UnGovr Transcript
iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.Scheduled start 6:00 PM · clock-time estimates pending review
0:00 – 0:1536 turns
Okay we are
ready
to go anytime you're ready to go. We
are live. Thank you okay we're live, we're back. Mr. City Attorney do you have anything to
report
back?
Thank you Madam Mayor. The City Council met in closed session to consider one item, a conference with real property negotiator, City Manager James Vega regarding the property owned by the school district APN 021-012010 and no reportable action was taken. Thank you.
Thank you. Okay we're going to do the pledge again. Roll
call first. I guess it's not listed but the call to order of the regular meeting for 7 p.m., and yeah, Gail can you do the roll call please?
Roll call — called by Unidentified speaker 07
Show transcript
She stepped away.
Sorry,
she's muted. There you are! Council Member Haney.
Yes.
Okay,
Agenda Discussionitems moved / continued / pulled — click to expand
Thank you James um okay uh approval of the agenda
move to approve Second.
Okay, thank you and so it's 7 of 5.
We need a roll call
on
that?
Yeah we need to vote there. Sorry.
Roll
call? We used to not, it's just because of the Zoom and COVID.
Will you do the roll call Gail please?
Okay great all right then we can move on to the
Roll call — called by Unidentified speaker 07
Show transcript
consent calendar um any public comment on that Gail?
No public comment
okay anybody want to pull anything or?
Move
to approve. Second. Okay great uh could we have a vote on that please Gail
Mayor Pro Tem Weirich?
Yes.
Mayor Stixx? Yes Council Member Haney?
Yes
Council Member Francina?
Yes
Council Member Blatz?
Yes Great okay so it's 7 0 6 do we move on to our discussion if we're okay all right moving right along um can we start with COVID report James thank you To you and the entire staff for doing so much work in this area. Thank you.
And
we're getting vaccines!
Yeah, yeah we have some good news to report on vaccines and well it's a brief report I think as we were back in the purple tier and we're kind of settling back in and um so there's not a whole lot but we have some news on vaccines and we just wanted to go over a couple things uh First here we show, we've kind of kept this trend going and showing the cases month to month in Ventura County. And I think the point with showing these is to remind people that even though the vaccines are coming, the cases are increasing.
We're starting, we finally hit the point where that holiday surge is coming to an end but there's still some concern about the Super Bowl and its impacts. And we'll see that over the next week or so whether that makes a big impact But obviously people can see the first, from March to November we had 15,000 cases which was about seven months. And since then from November to February just a few months, we've had an additional almost 60,000 cases in Ventura County so that it's definitely still higher numbers and a surge from what we were experiencing the first several months of this.
The trend is pretty much reflected also in our zip code, the 93023 zip code where we're up to about 928 cases total. And so it just is a reminder that everybody even though the vaccines are on the way quote unquote that we all need to keep exercising good distancing face coverings and hygiene to try to slow that down So that's also reflected on this chart, which is also available on the VC Recovers website where you can see we had hardly any cases in the first couple of months and then we started to see a surge from the holidays November through January.
But that's starting to come back down to kind of the normal numbers that we had beforehand so we're hoping That we have good results and that we don't have a big spike from the Super Bowl. And that, that we see this improving as things continue to open up outdoors. And so with that just a reminder with one change is that the last council meeting we announced that we were going back to purple tier which allows restaurants to be outdoors Open outdoors, hotels to be open with modifications. Nail salons and personal care services including like barber shops and hair salons can be open as well with modifications and shopping centers can be open with reduced capacity. The big change this week that was announced by the state is that places of worship can now offer indoor services At a reduced 25% capacity, so that was the big change.
I think the state announced that on Sunday. Was
it there James? Yeah, there's some big argument over the ability to sing or
Yeah, so yeah. So the reality what you know basically what occurred was that the state and I believe was actually sued but they were sued because they were treating the argument was that they're treating places of worship different from other indoor establishments and so the state had said that partly why they were doing that is because people were singing would sing and shout at church where as you don't sing and shout you know inside a grocery store for example And so that would lead to breathing out, which then leads to transmission. But I believe if I recall right the end result was that the courts did not find that that was persuasive and so they said that places of worship can be open indoors with the same modifications as most other businesses.
You know, the takeaway is you know try to I think that for everybody it's still to try to maintain distance, maintain reduced capacity and as much as you can to prevent spread.
James how does this impact our community meeting place on Sunday morning? Come on guys, help
me out.
Are we still limiting or how are we working that? Yeah
so this wouldn't necessarily impact the farmer's market because farmers markets an outdoor market so they're not under some of the same restrictions as these but we have worked with the farmers market where we had them put together a COVID plan With protocols in place, and those are still in place and we're still working with them. They hadn't contacted us at maybe a month back about expanding their capacity. And we had basically advised them to resubmit a plan with whatever protocols they were going to propose but we haven't received that yet so they're still operating with their COVID protocols.
And so we have this slide and just as a reminder, because everybody is focused on vaccines right now. And for good reason but we wanted to remind everybody and I meet regularly with County Public Health, Rigo Vargas in that group. And we were talking about even though the vaccines are coming, the critical thing that we all can do right now is do our part to prevent the spread keep Keep the numbers low, keep businesses open, keep you know keep the hospital capacity low. So we just want to do before we talk about vaccines just remind everybody you know as as businesses start to reopen as outdoor dining reopens if uh you know our message is everybody to keep doing your part. Keep wearing face coverings and keep six feet of distance And one of the lucky things here in Ojai is we're blessed with good weather, so take advantage of it and do outdoor activities where the risk of spread is much lower.
So a big update today is going to be focused on vaccines. The county this morning announced that they are opening up vaccine appointments to those 65 and older. Previously, it was 75 and older only So they are opening that up. We did hear that within hours of that, the appointments were booked but they're opening appointments every week and so they recommend that people check back on Mondays to make appointments.
So that's a big change. They are receiving more doses, which is nice. There's a typo here it should say 13,000 doses. At the last council meeting we had mentioned that they were expecting to receive 10,000 a week and they'd only been receiving 8,000 per week. This week they announced that they received 13, 000 doses so we're starting to see that increase which is a really good sign The county announced that they've administered 62,000 first doses with 19,000 second doses.
So obviously for our county with a population of almost 1 million it's you know we're getting moving but we need to move quicker but We have seen some of the vaccine sites and we've heard positive feedback from people that the sites are set up, they're operating well. It just comes down to getting enough doses right now. And to that end the city this week we had submitted a letter of support to the county that was supporting their vaccine process and urging the state to provide more doses although I will say that lack of doses is, you know, it's a top-down problem where all states are having that problem and all counties within states and all cities within counties. So we're going to keep advocating but the reality is everybody needs more doses and everybody, the state and federal governments are trying to ramp that up so And so we wanted to give a little bit of information about where you can register.
So residents who are now 65 and older can register on VenturaCountyRecovers.org slash vaccine information slash portal or if you don't have computer internet access and you're watching this meeting, you could call 805-477-7161. And then We actually talked this morning with the hospital. We had heard from the county that they were working, they're working on the plan to set up sites in different areas including one in Ojai and we had heard within 14 days that they were planning to open one.
I did talk to the hospital this morning and they said that They spoke with the county and they are expecting the site to open in Ohio on February 20th. So we'll give updates on that if we hear more, but that falls within that 14 day period so Right now we're hoping and expecting that the Ojai site open in the next couple of weeks. The reality is, you know, the county has been clear about this is they have the ability to open the sites it's getting enough doses for those sites but that's it looks like that's when they're thinking that will happen so And then just to remind everybody again, in the meantime keep getting tested and we now have testing at Sarzadi Park on Mondays and Wednesdays.
Mondays from 10am to 4pm, Wednesdays from 9am to 3.30pm. They will be closed for President's Day but open on the other Mondays and Wednesdays through February. And then last, just I wanted to mention this to just let people know we're starting to get more questions from people about some of the you know annual city events. And we just so everybody's aware is we started meeting with some of the organizations who have events coming up in the next couple of months and asking them what they are planning to do And we have some meetings set up in the next two weeks to review protocols with, with some of those groups and what the sense we're getting right now is that everybody's kind of They're watching what's changing to see if they're gonna even try to move forward with their events.
So we've offered to meet with them in the next couple of weeks, talk about where we're likely to be with our right now we're on purple tier I think we will be on purple tier for a couple of months is what it's looking like. So what those restrictions would likely be and then seeing if they wanna proceed and what protocols they'll have in place to do so. So we wanted to let people know that, because we're starting to get more questions. But the... We anticipate having more information and a little bit of a discussion during the COVID item on the 23rd. So I have meetings with two of the groups this week and will give more information and let people know where those stand in the next two weeks.
0:15 – 0:2022 turns
Thanks, James. Randy?
I was going to ask James about those though the big three to me are the tennis tournament and the music festival and then have you had any conversations with Sterling regarding some type of a summer program? I know that they're hurting for business too but so those are the three that I think would impact the community the most as far as bringing in
Those are the three and we're meeting with the tennis tournament. We've already met with them once, but we agreed to meet this week to review more in depth. We reached out to the music festival will be meeting with them by that before the 23rd and then the sterling concerts. We haven't really discussed it with them yet. We have just talked a couple months back so we'll reach out to them and we'll report back on the February 23rd.
James, does that mean with that list that we had a while back there? Can we have events in Libby Bowl with 25% capacity or not right now?
It's an outdoor location. Let me see so we actually have the handy chart give me one second I was trying to pull it up So this is the, I think you're able to see this chart. And so live audience sports are not allowed. That's sports? Yeah. I don't think it goes into detail on events but that's the category. These are all the categories. That's the one that I would assume it's
playing. So it's not, okay.
Yeah,
churches are okay inside and churches are outside but we can't have a distance sitting in Libby Bowl.
Yeah right and with an audience like you know with an audience and I think that makes sense. I think the logic would be if you have a concert even with a smaller group of people the people are probably singing along and sharing air So thank you. And then professional sports just what we're on it is, you know this is something like the tennis tournament which right now you know could be open with substantial modifications and without live audiences so that's kind of what we're talking about with some of these other events.
Thank you.
Any other questions? Public comment Gail?
We have one public comment I only have a last name, or first name. It's Aurora. I will go ahead and allow her to talk. Hello,
thank you so much. Thank you for allowing me this opportunity to share my concerns with you. My name is Aurora. I'm a Ojai community member. I've lived here for about three years. I don't actually have children in the Ojai school system. I simply am a concerned adult. Um, I'm coming to you to bring you my concerns about a plan that I heard that actually is for the LA County School System to require the COVID vaccinations or injections for children to return to classes. And although I recognize that LA County and LA school system is a different district than Ojai, I'm coming to you proactively and preemptively to say to this city council for Ojai please do not put into enactment any plans to require or mandate the new mRNA injection against COVID-19 for school children And here are my main points for that.
Because it is untested, because it has not been through the rigorous testing that is required in order to say what type of an effect will this injection have on the reproductive aspect, reproductive organs of young people and their DNA of their progeny moving forward? So again, it's very different if adults wish to volunteer to be test subjects in this new injection or inoculation That's a different topic than if it is something that is required for young people. And I'm here again, speaking to you because young people don't have a political voice. They don't vote. They can't drive themselves places. They have very little economic capacity to vote with their dollars. So I just took it upon myself to come here and speak with you. Those are the main points that I wanted to make.
Thank you so much. That is the completion of my statement. Thank you, Aurora.
Mayor, Aurora are you still on the line?
Yes I'm still here thank you.
Have you taken your comments to the school board?
No i have not speaking with
the school board. Yeah I think that's another um place that you might want to take your concerns.
Thank you so much thank you I will do that good idea
thank you
okay uh
discussion
there there are no more public comments
0:20 – 0:2918 turns
is this file and receive yeah yep no action needed move To approve. Yep,
you don't have to vote on okay thank you thank you James. Okay um it's 7 24 uh shall we move to public communication?
I think i'd recommend it I think this the next item will take more than five minutes is my expectation
Okay, great. All right. Gail can we move to public comments please?
Yep we have one person for public communications that's Steve Colame and I will bring him into the meeting. Thank you. Steve if you can unmute yourself you can speak now.
I think i'm unmuted here
yes you are yeah we can hear you
Yeah, what I feel the need to say tonight does not come easily to me and I do not take what I have to say lightly. During the last council meeting on January 26th a line was crossed that should never be crossed. A member of this council maligned and impugned the integrity accuracy and honesty of Michelle Ellison Having worked with Ms. Ellison during the past year on the Climate Committee, I know of no one in this town with a higher standard of honesty and civic-mindedness than Michelle Ellison.
Councilmember Weyrich claiming to be quote factually speaking as he questioned the motivation and accuracy of Ms. Ellison's representation of a reach code. The person who in this case was not speaking factually was Councilmember Weyrich For all of Ms. Ellison's correspondence and public testimony were accurate and informative. By implication, Mr. Wyrick also incorrectly and inappropriately impugned the entire Climate Committee.
Last August he and the rest of the Council received a detailed listing of communities that by that time had passed a Reach Code with information on each code and with all variations of approach taken by the different communities. The representation of Ms. Ellison at each of the subsequent council meetings was clear and accurate. Last August, approximately 30 communities in the state had passed a Reach Code.
By the time the Ojai code was passed in late October there were 35 communities. Despite heavy lobbying by SoCalGas against these codes, the count is now 42 with several communities pending. Clearly this is a concept whose time has come. Mr. Wyrick's comments at the last council meeting were wrong, insulting and slanderous. Now I would have preferred to have made this a private communication were it not for this becoming a pattern of behavior.
The public can review prior meetings on YouTube to reach their own conclusions. Thank you.
Okay, thank you Steve. Any more comments Gail?
No more public comments.
Okay so we'll move on to number three the Climate Committee, the work plan.
Yeah I can give just a brief introduction. I think we also, I believe one of the members, I think Michelle Olson was going to be available if there's any questions for the committee but briefly At a prior council meeting on January 12th, sorry. The city council directed that the ad hoc climate committee would be extended for six months but that they should return to council within 30 days with a defined agenda and so this item is on the agenda to provide The work plan from the Climate Committee, which is included as attachment A to the packet.
The Climate Committee held its meeting. It was a public meeting that was available to watch via Zoom on Wednesday, February 3rd at 4 p.m.. At that meeting, the committee stated that they were submitting this plan and so the plan is being submitted and essentially The whole plan is there, but the two items that the committee has proposed to focus on over the next six months is developing a city-specific greenhouse gas inventory.
And the idea being that that is an inventory that will allow us to measure more fully the impact of all the things we're doing and then second, to develop a draft climate element for the City's General Plan update And so those are the, that's essentially what's being proposed as the work plan for the committee for the next six months. So the items back before council, council can review it and provide feedback or direction to the, to the committee.
Thanks James. Any questions?
Yeah. James, are you going to mention about the costs for the general plan and give them a chance to respond to that?
Sure. Yeah, and yeah. So when we reviewed the plan and we saw the draft climate element was going to be the second recommended item, we wanted to provide... We wanted to consult with our general plan update team to see what the options were for a climate element As a little bit of a reminder and a little background is the city, we have several elements that are out of date that are legally required to be updated.
So we entered into agreement to have those legally required elements updated and it was $650,000 so this is like a huge contract for a city of our size unfortunately No, almost no matter what size you are that that's kind of the going rate so we you know we pay about the same that a city like Santa Paula would pay or city like thousand Oaks even though there's these different sizes with some minor differences.
But so we are, we have a contract for $650,000 for six elements. A climate element is not legally required and so when we entered into this agreement we did not include a climate element. We also did not include a recreation element which we previously had just again because the budget didn't allow for extra elements quote-unquote At that time and so when we review this report we asked the consultants to give us estimates and we worked on those estimates with them.
They estimated that as proposed. And it depends how involved they are but has proposed yes, the reasonable estimate was about a 100 hours of consultant time to work back and forth with the committee So the estimated cost to do that, have workshops and do public outreach is about $30,000. Versus if we just went to them and said you know consultants we want to hire you to do this then the cost would be between 50-70 thousand dollars.
And then last the third option that they identified is that some cities are now doing climate action plans which are like like the deluxe plans and those are 150,000 and up so Those are basically like the three basic options for a climate element. And then the second point is that right now we don't have those in our contract, we don't have those in our budget. So if and when we choose to do those, we'd have to identify funding and add it to... Add the scope to the contract.
Bill? Yeah, quick question. Correct me if I'm wrong James, but I believe the among the required elements we have one hard deadline which is October for the housing element.
Yes,
it has to be our focus to get done by October. And are there other hard deadlines other than the housing element of them on the required set.
0:29 – 0:3421 turns
I believe that's the one hard deadline that I'm aware of, but it is a hard deadline and it's one that we are really focusing on. Just to add to that, we had a workshop planned. The next step in the general plan update was a virtual workshop which we aren't happy that it has to be virtual but it's the reality where And we had planned it for mid-January. I think it was January 15th, but because of that surge in cases, we knew that the community was not going to be able to give this its full attention. So we postponed that to March 10th which is looking much better case numbers are coming down. I think people will be eager to participate but even with just that postponement which is due to COVID it's going to be a very tight Turn around to have a housing element developed, bring it to the public in workshops and then get it adopted by October.
So that is going to be the immediate urgent focus.
And I'll just confirm if I may that the hard deadline is indeed the October deadline for the housing element. The other element updates there's no hard deadline although certain elements of the land use components rather are the land use We need to be updated to go with the new housing element. But if we have a window of time to do that after the new housing element is adopted, then bring everything else in consistency.
Back to the climate element, I did receive a response to the letter that James sent to all of us and to the committee about the cost. And are they going to have an opportunity to respond? Or I can read the response if there or are they still in the waiting room?
They're in the waiting room so if Council wants to bring them in to ask questions we can do that.
Do we have any public comment?
No public comments.
Okay.
Gail, do we have a Climate Committee representative on the line?
Yes, we have Steve Colame and Michelle Ellison would you like me to bring them both in? Michelle, you should be unmuted and Steve, you should be unmuted too. Hello? You're both available to speak now. So
I think right before you got on, Michelle, thanks for joining. Right before you got on there was a question about...I think the committee had responded to the comments about the costs
Right and I think so defer to Steve because Steve had replied. So Steve do you want to take a stab at that?
Sure, particularly given the timing focus now on the housing element and that the term of our committee is over the next six months it seems that makes a lot of sense for the city not to spend any money having our committee to draft a climate element, to do so over the next six months and label it as a draft. It can be used or not used depending on whether or not the city acquires the funds to extend that. It seems to me given what we are faced with over the next 20 years and the vulnerability of this valley to climate implications, to do a general plan that does not address climate is really nonsensical. So I would hope that we would do that when we look at the committee one of our members is Phil White who was a planning commissioner through the entire process of the county Developing its climate element, including seeing the weak points and the strong points of that development.
I and others on the committee also have followed that process and have particular expertise in Being able to bring, to bear the framework for a climate element. That would then be if the city were to find the funding subsequently that would then be vetted through the normal public process of review of any element in a general plan.
Thank you. Thanks, Steve. Any other questions for Michelle or Steve?
Well,
are we going to go
through their six month work plan or? Are the. Well, it looks
like we're going to close the public hearing and then go into the break.
No more questions.
OK,
I
don't know. I would like them to stay on
0:34 – 0:4629 turns
As a point of order Mayor, I'd like to close the public hearing and bring it back to council for deliberation.
Okay can we do that Gail? Thank you Michelle thank you Steve. Gail
yes i've muted both of them and if uh you need to have them come back on they will be in the waiting room for you
okay thank you very much
I'd like to talk about each in turn of their proposed tasks in whatever order. Okay, Phil you want to? Well taking them in order, I have a question for Ryan if that's okay. Ryan, I attended the public meeting which was by the way very useful and a lot of people were participating so that was a big success I thought There was mention on the greenhouse gas inventory that that was going to be done in conjunction with your chairmanship of the Air Quality Control Board.
And I was wondering, is that a project of the air pollution control district? No, what is the relationship there because it was brought up that you would be you in that agency we like it. You know, I could do a latency project or something.
Now what happened is last year, we had a meeting and had a preliminary meeting on what it would take to potentially try and engage in some of these things. And before I was chair, Ali who is kind of the second in command over there had agreed that it would be fairly easy to put together some of the information for it. But from a standpoint, the air pollution controller can't. It's incredibly cumbersome putting together a full inventory. The stationary source inventory information is really what we were trying to get first and then we were going to do some fairly basic computations to figure out the rest. It's not official, and we haven't got it done.
Dr. Coloman and myself have followed up a couple of times we did before the end of the year, and it just hasn't gotten done yet. So it's an unofficial gift of Air Pollution Control District to try and help us get it done so we're at the mercy of when it's convenient for them. Could I ask a follow-up question
Mayor? So Ryan, one question occurred to me because I used to...I did a lot of work in my early days as an economist on air parcel control. Air parcel deliveries and environmental you know defining what's critically important when you're talking about something like that involve atmospheric gases is the scope of your definition and it occurred to me that under LAFCO Where the city has influence are not just the city limits, but also the sphere of influence in the area of interest.
In terms of planning direction and that also might correspond to what might make more sense for the scope of a greenhouse gases inventory. I'm not really sure how appropriate it would be just for city limits as opposed to at least a sphere of influence if not the area of interest because the valley as a whole is a fairly defined Airshed, whereas the city is not. Did that discussion come up?
Yeah, the reality is the smaller the footprint, the easier it is to do the inventory, especially
as accurate it is. So
absolutely. But it's where we were getting you know, we were asked I mean, it was it was kind of limited this way. It was stated that there was no way we could get it done and Ali kind of went out on a limb and said You know, it's so small inside the city. We can compartmentalize just that data fairly simply on the stationary sources and then do a not as complicated computation for mobile sources but that's where it gets really really complicated In the conversation, it was kind of like what can we potentially get done and that was it. Anything more we want to do than that? If you notice on the extra costs if we added a climate element that James was talking about, it had a greenhouse gas inventory included in that. I don't know what percentage of that cost is it but that would be part of what is the substantial cost for it Um, the reality is that because the city's so small and because air pollution control district already has all the stationary source data in hand it would be fairly simple to compile that portion of the inventory but that's
about. In other words just a stationary source? So you would agree there's kind of a tension between Defining the airshed in a way that's really meaningful for planning purposes overall and tractability. So the smaller you do it, it's easier to do but less useful really for- Well
yeah and the other very complicated part is none of the focus historically on these issues has been greenhouse gases. You have to remember Air Pollution Control District were and I say were myself, the prior president, the new director We're trying to expand that scope a little bit, to include what are not considered pollutants but are considered climate change gases. So greenhouse gases. It is a pivot in some sense to what is really being inventoried and looked at. Some crosses over, but when you talk about NOx
rocks,
all the stuff that causes pollution it is not identical to what causes the greenhouse gas and other climate change gases. So it is difficult to try and ask APCD to do that, but we're trying to kind of work this new ideology in. And like many things, Ojai tends to be a good place to at least break the ice because of its size and willingness to participate in more progressive environmental ideas.
You
think we
could even, this is it for now. Do you think we could at least get the sphere of influence as a study area as opposed to the city limits? For example if you do just the city that doesn't even include the entire Arbolada.
Well, at this point we can't even get the city part done. So I'd like to get there first and then move on. The hard part is when we had this conversation like all of us in government COVID was you know we were almost around the corner it turns out we hadn't gotten to the home you know we hadn't even seen the homestretch yet and on top of that air pollution control like we didn't have a meeting today because they're opening the new building so that has been in all hands on deck they built their own building it's been a mess so I'm hoping that I know Dr. Coleman had followed up, we'll expand the scope as much as we can but you know it was kind of like hey we can't do anything was what they told us and then it was kind of like well can you at least do it for the city and then all right maybe we can do that but I agree I mean if we want real good fundamental data to start including in Integrating climate change, greenhouse gas issues with air pollution with our general plans and everything else.
We've got to start doing that but it's still a ways away from us having really great ideas. What we do know is we can say overwhelmingly it's not stationary sources especially in the valley. It's very little of an issue with stationary sources The mobile sources causing pollution, greenhouse gases in the valley extend all the way out to the ocean with the tankers going by that has made a noticeable difference in our air quality in the valley.
And the other huge factor are fires and temperature. So if we have a cold summer, we are you know, the biggest driving factor in the Ohio Valley for pollutants is actually the heat And the heat causes a lot more science to happen on the ground and the ground that causes it to turn into rocks, noxional stuff. We don't want it to be an ozone we don't like so.
Um, we could do all the stationary sources we want in the valley. It's, it's the tip of the iceberg. It really getting a comprehensive understanding of mobile sources. And inside of that, even without as great a data as we want, we know overwhelmingly It's vehicular traffic that contributes the most greenhouse gas. So we know that anytime we take out something that's combustion and replace it with something that's electric at this point, we know we're doing the most that we can to improve the greenhouse gas situation.
And then there's organic methane emissions as well as natural gas. Yeah
I mean it's a you know... There's been programs changing out the buses for natural gas and electric all over the county I'm not sure what our school district, if I think they might. I don't know for sure but I don't see them as often you know those are some of the stuff that's been nice is I've seen a lot of names of East End farms involved which aren't in the city but names I recognize who are utilizing the programs where the Ojai Valley had been kind of a place it hadn't so they're changing out old diesel equipment into newer either low emission or electric and there's subsidies and things that go along with that So I really encourage anyone, if you have a boat, you have a farm, any of that equipment get in touch with me. Get in touch with APCD.
There's a lot of stuff out there that's really great programs You know, measure how we get greenhouse gas and other pollutants out. And the best bang for the buck is these incentive programs across the board. And you know, an electrical vehicle infrastructure per capita in our Valley's pretty good but we can do better. And there's not any project contract I called on every APCD member in our last meeting and said look remember anybody who's building something new in your community?
We want to engage with trying to get them access The infrastructure for electric vehicles, because over the next decade that's going to be the big driving force part of the pond. But I really do believe if we build it and make people comfortable driving electric cars are gonna get a lot more momentum.
That's great. Thanks, Ryan. Suze. Same
lines If we build it, they will come. Let's not forget that we want to build an infrastructure that allows human powered alternative vehicles and there's going to be many more coming down the pipe not just bicycles but you see more and more kids on these I don't even know what to call them but i saw the other day an older teenager with a younger child and they were going just as fast as the cars down the sidewalk And if we have the right infrastructure, whenever you see that, that's one less car. Any time you see a child transporting themselves whether it's a skateboard or a scooter is one less car on the road so we don't want to lose sight. The answer is not just electric cars but it's the whole scope of alternatives including much better public transportation all of that.
And then, while I have the floor. I just want to make a correction James to the staff report on page three says the first Wednesday of each month that's not necessarily so because the next meeting is the 10th which is the second Wednesday.
Okay
yeah
we'll correct that and For anybody interested, we have a climate committee web page that lists. We worked with them to get their actual meeting dates and list them so people can check there for the latest information on that.
I want to echo what Bill said. I thought it was a great meeting, the first time I attended actually. I always had intention to attend and the four o'clock time worked so much better for me. So I planned to attend on a regular basis. It was really... It's
great there are so many community members.
Yeah yeah i think there'll be more people if they have it at four in a regular time
I
0:47 – 0:529 turns
just wanted to get back into the discussion. First of all, Brian, I really appreciate the knowledge that you share with us because I'm lacking in it on this And that's one of the, it's probably one of the issues that I have moving forward on with the Climate Committee is as well as studying the problems and bringing back answers to them. The other part of what they do, I believe that they should be doing is educating the public just like we received some tonight from Ryan and Bill.
My observation of the last meeting was, it was 45 minutes of board speak and very little time at a public comment and public interaction. And I was wondering how we could ask or if we should just dictate to the Climate Committee that they maybe balance that out to 45-45 and maybe increase their meeting time from an hour to an hour and a half to allow for Thank you, Mr. Chair and members of the board. I just want to say thank you for this opportunity to have a conversation about quality public engagement and interaction because Steve is a wealth of knowledge. And I'm sure along with all the other Secondly, I don't think that we're in a hurry as much as I believe there is some expertise on the climate side of this regarding a general plan update or creating a climate element.
I'd like to see us spend the time that's necessary on the GHG. And when they are done communicating to council, to the community and actually doing the work that's necessary to provide that information then let them come back to us as a secondary and say we're done here. Let council agree that we're done. And then let's talk about the next aspect of what they're trying to do.
That's my that's my sense on this is let's get one done. Let's get it done well, let's really involve the community 16 people coming to an ad hoc committee or a quasi-ad hoc committee or quasi commission whatever we choose to call our committee and the expectation that there's going to be more because of how exciting it was I just like to take I'm not saying no. I'm saying let's get one done, get it done thoroughly, bring it back and then let's move on if we choose to do that. That would be my recommendation to the climate committee.
Just a quick, Randy in response to your first comment, they had to stop after an hour because there was another meeting after that right James?
Remember? What date was that? I'm trying to remember what meeting it would have
been.
I think there was a planning commission meeting afterwards. It might have been the planning commission, yeah.
That's at 6. Yeah so they had to cut it off exactly from my recollection they'd cut it off It would be good to, I agree that it'd be nice to have more public comment.
Well, I thought the agenda was set at 45 and 15. I thought there was an agenda that actually stated what they were going to do and how the rules they're gonna follow. I'm just trying to reconcile the need for the public to be able to speak and to engage and also the climate committee to be able to do the work that they feel necessary to produce a quality report back to council.
Bill and then Susan.
Yeah, really quick I think it would also help in addition to having more engagement with the public too Open up for public engagement by topic, rather than going through all the topics and then just sort of treating it only as general public comment. It'd be better to engage in sequence and topic in their meetings I think as well. As far as the... I would tend to agree with you let's focus on one thing at a time. And I also would like to suggest in terms of the greenhouse gas inventory, I'd also like to suggest that there's a climate awareness element Climate awareness input that needs to be part of all of our other elements, including our housing element. And I would like to focus them on solicit their interest in injecting into the ongoing process we have right now And especially the housing element and the climate sustainability and climate emergency aspects that need to be in the housing element.
And also realize that it's not just expertise that develops a general plan element, it's also inherently a public input back-and-forth process. So it's not really something that is I think easily done turnkey. That's what the path forward I would suggest.
0:52 – 0:576 turns
I'm not comfortable to make all these decisions without bringing them back. To hear what they have to say, and there are time constraints. One thing I would recommend to them is that they open the meeting at 345 so that there's no time spent at four o'clock reviewing what the committee is about because if there's new people joining, the first 15 minutes could address You know, the new people that come in maybe and it could even if you know if people have questions that they want them to address something like that a little time at the beginning and then maybe 15 minutes of the end but I would hate to.
I would hate to mandate the time because I think it's going to end. Sometimes there may only be two people, sometimes there might be 20. I think they need to be free to address what's before them. Do you get my drift? Like say 45-45 but when you have a big group that wants to speak yes So
I'm not, Mayor, I'm not disagreeing. Suze, I think that you can open up the meeting and state on your agenda that we're going to meet here and these are the goals or these are the objectives. And if two people show up and I don't need 45 minutes to speak there's no reason for us to stay in committee. You can call the committee short. Remember this is kind of a Um, well it's there's nothing set in stone on how these guys conduct their meeting. So there's a lot of flexibility and that's what I'm saying but my observation on the last one was it wasn't there wasn't enough interaction and um I'd just like to see more of it. I think that's the one of the most important parts in creating committees is public input And whether it's at the front, in the back, in the middle or per line item which is how I would probably You don't like to see it.
It's no different than us doing a discussion item, interacting with staff, opening it for public input, closing it for deliberation. They could choose to do the same thing with each one of theirs and they might work it through faster and maybe again even limit that interaction to 10 minutes, five minutes, whatever their agenda looks like. I'm not trying to set their agenda I'm just letting them know what my observations are, that we need more public buy-in and we need more public input.
And that way we don't look like we're stuffing something down the public's throat. You know, we got to sell it. We gotta sell it well and we gotta be informative and we've gotta get the buyback. How do we do that? I'm willing to let them do it. They just need more of it.
Susan? I just feel strongly that they should be allowed to run the meetings in the way they feel is most efficient. And, in addition if it wasn't for you know the COVID restrictions, I'm sure by now there would have been another public meeting you know probably several more so if it gets to the point where there's not enough But the public also is expressing that there's not enough time for public input. Perhaps there could be another meeting on a Zoom meeting on Saturday morning just for public input, that's my thinking.
I definitely wanna make sure that nothing's written in stone but they can function in the way that is most efficient for them to get the work done that they wanna do.
Okay so I would agree with that 100% but I would add this caveat to that They are working for us and the public, not themselves. And therefore it's imperative that they get as much public input as possible period. This is not about a think tank for Ojai. This is about Ojai and we've got to have as much public interaction as we possibly can with them setting up their parameters. They're reporting to us. We set their guidelines We're not telling them, like you said have a meeting on Saturday and I'm not telling them they've got to be perfect on an hour and a half. I'm just saying that they've got to be more inclusive when they can. They need to be more willing to allow more public input as necessary.
And that's our role. We're the oversight.
Well, and let's celebrate the work they're doing because our community would love to know that this is happening. And most people don't necessarily know about it. So let's get some good PR out for them and support them as much as possible. In a recent survey 70% of the national population believes that there is a climate emergency so that's a super majority. So at this point in our history we can move forward with And keep the momentum going. So yeah, I agree. Let's get the word out there.
So are we giving them direction tonight? Because that's what this meeting is about. Yeah did you want to offer a motion there Randy?
0:57 – 1:0332 turns
Can we discuss just one more thing? Do you mind? Sure. Susan, go ahead. I really like what Bill said about climate awareness in all the elements and especially the housing element. And I would like them to be involved with whatever element that council is focused on. How to say that, but they're focused on their tasks. But I guess I wish they were more involved.
We can provide that direction if that's how we want to
do it. Yeah, I wish they were more involved with the transportation issues that we're faced with right now. And I'll
give you an example just where do what direction we go on our housing and went for parking requirements. That's a climate issue.
Yes, yes.
For example,
yeah. And the number of cars that people can have in low housing because I don't think they're low income if they have six cars.
Well that'll be part of their general their additions the general plan.
I mean, you know that's a casual comment i know there's exceptions to it.
You say be careful what you wish for someone may say how many bikes are allowed on your property so be careful there no i'm joking I don't know if we necessarily need a motion. I think what we're doing is providing direction and will observe the next meeting, and if the next meeting dictates that we have to come back and actually State what we want them to do not like them to do. I'm willing to do that so I'm going to give them another shot at this I appreciate like you said mayor what they're doing and I appreciate how they're doing it again, I'm gonna get I'm not gonna be redundant but let's let's get public buy-in into whatever we're doing that's that's the most critical thing that I see that any committee does or any commission does for this community So that's why I don't think we need a motion.
I think Stephen Michelle heard us clearly and let's see them take some action.
Thank you all right so move on to number 4 the mural ordinance.
And I think if I can wrap that one up real quick then so will receive and file the report from the committee and And we will have them start the focus on the greenhouse gas inventory. And then at this time, I think what I'm hearing is not spend any staff time yet on the general plan update on a potential climate element
and invite their input into the other elements from a climate awareness
Yeah, and one thing we'll do is we are planning to announce at the end of this meeting a March 10th virtual workshop. So we'll also send those invites to the Climate Committee I think that'd be a good chance for them to get involved as well.
I don't think that I said that. I thought we should leave it up to them as long as it doesn't involve staff time. That was what I said.
And I think that works with what I, what I was saying is we're not going to spend staff time on that yet.
That includes the consultants too. We can't
spend
consultant time and our staff
time.
The
committee could be. I also thought we agreed that they were going to do the GHG first. Yeah, that's what I heard. Come back to us.
If that's
not what we agreed to then maybe I need to make a motion.
If I could jump in
here... I haven't heard consensus from the council, so I would recommend in order for the direction to be clear some sort of a motion, a vote and a second and a vote. The consensus model works fine when we have clarity but i'm not sure that I've heard the same thing from five let alone the majority.
I can't vote unless I get input from them whether that works for them.
No wait we're deliberating Susan.
But I don't know how, you know, I'm reluctant to tell them that they can do one and not the other until one is finished.
That's your prerogative vote that way.
Okay well I'm going to abstain because I don't know how they feel.
So Mayor I'll make a motion that we direct the Climate Committee to conduct their GHG emission inventory As a priority, finish that. Come back to council with their report at that date we'll discuss the climate element to the city's general plan update and give them direction for that. And in the interim ask them to participate in any of the general plan update that is taking place right now.
Is that clear?
1:03 – 1:1014 turns
Gail, we have a vote please.
Roll-call vote Passed 4–0
Show transcript
All right thank you all right now we can move on to the mural ordinance. Jane?
Thank You Um, uh, we, uh, the arts commission has worked on over the last couple of years. Uh, they had made a recommendation to the city council to develop a mural ordinance term sheet back in 2019. The arts commission worked to develop that term sheet and then eventually a mural ordinance That was presented to the council on August 26th, 2020 at that time. The city council reviewed it and gave direction back to the arts commission to make a few modifications which are listed in the staff report they boil down to basically it was one was to make clear that an appeal could be made to the city council. And to clarify language about how the mural ordinance would or would not impact The city manager is the person who has the ability to make certain decisions.
And then those would be, could be appealed to the city council. So the arts commission has reviewed and made modifications The ordinance that's included in the packet, and it does all of those things. And in a nutshell, the ordinance regulates Murals on private commercial property. Right now there is no city rule, quote unquote, on murals. We had one pop up near Ojai Pub I think about six months ago and we were asked if there was a way we could prevent that from happening and the answer is under the current code not really unless they do certain things that would classify it as a sign essentially.
So this would be the first regulation of actual murals. And like I said, it includes those modifications discussed where essentially in a nutshell if somebody wants to put a mural in, it goes through a public art jury process where the public art jury reviews the mural, reviews the design and determines if it's appropriate. And then like I said certain decisions can be appealed to the city manager or City Council In certain situations.
So that's this ordinance in a nutshell the public arts chair I believe is in the waiting room as well if there's any questions for the for the for the committee that had developed the ordinance and I also am available to answer questions so
90. And You know, there was a public comment from Craig Walker regarding Euros on historic buildings. Do we wait for the time of public comment or can we integrate that into the discussion and ask Christine? We're on questions
right now That's my question.
Okay, I can just briefly speak to that. Thank you for mentioning it. We received a public comment from Craig Walker who had concerns about potential issues between the historic aspect versus the artistic aspect of murals and I believe...I don't have it in front of me but I believe he asked that. I don't have it in front of me.
Let's see
if I can find it.
We have it right here
Oh, you can read it? Sure. I can't find it.
He said, I noticed in your mural ordinance that any proposed mural on a historic structure must be reviewed by the Historic Preservation Commission to determine whether the mural would detract from the building's historic significance. This may open the process to political pressure and could put the artistic and historic proponents of the city at odds with each other.
The fact is, there's no way a new mural would not detract from the historic significance of a landmark or other historic property unless the mural is part of the original historic character of the building. It will detract The building's ability to convey its original historic character and it's period of significance. These buildings are already a kind of public art in their own right, and their historic significance should be respected. And there's more but I think that's the crux of the matter.
Yeah, what I can state in response to that is on page three of Under the findings section, the number or letter F. What it states is for if the site is a designated landmark within a historic district, a structure of merit, or a point of historical interest, the HPC must first determine a mural on the site will not adversely affect its historic nature. So the HPC would be part of the review process if it is a landmark or within an historic district, or a structure of merit.
So I guess kind of reading that comment, I think Mr. Walker's concerned that there may be pressure on the HPC to make a certain finding which is a concern that council may wish to consider I don't know that I see it, that it would proceed that way but it's something that the council could consider.
Was the chaparral mural, would that have been subject to that same situation? Because I know part of chaparral is historic but I'm not sure it's the part that was muraled. It
wasn't Ryan. Wasn't that part
1:10 – 1:1535 turns
That
part was
not
landmarked. Chaparral would be the school district as well, which also means that these sections wouldn't apply I believe
while it's being used as a school property.
Yeah
if chaparral is no longer used as a school facility then it is out of the school district exemption from our zoning code. All
right that would require a zoning change so we're not there yet That is correct.
Randy, you have a question?
I just wanted to clarify something in the ordinances. Let me go back to it. Mural ordinance for murals on private property. So I would consider private property residential commercial private, correct? We specifically said private commercial. But you know, it states here mural ordinance for murals on private property. So I don't know if that's worded properly because then I get into page two of two and then it states in here that the important... It is important to note this ordinance is strictly for public murals visible by the public on private commercial buildings so I'm just wondering If this is just for private commercial, do we have anything in any existing ordinances or is something coming back to us regarding personal property and what someone could put murals on their homes?
Or that's not relevant.
No, we had talked to the Arts Commission and we recommended that they focus on commercial property because the concern was the idea that somebody could just paint The site of one of our big commercial buildings in the middle of downtown. So we recommended that they focus on that, and there's no plan at this time to regulate any painting on residential buildings.
Then should we change the subject? And is that the verbiage I just checked on the ordinance of the City Council, and I don't see commercial anywhere In it, is it necessary? I'm just trying to clarify.
In section if I could jump in there on the first page of the ordinance towards the bottom section the proposed section 416 301 purpose subsection b this ordinance applies to proposals to install public murals on private commercial buildings within the city so we did I recognize the statute board as more broad language but the ordinance itself PB, David Ensign — Henderson, he picks up that it's not residential. PB,
Harmon Zuckerman — Henderson, he picks up that it is not residential. PB John Gerstle — Okay, I
just wanted
to clarify that. That was my only concern. We should have matched it on the staff report, but apologies.
Yeah, Christine sent me a note about that. It said commercial property.
Any more questions? Any public
comments?
Gail?
We have no public comments. We do have Arts Commission member, Christine Golden in the waiting room and I can bring her on when you want me to. Thank you.
Oh, I think we're ready to make a motion.
Yeah. No, no, no. I would like to have Christine give her an opportunity to speak
regarding
I just before I vote, I would like to have Christine if there's anything she wants to say. She may not have anything to say, but I think as a courtesy she's worked on this for I don't know how many years and last meeting she had insights that helped me to understand so I'd like to hear from her. Can
we bring her in Gail please?
Christine, you should be able to speak. You know for the record there was a public comment but we already discussed it. Okay so okay
what I meant was there are no speakers who have signed up for the Zoom queue.
Okay. I'm unmuted does anyone have a question?
I think Christine, I think Council was ready to make a motion but we wanted to give you a chance to make any comments because everybody knows and appreciates the years of hard work you've put into this.
Yes thank you. I'm looking forward to the motion.
I thought you would be.
Thank you. Okay thank you Christine.
Bill? Well i'm going to move approval on the ordinance with the comment that I believe the historic nature language addresses Mr. Walker's concern, I wouldn't...I think it's adequate public...I understand his concern but I think in answer there is adequate public process protection that's my motion to approve as stated. I'll second.
Gail may we have a vote please?
Roll-call vote Passed 3–0 motion to approve as stated. I'll second. Gail may we have a vote please? · 2 under review
Show transcript
1:15 – 1:3014 turns
Absolutely and thank you, thank you, thank you Christine.
Thank you Christine. Yay! You're welcome everybody. Bye
Christine.
All right moving on to the audit.
Yeah I have just a very brief staff report on this If I brief a couple slide presentation if I may. Normally we put these on consent, but we wanted to put this on discussion for a couple of reasons. One is that it's a big accomplishment and with everything going on, we often don't really celebrate accomplishments, but this was a big deal for us that we wanted to talk about a little bit. And then second is we wanted to just kind of walk through I'm not sure if there's any points to be made related to it, but.
Way
to go James and Pam!
Thank you so anybody who's been following along and it's been a long road so probably not too many people followed it along the whole way but we identified the budget committee Okay, let me pull it up. The Budget Committee years ago I would say two plus years ago identified a serious need to get new auditors. It's good practice every five years or so for a city to get new auditors just new sets of eyes looking at things that see things that the last group may not have seen Not for any, not to speak negatively of any auditors but it's just you switch every once in a while.
And so the Budget Committee back in probably about late 2018 reviewed this and I think Council Member Weirich was on at that point and Mayor Johnson was on at that point and they started to ask some questions about You know the auditor, the contract we had how long we had him and there wasn't a lot of clarity I was. I was in some of those meetings and so when the city manager or i'm sorry when I am the new finance director started to review this back when the new Finance Director was appointed on January 1 of last year, we found that.
We had the prior auditors, the budget committee had been told that we'd have the prior auditors for more than five years but they weren't told exactly how long. And we found that it was... The best records we can find show that it was 16 years that we had the same auditors and it's just not good practice to have the same auditors for that long. And so the finance director and I when the new finance director started, we started looking around at procedures and we found some issues And we went back and talked to auditor the auditors, and essentially like the auditors would tell you like yeah we identified those issues many years ago but we. You know, we looked at it and it wasn't a real concern. But we were saying you know we wanted to get fresh eyes on it and really look closely at all our procedures and make sure that things are being done appropriately.
And so with the budget committee in January of last year we put together an RFP for new auditors and you'll notice all these dates are about 2 weeks apart which is really fast we basically you know I had all hands on deck to try to make it happen because It was, we decided this was a priority and we moved quickly so we had the RFP. We got questions back by two weeks later. We had the proposal submitted two weeks after that COVID hit which is you know not helpful but the budget committee moved forward and selected the team of a team to review all the proposals We then selected an audit firm. Two months later, we had a signed contract that we had negotiated with the new audit firm which is Rogers Anderson Malady and Scott, we call them Rams.
And they worked in cities like Thousand Oaks, and they do their audit as well. They did their field work by two months later, and they completed the audit in November. So this was a very fast turnaround to get new auditors in place to take a fresh look at things. And there were several times that we thought we weren't going to be able to do it, but we were able to get it done and get the audit completed.
And so the city received an unqualified clean opinion which is a positive. And there are a couple of things we wanted to point out which is there were two main adjustments to the audit itself One is simply we moved the successor agency housing trust fund was moved to the governmental fund. And so that shows a $1.8 million, I'm sorry, that shows a big shift but it's just moving the fund to the appropriate place that wasn't listed before and then we also recognized revenue From like for certain work that had been performed so like, for example, the general plan update.
We had a trust fund for the general plan update as we started to do work you move that revenue over that I think we have $200,000 there so you move that over. So it looks like new revenues coming in, but it's just being moved over so that we can pay those bills from that trust. So those were the two numerical changes that you'll see when you review the budget.
So there was no real, there wasn't any surprises or any big changes we weren't expecting. And then the audit reflects one important note which is it reflects the impacts of COVID through those first three months. It shows our Unassigned fund balance, you know our reserve went from $3.5 million the prior year to $2.9 million at June 30th so if you remember last meeting when we went through the budget and we showed that table that showed how the reserve was dropping month-to-month this audit reflects that through June 30th and then the next year's audit will show the remainder of the impact So as far as numbers go, there wasn't any big surprise. We moved some things around to match reality but there wasn't any big change.
But the big thing we wanted to talk about today is we had one audit finding and three audit recommendations that were identified. And to be clear, cities typically do not want audit findings. It means that the auditors found a problem. That's what that's saying. But the reason why we wanted to point this out, talk about it and explain it is because of that history earlier where we were saying when the new finance director Pam Greer and I, when we were looking around and we were saying we see some problems.
And you know, we were talking to the auditors, we are talking to the staff at that time. And it was no, the way we're doing things is OK because we're a small city. And we didn't agree with that. And we got the budget committee didn't agree with that and so we got the new auditors in place, they reviewed and they don't agree with that. But the positive thing is that each of these findings and each of these recommendations is something that has already been corrected or is in process of being corrected with a new finance director and the staff here at our Finance Department So walk through these quickly the finding is is the it's more serious than the recommendation so start with their.
The one audit finding was that the bank reconciliation was not completed on time and that's important because if numbers are reconciled you know there could be An opportunity for mistakes or an opportunity for fraud, or it just provides. It leaves room for error basically and so reconciliation was not being completed timely. And as I said before the answer was that we're small and it's okay to not be completed timely.
We don't, myself and the finance director don't agree with that. We've implemented a new format and are currently catching up. And so that is something that's being corrected. And then there were three audit recommendations. And the only reason these weren't findings is because we've already corrected them since that time. So one which was the big one to me it was the one that caught my eye right away is the separation of duties And what that is is you don't in especially in finance. You don't have the same person do certain things where problems could occur so for example, you know have the same person collect a payment and then are in this case let me use this case you have a person create a vendor and then pay that vendor and the reason being as you can create a false vendor and issue of payment to yourself essentially And so you want to separate those duties have one person create the vendor and have another person issue payment so that it's there's 2 sets of eyes on it.
So we've identified that as a problem and and already had corrected it but the auditors when they're looking back at the process in 2019. They identify that yes this was occurring and yes, it was a problem Same thing with the Treasury reports not being completed on time each each month or you know within a reasonable amount of time thereafter that's also been corrected since then those have fallen several months behind back in 2018 2019. And lastly credit card purchases did not have the proper approvals and so we've reconciled all of those and implemented a new process to correct those moving forward.
Like I said this is a little strange because essentially we're in a way where we're you know we're bragging about getting this done and what we did it sounds like there were some issues but what we're what we're saying is we've. In one year got new auditors implemented corrections and already fixed 3 of the 4 issues that have been ongoing and most of these issues have been ongoing for several years.
Like I said when I came aboard and 2019 I saw some of these and was asking questions it was told that because we're small these are problems but that's not really a justification for some of these things. So in short. It's just the report on that and then like I said the fact that we've got new auditors got the audit done on time and got corrections implemented It is really an accomplishment for the finance department. I know our finance director has put in long hours to do that and hopefully, although we're already preparing for the budget process to start now so there's not going to be a lot of downtime hopefully will get a little bit of a break after this but it's it's a big accomplishment for us here so with that I'll take any questions.
Randy
I don't have a question. I just want to say, James you're really almost being too modest. What you guys accomplished and Pam, you and Pam especially in the new budget committee is it the public really needs to know what an accomplishment it was. You know? I mean we've gotten to a whole other level better level of professionalism and accountability here and I can't I can't praise you guys enough. I mean really important just one little antidote is 30 years ago when I took over the business affairs department of the university make you feel any better, you know, with a little bit of a larger budget.
It's like the same issues. The controller's office, lack of timely reconciliations, lack of separation of duty, you know, purchasing office. I mean these basic things if you don't do this change in auditors and put fresh eyes on it that you tend to kind of just go along when things really need to be fixed so just great job. Thank you
thanks. Mayor just two quick things first of all Bill's absolutely right and then I want to throw our past mayor a bone. You know, Johnny actually ran on fiscal responsibility and there's a lot that he brought to the stability of this department. And to be honest with you, he also brought James to us in a lot of closed sessions regarding what he felt about James and how James conducted himself and what he could bring to the city. And James, again you continue to impress and you continue to just be diligent in all of your activities so we thank you for that Then the last thing Mayor, is this a file and receive or we make a motion? We're still on questions. What are we going to do on this?
We're still on questions. Gail, is there any public comment?
No public
comments. Any other questions from staff? Okay go ahead Randy. Discussion?
So is this a motion or is this just a file and receive? It's a vote. Yes.
1:30 – 1:3826 turns
Well let's not forget Matt too. You're wonderful too.
Move, receive and file with enthusiasm. Okay sounds good. Do I have a
second? Second. Okay Gail may we have a vote please?
Roll-call vote Passed 4–0 Move, receive and file with enthusiasm. Okay sounds good. Do I have a second? Second. Okay Gail may we have a vote please? · 1 under review
Show transcript
Yes. Another home run, thank you James and Pam again. Okay and our final item is the workshop.
Yeah and I'll keep this one very brief but at the January 12th meeting we discussed holding a goal-setting workshop or retreat And we talked about some of the details and essentially I was given direction to start the process with nailing down some of those details. Some of the things we talked about were you know holding them if holding the meeting in person would be an option unfortunately due to the current situation, we are recommending that we hold this via Zoom.
I was asked to determine if a facilitator would be an option And we had talked about some community members who are well known. We reached out to one of those community members, Mr. Jim Selman and he has offered to facilitate at no charge. So we've identified some of these things like the facilitator holding the meeting via Zoom. We're recommending that a workshop include the city council, the city management team and the facilitator And because it's a city council meeting, I don't want to say unfortunately but obviously sometimes with workshops you want to have an open discussion without a lot of input. And in this case it would have to be a public meeting so we would have some public comment opportunities in there. So that was identified as well.
And so the main issue at this time For discussion is I bet with Mr. Jim Selman, and we talked about some options and he was very flexible as far as what city council wants to do. He was willing to work within those parameters but I asked him as the world renowned facilitator what his recommendation was And his recommendation at this time was to have, was to consider having two three-hour sessions.
The first would be focused on higher level visioning and the second would then be focused on developing goals from that meeting. Again he's open to different options but I wanted to bring that back and I think PB, Harmon Zuckerman. PB, David Ensign — He or Her With that, once we have direction on that, we will move forward with coordinating the actual dates based on that feedback. So the item really is before us to just kind of nail down what kind of workshop we want to have.
Is a mayor's lunch included?
Definitely and I will bring-
I just wanted to make sure.
The hard thing is Zoom. We'd have to have pizzas delivered to everybody I guess.
I'm open to Jim's methodology. He's the guru, let's let him run it. Let's let him.
Yeah, yeah. I feel the same way. Let him take us through it.
Yeah. Gail, any public comment on this?
No public comments.
Bill? Just a comment. If we're talking about a really long time, I think we're probably talking about either an evening or a weekend day. A lot of conflicts with during the day on weekdays, I think. That's all I'm saying that there is a request for feedback on that point and I just yeah Saturday makes a lot more sense than she horned in and the other comment I would like to make though is I don't think I think we ought to leave the time as we feel like we need it. We shouldn't set that's going to have to be six hours and for example, if we need it great but you know it's kind of like you build a bigger closet you fill it up. I mean if you set a certain amount of time uh you tend to fill the time up whether you really need it or not so let's Hopefully, keep focused on what serves our needs and let that
dictate. We are so lucky to have Jim volunteering to do this. He is the guru. He basically invented coaching. So I had a great talk with him today. It's super exciting. And as you all said, Randy said, let him do his magic. What a gift. Susan,
I would just request that we all block off the time so that we can see it through. And if we don't need all that time, you know, we'll see how it goes. But let's plan something like nine to and then a lunch break night at 12 lunch break and then one one to four. And my other request is for this meeting My mind just went blank. James, can we do it more like the Climate Committee ran their Zoom meeting where if there are members of the public that attend that we can see them?
Yeah.
We could do that. I believe we have the technology to do that if we choose to do that.
Well, we must have it because we had it already.
That's right.
We did it at the climate
committee. My understanding was the reason that we couldn't do all council meetings like that is because somebody might not mute themselves.
Yeah, I think when we first launched what it's still happening but the zoom bombing. Remember we that was the phrase when COVID first hit with zoom bombing which was people showing improper you know unproper things on their video
screens
during meetings
so. The other point to bear in mind as to why we haven't done that method for full council meetings is that it's important to keep the record clear as to the different portions of the meeting Council questions, council comments, public comment. Each of the portions has their role and it's important to maintain those lines but a workshop would be under Mr. Selman's control and so we'd look to him to structure what works with his decades of experience.
It'll be a great opportunity for us to share our vision with the community too which would be great. And we don't have to hold hands, don't worry guys.
1:38 – 1:4428 turns
Virtually. Okay, so I think what I hear is, you know, I'll be with Jim and we'll rely on his expertise but I hear that we're open to working within that That was the main thing I wanted to get a sense if we were really focused on proceeding one way or another. But with that, I will follow up with Jim and then we'll get those sessions on the calendar. He had already told me to the point of if we have a session and we cover everything he's flexible with whether when we meet again how long we meet for all of that so I'll work through that with him as well.
So you're going to get dates from him?
Yeah, so I'll start with getting dates from him. He was traveling last week, I think. So we were going back and forth on dates. So we'll get dates from him and then we'll clear those and then we'll inform the public.
Sounds good. Exciting! Okay well moving right along any future agenda items? No, I
just got to do what I have. I still have to catch up with our future agenda. Can we Betsy? I just want to tell my colleagues on the Council that Betsy and I are working on the sign. We haven't done any physical work, but we realize that it's more complicated than we thought. And next week if James has time, we have some questions for him as to how to proceed that we have been
discussing. What's the sign?
The sign in front of City Hall that will say the Chumash
sign.
Oh, okay.
I didn't know we put together a committee.
Do we need the council's approval to be a committee? That was one of the questions for James.
Technically not, well so if I recall right and I guess I could go back and check but I think everybody agreed and I thought at that time just said go ahead and move forward. So I don't think so unless somebody wants to object.
Well one thing James and I talked about this had been You had talked about putting on the agenda before COVID, I believe is putting together a financial accountability committee that could be come out of the budget committee. That was James's idea to just to review money that's given away and where it goes and how it's used.
I'm sorry, could you clarify?
So to put together a finite, and apparently you did talk about this at one point James.
Yeah so what we talked about this was about a year ago was the idea of whenever yearly probably before the budget sometime in like March or April was the idea of having like an application for groups that apply for community funding. And so we had talked about creating an application and then potentially using the Budget Committee to review those applications So why not just be done by the Budget Committee? Sounds like a good idea. Yeah, Betsy and I were talking about it earlier today. And we were saying that we could either make it a subgroup of that committee or consider using that committee for it.
I would just use the committee. Use
the committee. Would right now be Mayor Sticks, Council Member Haney, Steve Olson, and Alan Raines. We're just making a
recommendation because it still has to come to council.
Yep. OK.
All right, anything else?
I have a council member report.
Okay
well let's finish the agenda then we'll go to those i guess. I have met and started developing some concepts regarding this business committee. You know Susie you made some interesting comments when I had brought it up and to be honest with you they're actually very accurate and very true that there's a lot more to developing a business plan than just writing the business plan.
What we do not have, and it'll be interesting to see how it comes out of our Saturday session is, and I think every one of us has asked for it if not once twice but we don't have a vision for Ojai So if you don't have a vision, how do you create a business plan around it? So I think Sousa had brought up the fact that we hadn't had that and I just wanted to tell her she was absolutely right.
If and when we bring something back there's going to have to be additional Um, thoughts into how we fulfill it. And that would be actually to put together some type of visioning committee and actually get something done that we've all talked about. I know Bill and I have been on council for six years. I know what we talked about it six years ago. being here all of his life, born and raised here. And Susan with her 60 plus years.
I'm going to
go on the record and make it clear that I was not born here.
Okay.
It didn't take long to get here but I just wanted a few
hours. There's a lot of timing there and you know this also goes back to the visioning for the school board property. The fact that there is no real vision And that would be helpful to them. So there's a lot to be said about that, that's why you didn't see anything on this agenda and I will run it whatever we do, I will run it by James and more likely the mayor just to make sure we're all on the same page of what I'm bringing forward so.
1:44 – 1:5123 turns
At all times our workshops and that'll be great.
Yeah visioning I think is perfect for something like
Anything else? Are we good to go? I had a
council member report.
Oh, sorry. I'm sorry. Go
ahead. Just a few things. I'll be quick. First of all, really enjoyed my first VCTC meeting and it was really exciting in many ways. One, the grant application was approved for additional support for the ATP project It can be very clear hearing from the Caltrans representative, how much attention Caltrans is putting on how we're handling and what we're doing with our ATP project. So it really underscored the effect that they really are looking at how we handle this thing as a New kind of, you know what we're doing. I talked about community engagement, what we're doing tomorrow night. Just the whole issue of how you restructure your road environment to be less car-centric is...
What we're doing is a consequence beyond Ojai. It was really underscored and especially during the grant application that they approved for further support. The other thing that was very interesting Was they're working on changing how you evaluate for CEQA from level of service to vehicle miles traveled. And this is something I brought up too about how we need to look at, how we determine our CEQAs thresholds and definitions in Ojai within our own CEQAProcesses. And this is what they are trying to look at or a template for adoption for any kind of road project in particular, but my comment about CEQA thresholds customized to Ojai is something that I plan on bringing up during the workshop.
The importance of that though is that level of service is a type of an evaluation metric that has pushed sprawl development. Vehicle miles traveled goes the other way and to see Caltrans and VCTC We're formally moving the evaluation metrics towards sustainability and away from sprawl car centric development was really significant. So I just want to report that that happened and it was really interesting.
Bill, just to add to it since July 1st vehicle miles traveled is a new standard under CECLA It changed a lot from the first to the last year.
Right, but what they're doing is they're further developing the template for implementing it.
Yeah and my personal opinion is it's a much better way to figure the traffic. Oh
absolutely!
Makes a lot more sense when you look at the minutia.
Look, level of service was used as a weapon against affordable housing projects in debt for dense infill. Vehicle miles traveled addresses that issue.
Doesn't change a ton up here for what it's worth on the on I'm
thinking
tourism business. It doesn't help a ton but uh, but on other stuff yet like
broadly.
Yeah, absolutely.
I also think something like that countywide is a lot more interesting than what happens to our little community. It's it's right too different not apples to apples. The
really quickly the last Ventura Regional Sanitation District meeting went over the fact that The toll and landfill CUP extension is really important to have a public alternative to waste management for solid waste in Ventura County, for a lot of reasons. The Board of Supervisors continued that approval. I'm going to keep everybody apprised of that but it's really extremely important That we have the Board of Supervisors continue with this public option that we're not held hostage to a private only, especially Waste Management Corporation in Ventura County.
A couple other real quick questions. James are there any... Have we gotten any further feedback on the idea of being able to take back the light poles under our control and lighting districts, and be able to do parking in the underneath the Edison power lines down there next to the bike trail at South Montgomery is any any new developments on either those two fronts. So the,
We are still contacting, I think I contacted them maybe 10 days ago. Contacted Edison 10 days ago to see if the parking is an option we're kind of getting you know it's a big organization and it's you know you get the you got to talk to this person and back to this person so they had said that it was a possibility but now they said we need to get approval from one other person so we're pursuing that The light poles, where that was, was that Oxnard was actually trying to lead a coalition of cities. Right. That we're all going to try to ask Edison to reopen negotiation.
Oxnard actually recently their IT director left the city and that project is kind of stalling so we'll follow back up and see. That was about two months ago so we'll see if there's been any movement since then. And
one quick compliment and then I'll yield the floor guys. Again, James Public Works everybody you know when my dog and I did that walk at New Year's about looking at those concrete plugs in Stewart Creek for that we're trying to restore the habitat share that with you and you guys jumped on it already and we approved a grant application to CDFW to pull them out lightning speed as government works so thank you very much
Yeah, now keeping our fingers crossed that we get a grant as quick as that. So we're working on it.
Andy? GoCoast Transit is the biggest operator of public transportation in the county and in conjunction with all of the other local providers including VCTC, Thousand Oaks, Senior Valley, All of the like cities, they're going to resume fare collection in April. So if none of you were aware of it, the fact that everyone who's riding a Gold Coast or VCTC bus right now are actually writing for free.
And so that fare collection is going to resume in April, if not the first and middle. So it's just something that we should let the public know that it's coming. And they've been funding both VCTC and Gold Coast with the CARES package money. And fortunately for us That has provided the opportunity to provide transportation to a lot of people, especially in the Oxnard Plains and Satakoi.
All through the county just it's just been a great opportunity so they're resuming in April.
1:51 – 1:5316 turns
Thanks Randy nice
okay anything else? Susan. Yes, the next meeting at 630 tomorrow.
Not only tomorrow. I
don't mean the next meeting.
Yeah, the next regular meeting.
The
next regular meeting will be 630.
And the public will there'll be some announcement right?
Okay yes we will put out a blast on that.
Okay, and then this is I should have thought of this during future agendas. The public and myself are not quite clear whatever happened to solarizing Ojai so when the dust settles from everything else can we go back to that?
Yeah yeah there's a lot We've been working with a few groups, so there's still some things kind of moving but everything is slower and impacted by COVID and budget and everything else. So we can you know we'll keep it on the burner here.
Okay thank you see you tomorrow everybody. Thank your meetings everybody
Get better, dad. It's backwards but get better.
Yeah, get better, Paul. Get better dad.
See
you everybody. This meeting is adjourned.