Ojai City Council, Regular Meeting

BodyCity Council
MeetingRegular Meeting
Date📅 June 24, 2025

UnGovr Transcript

iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.
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Scheduled start 6:00 PM · clock-time estimates pending review

0:00 – 0:059 turns

UnidentifiedUnidentified speaker 1Proposed0:01

Welcome to our Tuesday, June 24th regular meeting of the Ojai City Council. Glad you're all here. Mr. Montgomery, please roll call.

Roll call — called by Unidentified speaker 12
Show transcript
Yes, Mayor. Mayor Gilman. Here. Mayor Pro Tem Lange. Here. Council Member Rule. Here. Council Member Meng. Here. And Council Member Whitman is present.

No, he's here. Okay, he'll be right back shortly. I didn't realize he wasn't there. Let's do the pledge. Thank you, Mr. Montgomery.

Pledge of Allegianceceremonial · click to expand · ≈41s recited, not transcribed
ElectedKim MangMayor Pro Temvoiceprint 0.720:37

Yes, Mayor. Welcome community, Honorable Council, please rise as you are able. Ready, begin. I pledge allegiance...

UnidentifiedUnidentified speaker 1Proposed1:03

Let's wait 30 seconds. This is the moment of silence while we remember why we're all here.

UnidentifiedUnidentified speaker 3Proposed1:29

I was just going to say that. Let's take a moment of silence. We're in a mind meld.

UnidentifiedUnidentified speaker 1Proposed1:35

Good. Mr. Whitman, I'm sorry, I did not see that you were there and I started the meeting and you're here now and we've done the pledge. I'm assuming that you're good and pledged.

UnidentifiedUnidentified speaker 4Proposed1:48

I pledged at APCD today. Well,

UnidentifiedUnidentified speaker 1Proposed1:51

and you pledged earlier today, right now.

Agenda Discussionitems moved / continued / pulled — click to expand
UnidentifiedUnidentified speaker 1Proposed1:53

Do I have an approval of the agenda or any changes to the agenda?

UnidentifiedUnidentified speaker 3Proposed1:57

I'll move to approve it.

UnidentifiedUnidentified speaker 1Proposed1:58

Second that. Any objections? Great. Okay. Any

commission reports? Thank you. And now our newly up in the agenda City Manager's report.

UnidentifiedUnidentified speaker 5Proposed2:11

Thank you, Mayor. I do have a few items I'd like to share. And this will be old news to the City Council, but maybe not old news to the community. One is you may have noticed we now have a motorcycle deputy who is operating in town. He was out this weekend. I saw him many different locations, primarily doing what appeared to be educational interventions, a lot of e-bike related stops that I witnessed. But, you know, not writing citations really looked like a lot of talking to folks and being very visible. And so I just want to make you all aware of that. It's been a process to get there. And thank you, Chief, for bringing us there.

Secondly, and this is also not news to people, maybe not news to anybody here, but the El Roblar Hotel has been granted temporary occupancy, and this is for the front part of the property, the main building, two of the three restaurants, the pool, the bungalows by the pool, but not the back building that still remains under construction. It is open to the public and so I would encourage any of you to go pay to visit. The design aesthetic is amazing and it's a nice addition to our downtown. Very excited about that.

Trolley update. We are on track, and I hope I don't jinx us by saying this, but I think that we are on track to bring back Sunday service possibly as early as July, maybe early to mid-July. We've been conducting interviews. We have been getting the two trolleys that the Council authorized us to purchase outfitted, and we are moving in that direction where I think we could have trolley service in early July, and we will continue to keep you posted and the public so that the public and you are aware of when it actually starts.

And lastly, I'd like to kick this last part to the Chief if he could maybe briefly talk about what I'm calling the cop pop-up.

UnidentifiedUnidentified speaker 6Proposed4:11

This Thursday, 4 to 6, we're going to be at the corner of Foothill Road at Foothill Lane. I'm going to take, it'll be myself and two detectives. We're going to be there just not only kind of door knocking and being present in the neighborhood, but we're also going to just, if anyone wants to pass by, ask us any questions. We've had some criminal activity in that area that we're concerned about, that we think residents can

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UnidentifiedUnidentified speaker 5Proposed4:59

United

UnidentifiedUnidentified speaker 1Proposed4:59

States, United States, United States, United

UnidentifiedUnidentified speaker 5Proposed5:00

States

UnidentifiedUnidentified speaker 1Proposed5:01

And that's it, Mayor. Thank you. Thank you very much. I like this. We'll move on to public communications. These are for items not on the agenda. And I have three cards here. Larry Steingold, Eric Ryder, and Alicia Marinas.

0:05 – 0:1310 turns

UnidentifiedUnidentified speaker 7Proposed5:19

Hello. Hello. How are you? Good evening. Thank you for doing what you do. In regarding to Chief Jenkins, I think with e-bikes in some cases, but more about activities, that maybe it's possible that we might approve cameras that are movable for certain areas because of certain criminal activity, if that helps sometimes. Also, again, just thank you, keeping it simple.

Mr. Steingal, you're

UnidentifiedUnidentified speaker 1Proposed6:01

going to bring a tear to our

UnidentifiedUnidentified speaker 7Proposed6:03

eye.

UnidentifiedUnidentified speaker 1Proposed6:06

Thank you, sir. Eric Reiter and Alicia Marinas.

UnidentifiedUnidentified speaker 8Proposed6:17

Hello. Hi. With the City Manager's update, some of this might be a moot point. I'm Ojai City resident Eric Ryder, and I'm here as an advocate for one of the most beautiful representations of our community I know of, our Ojai Trolley. There's an incredible breadth of Ojai residents who ride our trolley every day. It's not at all unusual to find passengers on board whose birth years are 70 or more years apart.

To a fault, they're polite, patient, and helpful to each other during their travels together. But unfortunately, by one manner or another, this vital system has been hindered and stricken through no fault of its own. And now its very survival seems to be hanging by a thread. Yet there is what seems to be a clear path and opportunity to save our trolley, our Ojai Trolley, to save our Ojai Trolley.

The Ojai City Council has consistently made clear to the public its interest and commitment in supporting our Ojai Trolley system going forward for the health and wellness of our community. I propose the immediate hiring of two drivers for our Ojai Trolley. Two new drivers would allow any of the three full-time drivers to take a weekday shift off for personal reasons, like going to the doctor, without shutting down the entire trolley system during those hours. Thereby pre-empting the current deleterious knock-on effects of willing passengers waiting for no-show trolleys for the last time.

Two new drivers hired immediately for our Ojai Trolley would mean more photos of our Ojai Trolley posted to social media, further bolstering the bread and butter of our Ojai Valley economy, tourism. As many of you know, the Chumash lived here for thousands of years before we came along. They cherished Ojai as sacred, a source of food and a place for spiritual grounding.

Nowadays, we refer to this as health and wellness. Two new drivers would allow Sunday's Ojai Trolley, after years of being shut down, to resume service again. Two new drivers would allow Ojai community members to have transportation to observe their faith on Sundays again. Two new drivers would allow the Ojai community members to have transportation to support their local farmers market on Sundays again. Two new drivers would allow Ojai community members to have transportation to purchase, at reasonable prices, from local farmers, fresh, non-processed, organic food again.

Two new drivers would help our Ojai Trolley mitigate the valley's traffic and poor air quality. Again, I propose the immediate hiring of two new drivers.

UnidentifiedUnidentified speaker 1Proposed9:24

Thank you, Mr. Redder. Well, I hope your desires come true very soon. Alicia Marinas.

CommentMilt Alicia MarinasProposedself-stated9:38

Good evening. I do recognize that we did just get a great report back about the potential of the two new drivers, but my name is Milt Alicia Marinas, and I first off would like to say that since the last time I was here in early May, when I was here I had mentioned the fare box ratios. And since then, the city had posted an audit that had been done for 23-24 for the GCTD, and it was for the TDA. And it did show that we had made the 20%, which is amazing news, where I was really concerned. So congratulations to the city for doing that.

I'm here respectfully to request the city to take the necessary steps for the hire of the two new drivers. I'm going to go ahead and read the rest of this because I worked so hard on it. So, for many of our neighbors, including seniors, working families, students, and residents with disabilities, the trolley is not just a convenience, it's a vital service. And without Sunday transportation, access to jobs, churches, medical service, and even simple errands become a major challenge. A prime example is the Ojai Farmer's Market, a beloved tradition and an important local economy driver. Without the trolley service on Sundays, residents who depend on the trolley are effectively shut out from participating. That limits access to fresh food, hurts local vendors, and weakens the sense of community connection that this events, or events like this, the market provide.

We also know that public transportation is a crucial environmental tool. Every trolley rider represents one fewer car on the road, helping us cut emissions, reduce traffic, and support Ojai's longstanding commitment to sustainability. Importantly, this is not just a wish list item. It's something that we can act on right now. And it sounds like it's even closer than we thought.

To my knowledge, the city has already interviewed the two potential drivers, and the opportunity to move forward is right in front of us. With their hiring, we could realistically restore Sunday service and provide seven day mobility for those who need it most. Hiring of these drivers is a small investment with a big impact on equity, on climate, on local business and on the daily lives of Ojai residents.

And let's show that Ojai leads with compassion, action and common sense. Let's bring Sunday service back. Thank you for your time, guys.

UnidentifiedUnidentified speaker 1Proposed11:58

Thank you very much. Mr. Montgomery, anything on mine?

ElectedKim MangMayor Pro Temvoiceprint 0.7212:02

Yes, Mayor. We have one raised hand for our general public comment period right now, and that is from Starchild. Thank you. Starchild, you have the floor.

UnidentifiedUnidentified speaker 9Proposed12:10

Justice delayed is justice denied. This council correctly decided at your last special meeting to fit fire hardening on the agenda. You failed to prioritize making Ojai a sanctuary city for Immigration Enforcement, a priority today. When will you act? Hundreds of my neighbors and I lined Ojai Avenue 10 days ago, demanding the rule of law and due process, demanding an end to immigration enforcement raids.

Have you seen the videos of workers seized at their place of employment? Abandoned taco trucks? Parents torn from their children? Have you wondered what can we do? The answer is to refuse to cooperate, for this city to stand in solidarity with our neighbors in fear, to declare Ojai a sanctuary city for immigration enforcement. We've had a lot of special sessions, one today to discuss long-term planning, one before that to discuss for the nth time Council goals.

Before that, according to Kathy from HR, you met to hear how City Manager Ben Harvey needed a raise. Some of these special sessions were not time sensitive. The one to discuss giving the city manager a raise wasn't even legal. You can read more about it in the Ojai Valley News. The bar for calling a special session is low. I heard the mayor say if two members desired a special session, he would call one.

The human cost of inaction is high. It's time to take action. It's time to call a special meeting to make Ojai a sanctuary city from immigration enforcement. There's no time to waste.

0:14 – 0:1923 turns

UnidentifiedUnidentified speaker 1Proposed14:01

Anything else?

UnidentifiedUnidentified speaker 3Proposed14:03

Actually, can I just make one response to Starchild? So thank you for your comment. And there will be a it's not technically a sanctuary city policy, but it is the Ojai Values Act, and that will be coming in the next meeting. So very it has a lot of the same goals that you've outlined in your public comment.

UnidentifiedUnidentified speaker 4Proposed14:26

Thank you.

ElectedKim MangMayor Pro Temvoiceprint 0.7214:29

Next we have Allison. Allison, you may unmute and you have the floor.

UnidentifiedUnidentified speaker 10Proposed14:32

Thank you so much. I'm not sure if this is the appropriate time to bring this up. I wanted to just speak to the letter to address the Vandenberg rocket increases. Is this the right time to do that? Is this

UnidentifiedUnidentified speaker 1Proposed14:47

the last public comment that you have there? We were just about to get to that. So go ahead and then we'll launch into that section or no.

UnidentifiedUnidentified speaker 5Proposed14:53

Sorry, before we do that, I've got the human resources manager with me. I just know we've talked a lot about Trolley, but we just want to make this abundantly clear to everybody where we are.

UnidentifiedUnidentified speaker 1Proposed15:03

Pause the timing really fast. Would you mind holding for one second?

UnidentifiedUnidentified speaker 11Proposed15:06

Not at all.

UnidentifiedUnidentified speaker 1Proposed15:06

Thank you. Yes.

UnidentifiedUnidentified speaker 11Proposed15:08

So in regards to trolley drivers, we have two drivers that are actively going through the background process as we speak. Thanks. We also have scheduled additional interviews with two additional ones being conducted today and more being scheduled for next week. So we are actively trying to get people through the process. Yay.

UnidentifiedUnidentified speaker 5Proposed15:28

And I just need to point out, I know this is obviously the council, there's more to it than just simply finding somebody who's interested. There are requisite endorsements and license needed. We have to do a background check, as she's alluding to. We're also going to be putting advertising on the side of the trolleys. I think it could be up right now, just because we're, you know, obviously trying to continually build that pool. So we are very much actively working on this, and we are very focused on restoring Sunday service as soon as we can.

UnidentifiedUnidentified speaker 1Proposed15:55

Thank you. I appreciate that. That's great to hear. Okay, please come back in and let's hear what you have to say.

UnidentifiedUnidentified speaker 10Proposed16:03

Okay, great. Can you hear me?

UnidentifiedUnidentified speaker 1Proposed16:05

Yes.

UnidentifiedUnidentified speaker 10Proposed16:06

Okay, awesome. So I spoke at the public forum in front of the Air Force a couple weeks ago, and I also picked up a copy of their environmental analysis in their EIS. One of the things that I personally spoke to is that as a result of over this last year, I bought my place two years ago here in Miners Oaks, and over the course of the last year, There has been a crack that has shown up in every single room in my home. And when I bought it, there was no cracks in the ceilings, but now the ceilings all have cracks. And if it were a geological experience, it would, you know, it would be the walls that would start to crack, but it's the ceilings. And so the other thing that They want to double the increase of the rocket launches and they want to have even bigger rockets, which will impact a lot of things beyond the noise of which we live at the effect of.

But one of the things, too, that they talked about In the proposed actions that they're looking at, they said that the below resources were dismissed from further analysis in the environmental impact statement. And this was a huge red flag for me. They said they're no longer going to look at the protection of children from environmental health risks and safety risks.

And I raised the statement of the armed services is here to protect us, not to disregard our children and our families and our elders. And I know for a fact that many of my friends have been terrified by these sonic booms that go off. And they're saying that they want to put these noise monitors out in the fields around Ojai. That doesn't really cut it for what we've experienced so far. So every single person that testified said no more rocket launches. Do not double it, just stay with the existing rocket launches. So I really want to encourage you to send the letter that I know is being composed into, for public comments. It's so important because we don't need, already we have, they told me, 40,000 Thank you. Thank you so much. Thank you.

So we're on the consent calendar, and that was a good segue to that. I do have a couple of public comments on consent calendar items. Does anybody have a consent calendar

UnidentifiedUnidentified speaker 1Proposed18:41

item they would like to remove from

ElectedKim MangMayor Pro Temvoiceprint 0.7218:44

consent? Yes.

UnidentifiedUnidentified speaker 1Proposed18:44

Yeah.

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ElectedAndrew WhitmanCouncilmembervoiceprint 0.8318:57

Yeah, for me, G&I.

UnidentifiedUnidentified speaker 1Proposed19:00

G&I, okay. For you, J. Okay. Anything else? Okay, can I have a motion to approve the, those are the ones that I actually have consent or public comments on, so that's great. Can I have a motion to accept all the items except G, I, and J?

ElectedLeslie RuleCouncilmembervoiceprint 0.7719:29

I'll move to accept

UnidentifiedUnidentified speaker 1Proposed19:30

those. Thank you. Second. All those in favor? Opposed? Aye. Yes. Okay, wonderful. All right, so let's go to G. Yeah,

0:19 – 0:2625 turns

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8319:45

so my, I'm the one who called this I pulled this for a very simple reason. That being that we're proposing to appoint somebody who, if I understand the report correctly, is a Thousand Oaks resident. And, you know, I do, I'm not sure if any other housing project in OI qualifies, but certainly Whispering Oaks does, and I'm just wondering if we made any effort to see if there's a resident at Whispering Oaks who'd like to be a participant in this.

UnidentifiedUnidentified speaker 5Proposed20:32

So we have not done direct outreach, but we certainly could. I'd be interested in getting an

ElectedKim MangMayor Pro Temvoiceprint 0.7220:37

OI resident. I was the staff who analyzed this report. I believe it's a reappointment of this individual, Angela Bradley, who I believe is a resident of Whispering Oaks. It's not a resident of Thousand Oaks. It's that they are subsidized by this authority, which is located in Thousand Oaks. That was my understanding. So they already have been approved to be this resident commissioner in that subsidized housing, and this is a continuance and a reappointment. I'm not 100% on Whispering Oaks, but I believe that is it, the location.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8321:11

But are you 100% that she's an OI resident?

ElectedKim MangMayor Pro Temvoiceprint 0.7221:14

In Ojai area.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8321:15

Yes. Ojai Valley resident.

ElectedKim MangMayor Pro Temvoiceprint 0.7221:17

Yes. Okay,

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8321:18

then I thank you. I'm good with that.

UnidentifiedUnidentified speaker 1Proposed21:21

That sounds good. Thanks for the clarification. Let me do a couple of public comments. First, let's start on I, Bill Miley and then Larry Steingold, please. And actually, Mr. Miley, you are wanting to speak to INJ, correct? And Mr. Steingold, you also want to speak on INJ?

UnidentifiedUnidentified speaker 12Proposed21:39

Mayor, it might be wise to take a vote on Item G before we get into the others, given there may be more controversy there.

UnidentifiedUnidentified speaker 1Proposed21:44

Thank you. I love controversy. Approve Item G? Yeah, I'd

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8321:48

move

UnidentifiedUnidentified speaker 1Proposed21:49

to approve Item G. Second that?

UnidentifiedUnidentified speaker 3Proposed21:50

I'll second it.

UnidentifiedUnidentified speaker 1Proposed21:51

Any objections? Great, thank you. Okay, Mr. Miley, please.

UnidentifiedUnidentified speaker 13Proposed22:04

Hello. The Vandenberg Space Base Scheduled Launching Plan. I strongly like the drafted letter and this agenda item. It's very well done. And I sent my letter in a couple weeks ago. Consent J. Senate Bill 79, I again support the proposed opposition letter. It was very well done.

UnidentifiedUnidentified speaker 1Proposed22:36

Thank you.

UnidentifiedUnidentified speaker 7Proposed22:48

I agree with Bill on the letter. What I would like you all to consider adding is you've got the national defense issue and national rockets and U.S. government and military, and then you've got business. And these are tenants renting space at Vandenberg. They're no different than any other business up the street. They have to be responsible business operators. They are operating for a profit. They're sending up satellites, not just for the U.S. government.

Okay, they're sending up satellites for businesses who are generating a profit. They should be treated just like any other business. If a business up the street was causing a disturbance, we put a charge, something, noise, vibration, dirt, sound. Okay, vibration, you got 4,000 residences in the city. Every one of them shakes, there's a vibration, it's 4,000 tickets. I'm just saying there's a way to get to these people because it's a business. You know, you can fight the government, that's a cropper. Okay, it's not gonna happen, right? But we can certainly lean on these people as businesses if they were doing mining, explosives. Anyway, but that would be my tact, so I can...

UnidentifiedUnidentified speaker 1Proposed24:11

Thank you, Mr. Stengel. So who wants to begin talking about I?

UnidentifiedUnidentified speaker 3Proposed24:16

I can. Do you want to go ahead?

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8324:19

Yeah, my my comments are going to be quick. Great. First, I want to thank Taylor Anderson, our assistant city attorney, who drafted the letter. And I agree with the comment that it's very well written. And my only comment is that I'm wondering if procedurally we can do this. Steve Colame wrote a fairly detailed letter that expanded upon the comments of Taylor. Can we just append that to the letter we send or by, you know, by approval of the council?

UnidentifiedUnidentified speaker 12Proposed24:59

Yeah, with council approval, it can either be appended or the direction can be to integrate his comments in and then produce it, finalize it for the mayor's signature. I might, if

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8325:09

maybe the latter suggestion is cleaner, but you have sufficient time to get that done. I

UnidentifiedUnidentified speaker 3Proposed25:24

was going to say the same things and also just to let everyone know that the public comment period for submitting letters or written public comments to Vandenberg is open until July 7th. And you can go to Vandenberg's website and get that information. I will also be posting it on all my social media tomorrow with a longer post about how environmentally detrimental this is for our community. So it's a great time to get involved and I'm really glad our city is doing something and making a public comment at this time.

UnidentifiedUnidentified speaker 1Proposed26:06

Thank you. Well, I move that we submit the letter and incorporate Mr. Colomay's letter in one single document. Second that. Okay. Any objections or comments? Let's vote on that. What should we call that one out, Mr. Gramme?

Roll-call vote Passed 5–0 Motion understood with a second. Roll call.
Show transcript
Yes, Mayor. Motion understood with a second. Roll call. Council Member Rule. Yes. Council Member Mayne. Yes. Mayor Pro Tem Lange. Yes. Mayor Gilman. Yes. Council Member Whitman. Yes.

0:26 – 0:3418 turns

ElectedKim MangMayor Pro Temvoiceprint 0.7226:34

Motion passed. Great.

UnidentifiedUnidentified speaker 1Proposed26:36

And then

ElectedKim MangMayor Pro Temvoiceprint 0.7226:36

Jay.

ElectedLeslie RuleCouncilmembervoiceprint 0.7726:41

I pulled J and I had spoken a little bit about this. Two things specifically come to mind about J. One is that, I guess the most important to me is that it's not relevant to Ventura County. We have no rail, we have no Tier 1, 2, or 3. Transportation hubs. And so as I recall, we had an ordinance or a resolution that we would not be delving into issues that did not affect us or Ventura County. That having been said, I consider SB 79 to be a great overreach.

I also... By whom? By the state.

UnidentifiedUnidentified speaker 1Proposed27:22

Oh, I see,

ElectedLeslie RuleCouncilmembervoiceprint 0.7727:23

okay. Yeah, a great overreach by the state. So I... I understand the tension between local control and the state needing to do things on a statewide level. I don't generally, you know, it doesn't matter what my political thoughts around that are. It's just that I believe this to be an overreach. And I also wanted just to kind of point out in my own mind that I think Ojai has risen to the occasion with affordable housing. I have been gratified to the extent at which Ojai and the City Council has found its way to supporting affordable housing. I think we are doing our job.

So the overreach is a little bit... I'm not happy about it. I don't think we need it. That having been said, Thank you. The first issue, which was we decided we would not extend our reach beyond Ventura County. And there is a statement here that says, well, they could change the bill. But yes, they could, but they always can. So that, to me, is not an argument.

We can decide that this is strong enough that we want to make a statement, but keep in mind that we're making a statement about housing laws, statewide housing laws. And I also want to bring up the idea, and this is more preaching, but local control, states' rights, local control was also what kept slavery going. was the ability for people to say, it's our land, it's our decision, we want this, it's best for us, it is a tradition for us. So it cuts both ways, and I want us to understand that it cuts both ways. That having been said, I think what I need to do here is abstain, because while I think it's overreach, I don't agree with it, We have an ordinance, I mean, or a resolution that we all agreed to.

So, that having been said, it's great overreach. I'm very proud of Ojai for moving forward in affordable development, but I felt like this needed to be said.

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UnidentifiedUnidentified speaker 1Proposed30:00

No, fair enough, and if I can, I'd love to respond. I did think about that, and I also agree that the local municipalities resisting affordable housing has gotten us a little bit into this problem. I totally agree with all that. The research I had done a little bit, both locally and a little bit abroad, was that the dial can move so quickly on, as was pointed out by you, that the statement here, if we wanted to retain some control was worth it, so I didn't have the same objection, but I respect your objection 100%. Or your abstention.

ElectedLeslie RuleCouncilmembervoiceprint 0.7730:35

But you do agree, we did agree, we would not, we would not enter into opinions outside of Ventura County. So we need to agree that we're either doing that or not. I just want to, I just want it on the record, one way or the other, that we would make the argument that this isn't limited to Ventura County or, you know, because I was against that. I didn't

UnidentifiedUnidentified speaker 1Proposed31:02

see the part about it not applying to Ventura County, so I might have missed

ElectedLeslie RuleCouncilmembervoiceprint 0.7731:05

that? Yeah, it's in there, and also we have no Tier 1, 2, or 3 transit stations. It doesn't apply to Ventura County. We do not have a 1, 2, or 3-tier transit hub, and we don't have one. Nowhere in Ventura County has one.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8331:28

So I make just a couple of quick comments. I don't think that our general ban applies here because if adopted, the state is going to tell us what we can and cannot do. I think it's really important that we retain local control wherever we can. It doesn't prevent us from deciding we want to have seven-story buildings within a bus line. We can do that if that's what the community decides.

I have a big problem, and I think it's pervasive, especially in the new housing laws, that we have four counties in the state of California that are very urban counties, San Francisco, Oakland, Alameda, Los Angeles, and San Diego. And they control the legislature because they've got so many people and so many representatives that they design Housing laws that are potentially good for those communities and those environments, but they don't take into consideration the challenges of a much more rural community.

I don't think we're qualified as rural, but I aspire to be rural. And so I think it's good for us to join the idea that local communities should have more control over these types of

UnidentifiedUnidentified speaker 1Proposed33:30

decisions.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8333:31

I see

UnidentifiedUnidentified speaker 1Proposed33:32

both points. But I appreciate you saying what you said, because I hadn't thought about it in the way that you proposed it, but I am thinking about it.

UnidentifiedUnidentified speaker 3Proposed33:39

So I just wanted to add one more thing as a person who voted alongside of you for that policy or against that policy. But I remember that we worded it to give it a little bit of breathing room. So that we would prior, so instead of it being a ban, that we would prioritize things that affected our city.

ElectedLeslie RuleCouncilmembervoiceprint 0.7734:01

You are absolutely correct on that and so I just wanted to bring up the points that I brought up and I'm willing to move it to vote at this point. Thank you very much.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8334:09

No, I appreciate what you said. I'll move to approve sending the letter.

UnidentifiedUnidentified speaker 3Proposed34:14

I'll second it. Okay.

Roll-call vote Passed 3–2 move to approve sending the letter. I'll second it. Okay. Roll call,
Show transcript
Roll call, please. Council Member Whitman. Yes. Mayor Gilman. No. Council Member Mayne. Yes. Council Member Rule. No. Council Member Lange. Yes.

0:34 – 0:424 turns

ElectedKim MangMayor Pro Temvoiceprint 0.7234:29

Mayor Pro Tem Lange. Okay. Motion passes. All right.

UnidentifiedUnidentified speaker 1Proposed34:34

Okay. On to the public hearing. We're on 2A, Recommended Fiscal Year 2025-2026 Budget and Annual Gant Appropriations Limit.

UnidentifiedUnidentified speaker 5Proposed34:47

Thank you, Mayor. I'm going to turn things over to Ms. Billings. Thank you.

UnidentifiedUnidentified speaker 14Proposed34:52

Honorable Mayor, members of the City Council, I'm waiting for my PowerPoint to appear. So tonight we will hold a public hearing to receive comments on the recommended fiscal year 2025-26 budget, complete the budget review, review the GAN appropriations limit computation and adopt a resolution establishing the limits for fiscal year 2025-26, and adopt the 2025-26 budget, which is required to continue operations in July.

The second part of the hearing will consider the adoption of the 25-26 Statement of Investment Policy. And finally, staff is asking the Council to consider the adoption of the 25-26 salary schedule. And the item before you currently is the 25-26 recommended budget and the GAN limit. The overall recommended budget across all funds considers $33.9 million in expenditures and $10.5 million in transfers between the funds.

Included within the expenditures are $14.2 million in capital improvements, and the City Council reviewed those capital improvements initially at the May 27th meeting and reviewed the budget in depth at the June 10th meeting. There was a Finance and Budget Committee meeting held in early June to review the budget, and tonight we are recommending adoption of the budget, which is a living document and prepares us for the new fiscal year.

So, the City budget can be amended by the City Council throughout the year. Some examples of when it probably will be amended include the goal alignment, items such as wildfire mitigation will be added. Also, as the City accepts grants, the budget will be amended. The transit and trolley grants will be added when those grants are reviewed. This document presented are the foundational numbers for our city budget. Staff is preparing the charts and explanations that will come with a full document by the end of August.

Included in the budget are several key initiatives and some staffing change recommendations. One and a half maintenance worker positions are recommended to be funded by Measure C. One of these positions is in Public Works and the halftime employees within Recreation. Also included are several key initiatives, including general plan updates, agenda management implementation, citywide fee study, and a comprehensive community engagement.

The City is divided into numerous funding sources, which are restricted by law. But the largest fund, the General Fund, has a budget of $16.8 million, $16.7 million in expenditures, and an additional $75,000 in transfers out. Within the General Fund are your expenditures for the Sheriff, your parks, recreation programs, administration, and facilities. Your largest revenue source for 2526 is your transient occupancy tax.

Revenues within the general fund are primarily your transient occupancy tax, which comes from hotel stays within the city, sales tax, and property taxes. And this revenue is budgeted conservatively based on actual to date received through April, which is an increase over budgeted revenues last year. So while our budget was prepared very conservatively last year, we can see what we've actually received to date and what we've proposed for the 25-26 budget aligns with where we are projected to end this year actually.

There is an additional new hotel, which has just opened in the city. And while a slight increase was projected for that opening, we did not take into consideration the full impact of the hotel, trying to keep the revenues flat, not knowing quite what's going on with the economy and the state of the United States. Since the workshop, there have been a few adjustments made.

One that was brought to our attention was the AB 939 fee revenue needed to be updated to match the franchise estimate, so that amendment was made. The Measure C TOT revenue was adjusted to reflect the percentage growth in TOT in the general fund, and some expenses were Re-categorized within a department to assist a department with tracking expenses. Finally, within the CIP plan, the title of the project, Public Works Lower Yard Project, was changed to better align with the project use, which is for the public works facility that the city owns.

It's actually on the city facility. Projected ending fund balance with the numbers that you currently have budgeted is 116% of the general fund. Reserves are projected to be at $19.5 million with a total amount left over your reserve policy of $2.7 million. And those are the monies, along with monies in some of your other funds, which can be used to incorporate the goals that are being reviewed once we have monetized those. That's something that you'll review and be able to bring into the budget.

It's I will say it's really a pleasure to have a city that has that consideration of those kind of reserves. And I think you've done an excellent job of managing your money in the past to bring it to that level. And I know that you're taking really great steps on deciding and your time in deciding exactly what you want to do with the money. And it's just a pleasure to see that.

And I'm going to turn it over now to Norma to discuss the GAN limit.

0:42 – 0:5018 turns

UnidentifiedUnidentified speaker 15Proposed42:11

Great. Now on to the fun part, the GAN limit. It's a state imposed cap on how much the city's tax revenue and how we can use for general operating expenses each year. It's designed to prevent government overspending by tying our allowable budget growth on inflation and population changes. It doesn't apply to all revenues, though, only tax dollars like property tax, sales tax and general fund T.O.T.

It excludes funds like the capital projects like Measure C.T.O.T. or voter approved taxes like the library tax. And now the calculation. So the GAN limit amount isn't fixed forever. Each year, the state gives us a formula that adjusts our limit based on inflation and population. So each year we get a little room to grow. The calculation starts with the previous year's GAN limit, as you can see here.

For us, it's $16.1 million. Then the state gives us an official adjustment for factor of each year, and it's based on population growth, inflation factor, and so on. And we can either choose the city or the county growth, depending on what is more allowable adjustment for us. This year we chose the county's allowable And so the bottom line really is that this is a behind the scenes accountability tool that helps us ensure that we're good stewards of public funds. And as you can see, we're well below the limit. And so now we can turn it over to back to council for your questions.

UnidentifiedUnidentified speaker 1Proposed43:54

So there was I know you received a lot of feedback over the past two weeks. And then I guess the question is, how did that how did the feedback get managed? So in some cases, I know you responded to the recipient, the person who wrote to you. And we we I doubt we're going to cover every single item here, nor need we. But did you basically respond to things that were obviously, let's say, errors and make those adjustments and what we have here and then the rest are to be discussed?

UnidentifiedUnidentified speaker 14Proposed44:22

Yes, if and we really appreciate the feedback that everybody provided us. If we found something that needed to be adjusted, we adjusted it and the rest are left to be discussed. Thank you.

UnidentifiedUnidentified speaker 1Proposed44:37

And then I have a procedural question for Mr. Harvey. So we know there's people here that want to speak about certain items, let's say. And let's use an easy one, one that we all know is coming. Let's say the museum says there's a number in the budget that's 60, they're going to ask for 75. Is that something that we can vote on today and have it be in the budget today and not have to bring it back in at a future meeting? Yes.

Now what kinds of items though require coming back?

UnidentifiedUnidentified speaker 5Proposed45:08

Well, that's a great question. You have a fair amount of latitude to make adjustments tonight if you so choose to do so, assuming that they don't contradict existing policies, like your reserve policy. So, in other words, if you decided to raid the reserves for something and it contradicted that, we'd be obligated to tell you that you're Doing so, but you could do all types of things. You could opt to increase the allotment that you spend on law enforcement because you've decided that that's a policy change you'd like to make. You could decide to decrease the amount of money that you spend in a certain area because that's a policy decision you'd like to make. We're flexible. We can make these changes.

You can do this tonight, or you can do them really at any time. And what we'd suggest maybe, if these are changes that haven't really been talked through with your colleagues, put that on an agenda. Because as Ms. Billings points out in her presentation, we're going to be modifying the budget many times during the year. It's a living document. There is not a rush to get every single change in tonight. And we'd prefer it if you guys had a thoughtful discussion.

Before you make a change. However, with that said, we know there are some things you probably want to put in tonight and that is a hundred percent your choice.

UnidentifiedUnidentified speaker 1Proposed46:24

It's a really interesting conversation because there's items, if it wasn't the budget and you brought it up, we would discuss it and there'd be public comment, that kind of stuff. So it's a very

UnidentifiedUnidentified speaker 5Proposed46:34

weird area. Well, and so thank you, if I could just again, that's part of, right, under, and the City Attorney might want to jump in, you do have broad latitude because this is the budget, this pays for all the services. However, it's a slippery slope because Some folks might argue, probably credibly, that, hey, I didn't know that you were going to talk about this program that you decided to add or remove. I just thought you were going to adopt the budget. So that you've nailed kind of the balancing act that you need to undertake with minor modifications, increasing an allotment to like the museum

UnidentifiedUnidentified speaker 1Proposed47:05

or

UnidentifiedUnidentified speaker 5Proposed47:06

something like that. Yes. OK, so

UnidentifiedUnidentified speaker 1Proposed47:07

if I can respond and then I want to hear from Mr. Summers, it seems to me if If it's something that we all know is coming, we have talked it through at some length, we know that we're probably have the majority of the council interested, and the dollars are low, that seems okay. I would not want to do anything that's gigantic that we have not discussed.

UnidentifiedUnidentified speaker 5Proposed47:26

Right, a brand new initiative would probably be irresponsible. Okay. People would complain rightfully so. Yes, Mr. Summers.

UnidentifiedUnidentified speaker 12Proposed47:31

Yeah, so to add to that, from a community and transparency perspective, Amendments to an existing line item to increase, say, the museum or the sheriff's or something that's already on the lines, the public can expect that because the broad Brown Act agenda item is the budget, which is the entire budget. Council Members But you wouldn't be able to hash out the details of the program. That'd have to be future item. And out of respect to the community and your colleagues, it may make sense if people are asking for adding a new million dollar budget item, just defer that entirely to the future. So that we can get full community input on insert new program here.

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ElectedAndrew WhitmanCouncilmembervoiceprint 0.8348:27

Yeah, I have a question to kind of follow up to that. So if we if we do adopt something tonight that increases our expenditures so that we're no longer in a relative balance of expenditures versus income. Are there limitations on our ability to spend more than we're bringing in? I

UnidentifiedUnidentified speaker 1Proposed48:59

thought it was the reserve policy was that question. So if it got us down into the reserve policy, that would be the real consideration. Am I misunderstanding?

UnidentifiedUnidentified speaker 5Proposed49:08

That's right, but again, this is also, the council could decide to dip into their reserves. We would just be obligated to say, well, that allotment, you're going to be below your 100% reserve policy, but it is your choice if you choose to go there. Specifically, you have, where would the money come from if you wanted to spend it on additional programs? It would come from unprogrammed general fund balance. Unprogrammed general fund balance. It's not been allotted to anything, and it's available.

UnidentifiedUnidentified speaker 12Proposed49:38

And the only point I'd add is there's no legal requirement to have a balanced budget. We have to assess if we aren't balanced, where is the money going to come from? Unprogrammed general fund money or other sources, but that's the trick is we have to be able to pay for it, but you don't have to have a balanced budget.

UnidentifiedUnidentified speaker 5Proposed49:57

And just if I could follow up on that, often cities do have an unbalanced budget, if you will, where expenditures exceed revenues, but generally it's only for a one-time purchase or an investment that aligns with the strategic policy of the council. It's not for an ongoing expense that they become unbalanced.

UnidentifiedUnidentified speaker 1Proposed50:15

But if I heard Ms. Billings correctly, in today's case, with $2.7 million over the 100% reserve, I can't imagine us even getting close to that number.

0:50 – 0:5619 turns

UnidentifiedUnidentified speaker 12Proposed50:41

So we would stack up the gas tax and the other funds for road paving in year one and then spend two years worth of revenue in one year. But that was always planned for. Thankfully, since then, our revenue projections have increased such that we can pave each year. But that's an example of when it makes sense. The trick is you plan for it. Thank you.

UnidentifiedUnidentified speaker 14Proposed51:00

May I add one item? Yes. Something staff is working on to bring back is a balanced budget policy. What is the City of Ojai's definition of a balanced budget? So that is something that's in the works and may be recommended to go before the committee and come back soon. I do have

ElectedLeslie RuleCouncilmembervoiceprint 0.7751:23

one quick question. True or false? Any money over 100% of the general reserve, that 16% should roll over into Measure C money. Is that correct? Do we have a policy like that?

UnidentifiedUnidentified speaker 14Proposed51:47

To the best of my knowledge, Council Member Rule, we do not have a policy like that.

ElectedLeslie RuleCouncilmembervoiceprint 0.7751:52

OK, so there's so it's that 16 percent is unrestricted, basically. OK, thank you. And I want to make a few remarks, not to put you on the spot, but only to end the conversation so we don't go on forever.

UnidentifiedUnidentified speaker 12Proposed52:04

No, yeah, the other key there is the Measure C is, of course, a special fund because it's a special tax with a defined set of purposes. So we couldn't mix Measure C excess, if any, and general fund excess. Those are kept separate.

ElectedLeslie RuleCouncilmembervoiceprint 0.7752:18

You couldn't have a resolution or a policy that said anything over the 100 percent general fund reserve would go into Measure C money?

UnidentifiedUnidentified speaker 12Proposed52:27

We could put it to the priorities for which Measure C is to be expended in a fund towards those same priorities. But you wouldn't mix general fund money and Measure C money because it's a separate purpose. Thank you. Yes,

UnidentifiedUnidentified speaker 3Proposed52:40

go. I have one question, and I think this might, we can just touch on this, but this is something I'll probably bring back up in discussion. And that is, I've had a number of conversations about some discrepancies between 2024, 2025, 2025, 2026 climate initiatives and the grant funding that we've received. And it seems like there still might be some Thank you, Mr. Chair.

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UnidentifiedUnidentified speaker 14Proposed53:28

Councilor Lange, I am not familiar with that, but it looks like Mr. Harvey may have a comment.

UnidentifiedUnidentified speaker 5Proposed53:34

We'd be happy if you wanted to, as a future agenda item, just review climate-related expenditures, past and present and future. You recently gave direction for us to enter into a contract with Climatec for a comprehensive city facility-wide audit and recommendation for improvement changes, but In advance, sorry, predating that, we did retrofit all city facilities for gas-fired equipment so that we no longer have that. That's been taken care of. We did take advantage of some programs through CPA and also SoCal REN for that. So there's been a lot of working on top of that. You've converted a large portion of your fleet to electric vehicles. So there's been really a significant investment. But if there were individuals in the community that wanted to meet to kind of go through what we've done, the Public Works Director and I, along with the Interim Finance Director, would be happy to sit down and go through that.

UnidentifiedUnidentified speaker 3Proposed54:34

Great. Thank you so much.

UnidentifiedUnidentified speaker 1Proposed54:37

Well let me go to, do you have something that you want

UnidentifiedUnidentified speaker 2Proposed54:39

to add? Oh sure, go.

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UnidentifiedUnidentified speaker 5Proposed54:51

So this is a, you say tomato, I say tomato type item. The money is certainly available and we have Council's direction to fund the HPC's interest for what I'm just gonna call a HRI, Historic Resource Inventory Request for Qualifications process. If you, Council, so directs, we're happy to put that allotment, whatever the allotment is, I would say it probably needs to be somewhere around $100,000, it might be less, it might be $50,000.

Sure. You could move that over into the HPC account if you wanted to so that it was visible and everyone could know that's what it was there for. The reason why it's not is Council is the only body that has really the money to spend, excuse me, the authority to spend, and so that's why we just put it with the general fund. You can direct us to move it over there so that it's reflected and we can do that.

ElectedLeslie RuleCouncilmembervoiceprint 0.7755:46

Council Member Mang, I would support that because I think we're both the HPC representative so we can bring that up when it's most appropriate and I have the same $63,000 that you do.

UnidentifiedUnidentified speaker 5Proposed55:57

And Ms. Billings, I don't want to throw you a curveball, does that make sense for what I'm talking about?

UnidentifiedUnidentified speaker 14Proposed56:02

I'm looking at Norma, she's nodding yes.

UnidentifiedUnidentified speaker 5Proposed56:06

If you look at not yes I'm throwing you a curveball but yes that sounds fine.

0:56 – 1:0114 turns

UnidentifiedUnidentified speaker 1Proposed56:12

Well, it's interesting, like, if you look at the it's on page 43 of 81, if you look in the lower right hand corner, and you see the contractual service HPC, where you had 6970 last year, right now, there's nothing. And I so I was going to bring up what you guys brought up. And that sounds great. Okay, so we that's probably we'll go forward as an item. Yeah, that we can vote on.

ElectedLeslie RuleCouncilmembervoiceprint 0.7756:38

Yeah, we'll move that forward. Thank you.

UnidentifiedUnidentified speaker 1Proposed56:41

Yep, no, it sounds good.

UnidentifiedUnidentified speaker 5Proposed56:42

Okay. Sorry, just to beat that to death, how much would you like to allot?

UnidentifiedUnidentified speaker 2Proposed56:47

They're saying $63,000. That's

UnidentifiedUnidentified speaker 5Proposed56:49

fine. We could always add more if it ends up costing

UnidentifiedUnidentified speaker 2Proposed56:52

more. $63,000.

UnidentifiedUnidentified speaker 1Proposed56:57

Can we just, well, let's have some public comment, and then we, because that sounds like our first vote.

ElectedLeslie RuleCouncilmembervoiceprint 0.7757:02

Yeah, yeah, exactly. Public comment.

UnidentifiedUnidentified speaker 1Proposed57:03

Okay, shall we? All right, so I only have two cards for 2A. Now, just in case anybody's confused, if they wrote down 2C but wanted 2A, let me know. But I want to start with Wendy Barker and then Brian Akins. Okay, great. Thank you.

UnidentifiedLarry SteingoldProposed · by introduction57:20

Good evening, I'm Wendy Barker, I'm Director of the Ojai Valley Museum, and we've been working with the city for decades. We think we do a good job. We invite you all to attend at any time. Last Friday we had a big opening for a new show, Seven Decades, the art of Karen K. Lewis. We are asking for an increase, pretty modest, we think, from $60,000 to $75,000.

After 10 years at the same amount, nothing has stayed the same amount. But again, we work with a lot of different departments and HBC and the Arts Commission, and I think we do a good job of serving our community, and we look forward to continuing this long collaborative Relationship with the city. Thank you.

UnidentifiedUnidentified speaker 1Proposed58:12

Thank you, Ms. Barker. Brian Akins, please.

UnidentifiedUnidentified speaker 16Proposed58:20

Well, I'm ripping up papers as fast as I can, so thank you all. I showed Rachel my etchings at the beginning of the day. So, for the museum, I have my museum badge on, just in case you didn't recognize me. Sixteen years on that. As Wendy said, we're very grateful for your listening to us and understanding our needs. The other thing that we've seen, as Woody reports and different things, we've seen an uptick on people coming into our library and getting photos, especially with the opening of the recent hotel and other places that are coming in because they're highlighting our town and how it was long ago.

So yes, so that rise from the 60 to 75, what we're asking for at last meeting, I told you that in the meantime, the cost of living had gone up 33.8%. That's just a small increment. People will say, well, it's 5,000. Well, we haven't jumped that every year since then. This is just one big jump. So again, thank you very much for that consideration. And now I will flip real quickly over to my HBC cap. Again, tore that paper up. So thank you all very much for that consideration. And yes, 63 is the amount. That is $50,000 that goes towards the historical survey.

They have an ad hoc committee meeting that's addressing this at this time and it was a suggestion by our city manager to go the extra mile and to get a fine report rather than just an adequate report. And we very much appreciate and will use that. $10,000 in trying to have that money available. If there's a property that somebody comes to us or that we would like to cede them personally to a landmark and perhaps go on to a Mills Act, that we might have that some amount in our accounts in order to help them in doing that historic resources report. So again, and the last amount was $3,000.

We have our chair who loved all through COVID, all she did was focus on that screen and go to courses. She has continued that course and now she's sending them out to all of us. That $3,000 is basically a membership so we can go to all these seminars for free in the meantime, other than $5 one day. So anyway, again, thank you all very much. Appreciate your support for both the Ojai Valley Museum and for the Historical Preservation Commission.

UnidentifiedUnidentified speaker 1Proposed1:01:05

Thank you, Mr. Higgins. Rene Roth and Bill Miley.

1:01 – 1:066 turns

UnidentifiedUnidentified speaker 17Proposed1:01:20

Good evening members of the council. I just want to call your attention out to something on page 2.86. The columns are mixed up on your numbers, Norma. The population number of 1.007 is under the personal income column, so you need to switch those two numbers. And then the other, so the 1.007 needs to be in the population column. It's in the wrong column. The other thing is estimated capital outlay.

You talk about Measure C funds of 3.5 million and how it's not subject to the GAN, but my understanding is that anything having to do with payroll and personnel positions is subject to the GAN appropriation limit. So I would just like to have that clarified. Just a question. I know you said there are going to be four capital outlay kinds of projects. And I wanted to discuss the idea of capital outlay. What Leslie Rule was mentioning is that in the past, the reserve policy for the City of Ojai did have excess reserve funds designated to go to the Capital Improvement Fund to fund roads rather than Measure C. So the prior reserve policy for the city had Excess reserves. So if you had been bringing over your excess reserves from the general fund, you'd probably have about additional three million dollars worth of revenues that would be going to your capital projects, which I think is actually a really good use of your excess reserves.

Right now, you're transferring nine million out of Measure C funds. And Measure C, as we know, was approved by the voters for special projects. And what we've been doing is making up the capital improvement fund needs to fund our road funds. We're spending over $9 million last year and another $9 million this year. That's unheard of. We've never done, you know, $18 million worth of road improvements in two years. And if you had budgeted those projects, say 25% for fire safety and 25% for climate action and another 25%, the way the voters approved that measure, it would have been allocated differently.

So I want you to consider and think about the allocation of those Measure C funds going forward. Thank you very much.

UnidentifiedUnidentified speaker 1Proposed1:04:22

Thank you, Ms. Roth. Bill Miley, please.

UnidentifiedUnidentified speaker 18Proposed1:04:25

Hello.

UnidentifiedUnidentified speaker 13Proposed1:04:39

Hi. Wow, do we have a lot of money, $33 million. I really get confused by knowing the city The planned budget is $33.9 million. Why? Well, I suggest it should be presented in two parts, separate. The anticipated revenues for the general fund coming in 2025-2026. And second part, already generated funds coming from reserve. Again, two parts. That's the budget.

Anticipated revenues, general fund, 16.6. Two, past revenues saved from already funded sources coming from the past year. These are not generated by the new planned 2025-2026 fiscal year. The current active budget for this city is $16.6 or $16.7 million, based on future city-generated income, which we know about. Please, let's not present to the general public $33 million budget when we only get $16.6 million in the coming year. Thank you.

UnidentifiedUnidentified speaker 1Proposed1:06:27

Thank you, Mr. Miley. Mr. Montgomery, anything online?

ElectedKim MangMayor Pro Temvoiceprint 0.721:06:31

Mayor, we have no raised hands, but we are in our public hearing, so I'm speaking to our Zoom participants. We are in our public hearing. We're taking public comment on our item 2A on our agenda. Mayor, there's still no raised hands, so we'll move on.

1:06 – 1:1249 turns

UnidentifiedUnidentified speaker 1Proposed1:06:53

If we have then a series of things that we would like to alter on the budget, I might propose then we kind of stack up some votes, if that's okay. But I don't want to lose track of things, so if you feel like there's something important, we don't have to lose track of doing a vote.

UnidentifiedUnidentified speaker 2Proposed1:07:06

I just want to say real quick, because I was making notes and I never forwarded my email to you when you asked, but I did print copies of everything that I was doing, so I don't know if you save time, you know, just to look through the questions. I have a list of questions that I had for everybody, so I don't know if you guys would like to see that. I shared it with Leslie, so she's on board.

UnidentifiedUnidentified speaker 1Proposed1:07:27

I would love to see it. Yeah, sure,

UnidentifiedUnidentified speaker 2Proposed1:07:28

please. We don't have to discuss. No,

UnidentifiedUnidentified speaker 1Proposed1:07:30

sure. You know what I

UnidentifiedUnidentified speaker 2Proposed1:07:30

mean?

UnidentifiedUnidentified speaker 1Proposed1:07:31

Because I wrote a list of questions, which I sent.

UnidentifiedUnidentified speaker 2Proposed1:07:34

Okay,

UnidentifiedUnidentified speaker 1Proposed1:07:34

yeah. No, no, no, that's

ElectedLeslie RuleCouncilmembervoiceprint 0.771:07:36

okay.

UnidentifiedUnidentified speaker 1Proposed1:07:37

No, thanks. I appreciate it. And there were members of the public who did the same thing. Thank you so much.

UnidentifiedUnidentified speaker 2Proposed1:07:53

I don't know to like a quick question when I was looking through it's gonna be an item about the funds for the animal shelter or whatever and the budget we're counting in the county yeah where the amount is like a hundred and twenty two thousand or whatever but on the budget to a dash fifty five it's a hundred thousand so I just so if we're gonna vote

UnidentifiedUnidentified speaker 1Proposed1:08:20

So you're saying, like, I'm looking at,

UnidentifiedUnidentified speaker 2Proposed1:08:23

like, page 42,

UnidentifiedUnidentified speaker 1Proposed1:08:24

2A555? Yeah,

UnidentifiedUnidentified speaker 2Proposed1:08:26

page 42 of 81. In the top, when you look, the animal, they just have for the contract $100,000 instead of the $120,000, whatever it says.

UnidentifiedUnidentified speaker 1Proposed1:08:44

Oh, that you were talking, that was in the consent? Yes. I see.

UnidentifiedUnidentified speaker 2Proposed1:08:48

I'm sorry.

UnidentifiedUnidentified speaker 1Proposed1:08:49

No, no, that's good. So that should be amended if they don't match. Right. No good-eye, so that would

UnidentifiedUnidentified speaker 2Proposed1:09:07

be... $122,175.42.

UnidentifiedUnidentified speaker 1Proposed1:09:10

That was item 1F?

UnidentifiedUnidentified speaker 2Proposed1:09:12

Yes.

UnidentifiedUnidentified speaker 1Proposed1:09:12

On the consent? Oh, I remember. So let me ask you a question. So what what I think you proposed was, if I'm looking at item one up going back to the consent pages one of two, it says funds for the existing level of services are included in the proposed budget. The total contract is 122. However, projected revenue for animal licensing and redemption fees will partially offset the cost. That's why I wondered if you guys made it be 100. Oh,

UnidentifiedUnidentified speaker 14Proposed1:09:46

This was an amount that was provided by the City Manager's Department, so perhaps Ben could speak to that. Wow.

UnidentifiedUnidentified speaker 5Proposed1:09:55

I think that was our rationale. Yeah. I seem to

UnidentifiedUnidentified speaker 2Proposed1:09:58

recall. Why don't you give

UnidentifiedUnidentified speaker 1Proposed1:09:59

him the answer? I want to see where you came up

UnidentifiedUnidentified speaker 5Proposed1:10:02

with it. No, because I caught that

UnidentifiedUnidentified speaker 1Proposed1:10:03

too. I'll fall down on something else

UnidentifiedUnidentified speaker 5Proposed1:10:04

for sure.

UnidentifiedUnidentified speaker 1Proposed1:10:05

Well, why don't we just, why don't we make it $122,000 and come in under budget on the licensee fees? That seems more prudent. Right? Okay. I mean, does that sound reasonable? Yes. I'm

UnidentifiedUnidentified speaker 2Proposed1:10:15

just being facetious.

UnidentifiedUnidentified speaker 1Proposed1:10:16

No, it's good. It's good.

ElectedLeslie RuleCouncilmembervoiceprint 0.771:10:18

No, I think we can. I think we can buffer with 20 grand. I'm happy with that.

UnidentifiedUnidentified speaker 1Proposed1:10:23

Well, and it sounds like we're going to spend like that's the contract that we approved already. Right. Consent. So let's just make the budget be accurate. Wonderful. Well, I had a few things and so let me pull it up here real quick. A couple of items that I was thinking about. One is the HPC increase in which we discussed. The other, I also, I would like and I intend to propose a motion that we move the museum operation from 60 to 75.

As I mentioned last time, I would like to propose that this would be page 39, that the Arts Commission grant moves from 30 to 100. I know these will all be votes that we can do. This is one that has not got brought up before, but it got brought to my attention some time ago that I would like to, first of all, there's an item in Ojai Day that I think is kind of interesting that looks like there's, and maybe Ms. Rivera needs to speak to this, but it looks like there is revenue from Ojai Day that I don't see from years prior. Okay, and this, I'd like to add a line item on Ojai Day. It's

UnidentifiedUnidentified speaker 3Proposed1:11:46

on page

UnidentifiedUnidentified speaker 1Proposed1:11:47

23 of 81. Thank you. So it looks like there's some income that's there that wasn't there in prior years. So that's a question. But then the second thing I wanted to ask was I'd actually like to increase the budget for Ojai Day on the labor costs, or wherever the cost makes sense, actually, to add the expense of the mandala, which is volunteered right now, to the expense of $5,000. And that would go towards, basically, it's one person, and that person and her team. So that would be, it's akin to an arts grant, but that's something I'd like to bring to this council, to increase the Ojai Day expense budget.

ElectedLeslie RuleCouncilmembervoiceprint 0.771:12:30

I thought I had done that.

UnidentifiedUnidentified speaker 1Proposed1:12:33

At

ElectedLeslie RuleCouncilmembervoiceprint 0.771:12:33

least,

UnidentifiedUnidentified speaker 1Proposed1:12:34

according to River, no.

ElectedLeslie RuleCouncilmembervoiceprint 0.771:12:36

Okay, all right. Yeah.

UnidentifiedUnidentified speaker 5Proposed1:12:37

So Ms. Rivera is online, if you'd like her. She's right there

UnidentifiedUnidentified speaker 1Proposed1:12:41

in the room.

UnidentifiedUnidentified speaker 5Proposed1:12:41

And there she is. Okay, sorry, I thought you

UnidentifiedUnidentified speaker 1Proposed1:12:43

were

UnidentifiedUnidentified speaker 5Proposed1:12:43

online. Come on forward, please, Ms. Rivera.

UnidentifiedUnidentified speaker 1Proposed1:12:45

She's online.

UnidentifiedUnidentified speaker 5Proposed1:12:46

Do

1:12 – 1:1932 turns

UnidentifiedUnidentified speaker 1Proposed1:12:49

you want to tell us about the revenue part?

UnidentifiedUnidentified speaker 19Proposed1:12:51

I believe that the revenue part is the vendor application fees that we receive, so it offsets I see

UnidentifiedUnidentified speaker 1Proposed1:13:00

it's $17,000 this year. But why wasn't there anything for last year?

UnidentifiedUnidentified speaker 14Proposed1:13:13

I can't speak to why it wasn't budgeted, but it was not budgeted in the

UnidentifiedUnidentified speaker 1Proposed1:13:16

prior year.

UnidentifiedUnidentified speaker 14Proposed1:13:19

It should have

UnidentifiedUnidentified speaker 1Proposed1:13:19

been. So we're really not talking about a new item, just an accounted for item more correctly. And then can I talk about, since you're here, the expense on the mandala? Is River paid for the mandala? I didn't think so. So that's a proposal.

ElectedLeslie RuleCouncilmembervoiceprint 0.771:13:36

Yeah, we did bring this up. And I think that we had agreed that it would go in as a line item for this Ojai day. But I certainly support that. Yeah, for sure. I don't it may have just dropped out of the budget, but we did speak to it.

UnidentifiedUnidentified speaker 5Proposed1:13:52

Yeah, if you could refresh our memory. Sorry. Just give us the if you recall what the direction was that we'd be happy to take that.

ElectedLeslie RuleCouncilmembervoiceprint 0.771:13:58

I can't remember the amount I.

UnidentifiedUnidentified speaker 1Proposed1:14:01

It's the piece that I saw was it's $5,000 for basically River and the lead and the team to make them.

ElectedLeslie RuleCouncilmembervoiceprint 0.771:14:10

Okay, I mean, I thought it was more than that, but yeah.

UnidentifiedUnidentified speaker 1Proposed1:14:12

I think so

UnidentifiedUnidentified speaker 3Proposed1:14:13

too. I remember us talking about

ElectedLeslie RuleCouncilmembervoiceprint 0.771:14:15

this. Yeah, yeah. If the request from River and her team is $5,000, then that is fair enough.

UnidentifiedUnidentified speaker 5Proposed1:14:22

Do we want, Mayor, you'd mentioned you had a menu of votes you want to take. Mr. Montgomery, are we able to track some of these? I can say them one more

ElectedKim MangMayor Pro Temvoiceprint 0.721:14:32

time so they're easy.

UnidentifiedUnidentified speaker 5Proposed1:14:33

Do you need that or do you have that, Mr. Montgomery?

ElectedKim MangMayor Pro Temvoiceprint 0.721:14:35

I've taken them all

UnidentifiedUnidentified speaker 5Proposed1:14:36

great. Yeah. Okay, so let's add please. Mr. Montgomery this latest one onto and we can just go through all the items.

UnidentifiedUnidentified speaker 1Proposed1:14:42

Thanks And then there's gonna be more under fire, but we'll get to that later. But then I did have a question on This was a question to staff and it was on basically a maintenance schedule for Clough Vista Park So not knowing what the schedule is that if we think we're going to do that, but maybe that's forthcoming

UnidentifiedUnidentified speaker 5Proposed1:15:00

We have Ms. Palmer on the line, I see, right there. And sorry, the question is how much we're allocating or you're just anticipating? Well, I think I know what you're asking, Mayor. You're talking about the forthcoming proposal to take a different approach with the maintenance more towards the native plant from this outside vendor and under assistance with the land conservancy. That concept, basically, right?

UnidentifiedUnidentified speaker 1Proposed1:15:25

Yeah, it's it's page 48 of 81. And you see there's Clough Vista Park Maintenance City 3500, Clough Vista Park Maintenance 8000. I'm not sure what those two different items are, but

UnidentifiedUnidentified speaker 5Proposed1:15:39

So, Ms. Palmer could speak to that, but before we do that, let me just say that we have met with some of the parties to talk about changing the maintenance. That has not come before you, but that will. Completely fine. One of these items is a future proposed amendment, if the Council so agrees, but maybe Ms. Palmer can speak to the other items.

UnidentifiedUnidentified speaker 1Proposed1:15:58

There's no need to put in something there that's not been proposed yet, absolutely.

UnidentifiedUnidentified speaker 20Proposed1:16:02

I can speak to that too, if you would like. Sure,

UnidentifiedUnidentified speaker 1Proposed1:16:04

please.

UnidentifiedUnidentified speaker 20Proposed1:16:05

So the $3,500 that's in Clough Vista Park that's currently recommended is just our routine maintenance that we've budgeted a very similar amount over the past years, etc. And as Mr. Harvey mentioned, we are still awaiting a proposal from Green Goddess for the new maintenance that they are proposing that we heard at the meeting. I think it was the last meeting we heard last week or something.

So we're still waiting for the enhanced, with the proposal for the enhanced landscaping, i.e. the native landscaping.

UnidentifiedUnidentified speaker 1Proposed1:16:38

No, thank you. That's perfectly reasonable. And then I did want to, those are all my additions that I know I'm going to want to bring in, but there was a few things that I wanted to ask. Since we're on that page about the parks, can I ask, The increase on Daily Park from $10,000 to $1,000, just curious what it is. The dollar amount's low. Just wondering what's happening at

UnidentifiedUnidentified speaker 5Proposed1:17:00

Daily Park. Do you want to address that if you're aware?

UnidentifiedUnidentified speaker 20Proposed1:17:07

I would be happy to address that. Daily Park, we have seen a significant loss in trees and problematic trees. We've got the giant, the giant ancient oak there that we are going to, we have spent money on it and we will continue spending money to maintain that tree. We are making every effort to keep that tree alive. So we've got, and we've recently planted a tree out there on Arbor Day. And we're trying to enhance the landscaping there.

UnidentifiedUnidentified speaker 1Proposed1:17:40

I want to say a couple things that I'm actually really happy to see. Number one, on page 36, I see that there is a reduction in the legal department. And I just wanted to say, let's see. So it actually starts on 35 and it ends at 36. And I just want to say, I'm offering an opinion, but let's have this be guided. And this is our direction. If we can pull it off, I want to do that.

And the other thing I wanted to point out is if I look at page 50, I see that there's just a lot in this budget that would be easy to miss, but there is a lot of spend on things that have not been done for a while. But for example, when I see the increase in contract services for our street tree maintenance, where there was nothing there the year before. Now, I don't know if that's just accounting or if that's a spend, but It's something that's clearly desperately needed, and I think I just want to highlight that for our audience.

And then similarly, on page 60, when we see how much is going into There are several items, but for example, under when I see miscellaneous special projects or in general that there's, I see a lot of parking improvement, street planting, drain safety improvements, and then the road overlays, obviously that very large amount, just to say that, as was pointed out, there is a ton happening, but it's making a gigantic difference.

And then just one other question, which is, if I look at page 63, It looks, when I see contract services expenses under electricity, there's a $50,000 reduction from last year to this year, and I just was curious what the cause of that is. It's about 10 lines from the bottom of the page.

1:19 – 1:2621 turns

UnidentifiedUnidentified speaker 5Proposed1:19:38

That is an item, again, that in 24-25, I don't know what the

UnidentifiedUnidentified speaker 14Proposed1:19:40

estimate was based on, but we based the 25-26 budget on what we're actually seeing so far for 24-25.

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UnidentifiedUnidentified speaker 20Proposed1:19:59

And if I could pop into, I believe that there was some, you know, these, we could attribute these to some accounting abnormalities, let's just say.

UnidentifiedUnidentified speaker 1Proposed1:20:06

That's totally fine. And then while you're here, Ms. Palmer, I just want to ask, when I look at the 23-24 actuals in several areas in the budget overall, and then you see a stark increase in the 25-26 recommended But also in the revised budget for 24-25, what it sometimes appears is that there's a very low amount in 23-24 actuals, but my perception, besides other things, is that it's projects that were not accomplished or money not spent that moved into the next year. So I'm wanting to check my understanding of that, especially on these kinds of improvement projects that you're responsible for.

UnidentifiedUnidentified speaker 20Proposed1:20:42

Yes, and that's in part correct. That some of the projects were budgeted and carried over year after year because they haven't, or not carried over, but we have budgeted again because they didn't get done. As mentioned before, we're getting a lot of work done in the current year and next year. So we've really been ramping up our efforts in lots and lots of areas, including the street trees, which you're seeing a lot of.

And of course, paving and storm drains and all of these projects that I've been talking about for quite some time now.

UnidentifiedUnidentified speaker 1Proposed1:21:15

That's everything that I had, but thanks for hearing me out. But I want to hear

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:21:19

from

UnidentifiedUnidentified speaker 1Proposed1:21:19

my

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:21:19

colleagues. So I have kind of a specific inquiry, and this goes back to what I recall about a year ago. We authorized or allocated $365,000 So what I'm, I'm wondering how that was treated, that money was treated, is that, I know we haven't used all that money yet, but is it... Is it being, you know, carried forward as a 2024 expenditure, or has it been folded back into the 2025 budget?

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UnidentifiedUnidentified speaker 5Proposed1:22:34

I might suggest, if you don't mind, Council Member, that this is similar to the Mayor Pro Tem's question, and we'd be happy to either, you know, bring this back as its own discussion as to, you know, what was the direction, what did we spend, where are we, where have we been, where are we going type thing. I don't know that I'm going to be able to, right now, give you a deep dive on the actual expenditures on changing out all the water heaters and putting in heat pumps.

Ms. Palmer, do you have any thoughts on that as well, or do you agree with the concept of coming back later with this?

UnidentifiedUnidentified speaker 20Proposed1:23:04

I like the idea of coming back for more detail, but I can give a very broad overview of what's going on. So Council Member Whitman, to your point on the $250,000 CPA grant that we have acquired, that will be when we awarded the contract to Climatec a couple of weeks ago, a couple of meetings ago. So this money will be utilized to Thank you. So that's the $250,000 on CPA in terms of what we have accomplished this current year. So I think you're talking about a letter that we all received last year, Phil White's letter, which is how we refer to it. So we have implemented many of the recommendations that are in that letter and To the tune of about $600,000, we also acquired some grant funding for those, some rebates and grant funding, et cetera, on a small scale.

And again, have converted our fleet and we're converting our fleet as rapidly as possible. But I agree with Mr. Harvey, we can come back and kind of really drill down on the details.

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UnidentifiedUnidentified speaker 3Proposed1:24:23

One thing I'd like to add to that, too, is would it be possible for us to have Steve Colomay, Michelle Ellison, and Phil White, anyone in Who has sent in public comments about this. Would it be possible for us to sit down with staff or you know the staff to sit down with them and really go in in-depth and make sure that we're that if there are any gaps or any missing information that we we can find that and and get some clarity?

UnidentifiedUnidentified speaker 2Proposed1:25:00

Is it possible to like to include because I would like to be included with that so if it was just something like that there'd be the Brown Act issue so if we could We might

UnidentifiedUnidentified speaker 5Proposed1:25:08

want to just make it an agenda. Okay, let's do

UnidentifiedUnidentified speaker 20Proposed1:25:10

that. That would be good.

UnidentifiedUnidentified speaker 5Proposed1:25:12

Thank

UnidentifiedUnidentified speaker 20Proposed1:25:12

you. And we may want to consider, as well, sort of waiting until we get this climate tech analysis or folding them in together, because then it would be a comprehensive conversation amongst the firm that we hired and the local experts.

UnidentifiedUnidentified speaker 21Proposed1:25:33

Just

UnidentifiedUnidentified speaker 2Proposed1:25:33

one quick question with that, Lindy. Like, what is the time frame? Do you know?

UnidentifiedUnidentified speaker 20Proposed1:25:39

We're kicking off right now, we're working on getting them access to all of our utility bills and all of our utility data so they can start with that, the analysis. I would think we may be prepared to come back, at least, the report will not be comprehensive for probably six months or so, but we can come back and we have milestones that we're trying to hit. And so we can sort of update as we go along.

UnidentifiedUnidentified speaker 2Proposed1:26:06

I have another question while we've got Lindy

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1:26 – 1:3210 turns

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:26:32

There was a comment made about the, you know, $9 million on roads in successive years and the comment that that was unprecedented. And I mean, I think I have a general understanding or partial memory that The street improvement plan that we're engaged in is in part because we weren't keeping up with maintenance and we kind of needed to advance because we were going to lose money, you know, through having to do repair as opposed to just street maintenance.

Could you comment on that, Lindy?

UnidentifiedUnidentified speaker 20Proposed1:27:22

Pardon me?

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:27:24

I'm just hoping you can comment and clarify that.

UnidentifiedUnidentified speaker 20Proposed1:27:31

I can. Yes. So I'm not sure what nine million we're talking about, because the the street maintenance line item has been in the in the ballpark of four to four to five million for the last couple of years. Maybe what has happened is is the ATP phase two project has been lumped into that. So we will see a blip in the In our in our budget expenditures for this current fiscal year, because we have had nine million dollars or so because we had our regular annual paving project. And on top of that, we got the ATP phase two done. So that could be the nine million somebody's referring to. But our our budgeted amount that we're requesting is about four to four to five million on an annual basis. And we We have had many, many years prior to my arrival that we weren't doing any street maintenance.

So we are trying to catch up. And this is not an I mean, it's a high dollar amount. Obviously, it's probably our single largest line item in the budget besides Cabin Village. But in terms of pavement and street maintenance, it's our one asset that we really have to be paying attention to.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:28:45

So I have another question that's kind of related. But I think this is more for Christy. And that is that. So that subject matter is one of the things that we hear a lot of comment from the public, meaning, you know, are we have this huge, you know, kind of debt looming in terms of of Repairing the streets, but the other one is our our pension and keeping up with pension. And I know we've received explanations in the past, but I

UnidentifiedUnidentified speaker 14Proposed1:29:52

Council Member Whitman, that is something that I have recently been reviewing. The City does have a trust fund set up where they are setting money aside. You're setting money aside to assist with your unfunded pension liability. And there is money in the proposed 25-26 budget to continue with that. What I don't know yet is the game plan, so to speak, for where that, you know, what was planned with how to tackle that debt in a strategic manner. And I am working with the representative from CalPERS, where the city has the money invested.

We'll be bringing back information probably through the committee and into the council so that you'll have Another update on where you're at and you have started. So that's that's great. Many cities have not and I Didn't get you.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:30:55

Yeah, and then I I think I have a vague understanding that I As long as you are putting the correct amount of money in year-to-year, then you don't have to spend a lot of time worrying about that great big number when you say, this is our debt. Am I right about that? And so what you're working on is making sure that the number that we're putting in on a year-to-year basis is Consistent with sound policy.

UnidentifiedUnidentified speaker 5Proposed1:31:32

And just to expand upon that, the great big number really only realizes should the city decide to jettison itself from the CalPERS system, which would be a fatal blow to our recruitment and retention of employees. So, yeah.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:31:47

Right, but we do get the occasional comment and sometimes persistent. All caps comments that we've got this massive debt and what, you know, how are you, why aren't you doing something about this? And, you know, I want to make sure that we're following sound fiscal policy. Absolutely.

UnidentifiedUnidentified speaker 5Proposed1:32:10

The scary bill becomes due if the city decided, the council decided we were going to remove ourselves and CalPERS would say, well, okay, here's your unfunded liability payment that you must make immediately. And that's when it would become due.

1:32 – 1:376 turns

UnidentifiedUnidentified speaker 1Proposed1:32:26

I forgot two or three little things, if I could just add them really quick. One is on page 21, just curious about a number. Page 21 of 81, it's about seven lines from the bottom. The interest income line, 165 in the last and 500 this year. Just curious what it is. What's the cause of the increase? Maybe it's just the county.

UnidentifiedUnidentified speaker 14Proposed1:32:51

I'm sure they were being very conservative when the 24-25 budget was prepared. Interest rates had been, if you're thinking back to when that would have been prepared, interest rates were very low and interest rates have increased. So we're budgeting 2526 at 4% for that amount. Now, I have seen a comment, some comments stating that that's a conservative budgeted number.

I would rather be conservative with the budget than, especially with the way the economy is going right now, we have a lot of unknowns. But the other thing to remember is that When you look at the investment policy and you see that the city has $30 million, that's all the different funds. So the general fund only has a piece of that. And the way to kind of see what's projected in each fund is on page 18 of 81, you can see on the far left column that at the beginning of the fiscal year, the City anticipates, in the very bottom, having $32.5 million.

And then at the end of the fiscal year, we only anticipate having $25 million, which would make you say, oh, my goodness. But in the general fund, the very top line where you see the $19.7 million, you can see that holds fairly steady. Where your numbers are declining are things like the Cabin Village grant. You have that and it's going to go, it's going to be spent. Big numbers like that where you're spending down on capital, it's primarily your grants and your capital projects.

Thank you. I've got a couple of questions.

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ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:35:14

A couple of requests that aren't specific, you know, budget adjustments. So, we've talked about the Measure C money, and my general understanding is that, you know, that initiative Specified the purposes for the Measure C money, but it did not do any allocation and I think that that you know, so it occasionally becomes a football not how we're gonna use that money and I think it'd be good if we Had that come back to us as as an item for discussion about how we allocate Measure C amongst the The purposes that were specified in the the initiative

UnidentifiedUnidentified speaker 1Proposed1:36:08

that sounds good

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:36:09

and then another one and you know, maybe this Should wait for when we have a new city attorney, but I do definitely want to bring it up when we have a new city attorney. We talked briefly about the legal fees, and I really think we need to have a protocol that addresses how Legal Services Project gets initiated and approved and budgeted so that we're not writing blank checks to our legal folks.

ElectedLeslie RuleCouncilmembervoiceprint 0.771:36:50

And just as an addendum to that, I'd also like to have understanding as we progress how things are being spent. And a final, sort of a final accounting at the end of it, what was spent on this particular project. I don't, I'm assuming that you have job project numbers and things like that. So the, I mean, I'm not, Thank you.

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1:37 – 1:4430 turns

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:37:29

So now, do those two things I just suggested get on your list of things? I would like to see those go on the list. It's not a money, it's not a line item adjustment, it's just the idea that we're going to bring them back.

ElectedKim MangMayor Pro Temvoiceprint 0.721:37:45

I have recorded the request and it looks like through the

UnidentifiedUnidentified speaker 1Proposed1:37:47

measure. Yes, so I'm saying, how is Measure C monies allocated to their purposes in the measure? How are legal services approved, and then also an approval of the final spend by category or project at some point? I had two little questions, and this might be for Mr. Harvey. One is, we have seen an initial sort of three-month project from the Chamber of Commerce, and so I don't know if that's been widely distributed to the Council or not. That needs to come before us.

UnidentifiedUnidentified speaker 5Proposed1:38:19

So that yeah, that is on the working agenda to come before the council at the meeting of July 8th. OK, I've received a preliminary draft proposal, but I know that is going to be revised and we're going to receive a final version on this coming Monday.

UnidentifiedUnidentified speaker 1Proposed1:38:34

Wonderful.

UnidentifiedUnidentified speaker 5Proposed1:38:35

Yeah.

UnidentifiedUnidentified speaker 1Proposed1:38:36

And similarly, the Ojai Valley Land Conservancy wanting to partner with us on their greenhouse expansion, I think could similarly come when when it works in our agenda.

UnidentifiedUnidentified speaker 5Proposed1:38:47

Okay, and I don't, yes, I will have to follow up with Mr. Maloney on that, just to make sure that what's been submitted is his proposal, it's his final

UnidentifiedUnidentified speaker 1Proposed1:38:57

order. The flexibility on when they need what is not in there, so that could be placed

UnidentifiedUnidentified speaker 2Proposed1:39:02

there.

UnidentifiedUnidentified speaker 1Proposed1:39:03

Why don't I follow up with Mr. Maloney? Please, thank you. Okay.

UnidentifiedUnidentified speaker 2Proposed1:39:05

I just have one quick question. With Tent Town, I didn't see anything, because it's going to take, what, a couple years to get Cabin Village dialed in and all of that, so we'll still have the expense for Tent Town.

UnidentifiedUnidentified speaker 5Proposed1:39:17

So we have a line item for expenditures for that. However, I think that does need to be adjusted, and we're planning on doing that. We'd like to, if it's okay to the Council, do a two-part thing, come back with the narrative that was requested on the expenditures for the entire duration of Tent Town, even before it was Tent Town, but at the same time also make a budget amendment for the costs in this next fiscal year. So I think we have that on the working agenda. I want to say for August, Mr. Montgomery, is that correct? Standby.

I think so. Coming your way.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:39:52

Correct. August 26. Regular meeting. I've got another one of these report back issues, and that is that I, you know, I'm not sure if this came from staff or this came from somebody in the public, but, you know, apparently in our housing element, We have some form of commitment towards housing assistance. And I guess my question is, what I'd want to get, you know, feedback from is, you know, what's the logical source of that?

Funding, if we want to, you know, approve some form of assistance that satisfies what HCD, we promise HCD, we're going to do.

UnidentifiedUnidentified speaker 5Proposed1:40:50

So I think, Council Member, what you're speaking to, I think there's a mention of housing assistance being provided through help of OHAI in the element. Is that what you're mentioning?

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:40:59

Yeah, but funded by us,

UnidentifiedUnidentified speaker 5Proposed1:41:01

right?

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:41:02

We're going to give money to help of OHAI.

UnidentifiedUnidentified speaker 5Proposed1:41:04

This is more complicated than that because, and we could revisit this, but I seem to recall the last time I had a conversation with Thank you, Mr. Chairman.

UnidentifiedUnidentified speaker 4Proposed1:41:39

Leslie Rule, Suza

UnidentifiedUnidentified speaker 22Proposed1:42:00

Leslie Rule, Suza

UnidentifiedUnidentified speaker 2Proposed1:42:00

Franc

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:42:00

How we're going to fund that and how we're going to allocate it. I agree. Ms. Rule, you've been waiting.

UnidentifiedUnidentified speaker 1Proposed1:42:07

Thank

ElectedLeslie RuleCouncilmembervoiceprint 0.771:42:08

you. Thank you. So I'm not sure where exactly this should go, but it's not it's currently not in the budget. So perhaps it comes back or perhaps it finds its way into the budget. But I would like to propose a feasibility study on a community pool at Seoul. I think that's the first step and, you know, that would certainly include, you know, how it might or might not be complemented by the Unified School District's pool and, you know, obviously, potentially, it could be a fire hardening, not a fire hardening, but, you know, a water source. So I don't know actually how I get that proposed, whether it comes back as an agenda item or whether it can be added into the budget.

And I don't have an amount for that because I don't know what a feasibility study like that would actually cost. So perhaps it would need to be sort of flushed out more extensively.

UnidentifiedUnidentified speaker 5Proposed1:43:15

My initial thought is this gets added to the list of the Montgomery list of items to vote on, and you guys decide here now if you want us to do that or not. I might suggest something like this. This is more procedural, but it should first probably go through the rec commission possibly as a start, or if you want to just bring it directly to you, that's fine too.

ElectedLeslie RuleCouncilmembervoiceprint 0.771:43:38

Yeah I'd rather bring it directly as informally you know I've spoken and think that it I think now's the time actually because we're doing the budget honestly.

UnidentifiedUnidentified speaker 5Proposed1:43:48

Okay so we can add that to the list Mr. Montgomery of the items for the council to vote on and yeah they can yay or nay things.

ElectedKim MangMayor Pro Temvoiceprint 0.721:43:55

Maybe dumb question should we include a fund amount?

UnidentifiedUnidentified speaker 5Proposed1:43:59

Feasibility study let's just say $150,000 just as a placeholder.

1:44 – 1:4926 turns

UnidentifiedUnidentified speaker 1Proposed1:44:10

Anything else?

UnidentifiedUnidentified speaker 12Proposed1:44:15

One point, if I could just note for the record on the housing element, I was just checking with my copy of it. The commitment we made in the housing element was to study and assess opportunities to fund housing assistance, not a direct cash commitment to any particular agency, but certainly something to discuss further how we'll implement that. But there's no line item in the budget component of the housing element.

UnidentifiedUnidentified speaker 5Proposed1:44:35

Do you mind just reading what it says, just the short version of it? Do you mind?

UnidentifiedUnidentified speaker 12Proposed1:44:38

Yeah. I just had it up.

UnidentifiedUnidentified speaker 1Proposed1:44:45

Mr. Whitman, tell me if I'm getting it wrong, but I think all of what we said was Help of Ojai has a rental assistance part of their operation, and we were very eager to say this is the level before which a family becomes homeless, that we want to prevent that by assisting that. Now, if they can't do that, if that's true, then let's figure out how to do it. But that's the principle.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:45:06

Yeah, and you know, and looking at how we do that. Yeah, I think it's something that we should explore. Me too. I don't know that we're going to end come to the end and say, Oh, yeah, this is something we can fund. But I at least want to know the nuts and bolts of that and, and give it consideration whether we have a firm obligation to HCD or whether we're just doing it as part of our objectives.

UnidentifiedUnidentified speaker 1Proposed1:45:35

And we should ask help of Ojai what the current status is. But Mr. Summers, please.

UnidentifiedUnidentified speaker 12Proposed1:45:40

Yeah, so in, uh, the goal is defined as a goal to provide a continuing supply of affordable housing to meet the needs of existing and future Ojai residents in all income categories. And we had three policies. Uh, H-4 policy, City of Charlotte policies, programs, and procedures to facilitate attainment of RENA goals, with particular emphasis placed on the needs of persons and families of lower income households, including extremely low income, and those with special needs, elderly, disabled, developmentally disabled, female-headed households, large households, homeless, and farm workers.

Note, some of those terms are perhaps not terms we would use today, but just reading the document. H5, this is the key one. The City shall actively seek and formulate partnerships with for-profit and non-profit developers to produce affordable housing and provide assistance in support of project applications to achieve development objectives. The City shall continue to support the Area Housing Authority, as we did tonight, of Ventura County in provision of Section 8 rental assistance, and shall seek to broaden the program to complement other affordable housing initiatives, e.g. ADU production, project-based tenant assistance. So it's a commitment to take on programs and policies, but not a specific line item funding commitment, and certainly would be worthy of a future discussion.

Okay. Thank you.

UnidentifiedUnidentified speaker 1Proposed1:46:48

Are we ready to go through some of these voting items? Okay.

ElectedKim MangMayor Pro Temvoiceprint 0.721:46:50

Yes, Mayor. I have recorded eight total. I have the green light I've seen. I'll list them out. Okay. Number one for the Historic Preservation Commission, funds and expenses item to add to the budget for a historical survey of $63,000.

UnidentifiedUnidentified speaker 1Proposed1:47:08

Should we just do one at a time and do the voting?

ElectedKim MangMayor Pro Temvoiceprint 0.721:47:11

Sure.

UnidentifiedUnidentified speaker 1Proposed1:47:12

Is that okay? Yeah. Okay. Is that okay with you? Mr. Montgomery, are you good with that?

Roll-call vote Passed 5–0
Show transcript
I am. Okay. Roll call. Council Member Whitman. Yes. Council Member Mang. Yes. Mayor Gilman. Yes. Mayor Pro Tem Lange. Yes. Council Member Rule. Yes.
ElectedKim MangMayor Pro Temvoiceprint 0.721:47:32

Motion passes. Number two, $122,000 adjustment for the Ventura County Animal Services item that was approved on consent tonight. Council Member Rule.

UnidentifiedUnidentified speaker 2Proposed1:47:44

I think it's just $22,000. $100,000 is in the budget. It's just the additional $22,000.

ElectedKim MangMayor Pro Temvoiceprint 0.721:47:51

So it's the $22,000 adjustment for the record. Thank you. Revising

UnidentifiedUnidentified speaker 1Proposed1:47:55

it to $122,000 would be another way of saying it. Total.

Roll-call vote Passed 5–0
Show transcript
Understood. Okay, roll call. Council Member Rule. Yes. Mayor Pro Tem Lange. Yes. Mayor Gilman. Yes. Council Member Mang. Yes. Council Member Whitman. Yes.

I can't wait to see who you're going to start with next, because you've

ElectedKim MangMayor Pro Temvoiceprint 0.721:48:16

got

UnidentifiedUnidentified speaker 1Proposed1:48:16

some system here, obviously.

ElectedKim MangMayor Pro Temvoiceprint 0.721:48:18

Well, it's the clerk's job to always make it random, although I am working on the fly, I'll be honest. Okay, number three, increase museum operations from $30,000 to $75,000.

UnidentifiedUnidentified speaker 1Proposed1:48:28

From $60,000 to $75,000. $60,000? Did you say the museum operation from $60,000 to $75,000? Yes, that's correct.

Roll-call vote Passed 5–0
Show transcript
Roll call, Mayor Gilman. Yes. Mayor Pro Tem Lange. Yes. Council Member Mang. Yes. Council Member Rule. Yes. Council Member Whitman. Yes.
ElectedKim MangMayor Pro Temvoiceprint 0.721:48:48

All right, that will be number four is increase arts grants funding from 30 to 100. All right, Council Member Whitman. No. Council Member Rule.

ElectedLeslie RuleCouncilmembervoiceprint 0.771:49:04

Yes.

ElectedKim MangMayor Pro Temvoiceprint 0.721:49:08

Mayor Pro Tem Lange. Yes. Council Member May.

UnidentifiedUnidentified speaker 2Proposed1:49:11

No.

Roll-call vote Passed 5–0 Motion passes. 3-2. Number 5. In Ojai Day, increase the contracted labor costs for the Ojai Day mandala to $5,000 or add it. Roll call.
Show transcript
Mayor Gilman. Yes. Motion passes. 3-2. Number 5. In Ojai Day, increase the contracted labor costs for the Ojai Day mandala to $5,000 or add it. Roll call. Mayor Pro Tem Lange. Yes. Council Member Whitman. Yes. Mayor Gilman. Yes. Council Member Rule. Yes. Council Member Mang. Yes.

1:49 – 1:5425 turns

ElectedKim MangMayor Pro Temvoiceprint 0.721:49:44

Number six, regarding Measure C, researching how we, or a new, a future agenda item, researching how we allocate Measure C among the purposes identified within the measure. Now is that a future

UnidentifiedUnidentified speaker 12Proposed1:50:03

agenda item only? How is this? On that one, my suggestion is that it's a future agenda item. Consensus for a future agenda item is not a line item in the budget for a Measure C expenditures policy.

ElectedKim MangMayor Pro Temvoiceprint 0.721:50:13

Sounds good. So staff identifies that as a future agenda item. New number six. Identify a protocol. I think those are the same. Yes. It would be the same item. Protocol for future agenda items. Yep. Pardon me there, but they did make the green light. OK. Then the additional funds, which would be six here, is a feasibility study for funds for a community pool at Soule Park at $150,000. Roll call. Mayor Gilman. Mayor Gilman.

UnidentifiedUnidentified speaker 1Proposed1:50:48

Quick question. What I would have said is, Is there a way to understand at least the beginning of the feasibility without spending $150,000? We're talking

ElectedLeslie RuleCouncilmembervoiceprint 0.771:50:57

about a budget line item. Here's a better approach. Why don't you bring

UnidentifiedUnidentified speaker 5Proposed1:51:01

this back as a concept review item? Bring it back as a concept review item. Discuss it with the council and you can tell us what you want us to do. You could say we want, for instance, maybe you want us to do a community survey. Maybe you want us to do a rough estimate on what costs are gonna be involved. Maybe you want us to talk to the county about the use of their property, all those things.

That's what I would suggest. The public could be involved. If you're asking me just for a line item to put in the budget, I'm always going to go high because I'm trying to cover us. But I don't have a number because I'm trying to include everything.

ElectedLeslie RuleCouncilmembervoiceprint 0.771:51:49

That, to me, seems to be a reasonable approach. I think so, too. And I would like to hear from everybody. Thank you.

UnidentifiedUnidentified speaker 5Proposed1:51:58

So we can we can do that and we have head nods all around and that's fine. Will Weston Bush please put that on the working agenda? Do we need to vote on that? I'm seeing head nods.

UnidentifiedUnidentified speaker 1Proposed1:52:11

Great, so we have those approvals. Yes, go.

UnidentifiedUnidentified speaker 3Proposed1:52:14

Also, another future agenda item is to come back with a review of all of our expenditures and grant. Correct. I do have that recorded.

UnidentifiedUnidentified speaker 1Proposed1:52:26

Thank you. Thanks for reminding us of that.

ElectedLeslie RuleCouncilmembervoiceprint 0.771:52:29

And perhaps even some sort of way of understanding how the money is spent, since it ranges over various categories. And so we never really clear on the total amount. So how we can think about that as well, I think would be helpful.

UnidentifiedUnidentified speaker 1Proposed1:52:47

So we've approved these additions and little changes, so we still need a motion to approve the budget.

UnidentifiedUnidentified speaker 5Proposed1:52:52

Correct. We'd like that.

UnidentifiedUnidentified speaker 1Proposed1:52:55

I move to approve the budget as amended.

UnidentifiedUnidentified speaker 2Proposed1:52:58

I'll second it. I would like to make a friendly amendment and I put it in my packet because it's kind of lengthy and I will be honest that I had a little help in wording it. So if you guys want to look and then it's the last.

UnidentifiedUnidentified speaker 12Proposed1:53:15

And please read it out for the record.

UnidentifiedUnidentified speaker 2Proposed1:53:17

So my friendly amendment to the motion to adopt the proposed budget. We instruct the city staff to do four things. To bring forward to the City Council a detailed budget presentation for the following departments, explaining magnitudes of the change and what opportunities, if any, exist to affect savings in the following areas. And then we listed, you know, the departments, non-departmental, rec department, admin programs, public works, info technology, planning, and finance. And then to Present in July a plan for getting the annual audit of the 24-25 fiscal year completed by December 31st.

Present in October for City Council approval any recommended changes to the 25-26 budget informed by the results to the prior three months reviews and any emerging trends in revenues and expenses. The last one, number four, presented December a plan for the orderly review of the draft 26-27 budget by the City Council in the January-March time frame. This plan could include the staff recommendations as the timing of the review meetings for the Finance Budget Committee.

UnidentifiedUnidentified speaker 1Proposed1:54:29

That's a lot of details.

UnidentifiedUnidentified speaker 2Proposed1:54:30

It's a lot, absolutely.

UnidentifiedUnidentified speaker 1Proposed1:54:33

Well, there's, for example, the number four,

UnidentifiedUnidentified speaker 2Proposed1:54:36

I

UnidentifiedUnidentified speaker 1Proposed1:54:37

would definitely need to hear from staff on

UnidentifiedUnidentified speaker 2Proposed1:54:38

that

UnidentifiedUnidentified speaker 1Proposed1:54:39

to know if they could do it. And then on number three, we may not be done with our goals to say we've got a recommended changes on the budget. It may extend past October.

1:54 – 2:0042 turns

UnidentifiedUnidentified speaker 5Proposed1:54:52

I would just say number two, we probably won't be able to do that in July. So maybe, I mean, Ms. Billings, I mean, we could take all these questions and come back and answer all of them, I think, you know. We could respond to them. We, if, you know, maybe in August we could come back and give our, this is how we intend to address this issue. Are you available in August? I can't remember. Second meeting? I'm

UnidentifiedUnidentified speaker 14Proposed1:55:16

available for the first meeting

UnidentifiedUnidentified speaker 5Proposed1:55:19

in August, but not the second meeting. That's right. Can we shoot for that? Answering these questions in an agenda report on the first meeting of August?

UnidentifiedUnidentified speaker 14Proposed1:55:27

Yes.

UnidentifiedUnidentified speaker 1Proposed1:55:28

Okay. Well, the thing about number one that's interesting is I did note those changes that we see in the departments and in some of the cases I asked. So, in a way, it didn't seem like it warranted necessarily our council time to go through the whole description about what got purchased or what happened or whatever, but some kind of summary would be nice. Oh, here's what happened in these places. Or, as we know, we've aligned our salaries to be more in line with the county. That's another huge thing.

UnidentifiedUnidentified speaker 5Proposed1:55:55

With the region, not the county.

UnidentifiedUnidentified speaker 1Proposed1:55:57

Oh, with the region, thank you. That's an important thing just to note, because I noted every single time that you saw a deviation that was large. So that sounds like that's something that we could have. Okay.

UnidentifiedUnidentified speaker 5Proposed1:56:10

Mr. Montgomery, if you could put that as a future agenda item. Thank you. First meeting in August.

UnidentifiedUnidentified speaker 1Proposed1:56:16

Thank you. No, thanks. No, this is really good. They're all reasonable things to ask. So, it sounds like we still have our motion and our second, and then we've got some requests for future agenda items that will come back responding to these questions. Am I understanding that correctly?

ElectedLeslie RuleCouncilmembervoiceprint 0.771:56:38

So, we're accepting the Friendly Amendment, or we're not? I understood

UnidentifiedUnidentified speaker 12Proposed1:56:43

that as withdrawn. We're not. Okay. But I would like to

UnidentifiedUnidentified speaker 5Proposed1:56:47

remain to confirm

UnidentifiedUnidentified speaker 12Proposed1:56:48

that.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.831:56:48

Future agenda items.

UnidentifiedUnidentified speaker 5Proposed1:56:50

Council consensus for a future agenda item, first meeting in August. Great, thank you. We have it on the working agenda. You will all see it on that. Are you

UnidentifiedUnidentified speaker 1Proposed1:56:56

understanding it that way? Yes. Okay.

UnidentifiedUnidentified speaker 3Proposed1:56:59

Thank you very much.

not transcribed≈10s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 12Proposed1:57:19

We did that last year but not this year. That's what you're thinking

UnidentifiedUnidentified speaker 1Proposed1:57:21

of. In one moment we're going to talk about, there was a proposed special meeting for July 29th that we think we can move to July 8th and not meet on the 29th, but August we have 12 to 26.

ElectedKim MangMayor Pro Temvoiceprint 0.721:57:33

All

UnidentifiedUnidentified speaker 1Proposed1:57:33

right,

Roll-call vote Passed 5–0 Moved by Andy Gilman · Seconded by Rachel Lang motion by Mayor Gilman with a second by Mayor Pro Tem Lange to approve the budget as amended and also the recommendations including the GAN
Show transcript
we're ready. We have a motion by Mayor Gilman with a second by Mayor Pro Tem Lange to approve the budget as amended and also the recommendations including the GAN limit. Roll call. Council Member Rule. Yes. Council Member Mang. Yes. Mayor Pro Tem Lange. Yes. Mayor Gilman. Yes. Council Member Whitman. Yes.
ElectedKim MangMayor Pro Temvoiceprint 0.721:57:53

Motion

UnidentifiedUnidentified speaker 1Proposed1:57:53

passed. So let's just do this last budget item and then take a break. Anything to report on on number C? Or 2C?

UnidentifiedUnidentified speaker 14Proposed1:58:06

We need to complete item

UnidentifiedUnidentified speaker 1Proposed1:58:08

2A. Oh, sorry, did we not just

UnidentifiedUnidentified speaker 14Proposed1:58:11

do that just now? We need to adopt the resolution approving the GAN limitations. My mistake. Yep, I skipped B. I

UnidentifiedUnidentified speaker 12Proposed1:58:18

understood the GAN limit item is inherent in the motion to approve the budget. Okay,

UnidentifiedUnidentified speaker 14Proposed1:58:23

we have it listed as two different resolutions, so I just wanted to make sure that. Okay.

UnidentifiedUnidentified speaker 12Proposed1:58:27

Yeah, that was my understanding.

UnidentifiedUnidentified speaker 14Proposed1:58:29

If you're good.

UnidentifiedUnidentified speaker 12Proposed1:58:30

On the GAN limit, is the motion just adopted to approve the budget and the GAN limit together? No, we just did that. But Item 2B, the Statement of Investment Policy, remains.

UnidentifiedUnidentified speaker 2Proposed1:58:59

The document wasn't attached or anything and I spoke with the Budget Committee and they didn't receive the

UnidentifiedUnidentified speaker 14Proposed1:59:06

document. We discussed it during the meeting. I

UnidentifiedUnidentified speaker 1Proposed1:59:12

believe that was it was present during the budget meeting, but it was not present. The

UnidentifiedUnidentified speaker 2Proposed1:59:15

policy wasn't submitted. No,

UnidentifiedUnidentified speaker 1Proposed1:59:18

I think the

UnidentifiedUnidentified speaker 5Proposed1:59:19

confusion is in this budget packet, which initially came out, it was not included. However, an errata was issued, so that matter was addressed. However, it was on the Finance and Budget Committee agenda, and it was discussed at the meeting from what I recall being there.

UnidentifiedUnidentified speaker 1Proposed1:59:36

Yes, I'm pulling it up

ElectedLeslie RuleCouncilmembervoiceprint 0.771:59:37

right now. It's a semantic, submitted meaning like, you know, submitted sounds like hard copy and submitted could also, I think what I'm hearing is it was orally submitted and discussed.

UnidentifiedUnidentified speaker 14Proposed1:59:50

There was a hard copy presented to the Finance and Budget Committee.

UnidentifiedUnidentified speaker 5Proposed1:59:54

The only thing, the only question I think is that there was a clerical error made with the packet production where we forgot to include it as an attachment. However, the errata that was issued on Monday addressed that issue.

UnidentifiedUnidentified speaker 1Proposed2:00:05

I'm looking, the proposed investment policy was item number one in the Budget Committee. That was June 5th. It was there. Yep.

2:00 – 2:1127 turns

ElectedLeslie RuleCouncilmembervoiceprint 0.772:00:15

I'll make a motion that we adopt the resolution as under the recommendation.

UnidentifiedUnidentified speaker 12Proposed2:00:22

Second. And Mayor, you'll confirm there was no public comment request

ElectedKim MangMayor Pro Temvoiceprint 0.722:00:26

for that one? I have no public comments. Do you have any public comments, Elaine? And no raised hands online, Mayor. Okay. We just received one raised hand. Okay, Mayor. Let's fulfill our duty here. We have a raised hand from Tom Francis on Zoom. Tom, you can unmute and you have the floor. Tom, I see you've unmuted. You may have the floor now and speak. We cannot hear you in-house here. I'll give you one opportunity. I still see you're unmuted.

And last call, we're not hearing anything, Mayor.

UnidentifiedUnidentified speaker 1Proposed2:01:08

Okay. Okay. Then we have a roll call, please.

Roll-call vote Passed 5–0
Show transcript
Yes, Mayor. Roll call. Council Member Mang. Yes. Council Member Rule. Yes. Mayor Gilman. Yes. Council Member Whitman. Yes. Mayor Pro Tem Lange. Yes.
ElectedKim MangMayor Pro Temvoiceprint 0.722:01:26

Motion passed.

UnidentifiedUnidentified speaker 1Proposed2:01:27

Wonderful. Is there something to present on 2C? Because I know I have one question. Okay, my question is, would it be easy to find out I did a little digging around and I was just looking at Greg retire, how retirement happens in the county. And it looks the average that I was coming around was 2.5% instead of 1.8. So would that be easy to give us a number on what that would do to the budget as a 2.5 instead of 1.8?

UnidentifiedUnidentified speaker 5Proposed2:01:56

Probably not, because it's gonna roll up into benefits as well. I mean, they can hazard a guess if they wanted to over there, but I would really be kind of a little cautious.

UnidentifiedUnidentified speaker 14Proposed2:02:05

We could cautiously look at it. But it would be something we could work on for after the break.

UnidentifiedUnidentified speaker 1Proposed2:02:16

No, that's fair. I guess I would love to propose, I guess, I wasn't expecting it to be easy. But I was thinking it's worth exploring. That's a proposal to the council.

UnidentifiedUnidentified speaker 5Proposed2:02:27

We'd be happy to bring it back. We could bring back this item in a future meeting where you guys discuss if you want to consider that, and at that point we would. The reason why I just hedged is everything builds into benefit costs, and I just would want to make sure what we were saying is accurate, and I would want to make sure we. I totally get that.

UnidentifiedUnidentified speaker 1Proposed2:02:48

Of course. And my interest is not to be a good guy, it's to be, how can we be responsive and in our region, you know, matching what other people are

UnidentifiedUnidentified speaker 5Proposed2:02:57

offering? No, we appreciate that, but we would want to give you good data so you could make an informed decision. And I think the 1.8, if I remember correctly, was based upon a CPI, a regional CPI, Calculation at an earlier point this year, if I recall.

UnidentifiedUnidentified speaker 11Proposed2:03:14

And it was also the recommendation from Bryce Consulting that did your big study last year. It was their mechanism for the off years when you don't do a survey.

UnidentifiedUnidentified speaker 5Proposed2:03:23

But we are happy to bring back a future agenda item, and we can, Mr. Montgomery, please add that to the list. That would probably be an August item. The only meeting that Ms. Billings is present for in August.

UnidentifiedUnidentified speaker 1Proposed2:03:34

Ms. Holman, does that cause you a lot of grief, though?

UnidentifiedUnidentified speaker 5Proposed2:03:37

We're happy to do this kind of

UnidentifiedUnidentified speaker 1Proposed2:03:38

stuff. Okay. Okay. Is that okay with my colleagues? Okay. But there is public comments on 2C. Bill Miley, Larry Steingold, Clay Creasy.

UnidentifiedUnidentified speaker 5Proposed2:03:51

Maybe we should give a report on it first, though. Let's give a report. And so Ms. Holman has been patiently waiting for this. Oh, geez. I should have asked you first. That's OK. We're happy to have her here. Sorry. No, no. This is all good stuff. So please, Ms. Holman. OK, thank you.

UnidentifiedUnidentified speaker 11Proposed2:04:06

OK. Honorable Mayor and City Council members, as part of the budget plan before you tonight is a recommendation to amend the compensation plan and update salary ranges for city employees effective July 7th of 2025. The proposed amendment includes a 1.8% cost of living adjustment, or COLA, to all classifications with the exception of the City Manager and elected official positions. The addition of the classification of Assistant to the City Manager and the deletion of the Assistant City Manager classification.

You may ask why approve a COLA? There are several reasons to consider. First, COLAs help our employees keep up with the rising cost of everyday expenses, ensures that our employees' purchasing power isn't eroded over time, And helps them maintain a decent standard of living. Secondly, we are committed to attracting and retaining a high-performing workforce and ensuring that we have the best people serving in our community. If we don't keep pace, we risk losing talented individuals to other organizations that do offer these kinds of adjustments. Lastly, by applying ECOLA uniformly across the ranges, we're ensuring an equitable adjustment for all of our dedicated staff.

The City Manager classification is excluded from the proposed COLA due to the adjustment that was recently approved by Council. And, of course, elected officials are also not included in the proposed COLA as salary increases for elected officials are primarily governed by the Government Code and implemented through City ordinances. The classification plan is proposed to be adjusted by eliminating the classification of the Assistant City Manager and replacing it with the classification of Assistant to the City Manager. This new classification will provide high-level administrative and project support that better fits Ojai's smaller, leaner structure and is more cost-effective.

Additionally, as proposed in the budget, we're looking to add one and a half full-time equivalents to the maintenance worker classification, which would be directly funded by Measure C. So staff respectfully recommends the City Council amend the salary schedule to update salary ranges to include the 1.8% COLA for fiscal year 25-26, add the classification of the Assistant to the City Manager, and delete the classification of Assistant City Manager effective July 7.

UnidentifiedUnidentified speaker 1Proposed2:06:17

I would move to approve the reclassifications and then if you if you wouldn't mind going back and looking at that 2.5 and I'm assuming that the current budget that we've just voted on and approved was under the 1.8 assumption. That is correct. So then we'll see some kind of rough dollar amount or range that we would know this would be cutting into any surplus that increase. Okay.

UnidentifiedUnidentified speaker 2Proposed2:06:40

I just have a couple of things like I don't know I know that you want your assistant to the city manager and I had this conversation with Ben that I think from what I thought we discussed and what we are looking for it was somebody more than just an assistant you know this person was going to be basically a replacement instead of reaching out to Matt in his firm for information this is somebody that could handle that task. And I just think it something more than that title you guys can tell me I'm crazy or whatever But I think we were saying like an analyst or something would be more So

UnidentifiedUnidentified speaker 5Proposed2:07:20

if I could jump in so I know this is a little bit of a unusual title for those not Living and Breathing Municipal Government, but this is actually a known title in local government, and it's actually within the city manager job family, and the progression is, if you want to be a city manager, and you're following the generalist path, you start with assistant to the city manager, you get to deputy city manager, you then get to assistant city manager, and then you become city manager. So in my career, I have served as Assistant to the City Manager. It's considered a higher level position than just strictly an analyst. I could give you an example. We had Will Pettner here as a Management Analyst for a number of months. He actually left our employ to move to the City of San Fernando for the Assistant to the City Manager title.

So within municipal government, people are looking at this title and its availability. It's attractive to them. It's considered a higher position than any type of analyst position, so you're going to get somebody who's probably more qualified in that area. My feeling, just from being here for a year and a half, you've got 46 full-time employees. That's not a structure size that really merits, in my view, an assistant city manager.

If we did have something like that, this person would need to have some responsibility outside of writing agenda reports and doing analysis. For instance, they would need to be in charge of the finance function, or they'd need to have some direct reports that came to them, because now you're also competing with the director-level positions, which do have a large number of direct reports and employees.

You know, they have that span of control, whereas this person really might have one or two people that report to them, probably more like one, maybe two. So that would be, that's kind of the rationale for this amount. So just as a for instance, this person would be in the same family as the HR and Risk Manager. As the IT manager, as the accounting manager, so it's a very high-level professional position that's very respected, and, you know, it's just, in our organization, just speaking of pay and responsibility level, it's city manager, department head, and then the management family, and that is where this position is recommended to be.

UnidentifiedUnidentified speaker 1Proposed2:09:50

You're not disagreeing about the capabilities and the functions, I'm hearing, if I'm hearing you correctly.

UnidentifiedUnidentified speaker 2Proposed2:09:54

I just think it warrants more like, you know, because I thought we were gonna depend on this person instead of depending on Matt and Taylor, you know, so the money we could save to offer more to

UnidentifiedUnidentified speaker 1Proposed2:10:05

get... I'm hearing Mr. Harvey say that is a position.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.832:10:10

So I have a related question, but not quite the same. So you talked about this kind of hierarchy if you've got a staff person who's on the city manager track, Meaning that at some point in their career, they may want to be City Manager, and you mentioned that. Assistant City Manager, Deputy City Manager, and then Assistants to the City Manager. Assistant to. Assistant to. So, I guess conceptually, I like the idea of Letting that assistant to the city manager know that if their skill set progresses, then we've got these levels in line. Now, is there an advantage to like, so I was going to ask the question, why are we removing Assistant City Manager.

UnidentifiedUnidentified speaker 5Proposed2:11:07

You can keep it. You can absolutely keep it and you could actually introduce at a future time, not tonight, a Deputy City Manager position. Those are considered, as you're pointing out, Council Member, career ladders, basically. And that's exactly the conversation we would have with the successful candidate is, you know, if you decide that you want to stay here, here is a potential career ladder. At least, at a minimum, Deputy City Manager.

And potentially, and again, I would really strongly advocate that if we did ever have somebody in that role, they would have to be overseeing a function simply because of the amount of money that they would be receiving. It's just, you know, you need to do that.

2:11 – 2:1716 turns

ElectedLeslie RuleCouncilmembervoiceprint 0.772:11:48

Yeah, so I am also seeing the career path. I'm wondering, you know, I feel like there's a capacity issue. There's a lot that goes on in running a city. I actually see it as almost too much for one person. So, like, we're going to have the cabin village that's going to need a project manager that's, you know, that is their And it could fall on you or potentially it could fall on a deputy assistant manager. I think that we have some big projects that we can offload as a project manager as well. And maybe assistant to the city manager is enough with a pathway, you know, to more. But we're also going to need someone who's very experience in project management, like large project management, and whether it's the ATP, you know, whatever it happens to be.

UnidentifiedUnidentified speaker 5Proposed2:12:54

I don't disagree with that, and I think, you know, one of the things we've talked about internally is when we come back with the Cabin Village narrative and the reporting, we'd like to suggest that we, I see it as a contract position, a program, excuse me, a project program manager. You're right, that's kind of a different category. You're going to need somebody who, you know, has a background in construction management, possibly engineering, who has handled a large-scale project, which is likely going to be different than somebody That from what I heard from the council's interest is, you know, able to really kind of flesh out our agenda reports more, provide additional analysis, also provide an intake and a response mechanism for council requests that we're not able to do as much.

Also do, you know, some legislative analysis and advocacy that we're not currently doing. Those types of things. But then, to your point, I currently don't have it. That's not true. I do have folks I can hand off things to, but most of the folks I'm handing things off to have full-time jobs that they're doing. So this person would be just in my office, and I think that my office could do more with this person.

ElectedLeslie RuleCouncilmembervoiceprint 0.772:13:58

So I just I did have one So it you in your experience you believe that someone as an assistant to the city manager has the depth and the reach to do in-depth analysis and to be able to do to run across legislative and You

UnidentifiedUnidentified speaker 5Proposed2:14:20

know what I was asked to do

ElectedLeslie RuleCouncilmembervoiceprint 0.772:14:23

Okay. And I guess, you know, as we look to hire that person, we will have, you know, the qualifications that

UnidentifiedUnidentified speaker 5Proposed2:14:30

are specific to OHAI. So I'll work with Ms. Holman closely, but one of the things that you do is you do a practical, right? And it makes for a lengthy recruitment process, but you absolutely have to have a writing practical. That is something, you know, writing research, you know, here's the, here's the subject. You have two hours to produce result and it'll be graded.

Would

UnidentifiedUnidentified speaker 2Proposed2:14:49

there be a big difference in executive assistant?

UnidentifiedUnidentified speaker 5Proposed2:14:53

Totally. The Executive Assistant is in the administrative clerical path, and that is also a high-functioning position, and in bigger cities, Executive Assistant can make as much as $100,000. But again, with Ojai, I do have an analyst in my office who does provide some clerical support to me, as you all know. It's Bridget. But we don't really have a need for a separate executive assistant, I feel, with the small size of us.

ElectedLeslie RuleCouncilmembervoiceprint 0.772:15:27

It can be a work in progress. We can reassess

UnidentifiedUnidentified speaker 5Proposed2:15:30

in

ElectedLeslie RuleCouncilmembervoiceprint 0.772:15:30

three months.

UnidentifiedUnidentified speaker 5Proposed2:15:31

I also want to be mindful of all these positions, and I know you all know this, but all these positions have tails, right? And there's a PERS impact, and there's a benefit impact, and it all adds up. And I think that for a city of 7,500 people that doesn't have in-house police or fire, I think you're pretty right-sized. I mean, maybe a little bit more, But I don't really see a need for much more because I don't want to be in a situation that other cities have gotten into where we start creeping up and then all of a sudden, you know, we have to do mass layout. So I'm mindful of

ElectedAndrew WhitmanCouncilmembervoiceprint 0.832:16:06

that. So going back to my point, I'm interested in your input or recommendation on the idea that if we're recruiting an assistant to the city manager, And they see that we also have a Deputy and Assistant City Manager on our, and it's almost an implied opportunity, you know, to advance to those spots.

UnidentifiedUnidentified speaker 5Proposed2:16:38

This would be a position that we would want to use a professional recruiter, just like we're doing currently with the finance director and the recreation manager, and it's going to be part of the recruiter's job and the job brochure's job and the HR manager's job to explain to the potential candidates that this is in this job family. And this council has very expressly stated that they're looking for somebody who has an interest and a mindset for growth and might want to demonstrate value and then potentially move up the ladder based upon, you know, fit and bonus to the organization. But you have to show your use, right?

And that might take a couple years, but we could get there. This is a very nice situation for me to be in, having you all express this interest and support, so thank you for that. I think it's helpful for our recruitment very

ElectedLeslie RuleCouncilmembervoiceprint 0.772:17:26

much. Kim and I were reading through the agenda when we heard assistant to the city manager. No, that's not exactly what we were thinking. It's an old timey title. Yeah. Thank you for the semantic and job qualification clarification. There's even

UnidentifiedUnidentified speaker 1Proposed2:17:46

comedy routines about that in the office. But let's go to the public comments. So Mr. Miley, Larry Stengel and Clay Creasy, please.

2:18 – 2:2617 turns

UnidentifiedUnidentified speaker 13Proposed2:18:05

Hello. Now, I wrote this before I knew what you just said. If 1.8 represents the COLA, I support it. However, when I wrote this, I just looked up, at the time, the Social Security COLA increase, and it's 2.5. Now, I don't support it. So why not 2.5 for the increase? That seems to be fair and right. I do not support the City Manager getting an 8% increase. It should be a COLA.

Unless, of course, it's part of the City Council contract original. I believe that if you pay him 8%, It's a morale-damaging increase, and it should be a COLA.

UnidentifiedUnidentified speaker 1Proposed2:19:17

Period. Thanks. Thank you, Mr. Miley. Larry Steingold and then Clay Creasy.

UnidentifiedUnidentified speaker 7Proposed2:19:27

Larry Steingold. Bill is more tactful than I am. 1.8% to 8% lead by example. If I was an employee, it doesn't seem right. Nothing personal. But if it was pre-negotiated with the original contract, fine. But going forward, no. It's like you're part of the tribe. They're getting 1.8%. You're getting 1.8. Don't like it? You know, don't let the door. I mean, but seriously, I mean, to me, I've never really received a salary or an hourly wage, but if the corporation and the guy on top is making a thousand times more than I am, There's something not right, or a hundred times.

And for project manager for the tent town, why did I think it was dignity? Aren't they the project manager? Aren't they making a lot of money? Why should we hire a project manager to run the construction? Isn't that their job? They've been telling us that they're the construction manager. They're getting gazillions. So why are we hiring a project manager? And the ATP. Public Works, Lindy, can do a great job.

Or, if we need somebody, get Kevin Olson from the Ojai Valley Unified School District to do extra. Hire him. But I mean, why do we need somebody for the ATP? They're just taking out parking spaces. They're widening the road. It's a road thing. That's what Public Works is for. Thank you.

UnidentifiedUnidentified speaker 1Proposed2:21:15

Thank you. Clay Creasy, please.

UnidentifiedUnidentified speaker 18Proposed2:21:23

Mayor Gilman, I appreciate your change of pace on the 1.8 versus 2.5. That's what I was going to talk about, and so ditto Larry and ditto Bill, and have a good evening. Thank you, Mr.

UnidentifiedUnidentified speaker 1Proposed2:21:38

Creasy.

UnidentifiedUnidentified speaker 9Proposed2:21:50

People who work for Ojai should be able to live in Ojai. I agree with my neighbors that a coal increase of 2.5% is just. I also see the glaring juxtaposition of the 8% increase for the City Manager When the rest of employees only get a 2.5% increase, I think the trolley drivers should be paid more. I looked at the median income for bus drivers in Ventura, the median wage.

I saw on Indeed.com it was $30.10 hourly. That's more than the range that's given here. Leslie

UnidentifiedUnidentified speaker 22Proposed2:22:38

Rule, Suza

UnidentifiedUnidentified speaker 9Proposed2:22:39

Suza Last time we discussed the City Manager's raise, he told you about his down payment assistance, where he gets to half a million dollars, for which he pays a small amount of interest, about 4%, instead of the market rate of 7%, like everybody else has to pay. And that's only payable on sale, when he probably has a huge capital gain if his house keeps appreciating at 10%.

He told you when he was lobbying for his raise that this benefit is not a cost to the City. Well, if that's true, and this benefit doesn't cost the City anything for him, it wouldn't cost the City anything for all our other employees. And I think that this benefit should also be offered to other employees, especially critically needed ones, like trolley drivers, or any place else you're having trouble with recruitment.

That wouldn't incur extra costs as far as retirement, but it would provide a great benefit, and it would allow people who work for the city to live in the city and show that the city really cares about all their employees, not just the person at the top. Thank you.

UnidentifiedUnidentified speaker 1Proposed2:24:07

Thank you, Starchild. That's all, Mayor. Okay, so we asked to go back and look at what the 2.5 is, but then I made a motion that we approve the reclassification, but there wasn't a second. Okay, any more discussion Yes,

ElectedKim MangMayor Pro Temvoiceprint 0.722:24:28

I had recorded that. Yeah the motion after you moved to approve the reclassification was also to Add the deputy city manager and keep the assistant city manager career ladder.

UnidentifiedUnidentified speaker 5Proposed2:24:40

Oh Okay, I think that's consistent with what the great question was if you want to do I love

UnidentifiedUnidentified speaker 12Proposed2:24:44

that was my understanding

ElectedAndrew WhitmanCouncilmembervoiceprint 0.832:24:45

as well That sounds good. I I just had one mm-hmm question so in Schedule of the descriptions, we've got homeless services coordinator and we also have lifeguard. And so I would understand that both of those things are positions we don't currently have. And I envision the potential need to kind of look at those Jobs and the salaries depending upon what What we decide those positions, what type of a person we need to fill those

UnidentifiedUnidentified speaker 5Proposed2:25:34

functions. So you actually do have a Homeless Services Coordinator. That person is in a part-time capacity, but it is within that salary range. And that's Rachel Hunt, who is working at OTT. And then, yes, Lifeguard, depending on your discussion, most immediately probably regarding the Nordoff pool, The school district's request is for us to staff that facility for them, so having these classifications, although I will admit we would definitely need to look at the salary for those because I don't know how lifeguard is kept up.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.832:26:09

I didn't want to suggest that we not include lifeguard. or Homeless Services Coordinator, just that we have the opportunity to kind of adjust to what the... Council

UnidentifiedUnidentified speaker 5Proposed2:26:24

Member,

2:26 – 2:476 turns

UnidentifiedUnidentified speaker 2Proposed2:26:32

Member, Suza

So is this part of Tent Town, Cabin Village?

UnidentifiedUnidentified speaker 5Proposed2:26:51

Not part of Cabin Village, it's part of Tent Town. It's coming from your general fund and so this will be part of the narrative explaining how much you're spending on Tent Town, absolutely.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.832:27:06

So with that clarification, do you need a second?

Roll-call vote Passed 5–0 motion. Yeah. Roll call.
Show transcript
I think we got a second. Okay. Yeah. Second and a motion. Yeah. Roll call. Council Member Whitman. Yes. Mayor Gilman. Yes. Council Member Meng. Yes. Council Member Rule. Yes. Mayor Pro Tem Lange. Yes.
ElectedKim MangMayor Pro Temvoiceprint 0.722:27:22

Motion

UnidentifiedUnidentified speaker 1Proposed2:27:23

passes. Thank you. And five minute break. We're just waiting for Ms. Rule to come back.

2:48 – 2:537 turns

UnidentifiedUnidentified speaker 2Proposed2:48:07

Thank you for your time.

UnidentifiedUnidentified speaker 1Proposed2:48:42

Okay. All right, welcome back. We are on item number three, communication support services proposal for Trepepe Smith.

UnidentifiedUnidentified speaker 5Proposed2:48:57

Okay, yes, thank you, Mayor. This item comes before you for a request for a professional services agreement in this next fiscal year that we're entering into for communication support services through Trapeze Smith, who is a vendor the City currently uses. We use Trapeze Smith for a variety of communication support services, but notably City social media posts up to five a week.

The quarterly Ojai Outlook newsletter that's delivered to all Ojai addresses, and also ad hoc work, including things, projects like the style guide or need-driven items such as media statements. Notably, they were very involved in the media statements following the departure of the former Assistant City Manager. I've been very pleased and impressed with the caliber of their work. They bring to us an entire team who's at the city's disposal. One of my observations, one of their strengths is they primarily, their clients are almost entirely in local government or in the local government arena, so I don't need to explain certain issues or topics to them. They often have a frame of reference or an experience that they can relate to them, to the matter.

They also staff appropriately to the type of work being done. So, as you might expect, their social media team tends to skew on the younger side, which I find very helpful because they're very familiar with trends and platforms and terminology that this dinosaur just wouldn't be aware of. Other side, however, and we have the lead of our social media team, Ms. Lowry, I see is online with us tonight. But on the other end of the experience side, they also have people that are very seasoned.

Sorry, Cameron, I'm using the term seasoned. Veteran communications professionals like Ms. Grimm, who's a director of the company. And so when you have something like, again, going back to the departure of our former Assistant City Manager, someone who has prepared a media statement that addresses the components that she feels need to be put out there so that we can ensure trust and move a process along.

So we're requesting $136,000 in this next fiscal year. It's been embedded within the budget that you just approved, but of course that is well above the City Manager's spending authority, and that is why you are here. An option that is mentioned in the report is, you know, we could go to an in-house person for this, and I mentioned that in the Staff report, our total cost for a position like that is roughly $160,000.

That would just be one individual, and that person would also still have to probably outsource some components of the work, notably probably the newsletter. But anyway, if you have questions for me or for Trepepe Smith, we are available, and I thank you for your time.

UnidentifiedUnidentified speaker 2Proposed2:52:04

Well, I'm just going to put my two cents. I would much rather see it somebody local that's into things with Ventura County. You know, they do their job, but there's just little things, and I don't know if it's just me, like, you know, nice to say, oh, happy Father's Day, but it came out on Thursday. Father's Day Sunday, they did the same with Mother's Day. The opening with the new hotel, yes, they closed it, but there was no date. Just little things like that. I think if it was somebody's...

Oh, I'm sorry. I'm

UnidentifiedUnidentified speaker 1Proposed2:52:36

sorry. Okay, go ahead. Well, no, that's okay. Have we looked at local communication

UnidentifiedUnidentified speaker 4Proposed2:52:42

contractors for providing similar services closer to home?

UnidentifiedUnidentified speaker 5Proposed2:53:02

Previously, before using Tripepi Smith, we did have an in-house employee in the PIO, an event coordinator position, and that person was responsible for all the social media posts and related matters. But we have not gone out for an RFQ or an RFP. I'm certain that there are firms locally, if that was the Council's desire.

2:53 – 3:0425 turns

UnidentifiedUnidentified speaker 1Proposed2:53:28

Any other questions before public comments? Yes, please.

UnidentifiedUnidentified speaker 3Proposed2:53:34

From what I recall, you did, when we were first hiring Tripp Eppie-Smith, you did do an RF, did you do an RFQ or something with other agencies?

UnidentifiedUnidentified speaker 5Proposed2:53:45

No, this is a professional services contract, and so I'm very familiar with Tripp Eppie-Smith from work I've done in other agencies. I've used them before in Pacific Grove, a number of cities use them. So, you know, and in the local media, excuse me, the local government industry, they're one of the primary, if not the primary player in this space.

UnidentifiedUnidentified speaker 1Proposed2:54:12

Okay. Larry Steingold and Bill Miley, please.

UnidentifiedUnidentified speaker 7Proposed2:54:21

Larry Steingold. Good evening. I'm sure this company is very capable and efficient and well-versed, but where on our website can we find any requests for any contracts, services, anything? Because they can't all be just showing up once. There has to be a constant turnover of services because they're not signed all at one time. You know, is the city looking for anybody bidding on anything? And if so, where are those advertisements for requests for bids?

I mean, sole source, didn't we just have that issue? I'm sure you're familiar with them, and that's great. But too much familiarity doesn't work, and you lose sight of what's going on, and I think we need something on the city website where it says, Contracts coming up to bid, and just like any, whether it's the state or the government or the county, they have something for contracts, because the last, I believe the last, one of the last documents I saw a couple of weeks ago, there were 30 service contracts, no bid more, no cost more than $75,000 or something. There was like $500,000.

Don't those people have to like bid on that or do they just get it? If you tell me it's all sole source and they're all locals and that's how it rolls in Ojai, great. Wonderful. That because I have no problem hiring my cousin, small town. That's what you do. But this, I don't think so. Also, didn't we just authorize $30,000 for some program, some website design, something? Is that on top of this? So now we're at $180,000 and it keeps going.

UnidentifiedUnidentified speaker 1Proposed2:56:23

There's a webpage called Currently Out for Bids on our city site. How did you get to it? I just searched in the city site and I said bid. I said bids. And how many are up there?

UnidentifiedUnidentified speaker 7Proposed2:56:34

How many?

UnidentifiedUnidentified speaker 1Proposed2:56:34

Well, I don't want to get into a big conversation, but

UnidentifiedUnidentified speaker 5Proposed2:56:37

anyway, there is a page. We have an RFP, RFQ page on our Public Works Department website. Trebecki Smith, by the way, is not responsible for the website. And also the other thing I want to point out is we did just post under the news section, I believe, an RFQ announcement for the Cabin Village project as well.

UnidentifiedUnidentified speaker 7Proposed2:56:54

So I saw three like for finance and public works, but I'm just in general. Okay. Thanks. Thank you.

UnidentifiedUnidentified speaker 1Proposed2:57:00

Thank you, Ms. Stengel. Bill Miley, please.

UnidentifiedUnidentified speaker 13Proposed2:57:02

Hi. I like the description of the company's wide service membership of experts. and value the products they provide our city. I would like the Council to add to the job list a quote, annual report to the public of the services the city has and how it spends people's money. So therefore, I support the contract. However, The Outlook Newsletter should have a Citizen's Editorial Advisory Committee to make sure the content addresses the needs and interests of city residents.

Because I don't think it always does. It's important that city needs and problems are clearly expressed in terms that the people on Matilla, Aliso, and Drown Street understand. And maybe you should think about It's almost a disgrace that we only have like 12 people tonight for six or seven hours. And if you were a dramatic stage production and you had an audience like this, you'd be out of business really soon.

So, it would seem that it should be designed to promote more interest in city government. This is the outlook now. and other PR things so that we get increased attendance at City Council meetings. Why? I got to go tonight. I can't watch so-and-so because they're going to talk about our budget, my money, or whatever, okay? We should have much more citizen interest and participation in government. And I see that.

If I were the director of the City Stage Company and nobody was showing up, I'd be out of a jaw. Andy, or Mr. Harvey.

UnidentifiedUnidentified speaker 1Proposed2:59:50

Sorry, when there's something controversial, all those seats are filled, so I think

UnidentifiedUnidentified speaker 13Proposed2:59:53

they know about it. If we're going to cut a tree down downtown, everybody's

UnidentifiedUnidentified speaker 1Proposed2:59:57

filled.

UnidentifiedUnidentified speaker 13Proposed2:59:58

I remember that years ago. We also don't

UnidentifiedUnidentified speaker 1Proposed3:00:00

sell tickets. Anyway, finish your thoughts.

UnidentifiedUnidentified speaker 13Proposed3:00:04

I'm not finished.

UnidentifiedUnidentified speaker 1Proposed3:00:05

Yes, finish, please.

UnidentifiedUnidentified speaker 13Proposed3:00:06

Everything you do, directly or indirectly, affects the lives of the citizens. I want more people to know and like our government. Oh, they do a great job.

UnidentifiedUnidentified speaker 1Proposed3:00:19

Thank you, Mr. Miley. Anything online?

ElectedKim MangMayor Pro Temvoiceprint 0.723:00:23

No raised hands for item three.

UnidentifiedUnidentified speaker 1Proposed3:00:25

Okay. I will say something in support of this, which is having been a designer and a communications director and working with agencies, there's something really powerful and empowering about an agency that has a lot of capability that you trust. So I've been on both sides of that. I've been on the agency side and I've been in a company where we hired agencies, and it is worth a tremendous amount. if you trust them and they're capable and they're fast. So I will say that.

UnidentifiedUnidentified speaker 3Proposed3:01:02

I have a couple of things that I want to say. First of all, I've also had a career as a communications and marketing professional, worked in PR for a number of years. My whole career has been spent doing this kind of, you know, this kind of thing, social media, marketing. And one thing that really stands out to me about this proposal and about working with Trapeze Smith on Anything from our media releases to social media to our style guide is that they have the capacity to do more than one person. If we were to hire one person, one person wouldn't be able to do all the... It's very rare to find a marketing person who can do both design and video production and social media and PR. I mean, usually agencies or usually an individual who's hired for that role outsources all of those functions to agencies.

And there's a PR agency, and there's a marketing agency, and then there's a design firm and a creative director. So, what they're proposing to do for $100,000 would cost us more than the $165,000 that you mentioned for the salary. I mean, really, it would be more like $250,000 if you add in all of those extra services. And I think in my experience working with them, they're really open to suggestions and to criticisms.

And so if we wanted to make any adjustments in our social media, or if we wanted to do, I have some other ideas that I'd love to send their way, but if we wanted to direct them, they would be very open to those suggestions. I'm in support of going forward with this. I think communications is so important. We're talking about building transparency and building relationships. As Mr. Miley said, having people be engaged in our process, I'm in support of working with them. I

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:03:11

have a couple of comments. I agree with Council Member Lange's last point that it makes sense to work with an agency. But I also have this concern that if we're spending a sizable amount of money, I'd love it. I'd love to spend it on a local business. And so I don't know that there's a local business that can do what Trepepe Smith is doing, but I'd like to know whether there is.

So I would like to see us do, you know, some type of investigation of who else is available that might be Optimally an Ojai Valley resident or even a West Ventura County resident. And so I'd like to see us, you know, potentially extend our agreement with Trip Beppe Smith for 90 days and have Mr. Harvey bring back to us whether it's a request for proposal or whether it's you know just kind of a general solicitation so we could find out you know who may be out there who is actually local and able to do this kind of work.

3:04 – 3:1112 turns

ElectedLeslie RuleCouncilmembervoiceprint 0.773:04:52

I'm actually in support of keeping the firm. I don't believe that we're going to find somebody better. I think that a request for proposals is always an option, but it also just puts the process in motion and it stops us from actually doing the business that we need to do around communication. So, you know, that's really the only comments I have. I appreciate the idea of a local, you know, supporting local economy and working there, but in my experience in Ojai, I've not seen that.

And I don't know about West County Ventura. I know that there are some local groups that use some agencies in Ventura, but they're not They're not municipal and or city oriented communication organizations. And I think that's also really important is what their specialty is. It's not that we couldn't find somebody, but, you know, do they have years and years and years of working in this particular field of communications? I mean, remember why we got the heads up on Carl Alameda.

It was through them, and so that kind of networking I find to be very, very important in that specialization. It's a very specialized field. Municipal governance is different than for-profit work, you know, in the governance Well, you want to make a motion then?

not transcribed≈11s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 3Proposed3:06:50

I'd like to respond to the suggestion of going with someone local. My reservation in that is that we already have projects underway with them for style, branding, I would like to give them another year to finish that process. That gives us a year to keep going with what we are already doing. Change course or slow down movement when it's so important that we have cohesion in terms of how we're presenting ourselves to the community and what we're saying and our messaging. And so I would be open to next year looking at someone local or putting out a request for proposal. I'd be really open to that. But I'd like to stay with them this year just to keep going with what we've already started.

ElectedLeslie RuleCouncilmembervoiceprint 0.773:07:49

I agree with that. I would be open to it as

UnidentifiedUnidentified speaker 3Proposed3:07:51

well. I'm going to make a motion to move forward with this contract.

UnidentifiedUnidentified speaker 1Proposed3:07:57

I second. No, thanks. And I like the suggestion about revisiting it.

ElectedLeslie RuleCouncilmembervoiceprint 0.773:08:02

And the idea that we need to keep moving forward, that's one of consistency and, you know, sort of, yeah, consistency in messaging and moving forward is really important.

UnidentifiedUnidentified speaker 1Proposed3:08:15

Okay,

Roll-call vote Passed 5–0
Show transcript
anything else? All right, so roll call, please. Roll call, Mayor. Council Member Rule. Yes. Council Member Mang. Yes. Mayor Pro Tem Lange. Yes. Mayor Gilman. Yes. Council Member Whitman. Yes.
ElectedKim MangMayor Pro Temvoiceprint 0.723:08:28

Motion passed. Okay.

UnidentifiedUnidentified speaker 1Proposed3:08:30

Our final item, Concept Review, Wildfire Safety and Risk Mitigation Services. Mr. Harvey.

UnidentifiedUnidentified speaker 5Proposed3:08:37

Thank you, Mayor. This is a follow-up from your last item. Last meeting, you may recall that you directed staff to bring this item back. Listening to the Council discussion on wildfire safety and risk mitigation services, I was hearing that There was a couple different types of thought on the matter. One was a train of thought where perhaps the City Council develops a list of desired services that they may wish to have and some type of RFQ, RFP is developed and that is put out there.

Another train of thought that I was hearing was some Council members wish to proceed with the Ojai Valley Fire Safe Council, either in the format that was submitted to the City or perhaps in a version that was customized by the City Council. So, with this agenda report, I'm giving you a choice to make, and of course, you could also make other choices. You could also choose not to take any action, or you could, you know, come up with something else.

This particular type of work, wildfire safety and risk mitigation, as we've talked about multiple times in the last few meetings, is something that Measure C spoke to being done. The proposal from the Ojai Valley Fire Safety Council is $482,788, but again, you know, you could take an approach if you wanted to where you didn't spend that full amount or you asked for a different type of proposal which, you know, could come back to you.

Funding for this is available in the budget, although you did not yet incorporate that into the budget. We do have available funding for this. I do have to disclose that if you are choosing to spend this coming from Measure C, it could potentially impact your money for road paving, but again, Measure C was for a number of different items, road paving, climate, fire, all being things that the ballot language addressed when it was approved.

I know that there are representatives of the Ojai Valley Fire Safety Council here this evening, and I'm happy to answer any questions that you may have on this item. Thank you.

UnidentifiedUnidentified speaker 1Proposed3:11:05

So questions for staff before public comment?

UnidentifiedUnidentified speaker 5Proposed3:11:08

If there

3:11 – 3:1716 turns

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:11:11

are any. Yeah, I have a few. So we have a Ventura County Fire Protection District. And I'm wondering if we have consulted with them, one, about the Fire Safe Council proposal, or more broadly about what activities they recommend we engage in in order to improve our fire resiliency.

UnidentifiedUnidentified speaker 5Proposed3:11:54

No, Council Member, we have not done either one of those things we could with Council direction, of course.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:12:06

And I guess I have the same question about the Ventura Regional Fire Safe Council. Have we consulted with them at all about the services Council Members Both of those organizations come in and talk to us about developing a plan for fire hardening and their recommendations.

UnidentifiedUnidentified speaker 5Proposed3:12:51

Of course, and this might be one of the alternate options that, you know, Council providing some other type of direction in this category. Absolutely, we could do that.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:13:01

And are there any organizations that are currently doing or available to do fire hardening assessments for residents of Oklahoma?

UnidentifiedUnidentified speaker 5Proposed3:13:19

I believe so. I don't have a comprehensive list, but I think that there are some out there.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:13:31

Are there ongoing public education programs being presented on fire hardening?

UnidentifiedUnidentified speaker 5Proposed3:13:42

Yes, I know that Ventura County Fire Department and CAL FIRE both have

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:13:48

programs in those areas. I think also the Ventura Regional Fire Safe Council, I think they've got like five or six presentations slated in the next month. So, it wasn't clear to me whether the FireSafe Council proposal is limited to the City of Ojai or whether it extends to the county unincorporated area, and if so, was there a presentation presented to the county to cover Unincorporated area.

UnidentifiedUnidentified speaker 5Proposed3:14:36

It's my understanding that this applies to the city of Ojai because that's the only area that this body has jurisdiction over however Representatives are here this evening. I'm sure they'd be happy to address that question

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:14:51

This question I think is for Mr. Summers primarily I have kind of a general understanding, but it's a little bit fuzzy, that the state of California, going back about two or three years ago, adopted Zone Zero regulations, or a Zone Zero concept, but then they instructed that regulations be developed Uh, particularly focusing on the enforcement element of that Zone Zero concept.

UnidentifiedUnidentified speaker 12Proposed3:15:31

Yeah, so about two, three years ago, CAL FIRE developed the Zone Zero concept and directed actual regulations be put on the table. Those exist now. They're in draft form. CAL FIRE hasn't adopted them yet. They're moving towards adoption. If and when it's adopted, there's still a question of when it would be made effective, and there's two effective date triggers. One is for new construction, second is for existing buildings, with an asterisk of whether they also apply it to some amount of modifications within existing construction, or new construction rather.

Present likelihood is CAL FIRE will make it effective from an enforcement perspective starting January 1st, 2026. But I know there's a whole pile of conversations happening at the state level around that because Zone Zero is pretty fundamentally transformative for folks who aren't used to what Zone Zero means.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:16:26

Yeah, so and just so that somebody listening is wondering what the heck I'm saying Zone Zero. It is that five foot space surrounding structures, and it primarily references residents, but it actually applies to any structure. And the idea that you should eliminate combustible materials.

UnidentifiedUnidentified speaker 12Proposed3:16:58

Yeah, at heart, Zone Zero is the first five feet around any structure have nothing combustible, and that includes wooden fences, it includes wooden planter boxes, it includes any wooden accoutrement, nothing wooden around the structure. That's going to

UnidentifiedUnidentified speaker 1Proposed3:17:16

be a major factor in our wildfire mitigation plan, among the other pieces, of course.

UnidentifiedUnidentified speaker 12Proposed3:17:21

And that's where the state's struggling with when to make that a requirement for more than just the very high fire hazard severity zone. The new Ventura County fire hazard zone maps make zone zero a requirement for the very high fire hazard severity zone for new construction. Where the state's struggling is when to make that effective for existing homes.

3:17 – 3:2833 turns

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:17:46

One of my questions is... I

UnidentifiedUnidentified speaker 12Proposed3:17:47

don't know

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:17:47

if

UnidentifiedUnidentified speaker 12Proposed3:17:47

the Fire Chief is here too, so he probably has more detail than

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:17:50

I do. I'd love to hear from him, and I think, well, and this may be a question for one or the other or both of you to answer, but given that the state hasn't adopted those enforcement, you know, mechanism yet, Do we have the ability as a jurisdiction to say, you know, I know in some circumstances we can go above and beyond what the state...

UnidentifiedUnidentified speaker 12Proposed3:18:19

Yeah, we can go stronger or more stringent in fire protection rules. So we can adopt something above what the state requirements are if we want to. The question, of course, then is balancing the policy choices and enforcement.

UnidentifiedUnidentified speaker 1Proposed3:18:33

Is that part of what we're talking about though is to say, at what point do we want to intervene on existing buildings, for example, the new buildings are easier, but then what kind of incentives can we offer and, you know, a list of vendors and all that? I think those are all things we're kicking around, right?

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:18:49

Yes, I think it is, and if you've got some feedback for us.

UnidentifiedUnidentified speaker 23Proposed3:18:55

I was just going to clarify some of the information that's out on our website right now that we're putting out to the public. So basically, as of March 1st, any new buildings at Zone Zero is effective in SRA, which is State Responsibility Land, or LRA for Very High Fire Hazard Severity Zone. So that's effective right now, new buildings. And then what we're projecting right now is all existing structures within the SRA, Fire Hazard Severity Zones, and LRA by January 1st, 2029. That's what's on our website right now, and that's what

UnidentifiedUnidentified speaker 12Proposed3:19:24

they're... 29. And Chief, if I could jump in there. So that would be for the LRA, the Local Responsibility Area, which includes the city. Correct. Is that for just the very high? Very high. Or also the high and the moderate? It's going to be the Very High Severity Zone, LRA. Existing buildings in the very high, right now estimated January 1st, 29?

UnidentifiedUnidentified speaker 1Proposed3:19:44

Correct. Assemblymember Bennett suggested that it would be three years from last year that we would see some serious enforcement happening. But anyway,

UnidentifiedUnidentified speaker 12Proposed3:19:55

that's all open. As is inherent in the timeline that's three years out, it could change.

UnidentifiedUnidentified speaker 3Proposed3:20:01

I believe you all gave a presentation on this to us and said that there would, at that time, be inspections, that it would be going throughout two homes and doing inspections. Is that correct?

UnidentifiedUnidentified speaker 23Proposed3:20:15

Yes, so it's going to take, put it down to this, how do you eat an elephant? One bite at a time, right? So it's going to take time to get the small things that are achievable and then look at the bigger things. Again, I think working with the FireSafe Council is a super important thing. I wanted to bring up, we don't work in silos. We talk with the Ojai FireSafe Council, the Ventura Regional FireSafe Council all the time. We're constantly in communication, whether it's fuels projects around the county. So there's no silos going on with some of the projects they're doing. We talk all the time. So they have a good plan based on some grant monies and ways to get those inspections and some of those home hardening projects done, maybe on under grant money, so those folks that can't afford them can get it done.

Does that answer your

UnidentifiedUnidentified speaker 3Proposed3:20:57

question? Yes, it does. And since you're here, I just wanted to do a follow-up question to Council Member Whitman's. So, and the City Manager mentioned that there are other organizations. So, you mentioned the Ventura Regional Fire Safe Council, obviously, the Ojai Valley one. Are there other, what are the

UnidentifiedUnidentified speaker 23Proposed3:21:19

other organizations that are? Cal Fire is putting on the classes so you can become a home inspector. And so there's private companies that do. I know Ojai Valley Inn has recently looked at a private company that also provides private firefighting to do some of these inspections. And so once you're certified in that class, then you can give those inspections. The nice thing about the fire safe council is you're doing it through grant money, and then you're going to have folks that can go out there and do those qualified inspections that have had the class and still give you that same thing, maybe not for profit.

UnidentifiedUnidentified speaker 1Proposed3:21:46

How are you working with the crew right now? Do you work with the crew

UnidentifiedUnidentified speaker 23Proposed3:21:50

at all? My question came up, so basically when we give out our notices for weed abatement, you get a second and third chance and then once your property is not clear from that 100 foot defensible space, we send an assessment on your property tax and then sometimes we use a crew or we use other means to get that brush cleared. Or, and there is times where we use our own hand crew to do certain things. It just depends on the situation and the politics surrounding it. We've helped the MRCA in Bell Canyon with doing some brush clearance because the clearance wasn't done. But typically it's contracted out with somebody that's under contract.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:22:23

My understanding is that the Ventura Regional Fire Safe Council is inviting people to request their hardening assessment of their home and that that is available to residents of Ojai.

UnidentifiedUnidentified speaker 23Proposed3:22:41

Correct.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:22:42

And

UnidentifiedUnidentified speaker 23Proposed3:22:42

there's no charge? Ventura Regional kind of is the overseer of all the fire safe councils. There's a bunch of them in the county, Ojai probably being the strongest, Bell Canyon maybe being the second, and then they kind of function as like the mothership for all the fire safe councils, but then you can go through the fire safe councils, your local one, or Ventura Regional to request those inspections.

Thank you.

UnidentifiedUnidentified speaker 1Proposed3:23:03

Is there anything else we're missing?

UnidentifiedUnidentified speaker 23Proposed3:23:06

I think this is a this is a an awesome topic. We're looking at another severe fire season. I mean, whether you guys like it or not, it's all the models, all the projections, we're kind of going to be in it depending on it's a whack-a-mole. Where's it going to be? Is it going to be here in Southern California, Northern California, the other states are already starting to kick off. And I think you know, this Looking at that Zone Zero, it's taken a long time, but the facts are behind it, the studies are behind it, that we can at least start small and get people to home-harden their structures in that Zone Zero and do that stuff that's going to make your house, you know, standalone, which is the thing that we need. We need those houses to be standalone because there's not enough firefighters when we have those wind-driven events.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.833:23:46

So if you don't mind lecturing us some more, I You know, from the research that I've done, my understanding is that that five-foot zone is critical, that protecting against the ember cast, so, you know, screening being the most direct, but protecting against embers in general, and then identifying those very Flammable trees that are kind of in and around our environment and removing them if we can is probably kind of right there in there with those is and I guess the other thing that I've read a lot about is that Councilmember Patterson, Council President, Chairperson, Board of Trustees, Are there any things that I'm missing in that?

UnidentifiedUnidentified speaker 23Proposed3:25:02

The flammables in the zero, the fence posts, the attic vents, the screenings, the open heaves, what kind of roof type? You know, there's some old woodshake roofs. What kind of roof type do you have? Is it tile, comp roof? And then again, I think just the education part is the biggest thing. So we're building communities, these firewise communities I think is important. Helping your neighbors out, understanding evacuation plans. Are you signed up on alerts, VC alert? Are you on watch duty, pulse point, ways to get notifications? Are you paying attention to the weather and the predictive services? All these things to help self-educate.

It's not all of a sudden it's here tomorrow and I didn't know we were going to be in a red flag morning. That's the biggest thing I'm trying to promote is we need to self-educate and get any kind of social media things that we can get notifications on and then start this preparation working from zero to five and then maybe getting bigger on our properties if we can. Does that kind of make sense?

But I think the self-education is the biggest thing, because now we have so many platforms. Even look back to the Thomas Fire and the technology we have now, the AI technology on these cameras. I'm signed up on the notifications, and when those cameras, those alert cameras that are out there are picking up any kind of heat, they're automatically dinging you with a text message and an email. And our dispatch centers have that now.

OES, Cal OES has platforms that when you have a fire, they're flying it immediately and they're giving you live drone or live fixed wing aircraft feeds of what the fire looks like. They're putting it on a map for you. So the technology is out there. So we need to take advantage of the technology to be better self-aware.

UnidentifiedUnidentified speaker 1Proposed3:26:29

I was going to watch duty. If it was around in the Thomas fire, I didn't know about it, but I do know about it now. I didn't have that then. I'm getting constant dings for fires that are even not even close.

UnidentifiedUnidentified speaker 23Proposed3:26:39

Technology has changed.

UnidentifiedUnidentified speaker 1Proposed3:26:40

That's good. Any more questions for the Chief or anybody else? Yeah, please, go

UnidentifiedUnidentified speaker 3Proposed3:26:45

ahead. I had one more question. In the proposal, they mentioned the breaker boxes. Beacon boxes. Beacon boxes, I'm so sorry. Yeah, could you talk a little bit about those and the value of them?

UnidentifiedUnidentified speaker 23Proposed3:27:01

So the purpose is understanding mutual aid. So we have an awesome mutual aid system here. And again, with technology, we are getting better. So we're using a platform now called Tablet Command. So basically, we're sharing our CAD and then some of our tacticals with other agencies. So right now, we can see Carpentry and Santa Barbara's CADs, we can see L.A. County's CADs, and they can see our CADs, which is awesome for wildland fire. But when you get other resources from other parts of the state or different states, sometimes they don't have the availability of those tacticals or that kind of technology. And so when they come into an area of Ojai and they're not familiar with it, having those beacon boxes is going to give you all your critical values at risk, water sources.

So I think it's a pretty cool thing to be able to have where you can scan a QR code. We still all have technology on our phones. If you have something available to units that are coming from outside of the region that aren't familiar with it, they're going to know all the critical resources, where the houses are, where the water is, where the So have

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UnidentifiedUnidentified speaker 1Proposed3:27:59

you looked at the proposal that we have in front of us? Yeah, I'm just

UnidentifiedUnidentified speaker 23Proposed3:28:01

thumbing through it. Okay, and any reservations? No, I like it. Again, it's a big approach. That proposal is huge and I think it's, remember, we have to start from the little stuff that we can accomplish and have some kind of check marks that we're accomplishing stuff and then start working on that stuff. And so I think the fuels projects that are in there are super important too because that's going to help the fires from coming into the city as we're working on that Zone Zero.

Thank you, Mr. Chairman.

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3:28 – 3:344 turns

UnidentifiedUnidentified speaker 1Proposed3:28:54

When I hear some kind of a timeline that is pretty aggressive, which I like, I want to say, oh, I want every neighborhood to have some kind of system where the neighbors know each other, they're responsible for each other, people like you come out and do regular talks and all that kind of stuff. So that seems like the low-hanging fruit that we should really be going for.

I'm hearing you. I'm seeing you nod, yes. Okay, good. Anything else? Okay, thank you, sir. Thank you. Let me go to some public comments and then we can deliberate. Larry Steingold, Bill Miley and Renee Roth.

UnidentifiedUnidentified speaker 7Proposed3:29:33

Good evening. Larry Steingold. I really would hope that you invest in the Ojai Fire Council proposal. Fires are new to me. Blizzards are not forever, but fires are. We evacuated three times in the Thomas Fire, and the city, as far as I'm concerned, for all intents and purposes, has done little or nothing to do anything about it. Not what they can't do, I'm not asking you to take down my trees, but I am asking you to go with somebody who has a giant fire hose and rather than do drip by drip by drip and do the low-hanging fruit, we'll do that too, but they're targeting, I'm sorry, they're targeting it all because we don't have time.

And I'm sorry to use taking money away from our road system to do fires like, oh, threatening to take away football from a school. I mean, no one's taking away football and no one's taking away the roads. They'd rather take away art. Well, we can take away our music. That's what they tend to do. They scare the public. Well, we can do it all. We have plenty of money, and this is more important than almost anything, because if the town burns down, it won't matter what we have left.

Well, at least we can put power lines underground then. We can start over. We'll have glass instead of asphalt. You know, chemicals will be contaminated, but at least we can do something here today. They can start tomorrow, and they can make monthly reports to the City Council as to exactly where they are on all 25, 30, 40, whatever it takes, once a month. To the public that says we've accomplished this, we're doing this, we're two weeks away from that, we're going to get this, and thank you very much. And I think you should all do CERT training.

So I expect you at the next CERT, sign up and apply.

UnidentifiedUnidentified speaker 1Proposed3:31:46

Thank you, Mr. Stengel. Bill Miley, please, and then Renee Roth, and then Charlene Spretnik.

UnidentifiedUnidentified speaker 13Proposed3:32:00

With massive amounts of experience and resources of the Ojai Valley Fire Safe Council and its extensive plan for wildfire protection efforts, I fully support the SOLE contract with their organization. I disagree that an RFP would generate an equal or better plan. They have been actively involved with the community for several years and have shown trust and responsibility.

I know them, I trust them, and I believe that they will make our city survive. Their organization is community-oriented. They look at the big picture as their philosophy. They see the whole valley as their responsibility. It's not just home hardening, but community hardening and valley hardening. Obviously, they have been very successful in building and funding their purpose.

Do we like and trust them? I like them. They care for the valley. So far, I have spent $1,800 in buying ember screens for my screen porch and other part of my house, which is raised off the ground. I have to install it. So, as I see them, they're building community involvement They're involved with community education. They're working on action. They support and are committed to the goal.

They stay involved. They're still here. Keep coming. You're part of the 12. I believe they can be trusted. They'll not go away. Oh. And wildfire fuel reduction, which I spoke about, on the hills and the mountains is something they can make happen, like removing the undergrowth on Black Mountain and Silver Mountain, which in 2017 we saw burning.

3:35 – 3:4213 turns

UnidentifiedUnidentified speaker 1Proposed3:35:00

Thank you, Mr. Miley. Renee Roth, Charlene Spretnik, and then Callie O'Connor, please.

UnidentifiedUnidentified speaker 17Proposed3:35:12

Good evening, members of the Council and staff. Okay, so I do want to reaffirm that Ojai, the city of Ojai, is a local responsibility area. It is served by Ventura County Fire District. And in 2023, we formally adopted the 2022 California Fire Code. Thank you to Lucas Siebert, who upgraded the city's fire code. And It was part of that whole bundle of all those ordinances that he updated for the Community Development Department.

So within the fire code, there's something called Chapter 49, and maybe it'd be good for you to be able to look up this and verify it, but My understanding is that the law right now is very clear. Public Resources Code 4291 says existing homeowners must maintain 100 feet of defensible space. So that's Public Resources Code 4291. If you live in a very high fire hazard area. With the new maps where I live, we had no fire hazards on the earlier map, and we are now in a very high fire hazard area.

I'm part of an HOA. I asked for a home hardening assessment to be done through Ventura County Regional Fire. I asked Chris Dance at the Ojai Fire Safe, can't we get it done here? Can't we get it done locally? Couldn't we have one place to go for all of these services? And I think that, to me, is the key. We've got to make this simple. We've got to make it, you turn the key and you're ready to go. We need to update our website. We need to have everybody know what the defensible space requirements are.

Once you have it done and they come look at your trees and they say, you've got to cut that back five feet. You've got to cut this back. You've got to cut your eave back so that the fuel ladder can't go from this plant to this plant to this plant. Once it's all explained to you, it's really, you get it. And you go, of course, of course, I wish I had known that. And I wish everybody in Ojai knows it.

And the residents in my community have applied to go get their home hardening assessments done. They're backed up for months trying to get their home hardening assessments done. They can't get them done fast enough because the demand is there. So I really do hope you apply this, approve this tonight and reaffirm OHAI's commitment to follow and enforce these fire safe standards. Thank you.

UnidentifiedUnidentified speaker 1Proposed3:38:14

Thank you, Ms. Roth. Charlene Spretnik, Callie O'Connor, and then Randy Coggin, please. Please.

UnidentifiedUnidentified speaker 17Proposed3:38:34

Thank you.

UnidentifiedUnidentified speaker 1Proposed3:38:36

Thank you.

CommentCharlene SpratnakProposedself-stated3:38:43

My name is Charlene Spratnak. I live on Tarmina Lane. I've lived there for 19 years. In the aftermath of the Thomas Fire, I learned that many other residents of Ojai had also felt isolated, frightened, and utterly on their own because it was impossible to get the information we needed. We really needed updates every couple hours on what was happening to know when to evacuate.

Anyway, in response to that, I started thinking about One solution, which is a network model of community emergency preparedness. And this model achieves two goals. It would establish a citywide emergency communication network linking every resident in every block in every neighborhood. And this emergency communication network could function with texting, or if all the services are out, it could function as a human phone tree and get information out.

The second goal it would achieve is that all neighborhoods would be organized for emergencies with a neighborhood coordinator, block captains, and pod leaders. Every five houses in this plan constitutes a pod. The pod leader checks in on the four adjacent households and conveys emergency communications, also sees if they need help getting ready to evacuate.

And every position has an alternate. The way this communication network would function during a fire or right after an earthquake is that the hub would be located at the city's emergency response headquarters, which might be here in Kent Hall. The hub person would be in communication with the fire information officer and other professionals there, and would send out texts to the neighborhood coordinators, who would forward them to the block captains, who would forward them to the pod leaders, who would convey the text to their immediate neighbors. No one would be left out.

This plan has a secondary benefit. When I told the mayor about it months ago, he got this immediately, even before I said it. Building this network would strengthen the social fabric of any town that puts it in place, so it immediately would improve the quality of life, even if we never had another natural disaster. So, this network model is very different, I'd like to point out, from the Fire Safe Communities Program, which is a very good program about physical aspects of fire hardening a neighborhood. Therefore, that program is a good complement to this network model of community emergency preparedness, which is about taking care of people. This is all about what people need when they're living through an emergency.

Oh, this has been installed as a pilot project. After theorizing and writing an article about this, I decided to get...

UnidentifiedUnidentified speaker 1Proposed3:41:52

Just very briefly, please. Very briefly, because you're out of time.

CommentCharlene SpratnakProposedself-stated3:41:56

Okay, you can put in place, it's almost free. It's a volunteer program, Neighbors Helping Neighbors. All it takes is one paid program director, and you could situate that program director anywhere. I personally think that the Fire Safe Council would be a great person, place to situate it. Thank you. They're very competent and they know about this. Thank you.

UnidentifiedUnidentified speaker 1Proposed3:42:17

Let

CommentCharlene SpratnakProposedself-stated3:42:17

me

UnidentifiedUnidentified speaker 1Proposed3:42:17

ask you to conclude. Thanks.

CommentCharlene SpratnakProposedself-stated3:42:19

It will save lives.

UnidentifiedUnidentified speaker 1Proposed3:42:19

Thank you so much. Callie O'Connor and then Randy Coggin. Thank you.

3:42 – 3:477 turns

CommentCallie O'ConnorProposedself-stated3:42:27

Hello City Council, my name is Callie O'Connor and I am the Assistant Director at the Ojai Valley Fire Safe Council. We look forward to working with the City and we see this as the beginning of a very long-term partnership. I wanted to respond to a few comments and questions. We work very closely with the Ventura County Fire Protection District, as Division Chief Cleary mentioned, and we work very closely with Ventura Regional Fire Safe Council. In the proposal, you can see an outline of all of the robust partnerships we share.

I also wanted to clarify that Ventura Regional Fire Safe Council is not our parent organization. We work in partnership with them and we share the duty of providing home hardening assessments with them. So we do the home hardening assessments here. If they do a workshop here, we're involved with that. We work together all the time. And our proposal details work that is within the city limits. So in each section of the scope of services, you will see the area in which we are addressing, and it's within the city limits, as well as the Ojai Valley Area Plan in some parts, which as we heard, FHIR does not recognize jurisdictional lines.

We developed the Ojai Valley Community Wildfire Protection Plan with technical expertise, and the city adopted it. And we believe that we don't need to, you know, re-event the wheel, but we do feel like it's time to make those recommendations into actions. And we look forward to doing that. Thank you.

UnidentifiedUnidentified speaker 1Proposed3:44:05

Thank you, Ms. O'Connor. Randy Coggin, please.

UnidentifiedUnidentified speaker 22Proposed3:44:12

I'm going to bring up the rear on this. Darn Chief Cleary and Callie kind of took away everything I was going to say. Note to self, bring a sweater at the next meeting. No. So, I'm here this evening as a board member of the Ojai Valley Fire Safe Council. Shortly, we hope that you will approve, in total, the Fire Safe Council's proposal for your city for the priority Wildlife Safety and Risk Mitigation.

And thereafter, directing City Manager to prepare the necessary professional services agreement that can be executed by both parties so our work can begin. I was picking up on a couple things that Division Chief Clary said. Beacon boxes, they're included in our proposal, but they aren't costing you a penny, okay? We're getting those through a grant and through a matching grant from Ventura County Fire Department.

We're putting up 42 of those in the Hawaii Valley, putting up 42 altogether, 7 of which are going to go here in the City. Also take into account all the work that we're doing around the city in the county area in vegetation management. That's your existential threat. Again, that's grant funded or the county's paying for it. You're getting that. It's not part of what you're paying for.

To reiterate, the FireSafe Council is prepared and most importantly uniquely qualified to professionally and expertly perform the work required in this priority. As I stated last week, we view this as more than just the City paying us to do work. We are viewing this as the beginning of a lasting partnership between the City and the FireSafe Council, one that will serve to benefit all the parties, the Council, the City, and your residents.

In closing, we look forward to both executing on the necessary work that we will perform for you and that lasting partnership as well. Thank you for your time. Thank you.

UnidentifiedUnidentified speaker 1Proposed3:46:25

Can I ask you two questions while you're here? Thank you. One is what we just heard about the Terra Vena plan, which I was able to attend one of their meetings, which I really appreciated. Do you agree that it's a it's a compliment and a necessary add to the fire safe? I mean, for the Firewise community plan, does that sound reasonable to you?

UnidentifiedUnidentified speaker 22Proposed3:46:47

It does. If you would allow me, Mayor, I think that Chris Dantzsch may be online. And as our Executive Director, I'd like for him to perhaps respond to that.

ElectedKim MangMayor Pro Temvoiceprint 0.723:47:00

If he is, sure. Yeah. Mr. Dantzsch, I'm speaking to you, Zoom participant. You have the ability to unmute. Chris Dantzsch, you have the ability to unmute. I see you raise your hand.

UnidentifiedUnidentified speaker 1Proposed3:47:18

I believe that the Terra Mina style plan is a good complement to Firewise.

3:47 – 3:5613 turns

UnidentifiedUnidentified speaker 24Proposed3:47:37

It does have a lot of good qualities to it, and it does get neighbors talking. It doesn't have, and not designed to provide the kind of emergency response and care between neighbors that the Taramina Plan does. So we actively support both of those. As you know, Mayor Gilman and I was there at the two weekend meetings of the Taramina. And so, yes, I believe, and it's that kind of, you know, in the face of a disaster, the number one factor of community resilience, social cohesion, and social capital, the Terramina-style plan, alone and in combination with Firewise, goes a long ways to building that kind of community resilience. And ultimately, research has shown that's the most important factor in a community in the face of a disaster.

UnidentifiedUnidentified speaker 22Proposed3:48:29

Thanks, Chris. That's why he's our Executive Director. Mayor Gimlin, you said you had a couple

UnidentifiedUnidentified speaker 1Proposed3:48:34

questions. And here's my second question. Now, I don't know how close this is to being finalized, but I was very interested in it. So on your website, basically, I know what some people are going to be interested in is, we don't know, because we won't know the circumstance until it happens, of course, like, do we stay? Do we leave? If we leave, how? And so on. So one of the things I know when I was that I've noticed on the Ojai Fire Safe Council website is on the dashboard, there is some capacity load for the roads. I know that that's somewhere in process, and maybe Chris can answer this, but basically, it's sort of like the way I was thinking about it, but I could be wrong about this. When you're looking at the best way to go to LAX and you look at your Google Maps and you see, oh, the 405 is really bad, so I'm going to take an alternate.

If there was a, in the proposal, what I was looking at is, what I would love to see is some assistance around where we can have sort of real time looking at road capacity. So I don't know where we, where that is, but maybe, I don't know who could answer that best. Maybe you can.

UnidentifiedUnidentified speaker 22Proposed3:49:41

Mr.

UnidentifiedUnidentified speaker 1Proposed3:49:43

Dance.

UnidentifiedUnidentified speaker 22Proposed3:49:43

I think I can, but I'm going to refer to Chris on part of it.

UnidentifiedUnidentified speaker 1Proposed3:49:46

Yes. Chris, are you there? You want to go first? Yeah. No, we're asking you to maybe respond on where that is on the suite of services.

UnidentifiedUnidentified speaker 24Proposed3:50:01

Well, we don't address that in the proposal. What we are doing is we, as you may be aware, and as part of the Ojai Valley Community Wildfire Protection Plan, we did an evacuation assessment. In that evacuation assessment, we ran a number of What's called design fire scenarios or match drop simulations based on historical fire behaviors. Ran six of them and watched in phases how that affects the transit system.

It told us in some ways what we already know, and that is if we all try to get out of here at once, Second, our management strategies done by the evacuation managers themselves. Those have limitations here based upon the manpower required and the infrastructure limitations that we have. The third option to do, broad option, is to reduce the need to have evacuations out of the valley and increase the shelter and capacity place, capacity that we have. So, as you may be aware, we are developing Council Members, we are looking at establishing temporary refuge areas and improving communications.

is to, we looked at these fire scenarios, we looked where these placements would be most, uh, would be most strategic, but also what we did was, in those segments during those, in those road segments, we would back off the number of cars until it reached 100% capacity and start to move again. That number of car removal is our proxy that we're going after for the event, the ability to shelter in place, uh, and aim for that target number. So that we don't have our evacuation routes turned into parking lots like the Thomas Fire did.

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UnidentifiedUnidentified speaker 1Proposed3:52:27

Does

UnidentifiedUnidentified speaker 24Proposed3:52:28

that answer your question,

UnidentifiedUnidentified speaker 1Proposed3:52:29

Mayor? Well, you've told me what some of the limitations are, but also what you're intending to do, which I appreciate. No, thanks for that. Thank you. That was everything. Any other questions? Not right this second. Yeah, go. So, anybody else? Oh, we have other public comments. Then let's let's go to that and then come back. You'll be part of the staff on that. So yes, thank you.

ElectedKim MangMayor Pro Temvoiceprint 0.723:52:54

Yes, we currently have three more raised hands first from Tom Francis, then from John Trent, and then from Teal. Okay, Tom, you have the floor. Tom Francis, I see you've unmuted again. This is our second attempt. There we go.

UnidentifiedUnidentified speaker 25Proposed3:53:09

Yes. Great. So I just want to say a big thank you to the entire Council and the Mayor for how many hours you guys are putting into our community today. I really appreciate your service. From my perspective, wildfire preparedness is all about weather and ember casts. And I just want to say at the outset of my comments, There's a really great video from a fire science specialist that's a retiree up front of the U.S. Forest Service. He's a fire scientist and has done a lot of studies on ember casts. His name is Jack Cohen, and he's got a 13-minute, 20-second video all about wildfire and home hardening. And I think a lot of people can learn a lot from watching that 13-minute video. I encourage people to do that. The overwhelming majority of homes that burn down during wildfires are ignited by embers.

Thank you, Mr. Mayor. I'd like to start by acknowledging the importance of planning, not the flame front of the wildfire itself. When it comes to wildfire preparedness, there are two areas of focus that matter the most, and CAL FIRE knows this. First is home hardening work. And when I say work, I mean not planning or talking about it, just doing it. The best way to educate our community about the importance of home hardening is to do it.

Cal Fire is funding the work we need to do, and I want to make sure the Council is aware of the four nonprofits that are doing the work. Thank you, Mr. Mayor. I'm going to start by talking about the land conservancy, which CAL FIRE is funding. So the crew is doing defensible space work, including home hardening. Obviously, it was already mentioned tonight. The Ventura Regional Fire Safe Council has been conducting home hardening assessments in the Ojai Valley and throughout the Ventura area.

The land conservancy has been eradicating arundo. And then also a few reduction works. We had a grant from Cal Fire to remove non-native eucalyptus and Mexican pampoms. We took out 765 trees. And we're going to be applying for another grant because there's a cycle opening up. It actually opened up on Monday. So, you know, I guess my closing thought is the Thomas, Paradise, Woolsey, Lahaina, Eaton Canyon and Palisades Fires provided ample education of Ojai residents. We need to continue educating by performing CAL FIRE funded home hardening defensible space and ember cast reduction work. The science is clear. It's all about reducing and...

3:56 – 4:046 turns

ElectedKim MangMayor Pro Temvoiceprint 0.723:56:14

Okay, next we have John Trent followed by Teal. Okay.

UnidentifiedUnidentified speaker 21Proposed3:56:17

Can you guys hear me? Yep. All right, good deal. Well, first, I agree with all of the speakers. I 100% support this proposal provided by the Ojai Fire Safe Council. We all know that our greatest existential threat to our town is fire. Just as a reminder, in 1917, two fires almost destroyed the town. In 1932, the Matilla Hot Fire almost destroyed Ojai. Fire Chief mentioned we're in a high, high risk year.

So everything that we're planning on doing, including affordable housing, arts, culture, recreation, funding, infrastructure, economic growth, All that means, like, means nothing if we don't have a town, similar to what Larry mentioned. We need to protect our town. So we've talked about plans. Now's the time for action. Fire Safe Council has the experience. They have the expertise to execute the plans comprehensive. It addresses our current housing stock. We have thousands of homes that need home assessments. There's over 3,000 homes just in our city of Ojai that need assessments.

Our current housing stock was constructed before 2009, predicating most of the modern fire requirements. So this plan not only addresses Ojai, but it addresses the entire valley. If the valley burns, the city's going to burn. So this plan is great because it provides boots on the ground, addressing not only defensible space, but also individual home hardening assessments, which is critical to protecting life and property.

So one huge thing I want to bring up January 2025, the Department of Insurance issued a moratorium on non-renewals for home insurance in Ventura County. This expires in January 2026. With the new fire maps, this could result in waves of insurance cancellations throughout the valley. This proposal helps address the coming home insurance crisis in Ojai by educating owners on what they can do to help retain their coverage.

We need to invest in our resources by protecting our city and its citizens. Just to give a reference, the City of Palisades, or Paradise, had a population of 26,000 before the fire in 2018. Seven years later, they have less than 5,000 people. So we need to protect our city, otherwise we won't have a city. So please consider this proposal for approval.

UnidentifiedUnidentified speaker 1Proposed3:59:09

Thank you, Mr. Chen.

ElectedKim MangMayor Pro Temvoiceprint 0.723:59:10

Lastly, we have Teal. Teal, you may unmute.

UnidentifiedUnidentified speaker 26Proposed3:59:14

Thank you, Weston. Hello, everybody, again, and thank you for being there. The data is one thing, and I've said this earlier, and I hope I can say it better. I think the idea of assessment, in quotes, is very different for hardening and for evacuation versus what an actual action it takes to harden a home and to evacuate. So the assumption that the tech is going to work even is, to me, in my experience, a major assumption.

So I'm very into getting the staple gun and getting the roll of wire. and going and doing it and helping the neighbor do it. And I was glad that the crew was mentioned because I forgot to mention them and also Land Conservancy. Those guys are completely on it and helping. And I would just say to everybody, people prepare yourself. And I would also say, data is great, And it's a lot of money for data.

But what it comes down to, in my experience, is to right now, go meet your neighbors. Know who they are. Do not be afraid of them. And make it really fun, make it an Ojai thing, and harden the house. Thank you.

ElectedLeslie RuleCouncilmembervoiceprint 0.774:01:14

I am in support of this proposal. The reasons for this particular proposal, this particular organization and non-profit is the demonstrated track record, 25 years of proven service. You know, the fact that they, you know, the leveraging capabilities of, you know, their grants. We gave them $50,000 and they leveraged it to $1.2. They're currently managing over $2 million in active projects. I think they have a comprehensive and strategic approach.

They're, you know, they know what all of the critical wildfire risk components are. They know how to deal with it. It's a multifaceted scope, and yes, it is a data-driven methodology, but that does not preclude the fact that it's boots on the ground as well. You know, I think that their ability, the partnerships and collaborations that they have is with every organization that, you know, exists around fire and fire hardening in the Valley and also, you know, within Ventura County, I would venture to say, you know, the fire department, the Forest Service, All of these people are going to be the ones that we're going to need to call if if we need to call somebody as well as like, you know, academic institutions, UCB, et cetera.

You know, and the The deliverables, I think, are concrete, and they are measurable. You know, it's 100-plus home assessments, and we've talked about also, you know, what we can do as a city, which is also contract out to the crew, you know, to actually put these into place. You know, I think there's also shovel-ready projects. There's a really cost-effective value proposition. I mean, it's a fee for certain, and we know what we get, you know, and I think, as we've spoken before, with, you know, people, organizations being able to leverage for additional funding. So, you know, it was the $50,000 that we gave them, and they leveraged it to, you know, however much they did. I think they would also, this would help, this amount of a grant would help leverage for even more, and we can be part of that participation in saying what we would like to try to leverage this for.

And, you know, it's beyond urgent, so it's critical, critical timing. And, you know, the regulatory changes will come, and we need to be ready for them. And I have no doubt that we can turn to the Fire Safe Council and, you know, get help on what those are. So, I don't see any other proposal coming in at any time soon or having the scope and the range of this, as well as having been embedded in our community for a very long time.

So, for that reason, I support this. I support moving on it tonight so that we can get the ball rolling. It's getting hot out there.

4:04 – 4:1113 turns

UnidentifiedUnidentified speaker 1Proposed4:04:44

I do like the, especially the grant leveraging that's here, that's part of the proposal. I'm seeing that as being critical and having that track record goes a long way with me as well. And I'm also seeing the regular reporting out and working with all these communities. I'm hoping to have started in my community next month a TerraMina-like project and with the Fire Safe Council, if it does go forward, that I'm hoping that they will be a part of that directly.

Please, yeah.

UnidentifiedUnidentified speaker 3Proposed4:05:14

Yeah, so I want to second what some of the comments that my fellow council member and the mayor made. There are aspects of this proposal that I am in favor of and in favor of moving on right away. In particular, the Firewise neighborhood planning The communications, the workshops, I mean, I think that there's so much that we can do, that they can do. They have a proven track record of being able to organize these kinds of programs because this is what they do. They eat, sleep, and breathe fire readiness and wildfire mitigation.

And so the questions, there is a little question lingering in my mind about, because there is some information that I just don't know enough about yet, and that is about what is currently being done by the Land Conservancy and by CRU. And before I am comfortable with moving forward with that part of this proposal, I want to find out exactly what's happening How many homes have been hardened? How much they're doing for fuel reduction?

I'm inclined to say that we need all of it, that we need as much as possible, and at the same time, I don't feel prepared to move forward with part of this Because of that information and some of it was just what I learned tonight as well. So I would like to have part of this. I would like to see if we can have some of this move forward as soon as possible and come back with more information from the other agencies that are already doing work in our community.

ElectedLeslie RuleCouncilmembervoiceprint 0.774:07:21

Can I just, so you're speaking about the land conservancy and crew. And

UnidentifiedUnidentified speaker 3Proposed4:07:28

specifically what CAL FIRE grants or what CAL FIRE is doing with them here for the fuel reduction, for the home hardening efforts that are being done, the boots on the ground. And here's my thought. If this is already being funded, then does it make sense for us to, and does it make sense is the question. I mean, I don't have the answer to that. But if this is already being done and there's already money going into Do you have a question?

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ElectedLeslie RuleCouncilmembervoiceprint 0.774:08:33

Yeah, I just wanted to, I was just trying to get a sense of what kind of information and where we might get that information for you. That's all, but I certainly don't want to keep Councilmember Whitman from speaking. Let's just,

UnidentifiedUnidentified speaker 3Proposed4:08:46

we're almost done guys, we're almost done. Thank you for joining us. And I want a comprehensive plan. I mean, it could be that we have more resources that are going out, but I don't, I need to know more before I do that. Let me

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UnidentifiedUnidentified speaker 1Proposed4:09:16

go to,

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:09:17

go ahead, you have

UnidentifiedUnidentified speaker 1Proposed4:09:18

a

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:09:18

question. So, what I don't understand is what the Fire Safe Council is going to do that the Ventura Regional Fire Safe Council And the Ventura County Fire Protection District, CAL FIRE, and other organizations are already doing without any cost to the City of Ojai or to our residents. And I think we need to understand, you know, what's available because half a million dollars is a lot of money And I have a personal focus that I think, I mean, my personal belief is that the community understands and wants to, you know, have fire.

They want to reduce the risk of fire, but Apparently, I mean, I've done it for my house, but apparently for some people it's not going to happen until somebody like shows up to do it. So we need to focus on how do we get that zero zone work to be done. And currently it's being done by the crew. After assessments that are being done by the Regional Fire Protection or the Ventura Regional Fire Safe Council.

But my understanding is that when those homeowners are getting those assessments and they ask for it, then crew is coming out and they're being funded by Cal Fire.

UnidentifiedUnidentified speaker 1Proposed4:11:07

Well, let's not misspeak. Mr. Coggin, will you come up and just clarify these issues? What is the Ojai Fire Safe Council offering that... Actually,

UnidentifiedUnidentified speaker 22Proposed4:11:14

if Chris is still on the line, I'd like him to respond to Council...

UnidentifiedUnidentified speaker 1Proposed4:11:18

Yeah, just so that we're clear on the facts.

4:11 – 4:1610 turns

UnidentifiedUnidentified speaker 22Proposed4:11:23

Can

UnidentifiedUnidentified speaker 24Proposed4:11:23

you hear

UnidentifiedUnidentified speaker 1Proposed4:11:23

me? Yep.

UnidentifiedUnidentified speaker 24Proposed4:11:25

Okay, well, let's just go down the list. So, the Ojai Valley Land Conservancy does not do home hardening assessments and they don't do education on Zone Zero. They don't do anything on amber cast. They are working on Arundo in the riparian zones of San Antonio Creek and Ventura River. They do do some native plant materials, and they do assist in that area. They do not do what we do, or Ventura Regional does, or the crew does, and so it's a very different organization.

And we work closely with the Ojai Valley Atlantic Conservancy on many different projects. The crew does do some assessments. We have currently with them about $200,000 in contracts on fuel reduction projects in our area. That's funded by CAL FIRE. We're doing about a million dollars this year funded by CAL FIRE. The home hardening thing was pointed out. Let's take an example. Let's say we have somebody doing two assessments a day in the city limits.

Those take two or three hours to do by the time you drive around, set them up, do all these things, report back, and do that home hardening assessment. At that rate, working 48 weeks a year, you're talking 7 or 8 years to get those done. So, time is of the essence to do this quickly and strategically. In assessments in an area like downtown Ojai, Ojai has to consider the fact that it has the elements that can give rise to an urban confirmation that we just saw down in L.A. And that is, among other things, the built environment itself. Those structure separation, distance, connect the fuels in the built environment itself. Vegetation in those instances are secondary to the built environment being the fuel for those fires. Once those start, it doesn't matter how many hydrants work, it goes until it's done.

Structures become the fuel to light the next structure on fire. If you look at our proposal, we look at taking the assessments and strategically bounding them and try to get to that urban core where that can make a difference. Ventura Regional, we work with them. A lot of those assessments were done by us in partnership. We have the same software. We share the database.

We share computers. We share the appointments. That's how it works. But as it's been pointed out, there's already a backlog. And that backlog is not going to get any better. There's now thousands of people coming online for defensible space requirements that didn't have them before. Those people need to be reached. The fire department does that work in partnership with fire safe councils, with us in this area. We have long partnered for decades with the fire department to build the rate of compliance we have in defensible space up to 98%.

That has to be done again now for a whole new set of homeowners And the fire department's going to need help. They just got about 60,000 more people that are going to be coming online for this. Chris,

UnidentifiedUnidentified speaker 1Proposed4:14:40

I want you to stay focused, just to say, I

UnidentifiedUnidentified speaker 24Proposed4:14:42

know Andrew is a contractor of ours, and we work together, and that's how it works. It's not like these people are doing these other things. Fire and Safety Council perform specific things.

UnidentifiedUnidentified speaker 22Proposed4:14:53

Thank you. Mayor, could I have Chris address one other point? Yes. Could you address the difficulty, Chris, in separating out portions of the plan? Could you address separating out portions

UnidentifiedUnidentified speaker 1Proposed4:15:15

of this

UnidentifiedUnidentified speaker 24Proposed4:15:17

plan? The proposal is an integrated thing. It's very difficult to start pulling it apart. It's designed to be synergistic and produce more than a sum of its parts. So when you start pulling it apart, You get the very kinds of fragmented things that are happening now that aren't getting the job done. I'm saying that the thing is designed based on years of experience on how do we best pull this together in a cost-effective way to start making these kinds of changes and improvements on a scale that matter.

UnidentifiedUnidentified speaker 22Proposed4:15:55

Thank you. Mayor, I think the point being is that as we start to pull things out of there, you're not necessarily going to decrease costs that much, okay, if that's your concern, because they are integrated.

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4:16 – 4:2513 turns

ElectedLeslie RuleCouncilmembervoiceprint 0.774:16:27

Can I ask a quick question? So CAL FIRE basically gives grants, and either Mr. Coggin or Mr. Dench can answer this, CAL FIRE gives grants to the crew. Is that correct? Is that how it works? And then the crew goes and does fire hardening. I mean, I'm trying to get to what the process is that you were speaking to. Like, how does the crew get paid? I mean, how does it work?

Yeah, Chris, could you answer that? I mean, we're trying to see if there's a duplication of effort here. That's,

UnidentifiedUnidentified speaker 3Proposed4:17:09

yeah.

UnidentifiedUnidentified speaker 24Proposed4:17:11

Generally, the crew does not perform the home hardening assessments themselves. They are called out sometimes to help with that. Most of what the crew does is indispensable, defensible space compliance and helping people get their fire clearance done, though they do help somewhat on home hardening. But I don't think that's their main thing. Cal Fire currently funds the crew, the land conservancy, us. It has funded in the past Tom Francis' organization and, you know, they did a good job. More needs to be done.

We have a pending grant with the USDA that is for $2 million for tree removal in our valley. We're currently undertaking $600,000 out by Persimmon Hill for hazardous trees. So, But the crew, we all get money from CAL FIRE, USDA, Coastal Conservancy. Sometimes we get it alone and sometimes we get it as part of the wildfire collaborative that we've all set up in the county. That collaborative has raised $8 million in the last three years. So we all, in our partnerships, we all work very closely. So we know what the crew is doing and we complement one another.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:18:32

Yeah, so I've got more comments. So if we're talking about the idea that we got a fire season starting, then all of those home hardening assessments, they don't move the needle on reducing the fire risk for the community if we have a firestorm. What does do that is the defensible space and hardening work on individual homes. And what does do that is the removal of that, you know, non-native ultra-flammable materials. And all of those are things where there are resources available, and we simply don't have the information. I mean, we should be asking crew How they do that home hardening and what it would take for them, you know, to assist and expand that program. We should be talking to the Ventura Regional Fire Safe Council about what it would take to increase the frequency of assessments and figure out what these things cost, figure out what our priorities are.

I mean, I pretty much know what my priorities are, and that is to move forward on the process, not of doing assessments in education, because I think there's a lot of it out there, and it's available, and there's ongoing programs that are being presented. It's actually doing that hard work You know, the removal of the materials that are in the wrong place and getting that work done, that's all a bunch of labor stuff that is, you know, my understanding is CAL FIRE is pretty aggressive about granting money for those measurable, deliverable things where you're You know, where you can kind of look at something and say, oh, it's much safer today than it was yesterday.

UnidentifiedUnidentified speaker 1Proposed4:20:57

I think the answer is it has to be it's all of the above, that the education is not wildly available, meaning there's a lot of people that still don't know what to do. And secondly, when you when you say, well, let's ask Cal Fire, can they increase their home hardening? Why would you ask that if you have the Fire Safety Council offering it right here, right now?

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:21:18

Council Members. I think a half a million dollars is a lot of money to spend. And we're not talking about doing that once. We're talking about potentially doing that for the next 10 years. And I think we should know what we're getting into. And it's certainly not a situation where the FireSafe Council is the only one who can provide us with that type of service.

But we don't really know, you know, we haven't had the feedback from, and there's a lot of people we could easily ask to come in and they would talk to us. And I'm happy to do that as quickly as possible. But I want to make sure that we do a very intelligent program that hopefully takes advantage of available funding. I wish

UnidentifiedUnidentified speaker 1Proposed4:22:28

you would have done that already, I have to say. Had you brought them here, that would have been more useful. In other words, that you're willing to go talk to them, I wish you would have talked to them already, and that they were here. I mean, is that fair to say?

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:22:42

Like, in other words, to hear all the- No, actually, no, because we haven't done an

UnidentifiedUnidentified speaker 1Proposed4:22:45

RFP. Oh, well, we brought this up several times. So, anyway, I hear what you're saying. But I would have loved to have heard their proposal here to say, if they're interested in helping out, I would love to hear

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:22:58

them. Well, we haven't designed what we're going to do. I mean, we have one group that says, this is what we think you should do, and you should give us a whole bunch of money to do it. But we haven't, as a body, said, OK, these are our priorities for addressing fire safety.

UnidentifiedUnidentified speaker 1Proposed4:23:17

And I've replied back to you to say, There's things that we know we want to start doing immediately, and that's part of a larger conversation that I don't want to wait until everything is comprehensively figured out before we start on things we know we should do now. So we might disagree, and that's okay. But can I just suggest that we sort of know where we stand? Because we can stay here. Yeah, stay

UnidentifiedUnidentified speaker 2Proposed4:23:40

your peace. Yeah. If I could pull pieces from everything and to create this plan, you know, love what you had to say, what you've done with teramine and all that. And, you know, when I first moved into my neighborhood, went and created a neighborhood directory because I have elderly people. And so we just, we do that. And then I think, you know, I just want to hit the ground running because it's so important and we all agree. And my thought is like, okay, so do we Thank you very much. Thank you. Thank you.

Thank you for your time. It could be, you know, we could have people in the neighborhood. I'm willing to do it in my neighborhood, although door-to-door, to do it, to say, hey, here's, you know, here's what we expect, you know, do we go by the notice to

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UnidentifiedUnidentified speaker 1Proposed4:25:05

evade? Her plan is it has to be comprehensive and centralized. So do you like part of her plan but not part of the plan?

4:25 – 4:3122 turns

UnidentifiedUnidentified speaker 2Proposed4:25:14

Well, I

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:25:16

think she's saying that it could very well be a volunteer program where people say, yeah, I'm willing to do this for my community.

UnidentifiedUnidentified speaker 1Proposed4:25:25

I was only asking for clarification because I thought part of it was the liking part of the plan, but not wanting part of the plan, which was the centralization.

UnidentifiedUnidentified speaker 2Proposed4:25:32

No, I think, yeah, doing what she's saying and have going volunteering, doing it and just, you know, and then have a list and like, hey, these people, you know, they need help and then connecting them with services. If we find out that the crew will do this, that you will be, you know what I mean? So being that hub, I think with $500,000, I think we could, we could hit it and do a lot quicker to get it done because it hasn't been dialed in. And that's just,

UnidentifiedUnidentified speaker 3Proposed4:25:58

Can I ask a question? Just to clarify a question. So the proposal they have has that kind of volunteer coordination and training. Is that what you're talking about? Or is that... No, I think

UnidentifiedUnidentified speaker 2Proposed4:26:09

it could be on a simpler note, like to be where it could take less time because we have people that are doing things and like Mr. Francis said, you know, with the crew and, you know, all of that stuff. I just... And I guess I'm not articulating it correctly, but I think if we could create our own By the knowledge that's here, Create Our Own program, I think we could get a lot done quicker without, you know,

ElectedLeslie RuleCouncilmembervoiceprint 0.774:26:36

I just have to, I can't imagine us taking a project on like this, honestly. We have no ability to do so. We have no capacity. We have no

UnidentifiedUnidentified speaker 2Proposed4:26:45

experience.

ElectedLeslie RuleCouncilmembervoiceprint 0.774:26:48

I think that's a possibility. These neighborhood hubs, for sure, that's definitely a possibility. But what I hear, yeah, and it's in there, and as well as training, you know, assessors are in there so that they can go out and do this. You know, I think that what we're talking about, the crew is a small crew. The crew is a small crew and this isn't everything that they do. So putting it on like we can go hire the crew to do this, they do a lot of different things. I

UnidentifiedUnidentified speaker 1Proposed4:27:21

think we're going to hire the crew to do other things.

ElectedLeslie RuleCouncilmembervoiceprint 0.774:27:23

Yeah, we're going to hire the crew to do other things. And they're not a huge crew. I mean, quite honestly, this is a large scale, large scope, but it does include boots on the ground. It absolutely does. And to say that it doesn't is not to have read the proposal. And so when we're talking about we can do it, or we're talking about contracting it out to people who have done it. And all of these different organizations that we're talking about and saying, well, we could go to them, they're already part of their network. They're already talking to them. They're already, I mean, I don't see, I'm not seeing the logic of any of that for us taking it on or for us going and talking to all of these organizations that are so tightly embedded with this organization who has been in our community and has been doing these kinds of things for a very long time.

I just

UnidentifiedUnidentified speaker 1Proposed4:28:27

want to add, I'm seeing it as part of our commitment in all the things that we have said that these are our priorities and that this is one factor among many factors, but I do know, I mean, I've worked with the Land Conservancy a lot, and I do know they do the Arundo removal, so they are a part of the larger

ElectedLeslie RuleCouncilmembervoiceprint 0.774:28:43

picture.

UnidentifiedUnidentified speaker 1Proposed4:28:44

And the crew too. So I'm in favor of the, I mean, I think we get where we stand. I'm

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:28:50

in favor of the proposal. But the logic is that these other organizations aren't asking us for money. They're asking us for money for different things.

ElectedLeslie RuleCouncilmembervoiceprint 0.774:29:01

Well, and we can still go to them for money. There's nothing that precludes us from going to Cal Fire and saying we need to augment this because we need to hire 20 more people to do this. That there's no way off the table. If they're, you know, in my opinion, and there's ways, there are things that we'll be looking for as this emerges that we can go try to find money for or ask the Fire Safe Council to leverage and get us money for this.

UnidentifiedUnidentified speaker 1Proposed4:29:30

I hope these relationships between these organizations evolve really well, and they're all partners for us, but please go ahead.

UnidentifiedUnidentified speaker 3Proposed4:29:36

Yeah, I think one thing that I'm hearing that I think is helpful for me in answering some of the questions is, you know, what you just said, that we're giving money to the Atlantic Conservancy, we're giving money to the crew, we have contracts with them, and we're going to continue to. We have partnerships with them. And I think that, you know, All of a sudden, my brain just went dead. I'm so sorry.

UnidentifiedUnidentified speaker 1Proposed4:30:14

You're good. It's

UnidentifiedUnidentified speaker 3Proposed4:30:15

almost 11 o'clock. I think that this proposal includes things that you were just talking about with organizing the program where they're creating the Firewise communities, creating systems and networks like TerraMina, You know, they have volunteer training as a part of that. So, I don't think they're mutually exclusive. And the other piece that's pushing me in the direction of this is that they're also going to be doing grant research and grant procurement, so, or, you know, assisting with writing grants. So, yeah, so that's, that's...

UnidentifiedUnidentified speaker 1Proposed4:31:05

I guess my thought is that we could keep talking all night, but I think we sort of get it. So I'd like to propose a motion that we accept the proposal from the Fire Safety Council as submitted. And that we instruct the City Manager to draft a services

ElectedLeslie RuleCouncilmembervoiceprint 0.774:31:23

agreement. I'll second that.

4:31 – 4:3827 turns

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:31:30

So, Rachel, I'm just curious, what things would you pull out of the FireSafe Council proposal and say, let's get more information on this?

UnidentifiedUnidentified speaker 3Proposed4:31:45

Yeah, so the biggest concern I have is wanting to make sure that we're good stewards of taxpayer resources. And so if there are already services that we are not paying for, that we don't have to pay for because they're coming through from Cal Fire, then I wouldn't want us to be paying for those services unless we really needed to. And if we did need to,

States, Council Member, Leslie Rule, Suza

UnidentifiedUnidentified speaker 1Proposed4:32:50

Suza Francina, They're extreme concern.

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ElectedLeslie RuleCouncilmembervoiceprint 0.774:33:13

And I don't think we can move quick enough. I mean, even if we doubled the number of fire hardening because Cal Fire would give us a grant, that would put us above the game. And I do agree it's worth seeing what other grants Cal Fire could give for

UnidentifiedUnidentified speaker 3Proposed4:33:28

us. Can I speed this up a little bit? Okay. I'm going to ask the City Manager's help. Would it be possible to make a motion that staff works with the Fire Safe Council to negotiate the contract and Help me out here.

UnidentifiedUnidentified speaker 5Proposed4:33:54

They've made a proposal, so they are proposing what they want to do. If you want me to counter-propose, is that what you're talking about, possibly?

UnidentifiedUnidentified speaker 1Proposed4:34:06

Are you asking for if there's other agencies that are doing it, how could this be reduced

UnidentifiedUnidentified speaker 3Proposed4:34:10

or something like

UnidentifiedUnidentified speaker 5Proposed4:34:13

that? Yes, exactly.

UnidentifiedUnidentified speaker 3Proposed4:34:14

Or to

UnidentifiedUnidentified speaker 5Proposed4:34:15

look

UnidentifiedUnidentified speaker 3Proposed4:34:15

at if other agencies are doing part of this,

UnidentifiedUnidentified speaker 5Proposed4:34:18

if there's something else we want to do

UnidentifiedUnidentified speaker 3Proposed4:34:20

in addition.

UnidentifiedUnidentified speaker 5Proposed4:34:21

So the way I structured the agenda report was, you know, binary choices here, right? You could develop a list of things that you want and put those out for RFP, RFQ. You could do that. I don't have a list of things from this council. I mean, I can go through things you've talked about, but I don't have a definitive list. I could come up with my own if you wanted me to. Yeah, I could do that. And we could put it out for RFP, RFQ. We could do that. I would probably feel more comfortable if I had a little more clear direction because I'm hearing, you know, some little bit of consternation amongst you as to, you know, what we should be asking for and maybe what we should not be asking for. So that's where I could use some help. I don't think I have in my mind Exactly how the RFE, RFQ should look.

I could develop it and bring it back to you of what I think it might be. I can do that. If you want me to do that, I can do that with the best of my ability. Well, I mean, OK, yes, right. I mean, so you guys, we don't do anything. I'll just say this. I mean, you know, unless we declare an emergency, we don't do anything immediately. We don't.

ElectedLeslie RuleCouncilmembervoiceprint 0.774:35:36

I would prefer to look to CAL FIRE about what, how they could augment This proposal because for sure they could augment the proposal. There's no reason to switch out what what we have in the proposal. Let's let's do a deeper dive and say, OK, CAL FIRE. What else do you provide that we might need and get money from them that way? I think this is not the be all and end all and there's a lot to do. It's a beginning. It's a beginning and we can go to CAL FIRE, we can go to these other organizations and we can ask even if our partners would be willing to look for money for us, but we can also go do it.

UnidentifiedUnidentified speaker 1Proposed4:36:20

That's

ElectedLeslie RuleCouncilmembervoiceprint 0.774:36:21

part of

UnidentifiedUnidentified speaker 1Proposed4:36:21

the proposal is they're

ElectedLeslie RuleCouncilmembervoiceprint 0.774:36:22

going

UnidentifiedUnidentified speaker 1Proposed4:36:22

to.

ElectedLeslie RuleCouncilmembervoiceprint 0.774:36:23

What I see is an augmentation. This is this is not the, you know, the end of it. This is the beginning of it. And let's figure out where we can get more money to do the kinds of things that we want to do. Perhaps it is community training for a Terra Mina kind

UnidentifiedUnidentified speaker 1Proposed4:36:39

of model. I wanted to say it's 1050. I would love there to be a vote by 11 o'clock.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:36:44

So another way to approach the city manager, bring in Information back to us is to have the City Manager look into, are these home hardening assessments available at no cost? Are these programs where the education on home hardening is provided, are those available at no cost through other agencies? And what are the things that are being offered that nobody

UnidentifiedUnidentified speaker 1Proposed4:37:28

else is offering us for free? There's a promulgation piece, not just an availability piece. And that's a part that I think is missing here. Whoever ends up doing it, including us, that even on our website, we could say, we've got all the plans. We have to push it out. So that's something that we've clearly identified, I think, in our tactics is, There's a big part that is not enough to say, we've got home hardening assessments and they're free. We have to actually actively be working and going out neighborhood by neighborhood and doing these things. And so that's part of what I think this plan is doing. That's part of the reason why I favor it.

UnidentifiedUnidentified speaker 2Proposed4:38:02

But on the responsibilities, the last page here, it's saying like this, you know, here's something like number six. It's the page four dash thirty six. Thank you. So number six is saying, you know, that we support, you know, the work that we do. So we're paying five hundred thousand dollars. And then to have, you know, number six, number seven, you know, paying we're paying them to have a staff person, city manager do. I just.

If we're going to do this, item number seven, one staff person, the city manager, designing to assign the responsibility of overseeing the project daily, so taking phone calls, all of that stuff. Does that take away from his work and all of that? I just think these are things that Thank you, Mr. Chairman.

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4:39 – 4:4418 turns

ElectedLeslie RuleCouncilmembervoiceprint 0.774:39:18

And I'd like, you know, anything that the City Manager would come back with with the ability to do is a timeline. So if we go ask the Ventura County Fire Safe Council, will you do free fire hardening for us? Are we in the top of your list? Are we at the bottom of your list?

UnidentifiedUnidentified speaker 5Proposed4:39:36

That's really important. City Attorney and I were conferring just now. Again, there's a lot of consternation on this topic. We're hearing a lot of questions and concerns and things that we think we could go do some additional research, bring back some more information so that maybe the Council feels a little more comfortable in making a decision, whatever that decision is.

Would you agree with that?

UnidentifiedUnidentified speaker 12Proposed4:39:57

Yeah, I think part of that could, if the council so directs, include reaching out directly from the city to Cal Fire, Cal OES, County Fire Protection District, the crew, Land Conservancy, the Regional Fire Safe Council. What exactly do they do and who funds it and how much of that is available for free to city residents with the component of not just for free, but when is it for free at the end of the line or the front of the line?

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ElectedLeslie RuleCouncilmembervoiceprint 0.774:40:37

Yeah, I don't feel good about it at

UnidentifiedUnidentified speaker 3Proposed4:40:38

all. I know I heard you, but that's really what I feel, and I have to vote in the way that is right. Nobody's seen

UnidentifiedUnidentified speaker 1Proposed4:40:47

you. We all do, but can I just ask? Sure, I'm

UnidentifiedUnidentified speaker 5Proposed4:40:50

not going to be able to bring it back by July 8th. You guys know I'm going to be out of town, but I can bring it back the first meeting in August. I think that, you know, I could work. I could do that. I could get that done. I could bring that back to you. I'd want to, you know, lean on our fire chief. I'd want to lean on some other folks. I'd lean on Matt's office to help me as well.

I can do that. There's so much chum in the water on this one, guys. I just feel like we could have a better discussion. I don't have answers to some of the things you're asking. We work for you, so we'll do whatever you want.

ElectedLeslie RuleCouncilmembervoiceprint 0.774:41:38

I have to say you can always churn enough water to get the mud going. And that's where we are. And it's really a shame that that's where we are, because nothing is going to move quickly from this point on. Guaranteed. And who even knows what the answers that you get? That's just somebody answering over the phone. That's not a proposal. That's not a guarantee. That's just somebody, whether or not they even have the correct information, saying, I mean, I'm truly, truly upset that this is the case, this is where we're at, because we are once again kicking this way down the road. We could easily deal with the issues that have been brought up here without having to

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UnidentifiedUnidentified speaker 5Proposed4:42:48

Thank you, Mr. Mayor.

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UnidentifiedUnidentified speaker 1Proposed4:43:07

That doesn't seem likely that that would happen, but you're proposing August 12th as the day that you would bring this up? See, that feels

UnidentifiedUnidentified speaker 3Proposed4:43:12

too late to me. I mean, this is the problem. August 12th is as soon as it can be. I mean, this is the struggle I'm having too. It's like time is of the essence because we're in fire season and we could be starting with at least the communications and the volunteer training and I mean a lot of these

ElectedLeslie RuleCouncilmembervoiceprint 0.774:43:31

I just going to make a motion that we move forward and if in a year... There's a motion

UnidentifiedUnidentified speaker 1Proposed4:43:36

already.

ElectedLeslie RuleCouncilmembervoiceprint 0.774:43:37

Okay, well, I'm going to make a friendly amendment that we can reassess in three months. And with the answers that we have, we can ask the Fire Safe Council, we can sit down together. We've talked about trust with our We've talked about being able to sit down and see what's emerging and change course and see what we need to do. So I would suggest we move forward with this in a few months and reassess.

UnidentifiedUnidentified speaker 2Proposed4:44:02

Just for clarification, didn't he say when he spoke with Mr. Danch that, like, this is the package you can't

UnidentifiedUnidentified speaker 1Proposed4:44:08

take? Separating the pieces is what he was saying. So like the communication versus hardening, they were saying that you can't take the pieces apart. Your friendly amendment is you would have a three-month assessment

UnidentifiedUnidentified speaker 3Proposed4:44:21

of the contract. Okay, I like that. Okay, I can get behind that. Okay, great.

UnidentifiedUnidentified speaker 1Proposed4:44:26

You got that?

Roll-call vote Moved by Andy Gilman · Seconded by Leslie Rule
Show transcript
Okay. We have a motion by Mayor Gilman with a second by Council Member Rule to accept the Ojai Fire Safe Council proposal as submitted, meaning all proposed services, with a 90-day assessment in return. Council Member Whitman? No. Mayor Gilman? Yes. Council Member Mang?

4:44 – 4:5460 turns

UnidentifiedUnidentified speaker 2Proposed4:44:52

No.

ElectedKim MangMayor Pro Temvoiceprint 0.724:44:53

Council Member Rule?

UnidentifiedUnidentified speaker 2Proposed4:44:54

Yes.

ElectedKim MangMayor Pro Temvoiceprint 0.724:44:57

Mayor Pro Tem Lange? Yes. Motion passes.

ElectedLeslie RuleCouncilmembervoiceprint 0.774:45:00

And then I think also, perhaps, if you would like to do some of the due diligence that you had spoken about, I would feel much more comfortable if we didn't have something on hold. And I didn't mean to say that, you know, you guys.

UnidentifiedUnidentified speaker 5Proposed4:45:12

Well, I would say so. OK, but now you've agreed to go. You don't have

ElectedLeslie RuleCouncilmembervoiceprint 0.774:45:17

to. I'm just saying

UnidentifiedUnidentified speaker 5Proposed4:45:18

if you really felt

ElectedLeslie RuleCouncilmembervoiceprint 0.774:45:19

strongly that you should and it sounded like you did.

UnidentifiedUnidentified speaker 5Proposed4:45:21

Well, no. I'm kidding. Yeah. It's 11 o'clock. If you've given direction to do the proposal, then that's the direction. Thank you very

ElectedLeslie RuleCouncilmembervoiceprint 0.774:45:28

much. Let

UnidentifiedUnidentified speaker 5Proposed4:45:28

me go to council member

UnidentifiedUnidentified speaker 12Proposed4:45:30

reports

UnidentifiedUnidentified speaker 5Proposed4:45:30

if

UnidentifiedUnidentified speaker 12Proposed4:45:30

there are any.

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ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:45:45

So, I think this was about two weeks ago, I attended the Humane Society 93rd birthday, and it was extremely well attended, and it was to raise money for their ongoing efforts, and they've got some initiatives going, and I'm just going to say one comment really quickly, and that is I was talking to A couple of community members, and they were commenting on how well attended the event was, and they said, you know, well, that's Ojai. And I said, you know, Ojai's pretty fickle about what they show up for to support.

People are showing up for the Humane Society because just about anybody who lives in Ojai has a good story to say about how the Humane Society, I know we've gotten all of our cats neutered by the Humane Society. One of our dogs was an adoption from And I think just about everybody who was at that event would say the same thing. And the people who attended were very generous in donating, and I hope everybody will consider going next year.

UnidentifiedUnidentified speaker 1Proposed4:47:07

No, I mean, we're thinking that there's going to be a proposal for a service contract at some point from them, correct, Mr. Harvey? Yeah, so I'm eager to hear it.

ElectedLeslie RuleCouncilmembervoiceprint 0.774:47:17

And I agree, everyone, there's very few topics where everyone has a story. And I think everyone in Ojai probably has a story about the Humane Society. You know, like I go to the Wishing Well because Willow chews up her harness and her collar every day, so I go to the wishing well and get one for 50 cents so she can chew up another one. And so I have a very brief just announcement, and we can go into it later, but I've been invited to Cambridge, England, to speak at the European Animal Rights Law Conference. So it's animal rights, and it's legislating for animal rights.

Rachel and I spoke about this and we also spoke about the need now to have more rights than ever because rights are laws and they don't require protection. You don't need an agency to enforce. You can go to a court and say this is a law. So anyway, I'm going to be happy to be doing that.

UnidentifiedUnidentified speaker 3Proposed4:48:14

Yes. So I have two things. One, just a reminder that 4th of July is coming up and the City of Ojai has a float that Council Member Mang and I worked on. And we would like to invite Bill Miley, Larry Steingold, Renee Roth, Star Child, Anyone who loves coming to our meetings, who participates in our process, please come and join us on the float. And that also goes for our commissioners and anyone who volunteers. Our whole theme is united, that we're united.

And so we really want to invite it, make a whole community. And then the second announcement is that Pride is Sunday, and I'll be playing the guitar. I have a little set.

UnidentifiedUnidentified speaker 1Proposed4:49:10

11

UnidentifiedUnidentified speaker 3Proposed4:49:10

o'clock, right? Yeah, I think, yeah. And so we have the annual walk, and there's going to be a proclamation for Helen and Lynn, who are the OG Pride organizers. And so yeah, that'll be there at Fountain Libby, 11 a.m.

UnidentifiedUnidentified speaker 2Proposed4:49:30

I was just wondering, future agenda items? And

UnidentifiedUnidentified speaker 1Proposed4:49:32

that's coming next.

UnidentifiedUnidentified speaker 2Proposed4:49:32

Okay, perfect. If

UnidentifiedUnidentified speaker 1Proposed4:49:33

we're done with those, yes, future agenda items. Let's hear it.

UnidentifiedUnidentified speaker 2Proposed4:49:35

Okay, I would like to bring back the Clean Power Alliance. That was, it's been, since January, we told them we'll have a community something, and it's never, things have never progressed anywhere with them, so I'd like to bring that back on an agenda.

UnidentifiedUnidentified speaker 1Proposed4:49:52

Is

UnidentifiedUnidentified speaker 2Proposed4:49:52

this

UnidentifiedUnidentified speaker 1Proposed4:49:52

the

UnidentifiedUnidentified speaker 2Proposed4:49:52

General

UnidentifiedUnidentified speaker 1Proposed4:49:53

Plan Committee people talking about? No. Oh, no,

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:49:55

this is different, okay. No, this is different. This is the ordinance that would require Energy conservation. Energy

UnidentifiedUnidentified speaker 1Proposed4:50:09

efficiency. Flex path

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:50:12

to energy efficiency.

UnidentifiedUnidentified speaker 1Proposed4:50:14

Has there been any movement in the state legislature on that ordinance, Mr. Summers, that you're aware of?

UnidentifiedUnidentified speaker 12Proposed4:50:20

The bill hasn't died yet. Hasn't passed yet, hasn't died yet. So if that bill passes, it'll severely tie our hands on it. We'll know by the end of the budget process at the end of this month.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:50:35

My understanding is that if you adopt your ordinance before October, there's some date that they've agreed

UnidentifiedUnidentified speaker 12Proposed4:50:43

to. That I'll double-check as the one in my head was earlier, but we'll double-check and get back. We'll email folks.

UnidentifiedUnidentified speaker 2Proposed4:50:51

And then my other item that I want to move forward with is to work code enforcement. I think it's, you know, so that's another.

UnidentifiedUnidentified speaker 5Proposed4:51:01

Sorry, Council Member, to interrupt you. This is, I think, from what you and I talked about, a proactive list of priorities from the Council.

UnidentifiedUnidentified speaker 2Proposed4:51:10

Yeah.

UnidentifiedUnidentified speaker 5Proposed4:51:10

Okay.

UnidentifiedUnidentified speaker 2Proposed4:51:11

What

UnidentifiedUnidentified speaker 5Proposed4:51:12

would be some

UnidentifiedUnidentified speaker 1Proposed4:51:14

examples

UnidentifiedUnidentified speaker 5Proposed4:51:15

just

UnidentifiedUnidentified speaker 2Proposed4:51:16

so I know? When your neighbor's telling you things and they don't want to go, you know, with somebody's having parties in their backyard and it's

UnidentifiedUnidentified speaker 5Proposed4:51:25

going on. I could jump in here. We're reactive now, so we only go somewhere if somebody calls. Complaint driven enforcement. In some cities, what they do is they say, here are the priority areas we'd like to code enforce. It would probably require an additional amount of funding. We only have a part-time code enforcement officer. We could embellish that. But if you developed a priority list, that would go hand-in-hand. It would probably be offset, in some cases, by fines received. I'm all for it. I'm hearing two

UnidentifiedUnidentified speaker 12Proposed4:51:57

future agenda items. One point I would add, if I could jump in there, is we are proactive on short-term rentals. That's a complaint driven on the rest of it, but we are proactive.

UnidentifiedUnidentified speaker 1Proposed4:52:07

That's true. And that was to your point. That was deliberate. We put some resources into it and there was a portion of a staff person, but maybe that's what it's going to be.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:52:16

Yeah. OK, so I do have a future agenda item. I think my next rotation on the commission liaison is to the building appeals board. And I went and looked. There hasn't been a meeting since November 2022 and so I don't want to say we're gonna you know cancel it but I'd like to have staff come back with a report about whether we ought to continue that board or whether we ought to simply you know roll it into our the things we do.

Councilmember

UnidentifiedUnidentified speaker 1Proposed4:53:05

Patterson. The interesting thing about that was I thought that was the mechanism by which they appealed a council decision, and the Building Appeal Board could reverse that. Am I as correct about that?

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UnidentifiedUnidentified speaker 12Proposed4:53:30

No, the Building Appeal Court can't. In very short sum, there's two paths. Planning permits, Director, Planning Commission, Council, Court. Building permits, Director, Building Official, BAB, Court. Okay,

UnidentifiedUnidentified speaker 18Proposed4:53:47

okay.

UnidentifiedUnidentified speaker 12Proposed4:53:47

BAB can't override Council, but BAB can go straight to court. Council can't override BAB if it's a building permit issue. And then as noted, you can collapse the streams by having the Council serve as the BAB.

UnidentifiedUnidentified speaker 1Proposed4:53:59

Yeah, okay, okay.

UnidentifiedUnidentified speaker 5Proposed4:54:00

So another future agenda item. Okay, thank you for that. Thank you.

UnidentifiedUnidentified speaker 1Proposed4:54:04

Anything else?

ElectedAndrew WhitmanCouncilmembervoiceprint 0.834:54:05

No, that's it. Okay. And always since we haven't done anything with them for three years, I don't need to rush that. That's probably not going

UnidentifiedUnidentified speaker 1Proposed4:54:12

to be August. No, but there have been people who have said, oh, I want to serve on the board. And I said, why? They know me.