Ojai City Council Regular Meeting

BodyCity Council
MeetingRegular Meeting
Date📅 June 10, 2025

UnGovr Transcript

iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.
  1. PendingQueued for transcription.
  2. AIYou are hereAuto-transcribed and summarized; not yet human-verified.
  3. VerifiedReviewed and corrected by a person.

Scheduled start 6:00 PM · clock-time estimates pending review

0:00 – 0:076 turns

UnidentifiedUnidentified speaker 1Proposed0:10

All right. Thank you so much, Members of Council. I am Ron Solorzano, the Regional Librarian for the Ojai Valley. And this is going to sound familiar if you remember the last time I was here, because last time I was promoting the approach to summer reading, and this time we are in it. We just started our summer reading program this week, and we have a program for youth and a program for adults. The youth program has kids logging the minutes that they read.

You can do that, sign up online through our website, and then once the logging begins, kids get one free book for registering, they get another free book when they've read 500 minutes, and at 1,000 minutes, they get an entry into our grand prize drawing, and as a reminder, the grand prize this year is two season passes to Universal Studios. In addition to the overall program, we also have a couple of special events I wanted to highlight at the Ojai Library specifically.

We have coming up on Tuesday, June 17th, we're gonna have Sean McMaster doing a magic show at 11.30 a.m. And then on July 3rd, which is a Thursday, we're gonna have our family game day where we're gonna have a gaming truck come to the library along with Kona Ice. So we're gonna have a nice day on that as well. So June 17th, July 3rd. We also have the Adult Program. For the adults, they're not logging minutes, they're logging the books that they read. Every book that they read gives them an entry into our opportunity drawing for prizes, and the prizes for the adults are $50 gift cards to local restaurants, in this case, Bonnie Lou's and Ojai Pizza.

We also have another activity going on for the adults. It's book bingo, which you can kind of see here. We've made a little custom bingo card with various activities for the adults to complete. It's things like, you know, check out a cookbook from the library and use it to make a dish, or, you know, read a story that involves music or musicians, and people fill out the card, and when you get A row, you know, going in a way, you come in for another type of prize. So, a lot going on there, and all of it running through August 3rd. So, that's when summer reading will be concluding.

The last thing I want to throw out is, I think, again, a repeat, but I want to plug one more time a program called Showtime at Ojai Library. This is a series of film screenings. In this case, they're going to be going on on select Mondays and Thursdays in June and July. Talk to the library about what's showing. We have certain restrictions on what we can publicize, but we'll tell you what's playing and when. So reach out if you are interested.

And that's all I have for tonight. Thank you. Thank

ElectedAndy GilmanMayorvoiceprint 0.712:44

you so much. Laurel Moore, Larry Steingold, and Nicholas Wiseman.

CommentLaurel MooreProposedself-stated2:55

Good evening. My name is Laurel Moore and I am a Commissioner on the Historic Preservation Committee. I am representing myself and not the Commission. At our last HPC meeting, one of our agenda items was labeled Minor Roof Repair of the Ojai Valley Museum. Let's call this option A. A public works staffer told us the repair would involve removing most of the existing machine-made tiles, replacing the sub-roof, repair the leak, then put back the machine-made tiles that had been removed.

Randy Levitt, one of our HPC Commissioners, reached out to Public Works and was told the bid for Option A is about $48,000. Next is Option B. Randy has a landmark Mills Act home in the Arbolada, which needed a tile roof on an addition to his home that would match the tiles of the original roof of the house. He used a company in Santa Barbara that specializes in handmade tiles that look like tiles from a hundred years ago.

That company looked at the museum job description, measurements, and pictures that were in our packet. They will do the same job, remove the machine-made tiles, put on a new sub-roof, repair the leak, but instead of putting the machine-made tile roof backs back, they will replace them with handmade tiles that match the landmarked Pacific Building tiles across the street from the museum for about $50,000.

I do question the bid of Option A of $48,000 because they are using our old tiles. Given the great opportunity to put on a beautiful roof that closely honors the tiles that would have been used when the original building was built, should not be missed. I hope that there will not be a rush and a hard, long think about Option B. This repair has been on the books since before 2022. Obviously, the leak has gotten worse over the years and needs immediate repair. There is no argument there.

You will be told that Option A has to be done because a new historic report will have to be done because we will be replacing the machine-made 60s tiles with handmade tiles in Option B. My response is, so what? Let's do the museum justice and get a beautiful, time-honoring roof on it. Thank

ElectedAndy GilmanMayorvoiceprint 0.715:24

you. Larry Steingold, Nicholas Wiseman, and Clay

UnidentifiedUnidentified speaker 2Proposed5:31

Creasy. We all know where the formerly homeless housing is going to go. It's going on the public works yard. Great. Where will the new public yard be? Where are we going to put D.J. Harrison? Where are we going to put the police lockers? Where are we going to put all the stuff that Public Works uses? And when will that happen? We already had a Phase 1, then we had a Phase 2 when they discovered some lead and some other stuff, and that's going to go.

But if you don't stop the usage of the public yard immediately, the property could be contaminated by accident. And unfortunately, in my past 40 years in commercial real estate brokerage, I've seen that happen a lot. So in order to not contaminate the yard, you need to shut the yard down and find a place to put all the stuff. Now, are we going to make a deal with the state and take over Caltrans? Are you going to make a deal with the county and stick them over in Sewell Park?

Before we take over something like that or anywhere, you need to do an environmental assessment of where we're going because you need to establish a baseline. And I know I sound preachy, but I know where I come from. This is what you have to do because we're taking schmutz from one place and putting it on another place that we have to know what's there. So, but it has to be done immediately because if we expect to put these people in that building in, I don't know, 2027, That's two years from now. They're going to be in these tents for two years.

I mean, do you think we can, like, move it a little faster? I mean, just a bit. I mean, clear it, at least start doing something, because you're going to have the chumash over there looking at the place, because they've got... And I mean, so, you know, all these things are going to be going on, but where is the yard going? I mean, if you're going to stick it, if it's not going to go with the state, if it's not going to go on the county, it's going to have to go on Bryant.

And how much is that going to cost to buy some piece of dirt, which we could have bought probably for what we're doing now, but that's beside, or someplace. So, please. Thank you.

ElectedAndy GilmanMayorvoiceprint 0.717:44

Thank you, Mr. Steingold. Nicholas Wiseman and Clay Creasy.

0:07 – 0:1720 turns

CommentNicholas WisemanProposedself-stated7:52

Good evening, Council Members. My name is Nicholas Wiseman. I'm the Chair of the Ojai Film Society. I'm here to briefly share a little bit about our exciting summer series program coming to Libby Bowl for the fourth consecutive year. As many of you know, the Ojai Film Society has been around since 1988 with the mission of bringing quality, independent, foreign, documentary, critically acclaimed, and classic films to the Valley.

Coming out of the pandemic, former Chair Kathleen Schaefer and I saw an opportunity to bring these screenings outdoors in community for free, and the City of Ojai generously offered us the Libby Bowl as our venue. Now three years in, we've had over 12,000 members of the community RSVP and join us for 21 screenings. And the response from the community has been powerful and truly heartwarming.

We'd like to acknowledge and thank the Ojai Arts Commission for a generous grant earlier this year, which has allowed us to bring a number of filmmakers out for these upcoming screenings. And we've also received support from the Lions Club, Rotary, and generous sponsors. Our first screening, July 25th, where we'll be screening Sally, a National Geographic documentary about Sally Ride, the first woman in space, the first U.S. woman in space, who also happened to be part of the Ojai Tennis Tournament in her early years, which is fun.

August 8th, we'll be showing the classic, The NeverEnding Story, the film about, that made at least one generation worry too much about the dangers of quicksand. August 22nd, we have The Greatest Night in Pop, with the producers and directors present. It's a behind-the-scenes look at the January night in 1985, when music's biggest stars, Cyndi Lauper, Lionel Richie, Michael Jackson, Bruce Springsteen, all gathered to record We Are the World.

September 5th, 9-5, we'll be screening 9-5, the famous workplace comedy with Lily Tomlin, Jane Fonda, and Dolly Parton. September 9th, we'll be showing Speak, which is fresh out of Sundance, and that's with the director attending, about high school competitive speech competitions that follows teen orators on their way to nationals. And lastly, October 3rd, we'll have Close Encounters of the Third Kind, the Spielberg classic about UFOs.

So we are grateful for the support from the community, and especially to the city for allowing us a great venue to share in three of our films. Our volunteers and dedicated board hope you will join us this summer, and we continue to expand in the future as we plan our fifth anniversary next year of the summer series. So thank you for your support.

ElectedAndy GilmanMayorvoiceprint 0.7110:23

Thank you, Mr. Wiseman.

CommentNicholas WisemanProposedself-stated10:24

Very exciting.

ElectedAndy GilmanMayorvoiceprint 0.7110:26

Clay Creasy.

UnidentifiedUnidentified speaker 3Proposed10:31

Good evening, Council Members. Nice to see you again. I missed last meeting on May 27th. I was on vacation in New York. But I did think of you because Tuesday night we watched a Sondheim play, and Burnett Peters was singing, and when she started singing, Sending the Clowns, I immediately thought of the City Council. Anyhow, the reason I'm here briefly is, and I sent a note to you, being made aware very recently that there's a statute in the Ojai Municipal Code that speaks to when bidding requirements are required for services contracts, specifically in excess of $30,000.

There is a bid process called for in the statute, and I think you ought to look at that, because I think, technically, the Dignity Moves contract right now is not in compliance with that process, so I would urge you to look at that before you do anything further on that. That's all I have to say. Thank

ElectedAndy GilmanMayorvoiceprint 0.7111:37

you. Thank you,

UnidentifiedUnidentified speaker 4Proposed11:38

sir.

ElectedAndy GilmanMayorvoiceprint 0.7111:40

Well, get it up here, then. Come on up.

UnidentifiedUnidentified speaker 4Proposed11:52

Hello. Hi. Tonight, right now, in Ventura, the Vandenberg Space Air Base is holding a public hearing, a public workshop, for people who can comment on their plans for the coming year and beyond. And I think I read this in the Ojai Valley News. But you can go on the website and submit your comments. They plan to increase their Falcon 9 shots from 50 to 100. And they plan to have at least five Falcon Heavy shots over the next year.

They say that the residential business areas beyond the base will not get Any sounds higher than 65 decibels, they say. And from the standpoint of sonic booms, they talk about the pressures. And if the pressures are two pounds per square inch, It doesn't register much. If it gets up to four pounds, it can rattle older buildings. So one of the things you might say is, if you find you're in an older building and cracks start to show up, Maybe you should be able to apply to the Air Force for help in repairing that. You might say that in your comments. Otherwise, there's not much else to say. There's a nice section in there on noise and other environmental issues. So, that's important.

ElectedAndy GilmanMayorvoiceprint 0.7113:39

Thank you, Mr. Miley. Anything online?

ElectedKim MangCouncilmembervoiceprint 0.8413:41

Yes, Mayor, we currently have one raised hand, and I'm speaking to our Zoom participants. We are now on the general public comment period. First speaker we'll have is Starchild. Starchild, you can unmute, and you have the floor.

UnidentifiedUnidentified speaker 5Proposed13:54

Good evening, City Council. I was grateful to hear the readout from today's closed session meeting, and as far as I could tell, there wasn't any Brown Act violation during this meeting. Unfortunately, On April 8th, during your meeting, your special closed session meeting, you did violate the Brown Act in two different regards. One is that you discussed increasing the salary of the city manager. The Brown Act specifically forbids you from discussing any salary increase when it's agendized under performance evaluation.

In addition, you call this special closed session meeting to do so. The Brown Act forbids you from discussing things related to executive salary because Mr. Harvey's the city manager. That is improper to do in a closed session. It's very important to the citizens and to me that this council diligently follow the Brown Act and cease the Brown Act violations.

ElectedKim MangCouncilmembervoiceprint 0.8414:55

Thank you. Thank you, Starchild. No more raised hands, Mayor. Okay.

UnidentifiedUnidentified speaker 6Proposed15:01

Mr. Mayor? Yes, please. Go. The City Attorney and I have a couple of responses to a couple of public comments, maybe that's acceptable to you.

ElectedAndy GilmanMayorvoiceprint 0.7115:09

Absolutely. Okay.

UnidentifiedUnidentified speaker 6Proposed15:10

I'm just going to take one that has been mentioned now a couple times about there's a narrative about the relocation of the public works yard in light of the construction of the Cabin Village project. That is not accurate. The public works yard is not being relocated in order to build the Cabin Village project. There will be some very minor storage that might have to be relocated, might have to be relocated to some other city locations, but it's going to be minor and it might not even have to happen.

We don't have any concerns about any type of contamination. We don't have any types of functions that need to stop at the yard now to allow the project to be built. We have done all the requisite testing as directed by the Council, so I just want to explain that and state that because that is untrue. Thank you.

UnidentifiedUnidentified speaker 7Proposed16:03

Anything else? Yes, thank you Mr. Mayor. I'll add on the bidding component as well. Public contract code section 3400 sub c and OIA municipal code section 8-4.08 allow for selecting for professional services, services that can be provided solely from a single vendor and the approved cabin village project resolution makes those findings in section 5 and then the subcontract will be bid by Dignity Moves to whoever is selected through a public subcontract bidding process to actually build the new units. So that process, the findings for hiring some Dignity Moves were made by the Council at your last meeting, and then the subcontract will be competitively bid.

And the Brown Act allegations regarding April 8th are new to me and tonight's comments, but I will note that tonight's agenda item in open session, item five, is the action on the proposed salary increase to city manager. There's no violation there, and that is on tonight's agenda. So yeah, back to you, Mayor.

ElectedAndy GilmanMayorvoiceprint 0.7117:10

Thank you, Mr. Summers. Okay, so now we're on to the consent calendar. Is there any consent items that anybody would like to pull?

UnidentifiedCity ClerkProposed · by role17:17

Yes, I would like to pull G and H.

UnidentifiedUnidentified speaker 2Proposed17:24

Okay.

0:17 – 0:2831 turns

ElectedAndy GilmanMayorvoiceprint 0.7117:30

Anything else?

UnidentifiedCity ClerkProposed · by role17:35

I'll move to approve the rest of them.

ElectedAndy GilmanMayorvoiceprint 0.7117:36

Great, second? Second. Mr. Montgomery, do you want to call roll on that?

Roll-call vote Passed 5–0 motion and a second. Roll call.
Show transcript
Absolutely, Mayor. Yes, for the remainder of the consent calendar, we have a motion and a second. Roll call. Mayor Pro Tem Lang? Yes. Council Member Whitman? Yes. Council Member Rule? Yes. Mayor Gilman? Yes. Council Member Mang? Yes.

Great. Let's look at

UnidentifiedUnidentified speaker 6Proposed17:58

G. May

ElectedAndy GilmanMayorvoiceprint 0.7117:59

I

UnidentifiedUnidentified speaker 6Proposed17:59

please ask the Public Works Director to join us at the dais briefly in the event that there's a question that's better answered by her? Great. Ms. Palmer, thank you. A great value add. Thank you.

UnidentifiedCity ClerkProposed · by role18:16

Thank you so much.

ElectedAndy GilmanMayorvoiceprint 0.7118:22

Hey there.

UnidentifiedUnidentified speaker 8Proposed18:23

Hi. So this item is we're bringing it back to you. We have been talking about electrification of all city facilities, all city owned facilities for for quite a long time. So back in December, we went out for an RFP to solicit proposals from ESCO companies to provide this audit grade Assessment for us. And so that's what we've done. So we received two proposals, one from Climate Tech, who's been doing this for a very long time, and one from Will Dan, who's also been doing this for a very long time.

So our staff recommendation is to award this contract to Climate Tech. And it's sort of an interesting model. It's a design build. So So phase one of this project is that they will go through, they'll collect all of our energy bills and usage, et cetera, and then they will visit every single city facility. So, and at the end of that period, and I will let Jackie speak to the timeline that we're looking at, because she's been working directly with these folks. So we would recommend tonight, we would, after an assessment, after interviews, Mr. Harvey sat in on interviews with us as well, so we've interviewed the two proposals.

and Decided that Climate Tech would serve us well. So I can answer questions. Jackie can answer questions.

UnidentifiedUnidentified speaker 6Proposed19:52

I just want to jump in if I could. We anticipate receiving a lot of grant funding for this effort, and you may see that there's no cost to this initial phase of the project. And you will be informed each step of the way If there are, when there are, excuse me, building modifications to be made, it will go through the normal public works process and it will come through you. But this early stage is just their review and assessment. Thank

UnidentifiedUnidentified speaker 8Proposed20:22

you. And one of the reasons that we did choose Climate Tech, and I'm not saying that Will Denn wouldn't do this either, but Climate Tech has a proven track record. of Getting a lot of external funding. So grants, rebates, et cetera. And we're really sort of counting on them to do so. And as Mr. Harvey mentioned, there's no cost to the action tonight to enter into the initial phase. They do it and they get paid and compensated when the construction actually starts. So I would anticipate that you all would be seeing Each individual project that we bring forward and recommend to implement.

And it would become the build effort. And that's where they get compensated. So maybe Jackie could speak a moment about the timeline too on phase one.

UnidentifiedUnidentified speaker 9Proposed21:13

Sure. So as Lindy stated, we will be coming back to the Council for any type of construction or implementation. They, Climatec, they estimate that once we get started, once you guys do award Well, tonight we're not really awarding a contract, but we are choosing to go with them. So with that, we'll get a kickoff meeting started this month, hopefully, and then what they'll do next is in July, they're gonna do a utility analysis. Now, that may take a little bit of time, depending on the actual utility. So Southern California Edison, SoCal Gas, they need to collect all this information so that they can give us an accurate report of how much energy we will be saving.

Then we will probably at that point, depending on how many facilities they are going to recommend that we do implementation on, we'll come back probably in August and we'll present all the items that they recommend. And this could be not limited to microgrid, The HVAC systems, lighting, and solar, things of that nature, but it's not limited to that. So they may actually, excuse me, they had the facilities and parks included. So they may come back to us and say, hey, you know, you could do some irrigation efficiency models. So we would look to them for those types of recommendations. And then they noted here on their timeline In September, October, to finalize a scope and funding plan. So they have a dedicated project manager that will help us secure this funding, and we're looking to them for, you know, what is required, what are the, you know, different items that we need to give so we can secure the funding.

And then about at 12 months, they're saying that we will do project implementation. So, even after that, they're going to do a measurement and verification, meaning that they're actually going to keep monitoring how much we are saving, and how much energy we are, you know, kind of putting into our facilities, and then seeing what the emissions are, and how much we're reducing that, because that's the goal. So, if you guys have any questions, I

UnidentifiedCity ClerkProposed · by role23:35

have just a couple of questions. It was my understanding that we received, that as part of our grant, we received an audit. I believe it was SoCalREN, one of the two, CPA or SoCalREN, was going to do an audit of our existing energy usage. Can you speak to that at all?

UnidentifiedUnidentified speaker 8Proposed24:03

So there's a lot of things going on right now. There's a lot of moving parts. So we've worked with SoCal REN, we've worked with CPA, Clean Power Alliance, and of course this now. Nobody has done a comprehensive assessment. What we began doing in Public Works last year, last summer after After a lot of discussion about climate mitigation, et cetera, we moved forward with what we considered to be sort of low-hanging fruit, water heaters, HVAC units, anything that we could recognize that we could get done fairly quickly. So we did that. Now we're looking towards this consultant to be creative and clever and help us really sort of dig in deeper on anything we can implement for energy savings.

ElectedAndy GilmanMayorvoiceprint 0.7124:50

Can I, on the CIP that you presented recently, the 500,000 or whatever that, that number sounded, thank you, that was the, I assumed that that was the easily identified and easily done projects.

UnidentifiedUnidentified speaker 8Proposed25:02

It was. Okay. So, so that figure included what I just mentioned, so this low-hanging fruit, in addition to our fleet being converted to all electric, and we're doing that as we can as well.

UnidentifiedUnidentified speaker 6Proposed25:13

If I could jump in, Ms. Palmer, so remind me, I think you're going to have a better answer on this than I am going to produce. CPA is providing a grant of, is it $250,000? And so that's carved out from this effort so that we can take advantage of that award. So we're trying to realize as many different awards as we can as part of this.

UnidentifiedUnidentified speaker 8Proposed25:36

Correct. So the $250,000, when we worked with CPA, we had to identify a facility, a singular facility. So we identified the Sarasota campus, which is all of the buildings on the campus. So we've worked with, we've had the conversation with Climatech and CPA. That funding that we received from CPA will be used when we implement any improvements at that campus.

And so we're looking to Climate Tech to find other funding sources for us. We're really, really, and we have had this conversation, we're really going to hold them to that because they promised that and we really want to make sure that that happens.

UnidentifiedCity ClerkProposed · by role26:18

Thank you. I just wanted to make sure that we weren't paying for something that we were going to be offered as a part of a grant for no cost. So that's what I was just confirming.

UnidentifiedUnidentified speaker 6Proposed26:30

Yeah, the big part of this, you know, we're building, this is the foundation that we're creating right now. The heavy lift will come when we need to modify the facilities. And what we decided early on that we really needed as a small staff was we needed some firm, and these firms are out there, to come in and do everything, design, build, implement. You just manage them, they take care of everything else. They receive their funding through a modest markup on the overall project. And again, this will all come before you with each proposed piece of it that we want to do.

UnidentifiedUnidentified speaker 8Proposed27:07

And we will take the time that you need and that we need to explain in depth when we get to these projects. And of course, we will vet the projects that they recommend and determine whether or not we want to move them forward to you and make sure it's good for the city.

ElectedAndy GilmanMayorvoiceprint 0.7127:24

Any other questions for staff?

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.7027:26

Yes, please. I just wanted to say that I appreciate that the idea of considering capacity and confidence to be able to get the city grants. Right. And I appreciate you saying that you will hold them to that. So

UnidentifiedUnidentified speaker 8Proposed27:45

it's been a discussion that we have had internally to some degree.

UnidentifiedCity ClerkProposed · by role27:50

Thank you. And thank you for all your great work on this. It's exciting. Yeah, it is. It's really exciting.

UnidentifiedUnidentified speaker 8Proposed27:57

And Jackie will be the main city contact with this. OK,

ElectedAndy GilmanMayorvoiceprint 0.7128:00

great.

UnidentifiedUnidentified speaker 8Proposed28:01

I will work swiftly and as quickly as

UnidentifiedUnidentified speaker 9Proposed28:04

possible to get this done.

ElectedAndy GilmanMayorvoiceprint 0.7128:05

Thank you. So should we take a motion to approve G before we move on to H? I had no public comments on on any of the items, but oh, gosh, of course. Yes, this would be on G. Mr. Miley. OK.

0:28 – 0:3739 turns

UnidentifiedUnidentified speaker 4Proposed28:28

Hi. Because I bought a house that had no wall insulation years ago, and we finally did that, I don't see that this is going to deal with the building structure. Maybe that's the way it was intended. Everything that operates within the building is going to be looked at. But what about the building here was built in 1925, and they didn't start putting wall insulation until 1968 or 70, something like that.

So that's the question. How do we know if the city buildings have sufficient insulation, walls and ceilings, To keep the heat out and the cold in, especially when we have all these new pieces of equipment.

UnidentifiedUnidentified speaker 8Proposed29:29

All, Energy, Use, and Consumption, and looking for efficiencies wherever they can, up to and including insulation, anything, anything.

ElectedAndy GilmanMayorvoiceprint 0.7129:39

I'm assuming that we're gonna monitor energy use. That's something that's objective that we can look at over time.

UnidentifiedUnidentified speaker 8Proposed29:43

We are.

ElectedAndy GilmanMayorvoiceprint 0.7129:44

Wonderful. Okay, motion to approve, or anything online, Mr. Montgomery? No raised hands, Mayor. Okay, motion to approve D?

UnidentifiedCity ClerkProposed · by role29:52

I'll move to approve it.

ElectedAndy GilmanMayorvoiceprint 0.7129:53

Second.

UnidentifiedCity ClerkProposed · by role29:55

Second.

Roll-call vote Passed 5–0 move to approve it. Second. Second. Please. Roll call,
Show transcript
Please. Roll call, Council Member Mayne. Yes. Mayor Gilman. Yes. Council Member Whitman. Yes. Council Member Rule. Yes. Mayor Pro Tem Lange. Yes.
ElectedAndy GilmanMayorvoiceprint 0.7130:06

Thank you. So now we want to talk about H, the acceptance of the REAP grant funding. Thank you very much. Yes.

UnidentifiedUnidentified speaker 6Proposed30:15

Do we need Ms. Billings up? No, I think I'm gonna do my best to field this question. Great. Thank you. Thanks so much. There she goes. She was coming up and now she's going back. Oh, come on up here. Sure. Come on up. I'm sorry. Let's let, let's allow them, yes. Let's get people that are much more knowledgeable than me up here, please. Thank you. Thanks for making the long trek up the lonely road. And Ms. Cervantes, we have actually have a seat for you up at the dais.

ElectedAndy GilmanMayorvoiceprint 0.7130:43

Thank you.

UnidentifiedCity ClerkProposed · by role30:48

Thank you so much. Thank you. I really just had a couple of questions about this. First of all, I wanted to give a huge shout out to the VCTC and thank them for the grant, for the funding. And this funding is going to improve our bus stop amenities, shelter, signage, hardscaping, Will any of this go to signage or functionality that helps writers know more about the schedule?

UnidentifiedUnidentified speaker 6Proposed31:27

More about the schedule.

UnidentifiedCity ClerkProposed · by role31:29

Like the bus schedule or the notifications. I know in some cities they're doing like electric digital notifications and it's proven to be really helpful for riders.

UnidentifiedUnidentified speaker 6Proposed31:43

Okay, so I apologize. I think I could probably take this one. We are aware of this functionality, and we would like to implement it. It is not something that we're using this particular tranche for, but we are working on that. We'd actually like to do two things. We'd like to improve our trolley app. We do have one, but it's very rudimentary, so we're going to embellish that, but then we would also like to have something so that you could be at the stop and you'd know that your bus is seven minutes away or whatever. But before we do any of that, what we're really focused on now, as you might remember from some of our past discussions, is making Sunday service available again, and we're doing a big push on hiring additional drivers and getting them trained.

UnidentifiedCity ClerkProposed · by role32:28

Okay, great. I just wanted to follow up on those two things. Thank you. I feel good. I can make a motion to approve this.

ElectedAndy GilmanMayorvoiceprint 0.7132:40

I'll second. Thank you, Ms. Cervantes. Oh, any public comments on H?

ElectedKim MangCouncilmembervoiceprint 0.8432:49

I know of none. No raised hands on Zoom, Mayor.

ElectedAndy GilmanMayorvoiceprint 0.7132:51

Thanks.

ElectedKim MangCouncilmembervoiceprint 0.8432:53

Roll

ElectedAndy GilmanMayorvoiceprint 0.7132:53

call,

Roll-call vote Passed 5–0 motion to approve this. I'll second. Thank you, Ms. Cervantes. Oh, any public comments on H? I know of none. No raised hands on Zoom, Mayor.
Show transcript
please. Roll call. Yes, Mayor. Thanks. Council Member Rule. Yes. Mayor Gilman. Yes. Council Member Mang. Yes. Council Member Whitman. Yes. Mayor Pro Tem Lange. Yes.

Wonderful. Okay, moving on. Public Hearing Item Number Two, Levy and Collection of Assessments for Landscape and Lighting District.

UnidentifiedUnidentified speaker 6Proposed33:15

I'll ask Ms. Palmer to join us.

ElectedAndy GilmanMayorvoiceprint 0.7133:16

You thought you were done and now you're back.

UnidentifiedUnidentified speaker 8Proposed33:25

And Jackie's back because she has been instrumental in getting to the point we are today on this project. Wonderful. So this is, you've seen this every year and you will continue seeing it every year. The city has three special assessment districts. We have assessment district one, which is our lighting and landscape district citywide. We have Lighting and Landscape District 3, I'm skipping 2, but I'll get back to that. 3 is an overlay of 1, and that was because all 3 of our special assessment districts, none of them have escalator clauses. So we have had this inability to increase the revenue and the assessment.

And 2, Lighting and Landscape, it's Plaza Arcade, so it's the maintenance for the plaza. So this is really annual housekeeping. We need to report the assessments and we need to levy the assessments every year to the county assessor's office by the second to the first Tuesday in July. So we are doing that now. You've seen an item before on this already this year. So this is just a resolution.

The approval of the final engineers reports with the the reports, with the revenue and assessment and the balance, et cetera, on that. So, I can answer any questions. It's fairly routine, but I'm happy to answer questions. Thank you. It's a public hearing.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8634:48

Yes,

ElectedAndy GilmanMayorvoiceprint 0.7134:48

Ms. Whitman.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8634:49

Okay, so the reason we can't Adjust, our budget for this is because it's a tax issue where it has to be approved by the voters.

UnidentifiedUnidentified speaker 8Proposed35:00

It's a Prop 218 process, a ballot to the taxpayers, the assessment, the assessed properties, and they would have to vote in favor of increasing their taxes.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8635:14

And then there's just one sentence that piqued my interest. Third paragraph of the discussion, it says streetlight expenses are paid first with the remaining funds used for curbs, gutters, street and street trees. And are there remaining funds?

UnidentifiedUnidentified speaker 8Proposed35:40

We carry a small fund balance in all of these districts so we can pay for emergencies if there's anything that we need to get done. We don't carry a huge fund balance, and these are also, I believe these are also subsidized by the general fund. Is that? No? Okay. But there's a small fund balance, not much. We comply with the city's reserve policy on these funds as well. These are special funds.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8636:15

And so that fund would be found in the budget under each special district?

UnidentifiedUnidentified speaker 8Proposed36:22

Yes, we have 51, 52. Fund 50

UnidentifiedUnidentified speaker 9Proposed36:25

is 1 and 3, and fund 52 is

UnidentifiedUnidentified speaker 8Proposed36:28

positive. So separate funds. Okay.

UnidentifiedUnidentified speaker 9Proposed36:31

Yeah. Great.

UnidentifiedUnidentified speaker 8Proposed36:32

They can only be used for these areas.

UnidentifiedUnidentified speaker 7Proposed36:37

And if I could jump in, there is some general fund support that the city pays for the general benefit services in a relatively small proportion, and the report details that out.

UnidentifiedUnidentified speaker 8Proposed36:47

Yeah, so when Plaza Arcade was initially created and there was, like Mr. Summers said, there's a small percentage that was determined to be of general benefit versus special benefit. It's primarily special benefit for the folks who are in the area.

0:37 – 0:4610 turns

UnidentifiedUnidentified speaker 7Proposed37:11

I do see it in the budget. The other key there is the city does pay for its own parcels. We don't pay property taxes, but we do pay the assessment.

UnidentifiedUnidentified speaker 8Proposed37:18

Yes. Yes. For any city owned.

ElectedAndy GilmanMayorvoiceprint 0.7137:22

Any other questions? I have no public comments on this item. Do you want to check online? Yes, Mayor. Thank you, Mr. Mayor. Still no raised hands. All right. Do I have a motion to approve number two?

UnidentifiedCity ClerkProposed · by role37:37

I'll move to approve number two.

ElectedAndy GilmanMayorvoiceprint 0.7137:39

I'll second that.

Roll-call vote Passed 5–0 move to approve number two. I'll second that. Please. Okay, roll call.
Show transcript
Please. Okay, roll call. Councilmember Rule? Yes. Councilmember Mang? Yes. Mayor Gilman? Yes. Councilmember Whitman? Yes. Mayor Pro Tem Lang? Yes.

Thank you. We move on to number three, the second reading of the ordinance, adding section on the movable tiny homes. I'm jumping ahead to the

UnidentifiedUnidentified speaker 6Proposed38:11

punchline. Yes, and I'd like to bring Mr. Seibert up. I see he just walked in. He's arrived from his office.

ElectedAndy GilmanMayorvoiceprint 0.7138:17

Perfect timing there. Welcome.

CommentLucas SeibertProposedself-stated38:36

Thank you. Good evening, Council Members. My name is Lucas Seibert. I'm the Community Development Director here for the City of Ojai. The item you have before you tonight is the movable tiny houses. It's the proposed ordinance. It's really the second reading for tonight's discussion. Next slide, please. So let me just give you a little recap. So dating back to 2021, when the pilot program was approved by City Council, it was a two-year pilot program. That then sunset in 2023, was brought back to City Council again. And at that point, there was basically a fork in the road. Either continue with this and kind of look at some lessons learned, or just halt it and then bury it and be done with it.

Council opted to take it through the entire process, which included Planning Commission consideration, which is what we did. We took it back to Planning Commission for a couple meetings, got some really good direction and recommendation before this body, and in 2025, in April of 2025, it came before this body's first reading. Next slide, please. When it came forward as first reading and as part of the pilot program, there were outcomes.

I'm going to go through the outcomes for the pilot program before we start talking about the April 8th. And really, the pilot program itself had a couple of different pieces. This is kind of a refresher from what we had talked about before. There were three tiny homes that had been placed in the city of Ojai. Ten of those, or actually from that were ten inquiries or applications that were either submitted or withdrawn. The interesting thing is it's more than just the applications, it's people inquiring and then realizing that the information or the process by which they were going to have to go through was cumbersome, so they just opted not to even go forward with it. Those were either people coming to the counter, phone calls, emails, you name it.

It was kind of the different varieties. Barriers to that included third-party ANSI inspection requirements, lack of specific guidelines due to being grouped with the ADUs. It was a little bit confusing. And to be fair, I know this wasn't mentioned before, but a lot of the jurisdictions also have that folded in. It's not like we're new to this. Either counties or cities throughout California have this married with ADUs.

So from that, the continued interest post the pilot program, as I just mentioned, the outcome for that was to divorce itself from the ADU regulations and have an AD or a tiny houses ordinance as a standalone ordinance, which is what was brought before you in April. Next slide, please. So when it was brought forward in April, on first reading, there was a number of things that came out of that. And that'll be the next slide after this. But here, I wanted to highlight some of the pieces that came forward and kind of the wins that we ended up having with the community input session or the workshop that took place in May. So as a part of the first reading, Council had asked and given direction for the for staff to go forward with a workshop and potentially an open house.

We ended up working with, and I just want to give kudos to Daniel and Carol. I don't know if Carol's here tonight. Carol's here. Hi, Carol. For, one, for Daniel and his expertise from Ventura Homes. for Tiny Homes and his construction and background there to provide some really good input during that workshop on May 3rd. In addition to that, Carol was nice enough to open up the most recent tiny home that had gone through the process and was scheduled to take occupancy before that, had the open house to kind of showcase the tiny home live and in action.

So it was kind of nice to see both of those pieces put together. I wanted to, so that was May 3rd and May 4th. May 3rd was really the workshop. It really took place from 10 to 11 a.m. Had a really good turnout. About 25 people showed up. And then from that we invited all those individuals and more arrived for the open house which took place on the 3rd and 4th between 11 and 3 p.m. on both days. Really good turnout was the community members and then visitors coming into the community as well.

With that, there was a couple of pieces. One is an FAQ that was developed from that. Really, a lot of questions came in. A lot of them I was able to answer, either myself or Daniel was able to answer from the dais, but there were also questions that needed a little more research. That's been provided and included as a part of Attachment B to the staff report that's before you tonight.

It's in the raw form, meaning it's just Q&A. It's going to get prettied up a little bit more, so it's a little bit more presentable. And that'll be a part of the landing page, which is already live and in action right now as a part of the Movable Tiny Homes Ordinance. In addition to that, we showed a video during the workshop, which was for composting toilets, which is part of the ordinances before you tonight.

And there's also even a longer video, about a 15-minute long video. We didn't show it during the workshop, but it's certainly on our website, and you're welcome to take a look at it. It kind of gives you the play-by-play for how they function and operate. It's a wonderful video if you're interested. Obviously, this Council is interested in it, and provides, I think, a wealth of information and education from that standpoint.

Next slide, please. So there were modifications that were directed by Council at the April meeting. It was basically saying, yes, let's move forward with a new section. Yes to additional options in terms of pads and foundations. Those have been folded into this revised ordinances before each night as a part of the second read. Deleted the third-party ANSI inspections, confirming that. Allowed tiny homes to be built on-site, so it's on-site construction, confirming that. Allowed land leases, opportunities, that has been folded now into the ordinance, as you see. And then adding the annual cap of 20 tiny houses.

as it's issued for that first year. So after that first year, it's baked into the code as proposed that it would come back to this body and then we'd have an analysis and then in consideration from there. Next slide, please. So with that, the recommendation is that the Council receive the information and presentation provided, open the matter for public comment as you would for a public hearing, and then consider the second reading of the movable tiny houses as an ordinance moving forward.

ElectedAndy GilmanMayorvoiceprint 0.7146:01

Did anything change in your mind in terms of what to go forward with that you learned from the workshop or what you've seen since, or is it basically as we discussed already?

not transcribed≈9s of audible speech the AI couldn’t make out▸ listen

0:46 – 1:0051 turns

CommentLucas SeibertProposedself-stated46:20

It's as we've discussed, the only thing that I would want to drill down a little bit more is the composting toilets in terms of how that waste is disposed of. I know if you're looking at the videos and you've seen the videos, it makes it sound like it's super simple, you just throw in your garden. I have some concerns with that. Environmental health and, I mean, there's a really good resource through the City of San Francisco in terms of how they handle it and work through it. It's not something that I think needs to be included in this ordinance, but I think in terms of process, as a part of our permitting process, internalized, vetting that out I think a little bit more.

ElectedAndy GilmanMayorvoiceprint 0.7147:02

Because if I understood correctly, the composting toilet was not the norm or what most people would opt for necessarily. That was, you brought up an example where there was a creek in the middle, if I recall correctly. So I wouldn't want to hold it up for this exactly, but I wouldn't want to let it go. In other words, if I'm hearing you say, it could be separated, more investigations is warranted, that's what I'm hearing you say.

CommentLucas SeibertProposedself-stated47:28

We so it's an option. So the I think what through this ordinance as is being brought forward, so septic is very clearly not allowed, not allowed to connect to existing or even construct new composting toilets or sewer is really the options that you have to move forward with one of those one of those two. And the reason why I think the Council had asked for the consideration here is the cost. I mean, really, the cost for the sewer is in the range of $6,000 to $16,000. The most recent one that was cited, $16,000. It's a one-time cost. It's not an annual cost that comes in every year, but it is a pretty significant cost, on top of what else are the other costs that they have going on with these tiny houses.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.7048:19

Yeah, I agree that I would not like to hold this up. I would not like to take out composting toilets. But I do think that a deeper dive to perhaps require something, whether it is the NSF certified and find out what that exactly means, or checking in with San Francisco and seeing how they do it, seems to me to be reasonable. It's also, it's not just the initial cost of the sewer line, but it's also, you pay an annual cost, so it is like having, so that there is an ongoing cost to it that the sewer district does put on to

CommentLucas SeibertProposedself-stated49:03

The one-time cost is the significant cost. I mean, you do have those, just like with water, yeah, you have those costs that are folded

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.7049:11

in. Yeah, for sure. So, yeah. So, thank you for that, and thank you for the due diligence. This is really great, and you've done a really great job. I think it's very clear and progressive. It's a housing option that we should be offering to the citizens of Ojai, I

ElectedAndy GilmanMayorvoiceprint 0.7149:32

think.

CommentLucas SeibertProposedself-stated49:34

One thing that I thought was very interesting in all the research that's been done, really, since the pilot program started in 2021, Just about every city and county that I'm seeing, I've yet to see another city or county or jurisdiction that is divorcing the tiny houses from the ADU law. Everywhere you look, and really, the first tiny house provisions that I put forward were married with ADU law. So this is really creating an additional unit.

And to add to that, our housing element speaks to a couple different programs that this checks the box for. So it's definitely moving in the right direction in terms of satisfying some of those programs that we've already got in place as a part of the sixth cycle of our housing element too.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.7050:22

Really quickly, could you just reiterate the benefits of divorcing the ADU from the tiny home? It

CommentLucas SeibertProposedself-stated50:31

adds another unit to single family residential areas. So if you're, if you have an ADU, so right now when people call and they're like, hey, I have an ADU, am I allowed to do a tiny home? We can add one more unit on their

ElectedAndy GilmanMayorvoiceprint 0.7150:47

property.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.7050:48

Okay, great. Thank you. Thank you

ElectedAndy GilmanMayorvoiceprint 0.7150:50

My request is that if we are to go forward without the composting toilets that you stay in touch I know you will do your research But you stay in touch with us that if we were to see the community is asking for this and it is a need then We can respond appropriately

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.7051:05

So are you suggesting that we take out the composting work?

ElectedAndy GilmanMayorvoiceprint 0.7151:09

I'm hearing that as a potential option, or to

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.7051:11

say... I heard the opposite. Oh, you tell me what you're saying.

CommentLucas SeibertProposedself-stated51:14

I

ElectedAndy GilmanMayorvoiceprint 0.7151:14

would say leave it

CommentLucas SeibertProposedself-stated51:15

in. I

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.7051:15

think

CommentLucas SeibertProposedself-stated51:15

the... I misunderstood. What's interesting is that we'll be coming back in a year, and then we'll highlight the good, the bad, and the ugly from it, really. If there have been issues, like, for instance, the ANSI standard piece, the third-party ANSI standard, immediately it was an issue. The first one that came in with the application, I mean, the individual that I worked with, the gentleman, came in with a PowerPoint presentation identifying how cumbersome it is, and literally identifying how it took him a year just to get through that process.

No, thank you. I

ElectedAndy GilmanMayorvoiceprint 0.7151:51

appreciate the clarification. Yes. I have a few questions.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8651:54

Okay. So, have we taken the composting toilet issue to Harrison and asked Harrison, okay, this is, we're planning to put this online. We're anticipating a certain amount of this kind of waste. Are you guys equipped?

CommentLucas SeibertProposedself-stated52:13

I haven't spoken with Harrison about it. And the main reason is it's black. It's like black waste versus gray water. It's not something they're... I don't believe that they're equipped to handle. Instead, it is a third party that likely would be handling this, meaning you see the service that clears out... Like a septic service. Yes. Specifically that. Yes. Different truck, different system.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8652:39

Okay. And they would make... They would have a route where they...

CommentLucas SeibertProposedself-stated52:45

Well, the idea... I've already reached out. The idea is that they would either make house calls or you provide that to... You go to

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8652:54

their location

CommentLucas SeibertProposedself-stated52:55

and... And that's what I'm trying to sort through. The idea of... That's one of the issues that I'm finding with San Francisco. I mean, obviously, with San Francisco, you have a pretty urbanized area. Removing of that substance Yeah, it's potentially a health consideration. So you've got to be certainly careful with how you do that, even with all of the wonderful things that they have with the videos, saying how it's wonderful, you just put it in your backyard that didn't sit well with me. So I did a little bit more research and started seeing that really, that's not normal, maybe in suburban areas that are that are not necessarily okay. So there's some other considerations that we're working through.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8653:42

Okay, so do we currently have anything in the language that says if you're using a composting toilet, I know we specify which ones, but some type of language that says you're going to dispose of The waste product in, you know, whatever the approved manner is, I know that's kind of open-ended at

CommentLucas SeibertProposedself-stated54:13

this point. It is open-ended at this point, and I'd appreciate if it remains open-ended because it gives some flexibility in terms of how we can address the situation. If we get specific, then I kind of feel like I've got staff being pigeonholed in terms of how they can, how they can address it moving forward. I've also, I'm also working with Environmental Health right now to address, they have standards and process for livestock, and it's, it's pretty specific and pretty intentional.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8654:41

Okay, I, the flip side of your concern is We have a tiny home dweller who is not disposing of their waste responsibly. And I want to make sure that we don't have that issue. I know it's a balancing act. So my other question is, so how many Pads, can a individual homeowner, you know, provide for somebody to, you know, come on the leasehold type of situation? One.

Okay. That's what we said before. Yep. And then is there any requirement that it be an owner-occupied home in order to lease out one of those pads?

CommentLucas SeibertProposedself-stated55:37

Not for, not for the tiny house. I mean, the ADU provisions do have that. We are

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8655:44

more importantly city used to have that for what they call granny flats, you know, 30 years ago that that that you could build one, but the home had to be owner occupied before you could rent or lease that granny flat. Right. And I kind of like that idea because it means that it doesn't. If there's an issue, there's someone right there to take care of it as opposed to maybe somebody who's absentee.

Do you have an opinion on how that would impact? I usually

CommentLucas SeibertProposedself-stated56:25

try to stay away from opinions, but this is what I would say in terms of how regulations have been governed. If there's concerns regarding something like this turning into, say, a short-term rental, from that standpoint, we have provisions in there very specifically governing that. If the concern is that both units are potentially four units, if it's a junior ADU, well, actually, hold on. If it's a junior ADU, let me just walk through this and see if we can The Junior ADU, ADU, Tiny House, and the Main Residence, so that's four units. The Junior ADU already has a provision that requires the property owner to live on-site in terms of one of those three units, the ADU, the Junior ADU, and the Main House.

So that provision would already exist, but only in the case of a junior ADU being on site. If it's an ADU and a main house, and then you end up building the tiny house, that provision wouldn't be in play. So in terms of process, there are provisions that already would require it. If you want to shore it up and make it very clear, then we could add that provision.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8657:47

And then my last question is, I know we have pretty short setback requirements for the path. Limited, yes. They're not very far from the property line. Would it make sense to add some, because I'm more concerned about their setback from their

UnidentifiedUnidentified speaker 6Proposed58:11

neighbor.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8658:12

So if you have a neighbor who's 15 feet, from the property line. So you're talking structure to structure? Yeah, from the tiny home pad to whatever structure is on the neighboring property. I'm kind of concerned about a situation where somebody's You know, putting the tiny home on the property line, and it's 100 feet away from the main residence, but it's really impacting the neighbor much more than the

ElectedAndy GilmanMayorvoiceprint 0.7158:48

homeowner. Do non-attached ADUs have

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8658:49

that?

CommentLucas SeibertProposedself-stated58:51

Detached ADUs are allowed to be, I mean, the provisions that, in terms of setbacks, that we're recommending here are consistent with what ADU law has. So it would be consistent with that, not more egregious or less

ElectedAndy GilmanMayorvoiceprint 0.7159:07

consistent. Assuming we move forward, one thing I would like to do is, in general, is check on this periodically to hear a report out of how is it going, what do the projects look like, what did you encounter that you weren't expecting, and then we can adjust if we need to, but getting a kind of a progress report over time would be wonderful.

CommentLucas SeibertProposedself-stated59:25

Would it be appropriate to Thank you. We have

ElectedAndy GilmanMayorvoiceprint 0.7159:38

a waiting list right now.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.7059:39

People

ElectedAndy GilmanMayorvoiceprint 0.7159:40

are waiting right now to have things go.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.7059:43

What am I seeing? I'm just thinking six months is really short. You're not going to have any results in six months. You might have something built. It could be a short

CommentLucas SeibertProposedself-stated59:51

report.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.7059:53

Well, I mean, there's that. Or we could say a year. I mean, I don't know. A year

ElectedAndy GilmanMayorvoiceprint 0.7159:59

is fine with me. Mostly I just want to check on it.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.701:00:01

I think a year sounds good because six months is going to be a blink of an eye and you're going to be right back here, so let's not, you know.

ElectedAndy GilmanMayorvoiceprint 0.711:00:09

Daniel, is that reasonable? Okay. Anything else? Okay, there's, I do have some public comments. Larry Steingold and Bill Miley. And? Oh, and Carol. Perfect, wonderful.

1:00 – 1:0610 turns

UnidentifiedUnidentified speaker 4Proposed1:00:33

Yeah, that's fair. Larry said he will give me his time.

ElectedAndy GilmanMayorvoiceprint 0.711:00:38

Not allowed. Not allowed.

UnidentifiedUnidentified speaker 4Proposed1:00:41

I visited the tiny home on North Montgomery. It's really what they call a park-sized home, about 390 square feet. I also visited Daniel in Camarillo and saw his site. I believe that composting toilets are very problematic in residential neighborhoods, and I strongly suggest they not be allowed. If tiny homes, the size of the one that we saw, falls under the ADU law, and I believe they do, state law SB 13 is very key, passed in 2019.

It waives the cost of certain fees, including the sewer connection fee, for ADUs under 750 square feet. That would take care of the whole thing here. Also, eliminating the septic system as an alternative, I don't think is smart. It should be allowed. As I remember, the Council discussion, cost of connecting was the big issue. And blocking septic systems was because they flood in the winter in some cases, Arbolada specifically.

Certainly there are septic systems that are still working in the Ojai area, in the city, and should be allowed. Managing the composting toilet. All toilets require regular servicing. You have to remove the waste materials, mandatory. Many such toilets separate the urine from the solids. As the toilets being used, the liquid must be emptied every so many days. The solids emptied depending on use.

In a week or two, something like that. And you have to be careful that you do it safely so it doesn't contaminate the disposable locations. You can't put urine in your garden like that. Some of it has hazardous materials, bacteria, viruses. Also, it has a pH that may kill the plants. It has to go through a gray water system if you don't have a sewer. Incinerating toilets are another way to go, but you have to empty them frequently, and you have to use a paper cone liner each time you use it. So my summary is, I urge your Council to not approve the second reading, direct the City Manager, To contact the Ojai Valley Sanitary District for their review and recommendation, including finding out about the actual cost of sewer connections.

A public health sewer system which made society much healthier is the way to go.

ElectedAndy GilmanMayorvoiceprint 0.711:03:38

Thank you, Mr. Miley. Larry Steingold and then Carol.

UnidentifiedUnidentified speaker 2Proposed1:03:46

Good evening. I agree with Bill that there needs to be more investigation because, quite honestly, having a personal potty, because that's what it is, okay? And you have to maintain it. Either the tenant has to maintain it or the owner of the property has to maintain it, and there has to be enforcement. And the only real big hammer, if somebody doesn't do it correctly, is that you have to tie in or we're shutting you down.

That's the alternative to not maintaining the toilet, getting rid of the urine, or getting rid of the biomass, or whatever you want to call it. Okay, or have the tenant show the city, I have a contract with Rosie, Rosie the sweet truck to pick it up, because you need to enforce it. It's not, oh, leave it up to the tenant to take care of his own stuff, all right? Because if they don't, you create a health hazard next door to people who don't have a present health hazard. They may have a fire hazard, but they don't have a health hazard.

Okay, and that's what we, you know, fresh water, clean hands, sewer, that's why we're living longer. I mean, the people on the Arbolada are seeing it essentially every time it rains, a giant emptied porta potty. So please, porta potties, I'm sorry, compostable toilets are fine if you have to because there's a stream or you can't do it, but just enforce it if you're going to do it.

ElectedAndy GilmanMayorvoiceprint 0.711:05:17

Thank you, Mr. Stengel. Carol, please. Daniel, are you intending to speak? Come bring the card up.

UnidentifiedUnidentified speaker 11Proposed1:05:26

Hi.

ElectedAndy GilmanMayorvoiceprint 0.711:05:28

Hello.

UnidentifiedUnidentified speaker 11Proposed1:05:29

Being the owner, or representing the owner of a tiny house, I am really for the sewer. Period. Everything everyone has said about the smell and getting rid of it and policing it, it just feels like way too much work. And who's going to do that? So I'm really for the sewer. And I know it's expensive. At what point in the permit process would the applicant need to make the choice about his toilet?

Like in other words, if you start that application process, when I started the application process, I already knew I had to go sewer. So I was already in the gear of sewer. So at what point, if we give them the option, at what point are they going to have to declare?

CommentLucas SeibertProposedself-stated1:06:23

When they submit the application. It would basically be a fork in the road at that point. Are you going with sewer? Are you going with sanitation? Or are you going with compostable toilets?

1:06 – 1:1112 turns

ElectedAndy GilmanMayorvoiceprint 0.711:06:42

We want to have not so much back and forth conversation, but you have something to say. And one more question that you're asking. Yeah, that's okay.

UnidentifiedUnidentified speaker 11Proposed1:06:50

The pad, who will decide which option of pad the customer will have? The customer themselves or a grading company?

CommentLucas SeibertProposedself-stated1:07:04

It's a menu of options now so but the pad is a is a permit that would have to be pulled through building so we we would make sure the pad is certified

ElectedAndrew WhitmanCouncilmembervoiceprint 0.861:07:13

and

CommentLucas SeibertProposedself-stated1:07:16

and to respond to the to the question regards to the like When we were doing tiny houses before, during the pilot program, we had a laundry, like basically a checklist, and we ran through that checklist every time. With the compostable toilets, the idea with that, I was just talking to staff this morning about it, is adding to that checklist and modifying it so that it includes the compostable toilet option. If you move in that direction, there are a number of things that we've got to check and verify and clarify. And would one of those be,

ElectedAndy GilmanMayorvoiceprint 0.711:07:48

you have some kind of agreement with an agreed upon provider, a service provider, like a septic?

CommentLucas SeibertProposedself-stated1:07:54

That's the idea. Okay. Leaving it on site doesn't seem appropriate. And not only that, but in doing the research, just the initial research, sorry, I'm taking up zero time here, but The initial research that I keep seeing through San Francisco leads me to believe that this third-party disposal is really the only option that seems appropriate.

UnidentifiedUnidentified speaker 12Proposed1:08:33

Good evening, Daniel Griffiths. Thank you guys for being here. I just wanted to address some of the things that you guys had questions about and some of the people, specifically composting toilets. It is funny how the tiny home conversation became a composting toilet conversation. But just to give you an idea, with solid waste in a composter, it loses about 70 to 90 percent of its volume. And so for a tiny home, which will have one to two people living in it, the average or the max really is one to two gallons of solid waste a month at most, that it's going to be Physically there, so a paint can worth of compost at the end of each month. That's what we're talking about for actually getting rid of stuff.

So it does break down significantly. Through the breaking down process, the anaerobic, you know, adding oxygen and carbon to the waste, it doesn't smell. The sign of a healthy composting toilet is one that doesn't smell. I believe that there are definitely ways of monitoring and following up with people on whether they're doing that properly, but eliminating it just based on those things isn't necessarily the best idea, in my opinion.

As far as the follow-up and the regulations, there are code inspections for sewers. There can also be inspections for if it was properly connected and maintained. I still highly encourage you to include it the way that he's put it, to give people options. And even on that note, to allow people to even petition for a septic system option if their other two options are not available. The more options that you have for people with the sewer specifically, the more people will be able to put a tiny home on their property.

I did want to mention as far as setbacks go for ADUs. The setbacks are the same as the ADUs at the moment. Most of the tiny homes, at least all of the ones that we provide and make, are about 3 or 4 feet shorter than the ADU max height. We can only go 13.5 to 14 feet off the ground, no matter what. So, I believe the city's ADU height is 18 feet. And so it's already way shorter and has less impact on neighbors.

That's really all I have to say other than thank you and thanks for allowing me to be a part of the workshop. It was really encouraging to see how many people came out from Ojai and even some of you coming to visit and seeing the tiny home. So if you have more questions, please feel free to ask. Thank you very much. Mayor,

ElectedKim MangCouncilmembervoiceprint 0.841:11:23

no

UnidentifiedUnidentified speaker 12Proposed1:11:23

raised hands on Zoom.

ElectedAndy GilmanMayorvoiceprint 0.711:11:24

Thank you. Okay, that's public comment is over. Any more questions for staff? Yes, please.

CommentLucas SeibertProposedself-stated1:11:30

Point of clarification. To Daniel's point, yes, ADUs are taller, 16, 18, up to our height limitation in terms of the zoning up to 25 feet. So two stories. This is single story.

1:11 – 1:195 turns

ElectedAndrew WhitmanCouncilmembervoiceprint 0.861:11:46

All right, I've got just a few thoughts after listening to everybody talk. On the composting toilet issue, I don't want to eliminate that as a possibility, but I want us to make it a safe alternative. And what I'm thinking, you want to have flexibility at your end. But what I'm thinking is, is that we have, you know, a comparable, a comparable process to a CUP where you're, you're putting conditions on their use of a Composting Toilet.

And so the applicant is required to submit a plan for how it's going to be disposed of and want to prohibit on-property disposal. But they submit a plan, whether they've got a third-party contractor or whatever, and maybe that's a plan that has to be renewed because contractors may change or whatever, but they submit a plan that satisfies your staff that their composting waste is being taken care of and isn't gonna become a burden to the community. And my only other comment is that, and I don't know if anybody else will support me on this, But I think it would be a good idea to make it an owner-occupied privilege to do one of these pads as a means of ensuring that it doesn't become a problem for neighbors.

And those are my comments.

ElectedAndy GilmanMayorvoiceprint 0.711:13:45

How's the first one for you? In other words, setting a kind of a process where they have to meet certain requirements, such as not dumping on-site and all that.

CommentLucas SeibertProposedself-stated1:13:57

I agree with all three. Submitting a plan, prohibiting on-site disposal. I see that as discouraging. It's very discouraging. And I don't see how that's even an appropriate means by which to operate unless you have a significant amount of land. And even then, I see concerns with that as well from a health safety standpoint. And then third-party contractor, I think those are all within the bailiwick of what I was talking with staff this morning about. So I think you're on point in terms of the direction we were looking at going. Sounds good. Yes, please.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.701:14:27

I agree that we have heard that people need some assurances around composting toilets, so I support those three guidelines. So that, you know, people feel better. I did want to point out, just to kind of correct the record, that while it would seem to be there can be no connection charge by law, there is, in fact, a connection charge that has, in fact, the Sanitary Department was sued for that, and they won. They have the right to charge the fees that they charge.

Not that that will be revisited, but that was a class action suit that they won. Their attorney said that they can do it, and they do do it. And they're not gonna not do it until someone brings up another suit. So while the law seems pretty clear, you can't charge a connection fee, they can do and have taken it to court to win. So it's kind of a done deal on that one. I agree, you know, Yeah, but there it is.

And, yeah, I think that a composting toilet is, with those conditions, is something that we should be offering. I also, perhaps we should, you know, I don't, I can't see a situation where septic would be the only option because you can always do a composting. So, I'm not sure and I certainly don't want more bubbling up for whatever reason. We don't know what kind of weather events we're going to have, climate events we're going to have. We don't know what's going to happen.

And finally, I will say, and this has turned into a discussion about, you know, what do we do with the waste? But I guess we all agree that a tiny home is a good idea. You know, sewers break. Sewers pollute the oceans. Sewers are not the safest of any of these options. We see the pipes breaking. We see our shorelines being Polluted with toxins. So, you know, I see this actually as a progression. We have to figure out what to do with human waste. And, you know, the sewer is not going to work for us endlessly, I don't believe. And, you know, finally, I'm actually not in support of the idea of requiring owner occupancy for a tiny home. I understand the rationale behind it, and I don't disagree. that you might put a tiny home in and you don't live there, so it doesn't really affect you, but there's your neighbor who does live there, and it does affect them.

I understand that, but on the flip side of that, what I do see is that the more restrictions that you have on who can build a tiny home, the less they're going to, It's just, it makes it more difficult, and then you have the problem of, I was an owner when I built it, but I don't want to be, you know, I want to move. So, I'm not sure what would happen then, what kind of restriction you would put on them. Would they then not be able to move? Would they not be able to rent the tiny home? Both of those seem to me to be Sort of unreasonable restrictions. And in the end, the tiny homes point is to make more housing available. So I don't know.

There is a tension there. I do admit there is a tension there. So that's all I'm saying. I don't think the tension falls on the side of make it an owner occupancy requirement.

UnidentifiedCity ClerkProposed · by role1:18:37

Yes, so I am in support of the compostable toilets, given the provisions that Councilmember Whitman mentioned. And, you know, to Councilmember Rule's point, sewers, it's all It's all susceptible to problems at some point. And what I think helped me to skew over to the side of being in favor of it was what Daniel shared about how it's one to two gallons of solid waste a month.

And that does seem, it's a lot more manageable than what I had originally envisioned. I mean, I didn't really know what I envisioned, but it was something much more problematic than a can of paint. How many, just out of curiosity, because I want to, I'm still thinking about Council Member Whitman's Thank you. Thank you.

not transcribed≈9s of audible speech the AI couldn’t make out▸ listen

1:20 – 1:4224 turns

CommentLucas SeibertProposedself-stated1:20:02

I don't have that data.

UnidentifiedCity ClerkProposed · by role1:20:03

That

ElectedAndy GilmanMayorvoiceprint 0.711:20:05

is something that I would love to hear about, though, if we were to go forward and just have some data around who's building these. I don't need names, but what kind of people are building them and what are they generally being used for?

CommentLucas SeibertProposedself-stated1:20:18

We can certainly ask the question during that review process before we issue permits.

UnidentifiedCity ClerkProposed · by role1:20:23

Because I think the idea of that, it keeps the integrity of the original purpose for the Tiny Home Project intact in that we're really talking about Ojai residents like Carol who want to find ways to help us increase our housing stock, and also want to have that available for their own property. And if we're looking at a land lease too, then that's another consideration.

That would make that possibility a little bit more questionable. Like if it is a land lease and the owner leaves, then how would that get transferred? So these are all some questions that I would want to have clarification on before we put that into the policy.

ElectedAndy GilmanMayorvoiceprint 0.711:21:20

So I'd like to entertain a motion, which is that we accept the second reading of the ordinance, adding the provisions outlined by Mr. Whitman around the waste management removal and the, I don't know exactly what to say, how to say it, but I know you captured it. Is there a better way that you would say it?

UnidentifiedUnidentified speaker 7Proposed1:21:38

I have a phrase if you wish. Please, go ahead. So, to add to the Utility Connections Requirements box on page 3-9. Okay. Composting toilets require specific Community Development Director approval and implementation of a Health and Safety in Waste Disposal Plan. On-site composting toilet waste disposal is prohibited. Wonderful.

ElectedAndy GilmanMayorvoiceprint 0.711:22:00

That's what I want to say.

UnidentifiedCity ClerkProposed · by role1:22:02

And we're not going to add the owner, come back with information about owner occupancy? I would

ElectedAndy GilmanMayorvoiceprint 0.711:22:06

like to see data on that. I mean, I would like to, I don't want to hold up the project for that. I would like to see how that transpires over this year. So I'm not adding

UnidentifiedCity ClerkProposed · by role1:22:15

that. Okay. And

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.701:22:17

I think it's also possible to, in some way, gather data about Well, you know, it's hard to know. I mean, the lot is really what's going to decide more than the owner occupancy or not, really. The way I see it is it's not, it's more about the size of the lot and where the pad is actually situated Then it is whether or not its owner occupied or not, but but perhaps it's there's a way to gather I mean gather data as well. Like I knock on somebody's door. How annoying is that? Can you give me in a scale of one? I mean, I don't know maybe but at the

ElectedAndy GilmanMayorvoiceprint 0.711:22:59

inception I think is what Mr. Seibert was asking.

CommentLucas SeibertProposedself-stated1:23:03

We typically capture that information at the inception. I need

ElectedAndy GilmanMayorvoiceprint 0.711:23:07

a second though to go on or I'll second. Thank you.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.861:23:09

Yeah, I just have a question about that. So I understand the way it's being presented is that that owner occupancy condition is something that is still open for consideration, although we're going to adopt it without that requirement, and you're going to gather data to the extent you can and start reporting on owner occupancy. And I guess also, Once these go online, the experience that you're having in terms of homeowners complaining about their neighboring tiny unit.

CommentLucas SeibertProposedself-stated1:23:52

Yeah, the nice thing about this community is that they're very vocal.

ElectedAndy GilmanMayorvoiceprint 0.711:23:56

So we appreciate that. You rightly offered in the reading that there's a limit of 20, which I think is prudent. Yeah, I think it's a good way to go.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.701:24:04

Yeah, and I agree that, you know, it is something to come back to and actually see if there is a problem that a requirement of owner occupancy would solve. That's very reasonable. I

ElectedAndy GilmanMayorvoiceprint 0.711:24:22

think we're ready, Mr. Montgomery.

Roll-call vote Passed 5–0 Motion understood. Roll call.
Show transcript
Yes. Motion understood. Roll call. Mayor Gilman. Yes. Council Member Mang. Yes. Council Member Rule. Yes. Mayor Pro Tem Lange. Yes. Council Member Whitman. Yes.
ElectedKim MangCouncilmembervoiceprint 0.841:24:34

Motion passes.

ElectedAndy GilmanMayorvoiceprint 0.711:24:34

Thank you. So we've got a decision here. This next item is going to be a little longer and we're at 7.32. My suggestion is a 10 minute break and then come back. You okay with that? Okay. 10 minute break. Let's get started. Thank you all. Okay, we are on item number four, a recommendation to review the City of Ojai fiscal year budget ending June 30th, 2026.

UnidentifiedUnidentified speaker 6Proposed1:33:14

Thank you, Mayor. I'm going to ask our Interim Finance Director and our Accounting Manager, Ms. Billings and Ms. Cervantes, to present this item. Thank you.

UnidentifiedUnidentified speaker 13Proposed1:33:23

Thank you, and if we can start the PowerPoint. So, Honorable Mayor, members of the City Council, tonight we're going to, doing the first review and introduction of the recommended budget ended June 30th, 2026. I'm Christy Billings, your Interim Finance Director, and with us we have Norma Cervantes, our Accounting Manager. Slide two. So I'm going to review the budget, discuss the Finance and Budget Committee recommendations, and please feel free to let me know when you have questions as we move through the slides.

Oh, next slide. I forgot I wasn't talking to you. I'm talking to the man behind the curtain. So, although City staff began working on the budget in March, the budget timeline set was not being met. So, Finance and the City Manager didn't have any requests in until late April. It's been a quick turnaround. Those requests were reviewed, prioritized, and the recommended budget that you have before you is the result of the several meetings with staff, several go-rounds. Ben drove a quick hammer.

So, during the timeline, City Council began working on city goals and will be working on tactics for those goals, which will be incorporated at a later date. An important part of the budget development timeline that isn't on the slide is the development of the capital improvements budget. The City Council reviewed the CIP at the May 27th meeting, and those requests have been incorporated into this document.

And at the upcoming meeting of June 24th, City Council will adopt the budget for the year ended June 30th, 2026. Next slide. This document that we're about to adopt, the budget, is a flexible, living document that evolves throughout the year. City Council goals and tactics will be added in an upcoming meeting, and changes will occur as a result of new projects that are added to City plans.

The document you have before you is a draft. The City is building a solid foundation in this document and will continue to add charts and visuals that will provide more transparency. The California Society of Municipal Finance Officers, known as CSMFO, and you know you're a true finance person in California when you can say that quickly three times. has best practices and certification standards that will be incorporated into the document. The document will then be sent for review by other cities in California or public agencies and hopefully we will receive certification this year. So stay tuned. The full document will be before you in August and then it will be sent for certification Hopefully to receive that or at least feedback on what we need to improve for the next year by January or so.

Next slide, please. So what's in this budget and how much are we budgeting? If people want to look in our, it's not people, public, but also the City Council, I apologize. If you want to look in your binder under four, page 17 of this document that's here, Looks like this. This shows the total budgeted revenues and expenditures by fund for the city in 2024-25 on page 17. And on page 18, it shows the 2025-26 budget.

So, looking across the bottom, you can see on 25-26, the recommended transfers out and expenditures are $44 million. That's the $10.5 million number and the $33.8 million number. That's the total you're spending across all the funds. Of that, the general fund is $17 million. The City of Ojai is financially stable. They've met the 100% reserve policy and exceeded it by a projected $1.5 million in reserves. That is something the City Council should be very proud of because that goal is not met by many organizations.

City staff and City have worked very hard at producing this document. Next slide. The city operates on a fiscal year, and that runs from July 1st to June 30th. The city receives many types of revenue, some of which restricted for a specific purpose. Measure C is an example of a restricted purpose fund, and you receive that in a fund called a special revenue fund. So it's legally restricted or committed.

Next slide, please. This year, the City appointed members to the Finance and Budget Committee, but just at the last meeting. So although it was a really quick turnaround, the Committee was able to meet on Thursday, and we had some very diligent volunteers that put a lot of time into providing staff with feedback, which is summarized on this slide. Some of the concerns will be incorporated into the final document, such as format improvements, detail of Measure C fund.

Some of them will be brought back to the committee, such as suggestions to continue to update the investment policy. The mayor also assigned the committee the task of reviewing the costs assigned to the goals and tactics when they've been established and providing recommendations to the council. And next slide, please. City Council has determined nine goals that will guide the development of the city budget.

Next slide. So in preparing the budget, staff was very conservative in revenue estimates. There is talk at the national level of an economic slowdown, and we do use consultants that provide us with property tax estimates and sales tax estimates. and the transient occupancy tax estimates are provided in-house by looking at past revenues and then projecting out to the future.

You can see that TOT, but I shouldn't use the acronym, but that's short for the transient occupancy tax, represents 42 percent of our general fund monies. So next slide. And while the City Council is familiar with those three largest revenues in the general fund, this table shows how the projected revenues that make up 82% of the city budget. So last year, the ERF grant was the largest revenue source.

And this year, the largest revenue source is projected to be transient occupancy tax. If you notice in the 24-25 budget, the property taxes were estimated a little larger than the property taxes in 25-26. That is not a reflection of property taxes going down. The city had a redevelopment agency, which is unwinding. Last year, we received some Excess property tax during that unwinding process.

And I was not 100% certain that we'd receive that this year. So rather than in the spirit of budgeting conservatively, we left that figure out for now. The other monies, we did, it looks like transient occupancy tax was budgeted with an increase, but projections to date, we've received our property, we've received payments on transient occupancy tax through April.

Show that we are on track to receive more than the $6.6 million projected. So it should be closer to that number that we've projected for 2526. So in actuality, it should be relatively flat. Are there questions on any of the other revenues shown here?

1:42 – 1:4811 turns

ElectedAndy GilmanMayorvoiceprint 0.711:42:43

I

UnidentifiedCity ClerkProposed · by role1:42:44

have a question. So does that TOT, the 77.1, does that include the projections for the El Roblar when that comes online?

UnidentifiedUnidentified speaker 13Proposed1:42:57

We made a Slight projection for LROBAR because staff was not 100% certain when that would open. So we should have a lot of room. We'll all wait and see how that goes. And when you meet again during mid-year, you'll have a chance to see how that impacts the sales tax and the transient occupancy tax. Great. Thank you.

ElectedAndy GilmanMayorvoiceprint 0.711:43:23

My question is on page 13 of 81. It's the green chart or table, fund balance reserves. I just want to check one number to make sure I heard you correctly. I'm seeing the ending fund balance projected 2526 at 19,510. You see that? And then I see the operating expenses 16, 764. So I'm seeing 117% over. So there's our 100% reserve. And then if I'm reading that correctly, I'm looking at 17%. And Mike, you if I heard you correctly, did you say that we are 1.5 million over? By my calculation, it's 27.

UnidentifiedUnidentified speaker 13Proposed1:44:08

Yes, you're correct. I'd be a

ElectedAndy GilmanMayorvoiceprint 0.711:44:10

state. So this little, we just earned like another, we doubled what our little extra. We did. No, no, no. You just did. So that's the number as we start to think about these goals as they come forward. That's the space that we can work with this budget without changing things dramatically, right? That's over the 100% reserve. Not to say other things can't happen, but that's what we are bringing forward from the work from prior years, which is great.

UnidentifiedUnidentified speaker 6Proposed1:44:38

If I could add in there, sorry, just with that methodology, assuming that you have a $2.5 million cushion, if you will, using that for one-time expenses. Yeah. Okay.

ElectedAndy GilmanMayorvoiceprint 0.711:44:53

Well, in other words, once we talk about these goals and tactics, once they become monetized and prioritized, we can make more careful decisions in general, which I'm hearing you say, this is a working document. Yes. Yep, got it. Okay. Thank you.

UnidentifiedUnidentified speaker 13Proposed1:45:12

Any other questions at this time? Okay. Next slide. We've already talked a little bit about the transient occupancy tax. And everyone should know that that revenue source does come from hotel and motel stays within our city boundaries. And I already talked about all those items there, so I think we can go on to the next slide. Next slide, please. So what are the major general fund expenses? Your general fund has your least restrictive revenues. So your sales tax, your transient occupancy tax, your property taxes, your fees that you'll receive from building permits and those kinds of things.

And so therefore it includes the majority of the expenses that sometimes we think of as a city landscaping, parks, Our salaries, our building and facility expenses are in there. The insurance that the city has to pay for property and those types of things. So staffing expenses, and that's not just the salaries, it's everything associated with salaries, or with a person is $7.8 million.

Your police services are projected to come in at $4.18 million, so that's 25% of your general fund budget. and your recreation programming at one hundred and sixty four thousand. Next slide, please. Do we have any questions specifically on the general fund?

ElectedAndy GilmanMayorvoiceprint 0.711:46:52

Not yet.

UnidentifiedUnidentified speaker 13Proposed1:46:53

Not yet. OK. So next slide, please. Oh, wow. This slide shows the other restricted funds that the city has. And so if you were looking at that chart that I showed you earlier, you can see the different funds going down. Well, they had in tiny print their names and numbers. I've made them a little bigger for you so you don't have to read them quite so small.

So the there's your one of the more interesting ones to me is your gas tax fund. Your gas tax fund is money that comes from vehicle registration, fuel tax. And that's some of the funds that we've been using for maintaining our streets and roads. And you can see I know the city has projected about five million dollars in expenses there, but we only receive four hundred and thirty one thousand in this source. So that's where that Measure C comes in to assist with some of that rehabilitation.

Next slide. On this one, we have the lighting assessment fund that was just discussed when we just took the motion there, and then your library assessment tax fund, which is used to provide some extra money towards the operations of the library. And that brings us down to the total of our other budget. Next slide. Any questions overall on the proposed budget? And would you like me to walk you through this document? Because I'm happy to do that as well.

1:48 – 1:5718 turns

ElectedAndy GilmanMayorvoiceprint 0.711:48:41

Deciding how to proceed. There's some instances where we do see an area where we see the expense go up a lot and most of those probably have some kind of narrative, right? So one example that was brought up, for example, in the budget committee was we see an increase in information technology as one case in point. So I can see, I guess I'm bringing this up for the other council members to say there may be places where we See a growth that we would like to know what's happening there. Is it an embracing of a one-time expense or is this it going forward? And then we can look at what our projection is going forward. How does it look? Are we sustainable there? And all of that.

So, like, for example, just to use that one case in point to say technology, what's the, tell us about the increase in the cost from, I'm seeing like 432 from 276.

UnidentifiedUnidentified speaker 13Proposed1:49:40

I'm going to give myself just a minute to get to the right page. One of the things that I would like to mention is that we've had a lot of staff turnover and we have not looked at 24, 25 numbers in terms of everything that was projected to take place and whether it's actually going to be taking place this year. And we are now in May, so we do know that we've only reached a smaller percentage of the budget than we had anticipated, so we will have some cost savings.

ElectedAndy GilmanMayorvoiceprint 0.711:50:23

Yeah, and it's not that I'm not trying to pick on this one, I'm trying to use it as an example. Page 54 of 81 is the IT difference. So we would see places here and there where you do see a big change. It means there's something that's changing about our staffing or the way we're doing our running the city. Things like that.

UnidentifiedUnidentified speaker 6Proposed1:50:46

So if that's a particular question, I'd like to ask Mr. Hahn to come out from behind the screens to talk about what we want. What's that? Lucky us.

UnidentifiedUnidentified speaker 13Proposed1:50:54

That would be wonderful. We can wait just a minute if you'd like. But that's a good example of an area that was not revisited as the...

UnidentifiedUnidentified speaker 6Proposed1:51:05

Too late.

UnidentifiedUnidentified speaker 13Proposed1:51:06

As the budget was put together, so when the original budget for 24-25 was put together, it was using the old salaries that were used here at the City of Ojai in July. Agencies, Aikens, All. Page 53, and you see that for 2526, the salaries for that division are budgeted at $376,000, but for 2425, they were budgeted at $222,000. In actuality, that 2425 number should have been adjusted at some point during the year.

not transcribed≈9s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 6Proposed1:52:03

With that said, I mean, we can certainly address this later. I know that we are talking, Mr. Hahn and I did talk about some exciting new initiatives for next year. So we can address that maybe later if you want to do that, or we want to do it now. Do you want to talk about it?

ElectedAndy GilmanMayorvoiceprint 0.711:52:15

Well, it's kind of more like, this is a process question for us, is we could spend all night talking about instances, or we can get an overall picture, and if there are specific questions that the Council has, I hope that they can address those directly. Oh, thanks, James. But those would be the things I know that caught my eye, was anything where I was curious, what's this increase in expense?

So I have some, we talked about some of those in the Budget Review Committee, but here as well. There's four things I'm wanting to introduce as little tiny possibilities. And I don't know if this is the right time. Maybe public comment first makes sense, because these aren't questions. These are slight suggestions. So let's do the public comments, unless there's more questions right now. Go.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.861:53:01

Go. As a process issue, I don't see a request for us to adopt this budget tonight, so we're not doing that, right? This is an information session.

UnidentifiedUnidentified speaker 13Proposed1:53:18

Correct. The budget adoption would be at the upcoming meeting.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.861:53:22

So the 24th of June. Like the Mayor, I saw places where numbers went up and numbers went down, and I'm trying to reconcile the general statement that we have a structurally sound budget, revenues versus expenditures, but it's going to take more time for me to Have the confidence that you do in that statement. So, I guess my question is between now and the 24th, is there a process, an easy process for us to be submitting questions as we dig them up so that they're potentially addressed at the meeting on the 24th?

because I'm just not in a place to do that right now. And I don't want to put the audience through that because I would be stumbling with my details.

UnidentifiedUnidentified speaker 6Proposed1:54:37

I think we could do this a number of ways. The easy button would be an email to Ms. Billings copying me with any questions that comes up and we'll do our best to get back to you as soon as possible. Or if you'd rather just gather up your questions, we'll be happy to sit down with you and go through them, whatever works best for you.

ElectedAndy GilmanMayorvoiceprint 0.711:54:55

Okay. And then at some point, a summary of the changes would be great. So on the 24th, we could say, you know, here's what's happened between today and the 24th would be wonderful to see. That would help us a lot. Shall I go to the public comments? I'll go, yeah.

UnidentifiedCity ClerkProposed · by role1:55:13

So I did have a question regarding a public comment that was sent in about the franchise agreement with E.J. Harrison and Sons. But I think, as I'm reading this now, I think that is something I could probably ask you in the process that we just discussed. Yes. I'm

UnidentifiedUnidentified speaker 13Proposed1:55:34

prepared

UnidentifiedCity ClerkProposed · by role1:55:35

to answer that

UnidentifiedUnidentified speaker 13Proposed1:55:36

if you would like. So the question presented to us was that the two fees, the franchise fee and the AB 939 fee should have been budgeted equally, which I was unaware of what our agreement was here. So we will be making an adjustment. Higher in the AB 939 number. And then the other question was, does the city have a reserve established? And we do have a reserve, so as those funds have come in over the last few years, I know what it is for sure at fiscal year ended 23-24, and it was about $450,000.

That has been, and that's not, so when we're talking, when we show you the reserve levels, that money is not included in that because it's a restricted amount, so that amount is non-spendable, but you can't use it for purposes outside of what it's restricted for. So that amount is not showing there. And it is something once you guys are working on your tactics and your goals, you can look at things. We can look at some of the things that have been suggested and some of the allowed uses for that fund. And it might be something that would provide a resource for some of the projects you're working on. Thank you.

1:57 – 2:0213 turns

ElectedAndy GilmanMayorvoiceprint 0.711:57:05

And there were a couple little questions that came out in the Budget Committee, but I see that you guys did make some of those adjustments, which is wonderful to see. Thank you for that. Yes, go.

UnidentifiedUnidentified speaker 10Proposed1:57:14

The one thing that I noticed being the liaison for the Historic Preservation Committee, that there's only $1,000 in the budget for them when there was all the talk of, I believe it's gone up now, you guys can help me, but like from 33, but now there's more because of the documents and the plaques and

UnidentifiedUnidentified speaker 6Proposed1:57:38

And this, if you don't mind, Council Member, so you could certainly, I had a conversation with the Chair earlier on this topic. This is a, there's no wrong way to do it. It could be reflected in the HPC budget, it could be within the City Council budget. Ultimately, the process will be the HPC will have a discussion about these items, make recommendations, it will come to you for action.

If Council would prefer to see the money at the HPC level, just as a demonstration of the commitment to the items you discussed, that's certainly something we can do. Money is definitely available, and we did get policy direction from you in that meeting to do those things. So however you want to direct us, we can certainly do that.

ElectedAndy GilmanMayorvoiceprint 0.711:58:23

Thank you all for joining us.

not transcribed≈16s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 10Proposed1:58:45

And so is that solar, I'm assuming, correct me if I'm wrong, I'm assuming that's for the Cabin Village because you had told people that yes, we will have solar on the buildings. So is the money that's budgeted from, in the CIP, or shouldn't that money be coming from the grant money?

UnidentifiedUnidentified speaker 6Proposed1:59:04

Yeah, so let me kind of split this apart. So the Cabin Village project, in working with Dignity Moves to arrive at the $9.5 million number, we came to agreement that the dwellings will be solar ready. If we can make them equipped with everything so that they're equipped with solar panels at the start, we will. That's something where we're looking for grant money for that particular piece of right now. They'll be ready, but necessarily not with the panels necessarily yet.

And we're going to be knowing more about that when we get the detailed budget from them the 90 days following. So this shaggy dog story is, I don't know exactly what the $250,000 for the lower yard solar would be, but that's something that we can track down because I don't immediately know of why that would be there. Yeah, sure.

ElectedAndy GilmanMayorvoiceprint 0.712:00:05

There was one question that came up in the Budget Committee, which was the Sheriff's Department increase. So it looks like, and again, this was brought up by actually Mr. Creasy, in the description in the beginning, it says that they've asked for a 7% increase. But then if we go to the actual line item, it looks like it's about half a percent increase. So I didn't know if the 7% was including the motorcycle officer or where that number, is that what it is?

UnidentifiedUnidentified speaker 13Proposed2:00:36

The 24-25 budget, which was done conservatively, is not reflective of what the actual contract is right

ElectedAndy GilmanMayorvoiceprint 0.712:00:45

now.

UnidentifiedUnidentified speaker 13Proposed2:00:47

And it also included the, I guess, maybe it was anticipated that the motorcycle officer would be hired in 24-25, so we've had that savings. So we looked at what we've actually paid to date and what we're doing, and then we increased that by the 7% that the Sheriff's Office is asking, and then we also added back in the motorcycle officer, and yes, it came out to very close to the same number, but that, again, is a reflection of the 24-25. I will share that had staff had more time and been here a little bit longer in the process, I would have recommended some adjustments to your 24-25 budget so you would have a more comparative analysis, but given the time constraints, the best thing I can recommend is that we look going forward and Add that in so that you are sure to amend your budget as you kind of see what's going on.

Everybody puts their best foot forward when they're putting the budget together, but it has to be adjusted a few times, just like anything, you know, you're used to your home budget where you think it's going to be one number. It turns out to be something a little bit different.

ElectedAndy GilmanMayorvoiceprint 0.712:02:02

No, thank you for that. Okay, yeah, go.

UnidentifiedCity ClerkProposed · by role2:02:05

I had one more question and this is also from an email that I received about the GAN appropriations limit. Can you speak a little bit about that?

UnidentifiedUnidentified speaker 13Proposed2:02:16

I'm going to turn it over to Ms. Cervantes for that.

2:02 – 2:1310 turns

UnidentifiedUnidentified speaker 14Proposed2:02:22

So great. So we did look at the GAN limit for fiscal year 25, and it was in compliance with the cap. And the GAN limit is calculated on the city's tax revenue. So it's property and sales tax. It's not fees or anything of that sort. So it's based on revenues and not expenditures. And the measure C is not associated with that cap.

UnidentifiedUnidentified speaker 10Proposed2:02:52

I just thought of one more thing. Going back to Cabin Village, I think it was a couple meetings ago, or maybe the last one, I think you brought it up, Mr. Whitman, about insurance and all of that stuff. And I think Matt said, yeah, that we would need a robust policy, and I didn't see where that was

UnidentifiedUnidentified speaker 6Proposed2:03:11

That's not, you're right, that is not reflected in this budget, but we will be planning on bringing an item back to you, and kind of to Ms. Billings' point, we fully anticipate to be amending the budget probably multiple times, but you're right, that's not in what's recommended tonight.

ElectedAndy GilmanMayorvoiceprint 0.712:03:28

Thank you. Okay. Larry Steingold, Clay Creasy, and Gina McHatton.

UnidentifiedUnidentified speaker 2Proposed2:03:38

Larry Steingle, thank you. Yes. You have repeatedly heard from numerous residents that their major concern is a wildfire that starts outside of the city but quickly turns Ojai into another Malibu or Palisades or Altadena. The city has done little to address this issue other than giving Ojai Valley's Fire Safe Council 50 grand toward the development of a community wildfire protection plan. Which they have leveraged through grants to 1.2 mil, which is why you wound up with the comprehensive CWPP that you adopted.

Despite adopting the CWPP, little, if any, has been implemented adding to the lack of attention to wildlife protection. The language in Measure C specifies that part of the money was to go towards wildfire mitigation, and I believe it's in large part why it's passed. After all, the fires, obviously. I understand that the Ojai Valley Fire Safe Council has made a proposal to the city, which I have briefly looked at, to address all the tactics that are included under one of your highest and probably the most biggest priority.

This is the entity that can make it happen. They have the expertise, the people, the knowledge, and they can get it done. We don't have the people, we don't have the knowledge, and it's just easier to subcontract it out, just like police, fire, building code enforcement, and other items. So please add whatever it is, a half a million dollars, we've got $2.5 million. One-shot expense. I don't know how that works, but give them that.

Other things. All grants should be reviewed as to any future costs associated with them. Because they all come with a little something. Here, we're going to give you a buck and a half, but it's going to cost you five grand going forward. There's a lot of not to exceed contracts, which if we add them all up, it looks to be like $3 million. So my question is, if all those contracts that say do not exceed actually happen, is that going to be a problem?

Prepayment of the Pension Fund. Two years ago, I believe, Randy Haney, you proposed 100 grand added every year. Well, the pension fund has gone from three and change to four and change to five and change. So now we're already behind the eight ball on that, plus we're adding new hires. And new hires will bring higher pensions, more pensions, which will make it more of an unfunded thing, which eventually the unfunded pension will be a problem. for the police.

We need to find an alternative to leverage lower costs because that's a lot of money for police protection for two officers, no matter how nice Steve and everybody is. Okay, I mean, that's, so maybe the City of Ventura. I mean, I don't know if the state police would, you know, if they do that in California, or the City of Ventura is willing to, you know, take over, or the City of Santa Barbara, don't know. But we need to find leverage so we can at least do some negotiating, because right now, do they pay rent on the building for the county? I don't know.

Maybe they should.

ElectedAndy GilmanMayorvoiceprint 0.712:06:49

Thank you, Mr. Stengel. Clay Creasy, Gina McHatton, and Brian Aikens. Please. Thank you.

UnidentifiedUnidentified speaker 3Proposed2:07:05

Yet another exhibit, Mayor, for which I apologize in advance, but hopefully it will be a little bit helpful. A couple points I'd like to make. Number one, as this exhibit shows, and it takes a little while to study it, the 2024-25 projected results indicate a very significant difference from our normal trend. And it says that we're going to have a 1.5 million deficit this year after surpluses over the past several years. Normally, somebody would be very alarmed by that, but it's almost for sure that those numbers are not correct. I've had lots of conversations with Christy, and I think she's doing a magnificent job under the circumstances.

But there is a lot of correction that needs to happen on the current estimates for them to be correct. You mentioned the Sheriff's thing as one item, but there are many that are like that. So I would not be overly concerned about the current year numbers, even though on the face of it, it looks like panic time. What's equally important, if not more so, is the last four years of actual results that are benefited by the audit. We have gained reserves, that is, the revenues have exceeded expenditures over the past four years by a total of $17 million.

7 of the 17 we didn't even know about until the audit happened at the end of the year. So the ironic thing here is you're absolutely right. In some respects, we are swimming in money. One thing we don't have is a good awareness of how big the swimming pool is. And so I think this morning I tried to talk Christy into agreeing to come on full-time permanently, and she was much smarter than to fall for that little pitch. But we definitely need a very strong finance person and finance function so that you're not waiting nearly an entire year before you know what last year's results were. With regard to the comment about whether spending extra money makes sense or not and whether it's a one-time item or a continuing item, if it was a one-time pickup, yes, you should probably not, you should think twice before you commit a long-term expenditure based on one time.

But the record is that this one time has been happening over and over and over again. So I would not hold back. With regard to fire safety, The current budget has $2,500 in it. It needs half a million dollars. Your interest budget for next year is $500,000. Your surplus funds, investable, a little over $30 million. At the current interest rates, you'll make $1.2 million interest, not $500,000. You'd fund the entire fire safety program with the delta on your interest budget alone.

Thank you very much.

ElectedAndy GilmanMayorvoiceprint 0.712:10:00

Thank you, sir. And just to say, to anybody, thank you. Just the prompt is that all of those things, once the tactics are articulated and quantified, we fully expect to have a fire mitigation that is robust and large. So to say it's not there yet is simply to say it's not there right yet. And I think all of us are knowing that it will be in some form that we're satisfied with. But let me go on. Gina McHatton, Brian Aikens, and Renee Roth.

UnidentifiedUnidentified speaker 15Proposed2:10:29

Hello, everyone. So there is a placeholder amount, like you mentioned, of $1,000 on the top of the page, 43 of 81. I spoke with the city manager this morning to make sure that I understood what that was and what that amount should actually be. Historically, we have asked for money to do two historic resource reports, often a project, and then some budget for our continuing education. Last year, it was $20,000.

I know I explained this in our joint council meeting, but it's been many, many years since there has been a substantial investment in the HPC. We have a survey of resources that is over 20 years old, and we have asked to update it, and I have been in discussion with the city manager of what that would involve. He suggested a comprehensive survey effort was needed in order, using a qualified historic firm.

We brought it to our joint council meeting, and it had unanimous Support. It will be presented at our meeting in July, where we will discuss the RFQ process, and for that, we are asking for $50,000. When it is adopted, it will be of great value for many years to come, not only for the HPC, but for city staff, planning, realtors, property owners, and all stakeholders. Ultimately, it will go to the City Council to be approved, but having it earmarked in the budget will solidify the commitment from our joint council meeting and get us moving forward. We are also asking for $10,000 for seed money for a trail marker project, the Ojai Valley Trail Historical Signage Project. This celebrates the Ventura and Ojai Valley Railroad. It has significant impact on the Ojai Valley and the history and route that reveals today as the Ojai Valley Trail.

We eventually hope to partner with the Ventura County Parks and the County Cultural Resource Board for signage on the trails south of Ojai city limits and raise funds for future signs through donors and sponsors. The HPC project is tentatively supported by the Ojai Valley Museum Director, the Ojai Valley Chamber of Commerce Director, the City of Ojai Public Works Director, the County of Ventura Cultural Resource Director, the County of Ventura Parks Director, and the President of the Ojai Rotary Club.

And finally, $3,000 for our continuing education. Preservation is deep in laws, and these laws are always changing. It is important that we stay educated on all HPC matters and maintain our expertise so we can be of most value to the city. That totals to $63,000, with most of that being a one-time ask. Thank you.

ElectedAndy GilmanMayorvoiceprint 0.712:12:59

Thank you, Ms. McCadden. Brian Aikens, Renee Roth, and Randy Coggin.

2:13 – 2:193 turns

UnidentifiedUnidentified speaker 16Proposed2:13:07

Good evening, Council, staff. My head's a lot lighter. Last week, last Thursday when I was here, I had two hats on. Our very fine chair is able to be with us tonight, took that HPC hat right off the head. He did a great job. So I'm standing here before you as a representative of the Ojai Valley Museum. As I mentioned before, I've been on the board for about 16 years, 12 of those years as the treasurer, another four years as the president.

A little bit of history, in 2014, we came to the City Council, I was there with our Executive Director, and Jane Wyrick, she had a key to the museum in her pocket, and basically said, we need $50,000, or you can have the key. And she waived it. and so the Commission was nice enough to go in and to give that. Since that time, we have worked $50,000, $45,000, $50,000. In 2017, we went to $60,000. We took a minor dip in 2022 with COVID. We was able to get two nice PPP grants, but $60,000 since 2017.

Now, we're quite a few years later. We haven't taken an increase in that time, but in that time period, looking at the CPI indexes, the cost, that has gone up 33.8%. So, our board decided and asked for us to come before you, seeking $75,000. That letter came to the board. City from our Executive Director, I verified that that had been received, and talking about the museum, and talking about that request, and again, a 33.8% increase. Again, keep in mind, we didn't take it all the way up, that's a jump from where it was all those years ago.

Following my map, if you're trying to make sense of where I'm going, that's next. So, four or five. So, we do appreciate those people that have come and attended our exhibits. We had the map exhibit, which was exceptional. We just had the fabrics exhibit, which was inspiring and interesting. We now have going up an exhibit honoring Karen Lewis and her fine artwork over the years. and so we really appreciate if we could get that increase from you. I will tell you the same thing that I told the folks back in 2014. None of the money that comes from the City Council goes to pay salaries. We make sure and we earn that ourselves, but salaries have gone up over the years and they need to go up some more. Thank you very much. Thank you, Mr. Aikens.

ElectedAndy GilmanMayorvoiceprint 0.712:16:04

Renee Roth and Randy Coggin.

UnidentifiedUnidentified speaker 17Proposed2:16:11

Good evening members of the council and staff. I'm just going to ask you to write a couple of numbers in your book real quick. Page 17. Chris, you put together an amazing chart on page 17 and 18. So at the top of page 17, where it says fiscal year 24-25 budgeted, I'm going to have you write down what your GAN limit is because I want you to start seeing and understanding what the GAN limit is.

That number for the GAN limit is $16,198,309. $16,198,309. So that was adopted by resolution of the City Council when you adopted your 24-25 budget. So, that GAN limit, as you may or may not know, is an expenditure limit. It's hard to explain. It's an expenditure limit based on your revenue sources having to do with taxes. So we're talking about TOT, Measure C, property taxes, sales taxes, cannabis taxes. Those taxes are a revenue source, and so you need to be limited to that.

Now, I just want you to know that that totaled $16.87 million for 24-25. And that is actually $671 million over your spending cap. So I talked to Christy. We talked about how it's calculated. You're living within your cap. We're not concerned about you're exceeding your cap. But what's happening is the general fund salaries and benefits has increased in this last year.

by over 34%. And Ben Harvey has admitted, and he knows about it, and he says, we gave our people a salary increase. People got a salary increase. Well, that 34% salary increase is a locked-in number that you're gonna be carrying with you in your general fund budget for a long time to come, because it's really hard to reduce salaries and benefits, right? So, at the same time, I just want you to know that that GAN limit is going up in next year's budget. You could say for 2025, I don't have much time, so I better stop. So, what I'm worried about is, again, you are under a time crunch. You don't have enough time to do all this. You better think about how you're going to get a budget for fire mitigation, fire safety,

2:19 – 2:258 turns

ElectedAndy GilmanMayorvoiceprint 0.712:19:17

Thank you, Ms. Roth. Randy Coggin, please. Thank you.

UnidentifiedUnidentified speaker 18Proposed2:19:27

So I appreciate the support of the people that have spoken regarding fire prevention and specifically the Ojai Valley Fire Safe Council. In that regard, I just want to state on behalf of the Council and on behalf of the Board that we are prepared, ready, able, and most importantly, capable of addressing and accomplishing the tactics that are included under your priority of wildfire safety and risk management.

I would ask your permission, Mayor, I'm sure that most of the Council is familiar with what the Fire Safety Council is, but I took the liberty today of putting together an eight-pager that addresses who we are, what we're doing, what we plan to do, who's on staff, what their background is, and who's on the board, and what their background is. Just to help people understand what we are.

Thank you. Yes, through the Mayor, I'll pass these out. Yes, thanks. With that, I thank you, and I look forward to being a partner with this city, I hope. Thank you, sir. Thank you, Mayor.

ElectedAndy GilmanMayorvoiceprint 0.712:20:51

Mr. Miley, what's the late submission stuff here going on?

UnidentifiedUnidentified speaker 4Proposed2:21:08

All right, I have a concern our general fund revenue sources for city government depends upon one source which is not listed clearly in the budget, which could become a challenge and problematic in future years, and that's the transit occupancy tax, our hotel visitors. It's the 10% regular TOT, which was mentioned. And then it's the Measure C, which is actually the 5% additional TOT, which was approved five years or so ago, both of which is TOT.

And I added that together, matched it against the $17 million, and that comes up about 63% of our general fund budget. Not 40, 63. And I think, surely, that's a potentially vulnerable and unknown source of revenues that we don't have a lot of control over. I believe that in our general plan, the section on economy and tourism is even more important than it was when you approved it. And we should work on it and develop it to ensure that other revenues increase so that we're not as dependent on TOT. Thank you.

ElectedAndy GilmanMayorvoiceprint 0.712:22:55

Correct me if I'm mistaken, the 42% that you're coming up with is the portion in the operating budget. So the total is more like, is the number that you're talking about. But the number that we use in our operating budget is that 42%. It

UnidentifiedUnidentified speaker 4Proposed2:23:10

is.

ElectedAndy GilmanMayorvoiceprint 0.712:23:11

The principle is the same, I'm just correcting one part. Yes, thank you. Okay, Mr. Montgomery, anything online? No raised hands, Mayor. There's four things I'm hoping to suggest. And then I want to hear from my colleagues. One, again, to be determined, and we will come back, but I do want to suggest that the museum budget does go up to the $75K in the operating expense, just so we can have something more accurate that I think there's probably support for. We all know that for sure.

The second item to suggest is that the Arts Commission grant move from $30,000 to $100,000. Oh, I stole it from Councilmember Lange, which I also believe there's probably support for. And I would like to hear the larger Historic Preservation Commission proposal. My initial thought was, before hearing this, was move it more to the 20, which is what it had been budgeted in the past, knowing that it could grow. That's just an idea.

And then the fourth piece, this is actually related to what Mr. Miley just brought up. When we look at our goal setting and we look at diversifying our economy, we do have a vendor, a partner that we have used in the past, which is our Chamber of Commerce. We have something that we are looking at their proposal that we'll look at in some detail. I know that they're eager to begin this work, but we have not vetted the project correctly. And I want to suggest something for my colleagues to consider. And that is that there's something like a pilot program, which is two or three months of what they are requesting to get them started.

I know that they're trying to staff their position so that they can start to work with us. So their initial proposal, just throwing out the number, it's $9,800 per month, which is Very similar to what this body had funded it in the past. It's in the ballpark of it. So if we were to do, let's say, three months of that, that's $29,400. And I'm offering that just as a suggestion. A pilot program, details to be determined, but that budget piece gets us probably to a more accurate number is what I suspect. Those are my suggestions to bring this in that are all lower dollar amounts.

for your consideration.

UnidentifiedCity ClerkProposed · by role2:25:34

I shared those same suggestions. Well, the arts grants and the chamber, the mayor and I are collaborating on that one. And I think it would be a real benefit for the community to have this pilot program. So I agree with those.

2:25 – 2:3740 turns

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:25:57

I just have a process question. Are we supposed to be making recommendations for money that we would like to go into the tactics and the goals budget now? Or is this just sort of proposal things that have floated up over the last couple of weeks that we want to verbalize and make public? Because so that's my question. Fantastic. I want to throw money at this.

ElectedAndy GilmanMayorvoiceprint 0.712:26:30

I

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:26:30

know.

ElectedAndy GilmanMayorvoiceprint 0.712:26:31

I had the same question. So I asked our staff here, what makes sense? Does this come later? Does it come now? And later is completely fine. I meant to think that when we think of a very large dollar item, that seems much more problematic. So I was thinking very small dollar items that are tweaks to get us probably closer to an accurate But again, I'm happy to defer if we feel like there's any sort of difficulty, but all of these would still have to come up again for us to think about. And again, I was trying to pick tactics that I thought it seemed like there was support for. Other things are just the dollars are bigger and they require more conversation. These ones didn't as much to my mind, but that's

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:27:12

why. I understand the distinction. Thank

ElectedAndy GilmanMayorvoiceprint 0.712:27:14

you.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:27:14

I understand.

ElectedAndy GilmanMayorvoiceprint 0.712:27:15

But I'm happy to hear if you think another time's better than now. Happy to hear your feedback.

UnidentifiedUnidentified speaker 6Proposed2:27:20

No, Mayor, you summed it up. Next Tuesday, you're going to be talking about goals and tactics. I mean, it's whatever you want to do.

ElectedAndy GilmanMayorvoiceprint 0.712:27:27

Yeah. But I do want to acknowledge, though, is that when we monetize and prioritize the tactics...

UnidentifiedUnidentified speaker 6Proposed2:27:36

I would agree. I think it's harder for us. If you came up with something that you wanted to spend $5 million on tonight, could we figure out a way to do that? Yes. It's easier with these smaller numbers. Yes. Yeah,

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:27:52

please. I'm just curious if these, I mean, these smaller numbers do fit into a goal or a tactic. So, I mean, they can go in and they will go in, I assume, but like, for instance, the arts grant, which I completely support, but I also support grants for other of the Arts, Recreation, and, you know, there are other grant culture that I support, and I think, so I'm a little bit wary of throwing in arts and not throwing in these other things, but we will come back to it, so that's fine.

ElectedAndy GilmanMayorvoiceprint 0.712:28:32

Well, I hear, I know I thought about this a lot, and one thing is that the one's articulated and the other one to be determined, right? So I have ideas like you do, right? You go, oh, this would be great, and those are things that I hope we do bring to pass. They just haven't been fleshed out where we, at least on the arts grant, we already know that the applicants were so worthy, and we all know that. So we had this decision, and we're responding to that commission's request. That seems so clear.

That's the only reason why I'm offering it now. You and I are probably going to agree on a lot

UnidentifiedUnidentified speaker 6Proposed2:29:05

of the other grants. Go. Yeah. Can I just jump in? Sure. Perhaps you should think about it as to what is the most time sensitive things that you want to address sooner than later, because I can see the tactics taking a little time because, you know, we're going to finish them, then we're going to, staff will estimate. And then I think, Mayor, you mentioned going to the Budget Committee, right, which is great. But it might not be till August till you come back with a total number. If there's something that you need to kickstart now, May be getting it out there now would be better, otherwise it might wait a while before the musical chairs start

ElectedAndy GilmanMayorvoiceprint 0.712:29:39

moving around. They could also come in meetings that come after today. There's no reason why they can't.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:29:45

No, I'm fine. I just was curious about the process and I think the distinction on amounts is a good one. I think the distinction on, you know, expediency and timelessness is a good one. I think the distinction between, you know, things that have been discussed already is a good one. So I understand what's going on here. Thank you.

ElectedAndy GilmanMayorvoiceprint 0.712:30:09

Yeah, thanks. You're asking good questions. Do we have any more questions or are we prepared to receive this and go forward?

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:30:19

Yeah, we're, so as I understand the process, you know, if we have suggestions for larger amounts that we believe to be timeless, so for instance, fire hardening, it's a big lift, but expediency, you know, sort of trumps, oh God, shoot me now. Sorry, I know, never mind. You know, we've all agreed that that's our number one priority.

UnidentifiedUnidentified speaker 6Proposed2:30:49

Well, actually, can I stop you right there? Because actually, you haven't. So that's another... We haven't. No, that's another layer. As you guys sit currently, you have nine goals that are all equal. Right? So you could move some to the top, even though one's one and one's nine, there was no discussion that this one is more important than this one. So you could say, this is the most important goal, you know, and this is the, or you could even, there's so many ways you could do it. You could say, I need this tactic to happen before this, whatever. We could, we could take that direction and make it how it works for you.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:31:24

Okay, yeah, and we may not have formalized that it was our most important, but I think that in discussion, it bubbled up, but that's not formalized, so I take your point, but I also take your point that, you know, it is the existential.

ElectedAndy GilmanMayorvoiceprint 0.712:31:43

Of

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:31:43

course. You know, threat that's more timely than any other. So I just, and I hear from constituents and, you know, residents all the time about that, other than, you know, safety of their streets, which is a much more sort of, it's a different kind of concern. But they're both number one, basically, that I hear over and over again. I guess we're going to have to figure out a way to potentially deal with that sooner. And I think that Council Member Lange and I also talked about speed bumps and sort of fast-tracking that.

UnidentifiedUnidentified speaker 6Proposed2:32:23

That one's already coming back. You gave us direction. I have a long list like that, too.

UnidentifiedCity ClerkProposed · by role2:32:29

But one thing I'll add to that is that when we talk about fire and we talk about speed studies, there are multiple tactics for each one of those. Like for fire, we have communications, we have all these different components. And I would like to have a real thorough conversation about how we prioritize all of the tactics that we have underneath each topic. Before we look at a budget, so that we can specify, is this going under safety? Is this going under communications?

UnidentifiedUnidentified speaker 6Proposed2:33:00

Sorry to interrupt you again. You're going to need to adopt the budget before you finalize your tactics.

UnidentifiedCity ClerkProposed · by role2:33:05

So, that said, would it make sense for us to have a budget item that says fire, that

UnidentifiedUnidentified speaker 6Proposed2:33:14

It could, I think I want to give you, you know, you may have heard a statement tonight that you have to do something tonight, and you don't. I mean, the fact of the matter is, you know, what I've heard Christy say, which is an old saying, it's a good one, it's a budget, not a Bible, right? It is living, and you, it's meant to come back and revise as you need. So you, yes, you need to adopt a budget in order to move into the fiscal year, okay? Fiscal year starts July 1, you have to have an adopted budget. But there's nothing that says you can't come back on July 1 or July 2 and say, you know what?

We're going to change this. We're going to add this. We're going to revise that.

ElectedAndy GilmanMayorvoiceprint 0.712:33:46

If I could add too, the Fire Safe Council's proposal is very robust and detailed, and I think it requires a good conversation for us to have in relation to the larger goal. And so then I think, for me, I do look at our reserve over the 100% and say, you have this resource that we can begin to work on, so let's make the sensible decision. Not to say you're not suggesting otherwise, but that starts next week.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:34:11

Yeah, no, that's great. And, you know, for me, it's it's it is kind of still fluid. So we have this proposal that's very, you know, it is fleshed out. Maybe it's only 80 percent of what we want it to be. But if we were to adopt in theory a proposal with, you know, further discussion on, you know, refining it and finding more nuanced things that, you know, each of us or our constituents have said. So my point is to move it forward as.

As best we can to say, yes, it's only 80 percent or 75 percent. We need to have discussion. But in principle, we agree that, you know, this is a very important and we have this proposal that we can get started with now. Right. So that's kind of my idea about it, because we have been talking about this for months. And, you know, there's so many dependencies, truly. So I understand that, but I think that there's also a way through this, you know, to say in principle, yes, we want to spend this money, we want to move forward with a robust plan. I mean, I didn't see my idea for having a tool library for fire hardening tools.

I think that's brilliant. I want that in there. You know, you need to rent a chipper or whatever it is you need. Come to the Ojai, you know, town tool library for fire hardening. You know, those kinds of things.

ElectedAndy GilmanMayorvoiceprint 0.712:35:45

So we're just receiving. Yeah. And so we can move on, I think.

UnidentifiedUnidentified speaker 6Proposed2:35:50

Yes. Let's just check in with Ms. Billings. I have got some good detailed notes. Do you feel comfortable with what we received tonight? Do you need clarification or anything?

UnidentifiedUnidentified speaker 13Proposed2:35:58

I thank you everybody for your comments and consideration of the proposed 25-26 budget. So it's my understanding that we will make as a, for instance, the change that we discussed to the franchise fee. And when we present it to you next week, we will show you, I will say the changes. I will note the changes that have been made since you reviewed this document, which will be minor, like that franchise fee. I did not hear any direction to adjust the museum budget or the arts budget at this time.

So that, I'll be leaving as it is, and then that can be considered, like you said, at the very next meeting, and off we go.

ElectedAndy GilmanMayorvoiceprint 0.712:36:40

Now, when you said next week, did you mean

UnidentifiedUnidentified speaker 13Proposed2:36:41

the week

ElectedAndy GilmanMayorvoiceprint 0.712:36:42

after? I meant in two weeks. Okay, in two

UnidentifiedUnidentified speaker 13Proposed2:36:43

weeks. Yes. Great. I have to have the reports next week, so in my time, it's next week. That's fine.

ElectedAndy GilmanMayorvoiceprint 0.712:36:48

That's great.

UnidentifiedUnidentified speaker 13Proposed2:36:49

Thank you, everybody.

ElectedAndy GilmanMayorvoiceprint 0.712:36:50

Thank you very much. Wonderful. Okay. So now we're on to item number five, the proposed second amendment to the employment agreement for city manager.

UnidentifiedUnidentified speaker 6Proposed2:37:02

Thanks, Mayor. Ms. Holman, your Human Resources and Risk Manager, is going to present this item. Thank you.

2:37 – 2:4518 turns

ElectedAndy GilmanMayorvoiceprint 0.712:37:37

Thank you. Appreciate it. Please, thank you.

UnidentifiedUnidentified speaker 19Proposed2:37:54

Okay, Mayor and City Council Members. On April 8th, I'm going to just dive right into the summary of the report. On April 8th, you met in closed session and conducted a performance evaluation as well as contract negotiations for Mr. Harvey. As a result of that closed session, the City Council is considering a second amendment to the employment agreement for a salary increase of 8%.

In accordance with Government Code Section 54953, the City Council is to receive an oral report on salary and compensation increases. An 8% salary increase will increase the City Manager's salary by $20,000 for an annual salary of $270,000. This increase is proposed to be retroactive to January 29, 2025, which is the anniversary date of Mr. Harvey. It should be noted that the salary range is consistent with the range of other city managers within Ventura County and all other employment benefits will continue as offered.

Also before you is a resolution to amend the publicly available salary schedule in compliance with the California Code of Regulations Section 570.5 to update the salary for the city manager classification. There's any questions? I'm available.

ElectedAndy GilmanMayorvoiceprint 0.712:39:06

Any questions? I have no public comments on this. Oh, okay.

UnidentifiedUnidentified speaker 2Proposed2:39:21

Larry Steinkopf, again, and it's not personal. Okay. Well, it's not. Employee salaries are going up 1%. I believe that's in the agreement. And going up 8% seems to me a bit in your face and egregious. And as I told my children, just because somebody else gets it doesn't mean you get it. And to have a consultant interview everybody and say, oh, everybody's getting 8%. Great. Let's give him 8%. Then everyone else will point to him and go, oh, he got 8%. And they'll keep going around and around and around until it just spirals up because everyone will keep pointing to somebody else.

I just think the entire process is not as incorrect, is not right. I mean, retroactive, okay. But still, 1% to 8% for employees is, I think, not right. And I think the process of, because everybody else gets it, is also not right.

ElectedAndy GilmanMayorvoiceprint 0.712:40:22

So, thank you. Thank you.

ElectedKim MangCouncilmembervoiceprint 0.842:40:25

Anything online? Yes, Mayor, we have one raised hand from Starchild. Starchild, you may unmute, and you have the floor.

UnidentifiedUnidentified speaker 5Proposed2:40:33

It's not correct for this proposed salary increase to happen today. The reason why nobody on Council has any questions is because this has already been discussed in closed session. It was improper to do so. The section that Mr. Summers used to agendize the discussion was 54957 of the California Code. Section B4 of this section states Closed sessions held pursuant to this subdivision shall not include discussion or action on proposed compensation except for reduction of compensation that results from the imposition of discipline.

There's a very good reason for that. It's because any increase in the pay for Mr. Harvey should be vetted through the people. We should have the right to comment. This Council has had two months to decide whether Mr. Harvey should have a $20,000 increase. The public's only heard about it 72 hours ago. You know about it because you had a legal closed session meeting to discuss it.

We need more time to understand. One question I have is how the benefit of Mr. Harvey's nearly half million dollar reduced down payment assistance was calculated in the compensation. Does that push him over the median compensation for other city managers? Another question I have is why this money is not being paid to the trolley drivers who are underpaid, don't have a livable wage in Ojai, and for whom we have an insufficient amount of trolley drivers, mostly because we don't pay them enough. It's improper for you to make a decision today Instead, move this to a meeting two weeks or four weeks from now so that you can discuss it with your constituents so that we have a time to look it over. Don't make a decision late at night after a legal closed-door session when the public was not able to participate.

If you do that, it'll look very bad. It'll look like you're making this decision in Secret. And I urge you to do the right thing and postpone this for a future date.

ElectedAndy GilmanMayorvoiceprint 0.712:43:01

Thank you. Thank you, Starchild. No more, Mayor. Thank you. Any questions for staff?

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:43:10

Well, I have a question. Did we engage in illegal Brown Act discussions during this, I mean, during our negotiations or discussions? Have you checked the code and what we did?

UnidentifiedUnidentified speaker 7Proposed2:43:30

Yes, the City Council did not violate the Brown Act in this discussion. The prior discussions were performance evaluation and considered Mr. Harvey's performance and provided direction and comments on his performance. And tonight is the open session item to approve the proposed adjustment in his salary. I'll note that any concerns regarding the lack of opportunity for public comment appear misplaced when those concerns are presented at public comment.

The item that is on tonight's agenda was lawfully agendized more than 72 hours ago. The agenda was available last week on Thursday or Friday. And with that, I'm confident that Council can safely approve the proposed increase, if that's the desire, as a policy measure, regardless of our concerns. Thank you.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:44:11

So did I hear you say that it is not a Brown Act violation to discuss compensation of a city employee? Compensation that, you know, is an increase. It is not a Brown Act violation to discuss compensation that is an increase for a city Not an elected official, you know, a city employee. Is that what I am understanding? You're saying it is not a Brown Act violation to do that.

UnidentifiedUnidentified speaker 7Proposed2:44:45

I'm not speaking on hypotheticals.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:44:48

I

UnidentifiedUnidentified speaker 7Proposed2:44:48

am speaking to the Council's conversation in closed session was lawful without going into the details of that closed session conversation.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:44:55

You're not answering the question. We said we've already said what we did in that closed session. We've already said that we agreed to a compensation level for the city manager. I just did this.

UnidentifiedUnidentified speaker 7Proposed2:45:11

It wasn't agreed to, though, because the agreement can't happen until the vote. And that's on tonight's agenda. I could jump in. It

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:45:16

was discussed.

UnidentifiedUnidentified speaker 7Proposed2:45:18

Again, I'm not discussing what was discussed in closed session.

2:45 – 2:5123 turns

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:45:23

Well, it's someone. Yes, someone has. I mean, what we have, we have here, the staff has. I mean, yeah, I mean, it's nobody here that's discussed

UnidentifiedUnidentified speaker 7Proposed2:45:35

it. Yeah, I'm not sure where the public information, but I would

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:45:37

know. Well, I mean, if such, Mr. Starchild said we learned about it 72 hours ago. And so I'm assuming that that was in the staff report. I think no one here had a clue that that might not be okay to do. So obviously, no one here was going out and saying there was a Brown Act violation. That was brought to the attention by a public comment today. So it's in the staff report. The point being, it's a simple question.

Is the discussion that we had about compensation of a city manager Legal Discussion I'm not, I don't know why you're not answering it, but, you know, I just had, I'm asking you if you, in the interim between the 5 o'clock, you know, the 5 o'clock statement, and now, if you've actually looked up that code, I would be surprised if you did not, but you may not have.

That's all. You know, if we did, Once again, somebody out there is going to report this to the Public Integrity Unit now. So it's best we know what's coming our way. That's all I'm saying. And that's all I'm saying.

not transcribed≈9s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 7Proposed2:47:12

A couple final comments on that point. So, again, I'm not going to speak to what was said in closed session. The closed sessions were lawful. Tonight's item, if there is concerns, and presently, clearly there's concerns, it's being discussed now, the cure is an open and public discussion, and that's what's happening now, on the agenda, with sufficient notice for the public to comment on the topic. So that, if there was a violation, it's cured by tonight's action. Back to the Council. Thank you.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:47:38

Yes, and so curing it is one thing, and having done it is something else. Well, are you trying to,

ElectedAndy GilmanMayorvoiceprint 0.712:47:45

I just, I'm

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:47:46

trying to understand where you're going. I'm just trying to figure out if our city attorney has looked up. Yes, I

UnidentifiedUnidentified speaker 7Proposed2:47:54

reviewed the code

ElectedAndy GilmanMayorvoiceprint 0.712:47:54

sections, and

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:47:55

again, the council's

ElectedAndy GilmanMayorvoiceprint 0.712:47:56

actions are lawful. So I guess what I'm trying to say is, are you feeling like you want to postpone this conversation because of the concerns you're expressing, or no? I

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:48:03

am. Okay. Because I think it requires more than a statement in real time that what the Council did was legal.

ElectedAndy GilmanMayorvoiceprint 0.712:48:20

I guess I might offer something slightly different, which would be this. If we feel that 72 hours is not enough notice for the public to understand the salary adjustment, And to make public comments about it, if you think that's not enough, then postponing it makes sense. But if you think, if one thinks that is enough notice, then I don't see why we wouldn't proceed on the vote, myself personally. So we did hear comments from people online, in person and here about Mr. Harvey's performance already. So they seemed sufficiently notified.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:48:55

Yeah, this is not a question about Mr. Harvey's performance. This is a question about whether the City Council went into closed session and did something that was in violation of the Brown Act. And we did, and I agree, I mean, the first part, it is to cure it. When we did the gymnastics, having an open session cured it. Right. But curing it is not the same as not doing it. And so that's my question.

ElectedAndy GilmanMayorvoiceprint 0.712:49:23

I hear you. But I think what I'm trying to say, though, is that it seems to me the issue that is potentially an issue. This issue is, has there been sufficient public notice to proceed? Which is what I heard the constituent bring up. If that's the case, that it has been sufficiently notified, I don't see why we wouldn't proceed. And maybe the procedure is you vote no.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:49:43

Yeah, I don't know. He felt it was not. He is a constituent of mine. So I have to take that into account.

ElectedAndy GilmanMayorvoiceprint 0.712:49:52

It seems to me that's the real question at the moment is, has he

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:49:55

noticed

ElectedAndy GilmanMayorvoiceprint 0.712:49:56

enough?

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:49:56

And I agree that that is the most relevant question right now. The other questions can be revisited. and it has been cured with an open session if indeed there was a violation. So I understand what you're saying.

ElectedAndy GilmanMayorvoiceprint 0.712:50:11

Yeah. So I don't have questions and I will propose that we accept the amendment on the employment agreement for the city manager. That's my motion.

UnidentifiedCity ClerkProposed · by role2:50:22

I'll second it.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.862:50:24

So I did want to discuss a couple of things because I did, we did receive a comment that Setting the city manager's salary based upon county median is not really the right approach. It's that it should be measured on the number of staff being overseen and the size of the operations. And that kind of made sense to me that We just wouldn't, you know, compare our salary with Thousand Oaks or someplace that's much larger. And then the other thing that I saw was that we had a, someone said 1%, I think it was 1.8% kind of across the board raise for our Staff, and so we're proposing an 8% raise for their boss.

I guess my proposal would be that we, given those considerations, that we make it a 4% raise. That would mean instead of a $200,000, or $20,000 raise, it would be a $10,000 raise.

2:52 – 2:577 turns

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:52:01

I know you want to speak, so go ahead.

UnidentifiedUnidentified speaker 6Proposed2:52:04

I don't want to, but this is an item related to my compensation, but there's some things that need to be pointed out to the Council to remind everybody. So, last fiscal year, you may recall, we embarked upon a comprehensive total compensation review of all city employees. And the methodology that we used was the same methodology that was used. In fact, this classification was part of that same survey from last year. You didn't take any action on one classification last year, and that was the City Manager classification. You took action on all the other classifications.

A number of classifications were significantly below market, and you are not comparing them to the city, the salaries of Thousand Oaks. That's not an accurate statement. There were, I think, what is it, 13 comparator agencies used, and we chose the median of those agencies. So you have agencies like Fillmore in there, yes, you have, you know, the County of Ventura. And that methodology is used, and I explained this at the time, I'll explain it again, that's who we compete with. That's who we lose employees to, that's who we draw employees from.

If you're using the methodology that what are we most like as far as other cities, and that's what we should base our salary upon, that does not take into consideration cost of living in the area, other pressures on city employees. You'll note that we don't have, we have, I think, three of your 46 employees, full-time employees that live in town, might be four.

or very small number because it's very hard to live here. Things like the down payment assistance that I receive, it's a loan, it's an interest, a loan with interest on top of it plus a quarter percent that is due to the city at the time of sale or termination. So you are going to get that money back plus interest plus a quarter percent so the city is not harmed.

Yes, it's a benefit that's extended to me, but your expectation is that I live in town or as close to town as I possibly can, and that's why it's afforded. So I think it's really important that we talk about the methodology that we use for everybody, and it's not something special that was just decided for the city manager. Thank you.

ElectedAndy GilmanMayorvoiceprint 0.712:54:34

and my hope would be that the salary ranges would become more commensurate with the county and that the percentages would go up staff-wide would be my interest also.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:54:45

And I would agree and I have had this conversation with constituents and I think as the public comments came in today is that What you walked into and what was required of you was unusual. So that's the standard that I saw sort of bubbling up in the conversation was that we asked a great amount of you and you rose to the occasion. The other, you know, the numbers and the formulas are all fine. I hear what you're saying. I hear what others are saying, but The job that you did, the job that you took on was very, very difficult. It was not comparable to any other towns. And that, to me, was the deciding factor for going, for agreeing to that raise. And I stand with that decision now, actually.

UnidentifiedCity ClerkProposed · by role2:55:59

I'd like to just add a couple other things about the process, the comparative process. And when we were deciding about this for the director levels and other employees, types of employees here, what we were responding to was the turnover. And when we realized that our numbers were coming in significantly lower than other cities in the county or other cities outside of the county, it was like a wake-up call because we needed to do something to support employee retention.

And so, in addition to what Councilmember Rule said about you had a big job to do when you first came in, I think, personally, I wouldn't want to lose you to Fillmore or Thousand Oaks. And so, I think some of the increase is merit-based. And also, it is expressing the value that you bring to our community. And, you know, you're here. You moved here, and so I personally think it's fair.

ElectedAndy GilmanMayorvoiceprint 0.712:57:30

And we're still below the median. We're 16% below in the county. Any more discussion? Nope.

UnidentifiedCity ClerkProposed · by role2:57:39

I'll put a motion on the table. Wait, we already have a motion and a second. Yeah,

Roll-call vote 0–0 Moved by Andy Gilman · Seconded by Rachel Lang motion and a second. Yeah, let's call the roll. · 2 under review
Show transcript
let's call the roll. Yes, Mayor, we do have a motion by Mayor Gilman with a second by Mayor Pro Tem Lange
Roll-call vote Passed 2–0 motion by Mayor Gilman with a second by Mayor Pro Tem Lange to approve item 5 as recommended. Roll call. · 1 under review
Show transcript
let's call the roll. Yes, Mayor, we do have a motion by Mayor Gilman with a second by Mayor Pro Tem Lange to approve item 5 as recommended. Roll call. Council Member Whitman. Yes. Mayor Pro Tem Lange. Yes. Council Member Rule.

2:57 – 3:1436 turns

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:57:59

In principle, because of the potential Brown Act violation, I cannot vote yes on this even though. So I am going to abstain from the vote.

ElectedKim MangCouncilmembervoiceprint 0.842:58:12

Council Member Mang. No. Mayor Gilman. Yes. Motion passes with three votes.

UnidentifiedUnidentified speaker 10Proposed2:58:18

Okay.

ElectedAndy GilmanMayorvoiceprint 0.712:58:20

All right. Number six, report on city and Ojai staff vacancies and recruiting and retention efforts.

UnidentifiedUnidentified speaker 6Proposed2:58:29

This actually has my name on it, but I am going to ask Ms. Holman, who is still up here, to deliver this state-mandated report. Thank you.

UnidentifiedUnidentified speaker 19Proposed2:58:39

Good evening again. Hi. So tonight we have before you a report on the City of Ojai's staff vacancies and recruitment and retention efforts in compliance with Assembly Bill 2561. The bill took effect just this year on January 1 and requires public agencies to present this information to the legislative body at least once per fiscal year prior to the adoption of your final budget.

At the time the report was repaired, the following full-time positions were vacant. Assistant City Manager, Accounting Specialist, Administrative Assistant, Recreation Manager, Finance Director. Also, the following part-time, temporary, or seasonal positions were vacant. Trolley Driver, and Recreation Leader. The City has active recruitments open for all of these classifications, with the exception of the Accounting Specialist and the Assistant City Manager, as we are considering restructuring these positions to better meet the needs of the City.

During the upcoming year, we will be exploring various methods to streamline our hiring process in an effort to reduce the time it takes to fill open positions and enhance the candidate experience. Are there any other questions?

ElectedAndy GilmanMayorvoiceprint 0.712:59:51

Any questions? We're looking forward to getting all the positions filled. I can say that. Yeah.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.702:59:58

I'll make a motion. Unless, sorry, no, we don't, wait.

ElectedAndy GilmanMayorvoiceprint 0.713:00:04

I don't have any public comments, but I'm

ElectedKim MangCouncilmembervoiceprint 0.843:00:07

looking at the crowd. Mayor, we have no more participants on Zoom. Okay. Wonderful.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:00:13

Okay. Okay. I'll make a motion that we follow the recommendation that we receive and file the report on the City of Ojai staff vacancies and the recruitment and retention efforts that are in compliance with the Assembly Bill, as mentioned.

UnidentifiedCity ClerkProposed · by role3:00:29

I'll second.

Roll-call vote Passed 5–0 motion that we follow the recommendation that we receive and file the report on the City of Ojai staff vacancies and the recruitment and ret
Show transcript
Thank you. Roll call, please. Roll call. Mayor Gilman. Yes. Mayor Pro Tem Lange. Yes. Council Member Mang. Yes. Council Member Whitman. Yes. Council Member Rule. Yes.
ElectedKim MangCouncilmembervoiceprint 0.843:00:42

Motion passed.

ElectedAndy GilmanMayorvoiceprint 0.713:00:43

Thank you, Ms. Holman. Appreciate it. My suggestion on number seven, well, let's hear from the staff and then I have an idea.

UnidentifiedUnidentified speaker 7Proposed3:00:54

As you wish. So this is another discussion on the Council Protocols updates. The Council discussed this two meetings ago on May 13th, and then I know Council Member Rule and Ms. Anderson met and had a discussion, and I think there were some other discussions as well among folks. So what we have before you is the Series of policy options and then the protocol edits reflect the Council's primary or prior primary component. There's further options that could be added or subtracted.

Options are in big picture. Take No Action and Stand Stead on the Current Protocols, Adopt the Recommendation as Drafted, Adopt the Recommendation with Other Adjustments on the Policy Choices as Discussed, or another option is desired. Of course, you could split it and defer. You could, for example, adopt The present proposed draft, which clarifies certain pieces that I'll cover in a second, and then defer to a future date or a workshop or a larger process or discussion, some of the bigger questions. So what's drafted in the edits here, in addition to a couple of minor changes, the language provides that Straight, Recitation of the Brown Act, that only three council members or the presiding officer could call a special meeting. A presiding officer would be the mayor or the mayor pro tem in the mayor's absence.

And that the other component that was adjusted, let me get my little notes here. So that is on page 7-27 regarding special meetings. And then as to Closed Sessions, page 7-30 provides, in an ad, the paragraph in blue, that at the start of the Closed Session, Council approves the agenda, I should start with whatever is on it, plus a Closed Session, Council recesses the Closed Session, at the start of the Closed Session, prior to the discussion, in substantive discussion of the item, the City Manager, City Attorney, or both, will provide a concise briefing to the Council as to why are we in Closed Session, what's the basis for it, And then the Council would take a vote. Are we going to have this closed session or not? And then if it's approved, then have the closed session and discuss and report out as required.

If it's not approved, then that's it. And we report out that the Council has declined to hold that closed session. And you need a majority vote. And this would be on each item of each closed session. So as an example, if we had a closed session agenda that listed an existing litigation, Smith v. Ojai, and then also had a real estate negotiations item. We would walk in and approve the agenda at open session, take public comment at open session, recess to the closed session room, and then we take up the first item, Smith v. Ojai, the lawsuit, and we would say, for example, Council, we're proposing to be in closed session to discuss this lawsuit and strategy for an upcoming summary judgment motion. We're going to discuss what arguments to include, what arguments not to include, and handicap the arguments.

Is the Council comfortable with that discussion? Having it in public would prejudice the City's position because to reveal the weakness of your arguments to your opponent prejudices the City's position. And then we would vote, and then Council would hold or not hold the closed session. And then in the second example, so let's say we vote, we hold the closed session, report out whatever needs to be reported out on the lawsuit. Second example would be real estate negotiations. The Council's proposing to buy some land, On real estate negotiations, you can't discuss the budget component, but you can give direction on price in terms of payment. So we're proposing to discuss buying a piece of land and how much to set as our max price. Is the Council comfortable discussing that?

We would vote, and then if the Council approved, then we would have the discussion of closed session. If any point There is a vote not to have the closed session then or to stop it, we would stop it. And as a general rule, we try to empower everybody to speak up if there's concerns. So those are the primary substantive edits in the present draft. The rest are reflecting things that have already been done in other documents, like the 6 p.m. start time on page 726, which was already changed in the ordinance or on page 724.

There's a bunch of detailed language that's being deleted regarding how commissioners are appointed. That reflects the City's process five ordinances ago, and we've revised that to reflect simply that commission interviews and appointments will be made under the local provisions of the Municipal Code as it reads at the time of the vacancy. So with that, I'm happy to walk through the policy choices, but I know there's maybe a discussion about separating the simple from the more complex. Thank you, Mr. Summers.

ElectedAndy GilmanMayorvoiceprint 0.713:05:37

So here's just a thought, but I'm open to my colleagues' ideas. There's a conversation around recording the closed sessions for transparency that I think is a good conversation to have, but maybe a longer one than we can do at the moment, possibly. The second one, I thought, was Who gets to, what's the process by which we call meetings, which is I hear that beginning part. I think that's one that I'm sensing there's probably agreement on that. So if we were to go to that one and say, we can at least tackle that. And then, at least on the closed session, the item you just brought up, Mr. Summers, about that concise summary and the check-in and the vote, I think we probably have agreement on that, too, I'm guessing. We'll have to find out. So I'm trying to say, if we could piece it out a bit to say, let's make headway and not bog it down with, I think, an important but more difficult conversation on our closed session philosophy in general.

If that's agreeable to you guys. Correct

UnidentifiedUnidentified speaker 10Proposed3:06:33

me if I'm wrong, I thought the last time this was on the table we agreed that we were going to have like a little workshop type thing and then perhaps wait if Matt wasn't the firm that came back after the RFQ to discuss it with attorneys to see what they

ElectedAndy GilmanMayorvoiceprint 0.713:06:49

I think the second, well, I'm happy to defer to, but the second item seems more like that category. Well, I think,

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:06:56

actually, we were specific to three and four. Issues three and four were items that we did not want to address.

ElectedAndy GilmanMayorvoiceprint 0.713:07:10

Give us the page number, Mr. Whitman, please, just so I'm

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:07:12

on the same page as you. Well, policy option three, which is 7-4. and Policy Option 4, which is 7-5. I think that Council Member Lange raised the idea that these are issues that we should probably discuss as part of the RFQ process and or potentially with new council. And I think what we decided was that it at least needed to go into some type of workshop, kind of a process. So one and two, as I understand it, as just core concepts, what are the appropriate methods for calling a special meeting, meaning a meeting that's not on the second or fourth Tuesday of the month?

That as well, days and times, correct. Okay. And then, and then number two is, what are the processes for getting into a closed session? And I mean, I, so my thought would be, I was gonna, you know, I only prepared to discuss those two topics, which I think we can address.

ElectedAndy GilmanMayorvoiceprint 0.713:08:49

Yeah.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:08:50

Tonight. That's what I'm proposing.

ElectedAndy GilmanMayorvoiceprint 0.713:08:54

If everybody's okay with that.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:08:57

That's, I would, I would agree with that.

ElectedAndy GilmanMayorvoiceprint 0.713:09:00

Okay,

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:09:00

is that acceptable?

ElectedAndy GilmanMayorvoiceprint 0.713:09:02

Okay, so then I'm hearing the suggestion from Mr. Summers. So if I look at option 1a on page 72, maintain current practices, but add language to the protocols that reflect the legal requirements of the Brown Act that only three council members or the presiding officer may call a special meeting. So I have

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:09:25

a question about that. Because we've talked about the fact that it creates an imbalance and the idea that The mayor can unilaterally call a special session, but it would take three council people, and that potentially can't be done. It would take multiple meetings to do that, where the two individuals who want to discuss a topic Might be absolutely just as worthy of... So one of my questions on that...

UnidentifiedCity ClerkProposed · by role3:10:05

This is more like a discussion and we haven't had public comments. Can we...

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:10:12

But I have a question.

UnidentifiedCity ClerkProposed · by role3:10:13

Okay,

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:10:14

go ahead. Sorry. That's all right. My question is, We've talked about this on other issues. I don't know if we've talked about it in open session, but we certainly have in discussing things privately. And that is that there is a distinction between a serial meeting in which policies are actually discussed between a staff member and council members. And if you have a quorum or more, that's a problem for the Brown Act.

But there are also situations where that where you can be simply acquiring information or reporting information and not holding a policy discussion and that that would not be a serial meeting? Does that, am I way off base with that?

UnidentifiedUnidentified speaker 7Proposed3:11:12

This is where the Brown Act has inherent contradiction. A discussion of three members of the council on a matter that is within the city's jurisdiction, not an agenda, is a problem because it's a meeting outside of public view. However, it also states expressly that a majority may call a special meeting and may set the agenda for a special meeting. The Brown Act's text does not resolve that distinction.

As I read it, and as most practitioners read it, three members could ask for a meeting. They can't discuss it on the side what the meeting is going to discuss. So we just ask for the meeting. So the common example is something happens that everyone agrees needs to be a discussion, or everyone feels, or most people feel. And then the three individually ask to the clerk or the manager, whoever would produce the agenda, typically the clerk or the manager, or both, I want to meet on topic. Second person, I want to meet on topic. Third person, I want to meet on topic. And then we hold a meeting on the topic.

There's not a discussion among the three outside of public view about how to structure that. And I realize that creates a... This is where the Brown Act doesn't answer the question. It was written by the legislature who doesn't exist in the real world. We know that reality.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:12:24

Can you devise a policy for handling that set of circumstances where we're looking for that third vote in order to call a special session that It clarifies that whoever is tallying the support for that meeting is not going to be addressing policy so that it's not a Brown Act violation.

UnidentifiedUnidentified speaker 7Proposed3:12:51

The only certain, without question, safe answer. is to do it at future agenda items at a council meeting. Other methods exist and have been done in other places. It depends on, in the environment we're seeing tonight, on the item already done, and others in the past, in this kind of an environment, the only way to do it is at a meeting. The way it's solved in practice is one says, I'm very concerned about a matter, and they call the mayor, and if the mayor agrees, it's scheduled. If there's a dispute, as we've had in the past, Other Prior Council, where the majority, or what turns out to be a majority in the end, and the mayor disagree, and the mayor refuses to call the special meeting, then three put it on the agenda, then two ask for it to come on the agenda, either as a discussion to set it for a future meeting, or at future agenda items, they ask for it.

That's the strictest, most, that's the strictest Brown Act answer. The non-strict answer, or the living in the real world answer, is to Not discuss it among yourselves. If you're trying to advocate for a third vote, if I'm a council member and I'm trying to advocate for a third vote, don't talk to the one I agree with. I know I have Bob. So I don't need to talk to Bob. I know I have Bob. I go convince Jill.

That's how you do it. You don't rely, you don't. That's how you do it. That's the reality. Sorry to be so

3:14 – 3:2021 turns

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:14:16

blunt.

UnidentifiedUnidentified speaker 7Proposed3:14:17

No,

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:14:18

I understand. My concern is that if it has to be done at a meeting, then we're looking at potentially like three weeks. And there are things that come up where they need to be addressed more quickly than three weeks. I get that. And I'm totally wanting to honor The Brown Act, but I'm also wanting us to be a little more nimble than having to take three weeks in order to do that.

UnidentifiedUnidentified speaker 7Proposed3:14:50

And the answer most cities use on the ground is the mayor.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:14:52

Yeah, exactly. So if someone feels that, I mean, there is the alternative of if you feel like it needs to be decided now, you call the mayor. One person calls the mayor and explains the situation and the mayor has the ability to call it. You know, it is a problem because the government code says three and the Brown Act says, you know, you can't have three. And you're right, in this particular climate, someone could take either position and argue it and cause, you know, cause disruption. But I think with the ability of the mayor to call it, which is by statute, I mean, we can't change that. The mayor can call it, that's it.

We have a way around it if you can make the case. We can't have two people and then call the mayor because that would be a third, but we can. We couldn't call a special meeting in order to put it on the agenda because we would need three to call the special meeting unless the mayor called the special meeting. So somebody who had a real issue could call the mayor and say, I need you to call a special meeting in 24 hours because this is really important so that we've now decreased our time to 24 hours if the mayor can be convinced that it is of that, you know, that nature of it. So that's one way to do it, to get it down to 24 hours.

But

ElectedAndy GilmanMayorvoiceprint 0.713:16:29

I think you would agree, almost none of the cases would be, hopefully, I need this in 24 hours unless it was so obviously an emergency, in which case we would be doing it anyway.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:16:39

And in which case the City Manager could do it. I'm not sure by law you could do it. No, even the

UnidentifiedUnidentified speaker 7Proposed3:16:43

City Manager needs the Mayor's

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:16:45

consent or the

UnidentifiedUnidentified speaker 7Proposed3:16:46

City

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:16:46

Attorney. And I agree. I mean, I agree that those are so far and few between that it's probably, you know, you're looking at an irrelevant kind of situation. What I

ElectedAndy GilmanMayorvoiceprint 0.713:16:58

would say is we do want to set policy for future councils, of course. My personal interest is if there is a meeting that wants to be had, I want to have it. So that's my personal interest. But if there's three people that want something in the future that the mayor doesn't want in some future day, They really should be able to call a meeting. I really believe in that too. So,

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:17:20

yeah, so the one other scenario, and I'm presenting this as a question, is that it's not always going to be a situation, and I'm looking more at future council than I am at us, but If the Mayor wants to call a special meeting and there are Council people who want to be a participant in that meeting, but they're not available, Then, you know, there's the potential for, I'm not saying Mayor Gilman would do this, but I'm talking about that future mayor who potentially would say, we're doing this as kind of a political ploy to exclude votes from an important issue. And so I'm concerned about that.

UnidentifiedUnidentified speaker 7Proposed3:18:14

I mean, that's just the reality of the Brown Act is the mayor is allowed to weaponize a 24 hour notice. I would suggest that we would hope that comedy enough would enable ensuring that the council commits to each other. You could even add a line in the protocols that we would commit or endeavor or something like that. It's not legally enforceable, but it's a promise among the council to schedule meetings when all five can be available, but for true illness.

ElectedAndy GilmanMayorvoiceprint 0.713:18:43

In practice, though, it seems like the way it usually happens is there's a phone call or an email saying, I'm interested in something. And it happens sort of organically in a way, just because we are trying to work together as a team. So hopefully this won't really be an issue. But I do want to say that, I mean, I agree, we should make it that three people can. So in the very kind of on the ground example you brought out, Does that seem workable enough or really the only way we can go?

In other words, Jake says to John and John says to Jill and they don't talk to each other. That's the best way we can do it right now.

UnidentifiedUnidentified speaker 7Proposed3:19:20

Yeah, I mean, that's the best way the Brown Act leaves us, aside from, on top of, of course, at a meeting. The other thing I would note is, we tend to think of these as in two weeks out, but you could have a future agenda item at a regular meeting, and then at that, three could say, we're scheduling a meeting for 24 hours notice. So that's, or whatever, 10 p.m. the next day. That's admittedly a bit extreme, but the Council majority could set it. So you can't collapse the front end if we wait for the meeting, but you can collapse the back end.

of that.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:19:52

So then, under those circumstances, isn't the best way to proceed to simply adopt the Brown Act language as it is and just stick with that?

UnidentifiedUnidentified speaker 7Proposed3:20:05

Yeah, I mean, that's certainly the recommended approach.

ElectedAndy GilmanMayorvoiceprint 0.713:20:09

So my suggestion was that we adopt the Brown Act language as proposed, and then I also was interested if we will entertain this. I think that what you propose, Mr. Summers, around A concise summary and a quick vote in a closed session to proceed I think solves difficulties that has been expressed here. If you guys agree with that, it seems like it's expedient and everybody's on the same page there.

UnidentifiedUnidentified speaker 7Proposed3:20:33

And that's drafted in on page 730.

ElectedAndy GilmanMayorvoiceprint 0.713:20:35

Thank you. But let's let's take some public comments. Okay. Larry Steingold and Bill Miley.

3:20 – 3:278 turns

UnidentifiedUnidentified speaker 2Proposed3:20:49

Sounds like you're really getting into the weeds, and it's a good thing. 4B, videoing and audio, or just audio. There are, since I've been here, there's been a lot of talk about Brown Act violations, people talking out of tune, people not staying within the rails, videoing and audioing, audioing. will keep people within the rails because if you can't do it, then you shouldn't be doing what you're doing. I think even I can stay within the rails.

In San Francisco, they have the Sunshine Ordinance. All closed sessions of any policy body must be audio recorded and videoed. These recordings must be retained for 10 years or permanently, if feasible. Public access to retorting are made available to the public whenever all rationales for closing the session are no longer applicable. For closed sessions justified by anticipated Litigation. Recordings must be released to the public two years after the meeting if no litigation is filed, upon expiration of the statute of limitations, and so on. I mean, there's reasons why we need to get it done. I mean, enough already. I mean, there have been a lot of comments and promises and things said during political campaigns, and all the reasons why we shouldn't, but there's more reasons why we should.

So please, At least try it for a year. If there's a problem and it doesn't work, then do something different. But right now, this is insane. We shouldn't be having conversations about talking out of tune. You're in. It's done. Stay within the rationale of the agenda. It's not that difficult, so please. Or how about we put it on the ballot for November? Thank you, Mr. Stengel.

not transcribed≈9s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 4Proposed3:23:11

The item I'm interested in is closed session records recording. I want to advocate for audio recording of closed sessions. Recent history documents the trouble generated by he said, she said, you said, they said, nobody said. This is what we the public get, in my opinion. So I want to follow, I want to support The following section, which is option 4B, Begin Recording, Close Session.

My arguments supporting a yes for audio recording are, I think there are eight in number, something like that. First one, by knowing that participants are being recorded, By knowing that during public city council meetings they're being recorded, those present seem to likely stay on topic and they're accountable for their input. Two, the city spent huge amounts of money and will to litigate the Brown Act issues that were not recorded.

and Created an Ongoing Conflict, Still Unresolved and Potentially Very Costly, $400,000 plus. Three, my elected officials should be willing to be responsible and defendable for their involvement. Four, I assume that any attempt by outsiders to obtain closed session recording needs a court approval. Five, willy-nilly attempts to get city plans and strategies I don't think will happen.

Six, the whole point of closed session is to follow the law on personnel evaluations, real estate deals, litigations against others, and by others against the city. Seven, I don't agree that keeping the conversations, deliberations unrecorded is best to keep them safe from others learning about them. We are protected by a court ruling and the truth and ethical beliefs and practices by our elected officials.

And eight, this is government business by elected officials who are and should be accountable Please consider upping your game by doing what you do in public. You record your verbal actions, and in public, your physical actions, too. Video, thank you.

ElectedAndy GilmanMayorvoiceprint 0.713:26:08

Thank you, Mr. Miley. Anybody online? No, Mayor. Okay. So, Mr. Harvey, I would like to extend the, if we do go the way I think we're going, that we do take this Brown Act recording or transparency general umbrella item and not lose sight of it. So if it means that there's a workshop or if we are looking at any potential legal representation change, in other words, I don't want to This is still very important for me. I like to keep it forward that we have the conversation.

UnidentifiedUnidentified speaker 6Proposed3:26:41

So great. Thank you, Mayor. We will add this, Mr. Montgomery, to the report of reports, as we call it, so we don't lose track of that. And the direction will be, I think, just future, near future agenda TBD. And if you change your mind and you decide that you want that at a near term agenda, date specific, that's just great.

ElectedAndy GilmanMayorvoiceprint 0.713:27:04

I'd like to get our goals going and do this right, because transparency is one of the goals. and so this should be an, it is an item actually, it might be an item there, or it will be. Okay, thanks. Thank you. So, I heard you suggest a motion.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:27:19

Okay, so, but let's just clarify on number two.

ElectedAndy GilmanMayorvoiceprint 0.713:27:22

Okay.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:27:24

So the idea on number two is that we retain the Brown Act language, but we adopt a protocol under which we call for a preliminary discussion and vote on whether this is the proper topic for Closed Session

3:27 – 3:3539 turns

UnidentifiedUnidentified speaker 7Proposed3:27:50

After public comment, and then go into closed session, and then essentially vote twice. Reaffirm the closed session with more information at that stage.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:27:58

Okay, so basically we're retaining everything as it is, with the exception that we're adding a protocol that we just described. Do you have enough of the language? It's already written. It's page 730. 730. Page 730. 7-30, sorry.

UnidentifiedUnidentified speaker 7Proposed3:28:19

Right. It's the blue stuff. The blue added paragraph describes that. OK, so in addition to the present process.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:28:31

OK, so I my I would make the motion that. We adopt that specific language and we retain everything else for the time being as it's.

UnidentifiedCity ClerkProposed · by role3:28:45

I'll second

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:28:46

the motion. And you have a comment?

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:28:48

I do. So, you know, in looking through this, and this is I guess would be for the further discussion, but I have some issues that I think we should bring up. One is, and it is under three, but I just want to put it on the record now and for a discussion later. On 7.5, in drawback for the policy adopt a closed session report form, There's the drawback, the final session, the final sentence is, as a confidential record, it could discourage City Council members from speaking openly and honestly about issues. And this is my major concern. Sorry, just what page

ElectedAndy GilmanMayorvoiceprint 0.713:29:35

are

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:29:35

you on? Oh, I'm sorry, 7.5.

ElectedAndy GilmanMayorvoiceprint 0.713:29:38

You're at 7-5.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:29:40

7-5. OK. Drawback at the top of the page. I

ElectedAndy GilmanMayorvoiceprint 0.713:29:43

see.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:29:43

Got it. The bottom sentence. So what I think needs to go at the beginning of every session is the standard for the Brown Act for litigation, which is it will prejudice the city in litigation. That has nothing to do with how your freedom to speak. Right? I mean, the standard is, will this discussion, if held in public, prejudice or disadvantage the city? It has nothing to do with what you say, you know, or how you say it, or the ability of you to wander in your conversation.

I take real issue with that. The Brown Act is not designed to allow City Council members to go in and be free to say whatever they want. That is a misstatement.

ElectedAndy GilmanMayorvoiceprint 0.713:30:47

That's the administrative report, so that's not anything like the protocol that we're going to adopt, but it seems to me the principle of what you're saying is something that I thought a lot about, too, which is, it kind of goes to Mr. Miley, we should be able to say things that you would also be confident saying other places if it's not If we go forward and discuss the Brown Act and

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:31:06

transparency in general,

not transcribed≈12s of audible speech the AI couldn’t make out▸ listen
ElectedAndy GilmanMayorvoiceprint 0.713:31:19

This is a principle that you would not include as a drawback to say, if it's recorded, it discourages open communication. So that's the principle you'd like to bring forward.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:31:29

That's not, that has, that is not in the Brown Act. Yeah, yeah. So yeah, so that is definitely something I think that that's, there is an ecosystem that I find with city attorneys and city managers that's based on ease, which, you know, and that, is not the Brown Act.

ElectedAndy GilmanMayorvoiceprint 0.713:31:52

So that's

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:31:53

for

ElectedAndy GilmanMayorvoiceprint 0.713:31:53

this thing that's going to come.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:31:55

Yes. And I have a couple of just things I want to discuss. I mean, they're

ElectedAndy GilmanMayorvoiceprint 0.713:32:01

about this vote now or

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:32:03

no? No, no, no. I don't want to vote on it now. I just want to bring it up because I want people to understand how seriously I take this. by bringing it up. Right. So the other thing is, you know, the policies. So go down to option 3D, require an admonition before closed session. Any council member concerned about the legality of the closed session may remove themselves from the meeting.

Certainly they can, but that puts that council member at a disadvantage for the discussion. So I would like to find some other way to resolve that than somebody gets up and says, I'm leaving because I don't agree with this. So I just want to think about that. And then also, from what I understand, attorney-client privilege, if there is a Brown Act violation, there is no attorney-client privilege. That's wrong. There's

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:33:07

a case that addresses that, and you're wrong.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:33:10

I may be wrong, but I want to...

ElectedAndy GilmanMayorvoiceprint 0.713:33:14

Ms. Rule, if I can, please. I'm hearing what you're saying, but it sounds like these are conversations that we are going to have not related to what we're adopting tonight.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:33:23

Correct. I just want to make sure that these items are actually discussed. And yes, we may have a disagreement, and you may have case law, and I may have case law, and we can bring that, and we can discuss it, and we can decide what we want to do about that. But I want to make sure that this does not fall by the wayside, and the particular points that I would like the Council to think about Okay, so that it's not, it comes up, and we haven't really thought about it. What I don't

ElectedAndy GilmanMayorvoiceprint 0.713:33:50

want to do is have a fight

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:33:52

right now. No, no, I don't want to have a fight either. There's no fight to be had. There's no fight to be had. There's, you know, there's a discussion, and, you know, obviously, some members of Council disagree. So we're going to have that discussion. I have a solution,

ElectedAndy GilmanMayorvoiceprint 0.713:34:06

possibly,

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:34:07

which is,

ElectedAndy GilmanMayorvoiceprint 0.713:34:08

when this item gets brought to the Council, before it's, I would love you to review the language and make sure that it's going to cover the bases you would like.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:34:14

Yeah, and I'm happy to do that, I just don't want to spring it on people who haven't really delved into it, because it would be more like a concept review, but then we would be asking people to come up with legal interpretations, which take time and energy. I think that's going to

ElectedAndy GilmanMayorvoiceprint 0.713:34:31

be probably part of what we're going to discuss.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:34:32

Okay, perfect. So I just wanted, it was important to me to make sure that the issues with three and four bubbled up before the next meeting.

ElectedAndy GilmanMayorvoiceprint 0.713:34:44

Understood. We have a motion and a second, correct, Mr. Montgomery?

ElectedKim MangCouncilmembervoiceprint 0.843:34:47

Yes, we do have a motion and a second. Please. I don't feel certain I've recorded all these, I'd like to ask. The motion,

UnidentifiedUnidentified speaker 7Proposed3:34:55

as I understand it, is to simply adopt the revised protocols as drafted, which is Attachment A,

ElectedAndy GilmanMayorvoiceprint 0.713:35:02

with the red line as shown. And it's maintaining the Brown Act language as stated. Correct. Yes, just that. But do we even need to say that?

3:35 – 3:4828 turns

UnidentifiedUnidentified speaker 7Proposed3:35:14

It's inherent in the draft.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:35:15

Okay, great. I have a quick question, I'm sorry. Is this, this is a protocols or this is an ordinance that will come back for a second reading?

UnidentifiedUnidentified speaker 7Proposed3:35:23

Protocols, the protocols were not adopted by ordinance.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:35:25

All right, thank you. So, but they are changeable. They are easily changeable, much more so than an ordinance.

UnidentifiedUnidentified speaker 7Proposed3:35:32

Correct. Ordinance takes two readings and three votes twice. This takes three votes once.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:35:36

Right, got it.

ElectedAndy GilmanMayorvoiceprint 0.713:35:37

Thank you very much. Thanks for the clarification.

Roll-call vote Passed 5–0
Show transcript
Roll call. Okay. Council Member Rule. Yes. Council Member Mang. Yes. Council Member Whitman. Yes. Mayor Gilman. Yes. Mayor Pro Tem Lange. Yes.
ElectedKim MangCouncilmembervoiceprint 0.843:35:49

Motion passes.

ElectedAndy GilmanMayorvoiceprint 0.713:35:50

Thank you. Last item. The July Parade Float.

UnidentifiedCity ClerkProposed · by role3:35:55

All right. Way to go, girls. Yeah. We'll leave everybody uplifted, hopefully, here. So I'll go ahead and present this one. And Kim, feel free to chime in. So Kim Christie Rivera and I all met to discuss potential concepts. And what we decided is that for this year, since it's the first year that we're having Presence in the parade in a long time that we were going to keep it simple and use our Vehicles so we're not going to build a huge float or you know anything like that but we have so tonight before you you have three concepts and And each one of these concepts is one that we discussed and that we like.

And so before we get into the concepts, I'll just talk, before we get into the three themes that you'll be choosing from, I just wanted to show how we arrived at this decision. So, first of all, our float, these are not to scale. These renderings are not to scale, but they're close. So, we have two EVs, electric vehicles, symbolizing our commitment to sustainability, clean energy, and climate-conscious governance.

The primary visual in the bed of each truck, as you'll see here, we have the Ojai seal, and the seal is going to be, this is going to be a banner. The banner will be evergreen, and it will be positioned on a vertical stand, double-sided, and evergreen meaning that it can be used for other occasions as well. In fact, everything that I'm proposing here tonight is multi-use. So that we don't have to go through the process of getting printing or paying for signage year after year.

So the seal will be prominently displayed and you'll notice the circle of plants surrounding the seal. And these are all native California wildflowers and they're native to this area. The floral circle represents the diversity of perspectives, identities, and ideas within our community. There's an oak tree, an acorn at the very top that symbolizes the strength and the roots of our history and how all, even though we come from different backgrounds and different perspectives, we're all one unified Community, and so that is the symbolism in this. You'll see there are poppies, there are all types of different wildflowers, and I actually went to the Land Conservancy's website just to get inspiration for what native plants to draw from.

There is a little section of pixies right there too. So this is going to be the side view of it and we will have some people in safely in the truck bed waving, holding flags. And now we'll go to the next slide. And here is a view of what this is going to look like from the side. And you'll notice there, one of the things that Council Member Mang mentioned is we really want to have as much participation as possible. So we would love for our commissions to be involved. to do banners or to hold signs. And so there's just an Arts Commission banner rendering that's represented there. And let's go to the next slide.

And now, here is the big decision. So we want the community, we want the commissions, we want staff, families, anybody who wants to be a part of this. We are really communicating that we are unified. And so we have three different themes. The banner, there will be a couple of people holding a banner out in front, and then others holding signs and There's actually the HPC is represented there, Parks and Rec, the Arts Commission, and that one is planning right there. So all of the, this is our dream, is that all of the commissions will have their own signs and be out there rallying with us, showing their support. So the theme that we're deciding on tonight is the primary visual, and the primary visual is going to be this banner, and it is an 80 by 33 foot banner, so it's long, and, or 72, we're still negotiating those dimensions.

And the themes we have are the first one, and now we can go to the next slide, Okay, so the first one we have is Rooted in Nature, Growing Together. And this is actually theme number three in this, or I think it's theme number three in the staff report. So Rooted in Nature, Growing Together. And so this, this You know, one of the themes that we had talked about is how deeply our roots go, how council after council, you know, previous councils have made decisions that have preserved the integrity of who we are, that have kept that small-town feel, and so we're acknowledging the depth of the roots of our community.

So this speaks to our connectedness, the way that we evolve through care, connection, shared growth. So it honors both tradition and progress. And there we have the oak trees and the poppies, and I put a butterfly there for our pollinators. Okay, let's go to the next one. Then the next one is United We Stand for Ojai. And this one speaks to the solidarity and cooperation that define our civic life.

And so it underscores the idea of that we are, even though we have differing viewpoints and differing perspectives, that we are all one community. And that also carries forward the theme of the seal with the flowers around it. And then the final one, let's go to the next one. Final one is Ojai, A Beacon of Light. And this positions us as a leader in sustainability, the arts, nature, forward thinking, civic engagement. And so this one carries a little bit more of an inspirational theme.

So our next steps tonight will be to finalize a theme, and then our ad hoc committee can move forward with getting the banners printed and getting our trucks ready for the 4th of July. Cool.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:43:25

Good job.

UnidentifiedCity ClerkProposed · by role3:43:26

Yay

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:43:26

you. Yay you. It's all Rachel. No, I'm sure it's everybody. No, it's everybody. Yeah.

ElectedAndy GilmanMayorvoiceprint 0.713:43:34

I don't have any public comment cards. Anybody? Great. Okay. So you're asking for a vote of one of those three?

UnidentifiedCity ClerkProposed · by role3:43:43

Yep.

ElectedAndy GilmanMayorvoiceprint 0.713:43:44

Okay. So I, I

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:43:46

have a few comments. The first is that I think we should all Recognize that there's been this committee in Ojai for many decades that has put on our parade and fireworks. You know, fireworks that may become drone show, but they've been doing the hard work to make this happen and they should be acknowledged for what they've been doing. When I look through the theme ideas, I didn't draw a close connection between what the theme of the parade is, which is old-fashioned Fourth of July.

This is not my, like I said when we did the style guide, this is not my area of providing input. So that's my only comment and whatever you guys want to do is.

UnidentifiedCity ClerkProposed · by role3:45:03

Yeah, I want to speak to that, because we actually did talk about that old-fashioned Fourth of July, and we came up with some ideas for it, and ultimately, the idea of the root, the one that speaks to the roots, was leaning into that a little bit more. We went with these types of designs more because we didn't want to have to get new banners printed every year. One, for the cost of it, and two, because I mean, the theme is going to change every year, and so future councils could decide that, but there's cost, and there's also the environmental impact of having new banners printed every year, and then what do you do with those banners when the parade is over?

So those were just some thoughts that went into it, and we did consider that and look at other concepts.

ElectedAndy GilmanMayorvoiceprint 0.713:46:08

Just my, I like them all. And super cool. And I'm really excited about the Fourth of July. And the Rooted in Nature Growing Together, that one appealed to me the most. And it's because all the connotations that anybody could pull from or think about, they all worked in that one, where I thought that one just had a clarity that the other ones It just, I thought it spoke to wherever anybody was coming from in our city and everything we're up to, that's the one that I thought spoke the clearest, but that would be my vote, but I'm actually happy with all of them.

Yeah, thank you. I think it's gonna be really cool. You have a preference?

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:46:47

So I also gravitated initially towards the rooted in nature and growing together. But then I looked at, I mean, where we are right now in this world, and United We Stand spoke to me. So, you know, I mean, probably there will be some people, I don't know. So if the idea is, I'm perfectly happy with Rooted in Nature and Growing Together, but I also feel the pull to make a stand and to say we stand for this, given the environment that we are in right now.

So, yeah. That's where I stand on that. I'm willing, you know, I will go either way for sure. Those are my thoughts on both of them.

UnidentifiedUnidentified speaker 10Proposed3:47:47

Yeah.

ElectedAndy GilmanMayorvoiceprint 0.713:47:49

You have a strong preference either way? You're like

UnidentifiedUnidentified speaker 10Proposed3:47:51

them all. But I do like the rooted in nature.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:47:58

It is Ojai, I have to

UnidentifiedUnidentified speaker 10Proposed3:48:00

say.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:48:01

It is Ojai, so. I'm absolutely fine with that for sure.

ElectedAndy GilmanMayorvoiceprint 0.713:48:07

Are we okay with rooted in nature?

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:48:10

We are.

3:48 – 4:0044 turns

UnidentifiedCity ClerkProposed · by role3:48:13

Okay, great, then we will move forward with getting those banners printed, and we invite anybody who's here, anybody who wants to participate in the parade, you can walk with the City of Ojai, I'm sure we'll have flags that we hand out, and we would love for any of our commissioners to be there as well, holding signs that represent your commission, even though I know it might not be feasible with the timing, so thank you all very much.

ElectedAndy GilmanMayorvoiceprint 0.713:48:41

Thank you. Wow. Yeah, super cool. Okay, any council member reports? This is not a big report, just to say the music festival was exquisite this year. It was so good. And I just every day I went there, I thought, I can't believe I live in such a wonderful place. So very good. Very good.

UnidentifiedUnidentified speaker 6Proposed3:49:03

City Manager's Report. Yeah, as you know, I don't normally give one because we end late, but we're going to start a new process beginning with the next meeting where Council's direction, I will be giving, and upon suggestion from Ms. Roth, a City Manager Report just before public comment. I'm gonna try to be very brief and keep it to around two minutes. Things that, you know, actually I was looking in your protocols, It does speak to this type of what should be in the report, so that's grounding. It's information that the public could benefit from, happenings, issues, challenges, et cetera. That's what I will start doing, starting on the 17th. Thank you. Oral report.

ElectedAndy GilmanMayorvoiceprint 0.713:49:50

Thank you. Any future agenda items?

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:49:52

Yeah, I've got a couple and I'm going to need Matt's help on one of them. But so one is that the there was reference tonight to that the Hearings that are taking place concerning the Vandenberg. And I think we as a city have an opportunity to make a statement. I've talked to Ben about this. Mr. Harvey, you know, likes the idea of presenting something. And I think we should, and I think the City Council should be behind and supportive of a city statement saying, You guys are shaking us.

UnidentifiedUnidentified speaker 6Proposed3:50:38

And I believe Council Member Whitman reminded me, we had a discussion about this, that the comment period is such that we are, there's a good, there's a long comment period I seem to recall. July 7th. Right. Okay, so we're, we could bring this right away. I was thinking a consent calendar item. Yeah. Okay, for the Mayor's signature at the Council's direction.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:50:56

Okay, and then the next one's a little complicated because I, I I only just thought about mentioning this, but there is a bill running through the state legislature right now that would say that a city does not have control to reduce the size of buildings within this transit corridor. And I know that there's there I've received numerous emails saying, you know, will you will the city of LAI support our cause to retain local control?

I think it's important that we do retain local control. My understanding is that the buildings could be as much as 15 stories high. And it's also my understanding that the bus route up from Ventura creates this corridor, like six blocks either side of Ojai Avenue, where you could, where we would lose control to say, hey, we don't want to We don't want a huge building here.

So, Matt?

UnidentifiedUnidentified speaker 7Proposed3:52:25

It would be a position, the agenda item to consider the Council taking a position statement on On, I believe it's SB 79 is the bill number, Senate Bill 79 carried by Senator Weiner. So it would be an agenda item to consider taking a formal position, oppose, support, oppose if amended, support if amended on that bill.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:52:47

Bill's passed, actually.

UnidentifiedUnidentified speaker 7Proposed3:52:49

It advanced to the, as I understand it, it advanced out of the Senate, but it still has to go through the Assembly.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:52:55

Yeah, right. So, and I would bring up that we do not have a transit corridor, so it is irrelevant to us.

ElectedAndy GilmanMayorvoiceprint 0.713:53:03

I thought it was around train stations.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:53:06

No, it's around a transit corridor, which means that you have buses running during high commute hours every 15 minutes, I think, or maybe it's every half an hour. So, you know, we don't have a transit corridor. We are not, we are not, cannot be affected by that unless we were to change our bus schedule such that our buses were running during commute hours.

UnidentifiedUnidentified speaker 7Proposed3:53:36

or Gold Coast Transit Change the Bus Schedule.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:53:39

Or Gold Coast Transit Change the Bus Schedule. Yeah, exactly.

UnidentifiedUnidentified speaker 7Proposed3:53:44

And this does start to sound like discussion of the item that's not

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:53:47

on tonight's agenda. I think it's great to have a discussion on the item so that we're clear. So an administrative report should really, I think, detail all of that, kind of like we were discussing, to have complete information. and on what that actually means. And, you know, slavery was local control too. It was the same argument as local control.

ElectedAndy GilmanMayorvoiceprint 0.713:54:16

The first question would be is, it seems to me, is it something that could potentially affect us or not? I guess I'm looking and I can't find it, obviously, right this

UnidentifiedUnidentified speaker 7Proposed3:54:24

second. We'll bring back a report. I'm seeing this on the June 24th agenda. Yeah, we would need it. Yeah. Yeah. Yeah. As in not next week because the agenda for that goes out tomorrow. So thank

ElectedAndy GilmanMayorvoiceprint 0.713:54:40

you. Not next week.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:54:42

Right. So I think this also brings up a question of how we get things on the agenda. I mean, does this go to the top of the list?

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:54:55

I need a second for somebody. I

UnidentifiedUnidentified speaker 6Proposed3:54:58

second.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.863:54:58

Yep. OK. Mm

UnidentifiedUnidentified speaker 6Proposed3:54:59

hmm. So for items, if I could just jump in here. Something like a letter of support or opposition. I think that we have the bandwidth, you know, with council direction to usually be able to put those on the next near-term agenda. I feel that's okay. Now, your request for extensive analysis, that might, I worry a little bit, I think we could, I know, 100% confident we could put together a complete letter of opposition for your consideration.

I don't know if we would have a huge amount of analysis that would go with it.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:55:38

And I think, I mean, this is a fundamental housing question that the state is addressing. And so I can't imagine that we wouldn't have a full analysis of what it actually meant. This isn't, this isn't, you know, a toxic dump site. This is a huge housing issue. Sure, we're

UnidentifiedUnidentified speaker 6Proposed3:55:58

going to steal from the Legislative Analyst's

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:55:59

Office. Yeah, yeah, so that's, you know, that's pretty,

UnidentifiedUnidentified speaker 6Proposed3:56:02

that's

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:56:03

pretty, an analysis of whether or not Qualify as a Transit Corridor. I mean, I get the emails too, you know, from all of the, you know, I get the emails, but I understand this is part of a deeper housing question that I don't think we can make an evaluation in isolation as to the other Larger housing questions. So I wouldn't say that it's a rubber stamp one way or the other. I would like the Council to understand completely the ramifications of either one of these going either way. So, yeah, and...

UnidentifiedUnidentified speaker 6Proposed3:56:47

Sorry, just to beat this to death, when you say either one of these, what, what are you, are you speaking to SB 79 and its companion, or are you, what are you...

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:56:54

I'm sorry, I missed the first part of your question. I thought you meant

ElectedAndy GilmanMayorvoiceprint 0.713:56:57

either that we wanted to go against it or for it. She was, I thought. I see.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:57:01

Yeah, but I think it should be in context of the larger situation of which this is an outgrowth of and we can decide. Understood. Where we want to be on this and I think it's a good council discussion. Yeah,

ElectedAndy GilmanMayorvoiceprint 0.713:57:15

that sounds good.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:57:16

Yeah, and so I do actually also have an agenda item. Yeah. So I would like to propose a traffic safety calming measure, which is in the downtown corridor, my district, between Montgomery and Park, I would like Oak from, I would like to discuss this, not Oak, pardon me, Drown from Ojai Ave to Grand and North Fulton from Ojai Ave to Grand to be a optional but strongly Thank you.

Montgomery, or take Park, but leave Drowned and North Fulton to be walkable for the families that live in this district, because it's a thoroughfare, right? It's people going from either Westridge down to Grand, and they speed. And in San Francisco, they just have a sign. There's no enforcement that just says, You know, we would like this street to be a calm street. Please take, you know, Montgomery or Park if you're so inclined. Local traffic is preferred.

not transcribed≈20s of audible speech the AI couldn’t make out▸ listen
ElectedAndy GilmanMayorvoiceprint 0.713:58:57

Understood. And so when there's several streets that are going to be brought up tomorrow, I mean, a week from today. And one idea that's going to be brought up a week from today is the police chief having just one proposal is he's got Some temporary speed humps to try in locations. And I'm only bringing that up to say, that seems to me, this could be one of those pieces where we look at things like traffic and public safety, that could be one of the items, and it could be an easy one that we take right away with signage. So, my suggestion would be, if you're okay with it, is When we do our goals and tactics a week from today, keep that one handy, and we'll put that one, because there's like five traffic things that, I know I have like three.

They're just like that. They're

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.703:59:45

similar to that. Yeah, yeah, and I agree, and I mean, my vision is that Montgomery and Park would have speed humps. and that Drowned and North Fulton would be for walkers and families and bikers. Yeah, and it seems to me it could be easily done and it could be a pilot program. It doesn't work. It's crazy. Well, guess what? Those little signs that are in the middle of the road come right back down.

ElectedAndy GilmanMayorvoiceprint 0.714:00:14

That's what I like about the temporary solution.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.704:00:16

Yeah, just let's see how it works. Let's move something forward.

ElectedAndy GilmanMayorvoiceprint 0.714:00:20

Well, let's talk

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.704:00:21

about it next week. Are you okay with that? My constituents are always stopping me about this. For sure. And summer's coming up.

UnidentifiedUnidentified speaker 6Proposed4:00:28

So I'm not writing this one down because you're going to be bringing this up during next week's. Okay.

UnidentifiedCity ClerkProposed · by role4:00:36

So I had one other agenda item and that is to bring forward a discussion about solidifying or entering into a contract with the Chamber. and Reviewing the Proposal that we received from them.

4:01 – 4:0417 turns

UnidentifiedUnidentified speaker 6Proposed4:01:13

So yeah, let's see. You guys are going to talk about it if you guys so agree. I mean,

ElectedAndy GilmanMayorvoiceprint 0.714:01:20

yeah, no. So this is I mean, we can do whatever we guys want. Here's here's how how we've been talking about it. We say, here's these tactics that we're going to do. And then we say, well, we can't do it all ourselves. Obviously, we're going to engage with other people, other organizations that do it. So I think in those two cases, you guys, we can't hear over you guys. Thank you. In those two cases, it seems like we have clear contractors that we want to look at the details of.

So we can, if you guys want, we can look at the details of those two a week from today. I'm happy to do that. I'd be happy. I'd be thrilled. But it does mean we're digging into a tactic. And we do have the dollar amounts on both. We know what they are. But we're missing the larger context, if we were to approve either one of those,

UnidentifiedCity ClerkProposed · by role4:02:08

for example. So you're proposing have the goals and tactics conversation separate, and then bring those contracts back at the meeting after that, or a meeting

ElectedAndy GilmanMayorvoiceprint 0.714:02:19

after that? We have to decide, because I have the same desires, but it's that I was trying to think we could be piecemealing people coming in saying, oh, this is a really good idea, let's do this, this is a really good idea, let's do this, because I have 10 of those. But then you go, well, what's the overall picture that this structure encourages? Those two are slightly different, I would say, because they've already done a lot of work and we have something articulated, but I do think we want to be disciplined about

UnidentifiedCity ClerkProposed · by role4:02:50

what we bring forward.

ElectedAndy GilmanMayorvoiceprint 0.714:02:53

I'm open to your guys' suggestions, but we

UnidentifiedCity ClerkProposed · by role4:02:55

have to

ElectedAndy GilmanMayorvoiceprint 0.714:02:56

discuss

ElectedAndrew WhitmanCouncilmembervoiceprint 0.864:02:56

them. I

ElectedAndy GilmanMayorvoiceprint 0.714:03:05

think

ElectedAndrew WhitmanCouncilmembervoiceprint 0.864:03:05

so. And that's

ElectedAndy GilmanMayorvoiceprint 0.714:03:06

what I hope

ElectedAndrew WhitmanCouncilmembervoiceprint 0.864:03:07

next week would be. That's gonna be more than one, but that would be one. Well, I think then we should prioritize because this is just going on and

ElectedAndy GilmanMayorvoiceprint 0.714:03:15

on and on.

ElectedLeslie RuleCouncilmemberProposedvoiceprint 0.704:03:32

You know, I think that the goal setting in that case needs to say, we might need to parse these out and not try to do them all at the same time. Say, you know, what do we think are the priorities? Here's one, two, and three. We could do that. You know, because I would like to move this. I agree it warrants a deep discussion. But I also worry that we just keep pushing it on and where we could probably make a decision if we sat down and discussed it. So that would be my preference.

ElectedAndy GilmanMayorvoiceprint 0.714:04:13

I feel the same sense of urgency. I would like to see it. Okay, so we're gonna stick with what we've got.

UnidentifiedUnidentified speaker 6Proposed4:04:23

Okay, so that I'm hearing we're gonna talk about next week and we're not gonna, okay, got it, thank you. Is that it, are we good? We're good. Okay, meeting adjourned.