BodyCity Council
MeetingRegular Meeting
Date📅 March 9, 2021

UnGovr Transcript

iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.
  1. PendingQueued for transcription.
  2. AIYou are hereAuto-transcribed and summarized; not yet human-verified.
  3. VerifiedReviewed and corrected by a person.

Scheduled start 6:00 PM · clock-time estimates pending review

0:00 – 0:1434 turns

UnidentifiedUnidentified speaker 1Proposed0:00

Okay, call to order. We have a quorum.

Roll call — called by Unidentified speaker 02
Show transcript
May we have the roll call please Gail? Mayor Stix? Here. Mayor Pro Tem Wyrick? Here. Council Member Blatz? Here. Council Member Francina? Here! Council Member Haney? Here
UnidentifiedUnidentified speaker 2Proposed0:21

okay all

Pledge of Allegianceceremonial · click to expand
UnidentifiedUnidentified speaker 1Proposed0:22

right thank you Gail. Ryan would you please lead us in the pledge

UnidentifiedUnidentified speaker 4Proposed0:28

All right.

UnidentifiedUnidentified speaker 1Proposed0:30

Thank

UnidentifiedUnidentified speaker 4Proposed0:30

you, everybody. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God, indivisible with liberty and justice for all.

UnidentifiedUnidentified speaker 1Proposed0:45

You Ryan above the agenda. Move to approve again. OK, can we have a

UnidentifiedUnidentified speaker 2Proposed1:10

and Council Member Haney I can't hear you for some reason

UnidentifiedUnidentified speaker 5Proposed1:14

he's muted

UnidentifiedUnidentified speaker 2Proposed1:15

oh okay okay because i know he's there that's good

UnidentifiedUnidentified speaker 6Proposed1:20

there

UnidentifiedUnidentified speaker 7Proposed1:21

we go

UnidentifiedUnidentified speaker 6Proposed1:21

like everyone else in Ohio their internet is going up and down in and out all over

UnidentifiedUnidentified speaker 1Proposed1:28

Fun times.

UnidentifiedUnidentified speaker 2Proposed1:29

All

UnidentifiedUnidentified speaker 1Proposed1:30

right, thank you very much Gail. All right may we move please to the consent calendar motion?

UnidentifiedUnidentified speaker 5Proposed1:36

Ms.

Roll call — called by Unidentified speaker 02 · 1 under review
Show transcript
roll call for that? Council Member Blatz? Yes. Council Member Francina? Yes. Council Member Haney? Mayor Sticks? Yes, Mayor Pro Tem Wyrick? Yes
Agenda Discussionitems moved / continued / pulled — click to expand
UnidentifiedUnidentified speaker 5Proposed1:36

Dix yes I would like to pull item g to suggest adding one sentence

UnidentifiedUnidentified speaker 6Proposed1:41

okay and mayor i think i would like to pull um item h okay

UnidentifiedUnidentified speaker 2Proposed1:52

And H. Gail, is there any

public comment on G? No public comments at all on the consent calendar.

UnidentifiedUnidentified speaker 1Proposed1:59

OK, great. So then can we approve the rest?

UnidentifiedUnidentified speaker 5Proposed2:06

You move approval of items 1A, B, C, D, E and F of the consent calendar. Seconded.

UnidentifiedUnidentified speaker 1Proposed2:14

Great, thank you. Gail, rate a vote on that one.

UnidentifiedUnidentified speaker 2Proposed2:20

Mayor Pro Tem Weirich?

UnidentifiedUnidentified speaker 5Proposed2:22

Yes.

UnidentifiedUnidentified speaker 2Proposed2:23

Mayor Stixx? Yes Council Member Haney?

UnidentifiedUnidentified speaker 5Proposed2:26

Yes

UnidentifiedUnidentified speaker 2Proposed2:27

Council Member Francina? Yes Council Member Blatz?

UnidentifiedUnidentified speaker 6Proposed2:31

Yes

UnidentifiedUnidentified speaker 1Proposed2:33

Thank you so much Gail, okay um so we have item g that was

UnidentifiedUnidentified speaker 5Proposed2:39

pulled yes uh mayor I would like to suggest adding one sentence On attachment A, page four of six. We have four items that the city supports and I would ask the council to consider adding one sentence in the city opposes reading. The city opposes state county or federal policies which reduce our inhibit local comma community based business viability. That's my motion to add that sentence I would second it.

UnidentifiedUnidentified speaker 3Proposed3:23

Can you say that again? Yes,

UnidentifiedUnidentified speaker 5Proposed3:27

there's no city opposes to the section on economic development and i'd like to add the city opposes state county or federal policies which reduce or inhibit local comma community-based business viability

UnidentifiedUnidentified speaker 6Proposed3:49

So Susan, that's attachment A4 of six. He's reading the economic development section and it says the city supports but we have no oppose. And so Bill is putting in an opposition statement.

UnidentifiedUnidentified speaker 1Proposed4:03

Okay, okay.

Roll-call vote Passed 5–0
Show transcript
Are you ready for vote? Vote on the map. Yeah. Council Member Francina Yes. Council Member Blatz Yes. Mayor Pro Tem Weirich? Yes. Mayor Stixx? Yes. Council Member Haney? Yes

All right, thank you Gail. All right and then H.

UnidentifiedUnidentified speaker 6Proposed4:29

I think it's just an opportunity here to discuss our city trolley program period so we're going to remove this trolley from service and surplus it But, you know we've got 2035 and 2040 guidelines coming up regarding converting our trolley system to either electric or hydrogen one or the other. And GoCoTransit that we just approved a fleet management plan in transit asset management plan so what I'd be asking in conjunction with this is that we direct staff when we direct our public works director to actually create a fleet management plan and bring it back to council regarding how many we have, the age that we have and to actually start looking into electric and hydrogen vehicles. And joining other cities that are doing this that have small services like WEA.

And then the other part of that is there's actually a state program that's being initiated now where they're trying to do bulk buying Of these 40 foot buses, for instance an all electric bus that we priced came in at over $800,000 per bus and a hydrogen bus came in over a million per bus. So I think obviously, as more of these buses are built the pricing is going to come down but they're still not a cheap date. So i think that it's going to behoove us instead of waiting to actually get proactive and start thinking about one where are they? Two how much they cost and how we're gonna go about it. Are there grants? What are the ways that we can Go after additional funding to help us meet the needs of our trolley service.

Or it might be something that we phase out and figure another plan, but I'm sure all of us in Ojai would love to keep the trolley service. So that's all I'd like to add to the consent item. I have no problem with the surplusing of this, but I do think we need to investigate what is left and how we're going to move forward in the future. So I would move to approve consent item age.

UnidentifiedUnidentified speaker 1Proposed6:49

Okay, Ryan you want to say something?

UnidentifiedUnidentified speaker 4Proposed6:51

Yeah i just want to say oh gosh it was probably 15 years ago I stood in front of the council back when you're allowed to do that and they were declaring a right when the Libby Bowl was getting done and it hadn't been done yet but the pledges have come in And I remember getting all this great feedback and the council so excited and they proceeded to not care. The next day, didn't do anything with it so I'm gonna bring it up again now you know, and I got one of the votes, but The trolley, if there is an option because I heard in the last go around and I know this one isn't in very good shape but that we didn't get like anything for it, and that we were actually donating it somewhere.

The Libby bowl foundation and other entities in town especially events at the ball if we ever want to not have to build extra parking for Having a surplus trolley is the way to circulate and there's already a drawn up parking plan inside the public parking lots that would stop at the arcade drop people off right next to restaurants and bars I know we're not there yet with Kobe, but I just want to say that it's been a idea of mine for a long time.

When the bull is really busy, I think that it would be incredibly beneficial if you wanted to get people to park at Park and Ride. If you wanted it to be able to get like the lot that's by my office that's small even there just to circulate through and what would really happen is when people would when they get there they'd probably take the trolley when they leave they probably just disperse and you know might have dinner or go to a bar or go do something downtown all that would be good and when they have to walk back like that it might actually give the merchants a little bit extra foot traffic I don't know if that's an option. I know I saw this and I was actually going to pull it, Randy, so I appreciate you speaking up.

I don't want to make this overly complicated, but if there was an alternative use that exceeds what we're going to get for the value of this because it doesn't sound like it's much. I just want to keep that option open because I think they could make a difference for some of the stuff we were doing and some of the stuff we want to do.

UnidentifiedUnidentified speaker 3Proposed8:53

All right. Is it? Yeah, I like that idea. I don't like the idea that people are too lazy to walk from the parking lot where your office is, to the park. That I don't like. But I could see if we had...I could see it being used in various ways. I'd have to think it through but you know for instance if we had weekend parking at Nordoff or some event further away or can it be used? I mean I like your idea but I just don't like to think that people are that lazy.

So do we need a report on the ways? And I mean, that would mean that we would store it somewhere. Is that what it means and then use it for special events because that would be one way that we could have less traffic on Ojai day. I can think of all kinds of days Earth Day where people could where we could use that trolley for special events with that is that's the idea.

UnidentifiedUnidentified speaker 4Proposed9:57

I completely agree. If it worked, if we could figure that out and I always thought that you know this again this all happened right when the bowl was starting to kind of the idea was starting to gain a lot of traction and I don't think it's been too bad a problem at the ball but I also I've also sat in the information desk that Jamie Fleming put out I volunteered there before On a bull day, and I can't tell you how many cars pulled up and said we don't know where you park. How do we get into the bowl? Because if you get there like most places it says parking for the ball.

We have nothing that says where to quite go. So I don't know and of course we have other trolleys and they may be available at that time but it was always an idea too to put it off on maybe a different organization that might have it and take care of it and be able to use it for their purposes since we couldn't use it as a city anymore.

UnidentifiedUnidentified speaker 3Proposed10:49

Okay, so selling it is not a decision we have to make tonight. Is that correct? We don't have

UnidentifiedCity ClerkProposed · by roll call10:55

to make that decision tonight and there's a couple ways we could do it. One is if you want to approve it but we can hold off and explore some of those options or we could just bring it back but I'll answer two of the questions real quick though. So this is our sixth trolley so even surplusing this will have five And so we could do some of these things using some of the other better condition trolleys.

And then probably the estimated value of auctioning it off is probably going to be between maybe $7,000 to $12,000. So it's not going to, you know, the value isn't going to, you know, be a huge amount that we're losing out on if we wanted to explore some options. So I think the idea, the one that caught my attention As far as for our use, we have five other trolleys that are probably in better condition. But the idea of maybe seeing if one of the other nonprofits or the chamber or someone would want to use it, that's something we can

UnidentifiedUnidentified speaker 4Proposed11:56

explore. I could see a situation where I'm just spitballing here but let's say we had a dollar surcharge on tickets at The Bull and it paid for You know, part of subsidizing a traffic plan. And I know way back then, I brought this up and Bob Daddy had drawn something to get from parking lots with the city's a little different now, but we you know, but there was kind of a circular pattern that would make sense. So anyway at least if it's an option, I would love to see it come to fruition, but if not no big deal.

UnidentifiedUnidentified speaker 6Proposed12:32

Mayor just one last thing on this is also it'd be interesting It's being surplused and can it be used for the things that we've just discussed? You know, there's a reason it's being surplused. It's either not safe. It just can't because it's eight years old. There's got to be other reasons besides that so that would be nice too is to have Greg bring it back and explain to us The surplusing process the why. I remember last time we discussed this, I think Santa Barbara has trolleys too and that they were going to be purchasing our old ones or something of that nature so but i think these are all good ideas.

UnidentifiedUnidentified speaker 4Proposed13:13

Randy remember it was sold off for parts and I also remember that I think back then when I brought it up there was an issue with the trolleys that we had Because they were from grant money, like they couldn't be used for anything commercial or something. It was a weird rule that it wouldn't work real well with the bulls so we you know times have changed maybe it's you know maybe the best way is using the trolleys we have but I saw this and thought the idea might be worth a little breath of life again

UnidentifiedUnidentified speaker 6Proposed13:37

okay.

UnidentifiedUnidentified speaker 1Proposed13:38

I love that and Jamie Fleming has been talking to some of the merchants recently about having some kind of you know trolley or that would go up and down and take people especially from the inn which would be really cool All right, we have a motion. Randy made a motion?

UnidentifiedCity ClerkProposed · by roll call13:58

Is the motion to develop a fleet management plan and then to return at a later time with more information on this surplus? Yes.

UnidentifiedUnidentified speaker 4Proposed14:11

I'll

UnidentifiedCity ClerkProposed · by roll call14:12

second that.

Roll-call vote Passed 5–0 motion to develop a fleet management plan and then to return at a later time with more information on this surplus? Yes. I'll second that. G
Show transcript
Great all right Gail may we please have the roll call? Mayor Sticks? Yes Mayor Pro Tem Weirich? Yes. Council Member Haney? Yes. Council Member Blatz? Yes. Council Member Francina? Yes

0:14 – 0:315 turns

UnidentifiedUnidentified speaker 1Proposed14:32

Great, all right thank you. All right moving it's 6 52 can we move to public communication now

UnidentifiedUnidentified speaker 2Proposed14:40

Gail? Let me check if we have one person who signed up let me see if they're there Oh, they're not here yet. We had one person who signed up for public communications but they haven't signed into the meeting yet. Our agenda says public communications at 7 p.m., so it's your call but if you want to do another item and come back see if they've come into the meeting then that's up to you. All right thanks Gail yeah let's move forward to discussion to

UnidentifiedUnidentified speaker 1Proposed15:20

COVID Number two, James me or the staff report. Thank you.

UnidentifiedCity ClerkProposed · by roll call15:27

Yeah, thank you. So we'll have a brief update today. But we wanted to, you know, we've been kind of tracking the case numbers and providing kind of that information. We'll start with that then we'll talk about some of the changes with vaccines and with the state's changes to the reopening process so we'll kind of try cover all those because we're getting a lot of questions on those and hopefully it'll help people to understand. So I think most people probably have heard that the case numbers have really, really significantly come down you know and it's a positive step that as you can see here was almost monthly we were having a doubling of the case number total cases and the cases in the 93023 zip code Now that has dropped off dramatically where there's only been less than 2,000 new cases in the last few weeks and less than a dozen new cases in the 93023 over the last few weeks.

That trend on a county level, state level but also local level that the case numbers are coming down, hospitalizations coming down, ICU bed capacity is getting better And, you know, positive steps there. So what that means is that the case rate is coming down. You can see here that we are at 10.6 cases over a seven day average per 100,000 residents. We talked about this last meeting but to get to red tier at this point which is the next step in the reopening we would need to drop under seven cases per one hundred thousand residents.

Governor Newsom also announced that That metric may change in coming weeks as they roll out more vaccines and this metric may actually increase so that cities are able to move through the tiers a little more quickly, or counties are able to move through the tiers a little more quickly. So right now for the first time in a long time we had gone to all purple tier most restrictive in all of our key areas But you can see here our seven-day testing positivity rate is now dropping to orange tier for the first time in quite a while.

And our health equity testing positivity rate has dropped to red tier, so the only number right now that's holding us back from moving forward a tier is the seven day average case rate and even that's getting very close at this point. So all the statistics that the state uses and the county uses to measure that are trending in the positive direction And I think that we'll be seeing some positive changes in the next couple of weeks.

We went over this in depth last meeting, but I'll just briefly touch on it that as a reminder when we say moving from purple tier to red tier what changes and it's these items that are in bold. So retail stores can increase their capacity. Restaurants can open indoors with the 25% capacity. Gyms can reopen indoors with the 10% capacity Movie theaters can reopen indoors with the 25% capacity and museums, zoos and aquariums can reopen indoor with the 25% capacity.

So that's what we're trending to at this point. The other big change since last meeting actually just recently I think it was Friday that the state announced this is that prior to that announcement whether we were in purple tier or red tier Outdoor live events were not allowed, but that's been tweaked and the state has announced that effective April 1st 2021 outdoor live events with assigned seats can begin according to these Restrictions per each tier. So at worst, if we are purple tier which by April 1st it's looking more and more likely that we won't be purple tier will probably be red tier but at worst purple tier would be that 100 people or less but they have to be visitors from within 120 miles.

But 100 people or less with advanced reservations can attend a live event And so an outdoor live event, I'm sorry. And so that's our right now what's looking like the worst case scenario barring any unforeseen major change. What's looking more likely is by April 1st that we'd actually be probably a red tier at this point which would be actually live outdoor events with the maximum of 20% occupancy and the big limitation that everybody's talking about people may have heard about this on the news over the weekend It will be in-state visitors only is going to be the interesting restriction on that. And then just as we move into other tiers, orange and yellow, the occupancy can increase little by little up to a maximum of 67% in yellow tier.

So that is, that's a big change. That's a complete change from prior where most of the tiers did not allow these events. These are now potentially allowed and it opens up the door for some of the events that we would typically have in Ojai as well. And so to that extent, we've been meeting with all of the event holders We've been essentially meeting with them and telling them to start preparing their plans and their protocols, and that we'll work with them. And we all need to be flexible.

Depending on what tier we're in at the time of these events, depending on how the case number looks statewide in Ventura County We be prepared to have strict protocols and hopefully if things go well, then everything can be a little bit easier. But so far the groups we've been working with that have indicated that they're going to try to put some protocols in place and try to have events is potentially Earth Day is being planned. Art in the Park is currently being planned. Fourth of July events are currently being planned The Sterling concerts, sorry I put contracts, I meant concerts.

They've been postponed until July, but those could potentially be held under these new regulations just with some protocols in place. We also, we kept waiting for good news to start talking about our 100th anniversary plans and I think this is the first meeting where it feels like we have some good news. So we'll start talking about those a little bit more. We didn't want to talk about them when things were negative but we reached out and the museum reached out to us so we're going to work with the museum to start trying to have some safe events for that as well.

And then Ojai Day, I would say we're very preliminarily working on that as far as just seeing what vendors and businesses are interested in coming out this year. So we'll have more reports on that as we get closer but you know the big changes From before that change to the tiers on Friday, most of these events. The answer was just we didn't know if they could happen now it's changed to they're looking very likely that they would be able to happen in some form so You know, news and the big topic is vaccines.

Nordhoff High School is still doing the vaccine clinic Wednesdays Fridays and Saturdays that's operated by the Ojai Valley Hospital. They have appointments going up every week on VenturaCountyRecovers.org and so I had heard this morning And I'm not sure if it changed that there were appointments available for those eligible. So it's something I would suggest checking Monday and Tuesday, if you are in the group of people eligible to get vaccinated. The big change that is coming up on March 15th is that individuals 16 to 64 who have any of these severe health conditions could be eligible to be vaccinated.

And so as we get closer to that, people with these conditions should start checking venturacountyrecovers.org on Monday mornings to try to get appointments and we've heard that people are able to get appointments fairly quickly in at the OI clinic which is really nice that people don't have to figure out how to travel out of the valley to get these vaccines We're continuing COVID testing every Wednesday through the end of the month, and we'll announce if that gets extended.

But it's every Wednesday from 9 to 330 at Sarzotti Park. And we're hearing from people this last couple weeks especially that there's essentially no line at this point in its walk up and get tested so anybody You know, even though the vaccines here anybody who hasn't gotten the vaccine if you think you've been exposed or your you're worried about it. You can you know essentially walk in and get tested in 15 minutes so that's An important tool still to help prevent the spread There's a couple other just quick announcements One is that on March 4 last week Governor Newsom signed an executive order that extended the authorization for cities and other agencies to have the eviction moratoriums for commercial renters impacted by the pandemic, and he extended that through June 30 2021.

So we get a lot of questions still about if there's eviction moratoriums in place and Governor Newsom has allowed that to extend through June 30th. It also extends protections against price gouging, which we have had not recently but early on in the pandemic. We did have reports about price gouging that we had investigated and worked with stores on so Seeing those things happen, it's still prohibited. And they can notify us or other agencies like the county.

The other big news both on an individual level for our residents but also for the city is I believe Thursday the American Rescue Plan Act is supposed to be voted on and it looks like it's likely to get approved It's going to provide stimulus payments to individuals unemployment extended benefits, some school funding and then the critical thing for the city is you know we are.

We are at one year this Saturday we declared a emergency on Friday march 13 last year. So we're hitting one year and we still not received one cent of funding from the state or federal for city services, which most people are aware. The cities have done the bulk of the enforcement and implementation of COVID orders so after one year it's looking likely that city funding will finally be provided We've lost three to $4 million in revenue and we will receive 1.3 million, almost 1.4 million so that is going to be critical for us but we are in a unique situation where most cities because it's based on population they're receiving funding that makes up for their last funding their last revenue I mean And we are going to be, like we always are a unique city in that we're still gonna end up losing substantially more than we receive.

So we're still gonna have a hole to dig out of and it's you know but it's a critical first step so the other point as indicated on this slide is we projected this out a few times We started with $3.4 million for emergency reserves, we're down to about 650,000 so that 1.3 million will be helpful but it's not going to put us back to where we need to be to meet our reserve goal.

At this point we'll be glad to receive anything just like probably most residents and most community members So with that, those are the key updates for the COVID response. And I'll take any happy to answer any questions.

UnidentifiedUnidentified speaker 5Proposed29:22

Bill? James, two questions. One is the listing of health care workers as being eligible is in many cases in Ojai not actual reality. What's happening is that People who are caregivers for many elderly households in this community go to get tested, they go oh you're not a part of an institution. Therefore you're not eligible even with a doctor's note saying this person I certify this person is the necessary caregiver for these senior citizens in this household they are being denied getting the vaccine. So basically it's discriminating against assisted care in homes, and I think that's a real problem.

And I don't know if it's going on generally, but it's certainly going on in this valley where there is a growing level of frustration among health care workers for assisted in home care are being denied the vaccines right now. Uh, I know that for a fact I've heard many stories. I don't understand it. I really don't, especially if you have if you can be certified with a doctor's note that in fact, you are not making this up. You actually are doing the service that the county is doing now.

All right. And the second question I have is, I don' understand the rationale of saying in-seat concessions only as being somehow safer than physically distanced Concessions, especially if you could have a rule saying you can't get up during the performance right. But you have to get your concessions ahead of time, physically distance. But they're saying you can't do that. You've got to have people roaming the seat aisles? I don't get it. Yeah.

0:31 – 0:5333 turns

UnidentifiedCity ClerkProposed · by roll call31:23

That second part you just added would actually help and we could try to advocate for that. But what you said about not letting people get up while others are seated, I raised this issue as a question I asked some of our public health experts like what the logic was Phil Kleisler, CoB, ESF-14): For this and they they stated it was to prevent people from getting up you know and walking across the row in front of other people then potentially breathing on the person in front or in back of them. Curt Brown, OSBT & Caleb Melton, OSBT:" But I think we'll have a concessionaire doing the same thing right and I think your point of if there is a rule saying you know that it was designated times are you know before the event and after the event or. Or, you know, an intermission.

Maybe have

UnidentifiedUnidentified speaker 5Proposed32:07

more frequent intermissions as part of the rule?

UnidentifiedCity ClerkProposed · by roll call32:10

Yeah. And I brought it up in the response I got was that which is true. It's you know, the states announced this but they haven't actually up until noon today was last time I checked. They haven't actually released defined guidelines for these events and so what about

UnidentifiedUnidentified speaker 5Proposed32:27

vaccines to health care workers that are in private assisted care capacity?

UnidentifiedCity ClerkProposed · by roll call32:33

Yeah, and that one I can raise as an issue to the count or I could try to bring that up to the county. The language there was language in there that in the COVID guideline are the vaccine guidelines about Who they considered to be an eligible healthcare worker and who wasn't. And there was some gray area there, so we can raise that as an issue.

UnidentifiedUnidentified speaker 5Proposed32:59

There's no ifs, ands or buts. In-home assisted care healthcare workers are not being allowed to get the vaccines right now unless they're in some other eligible group. I know that for a fact. Yeah, we'll raise

UnidentifiedCity ClerkProposed · by roll call33:11

that with the county. I had heard that is what I looked at the language of The language was interesting, but maybe not super clear. Randy

UnidentifiedUnidentified speaker 1Proposed33:24

you have a question?

UnidentifiedUnidentified speaker 6Proposed33:26

Yeah I just wanted to tag on to what Bill was saying first of all when you're associated with the care system you're trained and you're certified and there are certain specific ways to lift elderly people proper techniques and they're trained in that they're certified in that Um, you know my mother-in-law had we had caregivers for her for five years here in OI.

So the question would be one how can we get these caregivers certified in some capacity that'd be the first question and then and because one of the reasons they're not they can't get shots is they're not licensed they're unskilled So how can we get them skilled and how can we get them classified so that in the event of something like this occurring again, that it's done?

That would be the question to ask the county. And then when I look at the fact that all of the cities in our county are all gonna be receiving millions of dollars including the county which will receive multi-million dollars Is how do we, what type of letter is it appropriate? But how do we reach out to the county and ask for some additional funding. And how can we identify the areas that we need the funding for?

So it was interesting when we were talking about this seating capacity and concessionaires moving around I thought well maybe we could get some funding for these bazookas that shoot hot dogs in the stands You know, or t-shirts. But on a serious note the county is going to receive millions multi-millions of dollars in this package and surely we can write some form of a letter requesting some additional support and actually maybe even contact our County Supervisor Matt Levere and get him on board but We're going to receive the least out of the 10 cities, by far the least. And Fillmore and Santa Paula aren't too far behind.

UnidentifiedCity ClerkProposed · by roll call35:32

So

UnidentifiedUnidentified speaker 6Proposed35:32

it's just-

UnidentifiedCity ClerkProposed · by roll call35:34

It's very hard to explain to people because like other cities you know when everybody remembers the Ben Franklin fight that we had where we said hey our mom and pops are all we have and we need to support them. The city council took that stance early on And the reality was for all the other cities, they kept Walmart open. They kept Target open. They kept Costco open. So their sales tax, their revenue drivers were not impacted the same way ours was where for us though two or three big businesses in town were just shut down.

And so it really is hard to explain to people and that's where to your point is we can figure out how to advocate with the right people on this It seems like people are understanding that small cities that don't have mom and pops were disproportionately impacted by this, and so I've been hearing it a lot lately. City say, well great this revenue will fix our budget gap. For Ojai this revenue will not fix our budget gap it will help a little bit which is-

UnidentifiedUnidentified speaker 6Proposed36:45

I have no problem asking them to waive the police services fees for this year either. There's a multitude of things that we can ask for and you know that old adage if you don't ask you don't receive? We need to start asking

UnidentifiedCity ClerkProposed · by roll call36:57

Yeah, I think that's fair. We'll start putting some thought into advocating as soon as it gets approved. Any

UnidentifiedUnidentified speaker 1Proposed37:06

other questions? Gail any public comment? No public comments. Okay all right well thank you James once again. You basically are a doctor at this point right Did you ever think you'd know so much? Thank

UnidentifiedUnidentified speaker 7Proposed37:24

you

UnidentifiedUnidentified speaker 1Proposed37:25

for keeping us safe and being ahead of the curve and taking care of business. Thank you.

UnidentifiedUnidentified speaker 6Proposed37:32

Mayor, Jim Shelman's in the waiting room did we want to move him forward well um and get him on board before we go to five or how do we want to do this is that acceptable Before we go to four, five and six.

UnidentifiedUnidentified speaker 1Proposed37:48

Yeah, sure. Yeah. We can go right now. Sure.

UnidentifiedUnidentified speaker 2Proposed37:52

Mayor

UnidentifiedUnidentified speaker 1Proposed37:52

Sticks,

UnidentifiedUnidentified speaker 2Proposed37:53

we still have public communications. Okay. Can

UnidentifiedUnidentified speaker 1Proposed37:55

we do that? Right. We'll do public communication then we'll move on to the workshop. That's

UnidentifiedUnidentified speaker 2Proposed38:00

the next one.

UnidentifiedUnidentified speaker 1Proposed38:02

Well, there you go.

UnidentifiedUnidentified speaker 2Proposed38:05

Okay. So we have one person for public communications. It's Angelo Haynes. Angelo, you should be able to unmute yourself and go ahead and speak.

GuestAngelo I'mSheriffProposedself-stated38:16

Hello, good evening City Council of Ojai. My name is Angelo I'm a private citizen. I'd like to just go on the public record and express some of my distaste with the way that the Ventura County Sheriff's Office services contract is being negotiated. I believe that one meeting last summer in which public comment was solicited is not enough public input into such a very critical service At a time when our country is incredibly divided and politically stratified based on this particular issue, I would like to make sure that I repeat and reiterate my demands. The city should pass by either ordinance or resolution the creation of a City Commission composed of community members of diverse skills backgrounds and ethnicities to control and or have greater input into the VCSO police services contract in our community The Ventura County Sheriff's Office must obtain and obligate all deputies working for the City of Ojai to wear body-worn cameras, and they must be used by all deputies while on duty.

The conditions of the Ventura County jails and those currently incarcerated must be improved including improvement of health care administration and the handling of mental illness within the jail. A plan must be created with public input and civilian oversight should be implemented to execute these measures. The formation of an unarmed crisis intervention team should be created to specifically deal with calls related to mentally ill subjects and those dealing with substance abuse.

One example of this type of program is the CAHOOTS Program in Oregon, which has been operating for 30 years. They have had to call for police backup less than 1% of the time, and the program has saved the police departments over $15 million a year. Other examples of programs are Cure Violence and Advanced Peace. I would like to see the release of all documents and communications between the ad hoc committee negotiated new contract with the VCS so for absolute transparency moving forward.

We'd like to create a department of separate unarmed specialized officers who lack arrest power to serve the community during traffic patrol. We'd also love to see a removal of all Blue Lives Matter stickers, flags, clothing masks or any other likenesses from Ojai Police Department office officer uniforms and clothing while on duty and from patrol vehicles. It is only right that the police department which is meant to serve as a neutral body between citizens in the country be as neutral as possible. And when one side wears blue lives matter stickers and the police wear those stickers they are obviously showing which side they're on We must end all voluntary collaboration and transfers between the VCSO and ICE as well.

I believe that Ojai community deserves to be more informed and directly involved in these negotiations for police services, which affect all of us as community members. I believe in a brighter future one in which the dark injustices of the past die in the light of justice of today Let's band together and reshape our public safety. Let's stand strong as a community and address the issues we all face together. I believe that these values are in complete line, alignment with the City of Ojai's progressive values. And I believe that Betsy her leadership is definitely what we need to push this forward. And i hope that I can get the cooperation of the entire council on this thank you.

UnidentifiedUnidentified speaker 1Proposed41:30

Thank you Angelo any other comments Gail?

UnidentifiedUnidentified speaker 2Proposed41:35

No further comments.

UnidentifiedUnidentified speaker 1Proposed41:37

Okay, all right well then moving on to number three the workshop.

UnidentifiedUnidentified speaker 6Proposed41:42

Yeah you're right Susan sorry about

UnidentifiedCity ClerkProposed · by roll call41:45

that and I'll give a quick introduction while we let Jim in so we have a workshop scheduled for Saturday morning at 9am. We wanted to take the opportunity to ask and Jim was willing to come kind of explain The plan for the goal setting and then to let Council ask any questions or give any feedback. So with that, I'll up there. I didn't see you for a second Jim sorry about that so without all handed over to Jim to kind of give us the background.

UnidentifiedUnidentified speaker 7Proposed42:26

Good well first of all good evening everyone James asked that I take no more than about 10 minutes here to give you an overview of kind of my approach and where I'm coming from and how I facilitate these kinds of conversations. I'm going to try to do that in five minutes, and then leave some room for questions. Briefly, my background is I was a partner in a big eight accounting firm in 1975.

And I became fascinated with the question of why is it so difficult to implement change? And as a consequence, I gave up my partnership. Came to California and began working with a lot of different people and researchers and so forth and so on. And was one of the first two or three people that began to talk about organizational culture prior to 1975. That concept did not exist.

Some of you may remember that later on in around the 80s, the word paradigm began to emerge as a way of accounting for why Things tend to change very slowly or not at all, and why it is so difficult to implement change. I'm generally credited for being the first person to distinguish coaching in the context of business and started a university in Argentina to teach coaching as the first accredited program of that sort. So I've been a participant and a kind of pioneer for about almost 40 years in the area of transformation And specifically developing a body of knowledge around that. That's very, very rigorous and very grounded in mostly philosophy and some science but it's been practiced in thousands of different organizations and is a different approach, a different mindset for approaching traditional kinds of activities like planning so that's sort of my background.

In terms of the workshop on Saturday My context for everything I do is leadership. So in my view, any planning but specifically getting together as the council is an exercise in leadership and it's not merely a planning exercise. As a consequence, I view leadership as being about creating the future. I don't view leadership as sort of overseeing a process And that's been a foundation for virtually everything I do.

The other thing that's fundamentally central to my work and would be central in our conversation on Saturday, is that I don't believe anything happens in the absence of action. Action is what produces the reality we live in now. Action is what's gonna produce whatever the future is. One of our contributions is to distinguish that our work or your work as leaders gets done in conversations. That's the playing field of leadership, and it's the domain in which actual actions can be generated to produce one future versus another future.

At the core of this is the idea that commitment is fundamental. Commitment is action in conversation. All of us have been able to hear and participate in conversations Talk about change, but don't change anything. And most of us have participated in conversations that actually do change something. So I view Saturday as an opportunity for you to engage in a conversation, a meaningful conversation with each other specifically around what is the future that you intend that be created for Ojai and that future then is backed up by your commitment?

I have a distinction I use quite often called alignment. That at the end of the day, regardless of how you get to a decision or whatever disagreements you may have amongst yourselves, once you make a decision, once you make a commitment that's the voice of leadership, the voice of leadership in the community. So in my judgment what I understand you're trying to do on Saturday is to give a voice to articulate what is the future that you, the council are speaking for and standing for in terms of the future. Now how big a timeframe you want to look at is your choice?

I recommend it not be too long. I think you could articulate a vision of five or maximum of 10 years but probably five years would be a large enough timeframe to be able to give voice to what is our vision for our community now Again, speaking it and saying it is one thing. But the real value of getting together and doing this work is to be profoundly and deeply and authentically committed to whatever you all generate and come up with.

In the absence of that I think you're wasting your time. This is not about making happy words and putting a slogan on the wall. This is about generating a reality in the future and then committing to that reality And that's fundamentally what I understand the work of the day is. Now, when I work on vision with people, I make a couple of distinctions and the way I see this will happen is at the beginning of our session on Saturday, I'll take some time half hour maybe 45 minutes to just try to get us all talking the same language to be able to have a common understanding of some fundamental terms. So for example A vision in my work is grounded as a future, as a possibility.

The vision is not a goal. The vision is the future as a possibility and then if the leadership is committed to that possibility, the second step would then be to talk about how do we organize projects, priorities, commitments in order to manifest or fulfill that possibility? The value of a vision is not in the distant future, it's in the present. It should organize and the reason for having a vision is it should organize priorities. It should help inform and inspire actually transcending differences.

It should be able to bring people together in a way that we are involved in co-creating the future of Ojai. We're not just administering And that's really the reality that I see could be created on Saturday. Normally, I would be doing this in a two or three day workshop. I work with top leadership teams and very large corporations. And in my view, this is the work of leadership. This is not a side conversation. This is at the core of what I think leadership is about now.

Once the future as a possibility is articulated, and here it's gonna be a little clumsy because normally we take time to try to do some wordsmithing and so forth. But I think what we're going to do is declare a way of what I call a conversation for possibility to get the sense of the vision which then I think can subsequently be wordsmithed by the staff and I can support you in that as well But even before we get to that, I would recommend that you then as a council first of all align on that vision or at least the broad parameters. Secondly, that you then do something I call the Merlin approach where you then take the case that is already real.

Don't ask the question what are we gonna do to get there? Actually put on future, like a new suit or dress and then begin to ask the question how did we get here? So if you could imagine standing in 2020 say 2030 or 2007 or some whatever the time frame is you choose and say our community is now the way we committed to it being. It's already that way. Then orient yourself to 2021 and say what did we do? How did we get here? And this is where you can telescope into specific goals and specific actions and specific milestones.

So what did we do in 2021 in the process of accomplishing our vision? What did we do in 2022 in the process of accomplishing our vision? What did we do in 2023 in the process of accomplishing our vision? You could even speculate and play some mind games in terms of, and if we had different members of the council in the next election cycle How did we pass the torch? Or how did we convey or maintain the continuity of the vision in orienting new members to the council. You can do all kinds of what if games, in terms of speculating on the process by which you accomplish the future. The future and there's a lot more I could say about this but for right now that's generally speaking how I see that today will go.

I think we've got maybe three hours maximum to have this conversation. I would ask all of you, assuming you want me to facilitate this, to come to the meeting committed to accomplishing something. Don't come to the meeting to see what we accomplish. Bring your commitment to the meeting. Leave your roles and constituencies sort of on the sideline. Leave egos outside the door and just be willing to have a powerful Compelling conversation amongst yourselves.

Appreciating that our future as a community is at stake, but our future of our community is also whatever possibility we can generate. So from there you'll then have taken a step in the process of beginning to build a leadership conversation in Ojai and one which I think from there you can take it a lot of different directions. So let me just stop that overview And invite you to ask me questions or anything you'd like to know.

0:53 – 1:0922 turns

UnidentifiedUnidentified speaker 3Proposed53:24

Well, first of all I love everything you said and I resonate with it especially the part about the paradigm shift. I hope we get to talk about that. One of the things That I'm sure you're acutely aware that one of the. Factors that sometimes what's the word I feel holds the council back is the fact that we have these, this Brown Act where we can't really discuss except for one other with one other person.

Is that making sense? I'm

UnidentifiedUnidentified speaker 7Proposed54:01

familiar with it yes

UnidentifiedUnidentified speaker 3Proposed54:03

but I know that you are but at this meeting for the first time we can talk freely with all five Council members Yes, it's a public meeting and the public. The public is not going to participate, correct? But they can listen in. Is that is that right

UnidentifiedCity ClerkProposed · by roll call54:25

there will be for the Brown Act an opportunity for public comment. But we're going to try to keep the time frame to a minimum and put it towards the end of the meeting is what we're hoping to do.

UnidentifiedUnidentified speaker 3Proposed54:36

OK,

UnidentifiedUnidentified speaker 8Proposed54:37

and then the full discussion will be in front of the public, of course. It used to be the case that we could have council workshops, not in public and then that got outlawed as some other communities took advantage of that. So unfortunately that's why the requirement is that it'd be in public but of course noted The goal is to facilitate a productive conversation among the Council so the public will be present to watch and then can participate in their public comment moment

UnidentifiedUnidentified speaker 3Proposed55:04

Yeah, I think it's so interesting the timing because we're having a public workshop tomorrow on the future of Ojai. And so this is all happening at the right time. So I'm very excited about it. I don't really have any questions except for that. I just I like to be assured that if we need to go longer than we can and that's what it says here on our council on the report You know, I would hate to get to at noon and we're just really starting to get somewhere. So that you know, I'm going to plan if we need I'm going to plan my own life so that if we need more time, we can take it.

UnidentifiedUnidentified speaker 7Proposed55:45

I will be prepared to stay longer. The other thing is with respect to the Brown Act, it's awkward and uncomfortable to really be authentic in a public space. And one of the questions I would encourage you to come to the meeting with is, are you willing to drop some of the formality in our normal way of relating? To see if we can actually generate something original and new. You know it's difficult to talk about elephants on the table or whatever issues may exist but at the same time if we don't probably they won't go away and we won't make any progress and we'll continue to maintain whatever process and progress we've made There's nothing wrong with the way it's working as far as I'm concerned, except that it's always a function of relative to what's normal.

You may be very good relative to what's possible. We're all beginners. So the question is which way are we going to approach our job as leaders? To take on the bolder more challenging possibilities or to stay inside our comfort zone and inside the box and inside the reasonable framework in order continue doing what we do. But those are choices that we have to make. They're not the mandates, and there's nothing you can do.

One of my foundational beliefs is that only the individual can make a commitment. Nobody can ever force a commitment on anybody, but none of us can fulfill our commitments alone. So it's the paradox of team and individual. It's a paradox of organization and individual. co-create a future together, even though we may have disagreements about how we approach it or even in some cases what that future is.

But we work out all of that in conversations with each other. That's the only place that it can happen.

UnidentifiedUnidentified speaker 1Proposed57:44

I just want to say thank you. Thank you. Thank you Jim. What a gift you're giving all of us so exciting. Love your book. Thank you. And really looking forward to creating a future, so thank you.

UnidentifiedUnidentified speaker 7Proposed58:02

Good and any more questions or I mean being skeptical is fine Bill?

UnidentifiedUnidentified speaker 5Proposed58:08

Yeah we're not amongst ourselves in public let's be clear about that this is all a public record so I think it's a bit of a misnomer to say it's amongst ourselves Because it's a matter of discussing broad issues on a lot of different levels. And I guess my concern is if we have fundamental philosophical differences, that doesn't mean we can't work together. We've been working together.

I guess what I'm a little concerned about is saying, well before we move on to accomplishing the task of setting goals that we have to have an aligned vision amongst ourselves. That may be something that if we have profound philosophical differences among us, we can be committed to a process of decision-making without necessarily all having and aligned vision.

I'm wondering if it's a goal that is a little ambitious in terms of one day or early morning, you know, a three hour process in terms of getting to the task of trying to set some goals and trying to modify the goals that we've already have. So I guess I'm a little worried about being a little too ambitious in a public setting in a limited time to be able to Uh, come to a realistically to come to an aligned vision as you may

UnidentifiedUnidentified speaker 7Proposed1:00:00

be. You may be

UnidentifiedUnidentified speaker 5Proposed1:00:01

absolutely asking setting goals.

UnidentifiedUnidentified speaker 7Proposed1:00:03

You may be absolutely right bill. I have the same concern. You know, the amount of time we take whether it's three hours or four hours is uncomfortably short. How much can get accomplished is a function of how vulnerable are we willing to be? You know, including the fact that it's a public public forum I have no issue with people having different philosophies and different commitments. That's my work, that's what I'm paid for because you don't have to agree with each other to make commitments.

You just have to be aligned. Now what I mean by alignment is either you share the common commitment or you're willing to commit to other people's commitment to that, or you're opposed to that. And if you're opposed to that then it's either agree to disagree or at least be public about your opposition There's no attempt on my part, at least to try to force people into some kind of lockstep raise your hand and say amen. What I am saying is it's an opportunity. It's an opportunity to spend some hours just to try to accomplish some kind of a transcendent conversation that is larger than we might normally have in this kind of a forum Brown Act notwithstanding, and expose those differences in philosophy.

If you have different philosophies get them on the table and I find that 99% of the time those can be either synthesized, reconciled or you can create even some new breakthrough in terms of how you could have your cake and eat it too. There's no guarantee that would happen. Is it a lot to try to bite? It certainly is. But the other thing is setting a goal. There's an old saying about, sorry that vision without action is just a dream but action without a vision is a nightmare.

In my experience if you don't have a vision you're going to be trapped in a process historically determined process what I call historical drift and you can make progress You can absolutely make progress, but you're making progress off of a given foundation of what's possible that locks you into what's historically feasible. And if you only produce what's historically feasible then your future is going to be a continuation of the present and if that's okay with you then you don't need this meeting.

UnidentifiedUnidentified speaker 5Proposed1:02:46

I guess what I would argue is that there's different levels of overlapping vision. It doesn't have to be a global all encompassing thing in order to make progress on say, do we wanna look at how we are approaching certain zoning categories or something like that? Because part of what the goal setting is all about is to set a structure for interacting between the council and staff In terms of moving forward on particular, just allocation of scarce staff time.

So I guess what I'm trying to say is that I appreciate the ambition but I don't think we should get trapped in having to get to some sort of global alignment before we move forward on some you know, practical aspects of governing. We've all made a commitment by standing for election as elected officials. That's the start right there. And so I think that it's important not to be caught into a...

Caught into a, to use your word, a paradigm of having to get to some sort of predetermined align vision before we move forward in terms of some practical aspects of our governing responsibilities. And maybe I'm overstating.

UnidentifiedUnidentified speaker 7Proposed1:04:18

Oh, I think your point of view is very legitimate. I guess my only comment there and that's why I tried to emphasize that a vision is not a goal. It's a context. So if you're going to do goal setting what's the context in which you do that?

UnidentifiedUnidentified speaker 5Proposed1:04:35

And there's different levels Overlap of concurrent visions for different types of goals.

UnidentifiedUnidentified speaker 7Proposed1:04:41

No question about it, and I'm just simply saying that you the council have to make that choice. What is the context that we're all committed to or that we can align with anyway? Whether it's lower or higher, that's what gets ground up in the process. I don't disagree with your concern. Randy?

UnidentifiedUnidentified speaker 6Proposed1:05:01

Well, I'm glad we're doing it via Zoom because I don't want to get this touchy feeling all over my body But Jim I you know, you and I we've you know, we're good friends. We've had really some really deep conversations. I clearly understand the goal of a vision in fact If I remember correctly when I ran the first time I stated it clearly We didn't have a vision and that we needed to create a vision for this community my concern And what's interesting is you'll notice the difference from three guys speaking, Ryan will speak in a minute I'm hoping versus two women speaking is there's just different ways of how we're going to look at things and how we achieve things. Setting that aside my concern is three hours isn't long enough to do a true visioning To create a true vision for our community.

Maybe that's what I'm trying to say is, I just don't see us have...I don't see it happening in three hours and I would think from and I'll speak for me, I won't speak for anyone else but my sense of urgency right now is what's going on in the community And it has nothing, I see the vision that could be an overriding yeah whatever you choose to do to correct things or let's say to better businesses or to help businesses get back on track. If you're aligned in a vision then use that vision to help you set the goals to get those businesses to that vision.

I think I get that. The problem is I just see that there's so much in front of us right now that has nothing to do, you know. Again, I'm going to speak for myself. That doesn't necessarily have to do with the vision. It has to do with managing the resources and managing the conditions that we're presently in. So...

UnidentifiedUnidentified speaker 7Proposed1:07:08

By the way, Randy, I am perfectly fine if you would rather have that meeting than the meeting about vision. I'm not saying that that's less important. I'm saying though, that whatever meeting you choose to take on if you're having big questions and challenges regarding how you organize the manage the city then you could have that be the topic of the meeting.

UnidentifiedUnidentified speaker 6Proposed1:07:30

No, I get that. That's what I'm trying to say is I'm willing to participate. I have no problem putting forth in collaborating with my fellow council members and the community on a vision for this community and what is it? The problem that occurs in all of this is one, again, it's going to be a short period of time. And I would think a visioning opportunity would take weeks if not months. In fact, I could see it being aligned with the general plan update. The fact that we set aside and create maybe a committee that creates this vision and we incorporate it into how we're gonna move this community forward Like you said, in five years, 10 years, 15 years and 20 years. I don't see that happening in three hours. So that's my only concern

UnidentifiedUnidentified speaker 7Proposed1:08:18

but- Well as I said to Bill, I share it Randy. It isn't gonna happen unless we are very committed coming in and willing to expose our biases and points of view to the point that we put it all on the table and see what shows up by the same token as they say There's nothing magical about this. I also suggested to James that the council may choose at the end of this session to have another session, you know? So I don't think there's anything magical about having to do this in a one-shot deal.

But all I'm saying is that the work of the council and the work of leadership gets done in conversations and I'm prepared to get behind whatever conversation you want to have But that's a conversation you have to have amongst yourselves. Like, what do we really want to accomplish if we have a few hours offline? What's going to make it worth our time?

1:09 – 1:2430 turns

UnidentifiedUnidentified speaker 5Proposed1:09:19

We're not offline.

UnidentifiedUnidentified speaker 7Proposed1:09:21

We're not

UnidentifiedUnidentified speaker 5Proposed1:09:21

offline.

UnidentifiedUnidentified speaker 7Proposed1:09:23

I understand. Sorry, offline of the council chamber so to speak.

UnidentifiedUnidentified speaker 6Proposed1:09:29

Well, like I said, I'm for it. Let's let's do it and let's see what comes from it. That's all you can do is

UnidentifiedUnidentified speaker 7Proposed1:09:42

I'm not trying to sell you on this meeting. I'm saying I'm preparing to support you and facilitate it, and I'll facilitate whatever meeting you want to have. But you have time

UnidentifiedUnidentified speaker 5Proposed1:09:52

is also a scarce resource.

UnidentifiedUnidentified speaker 7Proposed1:09:55

Absolutely.

UnidentifiedUnidentified speaker 5Proposed1:09:55

We have some things we need to get done

UnidentifiedUnidentified speaker 7Proposed1:09:58

well between now and Saturday.

UnidentifiedUnidentified speaker 5Proposed1:10:05

I just not necessarily open-ended to some predetermined idea. I mean, I think we're all going to have to kind of control in real time what we're doing and why and how. You know? We can't be put into a position of well, we haven't gotten that aligned vision yet so we've got to keep going until we do. That's just not going to be

UnidentifiedUnidentified speaker 7Proposed1:10:26

possible. I start almost every one of my sessions with the question is what would you be committed to accomplishing If you weren't limited by what you think limits you.

UnidentifiedUnidentified speaker 5Proposed1:10:37

Limitations are part of reality.

UnidentifiedUnidentified speaker 7Proposed1:10:41

But limitations aren't absolutes, they're always interpretive.

UnidentifiedUnidentified speaker 5Proposed1:10:46

That sounds very postmodernist Jim. I'll just

UnidentifiedUnidentified speaker 4Proposed1:10:49

say this, I mean I agree with you Jim, that's a great point you brought up. Anything that's a barrier to anything you want to achieve is built by something that you put up, unless it's something that's unachievable. And I believe that we as a human species and as a group of people can overcome anything that was put in front of us for that. But I also appreciate that there's different types of organizational structures that lend itself towards different setups for how they succeed.

Politics and governance is inherently designed not to be very efficient. That's where the word bureaucracy comes from, this is not a purely organizational leadership process like when you're on a team or you are in an organization where you have let's say a CEO and a business and one goal oriented It's, it's more like a you know like the way a lot of different government things work where the idea is that different ideas all combat with each other and cause automatic friction. That's built into a system in order to achieve a better result by representing a very diverse and very different swath of life at every single moment. And that's the difficult part and the Brown Act almost inherently adds to that friction, and we don't have the luxury of all teaming up to agree to everything.

We can't talk with three people to even say we have a common vision or goal without all of these parameters, without all this stuff, without it being in public right? We can't even have that discussion with even a small trifecta of people And and have it in a real environment when, and even when we do something session that's very limited scope of what we're allowed to do. We end up always, almost inherently being blamed for doing it in closed session because we're not involving the public on its utmost. I hope we can do that. I would love to make sure we're focused on things that I know are questions we're gonna have to answer here quickly because what keeps me up at night is staring down We're in the tunnel, we can see the light of these on what has been a long COVID journey.

And that light at the end of the tunnel is both the end of the tunnel and a train coming straight for us, right? And we know when we look internally at what we can see that it has had more of an effect on our community as a government than any other communities governments. And we also know it as an individual, that same rationale applies to how it's affected our local population or local businesses and all those things.

I want to have common long-term goals that like I say the Climate Park has...and I can't tell you how many times I've told James this and Bill too. To me that's a project As a council, we have to stand on our tippy toes and try and reach to the top shelf. And we can't quite get there in every government should have one project that they're trying to maybe try and exceed a little bit higher and a little bit further than they're comfortable reaching it's outside of their comfort zone of paving streets and keeping the lights on and everyday mundane stuff.

But I also know that Any of us who realistically said, what's our main goal over the next six months and one year and 18 months? At least in some priority would be not going broke getting our staff back and paid and dealing with what are very unflattering types of goals and unflattering types of visions because we are in the middle. The roughest spot this city has arguably ever been financially and business wise so I love the idea of having an opportunity to get off the clock, get off the normal agenda. Yeah we have to follow the Brown Act but then be able to discuss things with maybe one hand not trying to be like always. But

UnidentifiedUnidentified speaker 7Proposed1:15:00

at the same time- I can talk to James about it and it sounds like more and more of you are still saying that this needs to be a management meeting not a visioning meeting

UnidentifiedUnidentified speaker 1Proposed1:15:09

Well, I completely disagree. The most important thing is that we have a shared vision and absolutely action comes from conversation and we've got to be able to create that as a group. And you're so generous, Jim, with your time and your expertise. Once again it's such a gift and the community wants a vision They want a clear vision. Where are we going? And at this emergency moment, I agree totally, Ryan, we are there is the perfect time and the plague came before the rich.

So let's make some let's make some visions about what happens when we come out of this. So we're ready to go in the community and can see clearly But the vision, right? And so incredible. So fabulous and it's such an opportunity and we really need to take this and we will do this. We can do this. So let's do it!

UnidentifiedUnidentified speaker 7Proposed1:16:16

Well that's great. Anyway, we could start on Saturday with bringing together the main purpose of the day or in the time that we have available and see what we accomplish Again, the only thing I would encourage you to though is remember the statement. At least I'm saying it's about creating. I've never seen a breakthrough yet that didn't before the fact look like it was either impossible or unreasonable or infeasible. So whatever limitations you have if all we do is sit around and say yeah but we can't do that because then we're just going to go around in circles. I think we have to start from We can't do that now given X, Y and Z. And if we were committed to something, we need to change that or we need to have a breakthrough in that area or we need to shift maybe it becomes a different kind of foundation for the council and future councils.

I don't know. I have no idea where it's gonna go. All I'm saying is if you look at this as a creative session albeit in public and it's not a problem solving session And that you're looking to invent and create a future that's not already going to happen. You know, you're not trying to just simply describe and predict, you're trying to generate and create. And if you can do that it'll be a different opening, a different context in a different possibility for the community. Now in the process of having that conversation I suspect a lot of other concerns are gonna get surfaced And then you can deal with those as

UnidentifiedUnidentified speaker 5Proposed1:17:57

well. I guess where I'm gonna take some issue with Mayor Stix is that if we cannot amongst ourselves define a global shared vision, that doesn't mean that we can't very productively work together and I don't think that we should be unrealistic in the sense of trying to achieve something that gets in the way of serving this community. In other words, there's lots of ways that we can agree to disagree but still effectively perform our function as elected officials and not I don't think get caught into spending a lot of time trying to achieve the unachievable at the expense of making the decisions that are needed for effective governance. And that's just something I'm going to be very sensitive and cognizant of.

UnidentifiedUnidentified speaker 7Proposed1:18:57

I don't disagree with you, Bill. The only place I would ask you to reconsider is as soon as you say this and this is not achievable, you're putting an absolute objective factor around whatever you think the constraint is. Remember what

UnidentifiedUnidentified speaker 5Proposed1:19:10

I said might not be?

UnidentifiedUnidentified speaker 7Proposed1:19:12

I understand. I'm just saying... I

UnidentifiedUnidentified speaker 5Proposed1:19:13

didn't say it can be, I said might not be and I've been through these kinds of things before Jimmy you know I mean we're we've all lived long lives and unfortunately everybody on this council is pretty had a lot of experiences and you know you have to be careful in saying well you know setting like an ethos of achieving a certain type of shared vision in the face of different philosophical approaches to how we look at problems. And if you go down too far into, well, we've got to get to that shared vision before we proceed with governance, you're not being responsible towards the people that elected us.

That's what I'm trying to say.

UnidentifiedUnidentified speaker 1Proposed1:20:09

I'd like to say, because from what I'm hearing Jim it's not about we all have to agree. We have to be willing to share our visions with each other and that's where the alignment comes from. And how many of these have you done? Have you worked with government before? How many thousands?

UnidentifiedUnidentified speaker 7Proposed1:20:32

I've never worked with a political group I've worked with every deputy minister and assistant deputy minister in the government of Canada, you know, in five to 10 day kinds of contexts. So I've worked a lot in government. I worked for the White House, I've worked for Congress but never for the elected officials always for the management staff and so forth. So, I'm very comfortable in the public sector.

And again, I think Bill's point is correct that And Councilman Blatt's point is correct. When bureaucracy was invented by Weber, it was the perfect organization for doing routine things. The problem is in the world today we don't have routine things. There's a whole lot of everything's like a one-off original. So how you constitute yourselves, how you organize yourselves, how you relate to each other I believe and it's my belief is up for examination and design, that you're not forced into some kind of historical lockstep mindset about how bureaucracies have to work.

But Councilman Blatt's point is exactly right. It's a different entity and I have not worked with politicians in this context

UnidentifiedUnidentified speaker 5Proposed1:21:53

before. We're also constrained legally with a certain structure that we have to operate within. We can't just go and change state statutes about how general law cities operate.

UnidentifiedUnidentified speaker 7Proposed1:22:08

That's right, now I understand.

UnidentifiedUnidentified speaker 6Proposed1:22:10

So I think this is all interesting fodder for Saturday morning. Jim, I'd like you to think of something for me. We're five elected officials and there might be 20 let's say 30 people that call in on Saturday How do we create a vision for 7,500 people? I really mean that because it seems to me elected then this is like, I imagine just what Bill's talking to and Ryan's talking to is you're an elected official. Now I don't know personally all the people that voted for me.

I'm sure none of us do But the reality for me is anything that I do, I want it to be in the best interest of this community. And I really resent when a small group of people seem to think that their vision for this community is greater than the community's vision. So the question would be how do we achieve community vision? in what we're trying to achieve versus five people sitting on a council and 30 people that might call in and say, that's the new Ojai vision. And I think that's one of the problems that I run into. Maybe that's just me, but that's one of the problems I run into.

UnidentifiedUnidentified speaker 7Proposed1:23:40

That's true. Remember, the thing in my view, in my work, I would say you have the power of declaration as an entity in the government, as the government When you speak, it's real because you say it. That's the power of declaration. That's one of the primary actions of a leader and that's why I say if you declare this to be the vision, that is the vision of the community and there may be people who have different views and different visions and different agendas and all kinds of things but at least you've put a stake in the ground but this is the future that we the leadership are committed to and we declare it to be so And you very likely are always going to have dissenters.

But then that becomes another conversation, which is how do you enroll and engage dissentors to be able to see what you see? You enroll and engage people rather than try to sell and convince.

1:24 – 1:3026 turns

UnidentifiedUnidentified speaker 6Proposed1:24:42

Well, like you said that's where the politics come into it.

UnidentifiedUnidentified speaker 5Proposed1:24:45

So I'll always be open to learning from others in unexpected ways.

UnidentifiedUnidentified speaker 6Proposed1:24:49

Well, like you said, I look forward to it. I'm glad I was reminded. You know, I'm a pretty busy guy. James called me at 830 before the meeting.

UnidentifiedCity ClerkProposed · by roll call1:25:01

Jim, if I could ask one thing, you and I had talked maybe last time we talked about Whether it would be a good idea to put kind of a couple of approximate time frames on the meeting of, you know, spend this much time on visioning versus developing that vision versus this much time developing goals as an example.

UnidentifiedUnidentified speaker 7Proposed1:25:25

No I'm committed based on our conversation I'm committed to try and again it's an intention to have some of the meeting allocation to focus on defining the space of the vision at least. The opening, the general anchors and some boundaries there. And then to try to focus on short term or shorter term goals, objectives projects that if we have to be willing to play this in a game it's a game of mindset as if this is really the reality we've created how did we do it?

What commitment did the council make in 2021? You know, when did we finish the climate park? You know, when was that? And see I'm trying to press the issue of commitment. When specifically did we finish the climate park? What year, what date, what month? What things had to be dealt with and resolved in order to have that be complete? What laws had to be changed if there was one of those Bill?

What had to have happened in order for us to fulfill and accomplish what we're trying to do? And you'll end up with an action plan for the climate park or whatever other projects you may have. So I'm looking to try to do both of those things, but as Bill has so eloquently said, the ambition may be too much But we won't know that until we have a conversation.

UnidentifiedUnidentified speaker 5Proposed1:27:02

So, we put some structure of combining visioning with governance responsibilities somewhat disciplined towards both of those?

UnidentifiedUnidentified speaker 7Proposed1:27:09

That's right and I think both are equally important.

UnidentifiedCity ClerkProposed · by roll call1:27:13

Thank you, thank you

UnidentifiedUnidentified speaker 3Proposed1:27:14

Jim. So can we be in agreement that the Alignment, alignment for you know this is our first golden opportunity to work with Jim. I see it as a golden opportunity to have a conversation of this nature and as i said when i spoke up at the beginning meeting or this top, this item on the agenda. I don't know how to characterize it. I wanted to go into it with the understanding that if we need more time either Saturday or another time that we are willing to commit to that. That's what I want to go into it with that kind of a mind, that on my mind so there's no reason, there's no time restriction In reality,

UnidentifiedUnidentified speaker 5Proposed1:28:13

I'm not willing to consent to that. It'll be part of the process. I'm not willing to consent to unlimited time now.

UnidentifiedUnidentified speaker 3Proposed1:28:21

Well, I don't mean unlimited time, but three hours as I think Randy already pointed out is that's an unrealistic if we can do it in three hours, that would be amazing. But if we need more time, are we willing to make to commit to more time?

UnidentifiedUnidentified speaker 5Proposed1:28:38

I

UnidentifiedUnidentified speaker 3Proposed1:28:38

don't

UnidentifiedUnidentified speaker 5Proposed1:28:38

know

UnidentifiedUnidentified speaker 3Proposed1:28:38

enough.

UnidentifiedUnidentified speaker 5Proposed1:28:39

I don't know enough to make that decision right now.

UnidentifiedUnidentified speaker 7Proposed1:28:41

Susan, I would leave that as a decision in the meeting. That's all I'm saying,

UnidentifiedUnidentified speaker 5Proposed1:28:46

Susan. Fair enough.

UnidentifiedUnidentified speaker 7Proposed1:28:47

If people aren't getting juice from this, it's a waste of time.

UnidentifiedUnidentified speaker 1Proposed1:28:51

OK, thank you. I'm already juiced. I can't wait. Thank you so much, Jim. It's going to be fabulous. Can't wait either.

UnidentifiedUnidentified speaker 5Proposed1:28:59

Learn by doing.

UnidentifiedUnidentified speaker 3Proposed1:29:01

Thank you, Jim!

UnidentifiedUnidentified speaker 1Proposed1:29:02

Thank you so much, Jim

UnidentifiedUnidentified speaker 3Proposed1:29:10

Okay. Four o'clock climate, climate committee. Number four Skagg.

UnidentifiedCity ClerkProposed · by roll call1:29:19

Yeah. This every year we, we designate a voting delegate for the Skaggs conference. Usually the Skype conferences held at a location and there's This year it's going to be done virtually. It's on Thursday, May 6th 2021 at 11am. It'll be a Zoom teleconference The other strange thing this year, COVID is they have not released their meeting materials yet or their agenda yet but they are asking us to designate a council member to attend as soon as possible with the request we received from SCAG. So we wanted to bring it to see if there was, if Council's ready and willing to designate a delegate to attend that meeting on May 6th.

UnidentifiedUnidentified speaker 5Proposed1:30:11

I would hope the Mayor wanted

1:30 – 2:0224 turns

UnidentifiedUnidentified speaker 1Proposed1:30:15

Well, thank you Bill. This

UnidentifiedUnidentified speaker 5Proposed1:30:17

is my opinion.

UnidentifiedUnidentified speaker 1Proposed1:30:18

Okay I don't want to take it from anyone else. Do you want to do it Mayor Betsy? I want to do it if that seems to be the correct decision. Anybody comment?

UnidentifiedUnidentified speaker 3Proposed1:30:37

Well, I would say that I would like for you to do Okay. Cannot do it, I'm willing to do it.

UnidentifiedUnidentified speaker 1Proposed1:30:44

That's very kind of you Susan. All right, I'll do it. Skagg here I come.

UnidentifiedUnidentified speaker 8Proposed1:30:50

Madam Mayor for this one we will need a as a denomination want the nomination from Council Member Francina is sufficient. We'll then need a council vote to confirm.

UnidentifiedCity ClerkProposed · by roll call1:31:01

Okay. Was that a motion from Council Member Wyrick and a second from Council Member Francina or did I get

UnidentifiedUnidentified speaker 2Proposed1:31:09

Either way, either way.

UnidentifiedUnidentified speaker 5Proposed1:31:10

Doesn't matter.

UnidentifiedUnidentified speaker 2Proposed1:31:11

Yeah. Can you guys decide which it is so that

UnidentifiedUnidentified speaker 5Proposed1:31:16

I can... Okay let Councilperson Francina be the nominator. That's fine with me.

UnidentifiedUnidentified speaker 3Proposed1:31:20

Okay I'll nominate Betsy Sticks and Bill will...

UnidentifiedUnidentified speaker 5Proposed1:31:25

It doesn't need a second.

UnidentifiedUnidentified speaker 8Proposed1:31:26

Nominations don't need a second. So nomination from Councilmember Francina is sufficient. That allows a vote and I'll look to the clerk to take the vote.

UnidentifiedUnidentified speaker 1Proposed1:31:37

Okay, thank you. Vote please Gail.

UnidentifiedUnidentified speaker 2Proposed1:31:41

Mayor Pro Tem Weyrich?

UnidentifiedUnidentified speaker 5Proposed1:31:43

Yes.

UnidentifiedUnidentified speaker 2Proposed1:31:44

Council Member Blatz?

UnidentifiedUnidentified speaker 1Proposed1:31:45

Yes.

UnidentifiedUnidentified speaker 2Proposed1:31:46

Mayor Stixx? Yes Council Member Francina? Yes Council Member Haney?

UnidentifiedUnidentified speaker 6Proposed1:31:53

Absolutely

UnidentifiedUnidentified speaker 1Proposed1:31:55

All right skag here I come all right thank you very much i guess i think all right number five uh the pension james

UnidentifiedCity ClerkProposed · by roll call1:32:07

Thank you. And Gail, if you can let Pam and Dan into the meeting. We have a guest from GovInvest that we will be speaking with. I'm going to pull up a quick introduction. This is on the consent calendar today. We had our budget calendar. listed, which lays out the schedule for the budget process this year. And we've had a couple of steps but this really to me is the big kickoff. We have this discussion today and then we'll have a couple of budget workshops or a few budget workshops scheduled in coming meetings as we work up to the June budget process The budget this year is going to be interesting, to say the least. And there's a lot of unknowns at this time but one of the things we wanted to do from the get-go is identify some major issues and impacts that we should be aware of and maybe that in the past we didn't have a clear picture on.

We wanted to try to get a clear picture this year And so, in the past we've talked about potential pension and OPEB liability. Just to clarify that for the public, you know, pension liability or, you know, the expected costs for employee pensions, but OPEB is something a lot of people haven't heard. It's other post-employment benefit costs which is it's not unusual for agencies or businesses to have other post employment benefits which are other benefits that people get at retirement.

I think we've talked about it a lot here that the one everybody is aware of is there was a post employment benefit prior to for employees hired prior to 2012 October 1, 2012 where those employees got a health benefit once they retired. That benefit no longer exists but there's still costs for those employees who got on the plan back then so part of this report is explaining the real cost of those benefits that we expect to pay essentially and I'll quickly give an update. Like I said, this ties into the budget.

We have severe budget pressure as is with the impacts of COVID that we've discussed a few times today. This chart we went through a couple weeks ago but it shows how our expenditures had been cut $1.2 million from pre-COVID to June of 2020 And then they got cut another $1.2 million from June 2020 to what we're expecting to be at the end of this fiscal year, which is June 2021. So a $1 million cut for a city of our size is a huge cut. We've had two in a year due to the COVID pandemic And at this point, I would say we're probably expecting to stay very conservative and very much near that level this coming year. And the reality is as you know that's a challenge for us to keep providing the level of service we currently provide it but it's also a challenge because there are these other costs and other liabilities that we have to pay off and so that's where this Pension conversation ties into the budget conversation.

We've also said this a few times today, this was a chart from a couple months back that we have provided showing our reserves and where they started prior to COVID and where we were estimating that they would be. We are here and this estimate that we gave a couple months ago is pretty accurate. And that's obviously, you know, a huge reduction from where we were. We were in a pretty good spot prior to COVID and as we've said today, we were impacted severely more than I think most other local agencies due to COVID and its unique impacts on our types of businesses.

So, so this is a number that we're going to have to try to focus on rebuilding once we survive this this pandemic situation. And so To that, to that point. We wanted to start talking about some of these big picture issues that we're going to have to start focusing on and incorporating into the budget. I've already hit on most of them in the introduction but you know for a city with a $10 million budget you know we're essentially going to have to rebuild our reserves with another $5 million at some you know over the years, but that's something that we should start planning for now.

We're going to have to address these pension and OPEB costs at some point, which this report identified that the pension costs accrued liability for those pension costs is currently $5 million. The accrued OPEB cost is currently $2.5 million. And the one thing I'll say with these is, as Dan's going to go through. With the investment strategies we've selected some like the OPEB costs would project to be paid off by 2031 so it's not necessarily that we're going to have to scramble and you know find $2.5 million but it's just something we need to be aware of as we budget and it's something for us to keep in mind and consider where we allocate resources And then last is we just know that we're expecting there to be a continued ongoing impact on our revenue.

So when you start looking at these numbers for city with our budget, there are really severe budget pressures on us that we should, we just need to be cognizant of and aware of as we budget this year in coming months so. Lastly I went through this but pension I think most people are aware of it's the Payments for a person's retirement and when a person works for an agency they make regular payments into an investment fund. And this accrued liability is the difference in the amount that they didn't pay into the fund, and that difference that needs to be made up over time.

OPEB is, like I said the other benefits besides the pension that someone's eligible to receive after retirement. So with that, I will turn it over to Dan from GovInvest who has worked on this issue for us and let me stop sharing my screen. Take it away, Dan.

CommentOjai DayProposed · by introduction1:39:14

Okay. Thank you, Madam Mayor and members of the City Council. I am honored to be able to provide this update to you this evening. I've had the unique pleasure of working with your staff and providing this update. They were great to work with. And I do realize this is a dense topic with a lot of pinching jargon so I hope that you will bear with me We'll try to cover a lot of ground today, so I'd ask that you would hold your questions to the end. And I guess mainly one of the things You know, well you know I want to walk you through a little bit of pension basics some of the headwinds that I expect to see coming out of purse and capital markets.

And then provide you an update of where your pension and open pet plans exist today so with with that I will get into some of the pension basics. With any of these long-term plans, they really depend on a number of economic and demographic assumptions with investment income being one of the major cost drivers. And you can see there are both employee contributions and employer contributions that come into the plan but investment income is a big part of the affordability and the costs of these plans.

I'm not going to go through each of these definitions, but this is some of the pinching jargon that I will leave for you and hope they will resonate in the following slides. And so let's kind of get at it as Mr. Vega indicated The goal of any long-term liability is really to fund it through the active service life of the employee. And if all actuarial assumptions and market assumptions were correct, that the liability would be funded through the expected life of the employees. So in this example I'm showing a 25 year old that perhaps works for 30 years to end at 35.

And what you can see under ideal circumstances, investment earnings would make up roughly two thirds of the funds necessary to pay that benefit throughout the term of their retirement until they expired. Unfortunately, If the market value of investments fall short of the expected earnings, then an unfunded liability is created. The accrued liability is really a funding progress target and it's easier to identify this for one individual rather than the system as a whole so at age 45 You can see the blue line represents the target balance that we would have. The market value is the green and the red would represent the unfunded accrued liability as of a picture point of time, and hopefully it grows to the target so that at retirement there'd be sufficient funds to pay their benefits into retirement without any future contributions.

So some of the headwinds that we are facing, whether it's CalPERS and it's really portfolio managers across the country is that during the COVID pandemic. We've seen a 10 year treasury drop as low as half a percent down in August. Now it's made very abrupt increase since December. And so it's now back to one and a half percent, but when you look at the CalPERS portfolio and this is fairly standard across most investment plans fixed income would represent at least 30% of that portfolio So when 30% of the portfolio is earning 1.5%, or at times below 1%, it's pretty hard to imagine a path to 7%, which is the target rate of return for the plan. And so investment managers at PERS realize in order to hit that 7% target rate of return, That equities and private equity would have to earn double digits.

So they're faced with that unpleasant dilemma of taking on more risk in order to achieve that target rate or return, or perhaps lower that discount rate. And you have to be careful what you ask for because when you lower the assumed rate of return of investment return than the city by default Picks up the difference under defined benefit plan. So talking about some of those headwinds, you know we're still paying off some of the losses that were incurred during the Great Recession and when I say losses their experience losses where the earnings slipped below 7%. So in 2019, we know they missed the target by three tenths of a percent. And for Ojai that amounted to 72,500 and for the 2020 investment experience loss which isn't in your current Val but it's something that we have in the software suite to be able to predict for Ojiai that loss was closer The 2020 loss is an additional 356,000 that CalPERS missed the target.

But even more concerning to me are the capital market assumptions looking forward. Wilshire which is CalPERS both CalPERS Investment Advisory as well as Investment Advisor as well as most major Uh, retirement plans across the country are predicting in the next 10 years. Um, you know, largely because of the low investment fixed income environment that they're expecting, um, returns in the five and a half percent range and the 30 year return to be, you know, still below the 7% target. So to me, that is a very early indicator That there will be future discount rate reductions in the fall of 21, which will inevitably increase the cost of this benefit to the city.

So when we look at the OHI update, the unfunded so you have the crude liabilities 20 million, you have assets set aside with PERS. And an unfunded accrued liability of 5.5 and slightly different than the OPEB plan, the pension plan it's statutorily required to make contributions to that plan. So CalPERS will determine what your, what the cost you will need to cover the current operating costs for the year And that means the what what individuals will accrue your current workforce plus a methodology to to amortize the unfunded accrued liability. Over a period not to exceed 20 years and you can see your kind of in that almost, you know 18 year range by the time you if all future actuarial assumptions were met. You would have that UAL or unfunded accrued liability paid off in about 18 years and Well, you know we were all skeptical whether that is possible.

So we've modeled your funded status in a couple different ways. We've assumed the worst case scenario that on average CalPERS earns 5%. We've modeled at 6% and if they hit their return, you would be fully funded in 2038 absent Experience difference, differing from actuarial and assumptions. And you know if things are worse well if they don't hit that return your funded status really isn't dropping all that much you're kind of holding your own Um, you're holding your own through that period.

And so you're not losing much ground and that's largely because in the next 15 years you'll be paying off so much principal during that time. So your costs under those same scenarios look you know, like this. So the green line you can see is pretty flat compared to most agencies and it tapers off in 2037 or you start really seeing that precipitous decline starting in 15 years so most of that pain is in the next 15 years but you notice that the cost increase is fairly stable on the, on the UAL repayment and that's where most of the volatility typically comes into with most plans. And I will tell you, I see the shape of the payment plans every day all day long And I can say the average trajectory of local agency costs look more like this, where it is they're moving up a steep mound before it starts declining again.

And fortunately your staff has managed that very well and your cost curve, they've already bent cost curve so it's relatively flat as I mentioned before. Now with the CalPERS, you know, with the capital market assumptions being a bit on the skepticals. You know we're I think we're all a little bit skeptical whether they will hit that target rate of return. This is a hypothetical this is where your cost curve is heading today which is sloping downward But if they had three years of additional performance underperformance at the five and a half percent, you could see that it would start creeping back up.

So that's where your pension plan is today on the OPEB side, you can see Mr. Vega mentioned that your unfunded liability Is currently at 2.81 million with a funded status of 17 and a half percent that was and your annual cost to service that unfunded liability, as well as keeping up on the normal cost or the service costs for the current period is about 374 I think it needs to be nudged up just a bit To closer to 400,000.

But you can see you realize some positive experience between the two years where your unfunded liability dropped nearly a million dollars and that really has to do with mostly with positive plan experience. The actuary noted that Your active employees are down roughly. Oh, I believe it's almost 18 employees since the last valuation. Um, so that was part of it. The other is some of the health care trend rates were had some actual positive experience that led to that almost $1 million reduction in the unfunded liability.

The actual so the actual determined contribution is made up of two components, it's made up of typically the cost of this current service period plus. repaying your liability over repaying the unfunded liability over a closed and used to be a 20 year. Amortization and you're, you're down to about 18 years left in that. In that payment progress so your current benefits are you paying a significant amount of for employees that already receiving the benefit and that additional contribution can be viewed Um, really as.

As part is partially pre-funding of the current employees as well as paying down your unfunded liability. I would like to see that sort of flip flop a bit where we would show the amortization of the unfunded liability closer to 300,000 And that your service cost is about 100,000. That is a little bit in the weeds but the way the city's funding policy had evolved over time it was Paying the current benefits plus 100,000 to pay down the unfunded liability.

I think a little bit more traditional approach would be to take your unfunded liability amortize it over a period that you are looking for 15-20 years and then cover your service cost. So you end up really in the same place. It's about, it's in the high 300s to close to 400,000. So the next time we do evaluation I would suggest slightly retooling how this is calculated because I do think at the time that amount deposited in trust. This is that $100,000 that's deposited in the trust might be viewed as well it really is closer to $300,000 and that your service cost for your current employees is about $100,000 Right now it's flip flop. This is what you're paying in benefits and so that's just, it's really all the semantics but you get to the same place where your total contributions are really kind of in that Between $375,000 to about $400,000 in annual contribution to pay both your current cost as well as paying down your unfunded liability.

So at the current discount rate of 7.55% on your OPEB plan you could see under different scenarios Your current contribution towards your trust is $100,000 and that would get you paid off in that 17 1⁄2 to 18 years as well. Kind of in sync with your pension program. So despite how you came up with the funding program it's still tracking the way it should be And, but you know if the city were to consider trying to accelerate the repayment you made. If you got that payment up to You know, closer to 500,000 then you would pay it off. Shorter and if you discontinued your contribution in that $100,000 contribution into the trust where we would extend out beyond the projection period out here.

The next question that really came up is, what if we went to a more conservative investment strategy? And currently you're in SERP Strategy 1 which has an expected return of between 6.5% to 7%. And if you were to start You know, bringing that to a more conservative strategy which sounds nice on the surface but will really increase your liability and your costs because it would otherwise be assumed that those investment earnings were coming from investment earnings. And instead if you recall if you lower the discount rate or the assumed rate of return The city would have to make up that difference. So not only would it, that liability would increase beyond if you went to SERP strategy three which is the most conservative, which represents about 70% fixed income then your liability would increase because there's less investment earnings being assumed paid into the program and that additional conservatism doesn't necessarily pay off for, for, um, for Ojai given that the liabilities, the investment horizon for those, those liabilities are still in that 18 year range.

So moving to fixed income we've talked about, you know, the 10-year being hitting It was almost half a percent in August and now it's up to close today at 1.55% that on that, you know moving to a 70% fixed income strategy would make It would increase the hurdle for Ojai and with that long investment horizon, wouldn't really change the volatility too much until you get below 15%.

Below 10 years, then you might think about reining in and going to a more conservative strategy. But given that you're 18 years out seems more appropriate to stay in this more aggressive strategy and that volatility that you might expect with a more aggressive strategy abates over time the longer investment horizon is the less volatility that you would expect in an equities-based strategy.

So, that is the end of my presentation. I'm sure the Council may have some very good questions for James and myself So we'll open it up to questions at this point, unless James has any comments that he would like to make at this point.

2:02 – 2:0812 turns

UnidentifiedCity ClerkProposed · by roll call2:02:09

Yeah

CommentOjai DayProposed · by introduction2:02:09

I think I'll just say one more

UnidentifiedCity ClerkProposed · by roll call2:02:11

thing which is you know with really two goals with bringing this to Council. One is to really give everybody a clear picture of what our liability currently looks at and is projected to be And second was, initially we had brought this to the budget committee to talk about potential changes this year. I think what we've seen going through all of this is there's really two potential things that you can adjust that would change the timeline for paying off this liability One is which investment strategy we choose. So the current one, investment strategy one is the one that is projected to pay off this liability much sooner than the other strategies.

Second would be to just pay more into the trust fund but the reality is you know and I'm going You know, Pam and I will be the two bringing this to Council. The reality is with this year's budget and what we're looking at this is not going to be a year that will work. We're gonna expect to recommend making a big increase to what we pay it's just, it's just not going to be feasible this year so something for us to think about I think One of the charts that Dan showed, showed like what would happen if we did modify how much we pay. You know something if we slide 20 exactly yeah and it's you know if we recover well in the next year or two then this is something we probably would want to talk revisit and talk about I think this is one I will save And have handy for budget discussions in coming years.

But the reality is, like I said two options right now is invest in the more aggressive strategy or pay more and so we had originally gone to Budget Committee and said we were going to look at these strategies closely. Pam and I at the end of doing so with Dan recommend staying in the investment strategy one that we're in And then just like I said, keeping this in the back of our minds or the front of our minds actually as we budget and make some of those tough decisions in the next... This year but also in coming years. So with that if there's any questions we're happy to answer them.

James

UnidentifiedUnidentified speaker 6Proposed2:04:33

what's your current interest for paying on this debt? I'm sorry what was that? What's the current interest that we're paying on this debt?

CommentOjai DayProposed · by introduction2:04:42

So James if I could jump in on the OPEB, you're currently paying 7.55% and on PERS you're paying 7%.

UnidentifiedUnidentified speaker 6Proposed2:04:56

So these are just questions. Trust me, by no means am I a genius at any of this but if money's cheaper right now because of interest rates being low would it be cheaper to take a loan out and pay this off at a cheaper interest rate? Um, or are we carrying this interest? Do we get this interest rate for seven or 18 years versus if we took a loan out, let's say it's a seven year loan and you got it at 4% or 3%, you'd still be paid. You'd be paying more. I, you understand what I'm saying in my James,

CommentOjai DayProposed · by introduction2:05:36

do you want me to take that question or do you want to handle it?

UnidentifiedCity ClerkProposed · by roll call2:05:40

Sure. Yes.

CommentOjai DayProposed · by introduction2:05:41

So, so, um, So while the debt that you would borrow is a fixed interest rate, the rates both on your OPEB and your pension plan are the assumed earnings rate. So if they don't come into fruition so you could borrow let's say at three or potentially even four you could, you could think of it as hey we would have this arbitrage savings between those two different between those two.

UnidentifiedUnidentified speaker 6Proposed2:06:19

But

CommentOjai DayProposed · by introduction2:06:19

if PERS or the SERP trust earns less than your borrowing rate then you're underwater on that plan So it is something that we can look at with your investment advisor to see if you're interested in either doing a private placement or some other restructuring of your liability. But we would have to then also, so you're walking into this decision eyes wide open that we're looking at what could go wrong and so we would do some stress testing to say Well, what if we right after borrowing that money and investing it. We had something like you know the dot com recession, the Great Recession or perhaps just a straight line estimate of purse actuaries, assuming you're only going to earn five and a half percent on average for the next 10 years so We can, if it's something that the council is interested in.

We can do some initial pension restructuring education sessions but this is something that the council would want to look at closely and move into such a transaction with their eyes wide open clearly understanding The debt that you would take on with that either the private party or the capital markets is fixed and the rate that CalPERS earns is less, you know, less clear. And we know that they're on any individual year They, there can be significant amount of volatility that might wipe out that presumed interest savings. But it's an excellent question. It's very popular these days but council would have to go into it with their eyes wide open and understand the risks and we would We would we would proceed with a very deliberate process, if that is something that the council wishes to entertain.

UnidentifiedUnidentified speaker 6Proposed2:08:47

To me it was just a question I'm interested to see what Dr Wyrick has to say.

2:08 – 2:1416 turns

UnidentifiedUnidentified speaker 5Proposed2:08:58

Well, may I proceed? Of course! Randy, I think you asked a very valid question but I would call it in terms of risk management. It's kind of going to the boundary condition of refinancing the whole thing and if I'm perceiving this right one of the things that put us into a better position, I think Dan would agree was when we We set up that 100,000 per year beginning in 15 at least to put us in a better position now than we would have been. For sure yes and in retrospect I mean I remember you know I was on council then and I remember our discussing this and I felt bad when we had to suspend that hundred thousand this year but we really didn't have any choice um but what I guess I'm trying point out is that there's sort of a maybe an intermediate approach to this, Randy.

I was interested to see how Dan thinks about this as our revenues recover and we may not be looking, we may have to be looking at you know, not this current fiscal year. Well, I don't know, maybe we'll have to wait till 2022 but they're certainly significant reduced risk if we can pay down more quickly But you have to be, you have to look at your liquidity constraints.

And what I'm thinking is that and see if Dan or James you think our pan this makes any sense at all that if we can set up a line of credit that would allow us to avoid the problem Dan's talking about by maybe a little more aggressively paying down in future budget years. Where we kind of have a little liquidity backstop if we get it wrong by a little bit in a given year. Sort of us accomplishing the same thing that Randy's talking about without taking on as much risk is refinancing the whole thing. Does that make any sense, James or Dan or Pam? Yeah are you thinking like maybe doing that to

UnidentifiedCity ClerkProposed · by roll call2:11:20

increase

UnidentifiedUnidentified speaker 5Proposed2:11:23

those yearly payments of the trust fund? Right, in other words if we had the line and credit in place let's say for three million.

UnidentifiedCity ClerkProposed · by roll call2:11:29

Yes.

UnidentifiedUnidentified speaker 5Proposed2:11:30

And we budget 200 000 or even 300 000 and we fall short of the TOT for some reason. Yeah. We're not completely you know we're not at the exposure level that complete refinancing would put us in yeah we're still paying down.

UnidentifiedCity ClerkProposed · by roll call2:11:48

Yeah and

UnidentifiedUnidentified speaker 5Proposed2:11:48

you know the

UnidentifiedCity ClerkProposed · by roll call2:11:49

nice thing about that is with the trust fund We could potentially use that to pay the annual contributions at some point too.

UnidentifiedUnidentified speaker 5Proposed2:12:01

Because we are looking at a spread of about 300 basis points, but Dan's right you can't lock into the long-term future but it at least it would give us a little bit of a liquidity management tool to be more aggressive on the pay down I don't know if I'm making any sense.

CommentOjai DayProposed · by introduction2:12:16

Yeah you're absolutely making sense and in fact many agencies aren't choosing those that are choosing to either go Go to a go to line of credit or private placement. Not all of them are assuming extinguishing the entire debt, there may be just chipping away at it

UnidentifiedUnidentified speaker 5Proposed2:12:37

right chip away a little faster with that look yeah

CommentOjai DayProposed · by introduction2:12:40

and then you spread your risk that way too. Now we are. Series 50 registered municipal advisors. So that would be your FA or MA that we would want to work with on the table before we start trying to sell you a municipal security, but we could certainly if you have a municipal advisor great will work with them. We work collaboratively with them. We do not compete with them If not, we can suggest one or two that are doing this and we can investigate and give you a couple different scenarios whether it's a line of credit or small private placement with a bank to keep the, you know.

And yeah, we are happy to look at those opportunities.

UnidentifiedUnidentified speaker 5Proposed2:13:35

Thank you.

CommentOjai DayProposed · by introduction2:13:36

Yeah I want

UnidentifiedCity ClerkProposed · by roll call2:13:37

to go back real quick to something Council Member Weirich said that I want to reiterate too is The news here is it's mixed in a lot of ways, you know it's obviously the potential outstanding liability is not a small amount but the positive that you alluded to. We've made these $100,000 deposits into the trust fund that have added up to I think our most recent estimate was $722,000 which is a big chunk and that's something that last I had heard we were the only city in the county that was doing that extra payment.

And then the other thing is you know making that adjustment in 2012 Where we ended that benefit, if we had continued that benefit these costs would be astronomical. So obviously as an employee that benefit sounds great but it is far as the cost, it's hard to justify. Thank

UnidentifiedUnidentified speaker 5Proposed2:14:37

goodness that decision was made in 2012 absolutely. And then we committed in 2015.

2:14 – 2:2313 turns

UnidentifiedUnidentified speaker 6Proposed2:14:47

Yeah, Randy. And I asked you about them, you know, so you have interest on debt that you're carrying out for the 18 years and then we're not fixed at 7% in our strategy one correct? Correct. That interest rate could go up or it could go down am I correct? Correct So obviously if it goes up and so you're creating more fun, would you earmark any increases to service debt? I mean is that what happens automatically or is that something that you have to predetermine in your strategy session or section.

CommentOjai DayProposed · by introduction2:15:32

That is an excellent question. You were to issue what's called pension obligation bonds. Sorry, so are we talking OPEB or pension?

UnidentifiedCity ClerkProposed · by roll call2:15:47

I think Dan, I think what Randy Council Member Haney is asking is if it overperforms you know what happens to that money and I think the answer but correct me if I'm wrong is that whatever over performs that also starts paying off that liability

UnidentifiedUnidentified speaker 6Proposed2:16:05

It

CommentOjai DayProposed · by introduction2:16:09

does. And I just wanted to make clear that you couldn't use those excess earnings for anything other than the use of your

UnidentifiedUnidentified speaker 4Proposed2:16:20

trust.

CommentOjai DayProposed · by introduction2:16:20

Now, you could always say well we're not going to make a contribution, our normal contribution and draw down your trust to make your service cost payments Uh, so I mean nobody's too worried about being overfunded at this stage. But there certainly instead of taking making your contribution out of the general coffers of the city you can make that payment out of your trust and i'm not suggesting that because i think the plan that you have which is set aside the amount that you don't need for cash flows in and And have it invested for long-term is a very good strategy.

Now, whether you want to accelerate that through some restructuring or some additional borrowing is slightly a different topic but we're happy to look into that with a financial advisor Um, whether it's one of yours or whether it's somebody that we bring on. Um, and yeah, there, there, there, there certainly that, that opportunity of accelerating that through, through the issuance of debt at a fairly low rate.

UnidentifiedUnidentified speaker 6Proposed2:17:46

The other question is, um, is, is uh, uh, peers, the investment agency. We're not, we don't have our own investment agency where you were relying on someone else.

CommentOjai DayProposed · by introduction2:17:59

Correct? That's correct. So most agencies, so the trust providers out there usually give you one of three to five options. There is one provider that would allow you to customize your strategy. But these are the most common strategies, 60-40 portfolio. And there are fact sheets on each one of these strategies That would give you the, you know allocation between fixed assets and equities.

But given the long term horizon that you have while I'm not a registered investment advisor with the long term. The long-term horizon makes it conducive and appropriate for an aggressive investment strategy, assuming that is suitable to your community. And 60-40, I mean it's kind of like your retirement you know so if when you're in your 20s you might not have any bonds um so you might be all equities But the closer you get to a mature plan where you need to make cash outflows, then you're going to need to start adjusting that mix to 60-40. Now all of a sudden you're inside five years, you might be 70 percent fixed income and equities.

UnidentifiedUnidentified speaker 6Proposed2:19:31

Well, I understand all of this fluctuates. I was just wondering over the last five years we've seen nothing but the stock market go up. Now, I'm sure on the other side of that is whatever goes up has to come down. And I understand, and I would assume that everything that our investment entities are doing to have the word safe somewhere in the middle of it or near it or around it.

Um, you know, cause I'm sure all of us. Or I'll speak for myself and, you know, I have a number of friends that are, um, their return is greater than 7% right now in all their investments. Um, so I was just wondering how that works and is that, um...I'm sure that gets a lot of cities in trouble when they start playing that game

CommentOjai DayProposed · by introduction2:20:16

but... Well certainly, and I'm sure some of your, your, I mean some of the portfolios if you're looking at a portfolio that was 100% equities, it's not a fair comparison. So this is you know the I would say these are moderate moderately aggressive options being being search strategy one there are folks that offer strategies that are even more aggressive where they're 70% equities and But part of the problem that I have with moving to fixed income or, you know, to moving the opposite way to say 70% fixed income is with interest rates as low as they are.

So with fixed income, you'd say well, you know equities are expensive when the yield on a fixed income instrument is low That means the cost of that fixed income instrument is actually expensive because the lower the yield, the higher or the lower the market is. The higher you would have to expect to pay for an investment that is Earning a higher rate of return and so, for example if you're if you're holding if somebody is holding a 5% investment and you're holding one at one. In order for that first for somebody to say well if I can buy a 5%. Investment i'm going to have to buy i'd have to buy your one and a half percent at a discount so.

Starting out at the, at this compressed level I would anticipate many fixed income portfolios on a total return basis to probably turn negative for perhaps the next year or so. So that was part of the cautionary tale and in your safety net on being Investments is that you've got a long time horizon. So that volatility, as I said, abates over time.

UnidentifiedUnidentified speaker 6Proposed2:22:40

Right? That's right. I hear you. Okay. So James, what do you need from us?

UnidentifiedCity ClerkProposed · by roll call2:22:49

So, you know, ultimately we don't really need PB, David Ensign --"The staff report says the recommendation is to direct staff to remain in OPEB Investment Strategy 1. The reason we wrote it that way was because we had originally initiated this with the intention that we were going to try to change strategies and then after doing all this work and research decided we shouldn't try to change strategies so we really don't need any direction unless somebody, unless the consensus is to change it otherwise we can just receive the report and move on."

2:23 – 2:3226 turns

UnidentifiedUnidentified speaker 1Proposed2:23:22

All right. Thank you, James. Great report!

UnidentifiedCity ClerkProposed · by roll call2:23:29

Numbers,

UnidentifiedUnidentified speaker 5Proposed2:23:29

numbers, numbers.

UnidentifiedCity ClerkProposed · by roll call2:23:31

Thanks Dan and thanks Pam for all the work on it.

UnidentifiedUnidentified speaker 1Proposed2:23:34

Yeah thank you very much. Thanks Dan.

CommentOjai DayProposed · by introduction2:23:37

Pam was great to work with so was James. Thank you.

UnidentifiedUnidentified speaker 1Proposed2:23:41

Appreciate that. Alright well thank you. Moving right along to drones okay this is number six Bill and Sousa

UnidentifiedCity ClerkProposed · by roll call2:23:54

Do you want me to go ahead or do you want to go ahead? Dan, can you stop sharing your screen? Oh thank you.

CommentOjai DayProposed · by introduction2:24:02

I almost left the meeting and left it up there for you.

UnidentifiedUnidentified speaker 1Proposed2:24:06

Please come back any time.

CommentOjai DayProposed · by introduction2:24:08

All right anytime happy to.

UnidentifiedUnidentified speaker 1Proposed2:24:10

Thank

CommentOjai DayProposed · by introduction2:24:10

you so much. All right thank you have a nice evening everyone.

UnidentifiedUnidentified speaker 5Proposed2:24:14

Lizzie do you want me to introduce this? You want to?

UnidentifiedUnidentified speaker 3Proposed2:24:21

Yes. No, you go ahead please.

UnidentifiedUnidentified speaker 5Proposed2:24:24

Okay the reason we're introducing this is that we both were drawn to the fact that the FAA is approving regulations rapidly bringing this to a possible reality in communities around the country as well as the fact that the big Amazon construction Center down there at the corner of Rice Road and 101 is going to have a drone roof facility, a drone launching facility.

And I don't want to have drone delivery. Oh and then also Santa Monica has been beta testing walking drones for delivery not just air drones And I don't want this. To me, this is in the tradition of being against the formula business approach built into, we talk about vision, talking about the vision of supporting local community-based retail and trying to lean against industrial retail.

I don't want to have an Amazon drone putting more pressure on local retailers, you know bringing things in and dropping them all into our neighborhoods which is very close to happening around this country. I think there's privacy issues, there's just quality of life issues, there's threats to our wildlife Especially bird life that we really value highly here.

And I think it's just a way of continuing to favor by policy as much as we can local retail. I frankly ask everybody in the you know, I've been thinking of writing something up on this line of you know if you have to pay a little bit more get it locally even if you have to pay more. You know less cardboard Fewer miles traveled, maybe walk or ride your bike instead of having the trucks deliver stuff to your neighborhood and filling up. Have you noticed how often the blue recycling things are full of cardboard these days from pandemic living? And I understand it but it really struck me two Saturdays ago I had to leave town.

I passed seven Amazon Prime delivery vans coming up from You know, up from the Ventura area on the way down to the 33. And this is just something I don't want to have in our community and I would like us to get ahead of it and regulate it so we don't have it. That's my feeling. Suzanne if you wanted to add anything?

UnidentifiedUnidentified speaker 3Proposed2:27:33

No, I feel that way. I'm not clear on the extent of what we can do and I am concerned about the effect on birds. I was reading about that this afternoon. There's a lot more information coming out about...I mean it only makes sense you know? And it's still hard for me to envision how it works because they don't have the drones don't land they drop The small packages, I'm not quite sure how even how it works but it doesn't sound like anything. I would want polluting my neighborhood you know just disturbing the peace and quiet even more.

UnidentifiedUnidentified speaker 5Proposed2:28:11

And I did I just you know I just

UnidentifiedUnidentified speaker 3Proposed2:28:13

think

UnidentifiedUnidentified speaker 5Proposed2:28:14

it's only something that a very large industrial retail organization can do. You know Amazon is killing local retail all over this country In the same way when I was in the South for decades, I saw Walmart killing downtowns all over the South. And then the Walmart would close outside of town and you'd have blight outside of town as well as the blight that Walmart caused in town.

Main streets were killed everywhere. The worst part of it was some areas were giving discount rated bonds to Walmart to kill their towns off. It was just crazy and I think we have a tradition of doing otherwise here, and that's why Susan and I agreed to put this and see if there's a majority of council wants to develop a possible regulation.

UnidentifiedUnidentified speaker 3Proposed2:29:12

I just have a question here, Betsy. May I? Yeah, I don't know if this is a if it's a priority because I have some other things I'd rather see on the agenda if if James has time constraints. So I'd like to be clear. Whether it matters whether whether we bring this back next month or may that is that an issue, Matt, do you know

UnidentifiedCity ClerkProposed · by roll call2:29:40

I was going to suggest, I think the ordinance would be drafted. I think by the city attorney but he can tell me other yeah we drafted for sure yeah so as far as i think a couple questions i have along those lines too is have you draft has your firm drafted anything on this or is there a timeline to do that? Or do we have the information to do that at this point and then you know and then yeah work loader timing

UnidentifiedUnidentified speaker 8Proposed2:30:06

wise We can meet the Council's needs or desires as to workload and to timing. We will we will meet your obligations and your needs there. As to prior familiarity, I've drafted a drone regulation in permanent ordinance for another city that created a permit scheme for people flying drones. They did not ban drones but the underlying research is sort of the same so we have some information available As to timing, I would defer back to the council. We will meet your need as may be desired. Do you have an idea

UnidentifiedCity ClerkProposed · by roll call2:30:44

Matt of when this is going to become, when the rules will change where this will actually be potentially allowed? Is there a date that we should try to prepare for or aim for?

UnidentifiedUnidentified speaker 8Proposed2:30:55

That's a bit of an open question. When will the feds act to... There are two things we have to be aware of. One is the feds might preempt our ability to do any of it and if that's the case then so be it. Two, and I should say so be it but we can also advocate with our members of Congress against it. Mindful of course where the power lies on this situation. Two would be does the state seek to preempt our power as a city on this issue? There's no bills currently pending in the legislature although there are opportunities for the legislature to add new bills through May and June on this issue if there's a desire for that I'm not hearing a groundswell in Sacramento that that's something that the state is intending to regulate at this time. They're distracted with or focusing on other issues, perhaps as obvious.

The short answer to the timing question would be if we have something in place within three or four months, that would be likely but not guaranteed to be ahead of the feds and we can certainly bring something back in April or May for council consideration. May would be fine with me.

UnidentifiedUnidentified speaker 3Proposed2:32:06

Yeah, yeah me too because I want to bring something else back in April that you know. Okay how does the rest of the council feel? Sounds good to me.

2:32 – 2:4140 turns

UnidentifiedUnidentified speaker 1Proposed2:32:20

Right. Yep.

UnidentifiedUnidentified speaker 6Proposed2:32:23

Ryan, did Ryan want to speak? Well, you know I find this interesting. I just can't vision what you people vision so it's I struggle with this but... So you have devices that are going to reduce the carbon footprint into the valley and we don't want them. That's the first thing that comes to mind. The second thing is if What if they came into, what if Amazon went into Oakview and did a substation and then flew with drones from there into Ojai?

Like I said, I'm not visioning what you guys are visioning. So I struggle with it because I haven't seen a ton of drones in Ojai. And I just don't know how a fleet of drones would work. Coming from Oxnard, I mean close your eyes and just envision a drone with a box. And maybe 100 drones and 100 boxes going up the 33 corridor. Seriously you guys, I'm laughing at myself for trying to envision that.

I don't understand the importance. I don't know what we're trying to get ahead of. I haven't heard of anything nationally locally or anywhere that says this is gonna happen. It's happening.

UnidentifiedUnidentified speaker 3Proposed2:33:47

It is happening, you

UnidentifiedUnidentified speaker 6Proposed2:33:49

know and then the other part of it is your which I agree with is buying local and supporting local but You're talking about capitalism, and you can't enact rules that tell people not to buy an Amazon. So- I didn't say

UnidentifiedUnidentified speaker 5Proposed2:34:08

that.

UnidentifiedUnidentified speaker 6Proposed2:34:09

You're going to get something from Amazon one way or the other. No, I'm

UnidentifiedUnidentified speaker 5Proposed2:34:14

not. I've stopped buying from Amazon.

UnidentifiedUnidentified speaker 6Proposed2:34:16

Well, I am not interrupting you. I would personally want to see more information and more science and a better understanding of this rather than some rush to something that we don't know about. That's my take on it. So I'm not going to support any type of writing of any ordinance until I get more facts and more information about it. So it's not that I'm against it or if I'm for it, I want more information so.

UnidentifiedUnidentified speaker 1Proposed2:34:45

So we'll look towards May or so to investigate that.

UnidentifiedCity ClerkProposed · by roll call2:34:50

See a draft in May? And bring back the like a draft ordinance and some analysis of pros and cons That'd

UnidentifiedUnidentified speaker 6Proposed2:34:58

be

UnidentifiedCity ClerkProposed · by roll call2:34:58

great.

UnidentifiedUnidentified speaker 1Proposed2:34:59

Yeah,

UnidentifiedUnidentified speaker 6Proposed2:35:00

why don't we have the analysis before we waste time writing an ordinance? That's an option. If

UnidentifiedCity ClerkProposed · by roll call2:35:06

council choice,

UnidentifiedUnidentified speaker 4Proposed2:35:08

or why don't we wait to see whether we're preempted from the rules before we start writing our own rules? Which seems like we were putting the cart in front of the horse on an issue that may help our community with rules that we don't even know yet what they might even say just because we don' like Amazon, which is clearly ubiquitous part of life moving forward and the drone infrastructure. I mean, they already use USPS. They already are driving their trucks all around town. The number one thing we can do is get, if we wanna help climate change the number one thing we could do and even Lindsey Graham said this on Axios last weekend was to change the vehicle fleet.

And imagine if Ojai has a rule that you can't drop off in a drone in Ojai but you can anywhere in the unincorporated area of the county. So do we just wanna literally make the cost of living go up for the people in our community again? We have an

UnidentifiedUnidentified speaker 5Proposed2:35:58

anti-formula business ordinance just inside the city.

UnidentifiedUnidentified speaker 4Proposed2:36:02

What the hell are you talking about? We don't have an anti-you can order from any business online you want. They deliver to your house in Ojai, how is that different than... How does that have anything to do with the Formula Business Ordinance? What am I missing?

UnidentifiedUnidentified speaker 5Proposed2:36:17

It's allowing industrial retail and make further inroads into our... They can't drive a

UnidentifiedUnidentified speaker 4Proposed2:36:22

truck in Ojai! That's been preempted by the feds Oh, that's right. Just like the drum thing will be once it gets approved by the FAA so let's let's focus on all the things that are a complete waste of our current time over an issue that there is nothing that anybody is really talking about this on on something that undoubtedly will come down that's preempted Through the feds and the state before it ever gets here to an issue that even if we could stop, it wouldn't stop your neighbor across the street outside the city limits from changing. Where we will have more than ample opportunity to be able to stop it in real time if we have that option like 5G, like everything else that is federally preempted that we do everything we can to push back on.

What is the difference about this particular issue, except that it actually has a positive reinforcement in the fact they could get cars that burn fossil fuels off the road in a much more prevalent

UnidentifiedUnidentified speaker 5Proposed2:37:18

fashion than any other problem we're having here is if I could say. We're debating the issue and all we're asking for is whether we want to bring it up for the agenda for debate. I heard that who's going to write this,

UnidentifiedUnidentified speaker 4Proposed2:37:29

who's going to write it how much of this going to cost? I just heard

UnidentifiedUnidentified speaker 5Proposed2:37:32

Matt say... Okay and that's a matter of majority decide whether or not you want to bring it up to the agenda or not. That's it

UnidentifiedUnidentified speaker 1Proposed2:37:39

Susan then Randy.

UnidentifiedUnidentified speaker 3Proposed2:37:41

My understanding is that it doesn't necessarily reduce the number of cars, Amazon trucks because it's only for the light packages, the heavier packages will still be delivered by the Amazon. So it won't reduce.

UnidentifiedUnidentified speaker 4Proposed2:38:00

Where though, where is that? And by the way if Amazon has a physical vehicle in your neighborhood that can deliver the package why would they go to the effort of trying to figure out how to do it if it wasn't going-

UnidentifiedUnidentified speaker 3Proposed2:38:12

All I know is that they're working on drone deliveries. If you go on the internet there's tons of information, there's videos on how it's gonna work And my concern is not just the economics, but I don't like what it could do to the bird population. If I can do something to reduce the number of drones coming through the valley, I want to do it. But I did make clear that I don''t want it to take away from if there's other priorities. You know, I just want to make sure time-wise that we do it right.

UnidentifiedUnidentified speaker 6Proposed2:38:46

First of all, you're not going to stop it from coming into the valley. You might stop it coming into city limits but aside from that I just wanted to bring up when I was watching on YouTube a week or so ago and they had this mini drone that must have had eight little motors on it and some guys on it and he's up above the treetops and alls I could envision is one of those Like I said, I need more information you guys. I'm not saying your worry words or whatever you are.

When I hear a birds, I think of wind turbines. You can't have it both ways here but I'm willing to have a discussion. I just want information. I don't think it's fair that we're gonna throw something on the agenda and then tell staff to go write an ordinance without one educating ourselves Without having to go to the internet and two educating the public. And hearing from the public, do we have any public comments on this?

UnidentifiedUnidentified speaker 3Proposed2:39:53

Yes, we have an excellent public comment on this.

UnidentifiedUnidentified speaker 6Proposed2:39:56

No how many? We had one written comment. We have one comment that the drones might be taking over so please guys come on let's get real here

UnidentifiedUnidentified speaker 4Proposed2:40:09

How many public comments we got on Maricopa Highway tonight? Moving forward on the

UnidentifiedUnidentified speaker 1Proposed2:40:17

drone.

UnidentifiedUnidentified speaker 5Proposed2:40:20

Can

UnidentifiedUnidentified speaker 1Proposed2:40:22

we get some recommendation from James and Matt moving forward on this just yeah

UnidentifiedUnidentified speaker 4Proposed2:40:28

I recommend they don't waste their time on it that's my recommendation

UnidentifiedUnidentified speaker 5Proposed2:40:31

all right well i'm going to make a motion let's have a vote that we put it on the agenda in May for agendized considerations Is that just the analysis or an analysis and an ordinance? I'd like to see a draft ordinance and analysis. I want to make a move that we do that in one of the meetings in April, see if there's a second. We have a

UnidentifiedUnidentified speaker 3Proposed2:40:51

vote. In

UnidentifiedUnidentified speaker 5Proposed2:40:52

May.

UnidentifiedUnidentified speaker 3Proposed2:40:55

All second. Matt raises his hand. No, I was just saying

UnidentifiedUnidentified speaker 8Proposed2:41:01

I understood the motion to be that something comes back to you at one of the meetings in May with the draft obviously And analysis.

2:41 – 2:5631 turns

UnidentifiedUnidentified speaker 3Proposed2:41:12

Can I ask for an amendment? If anything comes up in May that is more urgent than this and you can't do it, June is fine too? Can we say that so they don't want this to take away from anything that has a greater priority?

UnidentifiedUnidentified speaker 5Proposed2:41:30

Amendment to the motion accepted.

UnidentifiedUnidentified speaker 3Proposed2:41:32

All

UnidentifiedUnidentified speaker 1Proposed2:41:33

right Gail may we have the vote please?

Roll-call vote Failed 1–3 motion accepted. All right Gail may we have the vote please? · 1 under review
Show transcript
Council Member Haney No. Council Member Francina? Yes. Council Member Blatz? No. Mayor Stixx? No. Mayor Pro Tem Wyrick?

OK,

UnidentifiedUnidentified speaker 3Proposed2:41:55

may I say something more? You know when something like this is on the agenda that if you're not familiar with it. I do expect my colleagues to do their own research before the meeting. That's my

UnidentifiedUnidentified speaker 6Proposed2:42:10

expectation of order. I really don't believe we need to be lectured by a fellow council person Well,

UnidentifiedUnidentified speaker 4Proposed2:42:18

on the

UnidentifiedUnidentified speaker 6Proposed2:42:18

record and

UnidentifiedUnidentified speaker 4Proposed2:42:18

say I did a bunch of research.

UnidentifiedUnidentified speaker 3Proposed2:42:24

No, but I'm not fine because it's a constant theme here that says

UnidentifiedUnidentified speaker 5Proposed2:42:30

that when they agree with you. Well,

UnidentifiedUnidentified speaker 1Proposed2:42:32

no,

UnidentifiedUnidentified speaker 5Proposed2:42:33

let's just all be respectful we've had to vote.

UnidentifiedUnidentified speaker 1Proposed2:42:36

And we can always bring it back right? Yes, please bring it back And in terms of visioning, this is part of our future. So let's observe what's happening and make the right decisions. It's a worldwide issue. So let's see what's happening. Right? Yeah. Correct. Yeah.

UnidentifiedUnidentified speaker 5Proposed2:43:05

I like when we vote, we

UnidentifiedUnidentified speaker 8Proposed2:43:07

make a decision, we move on.

UnidentifiedUnidentified speaker 3Proposed2:43:08

Okay.

UnidentifiedUnidentified speaker 8Proposed2:43:10

Okay. We'll continue to monitor activity at the state and federal law as part of our standard keeping you apprised of legal developments, and if something does develop we'll keep you informed.

UnidentifiedUnidentified speaker 1Proposed2:43:21

Excellent okay all right well so then we're moving right along to council member reports anybody? I

UnidentifiedUnidentified speaker 4Proposed2:43:30

had a air pollution control district meeting today um i wrote to James afterward i got a really good powerpoint in fact between talking to you earlier James The meeting this evening, Lockheed offered to send somebody up. At the end of March is when a lot of the incentive programs that go through APCD come up so I'm hoping that um I guess it's kind of a future agenda item but it was also a report so I apologize but uh I'd like to either myself or have somebody from APCD come in do a short presentation but we had a great presentation today I've been asking here I've been asking continue to re-educate everybody on our board about all the incentive programs when they're available, what they cover, who to contact and all that stuff. And we had a great quick summary of it today so I'm hoping to bring that back.

UnidentifiedUnidentified speaker 1Proposed2:44:20

Great thanks Ryan. Anybody else? Bill?

UnidentifiedUnidentified speaker 5Proposed2:44:24

A couple things one on the in terms of our representation on the Ventura Regional Sanitation District it's become quite an issue involving Hopefully what is going to be next week will be approval of the conditional use permit to allow the publicly operated landfill to continue to operate in competition with the waste management private landfill in East County.

There's a bit of a struggle going on where publicly waste management has made some Representations, there's also it's shown up in some editorial. I think very misplaced editorial statements of error in the Ventura County Star recently by a particular editorial but I just want to say that at least the way I'm representing this situation is that it's important not to allow a private monopoly to be able to control all of the solid waste In the in the county, it's important to have a public alternative.

To the private that's in the best interest of the county as a whole and just letting you know that's the especially since the facts are at is that competitive rates with the private sector alternative and around the country? When you get monopolies controlling all of the solid waste disposal, you tend to get rapidly escalating rates that are not in the public interest. And you also do not get some of the wider public policy considerations that are important to transitioning to more sustainable handling of waste overall. So that's how I'm representing the city in this matter and just wanted to let everybody know The critical part of that is for the county supervisors to vote, to extend the conditional use permit over the life of the existing.

So the existing landfill can continue to serve the public interest. I just wanted to state that for the record and see if there were any questions I could answer from my colleagues about it. And the other thing is that I've been paying very close attention to what's going on, and just state publicly for everyone to know in terms of the in-stream flow analysis that was done by the California Department of Fish and Wildlife. What's coming up in terms of the modeling of the watershed by DWR and the State Control Water Resources Board.

And what's important is that the scientific evidence be used to define the unimpaired condition as well as how to support the habitat restoration based on that unimpaired condition. And there are a lot of issues in terms of how the unimpaired condition was defined, in a way that at least according to the evidence that I've seen is not consistent with the actual historical reality of the unimpaired condition.

And this is an issue of overall interest to the entire Ojai Valley that we get this right and there's a lot of people paying close attention to it, and I just want everybody know that it's something that I'm certainly devoting a lot of time but as well as a lot of other very qualified and smart people. So we're trying to look out for the valley in this whole matter.

UnidentifiedUnidentified speaker 1Proposed2:48:28

Great, thank you Bill much appreciated. Randy?

UnidentifiedUnidentified speaker 6Proposed2:48:32

Mayor I just wanted to thank Bill publicly for all the work that he's doing on this. I thought the article the other day in the Ojai Valley News clearly expressed all of the work and Just all of the effort that Bill's putting into, I'm not going to say protecting and saving the valley but he's doing his homework. And he's representing us well along with Burt Rapp and a lot of other people in this community and if we didn't have dedicated community members, we'd be in a world of pain right now. And we can't talk about what we discussed in closed session but there'd be a lot of bad things that might be happening to us if we didn't have the right people in the right place making the efforts that they are so thank you Bill I just wanted to say that.

The other thing is I did bring up the Gold Coast I just wanted to say how important it That we recognize that the state of California is moving forward by reducing our carbon footprint and, you know, go coast. Two years ago or three years ago started on their project where they went from a diesel servicing buses to a natural gas system. And they spent a lot of money, millions of dollars in creating this fleet and creating this site.

And they're moving forward already progressively and thinking about what they're going to do in the next phase and that's electric or hydrogen. So I'm just again, I can't stress enough that we can't wait when we need to be thinking about what we're gonna do, when we're gonna do it how we're gonna do it and who we can either do it with because I'm looking at the bleakness of where we are on the budget And even in good years, we're still talking hundreds of thousands of dollars for these buses.

So we're talking millions of dollars in replacement that we need to be thinking about. That's it for me.

UnidentifiedUnidentified speaker 1Proposed2:50:49

Thank you Randy. Great time to do some visioning. All right, I have a couple things. March as you all know is Women's History Month and yesterday was International Women's Day and I'd like to give two big shout outs to two incredible women of our valley. First of all our own Miss Sousa Francina. Thank you Soussa! Third term right? So just so grateful and we're also grateful to you for giving so much of your time and energy to the Valley and standing up always for The disenfranchised and those people and animals who need voices. So thank you, thank you, thank you. It means so much given so much. And also to our own- Are we still on council reports? Yes this is council reports. To our own award winning school superintendent Tiffany Morris who's hung in there for an entire year and has It's a lose-lose situation for COVID in schools, so we are so grateful to her and we owe her so much for hanging in there and taking care of our kids and our families.

For last year it's incredibly difficult, so thank you to Tiffany on that note. In honor of Women's History Month, the Ojai Unified is doing a panel discussion March 22nd at 630 on Zoom. A seat at the table past present future For women empowerment, please join us. I'll be participating and as we know the number one way to improve any society overall is to improve the lot of women and girls.

Lisa and Brian are doing some listening sessions on Zoom in response to recent social justice issues so thank you to them and they've also put up some peace polls at Nordoff So for more information, just go to OjaiPeace.net if you'd like to join in. Susan and I were there a couple last week and it was really meaningful. There's a great art exhibit at Leighton Space Studio. Louisa Roebuck has curated an exhibit of local artists. It's outside mostly so it's perfect for social distancing. Please check it out and support local artists and follow the safety COVID protocols. That's one thing that we can do to promote art and get outside.

And looking forward, April means Earth Day so we'll talk about that next month. Thank you very much. Anybody else? Otherwise we'll move on City Manager's report. Are we going to do future agenda?

UnidentifiedUnidentified speaker 5Proposed2:53:34

That's after.

UnidentifiedUnidentified speaker 3Proposed2:53:35

Oh after okay.

UnidentifiedCity ClerkProposed · by roll call2:53:37

Yes, and I have a couple things quickly one is obviously I think everybody's aware but tomorrow at 6pm we have our general plan update visioning workshop. We've told the story a bunch of times but our first general plan stakeholders meetings were March 13. And we ended up pulling the council members out of those stakeholder meetings to declare an emergency so a year later, we're excited to finally be you know starting we've done all the background work and some of the early stakeholders now it's time to start having these public meetings and public discussions. So tomorrow is the first, so everybody can join us via Zoom and participate in that we're going to have group discussions and some opportunities for people to weigh in and give feedback.

What time is that James? Tomorrow at 6 p.m. Yeah. And so, and then just as a reminder Saturdays the goal setting at 9am it's also at the same time we had scheduled these volunteer days for Stewart Canyon. The Stewart Canyon restoration project so we're going to have that at the same time and one of the participants, the other day wrote something saying that the That project in those volunteer days are to quote transformative, which I thought was you know a nice positive thing to hear so anybody who who isn't watching the goal setting meeting may want to stop by and volunteer at that Stewart Canyon project.

I one more update and then I'm going to give kind of a status update on the, on the campus project here but just a quick update Ohio Valley organics. That's something that the city council has been very interested in and has discussed. With the, the closing of the Ojai Valley organic site probably about a year ago. We have we the city just recently provided a support letter under our legislative program to supervisor live years office to encourage one of these facilities opening. We did hear this week that there is some issue with some of the building permits through the county. And so we're going to reach out and see if there's anything we can do. And I also understand Supervisor LaVere is doing the same, but I just wanted to give the update that we provided that support letter and that it's in progress, but it sounds like they're running into an obstacle here.

So we'll try to see if we can support that in any way.

UnidentifiedUnidentified speaker 6Proposed2:56:07

You

UnidentifiedCity ClerkProposed · by roll call2:56:08

changed the obstacle as a permanent structure with a permanent restroom? Exactly. Exactly. I wasn't sure if everybody had heard about that, but yes.

2:56 – 3:0319 turns

UnidentifiedUnidentified speaker 5Proposed2:56:18

How many extra vehicle miles traveled are we going to have because we don't want to put in an affordable restaurant?

UnidentifiedCity ClerkProposed · by roll call2:56:23

Yeah. And that's why, you know, we wrote the support letter stating all the positive impacts that this would have and hoping that that would help get us over the hurdle. But we'll see. So last thing is I wanted to just give this update on let me share this quickly. Has everybody seen this map? Okay, so I just wanted to share this and give a we received a couple of questions about the projects that are going on the programs that are going in at the campus site. The City Council in late 2019 had stated that a goal for the coming years was to revitalize the campus and bring More programming in the community to the site. So, shortly thereafter a garden committee was formed that included Councilmember Blatts, Councilmember Haney and Councilmember Haney.

And myself, I guess I can put myself in there. We had meetings obviously COVID has slowed progress and limited the funding for projects but the last meeting we had we had agreed that we were going to start creating this map using some of the formal boundaries and make this available to the public so we've created it and then I just wanted to give an overview for people that are asking questions We do have the following on our site or working on putting the following on the site which is City Hall.

The police station, the demonstration garden, the Children's Memorial Garden which we have an MOU with that group to install, the help of Ojai and Little House, the Stewart Canyon Creek Restoration Project which would ultimately become the Climate Park, and we have an MOU with Global Green for that Climate Park. And then the pickleball courts indicated here. And then the last program that we have that isn't identified on the map is the composting program.

We approved an MOU with them, the City Council approved an MOU with the composting program but agreed with the program that we would kind of determine the permanent site as we move forward So it's not illustrated here, although it's currently in the demo garden because we may work with them to kind of move some things around. So I wanted to give this information. We've had a lot of questions about it. We're going to make this information publicly available. And so with that, that's the report on that. James? I'm sorry,

UnidentifiedUnidentified speaker 6Proposed2:59:05

Mayor, can I chime in just a little bit on that? Sure. I just wanted to do a big shout out to your staff, James. Public works has really stepped up. They've got the foundation for the poles placed for the sound wall mitigation and I'd like to personally thank Miguel Contreras. I guess he's our lead man. Jeff Graham done an excellent job. Eddie Lopez and Tim Kraut actually has spent a lot of times forming and he was there replacing concrete today And, you know, he's the one of the biggest instructors and biggest advocates for pickleball in the community. And we'll be coming in there this Saturday to put the first three feet of laughing up and then we'll start the actual rock work next week. So I just wanted to say thank you to the staff though they did an outstanding job.

Thank you.

UnidentifiedUnidentified speaker 1Proposed3:00:03

Thank you Bill.

UnidentifiedUnidentified speaker 5Proposed3:00:05

Yeah, I would like to throw a bit of caution up here. And that is it, I never thought of the Climate Park and these different things as being separate territories in the campus. It's really different uses and the Climate Park is still very sort of a fluid Program in progress. And I would hate, you know and things like the Memorial Garden having fixed boundaries or the Climate Park having fixed boundaries it's really a common area with common uses.

And I would be cautious about trying to represent to the public as sort of a fixed boundary territories as opposed to, I believe the vision is more overlapping common uses. In fact the climate park may evolve to be far more than just a particular area behind City Hall it could be approaches that apply citywide so i guess i would just be cautious about Representing things that might be interpreted as exclusive territorial when they're not.

That's a

UnidentifiedCity ClerkProposed · by roll call3:01:41

good point, we'll take a look at it. My

UnidentifiedUnidentified speaker 5Proposed3:01:44

personal

UnidentifiedCity ClerkProposed · by roll call3:01:44

opinion, that's all. Yeah, we can tweak that.

UnidentifiedUnidentified speaker 1Proposed3:01:48

And just to confirm because people have been asking me so Randy and Ryan you're in charge of the campus committee I mean the City Hall campus and so when there are questions direct them towards you?

UnidentifiedUnidentified speaker 6Proposed3:02:03

Oh, absolutely.

UnidentifiedUnidentified speaker 1Proposed3:02:04

Okay. Or

UnidentifiedUnidentified speaker 5Proposed3:02:05

the city manager.

UnidentifiedUnidentified speaker 6Proposed3:02:07

Yeah.

UnidentifiedUnidentified speaker 1Proposed3:02:07

Well, I'd rather not give James more work. Absolutely.

UnidentifiedUnidentified speaker 6Proposed3:02:12

Well, you know, I know we Matt's going to tell us in a minute that we're discussing something. But just to be clear prior to COVID. We had actually set up that we were looking to put an official. Council members weren't sitting here directing traffic. That's not what we want to be doing, but I'm

UnidentifiedUnidentified speaker 1Proposed3:02:39

fine to direct

UnidentifiedUnidentified speaker 6Proposed3:02:40

traffic.

UnidentifiedUnidentified speaker 1Proposed3:02:43

So i'm happy to volunteer in any way.

UnidentifiedUnidentified speaker 6Proposed3:02:46

We accept the responsibility I'm speaking for me, and I look forward to again like Bill stated. In fact, I'll be honest with you when this climate thing started the climate aspect of it, I was lost until Ryan educated us in one of our meetings his vision of actually unifying the community, the school district I mean, and so many you know the Green Coalition so many other groups that are involved in the environment in our community.

And that's the vision for that facility it's multi purpose it's multi accessible it's multi available to anyone and everyone in any group so we're We're at the very, very, very beginning of this with a ton of future involvement from the community and absolutely evolving into something that I think the community is going to enjoy. So we're just in the early stages of any and all of this.

3:03 – 3:1436 turns

UnidentifiedUnidentified speaker 8Proposed3:03:56

And that's where I'll jump in to note that, of course, this was a brief update from the city manager that has been provided At this time Ryan, Council Members Blatz and Haney are the committee. But of course as a subcommittee of the council they're not empowered to directly make decisions that commit to city's funding or nor the city's land those choices would come back to the full council in public as recommendations for the committee or the full council to consider items short of that can be reviewed and approved by the City Manager within his existing budgetary authority And that will occur as needed,

UnidentifiedUnidentified speaker 3Proposed3:04:36

as well. May I ask a question? Of course. My recollection is that Council Member Haney and Blatz were the Community Garden Demonstration Committee. That's my recollection. But now you're saying That you're the, what's the title? You're the campus committee or what?

UnidentifiedUnidentified speaker 6Proposed3:05:05

Campus police.

UnidentifiedUnidentified speaker 8Proposed3:05:07

So if the council doesn't have the same memory of the existing authorities that's when it might make sense to have a discussion to confirm the positions on a future

UnidentifiedUnidentified speaker 3Proposed3:05:17

agenda. Yeah let's put that on a future agenda.

UnidentifiedUnidentified speaker 8Proposed3:05:22

But that would take two so we'll advance right to future agenda items there's one is there a second for that request

UnidentifiedUnidentified speaker 1Proposed3:05:28

Well, if there's confusion I'll do that.

UnidentifiedUnidentified speaker 8Proposed3:05:32

Okay. That can be brought back to the future meeting to confirm the existing positions and adjust as might be desired by a majority of Council.

UnidentifiedUnidentified speaker 3Proposed3:05:40

Yeah again no rush but i'd like clarity on that um on that point okay

UnidentifiedUnidentified speaker 1Proposed3:05:47

It must be somewhere in writing.

UnidentifiedUnidentified speaker 8Proposed3:05:49

In the meantime staff will confirm with the existing council minutes and provide those to all Council members that will reflect all existing designations, anything council does this action is of course in the minutes.

UnidentifiedUnidentified speaker 3Proposed3:06:01

And are they also at this point if there's questions about the community garden? Do I direct that to Council Member Haney or Blatz?

UnidentifiedUnidentified speaker 8Proposed3:06:14

Or for me. Yeah, I would be the first call for a question from another counselor to avoid by

UnidentifiedUnidentified speaker 3Proposed3:06:19

this people, people want to volunteer and I usually tell them to just go and see if somebody can orient you, you know, I don't. So, okay.

UnidentifiedUnidentified speaker 8Proposed3:06:30

Yeah. The manager will be the first call there.

UnidentifiedUnidentified speaker 1Proposed3:06:32

Okay. A lot of people would really love to get involved there which is exciting.

UnidentifiedUnidentified speaker 3Proposed3:06:36

Yeah, yeah. So okay every future future agenda items. I have one, or are you going to go around again? Go ahead Susan. Okay well since April is Earth Day month, Earth Day and also Earth Day Month in my way of thinking. Of course every day should be Earth Day but Mayor Sticks and I have been We had an informal meeting to go over the Earth-Friendly Test Management Plan that I thought it was in the works to bring up last year. We met with Patty Pagelin and Renee Roth, oh, and Kathy Nolan. And Kathy Nolan is going over the draft from that Patty gave to Greg Grant a year ago Anyway, we'd like to put it on the agenda in April before Earth Day in honor of Earth Day. And I think we can provide you with the material that I think we turned over last year or actually was way before COVID so must have been 2019 late 2019 I think it was but we're ready to

UnidentifiedUnidentified speaker 6Proposed3:07:51

help. I'm sorry Suzy you're covering your mouth so I didn't hear the beginning what are we doing?

UnidentifiedUnidentified speaker 3Proposed3:07:57

The Ojai Earth Friendly Pest Management Plan that Patty Pagelin drafted and gave to Greg Grant in 2019, I don't know if it was ever formally on the agenda. She did a presentation, I think. It's been so long but I can review all my notes. I have a file on it and I can forward you the amended plan. Yeah, I think she thought that she did. But if I'm correct, Mayor Sticks and I would like to have it on the agenda in April.

It just seems like a fitting fit, you know, to do something in the right direction for Ojai Day.

UnidentifiedUnidentified speaker 1Proposed3:08:44

Great. OK, yeah,

UnidentifiedCity ClerkProposed · by roll call3:08:45

I heard a request from two. It sounded like. Correct.

UnidentifiedUnidentified speaker 1Proposed3:08:48

Sure. Bill?

UnidentifiedUnidentified speaker 5Proposed3:08:51

I have a requested I hope there's some support for it. To Bring a term sheet to it, a feature agenda on a revised tiny home ordinance pilot program structure. We revisit where we were a split vote and not going forward before I would like to put on the future agenda term sheet discussion or a revision to that past draft, our proposed ordinance in a limited pilot program to roll out under the change conditions that we've seen. HCD has come out with some guidelines.

There's been some clarifications about a number of aspects, including the arena eligibility and also there's been some work in Santa Paula and some experience in Santa Paula Council person Francine and I have been in communication with, with their what they're doing. So, I just think I would hope there's some support to bring it back for a term sheet discussion.

UnidentifiedUnidentified speaker 3Proposed3:10:06

I second that. Yeah. And also, and other cities have now adopted ordinances it's more common now has been so I think it'd be really great to bring it back

UnidentifiedUnidentified speaker 1Proposed3:10:20

into our housing vision.

UnidentifiedUnidentified speaker 3Proposed3:10:21

Yeah,

UnidentifiedUnidentified speaker 1Proposed3:10:22

yeah.

UnidentifiedUnidentified speaker 6Proposed3:10:24

Well, you know it's interesting in conjunction with that Bill. I remember I said a couple of weeks ago that tiny homes are going to come back but you know as in preparation for tonight I was just looking up ADUs in general and you know the City of Los Angeles has a program, a standard plan program where they actually went out and they got architects there's like 10 firms they put together about 15 pre-packaged ADUs for Los Angeles already pre-approved.

So if someone wants to adapt one of those plans, one of those structures it's a almost an immediate walk through less than a six week period to get through planning and because they're already pre-approved so you know looking at that I said to myself well We're looking at how to figure out how to increase the ADU percentages in our community and how to do it appropriately.

And I'm a fan of not trying to rewrite the rule book, but maybe I guess what I'm gonna ask for is that we direct staff to take a look at the city of Los Angeles ADU standard plan program and bring it back for discussion or the City of Ojai. And part of that would be to actually maybe reach out to some of these architects that have performed this service for the city of Los Angeles and see if they'd be interested in either performing a like service, or maybe we'll look at adopting just the policy and seeing if they'd be willing to allow us to adopt their plans also.

But I would suggest all of you again, if you'd like to it's a standard plan program for the city of Los Angeles building an ADU. They actually have an 11 page booklet on how to do it and I think it's something that we keep talking about this and we don't take any action on it. And I think it's time to take some action.

UnidentifiedUnidentified speaker 5Proposed3:12:29

Would it be something to have the BAB look at first before it came to council?

UnidentifiedUnidentified speaker 6Proposed3:12:33

Randy. I don't have no problem taking it to the BAB, in fact that might be a good way to actually provide some public awareness and education. So maybe we let... Well I'd still like you to come back as a discussion and then from that point we can go ahead and direct it to staff how we want to do it.

UnidentifiedUnidentified speaker 5Proposed3:12:57

Yeah, that makes sense because we get we can't make a decision tonight. But on the future agenda. Right well that's it is for our future agenda so I just need someone to

UnidentifiedUnidentified speaker 8Proposed3:13:05

second it. I heard Councilmember Weirich seconded it. Yeah, that's what I thought I

UnidentifiedUnidentified speaker 5Proposed3:13:13

heard too. you know, affordable housing and all its various flavors and strains. And so this sounds like something to look at I wouldn't want to have a bunch of, you know well that's not deliberate let's just talk about it. Right? I said go to their site. They

UnidentifiedUnidentified speaker 6Proposed3:13:28

also have a matching homeowners ADU plan with it which I thought was pretty incredible where they actually are building in ADU and that your community is actually integrating senior citizens and people of need into that ADU program. I thought that

UnidentifiedUnidentified speaker 5Proposed3:13:44

was something exceptional also And also looks like the OVSD is going to be updating their ordinance on capacity charges. Yes,

UnidentifiedUnidentified speaker 8Proposed3:13:53

yes they have announced that they're intending to do that in communications I received from District Council timeline is tentatively by the end of this fiscal year SAF will continue to monitor that effort to ensure that the OBSD new ADU fees meet the goals of the city's housing element and applicable state law

3:14 – 3:1932 turns

UnidentifiedUnidentified speaker 1Proposed3:14:15

Susan?

CommentOjai DayProposed · by introduction3:14:20

Oh, you're on mute.

UnidentifiedUnidentified speaker 3Proposed3:14:24

Sorry. Are we bringing or did we end up bringing Randy's item first and then we're going to do tiny houses or what's the connection?

UnidentifiedUnidentified speaker 5Proposed3:14:37

I didn't

UnidentifiedUnidentified speaker 3Proposed3:14:38

say. Well, what's What happened?

UnidentifiedUnidentified speaker 6Proposed3:14:41

I'm leaving it up to staff. There's no time frame on mine other than we just need to do it.

UnidentifiedUnidentified speaker 3Proposed3:14:49

So, but what are we still doing? Well, I

UnidentifiedUnidentified speaker 5Proposed3:14:52

think so that you and I can draft a term sheet submitted to staff and they can review the mayor and the city manager can sit and do agendas

UnidentifiedUnidentified speaker 3Proposed3:15:02

Okay. Does that sound good? Okay, thank you.

UnidentifiedUnidentified speaker 1Proposed3:15:05

Okay I'd like to put something on the agenda and this will require zero staff time okay um i was contacted by some activist uh Chiani Dree who I don't remember she ran for school board she actually I taught her 11th grade English at Besson Hill so wonderful um she's grown up and she's been doing some research about other cities responses to social justice issues So she's going to give a presentation on Potential Equity Committee, which focuses on justice, education, health, housing and finance.

And last week I participated in the mayor's panel for alumni of Williams College, my alma mater. And it was entitled Holding a Community Together. It was three mayors, alumni. One was from Minnesota, one Indiana, one Massachusetts and me. And the number one question was, what are all the mayors doing about social justice and Black Lives Matter? And it was really fascinating to hear about the responses.

And all of these three gentlemen basically said the same thing that they had these committees that were formed that promoted inclusion and diversity. So the presentation will give us the opportunity to see what that would look like for us. It's exciting.

UnidentifiedUnidentified speaker 6Proposed3:16:29

So you're just asking to put something as a presentation at the next

UnidentifiedUnidentified speaker 1Proposed3:16:32

Council?

UnidentifiedUnidentified speaker 3Proposed3:16:38

Anything else, y'all? I have one more thing. I brought this up before. Is it really necessary to put that time certain for the public comment? I mean, nothing else on the agenda has a time do we have to can't we just have it In order without a time since it's really hard to tell what time it's going to be.

UnidentifiedUnidentified speaker 1Proposed3:17:05

Okay, so right after the presentations. Go straight to public comment every time. Yeah.

UnidentifiedUnidentified speaker 6Proposed3:17:11

I know it was Susie, you're the one who pushed for having a time certain. No

UnidentifiedUnidentified speaker 3Proposed3:17:15

no no I didn't! I was always an advocate not to but this was uh we moved it from eight o'clock to seven o'clock and that was even or whatever we changed the time earlier because by eight o'clock we were in the middle of a discussion remember how it used to be? We'd have to interrupt because all of a sudden So I'm advocating that we remove the time.

UnidentifiedUnidentified speaker 5Proposed3:17:42

A long time ago, it used to be right after the

UnidentifiedUnidentified speaker 3Proposed3:17:44

presentation. Yeah. That's all we need to do. You

UnidentifiedUnidentified speaker 5Proposed3:17:48

know? We're going back to the future then.

UnidentifiedUnidentified speaker 6Proposed3:17:52

Right. And we also did right after public comments, we actually allowed for commissioner chairs to actually speak if they wanted to also.

UnidentifiedUnidentified speaker 3Proposed3:18:05

If they want it all. I can, I let them know that if that if they want to speak, there'll be first in agreement with that

UnidentifiedCity ClerkProposed · by roll call3:18:15

after presentations. Yeah, I was reaching out to the commissions to see if they wanted to

UnidentifiedUnidentified speaker 5Proposed3:18:23

do that.

UnidentifiedCity ClerkProposed · by roll call3:18:23

So

UnidentifiedUnidentified speaker 5Proposed3:18:24

there'll be presentations commission reports public comment. Sounds good. That's how we used to do it.

UnidentifiedUnidentified speaker 3Proposed3:18:33

Yeah, yeah and if there isn't anything then we just move right to public comment. Oh

UnidentifiedUnidentified speaker 8Proposed3:18:38

that's within the discretion of the mayor in writing the agenda. If there's any other concern by the council, the council could on a future agenda item further rewrite the agenda template but I think everything everything has been described can be done by the mayor.

UnidentifiedUnidentified speaker 1Proposed3:18:51

Okay that sounds reasonable um okay

UnidentifiedUnidentified speaker 4Proposed3:18:55

didn't it get changed for a reason? Isn't there a reason why it didn't happen that way anymore like I remember why Okay, go ahead. Why? We always get into the same problem and Susan I remember you saying a million times you wanted the time certain.

UnidentifiedUnidentified speaker 3Proposed3:19:13

No i didn't well now we're

UnidentifiedUnidentified speaker 8Proposed3:19:15

debating the item which is not an option. We'll talk about it later yeah okay anything for Council Member Blatz and Mayor Sticks to have a phone call about the history

UnidentifiedUnidentified speaker 1Proposed3:19:31

Look forward to it, Ryan. All right anybody else have anything? All right okay well I guess we can adjourn officially thank you all