UnGovr Transcript
iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.Scheduled start 6:00 PM · clock-time estimates pending review
0:00 – 0:1420 turns
The special meeting of the city council meeting is back in session. Mr. City Manager and Mr. City Attorney, do you have anything to report out?
Very briefly, the council met in closed session to consider three items. Two items of anticipated litigation and one regarding a claim filed by Mr. McRae. No reportable action was taken on any item. Thank
Okay, then we are concluding our special meeting and I'll adjourn that. And now I will call the regular meeting into session. This is quite nice. The one benefit to the Zoom in the pandemic. Okay, we're back in session and will the clerk please call roll?
Mayor Johnston? Here. Mayor Pro Tem Platz?
Here.
Council Member Francina? Here Council Member Haney? Here Council Member Wyrick?
Agenda Discussionitems moved / continued / pulled — click to expand
How about the approval of the agenda? I have one change I'd like to make which is to move item number five, the reach amendment up to the first discussion item and because of the number of people that's gonna be here take care of that. Is there any other changes?
Mayor, there were two items in the
consent calendar that Susan and I would like to pull item H for discussion on the fences walls and hedges. And there's a comment I wanted to make on item J on the MOU with the Memorial Garden. I'm okay with taking those up after the reach code if you wish to because of the number of people if that's okay with the city attorney?
Yeah we have the fire chief or the retired fire chief is here. Okay so Councilman Haney would like
to
pull H also. Okay, so the agenda is approved with the realignment on item number five to come up first and we're holding H and J in advance? Yes. Do I have a motion to approve the balance of the consented calendar? So moved. Seconded okay any objection if none The calendar is approved. Let's go to the public presentation and we have Fire warden and retired fire chief of Ventura County, and one of our leading citizens Bob Roper who has graciously offered to come down talk to us a little bit about fire season. And his perspective on what's been going on in the state and what we might think about doing so with that is Bob out there?
I'm out here can you hear me okay? Can we see it now? I'm hidden tonight. Okay, you're a very smart man. This is more about the message. Okay? So what I was asked for is to give you a 10 minute analysis of the question is are we ready as a city for wildfires that may impact us? So the answer is not really if you look at Ojai history Back in 1917, none of us were here.
But we had one of the largest fires that burnt down the Foothill Hotel which many of you may not know it was up by Fairview Lane and it burned all the way down into the Arbolada destroying many homes and its path. And during that time since then we've had 12 major fires with 2017 Thomas Fire leaving us in what we call the donut hole The question is, why did we survive and not become like the town of Paradise in Northern California? And that was simply because on the third day of the fire when the fire was coming in, the wind shifted.
But what we have to understand is as the Fire Department has limited resources and we as citizens of this city and this area, we have to do our part to protect our own structures and stuff. Because there may not be enough airplanes or fire trucks to put in around the city to defend it. So that's what we're here tonight to talk about. What I'd like to show you is a quick three minute video for people to understand that it's not the flames necessary that destroy a community, it's the ember environment. The Institute for Business and Home Safety has a wind tunnel in South Carolina that We helped them construct.
It's designed to test hurricane force winds, but they've also built a fire chamber inside. So what you'll see is the embers materials being put in here it's burning and what you'll see is the embers coming out this is real life Experience what's happening to firefighters around. So they built this home, it's on a turntable and put vegetation wood mulch around the home just like we have at ours.
And then this generator throws the embers at the house and what you'll see now As these embers are hitting the house, there's some components of the house that are built out of fire resistive materials and other materials that are prone to spreading a fire. So what you'll see is the wood mulch at the bottom start igniting. You'll see in the rain gutters, the leaf litter that's in those. You'll see the valley of the roof.
Start catching fire. In this case, they're using pine straw but it could just be oak leaves up on the roof. This is real life how fires are spread. It's not the humongous flames that you see on TV. It's the embers coming in and this is important to understand because you can walk around a house and you can begin to see how a small ember Can start a fire at your house and with no fire truck there, what's gonna happen?
On this house they had vinyl rain gutters. They also had vinyl siding, the mulch is burning again the leaf litter on the roof. So it tells us that we have to do things like remove the mulch around our house, put rocks in that zero to five foot zone around there. Look at the type of screens we have on our windows. And you'll also be able to see here on an attic vent in the next series with embers going into the attic.
These are things that start small incipient fires out a house that could have been taken care of before the firestorm hit. This is what happened in the town of Paradise, it wasn't the flame front It was the embers igniting one house, and then one house in some cases or a mobile home park up there went from one structure to the next structure to the next structure.
You'll see here on the vinyl siding how it's melting and burning down. On the left hand side that's concrete sidings and it's not igniting. This next view is the attic vents. And attic vents are great because you need the ventilation in your attic, but modern building codes now have changed the size of the screen. That means that somebody should go up on the older home and change the screen size so that the embers can't be going through.
The new codes work for new homes, but the largest inventory Are they existing homes in our community? Vinyl windows are great, but they also help carry fire. So this is a short demonstration so people can see what a firefighter actually has seen with the flying embers and you can begin to understand what the role is that we all have to play. There's long term Actions that we can take and there are short term actions that we must take.
It's the personal responsibility that each property owner, renter occupant in this city needs to take care of. The first thing we need to do is if you get that annual notice from the fire department about getting 100 foot clearance for your defensible space, do it. Check with the fire department either online or go down to the fire station and get your copy of the Ready, Set, Go brochure. Make sure your address is legible in front of your house, not a gang of mailboxes but an address. Make sure your trees are trimmed up so our fire engine responders can get to your house.
Try to do some of the home hardening if you can. Remove the firewood next to your house that you put it there to keep it dry You don't want embers to get into that firewood pile. You wanna make sure that you clean your roof and your rain gutters, as you can see by the video how the embers do that. Close your windows when there's a red flag day and it's hot. Have your air conditioning running in is great.
Take your patio furniture cushions away, store them in your garage or somewhere. Again, you don't wanna transfer the fire to your house And lastly, that mulch around your home. Either irrigate it very well or consider removing that and look at your ornamental vegetation like Italian cypresses people have near their home. Those are like a matchstick. Make sure you sign up for alert notifications through the county and make sure that you're ready to evacuate when law enforcement tells you need to go.
The biggest thing you need to do is maintain your home. You need to actually learn to defend your home before the fire gets there by taking simple actions. If you do that today, your family will be safer, your home will be safer and you need to know that you need to help your neighbors and those who cannot help themselves from the simple standpoint if your neighbor has an issue next door, their house catches on fire. If it's density of the homes are close enough, it can go from one home to another. That's why this is an important message for community members to understand we have to help each other.
For further reference information, please go to the VenturaCounty.org Ready Set Go program that you can find and also with the Ojai Fire Safe Council with their website that's listed here. The last website is from the video that has a lot of great information there for So that concludes my message. I want you to know that it's nice at the Thomas fire burnt the vegetation, but I have to tell you this, that the area is ready to burn again cuz it doesn't take long with mother nature with rain to regrow or grow our fuels. So thank you for the time tonight.
Okay, well thank you Bob and Bob you're currently what? Are you the president or chairman of the Fire State Council?
Yeah, I'm the co-chairman of the California Fire Safe Council. And then I'm also a policy advisor to the Western Fire Chiefs Association.
Okay well we really appreciate you coming and talking to us. I have one question for you or you don't have to answer it tonight but we have had requests over the last few years for modification or amendments to fire maps and uh the two questions that i ask and i think most of the council has been asking which is How does the, how does a fire mat necessarily make us safer?
And what impact is it have on the ability to even get fire insurance. Is that something that at some point you would be comfortable in giving us some guidance on?
Yeah I'd be happy to come back and give you a briefing on that plus Senator Jackson had a recent legislation that attaches itself to the maps that CAL FIRE maintains so I can give you an update on that.
Well, thank you very much. Does any member of the council have a question for
Bob? Is this video available for the city to have and to download on our website?
Yes, James Han who I've worked with he has it, the file so he has it right now plus it's available on the IBHS website
Okay, and it's now part of the minutes in the archives of our council meeting which is recorded and you can get it on the internet. Susan did I hear your voice?
Yes people have been wondering if Ojai if we have an evacuation plan and It doesn't seem to be enough to tell them that the plan depends on where the fire is What what is the our evacuation plan And can there even be an evacuation plan? Or is it more an issue of a communication plan?
0:14 – 0:2020 turns
Is that directed at me or
staff? No, at you.
Okay.
For anyone who can answer it.
Well I would have to say that you're almost exactly right. I can't answer about is there in the city wide evacuation plan But because of the dynamics of a fire, and what could I also be happening around the area? We know in Ojai you basically have three routes 33-150 West 150 East. And what really has to happen is get the information out to the public cuz if a fire cuts off one, you only have two other ways to get out. And we've had situations happen like during the Thomas Fire where we had basically everything cut off. So it does become a communication plan on how to inform the public, which are the best routes out and that is a dynamic issue.
Okay, and I can add two things to that from the emergency or the disaster council says that Bob has described we only really have basically three escape routes. There's a fourth but you generally don't want to go into the Los Padres National Forest during a fire because the odds are not in your favor. But the sheriff's office and the highway patrol have worked together back when Chief Fryhoff was here. And they have a coordination plan for in the event of a fire that's moving in towards the town itself, those people who haven't already evacuated, they will then call a mandatory and it'll be a one way whichever the safest route is out.
There will be circumstances like the Chief Roper said, where you won't be able to get out. In which case Soule Park, the high school open areas with grass or where people need to go. It's hard to keep everybody's attention, the information is available. It is not as simple as saying this is the plan and you'll all be safe. We're not really ready It depends on each of us as citizens helping each other, our neighbors and being prepared ourselves. Any other questions?
If not, well Bob thank you very much for the time and the information. And we will invite you back on the value and what kind of fire amendments to the map particularly at the state level and see what they've done so okay thank you. Okay, we are getting close to the bewitching hour. Let's see we got a little time we can take up a couple of those items that we pulled off the calendar before public communication so we have H second
reading. Mayor in terms of efficiency of time my comment on item J is very short and we may be able to dispose of that in five minutes
okay let's deal with J
All right, it's your pleasure. On item J the only comment I have and I've shared this concern with James and no Brown Act violation also with Randy on attachment B page three of five Where it says maintenance and repairs, and it says children's memorial shall have sole responsibility for scheduling and providing ground maintenance and repair services. Excluding maintenance of the existing oak trees to be completed by city. I don't want there to be the language in any way to imply that the Memorial Garden people would be free without coordination with the city to remove other kinds of trees and vegetation.
In other words, I think you know it's not just oak trees that are valuable specimen vegetation. I just think that we ought to make sure maybe we don't have an incorrect implication with the word soul and understand that that's a joint and it also has to be coordinated through the city in terms of vegetation changes and landscaping changes. That's my only comment
Okay, well it's a good point and it does cut both ways no pun intended. We as a city went in there after the garden group thought it was sort of a secret garden because it was nice you know it's vegetated it was in a way overgrown But it was pretty private and it made for a nice venue. But we, the public works crews I guess must have been came in and decided to clear the area for maybe fire prevention or whatever. Actually the Memorial Garden people did a lot
of that clearing.
Well they did too yeah right you and I were both down there watching them do something. You and I were
there doing that.
Yeah right so I think that it should be a cooperative effort Our consultation as to what gets removed or doesn't get removed on both our sides. So that if there's a question as to the desirability of keeping something that maybe otherwise would be removed, I think the garden people should get a chance to weigh in on it too so.
Absolutely, I just wanted to be clear it's a joint effort there. That's all I wanna make sure that language did not imply unilateral action. Okay, you got that
Mr. City Manager? Any other comments or objection or support? If not, okay. Do we have a motion to approve J? I'll measure J as amended. Okay, I'll second it. Any objection? All in favor? Aye, okay. So how are we doing on time? Is H gonna take a little bit more time? Should we hold that off? It will take time. Yeah, okay. So we'll then go rather than to open up lengthy discussion let's take some public comments.
We might even be able to get through them. The city clerk do you have any public communications for topics not on the agenda?
There is one speaker who wants to speak during public communications.
Okay are they available now?
Yes.
Okay well invite them in
0:20 – 0:2820 turns
Hi, good evening everybody. Can you hear me? We can, can you hear me? Yes, hi, good evening. Do I have the ability to share a screen or is it just talking?
Well, I don't know Mr.
City Manager. I believe...I don't think we're set up to share the screen with the panelists or with the guest speakers, I'm sorry.
Okay, I can, I can talk you through then. Just just to start. Thank you, Mr Mayor Johnson and the Council for having me just briefly introduce myself and the family. We are the Duncan family we we've been living here in Ohio. for about three years now, so going on four years. And excuse me one second, just trying to get back to my screen. So the issue that I have on hand is we purchased our property 305 Palomar Road in the Arbolada neighborhood and when we purchased the property there was a hedge that was right on the edge of the road Recently we were informed and through the drought that that hedge was a fire hazard and had to be removed.
So we took the effort to remove that hedge, replanted a hedge that was in fact about five feet back from the edge of the road, and we put a small stone wall in front of that hedge. And I have presentation with several pictures and so on and so forth. That said, we were informed by the city planner driving by that he felt as though we had potential encroachment issues on city property with both the wall and the hedge.
That was of course very surprising to us given that one, we had not had the property surveyed when we purchased it. The existing head was on the street Quite frankly, in the Arbolada it seems like everybody's wall and or hedge is on the edge of the street. So we were very surprised by that. We went and had the property surveyed and we are in fact encroaching on the city property with the wall and the hedge.
We've invested thousands of dollars quite frankly $30,000 in total in the project between the wall and the new hedge. And we've been told that we have to take the hedge down So I'm here tonight to ask for your guidance and really to understand what the options are aside from that if there are any given where we are. And certainly asking for just fair and equal treatment as we look around the neighborhood, I think 19 of the 30 houses on our street have some sort of encroachment issues that seem to be very obvious. So at this point, we're wondering what the intent of the city would be to have us tear it down if in fact that's not being enforced across the neighborhood?
Our intent was certainly not to encroach. It was an accident, it was a mistake. We intended to improve the property and I think we've done that but at this point where we're at a loss in just asking the committee if have options beyond what would be really a total loss for us which is tearing the wall and the hedge down.
I'll respond to it. It'd be under public communications Mr Duncan, you know the council's not allowed to discuss or to engage in discussion they may have meet with Mr. Duncan and see if there are any extenuating circumstances and what the options are.
And Mayor, I would just like to point out just to remind us that this has come up before and to remind staff that there is some precedent for arrangements in these situations that we could be researched and I would urge that research be done in terms of working with Mr. Duncan.
Got it and we'll follow up with Mr. Duncan this week.
Okay, thank you Gary for bringing that to our attention.
Thank you Gary. Thank you all appreciate the
time. City Clerk do we have any other public communications?
No that's the only one.
Okay and so if that is the only public communication we have we can now go back to the consent calendar Bill, were you the one that pulled it? H or no.
Is it H? Yes I did. I'll start out. I think all three of us did. Susan and I again no Brown Act violation. Susan and I have talked about this matter uh and let the DA be the judge of that but go ahead well two is not a is not you know we jointly agreed that there are some issues um And I think that, uh, I just want to start out by saying preface my remarks by saying that.
Um, I really think that the one of the problems that we need to address tonight and probably it's going to require some changes to the text and therefore continue the item because you know, we can't go to a second reading if we're going to be changing the text for first reading. But I think that The core problem here is that, and I'm hearing loud and clear from the community that they want a living thing, a hedge treated differently than the non-living thing in terms of these regulations. And so therefore lumping together and putting together fences and walls and screening in the same category as hedges is a core of a lot of problems that we have in terms of the community buying in and understanding what we're doing.
And so I have some suggestions that would, in effect, separate hedges, something that's living from something that is built, you know, the walls and fences and screening And I'm prepared to go through them, but I just wanted to say that's the principle by which I start in terms of looking at this.
Okay well before you go further City Attorney Matt is this a resolution or an ordinance? Is it part of the public hearing process that would require us to have these suggested changes? It seems to me if the council is in agreement we could postpone this or
perhaps continue to re-agendize in the future.
Yeah, we've held the public hearing so you can make changes. But if the changes are as substantive it sounds like they might be it might be reasonable to have another public hearing on those changes right and then continue it for that purpose. The other option would be depending on the council's feelings you could have I direct the two who pulled it or the two who indicated they want to make changes to work with staff on a revised version to come back in a new public hearing
Well, I will move we go in that direction because I'm not ready to vote for it as it's presented tonight.
Yeah, I support that. Would council give us permission to work with staff? Is that what you said?
That would be my recommendation. The motion will be to postpone and you don't need permission to do it. You can just
do it, work with staff. And you and I as two council members can get with staff Present our ideas. I know Randy had a comment, but that's where I'm coming from.
0:28 – 0:3511 turns
Yeah, well I agree that we should. I think it's gonna go pretty in depth especially when we're trying to differentiate in regards to safety something living and something that's manufactured does an interesting conversation but more importantly I'm gonna talk to lot sizes and lot differentials that we have in this community so I would enjoy having the time to talk to Matt and planning and me.
Okay so it sounds like support Ryan did you have your hand up?
I just wanted to say, I voted against this. I thought we did a poor job. I didn't like where it was before so I'm in complete agreement of redoing it. That's why I said no and I want to say that one thing this council seems to forget that when this hedge issue came up before to enforce this new rule. Nobody talked about it when the enforcement went out a few years ago everybody got so upset that the city declared an emergency to not enforce the rule they had just passed. At the meeting we had where Now we're retreading backwards. So I think it's very good opportunity to wait till we get some more public input because this is obviously an issue people are missing on the front line, but they're never gonna be happy with on the back end so maybe we can do something and make a little bit better outreach.
We didn't need a crystal ball to know that that will happen as soon as you start enforcement. And the blessing of having you on the council is you could tell us you told us so. My only comment bill on this thing about the difference between you know, what did you call it?
The hedges are a living green organism. Fences, walls and screens are not. Right.
And fences, walls and screens generally don't move around a whole lot until they fall down for lack of maintenance whereas the growing things as we know just walk down any street in this town Mr Duncan is correct in wanting fair treatment The growing thing, if the adjacent property owner doesn't take care of it, it can become a safety problem. And I think yeah, safety has to be paramount. I agree. So I bless you too. We've been at this before I got on the council and I'm retiring in December so I leave it your capable hands.
Yeah.
So is there any objection to postponing this or when will you be bringing it back?
We can bring it back next meeting, right Bill?
I believe so yes. So the motion then is to postpone to the time certain of what is it 27th or whatever the next meeting is. Thank you Mayor. Yeah any objection to that if not so ordered. Randy agrees too yeah okay good thank you Randy Okay, so that will now bring us to probably the major feature for the evening. And I'm responsible for those who are unhappy with this. I put the reach amendment on the council agenda because I think it is a topic that is overdue to be discussed. I understand why people maybe would rather not dive into this but out of respect for our climate committee And the fact that it's sort of a test as to our will or our interest in the climate change issue.
If there is a thing they call the rule of holes, when you find yourself in one stop digging. And I think that at least people who believe that there is a climate change issue and they do believe that it is substantially caused by carbon footprint brought about by gas and oil. That to continue building structures You know, range in estimates of like 30 to 40% or something adding to the problem that we ought to at least not to tell people now that you know they've got to spend a lot of money. But to say let's quit making the same problem worse in the future on our new construction so that's why it's here and I'd like to introduce Michelle.
Leahy Ellison, who is the chair of the Climate Committee. She's going to introduce our presenter who is gonna give us kind of an overview of what this is about so that we'll start the conversation. So Michelle are you out there?
I'm here can you see me and hear me? Good evening, Mayor Johnston and councilmembers. I'm Michelle Ellison, chair of the Ohio Climate Emergency Mobilization Committee which was formed and appointed by Council last year following the city's declaration of a climate emergency. I am joined this evening by my fellow committee members Jim Selman, Steve Colomay, and Phil White. Brian Holly is unable to be with us.
The committee is tasked with identifying key ways for the city to reduce emissions and sequester carbon in an effort to mitigate further climate breakdown. The city of Ojai has demonstrated remarkable leadership on climate action. Ojai was the first city in the county to declare a climate emergency and has led the way with the adoption of 100% renewable electricity with Clean Power Alliance, and the Program for Electrification of Landscape Equipment.
Natural gas and buildings is the second largest source of emissions in Ojai behind transportation. One way to begin weaning ourselves off of gas is with reach codes for new construction. A reach code is a local building energy code that reaches beyond the state minimum requirements for energy use in buildings. Because the electrical grid is rapidly heading towards zero carbon emissions, there's a strong climate argument to be made for electrifying everything including buildings.
While the emission reduction resulting from an electrification code change would be modest, because Ojai is expected to have only modest new construction. Adopting a reach code would enable Ojai to again lead by example. We've invited Amy Ryder of the Building Decarbonization Coalition for presentation and answer any questions you may have. Amy assists local governments across California with their building electrification efforts.
Following Amy's presentation I'll provide the Climate Committee's recommendations for your consideration.
0:35 – 0:484 turns
Thank you so much. Thank you, Ms. Ellison and thank you Mr. Mayor and council members for having me this evening. I have a fairly brief presentation for you that is a high level overview of zero emission buildings, their benefits and the mechanism that is available in the state of California that would allow Ojai to adopt a movement on new construction projects in particular.
And happy to share that with you here momentarily. So give me one second as we get our technology in the line, we will go for that. All right, can you see my screen? Fantastic. So as Ms. Ellison mentioned this presentation is A summary from the building decarbonization coalition for whom I am a consultant and going to give you just this overview. But first, in case you've never heard of the building decarbonization coalition, I just wanted to give you a quick introduction because we are a membership based not-for-profit California centric and we represent a variety more than 100 different agencies that include utilities local governments NGOs manufacturers as well as the design community. So that includes Southern California Edison and the Electric Power Research Institute, and others who you may have heard of across the industry.
And hopefully that gives you some insight as to who I am. And I've been managing the local government efforts that we'll talk about shortly in terms of reach codes in particular, and really just bringing education to local governments because you have It's sort of a unique position that allows you to set the stage for this new movement towards zero emission buildings.
So really what that means, zero emission buildings has to do with building electrification and so we're going to spend a few minutes in talking about why that works and how it works. So specifically the greenhouse gas emissions in the state of California today are roughly 24%, about a quarter, related to buildings. Now that number is higher in Ojai simply because you don't have heavy industry there but it is significant and as again Ms. Ellison mentioned the second in line in terms of the highest emissions right behind single use vehicles And the good news is that electrification works because electricity is getting cleaner. We know how to make the electric grid cleaner, there are good examples all over the state and Clean Power Alliance is a great example.
And Ohio's already ahead of the curve because you've adopted their 100% renewable standard and so you're well on your way and actually on the adoption curve faster than many other cities in the country and certainly in the state. So this is just an example of we're slowly over time expecting electricity to get cleaner and cleaner, you're already there but we don't yet know how to get the emissions out of gas.
And so that's really what electrification is about is eliminating that source of climate emissions and switching to electricity only And the good news is that there are lots of technologies available. They're not even new, really. There might be new to California but there's lots of electric technologies that affect almost anything you could think of certainly across the board for appliances. Certainly hear a lot about cooking being one of the items people are not sure about and yet we see these just amazing results in terms of once people try induction they really, really like it So we could talk about some of those if you're interested, but the technology exists and it's readily available.
Just a quick note on biogas because we do hear the question often is why can't we just clean up the gas, the natural gas system that we have? And the challenge is really one of quantity. If we're just using California based sources there's just simply not enough. And if we look outside of the country or across the country outside of California I don't have enough natural gas that is biogas in order to really supplement the need for current gas and new construction. So again, today's focus is new construction can't reiterate that enough but we certainly think that biogas has its place but it's not likely in buildings and much more important to save it for those industries that are hard to electrify So some of the benefits of zero emission buildings really, I always include the asterisk after cheaper because existing buildings is a little bit of a fine.
There's some nuance there because it's not always cheaper unless you already have air conditioning in which case it is universally cheaper but for new construction, it's cheaper across the board. It's healthier more climate friendly and it's safer. So we'll talk about each of those just briefly here One of the main pieces that I should mention is just you're eliminating the gas infrastructure. So that can really add up the piping to the building, the piping in the building and really helping with the affordability of the housing units because for every $1,000 extra a building cost to build more than 2,000 households are unable to afford that home.
And so the cost really summarizes as this, that building all electric saves in construction costs. It saves over the life of the building in utility bills especially when you add solar which is required for low rise residential in the state of California now for new construction and it helps to protect against rising gas rates which are expected to go up over time and those rate increases largely have been approved already at a higher rate of increase compared to Southern California Edison rates, at least. I don't know the specific trajectory for Clean Power Alliance but regardless the increase year over year is expected to be more for gas than it is for electricity.
Then we talk about healthier. So stoves alone emit a number of different gases that impact health and safety and specifically related to children. And so one highlight here is that children living in a home with a gas stove have a 24% increased risk of lifetime asthma, and there's more and more studies of these that come out it seems like each month or it's fairly newer science but it certainly is fairly compelling and important to note.
And I'm certainly happy to answer questions about that as well but one thing I'll mention In homes and when tested across the state, Lawrence Berkeley National Labs did a study. And they found that more than half 55 to 70% of households their indoor air quality is so poor that it would be illegal if there were outdoors and actually monitored. And then the outdoor air is important as well because often we hear the argument that what about power plants?
contributing to this problem. And this is for just nitrogen oxides in particular, which is a direct contributor to ozone and you can see that electricity because it's generated and so heavily regulated, it's a much smaller contributor to that ozone problem and that buildings really are on order for this particular gas with vehicles. We also talked about resiliency. I was really impressed by that fire presentation earlier in the evening And a couple of things about electric homes that we often hear, what about resiliency? How about the ability to use gas when electricity is down during a public safety power outage or something of that nature.
The fact is that modern electric appliances and modern gas appliances all use electricity to start with the exception potentially of stove which you might be able to light by hand the appliances because Pilot lights don't exist anymore in new appliances. They have electric ignitions, so there's no gain in terms of resiliency except the ability for an all-electric home to be powered with a external backup power system as well as really looking at eliminating combustible materials is part of the strategy for fire suppression Fire hardening, so eliminating gas piping helps with that as well as hardens for earthquakes and fires as well.
So local governments have some power here and happy to say that 35 cities and counties have already taken action. And the way they've done this is through the building code. So the energy code in particular which is a subset of the building code went into effect January 1st of this year And it still favors gas slightly. And so we have the ability to shift that, and I'll just point out that it favors gas because until fairly recently, gas was the cleaner option for the last 40 years. That was the way to go. It has been the bridge fuel and very much has done its job.
But now that we know that electricity is a clear trajectory to 100% carbon free We're starting to make the shift and the codes are slowly catching up. But what we have in California is the ability to have a reach code, and state of California actually encourages local governments to take this action by adopting a local ordinance that must be cost effective to deploy strategies that they're not yet ready to take across the state. And so a reach code And I'll certainly let the Climate Emergency Mobilization Committee talk about this more. But a reach code is simply a local ordinance that can be adopted, that affects new construction and you can then require all electric for buildings in your city.
And with that, I will wrap up but thank you so much for your time and attention and I look forward to your questions and discussion.
Thank you Amy. To the council How many cities did you say have already done this in varying degrees? 35. 35, okay so it's too late to be the leader and the first one but that's never too late to get started. Okay from the
council... Johnny may I just close the presentation with our committee's recommendation? Thank you. So the Climate Emergency Mobilization Committee has spent a good deal of time investigating this opportunity At the request of council, we provided the building appeals board with information about the benefits and extent of reach code adoption in California including a presentation by Amy.
And address the concerns and questions they'd raised which mostly related to existing buildings and impacts on low income residents. I'll reiterate it again here now. The proposed reach code is for new buildings only so it has no effect on existing gas appliances or electrical panels. And building all electric is beneficial to low-income households because of the cost savings and improvements to health and safety.
The Climate Emergency Mobilization Committee therefore recommends that the city adopt a clean, straightforward all-electric reach code for new residential and nonresidential buildings unencumbered by car routes or exceptions so as to be of maximum impact. All electric is cheaper to build and operate, reduces indoor and outdoor air pollution We recommend that the council direct staff to bring back an ordinance and building code language at the next regular meeting for adoption. The committee and Amy are ready to assist staff and available to answer questions you might have. I encourage you to take advantage of Amy being with us this evening, she has expert knowledge in this area.
Thank
So back to the council. Susan has her hand up.
0:48 – 0:5812 turns
I always mute because of my dogs. We received at least 20 public comments and I believe only one of this most recent batch was in opposition, although we have in the past received letters from two or three residents that oppose this. And I would say that the number...I'm a low income renter myself And the number one objection that I've heard from the public and from members of the buildings appeals board is a fear that this is going to be a burden to the low income members of our community, which includes it's a wide range of people including our writers and artists as well as our workers in the tourist industry.
So and I believe, Amy this is the second time i've seen your presentation. It's a lot to absorb. I really wanted to see this posted on the city website so I can watch it again but I think it's very important to dispel uh the notion that this is going to be a burden to local renters especially and we received A letter from, among the many letters we received in support was one from Tim Nafziger who works for racial justice. And I don't know if the council read his letter or if I could read it out loud but he's adamant that we should support this because he feels that it's the low income people who are more exposed to the pollution from gas appliances that aren't running right. So this will actually benefit low income residents and also the other question is, well what happens in 10 years?
How do we transition? Perhaps you could address that as well.
Is there a question than that, or was
that just? Maybe you could read your timing could not be better because we're poised to approve new projects actually that have been in the works on them for 20 years. So I think the council probably would like a clearance that this will not make the affordable units more expensive. Am I saying that right? And also, the separate question is those of us who are renters- Okay
why don't you stay with one question in order to make it easier. Amy did you pick up on what the question is?
Yeah, and so I think the question is related to expense for folks in affordable housing. And for new construction affordable housing across the state almost universally is using electric appliances. There are a few exceptions where the technology was a little challenging six months ago in terms of just the modeling software for making code compliance which is a super nerdy topic but we don't have to get into But the technology works and it is almost universally applied already in affordable housing construction today.
So yes, that's the standard.
Okay and Susan we'll come back to you for the second part of your question. Bill's hands up, Bill go ahead.
Yeah I want to first of all i'm absolutely in favor of moving this to specific ordinance development for us to consider so we have something that fits into our way our code is structured. I mean that I'm absolutely ready to refer that to staff or ordinance development. Climate emergency group and the committee, and the BAB ought to be invited to comment on that ordinance development. I'm not saying it gets referred for deliberation but just open for markup and comment.
The comments I want to make about this being careful, OK? And a lot of this comes from, and thank you Phil for the time you've allowed me to spend with you talking at some extent on this. Number one, Phil made the suggestion to me that we include some sort of appeal process in any kind of reach code for unanticipated circumstances. That's always just a good standard rule and I think that's something that we ought to think about how to incorporate in a constructive way because when you're talking about broad-based things and then you have specific things it's hard to anticipate everything and you should always have some sort of an appeal procedure Um, second of all I want to you know, I think there's no we've got to look out for unintended consequences.
And I know that I already covered this with Phil. There's no intent, for example, that if someone has 100 amp service and they have a gas hot water heater and they have to get a permit for a replacement hot water heater, they're going to have to upgrade their service panel to handle that. I don't think we all know that that's not the intent. I think we're all in agreement on that.
I want to point out though that we got to look at interactions with the other parts of our code and other policy goals. In our accessory dwelling unit language, that's also in compliance with state laws, you are allowed to build an accessory dwelling unit using the same meter. You're not required to put in a new service. to build an accessory dwelling unit in addition to the primary unit. And while I don't have any issues with all electric and the new construction permit for a small ADU, we have to consider the impact if that would trigger having to upgrade the primary residence service capacity. These are just issues we oughta just be careful about and think about.
I also want to point out that we don't want the unintended consequence of adding to air pollution. Let's say a commercial building is required by their subset of regulations to have a backup generator that can't be met by backup batteries under current technology. If we want to force them into liquid fuel generators that are more polluting, that they may require to get their license to operate when natural gas would be less polluting. Again it's about bridging intelligently. That's all I want to point out is that when you think about how to go forward with this, we wanna do it smart and we wanna do it intelligently Let's remind ourselves of the CPUC recently extended the permits for natural gas peaking plants because we weren't ready. We're going to get there, but right now we're not ready and the CPUC said the bridge is still being built.
I'm not saying that you want to favor this, but I wouldn't want to force someone into a greater emissions when we could have less emissions in this bridging step. So I'm in favor of turning it over for staff development with due consideration for unintended negative consequences.
Can we have the Climate Committee members or Amy Ryder address the concerns you just expressed?
Well I'd rather just, I'm stating them that those are the...I would like those to be incorporated into terms of considerations when rather than a debate now we're going to turn this over to staff development and i just want to make sure there's a back-and-forth they perfectly you know they can respond during ordinance development. I don't want to have a full-blown debate on every detail tonight
Okay, and we have members here who will weigh in at some point. Go ahead to the other members of the council here and then we can come back. Ryan are you leaning forward to say something or just?
You look great
okay well I mean sorry I'll just jot something for that. I'll go ahead then thank you Mr. Mayor. I share some of Bill's concerns and I have three categories of things that I think, that I appreciate the proposal of not having any carve outs. But I think there's three areas I'm very concerned with. Number one is ADUs this council our policy has been we wanted the broadest most inclusive easiest way for people to create ADUs. We've had compliance programs. We've done all this as you know, I'm concerned that there could be situations where that could be problematic and it might not make it easier to put in an ADU.
Affordable housing, we don't know exactly what the implications are. We don't know exactly what developments are going to go forward. I don't know exactly now if it's cheaper and it's easier then it shouldn't be a problem to get the developers to want to do that but I'd like us to have the flexibility in it if we're gonna move for us. The other category is something that's very unique that I don' think a lot of people were aware of but Ojai signed up for this a while back. It's called Clean Energy Property Assessed Clean Energy. It''s called the CPACE or PACE program And the specific things that you can use in the PACE program aren't necessarily totally, I'm not sure if there's gonna be any conflict with this. And I'd hate to see somebody trying to use that type of funding and have a problem.
So maybe those are problems, maybe they're not, I'd like to know more but if they are gonna be problems which I've kind of looked at then I'd like to make sure that we aren't creating a code where there's not enough flexibility to address those concerns.
0:58 – 1:0819 turns
Other comments before we go back? Okay, Susan did you have something else you wanted to add?
Randy's
turn.
He just raised his hand but I called on Susan and I'll go to Randy after. Did you have anything more or were you-
Well, I'm just anticipating that the climate emergency members will have a chance to respond to the concern.
They will, they will. You're anticipating correctly, Randy.
So far, I haven't seen anything that they have to respond to. It seems to be pretty positive. First of all, I'd like to thank the Climate Committee for all the work that they've done. Amy, you seem to be knowledgeable and you seem to be pretty skilled. One of the questions I had here if I had a Southern California gas consultant sitting in front of us would he or she be as skilled as you? And I imagine they would be.
Thank you for your time and obviously thank you for Again, you seem to be very knowledgeable. I think the biggest question or the biggest concerns that have come my way are the fact that the state of California isn't ready for all of this electricity. So that's one issue and maybe someone could respond to that. The second issue is and I think Bill and Ryan are both alluding to is these slippery slope. Once you start, You know, where does it go?
That's an interesting conversation because from my perspective we need to keep moving forward. So I don't have a sense of the slippery slope but I do have a sense that whatever we do, we need to bring the community along with us and that's where we are right now in this discussion tonight. I think it's a great discussion. I think it's good to be heard in the community to listen and to be involved 20 people weighing in out of 7,500 people in our community.
Enough, we need more. So we need more outreach but that shouldn't slow us down from the fact of bringing something forward regarding new construction for the simple fact we might have three or four homes that fit that category in our development process. So I'm willing to listen to the comments. I don't know if they're gonna be read out loud or if people are actually gonna speak and I'd be willing to listen to the Climate Committee themselves Anything else to the discussions, but I'm willing to move forward with what Ryan have talked about. And again, recognizing that this has gotta be from the bottom up not top down and that the community needs to understand the when, the what, the why, the how and all of those impacts that might impact them.
Do we have people in the queue, Gail, that would like to speak?
Yes. We have six people. I'd like to
commence with that.
Johnny, this is Bill. Could I speak? Yeah,
I thought you wanted to go
last. Well, I do but let me just respond to some of the issues raised by Bill and Randy. I think we're emphasizing that this is for new buildings, not existing buildings. The economic analysis done clearly shows that it saves money to have all electric buildings both in terms of construction costs and operating costs. It is a solution for more affordable housing Because you can make housing cheaper by going all electric. We think that it makes sense to apply it to ADUs even if they have their electricity extended from an existing property, yes maybe that would require a new panel but To put electricity in a new building probably would require a new panel anyway.
We don't see a downside for ADUs or any kind of new building. People should not be afraid of having their gas appliances taken away from them, we're not talking about existing.
Anything else? If not, we can come back to you at the end of the discussion. Gail would you invite in those people who have given you cards?
Okay, we have Karen Schmidt.
Okay. Karen are you there? Yeah welcome.
Hi, thank you. Good evening mayor and council members and thank you for taking public comments on this important item. My name is Karen Schmidt and I am the director of external affairs for Clean Power Alliance, the community choice aggregator that supplies clean renewable energy to 32 communities in Ventura and Los Angeles counties including of course to the city and residents and businesses of Ojai.
I am also myself a lifelong, or a long time Ojai resident. And my husband and children are lifelong residents have grown all grew up here in the house that we live in just a couple blocks from the community center at Sarasota Park. Clean Power Alliance is a member of statewide building decarbonization coalition and we support the adoption of an all electric reach code for new buildings in Ojai.
In taking this action, as has already been noted, Ojai will be joining 35 other cities in the state and counting that have already adopted electric reach codes for new construction. It would continue Ojai's history of environmental leadership at a time when the state is working as fast as it can to curb the worst effects of climate change. As a 100% green member of Clean Power Alliance, as also has already been noted, Ojai has chosen 100% green power as the default rate option for our community.
This means that Clean Power Alliance is already procuring 100% renewable energy on behalf of Ojai residents, businesses and city facilities. And it means that when Ojai residents and businesses increase their electricity usage in buildings we will be directly replacing energy consumption that would have been powered by greenhouse gas emitting and polluting natural gas with energy usage that is instead powered by 100% clean renewable energy Electric reach codes also tend to emphasize efficient buildings that consume less energy overall, which will further reduce the climate and grid impacts of our built environment.
Clean Power Alliance cares deeply about facilitating a reliable transition to a clean grid. We are currently the third largest purchaser of new battery storage capacity in the state and by next year we will have procured two-and-a-half times our state mandate We have already met the mandate for 60% of electricity generation from renewable energy across our overall portfolio. We did that last year, 11 years ahead of the 2030 deadline and we are already preparing for the increased electricity demand that will result from Governor Newsom's recent executive order on zero emissions vehicles and other state initiatives as well as from the shift to building electrification We are confident in the expanding capacity of the grid and our own capacity to procure clean and reliable power to meet these goals, and to support Ojai's reach codes should the city choose to adopt one.
We urge you to support this recommendation and move forward promptly to develop and adopt an all electric building reach code for new buildings in the city. Thank you very much for your time. Okay, thank you Karen.
Mayor can I ask Karen a quick question? Sure. Karen, can you hear me? Yes. I've been researching a little bit – so I talked with Michelle about this – about how some grids are going to decentralize supplement or even primary approaches to battery backup for peak load management with renewables rather than centralized. I was just particularly reading, I think about Green Mountain Energy in Vermont is doing this or they're actually helping customers in their installations treating it as well an avoided cost of having to do larger centralized backup systems by putting decentralized peak load management battery backups either with solar or off the grid. Is your organization thinking about exploring that option at all because that also has an efficiencies in terms of reduced transmission losses for peak load backup and management?
Yes, Clean Power Alliance is actively exploring and in some cases piloting a whole range of local programs around distributed energy resources including local storage and backup power. As just one example we are going to be working with the City of Ojai and our 31 other member agencies on an initiative to install backup power at critical facilities in each member agency so that both we and our member agencies can gain some direct experience with these new technologies, and how they can be used not only for backup power during community emergencies or power shutoffs but also for And we are looking forward to more discussions on this.
1:08 – 1:2727 turns
Okay. Hello, can y'all hear me? Matthew you're on. Welcome. Matthew are you unmuted? Where'd you go? You were on there a second ago.
He should be in.
There he is. He's in again. Okay now he's unmuted. Great.
Yeah hello folks. My name is Matt Goff. I'm a senior campaign representative with the Sierra Club, and I am really excited to be here this evening to hear y'all taking up this issue. I think that there are a number of important reasons to adopt building electrification, and so I'll just touch on two of them briefly. Amy mentioned one of these but I think it's worth repeating. There are real public health concerns associated with having gas appliances in our homes and businesses.
As Amy said, one study found that when a gas stove is on the indoor air quality level was so bad when it was inside that it would be illegal if that same air quality were found outdoors. On top of that another study found that children who grow up in homes with gas stoves are 42% more likely to develop asthma when compared to kids who grew up in homes without gas stoves. So this is a real public health and safety concern.
I think that the climate concerns and the affordability concerns are also real, and also pressing. But I just think that it's important to reflect for a moment on the fact that gas appliances can have real negative health outcomes for the folks in Ojai. And this policy is one that can have tangible positive benefits for folks. So I just think it's worth remembering that when we were talking about this issue.
And COVID-19 and the wildfire season have really compounded this in a lot of ways, where oftentimes people will go outside to get out of their house but couldn't for months because of the wildfire season. And couldn't go to outdoor venues like malls or other sort of public spaces together because of COVID and we're stuck inside. And it's this double edged sword because the gas appliances that we all live with are emitting harmful air quality as well so you know where do folks go?
I think that adopting this ordinance to support all electric new construction is an important step to protect public health. And I'm just really excited to see that y'all are taking it up and having a robust discussion around it. The one other point that I want to raise with the remainder of my time, is OHAI's ability to affect the statewide conversation here in California.
As we speak, the CEC, the California Energy Commission I'm just thinking about what the next version of Title 24 is going to look like, which is California's baseline building code. And there's a real possibility that they'll consider an all electric baseline in 2022 And so Ojai passing this ordinance now would go a long way in, I think influencing the CEC or maybe not influencing them but showing them that these codes are appreciated by communities all across California.
There are 35 cities and counties that have already done building electrification reach codes I'm into you all would be in great company. Um, I think that a lot of the legwork and the ground work is already done. So I think there's some good questions that have been asked and the resources to answer them are already out there. So, um, I'll say thank you for letting me speak this evening. And, um ,I'm really excited to see the city move forward with this ordinance.
Okay.
Thank you, Matthew. Uh,
Gail? Who's up, Tanya? Is she next?
So she is listed but she has not joined the queue. But we do have someone who signed up and who's not on the list I sent you which is Michael Chiacos.
Okay. Michael, he's unmuted. Michael welcome. Hello can you hear me? Yes we can.
Good evening, Mayor Johnson and City Council members. My name is Michael Chiacos. I'm the Director of Energy and Climate Programs at the Community Environmental Council. And hopefully you're familiar with us. If not, we have been working since 1970 on environmental solutions across the whole Central Coast. We're based in Santa Barbara but we do plentiful work in Ojai and throughout Ventura County with dozens of partners on many different climate solution projects such as electric vehicle readiness, energy efficiency planning, renewable energy and energy storage development Food waste reduction and carbon farming and sequestration activities.
And we are strong supporters of Ojai joining these 35 other jurisdictions that are encouraging or requiring new building electrification. You've heard about California's ambitious and necessary climate goals. And so we must really construct new buildings that use clean electricity rather than natural gas. Ojai has shown great environmental leadership with 100% renewable electricity default through CPA, and this reach code will then help new construction get closer to true sustainability.
You've heard today about how electric buildings are healthier for the people that are living there. They're more affordable to construct and to operate, and this is very vitally important for California's housing crisis. Next slide, please. Rule of being in a hole is to stop digging, and we are in a climate crisis which is a deepening hole. And really we need to stop hooking up new natural gas and using new fossil fuels in our buildings.
You may have heard sometimes SoCal Gas comes around and is talking about renewable natural gas. We support renewable natural gas where it's possible, but it's only a very tiny part of the solution and should really be saved for very hard to electrify sectors such as heavy industry not for buildings where there's readily available technology. Ventura County is the fastest warming county in the lower 48 United States.
And as you know, we've been experiencing a range of devastating and expensive impacts in Ojai and in California. So the time to act is now and I really hope that you will consider the building electrification reach code. Thank you.
Thanks very much, Michael. Nice to hear from you. Gail, is there anybody else?
Johnny, may I ask a question of this previous speaker?
Yes, if he's still here. Michael, are you around? Yeah, he's still there.
He said that Ventura County, I believe he said it's the fastest warming. And what are your Are you implying that the temperature is increasing more than other locations? I've heard that before.
Yeah, and if you look at the letter that we submitted there's actually a link to The Washington Post story which I actually got quoted in. They did some great reporting around the country and including reporting in Ventura and Santa Barbara counties. And they did an analysis and found that Ventura County is that fastest warming county So we've been seeing the impacts here of drought and fire and floods up in Santa Barbara, and we've all seen it. So yes, it's happening now.
Okay
thank you. Okay Gail is there anyone else out there that would like to speak with us?
The only other people that I have on the speaker list are the members of the Climate Committee. I have Paul or excuse me Phil White and Michelle Ellison.
Who are, Michelle? Are you the chair?
Right. I just wanted to make sure I was able to register for the meeting so I don't need to comment anything other than I'll just address one of the questions that was raised about can the grid handle this is there an ability I want to start by saying that we need to supply the demand that is coming with increasing electrification. And indeed, you know, the California energy commission and electric utilities across the state are investing heavily in grid improvements to modernize the grid to accommodate this increasing demand. So Edison I understand sent in a letter today or yesterday.
Rudy Gonzales, the government affairs representative normally I think chimes in during these meetings but it was unable to. So I just want to bring you know highlight that work is being done to enable us to transition to a cleaner future right now.
Thank you Michelle. Jim would you like to add anything to the conversation? Yes, I would John. Thanks. I said yeah You're gonna get to bat last
Amen to everything everyone else is saying
okay now Phil I'm sorry That's okay, he said amen. It's over to your corner.
Okay I spoke with your city council last year at the time that you considered a declaration of a climate emergency And I remember this is pre-COVID where you could actually walk up to the podium and declare your position. And my position was, yes we have an actual climate emergency and we need to deal with it. And you did that declaration and To your credit, you have followed through with amazing decisions. Joining the Clean Power Alliance 100% Renewable Power doing the program for electrification of landscape equipment. Ojai certainly has as they say punched above its weight and I think influenced other cities and counties in the area And I think we on the Climate Committee have concluded it's time to do the next step.
I think it's an easy step, and all electric reach code is shown by economic analysis to cost less money Both in terms of construction costs and operating costs. That makes for more affordable housing, and that can include the accessory dwelling units that are coming our way we know. Others have spoken about reduced air pollution both inside and outside of buildings.
That is so important. We know that as Michael pointed out, the County of Ventura included a reach code. I'm on the planning commission that was part of what the planning commission and the board of supervisors approved for the county's general plan update and the climate action plan that's in it. As Bill pointed out, it's important to have an appeal process.
There inevitably gonna be certain circumstances that are special cases and people need to have that appeal process to avail themselves of we would agree that should be a part of it. I think it's an easy decision. For your council, I don't see a downside. I think it's a win-win all the way around. The Climate Committee and Amy have already made a start on pulling together the language, the code change language and ordinance language.
So if you approve what we're recommending We'll be ready to come back in two weeks with some language and hopefully Mr. Summers will have an opportunity to have reviewed that. In the meantime, the Building Appeals Board people will also have an opportunity To look at it and render their opinions. So again, it's an easy decision. No downside, it's a win-win I encourage you to approve it. Thank you.
Okay,
thank you Phil.
Okay, I have not weighed in and I'm the one that got us into this so let me make a few comments. One, the only place I would disagree with Bill is that nothing's easy. But this is probably the easiest and safest step to commence. We're not taking anybody's stove away, people say well this is the camel's nose it will then hit the camels coming anyway guys we're not going to be the ones that are going to be doing that part of it but if we quit making the situation worse in our small air basin Where we have high fire dangers and drought. It seems to me that this is a fairly reasonable, and I will agree with Phil easy in that sense to take this step not necessarily for the final product but to get this going because we have a horrible habit and for a lot of good reasons to delay things and to put them off and to run them around the pole We can think of a lot of reasons and our building appeals board can think of a lot of reasons.
People don't wanna jump into this, but we're not asking or at least I wasn't. And I don't think the community is asking the non elected board of the building appeals board to be making policy decisions for the city. What we want them to do or what I wanted them to do when we sent it to him a couple months ago was to take a look at it technically And raise any flags or things that we should take into consideration.
You don't have to have a building appeals board, you do have to have a building appeals process of which the city council could be that appeals board. The good part is having a building appeals board as they can devote themselves to it and they make a contribution to the community. One of the bad things if you're not careful of what gets appealed Is that if they're making the decisions, their decisions are not challengeable except in court. In other words, the city council will not have a way to weigh in on it. But I believe there's something that can be done going along with what Bill was saying. That as this unfolds and we get put together where we can bring the two things together, we can have the best of both worlds.
This is not a new thing. Gold medallion homes were available when I was in high school, you know? And that was a long time ago. The difference was they were producing the electricity with coal and oil and natural gas and the sulfur content caused sulfur rain and a lot of other things so we didn't want gold medallions back then but now with solar energy the whole thing has changed with the technology improving Rapidly, it seems to me that this is not a high risk. So we're not bleeding edge. We know how to do it. We know what's going to be cheaper But the issue I guess of whether or not the grid as well able to take this. I think there's a greater concern that the grid will not have enough renewable energy as opposed to not being able to handle transmission.
Edison's doing a great job of improving the grid for transmission and if we all cooperate with the decentralized storage areas, to a certain degree right down in Oxnard they're building a major The remaining build out of our town is so small. I remember one of the first meetings I heard Councilman Haney Make the remark, he said our town is pretty much built out and he's right.
So the additional increment of building in Ojai is not going to collapse the electrical grid. It's not going to burden anybody as long as we don't burden our existing homeowners with having to do something that they're not yet ready to do or can't afford. This is only prospective. And I think that if we direct staff to take the proposal from the Climate Committee and produce a draft of an ordinance, we can start the iteration process to tune it up and be sure that we're not making mistakes in incorporating some of the things that Bill's brought up. And all the members of the council have brought up. So I'm ready for a motion on this.
Is there anyone who would like to make a bill? You got your hand up good.
1:27 – 1:3419 turns
Yeah, I'll make a motion that we refer this staff or ordinance drafting with due consideration for the discussion tonight and adopting in the goals of the reach codes as defined tonight. I also want to point out just for the record What we did with lawn and garden equipment is already, I would argue already a reach code. So this is actually in my mind continuing a reach code tradition that we're establishing in the city of Ojai going beyond what is required by state requirements. So I'm gonna make that motion.
Okay do we have a second to that? Mayor, just a point of order. Did we close the public comment? Order is the second then I'll come to you unless you're leaving for the restroom. That's one of the points of order. Do we have a second? I'll second it if... Okay Randy, you're
on. I never heard anyone closed the public comment so we're putting motions forward are we still in the public
comments section? No, we asked for the public comments twice and there are no more people in the public No, would we close that or leave it open? You what? Would we close that or leave it open? It is a discussion so that's taken care of. We have a motion and a second to direct the staff and I would assume that we have a pretty good start on our term sheet right now just from all the comments that were made this evening.
Ryan.
Yeah, I just want to make sure because it wasn't clear in the motion. As long as...I mean, I don't want the staff to go through creating an ordinance if some of these issues aren't cleaned up and I'd also...I think it's some of these things I want some more information on. And you know, I will say I've talked to a number of contractors and one electrician since I found out about this and unanimously they all said Even though the installation may be cheaper, it's way more expensive. Like extremely more expensive for the stuff itself. I'd like to learn a little bit more about that.
Using the water heaters, I've heard different things. The annual cost for those my understanding is extremely high. Not that I don't trust anybody who's on our climate committee. I just have a lot of conflicting information regarding that. So I don't mind an ordinance, but I have more questions on that. I don't mind if we wanna come back with an ordinance, but if there's an ordinance that doesn't account for it, if I don' know the answer to that, I don't know how I'm gonna be able to vote on an ordinance cuz I really-
The motion is not committing anybody to vote for the ordinance.
It's preparing the ordinance so you have a base for discussion. I'll be checking into these things that your questions Certainly legitimate. And everybody needs to start focusing and thinking about it, and we can do them in parallel. So yes, does that clarify what the motion is?
Yes I just want to make sure because if I don't wanna be in a situation where the next time we're voting on this, the staff has gone through putting an ordinance together. Where because I don't have the additional information I need, I can't make a decision on it. So I'm going to do my own research but I don' know if there's collective research that might be necessary by the staff to get some of these answers.
Well, we have a history on the council even with fences and hedges that even though we go through the process. We recognize if we've overlooked something or new information produces, we're willing to go back and take a look at it. So I don't think that no one is being committed to anything other than to be giving the city attorney and the city manager some direction to get the first cut of this and bring it back. And that will at least have us all paying attention. Randy you had your hand up?
So as they're doing their research, all of us have had to do research for this because none of us knows all of it. Most of us know little of it. I went to the energydepartment.org federal data show and I would suggest everyone go to it. In fact, I'll give that information again but I'm gonna tell you the federal data does not show electrifying homes is being the cat's meow. They are showing a tremendous amount of costs increases from 30 to 50%. So again, as we're moving this forward which I want to do.
We need to gather all the information and we need to share the proper information with our community because if we're just gonna Go along to get along and start stuffing things down people's throats. It doesn't make a good community. So again, I'm glad Ryan was clarifying what we're doing tonight in that what will come back will more likely be another discussion item and not another ordinance, Ryan because there's a lot of information that needs to be vetted.
It'll
focus our attention and
that's the good thing.
The motion is though to create a draft ordinance, and you don't have to adopt the draft ordinance but if we're not willing to even do this I don't know what's out there that we would be
willing to do. Mayor like they said last suggestion I think there's more if we're going to move this forward that we could do with new construction along with this and those are some of the input that I'd like to be able to give the staff
Well, there's nothing that prevents us from doing all those other things as well as this. I agree with you. Okay, Susan.
Well before we move on I just want to leave this council and the public with one thought there you know we're worried about unintended consequences of adopting a reach code but let's not forget the unintended consequences if we don't move forward to having clean energy those unintended consequences are far worse I believe that there are, can you hear me? There is a strange echo. Can you hear me?
You know, where you can't be compensated if there are financial issues. I did some research on that a few months ago so the financial issues can be worked out but the consequences of not dealing with climate change, there's no working that out we have to deal with it.
Thank you Susan any other comments before we take a vote? Okay will the clerk call the roll
Roll-call vote Passed 5–0
Show transcript
Thank you, motion passes sorry staff for additional work but we'll all try to help you okay thank you climate committee and citizens out there who took time to tune in tonight and to comment See you later. Okay, our next topic up. I'm moving along pretty well here. Coronavirus
update.
1:34 – 1:412 turns
Thank you. Pulling up we have just a couple of slides on the latest update So we want to just give a quick update on the latest as it relates to the coronavirus emergency situation. The big news, well actually let me start with, here we go. We've been kind of each council meeting we've been updating on the statistics and the trend and on case numbers and everything Let me, okay. So here we show that the statistics over the last five months or so since May 26th and it shows the total number of cases and the increase from 912 in May across the county to 13,438 as of the most recent report from the county And it shows the trend over those last couple of months. I think focused on Ojai, the total cases not current active cases but total cases has increased from 115 to 135 over the last three weeks and we've I think we talked about this at the last meeting but there had been a Little bit of a surge in the Ohio area due to a assisted living facility, and that has been.
We've been in communication with the county on that but that has been managed and is getting under control so there hasn't been as much of an increase as there was from in the past. So that is positive and then importantly for hospitalizations and ICU counts they're both trending the right direction as well which is down from September 22nd we had 39 hospitalized in Ventura County, we're down to 33 and we had 14 in the ICU down to eight now so So most of the numbers are actually trending the right direction, which has enabled us to get to the big news today. Which came out last week but this is the first time we've had a chance to talk about it at council that the county did move in to the red tier or the substantial risk level from the purple tier or widespread risk level And we're making progress even towards potentially, if things continue positively in the next month to six weeks being able to move into this moderate level.
And what that means is a reminder, we talked about it at the last meeting. But what it means is there's for each tier, there's a table that shows what can open once we
move to the next tier. And so since the last meeting, we had playgrounds and recreational facilities open. So hair salons and barber shops were open at that time they had just opened But now retail can increase some capacity from 25% to 50%. So that's a move forward and when we get to yellow, then it'll be without reduced capacity. And then there's for each of these categories nail salons.
We had it reopened right before our last meeting. It was added into Tier 1 right before we moved to Tier 2 with personal care services, but museums, zoos and aquariums can now reopen indoors with reduced capacity and places of worship can now reopen indoors with reduced capacity. So those are some Major wins for Ojai. The other thing is gyms and fitness centers can reopen indoor with reduced capacity of 10% and restaurants can reopen indoors with reduced capacity of 25%.
One thing that I think we're seeing locally that we're happy about is we've worked hard to get, I think we've issued 20 permits at this point for outdoor business operations. And the businesses that we've reached out to since this has changed have indicated that they're gonna keep trying to stay outdoors as much as they can. I think one of the benefits we have here in Ojai is the weather Although we're, we have a short-term heat wave this week in general.
We have the nice weather where it's not a bad thing to be outdoors and so with this you know businesses are able to do a little bit more but we're hoping here in Ojai that people keep supporting business eating outdoors and shopping outdoors when they can. And then just lastly, this week the COVID-19 testing at Sarzotti Park was canceled for this week only to make some repairs to the equipment.
The vehicles, but the county has said it will return on Monday. So this continues for a couple more weeks here so anybody who is wondering where to get COVID testing you can do it on Mondays at Sarzadi Park from noon to five without leaving the valley. That's it. There is not much, you know, I think the positive this week was numbers are trending in the right direction things are reopening and we all just need to be diligent to keep that moving forward.
Randy? James did they ever clarify the difference between a restaurant and winery? So there two separate categories and it's here There is the gray area where if a winery serves food, they were able to do a little bit more than just a plain winery. But I think now they have distinguished where it's a restaurant versus a winery. So they've put those into two separate categories and the restaurants can now open indoors with the 25% capacity. Wineries still have to be outdoors only.
1:41 – 1:489 turns
James, you and I talked about this earlier. We'll see if there's any new developments but we've talked about the inconsistency between saying you could have an outdoor wedding reception with 100 people physically distanced can have indoors a large restaurant facility 25% capacity or up to 100 people but the county still doesn't want to allow us to have physically distance chairs watching someone do a performance on the gazebo outdoors in Libbey Park Any kind of movement on that logical inconsistency? Because it seems to discriminate against the big box retail versus small retail that we ran into earlier. It seems to discriminate against a smaller city that wants to have some very small scale, physically distanced, pretty safe, at least no more risky cultural events.
Yeah, we've had a couple conversations about it and the county is trying to get in line with the state guidelines. And so I was told yesterday that the county is going to put some guidelines out or some guidance out this week about outdoor gatherings and basically Our understanding at this point, and it wasn't clear in the state's orders. And so this is all having to work through that chain. And we raise it to the county, and then the county raises it to the state. And then we're trying to get clarity. But our understanding is that their understanding of the state order is that outdoor gatherings will be limited to what they're calling three households.
And so if you were planning a gathering, you could invite three households to this gathering. How does that
square with 100 people at a wedding reception outside?
Right, yeah and I'll get to that. We went through a little bit of this, so I'll explain what I was told but But when this comes out, when they put the guidance out in the next few days about the three households. The interesting thing about it is if you really think that through as you can have a gathering with three people for three different households or you could have a gathering with 30 people if 10 people come from each household. So it really is a wide range and it speaks to the issue we've seen throughout of trying to create these rules for situations that are very diverse.
So we did raise that issue, and we raised the issue of how that squares with movie theaters being open. But for example, Libby Bowl not being able to reopen with proper distancing. And one point that was made based on the state order and the logic or the rationale for treating movie theater as different from like the Libby Bowl is they were making the point that the Libby Bowl would have Someone on stage singing and people in the crowd potentially singing.
It's an active situation versus sitting in a movie theater with no one speaking, yelling, singing. So that was the first justification I had for it. And I do understand the point a little bit if the point is to keep people from breathing on each other. But that was, we got into a long conversation and that was the justification for why the movie theaters are treated differently from concert venues or the other one. We've been working with The Arts Center to try to get, to see what they can do. And I think the short answer is gonna be that it'll be a little bit longer before they're able to...
We are able to open Libby Bowl for events and they're gonna be able to open The Arts Center or similar facilities for plays or musicals
Any other comments? Ryan, you disappeared from the screen. I don't know if you're waving at me or not, or whether you left. I'm literally sitting. Okay, I didn't, I wouldn't ignore it. Yeah, I just couldn't find you anywhere, Johnny. But you disappeared from my screen so I'd like to make just a couple of comments. One, for those who are tracking this whole issue of the trends in the coronavirus Europe is on the rise now you know Spain Italy England I'm And then when you look at the map where we used to be the hotbed here in California, we are one of several on the West Coast that are starting to experience this improvement. So I think if everybody's patient and we're doing the right things, maybe I've said this before, I'm not sure if we were the first to direct people to wear masks when they were indoors or going into enclosed areas and being within six feet of people.
But that's pretty well with the exception of somebody who sent me an anonymous letter. You may have received a copy, I don't know but they told me I and the council we were felons and that we could go to prison because of the mask. And I submit to you that is in an emergency, an effective thing that is now pretty Proven by the studies and the fact that we here we are in the Ohio Valley, a place that really could have been the hotspot with the tourists coming in and out not to blame them but they come from other areas. And if anybody's a carrier And yet we have done quite well, so I wanna commend the council and all our citizenry for what they've done.
Last point I'd like to make on this and it's only tangentially that's the right pronunciation related but I received some information today that in our demonstration garden where we have had some problems with people who have taken up residence in there someone who was quite ill and This knows what she's talking about because she's a physician and she was visiting the garden with her children when she discovered this person who appeared to be quite ill. So, You know, I think the public health issue in the garden is more than just the Boise decision and that we can't do much about homeless people. People who are sick and people who at night are screaming at each other and cursing which this particular couple have done on several occasions there should be something that can be done so I just bring that up so that we all pay a little attention to it Bill.
And I could also point out that you know when we're having People creating possibly unsanitary conditions and what is the farmer's market which has to follow county health standards that, you know, that's another possible public health issue.
Yeah. Okay well let's keep our fingers crossed and keep doing what we're doing. Anything else on this topic James? Nope that's
it.
Okay let's get the next topic which is what the budget for fiscal year report
1:48 – 2:073 turns
Thank you. I have one more presentation. This was a little bit longer, but I think it's very useful information and we'll try to keep it quick. When we adopted the budget in June, we kind of all knew that we were adopting a budget that was going to be very volatile and going to change most likely We hadn't seen the true impacts of the coronavirus yet, so we had said at that time that we would make sure to come back quarterly until things stabilize and give an update and talk about any needed action. So this is the first quarter budget review and it you know time keeps flying as uh we are now seven months into our declared emergency so um it uh you know we're moving forward Having getting some updates on some information related to the budget.
So, so this report is intended to kind of get everybody up to speed on what what the situation looks like currently To kind of start the conversation we just want to remind everybody that on March 13 right the morning before we declared the coronavirus emergency we had had a budget committee And a meeting and with Measure C passing, we had talked about projects that would be prioritized or recommended to council for prioritization. And we talked about a potential proposed budget of about $12 million, $11.9 million.
So from March 13th to June 30th when we adopted the budget, we had already cut $1.2 million which for our budget You know, it's almost a 10% cut which is pretty substantial right off the top. And so even the adopted budget was already a reduction knowing that revenues were going to be impacted pretty severely and quickly before moving on is since the budget was adopted we've continued to make reductions. We've managed vacancies and held positions open.
From 30 full-time employees to 24 full-time employees. So we're just, you know, the saying of doing more with less is, you know, we're trying to do that to get through this situation and we've managed to reduce the expenses even further which will help fill the otherwise budget deficit. And so We wanted to start by kind of showing everybody, you know when we talk about our revenues being impacted what we actually mean.
And so I think everybody knows our largest tax revenue each month is a as our hotel tax on a normal month, we receive about $310,000 and with measure C passing on March 6th just before the pandemic, we had estimated another Uh, 50% of that. So we were expecting to get you know that that would increase up towards about $400,000 with that extra chunk going to some some priority projects instead what happened when the next week is our COVID-19 stay at home order started and our revenue dropped from 300,000 to 100,000. And then in April of 2020 it dropped further to $6,490 which You know, when we talk about what would we have to do to be able to have a balanced budget with $6,490. I think the answer is that I would be the only employee and turn the lights off everywhere else and everything.
And the challenge we all know During this time was the height of, you know every day we were having to put new orders out. We were having to put the face order face covering order into effect. We were having to open cooling centers so the challenge is we were really getting impacted budget wise but trying to provide new and more emergency services. So in May of 2020, that started to creep up to about $20,000 in revenues. Still a fraction of what we typically get. But the positive news is in June, July and August you can see it's continuing to trend up and closer to normal.
And so that's hotel tax only but we are seeing similar trends with sales tax. And then the other good news is property tax has been pretty stable I think When this first went into effect, everybody was worried about foreclosures and things like that. And we haven't seen that happen yet. Hopefully we don't so we haven't seen a big impact there. So what this means is that on those months where we brought in $6,000 in revenue and we still were providing services The only way to continue to do that is to use reserves.
And so, I think our city council had been very aware of the reserve issue and every year at budget we talk about building reserves and it's always... We've kept it a priority, I think knowing how delicate our economy is and how dependent on certain industries. So we've kept it a priority and 32% in reserves on about a $10 million budget we had $3.2 million at the start of this so we had 32% in reserves, but as a reminder our goal is to have 50% of our budget and reserves which would mean Worst case scenario, we'd have six months to get by and 60% would have been about five to $6 million. So we had 3.2 million which is a large percentage but because our budget's so small and everything the...
We only had 32%, so we had not reached our goal yet. So we were trying to build that up What we've done in the last six months, we've had some months where the deficit was severe. It was several hundred thousand dollars but with the last couple of months receiving more regular type revenues and then with our expenditure reductions, we've been able to only use about $117,000 per month of the reserves over We've been able to reduce the impact pretty well compared to, like we showed the TOT chart with the month where we brought 6,000 in. Right off the bat there, we should have been $300,000 short but we've been able to offset some expenses and reduce that monthly deficit.
And then a key point we just want to make is that having these reserves has allowed us to stay open every day continue to man City Hall, to continue to do other things that pop up such as the cooling stations during the heat waves. And again, you know a lot of cities. I don't know of any other city off the top of my head that hasn't done furloughs at this point, that hasn't just reduced services. I think probably...I hear about it all the time from residents who call us and are surprised we're open or who tell us that they emailed another city and they got the response back that they are in a COVID delay and will get a response in three to four weeks. So we have not done that. And I think that's really only because we had adequate reserves to continue to function and we, you know, we budgeted wisely and carefully but we didn't have to close City Hall or stop staffing certain positions.
So just so everybody can see kind of the impact on reserves. So the goal For us is about 50% or six months. So again, like when we say a 50% reserve what we mean is half the year that we have in reserves that would be $5 million. In February of 2020, we had 3.2 million which is about three months in reserve. So when you look at that and realize that seven months later, we still have something in reserves it tells you that we've really managed it closely but you can see We had some good timing as well, as far as that you'll see the reserve start to drop.
And then you'll see it creep back up and it's creeping back up because we received some of our annual property tax payments and motor vehicle tax payments. And so those bolster at a little bit but and then you'll see it starts to drop a little bit more regularly without those tax payments coming in. At the end of September, we are projecting that we've gone from 3.2 million in reserves to 1.78 million in reserves and it's really you know I would just I just keep telling everybody it really is mixed news as you know it's on one hand it's good news that we have two months in reserve at the end of all this you know if it could have been worse but at the end of the day uh if there is a second surge or if there As Mr. Roper pointed out that the fuel is there again, it is going to be very difficult to continue to provide service and stay open and everything with the amount of reserves we have.
So we have to just manage it very carefully and try to build up as much as we can. And this chart shows going back to 2003 in orange Because there's two different things, and I'll get to the next part. But in Orange, back to 2003 is what we've had in reserve. And so the disappointing thing is if you go back to 2003 and then you look today, we're almost where we were 17 years ago. But on the other hand, we just had the worst pandemic in 100 years. So I think it's understandable. You can see a couple of things here, which is 2004 to 2006, which I believe is the timeline where the inn was closed.
There was no reserve and then there was barely a reserve and then it started creeping back up and then there was the recession and it dropped back down. And then over the last three to four years we've started to build it back up This chart really illustrates the, really what it illustrates is that after our 18 years of building our reserve we're still in a situation where we aren't at our reserve goal because of some of these downturns. And it just shows that we need to be very diligent when times are good for keep saving.
And so the second color, the bluish color is our reserve goal. And so you'll see as the budget goes up and down, the reserve goal goes up and down because it's based on our budget. And so you see this year or in more recent years the reserves goal has gone up and we haven't quite met it. So right now there's a pretty big gap between our goal and our actual reserves
You know, one way to think of this for those of us who are into the water issue of the groundwater basin and Lake Casitas. If you think of the reserve as Lake Casitas or for that matter the groundwater basin what you see is that you need to build the reserve to a point so when the drought comes You don't die of thirst and we've been, we dodged a bullet so far against knock on wood.
But when you think 15 years trying to accumulate the reserve we had at the start of this fiscal year and not the start of the fiscal year but last March and within six months being two thirds down Should be a sobering experience for all of us. Hopefully we will be out of this thing or at least stabilized soon, so James good work on that and to the council for the work over the last few years. They paid a lot of attention to this otherwise we would be down at the bottom
Anything else you want to do on this? Yeah, one or two more slides and I'll try to keep them quick. But one of them is... And let me take a step back and say that last week we had a budget committee meeting and we tried to talk more about this topic in particular with the budget committee which is early on we knew that we were going to have to dig into the reserve and our reserve policy requires that anytime we use the reserve and we go under a 50% goal that we start developing a plan for rebuilding the reserve And I think first off the bat is in this current situation, we are still focused on like stabilizing our budget as a whole. So we aren't at a point where over the next couple of months it's likely we're gonna start rebuilding the reserve but it's not too early to plan, I guess is what we're trying to say and so we met with the Budget Committee and we had proposed or we had talked about a couple of ideas to rebuild the reserve And one of them is coming up on November 3rd, which is measure G the cannabis tax.
And just as a quick reminder is the idea that's a general tax that would start with a 3% tax on the cannabis tax and that amount could be adjusted by city council anywhere from zero to 10%. But it would start with a 3%, tax that we estimate would fund about $400,000 I just want to make a quick point. The city is getting $1.5 million per year. When we talk about being down almost 1.5 million in the last six months, one of the suggestions was if measure G passes that the city with the first .
We would come back and recommend And, and so this you know it's not necessarily we aren't bringing this for action right now but it's we wanted to kind of talk about where this what some of the options that we're going to do some more research on. And obviously the big question on this is waiting until November 3rd to see how the voters react to it. And then a second was similar. It was creating a fiscal stabilization fund, which is a separate one that is basically a fund that we can't touch and it will create like an emergency fund that is only to be used in case of emergency.
And we talked about creating that using some of the prior 20% TOT transfer to CIP And setting a certain amount, such as 5% was what we discussed with the budget committee. 5% of that transfer going instead to this emergency stabilization fund. So I think for us if Measure G doesn't pass that is probably what we'd look at but obviously the downside to that is that just means a little bit less money going to our CIP which for residents watching is our capital improvement projects which includes things like Streets maintenance, building maintenance and those types of things. So it would be you know taking a small reduction there but with Measure C we're primed to do more work than we've ever been able to do in the past so that's something we talked about and then third is something we're working on independent is uh we are working on this inter-fund loan the good news was we were We're working hard to bring that to council to approve today.
But with our latest budget, our latest revenue reports and everything we actually don't have an urgent need to do it so we're going to take the approach of we have one ready but we're gonna do it if needed. So we'll return at a future continue to stabilize here. And the only reason why we, just to explain why we aren't in a rush to do it if we don't have to do it is because even if we are funding, if we are loaning money to ourselves from for example, let's say from the general plan update fund that's a fund that has a specific purpose. We cannot use it for anything other than general plan update. Well, if we loan ourselves that money We have to pay ourselves, as part of the loan we actually have to identify interest that we have to pay. And so it's one of those things that we don't want to do it until we have too but we've gotten prepared to do it on short notice if needed.
2:07 – 2:2219 turns
Mayor I have a question? Yes Bill James since we have under the options under investigation you know possible outcome based on voter choice on November 3rd yes another Possible outcome based on voter choice on November 3rd is, and I'm not taking a position on this but Prop 15. There is a component in Prop 15 that includes local funding. Correct. Not just school funding and would it be worthwhile to at least try to define initial research into if that passed possibly also dedicating anything that came from that to rebuilding our reserves?
Yeah, it's a good idea. And also what's the other one 19? The one that on the transfer of tax base for fire victims and right now that is projected to generate at least in the first few years not a lot of money but still some money that would come to local government so that could be also be since it won't be a reliable rate that would be a great one to earmark and stick in the reserve for emergencies.
OK, yeah. We will investigate that and then bring that back as a potential item to earmark. So I think for us right now if we have a new revenue source coming in our recommendation is going to be to put it towards the reserve. Absolutely. There's a couple on the ballot so we will watch those closely.
Yeah. Another hand, Randy? Mayor, I just would like to thank James and Pam and the rest of staff for all of us that. James, thanks for doing an outstanding job in keeping our heads above water. And it's just again, I know you receive a ton of phone calls regarding a lot of little things that seem little in the big picture but the person making the call is a big thing. And I just appreciate the way you've handled it and And the community, you're just doing an incredible job. So thank you. Thank
you and I think that is all I have for the presentation. The one last point I want to make is we have reduced from 30 to 24 staff people as far as managing vacancies to reduce expenses. You know, last thing I'll acknowledge because I've told our staff I haven't done this enough which is you know we really are doing more with less and this is my chance to just you know point that out and give credit to the staff for coming in every day during difficult circumstances. I know a lot of people are working every day but you know it's I think everybody...I had somebody the other day who said we never thank gas station employees because of them having to come in every day and I think These circumstances, we don't think about it very often. But I think everybody who's working right now should get a pat on the back at the city or otherwise.
So I'll take this chance to say that.
But that's it, that's my budget report. Okay well thank you and while we're patting people on the back I want to pat Randy on the back that when we came with the bad news several months ago showing what was happening to our reserve, Randy was the first one to ask the question how are we going to replace this? So they got the message Randy and so far with a little good luck and discipline it seems to be working out at least so
far. Okay. You know Mayor, just to Pat you're back too if I remember correctly one of the most important issues that you ran on originally was fiscal responsibility and we as a council have grown because of your
involvement
in your direction and helping us to understand a lot of these things that it takes to run a city and to run a community so again thank you and we'll get another opportunity Your guidance has helped all of us. I know it's helped me, so thank you. You're welcome.
Okay we are now on another topic, a county-city issue called the Mass Care Shelter Plan. James?
Yeah and so this is on the agenda tonight and I believe One of the representatives from the county, yes I see Jeffrey Garcia and Steven on the call. So i'm just going to give some a brief background on this but the uh and the county has developed an updated mass care and shelter plan and it was developed in response and in reaction to the Thomas fire and the Woolsey fire And it was basically acknowledged that with these large scale incidences, it's very difficult for everybody to coordinate responsibility for these emergency shelters and these evacuation centers.
So the county was working with the cities to develop this plan over the last I would say It's time flies, but I would say 12 to 18 months. The city has been involved throughout the disaster councils met on this topic a few times and Mayor Johnston, the disaster council actually asked Mayor Johnston and I to go to the county and speak with the county and we did that. And then Captain Brioth and myself also went to the county at one point and spoke on this.
But so essentially That's kind of the background on how this was developed. What the plan is, is it's the new plan that lays out who's responsible for what as far as city, county and Red Cross related to mass care and shelter. And so we've been pretty adamant throughout that the City of Ojai is in a very unique situation compared to any other city In the county, and I know that we say that it's not this is not the only time we've said that. But for this situation, we really do see this unique issue where anytime a shelter opens at Nordoff let's use the Thomas fires as an example. A shelter opened at Nordoff and had upwards of 1,000 people there but The vast majority of those people in the shelter are going to be unincorporated Valley residents.
It's just factual I think the number, I had been estimated at, I had been told that at that time by Captain Fryoff that the number was between 80-90% county residents and then between 10-20% city residents. And it's just the nature of the incident as I think we know is If there is going to be a fire or something like that, it's coming from outside of the city through the unincorporated area and then potentially into the city. But like the Thomas Fire we've talked about, it never came into the City of Ojai. So there's all these unique circumstances that aren't in place in other areas. So long story short as we've been working on this plan, I understand the other cities have signed onto the plan.
It makes sense for a lot of cities We have been working on it closely. We had a meeting with the police and with our directors and everybody else in the last couple of weeks, we just do not believe this plan works for Ojai. And I'll tell you ultimately what our concern is there's a couple sections in the plan 2.2, 2.3 and 2.4 which essentially shift responsibility for the shelter operations to the city And give the option to the county to provide support if it determines it necessary.
And that's very concerning for us as a staff report mentions, the city has 24 employees and that wasn't a typo we don't have 240 employees or 2400 employees. We have 24 employees and the county has 8000 employees. And so the idea of shifting responsibility for a shelter that will have 90% Ojai Valley Unincorporated residents and shifting that responsibility to the city.
Um, it's doesn't make a lot of sense. And I also, I typically am a can do kind of person, but I just have to acknowledge that it just would not work a shelter with upwards of a thousand people and the cities 24 employees would be operating an emergency operations center, 24 hours a day which takes six to nine employees. Would be still staffing city hall which is what happened during the Thomas fire which takes six employees. So we'd ultimately have three or four employees manning a shelter that has up to 1,000 Valley residents. Like I said it's a unique situation where Ojai is not like the others on this.
So at the end of the day, we've been working with the county. We actually a few weeks back had talked about making an amendment, an addendum to the shelter plan that would somehow address that issue and we just put an addendum together that talked about costs but it really is more than just costs. It's staffing and cost and essentially one of the reasons on the agenda is at the end of the day If the city is responsible for this, I have concerns that we will not be able to live up to that without significant county support.
But like I started with, the county has asked... We're the last city that hasn't signed it and they've asked us to consider signing as soon as possible so it's on the agenda today for us to discuss that. And I'll leave it up to council but I do see I would
like to hear from Jeffrey and Steven, but that's just my personal opinion.
Yeah, that's fair. Well Mayor, I just have one question for James. I know that the Nordolph High School has been the Red Cross The Red Cross has been running the Disaster Relief Center at Nordoff for the last, well since I've been here. So have they stopped? Is that what's requiring these new negotiations? If someone is not going to provide that service anymore or do you know what the circumstances are?
Well, I can give you one answer to it Randy. One is that which brought this to a head as I believe a grand jury report It was somewhat critical of the county. And so the county is trying to address some of those shortcomings that were identified, but that center that was always a regional center operated pretty much by the Red Cross and because of all the fires in California, the Red Cross is saying we're tapped out. So now the question is who takes responsibility and who pays for it? And I told James in my view, we need more of a joint powers agreement with shared liability And shared, proportionately shared cost because we do not have the capacity to do this. If we had to on our own, we could just open up our cooling center over at the Sarasota Park and deal with our own people.
But we all know that we're all one county, we're all one valley and the people are gonna come wherever it is. So it'd be great if we could figure out something with the county where they would accept the uniqueness as James calls it of our situation.
Well, I understand that part. I was just wondering when were we notified or when was the county? Do we know James? When we were notified that the Red Cross was not going to be providing this service anymore.
Yeah, sorry about that my computer crashed so I'm getting back online but...
This is Steve and I can answer some of those questions if you'd like. Great. Hi, thanks for having me Mr. Mayor and Council Members. Stephen Carnesius, I am the Human Service Agency Disaster Response and Recovery Officer since June specifically hired to set up a new county plan. Basically the Red Cross notified us as early as June that due to COVID For a number of reasons, their resources had been stretched extremely thin. Most of their volunteer base are those that are vulnerable for 65 is who they rely on for their volunteer pool. So even before the fires started, they had already notified us and in the Human Service Agency is the agency by law that is regulated to cover mass care and sheltering. Mr. Mayor you hit it exactly right.
We got pulverized in the audit that was done and the way that we've been, the county has been responding to and set up for to respond in disaster. So my esteemed colleague Jeffrey began
as
early as the beginning of the year to try to get this MOU through. I'm gonna let him speak a little bit to that but I just wanted to let you know We're hoping to have a collaborative effort in which you will see one or two people from the Red Cross at the shelter. We're hoping to have one or two people from your city at the shelter, perhaps even the shelter manager position of which we are going to provide the training for that and then you by signing the MOU are going to allow us to respond with the over $800,000 Sheriff OES has just bought, by signing that in we can all work together and you will have that sheltering equipment.
And we've set up specific in COVID where we have pre-designated temporary evacuation plans. Ohio High School is one of those points, one of five strategically in our county You'll show up to that location, you'll be screened for COVID in that location in the parking lot. And then from that point you will be assigned a hotel to go to. It's a hotel first sheltering system with COVID and that's the system that we're gonna go to once we run out of hotel rooms. Then we will go to a congregate shelter at that location keeping in line that will have those COVID guidelines I'd like to hand off to Jeffrey now to explain a little bit about the MOU and the background behind
2:22 – 2:3412 turns
it. Yes, hi everybody thank you for having us pleasure to be here virtually love Ojai always has a great vibe when i go there so i really appreciate being part of this call yeah You guys have touched on the main points. I believe in the MOU itself, this language does speak to the county bearing primary responsibility. It's been under the role of cities point four and it gives the cities some agreements that one of them also is bullet two is to inform HSA and the care and shelter branch for the county and the operational area of its capacity to stand up and operate And like Stephen said, this has begun, the spirit of this began 2018 prior to Hill and Woolsey Fire after Thomas. Prior to the audit even that came up from Thomas that you were mentioning that basically showed that the Red Cross had the capacity diminishing, and the county needed to step up even prior to the audit just to run things smoother.
And because we hadn't really been hit with such a large scale event that was covering most of the region. So those two things kicked us off back in 2018 when we got a committee together HSA facilitated because of our role and responsibility. And we had county folks, we had city reps, we had on the Red Cross and again has always been our partner and the train Stevens talking about is all in line with Red Cross standards and trying to support that entity, not rule it out completely. That's not what we're doing.
So anyway the spirit of that has come through the Mass Care and Shelter Plan which James mentioned earlier on The MOU though is part and parcel hand in hand with that agreement, so that we can have all 10 cities on board sharing resources not only stuff but people. So if you're looking at specifically to your city yeah there may be If you guys are incapacitated, there may be some shortage there in resources. But we're also looking broader at if an event is happening in the east side of the county and Ojai is all good but you have trained staff that can respond maybe you guys can come and share some of the burden on the other side. And likewise, if Ojai's inundated but the East County is alright they can come to Ojai and work And I'm sure a lot of the county folks that live around your area, we potentially will have a group that is trained.
That may come down and be able to support the shelters as well. So we're looking at collaboration inclusiveness but also understanding that resources in smaller cities are less. And there's nothing that I've read in any of these agreements that is saying you must stand up a shelter with or without any kind of understanding that you have limitations and we're looking at this collaboratively collaboratively to support each other because of those different differences and uniquenesses.
Mayor? Yes, Bill. I asked a couple questions so Jeffrey just so i understand um and i'll just come up with one detail and then a second question for example when it says that the uh one of the city responsibilities is to designate a city care and shelter coordinator Obviously a little, a small city at best would only be able to add that responsibility to an existing staff person. We couldn't have a full-time staff person doing that.
Also the option is would this allow for example us to contract that responsibility out to a specific third party rather than having it be a staff responsibility? And then that building up in the next question since we are really an outlier in terms of How small we are geographically and in terms of tax base relative to our sphere of influence and area of interest? I mean, we're by far the smallest in that regard.
Would you be open to the addendum recognizing that particular outlier situation?
Yeah, I think we did allow some language that would go to the signing page that spoke to the uniqueness of Ojai and the statistics regarding the population that surrounds you versus what's actually in the city. So yeah, I mean, I think there's room there now whether as far as a coordination piece, we're looking at and it's in the plan so when we go from an incident being triggered where there's gonna be an evacuation of some kind for example We are looking to have a briefing with the Red Cross, with the Human Services Agency, with the Office of Emergency Services. And right at that point before any evacuation is activated to talking to the city coordinator or rep whether you do something contract wise or have somebody trained within your own staff that's up to you I don't think we have any kind of say in that jurisdictional choice So yeah, but what we want is your voice.
We don't wanna come barging in there saying, yeah, we got all this stuff, we're ready to help you and then you don't like the choice of where we're going for example. We want you in there on that initial decision and the pre-planning going into it.
We wanna have us ready to go when we're free to look at different ways of being ready to go.
Sure, and we're actually gonna offer training as well, yes. Thank
you. Mayor? Yes, Randy. Jeffrey, it's always Jeffrey, yes? It's always interesting from our perspective, how again we're the stepchild of the county. We're out in the middle of nowhere. We're always forgotten. You started this program in July of 2018 and here we are in October of 2020 And maybe the mayor and maybe the city manager have heard of this program for two or three months, but the rest of us haven't.
So from my perspective we should have been brought in to these discussions as early as possible and that's probably some of the pushback you're getting from us is we're hearing about it for the first time and we have all of these reservations and we kind of like feel like we're being force fed. So you'll have to, I'll apologize for me but that's how I kind of feel at times is the county writes a contract. They want all 10 cities to sign it and for some reason they don't think that each individual city has unique needs and responsibilities and struggles and concerns. So it would be great to be down on the front end of this conversation rather than the back end.
I see the importance of having it. I'm not, maybe you can help me understand the $800,000. Is that in equipment and training or is that an actual dollars if we needed money for resources here in the community?
That's a great question Councilman, I'll take that so we put Office of Emergency Services for the Sheriff's Department through a number of grants some of which they receive from SCE. We were as a county woefully behind in sheltering supplies. In other words, we had relied on the Red Cross and we got beat up pretty good in that audit and they said well what if the Red Cross isn't able to do it? So we have through OES placed five trailers and over $800,000 in sheltering equipment, cots tables generators lights That by you signing this MOU, you now are part of that plan and we can roll out with that equipment if we have an emergency in your area.
Even if you aren't able to provide anybody from the city nobody's saying hey you're signing this and I need five people from the city of I gotta be there. We get it you guys might Tapped out, that's fine. If you have one or two that you can send and help, that would be great. It's now a collaborative shelter but by signing the MOU, you're allowing your city to be available for this joint operation for help. You may be getting people from the City of Ventura disaster response team that'll be coming up to run your shelter. That's something by signing this MOU that they're saying yes If it doesn't affect our city, we'll come to Ojai and help. So we'd like to see it as a win-win. I absolutely agree with you. We should have got the City Council in much sooner and I apologize for that.
I started in June and Jeffrey's done a great job of trying to get this through and we absolutely get it. Like Ojai is different. Every city's different but we're not asking... To me, as the disaster response recovery Councilmember Harris. But I just got to sit through your, your budget presentation. And I would say this is very doable to add maybe to somebody that's already at the city. Maybe an hour a week is all I would envision this with taking couple of meetings, maybe a month and you guys should be good to go.
I hope that answered your question.
Okay, other comments before I weigh in? Susan has her hand up there. Okay she's not on the screen right now. Susan where are you? Unmute, unmute Susan,
unmute.
There you are.
From what I'm hearing it seems wise to consider signing the MOU and it sounds like what we need is a volunteer base that's younger than what we would usually have And I know the way that the community came together during the Thomas fire, when I think of Trevor and so many people in the community that organize themselves. It seems to me that we could get a volunteer base to substitute for what the Red Cross used to do. Seems like we could take advantage of your training program. That seems really, really sensible to me
Yeah, that's a great comment Councilwoman. And HSA I just trained we had volunteers within the Human Service Agency that said hey, we'd like to volunteer to work at a shelter. They not only took the Red Cross Shelter Training but attended a two hour training class that I put on and we're just now getting ready to put on a shelter manager class and we meet once a week with all the emergency managers from every city And all of those emergency managers were very excited to say, hey we'd like to send one person or two persons. It's a free training and that way if they need to step in maybe somebody from Thousand Oaks will have to come up and run the shelter at Ojai because you guys are busy but by sending that MOU, we're all working together.
It certainly not the way it used to be where we can just rely on the Red Cross and say hey they're gonna run everything. The Red Cross is saying to us The county is responsible, they have the ultimate responsibility here. We're here to help but we can only do so much right now.
2:34 – 2:4316 turns
Jay, before you have to stick your neck out let me jump in a little bit here. One I had no criticism or at least very little criticism of the county Randy on this being when it was rolled out. It was true that we heard about this. I don't know how many it's more than three months ago probably goes back six eight months ago at least It was dropped on as kind of on short notice, but that sort of thing always happens and I don't think we need to go back there. But since we've known about it, we've taken it to the Disaster Council. We have met with the county and there is a difference between what has been presented which seems like a great idea for mutual aid And access to all these supplies, but the original language and my understanding of the agreement.
And I think what my motion is going to be to refer it to the city attorney and the city manager to verify that the language says what is being presented here tonight. If all they're talking about is mutual aid, Ojai doing its part having access For the benefit of all residents of the valleys, not just Ojai. I think that there's probably a way to do this. I think the problem is and it's not again blaming the county but And they went around to the other cities and the other cities just kind of signed it saying, well who can agree or disagree with getting access to all this good equipment and doing our share? We agree with that. But what they didn't look into, they didn't take it to their councils as far as I know- No, no one else did, no. A lot of times the manager just signed it because they have plenty of staff and they're already doing some of these things.
Everybody we have, including recreation people, our tech guy James Hahn, the mayor. We all reported during the Thomas fire to City Hall and to our little emergency operating center to work with the police. There were a handful of us and it was a 24 hour Hand off, we had to send people over to the school district to get them to open up the gym and get generators that they didn't even know where they were anymore. So I think what's being asked of us is not unreasonable that there should be a contact person and a coordination and training. But the idea of 70 to 80% of the area and the population, maybe 90% of the users of this center.
To have little old high be the point on it. I think we should be able to work something out with the county where Our proportionate share, the county pays their proportionate share. We're part of the mutual aid will run to the high side of the boat if it's thousand oaks that needs it and they'll come help us if we need it I think that parts easy but the idea we don't know what James said our staffing level was but it was something like 40 or less people when we started he's down to work.
24. 24 people, you know the and when we first talked with the county they were saying well you guys can handle it but for Port Hueneme they can't I said wait a minute you did i think James pointed out you guys don't realize how much larger these other places are in population uh you know and in resource so No offense, we're glad the county came and talked with us. But I think we should move this to have our city attorney take a look at it and let our city manager consult with him and report back to us in two weeks because I don't think the staff should be signing something that is taking on the liability and the financial responsibility until the council votes. And the council can't vote until we're sure what we're buying into cuz I'm with Susan, I think it'd be a wonderful thing To have volunteers helping us and get all this good stuff from the county.
But I don't think that's quite the way it might turn out without a little more clarification. Randy, I see your hand.
Go ahead. Mayor, the great statements and then actually statements were excellent too about formulating the new type of reserve unit to help us in this. As I read this, I think the word that comes out the most for me maybe is James' most critical word in In this information packet is the proposal plan appears to give the county the option to provide services. So James, is your question the fact that the county would call the emergency or the city would call the emergency? And if we call it, we're stuck with it and if the county calls with it, they'll support us. Am I reading that as your concern into that line?
And this is where I've disagreed a little bit with when I met with the county, there's a couple of points. One is the city should first operate their shelter site and then the next section says the city can request county shelter support. What I read this MOU as doing is saying that the city is responsible and the county can respond if they choose to. Where we are in a unique situation from any other A shelter open at Nordoff is going to be county residents. But what I see here is the city should first operate a shelter site, so we are committing to operating that Nordoff site
and
the county can choose
to
respond. Should we get that? Mayor, you saying to get that clarification later or can't we ask the guys to clarify it now?
No, they've already said what they said. I think it's our responsibility and our city attorney and city managers to sit down look at it and then advise us on what it says not what it is meant to say. And if there's a difference then it should be recrafted.
Yeah, yeah. I didn't add an addendum at the city manager's request so we have changed it at his request for the verbiage he wanted.
Yeah, that addressed costs which I appreciate. But the second part and I emailed you about that last week I think was we need to address the staffing issue because I've also worked in other cities and it is not apples-to-apples. You mentioned the one to two hours of training each week and then other cities are jumping at it. And I worked in Oxnard they have an emergency operations manager whose job full time 40 hour a week position is this They have their own police and fire. They each have emergency operations designees, the city of Ojai it's me to be frank. And during the Thomas Fire I reported, I worked 6 p.m. to 8 a.m., seven days straight and no one from the county... And I'm not pointing at the finger at the county but no one from any other cities or the county came during the Thomas Fire.
me and one other employee. So the idea of now putting it, you know, now it'll just be one employee and the other ones operating the shelter. It's just, uh, it just practically won't work. And that's, that's the point we've been trying to make for the last several months.
But James, you weren't at the Nordhoff Red Cross Center during that timeframe. We're actually
running the emergency
center for us.
Yeah, yeah and we went to Nordhoff and you know I was one of the people who went to Nordhoff at one point to help start get them open and the generators going so our EOC was not manned for those two hours we were over at Nordhoff. And it's one of the things lately is when we say that like all cities are unique It's not taking into account the realistic issues here of how small of a city we are and how large of an unincorporated area we have surrounding us that we will be responsible for. I guess, you know, the question I have for Jeff and Steve is if a fire comes through Miners Oaks next week, God forbid, how will the county respond to that under this MOU?
We were just out in your area last week, walking through Nordoff High School for a temporary evacuation plan and looking at it for congregate sheltering long term as well. Just doing new sketches we're all in there's no messing around here we're all in and that's just where we're at I just want to say two things really quick. Hold
on real quick let me get to that because so is the county willing to say they will take primary responsibility to open that shelter?
2:43 – 2:5115 turns
I believe it says that in the MOU, that we bear the primary responsibility. So that doesn't mean that you guys can just say well we don't have any responsibility at all. It just means we need to coordinate those efforts.
If I can
get in
here, I have a direct question about this exact point and I'm right on the paragraph where it is. So maybe I can ask this question because I think it dovetails with what James was asking. In 2.4, it talks about a county shelter in a city. And it does say that if a county shelter's open in a city, the county bears primary responsibility for mass care etc. My question is since we're the hole in the donut not the doughnut and it's highly likely almost Almost 100% guaranteed likely that if there is a mass shelter event that this is describing, that it's going to have to come through the county space first. If Nordoff is that shelter? Is that a county shelter that the county is responsible for because the first people to evacuate were in the unincorporated area or is that a city shelter that we're primarily responsible for Even though it was secondary to county residents being evacuated and sheltered first.
Well, that's an interesting question. And so we are also working on a system to start intaking folks electronically into our database so that we can understand where these folks are coming from. So then at that point, we would have to decide what proportion is county and what proportion is from the city? balance that out. And we understand that exists in your area, so no one's saying that we would not want to share the cost with the city based on the proportions of what shows up and we got that response from the Office of Emergency Services Director Patrick Maynard a couple weeks ago when James asked to put the additional language in And I just want to also say, there is a forthcoming operational area MOU from the Sheriff's Office of Emergency Services to the larger operational area talking a lot more about cost sharing.
And it's going to go over some of the same things based on the larger operational area. It just been delayed because they've been really busy with COVID and testing and all that stuff. So that's another piece that's forthcoming as well. And I just wanna throw out since it was brought up in this discussion, again, I'm not trying to be argumentative. I appreciate this opportunity but Thousand Oaks did take it to their council and we shared some of the staff report with the city of Oxnard when they were starting to address their leadership as well.
Well, I want to just clarify cause that it does just so I'm aware. Cause that it wasn't a, I'm not asking about funding. It's not a cost question,
right?
Section 2.1 says existing city shelters the city should first operate their shelter sites, but then it calls it accounting shelter in 2.4 and my problem is that Nordoff's the only shelter that is in the city. The County is all around it. So if the County area is evacuated first to Nordoff Is that a county shelter with their primary responsibility, or is that a city of Ojai shelter with Ojai having the primary responsibility?
Hi. Can I
answer that for just like under this MOU we don't have an area of responsibility anymore. We are collaboratively sheltering now it's totally changed. There's never going to be a time after you sign this MOU where you're going to say City of Ojai has to stand up a shelter and it's fully their responsibility. Once the MOU is signed, we are collaboratively working together on every shelter that we open in Oakland.
I mean, some of the language in here does appear to be a little bit contrary. And I don't have a problem with it. It's just that if there's an evacuating all of our cities surrounded by unincorporated area, if there's a mandatory evacuation in the east end where it's most likely to happen what happened in the commons fire and they're coming out of there and going to the shelter.
One section says the city has primary responsibility one section says the county has primary responsibility. Neither of these nothing in here defines what makes it a city shelter over a county shelter. And what I'm trying to figure out is, is it defined on the people that show up? Is it defined on the areas evacuated? Because we can't wait till somebody's in there getting addresses. We gotta know whether we're primary and we gotta get there and get people there or That bears the primary responsibility because let's be honest, that primary responsibility is written in here. Like that's the agency that's got to get the thing open when the evacuation is ordered and I can't tell whether we're whether the east end in the county area gets evacuated to Nordoff if that's us pulling the trigger to get to Nordoff and open it up or we're calling the county to say hey you guys have the primary you gotta get it taken care of
sure. I understand your question so the internal the city one is for an internal emergency You have a hotel that says we have bedbugs and we have 30 people that we need to get out of whatever hotels inside your city. You decide, the City of Ojai says, we're gonna open up a shelter and you open it up. You have the option once you sign the MOU even though the MOU says you had the primary responsibility to open up that shelter. It's an internal event for the city. You can still call on county resources.
Of course, if it's a fire, it's not gonna be Ojai City's responsibility to open that shelter. We're coming with all of these resources in the MOU. So I think when we're talking about internal city, we're talking about an internal something that happens internally in your city probably a much smaller event you decide hey, we're gonna open up a shelter maybe you have a gas line explosion in the city and there's 10 homes or 15 homes And you decide, hey we're gonna open up an internal shelter. Even then once you open it as a city, you can still say hey county, we need your help and we're gonna come and help you out. So
that's
the difference.
That's where I have the concern that I think the shelter is going to be a county shelter. Like I said this is unique to Ojai but it really needs to be reversed too. The county should be primarily responsible And then let the city know what is needed, but how this will go into effect is when a fire happens we'll have to figure out how to get the shell through.
That's what will end up
happening at the end of the day. And- Yeah, by the way to take care of people who are probably being evacuated from the unincorporated area, which is a much larger area and a much larger number of people than exist inside the city. So primary first response that we'd be most concerned about, let's be honest, this isn't about funding. This is about our staff, our council and our citizens understanding what the process is when the fire starts or the issue starts and we're responding in an emergency state. We don't want two primary entities. I totally appreciate that if we have our own emergency so localized in our three square miles, the bedbugs will take care of that and we'll figure it out and that we would call the county second. Totally appreciate that makes sense or if there was a small flood or things like that.
But we're talking about mass shelter, mass care. None of those mass situations are probably there. I don't even know if one could involve only the city of Ojai. I don't think we have a mass situation inside the city only in the history of the city. So we don't want any confusion on our any level because let's be honest right? We're not if we're all working together great but somebody has got to get to Nordoff turn the key get the cots out and get this thing cooking. And we don''t wanna have to argue about it. We don't wanna delay in it but I
2:51 – 2:5635 turns
appreciate all of this minutiae trying to really dial in these fine points, but my take on this is what I just heard. Ojai is gonna be the first responders for Shelter 5 Nordoff High School if something happens Our trained staff or our trained volunteer staff will go respond. The second thing that will happen is the county will support us, okay? If it's an Ohio issue, we'll call and ask for support. If it's a county wide issue, the county will actually step in and help anyway. That's what I'm hearing.
I think we're ready for a motion to continue the matter for two weeks, have the city attorney and the city manager go over all the points that have been brought up. Bring it back to us with a recommendation as to whether or not there's language now that actually does what you just said.
I will second that because I think what we are hearing about a true mutual aid collaborative agreement makes perfect sense. We just want to make sure the language is truly parallel and consistent with that.
By the way, I think we should sign it. But I do think we need a summary of what our protocols are, because we have such limited staff. If there's an emergency here, we need to know whether our staff needs to get the shelter open or the county can handle it and whether we're operating the EOC in dealing with our residents in the city primarily. Because those first evacuated residents are highly likely to be county residents not ours. And we're welcome to have you doing it, sheltering them in the city. We just don't know if we're able to open at first. The fire is coming in and we don't have enough people. And not just the
people, it's all the horse trailers
and the large animals and everything else. And this is just an effort for so there's
not confusion in the fog of emergency?
Okay
well I think the staff understands what
the questions are. The city council will make the decision and we'll have two weeks for both the county to work with this city to answer those questions and see if we can come up with a language Maybe the language is there, it just needs the clarification that you're asking for Ryan. So you can take a look at it in between and see
what do you think needs to be more clear? One quick thing if we don't get this to this in two weeks, if something happens in the next two weeks, what- It's still gonna
work. This is not, did
that make sure on the same page about
accounting might say otherwise but they're not in total control nor are we. And we're all gonna do the right thing in the meantime. I don't think anybody wants to say that we sat on our hands because we didn't have this agreement that's never existed before and we've always dealt with these things so, and we had enough beating this thing to death and the poor two guys from the county
who are staying up with us. And I really appreciate Stephen and Jeffrey, you're being willing to come and join us tonight. It's been very helpful. Yeah. Stephen, welcome aboard.
Yes. Can I add something Mayor?
Yes, you may.
Don't forget we have the Ventura County Humane Society based in Ojai and we take animals from everywhere there You know, I know that some end up on the fairground. I
don't think anyone's forgetting it and let's not invite the problem to be bigger.
We have no choice but to work together when there's an emergency we're going to work together. Right? Yeah.
Okay well is there any objection to the motion to take this two weeks hence anybody on the council like Ryan who you Support signing it, but wants a little bit of explanation. We've got two weeks to get that for
you.
I
support Ryan being
consulted
deeply
and
okay. I can. I support signing it. I think it's good to look at the language definitely support signing it. Yeah
well I'm one who does not support signing it until I know what's in there because the county right now has the primary responsibility and we don't mind sharing it with them, but I don't think you can take... We're a junior partner with limited resources. We'll do our share. Now all we gotta do is figure out how to get that into some kind of a mutual agreement. The
true mutual aid, right?
I agree with that. Okay.
Thanks Stephen, thanks. Thank
you, everyone. Like we said to the city manager two weeks ago, if you'll just write out what you think it needs to be to make you happy and let us know and we'll get it approved.
Really?
That's the influence
2:56 – 2:5921 turns
We would like to say that the county is primarily responsible to open the center and call us and we'll help.
Put it down, and we'll see what Jeffrey and I can get approved. That's right.
Okay,
thanks
guys, appreciate it. Okay. Moving right along council member reports. Do we have it? I'll start with Randy. You have anything? Bill? No. Ryan?
Make sure to vote. There's a voting box in front of city hall if you wanna know where it is. Be sure to vote, wear your mask.
Susan, do you have anything?
Just to clarify, if I want to put something on a future agenda, I don't have to-
That's not the topic. The topic is your report. We'll get to agenda next week. I have
no report right now, no.
Okay, I don't have anything. So let's now go to the City Manager's Report. Yeah, I'm gonna have
one brief one just to end on a positive note. The Mandela begins being painted on October 19th and it'll be being painted for a few days and they're observing COVID requirements but they're asking people to come out and get involved and help do it so that's gonna start next week. When does that start? It's October 19 at the and it's at the Libbey Park at The Fountain.
I believe it's 10 a.m., but let me confirm that. We'll post an
update, I think it's 10 a. m., but I'll post the update tomorrow on the website for anybody interested. Okay
so glad they're doing this, so glad.
Very good. Yeah, anybody who wants to help out I'm going to pass the hat and give some money to river minions to do this because they don't they do it normally with an honorarium. So anybody who wants to help give me a call. Okay now Susan you had some question about something you might like to see on the agenda?
Yeah, but I can do it later. I'd rather do it later.
OK, great. Is there anything else other than what we've already? We're going to take the mass shelter up next time. We're going to get some kind of a report or draft of the ordinance as a good starting point on the REACH code. Is there anything else that you need, Daniels? Fences, hedges, walls too. Oh yeah, fences, hedges, walls. We got it. So there's-
We'll work with you.
Okay, well I think we've done enough for one evening.
Yeah.
Good night everybody.