UnGovr Transcript
iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.Scheduled start 6:00 PM · clock-time estimates pending review
0:00 – 0:0610 turns
Please Mr. Chief Deputy City Clerk.
Yes, Mayor. Mayor Stix.
Here.
Roll call — called by Larry Steingold · 1 under review
Show transcript
could you please give us a little audio for your roll call Mayor Pro Tem is here, we had some audio. So we can move on for now.
And welcome everyone to the May 14th meeting of the Ojai City Council. We'll say the pledge before we say the pledge though I'd like to give a big welcome back to Weston Montgomery our chief deputy city clerk and new father to Vinnie congratulations and we are so happy to have you here and so happy for you so thank you.
Thank You mayor thank you council thank you staff it's really great to be back and with that would everyone
Agenda Discussionitems moved / continued / pulled — click to expand
Is there a motion to approve the agenda? I'll move to approve. I'll second it. And because we do have one member virtual, we need a roll call so could you give the roll call please Mr. Chief Deputy City Clerk?
remotely.
And I would just ask we move on, we're gonna probably have him telephone in. It sounds like the audio and the computer is not working. Thank you City Manager. Council Member Ruhl?
Yes. Council Member Lange?
Yes
Council Member Francina?
Here and I have a little request of the tech people. I was told at the last meeting, nobody could hear me the whole meeting and I don't know...I swear I had my light on but anyway I got complaints. Okay, and just tell me if you can't hear me. Not that you are missing my words of wisdom but I was kind of relieved kind of nobody could hear me. Yeah we want to hear you.
Okay thank you. All right any
Roll call — called by Larry Steingold · 1 under review
Show transcript
commission reports? All right we have a presentation this evening Mr. Ray Powers is here from the Ojai International City of Peace and Ray will provide a presentation on the organization. Thank you so much Ray for being here.
I'm not sure this is on. Can't hear myself, there we go. Thanks council for inviting me to do this presentation. I've been wanting to do it for quite a while. I'm giving a high level overview of the history of the International City of Peace, how it came, of the global organization, the founder, how it got created here in town and then some of the milestone events and activities we've been doing.
I'm not going to weigh in on any specific issues, but I'm glad I'm at the top of the meeting because I really would love to bring clarity, insight and vision and have everybody here and at home think about what peace means to yourself. And especially what is a international city of peace? And what that looks like day in and day out in our own relationships, how we function, our communications when issues are brought up, how we treat each other. That's kind of my personal intention tonight here.
Next slide please. So Fred Arment is the founding director of the International Cities of Peace. He's the author of The Elements of Peace, How Nonviolence Works and The Economics of Peace, Freedom, the Golden Rule and Broadening Prosperity. Fred founded the Arment Group marketing firm which serves Fortune 500 as well as local profit and not-for-profit organizations And he's the founder and first director of the Dayton International Peace Museum. He has been involved with United Nations as co-chair of the Peace Cities team.
Next slide, please. The purpose of the City of Peace Movement is to create a community culture of peace by promoting collaboration and cooperation between all sectors of societies such as the arts, education, environment, business safety and security, recreation, faith-based organizations, service organizations, wellness organizations and government. The movement aims to establish communities as official cities of peace recognizing past achievements encouraging current initiatives and inspiring future generations for practical peace building The movement also seeks to expand the global network of Cities of Peace, provide engagement and educational opportunities through programs like the Global Network, the Global Family Program, the Global Action Program and Leadership Skills Development courses.
Ultimately, the City of Peace Movement aims to change the world by leveraging technology and consciousness to foster peace and create a more peaceful society. Next slide please. There are currently over 400 international cities a piece and
growing.
Apologize, we're trying to log in the mayor pro tem there might be some audio interference. I'm sorry about that. Andy is present.
0:06 – 0:157 turns
Mayor Pro Tem Whitman please mute for the time being thank you.
So currently there are over 400 international cities apiece.
Apologies, mr. Powers let's get mayor pro tem Whitman if you could hear us please meet so we can proceed efficiently
Okay, good. So every month there are more cities joining the goal is to have 1000 cities by 2025 at least that's the go for to encourage collaboration and promote respect for people of all faiths increase the golden rule provides an ethical basis for enabling all communities within cities a piece to work together toward a culture of peace Now, although the international city piece is non-denominational, non-partisan, apolitical, the golden rule of do unto others as you have to do unto yourself is kind of the overarching intention of it. Next slide please.
Communicating positive messages in all aspects of communications, volunteers for International Cities of Peace should exhibit the values of a peacemaker. The International Cities of Peace Values Path is as follows. Be purposeful, be accountable, be trustworthy, be humble, be innovative. And that's part of what I wanted to bring forward in presence here today, in our daily activities with each other and how we relate to each other. Really with love. Next slide please.
On April 14, 2015 the Mayor and City Council of Ojai presented a city proclamation declaring Ojai the 99th International City of Peace and handed the document to the ICP team. The City Council officials at the time encouraged our peace initiatives in the valley and the city granted financial support for our events. The photo shows Anahata Pomeroy, Julie Heyman, Lisa Berman, Kathy Nolan, Brian Berman, Diane McCourtney and I'm not pictured there in that photo. Brian Berman and Julie Heyman are the two that brought forward the International City of Peace Global Organization. Next slide please.
That's interesting. So Brian Berman, who's a sculptor in town. He's been in Poland with his wife Lisa for the last year and a half working with Ukrainian refugees in Poland and their children. And Brian created this image of the Holos which some of you may wear and own and each of the nine sectors Our segments of peace building arts business communication community education environment governments health and spirituality So these are each of the sectors we can bring this idea of peace into in all our activities and programs next slide, please As well, the United Nations Global Sustainability Goals are milestones for the international city of peace global and local organizations. Now if you're not familiar with the UN sustainability goals, you could go to their website and learn about them.
It's quite phenomenal, the roadmap they laid out. Next slide please. I'm going to go real quick to my slides so I can see what that's supposed to say. So since 2015, each year International City of Peace Ojai hosts the United Nations International Day of Peace on September 21st. The focus is to bring community members together for sharing connection, meditation, prayer, dance, music, art as well as talks by community members who went through great challenges in life. So next year will be our 10th year hosting and producing the International Cities of Peace.
I know many of you here have come to this and it's been quite phenomenal. Next slide please. Most of the International Cities of Peace OHI events help educate and inspire the importance of living in a city of peace. The emphasis is on peace begins within, with each of us, and from there taking actions which are compassionate and peace-building. ICP Ojai has hosted peacemaker panel talks, peace essay readings, student artwork, youth and adults creating peace poles and doves, photo contests, Feast for Peace and community peace festivals.
Next slide please. This is some of the student artwork from the digital arts class in Ojai. Several years in a row, they not only created beautiful digital artwork for Day of Peace but also for Earth Day as well and we usually display those and this is just a few of those. Next slide please. These are some of the Peace Poles. There is a map somewhere online, I'm not sure where that shows all the peace poles in the valley they're continually growing but these ones particularly here are at Nordoff High School put into and San Antonio school put in a couple as well next slide please And these are the peace poles created at The Gables and at Nordhoff High School.
Many of these were displayed at the park, at the last Peace Day. Next slide, please. The team also created an International City of Peace road sign and if you're unaware at every entrance to the valley up 150 down 150 out on the east end and coming in from 33 north there is an International City of Peace road sign which welcomes visitors to Ojai. So, we have branded ourselves as an international city of peace. So what does that look like to really step into that? Because that's a billboard and that's the message we're giving.
Next slide please. Another great addition to Ojai ICP happened in April 2018. The Mayor and City Council approved initiative by Dr. Bob Dodge that Ojai is a nuclear free zone. What does that mean? It's a designation that the initiative stipulates that our city will not invest in any company that contributes funding for the manufacturing of nuclear weapons. Now I know that's hard to track because I remember calling James Vega and saying, well how do we track that? How do we know what's in our ETFs?
That's almost impossible to break that down with the people that are managing our funds. So I'm not sure how we really live into that, but that is what the nuclear free zone means. Next slide please. The Ojai International City Peace has participated in the 4th of July parade for eight years and we're always really thrilled how many people come out to join us.
Next slide please. In 2023 with council approval, so last year a city of peace flag was raised at City Hall. So thank you Mayor Betsy and all of you who came out for that flag raising. That was really wonderful to see and have up there next slide please In partnership with the Global Association of International Cities of Peace, a signature program for the Rotary E-Club of World Peace, local rotary clubs can map each good work toward a common goal, a more peaceful and vitalized community. The Rotary Peace E-Club is an amazing international organization. I've been joining on some of their Zoom calls, as well as the quarterly global City of Peace International Organization. Next slide please.
So future projects that we're envisioning are more art installations that have to do with peace around town, such as the Bells for Peace, Mosaic Peace Benches, a library of things, a youth council participation, Peace Day at Libby Bowl and more community listening circles. Next slide please. So that's all I have to share. You can go to internationalcitiesofpeace.org, there's too much information there but there's a lot to go through to learn more. I want to thank my current partners Peggy Grunier who is here and Klaus-Peter Fleischmann. The three of us took over the mantle when Brian and Lisa Berman moved to Poland. They have moved back. They're currently looking for a home and I think they might've found one. So I'm here for questions or I'll go sit down.
Just want to say thank you, Ray. Beautiful presentation and thank you so much for working for peace inward and outwards. So important. Thanks for the opportunity. I appreciate
it.
All right, we will move on to public communication. And just a reminder, these are items not on the agenda and because they're not on the agenda, we cannot discuss them. We appreciate your viewpoint and we can agendize them for the future. So we'll begin with Ron Solarsano and then Jerry Tree Bear O'Dell.
0:16 – 0:226 turns
All right. Alrighty, thank you so much members of council my name is Ron Solorzano and I am the regional librarian for the Ojai Valley. I just wanted to mention a couple of things coming up at the library first of all real quick we have A local author who's going to be joining us in a couple of weeks on Saturday, May 25th. This is local Ojai author Catherine Ann Jones who's going to be visiting us to talk about her latest book East and West. Catherine is an award-winning author of eight other books including Heal Yourself with Writing And East and West is described as a captivating book that is contrasting aspects of Indian culture explored through stories of seekers, heroes, frauds and victims.
So come hear Catherine speak with us on the 25th in the afternoon. Then I want to mention that as of tomorrow, actually May 15th our summer reading programs challenges are starting for both youth and adults. This year we do have a program for adults as we usually do. Folks can who are over 18 can join the challenge and log every book that they read over the summer. They do this online through our website or they can use a paper log if they would like to do that And every time they enter a book, they get a chance to win a fun prize later on in the summer. So folks can do that and then the youth program involves its own prize drawing.
Kids under 18 are logging minutes rather than books and there's a lot of options there online for participation as well as their own prize tracks for prizes by location so Start sending people our way. Our website's a great place to start, you can register online there and just visit the library for any questions you might have and also for a lot of our special events we're going to be having during the summer. We're actually gonna be starting off with a kickoff event featuring an organization called Saving Wildlife International that's gonna be at the library on Thursday May 30th at 530 p.m., that's gonna be our kickoff event We're also going to have a number of craft and activity events during the summer, including a rocket launch, some regular weekly doodle times and perler parties, a collage workshop, rock painting, and a lot more.
So again our website has all of our information on it there we look forward to having everyone come by the library and participate in all of our challenges! That is all that I have for now. If there are ever any questions, you can always drop by our youth librarian at the Ojai Library who I don't think I shout out enough is Blanca Ramirez she is available to speak with.
I am of course also there and we're happy to answer any questions. Thank you so much.
Thank you, Ron. So exciting. Much appreciated. Next we have Jerry Treebear O'Dell and Matt Davis and then Larry Steingold. Could we please do a quick sound check for Mayor Pro Tem Whitman? Just one second, Jerry. Yes,
mayor. Mayor Pro Tem Whitman, we're going to do a quick sound check if you hear us. I can. OK, thank you very much.
Yes.
Hello everyone, Jerry O'Dell also known as Tree Bear and grassroots liaison of our community. And as a solutionary perspective I have some ideas and solutions to offer As I offer myself for mentoring and as a humble demonstrating instructor of the Eco Custom Tiny Home versions, other than the other modulars they have in mind and planned. Just some things that I believe all must be considered regarding grant funding, where resources are actually needed regarding eco tiny homes.
Operational expenses, tools, supplies, resources, materials, listings, locations all must be considered with genuine consideration and compassion to what has been ignored for TOO long. Request of proposal from community of Ojai. Reasoning of needs and concerns of disabilities and abilities that need to be addressed, and recognized, and considered. Considering individuals' needs, family, community, requesting overseeing, assigned overseer for a combination of reasons.
Okay, but what I have here is like a love note. Attitude of gratitude the gift of truth. Presently here now being here with the present moment. Presently responding with full consideration and respect. Please let us resolve our suffering now we can resolve our suffering Thank you for all your respect, consideration. Yours truly Tree Bear Jerry Odell and my voicemail contact number.
And so just going through seven pages I just have a list of solutions that I would like to copy and share with you and in your time you could Look over and perhaps schedule a meeting where I could have, I can meet with the city manager. And go over some details and how our community would love to participate in this mission of tiny homes so. Offering myself up and thank you for all your consideration. Thank you.
Thank You Jerry Next we have Matt Davis, and then Larry Steingold and then Anita cram
0:22 – 0:285 turns
Hello mayor and City Council my voice is a little Little bad right now. I'm coming over a cold so excuse me my crackliness but I just wanted to bring your attention that we have a typo that we Did on our activity guide for our summer? Ojai Recreation Department brochure for Ojai day We put in here that is are on October the 21st on And it's actually a typo on our part. It was October the 19th So I just wanted to make you guys aware of that and apologize for our error in our part We do have a fall brochure guide that will be coming out with the correct dates Just one of their we're going to know that that is a type of mistake in our part won't get that corrected
Thank you Matt. And just for members of the public, Matt is our director of Parks and Rec so that's why you're saying that. Thank you so much. Larry Steingold then Anita Cram.
Good evening. Larry Steingold, resident taxpayer citizen. Thank you Ray Powers for taking back the City of Peace so it's internal peace and not picking and choosing winners and losers. Security and safety that make Ojai way it is. You have issues at the encampment and you have issues at the arcade and you have issues at Libbey Park I don't know what the police have done regarding the bike riders and kids harassing adults or what have you.
But we need cameras, and I realize security can't be everywhere. And we only have so much money and we can only provide so many people. And cameras may not be a deterrent but it will pick up evidence of those bad actors that who can be talked to in no uncertain terms. The encampment, I've been told you need witnesses. You need evidence. You need video. You need people to come forward. Those people need to be protected from, I don't know what's the word? Predators within the encampment.
And so when's that? Because they're part of our community too. We wouldn't allow that to happen up in Pleasant and Drown, and we wouldn't allow it to happen in the Arbolada, and we wouldn't have happened in your district, your district, your district in the city. Okay? So they need to be safe. So the bad people—excuse me—those people who are potential bad people, however you want to put it, they need to be either taken out, sent away, gone because they're causing a problem in the community that's causing all sorts of other grief So I think that has to be done.
But in general, I enjoy living here. I intend to live here a long time and I'm suspecting you all do too and you all want to leave legacy so let's try to keep Ojai desirable and safe and be the city of peace internally so we all have peace with each other. Thank you.
Thank You Larry. Next we have Anita Cram
Good evening, everyone. Anita Cram. Oh hi. So imagine that you can fly soar above the earth or maybe just split from tree to tree That feathers grow from your fingertips instead of nails, capable of generating flight. Imagine that when you inhale your breath circulates through a system of air sacs and hollow bones within your body giving you buoyancy. That to fill your body with air requires that you breathe in, exhale then take a second breath before the first inhale is expelled on the second exhale.
All designed to keep you airborne. Birds are extraordinary living beings with many astonishing traits designed to support life in the air. They date back to the times of the dinosaurs, they are considered living dinosaurs. May 11th celebrates World Migratory Bird Day. And lately, you may have noticed a few more birds around our valley. Spring migration is in full swing. And we live near what's called the Pacific Flyway, a traditional migratory pathway that follows the coast in kind of a messy pattern. So we get a lot of them here in our valley. Some stay returning to ancestral nesting grounds. Others stop for rest and food on their long journey. The Allens hummingbird, some of you may have noticed it here in the valley, it stops here To nest, they have been documented traveling the longest hummingbird migration documented over 4,000 miles to their nesting grounds.
Often returning to the same yard where they will nest year after year after year. The greatest threat to birds is the loss and or degradation of habitat due to development or disturbance. This is something we really need to pay attention to in this valley. This is well documented in the scientific literature. These circumstances have taken their toll on the rufous hummingbird, suffering tremendous declines in their numbers and they pass through our valley to rest and feed. You may see them here.
And it's all too common of a story that puts birds at peril. Birds pollinate our plants, disperse our seeds, fertilize our yards. We learned flight from them, airplanes through the concepts of lift thrust and right at this moment the other one escapes me but anyway they're you know pay attention they're in your yard give them consideration plant a pollinator garden don't feed them unless...
0:28 – 0:4341 turns
Wow, good. Thank you, Anita. Impressive. Mr. Chief Deputy City Clerk, do we have any comments online?
Mayor, we have zero raised hands right now but let's give our Zoom participants the opportunity to make public comment. Zoom participants will give you an extra moment to raise your hands if you wish to make a general public comment. Still no raised hands, Mayor. We'll move on.
Thank you. We will move on to the consent calendar. Is there a motion to approve? I'll make a motion to approve.
I want to just make a brief comment on H. So you want to pull H? Yeah, pull H. OK. It should only take
a second. Any comments online for H?
Still no raised hands, Mayor?
OK. All right. Are
there any cards
in person?
No. Councilmember oh, okay. So um on so go to item H attachment a page 1 and item 4 Where it says delegates the authority to the recreation manager or designee to conduct all negotiations. And maybe we should put, is it understood that designee includes the city manager, assistant city manager? Or do we need to add that to the resolution?
Through the mayor if I might, it probably should just say authority to the city manager or designee is probably more appropriate.
Rather than the recreation manager.
OK,
and I credit Bill Miley for calling this to my attention.
Nice work.
Don't think I read every word.
Thank you, council member. All right. We have a motion to approve. Is there a second? Yes, I will second. OK. Now we could we have the roll call, please?
Everything is right. Do I need to restate that or is that fine?
I think it's inherent in the motion.
Okay great, thank you.
Roll-call vote Passed 5–0 motion. Okay great, thank you. All right roll call.
Show transcript
Understood. Motion passes
All right, we will move on to public hearing. No, I'm sorry this is number two discussion approval of memorandum of understanding with Habitat for Humanity regarding the development and management of five tiny homes at 410 North Montgomery Street. We have a staff report? Thank you.
Mayor, actually we have first a presentation. And I'm gonna turn this over to our City Attorney and Assistant City Manager also our Community Development Director though the trifecta here will be on
hand. And as a 30-second introduction, this is the approval of the MOU for the Habitat Project at 408 410 North Montgomery Street, Ojai. What we have before you is three things. One is the presentation from our Habitat partners on the project, how we got here, the site plan, what we're looking at and next steps. Second is approval of the MOU and then third, of course, inherent in that approval Is direction to staff to move the project forward through final design, financing and the next steps? And take any public comments before we vote. So with that I'll turn it to Habitat for the presentation and then I'll have some comments on the MOU if I may.
Good evening Council. My name is Loren Hinkle, I'm the project architect with RRM Design Group representing Habitat for Humanity of Ventura County. Next slide. So just a brief Brief recap, about a year ago we brought before you two concepts to review. We provided one concept which was four two-bedroom townhomes that were attached with single car garages that faced on Montgomery Street, and the second concept was eight tiny home duplex units. So four duplexes consisting of the eight units with no parking onsite. And so during that hearing... Next slide please.
There are many comments and support. The community was looking for affordable housing in perpetuity. They're in favor of the sweat equity model that Habitat provides, then just to remind yourselves of a few comments. That we're looking for tiny homes geared towards elderly or the veterans. There was the direction to move towards that path of the eight tiny homes.
We're looking at car share, other parking solutions and even possibly the City Parking Committee to provide options for off-site parking as well. There's also a number of concerns. Next slide. Namely that the priority be given to Ojai residents and that might also include those that are employed in the valley. Also concerned that the resale of the property would be prioritized to Ojai residents as well, and the public was concerned about the lack of on-site parking.
Next slide. So we took those comments and came up with another concept, working with both Habitat and city staff. And I realized this is not about the approval of the project tonight but it is about the memorandum moving forward. So our current proposal is one two-bedroom home and four tiny home duplexes so two duplexes consisting of four tiny units And in so doing, reducing the numbers we were able to provide six on-site parking spaces including one accessible parking space. We maintained our bicycle storage on site and also are proposing that the project be all electric so there will be no natural gas.
Electric power for space conditioning water heating cooking So and just to reiterate we're here for the memorandum of understanding and look forward to sharing with you the project as it develops Next slide just reiterates those points We're happy to answer any questions, and I'll turn the time over to staff for their presentation
Yeah, and if you can go back to the site plan. One other point to note is also came out of the council discussion is that there'd be some opportunity for potentially a family hence that the single family has the two bedroom component which could accommodate more than the tiny homes that are the one-bedroom approach in terms of the MOU it's a framework for the project to move forward is not the final approval. Final approval will come later After Thank you, Mr. Chairman.
Equity and to build homeownership and the benefits that come from that but restricted to be affordable to moderate income persons Which means affordable at a monthly cost it doesn't exceed 30% of 120 percent of the Ventura County median income as it adjusts each year there will be deed restrictions in place to protect the affordability requirement with The city able to enforce that along with habitat enforcing It would also have to include the sweat equity components that are inherent in the Habitat for Humanity program Which means that participants who wish to be able to purchase one of these houses have to put in a significant amount, something like 500 plus hours of sweat equity building other projects before they're eligible for this project.
So they're committed to the Habitat program and they're committed and invested in the community. And that often results in high quality of ownership in the project as it goes forward. They also have committed, as noted tonight to be all electric and have also committed to comply to the maximum extent possible with the city's local tenant preference policy. And the qualifier on maximum extent possible is to reflect some of their federal and state financing sources treat the county as a local area not necessarily just the city So to the extent that they have to adjust that, to reflect the financing we didn't want to get in the way of the financing. To make the project work and within the city would be also contributing certain fee waivers pulling from to the extent possible under other applicable law our existing affordable housing funds because it's a for the affordable housing project.
So with that the staff would recommend approval of the MOU do you have anything to add Mr. Alameda?
Yes, I would not I know the council's fully aware of this for those at home and of the public This site was previously privately owned. There are a couple dilapidated buildings that the owner couldn't bring up to code So during it was during the Great Recession 08 through 2010 the city's Redevelopment Agency purchased this And then shortly thereafter, the state of California dissolved all local redevelopment agencies. So it kind of put the city in a bind that they couldn't go through with the development of this project. So now we have to lean on nonprofits or private developers to do that.
But it's a great fit because it's still the use that was intended when it was purchased. And it also potentially allows us to use the funds that sit in the Redevelopment Successor Agency, that we otherwise can't use, to help support the project as
well. Thank you Mr. Assistant City Manager and thank you Mr City Attorney. Thank You Habitat and Lauren appreciate the presentation any questions from Council?
I could you go to page attachment a page four where it says responsibilities of habitat resident parking item six and It was suggested by again, by Bill Miley and I've also suggested it in the past. And I think Rachel because we're on the parking committee which is just on pause but it still exists. Do we need a clause which limits the number of vehicles per housing unit?
Otherwise there will be overflow parking on Montgomery Street and Franklin, they can't park there. There's no room 20 feet wide prohibits any parking so visitor parking will have to be on the street But do we need to specify that the people that live there, parking is such an issue in our city and there is the Church of Christ across the street with all that parking but we've never formally approached them. Can all of that still be done or do we need to make sure nobody there should be parking three cars on the street?
I would recommend that we not handicap the ability of Habitat to find future residents. So, I wouldn't recommend putting limitations on limiting the life of the future residents. Instead if as we go forward in the design entitlements we can consider further parking management strategies including conversations with the church across the way who we haven't yet talked to so we can't bake that into this because it might interrupt the future deal Parking management conversations can continue, taking a look at a number of strategies. Nothing in this MOU prevents a future parking management plan.
Okay, thank you. That's what I wanted to know. Thank you
Yes, I actually had a question that you answered you asked my question one of my questions I have another question first of all, I just want to say thank you for the for the all-electric Yes exactly Thank You habitat and that was actually something I didn't see in the MOU So is there a way to guarantee that or is there a way that we can?
Yeah, I would suggest we add that as a 6C all-electric. Okay.
Yes.
Reflecting Habitat's agreement on the record but no reason not to add it to the MOU.
Great. Excellent. Thank you.
We will move on to public comments first we have John Trent.
I have a question. Oh,
I'm sorry Mayor Pro
Tem. What are we doing about responsibility for common areas? If anything is this the right stage to talk about that or what's planned in terms of making sure that the common areas are maintained
We have talked about that at the staff level. The plan to provide for maintenance is to make sure that that's baked into the ground lease itself, that Habitat will be responsible for that and in turn the purchase agreements with the five future purchasers that they're responsible for maintaining that we're not looking at doing an HOA because that complicates the financing side of it But we can avoid, we can still ensure maintenance is covered through an appropriate maintenance agreement with Habitat and the future purchasers. And a city backstop to ensure that if it becomes a problem, we have the power to go in and maintain it and get appropriate compensation for that maintenance from Habitat or the future homeowners.
0:43 – 0:5233 turns
Okay, and then my last question is I wasn't 100% clear about where these units are on the affordable spectrum. Are they all moderate? Are any of them low income? And I'm particularly interested in whether the tiny house unit, at least one or more of those would be in a low or very low income. Have we addressed all of that yet?
So as presently structured, it's five moderate income units with that homeownership model with the sweat equity and cash payment as well. We could have conversations with Habitat about structuring some of them at a very low or low subset. The challenge has typically been for a Habitat project where it's a home ownership model that can be very difficult to achieve with a very low or low income Income level relative to what could be put up in terms of resources to be able to make the purchase price payments and then carry a mortgage versus Habitat has been able to get financing to work with folks who are at a moderate income level and are able to make that work. So I think nothing in this MOU forecloses that if we decide, if it could be made to work, we could certainly make that into the final deal but staff's recommendation at this point is that it's five moderate income units to reflect the proven Habitat model Do you want to add anything on that
one? Thank you. I think the only thing that I might want to add, and I think it was sort of obvious with what you said is the city's contribution to this is the donation if you will of the land. I think that the council desires to have it go to a lower income threshold. The deal just simply needs more cash. That's just the straight answer to it. You'd have to commit probably considerable amount to make that. I will add that even just at this income level, that will be a benefit to this community. It's very difficult to buy a home here unless you're really on the high end of the income stream as you know.
I have another question. Since it's city land, can we specify under responsibilities of habitat that no poisons will be used on this land and also that the fig tree there is a large mature Fig tree toward the back of the property and I don't know what other there's other there's another tree Also, it's all towards a bat an apple tree by the back fence. It doesn't produce apples But it's a very popular tree with four birds and habitat do we have anything to say about or is that later on about landscaping?
And especially the you know Since we're growing all electric, let's go all out and do it right. So
yeah on that one first on the landscaping component I don't know off the top of my head where the two trees you cited where they are on the site and if there would be impacted by the proposed units as you see in the site plan on attachment B they're certainly proposing a significant landscaping I just don't know off the top of my head if those trees are at issue
I have photographs. Yeah, send them.
I don't know if we know that off the top of our heads so Certainly we can look at At this point it's a little bit late to redesign it entirely to save one tree
No, I think it's way in the back. I don't think they'll be impacted Can we have a statement that? effort is made to preserve existing trees and That
can absolutely be done and that's inherent. We didn't add that in the MOU as a line, that's inherent in the future design approvals. I'm just not sure if we're able to redesign it at this stage if that tree is impacted or those two trees are impacted by the site plan.
And
then on the- Yeah,
I'm pretty confident it's not impacted.
Yeah, and we can confirm that. I don't know if Lucas is around?
I saw Lucas for a
moment. He was here, yeah. Or maybe Mr. Taylor can confirm that There's two trees, there's an apple tree and a fig tree on the site. First of all
I'm the CEO of Habitat so I'm just not some stranger standing up here at the mic.
Yeah Mr. Taylor is as noted CEO of Habitat he's our one of our prime partners on this one. So there is a fig tree in an apple tree on the site I just don't know if they're impacted by the present.
Yeah it's in the back corner of the lot. I don't think it affects, but it does bring up the issue of who's gonna take care of that? Which we can discuss at a later date, but it is in the very corner of the property there is a tree there. I don't know if it's an apple, I don't see any
apples. One's a fig and then there's an apple tree that evidently doesn't bear apples but it's habitat.
Yeah yeah so we can work something out on that or maybe we can even you know dig it and transfer it if that's something the City Council is interested in. We'd have no problem doing that either.
And the details can be worked out through the design process as we go forward with the planning commission. I know Lucas is available, as well, to add any other wisdom on that one.
Yeah, I did want to make one clarification. The question of moderate versus low, low income, AMI in the state of California requires 97 or lower so the category is very large, right? You can have... It actually goes from low-income So, we're going to go ahead and get started. Low, low or low income is typically who we build with. So moderate is a little bit above what we would do. We would prefer the language of the final contract be one that stipulates that the clients would be low income and be veterans or elderly as the first line of defense, and then see where we go from there. So that would be our recommendation.
Thank you, Darcy. Much appreciated.
Can I go back to... can we just go back for a moment to the point? Because, you know, we've been told that we can't—as it stands now—we cannot ban pesticides on private property. We have certain
exceptions.
With some exceptions, but since this is city property and I believe we have an understanding somewhere that no poisons are used on city property. There's some rare exceptions with the Arundo. But now might be the time to bake that in since it is, we're giving them city property
Right. We have the power to require it if we want to. The one question I would note is, we don't yet have a definition. Poisons is a vague term. If
I could just jump in quickly. It's going to be city property, right? Yeah. I know that there's an interest coming forward for a policy and ordinance in this area. Yes, so that would apply to this So I think that you know You've got two ships kind of sailing in the same direction here Yeah We're going to be a near-term addressing this desire for an ordinance And I think that will take care of the issue
okay, so so if I understand correctly It's still city property, and we can still control how it's used to a reasonable extent.
Well for things like what you're mentioning which is, you know pesticide free or Yeah that would apply You know to this property So I think I think that you know what? I'd recommend is allow this to move forward. Yes Sure, sure
No
It's a good point and then you know We in the near future you'll be having something on your agenda that addresses This matter on city property that will handle the concern. Okay.
Thank you very much
0:52 – 0:5835 turns
Yes, I think could I just have some clarification because I heard mr. Taylor Speak to the low-income The your desire what is that correct? Mm-hmm
Can you come to the microphone Mr. Taylor so we capture it? And as you come up, yeah if you could clarify, we had understood it was a moderate income, up to moderate income but if you're willing to drop that max to low-income we'll take it. But
I need that clarified. Yeah so the key word that I just heard from you was up to.
Correct.
So it can be anything below that is fine but again Habitat is a low-income builder primarily We build up to affordable. That's kind of what...
And when you say affordable, you mean up to 80%?
$97,000 is the AMI here in Ventura County that we use for our...
So up to median income?
That's correct. The cost of a tiny home in this particular project As the city manager was saying, it's a cost issue but it isn't a significant one. We're talking five units. Our fundraising and gap funding can cover... A low, low-income purchaser is not gonna end up paying a lot of money for these units.
So then my recommendation to the council would be that we revise the agreement to set it at max, not at moderate. We set it at a max of does not exceed 30% of median income of Ventura County.
That would be ideal but I don't want it to delay approval.
Oh that we can do instantly if the council approves it yeah.
Yeah I would like to do that okay?
We'll
move on to public comment. First we have John Trent and then Bill Miley.
I'm already started. Okay, so just wanted to represent the street of Franklin. So I don't know if we can pull up Darcy's presentation or the Habitat presentation but it is a street that is on the corner of Franklin and Montgomery. Our street is extremely dangerous. I think you guys have all walked it, you've all seen it. It's very narrow. You can't get two cars down the street. The access point that they're proposing is on Franklin with parking on Franklin. Since day one we've said we don't want parking on Franklin. We're okay with having a development there. We weren't opposed to that. But we are opposed to having any sort of parking on Franklin. It's just not safe, it's not safe now. You try to turn left out there, it's a blind intersection.
People are gonna get hit, people are gonna get hurt. Parking across the street at the church is a bad idea. You're gonna have to create a crosswalk across Montgomery, it's a busy street. There's ambulances going down all the time. So please get yourselves familiar with that area. It's an infrastructure issue. We're talking about building more density in an area that's already extremely dense. And one thing that really concerns me from 2019 when we first started talking about this city lot It's a city lot, it's owned by the City of Ojai. It's owned by the residents of Ojai but we've never had any public engagement. There's been no outreach at all. It's just been behind-the-scenes people trying to figure out what to do with this property so what does it benefit Ojai?
How does it benefit us? That's what I'm trying to figure out. Like I get it. It's going to help Habitat. Sure, that's fantastic. But how is it going to help us? So we need some more community engagement. We need some more involvement with the residents because we feel like we're just out of touch and it's really disappointing. And again, safety issues and just lack of general outreach.
So
may I ask a question of John?
Yeah.
Did this go before the Planning Commission?
No.
It didn't go, okay. Does your street... I'm very familiar with that area. I didn't think it went before the Planning Commission because I don't remember but is there signage that says resident parking only?
Yeah
So that should, and we can specify in the MOU no parking on Franklin. I mean it's already understood
because- No but their proposal is access on Franklin. That's where people are gonna pull in, that's where they're gonna park, that's where they're gonna turn left, that's where they're gonna turn right. That's the problem. We can't have more traffic on that street. It's already too dense.
Okay so access on Franklin?
Yeah
you
pull up the proposal you can see it.
The four parking spaces are on Franklin. Mr. Trent is correct, the four parking spaces are proposed to be accessed off of Franklin with the other two accessed off of Montgomery. There's no internal circulation within the site. It's too small for that, but it is the four parking spaces would be accessed off Franklin That is the present proposal
Okay,
and I sent you guys some pictures I don't know if he saw him But it's very very difficult to turn left or right out of that that neighborhood because cars park along the street on Montgomery And there's just no visibility at all so it's very dangerous
All right. Well, those are problems that are there already. Yeah,
they
already
exist. That we need to deal with. This would compound the issue discussion. Sorry. Thank you John. Next we have Bill Miley.
0:58 – 1:038 turns
Hello. There's a song that starts out with 99 bottles of beer on the wall. We have 99 years of land lease here, which is really unique and quite unusual and good. For the past five to six years, Nick Otway who's an architect and I have been involved in consideration of a small affordable housing development on this parcel which has 8900 square feet plus or minus.
Such an endeavor is challenging because of the size and the construction costs, even though the land is being supplied by our city in a lease arrangement for a dollar a year. At the end of 99 years, the city gets it all back. Habitat's Sweat Equity Program is a good way to mitigate that I surely support the proposed memorandum of understanding. The site plan illustration seems logical and appropriate for the parcel.
I do have a question about ownership of vehicles with limited parking, I couldn't tell very well but it looks like five to eight spaces. I suggest consideration of a clause which limits the number of parking on vehicles per housing unit Otherwise, there will be overflow parking on Montgomery Street only as Franklin is only 20 feet wide and prohibits any parking.
And where would the visitors park? As to providing designated parking by number, I like that idea. I know the MOU leaves that to a later discussion but without unit designations, parking issues will be conflicted. That's my place! You can't park there. I hope there will be a discussion. Now, there's going to be space for bicycles. How about electric bikes and a charging station?
When I looked at the illustrated plan, The intersection between North Montgomery and Franklin is a visual safety problem. More open visual space is needed on Montgomery at the intersection to view oncoming vehicles left and right. It's been a problem, it will be a problem unless we change that. I support the affordable housing project.
Thank
you.
Thank you Bill. Next we have Anita Cram and then Marissa Gonzalez, I'm assuming that's item number two?
Hello again. So I think this is a really good project, but I really want to speak in support of it being all the lower income, the sweet spot. Forget the moderate. I mean you know we've got to start really doing things for people who are contributing to the community and jobs that pay lower income they're doing vital services and so the community needs to acknowledge recognize and if they want home ownership and the city is in a position to provide that forum To move forward with that and I do think it benefits our community by supporting an economically diverse community providing stability for lower income job levels and Home ownership not with everyone but with a lot of people home ownership Engenders a deeper commitment to the community to the property they own it.
They want to make it nice They want to do good things So I think that's important, and I also want to speak to the trees. And my vote is don't even move the trees because we need to start paying attention to that vital trait that trees have which is called transpiration. So they not only cool the environment by providing shade but they actually go through a process of releasing water into the atmosphere which cools So any time we can avoid doing anything to a tree that may kill it, unless it's just a really invasive tree, we need to provide securement for those trees staying in place. Thank you.
Thank you, Anita. Next, we have Marissa Gonzalez. OK, well, any comments online? Mr. City Clerk?
Yes Mayor, we have two raised hands so far. First we'll have Steven S followed by Liron S.
Here's Marissa's here.
1:03 – 1:0911 turns
Steven C please. We have one more
in-house public comment. Thank you.
Once again, I've been taking some notes. Happy New Year! I don't think I've seen you since last year but I was on the link and first of all I would like to say thank you. Thank you for passing the ceasefire. Meant a lot, means a lot. So thank you whether you voted or not as a group. Thank you and congratulations just for peace because I think most of us want peace on this planet regardless of what we may sometimes bicker about or not.
But thank you, congratulations. I've been taking notes, had some different things to say but I think I'm not gonna say anything other than thank you and congratulations and I am becoming more a part of the community. I really enjoy being in Ojai and the longer I'm here, the more I'm here, I wanna do as much as I can to help and be a positive part of this community. So once again, thank you and namaste.
Thank you Marissa. Go online now?
Yes. Moving on to our Zoom public comments, Stephen C., I see you're unmuted and you have the floor now.
Yeah, this is Stephen Colomay and I'm really pleased to see this project having developed to this point and I hope that you end up passing the MOU tonight. This has been going on actually for some time. I remember seeing CEO Darcy Taylor's First presentation to Council. And after that, Mechanical Engineer Justin Pennington and I made an appointment to visit with Mr. Taylor at the Habitat offices to talk about the physical systems that might be put in these units and found them incredibly responsive. What I didn't understand was the business model, because I also ask questions about the level of affordability. What's unique about the Habitat for Humanity is that they're putting people into home ownership. These are in most cases individuals and families that would not be in a position of qualifying for a mortgage on any conventional property that's out there now, and that by carefully selecting residents through their very developed process and sweat equity of being engaged in helping to build the property as well as identifying other grant opportunities.
They're able to get the capital cost a family or individual with a stable income is able to qualify for a mortgage and be able to build individual equity whereas they would not normally. What I didn't understand is that Habitat for Humanity does not now build apartment complexes where individuals would rent. So that's part of what narrows the income range, but I think their business model is unique. It's very positive. Their record is exceptional. So I do hope that the MOU gets approved tonight and that this is able to proceed with working through the final development.
Thank you, Steve. Next we have Liron S. Liron, you have the
floor? Hi my name is LaRon I live on Franklin Drive. I'm actually looking at that apple tree that we were talking about right now I wanted to know if there will be any conversations and input from surrounding neighbors. I have some concerns as has already been mentioned about traffic safety and with that limited visibility turning from Franklin to Montgomery now we've added people potentially, as well as potential noise from the large number of residents. I have a low level of trust at this point with all of these plans being developed with seemingly little input from the neighbors I understand this has specifically been dedicated, this lot to affordable housing and you're in a tough position of trying to use it for what it was meant for but it's not a large lot.
I'm assuming that the reason we're being shown these plans with really condensed housing And in my opinion, too many units are because it's not financially feasible to have a smaller number of units. I do support affordable housing in this lot, but at the same time, I'm not sure it makes sense to use this location on this particular corner for that many units just because we can physically fit all these units and people in this space doesn't mean we should. Thank you.
Thank you, Lauren.
That's all public speakers on Zoom there.
We will move on to discussion. Who would like to begin?
1:09 – 1:1616 turns
When Mr. John Trent, who's also a wonderful planning commissioner and he lives on Franklin, stated that Franklin is a dangerous street I want to address that because in my way of thinking There is absolutely no reason why that street should be dangerous. My understanding is that there's already existing problems, and it's our responsibility as a city to address those existing problems which will then help prevent Thank you very much.
Caltrans, we can make that street safe. It needs to be done. We're gonna be working to make Grand Avenue safe. The whole city, there's no excuse for a small town like Ojai to have an unsafe street. We can do it. It's been done in other communities. We can do it if there's poor visibility, there can be signage. There are ways to address that. It has to be addressed.
I don't know what to do, he's raising his hand.
This appears to me to be conversation that should go on at a community meeting, not necessarily at the dais right now. We're here to approve an MOU. We're not here to discuss the finer points of what this design is going to look like. We have a lot of people here and this could go on forever so just as keeping us on task I would say that what we need to do is have a community meeting where people can voice all of these and we can have a conversation. But right now our job is to move the MOU forward, it's not to have that conversation here. So I would make a motion that we approve the MOU and in some way if need be that we also Agree to have a community meeting where all of these conversational Issues can come up. I think it's just a much more practical and efficient way to deal with this
If I could confirm your motion includes editing the affordability clause to be not exceeding 30% of median income
Absolutely. Is there a second for that?
Yes, I'll second it and also adding the adding the Client with the electric
electric. Yeah, that's right all like yes number six
see agreed absolutely. I'll second it with that provision
Mr. City Attorney, did you want to say something?
No. My point was to make sure the motion made those corrections and it does. Okay.
Other comments from
Council? I just want to second what Council Member Ruhl said that we can address those concerns. Habitat has been an incredible partner and I'm hoping that this is the first of Thank you very much. And the character of who we are as a city. And so I'm sure that we will work out those concerns and also the bigger concern of that not being as safe. There's, I agree with Council Member Francina, there is no reason why that exit should be Should feel unsafe to anybody or why that should be dangerous and especially if we are going to have more people there So so I look forward to further discussions Thank you.
I would like to echo my council members Statements, thank you very much. And thank you Darcy. You're a very patient man come back many times. So thank you Really dialed in all the details, really appreciate it. Habitat has been a great partner and we're super excited and as Anita Cram said what we really need is homes for very low income and low-income and an economically diverse economy here.
And also putting people into home ownership and building equity is so important so I'm really grateful about that And yes, let's meet. Thank you John for coming and your comments and let's meet and work out all the details and there is absolutely no reason why anything should be unsafe so just really excited about this project and getting people of low income into their own homes it's really wonderful thank you
Okay. Just really quickly, I just wanted to say thank you so much to Habitat for standing up and saying we can do low income. Let's do that. You stood up and said that. And so I can't tell you how much this community appreciates that. to Anita for letting us know that the value is in economic diversity. And so I'm so pleased that we're moving forward in the way that we are with this, it's amazing and yay everybody.
Mayor Pro Tem did you want to make a comment?
Yeah, but I also want to thank everybody who participated in putting this project forward And I do want to remind everybody that 18 months ago, we were in a lot of trouble with the state. They didn't like our contributions to affordable housing or didn't think we'd done enough. And this was really the first project that we got to look at and we supported it wholeheartedly.
And then we've gone through two more projects that have brought us to compliance with RHNA in an 18-month period where we got an eight year planning period. And I'm very proud to be part of having achieved that for our city, for all the affordable housing opportunities that are coming But I think we really do need to pay special attention and thanks to this project. The home ownership part of this is, you know, really a huge thing for changing people's fortunes.
And so my, I guess my one comment would be if there is a willingness to add to the motion That we ask Habitat to propose a parking plan that has fewer cars on Franklin and more cars parking off of Montgomery.
Council Member, would you accept that?
1:17 – 1:2630 turns
I would say that that is part of the design and it's not part of the MOU. And so, you know, it's not that I'm against it. It's just that I don't think this is the place to do that. That's part of the community discussion in my mind. It is part where we open it up for everybody to give input on what this could look like. I mean, if somebody feels really strongly. But otherwise, I would say let's move forward with the MOU and let's move into the design phase and throw these kinds of conversations to the community and look to them to crowdsource the wisdom of the people that actually live there and come up with a solution. So my inclination would be to take a vote.
Mayor Pro Tem, any comments?
Okay,
all right. Let's have a roll call please
Roll-call vote 0–0 Moved by Leslie Rule · Seconded by Rachel Lang · 4 under review
Show transcript
Roll-call vote Passed 4–0 motion understood by all Roll call. · 1 under review
Show transcript
Yep
Motion passes 5-0
Yippee low income housing yay! All right thank you very much and thank you Habitat for being here all right we will move on to the public communications remainder no cards or any oh one card We have Rachel Shapiro. Is Rachel Shapiro here? Oh, okay.
So I was just gonna comment, it's interesting that all of this has already been written up in this beautiful packet. But I just wanted to add, I think it's perfectly done and perfectly laid out in format and style. Myself wrote a lot of forms that I've submitted to City Hall and also to the local library including the Safety Commission And, you know, I do several carbon copies as well.
But I would like to add that I think it's good that the Safety Commission is approving the additional Thank you, Mr. Chair.
I'm sorry Rachel, this is general public comment. We already took public comment on Habitat for Humanity at the beginning of the item.
I was invited recently to the Lions Club out in the community of Casitas and local Ojai proper And having to do with business contracts and things, which Habitat as you know and now HUD is a part of. As well as being part of the government because they share their clause. Now I just wanted to go into that just to be specific not because anything is incorrect but I wanted to add something like I said that may be helpful.
We were talking about the utilization and I actually wrote up a poll for something similar if the city would like to include it, just like I recommended at the local library that they put a link Thank you very much. And I was invited last time and was also invited this time through City Hall. My suggestion poll would say something similar, what would you suggest to the city with resource to improve local resources include three practical examples with resource? Now, I think that Habitat for Humanity is wonderful and they should include this.
But because they are their private-owned nonprofit organization group through the Bureau of Land Management and the Department of Interior, they should include this as well as local city resources separately. For example, real estate offices should provide low income housing alternative opportunity for such lower income groups that we've been discussing. And specifically, I think the most important part and this is the one example my father suggested to me on the phone.
Thank you, Rachel. Thank you very much. I'm sorry we have to stop now. Thank you. I am sorry Rachel out of equity we have to stop now thank you very much. Thank you any comments online Weston?
No raised hands on Zoom here
Okay all right we will move on to the public hearing. Thank you very much. Item number three, the levy and collection for landscape and lighting districts and plaza maintenance assessment. We have a staff report?
Ms. Palmer. So
this is Okay. I also had somebody saying they couldn't hear me, so I want to make sure that it's close enough. So this is an annual process that you all have been going through for many, many, many years, decades. So we had our first landscape and lighting district created in the City of Ojai in 1930. So many years this has been going on. So this is quite simply, it's an annual process. It's a step in the annual process so we can get our assessments, our special assessments on the tax roll in July.
This public hearing is required to get that done. So that's what this is We've got our our two lighting and landscape districts, and we have our plaza maintenance district so we have a total of three Special assessment districts were holding the the levy at the same amount So it's just a matter of getting getting our information in our documentation to the county to put on the tax roll
Thank you any any questions from Council I Thank you.
From what I'm understanding, this is pro forma? Yes. Is that what this is? That is correct. Okay thank you.
And I just want to confirm for the public there are no new lights added just people are concerned about our dark skies ordinance
There have been no new lights added. This is status quo, it is something that you've seen over and over again and just a matter of getting this on the tax roll. Thank you.
It's important for the wildlife in particular, the dark. Thank you very much.
So I had two questions. And I first of all when I looked at the street trees it said trimming removal spraying watering is spraying pesticides by any chance? We are not spraying. OK good.
Good as Mr. Harvey stated we are moving forward with something coming back to council Okay,
I had a feeling that was gonna be the answer and I just wanted to Clarify from my own. Yes, and then also And I spoke to the city manager about this earlier That just making sure that we are And I was I was validated in and I just wanted to hear from you too that we're making sure that we're working with Edison To keep our energy costs as low as possible and not Any other
questions? We will go ahead and open the public hearing. We have no cards, any comments online Mr. City Clerk?
No raised hands Mayor but let's give our Zoom participants a chance to participate in this public hearing if you'd like to comment on item 3 tonight's agenda we'll give you a moment to raise your hand And I see no raised hands for this public hearing, Mayor.
Okay we will close the public hearing then and move on to discussion.
Who would like to begin? Council Member Lange. Well, I was going to propose that we make a motion to adopt the resolution ordering the work and that we direct the City Clerk to transmit the necessary documents to the County of Ventura for levying in collection of property asset assessments for said districts.
I will second
that.
Mayor Pro Tem, any comments online? Let's have the roll call. No comments. Sorry, I was muted. That's okay.
Roll-call vote Passed 4–0 Moved by Rachel Lang motion by Council Member Lange, second rule and roll call. · 1 under review
Show transcript
1:27 – 1:3410 turns
motion passes 5-0
Wonderful. Thank you. Thank You Miss Palmer really appreciate it. Thank you All right
We will move on to item number four Initiative measure to keep pickleball courts open at City Hall is there a staff report?
A brief one from our city attorney again
Yes, thank you Mayor and Council. Before you is a certified initiative measure petition as a brief background the voters of the city may propose any ordinance and in so doing they have to comply with certain procedural requirements that have been met secure sufficient signatures in this case at least 533 signatures of registered City of Ojai voters meet certain petition format requirements All of that has been done, the county registrar voters and the elected city clerk Ms. Burrell and our chief deputy city clerk Mr. Montgomery have confirmed the petition is sufficient it is certified that's in the packet thus the council has a certified initiative petition and under the state elections code and constitution has three options option one is to adopt the ordinance as presented without alteration If it is adopted by the council, it is as if the voters had adopted it.
So the initiative's provisions regarding future modification would apply allowing future modification but by the council but only under the limitations stated in. It's as if the voters had adopted it. Option two is to submit the measure to the voters at the November 5th 2024 general municipal election. Option three is to order an elections code section 9212 impacts report which is a report that assesses Initiatives fiscal impact, land use effect, community commerce or any other matter requested by the council. If requested for an impacts report that comes back within 30 days and then the council would then have the same two options adopt the ordinance or submit it to the voters. Theoretically the council as has been done here in the past file a lawsuit to seek relief from a court from doing any of those duties.
As noted in the staff report we've not yet identified any grounds for a lawsuit but this is America one could sue anyone for any reason But we've not yet identified grounds for a lawsuit, hence that needn't be discussed further. Two options, adopt the ordinance, submit it to the voters. Happy to answer any questions. Thank you.
Any questions? All right, we will move on to public comment. First we have Tim Kraut, then Larry Steingold and then Brenda Kraut.
Okay, okay. I want to give a little background to the origination of the pickleball courts May 2019 we requested the city allow us to use one of the tennis courts at Libbey Park Council tells us we can use the abandoned tennis court at City Hall campus this court was abandoned for five decades and was unusable and November 2019, the City agreed to repave the abandoned court. Paving was completed.
January 2020, play started on the newly paved court with temporary equipment. The City started hearing complaints from two neighbors. September to October of 2020, the Pickleball Group installed permanent nets and applied the finished surface on the courts. No expense to the city. April 2020 to November 2021, the city conducted 10 different sound tests at the courts.
Early 2022, Parks and Rec Commission was tasked with developing a report on pickleball in Ojai. November 2022 City hired Pickleball Sound Mitigation Firm to perform yet another sound study. April 2023 After 13 months, the Parks and Rec Commission forwarded their extensive report to the Council. This report was never discussed at a council meeting. December 2023 and January 2024, the council votes to close the City Hall courts. Courts to close June 4th, 2024.
There are over 250 people who on a regular basis enjoy the community these courts have facilitated. Thank you.
Thank You Tim next we have Larry Steingold then Brenda Kraut and then Leslie Clark
Larry Steingold, resident taxpayer. Soon to be maybe pickleball player. Maybe if my knees hold out besides banking. I think if any of you have signed the petition you should recuse yourself because you obviously have skin in the game. I think if this gets passed you should add a resolution. What do you call it? An addition to the proposal That the city and or the pickleballers acquire the property adjacent from those people who have an issue with the constant noise. Those people who don't have a condition, an issue with the constant noise, but they can live there from now until forever. But the people who are being put to having to listen to this should have their homes purchased by the city as part of the deal.
Because their loss of privacy, their loss of noise, tranquility, peace and quiet just like anybody else you wouldn't let a trucking company go there. You wouldn't let anything else go there that has noise constancy. And if it's quiet great but if those people can hear the thakata-thakata from 7 in the morning till 8 at night They deserve triple-pane windows.
They deserve outside landscaping so that no noise comes into their home. They didn't sign on to this. The city made a mistake and took care of it, they put it in and it's great and all of the sudden oh my God the noise is constant. So you ended up with lawsuits, you ended up with cutting the times, you ended up with this and now we're spending $600,000 maybe in Sewell Park instead of 200,000 and that money's gonna come out of the parking lot budget, parking budget whose roads aren't gonna get paved Is some sunset place ever going to get paved?
I think it's sunset. Anyway, but the point is add that the city and all pickleballers or whatever my tax dollars go to buy the property next door or across the street or whatever the case may be because if I were them, I'd sue for the value of the home, the loss of value, the loss of peace and quiet No different than anybody else. Because if that man's home was worth, I don't know, $2 million and now it's worth a million? He should sue for the million plus the cost of moving. Whatever it is and just tie it up because why not? He's going to lose the value anyway so he might as well go to war.
Okay? So just put it in the ordinance. Thank you.
Thank you Larry. Next we have Brenda Kraut then Leslie Clark then Bill Miley.
1:34 – 1:416 turns
Good evening. I'm Brenda Kraut, part of the Ojai Pickleball Group and as you know from the information in your agenda packet our group was able to obtain approximately twice as many signatures as were required for this initiative to qualify for the November ballot The fact that we were able to get this many signatures in such a short time indicates that a large portion of the Ojai population feels that the people should decide the use of a public park.
Many complaints were heard from residents about the city deciding that one group of the public can use the parks but other groups cannot. A total of 533 signatures were required to qualify the initiative for the November ballot. We obtained 1,187 signatures. The County Election Department used only 668 of these signatures to confirm that we had an adequate number to qualify for the November ballot.
Consequently, there were signatures from 519 Ojai citizens that were not even considered. So in all there are 1,187 households that are saying let the people decide. I think this is a loud cry from the voting Ojai citizens that public parks are for the public and should be available for the public to enjoy. Thank you.
Thank you, Brenda. Next we have Leslie Clark then Bill Miley and then Jessica McCrea.
Hello my name is Leslie Clark and I can't believe I'm here again I really regret that this issue has become so heavy. I mean, pickleball is a light and wonderful sport and I regret that it's taking your time and money and our time but it's a very important issue to everybody who plays pickleball You made a lot, you made hundreds or the city council, former city council made hundreds if not thousands of people very happy when you agreed to spend $9000 to asphalt the City Hall courts and then the pickleball community jumped in and did the rest.
And with that for $9,000, the community got a world class recreational facility And then it started getting expensive because some neighbors complained. Well, we tried to accommodate them, you tried to accommodate them but the reality is we went out and got 1,087 whatever signatures. 13 of those signatures were neighbors So that means the majority of the neighbors want us to be there. And I think that we live in a democracy and the majority should prevail, and I think it's time to recognize that it's impossible to make every voter happy.
Thank you, Leslie. Next we have Bill Miley. I'm going to ask you to hold applause. Thank you for your enthusiasm there. Bill Miley, Jessica McCrea and then Klaus-Peter Fleischmann.
Hello. It's a sad time in our city when a group of residents consider their own needs greater than others. Their statement supporting the initiative petition, which they used to get signatures had distorted messages, lack of important facts and outright impossible promises. Their past pickable play in four plus years at this court is less than hospitable to the neighbors.
and other citizens who recognize that repetitive noise generated by pickleball paddles hitting pickleball hard plastic balls. And in addition to the voices from players, in the petition statement, the term respectful and responsible is used for relations with the neighbors living within 120 feet to 240 feet For four years, up to 16 players have been playing on those four courts.
And it shows that the promise they're going to make now for the future was not practiced then. Many times it was noisy and voices were loud. The official initiative statement does not tell the following. One, there have been noise complaints filed by citizens for about four years. Sound barriers have been installed that reduce the sound sum. Two, the city paid for a professional sound study costing $13,000. The sound engineers determined there was sound noise reaching nearby homes in repetitive manner Pop, pop, pop, pop.
Which entered the homes and also in part of the eight acres behind City Hall. The Children's Memorial Garden was there. They moved the city to Liberty Park because of that. The recommendation from the engineers was a 30-foot wall to protect the court. They did not tell the potential signers that the players who were signing a petition were over 60% who lived outside of the city.
They tried to take over some courts in Libbey Park, but tennis people said no. In Carpinteria there was an initiative petition to build oil industry on the bluffs, Carpinteria Bluffs. Resisted that, they put it on the ballot. They held public education information sessions to help people understand the facts both sides and then they put it on the ballot. It was defeated. I urge your council... Thank you
Bill. Thank you. Next we have Jessica McCrea, then Klaus-Peter Fleischmann.
1:41 – 1:4711 turns
Hello, Jessica McRae. I just want to strongly urge the council to opt for option three. I've read the initiative and it's very unclear what it means and it's very unclear what impact it's going to have. It's very unclear is are they gonna be able to play 24-7? Are they gonna be able to put lights in? Who's gonna pay for what? What's the impact of permanently giving away city land I think the voters need to know exactly what they're signing up for when they vote for this. I know the petition, some of those signatures were obtained with incorrect information saying that the sound was no longer a problem, that the neighbors were all fine with it, you know all that kind of good stuff and that the hours would be adhered to that are there now and so The people who signed the petition weren't given all the full information.
I think the voters deserve to get all of the full information and I think the city should, City Council, the city should put together a report of what that impact is going to be when if they put that on the ballot so that people know what they're voting for because everyone knows pickleball is a great sport it's fun You know, no one's denying that. So if that's all you think you're voting for then of course people are going to vote yes but people need to be informed that that's not what they're voting for. They're voting for continuing to ruin the peace and quiet to the neighbors. They're voting to give up city land permanently And they also are voting to use city funds to avidly fight in court and not settle for any lawsuit that might come from this initiative.
The way that the initiatives written, I'm not really sure how legal it is there's really You know, there's a clause in there that says that they commit to be quiet or whatever that might be. Who's committing? Who's taking this land? Who is the person that is going to be in control of that piece of property? Who's going to be responsible? So I'm just asking very strongly please do an impact report so that the voters know what they're voting for Thank you.
Thank you, Jessica. Next we have Klaus-Peter Fleischmann.
Hello. Good evening everybody. I'm very sad that we have to discuss this because I have followed this tragic development of Pickleball for the last four years and unfortunately, I was gone for half a year. The conclusion is incomprehensible for me that it was voted to close the court. That's incomprehensible for me. So not knowing all the facts, I haven't talked to any of the players.
One thing is since I came back and I played tennis and pickleball equally is that the noise reduction is significant. We use quiet paddles and quiet balls And everything that was done before is in a sense almost ridiculous to look at because it doesn't deal with the same facts anymore. If you have the main issue reduced by 50 percent, I don't know if that's correct, that's what I was told, then you're dealing with all these things that have been said before they are irrelevant in a sense.
So how much issue there is, I think this should be revisited. Closing the courts... I don't know how you... You cannot close something when you made a mistake without having an alternative. And as long as there's no alternative, you should never close these courts with 200 people playing every day. We're playing more than all the tennis players all year round.
I mean, I don´t know where your minds are but please open them up. This is not right! The course should not be closed and it should be a new look and people should get together. I think it should not be that difficult to reach a consensus here. Thank you.
Thank you, Class Peter. Any comments online? Mr. City Clerk?
Yes Mayor we have one raised hand. Patty? Patty do you have the floor?
Please proceed Patty. You can hear me right?
Yes.
Okay, great. Yes good evening thank you for the opportunity to speak I'm Patty Tabor I live in the Ojai Valley and I've been playing pickleball at the City Hall courts since their inception and I don't think I need to reiterate the many benefits of pickleball since these have been described multiple times by many people at these meetings over the last four years So along with other members of the community, I have been attending these City Hall meetings as we have attempted to expand access to courts in order to keep pace with the sport's growing popularity. And I'm heartened to see that some progress is being made on that front.
In the last year, however, our efforts have had to turn to simply retaining access to the existing city hall courts that we built with help from the city and have meticulously maintained since then. In response to the few who expressed displeasure with noise, we have implemented numerous sound mitigating measures. And this despite the fact that several of the complainers do not even live within earshot of the courts.
With the success of our petition and the abundance of positive responses, including as Leslie mentioned among those who live nearest to the courts. I think it has become clear that our continued use of them should be approved by the Council They are a great benefit to the literally hundreds of people in Ojai, as well as visitors from all over the world who come to play in this wonderful setting where everyone of every age is welcomed to play for free.
So I would respectfully urge the City Council to adopt this ordinance without further ado. Thank you for your consideration.
Thank you, Patty.
No more raised hands on Zoom, Mayor.
We have one more in the house, Dale Hanson?
1:47 – 1:5830 turns
Thank you, I'm Dale Hanson. I live in the city of Ojai. Can you hear me now? A little louder. Okay can you hear me now okay. I just want to say someone spoke and said there's no other place. There are other places and Lake Casitas is adding another pickleball court we have Soule Park which is on the next issue this noise that goes on to say that it's half diminished is not true If you live there, you know it's not true. It's bang, bang, bang, bang all day long and it's horrible. And yes, thank you Larry Steingold for saying that the value of the homes in that area is greatly reduced. I'm a real estate agent. I couldn't sell one of those homes for what it would have been five years ago The value of the home is reduced. The people are annoyed constantly.
We have Soule Park to consider and it'll be a great place to play. I won't go into all the details about that because that will be next on the issue, but I urge you to please vote for option three. Thank you very much.
Thank you, Dale. All right we will move on to discussion.
I'm going to begin only to say that there are some untruths that need to be dispelled immediately that have continued to say giving up city land this is not giving up city land the city still maintains the land not being this there this is not irrevocable if the city were to put it back on the ballot the people could make another choice So let's be really clear about that. This is no land grab by people. This is a city park and this is the people of the city deciding how they would like to use that.
It does not in any way give anybody ownership of that land, so that is just blatantly untrue and it is a misconception that has come over and over again And so I just think we have to, let's at least deal with the truth. Let's not, let's deal with the truth of the matter, okay? Let's not say things that are simply not true. It's not fair. The other thing to say is, is the Children's Memorial Garden post-dated the pickleball courts. That is, the pickleball courts were there before The Children's Memorial Garden came and the Pickleball community offered to move the Children's Memorial Garden to a more favorable place. That was denied. The Pickleball community also offered to put in triple pane windows and to do landscaping for the neighbors, that was also denied.
So I don't know that people know this, but that is the case. And finally what I think is really important to understand is that 16 neighbors fully aware of what that initiative said signed the initiative wanting to put this to ballot. We have a feasibility study. We paid $13,000 for a sound study. The Park and Rec's department spent 12 to 16 months writing that up with findings and their findings were to keep those courts open. That was never discussed here so you know I'm just if we can't at least be honest about what we're talking about then, you know, this whole thing is ridiculous and we have to tell the truth here.
Okay? Let's tell the truth. Let's keep quiet please. I think it's very fair that we understand who's going to own it. The city retains the right. It's a public park. It maintains a public park. The city can change the usage by putting it to ballot. Very, very simple. Put it back to the people if you want to change the usage Point of
order, this is a repeat of what's
already been
said. We don't need to hear things two and three times.
Excuse me let's make it about policy and not personality. Who would like to continue?
Well, I'm actually ready to make a motion that Council consider option three and I'd like to add some additional text to that. My motion would be to order staff to prepare a report on the Pickleball Initiative Ordinance Impacts per Election Code section 9212 And I would like, in addition to the report, to have a very detailed question and answer additional so the public can really look and find.
We've received numerous emails with the questions that the public has And it should be straightforward, easy to understand and I should make clear that our city attorney has an obligation to be neutral on this. Am I correct? So that a staff is as neutral on this issue And so
we
can be assured that the report is straightforward and honest. And I don't know about there's two additional considerations could the report include current sites and In addition to Soule Park and because the I keep hearing about other places that are putting in pickleball. I mean, that's that's optional if staff could include that I think that would be helpful and then Should we address I mean the staff report has to make clear that it can only be changed That's one of the questions through a vote. No future council could pot can make these changes And then what about the issue?
Is it appropriate to have a paragraph about possible future lawsuits, or is that appropriate or not? Sorry. I'm looking for guidance on how to properly word this motion.
It's not uncommon for an impacts report in an initiative context to analyze potential legal risk and options and risks thereof. That's not uncommon for an impacts report. An impacts report can include anything the council asks it to include. But we are limited to what the council is, what's in the motion. So if the inquest is to have us analyze the fiscal impact of land use effect that community commerce effects and these additional points to answer the questions raised by the public and the public common emails to date for this item that were received for this item and to assess litigation risks, that can be...
That's a valid subject for an impacts report.
Should I read the questions so that the public is aware of what is being asked? The public that is watching, can I read the questions?
They're in the record.
Okay.
Yeah. You don't need to read
them now, they're on the record And then I do have a question Yeah, okay. If you answer all the questions that have been asked we'll have it We'll have a great report
and just to clarify we don't as we have all seen before Sometimes individuals in the community will email one council member and not email the city the City Clerk's Department We only know what the City Clerk's Department has received So that's the questions we will answers all the questions that went to the public comment email through the agenda packet. I can't know what's, somebody stops in the street and asks a question, we can't answer that. Yes,
yes,
okay.
But we can do it in an FAQ format, that's doable.
Through the mayor? Well, we're gonna take turns Council Member Lang and then Mayor Pro Tem and then I'll go and then we can get back to you.
So I am prepared to second Council Member Francina's motion but I was also wondering So, Council Member Francine if I could ask just for a point of clarification. So if we go with option three then okay never mind I would just answer my own question so if that occurs the legislative body shall either adopt the ordinance within ten days or order an election pursuant to option number two okay so so we would have a choice then after the impacts report To take it to the voters or to okay to move with one option one or two, right?
The same two choices that exist now would exist then The benefit of the report but the same there's no other choice that the report creates. It's same two default choices Okay off to the voters or adopt it out, right?
Okay Okay, I think I think that Claire I'm just wondering if if they're Apologize, I'm talking this through. I was just wondering... Nope, that's okay. I'm gonna second the motion.
Mayor Pro Tem?
Yeah, I just wanna make sure that one of the questions is addressing the city, the extent of the city's future control of that property if the initiative is passed Was that one of the questions?
Yes, yes.
Okay
when it's my turn I have another addition yeah
and then just you know one final comment I really don't think it's appropriate to tell members of the community that are advocating for their position that their position is ridiculous
1:58 – 2:1720 turns
Thank you. Okay, I would agree to get an impact report and to answer all those questions very important and then You know, I support Democracy so clearly we have a lot of signatures. So take it to the for the voters Councilmember
I also, I think that there's been much disinformation on both sides. So I welcome a FAQ that actually answers these questions so that the misinformation that has been running rampant I'm not going to say on both sides, but the misinformation that's been running rampant and has been running rampant for four years can finally be dispelled. So I 100% support a feasibility. My question then becomes can each of the Council members submit questions as long as they go to all other Council members?
Because I think that we don't want to make this a completely unwieldy document, but we also want to dispel misinformation on either side. And I think everybody benefits by having the truth being told. Everybody. So I support absolutely an impact study But I want to be very cognizant that the questions are answered, that need to be answered but we're not overwhelmed by a 50-page fact. That's the only thing that I have to say on that so thank you.
Thank you, Mayor. Just to Council Member Ruhl's comment and we have to if this does end up being Adopted it with 30 days I would say that you know as your staff We could field questions from all council members submitted individually I would just ask that if you decided to do that you would send them to me Individually no later than close of business on Friday Anything moving into next week, you know we have to turn this in in 30 days. I don't want to go through everything So if it comes in on Monday too bad
Thank You councilmember Francina
So we we received this afternoon a letter from Leonard Claife and the reason he's not here is because his wife had eye surgery And I and so this could be one of the letters where the city attorney is not Copied. Can we reassure that you would automatically
just jump in if you're concerned about something not being Included in the public record this include that with your comments to me, okay? Okay, that's the vehicle that will make sure of that
Okay, thank you. Well we have a motion and a second. Could we have the roll call please?
I'm sorry, through the mayor, I have one final point. Will all council members know all of the questions that have come in prior to actually seeing their responses? So in other words if Sousa sends you Lenny Klaif's letter that I haven't seen will I be apprised of what has come in?
You're
copied
on it. Hold on, to avoid Brown Act issues, it's going to be all the questions in and then we put them in an answer and that comes out. We're not going to be emailing drafts back and forth and we're not going to be emailing questions back and forth. That creates too much risk for potential lawsuits so it's all questions come in and then we'll answer all those questions in the report that will be presented once done.
I just to follow up, I fail to see how a list of the questions given to everybody that where there is no cross-pollination on the answers like a final list sent out. I fail to see how that would be a Brown Act violation if there's no cross pollination or no discussion I just think it behooves the Council to know and to be able to affirm that all of the questions that they might have, I just think it makes sense. And I don't see the Brown Act violation in that.
I would see if we saw answers and I would see if we had conversation, but a straight list that doesn't cross-pollinate. I don't...
The issue is that you can make quite a substantive statement in the form of a question. Isn't it true that da-da-da question mark? That's the issue I see with it. I think the solution is to just every single question you want answered send it in. We'll weed out the duplicates. Don't worry about duplicates. We'll weed those out.
Well, I will accede to your evaluation of that. Thank you.
Council Member Francina.
So yesterday we received public comments that everyone can access. It's posted on the website so the public can see the questions, whole council if you haven't had a chance, you can see the questions and Council Member Rule, you were copied on Leonard Clay's email. It came in late today but you do have a copy.
Okay roll call please.
Roll-call vote 0–0 Moved by Suza Francina · Seconded by Rachel Lang · 4 under review
Show transcript
Roll-call vote Passed 5–0 Motion understood? Yes. Roll call.
Show transcript
Okay motion passes thank you very much let's take a brief intermission and we'll be back in a few minutes Okay. All right, we are back. If we could please come to quiet? We're gonna
move on to item number five. Let's wait for quiet. That's okay. We're starting. Klaus Peter! We're starting. Thank you. All right, we're gonna
move on to item number five. Pickleball Soule Park Award of Public Works Contract. Staff report please.
2:17 – 2:223 turns
Mayor, Ms. Palmer has a staff report for you
tonight. I do! I have a staff report. So the item before you tonight is asking for approval to award a contract for the construction of the new pickleball courts at Soule Park. So after your council meeting in January, you directed staff to start negotiations with the county and trying to work out a land lease agreement. Mr. Harvey and I met with the county In a matter of days after that meeting, the first two months of the four months that you gave us were spent in this communication with the county and this negotiation with the county and trying to get an agreement that worked for everybody. We did that in it took a while but it happened and they were very cooperative and we owe a lot of thanks and gratitude to the county for working with us.
So so that was a two month process. But prior to that, we started the design on on the new courts and came up with some alternatives tried to maximize the space as much as possible and get as many courts as we could met with members of the community, of course, the pickleball community and the paddle tennis community . And as you can imagine, There are lots of opinions.
And I would expect that and no problem, so the action before you tonight is to authorize the city manager to sign the contract As well as we would be asking and recommending that these courts, the city hall courts remain open until the new courts are ready to play on. So the expectation is that we should see the courts complete and ready to play on hopefully by the end of July.
So it's an ambitious, this has been an ambitious project from the beginning. And we have worked tirelessly and as quickly as humanly possible to get to this point this quickly. As you may remember, the last time I was here, I illustrated the life cycle of a CIP project. Four months is not in that life cycle. It's on the very short end. So I wanted, I have just one slide that I wanted to show you in case nobody's had or everybody hasn't had an opportunity to see what the plan looks like. So James could I see the slide please?
There's a lot going on in this plan but I really wanted to just illustrate the courts that are highlighted in green are the dedicated pickleball courts so we have a total of eight courts and So we have five dedicated pickle. The blue are the dedicated paddle tennis courts and the yellow one up on the top right corner is a multi-court. It's for both sports. It will have adjustable nets, the only real difference... I mean of course there is a difference in the striping but the net height is different as well so we've built that into the plans that we can raise and lower the net if need be.
So there are some very nice features I believe in this plan and again it was a challenge to try to squeeze as many courts and we wanted to provide enough space between the courts, so the minimum that we could require is or that we wanted to get was five feet in between. We don't want people running into fences, so the thick red line around the courts around the perimeter and interior, that's all fencing.
So there's an aisle in between you can see that the little diagonal lines are gates. So each court has a dedicated gate to get in So no walking across courts, no hopefully minimizing the ball on yell that we hear a lot playing pickleball and then gates on the east side and the west side. So there's enough space behind the baseline for both courts for the paddle tennis and the pickleball, and they're different. The court sizes are slightly different. So this is the plan that we came up with, and I think it's actually a great plan We ended up on the northwest corner, so the top left corner of the plan and the lower right corner of the plan. I'll say that because a lot of people get confused on north, south, east and west.
But you can see the rectangles and we ended up pouring additional concrete. So if you've been out there, you can see that on those two corners it's almost a notch out We're putting concrete in to get all the courts running in the right direction, the north-south orientation and maximize the number. So this is the plan that we have come up with. We got two bids on it and we are going to award with your approval tonight award to the low bidder which we are required to do.
And they're out of Moorpark so they're fairly local And they are a court specialist, happen to get the low bid from a court specialist. So I think it's a great plan and we're super excited. So with that, I can answer any questions you may have. Thank you so much.
Exciting. Any questions from council?
2:22 – 2:2819 turns
Microphone please.
Let me see how I can ask this, and if I want to ask it. Are we actually asking, is staff asking us to make two decisions? One, to approve the work and the cost, and then also whether or not to extend the deadline. And that can be two separate motions, correct?
Yeah, it could
be.
Staff recommends that they go together but it could be two separate.
Okay, I'm fine either way right now. Yeah
any other questions? So I have a question so when I saw the price I had a you know, I knew it was gonna be expensive I had a little sticker shock Are as did we yeah Our are there any I Know that one time a community group. I talked about perhaps doing some fundraising. Are there are there any Our two questions. One, what is not going to happen as a result of this money going toward pickleball? And two, is there any talk about potential grants or fundraising that we could rally the community to do?
So, we've also considered that. The problem and challenge that we have had with this particular phase, and I'm calling it Phase One which is this that you've just seen, and then next year in the CIP there's another phase, Phase Two. And what I would hope to do on that Phase Two, and the scope is to be determined at this point, but I would expect that we would want to construct some shade structures On the outside of the courts, on the left side of the drawing and the right side. So that would be the east side and the west side in some sort of an awning of sort to create some shade for people who are maybe waiting to play.
So that's the project because we may have time. So we would like to raise them. We kind of Ben and I Mr Harvey and I talked about this and thought that this might be a good potential project for a community group or for somebody who would like to raise money or some other options. We didn't have the luxury at this particular stage to go after any grant funding, but we perhaps could in the future if we wanted to add or enhance these courts and maybe even construct more courts.
And if I could just jump in really quick, we always, always accept donations. So if somebody is seeing this and thinks it's amazing, yes, we will take your contribution. Thank you.
The Rachel Lange Pickleball Paradise. Whatever you want. We'll take
the
check. Mayor Pro, yep? Oh, I was just going to answer the second part of your question. So the second part of your question is when we did our paving project last year, we made some design changes in the field The project was designed a little bit more, it was designed without our design team having gone out to the streets to really design it properly. For example they didn't know what the surface level was, the sub-base for example so we ended up having a surplus in that budget for those streets So that's the recommendation number two, is transferring the surplus budget from last year's paving project. Not the one you'll be seeing in the next month or so but last year's.
Mayor Pro Tem did you have a question?
Council Member Lange actually asked my question.
Okay all right we will move ahead to public comment. We have Bill Miley
Hello. To reach this position in city planning and construction specifications has obviously required much effort, energy, frustration challenge and perseverance. I am pleased we are at this position tonight for the Salt Park Pickleball and Paddle Ball Court development. This is a good example of how city and county can work together. I am aware of the site plans, once constructed the new courts will offer good opportunity for spacious play in a beautiful environmental setting The open space will help mitigate the sound noise generated by pickleball play.
I fully support awarding a construction contract to Pacific Tennis Courts of Moorpark, it's nice to be able to do it within the city and county. I support keeping the present courts open until Salt Park is open that's only fair thank you.
Thank You Bill any comments online Mr. City Clerk?
Mayor we have one more
in-house, Klaus Peter Fleischmann. Klaus Peter you're up.
2:28 – 2:3322 turns
Because I haven't seen the site plan can you bring that slide up?
James would you be able to bring that plan back up?
I mean, I think it's wonderful that this is happening. So I'm very, very grateful and the notion seems to be at least being considered to keep the courts open until this is done. It's common sense right? When I'm looking at this, and again I'm looking at this, I have played paddle ball. I've played pickleball and I play tennis equally and know all the players in there.
My recommendation would be to consider at least because I don't understand that court, the multipurpose how this came about because I don't know anybody who does multi-purpose I'm just making a comment. I would do two paddle boards on the top and make the other six pickle balls, so the pickle balls would be next to each other without any, you know? They would be in the same row and two paddle boards. Paddle board is not growing by the way. There's no growth pattern. Pickle ball is exponentially growing, so they will take that into account. It's just a comment under...I mean it's great to have it but I think they could be approved by switching those two things around.
Does that make sense what I said? Thank you,
Clause Peter. So the court is striped for paddle tennis or pickleball meaning that if there's a need for six pickleball courts, the sixth pickleball court is there. So it could be used by paddle tennis or pickleball players. It's dual-striped. It out there right now. If you go to Soule Park right now It is, it is. Mr. City
Manager do you want
to jump in? Sure and I just want to jump in here. I think also Ms. Palmer you'll refresh my memory and our discussions with the county I think that was one of the interests County had was making sure that there was the multi-sport court and having some court diversity if you will was I think what they were interested in. They didn't want it to be solely And if we were proposing that, they were not interested in moving forward because they wanted to have some flexibility there.
And surprisingly there is a group of paddle tennis players in the Valley. There's not as many as pickleball but there are players who want to play out there and if you go and look at the courts, there's a little tag on the chain link fence that says Two of those courts actually and the dual striped, the paddle tennis players get priority because they partnered with the county in terms of coding and striping. So there's a significant amount of people who play.
We're gonna move on in public comment. Thank you Ms. Palmer. We have one more online?
No raised hands online for item number five Mayor.
OK, let's move on to public discussion. Who would like to begin?
I'm aware of what we're being asked to approve, and perhaps we're supposed to just limit to that.
But
maybe there should be some kind... Maybe you already have it, a Q&A about Soule Park because the issue of the fees is always coming up, the entrance fees.
Mayor would you be because we've gone through this several times miss Palmer. I think you have the fee issue pretty nailed down You want to tell us about your research?
I do and and the plan is to to put a link on the city's website as well And we could also put FAQs But the cost to get into the park, you can buy an annual pass for $30 if you are under 60. And it's $60 if you're... The other way around, sorry. If you're under 60, it's 30. If you're under 60, it's 60. If you're over 60, its 30. So and we had some prior discussions about possibly subsidizing that for folks who can't You know, can't do that or that's a hardship to them. So but we would put it we would put a link and you can just go click on the city's website and I'll send you to the counties and you can purchase your annual pass.
Yeah, I think it's just good to repeat it totally. Thank you very much. Yeah.
Okay. Are you finished? For
now? Yes.
Other comments?
Through the mayor, I will just point out that and this is this. I wouldn't want this to be my turn but it could be that a second pass for another member of the family or for your car is ten dollars. So in other words you can get two for ten dollars more so that's just also something to know. Yeah.
So a senior couple is a dollar and change a month gets you an annual pass? Yes
yes.
2:33 – 2:4211 turns
Well, I yes. Thank you. I just I'm so amazed that you all Charged forward with this directive and that You were able to Work out a negotiate an agreement with the county That you were able to get these bids solidified create work with an engineer to create the plans. I think it's like It's a miracle that you've been able to do this. And I think, like I said the price was a sticker shock to me and thinking about what else we could do with that with those funds, it's a trade-off. It really is. We've talked about having community pool. A lot of other things are not going to be done because of this and I think that really speaks to the need for more pickleball courts. I think that speaks to the democratic process, the fact that we've had a very vocal group saying we want to play which is great, and all of the benefits of Pickleball.
And I think this is gonna really open up Soule Park as a destination. I think that hopefully the county will realize that this is a thriving place for people to recreate and that more will go into this. So I just wanna thank you for all your work.
Mayor Pro Tem.
Yeah, I also a little bit surprised at the cost but I understand that we're going with a very high end project in the way that we're gonna do this I did have some understanding that we were being encouraged by a group that said it had money ready to help us do this project, and I hope we're still exploring that. So that would be my only comment as I hope continue to explore it. And then I guess my other comment is, um, I did spend a lot of time thinking about whether we should extend the deadline to begin so that the pickleball at City Hall would close concurrently with Pickleball at Soule Park opening.
And that was not an easy decision to make, but I support the idea that we keep the courts at City Hall open despite the fact that we've been promising those neighbors who are impacted by it that we would get them closed.
Thank you. Well, I would echo it is a pickleball miracle. So thank you and so thank you very much Lindy in four months you pulled it off.
I wanted to add a couple of sort of some feedback too A couple of the factors that may have come into play with the cost is the time frame that we have required a contractor to get this work done in very short order. If we would've said you've got all summer to get it, and I know this because the contractors asked us this question. And so that's one of the factors that elevated the cost. The second one was when we decided to pour additional concrete to maximize the number of courts we could get We were only coming up with six without pouring those two pieces of concrete, and it's expensive right now.
Thank you. And I would also like to echo Mr. Miley's comments, and I'd like to really thank Matt LeVere in the county for working together so well. This is a great example of county and city coming together and filling a need. So thank you, Mr. City Manager and Mr. City Attorney for working on it. And also to the flexible pickleball players who are ready to go try out Pickleball Paradise in Soule Park So that's we're all excited and just a little note. I think it's important to understand the history and Councilmember Francine issue And that the former mayor generously suggested that pickleball courts are tried here, on the unused courts here.
At that time several years ago there was no idea that there was any kind of compatibility issue from the noise of the rackets and people's excitement And we don't want players to be quiet. We want people to be excited and make noise and be happy, so I think Soule Park is a great place for that to happen where we can encourage the sport. And also this particular campus for decades has been a site for passive recreation, not active. So I think there are a lot of people in the community who are excited about that return and I just think in terms of moving forward no one could have predicted this. There've been issues all over the country about pickleball. It's really important for the city to just look at incompatibility issues Because this is not about being for or against pickleball.
It's about finding the right place for the right activity and I think, I want to echo that concern about shade. I think that would be really wonderful. I've heard concerns about that and also committing to planting native oaks and sycamores out there to produce more shade eventually. And yeah, let's look into some fundraising and we'll take donations tonight.
So
thank you. I just want to point out that from the start about the cost I had sticker shock too, but everybody who's looked at a budget of $200,000 has said that is absolutely unrealistic. And reasons came out and as I was looking at the contract one of the reasons I see is that we pay Thank you very much. 175,000 scrimped on some fair employment practices that I was never comfortable with and am much more comfortable in providing fair wages and protection to those who will be building and contracting with this. And I thank you for that. I thank you guys both. It truly is amazing, and I know from talking to you immediately that this was a high priority and you were hell-bent on making it happen. And so kudos to both of you, and thank you so, so much.
Yeah, and also just to speak to that and the city also checks and make sure that That our contractor is paying prevailing wage. We look at certified payroll and we make sure that's happening
So it's very important that we do that. I mean, that's how we end up with low-income wage Earners because we don't pay a fair and prevailing wage
Are we ready put a motion on the table someone? Oh
I will move to direct staff to move forward with the proposed pickleball courts and to delay the close of the city courts until these courts are usable, playable. Second?
2:42 – 2:4710 turns
All right, let's have a roll call please.
Roll-call vote Passed 5–0 move forward with the proposed pickleball courts and to delay the close of the city courts until these courts are usable, playable. Second?
Show transcript
motion passes 5-0
and thank you again staff appreciate exciting yeah all right
we will move on to item number six Thank you, Lucas. Item number six is a concept consideration the artisan market community stakeholder and input meeting and we have a staff report from our Community Development Director thank you.
Good evening. My name is Lucas Seibert, Community Development Director here for the City of Ojai. As the Mayor had just mentioned I'm going to be to the point. What we're looking for here tonight is a nod from Council to really hold a community stakeholder input meeting and that's really for the artisan community out there as well as allowing an opportunity for those brick-and-mortar businesses out there as well have an opportunity to talk through some of the struggles and concerns that they've had with various aspects. The reason why this has come up recently is because we've had a number of market vendor operators that have popped up And we have a process for it.
However, that process in itself has created some confusion and frustration with these vendors and we've aired that out. In fact, we just recently had an appeal that went to Planning Commission and then Planning Commission upheld Director's decision to deny a temporary use permit based on the fact that they didn't meet all the criteria. Simple as that. Now, what's interesting about that particular piece as an example just to give some history is we had actually given them a six-month permit to operate as a temporary use permit under a different provision which I had identified there were no conflicts with that land use in its surroundings But after the operation of that business and vendor took place, we immediately started having concerns raised by the brick-and-mortars that existed.
And from outside sources in regards to parking and access. So it began kind of an unraveling of what are really the issues that are at hand here? With them applying and going through the process, we found ourselves with three more that were at the table wanting to have the same discussion. So it became a bigger issue than what was originally anticipated. A workshop would be a good way in which to air some of those out, and that's really what I'm talking about here tonight.
So with that, I'll
open
up for questions.
Any questions from Council? All right, we will thank you very much. Well if you can fill out a card that would be great. We have Larry Steingal with a public comment.
I feel like I live up here. I was at the planning meeting and that particular case was essentially denied because they were not a nonprofit. And the ordinance called for if they wanted to be there and have outside, they had to be a nonprofit correct? And therefore, the ordinance had to be upheld and they were denied. They could come back and they could try to change the law or bring it forward here and say okay craft something that allows us to do what we want to do within the code then it gets approved because they can certainly work inside but not outside which is another problem because what's happening or what you will see is more pop-up markets, once we get all this resolved. More pop-up markets, more outside venues because at the Rancho, at Capri, at all these places are going to have outside markets, outside people and more traffic and more people which is great for sales tax if we collect it If we need to solve the traffic problem, we need to solve the parking problem in order to allow these markets that compete.
And then they're competing against the brick and mortar people who are paying rent, paying property taxes, and these people are not. So how do we rectify that? They're local artisans, fine. If they're outside artisans, not so fine but there's got to be a way to thread the needle here to make everybody, not everybody but most people satisfied. But they had to deny it. So if it's a non-profit, they have four or five meetings a year, whatever the case may be.
Private property, parking, land, what have you. So this will get worked out. It's just going to take time and some of these people may not like it but that's just the way it is because of the ordinances and our own parking issues.
Thank you Larry. Rachel, do you have a comment?
2:47 – 2:5523 turns
Thank you for calling me in turn. It's not about what he was just mentioning, it's more of what was being mentioned earlier having to do with the non-profit and I think it had pertained mostly to what this gentleman had brought up If you're going to allow for I guess a budget bracket for these resources that are being put into place, you're gonna need to have the resources. So my question is where is this money coming from?
It's not necessarily coming from the Federal Reserve You know, so that's my question.
OK, thank
you.
Do we understand any? OK, well, you can pass the existing
budget is sufficient to accommodate the cost of preparing a workshop. So it's within the existing city budget if the council directs the workshop. Thank you.
Thank you. Any comments online?
No raised hands for item six mayor. It looks like we have one more in-house from Bill Miley.
Mr. Miley, you have a comment on this item?
Yes, I do. Thank you. Hello. I too was at the Planning Commission and participated in the discussion and the problem was being not non-profit. So the issue of pop up vendors it seems to me that we do need an opportunity for a more smart understanding of how pop-up vendors fit into our city commerce. My personal opinion is I'm not, I wouldn't support profit vendors for pop up.
Nonprofit seems to be reasonable but the issue of how they compete, no, Jamie Fleming spoke also at the Planning Commission. And he said, do you know Saturday is the best day to sell? Some vendors who have brick and mortar wait until Saturday to make enough for the week or the month. I didn't know that. And so what happens? The pop-up vendors come on Saturday and they compete. And I believe that's a fairness issue.
In my opinion, they compete unfairly. So we need to look at that. I definitely support the proposal to have a community meeting or several community meetings. It's a great idea. Thank
you. Thank you Bill. Any comments online? All right. We'll move on to discussion.
So I watched the Planning Commission online, I fell asleep and then I had to go back. That's why I wasn't there was so tired but it was really good education because off the top of my head everybody loves Outdoor festive events, you know we all love it. It adds to the vibrancy of the community and if it's just look especially if it's just local and they're paying something to the city for the privilege of using our You know all of that. But I did change my thinking absolutely and I support the that they did uphold the staff findings to deny. I was surprised but so I recommend anyone this May 1st meeting it's online it's well worth So I've spoken, I've been contacted by a few of the local artisans and I think, I mean I would make a motion that we do have this community
I think there is a place for all of our artisans. And I think as we feel we're moving towards a more fine art, I get the sense we're moving towards a more fine arts approach what happens to the arts and crafts and artisans who are textile artists and can't get into shops? A place for all of this and the way to work through it is a conversation. It's bringing in the Arts Commission, it's bringing in the Chamber, it's bringing in you know the local artists who have been here for 30-40 years who can't find space in stores but who provide this Thank you very much.
And it was Lucas's suggestion, I think that we do it this way. And I support it 100%, so I'm gonna make a motion that we move forward with this community meeting and we allow all voices and we figure out a way forward. I think we can do
that. Second?
I'll second. Is
that okay unless you want to? Okay. Council Member Lang did you wanna?
Yeah, I just think it's—I think that makes the most sense because this is one of those complex questions. Being an artist with a family of artists knowing that the markets for selling art are narrowing we had a really interesting meeting with the Arts Commission and you know that's one thing that I kept hearing and at the same time I want to make sure that we are supporting the arts in the way that's the best for the whole community. So I just yeah, I'm all for a community meeting workshop.
Mayor Pro Tem would you like to
comment? Yeah, I am in favor of the community workshop and I find that Lucas generally gets things right
Yes. And I would like to echo my Councilmember's comments in agreement and thank you to our Community Development Director for working on this, and I think you're right a workshop is necessary to find that balance between the arts and businesses so thank you for doing that. Council Member, did you want to say something? Oh
I was just thinking. I heard someone said that the local shops don't carry the products of local artists or they alluded that there was difficulty getting into local brick-and-mortar shops. Do you remember that? So I would like to do a little fact finding on that because why would that be? You know, I didn't understand that if it's true or not. I don't know if it's true. It was alluded to.
We'll look into
that.
Yeah, yeah, that should be part of that discussion roll call.
Roll-call vote 0–0 Moved by Leslie Rule · Seconded by Suza Francina · 4 under review
Show transcript
Roll-call vote Passed 4–0 motion by council member rule with a second by Council Member Francina. Let's have a roll call. · 1 under review
Show transcript
2:55 – 2:5925 turns
Another 5-0
Wonderful
Go down to history.
Okay, let's move on to item number seven, the closed session conference with legal counsel anticipated litigation.
And Mayor I would suggest with the council's permission you take Council Member reports and manage report featured in items and then so that the public because we're not expecting reportable action from a closed session. So take those last public items and then adjourn to closed session.
Good idea. Wait a minute. Any Council Member reports? Is this...I don't think that's in my packet.
There is no there's no the packet is just a public packet. There's no public staff report for item seven but the agenda at the front
yeah
we'll list items okay
somehow that passed me by
any council member
reports go session there it is yeah sorry
Just I just wanted to report out that That we the members of the Arts Commission and our city manager We met with members of the county and we had a really It was a great event to talk about the ways that we can connect different artists and arts organizations in the community. And it was really wonderful, and the Arts Commission is doing a stellar job of being focused on carrying out their plan You know, finding new ways to move forward in a way that is really healthy and wonderful for our community. So I want to thank Smitty and Christine Steiner and all of the members of the Arts Commission.
I would just echo that thank you to Karina and David and Pamela. It was a really wonderful event, and a lot of great cross-pollination with the county. So looking forward to working together. Great tennis tournament this year so thank you to the tennis tournament for being so successful one more time. Any other? I'll save mine. Okay all right any city management report?
No report.
Okay all right well let's go ahead future agenda items anybody? I think we have enough.
Poor
staff. So with that Madam Mayor, I can do the intro to closed session. We are going to meet in closed session and consider one item of anticipated litigation related to a Trancas occurrence known to the plaintiff or plaintiffs regarding a request for defense and indemnity by Council Member Leslie Rule in the case of Byrne v. Rule of Ventura County Superior Court Case Number 2323.
CUMC 008352, Second District Court of Appeal case number B332962. As noted no reportable action is expected. Thank you.
Okay and just a question this has been raised many times by members of the public in terms of recusal it's not necessary for councilmember rule to recuse in this case?
Staff's recommendation is that as the claimant, Councilmember Rule should recuse from the matter but we always defer to the majority of the council.
May I ask? Oh, are we going to. Was there more
looking for clarity? Oh, it's the question has come up many, many times.
OK, so and and so are we in agreement that if council member rule wants to be present that we're fine with it? I mean, if
I could just jump in right now, I would just suggest that we save the conversation. You can decide that. Oh yeah. That would be my recommendation.
All right, we will adjourn to closed session. Thank you.