and that they bring those revenues back here and spend them on Moorpark businesses. So it was great to attend that event.

On July 28th I attended the Tri-County Chamber Alliance meeting. On July 29th I attended the Moon Valley Nurseries ribbon cutting Just outside the city limits on Tierra Jada. Great to see that operation grow and improve from the nursery that was there before, and they're doing great things so definitely check them out. On July 29th I attended the advisory board meeting for the teaching zoo at Moorpark College On July 29th, I also attended the joint meeting with the library board for goal setting.

On July 30th, they attended the marketing ad hoc meeting regarding the city's website. August 3rd through 9th, I got the pleasure of attending the Ventura County Fair. We had a presentation of the poster here in this room about a month ago, couple months ago maybe. And it was great to be there and spend time and my kids had raised goats for the fair so we were there all week. On August 11th, First ever Moorpark non-profit roundtable. This is a new meeting that the Chamber of Commerce is putting on, that will happen on a regular basis to help coordinate schedules so we don't have the issue with the Sir Optimus Littleback dress happening on the same day as healthcare forum, so things like that we can hopefully coordinate and prevent and work together stronger as a community of nonprofits.

On August 12th I attended the Moorpark Chamber board meeting.

UnidentifiedUnidentified speaker 12Proposed44:13

Can we just encourage Councilman Barrett to get involved in the community once in a while? He's just taking these summers off. Do better, Councilman Barrett. Do better.

CommentChloe SheltonProposed · by introduction44:23

All right I cannot beat that. On July 2nd, I also attended the marketing ad hoc meeting with Councilmember Barrett for interior of City Hall. On July 3rd along with my fellow council members here attended the Moorpark fireworks festivities at Tierra Rojada Park On July 17, I attended the Chamber of Commerce Networking Breakfast. On the 29th, I attended the Moon Valley Ribbon Cutting and also the Special Joint Council Library Board meeting.

On the 30th,I attended the Marketing Ad Hoc Committee along with Councilmember Barrett. On August 3rd, I attended the Sheriff's National Night Out. That is such a wonderful community event and I'm extremely glad to see it growing every year. On August 4th, I attended the Chambers Networking Mixer at Los Robles Imaging Center and we are so lucky to have such a great place in our community for imaging. They're extremely welcoming and quick. It's great to get all my imaging done there.

Unfortunately, I've had to do it a bunch with some broken feet in the last couple of years. So I know them well. On August 8th, I attended the ribbon cutting for Legree Restoration which is the first business to open at High Street Depot and if you're looking for a workout, I can tell you firsthand that I did take a class there and I could barely walk for about two days so it is extremely intense workout. It's really great workout. I highly recommend it On the 12th, I attended the Chamber of Commerce board meeting. On the 13th I attended the Moorpark Young Professionals at California Bun. Also great to see that group continuing to grow.

We meet the second Thursday of every month at different Moorpark restaurants and on the 17th I attended the ribbon-cutting at Second Chance Thrift which is a wonderful store whose proceeds are all going towards funding a teen center here in Moorpark.

0:46 – 0:519 turns

UnidentifiedUnidentified speaker 16Proposed46:20

>>:Thank you, Mr. Mayor. A couple of these are previously mentioned. July 3rd fireworks event, the 20th of the attorney interviews. July 28th I think he said was the joint meeting with the library board. Before that on July 15th attended the immigration stakeholder meeting and then on August 3rd attended the Sheriff's National Night Out events. That's all I have. Thank you.

UnidentifiedUnidentified speaker 1Proposed46:43

Mr. Means any library tours in Europe?

UnidentifiedUnidentified speaker 12Proposed46:46

Nothing to report at this time. No, that's not true. I went to Chicago and did not get to the Chicago Public Library. I'm very upset about that but that's what's not reported. Here's what is reported. Previously mentioned apologies to the city clerk if I go too fast. On the 3rd our Moorpark fireworks extravaganza is always an incredible community event. Kudos to the city staff for putting that on for the community for coming out. On 14th I attended the Moorpark library board meeting On July 17th, I attended a business networking event at Morehart Farms and got a tour of the farms and all of the animals that are being saved and rescued and live there.

I don't think Councilman Barrett mentioned that one but he deserves credit. He was there too. On the 20th, I attended the city attorney interviews along with other members of council. On the 29th, they attended the teaching zoo advisory board meeting for Moorpark College. I also attended the Moon Valley Nurseries ribbon cutting at the Chamber of Commerce. And attended the joint library board city council goal setting meeting, all of that on the 29th.

On the 3rd of July...on the 3rd of August I attended the Moorpark Police Services National Night Out. You mentioned it before what an incredible event and I got ice cream so wonderful experience and the officers knew how to keep a Tom happy. On the 6th of August, I attended the Moorpark State College. Such a cool event to see how our community members can both grow up here and as adults return back and further their education and the opportunities that come for those individuals and the opportunities that come for us as a community Because they're offering not just associates degrees and certificates, but now bachelor's programs It's really really cool stuff coming out of there. It's always a pleasure and then I Got lost on my oh there it is on the 11th of August.

I too was at the chamber of Moorpark Chamber of Commerce commerce nonprofit roundtable You want an hour of inspiration over a lunch hour, attend that. You've got 30 different people all involved in our community giving their time, their effort, their energy, their money to make the world a better place and you just leave inspired wondering what else can I do to make an impact? So kudos to all of them.

UnidentifiedUnidentified speaker 1Proposed49:08

Thank

UnidentifiedUnidentified speaker 12Proposed49:08

you.

UnidentifiedUnidentified speaker 1Proposed49:10

OK, so myself, 10 of the July 3rd fireworks and that was as always a wonderful event. Great run about the whole family. No complaints. Love that one. July 7th, I attended the Chamber Mixer at Abicorp Machine Shop. Great shop if you're looking for precision machine parts that's a place to go. Actually used them a couple times for the brewery and their owner actually just taught me how to use a lathe and I bought my own so now I'm doing that myself but wonderful place good to see them that day. July 17th, attended the Chamber Networking Breakfast And then July 29th, I also attended the Moon Valley Nursery ribbon cutting and also the library joint meeting.

And then August 7th, attended the Moorpark State of the College. And August 17th, just attended the Second Chance Thrift Store opening. That's all I have to report. I've got a few announcements here. Sign up now for fall classes at Arroyo Vista Recreation Center. Programs offered include tennis, pickleball, golf, basketball, baking, arts and crafts, science and more. For details and to register visit the city's website at moorparkca.gov slash classes Don't miss the next Concert in the Park on Saturday, August 22nd starting at 6 o'clock p.m. at the Royal Vista Community Park. The Blue Breeze Band will perform a mix of Motown and R&B hits from artists including The Temptations, Kool & The Gang, Earth Wind & Fire, Whitney Houston, Prince, Pharrell Williams and more.

Admission is free for more information visit the city's website at moorparkca.gov slash concerts Next is the consent calendar and we pulled item 8C, E, K, J and N. So I'll entertain a motion for the balance of that.

UnidentifiedCity ClerkProposed · by role51:11

Mr. Mayor if I may? It might be easier for taking the item AE first since Dr. Castro has to recuse from that item and then you can all talk about the rest.

UnidentifiedUnidentified speaker 1Proposed51:27

Sounds good. We'll go on to consent calendar item 8E.

UnidentifiedUnidentified speaker 16Proposed51:35

Okay, Mr. Mayor, I'm recusing myself from this item because it involves properties within 500 feet of my home. State law presumes that my property will be materially affected by these decisions. Thank you.

0:51 – 0:568 turns

UnidentifiedUnidentified speaker 1Proposed51:48

It is to consider resolution declaring 450, 460, 484 Charles Street. APN 512-0-081-50 and 060 and 080 remnant parcel from Spring Road Improvements APN 512-0 081-090 and 467 High Street, APN 512-0-081-110, surplus property. And consider resolution declaring 450 High Street, APNs 512-0–082-020 and –030 exempt surplus property in making findings of exemption from CEQA. Mr. Gargajina?

not transcribed≈12s of audible speech the AI couldn’t make out▸ listen
not transcribed≈15s of audible speech the AI couldn’t make out▸ listen
Presenterthat that would alsodirection that was just provided in the negotiationsProposedself-stated52:40

If Honorable Mayor, if there's going to be an actual discussion on this item then we will need Dr. Castro to actually leave the room.

UnidentifiedUnidentified speaker 14Proposed52:52

Yes thank you mayor and council yeah this item is a surplus land act for these properties as directed by the City Council with the exemption 450 High Street I'm happy to answer any questions you may have.

UnidentifiedUnidentified speaker 1Proposed53:05

Any questions of staff? No questions do we have any speakers?

UnidentifiedCity ClerkProposed · by role53:11

Let me double check. I'm not sure if E was, yes we do have a speaker card from Daniel related to item 8E so if you would like to entertain public comment on that item that would be the council's pleasure.

UnidentifiedUnidentified speaker 8Proposed53:29

Go ahead.

Presenterthat that would alsodirection that was just provided in the negotiationsProposedself-stated53:30

So in that case I would recommend that Dr. Castro recuse himself.

UnidentifiedUnidentified speaker 13Proposed53:55

Hello. Okay, I'm reading through notes. I made fact sheets for these that can be entered into the public record if so wanted. So the documented recusal timeline shows November 5th as recusal I'm confused with this timeline because in November it's listed as Metro Link Overflow Parking and now there is no further municipal use. With the development of the city, the original stated purpose for these in City Records was affordable housing And that's been on the agenda a couple other times. And usually when we're talking about affordable housing, we're talking about exemptions and how to get around it or how to pay instead of do it.

So I was shocked to see that even these small parcels being pushed off for surplus over being developed for affordable housing. And just, I did some research on what surplus means and designating them this way and why we have to designate them this way and what it means and what can happen because of that. That means they can be sold for less than market value to whoever bids on them once it opens up.

And I was also wondering why we would sell something for less than market value instead of build affordable housing on it, especially when there's so many new apartments going up right down the street in the development zone. I am also very concerned because that the parcels in question one of them or two of them happen to be beneficiaries of exemptions, and that could be because they fit the description of what those exemptions should be. But it's less than 2% of the threshold for qualifying for that exemption with which they hit it, which is .49 acres. And I'm sure people are aware that the threshold is .5 acres.

Two of them are getting processed under exemptions. I am also very interested with the ownership history of these properties and if it goes back To more than just being neighbors, because they're held by ominous registered agents of LLCs and there's not a lot of traceability on the ownership of these properties. But as the city I'm sure you guys have long-standing histories of that with the tax assessors and stuff like that we could figure out if there are any other conflicts of interest aside from the one that we know of.

So I appreciate this. This is all just good record keeping, established timeline. I appreciate any research and clarification that we can get on this as constituents because if developing High Street and the library in the area over there is the future of Moorpark, we should all have a fair share in it. Thank you. Thank you.

0:56 – 1:0127 turns

UnidentifiedCity ClerkProposed · by role56:52

And that is the only speaker card I have for this item.

UnidentifiedUnidentified speaker 1Proposed56:55

Okay, moving to discussion. Mr. Hanna, could you maybe put some clarifications on that? I know it's a routine thing of disposing of city-owned properties

UnidentifiedUnidentified speaker 14Proposed57:07

Yeah, absolutely. In regards to 450 High Street unpaved parking lot on the south side of that street that was previously designated as overflow parking at one point we obviously have renovated North Metrolink parking lot and then regarding affordable housing because of the exemption required under state law we are not required to sell that for affordable housing that's why it's considered exempt under the Surplus Land Act And then we are required to also sell properties at market value.

UnidentifiedUnidentified speaker 8Proposed57:39

Thank you. Any discussion? No,

UnidentifiedUnidentified speaker 1Proposed57:43

okay. I'll go ahead and I'll move approval. Second. We have a motion and a second. We need a roll call vote.

Roll-call vote Passed 4–0 motion and a second. We need a roll call
Show transcript
Mayor Inegren? Aye. Council Member Means? Aye Council Member Barrett? Aye Council Member Delgado? Aye.
UnidentifiedCity ClerkProposed · by role57:56

And the record will reflect that Council Member Castro is recused from this item.

UnidentifiedUnidentified speaker 8Proposed58:01

Okay thank you. Okay. All right,

UnidentifiedUnidentified speaker 1Proposed58:25

so we finished E, so we'll go ahead and since we pulled also items C, K, J and N, we'll go ahead and we'll call for a motion for the balance. Move to approve the balance. Second. Motion is second. We need a roll call vote.

Roll-call vote Passed 5–0 Motion is second. We need a roll call
Show transcript
Council Member Means. Aye. Council Member Barrett. Aye. Council Member Castro. Aye Council Member Delgado. Aye Mayor Ingram. Aye,
UnidentifiedUnidentified speaker 8Proposed58:49

thank you.

UnidentifiedUnidentified speaker 1Proposed58:49

Okay I'll move on to item consent item c which is considered minutes of City Council regular meeting of December 3rd 2025. Ms. Spangler?

UnidentifiedCity ClerkProposed · by role59:01

I'm guessing it was pulled because we made a boo-boo.

UnidentifiedUnidentified speaker 1Proposed59:04

There's no report, I know that. There was a mistake in that there is an account that's 2025-4367 that needs to be changed to 2025-4366. I wasn't sure necessarily if that was something that would have been changed anyways but once I saw the error I wanted to make sure that you brought that up.

UnidentifiedCity ClerkProposed · by role59:25

And we appreciate that, so it sounds like a resolution number needs to be updated. Okay, we will go ahead and make that correction and a vote to approve as amended is fine.

UnidentifiedUnidentified speaker 1Proposed59:38

Thank you. Do we have any questions of staff? Do we need speakers for this one?

UnidentifiedCity ClerkProposed · by role59:46

I believe Mr. Spalletti did put in a card for this item, so if the council would wish to entertain any comments he may have.

UnidentifiedUnidentified speaker 8Proposed59:54

I think we handled that one already.

UnidentifiedUnidentified speaker 1Proposed59:56

Thank

UnidentifiedUnidentified speaker 8Proposed59:57

you,

UnidentifiedUnidentified speaker 1Proposed59:59

thank you. Okay,

we'll move on to item J which is consider amendment number 4 to agreement with... Mr. Mayor if

UnidentifiedCity ClerkProposed · by role1:00:06

we may real quick to take a vote on that particular one? Oh, I'm

UnidentifiedUnidentified speaker 1Proposed1:00:08

sorry. Can

UnidentifiedUnidentified speaker 12Proposed1:00:09

I move to approve as amended please? Second. We have a motion and second. A voice

UnidentifiedCity ClerkProposed · by role1:00:14

vote is sufficient

UnidentifiedUnidentified speaker 1Proposed1:00:15

on this. All in favor? Aye. Thank you. Been off for awhile told you it was going Okay,

move to item J and that is consider amendment number four to agreement with BPGCA Incorporated, DBA Pristine Cleaning Solutions for Janitorial Services for increased service rates. Ms. Sandifer?

GovPJ GagajenaCity ManagerProposed · by role1:00:37

Thank you Mayor this is Jeremy Laurentowski I'll take that from Ms. Sandifer. I don't think she's down here right now but this is an amendment for the contract with BPG California Incorporated we like to call them pristine cleaning Their contract allows for two, well it's basically a five-year contract. It starts with the three year contract and then they have two additional one year periods that city staff can extend that contract.

It also allows for two CPI increases at year three and year five. Pristine has asked for a contract increase early, this is year four of their contract, and they're asking for a 3.2% increase due to cost escalations which is understandable. They service 19 different facilities in the city So just gas materials and labor costs have gone up. And so they're asking for a CPI increase early the total cost increase would be eight thousand nine hundred nineteen dollars in 23 cents To the city and the total contract value would be three hundred eleven thousand six hundred forty five dollars and twenty-three cents For their annual contract So I'm certainly available for any questions

1:02 – 1:0720 turns

UnidentifiedUnidentified speaker 15Proposed1:02:01

I just want to clarify that so they're going to be doing the increase in year four, but they are still planning on under this agreement to have also an increase in year five. Is that correct?

GovPJ GagajenaCity ManagerProposed · by role1:02:13

That is correct, the way the contract terms are written.

CommentChloe SheltonProposed · by introduction1:02:19

And is there any, do you foresee that if we say no to this that they would cancel their contract because you say they are unable to afford actually continuing?

GovPJ GagajenaCity ManagerProposed · by role1:02:32

You know, it's hard to say. There are several options the City Council can take if we deny the increase. We would go back to Pristine and let them know that the City Council denied their request and at that point they would have to decide whether or not to essentially figure out how to adjust without a cost escalation. They could potentially come back and say they just can't do it, in which case we would go out to bid.

The city council could obviously approve the amendment or we could make a change to the amendment. The city council could approve the cost increase now at year four and we could revise the amendment to remove the year five cost escalation And that would allow pristine to come back in year five if again They needed a cost escalation and it would be up to the City Council to decide at that time

CommentChloe SheltonProposed · by introduction1:03:34

This particular contract does get reviewed every five years. Is that correct? And if it goes out for bid every five years, I

GovPJ GagajenaCity ManagerProposed · by role1:03:40

This particular contract is a five-year contract, so it would be going out to bid after year five, correct?

CommentChloe SheltonProposed · by introduction1:03:45

And they have consistently been the least expensive

GovPJ GagajenaCity ManagerProposed · by role1:03:49

obviously. They've changed names and changed ownerships over the years but this is the second contract term that they've had with the city at least and they're good contractors.

UnidentifiedUnidentified speaker 1Proposed1:04:04

Have we looked at the cost of taking this on in house for them? Assuming it probably is better to outsource it. I'm just wondering if we compared those numbers

GovPJ GagajenaCity ManagerProposed · by role1:04:14

We haven't we haven't done an analysis to see what it would take for city staff to hire You know that the staffing that would need for custodial services in the past We had a custodian at City Hall and that custodian did all of our City Hall facilities but but that was it was just limited to City Hall when we were at the other facility and we've always had custodial services for a variety of our other You know buildings that we own And we've gone back and forth on our restrooms in the parks. At some point we used to have it under the landscape contract But we figured out that landscape contractors aren't such good custodians, so we Changed that over the years and now it's another custodian contract But no, we haven't done that analysis.

UnidentifiedUnidentified speaker 1Proposed1:05:05

Okay is that something that we'll be looking at when we re-bid this contract in the future?

GovPJ GagajenaCity ManagerProposed · by role1:05:09

We certainly could. You know, we'll be coming back and re-bidding it after year five. I think we could certainly do that analysis when we come back to the city council with an RFP. And yeah, we certainly can do that analysis for sure.

UnidentifiedUnidentified speaker 8Proposed1:05:24

Thank you. Any other questions?

UnidentifiedUnidentified speaker 12Proposed1:05:30

Just for clarity, the contract reads that in year three there is a set provision to allow for contract negotiations. They aren't surprising us by saying hey we need 3%. They have a window to ask us for it at this time right?

GovPJ GagajenaCity ManagerProposed · by role1:05:44

They're surprising us because it's year four, which does not allow for a CPI increase. Correct? All the numbers now. Yeah. So they under their contract terms, they are allowed or they still have to come back and request a CPI increase but they can do that in year three and year five. They're actually coming back early stating that because of cost escalations that they're requesting it at year four as well.

UnidentifiedUnidentified speaker 1Proposed1:06:11

Have we vetted those cost escalations or is that something they've been telling us?

GovPJ GagajenaCity ManagerProposed · by role1:06:17

You know, we've seen it across the board. I don't think we have the same provisions in our landscape contract. since ever had a landscape contractor that has been able to hold onto those provisions as well. It might be something that we want to consider in the future about changing our contract terms, it's pretty onerous to hold a contractor to a five-year contract and only allow for two cost increases due to CPI increases and especially you know, we know how the economy goes and how costs have increased over you know the last several years for sure so I think next time we bring an extended contract like this to you, I think we might have a different option and propose something different in the future. So...

UnidentifiedUnidentified speaker 8Proposed1:07:07

Thank you.

UnidentifiedUnidentified speaker 1Proposed1:07:09

Anything else? Do we have any speakers?

UnidentifiedCity ClerkProposed · by role1:07:15

Yes, we do. Daniel has submitted a speaker card for this particular item.

1:07 – 1:1712 turns

UnidentifiedUnidentified speaker 13Proposed1:07:34

Hello. Okay, so I have a detailed contract timeline that I was able to build up from the available public records. I'm not sure what's not available but in June 2020 ServiceMaster won the RFP and then in December of 2021, January 22, ServiceMaster was sold to BPGCA LLC DBA WJW City and they called it a completely new entity and waived the bidding process. So either it was a completely new entity and it probably should have been bidded out or it was the same entity with a different name and that would have been the reasoning to waive the bidding process but I digress in semantics.

This year, actually let's go through the whole timeline. So in June of 2023 BGB, BPG, JW wins a new RFP. There were five proposals and their winning three-year price was $881,000. The next lowest was 967. In February 24, DBA renames again to Pristine. BPGCALLCDBAGAW Professional Services changes their name to Pristine Cleaning Solutions. Same LLC in the city amendment, no rate increase, no identified there. July 2025, there's a 5% increase in year three and then in June 30 of this year they requested that 3.2%, which Everything else has been anchored to this magical three number. I'm just they get the 3.2 Not the problem two days after the price request the city executed The extension through June 30th before you guys got to review the new rates or the package so The heart that the horse was before the cart You guys didn't even get to vote or represent?

The idea that us as constituencies could have talked to you about it, and then you could have voted informed So this was pushed And it's all public record Amendment before the council now. So they're asking for a raise, and they're competing with themselves when you look at the bid. Old companies That were previously on, so I would just ask for scrutiny. My top questions are why was the three year price placed on hold and later replaced by a 5% increase? What's the actual cumulative spend across the full vendor lineage since 2020 with all the name changes? So regardless of DBA XYZ to the squared power or whatever they're operating as what have we spent with them?

And then why extend two days after the 3.2 request? Why not bring it to the council for a review? Are they really far away from you, Jeremy? I don't know the answer to this question so that's...I just think out loud sometimes. Yeah and then CPI if we're quoting three percent all the time, 3. 2 is weird to work into here but 0.2% whatever. I'm more concerned with the methodology with which his contract was renewed in the dark.

Thank you very much for your time Council.

UnidentifiedCity ClerkProposed · by role1:10:36

And that is the only speaker card I have on this item. Okay, thank you. Thoughts?

UnidentifiedUnidentified speaker 15Proposed1:10:42

Yeah, I pulled it with the idea that if we move forward with the increase now can we not do the increase year five because it seems like we're moving ahead as a favor but then to allow for an additional increase When we're watching every dollar, I would rather not do that.

CommentChloe SheltonProposed · by introduction1:11:15

So your recommendation, Jeremy about allowing them this in year four and not changing the contract so that they can't get an automatic increase in year five.

GovPJ GagajenaCity ManagerProposed · by role1:11:28

Sure yep totally get it and if I may and I think there might be concurrence to go that direction That would change the staff recommendation and it would also change the amendment. And so if I could read a change into the record, that way if the Council agrees they should probably approve the amended recommendation. So staff's recommendation in that instance would be to approve Amendment Number 4 with BPG California Inc. DBA Pristine Cleaning Solutions for janitorial services for revised total contract value, which is still the same $311,645.23 and we would add Anne removing the contract provision for a CPI adjustment at year five of the agreement and then back to the same recommendation which is Anne authorize the city manager to execute their amendment subject to final language approval of the city manager What is not in your staff report, because the amendment references the original contract.

And the original contract references Exhibit C to the agreement and Exhibit C under additional terms and conditions and under compensation and terms of the contract is item number two which outlines the provisions for the CPI increase. So if the council agrees, I would change the language in Exhibit C to read after year two of the agreement rates shown on the contractor bid form may be increased in the amount not to exceed the annual percentage rate or up to a maximum of 5% escalation whichever is lower using the consumer price index. All urban consumers in Los Angeles, Riverside, Orange County, California area from January of the prior year to January of the current year.

The next sentence would be deleted, which says the next CPI adjustment would occur in Year 5 if the agreement is executed. And then we would continue with the Exhibit C language no later than 90 days before the start of a term extension contractor may upon written request to the facilities manager request a CPI rate adjustment and the rest of that sentence would be stricken which means Higher than accounted for or in a non CPI adjustment year and I'll read that sentence in totality to you So it says no later than 90 days prior before the start of a term extension Contractor may upon written request to the facilities manager Request a CPI rate adjustment and what that would allow is that if the contractor Wanted a CPI adjustment in year five they would have to come to the City Council for approval because the last sentence says however such adjustments to compensate outside of The parameters of the agreement are subject to City Council approval and not guaranteed So what that change would do is ultimately remove?

the fifth-year CPI adjustment without City Council or They would have to come back City Council approval if they requested it at that time. I'm sorry

UnidentifiedUnidentified speaker 15Proposed1:14:43

I'll move staff recommendation as amended.

CommentChloe SheltonProposed · by introduction1:14:46

Second?

UnidentifiedUnidentified speaker 15Proposed1:14:47

I

UnidentifiedUnidentified speaker 12Proposed1:14:47

would love to have some discussion about that if you don't mind. Go ahead. We have a contract, they want $8,900 now we're saying it will give it to you now instead of giving it to you next year why are we going to eat the nine grand when they've come back in and said hey see cost of gasoline went down here's a $9000 refund like that's not the way That a contract in the vendor works. I'm inclined to leave the contract as is, decline the opportunity or if it's determined that the partnership is important we don't know that they're going to agree to give up year five CPI increase. This isn't we're deciding to give them 8900 bucks so that we don't have to do it in the future.

They could say no, we don''t accept that. We need to come back to you next year. I certainly respect staff recommendation. If this is important to continue the contract, I like the idea that we would be giving something and not carrying on but I'm not sure why it's necessary. There was one last year. There's one next year. I guess the risk would be if we don't give them $8,900 now they will quit work on us which would be a little surprising so I'm not sure we need to make the move.

UnidentifiedUnidentified speaker 16Proposed1:16:08

Mister Lorentowski I was just wanting to clarify. So in the fifth year, assuming that in the fourth year they're not supposed to have an increase and the fifth year that increase could be up to 5% correct? Maximum 5%. Maximum right so it's also the same thing to say that next year they could still be within the original terms of the contract if they ask for a 1.8 percent adjustment, in over two years we would still be at 5%, correct?

So I mean there's lots of ways to get there. But again, in support of this idea now doesn't necessarily mean that next year they couldn't come back asking for an increase but if their increase didn't exceed 1.8% over a two-year period we're in a similar place. I'm sure there are some decimal places in there somewhere where it's not exactly the same but they would still honor the original framework or the contract over two years.

UnidentifiedUnidentified speaker 1Proposed1:16:57

Okay, so you're in agreement with the

UnidentifiedUnidentified speaker 8Proposed1:16:59

amended...

1:17 – 1:2214 turns

CommentChloe SheltonProposed · by introduction1:17:09

Originally I wasn't for giving them the increase now. I figured they agreed to this contract so why change it? But I also understand that things are increasing at a more rapid pace than maybe they thought five years ago that they would. And so I understand that. Would they just stop? Probably not, but... I don't know. I'm torn.

UnidentifiedUnidentified speaker 1Proposed1:17:38

Well if we went and just said we're not going to approve an increase that brings us another discussion then and we can have that discussion after right Yeah, you could certainly... If we're not going to approve it. I mean they're not going to quit work on us and if that's the case then...

GovPJ GagajenaCity ManagerProposed · by role1:17:58

Yeah, you could certainly reject the staff recommendation either one amended or the original and at that point like I mentioned we would just go back to the contractor and let them know that their CPI increase has not been approved and then it would be left up to them how they are going to move forward so.

UnidentifiedUnidentified speaker 1Proposed1:18:18

I mean, I'm more inclined to Stay with our regular contract. I mean our costs have gone up to Everyone's costs have gone up understand that so So

UnidentifiedUnidentified speaker 15Proposed1:18:29

the way I see it is we do a three point two increase in year four and no increase in your five versus otherwise would be doing a 5% increase in year five and So you pay a little more than five? And this way we pay a little more in year four and a little more in Year five but overall it is a little bit higher, but it's not it's incremental

UnidentifiedUnidentified speaker 12Proposed1:18:53

I may have misunderstood Mr. Laskowski next year In year five they would have the ability to come back and ask for it It does not mean that we have to give them up to 5% right? It's another negotiation

GovPJ GagajenaCity ManagerProposed · by role1:19:05

Yeah, and just to clarify it even in your five it is the consumer price index That's that comes in January so it's not an automatic 5%. It's just If the CPI adjustment is greater than 5%, they're only going to get 5%. So, but correct.

UnidentifiedUnidentified speaker 12Proposed1:19:26

I go back to we have a contract. We have an agreement. There was an increase last year. There's a potential for increase next year. I am sympathetic to small business owners or business owners in general working on thin margins and increasing pricing We're not going to go back to our taxpayers and tell them, hey, costs went up. You got to give us more money to cover it. We get into contracts so we have certainty. They got into a contract so they had certainty. It's not like we're leaving them hanging for an extended period of time. So I'd stick with what we've got.

UnidentifiedUnidentified speaker 16Proposed1:19:57

And I'll just, again, I'm not in disagreement. Given that over a two-year period we could be paying up to a 5% increase also if we needed to go back out to bid and the bid that exists exceed $8,000 we could be in the place of having saved $2,000 not knowing because we don't have enough information and on the other end end up paying in excess of 30 or 40 thousand dollars because the bids come out differently since this was negotiated more than four years ago So if we're concerned about the difference of let's say I'm just gonna make up a number $2,000 over a two-year period my recommendation would be approve the amendments give them the money upfront and then say rather than No increase that that if they ask for an increase regardless of what CPI is We say that it can't be in excess of 1.8 percent in the fifth year because then over two years They've still honored the same amount and Staff has the time to be able to go back, potentially put out an RFP for bids and see where we are.

I don't know. But then that way we're not putting ourselves in a hole where we don't have enough information when we save $2,000 but maybe cost us tens of thousands later.

UnidentifiedUnidentified speaker 1Proposed1:21:07

Okay. So you're saying to do the increase now, but then make the year five increase cap that at a lower rate?

UnidentifiedUnidentified speaker 16Proposed1:21:13

Cap it at 1.8 percent so you don't exceed the total of 5 percent that they would have potentially been entitled to over the same two-year period. Okay. That's interesting. Something about that.

UnidentifiedUnidentified speaker 15Proposed1:21:23

I don't know that we even need to say that because we could also decide not to do any increase with the way it's written. Exactly,

UnidentifiedUnidentified speaker 16Proposed1:21:29

yeah exactly. I just wanted to offer that so that way we're not placing ourselves in a bind of them potentially walking out of the contract us having no idea what the market is bearing right now and then potentially placing ourselves as Councilmember Means said in our effort to protect taxpayers and be stewards of public funds Not having enough information to know if that's ultimately what we would be doing.

UnidentifiedUnidentified speaker 1Proposed1:21:57

I understand. And I see that, and I also see Councilman Romine's idea of we made a contract. Contracts are contracts, and now we're changing them because it's not like unforeseeable stuff. The point of putting the contract together is so you know things are volatile in the market. Things change. Things go up and down. So yeah, I'm a little torn on that too.

Thanks for opening this one up.

1:22 – 1:3127 turns

UnidentifiedUnidentified speaker 12Proposed1:22:24

I know there was a motion and a second, then I asked for discussion. So I think that we... There's a

UnidentifiedUnidentified speaker 1Proposed1:22:28

motion on the table right now. You do have

UnidentifiedCity ClerkProposed · by role1:22:30

a motion on the

UnidentifiedUnidentified speaker 1Proposed1:22:30

table at the moment? Do you want to withdraw it or do you want to go through with it?

UnidentifiedUnidentified speaker 15Proposed1:22:34

I'm

UnidentifiedUnidentified speaker 1Proposed1:22:34

fine to continue it. Okay. Is there a second?

UnidentifiedCity ClerkProposed · by role1:22:38

We have a motion and a second.

UnidentifiedUnidentified speaker 1Proposed1:22:40

Okay, we have a motion and a second. We'll need a roll call vote.

Roll-call vote Passed 3–2 motion and a second. We'll need a roll call
Show transcript
Council Member Barrett. Aye. Council Member Delgado. Aye. Council Member Castro. Aye Council Member Means. Nay. Mayor Ingram. No.
UnidentifiedCity ClerkProposed · by role1:22:55

Motion passes by a vote

UnidentifiedUnidentified speaker 1Proposed1:22:57

of three to two. It's our first 3-2 in awhile, actually maybe ever right? That was cool yeah. Let's see if we can get some more of those tonight. Okay that was item J still on consent. We're gonna

move on to item K which is consider amendment number four to LPA incorporated's agreement for revisions the Moorpark library children's area to accommodate artwork designs. Mr. Laurentowski

GovPJ GagajenaCity ManagerProposed · by role1:23:25

Thank you, Mayor. This item is kind of a follow-up to the item we had last time we met about the artwork in the Children's Library. We did approve certain conceptual designs which would require some changes to the architectural drawings for the library. The request is for our library architect to create a construction change directive, which would include changes to the construction plans, electrical plans, potentially HVAC as well as the fire suppression system that would allow for additional lighting Some of these new facilities, electrical outlets, communication lines for future signage and things like that. The total cost for the work is $39,852. We're asking for a $6,000 contingency.

For a total cost of forty five thousand eight hundred fifty two dollars That funding would come from the art and public places fund which is fun to zero zero seven Thank you

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UnidentifiedUnidentified speaker 1Proposed1:24:49

Thank you. Are there any questions staff? Okay, I got some now this increase is dependent on the added art that we'd be putting into this so if If we come back with a plan that is god-awful and we don't want to do it, are we going to spend that $45,000 on the what if? We're going to do this or does that only get spent if we decide on those increases...those changes.

GovPJ GagajenaCity ManagerProposed · by role1:25:19

So last city council meeting the City Council approved a $300,000 amount to have this artwork completed. The amount also includes the design work with Studio Y, which concurrently would be designing the cubbies. Which is the artwork that was proposed during that meeting. We would have to have this construction change directive completed at about the same time because they're going to be framing the interior walls in October, and we need to get the change order to the contractor.

But my understanding is that the artwork that was conceptually approved is generally the artwork that is going to go into these spaces. I think a lot of the uncertainty was around the tractor element which is not really affected by this change order.

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UnidentifiedUnidentified speaker 1Proposed1:26:21

Right. But the cubby holes is going to have the cutouts, the electrical... That's the primary part of this $45,000 which... $45 thousand dollars to cut some holes in the wall? I'm gonna call up one of my contractor friends and have that done for a lot cheaper.

GovPJ GagajenaCity ManagerProposed · by role1:26:38

It's not the actual construction it's it's the drawings so

UnidentifiedUnidentified speaker 1Proposed1:26:42

right now... I know but once your house is already built and the drawings will be changed you're gonna go in there and cut a hole in the drywall and hang some lights That's the part I never really got behind. But that is based off of a concept, and that concept had a very wide range of costs to build those cubbyholes which for the record I wasn't really a fan of. That was the 401 vote we had.

If they come back way too expensive and not a great idea, we decide to not move forward with that. We would have already changed this design to accommodate a future item that is only a concept that isn't an exact build plan. So what I'm asking is why would I want to spend that money now to change the drawings of the building to a design that I've only seen a concept for but haven't seen the full package in plan for it?

GovPJ GagajenaCity ManagerProposed · by role1:27:38

It's just a matter of timing. So we, as I mentioned, you know we're under construction so and we're getting to that point where by mid-October they're going to be constructing the interior walls of the library. So we kind of have to make the decision now because it's going to take time for our architect to revise the drawings, to change the design of those cubby walls so that they can be constructed Per the concept that we we already approved What our intent is is that we have a standard standard size cubby.

It's essentially six by nine In that shape that we can give to studio Y so that they can design their artwork to fit within that cubby Is there a risk You know, it's our understanding that those Cubby, the actual artwork is going to be almost verbatim to the concepts that you had already approved.

UnidentifiedUnidentified speaker 1Proposed1:28:41

We think. We don't know yet.

GovPJ GagajenaCity ManagerProposed · by role1:28:42

We don't know yet. There obviously is gonna have to be some changes just because of Constructability of those things, but yet I think the risk is low. But there is potentially a risk if the idea of having these custom cubbies is scrapped in the future. But either way you know there is a standardized shape and I think I think with the support of the ad hoc committee, I think we could get design to something that's acceptable based on something that we've already gotten approved.

UnidentifiedUnidentified speaker 1Proposed1:29:18

Okay, yeah. All right. So we can get to the discussion part of that later. I'll give my opinion. Now let's talk about...so we built this city hall right here. If we're going to build a city hall day one and we had design changes, ECOs to go through to actually change designs and all that versus we built the whole thing and now I want to cut a hole in the wall back here?

Do we bring in an architect and a design company, and go back to the designs and do that all out? Or is that a building permit and just...

GovPJ GagajenaCity ManagerProposed · by role1:29:52

Yeah, there's a variety of ways we could do that. I mean something that small because now it's already been constructed, it's something that we could probably just work with a contractor on. Okay

UnidentifiedUnidentified speaker 1Proposed1:30:05

so if the library is already built up with the original scope of art and we decided to go back and put those cubby holes in the drywall that's already there That would be a lot less money than doing the change orders now and going through this, but the timeline will be affected obviously. Is that right?

GovPJ GagajenaCity ManagerProposed · by role1:30:26

Potentially because now you're if you're hiring a contractor do the work. You're not paying upfront design fees But you are paying for the demolition of that wall and the reconstruction of that wall I don't know the cost difference, but yeah, but there would be you wouldn't have potentially designed changes I think that could just be something done by a contractor

UnidentifiedUnidentified speaker 1Proposed1:30:48

Okay, of that 45,852 do you know the breakdown that is the design time and paperwork time versus the actual materials?

GovPJ GagajenaCity ManagerProposed · by role1:31:00

Yeah so this isn't materials. This is just paper right? This is just AutoCAD and drafting and it's about 177 hours of design time in total. There are many trades that would be involved.

UnidentifiedUnidentified speaker 1Proposed1:31:16

Wow, okay. Thank you. Any more questions? Do we have any speakers?

1:31 – 1:368 turns

UnidentifiedCity ClerkProposed · by role1:31:25

This one is item K correct? I do have a speaker card from Mr. Politi for item K.

UnidentifiedUnidentified speaker 13Proposed1:31:35

If he sat in the front you'd have to walk a lot less. It would give Kim less time to pretend she has to find it. All right. Excellent. So this concerns me and... Oh, I'm going to keep my time going. I have a co-worker and a Moorpark resident who's lived here twice as long as me that told me I had to ask some questions for him. And I can fit this in. Okay, questions directly from my co-worker. 46 year Moorpark veteran and resident. He couldn't make it because his kids and that's whatever. Why is it necessary for an art display large enough to require a structural redesign of the children section of the plan library to be added? Why does it cost $46,000 to commission a redesign of a room of a building that hasn't even begun construction? That's a good question.

With the ballooning costs of the library project is it really prudent to spend 46,000 on a redesign of an accommodable art project? Is it possible for an itemized breakdown of all expenditures regarding this redesign to be provided to the public? So I guess that has to do with what the mayor asked you about the hours that went into it kind of specifying some granularity on what those hours were Other than 177, sounds pretty good for some AutoCAD work. Because I'd have it done. Let's see how fast we can do it right now. I might be able to do it before the end of this speech. However, let's see. OK, so I want to talk a little bit about consultant creep And what it is, late in changing requirements hit architect redesign building systems move the contractor change the orders and there's reworking installation and all these three letter paper forms that have to be filled out so that you can meet your requirements.

But it feels to me like there's a pattern of these late and changing requirements being cooked in that I am demonstrating weekly. And then other people are chiming in as well, and the pattern is there. It's timelined now and has been presented. I have six main questions. What is the current all-in projected cost of this library? Not there is $4.2 million in the art fund. What's the projected all-in cost? Will Art Driven AMG?

Change orders come back to the council. I'm wondering if that's going to happen or they're gonna be strung along ad hoc and piecemealed and approved? How are you preventing piecemeal authorization? How was LPA's $39,852 fee judged reasonable? What was it competed against? I think there are local artists that would probably do this pro bono for the exposure And we live in an art-heavy neighborhood. I mean, you have LA, Hollywood, Santa Barbara. This is Southern California. We have galleries out the wazoo down in Ventura, some sculptures right there where Lewis hits the 118. I think there's two people that do bronze working statues or whatever. There are a lot of local options and probably more successful ones living up in the hills up here.

What fund is 2007 paying for exactly? And who pays for the added or extra scope? Those are my main questions and I have a quick oh, I'm not gonna not going to be able to rope it in there and definition of consultant. Consultant screep is when temporary outside expertise becomes a permanent layer of the government consultant captures when the city capture the city become so dependent on that layer the consultants. Thank you.

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UnidentifiedCity ClerkProposed · by role1:35:08

Okay,

UnidentifiedUnidentified speaker 1Proposed1:35:08

final speaker.

UnidentifiedCity ClerkProposed · by role1:35:09

That is the only speaker I have on this item.

UnidentifiedUnidentified speaker 1Proposed1:35:11

Okay so This one here this this is there's so much about this that as an engineer. I'm so uncomfortable about 177 hours was that the actual number we just said for the boxes in the wall

GovPJ GagajenaCity ManagerProposed · by role1:35:26

Yeah,

UnidentifiedUnidentified speaker 1Proposed1:35:26

like I mentioned. That's a lot of hours in CAD. I do CAD all the time. I don't understand that at all. If I called Jim Collier he wouldn't be telling me that he's going to spend 177 hours to cut some cubby holes on the wall. You know? I know that for a fact so... I have a problem with this one because we're trying to not only scope creep the art design, which is already way too expensive for kids' art.

We're going to potentially double that but we also have to go back ECO design change for $45,000 just because we want to jam this thing through so it's ready to go day one of the grand opening of the library. I personally don't care if the art is in day one because this library isn't for the next 40 something years. So I want to get it done right. And if that means building that thing, walking inside and looking at the walls and getting a feel for it and then doing it then, I'd be much more inclined to do that especially if we can loop in some local artists.

I had a problem with the studio-wide design costs in general and I can't in good faith approve this one but that is my two cents like to hear yours.

1:36 – 1:4210 turns

CommentChloe SheltonProposed · by introduction1:36:50

I just want to clarify, kids art to me is more of artwork for kids that's just on a wall for them to view. This is tangible tactile things that they sit on play on play with so it's not and this has nothing do with the forty five thousand dollars but just the additional costs you know the larger cost. So I just want to make sure that we're clear on what what is actually being given and not just calling it kid's art

UnidentifiedUnidentified speaker 1Proposed1:37:16

Oh yeah, it's $300,000. It better be... I mean you can drive $300,000 pretty fast. Yeah

CommentChloe SheltonProposed · by introduction1:37:22

so just want to clarify that it's not just painting

UnidentifiedUnidentified speaker 1Proposed1:37:26

on a wall that your kid will look at. No I understand it's not just kids art like that but what I'm saying is that I feel like the studio-wide stuff is not an efficient design we're spending way more money Then we need to on stuff like that. I've done a little bit of research when my friends has a Restaurant that he built up with similar types of stuff with a company that is kind of local That is orders of magnitude Different in cost and I don't think we've had that if we want that type of art look, I don't see us We don't have that history of going out there and vetting different places and seeing what those costs are. I don't think that's worth that money in the first place, so...

That's why. Then on top of that we add scope creep which is doubling the cost altogether. And then we're going back to a brand new building we're designing And having someone charge us 177 hours to figure out how to cut three holes in drywall. Like, we're not having to re-brick this or pour cement differently. This is a wall so I know that I know people make a lot of money doing this stuff in this way, and then cities have a lot of money to waste on things sometimes. But I don't see that as worth it at all in my opinion. But I will have no problem being the lone vote on this one again.

Any other comments?

UnidentifiedUnidentified speaker 12Proposed1:38:51

I guess I just want a touch more clarity if you would Mr. Laurentowski. If we were to vote against this tonight What impact would it have? What does it stall out? How would we otherwise

GovPJ GagajenaCity ManagerProposed · by role1:39:05

move forward? Yeah, you know, we can't move forward with our current contractor. They've got a contract and they've got design plans that they gotta build the library to The only way to change the design of the library while we're under construction is to have a CCD produced so that they could provide a change order for the construction changes. So if we do not want to do this work now, I would suggest we do what the mayor suggested and not do the artwork now And do the artwork after library is constructed and then at that time we could have the cubby wall essentially redesigned for some future art.

UnidentifiedUnidentified speaker 12Proposed1:39:53

Would there be an anticipated savings in the cost to redesign that artwork by waiting until after the library was built?

GovPJ GagajenaCity ManagerProposed · by role1:40:02

Well, I mean it's as I mentioned you know we've there's a lot more to the CCD. There is electrical changes. There's lighting changes those are more complicated than drywall and framing changes. It's hard to say also the other component of of the cubby wall is now the cubby wall, which originally designed was a finished carpentry type cubby system where it's fine woods and it's more of a think of it as I keep saying finished carpentry but more like an entertainment center. It's not just drywall. So having it built now is completely different than the cubby kind of system that we would be installing under the CCD. So essentially you'd be getting what was originally designed, and then we would have to evaluate it after the library was opened and then decide what to do at that time.

UnidentifiedUnidentified speaker 12Proposed1:41:09

But we couldn't say at this time if it was going to be more or less expensive to make a change.

GovPJ GagajenaCity ManagerProposed · by role1:41:13

I wouldn't know because you would right now, the CCD would still have to go to the contractor and they're still gonna give us a change order, a construction change order for the actual construction of the changes to the electrical and this cubby wall but since it hasn't been constructed there's no demolition that would be required If the library was completely built and we had a contractor go in, there is a demolition component that wouldn't have to be paid for now. It would have to be obviously paid for later and then now you've got a fully constructed library too so I'm not sure the complexities of that just with dust and having people that are in traffic how that would impact future costs? I am not really sure. So there's a little bit of give-and-take either way.

1:42 – 1:5219 turns

UnidentifiedUnidentified speaker 1Proposed1:42:06

And for the record this wouldn't, a yes or no on this one wouldn't delay the original artwork plan which was the tree and the beam covering right?

GovPJ GagajenaCity ManagerProposed · by role1:42:16

No. It's a separate situation. The only thing that we would want to consider is that for the original tree what we hadn't considered was lighting for the tree So there would probably be a small change order that we would want to consider for just adjusting the lighting and things like that. So again, that could get to the contractor. And then we had also talked about having an electrical outlet up by the tree. I don't think we'd need necessarily CCD just for that but that's something that we would want to consider as well. Just in the case in the future if there was ever a need for electrical around the canopy of the tree, we were always considering that was something that we would want to put in.

UnidentifiedUnidentified speaker 1Proposed1:42:56

OK. So if there was... If we're doing a change order for the possibility of maybe putting something up by the tree that we can't define right now, wouldn't that cost us more to do that with the change order now than it is to Put it in after? No,

GovPJ GagajenaCity ManagerProposed · by role1:43:15

because the walls haven't been built. So putting in an electrical outlet now is considerably less.

UnidentifiedUnidentified speaker 1Proposed1:43:23

Oh yeah I understand that yes. It's considerably less however if it's a hundred hours of CAD work then it's not less. I can't quantify that because it seems way

GovPJ GagajenaCity ManagerProposed · by role1:43:34

off. Yeah and electrical on a plan is very diagrammatic. It's really showing the outlet location You know, a lot of that is left up to the contractor to actually do the wiring and things like that. So it's a pretty simple change.

UnidentifiedUnidentified speaker 8Proposed1:43:49

Right.

GovPJ GagajenaCity ManagerProposed · by role1:43:51

Sometimes. Sometimes, yeah. Mr. Castro?

UnidentifiedUnidentified speaker 16Proposed1:43:55

The conversation has gone in a couple different directions so I just want to go back to how we got here. I think trying to label this under the typical term of scope creep is a misnomer in this case because there was a council consensus to move forward with the concept of the more ornate copies. The staff is following the consensus of the council in that we said, we had a less expensive original design since we're giving our opinions I would have been fine with that but since there was consensus to do something more beautiful, more ornate, more engaging, I was in favor of that And then that brought us to this point, which is then not scope creep but in response to a design change. So this is in direct relationship to a design change. This is the cost for that design change.

177 hours seems like a lot of hours, but it's outside my expertise so I can't really opine there. And then in terms of the implications if we were to delay even though we already had consensus on this item. So I think that there is a potential issue there. If we weren't to approve this than we go back to something that we also had consensus on broadly although it was a broader issue at the time which is on a different conversation but related, we felt strongly that we did not want there to be less than a grand opening. Not just an opening, not to have a portion of the wall that was covered by a plastic sheet waiting for some ultimate decision that we may make.

So my support of this is in support of two things. One, the original consensus that we had to not have a non-grand opening And then the second one is that in support of the next consensus that we had, that we wanted to create a more ornate cubby section. I don't see how we don't approve this to accomplish those two things.

UnidentifiedUnidentified speaker 1Proposed1:45:49

Yeah, I understand exactly what you're saying. I think where I was just saying is that if the point... The last meeting we had it was a consensus to move forward with the concept and have Studio Y go out and give us the plan for that and how we would do it. They have a range of costs to put that together. We don't know what that is. They might come back to us with a very expensive thing that we don't like. And let's just assume that could happen.

We are going to spend $46,000 on the we think this is going to be good right there. Now if this one said that we're agreeing to spend $45,000, $852 to accomplish the artwork if we agree that's what we want to do That would make sense to me because I would vote for that and say, yeah we're not spending any money until we all agree that art is good and it comes back to us. And I could vote no on that if I wanted to. Then it all goes forward and we spend that money directly on something that's going to get used. I just have a problem because we're struggling. We're just swinging at this thing because we have a timeline and we're trying to do two independent things that we hope are going to converge together.

If we're going to build something, we should be methodical with that. We should have a plan. We should follow it. Fix things after or we should... Oh actually I think that's what we should do. So that is it. That's the only reason I brought that one up but... I'm ready for someone to call.

UnidentifiedUnidentified speaker 12Proposed1:47:21

Yeah,

UnidentifiedUnidentified speaker 16Proposed1:47:21

I have a couple of thoughts. If I could just respond real quick. I don't have any disagreement with you except for one area which is These, what I see here are the design elements that are required for the structure to be put in place. What I hear you saying and this is where I also believe there was consensus and this is where we gave the ad hoc committee the authorization to continue to look at the art elements This is the building, the structure where we have yet to have consensus I believe is on what that art specifically looks like because the last time we had general concepts. We gave feedback to the ad hoc committee. Believe the ad hoc committee is still looking at like the really decorative elements of the art but this lends itself to whatever art is there this is where the structure will exist and that's what those that space will look like So I'm in agreement with you on the arts elements of that.

UnidentifiedUnidentified speaker 1Proposed1:48:12

Okay, and if that's how you took that, I understand the logic behind that one. I looked at it as we might even say that we don't even like this idea let's go back to the main one. And that's why I said that but that makes sense in your mind and makes sense in my mind too but yeah.

UnidentifiedUnidentified speaker 12Proposed1:48:27

If I could weigh in on just a couple of items I don't think it needed to be announced in the meetings that were attended. But on Sunday, I went to KidStream in Camarillo and it turns out they have an actual John Deere green tractor present for their enrichment that that organization found to be appropriate. May or may not be relevant to this conversation but it seemed topical so I'm getting my plug-in.

I also went to the Barnes & Noble and Thousand Oaks to look at their children's section. They have a tree They have a barn framing with beams coming out from the wall. They have a dedicated reading area and built with materials that are not $300,000 for the materials. We could do it. We can get things done at a lower price. It is not a wow if the library We have the money going into this library. It's the showpiece of Moorpark.

One of the things that the library does really well now is their children programming. We're looking at it continuing to enhance what's doing, what's going well. It draws people in if we are still in consensus I guess it's voted on so it almost doesn't matter that we want to put more investment there so we don't have Barnes & Noble. So we have something truly remarkable then I think we have to continue down this path and we have to go through these steps. I am in complete agreement that 177 hours, which works out to be full time for one month, 40 hours a week seems like a lot of money. I have no idea how to determine if that is or is not. I'm hearing people that are experts tell me that it's pricey.

That being said, to move forward to have a showpiece in our showpiece that is consistent with what we want to see and tapping into the arts fund to produce a higher quality experience of art in our library. It all stacks up and if our city staff is telling us this is the right amount of money in order to move forward with what we have already decided on I think we, I don't think we have a choice but to move forward on this one. I think we're right to say man that's an awful lot of money. Man 177 hours is, I can't possibly picture how that works. I don' t know how to evaluate that and I'm not sure that we've gotten any detail to say they need to cut that down because we have some sort of evidence that they could do it in three hours.

And without, in the absence of that, well I guess you asked for a motion, I would move to approve this as staff recommended.

UnidentifiedUnidentified speaker 15Proposed1:51:04

We got a motion Is there a process where You could talk to them about these hours and get a little deeper explanation on the hours.

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GovPJ GagajenaCity ManagerProposed · by role1:51:22

We can absolutely go back to our architect and express city council's concerns, and if the City Council would allow us to do that we certainly would. I would still ask that the City Council approve the amendment just because we have Obviously keep moving, but we certainly could do that for

UnidentifiedUnidentified speaker 17Proposed1:51:44

sure.

UnidentifiedUnidentified speaker 12Proposed1:51:48

It's a hard negotiation point if we approve it and then go back to the vendor and say we lower your number even though we approved it? That's a tough spot to put you in!

GovPJ GagajenaCity ManagerProposed · by role1:51:55

It's a tough spot, but you know for whatever it's worth we've spent nine years with LPA. They've been a great architect. I literally am on the phone with them almost daily and our relationship through the years. I have no doubt that if I went back to them and expressed the city council's concerns on this matter that they could sharpen their pencil.

1:52 – 2:0736 turns

UnidentifiedUnidentified speaker 15Proposed1:52:25

I would certainly be open to them sharpening their pencil on it and just understanding the hours. Because when you read out the hours, it seems absurd for the list of items that are here.

UnidentifiedUnidentified speaker 12Proposed1:52:39

So... I can change my motion to say instead of in the amount of not to exceed so if Jeremy has the opportunity Discover that 17 hours will do everything that 177 was proposed to do we can enjoy that reduction

UnidentifiedUnidentified speaker 15Proposed1:52:55

if you're also open to it Maybe drop the contingency Just for the sake of moving things forward, I will second

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GovPJ GagajenaCity ManagerProposed · by role1:53:04

the amended motion.

UnidentifiedUnidentified speaker 12Proposed1:53:23

I'm going to amend it further. So not to exceed the $39,852 because that removes the contingency. Okay so

UnidentifiedUnidentified speaker 1Proposed1:53:33

we have a motion and a second. We'll need a roll call vote.

Roll-call vote Passed 4–1 motion and a second. We'll need a roll call
Show transcript
Council Member Means? Aye. Council Member Castro? Aye Council Member Barrett? Aye Council Member Delgado? Aye Mayor Ingram? Nay
UnidentifiedCity ClerkProposed · by role1:53:48

Motion passes 4-1

Presenterthat that would alsodirection that was just provided in the negotiationsProposedself-stated1:53:51

And can I just clarify for the record that that would also include staff having the authority to revise the agreement consistent with the direction that was just provided in the negotiations. So, that's just for the record?

UnidentifiedUnidentified speaker 12Proposed1:54:07

Revise the agreement in order to create a not-to-exceed number. Yes I

Presenterthat that would alsodirection that was just provided in the negotiationsProposedself-stated1:54:14

just wanted to make sure that that was clear in the record that we may need to make other conforming changes

UnidentifiedUnidentified speaker 12Proposed1:54:20

Thank you for helping me with my clarity, that's exactly what I meant

UnidentifiedUnidentified speaker 1Proposed1:54:24

Okay, we'll move on to item N. Consider agreement with Black O'Dowd and Associates for DBA BOA architecture for design of reservations at Arroyo Vista Recreation Center. Mr. Laurentowski?

GovPJ GagajenaCity ManagerProposed · by role1:54:40

Thank you again Mayor and members of the City Council. So this item is regarding the capital improvement project to do some deferred maintenance at Arroyo Vista Rec Center, as well as primarily a kitchen remodel and a staff break room. Staff issued an RFP for the architectural drawings for this project. BOA architecture was not only That demonstrated the most competence, but they were also the lower cost. BOA's contract is for $49,600 which includes a contingency of 10% for $4,960. The total design services are 54.

560. Staff is not requesting a budget amendment as the CIP has been fully funded and that includes my report.

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UnidentifiedUnidentified speaker 1Proposed1:55:46

Thank you, any questions of staff?

UnidentifiedUnidentified speaker 15Proposed1:55:56

My only question is regarding the commercial kitchen section. In this, can we allow for the commercial kitchen to that doesn't exist but kind of was built to exist? That we make sure that we maintain that in a way that we could eventually have a commercial kitchen at that facility

GovPJ GagajenaCity ManagerProposed · by role1:56:19

Yes, that is a fabulous idea. The kitchen as designed included plumbing for future kitchen for fire suppression systems and venting systems. We will make sure that that plumbing has been moved or extended and can be used at a future date. We do not expect to build a commercial kitchen at this time but we will absolutely include future plumbing and facilities so that we could do that.

UnidentifiedUnidentified speaker 8Proposed1:56:50

Any speakers

UnidentifiedCity ClerkProposed · by role1:56:56

I do not have a speaker card on item

UnidentifiedUnidentified speaker 1Proposed1:56:58

8n Second motion to second all in favor. Aye opposed aye All right, got through consent.

UnidentifiedUnidentified speaker 12Proposed1:57:14

Remember when we moved consent to the beginning so we get through it real quick? We

UnidentifiedUnidentified speaker 1Proposed1:57:17

did

UnidentifiedUnidentified speaker 12Proposed1:57:17

I

UnidentifiedUnidentified speaker 1Proposed1:57:18

know.

CommentChloe SheltonProposed · by introduction1:57:19

I think our next speaker has

UnidentifiedUnidentified speaker 8Proposed1:57:21

left.

UnidentifiedUnidentified speaker 1Proposed1:57:26

Public hearings there are none.

Move on to item 10 presentation action discussion item 10a is consider a consulate of Mexico presentation by Ambassador Ricardo Santana Thanks for waiting through us.

CommentRicardo SantanaProposedself-stated1:57:54

Is it working? All right, I'm here. Thank you very much for the time that you give to the Mexican consulate. My name is Ricardo Santana. I am the Consul of Mexico here in Axtar. To the counties of San Luis Obispo, Santa Barbara and Ventura. As you may see in this screen we have more than 600,000 Mexicans living in the area working in the fields and doing a lot of things I am a diplomat of my country. I have been working for the foreign affairs of my country for the last 45 years all over the world, here in the United States in six consulates.

I have a lot of experience working on that. We are not doing any different at all than is allowed of international laws for the foreign representations of any country. And the first thing that I have to say here is that the United States is the best friend of Mexico. Thank you very much for all the support that gives the United States, so all of the Mexicans working here or doing their lives here for generations.

And I would say that we are not doing different things in Mexico than I support the development of both countries. There is not another trading partner all over the world better than Mexico for the United States. We are the number one trading with the United States, more than China, more than Canada, more than all the European economies combined. And you may take that information in real time with Google. Each minute of our lives, we trade with the United States 1.5 million.

There is no other borderline with that intensity than our border. In crossings, in vehicles, trains, cargo, planes and everything. We're doing a lot of things well. In the United States, Mexico is the first trading partner of 17 states in the Union, first with California. And we are working together. Of course, we have a lot of change challenge We have all the tables open to discuss with the basis of collaboration, cooperation, with respect and with the dignity of the sovereignty of both countries.

And here you have numbers about the people that are living in this area and you may see Here in Ventura, the 42% of the total populations are from Mexico. 89 in Oxnard, 90.6 in Santa Paula, Simi Valley 80.9. We don't have figures of Moorpark. Maybe we may request to the experts of the United States Census that give us that information. It's good to have that because we are offering all the services as a a consulate to our community. What we do to them here?

Okay, we offer to them legal assistance if they are in situation of vulnerability or emergencies. We provide for them all the documentations like passports, birth certificates IDs, voter registration cards and everything that is needed for them to travel to Mexico or all over the world. And we provide also services for our communities, for health, education, a financing system. If you go to Walmart and you see that people of The farm workers, they pay cash because they are not in the American financial system.

If you are not here system, you cannot get some loans or recommendations to rent a department or to buy a car or whatever. You have to be registered in the credit bureau so they need to be engaged with the legal system with the legal system of the United States. We provide to them all the services to be in the legal system, to pay taxes and to make all the regulations that are in the law of the United States.

These are the documents that we provide to them. Also, we support all of them to get dual citizenship. If they're born in the United States, they can get Mexican citizenship because they have the right of law. But also, we provide to them all the information to get American citizenship and support if they don't have money to pay for the process. And of course, we talk with local authorities to have legal assistance in immigration matters.

We have ten legal firms to provide them all the reliefs when they need support in any kind of legal cases, mainly in immigrations. This is for free. You just have to go to our offices. We also take care of the minors in custody. We repatriated the minors and we are always visiting all the jails here, the penitentiary which is located in Lampock and the detention center of San Luis Obispo to assist all the Mexicans inmates there.

And this is the basic information that we need to provide the services of legal defense, and this is the number that you can get all our information. We have also in the whole country 52 consulates With this number you can get 24 hours information about where is your relative, the whereabouts of them or to be in touch with the local authorities. Why I am here? I am here just to say to the local authorities that we provide services to the Mexicans and we are located in Oxnard And we are doing a lot of things with the Mexican organization. And I'll be this coming Monday, the 24th from 6 to 8 p.m., at the Holy Cross Church attending all the Mexicans that are in need of documents or whatever they need to be in touch with the relatives in Mexico or the documents that are needed, or the reliefs or assistance for immigration.

And thank you very much. I appreciate that. To the Mayor Ennegreen and the council members Delgado, Barrett, Means and Castro. Thank you very much Bernardo to give me the chance to coordinate this presentation. Thank you very much.

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UnidentifiedUnidentified speaker 1Proposed2:06:57

Thank you so much Camila and I. Any questions?

CommentChloe SheltonProposed · by introduction2:06:59

Can I get this presentation please emailed to me?

UnidentifiedUnidentified speaker 14Proposed2:07:03

Yes,

UnidentifiedUnidentified speaker 16Proposed2:07:04

we

UnidentifiedUnidentified speaker 14Proposed2:07:04

can share

UnidentifiedUnidentified speaker 16Proposed2:07:04

that

CommentChloe SheltonProposed · by introduction2:07:04

with the mayor and council. Thank you.

UnidentifiedUnidentified speaker 16Proposed2:07:07

Mr. Mayor I just wanted to thank you for your presence tonight and I know the mayor has been at our immigration stakeholder meetings and a couple of others have been off and on. Your presence regionally has been just a real asset when we hear from our community-based organizations in our county agencies In particular in our families in need that have been affected like you have said specifically around immigration enforcement So just wanted to share that with you. Thank you All

2:07 – 2:2228 turns

UnidentifiedUnidentified speaker 12Proposed2:07:38

right, I got the sentiments thank you for coming out tonight and opening those those channels between the governments and you said it best as countries were the best of friends and Hard hard times and difficult situations can pop up but when open communication exists Anything is possible. So thank you for the work you're doing if we're being here

UnidentifiedUnidentified speaker 8Proposed2:08:01

Thank you again. Okay, let's go

UnidentifiedUnidentified speaker 1Proposed2:08:04

to... This item is Presentation Action Discussion Item 10B, Consider a Food Share presentation by Christy Pollard, Chief Strategy Officer.

PresenterChristy PollardFoodShareProposedself-stated2:08:16

Thank you. Thank you so much for having me tonight. I'm Christy Pollard on here on behalf of FoodShare, Ventura County's food bank. Thank you for the time. I know it was a very heavy agenda for you all. So I appreciate you holding on and listening. I'll try to zip through some of these slides. I think there's quite a few of them but there's a few I want to just touch on. And really it's just about sharing a little bit about what we're doing throughout Ventura County, the state of hunger throughout Ventura County and right here in Moorpark. And a little bit about our plans for the future And making sure that we're sustainable to be here for the long haul for our community.

Really quickly, we started 48 years ago, many moons ago, where we had some volunteers that were gleaning the fields and feeding some people under an overpass. They continued to grow. Is this in transition mode maybe? Let's hope not, otherwise I'm not going to be able to speak fast enough. Okay so FoodShare works and this is one of the slides I think I really want to make sure I touch on it's a little bit about how we work. So we're the food bank serving Ventura County there's one of us and we get in food from all of those The different varieties on the top, the sources. So actually moving from the right to the left, USDA government food is a part of the Farm Bill and we are the contracted USDA entity here in Ventura County so we get food and some funds from the federal government to give to low income people including seniors.

We glean food, as I mentioned 48 years ago that's how we were founded and we still do that today all volunteer run. Ag partners, we live in a wonderfully agricultural rich county and they are extremely generous our farmers cooling houses and ag partners. Retail stores, we have over 300 retail stores that is CVS Target, Vons, Ralphs. They all provide leftover food to hunger relief organizations to feed to the community and so we have a lot of the contracts with them as a member of Feeding America, the nation's food bank network we're a part of. So we hold a lot of those contracts and it's our responsibility to ensure we're picking up that food or one of our partners is.

Good old-fashioned Food Drive. So a lot of organizations, Girl Scouts, the letter carriers, Letter Carrier Food Drive where you put Food at your mailbox, the litter carriers will come and pick it up. That all food comes back. to us or one of our partners to distribute. And then the last one is purchased, and we spend a little over $2.5 million a year to purchase truckloads of food to fill in the gaps for all those other sources of food we get in so that there's enough food and variety to feed our community.

We do not do that alone. As you can see here, a lot of the sources are our partners. It all comes in through the food bank in the middle and then goes out through agency partners Those partners have the trusted relationships in the community. We couldn't do that alone. If we had the food, there's no way we could reach every corner of our county and make sure we're feeding all the people that need help. So we rely on a lot of partners, and our job is to make sure we have food to provide to these partners. And we do that free of charge, and there's no delivery fee either. Some come and shop at our warehouses in Oxnard. We have three of them.

Many of them pick up directly, and then that food is distributed out to who they're serving. So you'll see here a lot of them are food pantries. There's 190 of them throughout the county, and you have some right here in Moorpark. So that food is coming here to distribute to the local community for people who are food insecure. OK. So the state of hunger in Ventura County.

I've been with the organization for 22 years. This is not my primary role so you'll have to excuse my nerves here tonight. Oh go back. But all I've seen is the need grow As costs have continued to grow, as the cost to live here in Ventura County is extremely high. We've heard tonight even custodial services everything gas at the pumps groceries at the grocery store I don't have to tell you that and it really takes a toll on families who live paycheck-to-paycheck. It only takes one small thing as we know to put someone in need and our job is to make sure that we can provide a little extra assistance to help them get by So you can see it spiked during COVID to 271,000 people throughout Ventura County that we touched with food assistance. We thought that number would drop down and it has not so it stayed very very high.

We have two warehouses located in Oxnard and we had to lease a third facility also in Oxnard to make sure we're meeting that demand The county has said we can no longer expand our current facilities. We've taken up as many parking spots as we can and so, as I'll talk about in a minute, we're going to be expanding. So this is the snapshot. Again, some stats. I won't go over all of them but really down at the bottom 21 million pounds of food and we just finished our last fiscal year and it was 23.1 million pounds of food. It's a record for non-COVID year which equates to about 17.5 million meals and really that last number is pretty staggering 67 million dollars worth of food. That's a retail value so if we were going to go to Vons or Ralphs to buy that equivalent of that food that's how much it would cost So I'm sure you want to know about Moorpark.

So here's a Moorpark snapshot. Retail value is 4 million pounds of food with a total of 1.4 million pounds, and that's 1.2 meals provided. And that is through a variety of pantries and programs. Let's see here. Here's a few of them that are open to the public. That have an ongoing food pantry. They obviously have the trusted relationships, I think there's so many volunteers and staff that work at these to distribute food to your community. They're amazing partners and are there for the citizens of Moorpark. In addition to this, we provide snacks and food to the First Five program. We partner with the Boys & Girls Clubs. They come shopping. Boys & Girls Club of Moorpark comes and shops at our location to get food for their families. And we also have a Kids Farmers Market program where we're doing nutrition education and fresh produce boxes to the kids there.

In addition, we have a senior program that's at another location for folks who are low-income seniors who qualify for a government program that we operate. We have a Find Food Now map on our website, foodshare.com. So for those listening if anyone's in need of food assistance they can find a location in their area by just putting in their address and they can find one that's either open now or one that might be open in the future. And we also have an app that people can download and again find food right now that's open in their area.

Here's some of our programs, I won't go into detail. We still have a drive-thru at College Park that those started during COVID and that still goes on every single week there's 1,000 cars that drive through that we have 70 volunteers that show up every single Wednesday to make sure that we're able to put food in those cars. We have a kitchen free program for the unhoused population where everything is pop top ready to eat So it doesn't require a kitchen or facilities.

We serve our farm workers, we're going out directly to the fields, we're going to clinics and farm worker housing locations to distribute some culturally impactful food directly to our farm workers. That senior program I was speaking of, it is a government program and you can kind of see the picture there. That's what comes in it. There's a menu and a prescription and our volunteers pack those three days a week at our facilities in Oxnard and then those get distributed to low-income seniors at housing locations, senior centers, and so forth.

The Kids Farmers Market and Kids Kitchen program I discussed, but the need continues as I mentioned. So our big news which is why I wanted to share with you today about what we're continuing to do is we are building a new food bank and we're going to combine all three of our facilities into one so we're consolidating our operations it'll be extremely efficient currently we have a forklift that drives across the city street Not ideal and that's exciting. That is in Oxnard, we did an analysis of where that would be based on our service to the entire county having a central location makes sense.

And this is the rendering of what that looks like. We're in the permit process right now with the City of Oxnard Hoping to receive permits at the end of this year, so just in a few months here if not first of next year. So I understand all those change orders and design plans and decisions. Decision fatigue is real. Our capital campaign for this project is $50 million.

And actually this is outdated. Just this morning we have a verbal commitment for one additional $1 million which is really exciting. So we're at $46 million of our $50 million goal. We've been working on this for two years. The federal government, state of California and the county have provided some funds for this. And really this is us just asking our community for support, its foundations, its corporations and its individuals.

And we want the community to be a part of that so we have a paver program available so people can help contribute to the project and leave their legacy as well. And that is the end of my presentation. I hope I did it in five to seven minutes.

UnidentifiedUnidentified speaker 1Proposed2:17:38

Oh, you're good.

PresenterChristy PollardFoodShareProposedself-stated2:17:38

OK. Does anyone have any questions? Any questions?

CommentChloe SheltonProposed · by introduction2:17:43

Yeah, there's a question that I asked via email but I wanted to clarify, is it 5,000 individual people or is it- Correct. Not households. Not households. Yes,

PresenterChristy PollardFoodShareProposedself-stated2:17:52

exactly. Thank you.

UnidentifiedUnidentified speaker 1Proposed2:17:56

One question I had was so the the cost to build a new facility was I think 50 million or so, correct? I'm just wondering like if if that money was instead invested into other types of food services Would that go a lot further without building something?

PresenterChristy PollardFoodShareProposedself-stated2:18:13

Our board has talked a lot about that. And really at this point, we had to turn away 8 million pounds of food last year because we couldn't receive it and that was food that would have gone to the community had we had the room to do so. Our refrigeration especially is maxed out. We have produce in the aisles that need to be in refrigerators So in order to meet this growing need of the community that has sustained at such a high level, we have to expand. And we did an analysis and looking at existing infrastructure there that maybe we could rehab into something that would look like a food bank. And really there was nothing out there. The commercial market is like 1% vacancy at the time. We were looking everywhere. And we got undermarket value on the property that we purchased because it was a company who could not use The property for what they needed to use it for, the city would not let them.

It was a cooling and there was a refrigerant that they weren't able to use so they needed to offload it because they had another one and we used the same commercial real estate agent. So we were able to get it under market value which was great. That allowed us to move forward with what we're doing today.

UnidentifiedUnidentified speaker 1Proposed2:19:23

OK, so a lot of this food that you're getting would have gone to waste. Correct.

PresenterChristy PollardFoodShareProposedself-stated2:19:27

It's been

UnidentifiedUnidentified speaker 1Proposed2:19:27

thrown away. So you have to have a place to put it all.

PresenterChristy PollardFoodShareProposedself-stated2:19:30

Exactly.

UnidentifiedUnidentified speaker 1Proposed2:19:30

Otherwise, you can go buy it all that wouldn't be waste and that would be OK. Sure.

PresenterChristy PollardFoodShareProposedself-stated2:19:34

And much more expensive. I mean the reason why we're able to operate how we are is our volunteer workforce which is incredible and the fact that we have purchase power in buying truckloads of food You know, we're buying semis. We have six or seven semis that come into our food bank every single day and so being able to purchase that in such volume really helps move that dollar even further down the road.

UnidentifiedUnidentified speaker 1Proposed2:20:00

And how do people use this service? Do they

PresenterChristy PollardFoodShareProposedself-stated2:20:01

have

UnidentifiedUnidentified speaker 1Proposed2:20:02

to have like a sign up for it or something or a

PresenterChristy PollardFoodShareProposedself-stated2:20:04

card or

UnidentifiedUnidentified speaker 1Proposed2:20:05

something?

PresenterChristy PollardFoodShareProposedself-stated2:20:05

No, in most it's really dependent on the particular agency that's distributing the food and it depends on the type of program. So our kids programming is obviously just at their location so if they're there they get the food. Many of our pantries it's a self-certification so it just says I am low income or I'm in need of food and that's really all that they ask for.

Our senior programming they have to fall under a certain threshold but that's also self certified Yeah, so most of the time if you're standing in line and you say you need food most pantries will provide a food assistance.

UnidentifiedUnidentified speaker 1Proposed2:20:36

Okay is there any fraud that happens in there?

PresenterChristy PollardFoodShareProposedself-stated2:20:38

Very little very little I mean they say it's like 1% across the board So I mean if we were to go through and try to check at one point There was a program a government program that was offered And we were supposed to be checking Social Security statements or bank statements in order for them to get a box of food once a month And we had 3,000 seniors it took Forever we had two staff members working on that program.

The federal government ended up taking that requirement away because of the fraud was so minimal it just wasn't worth the effort and we say we're not the food police if someone's willing to stand in line usually there's lines at these locations and they probably need food so okay yeah

UnidentifiedUnidentified speaker 8Proposed2:21:16

I think.

UnidentifiedUnidentified speaker 16Proposed2:21:19

Not questions, just comments. First I wanted to say congratulations on the, I think combined 9.5 million that you've gained over the last two months. You had 8.5 million and then the one...

CommentBefore SeptemberProposed · by introduction2:21:29

We did.

UnidentifiedUnidentified speaker 16Proposed2:21:30

Yeah so that's amazing. And then thank you for talking about the importance of scalability for local nonprofits who are trying to gather food from just donations at stores The quality and the amount of waste that is a part of that and I'm not saying that we shouldn't use those methodologies But just the fact that it's high quality. It's reliable And just like you said, it's it's at a volume that people can count on allows for the local nonprofits to be on in dependable way Know how much they can feed and then it's not something that also is generating more waste in the system so I just wanted to say that the processes All those things equate to sustainability around food. So I just wanted to say thank you, and I don't know where the stat is but I do know just offhand that as you said post-COVID it's basically one in four families in the county are relying upon this service so when you think about that 25% of our population is reliant upon You being a hub for all the other nonprofits in the area, the way that the organization has not just shouldered the responsibility but stepped up with the level of warmth that you've talked about.

If people have an alternative to spending hours in line for food they're probably going to do it so more than likely you are serving a population otherwise wouldn't have a lot of options. So I just wanted to express my appreciation to you and the organization.

2:22 – 2:2812 turns

PresenterChristy PollardFoodShareProposedself-stated2:22:56

Thank you so much. Yeah, and I think Council Member Delgado also mentioned that she sent some questions after seeing the presentation before council tonight. And yeah, that question kind of did come up. And so thank you for pointing that out. I appreciate that. Yeah, one in four. It's pretty staggering. I would also say 75% of the people that we serve only come to the food bank one or four times throughout the year. So often these aren't people who are relying on us every single month or every single week. It is situational. It is a circumstance that has led them to a food pantry and they just need some temporary help to get back on their feet. And hopefully there are pantries that are willing to be there for them and we thank them for their service.

UnidentifiedUnidentified speaker 15Proposed2:23:42

I just wanted to say thank you as well for coming out and sharing with the community. I've had the honor of touring your facility and seeing the need for what you guys are building. It's exciting, and I look forward to touring the new facilities soon.

PresenterChristy PollardFoodShareProposedself-stated2:23:58

Great! And yeah, I was supposed to mention that too, failing at my job. Please come for a tour if you have not been to The Food Bank. I know we're knock-starred but it's...I think you'll get an understanding kind of like what we're trying to accomplish And it all comes right back here to your city. So thank you for the time tonight.

UnidentifiedUnidentified speaker 8Proposed2:24:15

Thank you.

UnidentifiedUnidentified speaker 1Proposed2:24:19

Okay, next is presentation acts and discuss some item 10C. Consider update to City Council goals for fiscal years 25-26 and 26-27. Mr. Gagahena?

UnidentifiedUnidentified speaker 16Proposed2:24:37

Before we move on, Ms. Mangalo do we have any public comments on this?

UnidentifiedCity ClerkProposed · by role2:24:43

On the food share presentation you are correct.

UnidentifiedUnidentified speaker 16Proposed2:24:47

Just because I see somebody that I recognize in the back of the room. Normally he doesn't hang out at this meeting so...

UnidentifiedCity ClerkProposed · by role2:24:54

Thank you so much yes we do have a speaker on this item his name is Alejandro Castro.

UnidentifiedUnidentified speaker 16Proposed2:24:59

I'm using my facial recognition technology right

UnidentifiedUnidentified speaker 1Proposed2:25:02

now. Sorry Alejandro I totally missed that

UnidentifiedUnidentified speaker 16Proposed2:25:08

No problem. City Council Mayor, city staff thank you so much. I just wanted to take this opportunity one to thank FoodShare that helps support this community week in and week out As you know, Reuben Castro Charities and I think every single one of you has been involved in some way with RCC. We process so much food. A lot of it comes from FoodShare. A lot of it comes from our partners, our food partners.

And this doesn't happen without FoodShare. And we're not able to do it and sustain our growth whether we were ready for it or not. RCC is one of the bigger pantries And that is in large part due to FoodShare. They were able to sustain us, as well as they let us use their truck. We got so big we're getting pallets and pallets of food. We're serving between 400 and 450 families weekly in one day. And we're having to get volunteers at least 30 volunteers at each shift to make that happen.

And that doesn't happen without FoodShare and I just wanted to say thank you, one to FoodShare but also to the council and the city staff directly and indirectly helping the families of Moorpark whether that's attending a concert doing going to 3rd of July things that are supported and giving some normalcy to some families who find themselves in a tough position that they may not have been in before and the city staff and the City Council has made that possible.

So thank you so much, and I am so proud to be here in Moorpark and to live in Moorpark for one But also, the support we give to each other is... I can tell you just from being around the county. It's hard to match. It really is. So thank you. That's everything. Got 40 seconds. And also, I'm going to say this because of FoodShare, because of the change in need in the community we've also have our diapers as well as part of our additional services that we do and as you know at the farm, I could go into a lot but yeah, we also have our diapers also provided by FoodShare so thanks.

Thank you.

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2:28 – 2:352 turns

UnidentifiedUnidentified speaker 1Proposed2:28:09

All right, next is Presentation Action Discussion Item 10C. It's considered update to City Council goals for fiscal years 25-26 and 26-27. Let's go ahead, Hannah.

UnidentifiedUnidentified speaker 14Proposed2:28:20

Thank you, Mayor. Good evening, council. So in front of you this evening are the Goals and Objectives Update. They provide a strategic pathway for the community and organization to understand the overall direction of the city Each goal and objective is connected to the work of the organization and the city's mission statement, and are tied to specific tasks. Last year, the City Council adopted the goals for this two-year cycle.

The three goals are Moorpark quality of life, strategic economic development, and excellent city governance. There were a total 26 objectives that were identified for all the three goals. Overall, we achieved a 68% completion rate so far. 50% completed for Goal 1, 63% for Goal 2, 90% for Goal 3. For Goal One, Moorpark Quality of Life, the evaluation implementation of a public safety model for Goals 1.1 is in progress. I'm actually preparing a report for the City Council that evaluates the use of technology equipment and security options For goal 1.2, the construction of the new library has begun and identified as complete for purposes of this report and this two-year cycle but of course that really just means we started construction of the project but the actual completion date of the building is expected for next summer and the parking lot portion will be done next fall Staff and I will make sure to improve the title descriptions on some of these objectives, and others for the next goal setting cycle.

And add more specific tasks so it's sort of less confusing to you in the public on how we define what's complete or in progress. For goal 1.3, the Civic Center Master Plan will be going through the surplus land act process as you all approved this evening and forging relationships and partnerships with organizations for community services for goal 1.4 still in progress The construction of the Tierra Hotta Inclusive Playground for goal 1.5 has begun and is expected to be completed in November, and both the adoption of the Parks and Recreation Master Plan for a Goal 1.6 as well as the Arroyo Simi Trail Plan for Goal1.7 are being reviewed by staff and will be presented to the Parks and Recreation Commission and the City Council this fall.

The Arroyo Drive overlay bike pedestrian project, which is goal 1.8 is making progress with staff and some members of the council recently attending the HOA meeting with the Via de la Roya mobile home park last month to present to them the scope of work and for getting any feedback they might have regarding the project and then the environmental review and approval process is currently underway For goal two, strategic economic development. The plan to attract a high-end hotel with conference space for goal 2.1 is in progress. Again although this is considered complete according to the report staff is actively engaged in discussions with potential hotel developers however an actual development project has not been formally submitted to the city The plan to attract manufacturers that generate employment and sales tax for goal 2.2, and also attracting high-sales tax generating businesses for 2.3 are both currently underway.

Last year staff attended the International Council Shopping Center's Western Conference and will be doing so again next month. Staff has completed the high street improvements in front of the High Street Depot for goal 2.4 and is currently starting the process to complete the high street improvements in other areas for 2.5. The evaluation of downtown parking options for goal 2.6 is in progress and is pending approval from the Ventura County Transportation Commission to designate the Metrolink lots as public parking.

The City Council adopted the ordinance last month to designate High Street as an entertainment zone for Goal 2.7, and staff is currently developing the application materials and will be posting the information on the city's website. The development of citywide branding and marketing programs for Goal 2.8 is in progress with the guidance and feedback of the Marketing Ad Hoc Committee.

Staff has updated the City's branding guidelines which were applied to our flyers, social media posts, website, solid waste bill inserts, and the MPTV channel. The city's certificates, proclamations and newsletter magazine were also redesigned. There are still progress and changes improvements still to be made on some of those items but we have started the process at least.

Substantial work is in progress in creating the wayfinding signs, redesigning the trash receptacles at bus shelters and updating the city's website. In progress are the interior design of City Hall, creation of street pole banners on High Street. Staff has in queue other marketing projects such as the gateway arches on High Street, freeway signage, electronic signs wraps on utility boxes and buses and bike rack designs. The adoption of a mural policy for Goal 2.9 is also in progress.

The update to the downtown specific plan for Goal 2.10 is pending guidance from FPPC, and the city has received an extension of our grant award for this from SCAG. The Arroyo Vista Recreation Center feasibility study for Goal 2.11 is in progress, and Goal 2 .12 was completed which is the High Street Arts Center conditions assessment. For Goal 3, Excellent City Governance. The city has completed identifying options for long-term financial sustainability under Goal 3.1.

We held a financial strategies workshop last summer, received direction from council about exploring financing tools and considering a parks maintenance improvement revenue Enhancement measure, which is goal 3.2 and consideration of that parks measure will be brought back again to the council next year. The update to the legislative platform was completed for 3.3 and implementation of the records management plan is nearly complete for goal 3.4.

The disposition of remaining city properties under the Surplus Land Act is in process for goal 3 .5 And then the first phase of the pavement management plan for Goal 3.6 has been completed with some striping work to be done in the next week or so, if not already done already this week. And then we are going to the second phase which is going out to bid for the next steps there. With that, that concludes my update and I am available for any questions you may have.

Thank you. Are there any questions?

2:35 – 2:409 turns

UnidentifiedUnidentified speaker 1Proposed2:35:51

I'll go ahead, I got a couple here. On page 223, I'm looking at the Marketing Ad Hoc Committee. We haven't really talked about any of this stuff since it's been an ad hoc committee obviously but I'm wondering did we envision all of this stuff being done when we put the ad hoc committee together first or are we adding a lot of things to it? And if we are, are we going to have anything coming up Are we just kind of doing a lot of stuff at once?

UnidentifiedUnidentified speaker 14Proposed2:36:23

Yeah, no. Great question, Mayor. You know, the marketing ad hoc, you know, they're established for a specific purpose for a, you know, specific time period as well. Right now it's kind of been this two-year goal period at this point. There will be items going before you such as the wayfinding signage that will require city council approval As well as the allocation of budget because a handful of these Larger items have not been funded yet. And so that will be Items that will be coming before you upon the recommendation of the marketing ad hoc

UnidentifiedUnidentified speaker 1Proposed2:37:00

Okay, is there a priority list on this? Oh

UnidentifiedUnidentified speaker 14Proposed2:37:04

Yeah, I mean a lot of the projects that I provided an update on that we're already working on were sort of identified as the higher priority projects by Marketing Ad Hoc last summer. So things like the wayfinding signage was in the works already and then minor updates that we needed to make for Certificates Proclamations were already sort of mostly completed and then things like the website were also one of those things that the ad hoc also recommended to have staff work on

UnidentifiedUnidentified speaker 8Proposed2:37:35

Okay. All right. I'm anxious to see all this

UnidentifiedUnidentified speaker 1Proposed2:37:40

stuff. And then one more question was regarding economic development, develop implement a plan to attract high-end hotel conference space. Right now it says Interested developer. Wasn't that before we had that goal plan on there? Were we talking about more of like a downtown? That was your... Chris, you brought that one up.

UnidentifiedUnidentified speaker 15Proposed2:38:14

Yeah I mean I was going to bring up those two items as well so I feel like they're very much not done and I know they're marked as 100 percent but you know to me until we have something submitted for a hotel we haven't attracted a hotel yet right? Like I mean it's If you're reaching out, if you're in discussions, great. You're making progress but I don't see that as a completed goal even the way it's stated and I know you said you could state them differently but this is stated to attract them.

They haven't submitted anything so we haven't done that yet. And then the other one that you touched on, attract the high tax employers again, you know. Show me some numbers of what we've done and where that has happened and that they're moving here because I haven't seen that.

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UnidentifiedUnidentified speaker 14Proposed2:39:20

No, thank you. Thank you council member. Yeah regarding the hotel development again I think we can word that differently We've obviously been engaged in discussions about Potential hotel developers coming in and have done some outreach to hotel companies out there and yes, we can definitely Make changes today to this to provide a more accurate update on this on this item but Yeah, I mean the thing is within a two-year period obviously we're doing what we can right now to address that goal and objective.

Obviously some projects take some time to come together and also receive proposals and things of that nature so it may not be completely accomplished within the two year period but we'll be sure to more accurately describe what we're doing in update and progress were making within those two years

UnidentifiedUnidentified speaker 15Proposed2:40:13

Sure, and I don't mean to speak for the whole council but you know. I don't expect all these goals to be a hundred percent completed by the end of the two-year period You know progress made certainly right there their priorities We certainly can't control You know all the businesses that are gonna move to Moorpark or a hotel coming to Moorpark But you know until we reach that goal we haven't achieved it right so 100% is just very misleading and I think I kind of thought we actually said that last time this was presented to us.

And, you know, I would amend that now.

2:40 – 2:4812 turns

UnidentifiedUnidentified speaker 1Proposed2:40:53

Yeah, right. There's some goals on here that we would expect to be done because you can actually do them. We could actually pick bike racks and trash cans and things like that. The hotel one or even bigger businesses until we get them to move actually in is not really done but really the goal is pretty much like an ongoing I'm not trying to say what's the word, like a recruitment of that type. So what kind of things are we doing to step into that? Like going to trade shows is one way to meet different perspective vendors. Other things are reaching out to companies that could possibly do that and maybe we get rejected for some reason and that's something that we would be able to say You know, we've checked into this and it didn't really work out.

So I think just kind of wording that differently would be something we want to do because what you don't want to have on here is... You know, we wrote an email to a couple companies and they said that maybe they'd be looking into it in the future. That wouldn't be like a complaint. It'll be part of the goal of getting there so...

UnidentifiedUnidentified speaker 14Proposed2:42:03

And Mayor, to your point, I mean yeah, we tried toward the objective originally to develop and implement the plan So it wasn't like, you know, if the objective was stated like we would attract a hotel development and then that was that. I think we tried to think about that also because of the long-term process this would take so we did try to describe the objective as develop and implement the plan at least we have worked with our Economic Development Division to actually put that plan and implement it. And so that's kind of why, you know, we sort of marked it as completed but I totally understand how it could be confused And then regarding the hotel attraction or preference of the council for the high street locations, again because it has to go through that surplus land act process we haven't been actively.

In fact conversations and people have approached us but obviously we haven't fully marketed that until the SLA process is completed. Any other questions, comments? Sorry. Just one last thing for Council Member Baird's question regarding attracting manufacturers and high employment sales tax. As you know our Economic Development Manager John VanDek provides you an annual economic development update. And so that would be a time we can get into more details about data and the numbers that you may be looking for.

UnidentifiedUnidentified speaker 15Proposed2:43:27

I think... sorry, interrupting. I see it very similar to how Mayor Enneagrin sees the marketing ad hoc, right? The economic development. I know there's a committee that meets and then discusses but I would love to hear that more often than once a year so personally

UnidentifiedUnidentified speaker 12Proposed2:43:48

So we're all on the same page. Mr. Garahaniak, can you remind us how the wording of each of these gets determined? And maybe we can use the goal setting conversation that we just had last month with the library as an example. We came up with a lot of ideas. There was a lot of discussions and some direction. And then I expect we are going to get something that looks similar to this where wording has been chosen.

taken away and decided upon.

UnidentifiedUnidentified speaker 14Proposed2:44:20

Yeah, no thank you Council Member Means. So typically during the City Council's goal setting process we review and you identify your overall goals and then there's typically objectives and different things that that you all identify that sort of is categorized or fall within to those goals And then what the city staff does, we then take those ideas and objectives you guys sort of suggest. And then we sort of write and put them down into a work plan which is what you're seeing in the Council goals report.

And then at that point, we bring it back to you to then approve the objectives, the different tasks involved, answer any questions you may have regarding each one of these items. That's how it sort of originally is established but, of course, we can make changes and updates throughout the year just to be more accurate. It's a living, breathing document per se so that if there's something that needs to be changed on here, we can do so as well.

UnidentifiedUnidentified speaker 8Proposed2:45:27

Questions? Do we have any speakers?

UnidentifiedCity ClerkProposed · by role2:45:30

No, Mr. Mayor, no speakers on this item. Okay,

UnidentifiedUnidentified speaker 8Proposed2:45:33

thank you. Anything to

UnidentifiedUnidentified speaker 1Proposed2:45:34

discuss

UnidentifiedUnidentified speaker 8Proposed2:45:36

on top of what was

UnidentifiedUnidentified speaker 1Proposed2:45:37

discussed?

UnidentifiedUnidentified speaker 12Proposed2:45:37

I'll jump in. First of all... full understanding and awareness that our city staff works hard and gets a lot of stuff done. And we as a council have a lot of things that we want to see, that we ask city staff to do. So I think that being aware that there's, you know, we might have 10 pounds of ideas in a five pound bucket to put them in. Right? There are some other words I'll save for after the meeting.

When I look at these goals where I think this is I think Three or four new businesses are going to show up in the next 12 to 24 months. That's what's in my head, right? Not saying it's right and not saying it's wrong. And then it gets put into a verbiage that says implement a plan. It's like OK yeah, that's what I'm looking to accomplish. And then we get halfway through and a plan was implemented. And this is no critique. I almost didn't want to call any of them out but it didn't match the expectations And it's it's nice to be better so the back like oh look at that as a council we got this hundred percent of this complete but I don't know that we're moving.

Forward on some of those initiatives the hotel was called out earlier right in a way that works I looked at the construct here how to inclusive playground and The task said start in test 3 and 4. Start construction, complete construction very specific is do we have a playground other kids playing on it? Cool. We're complete so maybe as these come back to us we owe it to city staff to take a little more time at least I'll talk speak for myself take a little more time and not say yeah that generally covers what I meant But to dig in and say, are we aligning our thoughts and our hopes with what city staff is able to do to accomplish our goals? Because otherwise you put goals down. And we feel good that we went directionally towards a goal. And yet we don't have the hotel.

And we don't have the taxpaying companies Identify options for long-term financial stability. We can raise revenue, we can cut expenses or we can do both. Check 100%, right? But what we want to do is get in there and actually implement that plan based on what we're choosing. So I think that we owe it to city staff to be a little more specific and hopefully open that dialogue up because if we give 100 priorities then there is no priority.

That's my takeaway.

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2:48 – 3:073 turns

UnidentifiedUnidentified speaker 8Proposed2:48:33

It's receive and file, so something else to go on. Then we'll go ahead and we'll receive and file this one. And we'll move on to...

UnidentifiedUnidentified speaker 1Proposed2:48:49

Next is presentation action discussion item 10-D that's considered capital improvement program status update. This is Mr. Royas. Is he on Zoom?

UnidentifiedUnidentified speaker 18Proposed2:48:59

Yes. Good evening, Mayor. Can you hear me? Yep, we can. Excellent. Well good evening, Mayor, City Council, city manager and any members of the public who are there I can't see but apologies for not being there in person this evening. I'm attending the Human Resources Conference in SoCal. But tonight staff comes before you with an update on our capital improvement program Also known as our CIP, to really give you a high level overview of where we stand.

Before I begin, I did want to thank our finance director Ms. Dever for her significant assistance in putting together and reconciling all the financial information for this update. Additionally, I wanted to thank our public works director Mr. Kim and our parks and recreation director Mr. Lorankowski and their respective teams for putting the project updates that are reflected in the matrix before you this evening.

Tonight, staff's intention is to really discuss the new matrix included in your agenda report which includes the 51 projects that you see on the screen. Out of those 51 projects six are currently considered fully funded And approximately 43.3 million remains allocated across the overall CIP portfolio with 183 million or so in estimated actual project costs.

Now, both of those numbers are important and I'll explain that in my presentation as it doesn't mean that we have $43 million available to simply move from project to project. Next slide please. So the easiest way to think about tonight's update is we're really trying to answer three basic questions. First, what have we completed? Second, what are we actually currently working on today?

And third, what remains the longer term items that either require additional funding direction or other requirements essentially to move those forward? The purpose tonight is really to provide you a status update and the financial overview of all of the CIPs from a high-level perspective. We're not asking Council to reprioritize the CIPs this evening. Tonight's action is primarily to receive the report and close out the work that's been identified as completed, and then clean up any of the remaining project appropriations associated with those projects. That would essentially return the funding back to their funding sources.

The larger discussion about which projects, as we have so many, whether they should move up or move down or receive additional funding or resources is really going to be better suited for the upcoming strategic planning and budgeting process Towards the beginning of the end of this year and the beginning of the new year. Next slide, please. So one of the main goals with this update was to make the CIP matrix easier to understand, not only for the council but also for the public. And there are really two separate questions and I know there's a lot of columns on the matrix we can try to make it as simple as possible but there's really two questions to be answered for every project. The first is what is happening with the project? Is a project complete?

Is it active or current? Does it have some activity Or is it inactive or slated for future? And then the second question is, does the city have enough funding to finish the project? And so we've categorized that into fully funded projects, partially funded and not funded at all. And that distinction is really important because a project can absolutely be active because staff is working on design permitting right away bidding or some other type of phase in the project, while it's still only being partially funded for the overall project.

So I think in particular on this particular slide that the key takeaway is that having a project on the CIP list even if we've deemed it active doesn't necessarily mean that the city currently has all the funding necessary to construct and complete the entire project. And as I showed you earlier, we'll look at that number again We have over 150-some million dollars in projected costs associated with these CIPs. Next slide, please.

So from a 30,000 foot level we're looking at the 51 projects and they really break down into four status groups. So we have seven completed projects 20 active or current projects Four projects where there's some activity and then 20 projects that are considered inactive or future. And then from a funding standpoint, only six projects are currently fully funded.

You'll see here on the slide that the vast majority are partially funded meaning there's enough funding to move a phase or maybe another step forward in the project but not necessarily enough to deliver the entire project through completion. And I think that's probably the clearest way to look at the CAPs today is that while there's a substantial amount of work occurring throughout the organization on these projects, the level of activity that staff will be able to work on these and the level of funding are not necessarily always the same.

Next slide please. So as I mentioned earlier, that number is actually 183 million. My apologies but the slide illustrates this currently has $183 million in estimated or actual project costs across the entire CIP portfolio compared with the 43.3 million in currently allocated funding And then the important takeaway here is that we simply don't have enough funding. I think Council Member Means just alluded to this in the last presentation from the City Manager, we just simply don't have enough funding today to complete every project identified in the CIP.

So that essentially means that prioritization is really going to be key moving forward. As council directs resources towards higher priority projects, other projects will necessarily need to be either deferred or kind of phased in over time. Now there's a caveat with that. That doesn't mean that these projects will never move forward. Additional resources could become available through grants, future revenues, use of reserves where appropriate, or other financing options but You know, based on where the funding stands right now Council at some point is going to need to consider additional choices about which projects move forward first.

Next slide please. So this is probably the most important financial takeaway from tonight's presentation. We currently show the 43.3 million in remaining allocated CIP funds that have already been approved in the budgeting process a while ago, but that is not 43.3 million of unrestricted funds sitting in one account. If we really break it down only about 1.6 million of the remaining allocation is actually general fund money And then the remainder of it, as you can see is really the 41.7 million is a variety of special assigned or restricted funding sources and there's an important distinction even within that specific group.

So for example Fund 3004 which is a Special Projects Fund is a city controlled council adopted capital fund and it currently represents essentially 21.8 million of that $43.3 million. And also just to break that down even more, out of that $21.8 million of special project funds, 20 million of that is already in the library and another almost a million of it is in the inclusive playground.

So a lot of that funding that you see, the 43.3 million essentially is already obligated These dollars have been set aside for not only those particular projects but other capital purposes. So Council does have discretion over their future use, but the important part with this one is that when those projects close out and if there are funds available and left over, those funds for those special project funds will be released and then they will have to return back to the Special Project Fund.

And then there's A way that Council, when we move forward later in the year when you reprioritize the CIPs, you could make budgeting appropriations and adjustments as such. So that funding... I use that as an example because then we have to get into the restricted funds. And the restricted funds such as traffic mitigation, park improvement funds, art and public places PEG, capital funds, landscape maintenance and grants et cetera. Those are another complete set of restricted funds where they have to be utilized promotically for those specific projects.

So for instance another example is if we look at like a street funded project with traffic mitigation dollars, those dollars don't suddenly become available for a park or for a building. If any funds are left over from that particular project they would have to go back to that fund for eligible transportation purposes, for example. So that's really why the $43.3 million should not be viewed as a pool of money available to fund any project we choose and as I mentioned honestly 21 million out of that 43.3 million are already obligated to the library and inclusive playground. And then there's some other projects but I'm not going to get into the details right now on that one. I wanted to give you a high level overview Next slide, please.

So this brings us really to the completed projects. Again, we've identified seven projects as complete. You can see those there on the screen that leaves around those projects 790... 770... 979,000 in remaining allocations associated with those projects. So one of the actions before you tonight is to, you know, direct staff to essentially close out those items.

That doesn't mean that we have the funds or that we're going to be spending the $979,000 because we're not reallocating the funds tonight. We're essentially Closing those projects out and then those funds will be returned back to their specific fund. So for instance, if it was in the general fund, it'll go back to general fund. If it was special fund money, it'll go back to the special fund etc.

One note on this slide, you'll notice that the slide for the item for police services for CHP and the tenant improvement project represents about $61,000 of the total. And that will be closed out separately. Mr. Laurentowski and team will return back to you at another item to close that specific project out and return those funds. Next slide please. So if we turn to the projects we're currently actively working on, we have 20 projects classified as active and current. An active project means several things. The projects are physically moving forward towards delivery or construction. Maybe there's design or pre-construction going on.

And then we also have ongoing programs such as ADA improvements, sidewalk work. This is where you know work continues to incrementally occur over time And then also I did want to note, and our city manager did share that earlier that several of these actually are council goal projects that are in there. So there's about 10 of those. Those are intentionally highlighted on your matrix in yellow and they're also at the top of the category section so you can quickly see their status. If the project is a City Council Goal designation then that really informs staff that that's the priority.

And then the funding status that's been assigned to those particular projects really tells us how far we can take that priority. Next slide, please. So I wanted to show you the same material for those particular projects but in a different light. So you can see, I've included some of the projects and I didn't want to go through every single one of them but again high level overview. Some of the active projects are either in a delivery or installation phase where physical work is happening or contractors are out and about Some are in the pre-bidding or pre-construction phase, or need to be bidded out or an RFP needs to be done.

Others are in design and coordination where we might be working with consultants or outside agencies dealing with right of way issues etc. And then we have ongoing programs that will always essentially be a part of our operational things. Again, that goes back to the ADA improvements, sidewalk improvements, facility repairs. So in this particular slide, I think the important takeaway is it just to share that there's obviously meaningful activity happening on these particular projects. It's just they're all at different stages throughout the pipeline and this matrix moving forward will help keep us on track so that we can not only inform the council but inform the public of our incremental progress over time.

And then at the same time, we also really want to be transparent that active does not mean that these items are fully funded. So that's an important designation. So where funding or other prerequisites allow staff will continue to move the projects forward through reasonable phases and when additional resources or a policy choices is required in those, those will be brought back to council.

Next slide please. So this category is also for us to clearly identify. We wanted to share with you the four projects that we have identified with some activity, and again these are projects where staff is doing meaningful work right away work or coordinating with Caltrans as a good example maybe working with the developer identifying funding sources or other improvements but we haven't really reached a point where we could consider this project fully active So for example, we have activity associated with the L.A. widening, Moorpark Avenue widening Gabbert Road railroad crossing and the traffic signal cabinet upgrades.

Now this is much different than the 20 it's at the bottom of the slide but the 20 inactive or future projects those remain CIPs because they represent long-term identified needs from either previous council priorities or they've been on the CIP list for a while. They could be waiting for funding, there could be right-of-way issues or land acquisition issues, development activity, additional council direction that would be required before any type of substantial work begins. But I think it's important from a transparency perspective To share and make sure that inactive does not necessarily mean that we've forgotten about the CIP or that we're not working on it. The same with some activity, you know doesn't mean that we haven't fully committed to project delivery.

We're still working on some of those items. Next slide please. And final slide, I should say. So bringing this back to really the recommendations tonight, you know where staff is asking Council to do two things first receive and file the Capital Improvement Program status report update and secondly direct staff to close out those completed projects identified in a report so that we can release those funds back to their balances and those original funding sources. And then from there, as I mentioned we'll continue to use this matrix as a tool to keep not only you informed but the public on what's moving, what items have been funded and then what additional decisions you might need to make to help us move some of the projects forward.

Again tonight is not intended to be like a re-prioritization of the projects that broader conversation will again happen You know, the city manager and I have discussed this. And I believe we've shared this before probably the latter part of the year or at the beginning of next year as we move into the budgeting process as well. So the bottom line really tonight for the council is that The city has made significant amount of progress and there's a considerable amount of capital work underway.

Just in the projects that are fully funded right now, we've got six fully funded projects but there are delivery constraints that still remain if we were to move some of those active and current projects forward. So this really concludes my presentation for this evening I'd be happy to answer any questions the council might have. And additionally, our department heads are the subject matter experts who could also provide specific details within their respective areas.

3:07 – 3:1317 turns

UnidentifiedUnidentified speaker 1Proposed3:07:35

Thank you. Are there any questions of staff?

UnidentifiedUnidentified speaker 15Proposed3:07:37

Yes. On the 80 acre trail and trailhead improvement, that's on the recommended for as completed but it's only the conceptual and feasibility that has been done. Is it possible to leave that open but take away the allocated funds if it's not a priority project at the moment?

GovPJ GagajenaCity ManagerProposed · by role3:07:58

Yeah, I could just probably clarify in it. It's...I think the wording on that project was poorly done. I think it should have just been feasibility study for a trail connection at the 80-acre project which was completed and what City Council determined from the feasibility studies is that we would not be moving forward with that trail connection and it was ultimately a trail connection from Moorpark all the way into Conejo Park's open space.

UnidentifiedUnidentified speaker 8Proposed3:08:29

Yeah.

UnidentifiedUnidentified speaker 12Proposed3:08:31

Thank you, Mr. Reyes. Appreciate the presentation. We're talking about $43 million for 181 or $183 million for the projects that are spread over time. From what I understood from what you were sharing is that $43 million, some of it is already spoken for. Some of it's already deployed and the rest of it remains in a variety of different funds. It's not all sitting in one specific fund. Is that correct?

Correct councilman cool. Thank you and the Replenishment how we would grow that 43 million dollar number to be able to take on more capital improvement projects is it fair to say that that is going to either come out of general funds or Surpluses that are that are generated in a given year's annual budget spilling over into special projects fund of some sort Or there other ways like grants and such that we might be increasing the forty three million dollars

UnidentifiedUnidentified speaker 18Proposed3:09:32

I can try and take a stab at that. Ms. Dever might be able to answer it a little bit better, but there must be over 25-30 different funds that help make up the revenue sources that help fulfill many of these CIPs. So you stated it correctly, Council Member Means, is that the revenue sources for those different funds come from a variety of different areas and that could be transportation funds, special taxes, LMDs, you know state funds etc. So I wouldn't be the best one to be able to predict how those funds get replenished but Ms. Dever if you had any additional input

CommentChloe SheltonProposed · by introduction3:10:24

Good evening, Council Members. As Mr. Royers explained we have so many different funding options for completing the CIP project. In Fall 2023 we implemented a new impact fee. This is... New impact fee was calculated based on certain projects to be completed So that is one of the revenue sources for some of the projects. Some of the projects are coming from special project funds, which is fed through general fund surplus and other funds We try to look for grants or, you know, so many different things. So it depends on how we're going to replenish those funds that's based on maybe a future fee study or we hope we can have... we're going to continue to have general fund surplus?

UnidentifiedUnidentified speaker 12Proposed3:11:40

Thank you for that. It leads to the follow-up question which is a bit more general At this time it would be difficult to predict any sort of rate of increase in the available funds, right? We can assume that we're going to get grants. We can assume that we're going to hopefully get some surplus transportation fees but it's not as if we have a projection that over the next five years The amount of money we'll be able to spend on capital improvement projects is going to be an extra million dollars a year, five million dollars a year. That's... Am I correct that it's impossible to forecast something like

CommentChloe SheltonProposed · by introduction3:12:20

that? That's very much correct. Got it.

UnidentifiedUnidentified speaker 12Proposed3:12:23

Thank you. I appreciate it. That's all I have as far as questions go. Any

UnidentifiedUnidentified speaker 8Proposed3:12:28

other questions? Do

UnidentifiedUnidentified speaker 1Proposed3:12:31

we have any speakers?

UnidentifiedCity ClerkProposed · by role3:12:33

No Mr. Mayor no speakers on this item.

UnidentifiedUnidentified speaker 8Proposed3:12:35

OK.

UnidentifiedUnidentified speaker 1Proposed3:12:35

Back to discussion. One question I had about the when there's money left over in a project, is there a reason that takes council decision to return that back to its original account? And why doesn't it happen automatically?

UnidentifiedUnidentified speaker 14Proposed3:12:51

Yeah. So Mayor, when you as a council decide to allocate funds for a specific project that's when those funds are fully allocated for that and so when remaining funds become available it just takes another council action to take it back because you had originally allocated for that specific project. All

UnidentifiedUnidentified speaker 1Proposed3:13:12

right I see. All

3:13 – 3:185 turns

UnidentifiedUnidentified speaker 8Proposed3:13:16

right what are the thoughts? I do have

UnidentifiedUnidentified speaker 12Proposed3:13:24

one other question. How often do we update the estimated costs on all of the capital improvement projects? What is the process of doing that? Is that an annual review, every five year review? Cost of living increases. How do we determine if a project was $5 million three years ago, if it's $6 million today? Or does it stay on as 5 million? I can take a stab at that.

UnidentifiedUnidentified speaker 17Proposed3:13:51

I can be 100% transparent and honest. We don't do a great job of that to be honest with you because we don't constantly review our 100-plus portfolio of projects what we try to do is provide the best Analysis on the current projects that we're working on actively there are projects that are There important CIP is like let's just take the LA Avenue widening project for example That project was initially funded by the LA Avenue area of contribution, which is a developer impact fee The LA Avenue wedding project is just one project in that entire area of contribution portfolio. There's other projects as well.

So developer impact data are based on when that estimate was first created for that impact fee, right? If we don't update that regularly or have development coming in, projects aren't feeding into that fund so that the city can actually construct those improvements. The LA Avenue widening project is a perfect example where we've got funding that was based on probably 2005 estimates We haven't had a huge development come in since 2005 now we're constructing the hitch ranch project now so until that comes in That that funding number kind of stays the same on top of that you have other projects that we are ready to Construct ie the Princeton Avenue that comes from the same LA AOC fund You build that 15 years later and that construction cost is much higher than when it was first planned in 2005, right?

So it's There's a lot of variables that go on there. We do our best to forecast, plan and execute projects but those have left their own as well so we don't actively forecast every single project. We can certainly take a stab at that the next time we come around but these projects don't have construction ready drawings so we're really going out there and saying hey what do you think that bridge over Walnut Canyon is gonna cost?

Right. We could talk about a bridge over the 101 that was constructed in 2015 that cost $21 million, right? So it's difficult to forecast that accurately. Most construction managers aren't very good at that and so but we can certainly if you want to get more granular in that effort, we can certainly take more time but again, we're basing those numbers On a bunch of assumptions and risks today without even construction ready drawings. I hope that colors a little bit of how, why that's difficult and challenging for us.

UnidentifiedUnidentified speaker 15Proposed3:16:35

Can I interject a follow up question to that? Would it be possible next time we look at this rather than having you project out those dates because again we're guessing. But to put context as to what they are. So if it is, this was an estimate in 2005. If it just said that then we can all know that's not a real number today and be able to look at it from that context but I think if you gave the context of the number that is there whether it's based on something or Whether it was just a total guess or you know, but to say that would be very helpful for me.

UnidentifiedUnidentified speaker 18Proposed3:17:21

And then if I might add council members in there and Miss Dever as city manager please correct me but as part of the budgeting process One thing that could be done, and I think we tried to accomplish that here when we provided the projected numbers. But as Mr. Kim suggested it is really difficult to sometimes forecast these and then they change especially if they sit there for a while but during that process we could endeavor to make sure that when we're doing the budgeting process...

I know I've spoken to the city manager about it and Ms. Dever is that we're looking at Possibly redefining what the pages for each of your individual CIPs look like to make it a little bit more transparent, easier to understand where the funding sources come from and what those estimated numbers are. So that's definitely something we can look into updating regularly.

3:18 – 3:2815 turns

UnidentifiedUnidentified speaker 12Proposed3:18:22

I think my line of questioning was just to make sure I understood it, but to illustrate the point. And Mr. Kim, I think you answered it perfectly. There are some projects on there that might not need to be done and that cost could go to zero because they won't be necessary in the future. And there's other ones that can balloon in cost by 10 times. And so when we look at this $43 million against $183 million, it might as well say purple versus orange.

We don't actually know what that is. I appreciate now. I'm not taking anything away from from city staff's efforts here But as we're trying to get our heads around what's a what's? A budget surplus lead us to well, it's not gonna close that gap because we don't know what that gap is Paving we're gonna do about a million dollars a year of paving and it's not going to take away from the 43 million if we're getting you know transportation funds in so This It's an interesting work study. I appreciate it considered received and filed in my In my brain, I'm not sure that...I think really what it illustrates to me is we got a big gap. We're going to continue to have a big gap and every time we make a decision whether it be to increase $9,000 in our custodial contracts or $40,000 in additional art all of that is having an impact and I think sometimes we forget I forget that there's a list of things that the community at one point valued and needed to be accomplished, that these smaller decisions that we make are impacting along the way.

So I appreciate the reminder and I do think that some cleanup in direction let's get that money out of jail for lack of better term and release that surplus. Move to approve.

UnidentifiedUnidentified speaker 1Proposed3:20:26

Motion and a second.

UnidentifiedUnidentified speaker 15Proposed3:20:29

Did anyone have any opinion on that 80 acres trailhead? I mean, as far as...I wasn't here when it was on the council when that was a discussion point. Is that something that should remain?

UnidentifiedUnidentified speaker 16Proposed3:20:43

I don't have the numbers in my head, maybe Mr. Laurentowski had but a few of us were on the council at that time It was just that the cost was so prohibitive and then there were some other I think easement issues and access issues as well That's that was my recollection of

GovPJ GagajenaCity ManagerProposed · by role3:21:00

that. There was a gluttony of issues that never stopped But that was a pretty big aggressive project. There's also been, and maybe this is what Council Member Baird is alluding to, is simply opening up the property for public use similar to what we've talked about with the We call it the Northeast open space, but actually is that waste management property that we had purchased. Simply opening it up with a trailhead with the trail.

That's something certainly we can do. I think as our assistant city manager mentioned, we will be talking about all of these capital projects this fall and that would be the perfect time to add that to the CIP list.

UnidentifiedUnidentified speaker 15Proposed3:21:43

And I guess that's where I'm coming from in having the discussion is obviously it's not a priority for me. You know, it's not...I am not trying to say we should fund this and make this happen tomorrow but I think sometimes it's easy to lose track of things and that's what this document is supposed to help right? It documents these are things that for the future whether we re-envision it from what it was you know thought of or whatnot you know shouldn't move forward but to lose it today Are we gonna think about it in six months when we review this again? Is it gonna come up could it spark something else in a future council member, you know That has a great idea that maybe has a different way to fund it or maybe there's a creative funding I know we've talked about some creative funding for trails specifically Then I've had some private conversations with Mr.

Lerntovsky about The the regional defense partnership had a A speaker from the CVs that, you know, there's some opportunity there where they actually, you know, we fund the design and they would actually come and do some of that work at no cost. And so there's some potential options that we could look at from a funding standpoint for something like a trail and a trail head in the future, so I just hate to lose it.

not transcribed≈11s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 12Proposed3:23:07

So if we fund 177 hours of CAD work, the CVs will implement

UnidentifiedUnidentified speaker 15Proposed3:23:11

the train works? There is a program that you apply for. They'll actually build things as well. It is very restrictive on... You know there can't be a timeline right? Like it would not work for like the library or some project like that but if there's a project that's out there that we don't have a set timeline There's potential to look at some of those things. So I'm just throwing it out there as a You know to not lose the concept III don't think we should have funds allocated towards it. I agree with moving those but

UnidentifiedUnidentified speaker 12Proposed3:23:47

Examples examples a good one because with trail connectivity between cities and regions once you lose it once you Build something across that you don't get it back And Santa Rosa Valley and into Wildwood Park, and Conejo, and out to Simi, and into Somos. How incredible if we can get all of that connected? If I remember right the number was something like $5 million to get from Sierra Rojada to Santa Rosa Road. There was some optimism in that $5 million if I remember right. We had to get some private property owners who agree Very clear about not being interested in agreeing, no matter what. And yet to your point I'd hate to lose that idea that someday that could work but I hate to fund it so I don't know if there's a better way to look at it or not but trails is a really good example of Not funded.

But if we forget that that path is there, we could lose it forever.

UnidentifiedUnidentified speaker 1Proposed3:24:42

Yeah. I wouldn't want to get rid of it either. I mean, I'm not sure exactly what that would look like in the future, but there could be something different that's in the same kind of realm as that. And then would that be part of our trail master plan? That section or is that separate from

UnidentifiedUnidentified speaker 18Proposed3:24:57

the council? If I might just interject, you know, I am hearing what you're sharing And I think it's a valid point and I could definitely, we could jot that down. I think in speaking with Mr. Laurentowski about this item though as I understand it Council Member Barrett when this gets brought back And if there's a future conversation or consideration about this during your strategic goals setting session, or as we move into the budgeting process.

This particular CIP as it is right now won't address what you and Mr. Laurentowski have, it sounds like discussed. So I think the best option would be to move forward in removing this and releasing those funds And then us as staff noting and jotting down that come your strategic planning session and future conversations about the CIPs in the budget, we would bring this back and just remind you that you wanted to possibly have some type of new CIP. It could be related to trails etc. Mr. Laurentowski feel free to jump in if I kind of missed the mark on it.

GovPJ GagajenaCity ManagerProposed · by role3:26:09

No, I think it's accurate and I have a feeling when we talk about our CIPs this fall there's probably going to be more trials. So that's the perfect opportunity to add it.

UnidentifiedUnidentified speaker 12Proposed3:26:21

What's interesting about this document is it's serving two purposes. One is tracking the CIPs that we're working on, and then there's also the purpose of purgatory where we just park stuff because somebody had a good idea and we said yeah well that's a good idea let's park it over there not fund it not have to deal with it. An example of that I've seen in my time here was you know the Gabbert Road improvement. In order to move some of the people who were going to be impacted by the Hitch Ranch development along and make sure we're satisfying those needs. We talked about the Gabbert Road railroad improvement, and at the time it was $750,000 and we were going to get $250,000 here or there. And I could be off on the exact numbers.

Now it's...I don't doubt the number but now it's a five million dollar project and it comes up every once in a while as a topic And I don't know that we're any closer to that. To starting to start thinking about that project than we were you know at the time I hit ranch hasn't been built either as North Ranch etcetera but. If we don't move that somewhere else, we risk losing track of it. But I'm not sure tracking our capital improvement project progress is appropriate in what I'm calling a purgatory list. So I don't have a solution to that. I want to take my motion back now.

UnidentifiedUnidentified speaker 1Proposed3:27:38

Or should this be, I mean maybe layered differently where you know we have parks and landscaping. We have the things that are active and then we put in a parking list that our idea is we don't want to lose track of but we're also not going to work on so much. I do that with my stuff. I have a color coded section of things I move around but I understand your point like you don't want to lose that. I won't forget that What comes, you know, the fall.

UnidentifiedUnidentified speaker 15Proposed3:28:06

Correct but you won't be here forever, right? I mean like as far... Councilman Barrett announcing a mayor race! No, I mean like years and years in advance, right? I don't want to lose track of things. Thanks Chris. Did not come out right.

3:28 – 3:3341 turns

UnidentifiedUnidentified speaker 1Proposed3:28:21

What I meant was we get back in the fall if we have a more concrete plan that we want to discuss.

UnidentifiedUnidentified speaker 15Proposed3:28:26

Sure and I think what Mr. Lerentowski is trying to get at is that this was specifically created to evaluate the trailhead improvements, right? And it was for evaluation. I don't understand why we wouldn't just change that to be Or leave that the way it is and park it versus trying to take it away and bring it back. But apparently there's a legitimate reason that seems to be

UnidentifiedUnidentified speaker 16Proposed3:28:50

so... I can share, also speak for myself on this just because we're talking about it at the time with the reason that I don't know if there was a vote. I don't remember if we voted or gave direction but I can share my mindset of the time. My mindset of the time was Right now it's very similar to the conditions that this current council is in, which is staff touched on this on these like partial projects. Which is do we want staff time to be dedicated to a set number of projects that can have an outcome or do we want their attention to be spread thin? To keep over five years touching base on this reaching out to you know in this case property owners, working with the county officials. And do we just want them to keep chipping away at the edges on something that really at that time isn't viable?

Or say it like I'm just going to say a historical document. Here are the things that weren't working for these reasons. We don't want to forget them, right? We want to keep them there but we also just want to acknowledge And for staff's purposes, like we that is not a priority right now. Not to say it won't be a priority later but it just isn't a priority right now given the current conditions. That's where my mindset was at the time so that way then they could turn their attention to things that were more feasible

UnidentifiedUnidentified speaker 15Proposed3:30:13

which I see on here as the inactive future. Right? So I would just move it to interactive feature and take the funding away and leave alone but if there's a better reason to take it off and add it back on at a future meeting

UnidentifiedUnidentified speaker 1Proposed3:30:29

It seems very similar to me. I kind of understand what you're coming at the point is either we take it off and we put it back on when we want to do something about it or we keep it on zero funded and don't do anything with it until we want to do something with it It's not taking up extra

UnidentifiedUnidentified speaker 12Proposed3:30:48

Paper

UnidentifiedUnidentified speaker 1Proposed3:30:48

here,

UnidentifiedUnidentified speaker 12Proposed3:30:49

or we decide tonight you guys because of because Chris comes from bear brought up a point We decided tonight that we remove the other ones We leave that one and we're gonna come back in a few months and review the capital improvement project And we fix it then Or we go through every single one of these. Because otherwise, I don't think we can get to midnight tonight with this meeting without getting into some detail. Have a growth mindset. We can do it. I'd

UnidentifiedUnidentified speaker 16Proposed3:31:13

say

UnidentifiedUnidentified speaker 12Proposed3:31:13

just

UnidentifiedUnidentified speaker 16Proposed3:31:13

leave it

UnidentifiedUnidentified speaker 1Proposed3:31:14

without... And I'll make a

UnidentifiedUnidentified speaker 19Proposed3:31:15

motion. So we already have a

CommentChloe SheltonProposed · by introduction3:31:18

motion that way?

UnidentifiedCity ClerkProposed · by role3:31:19

There's

CommentChloe SheltonProposed · by introduction3:31:20

a motion on the table already.

UnidentifiedUnidentified speaker 19Proposed3:31:21

Right. I'm sorry. I thought I rescinded it. Do you want to rescind it? I do and I'd like to defer to Councilwoman Delgado.

CommentChloe SheltonProposed · by introduction3:31:27

I was partially joking because we were starting to go along here. All right, I make a motion to receive and file and direct staff to close out completed capital improvement projects so forth and so on unless you need me to read the whole thing?

Presenterthat that would alsodirection that was just provided in the negotiationsProposedself-stated3:31:42

Nope. No, just staff recommendations.

CommentChloe SheltonProposed · by introduction3:31:44

Staff recommendations, great.

UnidentifiedUnidentified speaker 12Proposed3:31:47

Do we want to hold back the 80-acre one?

CommentChloe SheltonProposed · by introduction3:31:51

Sure, yes. And hold back the 80-acre one.

UnidentifiedUnidentified speaker 12Proposed3:31:55

Okay.

UnidentifiedUnidentified speaker 8Proposed3:31:56

Second?

CommentChloe SheltonProposed · by introduction3:31:56

Just to

Presenterthat that would alsodirection that was just provided in the negotiationsProposedself-stated3:31:57

clarify, when you say hold back does that mean not release

CommentChloe SheltonProposed · by introduction3:32:00

the funds? Not

UnidentifiedUnidentified speaker 18Proposed3:32:02

remove

CommentChloe SheltonProposed · by introduction3:32:03

it. Right. Release those funds but not remove it from the actual list.

UnidentifiedUnidentified speaker 14Proposed3:32:08

So we would be moving it to the inactive and future lists? Correct. And then remove the funds?

UnidentifiedUnidentified speaker 1Proposed3:32:13

Correct. Okay so motion and a second.

UnidentifiedCity ClerkProposed · by role3:32:18

I did not hear the second. Oh it

UnidentifiedUnidentified speaker 1Proposed3:32:19

was me. We need a roll call vote for this one.

UnidentifiedCity ClerkProposed · by role3:32:26

Actually, you're not encumbering funds so a voice vote is sufficient.

UnidentifiedUnidentified speaker 1Proposed3:32:30

All in favor? Aye. Opposed? Would it be possible to take the next item out of order? If we could swap the library 10F with

CommentChloe SheltonProposed · by introduction3:32:44

10E. We just have someone who's been waiting for quite some time. I don't want her to have to...

UnidentifiedUnidentified speaker 1Proposed3:32:48

No, it's getting late. It's possible we can do that.

UnidentifiedCity ClerkProposed · by role3:32:55

It's your pleasure.

UnidentifiedUnidentified speaker 1Proposed3:32:56

Okay, okay So we'll go ahead and

we'll move to item 10 F Let's consider furnishing concept for new Moorpark City Library miss Sanford

UnidentifiedCity ClerkProposed · by role3:33:11

Hold music while people read jigger

3:33 – 3:434 turns

CommentRicardo SantanaProposedself-stated3:33:23

Ah, I lost my tooth.

UnidentifiedUnidentified speaker 20Proposed3:33:40

Good evening, Mayor Ennegret and City Council members. I think as we're all aware by now construction of the new Moorpark City Library began in October 2025 The good news is construction is currently on scheduled to transition the library to the new building by June of 2027 And then after that the phase two work consisting of the northern parking lot construction of access driveway at the north side, and demolition of the old library retaining wall construction and stuff like that will be completed in October 2027.

In order to keep the project schedule on target, furnishings need to be purchased by the end of 2026 so they can be received and installed prior to the move-in date. Certain furnishings and fixtures like library bookshelves and audiovisual equipment are part of the construction contract However, other furnishings such as lounge and task chairs, conference room, multipurpose room furnishings are part of a separate procurement process.

The city's architectural firm is preparing a furnishings package that can be used to guide procurement so to assist in the process LPA has prepared a conceptual furniture presentation to share with the City Council to get your feedback prior to finalizing the package and beginning the procurement process So to that end, we have Ms. Chris Lentz. She's Managing Director for the Public Sector Interior Design Group for LPA. She is here to walk you through the concept. Chris has an extensive career in interior design particularly with libraries in the Southern California area. So with that I will turn it over to Ms. Lentzt.

Thank you. Hopefully you can

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UnidentifiedUnidentified speaker 21Proposed3:35:24

hear. Next slide? All right let's see. As we begin this process, we look at the lens of selecting furniture for the library in three ways. Also including the budget and the schedule function. I'm not going to read all these but you can read them. Is it ergonomic for multi-generational meaning children and seniors? Design is timeless. Are there smooth transitions in the materials?

Is it consistent? And then, of course, maintenance being really key especially for a public library. You are investing and you want to have that investment last for a long time so we're going to really look at commercial contract grade longer lifetime warranties bleach cleanable as you know from COVID is definitely a thing now. So down at the bottom is sort of a quick timeline as Jessica was saying today we're here in August And this is really to get your comments on the vision. We're going to go out to some vendors, local vendors and look at manufacturers who...and dealers so it's like buying a car right? You can't buy the car from Ford you have to go through a dealer and so they help organize everything and get it onsite but they sell different manufacturers.

So we are looking at manufacturers who are in Southern California too by local as much as we can. So next slide. Of course, today we're here to really look at the vision and as we're not really going to start over, we certainly have a lot to work with with the character of the materials in the library that's presented and it's really celebrating kind of the local character that's unique to Moorpark so we keep that sort of in the back of our mind as we evaluate So the next slide really is the library floor plan you've probably seen. So we break it down by spaces, staff spaces in a light purple, adults, teens, childrens and then the multipurpose room kind of helps us organize the solutions for each space. Next slide. We're going to start with the adult collection and what you're looking at on the left would be The floor plan, so we have a good amount of study chairs as is programmed by Lyndon Dunmers and we have different variety of spaces.

Sorry, furniture types. Longer study tables, shorter. We're kind of showing you sort of some character and attributes that we'd be looking at maybe metal legs might last longer. Maybe it's actually a laminate top instead of a wood but it looks warm and inviting. We do have lamps that people will have a choice. And we also are going to add electrical so people can charge their phones.

A couple of different chair types, we will definitely be sitting in these and testing them out. You want them to be comfortable, maybe not too comfortable. I don't know if you want people sitting there for 8-10 hours but that's your choice. So again longevity of materials we're looking at here. This would also bleed into the study rooms too Kind of everything tying together. The next would be the lounge furniture looking at something that kind of appeals to maybe something you might buy for your home again character how it sits, you know will be evaluating all that bringing in the warmth of the woods and laptop tables and so that kind of idea there. The next page is the meeting room. So this is that unique room Let's see, it's 10.

It is lockable, so it can be checked out for larger groups. Character being maybe more a little bit upscale. I know we're looking at maybe the idea of something local here, maybe bringing in some wood that has been...that is local to Moorpark and building the table from that. And also a little bit more comfortable chair, Upscale business meeting room, but still kind of warm and friendly.

And power in the table of course next slide This is the feature collection area so on the opposite side Still somewhat adult it is this grand view out to the porch to high street So we're looking at different heights of furniture all this furniture can move out of the way if you want to have a big event In that room Next slide I'll show you the character. We just brought back the Adult collection. We think it should match make sense. So we're not introducing anything different there And then next slide.

So the teen center really is about variety and choice, a little bit more color here. I love this table it actually raises and lowers for activities so whatever you need to do in there that we talked about this not only being for teens but also for adults to come in the middle of the day while they're in school. So kind of the character needs to work all this furniture can move too. The shelving is on wheels so you can Do whatever you need to do in the room. We also are looking into the sound pod room and I know Christine, the librarian is helping us with different people around the area that have done this and trying to get the right one and not go crazy on spending a ton of money but something that is useful to the community. And then of course the kids chairs.

And then the multipurpose room really is about multi-purpose. So a lot of variety here, stacked chairs probably kind of similar to what you have maybe a little bit smaller in scale so we can get a lot in there that can stack. The tables flip. Maybe a couple different types of tables for those craft or meeting. These tables can also go outside under that covered patio if you need to bleed out into there. We have the doors that go out there and our ADA lectern And then the staff spaces really are about function.

And we have four full time, I think three shared and a librarian's office that's really about the storage for them and getting their unique pieces. It's also about getting them off their feet. They are on their feet a lot so giving them some place to touch down and take a break. And then the children's collection Popular topic tonight. So this is sort of the theme everything's put on this page and we really want to complement this With the furniture, so next slide. We've categorized the children's area into two ages. So the younger kids will be by the big tree So that's tucked in the corner there are four trees if you believe still And so they get the big one This furniture is all movable too. So a lot of fun pieces here Themed we'll work with Christine and her team to kind of get what makes sense But this would be kind of the idea And the second page is really about the older kids making sure we have the right study tables Chairs lounge furniture mommy and me kind of pieces that fit with really good fabrics, right?

Probably looking at a lot of vinyls so you can clean that and again kind of toning this down a little bit so that the trees in the Whatever you decide on the five niches. Compliment that, and with that, that was as fast as I could do that if you have any questions or if we don't want to go back.

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UnidentifiedUnidentified speaker 8Proposed3:43:13

Thank you. Are there any questions?

3:43 – 3:4823 turns

CommentRicardo SantanaProposedself-stated3:43:19

Yeah,

UnidentifiedUnidentified speaker 12Proposed3:43:19

go ahead. Sure. I'm wondering

UnidentifiedUnidentified speaker 8Proposed3:43:21

why he's calling me for it

UnidentifiedUnidentified speaker 12Proposed3:43:22

randomly.

UnidentifiedUnidentified speaker 8Proposed3:43:22

Do

UnidentifiedUnidentified speaker 12Proposed3:43:23

you have a question? I do like waving at your mayor. Okay, great. And thank you for allowing me to do that. I also have a question. Great! When I look at these designs, it all makes sense. I'm not a library expert by any stretch of the imagination. How do we incorporate future programming and make sure that the furniture that we're using is appropriate? And so we don't end up buying a table and chairs and then wanting to replace it with two podcast booths or something like that. How are those decisions determined? At what stage in the process is that determined?

UnidentifiedUnidentified speaker 21Proposed3:43:59

We worked a lot at the beginning with Linda Demers, who you hired as your library consultant. Who's actually the best consultant ever and she's retired now. This was her last job. And Christine and then their group to brainstorm everything that's possible. And so we bring that back forward now and sort of evaluate. So we'll use that as sort of a criteria. Can this chair be used somewhere else? I mean, that's actually why I like Matching stuff so you could maybe move some of that furniture into another room and it still looks okay So I don't know if that helps answer your

UnidentifiedUnidentified speaker 12Proposed3:44:37

question. That design was done prior to Some of the changes and developments that we've been talking about on a council over the past few months.

UnidentifiedUnidentified speaker 21Proposed3:44:45

Yes

UnidentifiedUnidentified speaker 12Proposed3:44:46

Thank you. I appreciate that

UnidentifiedUnidentified speaker 8Proposed3:44:51

Any speakers

UnidentifiedCity ClerkProposed · by role3:44:55

No Mr. Mayor, no speakers on this item. Okay

UnidentifiedUnidentified speaker 8Proposed3:44:58

thank you

UnidentifiedUnidentified speaker 1Proposed3:44:59

for the discussion. Yeah I think it looks nice. I'm not an expert interior decorator but I would sit on those chairs so... You mentioned making them not too comfortable. What's the point behind that? I just didn't understand that. Wouldn't you want to be sitting in comfortable chairs?

UnidentifiedUnidentified speaker 21Proposed3:45:20

You do what you want to make sure other people who come have a place to sit too. It's sort of a fine line, right? I mean that's sort of what's talked about after having done so many. That's sort of the things you pick up and you learn. You know, people are like oh that was too nice. Everybody was sitting in it for too long

UnidentifiedUnidentified speaker 1Proposed3:45:42

so... Okay we made our chairs here kind of like that too. Yeah it's perfect. So you wouldn't stay too long but some people do. Same theory right? Yeah for the budget we have 1.2 million for this one already allocated to this project. Is that good for this or are we expecting to spend all of that on this?

UnidentifiedUnidentified speaker 21Proposed3:46:06

We have a goal our internal goals to come in last. It's yeah. We always do I mean I don't think in all my years I've I've exceeded that honestly we try to manage that and But costs are rising, as you know. We've talked about that in different themes here. But we have some contingencies for that. But we're purchasing it in time I think will be fine. The crazy parts was when COVID was happening. There were increases that were insane. It won't be like that.

UnidentifiedUnidentified speaker 1Proposed3:46:42

If you look at this type of furniture in terms of quality, are we looking at stuff that is complete top end? Or is it

UnidentifiedUnidentified speaker 21Proposed3:46:51

mid-end? No, no. I'd say it's mid-end.

UnidentifiedUnidentified speaker 8Proposed3:46:57

Any other questions? Comments? Comments, go ahead.

UnidentifiedUnidentified speaker 16Proposed3:47:02

I just wanted to thank you for, at the very beginning of your comments, talking about making sure the spaces are designed for people of all ages and abilities. So that way they're equally comfortable. And the other comment is the color palette that is applied across all of these. I just thought it's really consistent with the exterior of the building, like bringing the outside in.

So I just want to say thank you.

UnidentifiedUnidentified speaker 15Proposed3:47:37

I assume you're bringing this for a very specific direction, right? So that you make sure that when we get the proposal that it's exactly what we want. Okay. Yes. I mean as I walk through the collections, I think that like looking at the adult collection for instance, I think that the mushroom kind of lights on the table that take up a lot more space versus the light below it and I understand you might do multiple types of lights but I think the other light is you know a little more

UnidentifiedUnidentified speaker 21Proposed3:48:14

The brown chair next to that looks particularly uncomfortable to me. But I understand what you're saying versus some of these others.

not transcribed≈15s of audible speech the AI couldn’t make out▸ listen

3:48 – 4:0023 turns

UnidentifiedUnidentified speaker 15Proposed3:48:37

I don't know that I was on council when some of this was approved. I hate the lights personally in the feature collection area. I think they're way modern and not fitting, and I don't think that's part of this discussion. But I appreciate you not going with the seating that's there. I like the seating that you picked particularly. I really like the wooden stump table personally.

You know, I think looking at the stacked chairs they still look really bulky the way they stack to me and maybe you have a better understanding of that but that closet does not seem that big. Where the tables and chairs are supposed to stack. So that just between those tables and those chairs, the way they're stacked seemed concerning to me but obviously you know...

UnidentifiedUnidentified speaker 21Proposed3:49:30

We actually tested it. I know you can't see it but it is...

UnidentifiedUnidentified speaker 15Proposed3:49:33

Okay perfect! I'll trust you on that. You know as we I want to compliment you on the children's section. I think you did an amazing job, and there's a clear effort in trying to theme it more towards Moorpark and towards the area that we're going after, and having things more inspired by crops and plants and agriculture and animals. Yeah, absolutely love that. So yeah, that's my feedback.

CommentChloe SheltonProposed · by introduction3:50:09

Love everything as well, so I don't have much more to say than that. Thank you. Thank you

UnidentifiedUnidentified speaker 12Proposed3:50:16

I'll go the other way Thank you everything here is great. It's just exactly what it should be for a library Period I mean that I keep going back to we're spending all this money on this library and We've we've had in discussions. We don't want yesterday's library. We don't want a brand new Yesterday's library we want the platform for a knowledge center and a community Gathering place and tomorrow, and I know we haven't let the library board talk about much because without a new library They can't talk about programming But it seems like the furniture should support The programming that we're gonna want to see in the future of the library for instance I see one booth in here I love that. I think that's a great way to move forward. I think podcasts and soundproof booths are a way that we can engage the youth and give people opportunities to put podcasts out, videos out, the future medium.

If two people are talking in a podcast they may need to be in separate booths if they're otherwise too cramped. I really don't want to buy a $2,000 table and a couple thousand dollar chairs, decide we're going to fundraise for a second booth. And now we've got extra furniture that we spent thousands of dollars on and then we're spending whatever the booth will be.

I am not an art guy. I'm not a design guy. Again, all of this looks very pretty but when I look at our children's section you mentioned You know stump table like as opposed to a different table with each of those portals should we have? Tables that have different colors. It's in the initial mock-up anyway and chairs that fit that That portal maybe that's too much. I'm not again not I'm not here to design it. I'm not great at that, but look at the conference table and do we get one that's split in the middle so we can break it apart and have two different groups using that conference room depending if there are tutoring sessions or something going on? What is the programming for that conference room?

I go back to our goals that we talked about earlier. There's goals, there's really nice statements We look at it and we say yep I agree with all of that And it's kind of how I feel about everything that we see here like what's not to agree with? It's all perfect and pretty for a library is it perfect and pretty and cost-appropriate For the library and the library uses that we're going to have with this 30 something million dollar investment that we're making to be our community showpiece and So I'm very grateful this is coming back to us so we can give some feedback as opposed to waiting until it's all laid out and saying, well that isn't really going to serve our needs. So I just made a couple other points. With the $1.2 million budget, I'd love to be spending that locally at the state of the college address at Moorpark College.

And I mentioned this to some of the team earlier. They highlighted a furniture designer that just won a couple of national awards Lives in Moorpark, grew up in Moorpark, went to Moorpark College. Went on to get his degrees and comes back and showcases at either the... I think it was the Apricot Festival. I don't know if it's price appropriate. I don't know if it is exactly what we're looking for but if we are going to spend 1.2 million dollars, if we can put some of that back into Moorpark and when people are sitting on that chair, it was designed by a A kid that went to the Moorpark Library to learn how to read and fell in love with his passion. What a cool story, and we keep those dollars here. We have furniture distributors that helped with City Hall that were Moorpark-based.

So all things being equal I'd like to try to keep not just local like Ventura County. It would be great if we can, all things being equal, keep it here at Moorparks. So I'd like to deploy those dollars there I completely agree with comfortable but not too comfortable. In the hundred or so different libraries and museums and collections that I've visited, libraries are public spaces and the public can come and they can enjoy and they can use them and they should be.

Sometimes people come in and they get comfortable and they set up camp on two chairs And they bring in a sleeping bag, and I've been to those those libraries that are supporting the public And there's an odor in the chairs that make it so that some members of public don't want to go there and now you've you've Created a space where there's competing interests. We want to I believe we want a public Space that everybody is welcome into and everybody can come to and feel comfortable so keeping keeping awareness of that with the cleanliness of bleach in the Comfortable but not too comfortable is Very well taken, and I think it's important So I would love to I don't know that. It's our I don' think it's the right time tonight I don't think we're actually the right place to have it, but we have a library board that talks about programming that should have some input.

We could use as a tool to say here's the programming that's been envisioned It sounds like we have the input of... And

UnidentifiedUnidentified speaker 21Proposed3:55:33

we met with them. So, well, we can just find all those notes and all that if you want us to summarize that. I'd be

UnidentifiedUnidentified speaker 12Proposed3:55:39

real interested to know

UnidentifiedUnidentified speaker 21Proposed3:55:40

how much

UnidentifiedUnidentified speaker 12Proposed3:55:41

detail you're able to pull out of a library board meeting on that discussion. Perhaps I'm

UnidentifiedUnidentified speaker 21Proposed3:55:45

wrong in it. Linda Demers is amazing so yeah.

UnidentifiedUnidentified speaker 12Proposed3:55:48

Is she? Yeah. I'm not saying... Sounds like she's the best that's ever been invented. I still want to make sure that we are investing in our library to make it exceptional. I want it to be the best it can be. And if we're investing dollars and big dollars into it, I don't want a gee whiz. We had just thought through that a little further. And knowing that our goals as council has changed some of the stuff going on in the library just in the last few months, if she's been retired for some time her design is yesterday's design perfect beautiful exactly what I would expect and I don't know that it's what we are trying to accomplish today and we're fighting not fighting Discussing with passion 300,000 40,000 500,000 in in the Children's Center and It seems like we're quick to be like yeah looks nice 1.2 million dollars there it goes so if we can deploy that in a more In a way that drives home the points that were trying to make you I would appreciate

UnidentifiedUnidentified speaker 1Proposed3:56:52

One more thing to I guess add on to that I'm not sure if it goes into programming or not but I heard we were doing all rental laptops and there wouldn't be any computers anywhere, any fixed computers. And I'm just wondering if we've had a discussion on that or if that's something that's just going to happen? If that was a library board discussion or we've talked to the library about this too. But if that was the case, we wanted to have any fixed computers but I think have a benefit in a library What we need to have different tables for something like that if we want to do that in the future Would any of this work?

UnidentifiedUnidentified speaker 21Proposed3:57:34

We certainly need floor power so We could probably do that and some we have some floor power. We could retrofit that

UnidentifiedUnidentified speaker 1Proposed3:57:43

Well, the tables that have the power outlets on them definitely have power somewhere. But I'm not sure when that discussion comes in. I just kind of heard that's how it was going to go but I know there are pros and cons to some of those things so if we had to develop you know in the future let's say want to make some of those changes will be able to accommodate that?

UnidentifiedUnidentified speaker 21Proposed3:58:05

I think so. I mean, I could show you a plan where we have enough floor power. I mean the good thing to somebody's point about the flexibility is a lot of these shelves are actually on wheels not the big adult ones but so you can move them out of the way. So that's that's the ultimate flexibility.

UnidentifiedUnidentified speaker 16Proposed3:58:26

Mr. Mayor, if I could add to that it seems like we're moved out of the forum discussion and going to the function. I wanted to add to that in the multi-use room given that you had just talked about like floor power and other locations. I feel like this is a space where that's really necessary especially if we're gonna have like this is a space potentially where you could have like lectures And in those cases, you're certainly going to move the tables out. And the distance between any power location, especially as you take a look at like you have a whole wall that potentially wouldn't even be utilized for power. So I just wanted to add to that. Yeah.

UnidentifiedUnidentified speaker 21Proposed3:59:01

So we do. We have 10 floor

UnidentifiedUnidentified speaker 16Proposed3:59:03

boxes

UnidentifiedUnidentified speaker 21Proposed3:59:03

in

UnidentifiedUnidentified speaker 16Proposed3:59:03

there. That's fantastic. Thank you.

UnidentifiedUnidentified speaker 1Proposed3:59:05

The last thing we want to have is build a whole thing out and realize the podium is kind of awkwardly placed in the room and then right.

UnidentifiedUnidentified speaker 16Proposed3:59:11

So just I'm happy to hear that. That the maximization of that floor power locations, it would be throughout areas where there would be alternative uses. I think you're right.

GovPJ GagajenaCity ManagerProposed · by role3:59:24

City Council if I may and I had a question primarily for council member Means but Are you suggesting, Mr. Means that we take this to the library board and get their input? And like Ms. Lenz has mentioned, we've got a very extensive library program that's basically we've used to establish where all these furnishings should go, You know, it even goes down to where should we have permanent bookshelves and movable bookshelves and where do we need flexibility.

And I think what I've gathered is that you're suggesting that maybe we take that back to the library board now that we're What, seven or eight years since we've had that discussion to make sure that we've got the right amenities based on that program that was put together and current trends in library if they've changed since then. And just make sure that the furnishings at the locations that we have them located are of the right locations throughout the library.

4:00 – 4:0813 turns

UnidentifiedUnidentified speaker 12Proposed4:00:38

Yes Directionally that that seems interesting to me. It might not be the library board because they haven't been talking about Programming because we didn't have a new library so there were stopped from it So it might be this group that needs to be doing it because we've been more involved Things have changed with our desires For the library in the seven or eight years to your point or even the last you know two or three years and making sure That we're not It was it was said as a joke, but it's a good point like the mayor needs to present Accolades and awards and it's always a little bit of an awkward Could there have been a different furniture layout? There's no way any of us I shouldn't say that you're all very bright and forecasting people But anyway, I ever would have thought that we needed to have some sort of other solution.

But If we had thought it through and we had it, we'd be in a better space today. We're in a great building. We've got great furnishings. I'm just wondering if we're giving ourselves a chance to think through how it's going to interface with what we're trying to accomplish? I use the example of those pods again. I don't want to spend tens of thousands of dollars and be like well, we gotta figure out what to do with that furniture because two years from now Pods are a hot, hot item. I don't know what those hot items would be and I'm certainly not the design guy at all. I just want to make sure we're giving it thought. And I could be wrong if everybody else is saying Tom you're out to lunch let's get this thing done everything looks beautiful.

I don't disagree with it. You walk into this library as it's kind of imagined here and I think everybody much like City Hall will be like wow You know, this is really great. This is really nice. But what if we thought of the podium? What if we gave it another second to consider how we could be even better? So that's where I'm driving at. Maybe it's the library board.

I'm not sure it is. I think it might be us. And I also don't want to be micromanaging experts that do this all the time.

GovPJ GagajenaCity ManagerProposed · by role4:02:41

No, and that's fair. I think listening to you, it makes sense to dust off the programming that we had put together. It was very extensive. There was a lot of community input, a lot of meetings with various community groups and then just really thinking about library trends How many people are, do we need to accommodate? And of course as Chris mentioned you know flexibility was is a high priority so that we could always you know libraries are going to change no matter what we do today. No matter what we design and we walk into in June we're gonna be thinking about new stuff right by the end of the year next year.

But to your point, I mean, I think what you're saying is let's just make sure. Let's just dust off that program. We could put it as part of this presentation and show you how it interacts with this at least style is probably important as well but also placement of these furnishings and I don't see why we couldn't do that.

UnidentifiedUnidentified speaker 12Proposed4:03:58

I'm curious to thank you appreciate the affirmations that I'm curious to get the thoughts of everybody here if I'm. I don't want to get in the way of progress. The idea was to share thoughts on what we have before we get too far down the road and those were my thoughts, my considerations that I'd like for us to think about.

UnidentifiedUnidentified speaker 1Proposed4:04:21

Right so when I look at this you know we haven't discussed exactly what programs we're doing but we did discuss that there's an innovation center maybe some 3D printers or something like that I think this concept right here hits what is in my mind of what that looks like without actually planning the events and whatever's going to be in there. That's way too granular to get into, so...I can look at this and I can feel comfortable that there's enough workarounds to move tables around because they're not fixed to the floor. If we were bolting them down or cementing them in, we'd have to really be sure about that but These tables are very modular, the chairs are very modular. So I don't see a huge problem with that personally.

When it comes down to the styles of things like yeah, I like the styles. It's got a nice little modern retro look to it. I like that. We still have to get a breakdown on the cost of all these things anyways. And that might dictate a little bit more of it if these chairs are $10,000 apiece maybe we don't want those chairs anymore and maybe they do something different But I think on top of that, the meeting room for instance. There's one big conference table in there.

I like that. I think one big table is nice just for...I can envision that being used as business meetings and group projects and it's not huge. You can't fit a whole ton of different groups in there so I could reasonably be okay with saying that, yeah, that matches what I envision. This is me personally at least. Maybe you have a different idea of what I envision that room looking like. Same with the multi-use room being able to hold a lecture which is kind of showed in here too. Having the chairs be modular to put away and roll out somewhere else That makes sense to me. Now in terms of like what kind of programming, that means are we having art exhibits in that room? Are they lectures? Are they mixers?

I can see that happening without needing to get into the specifics of where the chairs need to go. Yeah, I guess we were getting out of like programming and furniture should go together. But I think we did kind of get that high level of the programming in terms of like this room is for this. This is for this and that's for that. And this is I think a pretty good estimate on what that would be so I'd be comfortable moving forward the way it is.

But also still having those talks with the rest of the groups and seeing if there was anything that, you know, comes out. Because we will have that next bite at this to look at the costs of everything and decide it then too. What's everyone else think?

CommentChloe SheltonProposed · by introduction4:07:18

I don't, I don't think there's anything wrong with going back to as you said Jeremy dusting off the old plan that seven or eight years old and seeing it make just making sure it's still what they want. What the library librarians want and what the library board wants and what we want so I don' I've never seen it so I don't know. So maybe we can just be sent it just to review it but At the same time, I feel that the direction it's in, the direction it's going in is great as far as my feedback. I already gave it. I do love it all but to your point Council Member Means, it doesn't hurt to just make sure we're still on board with any changes in this last seven or eight years.

UnidentifiedUnidentified speaker 1Proposed4:08:04

Okay, so our goal is to provide feedback not actually to approve and that's correct move forward. So if we're providing feedback and this is the So

UnidentifiedUnidentified speaker 16Proposed4:08:13

I'll weigh in yeah councilmember means I agree more voices generally not harmful Since we are weighing in a little bit on programming. I'm trying to keep from overstepping I did have a question about like because it can have an effect on programming in the spaces where There is a lot of ambient light allowed. What mechanisms are put in place so that way when alternative programming can be used midday where screens are needed or where there's darker spaces needed, how is light controlled in those broader spaces? So we

UnidentifiedUnidentified speaker 21Proposed4:08:47

have roller shades that come down.

UnidentifiedUnidentified speaker 16Proposed4:08:49

Okay and they'll

UnidentifiedUnidentified speaker 21Proposed4:08:50

be electronic.

UnidentifiedUnidentified speaker 16Proposed4:08:51

And so they'll be like easy to use.

UnidentifiedUnidentified speaker 21Proposed4:08:54

Push the button.

UnidentifiedUnidentified speaker 16Proposed4:08:55

Okay great. Reliable. Thank you so much.

4:09 – 4:149 turns

UnidentifiedUnidentified speaker 8Proposed4:09:03

Okay. Does that work? Direction? Is that enough?

UnidentifiedUnidentified speaker 21Proposed4:09:07

Yeah, excellent. Good.

UnidentifiedUnidentified speaker 8Proposed4:09:10

Anything else? No? Okay. I'm sorry it's late. Did I call for speakers already? I

UnidentifiedUnidentified speaker 1Proposed4:09:19

already messed that up once so I don't want to do it again.

UnidentifiedCity ClerkProposed · by role4:09:23

Thank you. Okay, we're gonna go back to Item 10e and that's consider

UnidentifiedUnidentified speaker 12Proposed4:09:27

alternate schedule for Haunted High Street. Mr. Laurentowski

not transcribed≈22s of audible speech the AI couldn’t make out▸ listen
GovPJ GagajenaCity ManagerProposed · by role4:09:51

Thank you, Mayor and members of the City Council. My eyes are so bloodshot, I can't seem to get my glasses on. So since 1991 the city has hosted a community event celebrating Halloween from 1991 to about 2013. The event was called Trick or Treat Village and it included a variety of carnival games arts crafts and a variety of attractions However, around 2013 attendance started to decline so the city made an effort to re-envision the event and for the next three years we hosted a new event called Halloween Fest & Films. Both of these events were held on the Saturday prior to Halloween.

Then around 2017 well before that but it became evident that Halloween has become Increasingly popular and it became apparent that there was already abundance of Halloween events Scheduled on the weekends prior to Halloween's and it was a determined that there was really not a need for the city to host another community event But however, at that time there was also not a local community event scheduled on Halloween night. So in an effort to fill a potential service gap while not taking away from the weekend events already scheduled by other organizations, the city once again re-envisioned Halloween and came up with concept of Haunted High Street on Halloween.

One of the primary goals, or one of the goals I'll say, of the event was to showcase historic High Street, involve local businesses and to create a venue that would support the city's economic development efforts at that time. Haunted High Street has now become a popular community event. Over the last few years, the event has attracted between 45 and 5500 participants with a trick-or-treat that's supported by many local businesses as the main attraction. The event also includes craft activities, a Halloween carnival, bounce houses, food vendors and a costume contest. In 2021 the event hours were reduced to conclude at 7 p.m., in order to allow sufficient time for event participants to trick or treat within their own neighborhoods.

However over the years there have been requests from some members of the community to consider alternate dates to hold the event. So, staff is seeking direction from the City Council on this matter. And that concludes my report and Stephanie Anderson and I are both here for questions. Thank you. Are there any questions of staff?

CommentChloe SheltonProposed · by introduction4:12:35

Yes. My question is... Will moving it, would moving the event to a different day change any costs of staff policing and vendor participation overall revenue? Yeah

GovPJ GagajenaCity ManagerProposed · by role4:12:52

so. Moving the event to a weekend will be considerably more expensive. Part of the reason for that is that during... Well, let me rephrase it a little bit. It's cheaper to do an event during the week primarily because we've already got staff working so we're not paying for overtime costs for the entire event. When Halloween is during the week and we close the street early in the day, we've already got staff that are working regular hours. And those hours go towards events. The same with police services. We've got a variety of police staff that are here at a certain time that support that event. And the overtime hours generally start to accumulate after that five o'clock time period. On the weekends, it's 100% overtime for all staff and for all police services.

So for an example, country days, the city budget is about $20,000. We know it's a longer event so it's not really comparison. Holiday on High Street is about $15,000 for police services and overtime. Haunted High Street this year since it is on a weekend we budgeted $13,000 so little bit less than the other events anyways but it's also a shorter event But the big difference is that with the other community events, the city doesn't generate any revenue. We're simply there to support those events.

With Haunted High Street we generally bring in revenue around $7000 so when that offsets that $13,000 so the total direct cost to the city are somewhere around $6000 something like that.

4:14 – 4:2116 turns

CommentChloe SheltonProposed · by introduction4:14:42

Do you know how much neighboring businesses have extra patronage because of

GovPJ GagajenaCity ManagerProposed · by role4:14:52

I don't know like dollar-wise, but I know they're packed. My wife loves to shop downtown and she goes into ambiance and she can't even get in the door half the time during these events. And I know Lucky Fool's Pub is bursting at the seams so I would imagine it's bringing in quite a bit of revenue for our local businesses.

CommentChloe SheltonProposed · by introduction4:15:13

Would you expect there to be as much attendance on a different day as there is on Halloween?

GovPJ GagajenaCity ManagerProposed · by role4:15:18

Oh, I think on Halloween it's quite a bit more.

CommentChloe SheltonProposed · by introduction4:15:24

Thank you.

UnidentifiedUnidentified speaker 1Proposed4:15:26

What was the cost difference to do it on a weekend versus on a weekday?

GovPJ GagajenaCity ManagerProposed · by role4:15:31

So during the weekday... Let me go... I'm on the wrong screen here. Sorry. So during the weekday, and I'm just going back to our direct costs that's on the staff report. We spend between $6,000 and $10,000. In 2023 we spent about 10,000... These are direct costs last year or in 24-25 we only spent about $6000. And those are direct costs. So 6 to 10,000 for a weekend and then 6,000 for... Six to ten during the week on the weekend which is this year is on a weekend and we're budgeting $13,000.

Last year, Stephanie could actually probably answer better than I. I'm not sure why it was considerably lower but our direct costs were only about $6,000. Our revenue was 7,000 so we actually recovered 100% of our direct cost last year.

CommentBefore SeptemberProposed · by introduction4:16:34

Yeah, so the cost difference is going to come down to basically overtime for both parks staff public works staff actually and also police staff. Some of the direct costs like our costs for the carnival and things that is not gonna make a difference what day of the week it is on. It's gonna be related to those overtime costs for staff which can't be significant but we could give you specific information on that or I don't know if Captain Odenhoff would know for police services what that percentage difference is on a weekday versus a weekend because the police costs are actually the most significant staffing costs.

UnidentifiedUnidentified speaker 3Proposed4:17:08

I don't have the specific numbers, but to Mr. Laurentowski's point, normally we'll leverage our Monday through Friday staff for events that are during the weekday so it does bring... It's pretty significant and a several thousand dollars difference for just police services whether it's weekday or weekend.

UnidentifiedUnidentified speaker 1Proposed4:17:32

>>:OK. And for police services, do you... Can we use security too? Like security guards that aren't police officers? Is that possible? We talked about that before about like do we want to have all police versus security and it's a pretty low risk event pretty much but...

UnidentifiedUnidentified speaker 3Proposed4:17:54

That's I mean, that's certainly a greater discussion. I think to be had at another point and The City Council can do what they want. I would have some concerns about that That we could talk about in more detail At another point okay

UnidentifiedUnidentified speaker 8Proposed4:18:13

Okay any more questions

UnidentifiedUnidentified speaker 1Proposed4:18:15

Any speakers

UnidentifiedCity ClerkProposed · by role4:18:18

No, mr. Mayor no speakers on this item

UnidentifiedUnidentified speaker 1Proposed4:18:22

All right, we'll discuss. This has been something that I've always kind of heard like You know, online there's been comments and I've heard people say things. It's been a great event obviously. A lot of people go to it. I always wonder because some cities will do things like this because it's completely unsafe to go trick or treating but Moorpark is the safest city pretty much anywhere so that's not kind of the reason why we do that but you know trick-or-treating your neighborhood is like an American tradition So, I always looked at this like it's a really fun party. It's a great event but some people have to pick between doing one or the other and I just wondered with our talk about you know the entertainment zone coming up in the future if it would be better if it was on a day that wasn't Halloween we could get even more participation out there.

A lot of businesses are got small kids that they're not going to go and set up You know, and do that event. So it's kind of like a half-and-half type of thing. So I just kind of wondered about that. Either way, I'm not super passionate about one way or the other. I just kind of wanted to bring that back up because I've been doing it for awhile and want to know if there was any other opinions out there.

Go

UnidentifiedUnidentified speaker 15Proposed4:19:45

ahead. Personally, I mean, I think people love Halloween and there's a lot of traditions around that. I think if you do it another day, you're competing with all the other parties at people's houses. You're competing with other events. Schools have events. I think picking another day just becomes a difficult thing. So if we continue to do it, I would say leave it on Halloween But personally, again there is other stuff to do on Halloween. Like I would almost rather it was a St. Patrick's Day thing when there isn't anything else to do or like just a totally... As far as what we're putting funds towards, I don't know that Moorpark needed a thing, right? It was talked about, it was reinvented and then it was still not successful and then it was reinvented Probably should have been dropped in my opinion at that point now it's successful and people love it and people are going and the attendance is great.

And you know we've got pretty good cost recovery so I wouldn't break it at this point. It's working as my opinion. I would love to see a transition to a business improvement district event at some point if that ever gets established in downtown and let them take on something like this, because they could really benefit. They could activate entertainment zone and things like that. So I think that there's opportunity in the future to maybe look at some things like that but I would leave it.

4:21 – 4:247 turns

UnidentifiedUnidentified speaker 16Proposed4:21:33

I don't have strong feelings. I think that feels good right now is that it is we do have some cost recovery elements, I like that. I like the fact that it's helping a policy objective which is activating downtown and then you know for I don't spend I don't know if it's a handful or if it's a dozen people who say, I feel conflicted. I don't know what to do. Like 5,000 people say it's the priority and if there are 12 people or 20 people that are saying, I feel really conflicted. Could you do it another day? The numbers seem to really bear a particular direction which is it's enough of a priority for people within Moorpark and surrounding areas to prioritize it. So as long as they're prioritizing it and it's activating downtown And we're when it's not on the weekend.

Generally, we were covering costs. I think that's a win And

CommentChloe SheltonProposed · by introduction4:22:27

I know it's not just Moorpark People who come I know there are people who come from especially some lower income families who come from other cities I know there's something that come from Fillmore and something I come from Santa Paula that I've met over the last few years Just randomly talking to them. They're like, oh we always come every year It's safe in this is you know Our city doesn't do this So their city doesn't do this. So I don't see any reason to move it. As you said, the attendance probably would dramatically go down. I think it does activate High Street quite a bit and I would say just keep it.

UnidentifiedUnidentified speaker 12Proposed4:23:02

I like adding a St. Patrick's Day event, not getting rid of the Halloween event but I think there is plenty to do on St. Patrick's Day. We want to continue to activate High Street. It is a successful event. There is in my household a disappointing feeling when the doorbell doesn't ring every third minute right? There is that tradition you were talking about And I think that if that's part of the vocal group that's missing out on when kids used to come to the door, they can open up their trunks. You get a whole lot more activity and a whole lot more engagement.

So perhaps we encourage people to know how they can participate at the event that they have. Right, if it wasn't

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UnidentifiedUnidentified speaker 1Proposed4:23:53

successful then obviously we wouldn't do it. But it is a successful event. I've always personally done both and I'll go for the most of that and then go back into the whole neighborhood but I just noticed it's been a talk and people have had different opinions and thought we'd discuss it but I like the direction.

UnidentifiedUnidentified speaker 8Proposed4:24:09

I'm good with keeping it. Thank you. So I'll make a motion.

UnidentifiedUnidentified speaker 12Proposed4:24:14

Move to do nothing. That's I've been trying to do that all night

UnidentifiedUnidentified speaker 1Proposed4:24:18

second Motion in a second all in favor. Aye Next is ordinances we have none this evening closed session. Mr. Hannah, no question cool session items this evening I'm 13. I'll make a motion to adjourn Third all in favor Good night more part