BodyCity Council
MeetingRegular Meeting
Date📅 October 26, 2021

UnGovr Transcript

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Scheduled start 6:00 PM · clock-time estimates pending review

0:00 – 0:0520 turns

Roll call — called by Steve Quilici · 1 under review
Show transcript
Roll call please, Gail. Mayor Sticks? Here. Mayor Pro Tem Weirich? Here. Council Member Blatz?
ClerkSteve QuiliciCity Clerk0:09

Oh I see him on the screen. Council Member Francina? Here. Council Member Haney? Here as usual.

Pledge of Allegianceceremonial · click to expand
ElectedBetsy StixMayorProposed · by role0:18

Thank you Gail and welcome to the October 26 2021 meeting of the Ojai City Council. Randy will you please lead us in the pledge.

CommentMaya RegisterProposed · by introduction0:31

I guess to our right, the audience is to the left. Repeat after me.

I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all.

ElectedBetsy StixMayorProposed · by role0:56

Thank you Randy.

Agenda Discussionitems moved / continued / pulled — click to expand
ElectedBetsy StixMayorProposed · by role0:57

And may we have approval of the agenda on favor. I

CommentMaya RegisterProposed · by introduction1:02

second

ElectedBetsy StixMayorProposed · by role1:03

Ryan.

UnidentifiedUnidentified speaker 1Proposed1:07

Okay,

ElectedBetsy StixMayorProposed · by role1:08

good. All right, thank you. And we were going to have a presentation by Patrick Maynard who's the director of the Office of Emergency Services he cannot make it so will reschedule that James.

UnidentifiedUnidentified speaker 2Proposed1:19

Yes, we are rescheduling most likely for December but will confirm that

ElectedBetsy StixMayorProposed · by role1:24

okay thank you and any

ElectedBetsy StixMayorProposed · by role1:25

commission reports.

UnidentifiedUnidentified speaker 2Proposed1:31

I don't, Gil has anybody registered for commission

ClerkSteve QuiliciCity Clerk1:34

reports? I see Mr. Quillacy on here. Let me open this up and oh, James Hahn if you could make me co-host so I can bring Mr. Quillacy in. Oh there we go thank you. Mr. Quillacy are you here to speak during the commission reports?

UnidentifiedUnidentified speaker 3Proposed1:58

No i'm here speak to the tiny homes issue later in the agenda.

ElectedBetsy StixMayorProposed · by role2:06

Perfect, okay thank you. Okay thank you so we'll move on to public communication we have three this evening and just a reminder that this is the part of the meeting to comment on items not on the agenda because we cannot discuss them because they're not on the agenda so when you make a comment we're really happy that you're here we are not ignoring We can't discuss it, but thank you so much for being here. So we'll begin with Elodie Jane Register and then we'll go to Maya Register and then Brian Eakins.

CommentMaya RegisterProposed · by introduction2:38

Mayor prior to receiving comments, can we acknowledge that we are starting at 640? And there might be additional public comments as people come in between now and seven o'clock thinking that the council meeting was supposed to start at 7.

ElectedBetsy StixMayorProposed · by role2:58

Actually, yeah. Thank you Randy it's 630 remember we changed to

CommentMaya RegisterProposed · by introduction3:02

say six three. Yeah. Well then I stand corrected thank you.

ElectedBetsy StixMayorProposed · by role3:05

Okay, thank you. All right. Elodie, are you ready? We're getting some help.

CommentMaya RegisterProposed · by introduction3:27

So I'll be a son of a gun. Let me get a monitor for you.

CommentEldie RegisterProposedself-stated3:40

Hello, my name is Eldie Register and I live in England. I come to Ojai every year and this year I've noticed lots more animals in the city. For example, in my grandparents' garden there are lots of deer where normally they're not. I also heard on the news that mountain lions have been hurt on the highway. My question is what is the council's position on animals being displaced by climate change like in our current drought? And how can we keep them safe?

ElectedBetsy StixMayorProposed · by role4:09

Thank you, Elodie. Much appreciated. Mayor may I make

CommentBill MileyProposed · by introduction4:13

a short comment?

ElectedBetsy StixMayorProposed · by role4:14

Of course.

CommentBill MileyProposed · by introduction4:15

I'm very proud of Elodie and soon to hear from Maya my granddaughter as I wanted to mention that Elodie started a GoFundMe site to clean up get pledges for cleaning up litter and planting trees so i'm very hopeful for the next generation's environmental awareness.

ElectedBetsy StixMayorProposed · by role4:32

Wonderful inspiring all right uh next we have Maya Register then Brian Akins and then Bill Miley

CommentBill MileyProposed · by introduction4:41

Come on, Maya. Speak up!

CommentMaya RegisterProposedself-stated4:46

Hello, my name is Maya Register. I had to go to the hospital here last weekend. The doctors and nurses were very nice but the hospital was so cold that I was shivering. Can it please be just a little bit warmer? Thank you.

ElectedBetsy StixMayorProposed · by role5:04

Thank you. Thank you, Maya Next we have Brian Akins

0:05 – 0:1838 turns

CommentBill MileyProposed · by introduction5:13

You got to follow that, Brian.

UnidentifiedUnidentified speaker 4Proposed5:15

Actually I'm punting because I have the number six on that blue card next to what I'm going to speak on it.

ElectedBetsy StixMayorProposed · by role5:24

Oh, I'm sorry.

UnidentifiedUnidentified speaker 4Proposed5:25

That's okay. Yeah, okay nevermind you want to be back for a commissioner report and comment on.

ElectedBetsy StixMayorProposed · by role5:30

Okay, thank you. Thank you. Thanks. Okay next we have Bill Miley.

UnidentifiedUnidentified speaker 1Proposed5:45

Good evening. I want to talk about the article in the LA Times on something about that haywire earthquake fault particle, which was huge and the haywire fault that goes all the way down California but principally in the Bay Area. Besides reading the article, I read the six page summary on the US Geological Survey website, which I linked to you in my email. It was impressive about the kind of power outages and long disruptions that might occur.

In my memory, I thought of past city discussions of having a solar site in Ojai for green energy off-the-grid supplies as Chris Stanch of the Wildfire Council says, a micro grid Maybe we should discuss this again soon. Thanks.

ElectedBetsy StixMayorProposed · by role6:49

Thank you, Mr. Miley. Gail, any public communications on Zoom?

ClerkSteve QuiliciCity Clerk6:55

Let me ask if anyone is in the Zoom queue who would like to speak during public communications, if you can use the raise hand option and raise your hand I'll call on you. And nobody's raising their hand.

ElectedBetsy StixMayorProposed · by role7:13

Okay, thank you Gail. All right we'll move on to the consent calendar a motion to approve everything

CommentMaya RegisterProposed · by introduction7:22

approval. Second.

ElectedBetsy StixMayorProposed · by role7:25

Right. All right. I'm all in favor. Great. All right, thank you. All right we'll move on to number two the public hearing it's the second city council redistricting public hearing received input from residents regarding communities of interest. So we'll get to talk about software that we're using and James you have a presentation

UnidentifiedUnidentified speaker 2Proposed7:50

Yes, they're actually I didn't expect us to get through the first items so quickly. It's

CommentBill MileyProposed · by introduction7:56

Maserati night it's right.

UnidentifiedUnidentified speaker 2Proposed7:58

So we actually have a time certain of seven o'clock for this item because it's illegally required public hearing, we had to set a time and we cannot start the item before that time. My recommendation or request would be that we would go to another item and then start the redistricting public hearing after that item. Okay,

UnidentifiedUnidentified speaker 5Proposed8:20

and I'll just add that requirement is part of the new Fair Maps Act, the new state law governing the redistricting process that dictates that these hearings started at a precise time

ElectedBetsy StixMayorProposed · by role8:30

Okay, great thank you. All right well let's move on to number three discussion item it's the second reading and adoption of an ordinance amending accessory dwelling unit requirements to create a two-year pilot program for tiny house regulations in the ADU so James is there presentation on this?

UnidentifiedUnidentified speaker 2Proposed8:50

And we'll keep it brief but of course will answer any questions. We have discussed this item, a few times over the last couple months at city council meetings. And so I won't. Completely revisit it but the, the ordinance is an ordinance that essentially allows movable tiny houses to be allowed within the city, a limited pilot program of 10 tiny homes per year for two years.

That would treat those tiny homes as at us. Accessory dwelling units, which means that the they can be added on to a property as long as their accessory to a primary structure and behind between the primary structure and the rear setback. So in other words, a movable tiny home would be allowed in in a backyard. The tiny homes would be required to be built uh to certain standards and reviewed by the community development director and the building official to ensure those standards are met.

The key standards that we talked about at the last council meeting is, we've included some additional fire hardening requirements such as requiring a class A roof and requiring that they be built to what is called the NFPA They will have those additional fire hardening standards. Other than that, they would be essentially be tiny houses built or I'm sorry. Well so let me scroll quickly.

Other than that, so that's the ordinance that's returning to council. Again it's a two-year 10 tiny home per year maximum pilot program for movable tiny homes within the backyard. So with that we'll answer any questions but that is the basics of the ordinance that's being presented for adoption. It was introduced at the last meeting

ElectedBetsy StixMayorProposed · by role11:12

Okay. Any questions? And just a reminder, staff questions are just questions so let's make sure we don't start opining during this point and save that for deliberation or discussion. Any questions from anyone? No. Ryan? Nope. Public comments? Yep, Gail any public

ClerkSteve QuiliciCity Clerk11:30

comments? So I believe Mr. Quillacy said that he would like to speak if there's anyone else also in the queue um in the zoom queue if you would raise your hand I'll go ahead and call on you and I'll bring Mr. Quillacy into the meeting to speak thank you Mr. Quillacy you should go you should be able to speak now go ahead

UnidentifiedUnidentified speaker 3Proposed11:55

Yes, thank you Gail. With regard to these I note that in the text of the resolution and therefore the ordinance that the tiny homes on wheels on permitted foundations are ADUs and they are separate residential dwelling units from the primary as I understand the law and the regulations of the various agencies involved here in the Ojai Valley. This means, and they are classified as newly constructed ADUs that is they are not conversions of existing structures like you might change a garage into an ADU.

So because they are newly constructed ADUs, they will be subject to a capacity charge from the Ojai Valley Sanitary District. Second, and even with proportional rates we're talking about a substantial amount of money. Second my understanding of the bond that was voted in to allow Casitas Water District to purchase Golden State water That bond is being paid off not on a parcel basis, but on a residential unit basis.

If I'm wrong please someone correct me, but I believe that is correct and that would mean that addition of an ADU in particular this type of ADU would mean that the parcel owner will now owe two payments per month on the water bond rather than just one. Thank you very much for your time.

ElectedBetsy StixMayorProposed · by role13:53

Thank you, Steve. Any other comments Gail? No further public comments. Okay we'll start discussion

CommentBill MileyProposed · by introduction14:04

I'm just going to, you know we've discussed this at length. I think that Mr. Quillacy's comments are correct but they apply to any ADU of the newly constructed type so it's not specific to tiny homes. So i'm gonna just try to cut to the chase and move approval see where it goes

ElectedBetsy StixMayorProposed · by role14:21

Okay, I would. I'm just going to say and be consistent with what I have been saying the last couple of meetings, I'm not comfortable voting yes on this because I believe that we if we do this outside of the ADU law and make a brand new ordinance for the city of Ojai that we can deed restrict the tiny home pad and prioritize their availability for very low and extremely low income households. This avoids tiny homes becoming apart of the larger state mandated gentrification machine.

And I'm going to hang in there because, um, I think it's possible. So do you have a motion?

CommentMaya RegisterProposed · by introduction14:59

We have a motion and I'll second Councilman Wyrick's motion. And now can we open it up to comments?

UnidentifiedUnidentified speaker 6Proposed15:06

I want everybody in our public

CommentMaya RegisterProposed · by introduction15:07

discussion.

UnidentifiedUnidentified speaker 6Proposed15:08

Public

CommentMaya RegisterProposed · by introduction15:09

discussion, yeah my

UnidentifiedUnidentified speaker 6Proposed15:11

concern is have excuse me when we yeah we have public comments we're on discussion we're closing the public hearing yep yeah you just wanted to be clear okay

CommentMaya RegisterProposed · by introduction15:19

okay

UnidentifiedUnidentified speaker 6Proposed15:20

do you have comment

CommentMaya RegisterProposed · by introduction15:21

yes i do so we've we closed the public hearing we had a motion and a second but we're going to have a final discussion So I'm glad that Mr. Quillacy brought to the attention to all future residential owners in the community, residential house... I might wanna word this right but personal owners that they should expect an increase in their in that utility rate for the buyout of the Golden State Water District. So I think that's important that he brought that up, in fact, I'm glad he did because none of us did so I think it's important that the community know that.

Two, I just had one question. The tiny homes were specifying they have to be on a frame that's movable Does that mean that the access that we're allowing these future ADUs and tiny homes to be moved into someone's backyard has to be motorized, getting it there? Or can it be craned into the backyard?

UnidentifiedUnidentified speaker 5Proposed16:33

The ordinance allows for either by not being specific. So it could be craned with appropriate insurance and permits in place for a crane. Okay. That was my only question, Mayor.

UnidentifiedUnidentified speaker 6Proposed16:45

I'd like to comment on that. These are not always easy to move, they can be very challenging to move and that's very important for the public to know because they could be larger than the gate to the backyard for example so for anyone tuning in late what we're basically passing is It's an attractive small house, but instead of it being on a foundation, it's on a movable foundation. But the criteria in the ordinance is that it looked like a very attractive aesthetic small house with a deck and all the regulations that apply to other accessory dwelling units will apply to these types of tiny houses.

ElectedBetsy StixMayorProposed · by role17:39

Thank you.

UnidentifiedUnidentified speaker 6Proposed17:40

Any other comments,

ElectedBetsy StixMayorProposed · by role17:41

Ryan. Good.

UnidentifiedUnidentified speaker 7Proposed17:44

No I will say that the, you know i i think at one point, Councilman rain and I did bring up that and that's a disappointing part about the measure. The bond is that it was. I think it was actually a mistake on Casita's part that they included the by unit charge where they didn't actually mean to which is incredibly frustrating. But, yeah, I think, I think Mr close you made a good point. We are very concerned these aren't going As inexpensive as some people think, but it is an opportunity to find another way that other people might be able to find more housing. And even if it's not as inexpensive as we wish it could be, it is another option and gives people some more flexibility and trying to add housing in a community that doesn't have a lot of space for it.

And it's definitely a lot cheaper than trying to build a new home. So I'm all for the adding some flexibility. This is a pilot project. Let's see if it'll work was my opinion. And if it doesn't, we can always modify it or change it later. I agree.

Roll-call vote Passed 3–0 motion and a second so maybe we have the roll call · 2 under review
Show transcript
All right, well we have a motion and a second so maybe we have the roll call please do Councilmember blasts. Yes, Councilmember Francina yes Councilmember Haney. Yes. Mayor sticks know mayor pro tem why Rick.

0:19 – 0:355 turns

ElectedBetsy StixMayorProposed · by role19:06

Okay, great. All right, thank you very much. It is 10 till seven we can move on to number four, James? Yes it's still too early for number two. Okay and actually we have one more public comment Dr. Halvorson. Thank you.

CommentMaya RegisterProposed · by introduction19:23

Maybe we give Dr. Halverson the 70 minutes here and that way we'll be ready. Jim you can speak till seven enjoy yourself.

UnidentifiedUnidentified speaker 8Proposed19:41

Well, good evening. I appreciate the opportunity to take, I realized I have three minutes it may take five and if you need to say time, I'll talk faster but I'm here basically just to provide my medical opinion on COVID-19 and mostly focus on vaccinations. I had the opportunity to hear some comments a couple of weeks ago and felt that it might be nice to present a physician's point of view also. So my qualifications, I've been a board certified family doctor for almost 40 years. I've lived in Ojai and worked here since 1987.

Our practice which we have five providers has about 5,000 patients who live or work here in Ojai so I know a large percentage of the people who live here I'm very interested in this pandemic, I've written over 60 articles for the Ojai Valley News. Neutral. I spent several hours each week researching those articles. I feel like I know where to go to get proper information, at least information that I feel very comfortable with.

I'm not a vaxxer and I'm not an anti-vaxxer. I've got a large number of my patients in the practice who don't want any vaccines. They're still my patients. I don't condemn them. I try to educate them about the values of vaccines but I certainly don't hold anything against people who don't get vaccinated. I'm not in favor of vaccine mandates for kids 18 and over who are in school, but I am in favor of vaccinating those kids.

I know that our School Board has no legal authority to go against the state requirement that all students will need to be vaccinated eventually and likely that's going to be happening beginning in the fall semester of next year. Briefly here are facts, then I'll get to vaccines. A, masks are effective. They reduce aerosol spread. The university I graduated medical school from, Duke University along with several others did some very fine studies that clearly showed that aerosol spread is markedly reduced by masks.

B, social distancing works. I hope that's not controversial anymore. Think of COVID-19 being spread like smoke When we speak, our aerosol goes out. It's much safer to be outside and if you're inside it's much safer to be farther away from people I hope that's not in question anymore. Three vaccine works vaccines work if you look at the current numbers in Ventura County which are all available at www Ventura county recovers.org The current case rates in our county are nine cases per day for a hundred thousand, which is about equal to 77 new cases per day. The rate for unvaccinated individuals is 17 per 100,000 and the rate for vaccinated individuals is four per 100,000.

The lowering of rates has been shown across all age groups and it's broken down if you want to go to the county website Including recent data that was submitted by the FDA for five to 11 year olds, that vaccines are effective at lowering case rates. In Ventura County specifically of the 537,000 people in the county that have been vaccinated fully there have been 3844 breakthrough cases which is a rate of about .7 per 100 Of those, 190 or about one in 3,000 individuals fully vaccinated have had to be hospitalized and 36 or about one in 15,000 vaccinated individuals have passed away unfortunately.

The vaccines never were touted as being 100% successful in preventing disease nor were they touted as being 100% successful in preventing severe illness or death but they are very successful in doing that As a result of mandates, whether you agree with them or not in the state of California. California currently has the lowest rate of cases in the nation at 61 cases per 100,000. The average in the United States is 151 cases per 100,000 and four states Montana, Wyoming, Idaho and Alaska which are the four highest are over 450 per hundred thousand or about seven and a half times the current California Vaccines are widely accepted worldwide because this is a world wide pandemic. 3.8 billion individuals have been vaccinated, three billion of them are fully vaccinated in the United States 190 million are fully vaccinated which is almost 60% of our total population and Ventura County 81% of eligible individuals have had one dose And about 75% are fully vaccinated.

This includes 83% of the people who live in the Ojai Valley and the 93023 area code, and 76% of those people are fully vaccinated. In addition, in the county 67% of kids age 12 to 17 are now fully vaccinated. And also a recent study released showed that approximately 65% of parents of five through 11 year olds will get their children vaccinated when the vaccine is approved by the FDA vaccines are safe and I apologize, I know my past three minutes.

There are two main symptoms that we do to, or two main systems that monitor this. The Vaccine Adverse Event Reporting System or VAERS which is co-sponsored by the CDC and the FDA and is available to all individuals who've been vaccinated they're able to self report any side effects. We also have the Vaccine Safety Data Link that is overseen by the CDC Immunization Safety Office. This data link system has been in place for years and it's monitored the safety of other vaccines Currently, the data link has looked at millions of people who've received the messenger RNA vaccines and specifically a 23 serious outcomes very serious outcomes including heart attack respiratory failure anaphylaxis Guillain-Barre syndrome blood clot stroke and heart inflammation.

With the messenger RNA vaccines, only heart inflammation with a rate of about 6.3 cases per million in males were increased to patients in that group. Required ICU admission, no deaths were reported fortunately. With the J&J vaccine venous thromboembolism which you're well aware of from several months ago which caused unfortunately strokes and blood clots in primarily women between the ages of 18 to 50 as a rate of 7.5 per million. Of course, there are many, many less severe reactions reported including pain, redness, swelling at the ejection site, fatigue, headache, muscle aches, chills, fever, nausea.

Most of these symptoms do go away within 48 hours. It is very true that younger and this is why I do not recommend vaccine mandates For students, age 18 or below. It is true that younger individuals are at very low risk for serious disease or death from COVID-19 In fact, boys aged 12 to 15 are at least as likely if not more likely to get cardiac side effects from the vaccine than actually to be hospitalized from COVID-19. Remember though that the risk of cardiac side effects in this age group is about 1.6 boys per 10,000 boys immunized so it is not high and of that about one in 20,000 boys will be hospitalized because of the cardiac side effects Importantly, and the reason I favor vaccines for children on kids under 18 is that these children still serve as a reservoir for the virus which allows the virus to continue to perpetuate and be exposed to people who are more who could become more seriously ill.

And the longer the virus continues to be in the population, the further chance of developing future mutations exists. So I think it is important to try to lower the risk and the prevalence of the disease in this younger age group although it does not seriously affect them. I currently have a two-year old grandson who has COVID-19 and I will tell you even though he's not very sick It is very scary when your daughter calls and says your two-year-old grandson is home with 102 fever and a bad cough, and just got positive for COVID-19. I don't recommend that feeling for anybody. Fortunately we got a picture of him today. He was sitting inside the dryer smiling so I think he's doing better.

Thank goodness! That was day five in my office with several thousand patients vaccinated I hear about self-reported minor side effects all the time. I am automatically notified of any one of my, all of my patients who are seen at the emergency room for any reason and who are hospitalized. Of the 5,000 or so that have been vaccinated in my practice not by me but by public health or pharmacies. I have had we have had three patients who've gone to the emergency room because of vaccine reactions we've had non hospitalized and no one has died now that's only 5000 people but that's 5000 people in Ojai so I think that's at least representative of my experience in this office.

I do want to emphasize also that it's very obvious, unfortunately the mask requirements are going to continue for a while. The current guidelines just released by our public health officer say our case rate has to get down to seven cases per 100,000 or lower Although our, our vaccinated people already read I have reached that case rate unfortunately are unvaccinated are still at 19th or 100,000 and it's going to make it harder to reach that case rate.

That's one of three criteria the second is that our hospitalizations have to get down to less than they currently are which is 20 to 30 in the ICU. And third, we either have to have eight weeks past since the COVID-19 vaccine is authorized for emergency use authorization for five to 11 year olds which I just heard today the FDA advisory committee recommended that it be approved by the FDA and then it has to be approved by the CDC. So at least looking at another eight weeks from early November or If we reach 80% of our county residents fully vaccinated, that will meet that criteria. Unfortunately it's 74.3%, and with a large amount of people that are not going to get vaccinated I think it'll be hard for us to reach that prior to eight weeks from now so we likely will still have mask mandates into January And even when those mask mandates are stopped, they're gonna be stopped for vaccinated people.

Unvaccinated people as was the case back before the masks were put into place were required to still wear masks indoors so it will continue to be there will continue to be mandates likely for a while for people who are not vaccinated. Thanks for letting me go way over my time I appreciate all of the things that all of you do And know, most of you personally and admire all of you.

I do want to be very clear in understanding for the record because I know everybody up here understands it that our city council does not have the right to tell our school district to not vaccinate kids only At the state level, if people have a concern about that they need to take their concern to the state that issued that mandate. And also our city council can talk to the public health officer and say that they feel that Ohio shouldn't follow the current mandates that keep us masked for another couple of months but only the public health officer can change that rule not our city council. Our city council has plenty to do And I think I do approve of the statement that I've heard so many times and is so not true in this pandemic, is politics does not belong in health care.

Thank you very much.

ElectedBetsy StixMayorProposed · by role32:05

Thank you. All right, we will move on to number two the public hearing. This this is the second city council redistricting public hearing to receive input from residents regarding communities of interest. So you have a presentation James

UnidentifiedUnidentified speaker 2Proposed32:24

Yes, thank you. And before we start I will note. We are holding these public hearings bilingual so anybody who is interested in participating in Spanish. You can click the globe button at the bottom of the zoom, zoom screen and you can participate by hearing in Spanish and also sign up to speak, and they'll be able to translate for that as well. So, And in the, you know, and that's part of as the city attorney mentioned earlier the fair maps act and specific requirements that we have to meet in our process for redistricting. So it's part of that this is the second public hearing of four that will be required In our redistricting process as kind of just a reminder we go through the redistricting process every 10 years to reflect any changes in the census.

And so, we're going through it now and we would go through it again and most likely in 2031. And so this is the redistricting following the 2020 census. And so, one of the things we try to do during these public hearings as we give the opportunity for the public to make comments regarding what are called communities of interest which are groups of like people that can be brought together for representation In these public hearings, and also via a forum on our redistricting web page. Anybody can submit comments about their, their community of interest and and submit that to the city for consideration as part of that redistricting process.

And so, along with that kind of the next step in our process is the city. When we went through our redistricting proposals and selected our partner which is redistricting partners for the redistricting. The city also obtained some software called district our software that allows residents to actually go in and draw maps and submit those maps. And so today, Gabriella from redistricting partners is here to explain that software and give a little information because it is going live and people can start using it now in anticipation of the next two public hearings which will be in January and February.

And so with that, I'm going to turn it over to Gabriella.

0:35 – 0:438 turns

PresenterGabriela Moralescity to provide data and outreachProposedself-stated35:11

Sorry, I think I was on mute. Thank you so much James for that introduction. Give me a second. I'm gonna share my screen. Can you see my screen all right?

UnidentifiedUnidentified speaker 2Proposed35:26

Yes, thank you.

PresenterGabriela Moralescity to provide data and outreachProposedself-stated35:28

All right great. All right well as James mentioned my name is Gabriela Morales and I am one of the redistricting managers with Redistricting Partners. We work with the city to provide data and outreach. As James mentioned a big part of redistricting is including community of interest input So thank you so much for coming because your input and your voice is so important to this process. Public input is pivotal to redistricting, and I hope that you will all submit some of your input whether that be today or in person online there's so many ways to submit your input.

And the reason we rely so much on public input is that way we can draw lines in a way that is fair for as many people as possible. So, as James mentioned, the city does have a software available called District R and this is a public mapping tool to allow residents to draw their own communities of interest. I will go over the demonstration a little later after going over some data points So something about the map submissions is you can go to District R and submit a map.

And the two types of input you can do are a community of interest map, which is you can do from now all the way through the end of the process and district plans based on 2020 census data. So this began at the release of the data. The final census data came out in September And you can continue to submit maps based on census data all the way through the final adoption.

So currently this is what the city of Ojai looks like these are the current lines, you can see district one through four. This may look familiar to some of you. And here is some of the data that was collected through the 2020 census this year. As you can see, district one is over deviation. So one of the things with in the Fair Maps Act is that we want to have districts that are of equal population and so getting to that number we created Some data from the census. And so if you see District 1, it is over 5% deviation. So in order to make an equal population and to have the same exact number or close to throughout all the districts, you would have to take out 95 people out of the district And then district two, it is under populated by 4.9%.

And district three is underpopulated by 8% and district four overpopulated by 7.9%, so one thing to also know is that the deviation number right here in the middle is not population growth or population decrease, but rather it is the number that is away from having equal population throughout the districts.

UnidentifiedUnidentified speaker 2Proposed39:10

And real quick, Gabrielle I'll note. We are watching on a TV that's some distance away so the fine print is difficult to see so I will what we'll do is we'll post this presentation on the redistricting web page and we'll send it out as well tomorrow but But I think the point that the software and the presentation has data on the showing the different districts in the populations of demographics is well taken.

PresenterGabriela Moralescity to provide data and outreachProposedself-stated39:44

Absolutely, thank you James.

CommentMaya RegisterProposed · by introduction39:50

I'm sorry, one second dear. All's I'm trying to say is that what you're...I think what you're trying to point out is if someone who's going to use these maps to draw districts that they need to be thinking about the number of individuals in each of these districts and I think that's what you'r e trying to show on these graphs that none of us can see but I think it's important that someone who's drawing or drafting their own understands that premise

UnidentifiedUnidentified speaker 5Proposed40:15

If I could add one more point to that Council Member Haney well put, not only think about the numbers but think about the reality that the four districts that are drawn need to be roughly equal in population. And that might mean that in fact it does not mean equal an area or equal and perceived area. It's about census data population and our populations is not evenly distributed so we're gonna end up with smaller littler districts.

And then I'll turn it back to Gabrielle to sort of provide an overview. The other issue is the existing deviation is too high So the current maps could not be maintained exactly as is.

PresenterGabriela Moralescity to provide data and outreachProposedself-stated40:51

Yes, thank you for that and something to think about is although this is census data when we were gathering population so as you can see down here as well or maybe not I'm sure the screen is a little smaller over there But down here we are also talking about citizen voting age population so when we were gathering this data. This is it's not just about who was a voter we're talking about people, not necessarily citizens or voters, this means that you know, a child of Five years old is just as important as somebody who's 75 years old. So anybody living in the city and in a district, is just as important no matter status or age or eligibility to vote.

So if we're looking here coming back to the deviations, we are shy of 15.9% of deviation. And the way we got this number is by adding together The absolutes of the lowest deviation and the highest deviation. So, the district with the lowest deviation is District 3 and the district with the highest deviation is District 4. You can look at the lines a little closer here. Here's District 1.

You can see here with the census, this is the data collected for race and ethnicity. We have other Latino, Asian, Black. And then this, the bottom bars are for citizen voting age population. And down here at the very bottom is the same thing we saw on the last page but specific to District 1. And here the same thing with District 2. And District 3 here as well. And finally, here you have District 4.

0:43 – 0:5429 turns

CommentBill MileyProposed · by introduction43:06

Can I ask what that hole is?

PresenterGabriela Moralescity to provide data and outreachProposedself-stated43:08

The hole?

CommentBill MileyProposed · by introduction43:09

The hole in four, the white hole.

UnidentifiedUnidentified speaker 5Proposed43:14

That's a hole in the city limits. Oh, at city limits? Yeah the city has not annexed the parcel in the middle there which I confess I forget off the top of my head what it is. I think it's one of the ag

PresenterGabriela Moralescity to provide data and outreachProposedself-stated43:25

parcels. Oh I see the square up here

UnidentifiedUnidentified speaker 5Proposed43:27

yeah on the right on the screen

PresenterGabriela Moralescity to provide data and outreachProposedself-stated43:33

So yes, that is an unincorporated area. So when we are...

UnidentifiedUnidentified speaker 6Proposed43:40

Can I

PresenterGabriela Moralescity to provide data and outreachProposedself-stated43:40

ask a

UnidentifiedUnidentified speaker 6Proposed43:41

clarifying question? Yeah. It would make sense if that was ag because if it wasn't, that would just be so logical to annex in. Yeah.

UnidentifiedUnidentified speaker 5Proposed43:52

Obviously annexation's not on tonight's agenda but I believe it's an ag parcel and we can confirm that. There's nothing else for folks to understand but they're looking at the mapping process But it is obvious our boundaries are irregular.

ElectedBetsy StixMayorProposed · by role44:04

Yeah,

PresenterGabriela Moralescity to provide data and outreachProposedself-stated44:06

welcome. Thank you for that clarity. All right so I think James went over the timeline a little bit but this is the timeline for the upcoming outreach meetings. So tonight we are having a community outreach meeting going forward January 11th. It will be the introduction of the first set of maps February 8th is the introduction of the final maps. And then on March 8th, your council will vote on the final maps.

CommentBill MileyProposed · by introduction44:41

How about

ElectedBetsy StixMayorProposed · by role44:43

let's let Gabrielle finish and then we can have questions?

CommentBill MileyProposed · by introduction44:46

Yeah okay I was just going to ask if whether she would put all those districts together for us to see those proposed that she just did

PresenterGabriela Moralescity to provide data and outreachProposedself-stated44:55

oh yeah absolutely i can put that back up at the end of So some feedback that we are asking from the community and asking what changes you would like to see, or what community points of interest should stay together. Are there areas that you would like to see in separate districts? And what areas could be moved to another district to help balance population? So as we talked about earlier, there's some districts that maybe have too high of a population right now or too low of a population to have equal and balanced districts. So, looking at where can population be moved is really good too. And the map you're asking about here it is.

And that is all I have for you so if you have any questions, I'll be happy to take them now. Thank you Gabby. Questions? Nope.

ElectedBetsy StixMayorProposed · by role45:57

Okay, thank you very much. Appreciate that. And we'll go ahead and open the public hearing. We have one comment Jeffrey Starkweather.

PresenterGabriela Moralescity to provide data and outreachProposedself-stated46:12

Before we move on I just want to ask if this is a good time to do the district our presentation or if you want to take public comment first?

UnidentifiedUnidentified speaker 5Proposed46:19

If I could recommend, I think we would suggest demonstrating the software first and then taking public comment. That way the public comment can get a sense of what the software looks like.

ElectedBetsy StixMayorProposed · by role46:28

Yeah. OK. Thanks, Jeffrey. One moment. Sorry, Jeff. We'll get to you.

PresenterGabriela Moralescity to provide data and outreachProposedself-stated46:34

All right, perfect. Can you see that all right? So this is the District R website for the city of Ojai. It's districtr.org slash event slash Ojai, and you'll know you're in the right place when you look up here and it says in big letters tag Ojai. So when you get to the page, you'll see a lot of information just about redistricting and why it's important. If you go down a little further, you'll see two options here The first option is to build districts based on 2020 census and the data. And then the second one is drawing maps based on community of interest, so your voice and your opinions on why your community is a community. And truly if you can make the argument that your community of interest is a community of interest it likely is a community of interest Down here if you scroll down a little further, you'll see public galleries.

So anybody that submitted a map their map will be shown right there in the public gallery and you also have the option to save a map and come back to it later like a draft map and that will be in the works-in-progress area that you can come back to. And finally at the bottom there's some information on our firm, redistricting partners and some more about the 2020 census data.

So let's get started on the maps for tonight I'm going to show you a community of interest demonstration. So if you see here you'll see the map You can scroll in and out using the pan, you're using your mouse going in and out or if that or another option to zoom in and out is by going to the top left. And you can zoom in with the plus button or zoom out with a minus button. To start drawing, you will go up here to the top right. One thing I want to point out too is to drag your map around. Use this hand right here just click on the hand and pull it around to where you want it.

And then once you're ready to start drawing, go to the paintbrush up here on the top right. And you can draw your community of interest as big or as little as you want. And so you can just start drawing and clicking where you want to draw your community of interest And if for some reason you don't like it, you can go to the erase button on the top right and start erasing.

And then if you want some more information on the community that you're drawing, you can go over it with the magnifying glass and it will give you some information on whatever census block you're scrolling over. So for example here, the white population is 19 Over here you'll see Hispanic population of six, Asian population of one and so on. If you want to draw more than one community, you can click the plus sign here and you'll see more colors show up and you can click wherever you like. And sometimes you might feel like your communities overlap a little bit that can be the case. So if you click in the same area that another community is in as well, it'll come up this green color.

And then when you are ready, you can name your community. So naming your community is so important for us to understand where your communities at and then down here You'll describe your community. So tell us why it's a community of interest, are there shared cultures? Are there shared interests? Are there issues that your community has in common that you feel want to be heard by your representatives? So describe it there. You can also add important places down here and you click new Not sure why that's not working on my side. Oh, there we go.

So when you click new, you can click anywhere you might see an important place. So for example I see down here you have the art center so you click right here at the art center and it'll come up with a red dot right there and you can name your place. So Art Center. Describe why this location is important? Once you're done with your map and you're happy with it, you can go up here to save.

And when you save it, you want to name your plan so you can name it the city or you can name it whatever neighborhood is specific to what you've drawn. If you're not ready to submit it as a final map, you can save that as a work in progress and save this as a draft Importantly too, is to save this URL. You can copy this anywhere you want and save it where you'll remember if you wanna come back to it later.

Finally in the top right, you'll see these three lines and here you can click a new plan or you can print the plan that you have drawn and you can print this through a PDF. And once you're done and you've printed it, you can submit it in person or you can mail it And you can also export it as a shape file here and email it in or share with your friends, which we recommend because the more we hear from you, the better. And that is all. So if there are any questions I'll be happy to take those now.

I have a question. Thank you, Gabrielle.

UnidentifiedUnidentified speaker 6Proposed53:06

Yeah, so if they submit, can the public immediately see it?

PresenterGabriela Moralescity to provide data and outreachProposedself-stated53:13

Yes. Okay, so as soon as it's submitted it'll go to this page here in the public gallery and then if it's saved as a draft and it's not ready to be fully submitted it'll be saved in works in progress. Thank

UnidentifiedUnidentified speaker 6Proposed53:31

you absolutely.

CommentMaya RegisterProposed · by introduction53:34

Gabrielle is your phone number or email address, or if anyone needs to get hold of you to have someone in your office help navigate this system. Is someone available? Are you available? Or how does the public get hold of your office? Is it somewhere on the front page of this?

PresenterGabriela Moralescity to provide data and outreachProposedself-stated53:57

Yeah, absolutely. I think questions can be submitted through staff And then from there we can work with the staff to get questions answered.

CommentMaya RegisterProposed · by introduction54:07

And where's that

UnidentifiedUnidentified speaker 2Proposed54:08

address? Yeah, let me jump in. So we created the redistricting page and the redistricting pages contact information on it. And then tomorrow, like I said we're going to post on our front page and our Facebook page information on district are, and, and this and so in that will include contact information it will be staff first which will be somebody from the city manager's office.

0:54 – 1:009 turns

UnidentifiedUnidentified speaker 6Proposed54:38

Yes, so basically the public gets a fresh start. They will see a non district map of the city of Ojai correct and there's no like hints as to what the current districts are. Am I understanding that right? Yes, correct.

CommentMaya RegisterProposed · by introduction55:02

And then Mayor, Gabrielle does your name get attached to anything that's submitted or is it just submitted

PresenterGabriela Moralescity to provide data and outreachProposedself-stated55:10

blank? Your name is not attached unless you want to add your name when you're saving your plan. And if you wanna add your name, you don't have to use your actual name. If you wanna remain anonymous, you can use a different name. That's totally okay.

CommentMaya RegisterProposed · by introduction55:27

Why I ask that is, I've made it personal to myself that I am not going to participate in this.

UnidentifiedUnidentified speaker 6Proposed55:35

Yeah, I'm not either.

CommentMaya RegisterProposed · by introduction55:37

And so I've just taken that on myself. So if I ask these questions, it's because I haven't been to the site and I'm not gonna go to the site. I don't wanna participate in this. I think this is a public opportunity and a public responsibility. And then ours is to go out and earn your trust and to earn your vote

ElectedBetsy StixMayorProposed · by role55:58

Any other questions for Gabrielle? Okay. Thank you very much, Gabrielle. Very innovative and wonderful to have that public participation. So thank you so much for helping. All right, we'll open the public hearing with Jeffrey Starkweather and then Bill Miley.

CommentJeffrey StarkweatherProposedself-stated56:20

Good evening mayor and council members and residents of Ojai. I'm Jeffrey Starkweather. I am the Vice Chair of the Ohio Democratic Club, not that that's relevant to what I'm going to speak about. In some ways what I'm gonna say, I don't even know if it's relevant but if it is, I would like you to think about it. The reality is this is kind of a joke for Ojai because the whole purpose of this law was to enhance minority voting and going against that large systems where they didn't get a chance to vote. If you look at the numbers here, our minority which is Hispanic 16% of the population 10% of the voters are spread out so we've only had one Hispanic Council member in my time, Severo. And he won because it was a multiple candidate election and he was able to concentrate vote on him.

We call it single shoddy where I'm from in North Carolina although I'm from here originally. I think we oughta think about and I don't know if this is legal or not but think about First of all, I don't even think we should have this system. We should have at large but maybe you can't do that. You're afraid of the legal costs but why couldn't we have a hybrid system and say have three districts? These districts are so small 1500 to 1400 and I've done politics. So I know about running elections And it is very easy to manipulate that if you had a group with a lot of money that could throw money at a district.

Think how many times you could hit postcards in with only 1500 people and canvas. So my feeling is if we could go to something like three districts, at least that would spread it out a little more. It's not gonna make any difference demographically because the Hispanics are still gonna be spread out and have possibly two at large. Now you've got a mayor so there's one way to deal with that. The mayor could be the sixth commissioner and not vote during unless you have a tie Or the mayor could be one of those seats, and then there's an at-large person.

You could have two people at large not have a mayor who is elected separately, and those two would alternate being the mayor. I don't know exactly how this could be done but it seems to me if you really want to give Hispanics in this city... The only other committees of interest I can think of would be money Wealth, that's the only other division of our town and I don't even know that would be true.

So this whole game of looking for communities of interest is a joke! It is a joke if we care about. If we care about Hispanic representation or having real democracy and accountability, I think we ought to go to a hybrid system so we have at large if you had two at large running at the same time And then the minority population will have a better chance of getting to represent it. The way we are now, we're just going to stay lily white and no representation of minorities and this system is backfiring on us in terms of the laws intent. Thank you.

ElectedBetsy StixMayorProposed · by role1:00:04

Thank you Jeffrey.

1:00 – 1:089 turns

UnidentifiedUnidentified speaker 1Proposed1:00:18

Good evening. For the record, I am Bill Miley. A month or so ago, I tried using the map development and I wasn't very good at it. It was really challenging. So I assumed that I would get better. But the question is, how do I know how many people will live in a particular or live in at 1000 North Avenue as an example? And I understand that will show up. Okay.

I assume when you're finished the district, the computer will tell you all the population demographics. I also assume the purpose is to put a number of people Balanced ethnicity, gender, children, families, ages. And in my case, senior folks like me in all the districts so it would be all the same percentage. Two of me here, two of me there. Okay. We have areas of large lot homes and we have areas of small lot homes. It seems to me that we would be really mistaken if we have all the big large homes that live together in one district or all the little homes that live together in one district they should be mixed up okay It seems the key is to have folks who are our residents and citizens, and our electorate be able to influence their elected council person or the person who will be their elected council person.

You'd be able to meet them, call them, email them, write them And have council members initiate contacts too. So, I would like to see a protocol by the City Council for citizen council member contacts that all of you agree every year each district council person will have four public meetings. Advertised, promoted, supported by the city. Also, that it would be easy to contact you and that there would be a contact coming back saying I got your message because in the past you send a message they never know.

And I would also like to see us replicate what they do in the federal government and state government that each elected official has an official website You bet it. I like that a lot, and you can put a really nice looking picture there too. It'd be fun. Thank you.

ElectedBetsy StixMayorProposed · by role1:03:31

Thank you Bill. Gail any public comments on Zoom?

ClerkSteve QuiliciCity Clerk1:03:37

We have one so far. I'll bring him in a moment, but let me say to anybody who's watching this over Zoom that if you are here to comment on this agenda item, if you would please use the raise hand function and raise your hand on Zoom, I will call on you. And the first person we have is Steve Quillacy and I will bring him in. Mr. Quillacy, you can go ahead and speak

UnidentifiedUnidentified speaker 3Proposed1:04:02

Thank you. I find this map drawing very interesting. I think there was a small error in the map that was shown by the consultant, in that I think it's district three has includes two parcels to the south of Aliso and the west of Signal. And I did not see them on the map. I'd like to see that corrected for everyone. Thank you very much.

ElectedBetsy StixMayorProposed · by role1:04:30

Thank you Steve. Any other comments, Gail?

ClerkSteve QuiliciCity Clerk1:04:34

No one else is raising their hand.

ElectedBetsy StixMayorProposed · by role1:04:35

Okay thank you all right we'll go ahead and close the public hearing and move on to discussion.

UnidentifiedUnidentified speaker 6Proposed1:04:42

I'll be happy to start. Please do. I agree with the first part of Mr Starkweather's statement, I think by now most of the public knows that this was forced on us by the state and correct me if I say anything that is not true Mr City Attorney And it makes no sense for a small city that's, what is it? Four point something miles. 4.2. 4 .2 miles and the truth of the matter is that most of the issues that come before us are not limited to any particular neighborhood or district their city wide concerns once but we do of course have individual residential concerns, but the council will still be voting on issues as a whole even if it applies to a resident in a particular district. I only hope that the more we talk about it the more confusing it may sound.

I made an attempt when I was running I had a whole handout just on this whole what the because I was the For a district for, for the first time in the history of Ohio had to be the guinea pig for this ridiculous and I had to be penciled in. It's very important that the public, I think understands that the current districts We're drawn based on where the current city council lived. And now going forward, we're removing that. That's no longer a criteria. The public can now use it. It's a wonderful opportunity since this was forced on us. We might as well make the best of it and if the public participates you could create a really nice district for yourself right?

It could be nice, and then you could elect from your district someone to represent you. We've got to make the best of it. And then the other question once in a while maybe the city if there is progress I believe Mr. City Attorney there's still something afoot so that small cities don't have to do this? This is costing us $70,000 I believe Right.

UnidentifiedUnidentified speaker 5Proposed1:07:11

I'll ask James to confirm the math, but there is a small path forward to not redistrict come sometime next year which is that the state Supreme Court is still considering the challenge to Santa Monica for those not following it at home. The trial court ruled that Santa Monica did have to switch to districts and the court of appeal overturned that and ruled that Santa Monica did not have to switch In a way that if upheld by the Supreme Court creates a path for small cities to not switch to districts, but the state Supreme Court is still considering the case and it's unlikely to rule in time for us to not do this process.

But we're monitoring that closely and I expect that if the State Supreme Court provides a substantive ruling and doesn't just punt then we'll be taking a very deep look at it. If they punt then we'll see what the legislature does.

1:08 – 1:1312 turns

UnidentifiedUnidentified speaker 2Proposed1:08:05

And just to answer the question the estimated costs of the, the process the software everything that we've talked about is estimated to be 80 to $90,000. And so fortunately it's once every 10 years but yes when when the city did not really choose to do it it is. It is frustrating that we bear those costs.

CommentBill MileyProposed · by introduction1:08:31

I'd just like to add to what Mr. Summers said, and that is, I think it's a shame if you read the appellate court decision, it seemed to be quite well reasoned. And here we have a loud motorcycle. And basically agreeing, the appellant court agreed with the logic of what Mr. Starkweather was talking about in that the legislation as implemented did not serve the stated goals of the legislation And it's a shame that we don't have a constituency in our state legislature to take the reasoning of the Court of Appeals seriously and think about modifying this law so that, in fact, it better serves the intended purpose. Because Santa Monica proved I think well you don't prove in court They showed fairly definitively that for a small city, the districting does not serve the intended purpose.

And I wish our state legislature would take that seriously and do something about it but they have shown not to and it's up to the Supreme Court which has basically punted on this matter for how long now? Two years? Maybe not a full two years, but almost. A good period of time. Yes. It's an unfortunate commentary I think on our political and judicial process.

ElectedBetsy StixMayorProposed · by role1:10:05

Well that's what we got right now.

CommentBill MileyProposed · by introduction1:10:07

That's what we got.

ElectedBetsy StixMayorProposed · by role1:10:07

Randy?

CommentMaya RegisterProposed · by introduction1:10:08

That's what I was going to say is it's easy to sit back and Monday afternoon quarterback however you want to say it This is what it is, and talking about as much as we don't like it isn't going to help the citizenry engage in the process because this is the process that's before us. And so let's not overwhelmingly demean it. It is what it is and we should accept it and we should do the best we can with it. If something else comes along Then we'll deal with that else when it comes along. But right now, we need the community to be engaged and we need the community to be involved in this process.

It's real important.

ElectedBetsy StixMayorProposed · by role1:10:58

Yes, agreed. So please submit your proposals everybody and use the software.

CommentBill MileyProposed · by introduction1:11:03

Can I ask one more question? Go ahead. Mr. Summers, I wondered if you wanted to comment on the expanded options of Mr. Stark, what he was talking about.

UnidentifiedUnidentified speaker 5Proposed1:11:15

Happy to briefly. City is bound by the government code as a general law city. General law city is allowed to have five, seven or nine members in council and could adopt a hybrid system because we have voter approved elected mayor at large deleting that component of the system would require going back to the voters But shifting to seven or nine can be done by council action. And then those would be by default, if we had 70 be elected mayor at large plus six districts, or nine would be eight districts and I recognize that's the wrong direction from what Mr Stark whether asked for the government code doesn't account for less than five for a city.

As a general law city, those are our options. We're bound by what the legislature has decided our options are. If we were to look at a charter approach which would require also voter approval and more thought than this moment, charter cities can structure different systems although I confess i'm not aware of any charter city in the state with less than five So for example, three districts and an elected mayor.

I'm not sure that would work although to be fair you could do a charter city sort of a hybrid approach say five seats one mayor at large two multi member districts each with two seats in a district, for example. That could be done, that would require voter approval and I'd be happy to assess that further if there was support. But I think anything creative like that long short answer would require voter approval. Just thought for the record we ought to

CommentBill MileyProposed · by introduction1:12:53

answer his

UnidentifiedUnidentified speaker 5Proposed1:12:53

point. Certainly!

ElectedBetsy StixMayorProposed · by role1:12:56

Okay well any other comments? This is what we have for now so let's do the best we can with what we got right all right and thank you again Gabriella and thank you staff for the work on this All right, well we'll move on to number for the grant agreement with the Ojai Valley Fire Safe Council and we will be receiving a presentation from Chris Dan she's the executive director of the Ojai Valley Fire Safe Council. So thank you Chris

1:13 – 1:1925 turns

UnidentifiedUnidentified speaker 2Proposed1:13:23

And we'll hand it over to Chris right now I think James Han is pulling him in, but we are. We did bring back a this the city council had identified a willingness to support some projects and so we did designate some funding to potentially be used. We, the City Council designated $50,000 in funding and this year's budget So, included with the presentation is a report that would.

That includes a grant agreement and they request to provide six months status reports as the project proceed. And so with that I believe Mr danches in the meeting and I'll turn it over to him to give some information on the fire safe council and their projects.

UnidentifiedUnidentified speaker 9Proposed1:14:17

Thank you. Anybody hear me.

UnidentifiedUnidentified speaker 6Proposed1:14:20

Yes.

UnidentifiedUnidentified speaker 9Proposed1:14:22

We'll share the screen here.

UnidentifiedUnidentified speaker 7Proposed1:14:24

Hold on. Can everybody... We

UnidentifiedUnidentified speaker 6Proposed1:14:40

can see it.

UnidentifiedUnidentified speaker 3Proposed1:14:41

Everybody see

UnidentifiedUnidentified speaker 9Proposed1:14:42

that now?

UnidentifiedUnidentified speaker 2Proposed1:14:44

Yes, we could see it although it's not full screen I don't know if

UnidentifiedUnidentified speaker 9Proposed1:14:48

that's... Should be full screen

UnidentifiedUnidentified speaker 5Proposed1:14:52

It was presenter view is showing up Mr dance on the zoom. Okay, not the full screen view.

UnidentifiedUnidentified speaker 9Proposed1:14:59

Well that I don't know how to switch the damn thing over how you like that. So let me try it again. Let me go full screen.

UnidentifiedUnidentified speaker 6Proposed1:15:08

It's full screen now

UnidentifiedUnidentified speaker 2Proposed1:15:10

yeah that looks more full screen

UnidentifiedUnidentified speaker 6Proposed1:15:12

almost almost

UnidentifiedUnidentified speaker 2Proposed1:15:13

wait and if you can just present the slideshow now

UnidentifiedUnidentified speaker 9Proposed1:15:17

it should be fine everybody can see it. So what the purpose of this is, is to talk about the recent grants that we have and how they relate to the $50,000 grant that the city approved in the budget allocation. So why am I not able to do this? We have been awarded two grants. I'll start with the reminder that the Council, back in 2019 we went through an extensive planning process which we reported on to the Council and we identified a number of areas of major concern that we wanted to address in that plan which we call the roadmap and also identified a number of priority projects that would move that process along.

And of the projects that are, of those two are represented actually three are represented in these two grants. So the two grants that have just been awarded are the Cal Fire Fire Prevention Grant and the State Fire Assistance Grant with the USDA. And that is managed by the California Fire Safe Council. So looking at the amounts here, the total grant award and we'll explain more how that is being divided up is 2.7 with the matches goes up to 3 million and this has broken down into six projects which I will explain in a minute.

And then there's the SFA grant which is for a local area CWPP or Community Wildfire Protection Plan. The grant award there is $150,000 and we have total matches of $176,000 of which the we would dedicate the grant that you're being discussed tonight as the match by the city for that grant and dedicate the funds to this project. We also have some other pending grants as well principally around the one on the grazing program We also have the County Coordinator Grant, which is being managed by Ventura Regional but includes all four fire safe councils in Ventura County.

And the county has designated Ventura Regional as the recipient and that will bring additional funds to help with the CWPP as well if in fact it's granted but they are pending. So as I said, the Cal Fire grant has

UnidentifiedUnidentified speaker 2Proposed1:18:09

Chris real quick. Can you we can see the presentation but we also see we see the PowerPoint screen so it's kind of shrunk down are you able to do there should be a button that says something like view slide show

UnidentifiedUnidentified speaker 9Proposed1:18:23

have used slides and see if we got that

UnidentifiedUnidentified speaker 2Proposed1:18:26

yeah because i think if i think we could see it i think we'd be able to read it a little bit better

UnidentifiedUnidentified speaker 6Proposed1:18:30

let's see

UnidentifiedUnidentified speaker 9Proposed1:18:31

where is the It's funny because normally when I hit the slideshow, I see the full screen on my screen but you guys don't see it. I don't know why that is.

UnidentifiedUnidentified speaker 2Proposed1:18:42

I think you can hit F5, I'm not

UnidentifiedUnidentified speaker 9Proposed1:18:43

sure. F5? That sounds scary. Does that work? Let me- Yes!

UnidentifiedUnidentified speaker 2Proposed1:18:57

Oh, it did? No, it didn't here. All right. We'll see if we can, I think we got your slides will see if we can pull them up on our end but okay that while you continue.

1:19 – 1:2513 turns

UnidentifiedUnidentified speaker 9Proposed1:19:12

Okay. Well, I don't know what the problem is there because when I when I hit the slide presentation I see the full screen and you guys for some reason or not sitting at you seen a presenter view. So I'm not sure how that's happening. And it's the same thing I did last time and it worked fine. So, I guess we'll continue my digital befuddlement that plagues me.

So the CAL FIRE grant has six projects in it. This grant is done by a consortium collaborative that was formed this year and that consists of the Ventura Resource Conservation District, us, Ventura Regional Fire Safe Council and Bell Canyon. And Ventu Park also, Fire Safety Council also joined us late in the game. We also have a private industry partner that is part of the collaborative and putting this grant together and that's the fire engineering firm Jensen Hughes. If you recall, Jensen Hughes assisted us with the roadmap process itself and has been actually a great service to the Ojai Valley Fire Safety Council.

Of those six projects two of those we are the lead on And that is the fine scale risk mapping program with an online digital dashboard. That's be accessible by the public and a wildfire vulnerability in evacuation assessment, we'll get more, a little more into details of these. And then there is a joint projects that is one accounting wide home hardening and then the Ventura County countywide CWPP update which is an update to the one that this council did back in 2010. And then we have expanded outreach and education campaign And then at the end of the grant term we have a regional wildfire summit, which is a three day event looking at us in contiguous counties. It's actually going to be a large event but it is an excellent opportunity to start sharing best practices and connections, and that is the purpose of that.

Again so These are designed, our particular projects are designed to be scalable and replicable. So we're working on our area but we're doing it so that the lessons learned, the team formed, the skills acquired can be applied throughout the county in later grant rounds. On the Fine-Scale Risk Mapping Program, it's actually to develop a suite of fine hazard layers, GIS layers. It'll serve as a decision making tool for local wildfire risk mitigation planning while we are in our area which I've described before is our planning areas basically and then slightly expanded area over the Ojai Valley Area Plan under the Ventura County General Plan. So we cover about 225 to 230 square miles In our planning, but as part of the fine risk we are also doing a county wide ember cast zone mapping and that is being helped by a and participate in by the Ventura County fire which is giving $125,000 cash match to help with that.

And then we'll have this interactive web based dashboard to communicate to the general public, you'd be able to go to it touch on it and get a variety of information that you can go to as as a GIS database. And this is being developed in collaboration with Ventura County Fire very closely The RCD and the city and the county, and of course our private industry partner Jensen Hughes. So the total cost of this which includes the match from the county is as you can see is $603. So this is a very important planning tool and one that the County Fire is very supportive of which is why we've been talking about this from the very beginning.

UnidentifiedUnidentified speaker 2Proposed1:23:07

So we have the slides showing if you can note when you're switching slides and which slide you're on, we'll follow

UnidentifiedUnidentified speaker 9Proposed1:23:16

along. Okay go ahead next slide. Next slide.

UnidentifiedUnidentified speaker 6Proposed1:23:22

Chris can I ask a question? When you said what did you say you said 603 oh there's the figures i see it now thank you

UnidentifiedUnidentified speaker 9Proposed1:23:32

well yeah you didn't see it when i was reading it so sorry about that Any questions on this slide before I move on?

UnidentifiedUnidentified speaker 6Proposed1:23:40

Can you give us a moment to read it?

UnidentifiedUnidentified speaker 9Proposed1:23:42

Sure. Very frustrating that they can't see this. How

ElectedBetsy StixMayorProposed · by role1:23:48

is this, Chris, different from the map that Bob Roper made that he's presenting tomorrow to the Disaster Council?

UnidentifiedUnidentified speaker 9Proposed1:23:56

Well, that was actually funded through the Fire Safe Council. The map that Mr. Roper is going to be presenting, that is a windshield parcel survey that was done in the city limits and looking at the issue of from a windshield survey of structure emission potential just by a trained eye driving by It's not a full-fledged assessment, but one that was then put into a graphical way as a heat map.

But done from a Windmill survey and data input. This final risk mapping program is very much more detailed. It has numerous layers to it. It's more interactive and will contain the information from the parcel map survey, but this one is a much larger database And one that will allow for any manner of high level planning. So, for example it'll

ElectedBetsy StixMayorProposed · by role1:24:57

have under the impression that map was personally funded.

UnidentifiedUnidentified speaker 9Proposed1:25:03

It was done through donations through the fire safe Council,

ElectedBetsy StixMayorProposed · by role1:25:06

the Ojai Fire Safe Council.

UnidentifiedUnidentified speaker 9Proposed1:25:08

Yes. Donation tax receipts duly issued.

1:25 – 1:4031 turns

UnidentifiedUnidentified speaker 2Proposed1:25:17

I think, Mayor if you're asking for the city to confirm that it was not funded through the city. That's what I'm aware of.

UnidentifiedUnidentified speaker 6Proposed1:25:25

So it was funded by them. Okay.

UnidentifiedUnidentified speaker 9Proposed1:25:29

Yes, donations were made to the Ojai Valley Fire Safe Council and we wrote the checks to the contractor identified by Mr Roper.

ElectedBetsy StixMayorProposed · by role1:25:40

And those are private donations.

UnidentifiedUnidentified speaker 9Proposed1:25:42

Yes they were

ElectedBetsy StixMayorProposed · by role1:25:43

okay thank you

UnidentifiedUnidentified speaker 9Proposed1:25:44

individuals So this is a much more elaborate, for lack of a better term, database that we'll be putting together. And it will contain a whole number of different kinds of layers including human vulnerability data, other demographic data. It will have satellite imagery GIS. So it's a significant hence the cost. A lot will be done by contractors because it requires that level of expertise And in fact it's a level of expertise that the fire department itself wants to have on the project.

So moving to the wildfire vulnerability and evacuation assessment, this is an engineering risk assessment. People talking about as has been discussed there is no evacuation plan so to speak like a document sitting there. And that's very difficult to do anyhow because depends on what happens in any given fire. So the Fire Department is very reluctant to designate any you know, any permanent site saying go there. Now right now what they have is two options Nordoff and the fairgrounds so a more detailed assessment needs to be made these are done through both gathering information and having again contractors look gather that up analyze it and then there's a series of modeling that goes on Which includes information from the fine scale risk mapping going into that.

So there's like match drops in modeling to really look at the capacities, the weaknesses, the gaps and give us a better picture on how we can do evacuations depending on where the fire is coming from it'll help identify The best areas to put temporary refuge areas, maybe other more equipped disaster centers. It can also better inform shelter in place decisions so give people a lot more options and a lot more nuanced response to what happens in a fast moving fire.

So this is something being developed in collaboration with other partners but also includes Ventura County Office of Emergency Services, Ventura County Sheriff's Department and the Ventura County Transportation Commission. So this is a very sophisticated analysis that hopefully will give us some better ideas on how to improve evacuation planning in the Ojai Valley.

Next slide, please. One of the joint projects is a countywide home hardening resilience program. This is being managed by the Ventura Regional Fire Safe Council One of the things that happens is a full-time liaisons will be hired. One will be in our area and we'll spend two years in Ojai doing work or working at other places in our area, but where the focus of that liaison... But it's for the Ventura River Watershed, but obviously we're the focus of that.

That liaison will perform home hardening workshops, do home hardening assessments and tiered recommendations for improvements And very importantly, through our contractors we'll be standardizing this data both in its collection and management so it can be used for a variety of purposes including funding to help for home hardening initiatives that can take place in the Valley. So having this kind of data come in in a standard form that we can report consistently across the county is very important for attracting other funding and for other kinds of home hardening initiatives We do expect some insurance company participation in this where they will perform their own wildfire risk modeling for a premium setting.

And we also have several, our private partner has two grants pending with the Society for Fire Protection Engineers one for an enhanced wildfire assessment tools for evacuation and another for the home hardening and doing HIC assessments in the WUI. As you can see, this is a significant undertaking at almost 800,000 and there's a couple of hundred thousand dollars of match to this. So this is I think a very good start to do a comprehensive home hardening across the county but also in Ojai Valley.

Next slide please. The next grant we got was the... And I'll back up for a second and say that all this detail is on our website and we'll be putting more detailed descriptions These grant and what these actual projects are, it's a little bit dry but these are important foundations that we need to take the next step after we get this data. And so, but will be doing will be reporting on this.

The Cal Fire grant will not start funding until January. So that's a little bit of a challenge, but right now I don't believe the RCD which is leading the grant as the grants manager. I don't believe they've even got the grant agreement yet so but we have been obviously officially notified that the grants have been made. We're looking at the next grant it's a state fire assistance grant and this is a development of what we call the community wildfire protection plan for Ohio Valley That's the CWPP. This is a very critical planning document that needs to be in place for our community and we're looking, as we said before, to have the city's grant being discussed tonight be their match for this and it's actually a very important match for that to happen.

Next slide, please.

UnidentifiedUnidentified speaker 6Proposed1:31:39

Can I ask a question, please? Yes. The previous slide or you don't have to show it if the city didn't match with the 50,000 what happens to the grant award?

UnidentifiedUnidentified speaker 9Proposed1:31:55

Well, the grant award I mean, if they don't grant the 50,000, the city does have a letter of commitment for an in-kind donation.

UnidentifiedUnidentified speaker 6Proposed1:32:05

I'm not saying any... I'm only asking, I'm not saying that we're not going to match it but in case there's a doubt in anyone's mind about the match, I wanted to know what happens if we didn't?

UnidentifiedUnidentified speaker 9Proposed1:32:21

Well, we do need a qualifying match of that amount to qualify for the

UnidentifiedUnidentified speaker 6Proposed1:32:27

grant.

UnidentifiedUnidentified speaker 9Proposed1:32:28

And the second thing that happens if that match is not done, it'll place a considerable hardship on the Oia Valley Fire Safe Council because the entire grant award is going to contractors. So to cover our and we are not just managing this grant, we're actively doing the community workshops and the drafting, and all the work right alongside our contractors. So it would put a considerable hardship on the Fire Safe Council. We would have to seek funding elsewhere that may delay it. And if it delays it may threaten the grant itself.

CommentBill MileyProposed · by introduction1:33:01

Thank you. Great question Chris on that slide that we were just on. Just doing the math The 50,000 city of Ojai match is part of the 176,000. Is that accurate? Am I correct? Yes. Okay. And so, and then the total grant award is less than the total match.

UnidentifiedUnidentified speaker 9Proposed1:33:28

Right. What the SFA requires is at least a hundred percent match So we have to have at least $150,000 of qualified matches to have the grant continue.

CommentBill MileyProposed · by introduction1:33:43

OK. Does

UnidentifiedUnidentified speaker 9Proposed1:33:44

that make

CommentBill MileyProposed · by introduction1:33:44

sense? But so it's one-to-one. Yes. OK, but I've just... So could $26,000 be spent on other efforts?

UnidentifiedUnidentified speaker 9Proposed1:33:59

Well, we have mapped out our work. In doing the one-to-one, we have mapped out our work in very detailed task spreads about what we're going to do. So the cash match from the city goes toward paying the Ohio Valley Fire Safety Council's staff and administrative expenses to actually perform the grant itself. There's no money actually there for For any operating expenses within the fire safe council that matches required to for us to cover the staff time and the administrative expenses.

In actually performing the grant and producing the CW PP.

CommentBill MileyProposed · by introduction1:34:42

Okay, I just wanted to understand the math Thank you.

UnidentifiedUnidentified speaker 9Proposed1:34:44

Yeah, thank you.

CommentBill MileyProposed · by introduction1:34:45

And as we can see

UnidentifiedUnidentified speaker 9Proposed1:34:46

below the 50,000 will drop us below the one to one

UnidentifiedUnidentified speaker 2Proposed1:34:48

because if he can give me one second I just want to note in response to the question from Councilmember Francina. We, the city did issue when we made the budget allocation a letter of commitment letter to to provide either $50,000 in kind or cash. So that is the city has not made that definitive choice yet at this point.

UnidentifiedUnidentified speaker 6Proposed1:35:13

In kind or cash?

UnidentifiedUnidentified speaker 2Proposed1:35:15

So in kind would be staff time, you know, that kind of a thing.

ElectedBetsy StixMayorProposed · by role1:35:19

Thank you. And just to clarify, Chris, I was under the assumption that you can use 10% of all the grant money to cover administrative expenses, the Cal Fire Grant. That's correct, right?

UnidentifiedUnidentified speaker 9Proposed1:35:32

This is the state fire assistance grant. You can use this as federal funds, it's different from the Cal Fire Grant which is state funds. In the federal grant you can have indirect costs that we did not place in this because we believe that to be competitive in this grant and this grant is extremely competitive only a tiny percentage of people get this because the pool is great Because the applicants are great and the pool is very small.

We did not claim any indirect costs for this, we intend to basically pay that ourselves. And there is a rate of up to 10%. You can choose a number of different ways of doing it. For larger grants, there's actually a whole indirect formula to do this. But for us, we could claim a de minimis amount but we didn't even claim that because we're applying the entire grant funds to the contractors that are necessary to perform the hazard mapping and the GIS analysis. So, you know, to be transparent with the city that if we do not receive the grant then we are in a tough spot

CommentMaya RegisterProposed · by introduction1:36:49

OK, Chris, I was going to try and save these questions for the end. But it seems like we're doing page by page. So the concerns I'm hearing is it seems like we're providing $50,000 and you've identified three specific areas that you're going to utilize that $50 thousand on. That's salary support grant writing and administration. So I think the The fear is that we feel that our money is being spent on those three areas and not being spent on technically anything else that impacts the Valley.

I've been an advocate for you, and for your organization for years. And what I'm reading into specifically this grant, you're identifying the expenditures of our money Clearly, now if you did that to each of the other grants that total up to what $3.2 million. You'd be identifying how you were spending the monies in those for the same like services administration grant writing and what was the first ones in salary support.

So because you haven't, I think it's difficult for the community to understand on the big picture that each one of these grants has to be separated and then it has to be managed independently of one another. I was thinking that all of them could be lumped together and then you're managing all of them as one. After hearing tonight and seeing how you broke our $50,000 out, what that's telling me is you have to do the same thing for each of these other grants. Am I right in that?

UnidentifiedUnidentified speaker 9Proposed1:38:49

No, honestly, Rand, I don't understand the question. I was stating a perception. Okay, well in this case when the grant was in my mind approved when the budget allocation was made it was for salary support administrative expenses and grant writing. What we're saying is that now we're applying it directly to a project that has produced a significant deliverable to this county, and this money will be dedicated and accounted for through this grant. We have to report in detail what our matches do. We have to qualify them. We have to provide documentation. So we have mapped out work for the Ojai Valley Fire and Safety Council to do that is key to the performance of this grant. It's not just salaries to keep the place open, this is directly related and tied to hour by hour work to produce this CWPP which are a great deal of work And I will say that the 50,000 will not cover all of our time to do that.

It'll come out of all volunteer efforts within the Fire Safe Council.

CommentMaya RegisterProposed · by introduction1:40:02

I understand that. What I'm trying to say is each one of these grants have specific guidelines that you have to meet. Am I correct? Yes. You cannot cross these grants from one to another, so what you've identified in this $176,000, $150,000 is some of the expenditures of that money, am I correct? Some of it will be funds for salary, some of it will be funds for grant writing, some of it will be for administrative work. Am I correct?

1:40 – 1:4815 turns

UnidentifiedUnidentified speaker 9Proposed1:40:49

Because we, my understanding is that the agreement that is being before you today with the grant agreement. That's before you for decision today, is that we will take this grant of $50,000 and we're not gonna do that generalized thing we put in back in March. What we're going to do is apply it directly to this grant which has to be accounted for dollar-for-dollar.

And so this is a much more direct application of those funds than originally approved by the board, by the City Council through its budget allocation. This is a much more directed thing and it is necessary under the SFA, under the federal rules that this be accounted for in every aspect in the accounting for this grant

CommentMaya RegisterProposed · by introduction1:41:39

That's what I'm trying to say. Maybe I'm just saying it wrong, maybe I'm not hearing myself but I'm not arguing with you and I'm not trying to make you defensive. I'm trying to help you here by helping clarify what you're using some of these funds for and the fact that you have to do the same thing in all of your other grants. That's what i'm trying to say here. You don't have to defend yourself. I am all-in on this money I'm 100% behind what you do and the services that you provide. Now, I may be the only one here that wants to provide $50,000. That's a different issue. And we're not questioning that money right now. We're questioning the service that we're getting.

If we had another one of the grants in here for, there's one for $478,000 and you were applying our $50,000 to that in some form a match. You'd have to identify it as how you are spending our $50 000. Well

UnidentifiedUnidentified speaker 9Proposed1:42:33

I can certainly provide the council with a budget for this grant showing how that's done.

CommentMaya RegisterProposed · by introduction1:42:38

No actually

UnidentifiedUnidentified speaker 9Proposed1:42:39

if I had been asked to do that what you'll

CommentMaya RegisterProposed · by introduction1:42:41

do is at the end of six months you'll send to this council a complete Accounting of how our $50,000 was spent or is being spent. We already understand that.

UnidentifiedUnidentified speaker 9Proposed1:42:52

Yeah, absolutely

CommentMaya RegisterProposed · by introduction1:42:52

not what we're questioning and seriously I'm not questioning you or your integrity or what you're trying to do. I'm just trying to say if we looked at every grant every grant is going to have these three areas that you have to fund. You can't cross grants, they're all individual. They all have their separate accountability methods. That's what I keep asking. I'm looking for some yeses here, Chris.

Well are you talking

UnidentifiedUnidentified speaker 9Proposed1:43:18

between the CAL FIRE grant and the SFA grant? Any

CommentMaya RegisterProposed · by introduction1:43:23

of them, Chris.

UnidentifiedUnidentified speaker 9Proposed1:43:24

Any of them?

CommentMaya RegisterProposed · by introduction1:43:24

Just say yes please. Yes! Thank you. I have no more questions.

UnidentifiedUnidentified speaker 9Proposed1:43:35

Okay thank you. As the city will be by necessity intimately involved in the CWP process regardless. Obviously, we have no problem with reporting everything that happens in this grant. We have to anyhow, we have to make quarterly reports so you're going to be getting copies of those quarterly reports sooner than the six months and that will continue for the light of the two-year grant term.

So these things are very careful. This is our 27th SFA grant So we have done everyone on time, on budget. And we will continue that with this grant. These are very carefully scrutinized by the grants manager at the California Fire and Safe Council. Here I have one more question.

ElectedBetsy StixMayorProposed · by role1:44:24

Chris is this the last slide?

UnidentifiedUnidentified speaker 9Proposed1:44:28

No it's not next week can go a little bit more if anybody's interested. I was going to tell you what the CWP is because I don't think everybody knows what that So CWPP is a very structured document, it's actually a legal document. It's created under the Healthy Forest Restoration Act. It has three minimum characteristics or content that it has to have which you can see there on the screen. A lot of the CWPPs done in the states because this is under federal law are very agency driven but our goal is to make it much more community-driven and community focused And with the integration of all the planning work we've done and what will happen in the CAL FIRE grant, this should be a very robust CWPP.

I think it'll stand out because everything done in the CAL FIRE grant is going to inform this CWPP and the other projects we have like the Community Supported Grazing Program will also contribute to the CWPP. So I think, and what I want to talk about also with the CWPPs is that they are critical for other funding. So once you arrive at an action plan saying field reduction or other vegetation management or home hardening or whatever initiative you want, the funders in this realm of wildfire almost always require reference to a CWTP.

We did apply for one last year we didn't get the grant. We got it this year So it's also a critical vehicle for funding the plan, which contains an action plan at the end of it. Next slide please. So some of the things we're going to have in the CWPP is to, again the screen is up, refine fuel hazards reduction plans. That's something that's been talked about a lot both by the city disaster council other people identify that And again, that's critical to identify those areas because that leads to funding to implement that plan.

It assesses structure initial potential. Again, that's all going to fit into the home hardening program under the CAL FIRE grant. We're looking at assessing critical infrastructure for wildfire fighting capacity. They'll continue to support the community supported grazing program particularly in the area of mapping of a corridor that we have discussed before It helps to fund public education programs for welfare safety and preparedness. That has been a mainstay of the SFA grant program, and obviously it helps to do the funding strategy to implement the action plan of that document.

And we will establish a dedicated web portal for public participation in the process. And we will be conducting a series of workshops, six of them to be at the current planning. And that will be done around the planning area and those are key ways for the public to become involved which is key to the plan. Next slide please. Here are the steps outlined on the development of the CWPP And you can see them for themselves. Obviously there's a review of existing data, regulatory info through contractors, the county fire and ourselves we conduct a hazard and risk analysis.

We conduct an extensive community outreach program and we include advanced GIS mapping obviously as a preparation of the document and then a key stakeholder review and approval. Approval of the document will lie with City of Ojai County Ventura Ventura County Fire Protection District and CAL FIRE. Next slide, please. Any more questions on the CWP grant?

1:48 – 1:5420 turns

CommentMaya RegisterProposed · by introduction1:48:34

Chris, can we back up one slide? Sure. So my question is that I was trying to do some math earlier on trying to figure out How much money we were actually putting together to write our CWPP. So it says here that we got the $176,000. We got $150,000 We got from Cal Fire grant for fine scale risk mapping and data dashboard another 478. And then we got 125,000 cash contribution from the Ventura County Fire Protection District. So I came up with roughly $929,000 close to a million dollars.

Am I am I correct that that's the money that you're actually managing to create our CWPP and that our $50,000 is a part of that allegation? Yes.

UnidentifiedUnidentified speaker 9Proposed1:49:39

That is correct.

CommentMaya RegisterProposed · by introduction1:49:41

That's a yes?

UnidentifiedUnidentified speaker 9Proposed1:49:42

Yes, that's correct. Got it.

CommentBill MileyProposed · by introduction1:49:48

Thank

CommentMaya RegisterProposed · by introduction1:49:48

you.

CommentBill MileyProposed · by introduction1:49:50

Okay, I don't know how I can talk, you know and go after that Randy verify real quick. We talk about in here. Yes, a question. OK. Chris, the precursor to my question is you talk about the area-specific CWPP will be developed and integrated at the Ventura County CWPP. How will we're in the process of adopting a city of Ojai disaster plan? Will there, is there a way of thinking about how that will be integrated into the Ojai Valley CWPP?

UnidentifiedUnidentified speaker 9Proposed1:50:32

Yes. Well, the city is a participant in the process as will be the county and other stakeholders. So to the extent that in the city's participation, in fact Mr. Vega and I have communicated about how do we work to have these plans complement one another and support one another. And that would be the intention to do that.

CommentBill MileyProposed · by introduction1:50:55

And then the basic framework for CWPPs is laid out in this Healthy Forest Restoration Act that you cited, HFRA-2003?

UnidentifiedUnidentified speaker 9Proposed1:51:04

Well just the minimum requirements of the plan are outlined it's actually very very brief what has developed since 2003 is an elaborate framework uh that has developed into in creating these CWPPs across the country and so There are literally hundreds and hundreds of these across the country. But quite an elaborate way of putting together- I just wanted to know whether

CommentBill MileyProposed · by introduction1:51:31

it's not very restrictive, in other words we can basically fill in as we see fit?

UnidentifiedUnidentified speaker 9Proposed1:51:36

Absolutely. Other than those required elements which aren't actually going to be included, we will go far beyond that minimum in doing this and we're free to do it any way we want so we can be innovative and creative. I would hope that would be the case. And I believe with what we're bringing to the table, both with CAL FIRE and the work with other programs we're doing. I believe that will be the case. And of course whatever the stakeholders bring to the table it's not our document this is a document for the community and all stakeholders.

CommentBill MileyProposed · by introduction1:52:10

Thank you.

UnidentifiedUnidentified speaker 9Proposed1:52:14

Any other questions?

ElectedBetsy StixMayorProposed · by role1:52:17

Are you finished with the presentation Chris?

UnidentifiedUnidentified speaker 9Proposed1:52:20

I was just give you a very brief update in the grazing program, but we can skip that if you like. It's up to you.

ElectedBetsy StixMayorProposed · by role1:52:25

Yeah, probably should move on a public comment so thank you very much and congratulations on getting $1 million in grant money that's really amazing. So,

UnidentifiedUnidentified speaker 9Proposed1:52:34

thank you.

ElectedBetsy StixMayorProposed · by role1:52:35

Bravo, exciting. Okay, we have one public comment Bill Miley.

UnidentifiedUnidentified speaker 1Proposed1:52:51

Good evening. I participated in the Ojai Democratic Club forum last night on fire hardening of Ojai and the Valley, where Mr. Dan spoke, Fire Chief McNeil, retired Fire Chief McNeill, and Brian Baker from, environmental director from the Los Padres Watch. I supported the original discussion At the recent council meeting a month or so ago. My comments about earthquake prep that I made earlier today also applies to wildfire events in my mind, which we have a lot more of than earthquakes fortunately, or maybe not unfortunately.

Mr. Dan spoke last night about micro grids as a high priority, especially for our city I would say. So I support the grant as much needed for the Ojai Valley. There are a lot of details and we'll learn them later on. Thanks.

1:54 – 1:5911 turns

ElectedBetsy StixMayorProposed · by role1:54:06

Thank you, Bill. Any public

ClerkSteve QuiliciCity Clerk1:54:08

comments on Zoom, Gail? I'll check. So if anybody is on Zoom that wishes to speak on this item, if you could use the raise hand button and raise your hand and I'll call on you. And nobody's raising their hand. OK, thank you. All right, we'll move on to discussion.

ElectedBetsy StixMayorProposed · by role1:54:37

Discussion, anybody?

UnidentifiedUnidentified speaker 6Proposed1:54:41

We've had a good discussion.

ElectedBetsy StixMayorProposed · by role1:54:42

We have had a good discussion. Well I mean once again I'd like to say congratulations it's really incredible and we're really excited that you got so much money and that uh to do all this great work um i just like to reiterate what I said back in April we are a non-profit And we were at about 7% of our budget back in April, and this council before my time committed to having 50% in reserves. We're now at 28%, correct James.

UnidentifiedUnidentified speaker 2Proposed1:55:13

Approximately.

ElectedBetsy StixMayorProposed · by role1:55:14

Okay, and the goal is to get up to 50% again because we need that for a rainy day or probably a dry day here. And we don't really know what's going to happen with coven in the winter. So once again I and I totally support the work that you're doing, Chris and I'm all about fire prevention. I also really believe in fiscal responsibility and we are nonprofit giving away money that we don't have. So, I don't support that concept. And we're also understaffed about 24 employees right now, James? And staff is 28 correct?

UnidentifiedUnidentified speaker 2Proposed1:56:00

Yes.

ElectedBetsy StixMayorProposed · by role1:56:01

So we're not paying those salaries at this point which we would like to do and so I'm going to just stick to my principles here. Anybody

CommentBill MileyProposed · by introduction1:56:15

else? Just a comment it's a little I was very interested in the fact that the state insurance people are getting involved in the whole insurability issue. And what I heard, I believe and please correct me if I'm wrong is that the at the state level they're increasingly looking at how we can do insurance ratings in a much more granular fashion than just large areas that tend to be labeled as problem. They can start looking at what individual properties are doing in terms of Meeting particular fire hardening standards and helping people to have an incentive to invest in their homes as opposed to now.

They get they feel like they're in effect they're redlined into an area no matter what they do, they have an insurability problem. So is this something that the CW PP could help with. In terms of helping provide that framework and handshaking at the state level to really address the insurability issue at a granular level, to incentivize people to harden their individual structures and get rewarded with improved insurability rating.

Is that too much to hope for?

UnidentifiedUnidentified speaker 9Proposed1:57:46

Well, I think the combination of the CWPP and the CAL FIRE work that's going to be integrated into that will go a long ways toward that. That's why we're very excited about the insurance participation in the CAL FIRE grant because they're taking a look. And as I did mention last night at the Democratic Club was that there is currently regulation put in by the Insurance Commissioner That is, I believe in public comment right now.

And that is to require insurance companies in California to take into account any mitigation efforts made all the way down to the single family resident level in their rate setting. So it's been a long process, the state slowly coming around to putting some pressure on the insurance companies. But insurance companies also realize they got to rewrite how they do this if they want to participate in one of the largest markets in the country.

I've been participating in a statewide workshop series for over a year now, year and a half now. And it's taken a long toll but the kind of work we're doing here including the standardization of the data is key towards moving toward having a home certification program, getting new risk modeling and getting participating carriers in that program which what you need in a home certification program. So we are building the base towards that kind of incentive to increase not only the affordability of insurance but the availability as well.

And to clarify, a home certification program is if you follow certain standards that participating carriers will write if you meet those standards. And what we're doing here as a big step toward making that actually possible.

1:59 – 2:0729 turns

CommentMaya RegisterProposed · by introduction1:59:39

Chris. So Mayor the disaster council, what's the name of it? What's your name of your council?

ElectedBetsy StixMayorProposed · by role1:59:51

The Disaster Council.

CommentMaya RegisterProposed · by introduction1:59:52

What's it called?

ElectedBetsy StixMayorProposed · by role1:59:53

The Ojai Disaster Council. Yeah. So we're meeting tomorrow at 10

CommentMaya RegisterProposed · by introduction1:59:57

AM. Does the Ojai Disaster Council have the ability to go out and get a million dollars worth of grants? Do

ElectedBetsy StixMayorProposed · by role2:00:06

you want to handle that, James?

CommentMaya RegisterProposed · by introduction2:00:08

No, I'm asking

ElectedBetsy StixMayorProposed · by role2:00:09

you. We haven't gotten a million dollar grant, no. We are working on some grants for sure. Who's

CommentMaya RegisterProposed · by introduction2:00:15

who's we?

ElectedBetsy StixMayorProposed · by role2:00:17

The Disaster Council specifically Bob Roper and I know that he's working with Mr. John McNeil.

UnidentifiedUnidentified speaker 2Proposed2:00:23

Okay, we'll report tomorrow to answer your question I know it's not a million dollar grants were reporting tomorrow that we have received a $10,000 grant and will, and we have applied for a couple but but no I would not expect a million dollars in grants from the

ElectedBetsy StixMayorProposed · by role2:00:39

disaster.

CommentMaya RegisterProposed · by introduction2:00:45

OK, so because what we're looking at is funding and operation that can go out and get grant funding to solve a multitude of the problems that we have regarding being prepared for disasters in this community. The Ventura County Fire Protection District, Chris, can they go out and get $1 million worth of grant funding?

UnidentifiedUnidentified speaker 9Proposed2:01:13

Well, I'm assuming they can try and do that. Yes, I will say that the Fire Protection District did go after a CAL FIRE grant a year-and-a-half ago for the fine scale risk mapping of the portion they went for the zone mapping. They were unsuccessful in that and that's actually what started this conversation Was meeting with the fire protection district, and they're saying yes we would love to have your help in this. And we will commit resources to this and agreed that we could take the grant, we would go, we would manage it.

So it was, it came out of their inability to get them money that they want to do and they entrusted their match to us to go get

CommentMaya RegisterProposed · by introduction2:02:03

it. So if you weren't a partner with them, there's no guarantee that we would get any of the services that we're looking for in your grant, in your million dollar grant? Is that an accurate statement?

UnidentifiedUnidentified speaker 9Proposed2:02:18

Without their participation?

CommentMaya RegisterProposed · by introduction2:02:20

Right. Well- They could go out and get funding. There's no guarantee that they're going to use that funding for us.

UnidentifiedUnidentified speaker 9Proposed2:02:27

Absolutely. Okay, um that's

CommentMaya RegisterProposed · by introduction2:02:29

why

UnidentifiedUnidentified speaker 9Proposed2:02:30

we are focused on the Ojai Valley community so then

CommentMaya RegisterProposed · by introduction2:02:33

there's another one the California Fire Safe Council correct? Can they get a million dollars for the city of Ojai and for this and for the Ojia Valley in general

UnidentifiedUnidentified speaker 9Proposed2:02:46

uh No, not really. I mean that, I mean technically they could, but they would have to show that they represent this area.

CommentMaya RegisterProposed · by introduction2:02:56

And that's fine i'm just saying why I want to make it clear is we're the ask is $50,000. And we're looking at the community at large here, the actual Ojai Valley. Some call it area of influence. We just call it the Ojai Valley. So for a $50,000 investment, we're getting a million dollars worth of funds that can be utilized in our specific community. Is that an accurate statement?

Yes. And then the last one is the state fire assistance. We got a grant from them, you got a grant from them too correct? So I'm just looking at all these agencies and then I look back at ours our own Ojai City Disaster Council and we're squeaking by with $10,000 because we don't have an in-service grant writer I imagine who wrote the grant was either the city manager or someone at that level, maybe our city attorney.

So I just think this is a wise investment and I think Mayor that if we don't look at it holistically that what we're doing is cutting our own throats. Now, it's not to say and I think Councilwoman Francino brought this up. If we didn't give them the full $50,000, what would be the impact? And Chris, if we gave you 26 of the 50 or we gave you 36 of the 50 it's gonna impact you.

You just can't say directly how adversely it would impact you, am I correct?

UnidentifiedUnidentified speaker 9Proposed2:04:40

Yes, the direct impact to us is that we have costed out the staff time directly to deliverables under the CWP grant. So, to not have that match and utilize the grant in that fashion would have an impact on us. And you know it's one of those things that you talk about Randy is the leveraging that goes on here right? This fire safe council has brought millions of dollars in over the last 20 years to this area, to this Ojai Valley. So it's been a very cost effective organization and primarily pretty significant for largely volunteer organization which includes myself. So I think we are well stated to be good bang for the buck.

CommentMaya RegisterProposed · by introduction2:05:31

Yeah. home to this community. I'm not going to say unsafe, but I'm gonna say how critical it is to provide as many services as we can in preparation for the next disaster. And I know Bill Miley was speaking more of earthquakes than he was a fire, and I know that Councilman Blatz had brought that up too in the Disaster Council discussion that we had a couple months ago. So it's the same thing. This is setting ourselves up to be more prepared I think it's a quality investment in the community.

Thank you.

ElectedBetsy StixMayorProposed · by role2:06:18

And I agree with you completely, and I'm all about fire safety. I'm just about fiscal responsibility also. So logically doesn't make sense. $50,000 is a drop in the bucket compared to 1 million. So giving $50 thousand dollars to an organization that already has $1 million and it's funded by the state of California Doesn't make sense to me, little old.

UnidentifiedUnidentified speaker 9Proposed2:06:45

We don't get that we don't get a million dollars.

ElectedBetsy StixMayorProposed · by role2:06:47

Let me just finish this considering that our, our coffers are low and our state you know we're understaffed, and we don't have a grant writer, we need to hire a grant writer which would be wonderful. And so I'd really like to see that up to that level because we were more little.

CommentMaya RegisterProposed · by introduction2:07:06

So do we need emotion.

2:07 – 2:1213 turns

ElectedBetsy StixMayorProposed · by role2:07:13

I

UnidentifiedUnidentified speaker 7Proposed2:07:15

totally support all Chris's good work. I think we have learned that this community needs this investment. Obviously it is getting leveraged into other money so that is what makes it worth You know, we have got to do something to help this community be better protected and not making any effort just because Mr. Danch has had the success of getting other grants. A million dollars is a lot of money but it's not a lot of money when you consider the multi-year protection and all the different things that go into this. It's really tough to try and get... All this fire hardening stuff is really expensive And obviously, to me the proof is in the pudding. The fact that all these other agencies are willing to spend this money in the Ojai area shows you just how dangerous it really is and I'm hopeful that...

You know, I think we should all be fiscally responsible but I also think it's worth it when you're turning that money into so much more through the grant process and that's really how government works. Nonprofits have to raise money through donations, we get it through taxes. I don't think that's quite the same thing. But I do think when we you know our job as a council is to find opportunities to take the little money we have in our small budget and make it turn into a lot more. And I think that's what this opportunity provides so I just You know, I don't think this is going to be sustainable forever. Chris I don't think $50,000 a year is going to happen forever, but I am glad that you know when we when we are able to do it.

When the timings right that that we can assure that you're going to turn it into a lot more to make it really worth But like many things, you should not start expecting that every year we're gonna be able to do this but it is very impressive what you've been able to do with it by getting these matching grants at this time. And frankly, it scares me a little bit just knowing that all these agencies have looked at Ojai and said hey, this is such a dangerous area. You guys are at the top of the list for receiving these various grants.

So I think it's a solid investment. Like I said, that may not mean it's gonna happen forever

UnidentifiedUnidentified speaker 9Proposed2:09:36

That's understood. And we're hoping that this work is going to produce much more funding down the road. I think that this is something where the ball gets rolling, we produce the strategy and the results to take the next step. And as you move up the ladder toward more larger grants like the BRIC under FEMA or whatever, you have to have this foundation in order to even begin to go after those grants. They're very difficult to get And they take an enormous foundation and for such a small community to be able to build such a foundation is, is not to pat myself on the other people on my team on the back. But you know it was a tremendous result for very small community get this

CommentBill MileyProposed · by introduction2:10:25

I'd like to offer a

UnidentifiedUnidentified speaker 6Proposed2:10:26

motion. I think the public would wholeheartedly support this grant after everything that Chris has explained, I think he's using the money wisely and when you think of the reality when it is that when a fire hits oh hi 50,000 It is a drop in the bucket when you think of the worth of homes, the worth of lives. And I think that it is a wise investment for all the reasons that have been stated. So I'll support it.

UnidentifiedUnidentified speaker 9Proposed2:11:02

Thank you. One more thing. The kind of thing we're doing here also helps in other catastrophic events as well. Right? The fine scale mapping, the evacuation, all of that relates to other catastrophic events as well so supports more than just wildfire safety It provides a greater safety net for the community in a variety of events like earthquake and floods.

UnidentifiedUnidentified speaker 6Proposed2:11:24

Yeah, that's so true.

CommentBill MileyProposed · by introduction2:11:26

I'd like to offer a motion with a slight change, very slight, and see where it goes if that's all right. To authorize the city manager to execute a grant agreement with the Ojai Valley Fire Safe Council issue payment for an amount not to exceed $50,000 and direct staff to schedule a six-month status OVSSC total expenditure report in April of 2021. And

UnidentifiedUnidentified speaker 2Proposed2:11:56

it was my error, April 2022.

CommentBill MileyProposed · by introduction2:11:58

OK, 2022, excuse me. So excuse me, my mistake but I think it's important that we get not just a status report but an overview of total expenditures as part of that status report. That's my motion. I'll second that.

ElectedBetsy StixMayorProposed · by role2:12:17

May we have a roll call please go

Roll-call vote Passed 4–0 motion. I'll second that. May we have a roll call
Show transcript
mirror sticks. No, Mayor Pro Tem Weirich. Yes. Council Member Francina. Yes. Council Member blots. Yes, Council Member Haney. Yes

Okay great thank you all right let's take a five minute break and we'll be back Thank you Chris for being here and congratulations again. Thank

UnidentifiedUnidentified speaker 9Proposed2:12:42

you everybody. Take care.

2:21 – 2:3226 turns

ElectedBetsy StixMayorProposed · by role2:21:19

Okay, okay we're back. All right well moving on to number five the Planning Commission work program and just a reminder we had a joint meeting and the planning commission generator generated a work list so we're just going to vote on agreement. So, presentation at all James

UnidentifiedUnidentified speaker 2Proposed2:21:38

Not much more than that. As you mentioned at our joint meeting with the City Council and the Planning Commission, we looked at a list consensus was reached that the planning commission would then take that and go back and have a planning commission meeting And prepare a work plan that would then be approved by the council. I believe they actually, they took it very seriously and really dug into it. They discussed it over the course of three meetings and put a prioritized list together which is in the packet with the general plan update being item one and then with six additional items so it's before Council for approval, I believe. If I remember correctly that Chair Quillacy from the Planning Commission had signed up to speak on this item so i'm sure he'll have a comment as well but that's the staff report thank you.

ElectedBetsy StixMayorProposed · by role2:22:37

Thank you any questions from council?

CommentBill MileyProposed · by introduction2:22:41

I'll have some comments

CommentMaya RegisterProposed · by introduction2:22:42

after I hear from Mr. Quillacy

ElectedBetsy StixMayorProposed · by role2:22:43

okay

CommentMaya RegisterProposed · by introduction2:22:44

all right if we don't have any speakers

ElectedBetsy StixMayorProposed · by role2:22:46

I'm

CommentMaya RegisterProposed · by introduction2:22:46

ready to make a

ElectedBetsy StixMayorProposed · by role2:22:47

motion okay we have a public comment so first we'll have Bill Miley please

CommentMaya RegisterProposed · by introduction2:22:55

Bill.

UnidentifiedUnidentified speaker 1Proposed2:23:00

Good evening, for the record I am Bill Miley. I did study the list of five priority subjects and then also the list of seven subjects listed in descending value and nothing wrong with these But what I did not see and assume was left off, was one of my favorite needed items for our city. The item is part of the transportation circulation element or general plan.

Actually it probably could be a partial foundation for this element. And also it's been mentioned as a need for more... and has been mentioned as a need more than several times over the last many years. You probably have guessed it, a parking study. Most of us who are concerned know that the last one was done in I think it was 1892, no 1992. Before vehicles started to get green before Ohio became even more of a tourist destination Before our downtown retail mix became even more food and beverage, and less local retail and more regional. Before we experienced a pandemic shift of doing commercial professional artisan craftsman type work at a distance.

And also before the retail downtown area began to migrate up Montgomery Street north of Matilija. And also before food service business expanded to outdoor dining, including parts of public streets and sidewalks. Since doing the actual parking study is an RFP contract run by an outside contractor, the planning commission's role in reviewing and recommending refinements and priorities is less work than a general plan or a title 10 subject.

I would hope that the council would consider adding a parking study to next year's priority list. And placed it high on the one to seven list, or hopefully the one to eight list by adding the parking study and also giving it a budget allocation. So yay for parking study. Thank you.

ElectedBetsy StixMayorProposed · by role2:25:40

Thank you, Bill. Any public comment on Zoom, Gail?

ClerkSteve QuiliciCity Clerk2:25:46

Let me open it up and I'll ask. For anyone on Zoom, I see Mr. Quillacy on here and I see our Community Development Director on here. For anyone else who's on Zoom if you'd like to speak if you could use the raise hand function and I'll call on you for this agenda item. And no one is raising their hand. Okay thank you. Alright we will move onto discussion? Bill?

UnidentifiedUnidentified speaker 6Proposed2:26:15

What happened to Mr.

ElectedBetsy StixMayorProposed · by role2:26:16

Quillacy? He didn't raise his hand.

ClerkSteve QuiliciCity Clerk2:26:21

Do you want me to bring him in, Mr. Quillacy if you want me to bring you in if you could raise your hand I'll go ahead and bring you in or oh there's this hand raised here he comes.

CommentMaya RegisterProposed · by introduction2:26:29

They don't want to speak let's make a motion to move

UnidentifiedUnidentified speaker 6Proposed2:26:32

on. He does want to speak

ClerkSteve QuiliciCity Clerk2:26:33

yeah he does okay thank you Gail. Mr. Quillacy you can go ahead and speak

UnidentifiedUnidentified speaker 3Proposed2:26:38

Thank you, I just wanted to reiterate as was said the planning commission spent a lot of time looking at this. I understand Mr. Miley's request for a parking study as well but with the number of large development type projects that are coming through at the moment, I feel that we would be better off not to overload the planning commission with too many other tasks besides the regular flow of really only planning commission can do it kind of things that are gonna come before us every month. So that's all I have to say, thank you.

ElectedBetsy StixMayorProposed · by role2:27:23

Thank you Steve. Can

CommentBill MileyProposed · by introduction2:27:26

I go now?

ElectedBetsy StixMayorProposed · by role2:27:27

Okay.

CommentBill MileyProposed · by introduction2:27:30

I'm wrestling a little bit with the whole approach of having priorities here. Because they seem to be very awkward mixing of specific topics with important process issues that affect how we deal with all topics and all issues. In example, of course the general plan update elements plus affordable housing goals and policies. We have that already set by council in terms of our general plan update elements.

And I'm not sure when it says then plus affordable housing goals and policies what that exactly means when we just finished Or at least we took a big step in terms of the housing element that would include the affordable housing issue. So I'm a little confused about how this actually works. Then we get into things like that are ranked as lower priorities, that are critical process issues.

CEQA guidelines, design guidelines map and policy review, that have long been council assigned priorities That I'm a little uncomfortable passing something that almost contradicts our existing council work plan. In terms of ranking them lower than formula business ordinance tree ordinance, which are specific policy matters that I'm not sure work well in terms of Trying to mix in terms of priority with things like the CEQA guidelines, the design guidelines, map and policy review. And the title 10 update, the VMU zoning change has literally been on the council work plan now for three years I believe and not executed.

So I guess I'm having a little bit of a problem with putting these things into strict priority where The Planning Commission literally would say, well does this mean that until we finish number one you don't do number two? Or how do you actually execute that priority? I'm a little worried that this is not a really operational and practical approach. In terms of the Planning Commission setting priorities, which may be at some odds with the Council Priorities and Council Work Plan. So I'm just struggling with this a little bit. And then the final thing I want to say is that I do think that the issue of parking strategies in dealing with parking issues is an important matter.

On par with, you know, a tree ordinance and on par with the formula business ordinance. But so I think it should be included. But again, that only to me highlights how I'm I think it's even more awkward to have this sort of hierarchical priority set by planning commission. And I'm just a little. I'm just a little uncomfortable of the mixing particular policy targets with important longstanding and yet unfulfilled process issues that we've already established as important. So, I'm struggling with this and I'm not sure how to proceed exactly. And I just want to share that with my colleagues.

UnidentifiedUnidentified speaker 6Proposed2:31:22

May I say something? In an ideal world, the Planning Commission would be sitting with us and explain their reasoning. I only know that the Planning Commission works very, very hard. The last meeting was at least three-and-a-half hours, and they did bring up the need for a parking study. They were discussing the circulation element And then I want to ask our city manager, remember before COVID we had the parking committee and we were doing some really good work. I felt because that parking included people parking like benches bike parking and car parking and concepts such as shared shared parking and you know it was a great discussion with Laura Ward and Jamie Flemings from the chamber, and myself and staff. Can we reignite that in 2022 perhaps?

You know not that we are already not spread super thin because I wouldn't want to start it before the holidays but i'd be willing to go back and Yeah, I

2:32 – 2:4125 turns

UnidentifiedUnidentified speaker 2Proposed2:32:38

think 2022 is realistic for us to start on having those committee meetings again.

UnidentifiedUnidentified speaker 6Proposed2:32:49

I

UnidentifiedUnidentified speaker 2Proposed2:32:53

just wanted to note that in on the list the first item and the second item are both Elements of the general plan update and I will say, having watched that meeting and talking to some of the commissioners. They took what Council said about prioritizing the general plan over the next 12 months to you know 12 to 16 months. As a, they took that to heart. They have placed a general plan update related item on every agenda since that meeting and they will plan to keep those on throughout the process. So I would look at those items as those will be kind of the standing ongoing discussion as we work through this general plan update.

We have a public workshop towards the end of January that's going to be general plan update, kind of kick off of phase two that will then proceed over the next year. And so I think those two, that was the logic to those two being the high priority and then the rest of them were projects that the Planning Commission identified that they were looking to work on this year. In between, as Chair Quillocy mentioned all the development projects which are coming in fast and furious we are seeing a surge of activity right now. We have I met with the Community Development Director yesterday we have six to seven projects that we have to figure out an order for to get moving forward because right now it's almost more projects than we have planning commission time so

CommentBill MileyProposed · by introduction2:34:31

But that just proves my point, because handling those development projects properly depends critically on whether things like having our CEQA guidelines make sense. That's an essential part of dealing with those development projects. The Design Guidelines Map and Policy Review also is an essential part of that. So my problem here is the idea that the Planning Commission, while facing that development project workload coming up would in effect not take care or be using if we adopted this well until we finish the formal business ordinance. We're not going to take up those important process issues that are critical to effective development entitlement processing. That's my problem.

UnidentifiedUnidentified speaker 2Proposed2:35:22

Right, and that's why we brought it back to Council the you know the idea was planning commission prioritized it. And when we talked about it at the joint meeting, the idea was it would come back to council and counsel would make sure that we're all on the same page on priorities,

CommentBill MileyProposed · by introduction2:35:35

see I would put five up there behind two, frankly because they're such important process issues. If we have to prioritize and that of course that opens up the question do we have to prioritize?

ElectedBetsy StixMayorProposed · by role2:35:51

It's also connected well yeah I mean we need a list. We need a work list. Yeah

CommentMaya RegisterProposed · by introduction2:35:57

it's a focus list. I agree with what Councilman Wyrick is saying these are guidelines I think it's still going to be up to the city manager and the planning director. To actually execute what's on these seven in the order for which they're going to be, that don't proceed. And chair Quillacy. I think between those three, they can come up and figure out how to work through this list. And if there's an additional one like parking, I'm sure they can throw that in there too. I'm glad personally to see that they took The general plan update.

I'm serious, because I think that's the most important thing before them, along with the standard reviews that go through a planning commission. So I'm pretty happy but I looked at this as it's just a. It says seven get seven tasks. I don't, I see they reprioritized them which i'm happy but I still think it still comes down to four people making a decision. But just

CommentBill MileyProposed · by introduction2:37:01

the list?

ElectedBetsy StixMayorProposed · by role2:37:01

Yeah

CommentBill MileyProposed · by introduction2:37:02

just lists. I can work it, I'm happy with just a list and we add parking.

ElectedBetsy StixMayorProposed · by role2:37:05

Okay great and it's the result of our joint session together so that's great all right anything else

CommentMaya RegisterProposed · by introduction2:37:13

nope is this a file

UnidentifiedUnidentified speaker 2Proposed2:37:14

and receive uh yeah um I think we had worded it as an approve with the idea that then You know we planning commission is able to say they have an approved work list for the

CommentBill MileyProposed · by introduction2:37:26

year. Well, I think if you're if it's a city attorney is enough to just hear from all of us that we want to treat it as a list.

UnidentifiedUnidentified speaker 5Proposed2:37:35

Yeah, I think if there's no objection will take it as consensus to approve the work plan the seven items add parking parking, including parking program study and take it as A list of eight items not in order right and if there's no objection will do so.

ElectedBetsy StixMayorProposed · by role2:37:50

All right, perfect. And Ryan anything to add or good?

UnidentifiedUnidentified speaker 7Proposed2:37:55

No, that sounds good.

ElectedBetsy StixMayorProposed · by role2:37:57

Okay, thank you. Alright, well let's move on to our final item is number six city council meeting start times and venue. So is there a staff report for this James

UnidentifiedUnidentified speaker 2Proposed2:38:11

Yes, earlier this year we moved from 7pm to 6.30pm start times for our regular City Council meetings. Over the summer we ended up having 7pm start times And, but recently over the last month or so we went back to the 630pm start time as we've kind of been experimenting with those. in kind of having the discussion about the regular meeting start time and whether 6.30 is working or whether a new start time is desired, whether we should set a start time and then also set a standard closed session or joint meeting time And whether or not to continue to hold meetings at the bowl. As we enter the weather, I'm sorry the winter months and whether starts to get colder. So this item is intended to allow for that discussion.

We did do a little bit of research this week on Other Ventura County cities meeting start times. Most of those meetings, we did find started at six or 630 with one city and I believe it was Camarillo but I'll confirm that might have been Fillmore actually 11 city starts earlier at 5pm but most Ventura County cities started six or 630. And so, again this item is just intended to allow for discussion of the meeting times and for us to set those are give direction for potentially an ordinance to set those moving forward. So,

ElectedBetsy StixMayorProposed · by role2:40:10

okay. Any questions.

UnidentifiedUnidentified speaker 2Proposed2:40:12

Yes.

CommentBill MileyProposed · by introduction2:40:13

I'm a little wondering since we are operating under emergency order why we can't be modifying start times under the emergency order without modifying the ordinance.

UnidentifiedUnidentified speaker 2Proposed2:40:29

Well, we could call special meetings or emergency meetings theoretically but as far as regular meeting start time those are set by our city code so

UnidentifiedUnidentified speaker 5Proposed2:40:42

The issue is the Brown Act draws a distinction between regular meetings and special meetings, and the government code does as well. For example, ordinances can only be passed at regular meetings unless it's a four-fifths vote urgency matter. Nothing in those statutes speaks to the emergency powers that we're operating under for the coronavirus. We could stitch the two together. I don't think a reviewing court would override any actions taken

2:41 – 2:4611 turns

CommentBill MileyProposed · by introduction2:41:05

May I offer my reasoning for asking? Sure. Okay, it's that if we want to continue to be outside which is because of the you know the COVID situation it just seems like we're doing it for emergency situation reasons. You want to modify the start time because of the seasonal reality but it makes no it does it seems like a little It's awkward to have to make an ordinance change every time you're trying to deal with the seasonal change if you want to be meeting outside because of the COVID situation. That's why I'm asking if we can stitch the two together without having to go through the awkward ordinance change every time, and then when the emergency is lifted, then we have what's in the ordinance.

UnidentifiedUnidentified speaker 5Proposed2:41:56

I think we could proceed during the duration of the emergency, relying on a council-approved alternate start time. Recognize that it's not guaranteed to work but I don't think a reviewing court is likely to override that.

CommentBill MileyProposed · by introduction2:42:08

Just a thought, that's

UnidentifiedUnidentified speaker 5Proposed2:42:09

all. But yeah, it would only be during the duration of the emergency. Once that's lifted then we're back to the ordinance.

ElectedBetsy StixMayorProposed · by role2:42:17

Okay any other questions?

CommentMaya RegisterProposed · by introduction2:42:19

So Mayor under that same discussion so Having a designated start time helps the community to understand when they can come and when they can go, and technically review an agenda in time themselves. So I understand why the necessity of why we need that. I also understand what Council Member Ryrick is saying regarding we're in an emergency and have some flexibility So I'm either or on any timeframe.

ElectedBetsy StixMayorProposed · by role2:42:57

I

CommentMaya RegisterProposed · by introduction2:42:59

think the question is, can we when we move back to council chambers? Well you know what, I'll wait for the discussion.

ElectedBetsy StixMayorProposed · by role2:43:14

Any other questions? We have a public comment from Brian Eakins please. At last. Thank you for waiting. Yeah,

CommentBill MileyProposed · by introduction2:43:28

we're not going to get sleepy in this weather.

UnidentifiedUnidentified speaker 4Proposed2:43:31

No I gotta tell you it is freezing out there. Okay so good evening Council Mayor City Manager Attorney Chief all of you hope it's warmer up there I'm here as the chair of the Historic Preservation Commission. I'm here with a specific item in time, and I'll give you a bit of history. That is the consideration of special meetings that and when they take place.

As a bit of background again talking about the downtown historic district how long we've been trying to bring this forward In May, I went and checked the agendas. May 10th 2018 was the first time Historic Preservation Commission was mentioned. February 12 2019 was our last joint council meeting together where we talked about the historic downtown district and we kind of came away from that thinking we had a thumbs up Then budget discussions took place. There were a lot of questions on the amount we suggested, we kind of wondered if that had gone down so we were concerned about that and so when we came to go to the March 13th 2020 joint council meeting all ready to talk and get a thumbs up five hours in 44 minutes before we're going to hold that meeting I It was canceled, COVID.

Five hours and 44 minutes. So that happens. What we did was we formed a joint council or a joint ad hoc committee. We've been working having monthly meetings down to weekly meetings down to three weeks. We finally set a meeting that was going to be September 12th Or going to be October 12th, excuse me. We got our time down we talked to Councilman Haney he said hey do your presentation for half the time that you have the one hour allotted. We got it down 25 minutes I was bragging to Chairman Seibert Tuesday morning and he said well you know you only got 30 minutes and after I pulled my head out of the ceiling I said, yeah that's not going to work. We've been working for 18 minutes to get this.

I ended up talking to Mayor Sticks who was very nice to listen to me made the mistake of asking so how are you doing today Brian? But it was very helpful with her ideas and so i'm coming to you because we did everything we were supposed to. We had a special meeting we called to practice it and again we found out we only had 30 minutes like just The Wednesday before the council meeting, in case you're wondering why it got canceled two weeks ago. So again I'm here because we have a great presentation that we have worked very hard to present to council in a joint meeting that would prefer to be one hour consistently and so I am here asking please to think about us when your scheduling meetings going forward thank you. Thank you.

2:46 – 2:5533 turns

CommentJeffrey StarkweatherProposedself-stated2:46:45

I think it would be useful, particularly in the wintertime to start the meetings a little earlier. I wouldn't be against 530 that people don't plus if you have because I was just talking to some younger families about trying to recruit to get involved in government And they talked about their families, you know and they need to get home, put the kids in bed or whatever.

So the more we could start earlier six or 530. And secondly if we have items if it were possible to have them as close to time certain as possible so that people know when they can Come and get out, you know, not all of us are going to be like me and Bill just stick around the whole time. The second one is like tomorrow there's going to be a disaster council meeting.

But that is assuming I understand. And I personally hate zoom meetings. I don't feel that I can really Get engaged and observe people, and they observed me. Why is that kind of meeting not outdoors? It's during the daytime 10 o'clock. I just don't see that. So I think I would encourage more particularly these commissions or whatever that are meeting in the daytime that they do them outdoors.

And I don't know what facility would be best for that but it would be... I think it would be more conducive to community input and interaction among everybody involved. Thanks.

ClerkSteve QuiliciCity Clerk2:48:24

Thank you, Jeffrey. Sir can we get your full name for the record? Can we get your full name? Jeffrey

CommentJeffrey StarkweatherProposedself-stated2:48:31

Starkweather.

ClerkSteve QuiliciCity Clerk2:48:32

Okay thank you very much.

ElectedBetsy StixMayorProposed · by role2:48:34

Okay and one more Mr. Miley.

CommentBill MileyProposed · by introduction2:48:37

Bill you're still here! I

UnidentifiedUnidentified speaker 1Proposed2:48:40

forgot where i live. If I'm going to come here I might as well make the most of it speak on everything I admire the Council's wish to protect everyone from getting exposed to the coronavirus by holding meetings in this nice Libby Bowl. With a time of council start question, 630 or otherwise, 6 30 is fine for me because waiting 31 minutes until seven is just kind of a waste for me but I don't have young children And I'm retired.

What about families that have to deal with their little children and such? Maybe being later would be better. Also, I don't have any idea the venue that we have at the bowl There are a few attendees. Also, Zoom inputs are low. How many TV website viewers? I don't know. It seems to me that the time, day and location needs to be decided for the best interest of the public. And I don't know what that is.

Maybe we need to do a representative sample survey of folks' opinions, interests to actually promote more involvement. I'm writing around the agenda here The key need could be aligning what the council does and how it does it with the public's interest, their needs and their schedules. So I think a sample survey might be a good way of getting some direction and maybe getting more people's involvement about the government that structures the environment that they live in Thank you, and I like the government. Bye.

ElectedBetsy StixMayorProposed · by role2:50:50

Thank you Bill. Gail any public comment on Zoom on this item?

ClerkSteve QuiliciCity Clerk2:50:55

Let me check if anyone who's on zoom would like to speak on this agenda item if you could use the raise hand function and I'll call on you. And nobody's raising their hand

ElectedBetsy StixMayorProposed · by role2:51:11

okay thank you let's move on to discussion

CommentBill MileyProposed · by introduction2:51:16

I just, I think earlier for outside needs to be

UnidentifiedUnidentified speaker 6Proposed2:51:21

like that. It was beautiful at six o'clock.

CommentBill MileyProposed · by introduction2:51:23

It was beautiful at five o'clock.

UnidentifiedUnidentified speaker 6Proposed2:51:25

Yeah. I'll come as early as everybody else can come.

ElectedBetsy StixMayorProposed · by role2:51:29

I would definitely support earlier or outside.

UnidentifiedUnidentified speaker 6Proposed2:51:34

Yeah

CommentMaya RegisterProposed · by introduction2:51:34

and the reason is just what Bill said there's just too many people with families that can't make it if we want the older citizens of the community to come the retired group, people that don't have children. It's easier for them to adjust their schedule if something on the agenda is important. But the only thing I'd be in favor of coming earlier for are closed sessions because we don't know sometimes how long a discussion is going to take.

So I think we limit ourselves on a closed session when we go six to seven If the city manager thinks we need an hour and a half or an hour for each subject, however it works. I think he needs that latitude. We do have a council member who has some difficulties because of his profession. So I don't know how six o'clock would impact Ryan but I don't think 530 or five o'clock is going to bring more people here. That's why one of the things I was going to bring up regarding bills comment about being in an emergency or not, I think if we go back, if we remove ourselves from here we go back to city all

CommentBill MileyProposed · by introduction2:52:50

stuff.

CommentMaya RegisterProposed · by introduction2:52:51

It's, it's different. We can accommodate people in the room even on six foot centers. It's a lot colder now than it would be if we started. And while I'm just saying and also as we head into fall is still going to get colder. Yeah. You know and remember daily savings at four o'clock it's gonna be dark. So shorter days longer nights. Again, my only concern about where we're at is having enough time in closed session discussions. I can make a

CommentBill MileyProposed · by introduction2:53:23

good point about the closed session times. Yeah,

CommentMaya RegisterProposed · by introduction2:53:26

that's all.

UnidentifiedUnidentified speaker 6Proposed2:53:27

So maybe we should give it... I mean, I think Dr. Halverson thought it was at seven. A lot of people still think we start at seven.

CommentMaya RegisterProposed · by introduction2:53:34

Because him and I talked about it specifically.

UnidentifiedUnidentified speaker 6Proposed2:53:36

He didn't? Oh, he was okay. It's just that he was so late. Because I thought it was late because in his mind, a lot of people still think it's seven.

ElectedBetsy StixMayorProposed · by role2:53:50

I do hear frequently in the community that desire to start the meetings earlier. People with families as... Is that Mr. Miley who said that? Or Jeffrey? People with families would like to start earlier and in terms of retired people, as you all know our town rolls up at about eight. Yeah, people go to bed. Let me finish Randy. People go to bed really early here and don't stay up late generally speaking. So in terms of the retired community I would say from everyone who's talked to me said they would like the meeting to be earlier.

CommentMaya RegisterProposed · by introduction2:54:28

So all I'm trying to say, I'm not disagreeing because I haven't had that comment. All I'm going to do is make an observation. And my observation is if from my own past practices as a parent At five o'clock or 530 I'm kind of settling in with my children, probably preparing dinner. Probably thinking of homework, probably thinking of other things and attending the city council meeting at 530.

Now, that's what I'm trying to say is so I don't get this having younger people here at five o'clock or 530 especially if they have a family. They're not going to be here.

ElectedBetsy StixMayorProposed · by role2:55:06

Well they're

CommentMaya RegisterProposed · by introduction2:55:06

not unless we're gonna allow their children anyway. So i don't know what going to 530...I don't understand the 530. I don''t understand who wins at 530

ElectedBetsy StixMayorProposed · by role2:55:18

Well, I've talked to many people who have said they would come if it were earlier. It's too late.

CommentMaya RegisterProposed · by introduction2:55:25

Then how come we haven't received many comments on changing our time? This is our direction here. This isn't anyone else's.

ElectedBetsy StixMayorProposed · by role2:55:32

That's all I'm trying to say is I haven't

CommentMaya RegisterProposed · by introduction2:55:34

had anyone here ever come up here and say why don't you guys start earlier.

ElectedBetsy StixMayorProposed · by role2:55:39

We just did right now. We just did.

2:55 – 3:0442 turns

UnidentifiedUnidentified speaker 6Proposed2:55:49

No.

CommentMaya RegisterProposed · by introduction2:55:50

That wasn't the comment he made.

ElectedBetsy StixMayorProposed · by role2:55:53

Randy, I think Mr Starkweather suggested that we start earlier correct?

UnidentifiedUnidentified speaker 6Proposed2:56:01

You know, Randy with that logic that if they can't make it at there's not going to be a perfect time for people that have kids. It's going to be difficult no matter but in my mind you know knowing my daughter's schedule with two young kids earlier is better because later they they have to go to bed They can't, at least here in Libby, they could bring their kids to the park and the kids can play in the playground while the parents come to the meeting. I mean, I think earlier it could work for families is my thinking. If I'm wrong, I'm wrong but especially in the winter.

But you know, the two things are tied together, the weather And the time are tied, and the later is colder and colder. So if we're gonna be meeting... Maybe we should decide, okay it's tied. It shouldn't be this complicated, right? But for some reason it got complicated. It seems to me that if we want to keep meeting outside that we need to start earlier. I mean, that's logical in the winter

CommentMaya RegisterProposed · by introduction2:57:16

Well, here's the question to staff. If we go back to city council and we open the doors and we keep our plexiglass up and we keep our six feet do we have to be masked in that meeting? Technically, right now

UnidentifiedUnidentified speaker 2Proposed2:57:32

under county health orders yes we would have to be

CommentMaya RegisterProposed · by introduction2:57:34

that means anyone coming into that building has to be masked and it has to be six feet from each other.

UnidentifiedUnidentified speaker 2Proposed2:57:40

Correct. And then also just a note that I don't think got much publicity but the county health officer did put a notice out to all cities advising them not to have indoor council meetings at this time.

CommentBill MileyProposed · by introduction2:57:56

So that's kind of where I'm coming from. If we, I think the most people prefer the outside format given that constraint which implies maybe we try six

CommentMaya RegisterProposed · by introduction2:58:14

And listen, I have no dog in this fight. You

CommentBill MileyProposed · by introduction2:58:17

guys

CommentMaya RegisterProposed · by introduction2:58:18

figure out what you want to do. I'm

CommentBill MileyProposed · by introduction2:58:20

available at any time. I'd go earlier if it was up to me but...

ElectedBetsy StixMayorProposed · by role2:58:24

I would also. Brian, do you want to comment?

UnidentifiedUnidentified speaker 7Proposed2:58:31

If you want to start at 6 and we're going to have closed sessions the simple answer is I won't be able to attend all of them. Well

UnidentifiedUnidentified speaker 6Proposed2:58:40

yeah. You can't change that?

UnidentifiedUnidentified speaker 7Proposed2:58:43

No, I work till 5.30 or 6 every night and that's saying we would have a half hour to an hour of potentially of a closed session and then we go from 6.30 to 9.30. That's no opportunity to go home, to change, eat dinner, do any of those things on a personal level and that means I can't perform my best. I think the reality is maybe we could find ways to not take so long to have our council meetings which would also solve the problem. And we are self-imposing.

CommentBill MileyProposed · by introduction2:59:11

We could decouple closed sessions from regular sessions if we have to, it's the price of being outdoors too.

UnidentifiedUnidentified speaker 7Proposed2:59:17

And we're the only council in the county who's trying to do anything outside. I handle APCD meetings with twice as many members through Zoom. Zoom is not perfect, but it's hardly the worst thing ever. Self imposing the cold on, there's a reason I'm out there. I was freezing the last time and I don't wanna be in a situation where I feel like at the end of the meeting, I miserable being there. It was not fun a couple meetings ago so But if we're going to have, six o'clock is usually doable. It's close it doesn't leave me much time but if we wanna have closed sessions before a six o'clock meeting there are going to be times where I cannot attend.

UnidentifiedUnidentified speaker 6Proposed3:00:03

Can we consider doing the closed sessions on the alternate Tuesdays or something like that? Is that complicated? Does that mean that Matt has to come to Ojai four times a month instead of two?

UnidentifiedUnidentified speaker 5Proposed3:00:18

I will make it work. Do not set your schedule, I will meet your schedule, whatever it may be and depending on the subject I can always join by zoom some close sessions I'm here in person that's true others I can join my zoom but please don't make a decision based okay I will meet your schedule

UnidentifiedUnidentified speaker 2Proposed3:00:31

what what I would suggest that would work, but if we were going to do that I would suggest the closed sessions would would obviously there's no reason to do all the setup and everything at the now so we do those videos

UnidentifiedUnidentified speaker 6Proposed3:00:42

And we are doing this to accommodate. I remember we had this conversation and this was the reason why didn't start earlier because we want Ryan to be present.

UnidentifiedUnidentified speaker 7Proposed3:00:55

I don't think it's just me. I was around when this Council changed it to 7 o'clock back in the day for the same reason that it was input from But there was a lot of community members who came out and said it was too early. Now seven o'clock I understand, that's why we went to 630. But I think that the working class especially you look at the average commute for Ojai residents from where their job is. And if you look at the attendance out there this ball thing is not getting a bunch of people there at night. There is not more people suddenly at council meetings cuz it's outside than when they were inside. And I gotta say most people I've talked to said, They don't love that it's outside, that they said they wouldn't come because it's cold and a long walk.

And I don't think people are gonna bring their kids to the park in the night and in the cold and all that. I mean, I just don't really see it. If people don't wanna use Zoom, I understand it but they're definitely not showing up in droves at the

UnidentifiedUnidentified speaker 6Proposed3:01:59

bowl. It's winter now, yeah.

UnidentifiedUnidentified speaker 7Proposed3:02:04

You know, I mean, I was all for it when we were, you know, it was a little warmer and whatnot. I mean, when we first started, it was 100. So we're worried about it being too hot. But, uh, I mean, you know, it all depends on whether we've already kind of cut our by moving to six o'clock or excuse me 630. We've already stopped having longer closed sessions which chopped us off a few times from having a full discussion so no going any earlier I think is a lot and I'm always concerned that it feels like no matter what we do, we're going until 10 o'clock. So the earlier we start just means the meeting's a little bit longer.

CommentBill MileyProposed · by introduction3:02:41

It's the empty closet syndrome right? Closet fill it up yeah.

CommentMaya RegisterProposed · by introduction3:02:45

Here's one other comment because like I said I don't care I'll go with what the majority wants to do but it's interesting that along with Mr Starkweather's comment about starting early he also said You know, and also it'd be great if you guys kept on schedule on your agendas. So who else other than this council in Ojai could spend 25 minutes if not 30 talking about something as irrelevant as this?

ElectedBetsy StixMayorProposed · by role3:03:10

As far as I know, every council

CommentMaya RegisterProposed · by introduction3:03:12

irrelevant.

ElectedBetsy StixMayorProposed · by role3:03:14

Well, we have to make a decision so I disagree with you Randy because we need to make a decision so it's relevant and because of coven everything is shifted were outside so things are different. So, we've got to make got to come to some consensus. So I would say it's quite relevant. And I would. I mean if Ryan's okay with that and we can start at six and have closed sessions on a different date

CommentBill MileyProposed · by introduction3:03:41

I'm OK trying that, yes.

ElectedBetsy StixMayorProposed · by role3:03:45

OK, I'll make a motion.

UnidentifiedUnidentified speaker 6Proposed3:03:46

I'm happy with anything actually. OK. I really

ElectedBetsy StixMayorProposed · by role3:03:49

just

UnidentifiedUnidentified speaker 6Proposed3:03:49

want to

ElectedBetsy StixMayorProposed · by role3:03:50

get it settled. OK. I'll make a motion that we begin meetings at 6 PM. Jesus. And we will. Hey Randy, do you mind refraining from making side comments while I'm speaking?

CommentMaya RegisterProposed · by introduction3:04:01

No.

ElectedBetsy StixMayorProposed · by role3:04:02

You will refrain or you won't? I'll

CommentMaya RegisterProposed · by introduction3:04:04

try to.

ElectedBetsy StixMayorProposed · by role3:04:05

OK thank you very much.

CommentMaya RegisterProposed · by introduction3:04:06

Oh yeah pleasure's mine.

3:04 – 3:0626 turns

ElectedBetsy StixMayorProposed · by role3:04:10

Wow. Okay, all right so I'll make a motion that we start at 6pm have closed sessions at another date.

UnidentifiedUnidentified speaker 6Proposed3:04:21

Would you be willing to maybe this is not necessary maybe it's a given, but I consider 6pm as the winter hours and summer hours 7pm because it's hot Well people go to the beach it's just a different, you know, but other than that I don't think we should ever change it again because people are going to get confused

ElectedBetsy StixMayorProposed · by role3:04:45

for now.

UnidentifiedUnidentified speaker 6Proposed3:04:45

Okay,

ElectedBetsy StixMayorProposed · by role3:04:46

and around number is easier to remember

UnidentifiedUnidentified speaker 6Proposed3:04:47

yeah I like the

ElectedBetsy StixMayorProposed · by role3:04:49

round number much better.

UnidentifiedUnidentified speaker 6Proposed3:04:50

Yeah.

CommentBill MileyProposed · by introduction3:04:51

I will second that motion

ElectedBetsy StixMayorProposed · by role3:04:53

okay may we have a roll call please go

Roll-call vote Passed 3–1 motion okay may we have a roll call
Show transcript
Councilmember Francina. Yes. Councilmember Haney. I'll abstain because it's irrelevant Mayor Stix? Yes. Mayor Pro Tem Weyrich? Yes. Council Member Blatz? No.

Okay, thank you. All right we'll move on to the council members reports.

CommentBill MileyProposed · by introduction3:05:22

Nope don't have

ElectedBetsy StixMayorProposed · by role3:05:23

one nope uh just for my storytelling festivals this weekend so it's the 20th anniversary so right here in Libby Bowl It'll be great. It'd be great.

CommentBill MileyProposed · by introduction3:05:32

No, I mean the town's yeah that story time would be great

ElectedBetsy StixMayorProposed · by role3:05:35

okay moving on to city manager's report.

UnidentifiedUnidentified speaker 2Proposed3:05:38

It's been mentioned a couple times but just quickly disaster councils meeting tomorrow at 10am those meetings are recorded and available to be viewed on the website as well. And then later this week I believe. Friday or I believe it's Friday is the budget committee meeting as well. So we'll have a couple of meetings people can watch or join in via Zoom, so.

CommentMaya RegisterProposed · by introduction3:06:04

Mayor if I may? James can we get copies of the minutes distributed to council and can we also get a year ending summary of what's been discussed, what's been accomplished and what the goals might be for that group?

UnidentifiedUnidentified speaker 2Proposed3:06:20

Thank you. I think that would be final confirm it with the disaster council. Thank

CommentMaya RegisterProposed · by introduction3:06:25

you.

ElectedBetsy StixMayorProposed · by role3:06:26

Okay, any future agenda items?

UnidentifiedUnidentified speaker 1Proposed3:06:32

No.

ElectedBetsy StixMayorProposed · by role3:06:32

Okay all right thank you very much for a fruitful meeting and this meeting is adjourned.

UnidentifiedUnidentified speaker 6Proposed3:06:39

Thank you, Mayor. Thank you everyone. James

CommentBill MileyProposed · by introduction3:06:41

was hunched in keyboarding.

UnidentifiedUnidentified speaker 6Proposed3:06:44

Thank you!

CommentBill MileyProposed · by introduction3:06:45

I was just commenting he's... You were hunched in keyboarding there so I was just...