UnGovr Transcript
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0:00 – 0:1225 turns
Welcome everybody and I just wanted to make a special call out to Carolyn who's, I think on Machu Picchu right now or somewhere close to it. And she sends her best and I just want to offer to each of you the gratitude I've felt this week With commissioners as I've worked around the community and realize the egoless and the service-oriented things we're doing when I look at the world in the terrible things that I see happening and people say that's the time to act locally and I'm proud and thank you guys to be able to Do that by your side, and tonight will be a great example of us Exercising our democratic rights to speak through the arts All right. We have an agenda All in favor All opposed, thank you. Is that good enough Bridget?
All right, we have a presentation today and let me introduce it a little bit I was at the Miners Oaks Parks was a new 501 c3 That was established two years ago and they have I think it's a four acre parcel on El Roblox exactly about 200 yards from the city limits of Ojai. And so, I'm proud that this Arts Commission through the lobbying we've done with council has gotten the council to recognize both that our creative economy, our local creative economy Isn't bound by these lines. Most of our artists live outside that most of the benefit that comes from these artists To this city of Ojai comes from our whole valley too So we have permission to have commissioners who live outside the valley and we have and our grants process allows us to award that I'm sorry live outside the city limits and our grants process allows it as well so thank you for city for recognizing that and And I discovered this beautiful thing that's happening 200 yards from the city limits, which is Miners Oaks Parks.
It was established to set up a park on the lot that—I don't know if you've seen it—it sits across the street—not Acacia, what do they call the little old folks home? Arcadia? They have a little thermometer out there where they're trying to raise money and they were established with a $500,000 grant that they got from the state. on this property, which is owned by the county. And that is to do some of the hard improvements. So they're gonna begin construction on a restroom parking lot kind of little welcome area, kinda hardscaping.
They got an additional this year, they got an additional grant to do public art planning and I was very impressed with that. They got a $42,000 grant from the state just for the planning of a mural and a sculpture in the park, and they went through a jury process and selected a muralist and a sculptor. And they're beautiful pieces I saw at their meeting the other night.
$100,000 for the actual art pieces. So I was very impressed to see the organization they put together in two years doing things the right way and I just wanted us to kind of celebrate that this is happening here in our valley and with that I was going to introduce Sophia with Studio Tutto. Now Tutto please come up. This is the artist that was selected to do the mural and she's gonna tell us a little bit about How it happened and tell us how you got to Ojai too because I know that's a story in itself.
Well, I've been coming to Ojai now for about 10 years and then with the fire in Altadena we finally made the move here so now I'm a resident of Miner's Oaks and I'm very excited for Miner's Oaks Park.
Your house burned?
My house didn't burn,
it's severely damaged.
I can't live in it
but
now I live here and I have a two-year old so I'm really excited for this park to come to fruition and so yeah I'm here to kind of talk a little bit about what the plan is for the 500 foot long mural wall and thank you for inviting me to be here. So I'll just start by sure Well, I'll just start by as she loads the presentation saying that I've been a public artist for about 17 years and I have made maybe 80 installations across California.
And all of my work... Can you begin the slideshow? Thank you. All of my work is really focused on local ecology, and I'm a site-specific artist. So I respond to what is on the site, and my kind of entire vision for my studio is to help make the invisible components—the ecological invisible components visible, and help direct people's attention to the nature that surrounds them that is often kind of ignored.
And so tonight I'm just going to show one project called Bright Underbelly, to give you just a little context on my work. So this is the site... No that's good we're good! We're rolling. So this is the site for this installation it's the largest farmers market in California The vision for this that I designed had to do with what the site used to be before the freeway was built. It was a sycamore grove, so this is as if you're laying on your back looking up at the two stretches of freeway and I'm taking viewers through the four seasons by painting blue sky and turning the concrete into sycamores going through the four seasons.
So this is how I created the piece. I spent about six months in these bizarre lounge chair scissor lifts, I added in the native creatures and the seasons that they appear, and the final element is this lunar cycle that is an annual cycle and kind of grounds the piece visually and conceptually. We love to engage the community in our work. That's a really important part of being a public artist, so we did a native creature eye spy with kids when we were complete and we also did a 400 person feast beneath the freeway.
This one is up in Sacramento. Yes, so that brings me to Miner's Oaks Park. So I really love the idea of involving people in the actual creation process of public art especially when it's in such a community-centered space. So, I'm going to share a series that I do. I call them mural kits and this is going to be the structure that we're gonna take to create the artwork for this 500 foot long wall So there's a lot of spaces like this all over the world, especially in schools.
And we come in and we design a site-specific piece. This is an example of a mural we designed based on that particular school's native garden that they were putting it at the same time. We also design a color palette so that we have sort of a cohesive vision that will really work with the space. And we often accompany, with our design, sort of an education framework for teachers or practitioners to kind of prep the kids as they go into painting these species and understanding why are we painting these particular plants and animals?
And then we map out kind of like a giant coloring book. This is what we will be doing for Miner's Oaks, and then in this case, we invited the whole school community. So it was the students, the teachers, the faculty, the staff, everyone painted side by side to create this final piece. And so it's really, I think very rewarding for people to come into a very blank space and then step back and be able to see kind of what you can make together in focus.
So for Miners Oaks Park this is the canvas. This is the really kind of perfect mural kit canvas because it's a long low wall. So I'm currently in the design phase as Smitty mentioned. So what I've been doing is meeting with You know the local CNPS chapter, Ojai Valley Land Conservancy and we're sort of studying what the vision of this design could be. We're going to be making it about the ecology stretching from the kind of riparian river zone all the way up to the mountain because we have such a long canvas Next slide. And so we're just starting, we're kind of beginning the process of extracting plants from our beautiful local landscape and we're aiming to have the design finished in probably this summer and then we're going to be painting it Next spring that's the kind of current schedule So I have current.
I've already begun outreach to all the ten schools of the Ojai Valley and I have everyone on board And so we're just sort of in the process of figuring out how it is that we are going to involve The schools and make sure that you know, maybe all the art students who really want to participate are able to participate We're also exploring some Internship opportunities for Nordoff and Oak Grove, and I think it'll be a really fabulous project. So thank you very much
Can you describe the actual work that was they selected you to do?
The mural work?
Yeah
yeah so it'll be it'll be a 500 foot long mural that the community of Basically all the school children in the valley will help me paint and it's gonna be a long mural all about the ecology of the Valley
Right. But what I like that I've heard is that you, because I was a scientist at one time and love nature, is it takes it takes you like you're taking a trip upstream?
Yeah from the riparian kind of valley river zone all the way up to the mountains. That's right.
So educational at the same time.
Yeah.
Please, anyone ask any questions you have?
I have a question. Sure. Sophia, you can be our ambassador because one of the things I've been urging without success is to have some involvement with the schools and so whether it's the teachers or student groups but to get the schools involved in our Arts activities, so let's keep in touch about that and especially with Pam who is our education slash mentor person.
Yeah,
yeah. Very exciting. Thank you.
Thank you. And I was going to say the next speaker is Christopher Knox and I think who's president of the Ojai Studio Artists. We have 73 local artists who are professional artists and we're very involved with the high school mentorships and I think we could probably call upon our group to participate as well. Great. That'd be great.
Where exactly is it located?
Miner's Oaks Park. I'm sorry. Oh, I was just gonna say it's directly across from Coffee Connection right on El Roblar.
Okay. Do you know that part of the thing? I'll find it! You just look on the right when you pull onto El Roblar. It's like 200 yards down there on the right.
It needs donations.
0:12 – 0:1725 turns
Thank you for that. What is your last name? It's LeChin. L-A-C-I-N
Okay. I'm the secretary. Thank you for that presentation, beautiful work especially that Sacramento and I mean just so courageous of you to do a ceiling mural. Yeah. I really admire that. A lot of men used to do that right? So, will this mural be in the same artistic vein as the Sydney Harbour one that you showed? Like the same style. This kind of graphic.
Yeah it'll be a little more graphic but it's gonna have more layers than the community mural that I showed tonight. I think it's going to be kind of a blend and we're still...that's sort of what we're in the midst of working through now is what the actual design will be We want to make sure to really feature kind of under underrepresented species throughout the valley, culturally significant plants or pollinators and animals.
But then when you're designing something that the community will then paint that that, you know, of course dictates a bit what you make in terms of design because they're not professional artists and we need to walk away from the project with a professional quality piece of public art. So that's always the balance.
And do you have to paint directly on that brick wall?
Yeah, it will be painted directly on the wall.
OK,
yeah.
So you can't treat it or smooth it out or anything like
that? We're going to just be painting on the on prepped and primed cinder block
wall.
Yeah.
And I assume this timeline is when the actual park is going to be done
so you
would do them your own after the major construction
after the major constructions. Yeah. Yeah, they're looking at a
year from now.
Yes, I think that's the goal. Yeah
that's amazing. Thank you so much.
Thank you for having me.
Thank you, Sophia. Thank you, Commission. What I particularly liked is kind of the way this was done with this new organization that got government support outside the valley and has a respect to the art community to do a planning process and then the actual acquisition part of it later. So bravo to Miners Oaks Parks! I'm going to move on to public comments unless anyone has anything there. So yeah, let's do Christopher first. Hey Christopher welcome back
What's up? I'm glad to be here. I wanted to say hello to those of you, I don't know, I think there's only one or maybe two. I'm a artist here in Ojai. You guys have approved one of the murals I've done. I've been on a mural commission, I guess thanks to Chris Jury. Thanks to Christine and I'm now working with Julie Empson as president of the Ojai Studio Artists And so I wanted to let you know about a fundraiser that we're doing right down the street that is all this week and will culminate on Sunday. It's called Small Works Big Impact, and we're raising money primarily for the grants that you have so generously supported us in the past with.
That is the second part which is thank you so much for your support of Ojai Studio Artists. Super appreciate it. And this year we are doing a project where we have 30 plus 8x8 works that have been donated they're up right now and there's little boxes next to each piece people buy tickets for $20 apiece or $100 for 2010 sorry, I keep getting that wrong. It's 10 tickets for $100 you stick the tickets in the little boxes that are next to each piece and At the end of this week we pick one ticket out of each box and that person takes home that piece The reception is on Sunday We have already raised I think about $4,000 and we're hoping that we can have a very successful weekend. And all that money hopefully will it'll all go to the Ojai Studio artists and obviously we gave $12,000 away last year for two students at Nordhoff this year.
We're hoping to increase that so please come Find a piece that you like and thanks primarily to Pamela for all your work in getting it together. We are all volunteer and the organization is incredibly grateful. I'm going to hand one
of these to each of you.
Christopher,
what are the hours of Blanche Sylvia? Yes. But during regular business hours is that? What time
do we open? 12 to 6, thank you.
0:17 – 0:2627 turns
And
you don't have to be there for the drawing? You don't have to be there
for the drawing. Okay yeah thanks everybody.
Thank you very exciting.
All right are other public comment is an old friend Newsome Mall come on up Newsome what do you got for us?
I came to say hello. And I'm interested in the revitalization of the five-year plan, and I think I submitted a proposal to you all but I wanted to reintroduce myself because some of you are new so hello. I've been facilitating pivotal junctures in the lives of individuals, organizations, communities for We'll just call it decades. And critical junctures, I also have a doctorate in depth psychology with somatic studies which I've used throughout the years across cultures. I'm very excited about this juncture where we're in a very different place than we were two years ago. There's so much going on as you referenced earlier Smitty In the world and I facilitated gatherings of small businesses after the fires here in Ojai. And I've been, I listened to the pulse and I just feel like there's such an opportunity right now for this commission in this state of maturation and integration of new people to really stand to become something that can be Stabilizing, restorative and regenerative in a way that really speaks to the soul of Ojai.
So I'm very excited about now. And so anyway, I just wanted to come say hi and introduce myself, answer any questions if you have any. I use arts-based methods, so I visually map out It was kind of amazing that they said, she was saying that they make the invisibles visible because that's actually part of my tagline. That I make the essential invisibles visible, understandable and actionable.
And so that's something that by capturing what we're considering, the different key areas that need to be considered in order to really produce something sustainable, that can make the difference we want to make. It's important to make things referenceable in a way that gets past just words so our meanings are anchored through images and I've been doing this for decades so it's just second nature even if you look at my notes of what she was saying they're visual.
So anyway I just wanted present myself to you and say hello, and see if you have any questions. And also just my being and words of encouragement to the moment and what you guys stand for.
Thank you, Nusa.
OK. Thank you. I appreciate
you
coming.
All right, let's move on to our consent item which is just our minutes I believe. No more speakers online?
No one is online. Okay.
I have one change on the minutes I'm used to this, but they put down Commissioner Tabak Banks. So get rid of the S and I'm okay.
Where is that at?
I'm used to it.
Where's that at?
It's on page two under commissioner reports. Yes no S.
Are we talking about the agenda or the minutes?
Minutes March
19th
We're so caught
up to thanks to our secretary that we're already amending
our future minutes. I don't think anyone else's minutes are as caught up as this Commission's, including council's.
All right. I move we accept the minutes in the present. All in favor? Aye. Opposed? All right, let's move on to our facilitator. All
right.
Are they not in there? Okay all right beautiful. All right so strategic planning which I've kind of been the kind of lead on and if you recall just bring you all up to speed from two meetings ago. Every two years, it's required that all commissions update their five-year plan every two years and I actually had the honor of going through the books in the boxes in the back from the Museum of the Arts Commissions in the past and you know, I found their five-year plans. You know, the longest one was about I mean, not that length makes good but the amount of work that we did that Christine and Pam were here for and myself were here for. But to the newer commissioners, it was – we still have NUSA's I took the liberty of going to the five-year plan, which as you guys know exists like an Excel sheet on a Gantt chart on my computer.
And someone suggested or asked, I think Carolyn asked by an email if it had been updated. And so that's what I'm in the process of doing. So we have 108 specific steps that were mapped out there that I will bring to our sessions as shows you know, we did it, we didn't do it, we did five of them instead of two or something like that that were what they call smart goals.
Strategic, measurable, achievable, whatever R&T are. As I looked at that this week I thought more about I was thinking more about the process here because I was looking at it and thinking, you know what? There's not going to be a whole lot changing. And it may be in some way one of you or two of you suggested, I wonder if we have to go into as much depth as we did. We want to give the newer members a chance to kind of see how we got to where we're at right now and have the opportunity to take things away or add new things on there. But for them, I think for the most part what we've been doing matches what is in the current plan so it may be that we can this won't have to be a lengthy full weekend type thing. We may be able to, in fact, we may be able to contract with an interest of parties and facilitating it on maybe on an hourly basis or something and work with the budget that we have right now.
Bridgette and I have taken the budget and looked at it And while we didn't specifically plan for this, we'll have to remember to add that to our strategic plan every two years. To plan the budget for this but we do have unspent funds so we have enough money to cover this. So when we do make a motion to approve a facilitator tonight I think I will I just wanted to add in that motion that we have the opportunity to maybe negotiate a contract that's on a time basis or something like that, not to exceed some dollar amount or something like that. So with that said, we were told by this, you know, I was vocally in favor of just bringing back NUSA but I was told we need to go through the contract process and I said well let's put it out there for a week and we heard back from staff that maybe two weeks is more appropriate so this was advertised for two weeks.
During that time, I took a couple calls from interested people and I think some of the people who got here maybe lost interest when they saw the kind of time when it was due. That was mainly, you know, people were busy in April and May or that type of thing but as you know, NUSA's interested and let's look at what we've got here tonight. Can you tell us what we have here?
We have
the one ad that we put in all of our social media and then also the
0:26 – 0:3527 turns
There was an
ask for resumes. Yeah, resumes one of the resumes I wasn't able to open it up his actual resume so I printed out I did ask him for another copy.
Was that Greg?
Yeah a PDF version of it I could not open that word version no matter how hard I tried but when I did ask him for and another version or another you know type format type but he never replied so I just put out his email that he had sent with it so that you guys could see what he'd said
Yeah,
I think
we and Olivia that we got hers. And then the last thing and the last one was just an email. We did. Yes, I had spoken to Tracy and she was saying well maybe if this was next October she could do it. So she sort of just removed herself but not officially but
that's what she did. Right, I didn't get that email.
I did tell her she's very important to this community and this commission. Tracy Hudak, she is sort of our arts lobbyist in Sacramento. I said we'll find something good for you. And she's anxious to contribute. So I was just going to open to discussion now and just sort of with whether people have complete or not, I think we give them all equal attention. But we're not gonna go ask for more stuff. We need to kind of move this along based on what we have here.
Yes Pamela? Mike?
So I was a part of the last strategic planning session and it was really Wonderful, intense, thorough and immersive. And I'm just wondering whether we need all of that again because I don't think we do. I personally don't think we need that again because we have a five year plan. It seems to me if we could get together and I know we have to do it publicly and review all the things we went through. I can't even imagine that We would have anything more, that much more to invest $10,000 in a facilitator for. I'd rather use that money for grants or other projects that need the money and that's just me.
Right.
I did get sticker shock as well on that so I also agreed with Pam that hopefully we all agree with the five-year plan as it stands, and we have to update it so revision obviously is not going to take us as long. And I would just say that I thought that Greg's letter was interesting. He has a lot of Out of town, an interesting background and reasonable rates. But from my point of view in terms of approaching this kind of economically it seems like we should use NUSA. She has the prior knowledge and she would get us through to that next five year point Unless you guys had any grievances with the work that she did or if you want to meet some of these people to see if they would be Copacetic with this group. I mean, it's kind of hard to know in paper I would think that you you or chair Steiner would have to have a meeting with them before going
Actually Nigel was the chair at the time Sure Good We were together on that last
planning
yeah
and
What's always puzzled me about this process is I understand we have to have a five-year plan and then it has to be updated every two years. Does that mean that when you update it every two years, that what you're updating is a plan for three years? And so at the end of what's technically five years even though you've had in between brush-ups, that is my question. So assuming it's 2000 do we redo it in 2005 but we have two two year brush ups or if we brush it up and these are hypothetical dates 2022 does it then go forward until 27?
The reason I have that question is because if what we're looking at is the static five-year plan, I have very definite views about what we should do next. So I think I first need that direction from you, Smitty.
Right. Well, I can speak to planning from a corporate standpoint which was my background. No, we need planning from
this
standpoint. Just
tell us what
we're doing. I could speak from experience from that. As far as government is and as far as Ojai specifically is, the statute is that all the commissions present a five-year plan to be updated every two years. And to me what update means is you look at goals because every item on our plan has a sort of this That was, let's say 2024. It has a thing it needs to be done in the next three months all the way up this is five years down the road and each thing has a specific on the Gantt chart has a goal for when that objective is completed so the first thing you do when you update a strategic plan is first you take an inventory of everything that you had on there alright And then, so met not met. Met not met and there's a summary of that.
Then what I see is because we have new commissioners and we have a new climate as well. We always have a new climate. We have a different council. We've had some wins that we're very proud of and want to take stock of and see how we advance those. And we have some things we've completely neglected. All right, and that's when the discussion becomes What do we do with those? And then then we have a discussion about what new things might be added that we missed the first time
So that's what we do in our two years. So when did we initiate this two-year plan? 2000, 20... We
met in December of 23 so it would have been 24 when it was completed.
24.
It was around April yeah.
So then it goes through until 29. Yeah. Our plan okay. So with that understanding I would suggest that since it's just, not just but since it's a brush up that we stay with NUSA to carry us through the entirety of our five-year plan and that in advance of 2029 so in 2028 we go out with a strong RFP and take in many people including these candidates and others With more time, and more timing, and more thought. And with money in the bank because two of my fellow commissioners have made the point that this is a fair amount of money but it might be absolutely what the market bears so let's have it in our budget for 2028.
Sorry for being so lengthy but I suggest we continue with NUSA.
0:35 – 0:427 turns
I want the new commissioners to see how we got to where we're at right now. All you've done is sat down with me and looked at my computer, but I want you to kind of see the process that we did this for. And I think this can be done in an hour, this part of it. Look at who our stakeholders are. Look at what our strengths, opportunities, weaknesses and threats and all that type of stuff and see look at our community and get everything visualized so that you can see that and show us it will be able to already look at the ones we did over two weekends last time which Are up there but then I think after that it'll be a quick inventory I mean, a good plan with these steps is just met not met. Met not met. You don't have a pity party about whether you did it or not.
You just say that. I'll be right with you Pam. But then we say did we miss anything based on what the new Climate is right now, you know Mayor Andy wasn't even here mayor. Andy was our biggest advocate to increase Grants to the community and we want to make sure that that That wind isn't just seen as something is behind us but something that we learn from build from make them proud of You know the process make that look like a worthwhile expenditure from the city public art as you know has been It has been neglected and we've started this process to first assess what's, where is it? What is it? Who owns it?
And then beautifully bring the Trimpin Sound Arch back up to par. I know that Christine has well thought out plans but we can turn that into a five year sort of public art plan as well in more detail now that we've been through that process as well. Education, you know what a success we have from our seminars. The mentor thing hasn't started so it'll be one of those things not met but we look at it and say well did we not meet it because it wasn't important? I don't think we're going to say that. We're going to say this is not met probably Partially because it went away during COVID and we're kind of rebuilding it at this place. And we'll set that sort of plan out, because under education there's like 10 things that we may or may not have done.
We do have mentorships
going by the way. Oh good. It's
been delegated into the community.
I just wanted to cover our three most important areas that we do and in terms of communication we've done very very little And we have some important things that didn't specifically get into the plan, that are sort of in the legal framework of how our public art fund is funded. Where's the money? How is it calculated? How does that compare to other cities? That's something I know was missing detail from what we had before.
I'm looking at Bradley and thinking about the bowl, you know just because you were asking about the bowl and music. And that never crossed our path here. Our Parks and Rec's connection is very strong and well it has been weak but is getting stronger. I just saw where they got Jim Bailey The school teacher as a commissioner, Tuesday night they approved him. And he's very excited and I've been talking to him too.
So what I'm leading toward here are the other areas where technology which is again where we have some money left and that's a complicated thing but I did get the attention of council and of county as well And there's an understanding that this technology can't be something that probably we just do. But we have been a strong voice in pushing for that because we want to become a center hub and spokes, not just physically like with the dream of an art center but also information wise.
And that requires technology as well. Commission health was last thing. We've done a lot of good things and one is going to come tonight. You'll hear about a little small things that keep the Commission healthy and that's very important and Andy's taking note of that And he's going to do something with counsel around the same thing as well. So what I was going to suggest in terms of emotion Is that?
you know, I like noosa as well but I want these other people to be part of what we do in the future maybe even be present and Is to make a motion such that sometimes it is the council where they They let the city manager work out the contract sort of so my motion I'm thinking of putting it on getting an hourly basis contract so that we have the flexibility to kind of either save money or save time or fit with our schedules as it comes around. I still think she'll probably want to, whoever we choose will want to interview each of us and I think that's something we do in our own time But then how we actually do it, whether that needs to be spent a whole weekend or maybe a couple evenings or something like that. I think will come from that the fact that we're starting from something already so I think there'll be a way in the money side there'll be a way to address it.
Uh, I-I do remember when we did this initial thing that sort of the typical cost for something like this if you're down in LA or something was in the ten to fifteen thousand dollar range for a full strategic plan uh-uh facilitation What we have here is applicants who are part of our community, and I know they're all flexible in terms of the costs. But at the same time, we want to be respectful of that part of our creative economy as well. Yes, Pamela?
Okay. I don't see why we need a facilitator because we all get along. I think if we sat down for a couple hours, maybe dinner publicly in Kent Hall or something and talk this through, we have the map that we created with MNUSA before and I love NUSA so I have no problem hiring NUSSA to come back. However, to me I just don't think we need it.
No, and you've shared that. We voted on that I guess so we're sort of that's kind of behind us But we may not in the future. I saw the value simply because I See these foundation documents that we have you know that we that we did You feel this way because you were part of making them but we have three council people that weren't I don't think
0:42 – 0:4931 turns
What we have on that chart and what we're, I think we maybe need a restart like oh this is what we did and this is what we want. Where are we at that? I think we need an accounting of us as individuals of what are we committed to do and what's the time frame we were willing to do it in but it just seems like if we could do this as a conversation, as a meeting with the five or six of us
Well, it may be then that we can get through it very quickly. That it won't be a two full day overblown process. But I do think it's difficult to be both an observer and a participant or rather a leader slash director and participant. And so for that reason alone, I support having a facilitator.
And Raq, please Karina.
I was thinking the same thing, Pam. And I don't remember voting on this but I'm sure we did and I do agree that it'll be better with a facilitator. She can bring out things that maybe we didn't think of or connect the dots but I think that a lot of legwork I'm going If it's required to have a five-year strategic plan by the city and update it every two year, which just doesn't make sense to me because it's a five-year plan updated every two years.
You'd actually have to update it every two years and then one year. So...
I got
lost. No, the one year becomes the five year but anyway you do make a good point. It seems redundant.
But at any rate It seems like if this is a requirement of the city, that maybe it should be in the city's budget to pay for...
We need to make sure our budget. Yeah. Oh I see the city's budget. Interesting. What's all their money anyway?
Right
and we're gonna have to I hear you. We'll
have to get money from
them.
Right, they should pay for it. Having to update our strategic plan is not part of our budget framework.
Well, we'll still have to go to city on this because we didn't specifically do it. And we're going to say that we have some money left from and we're not gonna spend it all too I'm gonna try to do this for a couple thousand dollars and not for ten yeah And still be fair, and I think we'll do it by just what you guys are talking about. But I like the...I don't know. I came from the corporate world. We always had a facilitator and we did it every year.
Something always popped up that surprised me.
Just one more thing. Sure, sorry you know I understand the pay scale for a corporation that might have a Multi-million dollar budget even $100,000 budget. I mean our operating budget Separate from the arts grants is how much? Yeah, so I don't think we can justify such large expense for a facilitator. Right.
I did this at the music
festival
25 years ago and it was $12,000 from a friend in Los Angeles. From a music festival? Okay, okay. Just to kind
of... Good to know.
And I sure felt... Think about how diverse our How different are we had Nigel and Valerie, right? Is that yeah there were there and the three of us think about what a different how the group has changed Not for better. I'm not saying for better or worse Certainly I am no I'm saying but that's natural when when faces change as well And I guess I kind of want you guys to feel some of that energy Call me Brad
I'm wondering about the use of the same person. I would rather, if we do have a facilitator, have someone who was looking at it anew rather than looking at something that they have participated in and prepared before because there's probably going to be at least some assumption that whatever I've done in the past is okay. And it may well be but in terms of redoing it, I think that Looking at it anew through fresh eyes may be better. I agree with everyone that it would be advantageous to save money if we can, but if we're going to have a five-year plan that we actually want to follow and adhere to then I think It's worth whatever money we pay for it. $10,000 doesn't sound like a lot to me for this but I'm sure we can negotiate that down. I'm not sure but I suspect we can.
I would agree with you entirely if this were a new five-year plan. So in other words, in 2029 when we do the next five-year plan, I think we should sort of say we need a new person. We need a new look so that it wouldn't be NUSA. But for this sort of intermediate refresh, it makes sense to me to stay within our same five-year plan.
What I think, though— is in connection with what was discussed before. I assume we have a five-year plan, every two years we look at it to see what is necessary to change and then it is extended out for another two years so it becomes, in effect, a completely new five-year plan. You're revisiting the three years you still have ahead of you on the existing plan and you're extending it out for another two years
No, that's what Smitty explained. You're not extending it out for you. I mean the five years is from 2024 to 29 right? So it's that finite five years.
That doesn't make sense at all. It makes no
sense.
No, that makes no sense. What makes sense is you have a five-year plan extending out so you see into the future and then at the end of two years you say Okay, what's wrong with that and what are we going to do the following two years? So it's a plan that is updated continuously.
It's always
a five-year plan so it does
move ahead.
So then that is inconsistent with what we said earlier which is that it would end in 29 and then in 28 we would go out
0:49 – 0:5522 turns
I've misunderstood your question. No, the five-year strategic five-year plan actually I think in the plan it's called year one two three four five rather than has a specific thing on there and
so then
every time
we do our two years we are looking at a new five year plan That's crazy, actually. It's not really a five-year plan. I
think every two years we should look over our five year plan and see where we're at about it like have we achieved this or not? Just keep bumping into the future and we'll never achieve it. After every two years we should have a review of where we're at. And make sure we're still on track, right? So it's kind of a renewed vow.
Right, but it ought to be a renewed vow for a finite period rather than till death do us part and so what we seem to have with this rotating schedule is that we never really have a five-year plan We always have the beginning at that two-year review and then five years out, but it never becomes five years out because it's really only two years out. And so if what we are looking at is starting anew...
We'll start to count anew. Maybe the plan is not... Go, please finish. We see this because of the amount of work we did the first time This two-year update, I should say. This new five year plan two years later which is what they call for will be more of a check in. We already just sort of know by nature of it that it's going to be mostly a check in and won't require as much work. I remember we actually discussed this in our strategic planning.
But then it would always be... That's how it works. ...a check in rather so then it's not... Well it
doesn't have to be. It doesn't have
to be. So we're never going to be doing a new five year plan? And that doesn't make any sense to me because we'll never achieve the things that we set the goals
for. We keep pushing
it into the future by two
years. I
think we don't
know what we're talking about here, folks.
My understanding of what would happen and I may be all wrong is that we have a five-year plan. At the end of two years, we examine our success of the prior two years. We revisit the remaining three years to make sure there's nothing we want to change And then we look to the following two years, so it becomes a new five-year plan. Ostensibly the three remaining years on the original five-year plan, we're just revisiting seeing whether we could improve them. Whether we want to drop them, whether we want to change it and then from there we always have to be looking out to the future to what we want to do three or four, five years hence. It makes no sense otherwise because as you pointed out at the end of the five years what? We just drop everything and start all over again that doesn't make any sense.
I agree it doesn't make any sense but then the piece I don't understand is under your theory you look at your two years and then you've got three years remaining so then the three years would become under Your description, the first three years of the next five years. Correct. And we just keep going out so that we never start afresh. We are always going on the basis of what we have looked at before with its two-year updates?
Yes.
And
I do believe we have flexibility too. We can go into this and accomplish that without having some dictate come down, but I do mention specifically doing this speaking to this topic in the previous Sessions with NUSA too and she said it's a very common like take something like our Arts Center We had it five years down the road when we did this plan. All right now we go in now There's no way we can get because we've really not done anything material. There's been those site studies There's been no grants applied for or anything like that That's still gonna get shoved five years down the road again. She said, and that's very common in the way plans work with these big things. The idea is you don't want to lose them but you don't want to be unrealistic that you can build a bridge in three years or two years as it is.
That's a great
example. I don't recall that we had agreed there would be an art center so I think we have to kind of go back to the drawing board on that sort of question. So with that understanding that we are not simply doing brush up, we are doing potentially a whole new thing in a whole new direction. I recognize that time is tight and we all want to get our jobs in place especially with two brand-new commissioners but I'd like to recommend that we create a subcommittee to speak with the the three or four candidates and come back with a recommendation to us.
I now, understanding that this is not a quote brush up, I don't think we should go with the with NOSA, whom we had before. I thought she was great. I thought we had a great five-year plan but we're not just brushing it up. We're going out yet anew and so I think we should get a subcommittee and a recommendation for our facilitator.
0:55 – 1:0323 turns
If I just want to address one point that you made was that I still How you count the five to me doesn't change the objective here, and I do feel like this is going to be a brush up. what we actually do when we get in there. You know, whether you count five or three or two or that sort of thing I feel like we're going to look at our plan see what we've done review how we got there bring the new commissioners in pick roles for each of the commissioners in terms of what you're done here too and kind of move ahead with a plan that we have It's hard for me to see, other than the couple I mentioned in passing there, any new things that are going to creep into here. Now they would creep in if something material happened. We got some huge grant or we got a council that didn't want to fund grants or something that would maybe completely change.
Maybe the way we look at it because I do think we had a radical restructuring with our 2024 plan and that then set us on a path going forward, which I now understand is a two-year plan not a five year plan. That said perhaps what we do is have the plan in place and then a two-year refresh update with the same person. In the next two years, we go out completely to open it up to anyone. I'm now making an alternative argument for your consideration. Either we open it up with a subcommittee who will come back to us with a recommendation or we go forward with NUSA knowing that In 2028, we have a bigger chunk and we go with perhaps a different facilitator, perhaps the same. And we then use that same facilitator to give us a quick brush up on our last one.
I think that sounds pretty wise.
I'm not sure Pam does and I'm not sure Corina
does. You know, I'm not a corporate person but we do grants, we do education mentorship, we do public art, maintaining public art. I'm just wondering, are we expecting that we're going to be doing something radically different than what we're doing? I think what we need is a check-in and accountability report to see that we are on our five year plan and tweak it to make sure that we are hitting all our goals. But I can't imagine that we're gonna come up with something radically different than
But here's a perfect example. So Smitty was just talking about an art center with sort of bricks and sticks, and planning, and grants, and et cetera. And quite frankly I don't even remember that that is a part of something I signed on for in our last go-round. And so that's a perfect example of being unable to both be a participant and also a director.
Sharon?
Yes. I'm starting to write a motion here but you guys are all in
it. Like Brad, initially I thought let's get new eyes on this and no candidate within this packet really stood out other than Greg for me and then on second thought realize that NUSA did such an amazing job to have that institutional knowledge to help move us forward is a great advantage for the commission because she knows the working parts and she can really, you know, push it further with less time so it might not be as expensive. But I just want to say, I think I understand this five year plan. So we have a five year plan within that five year plan the things that are five years we're going to go in and say we're on target. We're not on target. Maybe we'll push them maybe will add to it Like this Art Center will be a new thing to achieve within five years or you know the new commissioners we might have some radical new ideas that we want to add to the five-year plan and I As long as we can afford it in our budget, I definitely support having a facilitator.
And I think that we should use Noosa just for the fact that she did a great job and she has that institutional knowledge to help us move forward. So that's my plug for Noosa.
I'm going to do chair stuff here.
Before you do, may I simply say I was quite impressed with the caliber of all the applicants. And I hope we may be able to get them to work on ad hoc committees, to consider being a commissioner, to participate in other ways because these are people I don't know and I found them to be really quite impressive.
Thank you. Can I suggest? I assume that this is going whatever we do is going to go to council for approval
It's interesting
and Maybe we should
ask
counsel how they want us to
structure it I've been yeah, and I've been communicating with Council too the tricky thing is the council members on average are like there two or three years
Yeah,
and And they don't do this. And what I'm hearing from them is, we like what you're doing over there. We need to learn from that. They actually argued about a facilitator the same way, I remember. And they ended up and they did nothing. So I want to continue to be a great example for because at the end of the day, we need their support when we want to be good example to them. Our council
liaison is not even here, I might add.
Right.
Well,
thank you. I took I liked what you were leading me to and I since I have sort of votes for this motion But I want help filling it in that we Emotion will be something like that. We're gonna update in year two of our five-year plan With a check-in and accountability, these are your words exactly To and I want to put some bullet points in there Which would be two Objectives met not met
1:03 – 1:1037 turns
And why.
Timeline
Now I'm going back to review the old plan, just say what happened. So we look at it and then the next step is a check-in that we're on the right track and that would be...I know that's just the normal part of things where you look at your has anything changed substantially that we need to redirect.
Like reassess the viability The plan as it applies to the next three years,
right? Yeah, but it's sort of Right. That's a so I'm gonna check. It's like a temporal check-in
You get
spayed by the word not anymore Let's say it. So we're we check on our objectives from the original plan. Yeah, and now we do me better visit
The viability of the existing plans for the next three years.
The
less we say about it, the less constricted.
The next three years so let's check in on the viability of the plan of our current plan for the next three years
yeah and then adopt plans for the following two years Well,
I like when you said three years because it's the five year even though
there is going to be a two-year rush.
And then we could also brainstorm maybe some creative thinking of what else can we do?
Well, that I hope would be part of it. Yeah. That's to me the facilitator's job is saying all right now we're going to move to a different room and space and talk about people. But I
think we're all capable of thinking like the Art Center or Big Pictures. We have the ability to present ideas. We're all in the community. We are all dedicated to being the best commissioners we can here. And we talk well, we speak well to one another so we don't have any animosity going here. It's not like previous commissions where it was difficult to communicate right?
So I think you know we check in where we are, we find out where we're going and then we have a period of time where we can brainstorm bigger like what else do we do? What else do we want?
Good, I feel like that's just part of the process. I think that will come out of it. But now I want to speak to that we update in this year two of our five-year plan with a check and an accountability objectives met not met from the original plan and the viability of the current plan for the next three years. And then I want to say but okay now I want to get down to I'm going to propose NUSA for this.
I'm going to say use NUSA for this one but consider the next one. We're continuity. Thank you and that but I do want to put in, I want this flexibility to keep our costs in line if we feel like we need less time or more time all right so I mean so I'd like to how do they word at the council when they send the contract to manager or something? I mean I'll send it to you but for negotiation on a time basis
An hourly basis? Yeah. I've not seen a contract that's an hourly basis, you know it's $1 an hour. I would suggest not
hourly, I mean the last time NUSA, I think it should be fixed fee, NUSA was very reasonable she gave us like a super, super discount. I think what you say is to be negotiated.
We did give her 2,500 the
last time. It ends up that it was spread over two years, it was more than that I found out so...
When I looked it up in the AP, I only found one payment to her. That's why I was...
Sure, but let's pick out. Do you want to pick a ceiling or do you want just trust that she has? She
proposed what
was
it poses the fee of five thousand sixty five hundred dollars.
So I was trying to find a way to address the concern right here from the commission about the cost and and if it's if we can do this in a few hours instead of a few days. It's not going
to be a few hours, right? I mean, that's not
really a few hours yet too.
You know, let's say it's eight hours. Let's see what the calculator
says. I don't want to get down to figuring minimum wage here. No. I'd rather put a ceiling on it or something.
Right. I would do an NTE. Exactly. That's exactly how we would do it. And if she had been 2,500 last time let's make it NTE 2,500 again. Yes and that's either right or... I'm saying that's how we would do it yes. Do you want to just say that? Or you don't want to
do a time-based? One day. I think it's
insulting to do hourly. But I don't think we want to. That's an NTE. Yeah, so so it should be let even less than what was just
just to clarify this budget is physical So it in July 1st, it's going to and go
yeah, we're gonna do this this year. Yeah, this all goes away right? Right We're gonna we're gonna adjust that later Okay, so here's my motion Is that we that we select for the okay I'm going to say that we update in year two of our five-year plan. Viability of the current plan for the next three years that we use we attempt to Negotiate a NTE $2,500 cap or for continuity and To use and to use new some all for continuity if we can't reach your contract maybe then do you want to do you want to say something like go to Greg next or something like that or I think the $2,500 is sounding very low.
1:10 – 1:1534 turns
Okay if it's I mean if it's one day but she probably does she have to do follow-up.
Can we say 2,500 or whatever? She charged 2,500 and it was two
days I think we do an NTE 2, 500 and okay right
At
the same time, I'm balancing a consensus versus majority here.
I'm looking at the money not spent and I still have a bunch in education and you have it in
communications. Sure sure well my point is we'll we have plenty somewhere so let's what's the wording? We talked about it earlier as we'll find the money from our current budget yeah we can move it and have that approved by council
I don't think you need to
have it approved. You
can take it from where you need
to take it from. Because they were separate items in the budget if we run into that we will run into that okay good the money will be there. Still haven't mentioned the following two years. We won't take it from anything.
It's very
common to move the money from one account to
another.
You still haven't mentioned the following two years?
He mentioned three years
I said yeah, but that only extends us out to the original closing date of the five years Can we just leave that to a future commission in two years no because it's a five-year plan otherwise When at the end of this time when they come out all you have is a three-year plan. You don't have a five year plan, you have a three year
plan. I
understand that but it's rolling. Well what words would you use? I would say
Five years instead of three years in that. Yeah, okay. I think Brad is correct.
Just change that three or two to five. Liability of the current plan for the next five years.
Yes
perfect! I will, I will. I just want to do it because what I'm doing is measuring if I have three votes the whole time here. This is good. Sometimes you have consensus and sometimes you have majority. Okay, the motion here... We update. It'll be in the next let's say two months what we want to do before the end of the current budget cycle because I want that okay well I don't want to say that, that we immediately.
Okay
here's what I have though we update in year two of our current five-year plan of our five-year plan with a check and an accountability of Objectives met not met from the 2004 plan the viability of the current plan for the next five years engaged Newsom all for the continuity as Facilitator and Contract to begin negotiated NTE 20 maximum $2,500 I'm going to say under staff who does the negotiation is sort of what I'm at here.
Is that something that like Ben has to have his fingers on?
No no we you can write your agreement and he will
okay
he'll either look at it and say...
engage whatever her name is yes to prepare to facilitate the plan at a rate of $2,500 NTE microphone makes no difference
Okay, that was it. The last line was new small for continuity as a
facilitator
at a rate not to exceed $2,500. All
right.
Thank you all for that. That's tricky to do that in a group
1:15 – 1:1910 turns
Microphone
In year two of our five-year plan with a check in and account I'm sorry. I was ready to but then you said to read it again, but I'll Make a motion that we update in year two of our five-year plan with a check-in and accountability of objectives met not met and from our 2024 plan The viability of the current plan for the next five years engaged Newsom Hall for continuity as facilitator at a rate not to exceed $2,500. Okay all in favor?
Yes I do let's go ahead and take a roll call really quick sorry thank you
I'll start with Karina. I don't trust her. OK, thank
Roll-call vote Passed 4–0
Show transcript
Vice-Chair Steiner? Yes Motion passes
Thank you, guys. That's really tricky and thank for all the applicants we want your help and you're going to hear from us but I think you understand. Fantastic so we're gonna oh you're gonna start getting calls about scheduling and stuff like that or interviews and all I anticipate that
question
yes
What if NUSA does not want to accept the offer?
Then we'll hold a special meeting. I think she wants to serve, and I want her to serve too. And I wanted them all to just thank you for everyone for showing interest and NUSA for coming tonight. So I'm gonna move on to Commissioner reports in my report. Is going to be soliciting a little bit of stuff from you, but it's not anything we're gonna vote on because I want to get in front of the budget process for this year. I told you that we were gonna do this so that I can talk to manager and mayor And liaison Council liaison to To make sure that we're realistic because they're in the middle of this and I want our voices heard We did this last year and it worked very well, too. So in terms of Yeah, we're gonna do this part of my commissioner report so what I was going to do is It's kind of funny because What you have, this sheet that you have kind of shows the way that they did our budget last year.
And this is not for us to come up with a budget right now or at the end of the day it's the council that votes on the budget but I just want to check in with everybody about their kind of ideas for next year. Brad you may have less to say about it because you don't have sort of ages over.
1:19 – 1:3246 turns
I have no, I don't have the experience yet. But I can say one thing that I would like to be involved with and I think it's really important, and that is live performances. We should as an arts commission be involved in live performances here in Ojai. We have really a plethora of different Organizations that put on music and dance and theater, those should come within our purview as well.
So when we redo the budget I would like to include something for live performances.
Certainly they get grants, but you make a good point which is that our purview includes literary arts as well as performing arts and theatrical arts although the emphasis seems to be primarily on visual so you make a really good point and I agree with you.
Go ahead. Well, never mind.
I hear you right and what I've said before but I want you to know that I'm a musician. This will be one of those spots in our planning. We'll come back. So what does that translate to? Is it maybe a percentage of our grants go to this or do we have something to say about the current Libby Boll thing or something like that? Yeah, I got something to say about that. You did get... Oh, I read over it. Okay you've got it. Good. I read it
with a fine tooth comb. Good.
So the big one is the arts grants. Now I want to be From a high level here, it was really Mayor Andy. I remember when he came to me two years ago and he was running for mayor and he asked how much do you want? That's the number I said but he's the one that carried that through all right and the vote on that was three to two so I want to make sure that we what we've tried to do Thanks to Karina's attention to detail is to show that I don't think anyone on the council would argue that investing in the arts is not important. I think what we needed to show was they could trust their Arts Commission to do it in a way that was benefiting the community and $100,000 spent there is a great And I'm going to trust these people, you know. So we still have some more to do with the audits that come up afterwards with the actual things that happen from that too.
So I would hope, you know, I would hope that we would get this again but at the same time I am hesitant at this point to ask for $200,000. So I feel like, I want to ask the mayor you know take their temperature as to how they feel about that at this point. My guess is they don't there's pretty good political capital invested in this and that they see the benefits of that so that's my view anyone else on that one?
The grant money was like a transfusion to the community. I mean people, we need that money in the arts and through the grant process it really got to the right people.
So Smitty, you're suggesting that in terms of this paper in front of us that we keep it at $100,000? Well what
I'm doing is again we're not coming up with the numbers today but I guess what I'm just sort of saying. You're
taking a temperature.
And I say I'm gonna go I'm gonna check in with council and say hey how are we doing you know was that good I'm gonna check in with the manager hey you know you were
No, we understand what you're saying. I think one point to make with them is that the $100,000 was less than a quarter of what the demand was, the applications and I think we can expect that there will be increasing demand especially if as Karina has suggested were going to at some point this body is going to determine whether we separate arts organizations from individual grants, in which case we may get more individuals. So yeah I'm comfortable at a hundred but I think I would remind them that the need is so very great that you know if there's money sitting around because the roads are paved or whatever it might be that that would be money well spent for Arts and Culture
Let's address that before I call on you. Let's all make a point in the community We've been getting some feedback like even today someone just wondering Oh, how do I thank the city of Ojai on my advertising? I mean just that is an important communication feedback thing that we want to make sure is heard, that the community has seen this and they appreciate it. And so any even if it's just a word on the street you know share that with me so that I can pass that on or write a story about with quotes about that.
Just to add to what Christine said Get the exact number from either Bridget or I about how much the grants, the ask on the grants were. I can't remember it exactly right now but let's make sure to have the exact number which we have on a spreadsheet so you can refer to that. If they could just bump it up 10%, you know, literally even one more thousand dollars is going to make a huge difference. It's worth trying
to...
Yeah
I'll fill that out. Inflation arguments, there's Let's act local. Yeah, I
want to make sure we're not having a discussion right now.
All
right
Thank you for that. I wanted to move on to public art next and I know Mr. Steiner wanted to Last year the ask was 6500 we realized so I think you've all
heard me say that the That the next and most obvious need is for Big Red Roller at the skate park. That seems to be a little complicated, so the conservators need to meet with the artist etc., etc. So we're bumping that back down back to the next fiscal year what we're going to look at next cycle using this same of a two-part theory. One is need, the necessity and the other is the visibility. And so using those two elements we're going to look at the Matillaha Poppy Fountain that is behind the arcade. That's deeply in need of attention as well. And so I think at 6500 we can just squeak by, so let's keep that consistent. Telling telling
if there was a just in case like Could you guess what was next? Would it be the roller?
The roller would be
definitely next. Okay, good I'll use that in my discussions that we're being realistic and responsible to by doing what we can now when it makes sense for where it makes sense
I want to make sure I understand what you're saying. You're not going to talk with them about the big red roller, you're going to talk with them about the Matilla Hop hoppy.
Sure but I might mention we looked at that and it's important a central thing but it looked like it was gonna be over 10 or something yeah
which is why we're bumping it to the next year
that's why we're picking something think is maybe even more visible
right or as visible If there's anything left over from this 6500, I doubt so but if so These same people can apply it toward talking the preliminary work that needs to happen with big red roller And Smitty while you're doing that one one real valuable aspect and you've heard me say this before if the public works people can be pulled in and then when our conservators are here, we could get somebody who at least understands how you power wash the big red roller before it gets painted or all of those preliminary matters that can be done as a part of maintenance which will reduce ultimately our conservator costs.
What we learned when we did the Trimkin Arch is look at this team of people that came from Los Angeles and there was like, you know high-end conservators but there were sort of the maintenance people that just loved doing this. They love art and they'll be the ones Hall the ice around for the cold drinks or whatever it needs to be done. And we got to thinking that when we're trying to build a kind of creative economy that involves these people, why not teach one of our maintenance people?
Sure. It's already here to be a specialist and-
I mean keep him as specialist indeed because they'd have to be trained which is
why
I want them trained when our conservators are
here so you get two
for one.
I know this is a funny topic, but I have the public art piece at the Ojai Valley
and in the lobby. Access and I'm wondering it needs a scissor lift to go up. Correct, and I'm willing to do the Inspection and restoration whatever is needed on it, but who pays for the scissors lift? Is that Ojai Valley Inn's expense or is that the Arts Commission?
So what we're looking at now are just the works that are city responsibility. So your work is the maintenance responsibility of the inn, so the inn should be paying for the lift, the inn should be paying for the conservator if that's you in fact if your agreement is sort of standard it provides that they have to give you the artist the first opportunity to do the conservation who knows whether that was done But no, I'm just saying then they should be paying a reasonable rate for that conservation as well as providing all the tools and materials.
And if I may, that reminds me. So on Bridget's desk is precisely that matter which is that all of the private owners with public work are getting notices saying that they need to do the maintenance if the assessment report called for maintenance? Correct. Okay, so I'm done.
Thank you
education. Yeah, okay this year we go ahead
So I have one more speaker before the end of the budget cycle So that means that my budget was not spent It's I would like to maintain that budget for next year even though it wasn't spent this year because the mentorship program is that has been developing is going to take...
Right.
This
was supposed to include the mentorship and that's the argument I'll use, yeah.
So I want to maintain that budget but at the same time what's left over this year I would like to put that towards either the fountain or the facilitator if that's needed because otherwise it goes back to the city and we have still needs for it
1:32 – 1:3724 turns
Yeah, I would love to. I'll try. I've always run into but I've never done it with Ben.
Well isn't facilitator education and mentorship really in a way?
If you've watched me for a couple of years like you have, I'm going crazy trying to find Yeah,
why aren't we changing that number then and putting that money towards exactly
I'm sort of taking a that's not we can't discuss at the night. But that's yeah Good and Those are really the biggies, you know, and I'll try to it all All good, and i'm gonna report back to you guys, hopefully with a budget that we'll approve at our next meeting. I wanted it to happen after. We'll see how the scheduling of the strategic planning goes.
May I make a suggestion that is a part of arts education and also consistent with what Pam said? Perhaps you talk with Ben about taking some piece of that money and finding our public works trainee who can then work with our conservators. And that's education for public art, it's education for the city and it's a brand new as you like to call it Creative economy job.
I feel like we're getting into a discussion. We can
put this on the next agenda. You are, but I already heard it
and I'm not going to un-hear
it. Okay no, I get it. Thank you. What else did I want to...we're in Commissioner Reports right now. A couple things.
Before we move on? Yes. Before we move on, and I realize it's not a big giant chunk but the meetings and event supplies. I do think we need a community meeting somewhere somehow gathering people networking.
That was supposed to be they didn't make a I think that's what they did with my request for it was in communication
That was really important
last year. Two years ago,
yeah we need
that. Oh well there that's at 2400. Yeah that's where it's in communication is where that is. We haven't done it so maybe not too late okay? Again the communication has been the one that's gonna get A lot of good things in there. We're going to look at the plan and go, wow that was a good idea! Why didn't we do
that? Well I mean that's okay if meeting an event supplies is still a part of it but
communication is kind of
everything.
This was not what we voted on this is like how the accounting department took
So
I'll take care of that other things. I've been working on I went through all the boxes I think I told you that I was what I was looking for this will come later with Bridget's report Was a kind of the public art all in one place and one chart, but I couldn't find that because I So I couldn't find that. I did find some other things of interest and that I'm taking on as like a personal responsibility to be the last person that has to go through all those boxes and say, oh, that's interesting. Oh, that interesting. And pull out of that and get it into permanent record where it belongs on someone's computer. So that's something that I did.
I reported earlier that Parks and Recs, I met with Christy at Parks and Recs about the And so we kind of have a plan that she's owning, you know, but loves us and is working with us and wants to run it past her commission. And they canceled their next meeting, but they are going to have some new commissioners coming on. They got six applicants from a post that I put on about, you know, hey people, you Well, it has to be sort of developed. It'll be developed with us one way or another but Christie's gonna carry that step They have a staff person. We don't have a staff person right? So it's kind of It's kind of moving around Bradley and I work together on the current City newsletter. I didn't even know there was a city newsletter, but there's like a Commission corner
And
we wrote a nice little article
1:37 – 1:4332 turns
If you live here in the city, it's mailed to all city residents. If not we have them at the front lobby so they come out the next one comes out I think in June.
Oh this is for it's
quarterly. It's quarterly So
it just came out
April. So the next one will come out
This is for June
wait Maybe July right? What's the next quarter April?
And on Friday I heard this has to be done by noon Monday. They told me. I grabbed Brad, it's for July. It's government.
Smitty's being much too generous. He wrote it, I looked at it and said sounds great. That was my participation.
Sounds great from Brad. I tried to get him to write it. So that's me. Public Art Vice Chair Steiner do you have any Commissioner report?
Just what I mentioned before that I thought I was working with Cura Arts on figuring out how we were going to pivot from Big Red Roller into Matilla Hoppy Fountain, and we have done that. I'll be working with Bridgette on Making sure that we understand the peculiarities of the public art budget and get all of that straightened out. Bridget's been doing a good job of putting things together, ferreting out different pieces and then working with finance to try to make sense of that.
And I have nothing else to report.
Thank you. Commissioner Pam do you have something to tell us?
Well, the Ojai studio artists have been doing very successfully second Saturday tours. The next one is May 9th and it's Oak View in the west end of... oh this is not... Well, I had a very successful presentation at the museum. We had over 35 people, I think. Nice. And I ended up giving it myself. It was on digital tools for analog artists. It was a lecture on procreate and really well received. I got a lot of fan mail.
Did you video it?
We
did.
But what do I do with
that? I know, I know. Let's just let's let's do something.
Yeah and mentorships we have a whole bunch of mentors right now at Nordoff from the Ojai Studio Artists but they're handling that all themselves so they could use some gift cards to Ojai Creates to give the kids more art supplies but besides that
I know Colleen does want to participate in that, so we have some community support for however this moves forward.
I want to put together panels of professionals in different creative fields but I don't have a location and it's very tricky because when you take kids The mentorship program has kind of changed since years past when I was a commissioner. You can't just send kids out publicly with adults anymore without getting them fingerprinted, and then it's just a whole liability thing. So I think the best thing for mentorships is to create panels at a certain location that the kids come to as an after school—it could even be at the high school—but as an after-school thing that they attend.
But it has to be so there's just so many rules and regs for that. It's not like it used to be
Good Commissioner Corina any grant stuff coming up?
It is coming up The application which I mentioned before, I want to revamp. I want to get that to an administrative report for our next meeting if it's possible. I will probably not be at the June meeting due to family circumstances. So that's kind of the time frame there, although I could zoom There's a lot that needs to be shored up on this grant application. It's just like it keeps ballooning like Instructions on how to acknowledge the city Yeah And I don't know if it's a vote or maybe it's part of the administration administrative report But just to move the application completely online and streamline it because there's two separate applications Two sets of directions, so it's big project gearing up to finish that and liaison Mara and I will be working on that in the coming
weeks. Oh man,
we probably will need help She was
a great asset on the ad hoc committee haven't talked to her about collaborating on the grants but I would love to All right about Commissioner Brad, did you want to talk about anything you're working on?
I would like to work on live performances And I have some issues with regard to that which I think I'd like to when we get to the point in the agenda where we have things for the next meeting, which by the way I cannot attend. I will be in New York at this Springsteen concert. So that's worth it.
We should all go. Let's have
a
meeting
there. Yeah. In New York. I would like to be involved in live performances and what goes on and how we can influence them and help them
Yeah, well you've certainly pushed me and we got you the contract. We'll start with what we're doing now and build from there whether that's part of that or something else.
1:43 – 1:5166 turns
Other things, there are things in this contract that I don't think are happening. So I want to find out and I don't know what our jurisdiction extends to.
Sure. Well, I'm happy to check in or any of us would be but I'm happy. We'll have a
discussion
about that. Okay great thank you. Yeah we're at future agenda items I think we kind of have it set because you have a little sheet.
I do, I have a little worksheet that I have
kit
and we do have grants on for June so I already have that on there. It's been on there for a minute.
And some of the things we're going to cover still in your report tonight that were on future agenda items. Yeah,
I can bring them
up.
But let's...I think where we have the grant update thing as a future agenda item.
For June? Do you think we could do it for May or no?
I would
rather do May because if we could bump up is if we have to do anything in the budget You know, it's sort of the end of May and there's like they don't go back And I would also like to invite
the 2025 grant recipients to present on their projects, something that we had scheduled last year and it was canceled at the last moment. So if just to put that out there, if maybe sometime this summer in July
or... If we can put together a gathering
Maybe the gathering because at this point, everybody who applies for a grant is going to have to present in October. So it's like if you're presenting in June, July or August kind of a moot point. But I want to just put it out there that that's something we should try to pick up in January 2027 for the projects of 2026 so people can come in and give their presentation.
When you get the grant, let's say in 2026. You haven't even gotten your check until 2027 and so you haven't really done your project yet.
Right I'm talking about the people who completed their projects in 2025 to present this year. I
think it's also important to have a public record, a lot of the city council doesn't necessarily attend or you know have their
finger on the pulse on all these projects.
Okay,
you've raised something to
do. Yep
Yeah, it's on there already. Is it the music thing? Yes. We're working behind the scenes and achieving things very slowly but every time we meet we talk about it.
Who
is
the we?
Smitty and I when we were preparing for the agenda.
What happened to the Process that we used to have which was you had the Excel spreadsheet for agenda items
Yeah We have a sheet. What do you mean Excel?
I don't know if it was Excel,
but...
Oh yeah
we had it online. Yeah, yeah, I remember
someone
made that. That was previously liaison's way of making us
go away. Just so we can keep track. So back to my question, if I may. When will we be addressing the copyright question?
That is up to the chair.
Yeah, we didn't have anything for this month. Sorry but I promise you we'll talk every week about it until we do. Your report coming up?
I have my sheet open on my desk so I don't see the updated one. So I'm sorry I can't tell you everything that's on there but I am happy to send you guys my sheet so you can see what we have on future agenda items and see how we're discussing
A sheet would be great. Now back to my question, I've got the floor and that is copyright. So we have a new city attorney who may or may not know more than the last one about copyright and I really think returning to Pam's question that there can be presentations online We need to get this copyright piece straightened out in advance.
On music you're talking about?
Music or any sort of, yeah because it is music that seems to be their bugaboo but it could be anything else of a creative nature. It could be the recitation of a poem for example and so we have to get it. Take
it seriously. But
where will it be on the list? We know can't be May. Will it be June? Will it be
July? We need, we're waiting on staff or I hate to say that.
Staff who? We're waiting on Bridget or are we waiting on the
city attorney? I don't want to discuss it now but it did turn from a copyright legal thing into like a technology thing. It's about YouTube
yeah it's really about YouTube
and they're actually looking at a whole new platform They tell us we'll solve this, but it's not done.
And they may be right because the problem is a technological problem. It's not a copyright problem and the issue which is what I would like to get to is that this staff handbook has turned a peculiar technological problem into a copyright policy, and I want to undo that policy because it's inappropriate. So if what you're finding is that it's a YouTube mishigas then let's get to the policy question so our creative community can present Because we're being hamstrung from that.
I understand, I understand. And
if
and when there's discussion on that, I'll make sure you know about it or are invited in.
So will this be on the agenda
for
June or July? It will
be on our future agenda items. I'll bring it as soon
as- I'm sorry but I've been asking for it now for what six months? I really want a date please. Let's just say July.
A date to do what?
a date to discuss the problem with. We can have, I would be pleased to write a memo about the copyright issue and why it's wrong with the staff report if that's what you want. I
don't think there's any pushback on the copyrights. I think it's a technology
thing.
All
I want is for this commission to tell the City Council that that portion of the staff handbook should be excised or Corrected that is all I want and I want that. I want that on the agenda And I wanted sent up to City Council and to staff, please
1:51 – 1:5841 turns
So it's exactly part of the copyright agenda item future agenda I don't make a book edit
And will that be June or July or August?
June.
OK. Put
June
next to that. Smitty, excuse me. Yes. My daughter is in from New York and I'm already half an hour late to meet her for dinner if you will excuse me?
What do we do for this kind of thing?
Okay, staff liaison report. I'm just going to report out that I did finally get this public arts budget or submittal tracking semi-cleared up. We don't match what community development reports and what finance reports is different, so I'm glad that we were able to finally get this like visually so that I can go back to finance and tell them your numbers don't meet our numbers and we need to find out how we get there.
Can you take us a little through this chart briefly?
Yeah, I'm using the same report that was given by Carl back in 2023 whenever he
was doing it. And this came from Planning Commission not from?
Community, yeah, Community Development. Building Department, yeah. Okay,
Building Department.
Or no maybe Planning too because it's DRP so I think it's both but I just took the report from before and kind of spread it out a little bit so it made a little more sense and then they put the dollars in a column where we can add it up and see Total
and this is chronological back to
2014 You'll see and I just threw this in here the the finance Report in here today so that you can see the difference between what they have and what but I want to come
back to this and help the Commission understand what it is. So the so the Planning Commission, which is the one when somebody Applies for a permit Is dinged their 1% or whatever then that money goes
It's 200 so it's really inconsequential
because all projects and then 1% beyond that. Yeah, so we should simply call it 1%.
So and then this last, the last page back here is just public art projects that are either exempt or their fees were waived for some reason or another. It was on the original reports that Carl was sending out or whoever was sending out before I just wanted to keep it on there so you can see why it's not part of the money because you know so it's still there Then I just wanted to tell you guys really quick, I gave you all this. These are emails we want all commissioners to start using their city emails for communication with staff so or with each other.
This is your you have your username and your password right there. Your change of password once you get it in there. James has made a pretty good thorough way of how to sign in set up your outlook email how to you know rules and stuff about using your email so definitely take some time to read it over get it set up and yes what's wrong?
So my name is misspelled on my username I'm going to return this to you and ask that I get a new one that is going to be correct.
Correct. So the reason why we have this is we do have a Public records is Is the reason why we want you to use these emails if? We get a public records request and you're using your personal email then that's jeopardizing your personal email We want you to keep everything city email so if we do get a public records requests, we're gonna pull your emails from your city Email and not your personal email it's very important to have a You can
write anything in your personal So, you can go this
way. We wouldn't want a public
records
request going into your personal emails and we get
them every day.
Can I use this email for communication with grant applications?
100%. Anything that's city related. Anything that's commission
related. Whatever you want to be part of the public
record. Yeah, anything you want to be part of the public record. But if you are communicating with anybody on staff or any commissioners please use the city emails. Update my little I have a group email for you guys. I will update it with these and But I want to make sure that you guys are using them before I do So take the time to go in and check it out.
All right,
and I will make sure Christine gets hers updated and Correct I'm going to ask that question. Do you want to hold on to this so we can see how to do it and just make sure he may have just did a typo on the name, and he probably has it in there right? All right, okay. Yeah, I will make myself a note to make sure that... Excuse me.
He may have done it right. If you need help setting up Christine let me
know.
I definitely need help setting up. Do we get training sessions?
If you need it yes, we can set up a training session
for you. Okay, great. Thank you No, I think
it's very important we hear working The public Internet doesn't let you do certain things, you know, but if you talk
to
Bridget I Do have a VPN
1:58 – 2:0221 turns
Okay, I wonder if it'll work.
It's just an
out it's just you're going through Outlook for your email and using this specific email It's not gonna mess with your computer at all. And anyway, okay Just a different image like Yahoo or Gmail
This is a good start At least we kind of learned where the numbers are and I found some things in the boxes To that go back a little further there was a there were some fundraisers for the Public Art Fund There were some We will continue to refine this but I thank you for getting it to this point
And and Bridget will part of your ongoing task be to bring it from 2023 going forward Yes, okay
I want to make sure we go back, too. Well, we
go back as far as 14. Any new public art, I will make sure it gets updated so I'll make sure I stay in communication with Community Development. I know when it's happening. I can put it on this report and then I stay in communication with Finance. I know when the money was paid and I can put it back on this report. And I don't
want to bring up a sort of sad story, but are we—was this fund audited in connection with the audit of Carl Alameda's tenure? No,
it wasn't part of that. I mean they audited every aspect so yes public art was part of it but it wasn't like separately audited. But the whole everything that his hands were in.
What I want to put out is this number 214 is not our financial number this is our planning kind of tally Well, I mean I'm delighted that both Smitty and Karina are numbers people and Bridget's clearly a numbers
person as well. So I feel that we have competent people looking at
this Your comfort is my, wish is my command. Thank you. Is that it? Staff liaison?
That's all I
have. Nothing from, is Whitman now or is it still Rachel?
That's they are actually working on it should be Rachel. I'm not sure if she was aware They're gonna try and look at having the the council liaison be a year term and not every quarter, so They haven't made a change yet. So that just depends on what they decide would be nice but It's still laying yeah
And I will be speaking to you. I started with Christine today, but I talked to everyone about they finally kind of got the arts commissioners when your term begins, they're going to try to actually take something straight to council to get Carolyn's. Carolyn's actually expires in May, which is sort of silly. So I think there's some act they can do without us doing anything to make Carolyn's a four year term. That just I don't know why. And
am I up? Is that
what you're saying? You're coming up. Yeah.
So my I am going to
ask for comments or about what Commissioner comments that's where we're at yes before we adjourn anybody
I have a comment. I'm very happy Christopher Noxon came to talk with us about what the studio artists are doing, I think that's really great and I hope we all go and buy our tickets and get little works one of which is Pam's I might note which is very beautiful and I have nothing else
2:02 – 2:0810 turns
I have a couple things. First, it's been great. Seeing all of the grant projects happening and we've got the World Dance Festival coming up in May. And in the Ojai Discover Monthly, there's a feature of Isha Perez from that is building bridges through dance. An incredible story, how she ended up here and the history of her training and her background. And I encourage all of you to read it. And it's just so positive that we have her and her organization in our community and glad we could give them a grant.
One of the highest grants they received And also Saturday, Rewild Ojai OVLC garden tours. As you know, OVLC is a partner in our artistic crime mission here. So if you have a chance to go on that tour, hope you can do it. See beautiful homes, beautiful artful gardens. Thank you.
I'll throw a comment in about the Ojai Studio Artists because second Saturdays are really special. We just completed the one in April, had more people than we've ever had and the next one is May 9th and it's Oak View on the west end of Ojai and this small works project that's at Blanche Sylvia which Christopher spoke of And that's it for me. Thank
you and if your Saturday isn't busy enough, yeah we got everyone Well first of all I want to thank Studio Tuto, Sofia and Meyers Oaks Parks. I saw the presentation last week where they had their sculpture as an auditory thing where they took a that they're going to plant so that you can listen to the sounds of nature. But it's patterned after this like World War I spy device where they would take these huge cones in the field and just listen to hear, you know if there was a jeep coming or an airplane if they had airplanes yeah? And now they're making these as part of public art and it'll be part of the park so that you can You know, you're gonna hear the traffic and you're gonna hear the sirens but if you keep listening you'll hear the bees and you'll hear the murmur of a stream far away or something like that.
It's an interactive sculpture that's both that functionally whatever the right word is but it's also going to be patterned in a beehive sort of motif It looks very fascinating, it will be visible from Roblox too. That's very cool so thank you to however whatever happened tonight happened. Thanks and my sincere I just again echoing I wasn't just being nice I was being factual when Bridget and all my commissioners and And our support at the council for for showing that the arts and government can work together in a productive way You should all be very proud of yourselves, you know I I plan at the end of my term to do whatever the next thing is and because I want this to What we've created here to not be You know about me or us. I want it to be about you know about community Taking hold of their government to support what's important and so thank sincere Thank you, too.
No, we knew we
knew you were sincere
Maybe about a
youth Commissioner is that something that
That's what I know the mayor wants to do. I met with the Youth Commissioner at the Parks and Recs Commission this week because it came out with Christy saying nice 15 year old young man, and he He's doing a little rain barrel project or yeah, I think he already hasn't painted you know And he's trying to place them in
places Pam is a part of the rain barrel
Okay, did you do one? Oh you did oh we showed it to me I remember I zoomed in and I saw all the little PAM dimples
Well keep in mind now, and this goes back to what Pam said about mentorship and the difference of working with youth. So Parks & Rec has an office, it has staff members, it has adults, it has many things that this commission does not have. And so I look forward to the day when we have an office and a department and a staff person and at that time I think it would be appropriate to have minors on this But until we have that, I don't think that we should be bringing on youth.
2:08 – 2:1113 turns
Thank you. I'm not sure that's my comment. I'm sure there's a place in here where that goes, but I'm going to move on to Arts Month. So the council voted that April was arts month and they didn't tell us well they told me it was coming and as part of that It is like across the whole state, you know. But who pushed it was Chamber of Commerce and they had a scheduled event a week and a half ago that got rained on and so they canceled it and they're having at this Saturday as like three-ish or two-ish. They were sort of part of their little pixie thing in the park and they invited the pixies to come sing and of course the pixies are not available but we're sending our bloomers choir which is our seniors choir to sing at that and we'll pretend that they're pixies Chamber of Commerce celebrating the Creative Economy and Art Month in Ojai, in Libbey Park.
I know we sing at three but the event might be at two or something like that.
I had wondered what happened to that because I remember she said last time that it was...but I haven't seen any banners. I haven't seen any advertising.
Communication! Communication!
So maybe for next year, if every April is Arts Month we can kick it off or tee it off a little earlier.
Everyone likes my
microphone,
please. Yeah, we get one more
comment
microphones.
Do we plan on doing something for art month next year? Like yes, let's February and yeah, I
think this
commission should meet twice a month.
Twice a week. Oh my God. I think we should have a timer on Commissioner comments are taking so long. And finally, my self-serving one is that the Ojai Pixies, our middle school choir that you know of and our Ojai sons yesterday went to Pasadena for a choir competition and won excellent awards. And then went to Universal Studios and it was just a wonderful fun thing. You'll be hearing more from them.
Pixies got hired by the Opera again to do Magic Flute next, like five years. They booked that stuff so out in advance but thank you all for a two-hour meeting it's still shorter than anyone else's meetings and thank you thank you liaison Bridgette for being such a delightful person to work with and until next month's regular meeting this is adjourned
2:11 – 2:111 turns
So Christine, for the email addresses is there going to be a tutorial or we'll just try to do it ourselves?