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iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.Scheduled start 6:00 PM · clock-time estimates pending review
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Good evening everyone. Call to order. Can we come to quiet please? Could we have the roll call please, Mr. Chief Deputy City Clerk?
Roll call — called by Weston Montgomery · 1 under review
Show transcript
Thank you and welcome everyone to the July 9th, 2024 meeting of the Ojai City Council. Will you please say the pledge for us? Absolutely.
Welcome Mayor, staff members of the community
Agenda Discussionitems moved / continued / pulled — click to expand
And is there a motion to approve the agenda? I'll move to approve it. And a second? Second. All in favor? Aye. Okay excellent and no
commission reports, no presentations so we will move right on to public communication. Let's begin with Randy Haney then Larry Steingold then Anita Hendricks Oh, I'm sorry. Wrong pile. That's the first time I've done that in four years. Ron Solarseno, Randy Haney and Casey Abbott. Thank you.
All righty. Thank you so much members of council. My name is Ron Solorzano, the regional librarian for the Ojai Valley. Just a couple of quick things today I just want to remind everybody that our summer reading program is still going on with the Ventura County Library we have a program for youth and for adults and there's still time to join in and keep reading with us The program is going to run through the beginning of August, and at the Ojai Library in specifics we have weekly events going on for kids and youth as well as a couple of remaining one-time events coming up on Sunday July 14th. We're gonna have a rock painting art craft going on at the library that's gonna start at 1230 in the afternoon And then our end of summer party, can't believe it's already getting here is going to be on Thursday August 1st.
So on Thursday August 1st at 5pm we're gonna have Mr. Softee joining us at the library to cap off our summer programs And the other thing I wanted to mention as things have been hot here recently, it's looking to be a hot week. Just a reminder that the library is a cooling center we are open Monday through Thursday 10am to 8pm and Friday Saturday Sunday noon to five. We have air conditioning running water and places to sit down so if anyone wants to avail themselves of some air conditioning feel free to join us at the library and that's all i have for now thank you so much
Thank you so much, Ron. Next we have Randy Haney then Casey Abbott and then Anita Hendricks.
Mayor
Council and staff thank you for allowing me these three minutes I just wanted to talk about communication in the opportunity that presents yourself tonight the Well, let's do it this way. I'm hoping that tonight you're going to communicate to the community All of the issues that everyone raised at the last Council meeting regarding this homelessness and the affordable housing and the issues related to that.
I I think Or I should say, I feel that what has happened is that we haven't as a community received enough information from you and from staff. And therefore there's a ton of rumors and a lot of misinformation that is going on out there. And tonight you have an opportunity to have quite a few things on the agenda. I would just say take a step back in your deliberation and in any form of discussion with us.
Did you explain yourself? And you know, for instance the city manager and a couple of us met last Wednesday. I think Leslie rules there. I think it would be great to give Leslie in the city manager an opportunity to talk about that meeting and what transpired. You know the good and bad because a lot of there was some good and there wasn't bad but most importantly is at the end of the meeting six people left that room feeling pretty comfortable about what took place so it was a good opportunity to communicate.
And I'm just saying we need to do more of that. So that we remove the fear, we remove the anxiety, we remove the rumors and we start dealing with facts. Thank you.
Thank You Randy next we have Casey Abbott then Anita Hendricks and then Jeffrey Starkweather Okay see okay I need a Hendrix
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I would like the City Council to consider creating a community pool for Ojai. For years and years, ever since I've been here we have not had a community pool every summer children who aren't from families that are wealthy enough to be a member of the athletic club do not have a pool to go to even adults And I don't know how much it would cost to do that. But you know the residents of Ojai count, the children of Ojai count and I think it's really imperative that we finally get a community pool. Thank you for your time.
Thank you Anita. Next we have Jeffrey Starkweather
Good evening Mayor, Council, I appreciate you so much addressing this homeless issue. It is a crisis here in Ojai. I just want to remind you all and the community because we had an expert here on the statewide study that homelessness is a housing problem. So we've got to deal with the housing in a systemic way both shortage of housing and the cost when we think about systems analysis of a system. We think of stock and flow Stock, if you think about it, I'll give you an example as a bathtub. The stock is the amount of water in the bathtub. The flow is water coming in or water going out. If water comes in and you don't stop it, it overflows. Water goes out and you don't do something to put water in, it goes empty. In our case, the stock here is the homeless people and the encampment.
But we also have a flow problem. We have, and doing this solution is not gonna change the flow problem. It's the amount of people that become homeless and the problem of people transitioning out of homeless either to permanent supportive housing or into actual jobs in housing. The big solution, obviously ultimately is more housing that's price acceptable and permanent supporting housing like a Cabrillo project three years away.
But there is a short term approach and it's called rental assistance. In our housing element, we have promised to give money to the help of Ojai for rental assistance. And why is that important? Because rental assistance as I interviewing them, I found that can prevent people from becoming homeless when they're in a crisis or it can help people move so that could help stem or slow down the flow into our system The second is coming out of it. If someone's transitioning out and they've got a job, it might be nice to have some rental assistance to help them get a start.
I would say at the last meeting, and I support it. We allocate at least 1.5 million for climate change. We're gonna give the new manager $450,000 for down payment or help with his housing. I think we could be giving for the next three years, $500,000 a year to help of Ojai to help us stem the flow into this system and help people out of this system. And you know, we're gonna get a lot more money without Roblor coming in And the second thing is we need to create a permanent housing and homeless prevention commission.
And one of its big tasks, another part of our housing element which we have not addressed is regulatory reform. We need to reduce the regulations that make it difficult to build affordable housing as well as business. Thank you
Thank you, Jeffrey. Any comments online? Thank you, Mayor. Let's we have one more in the house.
Mr. Stengel. Larry Steingold, Jeffrey, I actually agree with you. Seriously, if you want to stop somebody from becoming homeless, you don't have them not have a house I mean, it's a pretty simple concept. You're going to spend $12 million to do something when you have somebody like Mesa who actually talked about trying to stem the tide of homelessness where it starts.
So if you don't start there all we're doing is we're pushing against the tide. Well, if you do something in the beginning, you don't have to worry about it later on as much. So have a committee, do something, start educating our children, talk to them about balancing a checkbook, whatever it is. OK, but do something because whatever we're doing isn't working. Electric vehicles, different subject. Do we have a generator that will charge the electric vehicles when their grid is down big enough?
Question? Okay, just curiosity and I can add to my minutes. The process for road safety we have stop signs that went up why two people died one on Cuyama and one on Grand and we had a dog die and all of a sudden we got stop signs okay a year or two later six months later no studies I'd like a stop sign. We were told we don't have enough fatalities, enough action, enough problems. There's nothing there to get a stop sign.
But everybody gets stop signs whether it's right or wrong, whether they're needed or not. Have the process should work. That's all anybody wants. So anyway do what you can but do it. Enough with promises and just do something.
Thank you, Larry. Any comments online Weston?
No raised hands mayor but speaking to our zoom participants online we are about to end our public comment general public comment period I still see no raised hands will give it one more moment before we move on and let's move on there
thank you all right we'll move on to the consent calendar is there a motion to approve excuse me I'd like to pull an item
Okay. Which one? That's a really good question. I did know the warrant, so let's see. Is that B? 1B.
Anybody else?
No. Okay
is there a motion to approve everything except B?
I will. I'll move to approve everything but B.
Okay in a second?
Second.
All in favor? Aye. Aye. Council Member Ruhl?
Yeah, so I just actually wanted to speak to well on Item 8 on page 3 of three where it's Casitas Municipal Water District $83,000. I wanted to just sort of clarify that. I did ask earlier the City Manager and the Tech Department what that $83 thousand was for And basically it was to lay fiber optic conduit. We are a municipal, we're considered a middle mile basically and when we were tearing up the streets, when Casitas was tearing up the streets to put new water pipes in, it was decided that it would be a good time to lay fiber optic. That is to take advantage of the situation. So that actual $83,000 put in fiber optic for the park and rec department to connect us. I just wanted to clarify that.
Yeah, so when the water line replacement happened on 150, the council and I kind of forgot this approved that we go ahead and lay that fiber optic at the same time. So that's what we did. And I just wanted to clarify that.
OK. All right. So we need a motion to approve B.
I'll make the motion to approve B.
Second. All in favor? Aye. Okay, all right wonderful. All right we will move on to discussion This is item number two creation of tiny homes permanent supportive housing project location task force community engagement communications ad hoc committee and Project Advisory Committee and City Hall unhoused encampment encampment resolution funding or ERF grant update We have a staff report mr.. City manager
Yes, Mayor you have an oral presentation from me. I also want to point out that I've got some help here this evening. I anticipate with the folks gathered that there may be some questions from the public and so we have Jen Harky from Ventura County who's here. We've got Jane Walter and Whitney Nunez from help of Ojai. We have Amy Weiss from the St. Francis Challenge And on Zoom, we have Jeff Gaddis. So we have a lot of folks here to answer questions and so if it goes off into an area where I'm not the expert, I may be calling on somebody to answer a question for you but...
Great! And thank you to all the experts for being here showing up and Jeff online. Thank You
Great, so this is kind of a two-part presentation. One is an update on our Encanto. I think what I might do is just flip things around a little bit because I think it makes a little more sense for discussion. Give you an update on where we are with the encampment and then we can go into what I'm asking you to do this evening. So let's start with the Encanto. Since the time that we last met, we've made some additional progress with the encampment. We're continually working on it There are three major things that have taken place. One is we've had Amy Weiss, St. Francis Challenge arrive and she and her dog Rio G now live in the encampment there's a little 15 foot trailer out there.
She's visible she's present and she's implementing the resident steward model and she is going to be here Amy are you here somewhere in the audience? She just walked, okay well when she comes back in if I can spot her. Just want to make sure those of you that haven't met her in the public can do it. There she is there's Amy okay thank you for being here Amy okay so very important because we're implementing some order some structure some community there's been a survey that Amy has put out to those people who live in the greater neighborhood getting their feedback on what's happened so far what they'd like to see We will be holding some additional public meetings for those that want to attend with Amy.
You don't have to live in the neighborhood only to attend that, but we're just trying to really build a little mini village and community here so that's been very positive. We also now have private security at the encampment it's here every day from 4pm to 7am And it's also starting this coming weekend going to be 24 hours a day for the weekend period only and for city holidays. That will give Amy a little bit of a break because you know she's pretty much on all the time as you might imagine but it also is gonna provide some much needed help just making sure people who are in the encampment or who should be there and those who were should not be there are not there quelling disturbances so on and so forth So I want to make you aware of that.
We're continuing to follow council direction to put together a bid process for building out the lower portion of the Encanto regardless of what happens with the tiny homes project, we are going to continue the effort to build out the lower part of the Encanto to make it uniform with the upper part. Meaning that there will be platforms and wilderness tents, we'll get people off the dirt onto platforms.
It's a much more sanitary and secure Way to operate, I feel it's gonna aesthetically look a lot better. So that is underway but it is a formal bid process so we've had to bring in some engineers and so forth to help us get the material prepared but it's getting close and we anticipate that that will be built out. Bid upon coming back to you for approval and then completed hopefully in the August-September time frame.
Kind of a clumsy way to finish up that update, sorry. So that's in general kind of what's going on I think that is noteworthy in the Encanto. I don't think I've forgotten anything but you know again we've got Amy here and myself to answer questions. Jumping ahead to the tiny homes project you know since the last time we met Really been doing a lot of thinking and reviewing about where we are and where we should go. And I've been having lots of meetings with people in the community and experts, and I'm coming back to you tonight asking you to create three different task forces.
As I'm asking you to please consider taking the Ojai Valley Board of Realtors up on their offer to serve as a location scout if you will for a location in town. I've put together in the staff report a little filter of concerns I would want them to vet the properties through when bringing them forward for consideration but I think it'd be a great idea for us to take advantage of that local expertise Putting a time limit on it, I'm recommending 60 days just because we do need to continue to move forward.
While we don't have a hard deadline from the state as far as determining a new location We do need to still spend 50% of our development monies within the first 12 months And we also need to identify a location that is better than what we proposed in our application. Better meaning that either more homes are possible or it's in a better location as far as proximity to services, or both. So that would be great if we could get the realtors to help us with that.
Secondly. And this has been another one of our challenges it's been a very fast moving project but I'm going to suggest that we have. A committee put together for communication about the project so that the community can receive more information and can also provide feedback. I've suggested that each council member appoint somebody and then we have five at large members for a group of 10. I would work with that group to provide the information as it's available so they have that, and also to receive the information.
This group that I'm proposing would not be trying to rejigger if you will The components of the tiny home project that's already been determined by the state and awarded to us so in other words. We know we're locked into using and glad to be locked into using dignity moves and help of Ojai. And Ventura County. To make the project happen so we wouldn't be looking to change all that but it would be more just to get the word out and to engage the community and to receive feedback.
And then the last thing I'm recommending is once we do have a location determined, because I feel that we will find one. I would like a permanent advisory body, Brown Act committee to be as the advisory board to the Tiny Homes Project to the City Council. I feel that it does merit its own forum. And you know it could really allow that group to focus on the special needs and challenges that undoubtedly we'll face as we as we as we have that effort so that that would be something that would come if you gave me direction I'd come back later with an ordinance to make that change.
That wouldn't be an ad hoc committee that would be addition to the Ojai Municipal Code and I'd work with a city attorney on that if you directed me to do so. Again, I know there's a lot of folks here tonight that want to speak on this topic. I anticipate some questions that I might not be the best person to answer but we do have our experts here so with that I'm going to close my comments turn it over to you for questions and public comment thank you.
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Thank you very much any questions from council?
Yeah through the mayor I do have a question um so would the third group sort of function as a commission is is that how it would yes okay so it would be akin to a commission yes okay thank you
Do we know yet when the council can do those appointments? I have a list of five people already.
For the ad hoc or for the?
Oh, excuse me. Yeah for the second.
The communication ad
hoc.
I would want direction from the council you know that's one of the recommendations so I would think that mayor maybe we would want to possibly break this up into separate motions it's just a suggestion and by the way what I proposed as far as you know what the structure is that's all for you to reconfigure if you like that was just a suggestion
And can we ask another question? Can people. Be on both?
I don't see any reason why not.
Yeah, I my I would just want to make sure that these the committee the commission the potential commission is a balance between people who have already been working on this for six months or longer and possibly new people with new insights. That's what I'm looking at.
Yeah, I deliberately didn't come up with specific criteria just because first of all I wasn't sure if you even wanted to proceed with any of these either and that's possible too. You may not want to so that's fine as well.
So after we hear from the public you'll get our feedback?
Right and again if you want to break it up into separate motions maybe that will be helpful then you can decide which if any of these you may want none of them. I don't know. You'll let us know.
Any other questions?
So Council Member Francina asked one of the questions I had too. So, I was wondering with the realtors you know they mentioned last time in public comments that they would be doing this basically as a pro bono offering for us. In your conversations with them has there been any talk about compensation or about okay
No, and but I didn't in fairness to the realtor that I didn't ask that. But the representatives that I did speak to didn't mention that. And from the letter that we received, I didn' get the feel that it was a community service is really what I felt they were offering.
OK, thank you. And then also one other question. Do we know the main core group of volunteers that have, I know several of them who are here tonight who have been working on this for six months or more. Do we know that main group of volunteers?
I think, you know, I could defer to some of the experts that are here with us. I would want to ask probably Jen Harkey about that for her to weigh in. I'm aware of those but also the city attorney and the assistant city manager I think are very familiar with those folks who have been very involved if that is something you'd like to know. But again, that would be a subjective opinion, of course.
Yes, yes, thank you.
Actually, I do have one additional question. So as I'm looking at the second ad hoc committee for community engagement and communication it says that allow for up to five additional at-large members through a process of applications of interest submitted to the city manager would you be the one who would decide on those five?
If you want me to, I mean, I was just trying to maybe make it a little. You know, maybe you want to give me some general criteria or you could also be the ones who approve that as well. It really is up to you to decide again if you would decide to move forward. I wasn't even sure if you wanted to have this so.
Okay thank you.
It's a
suggestion. So that would be something to decide? Okay great thank you.
Mayor Pro Tem?
Yeah As to the real estate task force, are we looking solely at city property? Are we looking outside of the city to include property in the unincorporated area? Are there any aspects of that grant and how that's applied in the rules Prevent us from going outside of the city if we have the right property that's in county and incorporated area.
Thank you, it's an excellent question. I think I would like to ask if we decide to create this task force with the Board of Realtors, I think it's fair to revisit some of the county properties that were explored. It may be that, you know, if the county is presented with a different group asking the question, the Board of Realtors are certainly different than me coming to them and I think that's good. And some of those properties are outside the city limits.
What's not entirely clear to me from the state is how far outside the city you can actually go and still have them approve the location. I have talked with the state about being within the sphere of influence, they were comfortable with that. And then that's a clear boundary as you know. I don't know if you get outside the sphere of influence if they are comfortable with that, if that becomes something Going to accept. It's a good question and I should ask that directly and I will the state.
And then follow up. To that. Does that include. Currently private property. That's in the unincorporated area.
I think the same answer would apply. I would think that you know I would ask for specific input from the state if it was outside the sphere of influence in the unincorporated area but I think it's a fair question I would ask that.
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Great, thank you. We will move on to public comment first we have Randy Haney then Larry Steingold and then Anita Hendricks
I know what it last week. I was first okay. I'm on the clock First of all, great questions. Andy, great questions. Seriously good questions. That's one of the problems that I have with the first task force with the real estate folks is what is the criteria? And I keep hearing that we're a fast-moving train and that we gotta make these decisions spontaneously, and we don't have enough information. And again, I just highly recommend we take a step back because I think we have time.
And I think we need to develop the criteria that the state mandates through the grant, and that you as council people in the community are looking at in what we want for a site for this development. And some of the other questions that go along with that are gonna be, do we want utilities on these site? Or do we wanna put in utilities? What kind of lot do we want? There's just a multitude of questions. And I think that the city manager is gonna have to put quite a bit of thought into that so that you get the best information which you in turn can communicate to the next ad hoc committee which in turn can disseminate to the public.
That leads me to the second thing and that's the second ad hoc committee. I don't think it should end, it says in I believe in the written report that will end when the task force on finding the land ends. I think that that committee should stay for as long as you grant it further than the 60 days maybe give them 90 maybe give them 120 But I think that committee can in turn be the voice between you and the public. They can have hearings, when they have their meetings there are Brown Act meetings. They can receive public comment. There's just so much more communication that needs to take place. So I'm completely obviously for that. And then the third one which Mr. Starkweather alluded to which is a actual commission.
We need something for the long term future of housing and the homelessness in this community. And I think everyone in this room and everyone on this dais can look each other in the eye and say, this is not going away. In fact, part of me says it's going to get bigger. It's going to get larger. I'm not sure that we should limit ourselves to a site that can only accommodate 20. We may want to find a site that will accommodate 40. We may want to think outside this picture and then that's the last thing i want to say. We all know what the short term is. We got 12.5 million dollars that we gotta spend in two years and we gotta get it done as fast as we can.
What's the long-term vision? You don't have one. We don't have
one. Just a question, the city manager questions that come up should we do you think it'd be can we address them individually at this point or not?
I would maybe suggest because I think you're going to get a list just put all write them down and respond if you like once public comments finished
Okay, and I know Jeff Gattis can answer that question.
And
Jen Harky. Yeah. Okay next we have Larry Steingold then Anita Hendricks and then William
Wyrick. Hi Larry Steingold um I agree with everything that Mr. Haney says okay we need the committee you need to have people help you take this off your plate I mean because you have other things to do. There's a lot of people in this community who want to do this and help, and they need answers like the Real Estate Committee. Is this going to be a permanent or a temporary solution?
I mean, is it going to be a long-term lease? Is it a purchase? They're going to have to help negotiate the deal. Somebody is. All right, what are you going to offer the seller? These things are going to have to get done. But you need to get these questions answered. Is it permanent? I mean, is it temporary? Where are we going? Where do you expect the funds to come from year 3, 4, 5, 10, 15, 20?
Because this is not going to go away, and we have to take care of our own. So we have to plan for it. And long-term planning is what planning does. All right? And we have certain expectations and predictable consequences. So...go at it.
Thank you, Larry. Next, we have Anita Hendricks, then William Wyrick, and then Andy Gilman.
Okay. California I believe is the seventh largest economy in the world And years ago, there were corporate bailouts. The amount that one of them was given was enough to house everybody in this country. I'm all for temporary housing but we really need to also look at permanent housing. The committee here the task force I hesitate, actually I am very very concerned that this is given solely to the Ojai Valley Board of Realtors. Now I'm sure they have expertise and I think they have a good idea of what's going on in some areas but they're not social scientists, they're not the homeless They're not creative people who may have to really be resourceful in terms of finding housing. And they probably have not experienced homelessness themselves. Therefore, I think that this task force should not just include realtors.
They should be an advisory group. They may have some wonderful suggestions but we need to expand the people who are on that group. We have social workers, we have homeless people, we have concerned people in the community and it needs to be expanded. We can't just have a narrow, and also there could be a conflict of interest whereby somebody might have a concern about property values going down et cetera.
But I know a lot of realtors and there are some who've been very kind and helpful to me so I'm not knocking them. I hope you guys don't think that. The other thing is there was also another item which was let's see. Yes, and all these boards there should be included social workers homeless people low income people people who work directly and have experienced homelessness.
Not just the first group that's for all of them. There's a clause or requirement of the task force, the last one on D. It says and it's anticipated that neighbors and community would be supportive as well. This is where they proposed tiny homes permanent supportive housing. We've already experienced nimbyism in regard to that. I remember when there was a proposal years ago about something up on Foothill and this guy stood up and went into a tirade about how bad homeless people were and low income people were. They're drunks, you name it.
Well, you know what? I had a friend who worked for a lawyer in Montecito. At night she would come home and he would be drunk laying out on the floor. It's not just homeless people who have some of these issues. Let's see what else. How am I doing? Oh, my God, my time is almost up. Also the additional it says up to five additional people on this commission for I think it's the second number one. So each council member would select when I think we it's not up to it should be five additional community members and they should be people like our dear friend.
The wonderful
thank you. Thank you, Anita. Next. Next we have William Wyrick, then Andy Gilman and then Betsy VanLight.
0:36 – 0:468 turns
A great illustration of why this is a great idea where it's being proposed to you by the city manager. We've got to get outside of the three minute constraint in terms of community discussion about all this. Anita, you want more ability to get into these issues and the three minute constraint in front of a city council meeting just doesn't allow that. So this is a great step forward because it gets outside that constraint and it's really needed. And so I really hope it goes forward.
I would ask you to please consider not starting the 60-day clock if you accept the recommendation for the realtors until you have answered the questions that they know the parameters they're dealing with. Mr. Whitman's questions are excellent, that should be defined before you start the 60 day clock on the realtors. The ABCD, again more services that's based on what is the baseline of services.
More improvements, what is the baseline? These are things that really ought to be as defined as possible before you start the 60 day clock so they know what their options are and can proceed effectively. I hope that if option two is adopted, that these are noticed meetings. That people are even though that may not be absolutely necessary by ordinance it would be better if they were noticed where community members could come in and discuss outside of that three minute constraint in terms of dealing with feedback as the city manager mentioned And communications, I hope that could be stipulated because it was not clear reading the staff report.
I would also suggest that there be applications for all participants rather than just the ones outside of the council appointments. For commissions we normally, I believe ask for applications for all participants and I think that would be a useful thing forward. And then in general, just to reiterate getting outside the three minute constraint more of a workshop format. You know we've had and Mr. Haney mentioned this. We got a lot of questions about long term sustainability here. We really pride ourselves on thinking about sustainability in this community and that has not been defined.
First two and then three are both important in terms of trying to define that allowing the right kind of feedback Because right now, it's I think difficult to get the full buy-in that we want and need and hope for from this community until they understand the long term sustainability plan there. Right now is a little nebulous and this is a great format for allowing that so thank you very much.
Thank You Bill next we have Andy Gilman then Betsy Van Light and then Ray Powers
Good evening, Council and staff. Andy Gilman, resident of Ojai. So first thanks to the work of Help of Ojai and St. Francis Challenge and for the many meetings that are happening throughout the city kind of in every corridor I very much appreciate the offer from the Board of Realtors and I hope that you accept their generous help There are many specific questions for the project as you know such as admission criteria, what to do when additional people come if there's no vacancy, the cost that we will incur after year two and I hope an upcoming workshop with ample time will address these questions. And I suggest that the staff in the council communicate clearly and often With shared and settled language, such as permanent versus transitional descriptions as we've seen.
And that you have the goal of transparency collaboration and trust building at the forefront of your actions in every communication. Finally there's many here that could speak on the proposed Committees that the city manager has offered here today And I'd like to offer something else and that is after this crisis is met. I propose we consider a standing climate and housing Commission and That could be an evolution from our third committee that we're talking about here There is a clarifying and overlapping set of solutions where climate action, our declining middle class and our housing insecurity can be collectively addressed. So let's carefully respond to the problem facing us, stabilize and then holistically and responsibly work to proactively care for as many of our citizens as we can.
And we could definitely do it. Thank you.
Thank you, Andy. Next we have Betsy Van Light then Ray Powers then Jeffrey Starkweather.
Good evening all. I'm Betsy Van Light, Ojai resident and this is pretty cool because I came to the podium just to say that I'm supportive of all three of the components that are presented this evening and what's been really fun is hearing other people come up and then ask questions that will be the next step in thinking through the different pieces of it And I appreciate a lot of the thoughtful suggestions and questions you've heard thus far.
Sight is everything, so having the Board of Realtors offer is amazing and yes there are a lot of questions about then what does that look like? And how do they make the best decision? And then the ad hoc committee we needed starting a number of months ago and there's no time like the present. So, and that I view as again will need to sort of flesh that out but that should be a fluid process that allows for all kinds input, feedback, discussion. All the ways that we have the community truly engaged and part of the process. And we know that kind of committee is absolutely critical really any time you have an issue that has a lot of emotion attached to it and that is difficult.
And then the long-term one I love as well. And actually, I think Andy Gilman's idea of thinking about a commission that potentially becomes one that thinks big picture about housing, potentially about economy certainly about climate all of those do link together and and that will be a really important ongoing part of how This city can grapple with the very complex issues that we face today so thank you so much for this proposal all three parts and Let me know how I can help out with any and all of it. Thanks
Thank You Betsy next we have Ray Powers then Jeffrey Starkweather, and then David Mendoza
Hello Council, thanks for this opportunity. I didn't really prepare any notes because as you know when there's a community and a system many people speak exactly what you wanted to speak or were going to speak and we all carry that collective consciousness I do agree with Jeffrey Starkweather and Randy Haney, and Jerry Steingold and Andy and Bill Wyrick. So I echo everything they are saying.
I'm going to start with some questions as I was listening. One is, and you don't need to ask them now but what is the dimensions of the Dignity Moves cabins? I haven't been able to find that on their site Are we locked into the type of cabin that Digny Moves used in Santa Barbara? I love that the Board of Realtors want to step up. Last meeting, they talked about working with the city pro bono and no charge. Does that also mean that commissions are being waived as well when a sale happens?
I don't have an opinion about that, I just want to know. What is the city boundary for sphere of influence? Because I don't know that. I know there's probably a map I can look at but I'm not clear on what that is. Long-term sustainability, that's what's been the conversation in my home recently. And regarding what's the vision? What's the insight? What is the long-term goal? What do we want? You know many years ago I wrote an essay about Ojai in a hundred years and I still ask that question you know every decision and movement we make now affects that What's also on my mind, because it's something I've always been interested is the size of the cabins and style of the build.
And I feel that needs to be revisited if indeed we're going to be building these cabins. I do refuse to call them tiny homes because tiny homes in our culture looks like a certain way now. We had many discussions on what a tiny home on wheels is and we know what tiny homes is So far, I haven't seen this. And there's so many affordable by design options like modular homes, geodesics, real tiny homes, 3D printing, air crete etc that cost much less would be much larger accommodation and much more comfortable and wouldn't create the waste stream as well that wood stick building does.
Transitional housing versus permanent. Even if we call it transitional housing, most likely folks might be there two or three years. So is that a permanent housing or is that transitional?
Thank you, Ray. Next, we have Jeffrey Starkweather then David Mendoza and then Curtis Connick.
0:46 – 0:524 turns
Good evening again. I appreciate the manager's proposals, I in a sense agree with all three committees or task force but I have a little difference and the order in which we do them and how we compose them. I think we ought to use the term standing committee because a standing committee is a Brown Act Committee as opposed to an ad hoc and a standing committee only exists as long as you allow it to exist So you don't have to worry about a 60 day notice. You know you can give them whatever deadlines you want as far as the realtor community I think they need to work in collaboration with the standing committee and I'm suggesting that you can't separate the short term issue of picking a site or how the camp is going to be constructed for long term sustainability because if your plan is something you've got to think of all those things when you plan begin I suggest that the standing committee cover all these areas.
That you pick five, maybe the manager picks the other five or ten and the standing committee exists as long as they're making progress and you want them to with the long-term idea that at some point you create a permanent commission But you don't need to, I think the idea of doing it as soon as you do the encampment. I mean, it's useful when you're doing committees with citizens that you have some sustainability of interaction. They listen to each other they talk they create a certain amount of camaraderie And you know, would you want to just stop that committee and then a whole new thing starts when you do the encampment? I think it makes sense to have that standing committee continue on until you feel you're ready to have a permanent commission.
And that this be a public body I agree with Mr. Gelman's idea of combining housing and climate long-term because the Sierra Club and most environmental groups say infill housing in cities is the biggest climate reduction action we can take in this country, and it's true for Ojai since 86% of our workers commute from out of the valley, and that increases every month You can talk to help of Ojai, but what happens to people when they get evicted? What happens to people when they lose their home? They have to leave the valley.
So I really like his idea of combining those two so climate and housing people could talk to each other, learn from each other and we go forward together as a community to make this sustainable and quality community we can. Thank you.
Thank you Jeffrey. Next we have David Mendoza then Curtis Kinnick and then Carol Wade.
Mayor, city council and city manager thank you for your time. My name is David Mendoza and I live within 500 feet of the encampment here at City Hall. Along with you I feel that we should help some of our homeless population. OIA has a history of helping our homeless. There are some that helping to provide shelter and social services will produce a positive outcome for their future. There are others that due to their addictions and antisocial behaviors will either, are either unable or unwilling to better their position.
I get my opinions from both personal and professional experience. I come from a loving family, two of my older siblings died while homeless. It wasn't from a lack of trying to help them, both were college educated, had no addictions. In simple terms, a lifetime of more bad decisions than good decisions led to their positions. They chose to live in Santa Barbara and Newport Beach, cities that provided many homeless services Professionally, I'm a retired fire captain from the city of Ventura. I can comfortably say that I've been to thousands of calls either related to or caused by the homeless population.
People's concerns are not merely NIMBY attitudes but rather understanding of the problems a growing homeless population brings to a city such as noise, trash, disease, theft and violent crime. I have seen a growing problem associated with our homeless population due to the current services being provided in this last year. Historically, I'd put the homeless population at around 10-15 individuals Now there are 30 or 40.
The solution to homelessness is not the growing of the problem by 50%. The word is out, Ojai is getting into the business of housing the homeless. The recent decision by the Supreme Court allows cities to prevent people from camping in city parks and sidewalks. This is a public health concern and should be enforced. Make no mistake, cities up and down the coast will be enforcing these rules causing homeless to change their location.
Homeless individuals move to Ojai isn't a future problem. It's currently happening now and more will come. Ojai is located within an hour-and-a-half of LA County, which has the second largest population of homelessness in the United States at 75,000. Some well-intentioned communities have tried large solutions to homelessness, sometimes to their detriment. Take the city of Sebastopol, which is located about an hour north of San Francisco. They're a city that started as a farm town turned tourist destination. They have a bike trail like ours. They're similar to Ojai.
After working on a solution to homelessness they were going to build an apartment building. They changed course when they saw the millions of dollars of unforeseen costs to their budget Accepting a $12.7 million grant may seem like a windfall, but with all the strings attached it might seem more like golden handcuffs that will tie us now into the future to a much larger homeless population.
Thank you David. Next we have Curtis Connick then Carol Wade and then Sharon Meharry
0:53 – 0:583 turns
Oh boy, oh boy, oh boy. Should we all take a breath and maybe shake this out? I'm here—I live within 500 feet. Dave and I, we were neighbors. And I didn't know I lived within 500 feet until the survey came out. I'm here because I care about This community finding a solution that works for everybody. Now at the meeting in January, you guys asked the Green Coalition to get all the stakeholders together and begin a conversation about possibilities for addressing this. And that hasn't happened and I'm grateful it looks like it's going to happen now.
What I would offer, what Anita said is every stakeholder anyone who's concerned or cares about this problem or who is a part of the problem quote should be a part of these committees There should be all voices heard so that a thoughtful, sustainable plan can be come up with. Is that right? There's a saying out there that when you fail to plan, you're planning to fail.
When you don't have a vision When you don't know what's going to happen and have a vision 5, 10, 100 years from now we're planning to fail. This is a scramble for 12 million bucks how do we use it within a year? We have to use half of it in the year. We're locked into Dignity Moves and whatever material they use but it seems to me that I like who said back, take a step back. Someone said take a step back, take a breath and take some time with this. And I feel the urgency of this whole thing is not that it's not an urgent problem but urgent solutions always fail So maybe take a step back, think it through.
You're gonna vote on these immediate things now but know that the immediate things are seeds that will grow and so be thinking what are we planting? That's a question you can write that down Ben. What are we planting? Thank you.
Thank you, Curtis. Next we have Carol Wade then Sharon Meharry and then Amy Weiss.
Hi, everybody. Thank you for your work and I thank everyone else in this community or people of this community who have come here to talk about this very important issue. I have some questions that are kind of taking a step back as we look at this. I think that many of the questions that people have mentioned are really important and definitely I'm glad that they're being put on this list of questions that need to be addressed One of the things that I wanted to ask about is that as we talk about unhoused people and we talk about transitional housing, and this question has been asked directly and indirectly. What is the transition to? And with that question what I'm asking about is affordable housing here in Ojai and the impact that lack of affordable housing is having on our community The very real shift and change in the population of people that are living here, or that can no longer afford to live here.
And one of the questions I have with that is And this is in some ways philosophical, but it's not because it really has to be addressed. When we treat homes, houses as commodities what do we expect to happen? Because people can get a certain amount for rent, a high amount for rent that keeps going higher and higher Does that mean that it's right? You know, it feels like capitalism run amok. And where do we as a community temper this? How do we temper this? These are questions I don't necessarily have answers for but I think they have to be addressed with this.
I also want to look at the fact that when you look at where our money as a nation, not only in this community. I'd really like to know what are the investments for the city of Ojai? Where do we get our money? How is that money earned from the investments that we have? I would like to have a trail of what this comes from because for me, and some of you already know this, for me it has to do with the war machine in this country. With the amount of money that gets spent on national so-called national defense that does not get spent on social services and on the needs of the regular person.
I think that until we really look at that, particularly because we call ourselves a city of peace, an international city of peace, we designate ourselves as that. We have to look at that because it is relevant.
0:59 – 1:045 turns
Thank you, Carol. Next we have Sharon Meharry and then Amy Farrah Weiss and then Renee Roth.
Hi, Sharon Meharry with the Board of Realtors. First of all I just want to thank everybody who's supporting us here tonight and I hope you vote and say yes but we have people that are so ready to get working on this but obviously we're not ready. You know we have to have that we have to have the criteria and to everyone who's worried about it The realtors are not gonna be picking the site. That's gonna not be under our purview, all we're gonna do is bring you good options and then that decision will go beyond us.
The other thing I wanna say is in terms of... We know that it has to be better than the Kent Hall site but what? We don't know exactly what that means. Does that mean can it be vacant land? Yes. Can it have a building on it? Can it have infrastructure already that we don't have to pay for? You know, there's so many things. Would it be better to do a long-term lease or a shorter term lease after we figure out whether this is good or not and if it's going to work? So we have a lot of questions and I know you guys are going to do your best to give us good direction. But the other thing I want to say is, I just want to say The realtors in this town are, it's not a monolithic community. We're all from different backgrounds some of us have been here for many years like I have some just got here the very first person who volunteered for the realtor task force after I sent out the memo Said, you know Sharon I'd be happy to do anything.
He said most people don't know my story but I lived in my car for three years so we have people who understand this problem. I grew up with a paranoid schizophrenic mother 30% of homeless people are schizophrenic so we get it and we're very excited to help that's all I wanted to say
Thank you, Sharon. Next we have Amy Farrah Weiss then Renee Roth and then Barbara Bowman.
Hi City Council and staff and greater community I'm Amy Farrah Weiss. I'm the founder and director of the St. Francis Challenge and as of last week I became the lead resident steward living in Sam the Clam, the clamshell trailer that's right out there And I just wanted to thank everyone for the warm welcome. I truly feel blessed to be part of this team working together on this and I just want to say that a few things, you know, I've worked with a lot of different groups and communities and organizations and whether you have a homeowners association or a tent camp You're going to have 5% to 10% of the people standing up as leaders for good. And you're going to have 5% to 10% of people being chaos agents, and this is no exception. The majority of people here were craving more structure and accountability, and my work here is truly amplify that.
And residents here have really been stepping up and showing me that they're already doing resident stewardship work so I'm really happy to be here to support that. The other thing I wanted to mention is having Secure All as the security contract. It was a brilliant move and all of the security guards, not only do they provide that sense of security and structure for everyone and the residents of the camp are really appreciating it, they have a really good touch and they're very humane and compassionate in what they do and I feel like they could be leaders in this work nationwide on how strike that balance. And then the third thing is I'm really here also to support community integration and engagement, and the concerns of the neighbors are my concerns as well.
And I bet a lot of people are noticing a little bit of a difference with the structure provided by the security We have had 102 residents of the city of Ojai take the survey that we have online. And in order to get there, you go to stfrancischallenge.org. That's all spelled out S-A-I-N-T F-R-A N-C-I S challenge dot org slash Ojai and you can get to that survey. We're going to have an opportunity at the end of this month to invite everyone who's taken the survey in the larger community to come together in this room and talk through concerns and talk about what we're doing to address them. So thanks again for having me here, I really appreciate it.
Thank you Amy. Next we have Renee Roth then Barbara Bowman and then Marissa Gonzalez
1:04 – 1:094 turns
Good evening, Council and Mayor and staff. Amy it's really nice to follow you and welcome I'm glad you're here. I'm really glad you're here. I am. I found an e-mail that I was sent in August of 2023 and Betsy Sticks you were on the email it's from Ruth Miller and it is a summary of a meeting that was held to discuss grant funding for the Encanto and Jennifer Parkey was there Jennifer, it's nice to meet you.
You are mentioned and your name comes up often and I think people need to know who you are. You did a beautiful job writing this grant. I think Carl probably helped because I know we were in transition with city managers So there's been lots of turnover, lots of change. Lots of management ups and downs but at this point I think you are ready to take on item number one from the project timeline.
The project timeline says for item number one, the first milestone for the project. Begin implementation of community outreach plan to ensure community stakeholders Including target population service providers and local businesses are aware of the project scope, goals, function and timeline. Now I think you are definitely going to need some committees and some involvement from these people who've written the grant But I think moving forward with all the suggestions on getting the best advice from this community, you can is a really good idea.
I also want to thank the Ojai Valley News for covering these stories and Andra Belknap did a deep dive on the homeless articles. So you have an engaged community who really want to follow and know what's going on. And keeping us in the dark is really not a good idea. Because we really do have some knowledgeable and informed people who really do want to help, and you can see that in this community.
So I vote yes for all the input and support you can get so you can enhance the community engagement of stakeholders in this process to make it a success for this community. And the state will be proud that Ojai put us on the map for this grant.
Thank you, Renee. Next we have Barbara Bowman then Marissa Gonzalez and then Naima.
This is such a pleasure now coming up here and talking about this because we're all here for the same thing it feels good this is two times in a row I just love it can't just keep this on a roll anyway we had a wonderful meeting with our city manager and I realized during that meeting what a hands-on person he is on this issue, which gave me tremendous confidence. I felt really good about it. He knows the names of the people out there. He knows who they are, what their particular emphasis on their needs are, who is more difficult, who's easy, who can be transitioned. That's very admirable for you doing. Thank you.
I want to say that tonight is really a wonderful night. I'm going to go home feeling so good about this. I feel really good about Ojai, and I feel good about the community I live in. Everybody wants to be part of this. I love the idea that it's been presented on the agenda for us to have the committees. But I also would like to add, I think at the end of all this We come to that last committee or sustaining this. I can see the government of Ojai expanding, like we have a planning group with Lucas. I can see within the government us having two or three people that deal with this because as Randy said, this is not going to go away. It's long term it's here. We're not gonna have an absolute solution, we're gonna learn as we go. We're gonna adjust as we go, we're gonna change as we go and there is no one solution because I think it's a very fluid situation that's always going to change.
So you need somebody within our government much like we have with different what you take care of, what Mr. Harvey takes care of, the attorney takes care of. We need a group of people in the government if one, two, three whatever it takes To just handle this full time is maybe grants, may be interacting with the people you know and the people that are taking care of the homeless. So I'm looking forward to really good things coming out of this we may actually do something exemplary here wouldn't that be wonderful? And I think it can happen thank you.
Thank You Barbara next we have Marissa and then Naima
1:09 – 1:155 turns
Hi everybody. Namaste. So I'd just like to share really quick, I wasn't planning on coming up but I was taking some notes as I'm listening and just to begin with housing is a human right as I see it just like food growing up in Los Angeles moving to Riverside and now being in Ventura County Ojai It's a sadness that's existing in our society. So it goes far beyond community, it's a global community issue.
Balance is important. A few months ago there was a lot more balance in this room based on representation of the community, a lot more younger people. I don't see them here today. There's a lot of Spanish-speaking people in the community. It seems to be, as what was mentioned, the sphere of influence if we have...I guess we do have to be technical and find out exactly what that sphere of influence is but I don'y doubt that there are a lot of Spanish speaking people in this sphere of influence So getting to housing, I hear a lot about realty, real estate. $12.5 million when it comes to development isn't a lot of money but 12.5 million dollars is a little bit of money so like any business the importance of the plan as a gentleman mentioned Self-sustainability, is there some kind of economic structure that's being put into plan?
And something I would like to say which has been a really big problem in this society is the type of housing that we have, which is a colonialized type of housing. There's a group of young people that I have been fortunate to meet. One is a family member of mine, Awudu. You guys have met him. Another is Cyrus. Another—I was just thinking about him before he walked in the room—is Sage. And then there's another gentleman, Jerabera Treeman, who focused on self-sustainability, earth building So we are at a point in our global living where we have to start flipping things to make changes on this planet. And in order for us to get to that point, it comes to community information, education sharing for some of us to be willing to give and take and not erupt with one another, and focus on the needs that we have as human beings on this planet.
As men and women to look out for our children and to start thinking about the International peace movement, human rights movement and making a change globally because are we an insane civilization or loving kind and caring and sane civilization? Peace. Thank you Marissa.
Next we have
Naima.
Hello City Council, hello Ojai. My name is Naima Holmes I'm a mom and live in Miners Oaks have been here for about two years. I have been thinking about this crisis that we are currently in and it's escalating for a while especially since moving to Ojai and learning more and more of my friends good friends my daughter Kali's parents can no longer stay in the city and also can't find anywhere else to go. So when you think about houseless and the homeless, you're thinking of the people that are just already on the streets. I'm thinking of the people that I'm being told can't find a home anywhere. The renters, the people whose loved ones have passed away, the people who are sick and found themselves unable to pay their bills. We have a matter of time before the 30 that we're discussing become hundreds very quickly.
So I kind of want to back up the way we think about houseless, housing at risk, housing insecurity. Those of us who are holding on to paychecks and asking friends or else we will be on the streets. I think we need to think bigger and that's why this grant yes it's important because we started all these conversations. We started the thought of committees, committees that needed to be started yesterday But also like Ojai, it's not about people coming in from outside because Ojai is giving out free housing. It's the people you know that don't feel like they can tell you about it.
It's the people you look at every day and I've only been here two years and I've heard so many stories. And so there's this saying that I'm going to butcher but like the judging how you judge a society is how you treat its weakest your most vulnerable It's not about us against them, it's how we care for everybody because ultimately as a Manhattan girl and New Yorker if you don't take care of them they'll come for you. Like it'll all fall down and it's already happening in some of those cities that you're afraid of that you don't want this to become. It already happened in my hometown And so it's so sad to watch the people, the locals, the people who have been here forever run around Ventura trying to find affordable housing when there's nothing nowhere.
And then you argue saying oh we can't have them here, we can't have them there, we can do this too fast let's slow it down yes? but let's think about a permanent, long-term solution because we're all in this together. The renters, the homeowners... There are so many empty properties, there are so many houses that are only for vacations or people who want to come sometimes. It's sad!
It's sad because what makes this space special is going to go away and gonna fade and then we're just gonna have a bunch of people who are complaining about the quality of life has gone so far down. It is because we are supposed to care for each other I also want to talk about the fact that we're locked in things before anybody knew what was going on. So, in terms of what Marissa was just talking about and Sage, there's a better way to do this for sustainability, for long-term goals so that when that problem grows as it's growing, we have the resources, we have the capabilities and we keep it inside so we employ people in Ojai and we use sustainable materials to create our own answer to a problem that's not going away. Thank you.
Thank you Naima. Next we have Sage Stoneman, then Bill Miley and then Nick Oatway.
1:15 – 1:2113 turns
Hello everybody. It's a pleasure to be here. I've lived in Ojai my whole life and this is my first time speaking at one of these because I just feel this is a really important topic and yes to the committee, and I just want to offer myself as a resource in the case that there is an interest in looking towards sustainable materials for the housing options Straw bale is already a legal building material in Ventura County, and Patagonia actually just made a really good film called Home Comma Grown about a straw bale house that was built in Ventura. The reason I like that is because you can use local materials and also local resources in terms of employees and also just sourcing of materials. So a lot of that money we're looking at $12 million, a lot of it can stay in Ojai.
You can actually go to local people And there could also be a focus on educating the public about how to build in a way that is more based in local materials and resources. So obviously, that comes as a whole host of solutions such as being non-toxic, fireproof, cheaper, and on and on and on beautiful easy to maintain. So I could speak more to this at another time but I just wanted to make my presence known and anyone else that's here in the room I think that it's actually a really interesting way to add value to this situation and take a perspective of why don't we just create the best possible solution here that could actually be a proof-of-concept For other places and demonstrate and educate the public.
And then also I don't, I'm sure you all know about Mesa on the East End what they did is they took agricultural land with a dilapidated house they put 12 tiny homes for foster youth at risk youth. And that's a really good model, I think in terms of zoning and looking at where is this going to happen. We don't have to look at development land necessarily and we don't have to look at residential land there is the option. I'm sure you've thought about this and talked about this but I like to emphasize that option of agricultural land and looking at building housing as also a function of ecological stewardship. That housing doesn't have to be destructive And the process of construction doesn't have to be destructive. It could actually loop in community members and be a process of community engagement, education and integration by bringing in people who are ideally youth who are interested in learning these skills then you're developing a labor force of people who know how to build sensibly ecologically responsibly and can continue to combat this issue down the line Yeah, that's it.
Thanks for listening.
Thank you, Sage. Could I respond
really quickly? Yeah, I
want
to respond too. Sage, I just wanted to say that I built a straw bale house in Western Massachusetts and it was a community build. It was like a barn raising. And so everything that you're speaking to is doable And it is a model that kind of exists, so it's something that we can consider. I guess
I forgot to say that I do that for a living and I teach workshops and I go around the country doing those kinds of events and designing the homes and building them. So...
It's definitely possible. Thank you very much. And I appreciate you bringing up sustainable building. It's really important. Thank you. I think it's
very Ojai.
Indeed. And highly insulated.
Okay,
next we have Bill Miley then Nick Oatway then Rachel Hunt.
Hello as I see it the purpose and goal tonight is to get as much community support as we can based on real facts and not rumors. An email to the council that states my position on all of this about the encampment grant and the future programs for easing homelessness, not just the grant but beyond. Tonight, the proposed real estate ad hoc and permanent citizens committee I certainly support What we're talking about is a rehabilitation program and that term doesn't come up in this grant. It's a rehabilitation process.
And last, the term for the ad hoc committee should extend beyond the site approval and it should go on at least until the Encanto is up and running So we have lots of citizen involvement all through the development process until it gets established. Thank you.
Thank you, Bill. Next, we have Nick Oatway and then Rachel Hunt.
1:21 – 1:265 turns
Well, congratulations. I like community expression and I think that a community that I've been a part of Ojai for quite awhile that can now seriously take into account our most vulnerable is on the right path. It's just how we handle each other and how we talk to each other will be the solution, whether it's bricks and mortar or whether it starts as tents and ends up as apartments or whatever and wherever.
And I'll just say one thing about the topic which is the housed and the unhoused and creating housing As a little bit of a hat that I carry as, as a town planner. We need to think about and this is for the realtors too if we have a piece of ground or something or even a house that we want to do something with for the unhoused How are they going to move around?
I mean, do they have to hitchhike into town or... And for that we can be also very thankful that this little rendition of a San Francisco cable car called the Trolley exists. Thank you very much.
Thank You Nick next we have Rachel Hunt
Hi, my name is Rachel Hunt. As we just said I'm here as a forever community member. I was born and raised here and with my organization Beloved Ojai that was started as a response to The lower economic statuses here and homelessness and supporting their needs because I was in that demographic as a child. Just to put a face to homelessness, I know some people preface things that we should help some homeless people so that's kind of makes me feel Like, okay maybe I was in that group but really we should help all people.
And I don't know exactly what that looks like too but I do know it takes a lot of creativity and a lot of compassion. I myself lived in over 30 houses in Ojai and then I was homeless at 16 because my dad died after taking care of him for two years. My mom was a elderly care in-house giver. We worked all over. I went to the summers with her Worked in Saddle Mountain and took care of probably some of your relatives, aunts and uncles and grandparents.
Anyways but once my parents were gone I was on my own and there were no resources up here and CPS was called and I was given to Ventura and then given to an older man basically trafficked up to Oregon and then got back to Ojai because Ojai was a safe place and Then I've always had a heart for seeing these street people and getting to know them and seeing where I can help them because somebody did that for me And so I started meeting homeless kids that were coming into Ojai, and when they weren't the core group that I already grew up with here, I would try to get to know their story and relocate them home. And I had some successes doing that, so it kind of confirmed that this is the type of work I should be doing.
I didn't have anything written. I wasn't prepared to speak today, but I just felt called all of a sudden after hearing the last three people speak, Sage and Naima and the other woman with the braid. Sorry, don't remember your name. But I just really would like to affirm what they're saying about keeping things locally here, increasing the integration of protecting our environment and the people's lives. And that we could have these integrated community systems that are long-term sustainability with respect to our planet because like yeah, we could build these houses but then if we're poisoning the planet then where are we gonna live 30 years from now too?
So last year, I was meeting with Mark who was the business interim manager or the city manager for a while. He was very open to all of... I brought up Sage's names in those meetings. He was very open and thought that this would be great for Ojai to put Ojai on the map to have this like ecological kind of utopian society where we could have agricultural land stewardship elderly there mothers their children and this working model of how really life
Thank you, Rachel. Mr. City Clerk any comments online?
Mayor we have no raised hands but for those Zoom participants we are on item two and we do have one raised hand now mayor from Shanti. Shanti you have the floor
1:26 – 1:3812 turns
Hello. Hi, I just want to thank all the people who spoke about how housing is a human right. I really want to echo that and I also want to share a few thoughts. I'm so grateful Sage is there in the audience. Thank you Sage for being here. I had the great privilege to attend like a workshop that Sage was hosting and I want to say that it was such a beautiful experience Not just the building part, but also the community that was formed. And I think that's something that's really important and necessary for us to build with our houseless population amongst community members so for us to help them out and it's a mutual thing right? We're all working together and we're all in community together and as so many have said before this is not just about the unhoused population either it's about all the other people who are at risk which is so many of our community members who are at the brink of houselessness So, I just want to echo some of those thoughts and I want to say that.
I'm excited about the task force and that it's going to be a diverse population with a bunch of different people with experiences and knowledge. And I do think 1 of the benefits of the site that was proposed initially is that it was so close to transportation and services and help of Ojai. So I just, I really, really want to make sure that this doesn't get sent far away out of town because that is Not okay. And we need to make sure that we have an accessible place for people to access services and transport and whatever they might need, and that we should always keep the unhoused population and those people at the center of any decision making. So that's all I wanted to share. Thank you so much.
Thank you,
Shanti.
No more raised hands on Zoom for item two Mayor.
Okay, we will move on to discussion. Mr. City Manager do we want to handle the questions now?
Yeah, and if I could maybe if I could ask Jen Harkey and Jane to come up in the front. Sorry to put you on the spot. I've got some questions that yeah. And then good. I've got Mr. Jeff Gattis is also on the line. Great guys can just have a seat. If you don't mind what What I'd like to do Mayor is I've wrote down the questions that I heard. Now there are certainly lots of comments and lots of editorials and so. I didn't write everything every single thing down but just the questions I thought we should be responding to and if I miss some.
That's possible. But I'm going to just probably ask where appropriate you know Jen Jane or Jeff. Or myself or other people that I think are best suited to answer it so I'll just start. OK, so this is one of the big questions that many people ask. And I'm going to ask Jeff Gaddis and Jen to be ready on this one. Maybe, Jen, if you don't mind coming up to the microphone with us? That's the bigger question about what's the- Thank you.
Well, that's a wrap. What is the long-term plan for this project? This is a two year funding cycle. I'm new to this type of offering, this is not something that I've dealt with in my past assignments but I know that Jeff and Jen have dealt with us a lot. And I know that one of the things we should be talking about is Proposition 1. And so, I'd like for, you know, Jen if you want to start with that and then kick it to Jeff or vice versa. Talk about when the two-year cycle funding leaves off what position the city could be in with this type of facility and how we might be eligible for Prop 1 funds if you don't mind?
Sure. Thank you for having me. So Jen Harkey with the County of Ventura and I actually as of last week formerly the program director for the continuum of care and as of this week, I am officially the homeless solutions director for the county And happy to be in this role, working alongside of all the cities and local organizations to make sure that we have this path forward.
Sustainability was underlined in my notes here because it came up several times. And sustainability of this project in the grant itself, we actually wrote into the grant how we can create a sustainable project. The first two years of operations for the grant includes the case managers, so there's two case managers that work with the population. It is considered permanent supportive housing. So I just want to clarify what the type of project is. I've heard transitional thrown out there or temporary but the intent of the grant with the state with encampment resolution funding is to have a pathway to permanent housing And so it is intended for those who are chronically homeless in your community today, who are residents here. And we know who they are, right?
They're here in this Encanto which was written into the grant of those who are Ojai residents that need housing. A sustainability model that was written into the grant is that 30% of those who have social security income or other types of income can actually contribute rent towards the housing itself. So they would have a lease in place You have an actual lease sign so there's rules and restrictions and things like that. That people must follow the rent would be collected and that's considered put into an operational reserve over time you can also put some funding in from the grant itself into what we call operational reserves And that can help you sustain the project for a longer period of time.
Through the county and the continuum of care we actually have quite a bit of funding that helps support permanent supportive housing projects. This is also an opportunity for the operator Help of Ojai who's also funded through continuum of care to help have more grant funding in the future to help sustain the support of services operations of the project maintenance, things like that.
So just wanted to clarify that as far as how we demonstrated a sustainable model and that it is permanent housing. You did ask about Prop 1 and how that could help offset costs. So Proposition 1 was voted on and approved, and it comes through behavioral health. Behavioral health here locally through the county will oversee those funds, and it is intended to help with housing and homelessness.
So some of those funds can actually help offset costs for this project for those who have severe mental illness. And so that's also the tie, right? There's a tie there to the certain population or subpopulation that you may be serving. And I'd be happy to answer more questions. But when we first looked at the demographics of who is in this targeted encampment, the majority are seniors who have Social Security income. You know they're earning a thousand to twelve hundred dollars a month can only afford three to four hundred dollars a month in rent.
And so that was really the intent here is to build extremely affordable units and then I can pass it to Jeff.
Sure, I mean, I don't know Jeff if you have anything to add to that. You did a pretty thorough response. Thank you, Jen. Jeff do you have anything to add to
that? No thank you and thanks for having me and thanks to the community for being there and caring so much about this issue No, I don't have much to add to what Jen had to say. And I'm really grateful for her leadership. This is really a county-run project too and we've been invited in to help with the development side of it once the site is chosen. So really where we're at right now is that a standby until that site is actually chosen and then we can look at the different kinds of development issues, the community involvement, the city's involvement, the county's involvement about what they want the site to look like.
So there's a lot of latitude in this, in terms of how we can make those changes increasing the number of cabins that are involved in it. The number of people that can be served so we're really waiting for that to and then we can start to provide more specifics about the shift of the budget to a new site and what that's going to look like.
Great. Thanks, Jeff. I'm going to move down through my list of questions.
Just a question of Jennifer related to this? Yeah. I want to be crystal clear on the language because I heard you say use the term permanent supportive housing pathway to supportive housing So let me tell me if I'm understanding this correctly for some people. It's living in a small unit which I have been doing for three years myself without a kitchen and often without a shower so I know what that's like it's enough housing to get somebody back on their feet it's not the ideal life long situation But for some people. Are you saying that they could this could be their permanent.
Housing for segment of the population others will use this as a way to get their Their themselves together and in the meantime Just so the public knows the city is working very very hard at the long-term vision is that we're going to have a four truly low income affordable housing preferably of the type You know described by sage. That's exactly what I'm But I have always, that's my vision for Ojai. That we have ecologically sound housing the long term and affordable.
I'm also familiar with Straube building and all of that. So can you clarify what I just said in two sentences? Because the question comes up over and over again.
Yes. Yeah. So let me clarify, the pathway to housing is in the grant itself. The encampment resolution funding grant requires you to have a pathway to permanent housing in order to even qualify for the grant. In order to do that we propose to actually build the housing. This is the tiny homes or the modulars or the cabins or whatever you want to call them and that That concept of the modules or what the homes that are still in.
The planning phase, right? Yeah so with dignity moves or locals that want to contribute right there can be Something that is planned out here locally, but it is intended to be permanent. And that was written in. It doesn't mean that someone moves in and a year out from now that they may not find something else if they want to rent or move too. Maybe someone increases their income or their benefits or they find family that they want to reunite with there's a lot of options there But yes, that is the intent. It's that it would be permanent.
1:38 – 1:4630 turns
So it'll be a lease. I mean, I heard that so essentially it the goal is not to stabilize and move on to permanent permanent. That could be that could be an outcome, but it's not necessarily the goal. Is that correct? Okay. Then my other question is, is Proposition A from what I understood is only for severe mental issues? That's the only... So...
Proposition 1.
I'm sorry, Proposition 1, yes.
Severe mental illness and there is a specific set of criteria and diagnosis that qualify through behavioral health services.
OK, so when we say funding might be available through Proposition one, we have a very small subset of individuals who would qualify for that or that we could tap into for that.
And I would clarify that Prop 1 wasn't passed at the time when we were writing this grant. That wasn't really something we were betting on, right? That you would use for long term sustainability. It's something that could potentially be used in the future and offset costs.
Yeah. Yeah, understood. Yes. Thank you.
OK.
I'm sorry, one more question for our friend Mr. Gattis? And you may not be able to answer this right now but are building materials negotiable?
I think they are. Just as we go through this process that's something that we want to discuss with you. I can't fully answer it right now. We'll have our VP of Construction and Project Management involved in those discussions with the community as well but we're certainly open
So it's a conversation we can have.
Yeah, it's a conversation we can
have. Great, thank you.
Actually, can I ask a follow-up question to Mr. Gattis? Would that also include hiring local contractors and... Yeah. Okay, great, thank you.
We work with local contractors. We wouldn't be able to scale this and do it if we didn't work with local talent, local skill bases to help make this happen.
Okay, just try to go through some of the questions here that weren't answered already. I think some are going to be for you guys to decide you being the city council who's on the boards what are the terms all that type of stuff so I'm not going to go through that. What does it mean by more services and I tried to detail that a bit in the staff report. It's there isn't an instruction sheet that comes from the state that tells you what that means or a definition sheet Grant is overseen by a group of folks who are now transitioned over to housing and community development. There's a grants chief and then she has her team and they evaluate in their opinion if this is providing more what she's told me examples of more are means.
More than what you propose on your application so on your application you had Kent all. Kent Hall allowed for up to 20 tiny homes. More would mean more than 20 to them but also more could mean closer to services. You know more on a transit line closer to help of Ojai. That would mean more to them but it is this group of state employees who administer the grant who make that determination but there is no definition sheet that they give you that clearly defines that it is a bit subjective so this also feeds into where could this be located well when I've had the conversations with this person and her team at the state their concern when you start talking about moving it far Out of town because it's away from services. They know that you're going to possibly have to change the transit line to make that work and the idea is having this be part of the community, they were very excited when we were considering 601 East Ojai because it was right by services right in the downtown people could walk.
That type of location is ideal in their view so You know, and I think that I'm probably the best able to speak to this question because I've been the one talking to the state the most about this. However if Jen wants to jump in on this feel free Okay, I mean I've been talking them a lot about this question I
have a follow-up question for that, if I could. So the grant authorities that you were speaking to at the state we heard that this was going to move to HCD but those people actually moved to HCD so we're not having to reestablish relationships with HCD it's just that group moved into that They just moved under a new umbrella.
That's correct. The one caveat is, you know, the section chiefs name is Jeannie McKendry she's explained she's probably gonna have a couple of new bosses there probably could be some additional oversight or requirements that you know they're kind of figuring that out right now but she's made it clear that I'm still needing to go to her directly
So our grand administrator has not changed,
just where she
lives has.
And there could be some additional, she wanted to be clear. She could have additional requirements from her boss or bosses, she doesn't know
that
yet.
Okay so you'll be figuring that out as you go and I know that you have a fairly open relationship with her so that back and forth should bubble up. So it occurs to me that really when we're talking about more services it's an argument to be made Right, we will make an argument depending on what comes to the fore. We will make an argument that potentially we can make an argument on why different building materials may be a better
And to be clear, just to jump in the state is not going to be involved in that type of discussion. In fact they made it clear that they're not looking to we don't have to demonstrate that we have site control. We don't need to give them any type of documentation like that. They're taking us at our word because if we don't deliver what we said we were going to deliver this is assuming we accept the grant and move forward then they'll ask for their money back So it's kind of a different approach that the state has taken. Usually, you have to demonstrate progress at milestones and then they release funding to you and you get reimbursed. No, they're just going to give us a check and say this is yours, build the project. You better do it because if you don't, then we're going to ask for that money back.
Great. I got it.
Thank you.
One more
time on that topic. Trying to define what size parcel would work. That was another question so when we were looking at 601 East OI Avenue that was about three quarters of an acre it was vacant, it was flat and we were able to through Dignity Moves and a test fit map out approximately 30 cabins that could be built there. So that was definitely more than the 20 at Kent Hall.
But that size property is probably, I would say nothing less than half an acre and probably more would be best because it's hard to deliver more. And if you can't deliver more, the state said then don't come to us with some site that you just like more than your current site because they're not interested in political, in their view, political concerns like that.
Okay, maybe this is a question for Jane. This is on admission criteria and how that works if you'd speak to that please.
1:46 – 1:5211 turns
So I think it's important as we talk about the work that's happening and what's happening with the folks who are at the encampment to have a little bit of context in terms of what Help of Ojai does We are already working with that population and we have been for some of them for many years. We work with a system called HMIS, the Homeless Management Information System. It is what other homeless service providers in the county utilize as a tool to help people find housing or meet their goal or whatever it is that they're seeking through case management.
So if and when we are able to hire our additional staff, we will do a much more intensive type of case management with the folks down there. But right now my two case managers are already doing this. We meet, we interface and we do something called a VAT, a vulnerability test essentially. And by that people get a number and then we prioritize. A lot of what we're looking at, and as Jen described is an older community. So they are at a level of risk because they are aging. And so when we do those intakes, we essentially again will rank people based on this vulnerability tool which I want to really emphasize It's difficult. It's a really hard tool to go through with someone, it requires a lot of trust they have to have really good rapport and really trust the person they're meeting with and that's why case management is so important.
So it's not just this like very brief meeting you're ranked your out like there is definitely a development in a building of that relationship which then allows us to rank or decide who has the highest need and needs to be housed First, if that makes sense. In terms of criteria I feel like there's probably a lot of questions about like more specifically what that means we obviously part of our programming and what we do folks have to become homeless in the Ojai Valley, that's a requirement for us in terms of the work that we do.
When I believe there was a snapshot of the population done in December when kind of all this was happening and so we had those early numbers. We, of course are seeing the number shift and very similar to what this program will do once funded. We see people moving out. We know that there are people who are going to leave. They might have a better opportunity they might get selected to move into permanent supportive housing somewhere else that works better for them.
So those numbers obviously will shift Not as much of a black and white answer to that as people might hope, but we are talking about actual people who the longer they are out there, the more their situation might change. And so it does require a lot of support in that sense. But I can answer specific questions too about that if you feel like I didn't cover something. I
know a number of people who lived in Ojai for decades and their jobs are still in Ojai, but because they couldn't find housing they moved to Oxnard or somewhere in the outskirts. Mm hmm. Do those people still qualify as becoming houseless in Ojai? Or once they're
housed, they would know like if they were how well I mean, I could get really in the weeds on this with you guys. So first and I was just having this conversation with Whitney Nunez, who's our director of homeless services. So especially when we talk about like permanent supportive housing in this model, if you were to get housed somewhere else depending on where that is, we might still stick with you as your case manager. Right. Um, but you're technically housed. You're no longer qualify for certain services because you are housed right?
For this program specifically we were talking solely the folks who are in this encampment. This does not open up to the wider population I mean I read Facebook you guys I see the comments of like I'm going to move to Ojai and get a house like it doesn't work like that. Not in any way, right? Wouldn't that be nice? Right or anything just it's it's a lot more complicated than that and it definitely doesn't work that way but for this specific housing model these are folks who are in that encampment who have been there for you know chronically at this point so more than 12 months or 12 or more months okay But like to your other point in terms of services we offer, we absolutely have clients whom we carry on supporting after they live Ojai. Especially if they are maybe in like Ventura or Fillmore or Santa Paula.
We see a lot of our clients go to Simi Valley. And we absolutely maintain that relationship. Their
intention is not to leave.
No, it's their only choice. They want
to be
close.
They're commuting. It's
ridiculous. No I get it. We absolutely understand. We see it every day. Thank you.
Okay, thank you Jane. I think this is a question for Jeff Gaddis. There were some questions about the typical dimensions of a Digny Move cabin and are we locked into the same type of cabins as Santa Barbara? And you kind of touched on this a little bit but maybe you want to talk about what square footage of most of your cabins are and that type of thing.
On average, there are 114 square feet. But it really depends on the modular provider that we're going to get or whoever we're going to work with on the cabin itself. For this site initially, we looked at 114 square feet per cabin and that could change with the budget, the number of units, how we reconfigure the site based on the site selection itself. But right now just as an aggregate where we would say 114 square feet
1:52 – 1:5816 turns
Great, thank you.
There have been questions Mr. Gattis about not tonight but in previous public communications about indoor plumbing and the availability of those kinds of facilities bathroom kitchen water Can you speak to that a little bit?
The most I can speak to it right now is again, it's all tied to site selection and the utilization of the funding. Right? Like how do we best maximize and utilize the existing funding so as we get into the site selection, the unit numbers, we can revisit It's hard to answer that right
I have just a quick follow-up. If we are indeed looking at the residents of the encampment, then – I mean, I have a question about that. If well, if let's say. Well, never mind. I'm not going to ask that question. The only question I'm going to ask is, you know, we can talk about this could be in the committee. But the only question I'm going to ask is, is that if we're talking about these specific people and we know these specific people, then we know already sort of what would be most appropriate for them? Is that not? That is correct. Not that they will live there forever, but
like most appropriate in terms of what? Like how we
If we know 50% of them are elderly, then we know that 50% of them are going to need things that are specific to the elderly. For instance, I'm just saying is it that level of granularity that we will be looking at Sort of build these individual Units
like in terms of like facilities, like do they have ramps? Do they have you know Are they wide enough to get in through and with a walker and like
those
kinds of things? You can speak to this but I know that dignity moves already Does this right in terms of their models?
I mean we'll be looking at the actual residents of this encampment To an extent I'm seeing well maybe
in your face. Well, I think it's more of a building question so it might be more for Jeff but I think like you know the idea being I mean especially with Dignity Moves model is that they will all be very similar right? Like it's yeah absolutely it'll be an inclusive build I mean it'll have to be in terms of the needs of the population
Yeah, we're going to do site fits on ADA compliance and the number of people that have disabilities and need a certain level of care. So ramps and ADA accommodations are absolutely a part of the development and build up this site. Okay, thank you. Based on the existing population as well, the demographic of the population.
Thank you.
Okay, I'm gonna give some other people a chance to speak now. Switching to a different area. I'm gonna have the city attorney and the chief please speak on the recent Supreme Court decision and what that means here in Ojai in our Encanto and going forward and all that so maybe both Matt and Trina can address this one, thank you.
I think I'll start off. So for those who may not have seen a lot of recent news headlines, the United States Supreme Court ruled in the Grants Pass Oregon v. Johnson case that it does not violate the Eighth Amendment to use criminal enforcement including arrest and potential incarceration for persons who are violating camping or sleeping ordinances That ruling, however, does not change the council's direction nor is it change I think the Ojai way that arresting unhoused persons is not the first call and probably not the likely call. It adds another tool to the toolbox but it does not mean that our that's our only tool what we're expecting is to continue to use services Targeted behavior redirection through the sheriffs, through secure all through our partnership team.
Maybe citations maybe criminal enforcement in the right cases where the other methods of services and outreach and working have not succeeded. And that's our expectation in our conversations with the county and our law enforcement partners as well it adds another tool to the toolbox or rather, restores the tool that was there before the 9th Circuit took it away. But it is not our only tool.
Criminal enforcement is not our priority. It's a tool but not the priority. Chief?
More to add than that, I think Matt Summers pretty much covered it. Our position with our agency is to do what we've done for the past years is offer services and get individuals help where we can and get them to hopefully We're going to accept the help, and enforcement is going to be kind of a last resort for particular situations where it may need it or it may be warranted.
1:58 – 2:198 turns
Thank you. Mayor, I think the rest of the questions might be more policy related for the council to discuss. I don't think I missed any that probably are for staff but if you think of them we're all here and oh actually Ms. Harkey has another thing to say please.
Yeah I just wanted to address one other thing in my notes was in regards to prevention, homeless prevention. Because a couple of times it was mentioned well if we just provide these select number of units then what happens with others who also are on the verge or experiencing homelessness? And so just wanted to clarify that the county has invested more resources for homelessness prevention. So obviously, that includes Ojai and the Ojai Valley.
We also partner through the continuum of care with the help of Ojai to offer homeless prevention or rental assistance services here We also have a contract with United Way of Ventura County for landlord engagement. And that also includes prevention and rental assistance dollars, and so a lot of those funds are coming through county resources The easiest way for someone to get connected is by calling 2-1-1 and there are staff who can do an interview by phone, and can help get someone connected to that resource. But just wanted to clarify that there are resources to help as well. Thanks.
That's great. Thank you. Oh, I think Mayor Pro Tem had a question too.
Yeah, so When we address the 601 Ojai Avenue project or proposal for purchasing that property, our understanding and I think it was your understanding as well was that we had a deadline to commit to a location by July 1 or the funding potentially goes away. And it is now my understanding from talking to you that that's been clarified to not be as hard of a deadline, so hence we're several days after July 1 and we don't have a location selected yet. But I was hoping that maybe you could fill us in on that because it might be very important if some of these issues were talked about.
Sure, happy to do so. Yes and so it was a moving target for some time and you know we were speaking with representatives from the governor's office, we were speaking with representatives from other state agencies and I think it was not intentional but we were given conflicting information And it wasn't until I finally got connected to the grants chief. This is Ms. McKendry who oversees our grant that I was informed that no, there is no hard deadline. Like I talked about earlier she did point out that you have a requirement to spend 50% of your development costs within the first 12 months of getting the grant You we're supposed to get the grant sometime this month. We have not yet received it but we do anticipate receiving twelve point seven million.
In its entirety from the state. And with that will be some grant instruction but she also has made it clear. That you know the governor made this money available and he's tried to be a little nimble. With it and there are it's not like a traditional grant. And so I have a contact and I can go to her with my questions, but I don't Have some of these definitions that you normally would see with the state grants a little different,
but we have kind of an effective Deadline in that We've got to spend a certain amount of the rent money in the first year and then another amount by the end of the second year and so we can't really I don't want to spend too much time debating the issue of where this is going to go.
And that's why we've been trying to move things along, because yes it's expected that we spend the entire $12.7 million in that 24 month period and so that's why we're trying You know it's good to have partners like the county, like Help of Ojai that Dignity Moves are involved in this type of thing that know how to implement these things that have done it before. That can move when you need them too but as Mr. Gattis pointed out most important thing now is a location because they can only roughly You know estimate what it might be but they need to see you know, what needs to be done to the site? Do they need to bring utilities there do they need to you know, do you know?
Shoring of the location etc. Etc. How big is it all these things we don't know Thanks
Well, I would just like to thank Jen and Jane and Jeff lots of J's For information. Thank you for recording the questions and let's take a brief break and then we will come back for discussion. Thank you Okay, we are going to come back. So if you all could take your seats. Is this working? Okay.
2:19 – 2:2510 turns
Meeting time.
Meeting time.
All
right thank you everybody. If you could find a seat and we will move on to discussion. Who would like to begin? All
right. Are we on? Okay. So I feel that tonight's meeting will go down in the history of Ojai. It is one of the most important meetings that we've ever had. There were things said especially, I'm glad the meeting is recorded because I want to write down everything that Sage says that's the future of Ojiai. Thought it was great just great. I am all I'm in favor of the three.
The task force the ad hoc committee and the possibility of a future combination climate housing economy because we need to see how all of these those three intersect there you can't separate them so I look forward to working out the details with my colleagues on the council You know, I have a lot to say about things that are not actually on the agenda such as loosening restrictions on trailers temporarily because we're in an emergency situation. Trailers that are not visible from the street housing you know. I mean there are many many things that we need to do immediately to keep people from becoming unhoused but we won't go into that tonight except for what I just said And I have already a list of people who contacted us that want to be on the ad hoc committee.
I would like to see Ruth Miller and Betsy Van Light continue, and there's Leanne McNeely and Holly Mitchin. It's not up to me to make the final appointment but these are people who've contacted us that have a long history with what has already happened In in the existing neighborhood, so I you know they have insights that are important and. I think it's a good idea when the time comes that we separate the three committees into three different motions.
And I took a million notes, and I don't know that I'll leave it up to the mayor to make her wonderfully organized comments at the end as she always does. Council Member?
Okay, well first of all I really want to give a big thank you to all the people who volunteered and who have been volunteering from the very beginning. And any committee that we create, I don't want anything new that we do to overlook or undermine the efforts of the people who've been tirelessly working behind the scenes like Ruth and Betsy for example And Jane and, you know, Rick. And we have so many staff that have been on top of this as well.
I also want to thank the Ojai Valley Board of Realtors for volunteering to take on this task I am in favor of, and if we could separate this, I would like to separate all three of these. And so I'll first speak on the Board of Realtors and I would like to designate a unhoused property search volunteer committee So taking the word force out of it to make it a little gentler, because I think one of the criticisms we had is that we have been bulldozing our way through trying to meet a deadline. And so I'd like to name it in a way that expresses what it is. These are volunteers. These are incredible community members I am in favor of having some kind of time restriction on that.
And you know, you mentioned 60 days. I think if I were to make a motion or to move forward, I would advise that we direct the city manager to work with the Board of Realtors and get a realistic timeline but that we cap it And so that way, we give them more direction because I really heard Sharon Meharry say we need direction. And I think also if we were going to go with the realtors To look for make the search area the general area of influence So being open to whatever is possible for us and I would defer to the mayor if you want to split I'm willing to Make a motion put the motion on the table for this first item and then continue the discussion If we want to split it into three different talking conversation points Okay, okay great then I'd like to make a motion to direct the city manager To request that the Ojai Valley Board of Realtors serve as an unhoused property search volunteer committee To the City Council for the purpose of identifying proposed locations for the tiny homes permanent supportive housing project.
Is
there a second?
I don't mind seconding it, but. I do want to make. I want to discuss the actual staff report and some changes I would like to see or some additions just on the realtor. Yeah. And I don' actually have a problem. I think task force has a specific meaning and I don''t mean I don ''t know that we need to change it. Okay, I'm fine. I want to discuss the title is important But I'm not so sure that what great Councilmember Rachel Lang said is the best So can we read and we you can ask for an amendment? It was it was
more of like, uh You know a volunteer
committee
2:26 – 2:3429 turns
Yeah that's it. Unhoused property search volunteer committee or but I'm open to calling it something else if task force is just simpler. I was just yeah I'm open to calling it something else. Well can
I. Yes. I actually agree with you because I think it is words do matter and I think the word force we could find a better word so volunteer group. I appreciate And I think, of course in our culture right now language is changing. So I think this is a good time to take a word that is usually associated with aggression sometimes out of it. So, I like, I don't exactly remember what you said but I think a location search
volunteer group? We could even call it committee. A location search committee.
Through the mayor, just really briefly on this subject. You know I don't have a problem with that but I think if the Ojai Valley Board of Realtors is offering their time and expertise they should be acknowledged in the title like it's not just a random group of volunteers it is a highly skilled group that came forward as community members to offer their services So to me, I just think that they should be acknowledged in the title as opposed to this random group of volunteers who have come forward to be a task force.
To me it's just a sign of respect for their offer.
So how about Board of Realtor Volunteer Group?
Someone look up the meaning of task force, so I don't know. No seriously that is a legal... It's
not a legal term in the Brown Act it's often used in communities to reflect what we often call an ad hoc committee. It's two council members out of five that doesn't require the Brown Act applying this is something different But there it's not a legal meaning. It's just a commonly used phrase that's equivalent to ad hoc committee So I have no concerns if we shift it to be volunteer search committee of the Ojai Valley Board
of Realtors So we have a motion and we have a second are
we? Proposed amendments, I think that the idea of adding a deadline and This is partly because what the city manager has said about we don't have an indefinite period of time And I think 60 days would be appropriate. I don't know if this needs to be memorialized, but there were some comments from the public about the idea of excluding the earning You know fees out of the sale of a property that might end up being selected.
It being so I guess maybe just using the term pro bono that all participants will be providing services pro bono and then the other thing is that the search goes beyond city property to include at least the area of influence. Which is the broader? The
broader of the two is the area of interest, which is roughly the Ojai Valley. The narrow is a sphere of influence and the narrowest is the city.
And so let's include any property within this sphere of influence. Do you accept those.
I don't know that I would like to discuss that and I think the single most important one of the top most important aspects of this site should be a location where people can walk to town ride their bike, the accessibility of services and the state is my understanding that's also the state's criteria they do not want a location That is out in the boonies. You know, that's not you know when you wrote this is what I wanted to clarify in our staff report we have six criteria and the top one states a on page two to States does the property allow for more services and or an improvement From the city's original ERF grant application location of Kent Hall on the City Hall campus. And I interpret that to mean more services and improvements includes accessibility.
If I could jump in, the answer is it depends. So let's say it's a little further out but you're able to serve 50% more people. Okay. What the state has told me is they live in the real world that's their
phrase
so they know that maybe it's not going to have everything but it has to have something that they're getting more value for the money they're giving us.
OK. And so when you communicate with the you'll be communicating all this again with the Board of Realtors and then we would if it isn't walkable then we would have the trolley service running very frequently that would be a part of the understanding
I know the guy who's in charge of the trolley.
Yeah,
he's right
there. Just one second. So are you Councilmember Francina? You seconded the
motion. It's already been seconded. Well
yeah but I wanted to add one thing and then you brought it up. Miss Mary asked for clear directions. So I think we should direct the city manager to prepare Directions about you know criteria for the properties were looking and it may vary For the you know, they're further from the city center of the property is then the criteria for the property may vary so So I'd like to add that to the motion if that's acceptable.
Yes, so the motion would include direct the city manager To work with the Ojai Valley Board of Realtors main contacts to outline our specifications or property for the property search
Councilmember rule.
Yeah So it's ambiguous does the more services and improvement so it's going to be Weighing these and so until we know the site, we're not able to weigh them It's just as you said so we have a general idea of what we need to go to the state with more services and Or an improvement. And once again, that becomes an argument that you make and we don't know how that argument is going to play out until we actually look at the properties and they will all come back to us.
And if council member Francina has an issue because it's not walkable or bikeable, then that would come up for discussion. So what I'm saying is, is that to try to sort of Too much of a specificity overlay on this is not going to work until we actually have the properties. There will be a lot that comes into play.
If I could just jump in, right? So I understand that there's some frustration probably, you know, the realtors would want a very specific instruction but I can give them as granular an instruction as I have.
Realtors are very Yeah, they're creative. I mean, I think they're going to get the gist of what we're talking
about. Are we ready for a roll call on this motion? No,
no, I have a question. OK. My question is this if our time limit is 60 days are you saying that means 60 days, they have 60 days to bring us suggestions? I mean, I feel like that's... I want to be more... No, no, no. I want to extend it. I'm a little bit worried if they bring us a list that doesn't, nothing on it works. Like are you going to be vetting this so that when 60 days is over we have something real?
2:34 – 2:5126 turns
What I would be doing is meeting with them as regularly, regularly as they would allow because I would want to provide them with input and feedback. And yes, and I would be happy of course to take properties to the state to have them help us decide,
yes. By the time it comes back to us this will have been vetted.
That's
the idea. As best as our ability so that it isn't another 90 days before we have something. Right. Okay thank you.
Okay, can I just want to also just clarify because I know there was some confusion about the name the title of it And I do agree with councilmember rule that we want to give credit to the Ojai Valley Board of Realtors So I'm going to propose the title of the Ojai Valley Board of Realtors property search committee Lovely. Does that work for everyone? It works
But is it but That could be It doesn't mean anything to someone who has no background. Whereas the previous title says, Locations for the Tiny Homes Permanent Supportive Housing Project. Shouldn't that be in the title?
Actually there is no title proposed it just says task force.
I think I'm going to call the roll. Let's have a roll call please.
Roll-call vote 0–0 Moved by Rachel Lang · Seconded by Suza Francina · 5 under review
Show transcript
to proceed with the recommendation. It's okay.
Okay, but I'm sorry to be disruptive but... I proposed
an amendment that was accepted.
Okay, I'm sorry the title is would you please read the title again and listen as a writer titles are very important they should tell someone who knows nothing about this exactly what it you know just to the best of should it should be meaningful
Yes, Councilmember. So we have the motion and a second what I'm going to do is I'm going to read the staff recommendation and then the two additions all right Motion to direct the city manager to request that the Ojai Valley Board of Realtors serve as a task force hold on To the City Council for the purpose of identifying proposed locations for the tiny home slash permanent supportive housing project and designate a new title Ojai Valley Board of Realtors property search committee And direct the city manager to develop criteria and specifications for the committee to use for the property search.
I
think that there are a couple other yeah, I think there's a I heard maybe there wasn't consensus but a 60-day deadline did I hear that? That should be in the
I have three let me recite these from Councilmember Whitman if they are approved okay so and Define the deadline of 60 days define pro bono agreement and include any property within this fear of influence If that's accepted by the motion maker
And you include through the city manager and to the state to the extent they'll give us a preliminary answer vetting before sites come back to council.
Yes, and actually for the timing 60 days I would like to, Mayor Pro Tem, I would like for the city manager to work with, to give it a deadline but to work with the realtors about if 60 days is not realistic. Like is, I mean, I think maybe no more than 90 days. If it's not realistic to do 60 days I want to give it a deadline, but I don't want it to be too firm.
Pardon me, I'd recommend just coming back to you at your August 27th meeting if that's a problem and but don't put that in the motion because I can do that now.
Okay, may I suggest an amendment? Humbly. Where it says within the sentence about anywhere within the sphere of influence could we add with preference given to locations close to services something like that or is that going to tie up?
My suggestion is that's inherent in it, but also the realtors are coming to the council with a list of options. It'll be the council who will decide what's the right site.
Thank
you. Okay all right we are ready Weston.
Roll-call vote Passed 5–0
Show transcript
Motion passes 5-0
Okay, wonderful. All right we will move on to the ad hoc committee and advisory board question Who would like to begin? Mayor Pro Tem
yeah, so I could talk about the housing and Unhoused issue for a long long time but thankfully for all of you. I won't But I do have a few things I want to mention The first is that you know there's been some discussion that the Either city staff or city. Council was engaged in some type of double cross on the 601 Ojai Avenue property and you know that's based upon a comment made by the property owner, but my understanding is that.
The property owners representative came to the city. representing that property owner and making a specific request that we not engage with that property owner. And because he was in a situation where that would have been disruptive to him, and that the city honored that- That's correct. There was no misrepresentation There may have been a misunderstanding, but I just wanted to clarify that there was no intent to deceive on the part of Council or staff.
I also want to correct the perception that you know, that this was kind of a new issue for the city The homeless encampment and where it's going to be located has been on the agenda frequently Going back at least a year and I think I've Been talking to you know City Manager all three City Managers since the day I was elected to talk about, you know, homelessness and it has been on the agenda frequently. You know I do appreciate the fact that A segment of the community has, you know, come forward in the more recent past.
But to suggest that we're doing things in the dark I think is not accurate. I think we've been very forthcoming and vocal and we had that meeting Where the grant application. You know in a you know hotly contested meeting that lasted for hours talking about it. You know. The location of the encampment or whatever our solution for that was was. Hot on that agenda and it was very important part of that agenda and that was several months ago. I also want to Point out for those who seem frustrated, you know about whether this council is addressing housing and homelessness issues in the fact that you know in the 18 months that this five member body has been put together.
We've done some really amazing things for housing and I'll just list a few quickly. We adopted, well first of all, I was very surprised when I was elected to learn that 50% of the people who live here are renters and became very acutely aware early on That each one of those renters, or at least a lot of the renters are constantly feeling at risk that they're gonna lose their opportunity to rent and be pushed out of the community.
So what have we done? We have adopted rent stabilization, which means certain restrictions on certain homes in terms of how much the rent can be raised in any given year. We adopted tenant protection, which sets fairness rules for being able to evict tenants. We've addressed a housing development, the Becker project. We negotiated with that developer after a referendum of that then was you know with the project was withdrawn and re-advanced our renegotiation of that project Turned a project that would have been a net loss of affordable housing into a housing project that had a significant, substantial gain in affordability numbers for the community.
We approved the Cabrillo Development Project. We've approved the Montgomery Habitat for Humanity Project. And so we haven't been silent on the issue of housing or attempt to address. I would argue that in our 18 months, you know, we've done more than any other two-year council has done in a couple of decades. So we are receptive, we are making progress. We may disagree sometimes but ultimately you know we've passed some things that have had very positive impact on the community.
I'm a little bit so we changed the name of this project that we're talking about from you know the homeless encampment because Was not a particularly appealing or descriptive project of what we envisioned, you know to a tiny homes project. And I think that's closer to where we're going, but I'm not sure the tiny homes is the right thing to say because you know, we're still having to grapple with which of these units are gonna be more like a home as a place just to live while you're addressing your homeless issues.
So I think I'd like to have us continue to look at the right way to label this project I want to thank and acknowledge, and I'll miss some people but Ruth Miller and Betsy Van Light have been... This has been going on for them long before I got elected. And fortunately when I understood how big of an issue this was, I met with Ruth And she's a wealth of information about the history of what we've been doing with housing and I think any public movement forward.
Um, needs to include Ruth. Uh, I think Betsy Van Light can be included in that and I also want to say that there's a community group and I'll screw up their names but I think it's Better Solutions for Ojai um, that is from this neighborhood and you know I want to commend that group because they didn't just come out and say, you know, we can't have this project in our neighborhood.
They came out looking to add solutions to find the best type of project that we could have. So, you know, the effort to have a quality project has always been part of what we're doing and what the community is trying to do. I someone mentioned. The concept of the strings attached to the grant and I think the community really needs to be clear on what those strings are, and I think the problem with that is that we don't really know what they are yet.
Meaning So we accept the 12 million dollars What does that obligate us to do for the next 50 years? You know, we before we make a decision. We need to have a very clear understanding of what all of those conditions are We are four square miles and The valley is much, much larger than that. I think our proper role is that we do our part for our community and we create an example To the other communities in the county and across the state of what you can do to address homelessness. We're not going to solve homelessness in this city, just like we're not gonna solve climate change in this community but what we do can be significant And so I'm very optimistic that we're gonna take this $12 million and move forward. So getting, oh a lot of people have been asking what are the statistics for people who have moved into the encampment?
And and then have have any of them transit transitioned out and I think we ought to you know, potentially keep track of that on the city website so that people can answer that question because a lot of people want to know that we're doing something to You know move people towards a better life. And So what I would say is that As opposed to a ad hoc committee.
I think we should hold a series of town hall meetings and I'd like to see them you know led by Ruth and Betsy and a city staff member and to have it as a forum people have talked about the idea that they need more More time to speak. I think we should have some town halls, not with the city council sitting here but information gathering with a community consisting of Ruth and Betsy and I think those town halls would be a much better way Communicate to the public what's happening and then receive feedback As to what the community is saying at that meeting And so, you know my move would my motion on item number two Would be to Direct staff to set up those town hall meetings Let's say, you know Three in the next 90 days or two in the next 90 days.
That that would be my motion
2:51 – 3:1115 turns
and just a clarity we already have one set up for the end of this month I believe with Amy Weiss correct
I don't know the date, and I don't think she's still here. But she probably has one, but that's specifically for, that's really addressing just what's going on in the encampment and what she's trying to do with the resident steward model in getting feedback from the greater neighborhood about their concerns. That's really more what that's about.
Okay well we have a motion. Is there a second? I'll second it. Okay we have a motion and a second. We're still in discussion.
So both Ruth Miller and Betsy Van Light support an ad hoc committee. I don't see it as either or. I think the community has come out very, very strongly for an ad hoc committee that will do engagement and reach out in ways that we cannot. We've had town hall, as has been pointed out, Many, many, many council meetings. We've had many of these kinds of one-to-many conversations. We now need to have the community to step up and to talk to their community and to explain this. I don't think it's a neither or. If we want to have town meetings that's fine.
The enthusiasm that has come from Actually engaging the community to be part of this as opposed to being only Sort of a responder of this I would hate to dampen that You know we've heard forever That community engagement is so important. And a town hall is one form of community engagement, but it is not people to people. It is not me to my community, my group of people.
I would be highly disappointed if we were not to have an ad hoc group to work through this with us on a much more deliberate basis. I don't see this as something that requires expertise beyond a certain point, I see this is the way that we engage the community. So and I am hoping that my other council members also feel the same way. That we have seen this bubbling up, we've seen the community come and say that we want to be part of this engagement and this communication. And I don't think us resting back the communication in saying no it's going to be a town forum and you know even if Even if they have more time, it's apples and oranges. And to me it would just be so disappointing and I think the community would be so disappointed if we were to say no, we're just gonna have a couple of town hall meetings because number one this is evolving, this is so fluid That the idea of the ad hoc committee is that we get information in and we push information out, and information changes.
And things become clearer through that communication exchange. not through this one to many. People need to take it in and think about it, and come back after having thought about it. And they need to work with others in the group. And they need to talk to Ben. It needs to be this ongoing thing. I would suggest yes, let's have town forums. Let's have town meetings or forums where we keep people abreast of where we are in the process So after a month, we have a report out and the whole community can come if they want.
But we've had town meetings where people don't show up as you say and as we know, we've had innumerable meetings on this and still the community feels like they didn't hear any of this. They don't know any of it. And no matter what you say is like, oh no well we've had all of these hours and hours and hours long meetings people still say yeah but I didn't know and they're right they didn't know.
It's not that we didn't put it out there it's just that it didn't make its way to the receiver And we need to engage the community, we need the community buy-in. So I'm going to make a substitute motion that we move forward with an ad hoc committee for community engagement and communication. That's all I need to do, thank you.
Is there a second for that motion? I'll second the motion and when it's my turn I want to make some language suggestions.
So I want to express why I supported Mayor Pro Tem Whitman's motion. I think this is a bigger conversation that has to do with city communications And one of the frustrating things for me as someone who worked as a communications and professional for many, many years is that we don't have a marketing communications or outreach or public relation. We don't have any kind of strategy. And so if we are designating a committee an ad hoc committee to be our voice essentially in the community And we don't have an overall strategy, communication strategy.
We have Christy who's really getting up to speed but that's not enough. I think that I am in favor of tabling this part of it. I'm in favor of having an advisory committee and maybe even a commission but the communications, I think we need actually... I think we need a communication strategy agendized. We need to have this as a part of a bigger picture of how do we communicate with the community? How do we reach out to neighbors who are affected by the decisions that we make here on City Hall grounds?
You know, we're doing the community newsletter. New action items for communications, but I think that the function of communication and working with the community could actually fall underneath the advisory committee if we do decide to move forward with that. They could work with staff, they would have a staff liaison. And I think it would be smart for us to have all of the communications coming through the city and not coming through volunteers. I think it could get really messy and I think there could be a lot of misinformation. And one of the challenges that we've had in this very beginning, as Mayor Pro Tem mentioned, one of the challenges we had is we don't have a central communications flow.
And so the paper can get all kinds of information in other ways without it coming from the city, and I think the paper does a great job of covering things, so I'm not criticizing them but I'm just saying that we need to have a unified voice and so that's why I'm really in favor of having all the communications go through the city.
Okay. So I do not see why all the communication could not go through the city if we had an ad hoc committee, I do not see how a town hall it That is a substitute. For an ad hoc committee the town hall could be a result of recommendations of the Ad Hoc Committee. I don't understand if what why when we have people who have volunteered for this we have already Ruth Miller Betsy Van Light Leanne McNeely Holly Mitchum And Kim, a woman who I have yet to meet but I don't know her last name off the top of my head.
And many other people want to be part of this. At one point the planning commission had a housing committee and that fell by the wayside and I won't go into that. I need to talk a little bit off the top of my head because many things were said tonight that I don't agree with, but this is not the time to challenge them. But however it feels like someone is allowing council members to bring up topics that are not focused on this ad hoc committee. Nothing you know, I'm...I don't know what to do about that. But my other suggestion, I'm in favor. I want to make clear that I'm in favor of the ad hoc committee. I'm fine with any publicity relations that they do that goes through the city however that's appropriate through the City Manager and then Christy.
I want to also discuss, well it's my turn. The term tiny homes, I wanted to bring this up when I first saw the Dignity Moves project referred to as tiny homes because as several members of the public have pointed out that's not usually what a tiny home is understood to be. The tiny home is a small house that is complete unto itself. It can be it can be built with the foundation and be a movable tiny home but it's it's not what dignity moves is proposing. So my question is instead of calling them tiny homes couldn't you just call them dignity moves homes or what was the reasoning for so or small homes are something that doesn't confuse the public
Well, I mean just forgive me Councilmember but I think that is a question. But I think right now you guys should be focusing on not that part of it but whether you know what do you want the committee or do you want the town hall to propose and you have a committee proposed whatever you guys want
so this can still be tweaked the language of the staff report
Thank
you for clarifying that. So yes, I'm in favor of the ad hoc committee. We've needed that for a long time and I also ask the question can people on the ad hoc committee Also serve on a future advisory committee once and the future advisory committee is distinct from The current the Future Advisory Commission Committee is Can I read? No, no because the two are intimately connected. It says number three is a future advisory committee wants the location of the tiny homes permanent supportive housing project location is determined so the staff suggestion is that we wait to form this future advisory committee and they must have had some logic asked to that rather than Merging the two kind of you know what I'm saying
sure so that so the logic was You don't necessarily have a project until you have a location and the advisory board which I'm recommending be a Brown Act Committee, you know one that you'd have to create through an ordinance. It would be focused on this project this location recommendations suggestions feedback criteria For that location. But until you have it, it doesn't really make sense to create it because it's kind of a what is this supposed to be doing?
That's what my logic also tells me. So I have a question. The real the Board of Realtors can be in communication would make sense with the ad hoc
committee. They could but you don't have I think right now you need to decide if you have one or not.
Yes, okay. All right. Okay I'm going to go. Well, I first want to thank everyone Council staff members of the public for being here and it is a momentous night and it is a great Symbol of our community coming together and FDR said the test of our progress is not whether we add more to the abundance of those who have much, it is whether we provide enough for those who have too little.
Was that the quote you were looking for? Okay. Cosmic. And I am seeing much progress here tonight as we come together to help those who need it the most and to just give a little perspective on the progress in early 2021 after I was elected, I met with Matt Levere, Supervisor Matt Levere to discuss the possibility of creating a shelter and assembled a few volunteers to work on it. I received much criticism and got one of my first anonymous thumbs down in the paper for wanting to start an international homeless shelter.
I'm happy to see a change in opinion, so that's good. I want to thank the members of the community who came, who stepped up last meeting and offered to help. I must admit, I braced myself when I saw the crowd that was here, and it was such a pleasant surprise as Bob Kemper said often when I'm here, I'm here to complain about something What hasn't been done or what should have been done. And so thank you, Bob if you're listening for being supportive also Barbara Bowman said we all agree on something for a change so thank you Barbara for acknowledging that I especially want to thank former Councilmember Randy Haney for publicly apologizing to me. He said, last time I spoke here, I wasn't very kind to Mayor Sticks. That's not what we need in this community.
It's just not Ojai. You can disagree with someone on policy, it doesn't mean you have to dislike them or hate them. We need to take a step back instead of pointing fingers and trying to win the day, we grab hands and move forward so I completely agree with you Randy and thank you for saying that We need to remember to quote Robin Gerber quoting her mother, words are cheap.
And Robin question, are we just speaking of Ojai as a loving community for our family and friends? I hope not. And I agree with you, Robin. So let's take this opportunity to commit to focus on policy And not use the ERF grant as a weapon in the coming election. As Bill Weirich said, let's get beyond fault and blame so thank you for saying that, Bill. I also want to thank Sharon Meharry, the Board of Realtors President for offering the board services.
I'm grateful for her commitment to collaboration and kindness as she said this will keep us all on the right track and I agree. So I would like to take this opportunity to encourage all of us as we move forward together on this project to hold each other accountable to this commitment by gently reminding each other to remain civil and caring, even when we disagree. The finger pointing is the problem.
To date as mayor, my observation is that frequently when people disagree in Ojai there's a lot of vitriol and anger which results in dysfunction similar to what we have witnessed at the national level. And nothing gets accomplished. We now have an opportunity to be a real team, an entity that respects each member and our diversity of opinions. That means that we take care of each other and make every effort to allow every one of us to flourish.
I also want to thank the neighbors, the neighborhood around City Hall and our city staff. It's been a long journey there has been no blueprint for this project and we're learning from experience in real time so and i'm so grateful that we have Amy Weiss here as the Encanto steward. I encourage everyone to go introduce yourself to her she's an amazing human being. We went on a walk this morning Already I see a huge difference in the encampment, and Amy is such a great resource of information expertise. And also she's monitoring the security which we now have, which has changed a lot.
So we know that this is a highly controversial topic right now. And I think that it's important that the electeds are out in front and that we do, I agree with you that we control the city, the messaging. People can help anytime and it's been remarkable to watch Ruth Miller and Betsy van light and George Gaines earlier, just step forward and see a need. And work so tirelessly to To meet the need and you know, it reminds me of the Margaret Mead quote never doubt that a small group of thoughtful committed Individuals can change the world. In fact, it's the only thing that ever has so Thank you for doing that and continuing to do that and people can help Anytime anytime anyone wants to help go talk to Amy Go talk to Rick we have the infrastructure set up talk to Ruth talk to Betsy I feel though that council has the responsibility to communicate directly with the voters.
We base our policy decisions from input from the entire community, so once again I encourage anyone who wants to help and I'm going to introduce Sage to Amy and to the Board of Realtors and get that going and Jeff Gattis I would say though we need people boots on the ground, not up in the sky. And so for example, I have a friend Nancy Martinez who has been delivering meals here for months and she, I told her to go talk to Amy they've organized a schedule. I know Debbie Swetik some of you know her has been delivering food here all the time so anyone who wants to help.
Please go help. So I would support your motion, it's your motion. I can't remember now. Anybody have any final comments? Let me finish my sentence. We do have a motion and we have a second. Can we just repeat the motion before we move on?
3:11 – 3:2120 turns
There was a substitute
motion. So the question is, Okay, we have a substitute motion so we have to vote on that first. Council Member Rule?
Yeah, so what I'm hearing is that this is a thank you everybody for showing up but no thank you for participating in a stakeholders ad hoc committee. I'm kind of at a loss since everybody you mentioned supports the Ad Hoc Committee. While I understand Councilmember Lange's point about communication coming from the city, I don't think that this is the time to say no we don't want to have community involvement because we don'y have a communications plan and we need a communications plan before we can have an ad hoc committee.
I don't find that logic to be sound at all. I mean, I agree that we need a communications plan but I don't agree that therefore we shouldn't have an ad hoc committee We need boots on the ground to communicate to everybody in Ojai what this is about. And we had a group of citizens come up and say, that's what we need. We have done this from the very beginning. We don't want to have stakeholder meetings, we don't want to have the community, I mean you know, we don't want to have the community to have any kind of real input to how this works You know, we've disbanded housing committees. I think the proof is in the pudding. We have the people that have contributed most to this saying that this is a good idea.
I just need to respond to a couple of things. First of all, I am just talking about communications. We have not discussed the advisory committee which would be a Brown Act committee as part of this. We have not talked about that yet. And I think that, you know what i'm trying to say is let's take a step back with the communications with an ad hoc committee that isn't going through a process and so i'm not talking about I'm not saying anything about denying our volunteers the opportunity to speak and to participate, and I'm not in any way undermining the very gifts that they've brought us and the gifts of who they are. What I'm saying is we need to have a process for this.
And you know, I am in favor of a future advisory committee or how you know underneath the housing. I'm open to that. I think that would be a way of recognizing those who have been on the ground. I am just saying let's take a step back on the communications. And so there's a world in which we could bring this back and say, let's have the ad hoc committee as a part of that advisory committee. But I don't think it makes sense for us to have that as a standalone thing right now. That's what I'm saying.
So I have through the mayor,
I have a
question for, I think it's a council member.
No worries.
Go for
it. I would like to clarify for the public how an ad hoc committee functions. It's a Brown Act. I thought you said it was a Brown Act.
The Brown Act, it can be it contemplates ad hoc committees when we typically use the phrase is not a Brown act committee means it doesn't have to meet in public on an agenda with public comment. So if we structure an ad hoc committee on a temporary time-limited basis with the temporary limited scope engagement, then it doesn't have to meet in public. And that's what your colleagues are meaning when they say it's an ad hoc committee. The council can dictate that it meet in public of course. We can go above the Brown Act's minimums.
And then the advisory committee that's proposed here as a Brown Act Committee would be meeting in public with an agenda and public comment.
Yes OK I'm still in favor of both. I want to you know to me when you say that the public can meet with anyone that would normally be on part of the ad hoc committee they could just go find them and go talk to them. To me that seems very inefficient. To me at this critical point The ad hoc committee. Makes makes sense because it's going to be. A group of people who have been the most engaged for almost two years. Some of these I was at the early meetings with Ruth you know from the very beginning, I think I was the first person she called. These are the people that want to meet and bring their focus into helping this evolve to the best possible A conclusion not conclusion because it's always going to be evolving.
I still do not understand how you can tell people they can if they want to be involved they can be involved of course they can be involved there are already volunteers I know Nancy Martinez as well we're long time friends that nothing that you said Can, is not possible to do in addition to having the ad hoc committee. I do not see why you would take such a, something that the public, that the people that are most engaged seem to be or have expressed all the people you think are in favor of an ad hoc committee. Why would this council suddenly decide to pull the rug out from under them?
Well, I think we have discussed our reasoning. We have a motion and we have a second. We have a substitute motion.
Can I ask the city manager a question? So from Is there a way to, if we were to have some kind of communications group or committee or ad hoc committee is there a way that that we could Hold those meetings either in a public, in public so that there are opportunities for the public to be engaged or is there a way that we could have them working directly with Christy or with you in order to make sure that we are following strategic communications?
Let's take the easy question. So you certainly could require that those meetings take place in public and are open to the public, that's easy. That's the easy part. I think the harder part is trying to control, these are volunteers and they're not employees of mine. So you can certainly give volunteers some guidance and some general instructions but they're not accountable to, I'm not saying that they wouldn't be but I don't have any With an employee, it's different. It's a requirement. They're asked to do it. If they don't there are consequences. It's not the case with a volunteer.
Mr. City Attorney, did you want to?
I was just going to add one thing the council can do in addition to requiring it be in public is if a formal communication's gonna come out word from the ad hoc and use the city's letterhead that could be looped through the city manager first before it goes out there's a
control. Actually I could jump in yeah we wouldn't allow but yeah I would definitely have to prove anything like that but well I'm sorry to step on a little bit but I mean Just trying to narrowly answer the question, you know You can certainly ask of anything but do I necessarily have control over that? No because I don't
so and to answer your question councilmember Francine it Why I think that the communication it is our responsibility It is our responsibility to communicate. It needs to come directly from the electives and we can disagree
We can still communicate well We have ample opportunity at these meetings to communicate our position on these issues. These people are not going to be making any final decisions. I mean, I am delighted and I think you're gonna have a lot of very disappointed people. All the people you think are going to be shocked that they're not going to be formally.
3:21 – 3:2815 turns
Yeah,
I'd like to make a substitute motion and this is based upon what I'm hearing And it's coming primarily from councilmember Lang and I support what she's saying and I'm listening to the To the city manager as well. And I think What is? You know a disconnect here is that You know what, what authority are we passing over to this committee as opposed. The reason that I was proposing town halls is because that's going to be run by staff of the city and so the messaging is going to be controlled by staff.
Councilmember Lange has raised the idea that there needs to be a communication component that is run through our city manager, our communications director and potentially even our attorney. And so my proposal is that we give direction to the city manager to come back to us with item two, with a clearer direction on how it is that community members are going to go out and communicate what we want to communicate to the community about our project that's marching forward.
Is there a second? All right, so I think it's time we move this along. Please do not interrupt me Council Member Ruhl. So I think it's important that we move this along. How about one final comment and then we're going to have a roll call. Okay just
want to point out that we spent 20 minutes of this particular session talking about nothing that was relevant to this item. It's hard to even know where to start here. Number one, we can't control what people say anyway. So it's better that we have a group that have enthusiasm for actually communicating. There are many ways to work this. You could have – they can be open.
They can be Brown Act Open Meetings. Once again, I will point out that the people who have done the most work on this sitting right in front of us support this. The motion is to come back. The motion is to come back, let me think about that. Council Member Ruhl I'm going to ask you to wrap it up so we can have a roll call. Thank you for asking me to wrap it up but I'm thinking and I'm sorry okay I'm gonna cede the floor to Ms. Francina but this requires some thought this is not just something that we throw out the window and say sorry you've had your two minutes either make a decision or move on So I'm going to cede the floor to Councilmember Francina, but I'm still trying to think through this and what this actually means. We don't have another meeting until the 27th of August.
Okay. Is there some way we can control the message by just simply potentially having a talking points sheet that we would ask all volunteers to speak to? Remember, the people on this committee are the people who have been responsible for doing this. Do we really think that Betsy Van Light and Ruth Miller are going to go out and put out incorrect information?
It's preposterous. Anyway, I'm going to cede the floor to Council Member Francine.
Final comments and then we
are going to have a vote. Two points. Betsy Finn Light is a highly experienced leader in – I don't know quite how to describe it but she leads meetings of this nature. She has a long history. She's a university professor. Now if she's part of the committee those meetings will be productive. I guarantee it with her and Ruth on the committee. Secondly I still do not understand why it's an either why you're characterizing this as an either or situation we can still have a town hall meeting that's controlled by staff. We can have both.
And I think thirdly, most important community goodwill is extremely important at this juncture. And I think you're going to be throwing
a wet
blanket on it
if you do
not. Council Member Lang and then we'll have a vote. Yeah,
I just want to say that we're talking about Ruth and Betsy who are exemplary but if we open this up to creating a committee We don't, we might all choose different people. We have seen in certain commissions people not getting along and that confuses the communications. And so I think it's worth us just taking a step back giving it a little bit of time really being clear having to Mayor Pro Tem Whitman's point let's see what exactly the committee would be and what really what staff needs In order to facilitate with the communications. Because I think the volunteers that we know are phenomenal, but if we open up a committee and we invite others to join in, we don't know...
We just need more information. I need more information in the process is what I'm saying.
Okay, well we have a motion. Just a second. We have a motion and we have a second. It's 930 and we have nine items on. Please do not interrupt so we need to move it along. We've heard from everybody repeatedly so it's time to have a roll call.
Excuse
me
Mayor if we need to take a vote about continuing the conversation we can do this but I did want to respond to Council Member Lange. This is a conversation this is a way big deal and as much Move it on at your convenience, I'm not okay with that. So and I would appreciate it if you would just give people a little bit of room to breathe. I really would. It would be nice. This is a big deal. This takes thought. Thought takes time.
So if you could do that, that would be much appreciated. What I would say to Council Member Lange is that each one of these council members are going to choose somebody. Are we going to choose a bad person? Are we going to choose somebody we don't trust? The other five are going to be chosen by the city manager and can be approved by us. We can make the committee the way that we want it.
It will be our representatives, at least half of them will be our representatives here. The other half will be the representative of the staff and we can make it ours if we want. So to say that it's just a random group of people that can come up and they can make up whatever they want is not to understand the structure that has been laid out before us and is part of the motion.
There are representatives. They're not just random folks that are going to go out and say whatever they want, so that is an incorrect sort of assessment in my mind.
3:28 – 3:3940 turns
I support what you pointed out, that's exactly correct. It was also my understanding that we were simply approving the ad hoc community for community engagement and communication. The details can still be worked out but there but I think there's a guarantee that these are going to be Responsible responsible people. I don't see your manufacturing problems that I don't believe will exist certainly an ad hoc committee has can have a what do you call it a moderator.
It can be structured so that communication is always respectful. I feel like you're underestimating the type of person that will serve on this committee.
Could we have the roll call please now, Weston?
Just respectfully to both of my colleagues. What I'm saying is I'd like more information about the process. That's all I'm saying.
My question is even if we vote for this, we can still have more information about the process, correct? Approving this does not mean that we're locked into anything
Well, procedurally right now you have a motion on the table that you're voting on. And I think by nature of what's been proposed, you will be getting if you vote for this motion more information about how it's going to work out. That's what I understand the motion to be. So that's what you're voting on information which is different if I could. Yeah and what is in the staff report? That's a different thing.
I'm understanding what you're saying and you could read that to mean that but the motion is actually this Coming back with more details about number two.
Okay, thank you very much
That's correct
Roll call please mr. City Clerk
Roll-call vote 2–0 · 3 under review
Show transcript
You know, I'm not clear if by voting for that communication component, I am also ruling out the ad hoc committee and someone is just
voting to go forward.
To delay it will come back on the 27th hopefully. No no.
Mayor Stix. Yes. Council Member Rule. No. Motion passes 3-2. Okay,
thank you. All right we will move on to the... We have not
voted on number three.
So we're gonna move on
to the
third component? Yeah let's move on to the third component so this would be future advisory committee once the location has been determined
I would like to just start and say, I'd like to make a motion to direct staff to return with an agenda item. I'd like to vote yes that we do form a future advisory committee. And that we don't delay it or until the that we do it Effectiveness, you know immediately that we don't wait until we have a property So The report
And how it's proposed basically is that the. City manager if I understand correctly is asking us if he if we want him to bring back to us. A structure of a commission type of body that's going to oversee our unhoused project and our unhoused community in general. And so it needs to be fleshed out what that commission is gonna be, what authorities they have, how we're gonna select and all that kind of stuff And so I think this is inherently an item. And I don't know how I would vote on approving such a commission or not until I see what those details are and you know what their scope of authority is going to be in one when it's recommended. So my recommendation is to allow and also make a counter motion that we Or a substitute motion that we direct the city manager to bring back a formal proposal about how to constitute a commission over the housing project and housing in general.
And not housing in general, but unhoused in general
Is there a second for that
motion?
But we have a new motion on the table. So is there a second for that motion?
Yeah, I believe I was starting to say I was I was starting to make that exact motion which was direct the city manager so Yes, I'll second the motion. Yes City Manager
Sorry really quickly considering that we're already bringing back on the 27th. This. The second. I'm going to ask that I not have to bring back. The advisory committee on the 27th also I will and that's a very very very full agenda already. You just added another item to it. We do not have room to have both these items on that agenda. And I don't think that.
I don't know there will be even if we didn't have a full agenda I might not be prepared and my you know I need to work with this guy make sure we're getting it right.
And it's tough to write a precise plan for an unhoused site commission when we still don't know the site yet. So that can return perhaps a meeting after that.
Yeah. Okay, so are you just... It's your motion? No, it was my motion. Would you like to table the motion or...? No,
I'm not asking for it to come back on a specific date. I'm asking it to come back when When the city manager and the city attorney say we're they're ready to present to us What type of a commission we could create? Okay, and what those you know
Okay,
we have a motion. We have a second question
the question is councilmember Lang did not say that it hinged on That she didn't was not in favor of waiting till we had The permanent supportive housing project location is determined. We do not need to wait until To have a commission of this nature, I don't believe that we have to have the site already identified because the commission is bigger than
just this house. I'll address that. I'll modify my own motion to say that there is no requirement that we wait until we have a site located to bring this idea back to us because it could be six months before we find a location where That will be a bad scenario. But but yeah, I mean,
that's
right. I mean, bring it bring it back when you're when you're ready. Yeah. And OK.
All right. We have a sec and we have emotion in a second. Ready for a roll call? No.
Thank you. I need to I wanted to clarify whether or not because there had been some discussion about whether it would be, you know, a climate housing and economic Implication, you know in other words whether it was a larger commission than just on Housing and well not you know the unhoused. I mean in other words it could be a housing and And and you know unhoused Commission It could be a commission that dealt with things the way I mean you understand what I'm saying right? so I guess I just want some clarity on what the council would like you to bring back or the options that live there. Do we trust you to think through this? No, of course we do. To think through this or do we want to give you more direction or do we want to have that evolve in the next conversation?
My suggestion, if I could jump in there is that we come back with options for two reasons. One the idea of a broad climate housing unhoused commission wasn't on tonight's agenda. The public's expecting us to discuss an unhoused encampment potential ad hoc committee. Let's have that broader discussion when the community is expecting it so why don't we return if this motion passes with options?
Sounds great thank you. Okay roll call Mr. City Clerk
Yes, mayor. We have a motion by Mayor Pro Tem Whitman second Lange to direct staff to return with a formal proposal to council for constructing a commission for the intent With no date certain and with no requirement for a property site to be purchased before the Commission is formed
Could I make a friendly? Possible amendment as soon as possible. As soon as reasonably possible, as opposed to thank you.
Yeah, that's good.
Roll-call vote Passed 5–0 Moved by Andrew Whitman
Show transcript
3:39 – 3:4513 turns
Motion passes 5-0
Okay, wonderful. All right. Thank you so much. Thank you members of the public who are hanging in there We appreciate you for being here We will move on now to public communications remainder Anyone
in the house no raised hands mayor?
Okay Let's move on to a discussion item number three introduction of an ordinance amending OI municipal code 2-6 point 107 termination of residency for council districts their staff report
Briefly, so this is an item that arose from the events of last year regarding adjusting the rules regarding termination of residency for council districts. Under the current section 2-6107 if a council member Elected by district terminates residency in a district and does not reestablish residency within 30 days their seat Can become vacant and subject to the court procedures that declare it actually vacant The proposal is to modify that section to provide that if a council member Does not terminate the residence in the district And thus does not run the risk of losing their seat if a council member continues to reside in the city and their move was either at no fault of their own or involuntary, for example eviction.
And the city council member maintains the intent to remain in that district, a retroactive back to the statewide emergency COVID order March 19th 2020. The idea being that legally residency for election purposes is defined as a person's domicile which means the place in which their habitation is fixed where they return when they're not otherwise engaged it requires a marriage of presence and intent and if a council member involuntarily loses presence they haven't lost the intent So if their intent is to remain in the district, then provide them the time to do so.
That way eviction doesn't result in loss of a council seat. And it's consistent with prior case law and the idea that moving, temporarily moving location, changing physical presence without the intent for that to be your domicile doesn't lose domicile. So stitching together that case law with this idea of what happens if a council member is evicted or involuntarily loses residency in their district but is still resident in the city?
So with that staff would recommend introducing the ordinance and available for any questions. Thank you.
Any questions?
I want to be careful if I understood what you were saying. My understanding was when I lost my housing, I could not establish residency in any other district for that reason even though some members of the public disagreed I remained. Technically homeless. The deck the definition of homeless includes sleeping on someone's couch your stuff in storage living in a unit like a tent you know all of that kept in my opinion kept me legally because I have had ample evidence that I was seriously seeking housing and in my district But are you saying that under this new ordinance which is much more humane I could have lived somewhere else month to month.
Yeah if your intent was to remain in the district but you're temporarily located elsewhere. Yes still in the city. If this ordinance passes then yes you would be OK to remain in your seat. The caveat is always a court might find differently. But this is structured to be consistent with the present law.
That's much more humane because you cannot underestimate the hardship of that. It's extremely hard living out of a storage unit and your van. I don't wish that on anybody. So this is a wonderful ordinance and I'll make a motion. Well, we're on questions
and then we have to take... Okay any other questions? We have some public comment first we have Larry Steingold and then Jeffrey Starkweather
Good evening, Larry Steingold. I understand why this is necessary and I support it but my questions are why is it retroactive? Okay because if we're starting from here there's no particular reason to make it retroactive unless it's to give. voting records or something, maybe somebody can legally vacate votes because she wasn't elected. I don't know what this legal—I don't know that's but why retroactive? Also temporarily whether it's this time next year five years from now Temporarily unhoused, is there a time limit? Because you can be temporarily unhoused obviously for years. All right and you can go month to month for years.
Is that a determination? And if the person who has been, who's now unhoused chooses not to occupy an available space, does that now change the intent? Because if somebody's offered a home and you don't take it then you no longer are unhoused. In which case your intent is not to live there. So, I mean are there some caveats to this so it's not open-ended? So that somebody can unfortunately for circumstances game it one way or the other and just be month-to-month have no intent but still be City Council and not have a retroactive.
You see what I'm saying? I'll wait till all the questions. Okay those are it.
Thank you Larry. Any comments online
Mr. City Clerk?
3:45 – 3:5626 turns
Mayor, we have no raised hands on Zoom for item three.
Let's move on to discussion. Who would like to begin?
If I could see the attorney is going to weigh in. Oh, OK.
I can answer the questions if you'd like me to.
And I can also say that you have to be living in your district to get reelected. So yes, so it could not go on forever. Yeah.
Yes. Mr. City Attorney. Yeah, so we structured this to be retroactive reflecting the fact that much while the housing crisis in the city is certainly long running. Much of the acute element of it in recent years stemmed from the COVID pandemic and its fallout There is no question about the past votes of the council that were allegedly raised by the civil grand jury's report and other reports for two reasons. One, no court has ever ruled that Councillor Francine vacated her seat and only a court can rule someone vacated their seat. Only a court not anybody else. And number two, even if a court ruled that any given council member vacated their seat all votes taken by the rest of the council are lawful because until that court ruled they were in what's called a parent office holder.
There's a doctrine that says the entire city's functioning isn't lost if somebody is ruled to have lost their seat. So all votes are safe from all of the periods at issue and Councilman Francina has never been ruled or know any other council member, has never been ruled not to be council member. So there's no concern there. The time limit component is if somebody in the future were to try to game this system then I would expect that our robust community would see it recognize what's happening and file a lawsuit to challenge it.
Thank you. All right. Council Member Ruhle?
I'm going to go ahead and make a motion that we approve the recommendation of the administrative report.
And I'll second it.
Any final comments?
Mayor Pro Tem? So, I think that this ordinance really changes Deviates greatly from state law and you know, we we adopted the ordinance in the first instance although I wasn't on City Council at the time because of a combination of legal decisions that required That representatives be from different districts and also from lawsuits that were being filed to enforce that rule and to challenge cities that weren't maintaining that district.
I think that the exception that's created creates the potential for somebody. You know to game the system. To. Move into a district. Before an election. Get elected to that district. And then go move where they really wanted to move. And say, oh I still intend to. You know after being evicted say I still intend to go back but there's no requirement or criteria establishing the effort or intent to go back and and I don't know how you would be able to do that or measure that so my proposal is somewhat draconian and unrealistic given how hard it is to find housing in Ojai.
And so I'd propose we keep our old language but we allow that person who's having, who's been removed from their seat through no or from their residence through no fault of their own a hundred days to find A residence within their. The district that they've been elected in, so I would make that motion.
Is there a second for that motion? I will second that and I do. I think in terms, you know and I completely empathize with you Councilmember Francina how difficult that was. My concern though is this language and I agree with you Larry intention I know surprise, surprise. The word intention is very vague you can't really say what that is so that that is a concern for me and the second point you know the move either was not due to any fault of the City Council member it was involuntary You know, what about the situation if someone loses a job? I mean that's and then can't pay the rent. That would be a situation where it's You know, it's not faultless still. What are you going to do in that situation? And I hear you that it would be a lawsuit potentially.
I also agree with Mayor Pro Tem where we really need to follow state law and protect us in that sense. We have a we have a substitute motion with a second comes from comments
Okay, first of all our city attorney would not bring this forward with this language after a year of careful thought about it Unless it's legally defensible. I trust that secondly we as a council We adopted the district ordinance under great threat and duress. No one on the council wanted to adopt that ordinance. It is very important that this council recognizes, acknowledges to the public that they see a city that is 4.4 square miles should not be divided into districts. It's ludicrous! It affects everything about who we elect. As a council the two of you should be recognizing that.
This is well but he brought it up. It is on the agenda. It's related to this. Renters do not normally have a four-year lease. What you are basically doing, if you do not approve maybe 100 days, that's only three months. That's not long enough. That's not long enough, three months. If you pressure a council member, I was pressured after the meeting to find housing. I was so tired of all the controversy that I made decisions that did not turn out to be good but I had to live with them for a year and I'm still living with them.
You need to give your you need to respect the office of an elected council member and give them adequate time. To find housing in their district. You know very well that for a while all the council members lived in. I will say over. The housing. You know. No not downtown. The current council, when we passed this ordinance, all three or four of the council members lived on North and South Ventura Street. Bill Weirich was my neighbor. We had to make up these districts. You know, we had to pay $80,000 for an expert to do, you know-
And we drew legal districts, and we
drew the district in 2018. To make legal districts, okay? So... The housing Where every where all the council members used to live. Where were the high school then Matilda House located. Come on my mind is blank you know. No yeah El Paseo is one of the streets Arbolada Arbolada I was thinking El Roblar I'm sorry there was a time when almost all the council members lived in the Arbalada they were elected at large this we have to put an end to this I know that's not on the agenda but someday that has to be corrected. So. So as far. As you know it's unfortunate I can't even imagine a county electing a council member.
I hope the public has enough sense to elect honest people that are that rep are. Are living in their district intend to stay in their district have no intention. You know I was in my district for eight years before. My house was sold to an investor. And so any council, any renter can be at risk with the way the current ordinances is worded and I hope this council approves the ordinance as written.
So I'll just point out that the ordinance As drafted, the one that we adopted did not result in you being removed from your seat.
Only because you didn't get a third vote, but you were going to take it to the state. You're just
gonna get advice from the Attorney General?
Yes for $10,000. Okay
let's
cross talk Council Member
Lange.
I would have had that hanging over my head! The
reason
why...I understand the impetus for the 100 days But I, the reason why I am that I am against it is because we're with climate fires floods. There are so many things that could go wrong to a piece of property. And what I just, and so that other people don't kill themselves. I'll be fast about this but you know if we're in the process of having a kitchen renovation and things take a lot longer. And so what we thought was going to be a 30 day process is turned out to be 3-4 month process And that's just how the nature of construction and building and supply chain. And if you add the unfortunate incidents that could happen, like a fire or a flood or something like that, I just think that we would want to give our council members more grace.
Okay. We have a motion. Do you want to repeat the motion, Mr. City Clerk?
Roll-call vote Moved by Andrew Whitman
Show transcript
3:56 – 4:0330 turns
Yeah, it's a modification of the ordinances drafted to introduce it. The item is an ordinance amending section 2-6107 regarding residency. It would be to modify the proposed language that's on the table now to delete the new paragraph B and change in paragraph A 30 days to 100 days. That would be legal if the council were to approve it. Thank you City Attorney.
So it's it's substantive motion introduced the ordinance as adjusted?
Okay, roll call please.
Wait to clarify which are we voting on the existing ordinance or on?
The first vote because it was the second motion made is Mayor Tim Whitman's motion to not have the new language and instead simply have a hundred day standard.
Roll-call vote Failed 2–3 motion to not have the new language and instead simply have a hundred day standard. Roll call.
Show transcript
Motion fails, 3-2.
Okay we have another motion.
Roll-call vote 2–2 motion is to proceed as recommended. Roll call. · 1 under review
Show transcript
Motion passes 3-2.
Thank you, okay let's move on to number four Introduction of Ordinance Amending Ojai Municipal Code 2-1.204 Increasing Compensation for City Council Members Is there a staff report?
Briefly this one is this me or is it you?
City Attorney please
proceed. This is an ordinance that would increase the compensation for city council members under state law. State law sets different rules for council member compensation than for the rest of city staff, that's the next item. For council members it's all tied to population for general law cities we are a general law city right now the council member salary is $760 per month State law lets us go as high as $988 per month and staff's recommendation is to introduce the ordinance that would amend the council salary to be $988 per month. It does not take effect until the certification results of the next election, also per state law That is, and I'll note some other cities in our community or our larger community have much higher salaries. Those are either a much larger population or a charter city or had voter approval of a higher salary all of which are options that are valid options for a future moment but right now it's the maximum of $988 per month and that's last recommendation thank you.
Thank you any questions from council? Nope. Any comments online Mr City Clerk?
No raised hands on Zoom for Item 4, Mayor.
Okay, we will move on to discussion. Who would like to begin
for the motion? Yep. I'll just... Discussion. This has been a topic of conversation, a hot topic of conversation among other council members in Ventura County. There are other cities in Ventura that are grappling with the same questions that we are and what has come up repeatedly is that this is a matter of equity And that there are people who, you know, who aren't privileged enough to be able to have passive income or retired.
And this is increasing the salary is a way of hopefully attracting a more diverse council body. It's uncomfortable for me as a council member to vote for a salary increase, but I'm going to go ahead and make a motion. And this is for future council members and also for equity. So I'll make a motion that we approve the increase. Is there a second?
I'll second.
Any other
comments?
No I fully support what Council Member Rachel Lange pointed out. If you look at past councils, it's true that mostly retired people can afford to serve or people that are privileged and if we want diversity on our council we should do whatever possible so that a more And I
agree. Thank you for that motion and I agree with you, Councilmember, and I think yes we needed to promote equity and get more diversity on the council and open it up and it is a little strange voting on this It's in the future. Right, it
doesn't take effect until the next election so the voters
have a chance to weigh in. So in the spirit of equity I think it's really important to bring more people in from diverse backgrounds. Mayor Pro
Tem? My only comment is that I don't feel comfortable giving myself a raise and so I'm going to be voting no.
May I point out that you don't have to take it, is that correct? Because Johnny Johnson did not take any salary. You could support it and request that they not give you a raise.
That's absolutely a valid option. The state law is clear that a council member can refuse all or a portion of their salary. That's of course a personal choice we would have no position on.
And another interesting fact, if I may, is that in the past we could make this immediately effective.
They changed that law because it's corruption. Because of the corruption?
Yeah.
We are not corrupt hence we're doing this in public with a delay in the effective date unlike other places.
Excellent. Roll call please Mr City Clerk
Roll-call vote 0–0 · 4 under review
Show transcript
Roll-call vote Passed 4–1 motion councilmember laying second council member rule to approve as recommended. Roll call.
Show transcript
4:03 – 4:087 turns
motion passes four to one
excellent thank you very much Okay, it is 10 after 10. Everybody good to keep going? Yep. I'm
gonna need a two minute break.
Okay. Are these
all items may I
ask? Let's take a quick break and we'll be right back, thank you.
Can
4:08 – 4:2215 turns
we just make a motion on all the rest of it?
Okay we are back.
We'll move on to item number five, adoption of a resolution amending the salary schedule to update citywide classifications for fiscal year 24-25.
Thank you, Mayor. We're going to kick this to Mr. Pettener who has an oral report.
Thank you, Mr. City Manager. And Mayor and Council, thanks for having me here tonight again. Again for the public, my name is Will Pettener. I'm a management analyst within the city manager's office. I was back here a couple months ago here to discuss the proposal of an adoption for a resolution amending the director salaries As promised, today we're here for phase two to discuss citywide classifications now using the expansion of the salary work that we had with Bryce previously.
So today we're here to propose to council the adoption of resolution again amending the salary schedule Fiscal year 2024-25, which would be effective July 22nd, 2024 as well as a second salary schedule to be effective December 23rd, 2024 increasing the monthly stipends of the mayor and city council members. So to just kind of touch on how we got here, as I discussed in our previous meeting.
We began work with Bryce Consulting to go forward with a citywide comprehensive classification and compensation study. Our work there established our competitiveness and our layer of existing salary levels in comparison to a number of comparator agencies within The Ojai region, so that included a number of municipal governments as well as other relevant labor market agencies.
Sorry. After that initial salary survey work, we then began work with our existing retained HR consultant which is MRG Consulting. We worked the city manager's office directly with MRG Consulting to scrub some of that preliminary data and look to strategically align Our existing positions within the city classifications into a series of groupings and competitive salary rates that we believe give respect to the level of responsibility and skill within each of the classification citywide.
So again, our ultimate purpose of this study was to improve our competitiveness for our compensation of current employees as well as improve our recruitment efforts for new employees. And again these objectives align with the City Council's goal to encourage organizational development as well as begin our quest towards becoming an employer of choice in the region.
So, just I think an important point here before we move on to describing our steps. Prior to this work the city had not undertaken a city-wide compensation survey for several years so that left a pretty significant gap and I think some of our research indicates this that we lagged behind in the region competitively with our salary base and generally also in our benefit package.
But today, we're here to kind of look at our proposed salary increases to offset some of the lack of compensation growth over the last few years. So we have not had appropriate adjustments made towards inflation levels that occurred from 2020. As well as, you know current year inflation at 3% and anticipated inflation next year at 2%. So building into what this proposal is all about. So again we talked before with all of you and we had your approval for the director salary adjustments in May.
Today this is a citywide salary adjustment. So through attachment B and C we indicate a series of city wide basically every position receiving adjustments to ensure that we're meeting that median labor market salary range. So again, this work took place. This was a comprehensive effort. It is inclusive of Bryce Consulting, MRG Consulting and the City Manager's Office along with our department heads.
And we worked to make sure that we were aligning these salary structures to position each grouping based on level of responsibility and skill. The ranges that we're proposing for you today are all A culmination of that work but through attachment C and some of the work that we're outlining in the percentage increases for each specific classification. Those new proposed maximum salaries that you'll see an attachment C are only indicative of the maximum salary level for each specific classification.
So the city uses a five-step salary range, which roughly increases by 5% at each step. The maximum salary rates are exhibited in that table and the disparity found in a number of those ranges are an indicator of just how far we lag behind over time. The city has fallen behind a number of its peers. And while it is recommended that the vast majority of existing classifications receive a salary range increase, each employee's new salary will not necessarily grow at that same rate so some employees may be at the top step of our current salary range with this new proposal staff will adjust in a merit-based way to Ensure that there isn't just a step-for-step increase to that new proposal.
So, to that point, total staff salary increases for the 24-25 fiscal year will remain within $250,000 budget range that was approved by council during our budget discussion. The city manager, myself, the finance department and department heads will work together to ensure that that number stays below the $250 thousand threshold. And again, noting that some employees will not remain at the same step as we move forward. So if they are at Step B they could be moved to Step D.
So I think it's important also notice that employee placement within each new range is going to be based on supervisor determination and approved by the city manager as well. So, there's a number of components to this. There was a number of adjustments we needed to make. Firstly as we just approved the elected official salary adjustments so the second salary schedule attachment D will take effect after the election is certified in December and that will be inclusive of the $988 per month salary stipend for City Council The increases for city clerk and city treasurer will take place in the first salary schedule we're approving today. So that will move their salary stipend monthly to $455 per month. Another component of this salary schedule is the addition of trolley driver and transit driver permanent part-time classification, so we had a couple members of our transit department exceed 1,000 hours, so they no longer meet the threshold of a part-time employee So we're providing our base minimum benefit package offerings that we need to through the state law or the federal law, as well as offering them the CalPERS retirement package.
Moving on, we also have classification title ranges and removals of classifications. So for instance, we're looking to change several classification titles including accounting supervisor to accounting manager. You'll notice too that that position in particular is receiving a fairly substantial range increase just because we believe that not only is accounting manager a much more marketable recruiting tool as a title But also we believe that we need to find a little bit more balance in that department and. We think that allowing for someone to come in it's currently vacant position so in our recruitment efforts moving forward. We can use that as a tool to find more balance and a little bit greater level of responsibility immediately for whoever steps into that role.
Other changes, so we're suggesting changing our project manager title designation to the IT Manager. Most of you have worked with James Hahn. He's integral in our IT efforts and again, James Renger also is a technical support specialist. We're moving to change his name to IT Specialist or proposing to change it to IT Specialist. And then we're also making a distinction, a couple important distinctions here where we're altering salary ranges for our sports official and class camp instructor. Both of which have disproportionate ranges in the current schedule and we're looking to ensure that they have two separate classifications built in that actually grow in a range that's consistent with all the other existing classifications we have in the schedule.
We're also looking to delete or remove a number of classifications that we think are out of date and no longer in use. Some of these have been in use for over 10 years, and some of them we're now contracting outwards so there's a list here as well of those positions that we're looking to remove. In summary, staff recommends that the City Council adopt the resolution which would adopt these two separate salary schedules updating citywide classifications for fiscal year 24-25.
The first to be effective July 22nd and the second to take effect December 23rd 2024 increasing the monthly stipend for the mayor and city council members The alternate options would be to take no action or request further analysis. And again, our fiscal impact we're going to work together with all the department heads and staff if approved to ensure that this threshold of salary increase does not exceed $250,000 that's already been approved by the city budget for the next fiscal year.
Thank you.
Thank you Mr. Management Analyst much appreciated any questions from Council? Okay any Mayor Pro Tem.
Yeah, so it wasn't 100 I went into this meeting thinking that we weren't giving anyone an actual raise but that we were giving the discretion and authority to give those raises at some point in the future if they merited those races
That's a correct statement. Yes, the City Council would be increasing classification ranges you approved in your budget money to allow for that it would be at the city manager's discretion to make those specific awards of a right A increase. Right, right with the understanding that our workforce is behind market. We do want to increase our employees pay but what we don't want to do is just blankedly go from you know if you're at in the middle of the old range put you smack dab in the middle of That doesn't there's no methodology to it. So we want to take a look at when your last Evaluation was and what your last increase was given You know what you're bringing to the table, you know Your performance of course And then make a determination some people might get a sizable increase based on what they're providing and where they are Some people might maybe they just received, you know An increase in evaluation really?
There's not it's not the right opportunity to give it
but that that's all your Decision and all we're doing is giving you a broader range to work with. Okay? Yes
Okay, any public comment on this item. Mr. City Clerk
Mayor there are no raised hands for this item number five.
Okay, let's move on to discussion anyone have a motion to begin
I'll
move to approve
Okay, is there second it any comments? I just want to thank you, Mr. Pettner and that it's really important that we take care of our employees so thank you for doing the research and yes, so we want to be an employer of choice. Thank you. Roll call?
Roll-call vote Passed 5–0
Show transcript
4:22 – 4:2815 turns
Motion passes five to zero Wonderful,
okay moving right along item number six two-year contract agreement for building and safety services with Will Dan engineering
I'm going to start this item off, Mayor and Council. There was a slight typo in this one as discussed in detail in the staff report but in the title it was a typo. It's a two-year contract through June 30th, 2026 for $270,000 per year, a total of $540,000. The per year 270 total 540,000 and that's laid out in the staff report but was a little unclear on the agenda title. And with that I'll turn it to Ms. Macaluso for a little more information on Wildan our building services provider.
Thank you City Attorney, thank you Mayor Stix and Council Members. My name is Maura Macaluso I'm your Principal Planner for the Community Development Department. So the city was contracted with Charles Abbott Associates from 2016 to 2023 and Charles Abbott Associates chose to terminate the contract due to staffing issues at the end of 2023 so at that time The city entered into a short-term contract with Wildan while seeking requests for qualifications from 17 other firms. We received four proposals out of those 14, and Wildan was one of them. We conducted face to face interview with all four of the firms and giving great attention to how the prospective building inspector specifically would work within our community.
They all exceeded our expectations and after review and consideration. We moved we decided to move forward with Will Dan of course subject to your approval. So Charles Abbott and Associates just go back again a little bit was paid half of the building permit fees that we took in to the building department That over about eight years averaged approximately $194,000 a year or 194,727. The contract with Wildan specifically caps at $270,000 for each fiscal year starting fiscal year 24-25 and Just an aside, our code compliance officer is also employed by Wildan. However we have a separate contract with Wildan for this individual and working with him and seeing how he represents the city out in the community is just exceptional. And although that's not a reason to contract with Wildan it doesn't hurt so I just wanted to note that.
The recommendation is to authorize the city manager to sign a two-year professional services agreement with Wildan through June 30th, 2026. Not to exceed a total of $540,000 and that's $270,000 per year. That's what the cap would be. And so it was opened up by our City Attorney and are there any questions?
Any questions from Council? Mayor Pro Tem.
So is the fee structure 50% for Wildan also and we just have a cap on it or is it set at 270?
No, there's a cap at 270 per fiscal year. Sorry this is different kind of microphone but it's an hourly rate for the services. We have engineering services and building services.
Any other questions?
I could add something else, sorry. That so previously or currently we have Monday through Thursday for a building inspection and that's what we would stay with that Monday through Thursday. During our interim time it was Tuesday through Thursday. It wasn't real comfortable for the community so we're going to keep four days.
And I believe if necessary, there's an on-call component. If something was ever necessary on a Friday.
Absolutely.
Council Member Lange? And I just want to verify with the City Manager that this is a more cost effective solution than bringing these services in house and hiring someone on our own?
Absolutely, I definitely support the contract model especially for a building and safety function. The other nice thing is it gives us flexibility. We have had some instances where an incumbent in the building inspector role was not a good match for the community and the types of high customer service we expect. And the beauty of having a contract is we just simply let the principal know that and the next week we had a new inspector actually it was the principal himself So, we have that high level of service from Will Dan and that's nice.
And our current building inspector Jackson is a great fit and we've been very pleased with his service.
Thank you. Any public comment on this Mr City Clerk?
No Mayor no raised hands.
4:28 – 4:3624 turns
I'm sorry you've got to fill out a card, Larry. You've got to wait. Council, are you all right with Mr. – okay.
Exactly do they do and do they have a deadline for example if somebody presents a plan? Do they have to get back to you within 30 days? Is this part of their hourly and does the inspector get a piece of the action upon fees and fines and everything else? That can be a no. There's like four questions in there, right? Let me jump in.
Okay so question one is there is deadline yes there are it's 30 days as imprecise. There are state law deadlines for the city to respond to request for building inspection and for building permit review and there are deadlines that we follow them and we meet them and WODAN has been successful in meeting our deadlines so far and we expect that to continue. Second uh no one gets a share of fines. Fines come to the general fund No sheriff finds
I come from place where I
know that other places not here. The other key there is the, the old model with Charles Abbott was a percentage of the fees that were collected. So, that was a 5050 split, which is not uncommon in other cities but the new model we're posing tonight Is an hourly model. So the inspectors and the building engineers, and the Wildan team will be paid per the hour by their time. And the building permit fees will be as dictated per the building permit fee system which is a valuation process.
So it splits those two so nobody's getting a percentage under the proposal on tonight's attendance.
Thank you.
Okay we'll move on to thank you very much. We'll move on to discussion would anyone like to start with a motion on the table?
Yeah, but I'll just make a quick comment first. And that is that there's nobody here complaining about Will Dan and I view that as a good sign. So I would I would make a motion that we approve the proposed contract.
Is there a second? Second. OK, we're ready for a roll call and I just want to thank our principal planner for being here so late and for giving that presentation really appreciate it.
I'm really glad that we got a little levity out of this item. Yeah, laughter
who knew? All right roll call please
Roll-call vote Passed 5–0 motion clearly understood let's have roll call
Show transcript
motion passes five to zero.
Thank you very much All right,
we'll move on to item number seven adopt a resolution and city manager authorization approving agreement with Granicus for a new agenda management system Is there a staff report?
Yes. Mr. Chief Deputy City Clerk I believe you're providing this one
Thank You mr. City Manager through the mayor We have before you a resolution buying some software services for agenda management and authorizing the city manager to execute those service contracts for those services Agenda management services are majority in-house, so they're going to help the city clerk's office work with departments, executive staff and everyone to get the agendas twice a month done in a much more timely manner. It's an industry standard. We're a small city but we are still a municipal corporation and having these updated software Are needed compared to, you know the last two items. This is a small purchase over three years You're he will be authorizing the city manager to approved roughly 29,000 with 9,000 in the first year so The tagline here for the public is that they're their access to Consuming agendas of the City Council will not change what will change is they're gonna have greater access within that It's going to be more efficient For public comments for finding agenda items for.
Documenting the whole legislative process so I don't want anyone to think there's any concern that we're going to change the way anyone views an agenda. Authorizing this would really help staff maintain a professional workflow and help you get the agendas each time. Included in that, I did work with, let me explain, Granicus is the company. The product is Peak Agenda. That's the agenda management software product that I am bringing forward to council here.
Along with that, I am trying to purchase eComment which is a public comment feature Before I get into it, this is customizable. If Council sees a need for Clerk's Office to adjust how it works we can do that but it'll be more efficient for the public to make written public comment which is very important and for it to be compiled using the software instead of staff time to council Another portal, another feature of this will be a public records request portal on the website which is not directly related to council agendas and legislation but is a service that Granicus offers.
So it'll be more efficient way for the public to file a specific records request and then there'll be a self-serve feature if there's any high impact issues we can put those available to the public So this is about a six to eight month process, if approved. I would work with executive staff and department heads on implementing that so it takes some time and just the we wanted to bring it to council here just for the public transparency and you know, so that we can have a greater efficiency in the whole legislative process.
Mr City Manager. If
I could just add one more thing and forgive me if you mentioned this but the other key component this brings forward is version control
Yes, what I didn't touch on because it's trying to go a little fast is the internal side. For me right now our agenda management process is Westin and I am version control. It's a joke but there's going to be accountability processes for all directors and department heads to provide their staff reports to the city manager and his team
Right, so what that means is things go into a work queue and it doesn't move forward until the next person has reviewed and approved it. What happens now is there's email back-and-forth and we're fortunate Weston is very careful but it's possible that the wrong document could end up on an agenda and hasn't happened but yeah So this is a safeguard. And it is within my spending authority but I really wanted you all to be aware that we are doing this and thank you Weston for moving this forward. It's very important.
Thank you Mr. City Clerk any questions?
Yeah. You may have covered this but. My understanding is that you can then do things like right now all the public comments of the same title and when we want to find one. You know we have our email they. We have to open them up unless we're organized like some people here probably are. But if I need to find something that's not that's one reason I often send things back over to Gmail because it's I can search for things more easily. Does that make sense what I said? You can retitle so the public comment either has the sender's name or the topic or something.
Right. And that information is public so whatever the provider of the comment puts on there will remain I think you're saying that it'll be for each individual item too, so you'll open up the item on the software and you'll get to see the public comments for that item instead of sifting through it if you will
Okay, normally when you get an email it has a subject title. Our emails all have the same, they all have the same title. The public comments, I forget what they say. I can look at them.
Yes that would, I understand that you're speaking about there's a feature on our city website currently where those for the public can either email the full council and mayor or into council members individually so there's Submissions through the city website have that format. That would be eliminated with the e-comment feature.
4:36 – 4:4432 turns
And we'll make it so we can identify without opening up the public comment what it's going to be.
It
will shift into a new way to receive the public comments which we expect will provide greater clarity.
Yeah, yeah.
Yeah, it'll be a different system than the current system but we're expecting it to provide greater clarity. It will also facilitate us getting the public comments up on the website a little faster as I understand it.
If I can just add on the live public comment one of the nice things about Granicus is theoretically if you had 6-7 hour City Council meeting So it provides way more clarity to be able to find actual discussions surrounding a certain item
Will the public be able to utilize that feature to find segments within the video as well?
Yes, so specific is your agenda is. So if there's 12 items, it's number 8 I want to see. I can click on eight and will take me to that point in the video. Right
and that'll be on the public website. The public will be
able to do the same thing. Yes, that's great moving forward the Granicus product will be the only Agenda that the public see right now we're doing I'm making a I'm using Granicus for the limited software We have currently and I'm making our own that's that PDF copy that everyone uses with it clickable So that will, it'll be a transition but that will be eliminated and the Granicus with buying this product will be nice to use for everyone.
Question? Yeah. Will we have the ability uh to respond directly to public comments because right now we have to it's really cumbersome to receive an email but then you have to copy and paste the responder and send an email so would we have the functionality of being able to respond directly
The answer is I think so. I think it's customizable, it would be how the public commenter what information we allow them to submit with. So I don't know that answer.
Okay thanks. Same point related yeah.
I'll
take note of that. Right now I forward the public comment then I copy their email and reply
Mr. City Manager,
I'm just going to jump in that if this doesn't resolve that issue we will resolve the issue because I am in the same situation and drives me crazy as well so we will fix that either through this or another
yeah All right any public comment on this item?
No raised hands on zoom air
okay let's anyone like to put a
motion I'll move to approve the agreement with Granicus
I do want to say that the Deputy City Clerk did an outstanding job of presenting to us and demonstrated our trust in him in advancing his title. Thank you very much.
Thank you and anything we can do to make things easier for you We want to do that. So thank you. Thank you for the, um, you know It's important that we have more efficiency and accountability. So thank you for bringing this forward. Mr Chief deputy chief deputy city clerk roll call please
Roll-call vote Passed 5–0
Show transcript
Motion passes five to zero
Excellent, okay cruising right along number eight proposed Fourth Amendment to City Attorney Legal Services Agreement with Colin Tauntono Colin Tuno I'm sorry Highsmith and Watley
Yes, thank you Mayor. This proposed contract amendment follows a performance evaluation that you all completed for the City Attorney. Feedback was provided and I'm just going to briefly go through the terms that are outlined within the staff report. So it's proposed this contract amendment has adjustments that begin on August 1st of this year. This is an evergreen contract which means there is no end date however just like a city manager's employment agreement Every council meeting is the opportunity for an end date, and that's just the space we work in. And you of course have that option.
Rates that are proposed reflect a 5% increase compounded for three years since the last increase which was January 1st 2022 There are some higher rates in the agreement but those are chargeable back to those who may be reimbursing the city so for example a developer There's an annual increase that's kept at 5% for inflationary adjustment, but that is contingent upon a positive annual performance of the firm and the city attorney.
And then basically all the other terms remain the same. So I'm happy to answer any questions, and of course your city attorney could answer them as well. Thank you.
Any questions? Mayor Pro Tem?
Yeah. Well, privately you let me know I think maybe other council members as well that these rate increases are in line with what other firms are charging for city attorney services. And that's my only basis for knowing if this rate increase is appropriate. So I just want to make sure that you're confirming that for us.
Yes, I've been city manager now. This is my third small city but I've worked in other small cities. Every city I've worked in with the exception of one has had contract city attorneys. This is definitely well within, in fact it's probably a little bit low compared for some of the bigger firms.
The
thing I'll point out, the city could always have a lower initial footprint for legal services with an in-house city attorney. However that city attorney would definitely need to go for outside counsel in a number of different areas it's just the way it works and so ultimately your bill would probably be about the same I like when you're in a small city having a large firm because it's bench depth that we don't always have on the city staff side. I'm not saying that you want to use the City Attorney's Office for everything that you can't do as a staffer, but certainly if nothing else it is management consulting available to me which is very valuable The other nice thing is they work in a number of different cities. They have experience, something like what we're experiencing has happened.
They have a suggestion or even a sample policy ordinance that we can start with so that's a great benefit to the city. The last thing I'll say, I have a great relationship with the City Attorney. I think he's very loyal and dedicated employee. He's been here a long time. He knows what's happened and why how to avoid problems we've had in the past and I find that very helpful. Thank you.
Okay, let's move on to public comment we have Larry Steingold
4:44 – 4:4914 turns
The retainer agreement and the fees and all that is fine and I realize that as an attorney his Responsibilities to the city council and when you review his job It's confidential and anything. It's it's a problem asking questions here in getting answers But on any job interview or job increase i've ever been involved in or people I know They've been asked questions, and a lot of them are reflective Because they really can't be discussed. It's sort of like public asking you a question can't answer it legal concept legal So we've spent about a million, I don't know, a lot of money in the past year and a half. Two years legal fees.
Have there been any opportunities where you think you've looked back and said if we had done this, we have done that, we could have avoided this and that? Where it's more like you're admitting to an error but you can't tell anybody. It's a mistake. This is sort of reflective stuff. That we could have gone this way and done that tact or brought in this expert, or we could have avoided the simply Ojai debacle for a million and change. Whatever it was, right? And just things like this. I mean since the lawsuit, there's been a lot of legal fees for everything. How can we avoid this? Those things you have to answer.
How do you do this? I would love to ask questions but you and I can't answer them. You know, and I don't expect you to. But I would expect you to answer their questions, even bring some up. If I had done this, I could have done that. And that's what I would like to see internally because I know this is not your business. I mean, you're learning on the job too. Every day is a new job and he's been doing this for years. Andy Whitman has been doing this for 30, right? So you know it. More. So you expect, you understand what legal consequences are, what comments are and how to navigate the world of litigious people and how to avoid accidents. Slip-and-falls be proactive like cameras in the arcade please or something you know sidewalks slip-and-falls and just to avoid these things that'd be proactive because we're reacting You know it's always, oh and again I'll bring it up the two stop signs after somebody died.
Okay there are areas where we can do these things prior to something happening. Governments are reactive maybe we can be proactive like we're doing now with the housing. We're doing more proactive than we are yet.
Thank you Larry any comments online Mr. City Clerk?
We do have one raised hand Mayor from Starchild. Star Child, you have the floor.
Hi, thank you. I just wanted to propose that the contract for the city attorney separate out trial litigation and have that go to a different firm. The reason why is because I think when we are looking at potential litigation and giving advice on whether or not to go to trial that there can be a potential conflict of interest, and that potential conflict goes away if whoever is going to be undergoing the trial is a separate firm.
And there's no chance that any recommendation to go to trial would also provide more money for the attorney's firm. So that's my recommendation. Thank you.
Thank you, Starchild.
No more raised hands
mayor.
Okay we will move on to discussion would someone like to put a motion on the table?
I have a couple of questions. When when we are responding to a claim that comes under our joint powers is that Carl Warren
Yeah, Carl Warren is our claims agent. The risk pool is the California Joint Powers Insurance Authority
and they assign attorneys through that
right? Right and we don't we aren't risk pool counsel so any claim that comes in that's covered by insurance immediately it's tendered through the clerk's office to the CJPIA if they pick up defense then they assigned cover they assigned counsel and that's typically your personal injury slips and falls damages cases
Next question is are you the appellate litigation? Attorney or is there a appellant specialist
that we have one of the few certified appellate specialists who was also a municipal lawyer michael colentino our name partner Is a certified appellate specialist and he um advises on all appellate litigation depending on the matter He may handle it himself for one of our other seasoned litigators handles it uh, we haven't Had appeals for the city in recent years, but if one did arise certainly be Michael or one of our other experienced litigators
4:49 – 4:5523 turns
I'd move to approve.
Okay. Is there a second?
I'll second it
And I would just like to say thank you to Mr. Summers for yet, you're very loyal. You have so much institutional knowledge. Your interpersonal skills are really appreciated. It's lovely to be with you and your memory is like no other. So thank you so much for your expertise. Thank you. All right. So roll call?
Roll-call vote Passed 4–0
Show transcript
Motion passes 4 to 1.
Okay, and last but not least proposed First Amendment to employment agreement for the city manager
And this is one that I'll do the staff report if I could take one minute to on the prior item Thank you for your support and The check out some rule. I look forward to continuing work together getting getting to yes for the next time and as
I just want to point out that we did speak before this.
Thank you for that as well and we are always looking for, it may not be obvious in these meetings but I'm continuously reflective with me and my team. We're always looking for ways to do better on everything so anything we can do to do better is always the game So on that front, proposed First Amendment to Employment Agreement for the City Manager. The city manager of course was hired earlier this year and the council has completed his initial six-month performance evaluation and the outcome of that is a proposed contract on the agenda which makes two adjustments.
One is the original contract provided for up to $420,000 in down payment assistance The intention being if the city manager moved and bought a residence within the city. This makes two adjustments, one is to be within the city or within a six mile radius from the city reflecting as discussed earlier the realities of housing and housing availability to purchase in the city. And second, that rather than having that be a second loan to be paid monthly it would be a balloon payment due either upon the sale of the residence or six months following separation from employment as city manager. However, that may occur with a one-year extension of that repayment deadline possible at the City Manager's option if the appraised value of the residence is less than the purchase price at the time.
The intention would be to still accrue interest monthly but be doable at the end, again, to facilitate the purchase of a home by the city manager within the city or within six miles thereof. The second would be if the city manager buys a residence within the city or within a six-mile radius and lives in it as primary domicile then a reimbursement of up to $5,000 in actual undocumented moving expenses. The rest of the City Manager's existing contract would be maintained the same, which includes the salary of $250,000 per year on evergreen components contingent upon a positive performance evaluation every year. And as noted, same as myself, every council meeting is an opportunity for the Council to make a change if the Council so chose.
With that I'm available for any questions. Thank you.
Any questions? Any public comment on this item?
No raised hands Mayor.
Okay, uh someone like to make a motion
i'll make a motion to approve the proposed first amendment to the city manager employment agreement with benjamin harvey
Is there a second?
I'll second it. Um and I wanted to add a couple of things just because we did hear it in public comments about The loan amount and I just wanted to specify for Uh the public and for the record that we're not giving you the money that is actually alone and and uh and that it is primarily because it is very difficult to find housing in this area, and we really want you to stay.
And if I could jump in just to emphasize that point. It's also will be recorded on title. It will be tied to the deed of the house. It will be a commercially standard commercial loan. We will...and the interest rate is the LAIF rate plus a quarter percent so it'll be better than we're earning on our other investments
And shorthand also that the money is basically secured by the property. Exactly, it's secured by the house should there be ever a problem. Very low risk type of loan that is completely secured
Council Member
Lange. Yes, actually City Attorney or City Manager would you mind explaining LAIF for the just for the record?
Sure it's a local agency investment fund that the city is limited in what it may invest its money in. LAIF is the primary area outside of CDs where we're able to put our money our reserve when it's not being used when it's not programmed and Currently, LAIF is historically always very low. It's a very secure and safe fund you're guaranteed to get the money that you put into it back because interest rates are currently so high I think LAIF right now is around 5% however historically it's hovered around 1-2%.
It rises and lowers with the interest rates. And so this is LAIF plus half percent? Quarter percent. So it's more than you're getting in LAIF, arguably not a huge amount more but it's more.
Mr. City Manager, I would just like to thank you for being here. We're all so happy to have you here for your leadership skills, your expertise, your experience, interpersonal skills, management skills, a lot of energy and your desire to get things done. So thank you so much for being here.
Thank you. It's a real pleasure to work for this council and I mean that in this community. So thank you for having me.
Ohai is lucky. We're lucky. So thank you. All right, so roll call. Yes Mayor motion
Roll-call vote Passed 5–0
Show transcript
4:55 – 4:5911 turns
Motion passes 5-0
Excellent. Thank you We will move on to council member reports anyone anything to report?
Yeah, I have a couple things to report so on July 24th, I will be in a Panel a housing conversation with elected officials that include a couple of assembly members County supervisor Thank you. Good morning, everyone. Lucas, around things that might be relevant to speak to. Most likely I'm going to speak about the grant and also MESA as innovative housing solutions and or at least attempts at solutions And also I am on the, I've been appointed to the ad hoc committee for VCOG on broadband because Ojai has been originally we weren't going to be the next leg but because there's a digital equity component will be, they'll be coming up through Miners Oaks and Oakview and into Ojai for fiber optic where the next leg. So I'll be working with the Joint Powers Association and a couple of people from VCOG to keep everybody in the loop On how that's working, I was involved in fiber optic build out in Western Massachusetts.
The largest municipal owned fiber optic network at that time so I will be advocating as much as I possibly can that we own our fiber optic network or we own as much as is possible so we are not at the back and call of the incumbents who We'll be getting paid to build this, by the way with our money. So that's what I have.
Thank you. Anyone
else? Oh, thank you for doing all that. That's great. Well, Thursday morning, I'm going to meet with Martin Erickson, the executive director of the Ventura County Transportation. Oh, it's
on.
Oh, okay. Thursday morning I'll meet with the Executive Director of the Ventura County Transportation Commission Martin Erickson who is very much in favor of our ATP project and seeing the extension of the bike trail to Soule Park so we will be discussing those two items As well as other items, I found out today that some cities do have go through the golf course. It's not an unusual situation. I found that out from our city manager.
And then just a comment, to the best of my recollection this is just a comment. It's not a report that I forgot to say earlier in 2022 the voters voted to get rid of districts as soon as possible. I think we have to keep that in mind.
By switching to a ranked choice voting system if and when the council so chooses and we can bring back reports on that option
Yes, thank you. Any other reports? I'd just like to thank the organizers of the parade, the 4th of July Parade which was a huge success so much fun. I walked with the City of Peace group and it was really hot and fun. Any city manager report future agenda items? Okay well thank you all for a
yes Madam Mayor we're going to continue items 10 and 11 the last two closed session items to a future meeting
Thank you very much. All right, thank you all for a productive evening we are adjourned.