Ojai City Council Regular Meeting

BodyCity Council
MeetingRegular Meeting
Date📅 August 26, 2025

UnGovr Transcript

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Scheduled start 6:00 PM · clock-time estimates pending review

0:00 – 0:068 turns

UnidentifiedUnidentified speaker 1Proposed0:07

Actually,

UnidentifiedMayorProposed · by role0:12

entertain us after, if you hang out that

ElectedKim MangMayor Pro Temvoiceprint 0.750:15

late.

UnidentifiedMayorProposed · by role0:18

Okay, so welcome back. Can we please have a report out of the closed session? Mr. Summers.

UnidentifiedUnidentified speaker 2Proposed0:24

Yes, thank you, Mayor. The Council met in closed session to consider two items regarding labor negotiations, one for the trolley drivers and second for all unrepresented employees, and took no reportable action On either as final action in open session, it must be taken in open session rather on employee compensation. There will be a report regarding the trolley from the city manager.

At City Manager

UnidentifiedMayorProposed · by role0:46

moment in the agenda. Okay, great. Thank you very much. Okay, with that, we will end the closed session and start the regular Council meeting of Tuesday, August 26. Thank you very much. Mr. Montgomery, roll call, please.

Roll call — called by Mayor
Show transcript
Yes, Mayor. Welcome back. Thank you. Mayor Gilman. Here. Mayor Pro Tem Lang. Here. Council Member Rule. Here. Council Member Whitman. Here. Council Member Mang. Here.
Pledge of Allegianceceremonial · click to expand
ElectedKim MangMayor Pro Temvoiceprint 0.751:07

Would you lead us in the pledge, please? Yes, Mayor. Thank you. Welcome community, staff, Honorable Mayor and Council. Ready, begin. I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

UnidentifiedMayorProposed · by role1:30

Thank you. And what you don't

Agenda Discussionitems moved / continued / pulled — click to expand
UnidentifiedMayorProposed · by role1:32

see on your agenda, but I want to ask now, is an approval of the agenda. I do have one item that I would like to introduce, which is I would like to move item number seven, the concept review for the Alternatives to Building Appeals Board, to the end. Not number seven, but move that to the last item.

ElectedLeslie RuleCouncilmembervoiceprint 0.811:52

And I would like to move number nine up closer so that it can be dealt with today, and it's a very packed agenda. I think it will be easy and quick.

UnidentifiedMayorProposed · by role2:03

Can we switch seven and nine?

ElectedLeslie RuleCouncilmembervoiceprint 0.812:06

Only if we guarantee to make seven. I'd prefer to bring it up to five.

UnidentifiedMayorProposed · by role2:09

Well, I'm definitely going to want to talk about eight. So that's a good incentive.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:15

That would do. Okay. Thank you very much. Although I would like to get it under my belt. But I'm going to defer to however we think this should go.

UnidentifiedMayorProposed · by role2:25

Okay. Is that okay with everyone? Okay, great. All those opposed? In favor? Great. Okay, so we're gonna switch seven and nine. And now I will go to

Commission reports.

UnidentifiedCouncil Member RuleProposed · by introduction2:43

Yay! Wonderful. Hey guys, I wrote it down. Make it quick so we can get on. Welcome. Hi everybody. Good evening. Mayor Andy, Mayor Pro Tem Rachel, Council Members Kim and Leslie, And Andy. Nice to see you, Ben and Matt. Weston. Thank you for your time tonight. I'm pleased to report that the arts, the creative economy, we're calling it here, are flourishing in Ojai. That's thanks in no small part to your leadership and your belief in the power of Ojai's creative community to shape a resilient and connected Vibrant Future.

On September 1st, applications open for this year's Arts Grant Cycle. Thanks to your approval, we're proud to offer a six-figure funding pool, an unprecedented investment in local creativity. Your Arts Commission is reaffirming our commitment to integrity, fiscal responsibility, and transparent oversight to ensure that every dollar is stewarded wisely. Okay, this is public money and we treat it as such, but it's, I want to mention it's been a delight to work with our new liaison, veteran OI City staffer Bridget Mara, in putting this together to make it work. She's also been instrumental this week. We had six artists doing maintenance on the sound arch by Trimkin, the entry to Libby Bowl. It was beautifully to see that was been a Several years in the making to ensure that our public art is stewarded wisely and maintained.

On September, okay, these funds will be, on the grants, will be reinvested directly into our community, supporting artists, educators, and cultural organizations that make Ojai a place of inspiration and belonging. The creative economy is clean, inclusive, It brings people together across generations and backgrounds. And it gives our young people something to aspire to. Looking ahead, we're excited for our first joint meeting between the City Council and the Arts Commission on September 9th. Mayor Andy and I have been crafting an agenda that's both visionary but actionable as well. We'll be discussing things like a five-year strategic plan for the arts that's due this year, our stewardship and maintenance of our public art in town here too, an economic impact study of Ojai's creative economy, Expanded access to arts education for professionals and youth to make those jobs better jobs.

Continued development of our grants program and a transparent communication strategy for public accountability. And if you're good, we'll paint that wall behind you there too, okay? We're working closely with the Ventura County Arts and Culture Office in studying best practices for model cities to ensure our plan aligns with regional opportunities and national standards for creative investment. On behalf of myself and your experts, volunteer commissioners, Christine Steiner, Pamela Grau, Karina Wright, and David Leeds, thank you for your continued support. We're honored to serve, and we look forward to shaping something extraordinary together. Thank you. Thank you so much. Any questions?

0:06 – 0:1413 turns

UnidentifiedMayorProposed · by role6:10

Thank you. Appreciate you being here so much. Okay, great. So we'll go to the City Manager's Report.

UnidentifiedCity ManagerProposed · by role6:17

Thank you, Mayor. I've got several announcements tonight, so I'll start with what I believe is the most exciting, and I would encourage the Council to please correct me if I forget any part of this exciting announcement, but beginning this Sunday, August 31st, we are proud to announce that we are able to restore Sunday trolley service, starting this Sunday.

We have been working with existing and new city drivers in order to try to fill those Sunday slots. We have been able to do so thus far, and so on a temporary and interim basis, we are contracting with a local regional transport company, Fillmore Area Transportation, in order to provide contract drivers for the Sunday service. So that is this Sunday, again, the 31st of August.

In other exciting trolley news, we are going to be following City Council direction and returning in an open session with a pilot proposal to benefit our trolley drivers commensurate with the number of hours that they work with a 20-hour minimum for that option. So again, that's going to come back in open session. It's going to be a pilot discussion. Starting with the trolley drivers because that is where the City has the greatest need for benefiting part-time positions. However, also following Council direction, we will go back in closed session to do an analysis of what that concept would cost if we were to look at it globally for all City part-time employees, and we will follow Council's direction after they have the chance to review that analysis.

I do have a visual which I wanted to share. Again, just trying to demonstrate our ongoing commitment to the trolley. We have trolley T-shirts that we're going to be distributing for free. Anyone interested who rides a trolley, you're going to have to ride the trolley in order to get a shirt, starting this week. But we're very excited, and again, we just really want to build that. Yeah, there we go. We want to build that morale. We want to demonstrate our ongoing commitment to the trolley. It's been a very long road, and we thank everybody for their patience. But we're starting to get there.

That's the announcement. You

UnidentifiedUnidentified speaker 3Proposed8:43

did leave out that you were going to be riding the trolley to hand out those shirts.

UnidentifiedCity ManagerProposed · by role8:46

Yeah, don't forget that. I will be. And I'm very excited. Thank you. I'm very excited to do that because I want to hear directly from the drivers and the riders. I'm certain that there are things that I don't know based upon my limited experience on the trolley. So this will give me a real feel because I am going to be riding every shift to make sure I get to everybody. So that's the goal. It'll take me a while, but I will do it. Thank you, Council Member.

Um, that's one announcement. Secondly, uh, I hope most of you, um, who have an Ojai mailing address receive the Ojai Outlook this week. Uh, that's our, uh, quarterly newsletter. It shows up in print. We hope you enjoy it. Uh, we're already working on, uh, the winter edition. Spoiler alert, we're going to be doing a summary of all the great things that we, as a team, are accomplishing in this calendar year. That will be part of one of the articles in the winter edition coming later. But enjoy the summer edition for now. Also in your mailbox, I hope you also receive the recreation guide, very comprehensive.

As has been pointed out, we punch above our weight. for us being a small city with what we offer. Both the newsletter and the guide are in the back of the room in case you did not pick them up. There are additional copies there. We can also get you more if you like. The last thing I'd like to report out on is I was out of the office last week at a class and a conference at Harvard. It was a public sector executive summit on generative AI in the future city.

I went into this knowing a little bit about AI and being somewhat skeptical, and I emerged with a host of ideas how we can make ourselves in Ojai more efficient. Spending more time on the more important challenges and less time on the more mundane. We will be coming back to the council and the public with ways that we think we can implement this to everyone's benefit. We're not replacing people, but we're simply adding skills that people can better use in their jobs. So it's going to be very exciting, and I thank you for letting me learn that information. That's all I have, Mayor.

UnidentifiedMayorProposed · by role10:54

Do you want to mention what Mr. Hahn generated on this table and so on?

UnidentifiedCity ManagerProposed · by role10:58

Sure. Thanks to James Hahn and Juan Morales who came together to reconfigure temporarily the dais so that we don't have any whiplash and neck craning in our meeting. We are going to purchase a permanent solution that is more of the traditional horseshoe that is contiguous that you see in most city halls. So stay tuned for that. I hope this works tonight. Let us know.

ElectedLeslie RuleCouncilmembervoiceprint 0.8111:20

Yeah, I just wanted to thank everyone who put this together. It saves my neck. It's always really hard, so I much appreciate that. Also, I just wanted to say that we might want to, at some point, maybe it's a conversation offline, But talk about the ways in which we've thought about how AI could help the city in some of the processes. I would love that. Okay, thank you.

UnidentifiedCity ManagerProposed · by role11:47

I would love hearing from all of you and the public on that matter, too. I'm sure there's a whole bunch of ways. It's all about the prompts you enter and knowing what data you have that is searchable. And I think anybody who claims that they know everything is totally wrong.

UnidentifiedUnidentified speaker 1Proposed11:59

But I think we also want to talk about the environmental impact of AI as well, along with that, to make sure that we're not using it in a way that's not sensitive to the real impact that it's having. Totally

UnidentifiedMayorProposed · by role12:16

agree. Thank you very much. We will move to the public comments. These would be comments not on an item on the agenda. I currently have two right now, and the first I have is Sudeep Matupali Rao, and I just want to make sure this is for the general public comment, correct? Thank you very much. And then Gabe Turan, please.

UnidentifiedCity ClerkProposed · by role12:36

Thank you, Mayor Andy. And I want to basically, I'm here basically just to spend a few minutes to thank the councilmembers, Councilmember Whitman, Councilmember Mang, Councilmember Leslie, Rachel Lang, and also Leslie Rule. I'm advocating for our city of Ojai. You guys do a lot of work, and it's the kind of deliberations you have to do, you have to learn all the technical stuff.

And you spend a lot of time, and I know that the mayor has said that there's a small stipend for you every month, but I believe, you know, I've seen different cities and Board of Supervisors, they actually get, it's a fully paid job, and it's a lot of work, it's a lot of effort. And there's no reason why the City of Ojai, for an organization that actually governs, that reviews everything and you set the direction, you work with Ben and Matthew and Weston and others, there's no reason why we can't, as a city, set aside, allocate significant funds to take care of the time you spend. And this is not an easy job.

And so I want to just I'm sharing this to the mayor. I know you guys can't advocate for yourself. It might look self-serving. But as a citizen, I feel that we have the resources and we will benefit a lot. I know it's a two year term and things like that. But I want us to start a conversation about how can we as a city have the city council be a paid position with adequate funding?

So that's all.

UnidentifiedMayorProposed · by role14:07

Thank you. Thank you very much.

UnidentifiedCity ClerkProposed · by role14:09

Gabe Turon, please.

0:14 – 0:2016 turns

CommentGabe TuranProposedself-stated14:21

Thank you. I have some helpers. We don't have a table to display these items. Good evening, Mayor and Mayor Pro Tem, Council, staff, members of the public. My name is Gabe Turan, and I am currently serving as Mayor Pro Tem for the City of Oxnard. I'm here to visit you this evening for an important item. The City of Oxnard, at our July 15th meeting before our legislative recess, we voted to prohibit the sale of these items here. These are nitrous oxide canisters, and my helpers here have Different sizes as well. I'm going to set this down because it's heavy.

But these items actually, for folks who may remember previously known as whippets, they used to come in small stainless steel canisters, usually used for confectionary purposes or for airsoft weapons. But in this case, these are strictly for recreational. And all three of these examples we have here are flavored. Strawberry cheesecake, watermelon, fruity pebbles.

There's only one sole purpose for these particular devices, and that is for recreational use. And there's long-standing research to show the long-term neurological and physiological effects of nitrous oxide use. And as I'm sure you can appreciate, with them being flavored and these bright colors and fun-looking, they tend to be attractive to a younger crowd. And so we took the move to prohibit the sale of these items within the City of Oxnard. I've gone to our neighboring jurisdictions to just give them this information for consideration, because my concern is that with the prohibition in the City of Oxnard, the market may migrate to neighboring jurisdictions with less or no regulation. I've emailed the City Clerk and the City Manager the information, our staff report, for your consideration, if it's something you'd like to look at.

These are typically sold through tobacco outlets, and we have a number of them within the City of Oxnard. We've done a number of moves for better tobacco regulations as well. But unfortunately, that industry keeps trying to find all these new ways to, unfortunately, make profits off of the health and wellness of our residents, especially residents who tend to come from disadvantaged communities. So I wanted to just bring this to your attention and your consideration of any questions at all. Please feel free to reach out. And our city attorney's office and our city manager certainly have all the details on this as well. Mr. Whitman, yeah.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8216:40

Yeah, I do have a question. I think I know the answer to this, but you said for recreational use, is it correct that that use is to get high or however

CommentGabe TuranProposedself-stated16:59

you want to put it? Yes, that is correct, Councilmember. Yes, and I should leave that. Professionally, I have two addictions credentials in the state of California. I've spent my career in health promotion and substance use prevention. So this is something that is important to me, both professionally and personally. And so that's why it's something I thought we should take on as a city, and I'm glad that our council decided to make that move. And again, open door, if you have any questions as a council or your staff, I'm happy to connect you with our staff or answer any questions I may have, or give you any answers I may have.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8217:37

Thanks

CommentGabe TuranProposedself-stated17:37

for bringing it to our attention. Absolutely. We're still in a space where we can be proactive about this, so I wanted to let folks know. And for the previous speaker, in my 17 seconds, you can come talk to Oxnard, too, if you'd like to talk about a living wage for our elected officials.

UnidentifiedMayorProposed · by role17:56

Thank you very much for your time. We appreciate it very much. I expect that we'll bring this up under a future agenda item tonight.

UnidentifiedUnidentified speaker 1Proposed18:01

And thanks to your helpers,

UnidentifiedMayorProposed · by role18:03

too. Yes, thank you to them as well. Thank you so much. Wow, what a gift. Thanks. That is the last card I have. Anything online?

ElectedKim MangMayor Pro Temvoiceprint 0.7518:13

Mayor, no raised hands.

UnidentifiedMayorProposed · by role18:14

We start running up here with

ElectedKim MangMayor Pro Temvoiceprint 0.7518:15

a public comment. And speaking to our Zoom participants, we are taking comments on general public comment.

UnidentifiedMayorProposed · by role18:24

Go ahead. Thank you.

UnidentifiedUnidentified speaker 4Proposed18:26

I'm Dr. Starchild Vyvoda, President of the Ojai Valley Democratic Club, the longest serving democratic club in the Ojai Valley. Our club fights for the dignity of marginalized and underserved communities in the Ojai Valley. And today I rise on behalf of the Ojai Valley Democratic Club to advocate for the rights and dignity of families in the Ojai Valley living in terror of immigration enforcement.

Sheltering in place, not to be rolled up in the street, Parents planning for who will care for their U.S. citizen children if they're taken away, living up to their promises to pay utilities and rent by risking exposure to roving immigration patrols that do not live up to the promises of our Constitution's Fourth Amendment. By our count, eight families in the Ojai Valley have suffered the incarceration of a family member.

due to immigration enforcement. There's one organization in Ojai ready to support families affected by immigration enforcement. Through the Emergency Assistance Program, help of Ojai provides case management, assistance with essentials, assistance planning to cope with the terror the immigration policy has brought. The Rental Assistance Program helps families who have lost a breadwinner to keep their home.

On behalf of the Ojai Valley Democratic Club, I urge this Council to act on the resolution before you in written public comment which we submitted. We ask that you grant $25,000 restricted to the Help of Ojai Emergency Assistance Program and $25,000 restricted to the Help of Ojai Rental Assistance Program. These funds would allow both programs to operate for six months.

The funds are needed urgently. Please act as soon as possible.

UnidentifiedMayorProposed · by role20:27

Thank you, Starchild. It is on our September 9th agenda item, by the way, the rental assistance to Joppa-Wahoi. Anything online? No

ElectedKim MangMayor Pro Temvoiceprint 0.7520:35

raised hands, Mayor.

UnidentifiedMayorProposed · by role20:37

All right, then we will proceed to the consent calendar. Any of my colleagues want to remove anything from the consent calendar?

0:20 – 0:2634 turns

UnidentifiedUnidentified speaker 3Proposed20:47

I just have issues with warrants. A couple of questions. That's all.

UnidentifiedMayorProposed · by role20:52

Yeah, please. Do you want do you want to you want to ask questions of the warrants so we can we can pull that?

UnidentifiedUnidentified speaker 3Proposed20:57

OK.

UnidentifiedMayorProposed · by role20:59

And is there anything else? OK, perfect. So then I have one public comment, though, that I will read now and is on 1G from Larry Steingold, and then we could vote on all the items except 1B.

UnidentifiedUnidentified speaker 5Proposed21:13

Good evening. Hello. Hey, look at all your smiling faces. I hope everyone's had a great week. 1G is a continuation of, in almost everybody's opinion, is a performative electrical efficiency ordinance. It does nothing except show that people are, that the City Council is actually doing something, okay? In fact, if you don't want to do something and make certain things required upon renewal or upon sale, That's okay, but at least how about in a friendly amendment that we tell tenants and buyers that their homes are not up to fire standards and they're not energy efficient.

Maybe that would be a way to do it. So I would suggest, if you could, make it a requirement that all tenants And homeowners who are selling or renting, for that matter, have to tell their prospective tenants that they're not fire-hardened and they're not energy-efficient. If that doesn't get things moving, nothing will, because government's not prepared to say, hey, do it upon sale, do it upon renewal.

That'll force the landlords to do it, because otherwise tenants will go, hey, my apartment's not fire-hardened. You think we can add some ember screens? You think you can cut the trees that are hanging over the building? How about removing the battery stall that's outside the building? Do something, because this is just, hey, we're doing something. Thank you, but not enough.

UnidentifiedMayorProposed · by role22:54

Thank you, Mr. Steingold. Any public comments online? No raised hands for consent

ElectedKim MangMayor Pro Temvoiceprint 0.7522:59

calendar, Mayor.

UnidentifiedMayorProposed · by role23:01

So then I would like to have a roll call for consent items except for 1B.

UnidentifiedUnidentified speaker 1Proposed23:07

I'll move to approve

UnidentifiedMayorProposed · by role23:08

all those

UnidentifiedUnidentified speaker 1Proposed23:09

items.

UnidentifiedMayorProposed · by role23:09

Thank you. Second that.

UnidentifiedUnidentified speaker 1Proposed23:11

I'll second.

UnidentifiedMayorProposed · by role23:12

Great. We have two seconds. Oh, I'm sorry. No, we got a

ElectedLeslie RuleCouncilmembervoiceprint 0.8123:15

third.

Roll-call vote Passed 4–0
Show transcript
Yes, please. Council Member Mang. Yes. Council Member Rule. Abstain. Mayor Pro Tem Lang. Yes. Mayor Gilman. Yes. Council Member Whitman. Yes.
UnidentifiedMayorProposed · by role23:29

And let's talk about the warrants of 1B.

UnidentifiedUnidentified speaker 3Proposed23:30

Okay, first of all, I want to start by saying that Norma is very kind and she always sends me the warrants because she knows that I'm a little over the top with my questions. So she responded and then I had more questions. So if you can't answer, I'm willing, you know, to wait and discuss with her, but I just wanted to bring them up. The first, the ticket, it's not much, but it's Data Ticket, Inc. for $472, and she replied that it's a monthly administrative fee we pay Data Ticket to manage and collect citations issued by the city.

So I was just curious, how much money do we collect with those citations?

UnidentifiedCity ManagerProposed · by role24:07

We can come back and bring you that, absolutely.

UnidentifiedUnidentified speaker 3Proposed24:10

Would

UnidentifiedCity ManagerProposed · by role24:10

you like, I'm guessing, like an annual amount?

UnidentifiedUnidentified speaker 3Proposed24:13

Just curiosity, you know what I mean? To see, weigh it out.

UnidentifiedCity ManagerProposed · by role24:16

Is it worth the while, is

UnidentifiedMayorProposed · by role24:17

what you're

UnidentifiedUnidentified speaker 3Proposed24:17

asking? Yeah,

UnidentifiedMayorProposed · by role24:17

exactly. Yes,

UnidentifiedUnidentified speaker 3Proposed24:18

absolutely. Let me see, Tripepe Smith & Associates, $15,500. I asked what was out, so the monthly retainer's $8,800. A recruitment support of $6,718. So is that, are they recruiting for us? Is it they're

UnidentifiedCity ManagerProposed · by role24:38

recruiting more? So separate from their public information component, they also have a recruitment side of the house that they do as well. So they did the recreation manager So that included the flyer, the national outreach, the screening of candidates, you know, putting the process together for us.

UnidentifiedUnidentified speaker 3Proposed25:01

Okay. And then we're using a different company, though, recruiting for a finance director.

UnidentifiedCity ManagerProposed · by role25:05

We are. As a best practice, we like to shift around, and we only use recruiting firms for the higher profile positions, generally upper management and department head only.

UnidentifiedUnidentified speaker 1Proposed25:15

Okay.

UnidentifiedCity ManagerProposed · by role25:16

Yeah.

UnidentifiedUnidentified speaker 3Proposed25:16

All right, thank you. I appreciate that. Sure. Number three was Pacific Western Bank, $25,599 or $90.88. And she said this payment covers transactions and late charges on a credit card accounting dating back to 2019. We're in the process of closing the account and are bringing it current. So how much was the transaction? How much are late charges? That's a big amount of money. And I remember Maybe about first part of the year when the accounting firm said that there was some questions with credit card statements and all that. So I'm just curious why, if we were notified of that in the beginning of the year, why is it now almost September when this is being addressed?

UnidentifiedCity ManagerProposed · by role26:01

Sure, we can follow up on that as

UnidentifiedUnidentified speaker 3Proposed26:02

well. Okay, thank you, appreciate that. And then William Engineering for $48,298.50.

0:26 – 0:2918 turns

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8226:13

Will

UnidentifiedUnidentified speaker 3Proposed26:14

Dan. Will, is that, oh, I put, wait, I'm sorry, my typo. It's June code enforcement, building inspector, and plan checking services. So me being me, I just did, you know, a little bit of my math. So if we took the 48,000, divided it by 21 days that they were billed for, it's like $2,299 a day. If they worked eight hours a day, you're talking $287.49 an hour.

So, what is that? It would be cheaper to have a full-time employee?

UnidentifiedCity ManagerProposed · by role26:44

It's multiple individuals. It's a building inspector. It's a code enforcement officer. It's a plan check engineer. It's a civil engineer. So, it's multiple. It's a contract that we, in a lot of cities, use so that we don't have to have our own building and code enforcement department. If Council wants, we could certainly come back with an agenda item where we explore what it would look like if we brought that in-house.

UnidentifiedUnidentified speaker 3Proposed27:08

I would like to look at that because how many buildings have we had in the last, you know, and I look at all of the citations down, you know, that are not being addressed down in the Arcade.

UnidentifiedCity ManagerProposed · by role27:17

We have had some large projects, and I would point out, notably, the El Roblar has been a very large project that's just now coming to completion. We have other Major stakeholders in town, the Ojai Valley Inn that has done a fair amount of renovations and construction as well. But you're right, in the single family shop, you know, five houses maybe are built a year, if that.

But that there are other code requirements for us to inspect, clearly, if you're making renovations, especially structural.

UnidentifiedUnidentified speaker 3Proposed27:53

Okay, I appreciate that. Yeah, and then we can discuss things because I know code enforcement is coming up.

UnidentifiedCity ManagerProposed · by role27:59

We could certainly bring that. If this council looks like there's not, we can have a discussion about making that in-house.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8228:04

Yeah, the comparison between the contractor and what it would look like, us doing it in-house, would we save money, or would we, yeah.

UnidentifiedCity ManagerProposed · by role28:15

We might need a little bit of time for that. If we could bring that in the fall, if that's okay with you guys, we'd be happy to do that. Great suggestion. Okay. Thank you.

UnidentifiedMayorProposed · by role28:23

Appreciate it. Thanks for asking.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8228:25

That's great. Yes, please. Actually, I just wanted to say, really thankful that Councilmember Mang takes the time to come in and figure I'm appreciative that you're finding things that I think, oh, I wish I would have noticed that. Thank

UnidentifiedUnidentified speaker 6Proposed28:52

you.

UnidentifiedUnidentified speaker 1Proposed28:52

I was going to say the same thing. Thank you for doing your due diligence and representing the Budget Committee and all that you do to be fiscally responsible.

UnidentifiedMayorProposed · by role29:06

Very much appreciated. So can I have a motion for 1B, please?

UnidentifiedUnidentified speaker 1Proposed29:12

I'll move to approve 1B.

ElectedKim MangMayor Pro Temvoiceprint 0.7529:16

Mr.

UnidentifiedMayorProposed · by role29:17

Montgomery,

Roll-call vote Passed 5–0 move to approve 1B. Mr. Montgomery, please. Roll call,
Show transcript
please. Roll call, Mayor. Council Member Whitman. Yes. Mayor Pro Tem Lang. Yes. Mayor Gilman. Yes. Council Member Rule. Yes. Council Member Mang. Yes.

Wonderful. Okay, we're on our discussion items. Number two, Wildfire Safety and Risk Mitigation Services revised Ojai Valley Fire Safe Council proposal. Mr. Harvey, please.

0:29 – 0:3512 turns

UnidentifiedCity ManagerProposed · by role29:40

Yes, Mayor, this Council has talked about this now a number of times. This is coming back before you at Council direction. The City staff and administrative staff and some board leadership from the Ojai Valley Fire Safety Council have been meeting over the last couple of weeks in an effort to Provide some granularity and detail into a revised proposal that reflects the Council's direction to grab item 1 and 2 from the initial proposal. Those are items that relate to outreach and education. And structural hardening, parcel and community level mitigation.

What you see attached to this agenda report is that revised proposal. If you page through it, notably if you page through at the back, starting at page 95, you will see that there is some detail explaining the costs and the efforts involved with the various components. So, thank you to the Ojai Valley Fire Safe Council for digging in and providing that. So, again, we're just fulfilling direction. There was a request for a revised proposal. Here it is. We believe that it provides the detail that we need in order to be able to explain this to auditors or the public or anybody, and I'd be happy to answer any questions. I know that there are also representatives here from the Ojai Valley Fire Safe Council as well, and thank you very much.

UnidentifiedMayorProposed · by role31:06

Thank you.

UnidentifiedUnidentified speaker 3Proposed31:07

I would just like to say I would like to table this on a future agenda. I think if we're funding something like this, you know, a large amount of money, that I feel that we should have a wildfire preparedness policy in place as a council for something to us to use, implement when creating this.

UnidentifiedMayorProposed · by role31:31

So what I'm hearing right now is we have gotten this revised proposal, and then it seems to me what we're hearing from the city manager is any questions for his report. So my suggestion would be that you vote no when it comes up, because I think this would be the third time now that we're discussing it. So I think it's been table two today. But you can certainly...

UnidentifiedUnidentified speaker 3Proposed31:54

So you don't feel it's important then to have a policy?

UnidentifiedMayorProposed · by role31:56

Well, Kim, you're right. So the item is what's in front of us at

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8232:00

the moment. I think what he's saying is that you're raising a discussion issue. Okay. So it's appropriate to raise that after the public comments. Okay. And we're all doing our discussion. Okay. I'm sorry. Thank you. I don't think there was any intent to criticize. No, no,

UnidentifiedMayorProposed · by role32:15

no. No criticism at all. No, I didn't

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8232:16

think that.

UnidentifiedMayorProposed · by role32:16

Okay. It's more like saying, let's go through the process, right, so we can hear the public comment and then dig in. Any more questions for staff? Okay, I'll move to the public comments. And let me start with Randy Coggin, please, Valerie Freeman, and then Renee Roth. Thank you.

UnidentifiedUnidentified speaker 7Proposed32:40

Well, we're back. Hopefully there is some truth in the old adage, the third time is a charm. In all seriousness, I appreciate the Council having our proposal back on the agenda this evening for your consideration and hopefully your approval. I particularly want to thank Ben and Taylor for their spirit of teamwork in providing guidance concerning the recommended revisions and or additions to the proposal in front of you this evening. And Matthew, if you would tell Taylor that for me, please.

I'd also be remiss if I did not recognize our staff, Chris, Callie, and Steve, who are here, for their dedication and hard work in implementing into this proposal those recommendations received from Ben and Taylor. I also want to recognize the guidance that is provided by our Board Chair, Wilk Tania, who is here also, and Board Member Dwayne Maynard. These staff members, Chris, Callie, and Sadiq, are indeed the grease that makes our Council operate like a well-oiled machine.

I also want to thank all those who have made or submitted comments supporting our proposals over the last several months, including, among others, Bill Miley for the written comment he submitted for tonight. And particularly for the written comment of support for this meeting that was submitted by Bob Roper, who is in D.C., and the previous oral comments of support made at several previous meetings by Division Chief Nick Cleary, who is on a federal overhead command team on the Beer Gulch fire in Washington State. Both of whom are recognized for their wildfire prevention knowledge and expertise, and both of whom, I believe, both of whom are out of town and unable to be here tonight, but I believe you respect and know both of them quite well.

The proposal before you tonight paves the way for the beginning to make your city the wildfire-ready and resistant community that both you and your residents want and deserve. It also sets the path for the ongoing and long-term lasting partnership between the City and the Fire Safe Council that I believe we have both desired. We look forward to your approval this evening so that we can execute the necessary professional services agreement and finally commence the important work that is encompassed by the deliverables contained within this proposal.

Thank you again for your time and for your consideration. Thank

UnidentifiedMayorProposed · by role35:03

you, Mr. Coggin. Valerie Freeman, and then Renee Roth, and then Anna Leis.

0:35 – 0:405 turns

UnidentifiedGabe TuranProposed · by introduction35:14

Good evening, Mayor, Council, staff. I want to applaud you for your last meeting when you All together in unison approved the Measure C $1 million for fire mitigation. That was a huge blessing for Ojai. And I greatly appreciate you both all working together to fight fire first. It's awesome. And on that note, I hope you have the same enthusiasm to support the Fire Safe Council proposal so we could just start moving forward and protect Ojai. Thank you.

UnidentifiedMayorProposed · by role35:51

Thank you, Ms. Freeman. Renee Roth, Anna Elise, and then Bill Miley.

UnidentifiedUnidentified speaker 8Proposed36:00

Good evening, members of the Council. Let's say, I'm going to stick to my script here. I do support the FireSafe Council proposal. I supported the first FireSafe Council proposal. I supported the second FireSafe proposal. And now I support this whittled down version of the FireSafe Council proposal. I support education and outreach on FHIR home hardening assessments. They have that in the program.

I had my eyes opened when I had a home hardening assessment done in a condominium for gosh sake. I don't even own Half an acre of land, it's just trees in front of my house. And once they came and they said, you've got to cut that back by five feet, you've got to cut that back by five feet, you've got to cut that shrub back by five feet. I went, oh my gosh, are you kidding me? I didn't know that was a hazard. My eyes were opened.

Once people's eyes are opened, what happens is they go, how do I get the help to remove this? They will want to have the trees, the shrubs, the vegetation cut back, and they're going to need it done quickly. That's what the original proposal included. The original proposal included writing grants to get the work done in the high fire hazard areas. That's what I think should have been done.

So, down to one minute and 16 seconds here, Ojai is a local responsibility area. That means fire safety here is not Cal Fire's, Ventura County Fire's job, Cal Fire's job. It's the city's job. It is your job. And right now, you're way behind. Yes, we've seen grants go to non-profits through fuel reduction works, but education and workshops are mandatory. You've got to start educating residents on what is needed, and we're in very high fire hazard severity zones.

So look up Fire Safe Malibu. They already require fire inspections when homes are sold. They already require it. And they've invested in full-time fire hardening specialists and staff positions dedicated to defensible space, education, and enforcement. They have it in their code. It's part of their full-time responsibilities. You have done nothing. You have done absolutely nothing. So please move forward and start the at least education process. Thank you very much.

UnidentifiedMayorProposed · by role39:03

Thank you, Ms. Roth. Annalise, Bill Miley, and Gary Gartrell, please.

UnidentifiedUnidentified speaker 9Proposed39:11

Hi. I'm a teacher at Nordoff High School. I'm an ag science teacher, and I'm here also because I support the Fire Safe Council, and I really want to get my students involved. I'm here because I'm an opportunist, and I take action, and I like to create those meaningful experiences that create learning and growth. What we have in common with the Fire Safe Council is we were both at the Ventura County Fair. We both had exhibits with information for our public, and I took all of their brochures because I want my students to learn that.

We both share the same industry partners. For example, the Upper Ojai Land and Livestock Shepherdess with prescribed grazing is something that I want to teach my students and I want to certify and give that knowledge to my students so that they're creating that career readiness. I have about 100 students and 40% of those students represent low income in our community. So we would be reaching students. We'd have access to families that don't normally pay attention or don't have access to pay attention.

What I would like is to get involved, to get my students involved in these workshops. I would like my students to be part of the data collection, my students to be part of this awareness campaign, teaching them to teach our community. I want to drive them places and help our community get prepared and help this effort. So what I'm doing is making leaders for tomorrow, and what we want to do together is create that safety for Ojai. So thank you.

not transcribed≈10s of audible speech the AI couldn’t make out▸ listen

0:41 – 0:468 turns

ElectedLeslie RuleCouncilmembervoiceprint 0.8141:10

for fire hardening and being part of the process. So as soon as that actually comes to fruition, thank you for writing that and thank you for sharing it. And it's a wonderful proposal and I look forward to sharing it with the rest of the council. Thank you.

UnidentifiedMayorProposed · by role41:27

Thank you. Appreciate it. Okay, Bill Miley, Gary Gertrall, and then Larry Stengel.

UnidentifiedCity ClerkProposed · by roll call41:35

Hello.

UnidentifiedMayorProposed · by role41:36

Hello.

UnidentifiedCity ClerkProposed · by roll call41:37

Residents of our city certainly need assistance in reducing their risk level of wildfire exposure, both to their homes and to their community. I believe we are really fortunate to have fortified miles of mostly citrus orchards east of our city to provide a barrier against fire infiltration and ember catchment. I certainly value the Fire Safe Council's program.

The three programs are A, Community Outreach and Education, B, Welfare Risk Mitigation, and B1, Structural Hardening, Parcel, and Community-Level Mitigating. Program A requires an ongoing focused effort year in, year out. A few of us are ahead of the curve and have already started to harden. We buy the new products almost before others know about them. Many of us get on board after the item becomes public and promoted.

That's what the Fire Safe Council will be doing in a focused way. Education, motivating, helping people see how they can make it happen. Most of us need help. Idea. I would suggest that several community surveys be done through the Ojai Valley News to track folks' involvement, plans, awareness, and what they've already done, and why they're not, so we know more about it.

Program B, ember screening, bottom of structure flashing, plant removals, fire vulnerable plant reductions, insect screens replaced for porches. I spent recently $2,300 to replace insect screen on a front porch that was 28 feet across. I may have some screen left over. I'm going to give it to the Fire Safe Council. The larger, more cost-hardening, costly hardening projects, like dual windows, installation, roof repair and fence requirements, replacement, outsurfacing, hardening, are much more costly. So I want to make a suggestion that the city create a homeowner loan program for borrowing to keep houses safe at a subsidized interest rate.

The City will start with a million dollars. The Fire Safe Council will be involved in helping owners assess what they need and introduce the fund. I fully support this proposal for complete funding by our City Council. Good things will happen in a systematic and coordinated way with an oversight of the entire community, the need, leading to greater hardening each year as we live further. Thanks.

UnidentifiedMayorProposed · by role44:30

Thank you, Mr. Miley. Gary Gartrell, please, Larry Steingold, and then Anita Cramp.

UnidentifiedUnidentified speaker 10Proposed44:40

Last time I was here, I urged you to pass the And since then, there was a huge fire right over the hill filled the valley with smoke. That reminded me how important it is. And again, I'm speaking for my experience in the private school world, especially boarding. Right now is when the schools are opening up and they're having staff meetings and going over their emergency plans. And there's two things that private boarding schools are worried about, a big, giant earthquake and fire.

They have full plans, all the schools do, for earthquake, what to do. They have supplies. They have food. They can hunker down. They have water, et cetera. But for fire, whatever plan they come up with has to be coordinated with the City of Ojai. Not all the schools are in the city, but they're in the valley, and so it's very, very important because these schools are going to be scrambling like I was as the head of the lower campus.

And the Upper Campus also on what to do, where to go. And it would be very, very important that next time, which is coming, that those questions will already be answered in practice and all the schools in the Valley will be ready to go somewhere to be safe and not just hope that they're safe. Thank

UnidentifiedMayorProposed · by role46:06

you. Thank you very much. Larry Steingold and then Anita Cram, please.

0:46 – 0:539 turns

UnidentifiedUnidentified speaker 5Proposed46:14

Thank you. I sincerely really do want to thank you for getting to this point. I realize government moves, the machinery moves really slow. And we moved out here 2017 and evacuated three times. First time ever in a fire. Scared me, right? Scared us. We took 10 hours to get to L.A. And we had to wait until Pacific Palisades. It's not your city council. It was the last city council, the one before that, the one before that, whether it's procrastination, other priorities, COVID, whatever the reason is, there's no sense of emergency. I mean, we cry climate and energy, climate expansion.

This, everything is, that's an emergency. This is pretty much in your face. I mean, I'm sorry. I mean, but going at this speed since the Pacific Palisades, this is yeoman's work, getting here with, with them, getting a proposal. And it takes somebody else to make a proposal because other people are proactive. You guys are reactive. I mean, it takes a lot to be proactive in government. I mean, because you've got to be afraid, you've got to step out, and it takes work.

So, with this, I just hope that we can get moving really quickly and that a fund, whether it's helping people on a loan or getting the work done or having somebody, I mean, simple ember screens, quite honestly, if they're below six feet, below your, on the ground, it's easy to do. I mean, and maybe just cut fees for fire hardening and fire expenses for at least one year. Try it, it shows, hey, you're going to save $225. I mean, it's just something. But I really do want to thank you to getting this done.

UnidentifiedMayorProposed · by role48:08

Thank you, Mr. Steingold. Anita Cram, please.

UnidentifiedUnidentified speaker 11Proposed48:16

Good evening, everyone. So I would also like to support what Councilmember Mang brought up about having a strong fire policy. And I really hope that will come out of your discussion, because I think you need to lead in this. And having a strong policy is leading. I'm not saying you aren't. I don't mean that. I'm not trying to insinuate that at all. But I just want you to be clear on what your policy is prior to giving out money, basically.

So, and making sure the proposal is aligned with how you guys, your policy on this. But I also am really in favor of some of this money going to a strong commitment to home, assist homeowners. I think there are a lot of people in this valley who probably can't afford what needs to be done. There are a lot of people who can afford what needs to be done. And I think you need to put an emphasis on those who cannot afford, those who are of lesser means, and perhaps even a percentage. of the money that goes to these homeowners in need. I'm more in favor of grant money because I think it benefits the valley as a whole, and I think loans just kind of kick the dick can down the road for the person who really doesn't have the money to do this.

So I really think that's important. I think this is a terribly important topic, and I don't think you guys have been sitting on your hands on it. I don't believe that at all. I think we all understand the urgency of it. So thank you.

UnidentifiedMayorProposed · by role49:48

Thank you very much. And just to say in the last two comments, at our September 9th meeting, we do have a ember screening fire hardening incentive program on the agenda. So definitely some of these things are actively moving. That's my last card. Anything online, please?

ElectedKim MangMayor Pro Temvoiceprint 0.7550:02

Yes, Mayor, we do have one raised hand. Thank you. Julie Tumamite Stensley. Thank you. You have the floor.

UnidentifiedUnidentified speaker 12Proposed50:09

Good evening, Council. I hope you all had a good day today. Can you hear me?

UnidentifiedMayorProposed · by role50:14

Yes.

UnidentifiedUnidentified speaker 12Proposed50:15

Okay. Well, thank you. Thank you for this. I do support what you're doing. The importance of knowing that this region and all throughout California in Indigenous teachings constantly Thank you all for joining us. But what we're missing is the cultural burns, the way our Native peoples, our Native families, the Chumash, did it on a regular, constant basis, and for many, many reasons. So when the woman spoke about education, I would like to propose that if you haven't done it already, and there was one project I think you put in, is that make it mandatory that any landscaping is only Native plants. And where there are, I won't say that not all Native plants are fire resistant. Most of them are all fire friends, but that we can, you know, start relandscaping this community to help prevent, you know, these wildfires by the invasive plants that are out here that exacerbates the flames.

And we're working with the different agencies out here to remove the Arundo, the Eucalyptus, And just other plants that just are end up fodder for these fires. So education is really important and where maybe I'm sure the Fire Council has already invested in cultural burns. We're working with Taft Gardens on that particular type of what cultural burns are. They're totally Native-led.

And I know a lot about the benefits of fire, but I've never been to an actual culture burn, so I can't say that I really know anything about how they actually do them. But, you know, but the benefits of regular burns are very, very important. Ojai, you know, in these last fires were, in some cases, in our Lower Valley, were completely, you know, our Central Valley were spared. And we were very fortunate to have that happen, a lot of devastation on the perimeters of our valley. Most of them were all, you know, set through our needs, our electrical lines. There's only one that was arson back in the 80s, and then the big one that burnt down, you know, downtown Nowai. But as we move forward, let's try to really think about You know, getting, I love the idea with the young kids and the more native gardens we can put, the more teachings we can do with children and get them engaged so that they know the importance and the protection.

But yet, you know, the significance of fire and the sacredness of fire, as well as our water and our air and the land here and all of its beings here, that we can all benefit from it. So thank you very much for adopting this.

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UnidentifiedMayorProposed · by role53:20

Thank you very much.

0:53 – 1:045 turns

ElectedLeslie RuleCouncilmembervoiceprint 0.8153:28

Yeah, I don't want to start the discussion. I just wanted to, I mean, I do, but no, I don't. I just wanted, when Julie was talking about a cultural burn, I wasn't sure what exactly she meant, so I just wanted to clear it up because I think it's really interesting, which is, it's an intentional, low-intensity, controlled use of fire by indigenous peoples to manage and revitalize landscapes, fostering biodiversity and promoting the health of plant and animal vitae for their culture, ceremony, and substance. This practice differs from prescribed burns, which focus primarily on fuel reduction, as cultural burning involves deep-rooted traditional knowledge and a spiritual connection to the land, aiming to restore ecological balance and ensure resources for future generations.

And when I read that, I thought that it would be worth sharing, so I apologize for interrupting you, but I was interested in the distinction.

UnidentifiedMayorProposed · by role54:21

Your microphone's not on. Yes,

UnidentifiedUnidentified speaker 1Proposed54:23

go ahead. Thank you for that. So I wanted to say that I support the revised proposal. My, when we did, when we had our, we've, we've talked about FIRE several times in Council, one of them in our goals settings and a lot of the components of this proposal came from that conversation. And what, what I have learned from doing a deep dive into FIRE and also from having these public discussions is that there are Different avenues for using our resource, for allocating our resources when it comes to fire. One is fuel removal, which we, last meeting, we moved forward with. We are being proactive about that in doing an RFP and focusing on city properties.

Two, home hardening. This proposal covers that. We know from Ventura Fire Safe Council that they're maxed out. They can't do those assessments. We also know that local, that there's a real need for it. So home hardening is part of this proposal. Education, we've heard that there's a need for education, and that includes education on evacuation, on planning, and on preparation.

And then also communication. It's another aspect of this, of a fire policy that we established a need for. How do we alert people when there is an emergency, when there is a fire risk or an evacuation order? And this proposal covers that too, by piloting the fire-wise communities in specifically high-risk areas. Not only that, it includes training volunteers to do more of that work to increase the capacity of the home hardening assessments.

We've heard that there are students that want to collaborate with this. Also, I want to, you know, I have a, we heard from the residents of Tarimena and how effective their work has been. There's a fire alarm right now. How effective their community engagement has been. And I think that there's a real opportunity for us to create that, to work with the Fire Safe Council to create that here. And it will give people, A peace of mind that I've heard over and over they don't have.

I also am happier with this version of the proposal than the last one. We've managed to cut off about $100,000. This one is much more focused. It has measurable deliverables. And I want to thank Chief Cleary. I want to thank our city staff, Taylor and Ben, excuse me. And I also want to thank the Fire Safe Council. They're showing us, they've shown us that they are a willing collaborator.

And there are also, as a part of this proposal, there are also times when we can come back and assess the work that they've done. So, we have a real need to Thank you. Different organizations that are clearing the non-native invasive trees and other fire risks. There are things that are happening and that are in the works. I think this is one thing that we can do to help with some of the other aspects of fire policy that aren't covered by those CAL FIRE grants.

UnidentifiedMayorProposed · by role58:58

Mr. Montgomery, do you have the timer going, just to check? Thank you. I would like to echo that to say I really have this sense that this proposal is much stronger, it's much more detailed, and that the delay is actually time well spent because we have something that is clear. And I do want to say, being part of the Fire Safe Council's Technical Advisory Group, when I look at the online resources that the county is completely jumping on and using as well, There's a technical capacity that is, I just don't see it other places with the professionals that are in the room, the fire professionals. I just don't know that those are the experts, and here they are. So you wanted to, were you gonna say something just now before? I thought you were gonna say something before, Ms.

Langdon, okay. Yes, please.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.8259:42

Yeah, so I don't have a problem with our dedicating really substantial funds towards the fire preparedness. Issue, it's not the way I'd spend my money if it were my, you know, decision alone. Out of $386,000, I think I'd put about a quarter of that towards education, and the rest of it would be towards actual fire-hardening, where we're actually removing fuels, we're actually reducing risk, There's too much emphasis on talk.

But there's nothing that tells me the talk is going to result in action. And I don't see that spelled out. And I know it's pretty traditional. Okay, we'll talk a lot. We'll explain it to you. And then you'll respond and do what you're supposed to do. I did what I understand I was supposed to do many months ago. We spent the money to do the five-foot zone for our home, as well as a gravel apron for our home.

And I think that, I mean, I keep being struck by the idea that the Fire Safe Council doesn't have chainsaws, and I keep thinking we need chainsaws. So, There was an article in the paper this week written by my brother, so obvious bias here, but he worked for Santa Monica Mountains for about 25 years, and his job was wildfire safety. They were trying to protect the interface between their park and the homes that were around it.

And I asked him, what would you do if you had a quarter million dollars to spend? And he said, I would identify your most at-risk neighborhoods for a sudden, you know, disaster-type fire, embers blowing and all that stuff. Identify those neighborhoods and then do everything you can to create their path to safety. Because they're going to need that. And if you look at the neighborhoods that you would identify that are bordering the National Forest, you know, where there is all that fuel that we would expect, you know, potentially is going to blow into our town.

Those pathways out are, you know, with the types of trees that we've talked are, you know, disadvantageous, that are, you know, create a real risk. I would love to spend our money on doing something more positive, more constructive, and less, you know, planning and talking. I have one exception to that, I reserved that quarter amount, and that is, I agree 100% with Gary Gartrell, and the idea that there is, I do see an educational need for Everybody understanding, you know, what they're supposed to do when the fire strikes. You know, like I grew up in California school, so I learned at a very young age how to drop under a desk to avoid a nuclear attack.

But we need to have, you know, and actually I'm gonna run out of time, but I remember when we had our first child, and we had our first big earthquake, and my wife looks at me from the bed, you know, with our baby, and I'm in the threshold, because that's what I was taught to do in an earthquake. But we do need to have that type of ingrained training in our community, and I do see the need for spending money there, but I would much rather spend a lot more on fire hardening itself, so I would completely endorse what Councilmember Mang said at the outset.

I think we need to develop our policy, what we want to focus our money on, and then go about spending. That's all I have to say.

1:04 – 1:1011 turns

UnidentifiedUnidentified speaker 3Proposed1:04:57

Thank you. Thank you.

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UnidentifiedMayorProposed · by role1:05:19

Thank you. I guess my thought is that their education plan is telling us where to put the resources in so that we know where to go and that ember casting model they've actually developed for the whole valley. But anyway, I think, well, say your piece and then I want to make a motion.

ElectedLeslie RuleCouncilmembervoiceprint 0.811:05:36

Yeah, so I'm going to say that I don't disagree with what anyone has said, but this is the plan right in front of us, and we do need to move forward with a full-blown fire policy, but we also need to move forward now. We have in place the idea for boots on the ground. We need to discuss it. We need to figure it out. We need to decide, is it going to be a proposal? How is it going to work?

That's a discussion we have not really had. There's differing opinions on this council as to what that should look like. So it's absolutely a deliberative process that we need to have. But this is the plan. We have asked them to come back with the details. They have come back with the details. Every fire expert in the Valley and in Ventura has endorsed this plan as the way to go.

To me, I'm just, if you're going to make a motion, that's great. Otherwise, I will make the motion, and I will move this forward. Are you sure?

UnidentifiedMayorProposed · by role1:06:52

Oh, either way. I don't care who makes it. You go ahead. You go ahead. You do it. I would say that I move that we approve the revised proposal from the Fire Safe Council, that we authorize the city manager to enter in a professional services agreement, and that we appropriate $386,025 from available Measure C fund balance.

ElectedLeslie RuleCouncilmembervoiceprint 0.811:07:12

I'll second that.

UnidentifiedMayorProposed · by role1:07:13

Okay. Any more discussion?

ElectedLeslie RuleCouncilmembervoiceprint 0.811:07:16

Okay.

Roll-call vote Passed 3–2
Show transcript
Roll call, Mayor. Thank you. Council Member Rule. Yes. Council Member Mang. No. Mayor Pro Tem Lang. Yes. Mayor Gilman. Yes. Council Member Whitman. No.
ElectedKim MangMayor Pro Temvoiceprint 0.751:07:28

Motion passes 3-2. Okay.

UnidentifiedMayorProposed · by role1:07:34

That's okay. We'll keep going. We've got a big agenda here. We're on number three. City of Ojai, Ojai Unified School District, 2-2 Committee and Request for City Special Housing Council.

UnidentifiedCity ManagerProposed · by role1:07:46

Yes, Mayor. Brief staff report. This basically just, again, similar to the last item, fulfills council direction from a prior meeting. This item came before you, as you recall. With a proposed two-on-two committee between the city and the school district, but the scope was limited to workforce housing related issues. Council wanted us to come back and broaden that scope.

We have, this is proposing for all matters that are of mutual interest between the city and the school district. It does keep the component where in the city, sorry, In anticipation that one of the topics of mutual interest would be workforce housing, it does also include a provision to hire special counsel from Sunny Soltani, who the City has used previously and is known for her work in the housing arena.

I should note that, you know, upon recommendation from the City Attorney's Office, and the City Attorney here can certainly speak to this, this is recommended as a Brown Act Committee, and Mr. Summers, maybe you want to elaborate on that a little bit.

UnidentifiedUnidentified speaker 2Proposed1:08:51

Yeah, so if the proposal is to look at a broad brush, broad focus, two council member, two school board member committee, then that formally created committee would be subject to the Brown Act, which means it would meet in public with notice to the meetings, public comment opportunities, the usual Brown Act shebang. That is triggered because the ability to have a committee of less than a quorum, two or fewer, and not be subject to the Brown Act applies only if those are only all members of the same legislative body. If I have council, two council committee members can meet as a subcommittee, not be subject to the Brown Act if Here it would be two council members and two school board members, and thus composed not solely of less than a quorum of the City Council.

Thus, with that broad brush focus, as a standing set-up committee between the City and the School District, it would be subject to the Brown Act. As noted in the staff report, there is an alternative, which would be to designate two council members solely as property negotiators to simply negotiate a real estate deal. Which could be done as any other real estate negotiation through private conversations with the counterparty here, the school district, reporting to the council in closed session. Obviously, any ultimate deal would have to come in open session for approval, but that's the alternative. As proposed, as requested, that is a broad brush committee looking at all areas of concern between the city and school district that would be subject to the Broad Act, but the other option is there.

1:10 – 1:1510 turns

UnidentifiedCity ManagerProposed · by role1:10:15

Thank you. That's it, Mayor. I'm happy to take any questions from Council. Thank you.

UnidentifiedMayorProposed · by role1:10:21

So, I mean, one clarifying question. I went over this with Mr. Summers on the phone, but hypothetically, let's say it's a Brown Act committee, there's two from here, two from OUSD, and then there's staff. There could be a scenario Thank you very much.

UnidentifiedUnidentified speaker 2Proposed1:10:51

And then just to

UnidentifiedMayorProposed · by role1:10:51

follow up on the question, anything finally would have to go in front of both of these bodies for approval. That body cannot decide anything. It can only bring it forward here.

UnidentifiedUnidentified speaker 2Proposed1:11:01

Correct. Any kind of ultimate real estate deal would have to have open session approval here and the school board. Yep. In open sessions of both or a joint open session.

UnidentifiedMayorProposed · by role1:11:10

Understood. Any more questions? All right. I have one card. Larry Stangold. I bet I have two

UnidentifiedUnidentified speaker 5Proposed1:11:18

cards. Thank you, Mr. Summers. After hearing that alternative, where somebody's going to go into a real estate deal without knowing what you want in the first place, Is that what that was about? Because that's how I understood it. You either have the Brown Act Committee where you meet in open session, or you do it enclosed and together where you're negotiating real estate. You're trying to make a deal and then bringing that forward.

But in order to do that, you have to know what you want to go make a deal about. So shouldn't that be in public discussion? Like, do we want to acquire 10 apartments at a maximum price of $5 million? I mean, what are you trying to accomplish? And how much are you prepared to spend? Then you can go have the private meeting and go try to do a deal. But to just say, oh, let's go We all know what we're trying to accomplish, trying to get people to live in the city so they can work here and work for the city at a discounted rate, and we get that.

But how many units? I mean, do we want 10? Do we want 20? Is it going to be just employees only, or are you going to offer it to residents if you can't fill it with employees? It's how much? How much are we committing the city to either in a bond or out of budget or something so that at least you have something going forward for the next city council in four, five, six, ten years because you're obligating $10 million or $5 million for a long-term investment?

And why? And for what? Just tell us. Because the money's going to have to come from somewhere. And chances are it's going to come from roads, because everybody wants to grab it from roads. So we've got to get all the roads paved quick, otherwise they will never get paved again. All right, so thank you very much. But think about that. I would rather have you have a Brown Act committee and have it public. At least you can discuss things. Otherwise, anyway, thank you.

UnidentifiedMayorProposed · by role1:13:29

Thank you, Mr. Stengel. Anita Cram, please.

UnidentifiedUnidentified speaker 11Proposed1:13:40

Okay, so I'm against doing the two-on-two. This is like PTSD from all of the cottages and the Mallory Way. I mean, it started out with the ad hoc committee that they negotiated for two years, two city council members, And they were a shoo-in to vote yes because they had such a strong hand in the negotiations of being the ones personally negotiating it. And then it went into this closed session, which was another one that the public didn't get to comment on.

And, you know, it was all negotiated behind closed doors. And I hate to say this, but the name Sonny Soltani brings PTSD right to me because, you know, it's a fiasco and it's still a fiasco over there of what's happening. In this development project, you know, and it says right there in the staff report, closed session to finalize the deal. So you're like finalizing the deal without any public comment? This is wrong.

You know, grow a spine, do this in public, allow the public to be involved. You know, you can go off and have a discussion at any time, you know, with school board on smaller scale, but to be in a closed session, Finalizing a deal, I say no way. No way. I mean, we already have a history of this going very bad here. And I don't think the community is over what happened with the big development that's occurring now in the city that was all done behind closed doors.

So thank you.

UnidentifiedMayorProposed · by role1:15:10

Thank you. Starr Chow, please, and then Bill Miley.

1:15 – 1:2914 turns

UnidentifiedUnidentified speaker 4Proposed1:15:17

Good evening. I'm speaking for myself on this issue. I'm a strong supporter of more affordable housing in Ojai, and I think the Ojai Unified School District proposal to build more housing downtown makes a lot of sense. I have a couple comments for how to go through this procedurally. I think the two council members that should be appointed are the mayor and the mayor pro tem.

I think that we should show our commitment to this process and that we should bring, well, our mayor and mayor pro tem to the table. Regarding Sunny Sultani, I think she'd be a great person to give legal advice on this issue. Just one issue is that you haven't picked a new city attorney yet, and you might pick Ms. Sultani's firm, so maybe you should do that first. If you do pick her firm, you wouldn't have to pay her extra to be housing council. So that might be the right way to make that decision. Thank

UnidentifiedMayorProposed · by role1:16:25

you. Thank you, Star Child. Bill Miley, please.

UnidentifiedCity ClerkProposed · by roll call1:16:37

Hello. I'm sure you've read the comments that are on the website. And it seems to me that the comments for item three were somewhat coordinated because several of them seem to say the same thing. I noticed that one of the authors was especially against As I read it anyway, the housing at the school district proposal. Also, any more housing in the town until we had adequate access, exits to get out if the place burned down.

So I would suggest that the council would want to make sure that the membership on this two-by-two committee carry a relatively neutral attitude towards issues to begin with, and not having kind of preordained opinion. Also, it would seem to me that The issue isn't really housing at the moment, as I read it. It's the issues between school and community broadly, not necessarily the workforce, housing, et cetera.

So I would suggest before you select that you establish some guidelines on issues that you know will come up. that give a framework for moving ahead and not necessarily avoiding the issue of killing the project. Thank you.

UnidentifiedMayorProposed · by role1:18:29

Thank you, Mr. Miley. Anything online, Mr. Montgomery? Mayor, we have no raised hands. All righty. Just to clarify, this is not about housing. This is about a standing committee with Ojai Unified School District and the city, of which that would probably be the first item, but not the only item. Yes, please, Ms. Rule.

ElectedLeslie RuleCouncilmembervoiceprint 0.811:18:50

So I had heard nothing about negotiation. Two members of the council going in to negotiate some sort of deal with the school district? That's ridiculous. So I just want to say that. That's the first thing that comes to my mind is I can't imagine that that makes any sense whatsoever unless it's a year down the road and we've had many meetings with the council. We are clear on what we want. We've had public meetings.

And I just don't even see that as relevant to this discussion. So that's my opinion on that particular issue. I believe, and I see, and this two-by-two, we asked the city manager to come back with a more expansive idea of a two-by-two because that's always what it was meant to be. Thank you. How we can work together. So, for instance, when I heard that Annalise had a native plant garden and she had a hundred students that were growing native plants, it was like, well, of course she should put in a proposal. And she put in a fabulous proposal. That's the exact idea that I'm talking about. Growing programs, helping the city, growing programs.

You know, I think that what we have is, yes, workforce housing. Because that is, and that's the testiest issue for sure, and there are diverging opinions on this council as to what that should look like, if it should look at all, or, you know, those kinds of things. That's something this council needs to figure out, and what that two by two looks like, and, you know, what are the repercussions of that.

Very important that we have that discussion. I think also that there is the question of the pool, which I know that you and Council Member Whitman are Brown Act buddies on. You know, I was supporting, you know, a pool, but I want to think about, is it possible to use their pool, and what else might we need to do? But that's, you know, that's collaboration and coordination and trying to figure out the best for everybody.

And then finally, I think that there are so many programs in the unified school district that could and have natural connection to what we're doing in the city. So I think having a two by two that's looking at programs and how those programs, we can develop them. We can strengthen the school district by making them potentially An environmental academy that is well known and that brings students here and that helps with our fire hardening, that grows native plants, that understands cultural burning. These are the kinds of things that I'm looking for. I'm not looking to go in there and, you know, have a battle with them about what kind of real estate negotiations we're going to do. I have no interest in that. But I do have an interest in all of us Participating in the ways that our strengths allow.

So if it's the pool, because Council Member Whitman was a swimmer and his kids were swimmers. Or Council Member Mang, she chaired the football, go rah rah group. And I did curriculum development for 30 years, integrating with cities and civic participation and these kinds of things. I would really hope we would play to our strengths, we wouldn't play to our weaknesses, we wouldn't put obstructions involved in this. This is a great opportunity and I don't want to see it fall apart because of Our inability to be gracious and to think for the best and possible solution for an interaction and a collaboration. And maybe it is revolving, maybe it is subcommittees. I'll take partnerships around curriculum development and go in there and figure that out.

I'll take pools. I'll take housing development. I mean, I have to say, I am the one who knows the housing laws best. I was the one in 2022 who said, watch out, we're not going to win a battle. So anyway, that having been said, I'm also perfectly willing to let all of that go and do what is best for this particular body at this particular time.

not transcribed≈19s of audible speech the AI couldn’t make out▸ listen
UnidentifiedMayorProposed · by role1:23:43

That's fair. Quick technical question, Mr. Summers. I believe that the school said something to this effect. We can change out the two and two members over the course of the year, let's say, right? That's not an issue if this body determines it for ourselves.

UnidentifiedUnidentified speaker 2Proposed1:23:58

Right. If the council wants to change the membership of the committee, that's fine.

UnidentifiedMayorProposed · by role1:24:03

Yes, Mr. Whitman.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:24:04

Yeah, so my thoughts have changed on this a little bit because, not because I don't like the concept of communicating with the school district, but because I think going through the tortured path of the Brown Act, what's being proposed to us now and the interjection of Negotiations was not something I ever intended. My interest has been that we don't have great communication with the school district. And I thought the concept of two meant that we wouldn't be bogged down. We could go sit down and have coffee.

Ask what is, you know, your interest? Here's concepts that we have. Is there any place between that we can work? And then all of that would come back to City Council for public hearing if, you know, if a strategy or something was developed. And I think what I didn't understand until maybe two hours before our meeting and Talking to Mr. Summers. Thank you, Matt.

Was that, you know, by adding the two, that we're creating a structure where we have to, you know, do this cumbersome process of noticed hearing and all that. Where, I mean, I don't mind being open. I would expect that whoever, so if I can express this correctly from what Matt, you know, tried to educate me with earlier, that if we do an ad hoc committee and give them no authority to negotiate absent the approval of the entire, you know, of the majority of the board, but to make it an exploratory type of mission, so that we have, we have conversations that aren't involving these, you know, big meetings. Let's, let's just sit down and talk, because I think, I think that's where, I think that's where, you know, we're, I agree with Council Member Rule with the idea that, you know, that there's other issues and I also understand from talking to Atticus Reyes, the President of the Board, That they have an ad hoc committee structure.

So they assign each major kind of project area to the president and one additional council member. And so, you know, maybe that's what we should be doing. And assign an ad hoc committee when, you know, if and when the interest arises. And I think we know that we have an interest right now in the Nordoff pool. I think we also know that we have an interest in, in at least being a participant in the discussion of how we're going to do, how they're going to do workforce housing. And is there a place For us, so my, I mean, I'm leaning right now towards not doing a two plus two, but appointing ad hoc committees for exploratory purposes only.

Start the dialogue, understand their interests and motivations, and then we bring it back and discuss if there's something to discuss.

UnidentifiedMayorProposed · by role1:28:16

So the proposal last time, more or less,

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:28:18

on

UnidentifiedMayorProposed · by role1:28:18

housing.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:28:20

Yeah, and I think what happened is when, I think organically this is what we were trying to do, at least my thought, and then because of rules that I wasn't familiar with, it's, you know, I totally understand the public saying, you know, what the hell are you doing assigning, you know, two people to go off and negotiate for our entire community. I agree with that 100%. And I don't think any of us think that we should be doing that.

UnidentifiedMayorProposed · by role1:28:52

If I might interject, it seems to me, just for clarification, if someone were asking for more transparency, Then the Brown Act mode is much more transparent. So if you say, well, we don't want to have these public meetings. We want to just have the two and two talking about Ad Hoc, then the public is not hearing it. And you were saying we're exploring it. Nobody gets to negotiate anything. It will always come back. We're the negotiators here. And they're the negotiators there. So nobody's going to negotiate in secret. It would be my thought. The reason why I like the Brown Act idea is we just want to strive to be as transparent as we possibly can. It does seem to me there are, to Ms. Rule's point, there's many wonderful things to talk about, including this is the first year in 24 years they have more students than the year before.

That's incredible. I hope that trend continues year on year, but I'd like to help participate in that in any way they do. So I feel like there's a lot to talk about. So I do favor the Brown Act 2 and 2, of which this would be the first subject. That's my thought, but I want to hear from my colleagues, too.

1:30 – 1:4218 turns

UnidentifiedUnidentified speaker 1Proposed1:30:00

I think a couple of things. First of all, I actually am leaning toward Councilmember Whitman's proposal of doing the ad hoc committees, but I'm wondering if it, and I agree about not having closed meetings where we're negotiating behind closed doors or anything like that, having topics that come back in a public forum, And perhaps even looking at a joint meeting with the OUSD board and the council. So having the ad hoc committee meet, discuss what items we would bring forward, and then have maybe an annual meeting or something like that.

Because there are a lot of things to talk about. And when it comes to Any decisions about the real estate project or the pool or anything, I think that ad hoc committee could come in and we could have a public discussion about it.

UnidentifiedMayorProposed · by role1:31:08

So we were going to have the ad hoc committee on housing last time, which we can totally do. Of course we could do that. That's a fine start. It does seem to me that What they're proposing to do, which some of us have at least said we would like to be a part of it in some way, not clear yet what that way would be, the public meeting where we meet together is not enough. This is like an ongoing thing that's going to, I would say, meet at least every month, maybe more, to see, oh, what's it going? What's your proposal? How does it work? What are we interested in? Again, I would say not secret. And nothing gets decided, of course, because it comes here. So an ad hoc committee on housing is completely fine with me. I thought we wanted to go broader, but if we don't want to do that yet, that's okay.

But I would not suggest an annual joint meeting, personally.

UnidentifiedUnidentified speaker 1Proposed1:31:58

Okay, can I ask for a clarification then? Were you suggesting that we do an ad hoc committee that would be ongoing, or that we would have special, maybe I misunderstood something.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:32:12

Like so many things we do, we can authorize something to exist, and then we can authorize it not to exist. And so it might only last, for an exploratory conversation, come back and report, and then we say, okay, that didn't work, or maybe that has worked and let's continue the dialogue. So, the Brown Act creates cumbersome requirements in the sense of You know, providing notices and scheduling and whatever that don't allow you to do, and this is Mr.

Summers' analogy, you know, just sit down with a cup of coffee, you know, and let's have a conversation so that we both understand where we're coming from. I mean, I think part of the issue with the swimming pool was just, Not clear communication on, you know, where things were coming from. And I, so, I'm just trying to, I'm frustrated that, that there's poor communication.

I'd like to know more about what is happening and how the city could or should be involved. And so, you know, my thought was more of an information gathering tool as opposed to a, you know, two people make a decision, make recommendations to the, you know, board. And I'll just say that I think the city manager, you know, will back me up on this is that I've been inquiring of him, you know, where's the school district on this? What, you know, what are their plans?

And it hasn't been an easy answer that like I like I wanted. So this this is kind of my next step. Well, that didn't work. And I don't think it's because no,

UnidentifiedMayorProposed · by role1:34:36

no,

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:34:36

I don't because I don't think it's because the city manager and and Lucas weren't doing their job. And it may be just that they aren't far enough along, but then I do have this concern that they're much further down the train tracks than we might imagine, and we might lose our opportunity to say, hey, maybe there's a partnership opportunity.

UnidentifiedMayorProposed · by role1:35:02

If I might respond to you, and then I do want to hear from you. Where they are is, there's kind of two dimensions where they are. One is the number of units, and the second dimension is how it's funded. Both, they're related to each other. The how it's funded gives them more flexibility. If they're going to go with the Senate bill, then there's some limits. If it's going to be openly funded, then they could do more or more different.

But I think, well, for example, even tomorrow at Chaparral, there's an open house that you can go to and see where they're at, which hopefully I'm saying it correctly. But I guess, Mr. Whitman, I want to ask, tell me if I remember what you said incorrectly. If we say they're down the road to do something, We want to understand what it is and I think some of the conversations some of us were having where it was potentially. We might want to look at staff housing there as a possibility. That means some ongoing dialogue around, well, again, these are all hypotheticals, nothing even talked about with them. If we wanted to build 10 staff housing units there, hypothetically, what would it mean? What would it cost? How does it affect your guys' funding?

That's more than a cup of coffee, right? That's some ongoing meetings. I'm all for it. Whatever the mechanism is, but I'm seeing the ongoing meeting parts needed if we want to be a part.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:36:21

Yeah, I know, I agree with that. But my thought is that we might learn that, no, we're going straight down the education code path. And if that's the case, then, you know, we We look at, you know, where we are with that. They're not there yet. But if they say that they're interested in what can be proposed, then I think that we ought to have a vigorous conversation. They're definitely in the second, not in the first.

Of what might be possible, none of which would ever be decided upon without this body in full doing that.

UnidentifiedMayorProposed · by role1:37:10

And Sunny, I mean, if it does work out that Sunny is our consultant here, we would be consulting with somebody expert in this to say, does this make sense? Is it right? But Ms. Mang, I cut you off.

UnidentifiedUnidentified speaker 3Proposed1:37:22

I just think what would be important tomorrow from 4 to 7, like you said, at Chaparral, they're going to have all of their people there showing you the concept and all of that. I would like to see all of us The community, everybody go to see what their proposal is that they've been working on for so many months, and is it something, you know what I mean, instead of jumping in now.

UnidentifiedMayorProposed · by role1:37:39

It's a range. It's not a proposal. It's a range of proposals.

UnidentifiedUnidentified speaker 3Proposed1:37:43

Okay, well, to, you know, educate ourselves on what they have in the works.

UnidentifiedMayorProposed · by role1:37:47

Yeah.

UnidentifiedUnidentified speaker 3Proposed1:37:47

And to see it, you know what I mean, there's going to be people there to talk to, you know, not that they would be negotiating or talking about a contract or anything like that, but I think some of the questions that we have could be answered.

UnidentifiedMayorProposed · by role1:37:59

One of the proposals, I think, in their structure will be, oh, if the city were a partner of some type, this is what this proposal might look like, but it's, to Mr. Steingold's point, it's, I know, like, in a regular private sector world, we would do exactly what you just said, but in this world, you have to go, well, this much money might yield these options, and here's what they're proposing, so it's all this back and forth, so we don't get to go in there knowing what we want. We look at what are the possibilities and map out, if this affects this, what would this mean?

So, I wish it wasn't so clunky, but please.

ElectedLeslie RuleCouncilmembervoiceprint 0.811:38:29

Yeah, and I'm not sure that that's, that I want the council to be involved in that discussion, quite honestly. I do also believe it should be informational gathering. I think we should have a really good sense of what the broad strokes are as an individual council. But as far as So one option, of course, is that any substantive discussion, I also sort of support the ad hoc, let's have a conversation, let's get a sense of what we can do.

I would like for any substantial conversations to have a consent item where this is reported out and anybody who wants to speak to it can pull it and any member of the public can pull it and make a comment on it. So that it's not huge and it's not a discussion item, but it is clear and it's there for people to read and it's there for people to comment on. It is a weird line. There is a weird line here between us negotiating and figuring out what we as partners might want to do.

It's tricky as to who's going to be, you know, that lead in that. And, you know, I don't know. And then there's, you know, are we paying Sunny Saldani to come in and help us with this? When are we paying her to come in and help us with this? Are we looking for her to analyze what It's really muddy in my mind, and I'm just not sure what it looks like, but I do like Councilmember Mang's suggestion that we all go to Chaparral and see where they are, and then we might have a better sense of where we could be, and what we might like to do.

And I was planning on going there, I'm sure we all were, and also, oh baby, and also see what the public has to say. I think that that's also very interesting to see what the public says, because in a way that, you know, there are public as well. So, to me, I don't see a clear path, but I do see conversation and discussion as being a necessary, if not sufficient, way to move forward.

UnidentifiedUnidentified speaker 1Proposed1:40:56

Maybe what we do is, before we look at structuring a Brown Act committee, maybe we take Council Member Whitman's perspective of sitting down two-on-two having a cup of coffee and starting the conversation. And then you could, whoever is on that committee could come back, report back, and we could have a larger discussion about what's needed. But I think that could be a good start.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:41:28

So I have a thought, which is that we've got the pool On the agenda, would it be inappropriate to move the idea that we might have an ad hoc committee concerning the pool to that item, which I think is now item eight, and then we just address currently the idea, you know, yes or no, do we want to form an ad hoc committee These are the information gathering related to the school district proposal for housing at the Chaparral Campus.

1:42 – 1:4726 turns

UnidentifiedMayorProposed · by role1:42:14

Wait, just, I want to make sure I'm understanding what you're saying. Are you saying don't do the housing and just do a pool? No. Oh, you're saying, sorry.

UnidentifiedUnidentified speaker 2Proposed1:42:21

No, I'm saying. You're saying do both. I'm saying

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:42:23

do both,

UnidentifiedUnidentified speaker 2Proposed1:42:23

but

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:42:24

handle the pool within item eight. Yes, yes. Okay. Handle housing.

UnidentifiedMayorProposed · by role1:42:30

Yeah.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:42:31

And, you know, potentially any other issue that may come up that involves collaboration With the school district, we once again go through selecting an ad hoc committee for information gathering purposes. And I think we could potentially, Mr. Summers, correct me if I'm wrong, but we could potentially put in that ad hoc committee the obligation Of periodic reports, as part of council, almost like city manager report, you know, here's what information we've gathered.

UnidentifiedMayorProposed · by role1:43:19

And it would be, the ad hoc committee would have a single subject focus. Is that correct in my understanding? And that's what I'm hearing, yeah. I mean, I meant to say, isn't that the formal structure of it, or not the formal structure of it?

UnidentifiedUnidentified speaker 2Proposed1:43:30

I mean, the Council can structure it however the Council wants. The trigger is whether it is or isn't subject to the Brown Act. So if the goal is to make a single-subject ad hoc committee focused on the housing project, and have it be not a formal two plus two, but rather designated to gather information to report back to the council, that's okay. It couldn't exist forever. That's not subject to the Brown Act. That would not be subject to the Brown Act. And it would be time bound. But it couldn't exist forever. I'd suggest starting with an initial six month time bound and then adjust from there. Does that work for you? Yeah. And impose the reporting requirement.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:44:04

That sounds good. And then there'd be more, my reason for that is there'd be more flexibility in saying, You know, school district, can we put together a meeting where we talk about the status of that project? That

UnidentifiedMayorProposed · by role1:44:20

sounds reasonable to

ElectedLeslie RuleCouncilmembervoiceprint 0.811:44:20

me. So I would like to also, I really want to put into this the fire hardening for the environmental program at Nordoff for the native growth, for the kids doing fire hardening, learning about it, getting certifications. I know no one's really seen their proposal, but it's extensive and it's really, really good. I would also propose that given that we are moving into one of our major goals of fire hardening and wildfire, that we also have an ad hoc committee that discusses the ways in which we can utilize their 100 students. Yes, and there are three programs that already exist and their willingness to partner and their need to partner with the city to expand their program and strengthen their school. I think it's a great program that nobody knows about.

And I mean, some people do. But we can help and they can help us. And that really is what I believe these partnerships are about, is a win-win for both.

UnidentifiedUnidentified speaker 3Proposed1:45:35

I would like to see that expand more, like, I think it was a few months ago when I was, you know, bringing some of the kids from the school in to help with, you know, whatever it is, things that we need, if it's social media, that type of thing. So it would be nice to kind of have a broader scope, in my opinion, to work with them.

ElectedLeslie RuleCouncilmembervoiceprint 0.811:45:52

Yeah, and I think, you know, I think that's a really good goal is, you know, and we've talked about this. We've talked about internships for high school students in particular departments, perhaps, or on commissions. We already have a high school student that sits on the rec commission.

UnidentifiedMayorProposed · by role1:46:08

Mr. Summers, would it be too broad of an ad hoc goal to say student involvement in City of Ojai goals?

UnidentifiedUnidentified speaker 2Proposed1:46:15

No, that's not too broad.

UnidentifiedMayorProposed · by role1:46:18

Okay.

ElectedLeslie RuleCouncilmembervoiceprint 0.811:46:19

I mean, I think, you know, since I think that the fire hardening and the environmental studies program and the ag program there and the future farmers program, all of them have a huge tie in with fire hardening. They're already doing it. They already work with the crew. They already, you know, they are basically the Child or the grandchild or the stepchild of the land conservancy and their native plant nursery. They have two nurseries. They sell native plants. The kids go plant them. There's a whole program that can put 100 kids learning how to fire harden and then going back to their homes and fire hardening with their parents, things like that. That is just fabulous in my mind.

UnidentifiedMayorProposed · by role1:47:05

I have a proposal, and tell me what you guys think about this. My proposal, if we wanted to have two ad hoc committees, and I'm totally open to your ideas, Mr. Whitman and I serve on the Housing Ad Hoc Committee with the Ojai Unified School District, and Ms. Mang and Ms. Rule serve on the Involving Students in the City of Ojai Schools Ad Hoc Committee. Open to ideas.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:47:32

Make it a motion.

UnidentifiedMayorProposed · by role1:47:34

I make that be a motion.

UnidentifiedUnidentified speaker 1Proposed1:47:35

I'm absolutely

UnidentifiedMayorProposed · by role1:47:36

fine with that. I'm really

UnidentifiedUnidentified speaker 1Proposed1:47:37

okay to hand this one over. I suspected that. And

UnidentifiedMayorProposed · by role1:47:39

just a couple other things.

UnidentifiedUnidentified speaker 1Proposed1:47:40

Can we

1:47 – 1:5651 turns

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:47:53

So I'm not really clear about what we're authorizing in terms of an agreement with Senator Soltani because I thought we did that last time. I thought we did that last time too. And do we need, like, further clarification? Am I missing something? I

UnidentifiedCity ManagerProposed · by role1:48:11

mean, I didn't take away direction, but, I mean, if you did, that's moot, if you feel that. I mean, I don't know if the City Clerk feels differently. I

ElectedLeslie RuleCouncilmembervoiceprint 0.811:48:19

have, I have real, I mean, what are our expectations of Sunny? Can anyone talk to her about anything? Do we have, do we give her instructions on what we want to talk about? We've had Both models where we've had outside attorneys where any council member can call them and speak to them. And then we have no idea what they've been spoken to, and we're paying for this. Or we've also had a model where nobody can, no individual council member can call an attorney.

And so who gets to decide on what that topic's going to be and how much we're going to spend on that and what we want it to be? I see, as I saw last time, that it was sort of premature to do this, other than checking out her availability. But who approves that? We are trying to cut attorney's costs. We're trying to-

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:49:16

Okay, so my proposal for addressing that, but you go ahead, Matt, you're the attorney.

UnidentifiedUnidentified speaker 2Proposed1:49:23

Well, what I would suggest is that those questions and others you may be raising haven't yet been answered by the Council. We had a 5-0 vote last time to engage Ms. Soltani and A&W as Special Housing Council with zero further specificity. You have not provided any policy direction for what you intended to engage her for. I would suggest that you provide that direction.

That could be an open session, it could be a closed session, depending on what we're discussing and at what level. Is it pre-litigation? Is it litigation? Is it other goals? I don't know what the Council wants, and it would be beyond my place to suggest for you your policy options, but that's the conversation you need to have as a Council first.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:50:01

So I want to suggest two things. I would like to see us authorize Ms. Soltani To attend tomorrow night's meeting remotely, not make any contribution, just observe. And then number two, that we meet in closed session and discuss how that relationship is going to work and what we want her to do for us.

ElectedLeslie RuleCouncilmembervoiceprint 0.811:50:28

I have to

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:50:29

say I have

ElectedLeslie RuleCouncilmembervoiceprint 0.811:50:30

no idea as to what that meeting is going to be and asking Sunny Saldana and paying her to sit there. We have no idea what that's going to be. We have no idea if there's going to be anything relevant to us.

UnidentifiedMayorProposed · by role1:50:44

They'd be walking around with your phone.

ElectedLeslie RuleCouncilmembervoiceprint 0.811:50:47

Yeah, so while I understand-

UnidentifiedMayorProposed · by role1:50:50

There's no presentation? No, no, no, it's a bunch of booths that you walk around. But if I might offer, it's akin to what you're saying, which is, might we, presuming this will go forward, might we articulate what our questions are and then know what we want to ask? Because I know one question I want to ask is, I want to understand the Senate statute clearly, to understand that's one question I think we both have.

But let's, I wonder if we can engage her any time. So I wonder if we might have an initial meeting, articulate some questions, and then engage her. I'm happy to engage with her.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:51:24

I think

UnidentifiedMayorProposed · by role1:51:24

also opening it up to the community

UnidentifiedUnidentified speaker 3Proposed1:51:27

for questions that they might have. And we

UnidentifiedMayorProposed · by role1:51:29

can vet the

UnidentifiedUnidentified speaker 3Proposed1:51:29

questions and say, you know, well, that's

UnidentifiedMayorProposed · by role1:51:30

actually not a legal question.

not transcribed≈10s of audible speech the AI couldn’t make out▸ listen
ElectedLeslie RuleCouncilmembervoiceprint 0.811:51:45

That's really just a preference question. So we don't pass that on to her, but potentially there are legal questions. And for transparency, so it doesn't look like anything is happening outside of public purview, we also have that discussion openly in an open session. That sounds good.

UnidentifiedMayorProposed · by role1:52:06

Are you okay with that? Or are you okay with at least waiting till we can articulate our questions? Sure. Okay. So we have a motion. You got it. You have it, Mr. Montgomery, which is we are going to create two ad hoc committees, one between Mr. Whitman and myself on housing and then the second on collaboration for involving students in a city of Ojai goals. And that would be Ms. Rule and Ms.

ElectedKim MangMayor Pro Temvoiceprint 0.751:52:28

Mang.

UnidentifiedMayorProposed · by role1:52:30

And you seconded? Yep. Good

UnidentifiedCity ManagerProposed · by role1:52:33

question, Mr. Mayor. Yes, please. So we're carving out this special housing council portion and we're just pushing pause on that for now. Am I understanding that correctly? I'm unclear

UnidentifiedMayorProposed · by role1:52:43

on that. I think it was the proposal that was actually last week that we said let's expand it to a 2-in-2. It seems to me we're sort of going back to say Mr. Whitman and I will meet with two people. They're ready to do it. With two OUSD people, with I hope you and

UnidentifiedCity ManagerProposed · by role1:53:01

No, I got that part, but the Sonny Soltani part of it? Oh, we're just pausing on that for now. Okay, so we're just, we're not doing anything on that, we're not, okay. And you guys will, based upon your discussions, let us know. I misunderstood you, thank you. No problem. Let us know when to bring that back. Okay.

UnidentifiedMayorProposed · by role1:53:16

Okay.

UnidentifiedCity ManagerProposed · by role1:53:17

Thank

UnidentifiedMayorProposed · by role1:53:17

you. Okay.

ElectedKim MangMayor Pro Temvoiceprint 0.751:53:21

I'd just like to repeat the stipulations for the ad hoc committee. Okay. Be for information gathering purposes regarding workforce housing related with the Gilman-Whitman, with room for other topics, and with the obligation of periodic reports of the gathered information, initial six-month time period, and then the second ad hoc for student involvement to fulfill goals.

UnidentifiedMayorProposed · by role1:53:47

City of Ojai goals, just to specify.

ElectedLeslie RuleCouncilmembervoiceprint 0.811:53:49

Yeah, I'm just wondering if we can make that more specific. Fine

UnidentifiedMayorProposed · by role1:53:53

with me, but I thought you guys had two whole different ones, and I was trying to give you an umbrella, but if you want to be more specific, please do. Because I would

UnidentifiedUnidentified speaker 3Proposed1:53:58

like to keep it broad, so then we

UnidentifiedMayorProposed · by role1:54:00

could... That's why I asked him, could it be city goals.

ElectedLeslie RuleCouncilmembervoiceprint 0.811:54:05

All good.

UnidentifiedMayorProposed · by role1:54:05

OK,

ElectedLeslie RuleCouncilmembervoiceprint 0.811:54:06

it shall be broad. Right. Yes, I do. I did want to focus because we are going to be putting out a proposal. So I did want to start there. So we'll start there and we'll also start about internships. Excellent.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.821:54:18

And just to be clear. The same, it's a six month. Oh, yes. Appointment. And there is periodic reporting on the progress for both ad hoc. Thank you. Understood.

UnidentifiedUnidentified speaker 3Proposed1:54:28

Thanks. Ready. Aside from this, I just want one clarification. So back to Sunny. So, like with any questions with any other developments, say Mallory Way or something.

UnidentifiedUnidentified speaker 2Proposed1:54:40

Andy and Ms. Sultani are already engaged as the City's Special Council on the Becker-Mallory Way Cottages Project. That's already engaged, so I don't know if there's questions on that. No,

UnidentifiedUnidentified speaker 3Proposed1:54:53

there was just, because I had a brief meeting a while ago, and I was uncertain. I got two different conflicting statements, so what you're saying, I'm fine with that. That works.

ElectedLeslie RuleCouncilmembervoiceprint 0.811:55:02

And once again, I would point out that any discussions that we're having with Sunny Saldani and any of our projects should also be, should come back to the Council, so that we're aware of that. I totally agree with that.

UnidentifiedMayorProposed · by role1:55:16

Well, it's costing money.

UnidentifiedUnidentified speaker 2Proposed1:55:18

Staff are working with her, as

UnidentifiedMayorProposed · by role1:55:20

previously

UnidentifiedUnidentified speaker 2Proposed1:55:21

directed by Council, to bring the project forward. I'm not aware of any conversations between Ms. Sultani and the Council. I'm not done talking, although I don't review her bills either. The matter is coming forward. The Mallory Way project is currently scheduled to return to the full Council on September 23rd. And I don't know who's talking to who between now and then.

I leave that to the Council. You have every right to see the entire bill for A&W.

ElectedLeslie RuleCouncilmembervoiceprint 0.811:55:48

No, it's not even the entire bill. It's to know what's being discussed. I mean, the bill is one thing. I just feel like we're getting

UnidentifiedMayorProposed · by role1:55:54

off on

ElectedLeslie RuleCouncilmembervoiceprint 0.811:55:55

our point. We can figure this out later, but thank you.

ElectedKim MangMayor Pro Temvoiceprint 0.751:55:59

We've

UnidentifiedMayorProposed · by role1:55:59

got a motion and a second.

Roll-call vote Passed 5–0 motion and a second. We're ready. Ready for a roll call.
Show transcript
We're ready. Ready for a roll call. Thank you. Council Member Whitman. Yes. Mayor Gilman. Yes. Mayor Pro Tem Lange. Yes. Council Member Rule. Yes. Council Member Mang. Yes.

1:56 – 1:583 turns

ElectedKim MangMayor Pro Temvoiceprint 0.751:56:09

Motion.

UnidentifiedMayorProposed · by role1:56:10

Five minute break.

UnidentifiedCity ManagerProposed · by role1:58:04

Ready

1:58 – 2:075 turns

UnidentifiedMayorProposed · by role1:58:11

to rock and roll? Okay, we are on item number four, Ojai-Tent Town Expenses, Mr. Harvey.

UnidentifiedCity ManagerProposed · by role1:58:20

Yes, Mayor, continuing with an ongoing theme this evening, this is a Council-requested item, which is before you. Thank you for your patience in allowing us to bring this to you. I first have to pause for a moment and introduce Ms. Michelle Johnson, who is another CalPERS annuitant, retired annuitant, that we're benefiting from her expertise. She is helping us out in our Finance Department. She's a former Administrative Services Director. Finance is her jam, and she helped extensively to put this together and to cull through a bunch of information. So thank you, Ms. Johnson, for being here, and I will probably be leaning on you for some answers as we go.

But when asked to bring forward a list of the OTT expenses, we wanted to do it in a manner that kind of explained how we got to where we are, and so this is what we came up with. Ojai Tent Town, when I arrived here in early 2004, was not Ojai Tent Town. What it was was a bunch of individual campers spread out all over the eight-acre Parcel that had been there for some time. The city had started making an effort to try to do something to address the matter, creating a goal, dedicating some resources, I believe it was $200,000 in 23, and hiring a housing services coordinator to try to really just try to get a handle on these individual campers around the campus.

With council direction, once I came on board, we started bringing everybody up from the woodland and the creek areas. That was a significant effort. And this was with the full-time coordinator. Once up here, we recognized that we needed to, for those that were living, we had what we called an upper campus and a lower campus, if you will. The upper campus is the paved parking lot area, closer to Kent Hall. The lower campus is the unpaved area. Closer to the creek, if you will.

The slope is significant here on the upper campus area. It also is paved, as you know. So we constructed tent platforms and bought wilderness tents in an effort to provide better housing than the makeshift tents and the private tents that were spread throughout the woodland. The lower campus area still had primarily private tents. So that was kind of phase one.

Let's see, phase two was we started the effort to, we had a lot of folks who were here who were not, that was a politically correct way of saying this, they were not well suited to live in a communal environment. Folks that were very much products of the street for many, many years, not used to close proximity living, not used to being given requirements in which to live. And so we incurred significant legal expenses because we had to actually get some workplace violence restraining orders because this is a workplace that we are in.

And we had concerns with our own employees, with the public, with some of these people, and so, you know, we got rid of some of the more challenging folks that were causing problems. Around this time, we also had several things come together. One was the population still wasn't very stable, and we realized that we could benefit from kind of a novel model where someone was actually living full-time. Trying to create these good neighbor agreements and form a sense of community, if you will. So that's when we brought in Amy Weiss, St. Francis Challenge.

She moved a trailer in here and she lived here with her dog for six months and really kind of did some of the heavy lifting as far as, you know, working again with the City Attorney's Office to put together voluntary good neighbor agreements. And for some rules and some protocols here at the encampment. And at this time, it also became known as Ojai Tent Town OTT.

Also around this time, we, in consultation with the Ventura County Sheriff's Office, realized we needed a perimeter. I mean, we knew we needed a perimeter, but, you know, we really And it wasn't so much for the community. It was more for the protection of the participants in the camp, because we were having episodes where there were juveniles coming by and throwing rocks. There were people coming in and trying to conduct transactions. There was just a lot of just things you don't want. So we developed a no-guest policy, put up temporary fencing, posted it, And that was another big move forward that helped us stabilize the encampment.

Amy Y. St. Francis' contract came to an end at the end of 24, and the population had greatly stabilized. And we realized we could kind of move into a different phase where we had a part-time coordinator with the benefit of a almost full-time Leeds community volunteer who are now overseeing the day-to-day of the operation. I should fail to mention a very significant, two very significant things. Around the time that we brought on Amy Y. St. Francis Challenge, we also brought on private security.

And private security was 24 hours a day, 7 days a week. For the bulk, for most of 20, well, most of the 24, 25 fiscal year, I believe, it was, Full-time private security through SecureAll. So that's a significant expense. We are trending down significantly in that area. We now have security here seven days a week, but only from 7 p.m. until 4 a.m. And I don't even know if we really truly need that, but it is an extra set of eyes, mostly just to watch over those who are sleeping there. You know, they are in tents and they are in a chain link area that you could access if you really wanted to.

All told, from 23 to the end of June, the City has spent three quarters of a million dollars on OTT. The bulk of that has been security. Sorry, there's another big component of it. I keep stumbling over myself, but it is, there are a lot of layers to it. Debris removal and sanitation services are another one of our big components. With the population that we have, we have a number of participants who have behavioral disorders related to hoarding that We tend to accumulate a lot of items, if you will.

And even though we have case managers, we have behavioral health specialists, it's not something that's easily solved. And so we have routine debris removal for sanitation purposes going on as well. We have services for the porta-potties that are here. So anyway, all told, that is how you arrive at that astronomical number. For this fiscal year, things are trending down, like I said. We're anticipating that the overall expense in this fiscal year will be probably closer to $300,000, with security in particular going down probably to around the, like, $180,000 level, roughly. I think that's right. That's what we're anticipating now.

How do I feel about this? I feel that it's very difficult to run a campground. I think it's much easier to run a housing development with walls and with structure and that type of thing. When you're running a campground, people aren't living in permanent houses. They have a lot of needs. We don't allow electrical cord connections. Food, you know, there are people that donate food, but you don't have your own kitchen to prepare. So it's just an ongoing issue, not to mention we're in the middle of a campus where we've got people working and public coming for meetings and so on and so forth.

So this is, I realize, kind of a around the world type staff report, but the effort has kind of been a little bit around the world. And I want to thank Ms. Johnson for really culling through a lot of expenses and reports to put this together. I'm sure you have some questions, and we're here to answer them. Thank you.

UnidentifiedMayorProposed · by role2:07:09

Just one quick question. First, so right now security is there 7 p.m. to 4 a.m., am I reading that correctly? Yes. And that's every night? Yes. And then you said you expect that dollar amount to go down, why would that be?

UnidentifiedCity ManagerProposed · by role2:07:23

From what it was previously, because we just recently, basically, I want to say three months ago, maybe four months ago, we went to this new schedule after consulting with the Sheriff's Department and the case managers and those who were staffing OTT, and that was everybody's opinion that the need was not there any longer.

UnidentifiedMayorProposed · by role2:07:44

So the 348 would be more like 180. Yes.

2:07 – 2:1230 turns

UnidentifiedUnidentified speaker 1Proposed2:07:49

What would happen if we brought those services in-house, if we hired somebody to do that? Same question.

UnidentifiedCity ManagerProposed · by role2:07:56

You could do that. Council could direct us to do that. You could bring in like a limited-duty peace officer, and it might be around that amount. It just, you would probably have a double expense for a while. You would need to train somebody up, and you'd need to, or, you know, or outfit them, etc. But you could certainly do that. But it's seven days a week

UnidentifiedMayorProposed · by role2:08:15

right

UnidentifiedCity ManagerProposed · by role2:08:15

now. It doesn't have to be. Yeah, that's another challenge because you probably need two. I would recommend, I think that the model that we're on now with this population, it's good having somebody there. Even though the sheriff, of course, responds to emergency calls, this just takes a little pressure off of them. Again, this is a vulnerable population and we do have, it's more people preying on them, believe it or not. That is the bigger issue than the participants causing mischief. Those who used to cause problems are no longer here. They've been exited.

A little over $100,000. Her contract was up to $150,000, and we spent about $102,000, I want to say, on her services.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:09:00

For how long?

UnidentifiedCity ManagerProposed · by role2:09:01

Six months.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:09:02

So we spent $100,000 for six months.

UnidentifiedCity ManagerProposed · by role2:09:04

Yes, we did.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:09:04

Okay, thank you.

UnidentifiedCity ManagerProposed · by role2:09:06

And she was here, part of the, she did a lot of work, but she worked seven days a week, basically, 24 hours a day, and that was part of the issue, is that towards the end, she just is, you know, all day, every day working was really- We couldn't keep her. Well, we could, but also I thought just for her own mental health, that just was too much to ask of somebody.

UnidentifiedMayorProposed · by role2:09:25

Agreed.

UnidentifiedCity ManagerProposed · by role2:09:27

But at the same point, the work that we really needed her to do, which was stabilizing things, forming a sense of community, creating these good neighbor agreements with the City Attorney's Office, that had been done.

UnidentifiedMayorProposed · by role2:09:39

I don't have any public comments on this. Is there anything online?

ElectedKim MangMayor Pro Temvoiceprint 0.752:09:42

No, Mayor, we have no raised hands, but let's just tell our Zoom participants we are on Item 4 on tonight's agenda, Ojai Tent Town Expenses. Still no raised hands, but I'll let you know.

UnidentifiedCity ManagerProposed · by role2:10:03

And also, I need to mention, too, that we are going to be bringing back a budget amendment to you. We did not incorporate, as far as I know, security and some other, there's at least two components for OTT expenses that need to be incorporated as a budget amendment into your adopted budget. And that was an oversight on staff's part. But we'll be happy to bring back a proposal to look at converting the private to full-time.

UnidentifiedMayorProposed · by role2:10:29

Thank you for bringing

UnidentifiedCity ManagerProposed · by role2:10:30

it up. Or an in-house employee, I should say.

UnidentifiedMayorProposed · by role2:10:35

Any other questions? Yeah, please, go ahead.

UnidentifiedUnidentified speaker 3Proposed2:10:46

I'm sorry, I've always asked about the finances and all of this stuff. And when it wasn't being supplied, I just created my own spreadsheet that I told you, Mr. Harvey, that I would do. So I'm going over the spreadsheet that I prepared. It's a basic thing, going over the amounts that are in the warrants each month. So going over what I have based on the warrants that we get each month with the documents that are here. There's a lot of

UnidentifiedUnidentified speaker 6Proposed2:11:14

discrepancies.

UnidentifiedUnidentified speaker 3Proposed2:11:17

So I don't know, you know, I would like to sit down, because I don't think the numbers, you know, are real accurate. I don't know, there's a few things that were on the warrants that I don't see in yours, and you can maybe help with some of them. What is it of the arts? Intersections for the Arts? What does that, because that's, you know, it was January, February, and March.

UnidentifiedCity ManagerProposed · by role2:11:43

So that, I believe, so Amy Weiss, St. Francis Challenge, operated under a 501c3 umbrella, and that is the name of the umbrella under which she operated. And sometimes she did submit billings under that, and sometimes she submitted them just as Amy Weiss, St. Francis

ElectedLeslie RuleCouncilmembervoiceprint 0.812:12:01

Challenge.

UnidentifiedCity ManagerProposed · by role2:12:02

Or sometimes just as Amy Weiss.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:12:04

Being from San Francisco, Intersection for the Arts is a theater. Right. Yeah.

UnidentifiedMayorProposed · by role2:12:09

It's a theater. Yeah.

UnidentifiedUnidentified speaker 3Proposed2:12:14

Also, I don't see anything, I'm sure, insurance costs to have them. I don't see that. I don't see utilities.

UnidentifiedCity ManagerProposed · by role2:12:23

We don't have any separate insurance costs. We don't have a separate policy for OTT. Our insurance authority is well aware that they are here. But they're

UnidentifiedUnidentified speaker 3Proposed2:12:32

living there, and if something were to happen, we were covered.

UnidentifiedCity ManagerProposed · by role2:12:36

They don't, you know, utility costs, they don't have electrical connections. Any utility costs are just basically through whatever is being used in the break room.

2:12 – 2:2048 turns

UnidentifiedUnidentified speaker 3Proposed2:12:53

And that's by design.

UnidentifiedMayorProposed · by role2:12:56

So would you like to meet with the staff and see? You know what

UnidentifiedUnidentified speaker 3Proposed2:12:59

I mean? Instead of taking up all

UnidentifiedMayorProposed · by role2:13:01

the time

UnidentifiedUnidentified speaker 3Proposed2:13:01

and

UnidentifiedMayorProposed · by role2:13:01

getting

UnidentifiedUnidentified speaker 3Proposed2:13:02

my questions, if that works for you, if it works for me.

UnidentifiedMayorProposed · by role2:13:05

That would be great.

UnidentifiedUnidentified speaker 3Proposed2:13:06

That would be wonderful. There's some things to, yeah. Yeah, if we can meet, then that can.

UnidentifiedMayorProposed · by role2:13:14

That would give us a lot of confidence

UnidentifiedUnidentified speaker 3Proposed2:13:15

too. And then one other quick question, not to sound like I'm petty or whatever, but I'm just curious. All of the charges like for Westridge Market, like so many in a day, is that how they're being fed?

UnidentifiedCity ManagerProposed · by role2:13:29

This was a practice back at the early stages of OTT and now we don't do that. We have a very simple kind of a Model T item approach. There's black generic coffee, there's creamer, you know, that type of thing. There was a time, and this was when it was much more volatile here, There were just some purchases made to provide snacks and foods that were convenient, but they weren't cost effective. And that has not been in place for some

UnidentifiedUnidentified speaker 3Proposed2:13:59

time.

UnidentifiedCity ManagerProposed · by role2:14:00

A

UnidentifiedUnidentified speaker 3Proposed2:14:01

lot of

UnidentifiedCity ManagerProposed · by role2:14:01

those

UnidentifiedMayorProposed · by role2:14:01

are 2024. I'm seeing the Westridge

UnidentifiedUnidentified speaker 3Proposed2:14:04

ones. And then just one other quick thing. There was quite a few charges with Amazon Office, so I don't know what kind of office supplies are needed.

UnidentifiedCity ManagerProposed · by role2:14:13

It's mostly just, and this comes with running a campground, you know, you need a step to get in here. You need a supply. I mean, it's, we've got 30 people living here. We don't provide them with every single whim, but some things are more just to accommodate General

UnidentifiedMayorProposed · by role2:14:34

need. It's in the description in the warrant of the, so you see like locks for city. Yes. Supplies for the break room. No,

UnidentifiedUnidentified speaker 3Proposed2:14:41

but that's on their spreadsheet. On theirs. The warrants are just different. The warrants I get, and it will say, you know, Amazon office supplies for Tent Town, $8,562.66 in June.

UnidentifiedMayorProposed · by role2:14:52

I see what

UnidentifiedUnidentified speaker 3Proposed2:14:52

you mean. So that's what I'm saying, some of these maybe we can go through them. I think that would be the easiest. I think

UnidentifiedMayorProposed · by role2:14:57

that would be really, if you're willing to do that, that would

UnidentifiedUnidentified speaker 3Proposed2:15:00

be great. Absolutely, absolutely. I don't know

UnidentifiedMayorProposed · by role2:15:02

if anybody else- My sense is it's really a powerful lesson to say, we endeavored to do this thing that we were kind of forced, we've had to do something, and we did do something. And if at the time it would have been said, this is going to be three quarters of a million dollars, the year after, We would have balked at it, not to say we couldn't do something, but we would have been more sober about it. I mean, it wasn't me, but you understand what I mean.

All of us, we should be looking at these expenses pretty seriously.

UnidentifiedUnidentified speaker 3Proposed2:15:30

Right, because I think it is the biggest, most divisive housing project for our small little town, and I just think we have to get it all right, dialed in, accurate data, finances, all of that stuff, transparency, to make it be

UnidentifiedMayorProposed · by role2:15:44

a

UnidentifiedUnidentified speaker 3Proposed2:15:45

thing.

UnidentifiedMayorProposed · by role2:15:45

It's funny that you're saying, I wouldn't have said the most divisive housing process. I would have said, or project, I would have said, the endeavoring when you have people who are suffering that come to you with need, we have to think about that really seriously to decide, can we take this on? If so, how? I'm not thinking with

UnidentifiedUnidentified speaker 3Proposed2:16:00

them, I'm thinking of the friction it's put with community members.

UnidentifiedMayorProposed · by role2:16:04

No, no, I get it. I understand. Of

UnidentifiedUnidentified speaker 3Proposed2:16:06

course. So, that's all I'm saying.

UnidentifiedMayorProposed · by role2:16:07

No, I hear what you're saying.

UnidentifiedUnidentified speaker 3Proposed2:16:08

Right?

UnidentifiedMayorProposed · by role2:16:09

Yeah.

UnidentifiedUnidentified speaker 3Proposed2:16:09

You know, because I know we all want it, and when people say, oh, they're, no, I haven't spoke to anybody that's against it. It's like, you know, this is a lot of money, it's a great project, and I just feel that we just have to have it all dialed in so it can be successful, because it would be a shame to have it last a year or two and then say, sorry, you know, here, what

UnidentifiedCity ManagerProposed · by role2:16:26

do we got? From our perspective, and I know this is not on the agenda, but that's why we're really focused on bringing forward the Permanent Supportive Housing Project, because that's something that we feel we can better, and we don't endeavor to manage that. That's going to be something that we would propose going out for an RFP, RFQ, for a third party to manage that.

We're not well equipped to run a campground. It takes an extraordinary amount of my time every week, but at the same token, because of the sensitivity and because of the people involved, I don't feel it's something that I want to hand off to somebody else, because there's a lot of parts, and I've also lived with it since early 24, so I know some things that people just don't know about. We're very fortunate. I really have to give her a shout-out. Ruth Miller works in the encampment 40-plus hours a week for free as our lead community volunteer. And really, if we didn't have Ruth helping Rachel, who is our three-quarter-time, part-time homeless services coordinator, I don't know what we would do.

She's amazing, but she's part of the equation, a huge part of it.

UnidentifiedUnidentified speaker 1Proposed2:17:31

One thing I'll say, too, I mean that you this before you you two were here, we had a real problem and and the the unofficial campground that was happening all over city properties, but especially all over City Hall's property, was a real health and safety fire. It was a real risk. And so It

ElectedAndrew WhitmanCouncilmembervoiceprint 0.822:17:58

was an environmental issue for Stewart Canyon. It was an environmental issue for Stewart Creek, Stewart Canyon. Oh, I applaud

UnidentifiedUnidentified speaker 1Proposed2:18:06

what you guys did. No question

UnidentifiedMayorProposed · by role2:18:08

about it. You had to do

UnidentifiedUnidentified speaker 1Proposed2:18:09

something and you did it. It was an emergency. Absolutely. And because we had a, you know, anytime it flooded, we had to go and people were camping down there and their lives would be at risk anytime it rained. So this, I think we've been able to really organize a system that works for right now, knowing that it's temporary and this is not ideal.

UnidentifiedMayorProposed · by role2:18:36

No, fair enough, thank you. Yes?

ElectedLeslie RuleCouncilmembervoiceprint 0.812:18:38

Yeah, also, initially, we approved $200,000. So when you look at it, the first year was $257,000, then 2024, it went to $467,000, but I would say we doubled the structure, the efficiency, the, you know, it was We didn't spend the money unwisely. It was spent and it was expensive, but I'm just saying that for $200,000, we got something. For another, for 200 plus 200, we got more than double, I think, what we got for the first 200. Does that make sense? Okay, good.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.822:19:24

Well said. We invested in Amy Weiss and we invested in security. And that made the community feel a lot better about their neighborhood.

UnidentifiedCity ManagerProposed · by role2:19:39

I need to add one more thing because I didn't include this as part of the narrative and it's a little bit confusing because it comes from a different bucket. But one of the other, I apologize, this should have been mentioned. Sorry. Another key component to our success this calendar year has been case management from help of Ojai. Two full-time managers here every day, all day. And then having the case manager from Ventura County Behavioral Health as well, because now we have a strike team. And every other week we come together and we talk about the challenges we're having and how to solve them. And it's awesome not having, you know, me having to look in the mirror and figure out, well, should we try this? Should we try that? Having people that actually know HelpU is amazing.

So that is born from ERF grant money. So that's why it's not in this list, but that's been a huge part of our success.

UnidentifiedMayorProposed · by role2:20:31

Thank you. So I know we're just receiving this today, but thank you for your extra work on this. It's greatly appreciated. I'll join in the thanks. Okay. Okay. We will move on to item number five, the Rincon Consultants Contract Amendment. Mr. Harvey, please.

2:20 – 2:3461 turns

UnidentifiedCity ManagerProposed · by role2:20:48

Yes, I'm going to bring up Mr. Seibert, who's been waiting patiently as he creaks his back getting up from the back of the room. Thank you. Actually, I think he's got the next two items. Thanks. Three items. No, two. We moved that one. Sorry. Three.

UnidentifiedMayorProposed · by role2:21:04

Hello.

UnidentifiedCity ManagerProposed · by role2:21:15

Good evening, Council. Hi there. Okay, so the item you have before you tonight is a contract amendment to the REN Consultants Phase 3 Environmental Site Assessment, or the ESA. And really what this is, is this is a fourth amendment to the progression of the Phase 2 that went forward in March earlier this year. And really what this is, is this is laying the groundwork for the removal of the lead as well as the arsenic that was in that stockpile that was brought on site. To the tune of about $51,000 is what we're looking at here. That's for them to monitor the work that's being done that does not include the additional monies for the company. Thank you. Thank you.

The total amount right now for RENCON is over $100,000, and that is for them to do Phase 1, Phase 2, and then the remediation is what we're looking at here tonight. And that's to the tune of $51,000 in addition to the amounts that have already been spent to get us to the point we're at today. And moving forward. So this puts us still on track with working and putting together a big package for this as well.

In the staff report, it identifies kind of a rough estimate of what we're anticipating for it, and it's to the Some of these dollar amounts, I think, just need to be out there for transparency and understanding what it means to remediate a site that is contaminated to the tune of about $160,000. That is not on. We're not looking for you to move forward on that because that's going to be later down the road. But for tonight, what we're looking for for us to move forward is the not to exceed the 51,133.

UnidentifiedMayorProposed · by role2:23:32

Do you have any idea of what the actual removal cost would be, even if that's a range?

UnidentifiedCity ManagerProposed · by role2:23:37

It's okay if you don't

UnidentifiedMayorProposed · by role2:23:39

know.

UnidentifiedCity ManagerProposed · by role2:23:40

It's a range. I looked at an average. RENCON had already started reaching out just to kind of get a preliminary ballpark, and it's right around $160,000. Okay. Could be less, but we also saw where it could be more.

UnidentifiedMayorProposed · by role2:23:54

Okay.

UnidentifiedCity ManagerProposed · by role2:23:57

And those are rough estimates. Understood. Thanks.

UnidentifiedUnidentified speaker 2Proposed2:24:01

And if I could add, we also will be working as directed before and as required by applicable law with the relevant state agency DTSC. So RINCON will do the analysis and DTSC will oversee the work as well, ensuring that further successful remediation.

UnidentifiedMayorProposed · by role2:24:18

Just one question for Mr. Harvey, which is, I mentioned this to you, but you, I think we're going to find out, it looks like on page three of the staff report, what this is being paid for is, is that correct, that it's coming from the ERF fund?

UnidentifiedCity ManagerProposed · by role2:24:34

It's a great question. Okay. Preliminary discussions with the state. We discussed what this category was going to be used for, and there was acceptance of that. However, I know that there is language in the grant application that states otherwise, so we have a clarifying call with them later this week to see if they truly meant what they said or if we need to draw this from the general

UnidentifiedMayorProposed · by role2:25:01

fund.

UnidentifiedCity ManagerProposed · by role2:25:03

We will keep you informed.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:25:05

Will you be getting written verification from them?

UnidentifiedCity ManagerProposed · by role2:25:09

Yes. Okay.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:25:11

Yeah, it

UnidentifiedCity ManagerProposed · by role2:25:11

sounded

ElectedLeslie RuleCouncilmembervoiceprint 0.812:25:12

good.

UnidentifiedCity ManagerProposed · by role2:25:13

Yeah, I mean, it's the reason why I kind of speak so casually about it. We went through a detailed list with them of this, you know, meeting of all the different types of technical reports and activities we needed to be doing, and they were all related to the development of the site. And I was, oh, yes, that's expected. That's what that money is there for. A little bit of a surprise to hear something different, but I do know that some of their templates are boilerplate, and sometimes we are required to submit forms that might apply to a number of different grant types, and so we'll find out. We'll definitely get some clarification in writing. We'll definitely share it with the Council so that you're aware.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:25:49

Do you have an expectation of when that might be?

UnidentifiedCity ManagerProposed · by role2:25:51

We have a meeting, I think, on Thursday. Okay. And I'm hoping to find out, I mean, if they can tell us, maybe whoever was in the meeting before was wrong, and if they could tell us then and there, that'd be great. I don't know. We're going to find out.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:26:03

Okay, but you'll be looking for an answer, a definitive answer from them.

UnidentifiedCity ManagerProposed · by role2:26:07

Absolutely.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:26:08

Absolutely. And I did have one other question. So is DTSC part of this whole process? I mean, are they in from day one, you know, following the process that RINCON is recommending and, you know, kind of Are you preliminarily signing off that this seems like it would be, you know, what you need to do or are we bringing them in sort of after it's done?

UnidentifiedCity ManagerProposed · by role2:26:37

No, we've been, yeah, they've been very involved from the onset. Much to our frustration, and I'll let Mr. Seibert speak to this. Our frustration is kind of the opposite with them. We feel, and so we have a call scheduled with them, I think, as well, or we're-

UnidentifiedCity ManagerProposed · by role2:26:51

I've already had two calls with them.

UnidentifiedCity ManagerProposed · by role2:26:53

Okay. We feel that we're paying RINCON, and to a degree, them, for very similar type work. And we feel that RINCON is 100% knowledgeable of the regs and what needs to be done and this and that. And so we're just, it seems like we're being a little bit policed on that.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:27:11

So, we're paying DTSC as well.

UnidentifiedCity ManagerProposed · by role2:27:13

Well, we're not concluded with that request. There was a request made from them, and we... Mr. Seibert, do you want to jump in on

UnidentifiedCity ManagerProposed · by role2:27:22

this? Yeah. So, they did provide us with a preliminary budget of what they assume for the oversight, and it looked identical to what RINCON is doing. And I said, interesting. So this is what the oversight looks like. I had assumed that it was a letter and a review of the information, but this looks like you're going to be on site basically shadowing what RENCON is doing.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:27:49

So and that is they gave us a bill for $51,000 or $114,000?

UnidentifiedCity ManagerProposed · by role2:27:55

DTSC is a completely separate.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:27:57

No, I mean for DTSC.

UnidentifiedCity ManagerProposed · by role2:27:58

DTSC is not even, I don't even, that budget hasn't been identified here. That's

ElectedLeslie RuleCouncilmembervoiceprint 0.812:28:03

coming. Wait, that was my, that was kind of my question. They're

UnidentifiedCity ManagerProposed · by role2:28:06

suggesting that there is a large amount of money required for their shadowing. Yeah, so that's

UnidentifiedCity ManagerProposed · by role2:28:11

the reason for a couple of calls with them to try to narrow down what that really means and just try to boil it down. Because when they're submitting information, not to get off track here, but it's still within the realm of what we're talking about, because Rincon was in the call both times as well to sort through this. They're basically doing the exact same thing that Rincon is doing.

The interesting thing about how they're handling it is they're in oversight, not required, but it's something, and they expressly identified that throughout the conversation, that it's not required. That was put to the back burner because I wanted to understand the ask for them in terms of what we're wanting, and then at the end of the day, what are we getting?

And it's basically a certification letter that it's a clean site, which is really what we want at the end. That's what we talked about in terms of getting this site to a clean site. What wasn't made known to me when we were first having the conversations is they're basically shadowing RINCON.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:29:17

So DTSC, and so this is my question, is charging, RINCON is charging us 51,000 additional. And so what I understand you to be saying is that DTSC is also, you said it's comparable, so in the neighborhood of 50,000. I mean, I assume that's what I'm hearing. And so they will be on site overseeing,

UnidentifiedUnidentified speaker 6Proposed2:29:43

potentially

ElectedLeslie RuleCouncilmembervoiceprint 0.812:29:45

overseeing RINCON, or maybe just overseeing the process, who knows. But that will be another, unless we negotiate it down, another $50,000. But we don't want to really rock their boat, because we need the certification from them. And I'm assuming we also need RINCON.

UnidentifiedCity ManagerProposed · by role2:30:09

Yes.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:30:10

Okay. So basically the cost is $100,000 unless we nip and dime on it. The other point

UnidentifiedUnidentified speaker 2Proposed2:30:16

to note on DTSC is we haven't yet finished the conversations with them.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:30:19

Okay.

UnidentifiedUnidentified speaker 2Proposed2:30:19

They have stated that they're looking for something in the neighborhood of $50,000, but that's not a definitive statement from them yet, nor have we exhausted all opportunities with our state legislative

UnidentifiedCity ManagerProposed · by role2:30:29

partners. We're

UnidentifiedUnidentified speaker 2Proposed2:30:30

not finished yet. The Governor's Office, who of course Governor Niessen personally announced this grant and this project, we haven't finished the conversations we need to have about whether the DTSC initial request will remain. So that process is ongoing, hence that's not yet tonight's agenda item.

UnidentifiedCity ManagerProposed · by role2:30:47

Let me just

UnidentifiedUnidentified speaker 2Proposed2:30:47

piggyback

UnidentifiedCity ManagerProposed · by role2:30:48

onto that. When we talked about their, when I was having that conversation about the budget, they said they treated it as if it was a developer. And I said, well, do I look like a developer? I said, that's not necessarily what we're doing here. I understand the oversight, but this seems like a pretty stiff bill. So the two conversations we've had so far is getting us, I think, to a more reasonable number.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:31:14

But it

UnidentifiedCity ManagerProposed · by role2:31:14

was a bit of a stick your shock in the beginning.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:31:16

I understand what you're saying is that there's a lot They're assuming one thing, there's room for negotiation. We're negotiating, we don't know. We assume there'll be some decrease. Hopefully, it'll be a substantial decrease, but we don't really know. But we're kind of under the gun because ultimately, we need the certification. We're going to have to play ball with them, but we think we can move them. We can move the ball down the

UnidentifiedCity ManagerProposed · by role2:31:40

court. We really feel that the governor's office is going to be helpful here, but we want to get them to present what their final is, and then we're going to see what we can do.

UnidentifiedCity ManagerProposed · by role2:31:50

I could report in the conversations that I've had with DTSC and their representatives with RINCON on the call, DTSC is very pleased with the way in which RINCON is addressing the situation. They think this is pretty straightforward, but they also like the way in which they're handling it and then addressing it once they get on site to remove the dirty dirt, basically. So, I'm fairly confident with the project and the proposal that Rencon's brought forward, especially hearing it from DTSC, because they had said that they've had some nightmare situations.

This doesn't feel like that, not even close, but the oversight is still helpful and I think still necessary here.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:32:33

Right, and so I just want to recap the costs that we're talking about. Recon will be doing the oversight for in the neighborhood of 51,000. The remediation itself, Rincon is said will cost, give or take, 160,000. And there might be an additional 50 or down to way less to DTSC for their certification. So I think I'm clear. So we're sort of in the neighborhood of You know, a lot, $250,000, give or take, unless we can nickel and dime them down to maybe $230,000, $225,000. Thank you, Ms. Mang, for getting us on the track of, like, let's talk numbers. All right.

UnidentifiedCity ManagerProposed · by role2:33:23

Thank you. These are, I mean, these are estimates, but when the bid, you know, when we send this out for bid, that's when we really know what that cost is.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:33:32

Get a sense. That's all. So thank you very much.

UnidentifiedMayorProposed · by role2:33:34

It's really it's about the ERF grant to me. It's if it's if the grant pays for it, then we're obviously it's part of the production costs. And that's okay. If it's not, that's a harder, harder swallow.

UnidentifiedUnidentified speaker 3Proposed2:33:46

Well, that's what I wonder if I should make a motion to put this on hold until we get all these questions answered. Because if we're, you know, if it's not covered and we're looking at $160,000 maybe to remove this contaminated soil, what have we spent so far? You know, where is that money? Thank you all for joining us today.

2:34 – 2:4122 turns

ElectedLeslie RuleCouncilmembervoiceprint 0.812:34:20

I agree, we have to see, and then we have decisions to make, whatever they happen to be. But I also think it's prudent to first find out what HCD is going to say about, does it fit within the grant, and also the other So I would prefer to wait and get an answer on that. Nothing precludes us from moving in any direction that we could move now. Not that I'm suggesting that we move in any particular direction. So thank you.

UnidentifiedUnidentified speaker 3Proposed2:34:55

And then I have one more question here with the executive summary where it says the phase two up to 83 milligrams. Wasn't that like much higher, like 170 milligrams or so when it was detected?

UnidentifiedCity ManagerProposed · by role2:35:11

I have to defer to Mr. Seibert. 83 was the number that they reported, so they were identifying it was just barely over. Now, the arsenic was higher.

UnidentifiedUnidentified speaker 3Proposed2:35:21

That was the 170? Yeah. Okay, thank you.

UnidentifiedCity ManagerProposed · by role2:35:23

And that one they had already identified through the phase one that they were removing all that dirt that was hauled on site.

UnidentifiedMayorProposed · by role2:35:30

So I guess a question, and then I don't have any public comments, but we should go online. Oh, we have one. Just if we were to postpone this till the next time, what does that do to your timeline or how does this work?

UnidentifiedCity ManagerProposed · by role2:35:43

Well, I think, okay, you look at this project, you've paid a developer to start the work and anything that you do to slow up a component of that project is going to impact that deliverable and it's going to continue what we have here. So, you know, I think we have some negotiating with DTSC and that can be existing on a parallel path. Meanwhile, this work that RINCON needs to do needs to happen.

I don't really see this as being something that we're going to come up with an alternative or this is going to change. Mr. Seibert, do you have thoughts on that?

UnidentifiedCity ManagerProposed · by role2:36:25

So, the only thing that I would caution on is it will just push back the timeline. When we put this out for bid, what I do need is some sort of authorization for us to start working on the true bid package, because that's what Rincon is going to be helping us to put together. That's a part of what this proposal is, and they're supporting us on that. If there isn't a determination tonight, then I can't move forward with that. So it's just, it's on hold until we sort through the financial piece in terms of which bucket

UnidentifiedCity ManagerProposed · by role2:36:55

it's coming out of. Yeah, I mean, but one of our big concerns, you know, with the permanent supportive housing project is, you know, we've got a limited amount of time to spend the grant money. I think

UnidentifiedUnidentified speaker 3Proposed2:37:03

that was extended, wasn't it? I read somewhere till April of next year. It wasn't the original.

UnidentifiedCity ManagerProposed · by role2:37:08

That's not what we've been, that's not under- So I think

UnidentifiedUnidentified speaker 3Proposed2:37:11

we need some clarification, at least myself, because things that I've heard or whatever, you know-

UnidentifiedCity ManagerProposed · by role2:37:16

I don't need any, I mean, we don't, we have not been given any type of, when we interface directly with HCD, you know, we just submitted a revised application. As Council knows, we mailed it out to you and portioned up the ERF grant money. I'm very concerned about the project timeline. We have deliverables to meet. We're bringing forward a budget from the developer at your September 9th meeting. Meanwhile, they're gathering bids for the work. This is a very small part of the project. It's admittedly more than we anticipated spending on it. But in the big scheme of things, this is not, I don't see this as the item to spin out on and spend some extra time and deliberate.

UnidentifiedMayorProposed · by role2:38:01

I guess I would look at even, let's say the alternative is the ERF grant is not paying for it, then if we were to look at that alternative, would we want to change course? My answer is no, but that's, I guess, this council can decide what that would be. But it could

UnidentifiedUnidentified speaker 3Proposed2:38:15

change the scope of things we want to do.

UnidentifiedMayorProposed · by role2:38:17

So,

ElectedAndrew WhitmanCouncilmembervoiceprint 0.822:38:18

I think we're talking discussion, and we need

UnidentifiedUnidentified speaker 3Proposed2:38:21

to

UnidentifiedMayorProposed · by role2:38:21

get public comment. Yeah, do you have one more question before I go to public comment? No. More like discussion? No, sorry. Yes, who's our public comment?

ElectedKim MangMayor Pro Temvoiceprint 0.752:38:28

Mayor, we have Julie back. Julie, you have the opportunity to unmute now. Thanks.

UnidentifiedUnidentified speaker 12Proposed2:38:33

Thank you so much. Well, this is, uh, kind of a complicated project. Um, couple questions. Did RINCON suggest or recommend a Native American monitor? Two, was there consultation with the Chair of the BBBMI, Matthew Vestuto? And also, was there I did the monitoring. I don't know if it was with RENCON. So when you mentioned the Phase 1, that was done already. I don't know if it was with RENCON. When I work on the part of our resolution puts in place that a monitor working with the City House to do a report, photos, have insurance, have a business license, and all that before we get paid. So I wrote a report with photos, submitted it to Public Works, and whenever that was done, there was a lot of debris there.

And a lot of stuff on site. So we didn't actually, we did a survey. That's a Phase 1. Phase 1 is a record search and, you know, kind of boots on the ground. So we actually did an extended Phase 1 out there. So we saw the debris, but we also were not able to get in to many areas of that property because there were so many heavy pieces of equipment and just, you know, debris. Piled up in places that we weren't moving. But the most important part that I, so we don't know what's under all that debris. So how deep that is, we don't know what's under it. As I mentioned in one of our business, I mean, one of our meetings, that is a very sensitive area throughout that area. So when the sheriff, the police department was renovated several years ago, there was monitoring there because they had found some artifacts.

And, but by that time, by the time they discovered that they were finding things, there's a pile of dirt on that property that goes kind of the length on the west end up against Ventura Street. And now it's all covered with vegetation, and there's a highly, most likely, So, I had suggested in my report that a monitor can go there with a backhoe and not screen every inch, but at least pull the dirt back so that we could see what's in that pile of dirt. That pile of dirt is not contaminated. It comes from that corner from where the police department is, but somebody who's going to, they're going to have to have HAZWOPER training. If there's arsenic and lead out there. But I didn't know, we didn't know that at the time that I was out there. So anyway, oops.

But anyway, I really, you know, hope that that cost from RENCON includes, they usually hire and work with Native monitors in which they put into their contract. They hire them out. And so I don't know, maybe you have those answers. But anyway, thank you.

UnidentifiedMayorProposed · by role2:41:34

Thank you. And I have one other public comment, Bill Miley.

2:41 – 2:4825 turns

UnidentifiedCity ClerkProposed · by roll call2:41:51

I wasn't planning to speak, but now I do have a couple of things to say. What's the end product? The goal is the Cabin Village homes for our Ojai Village tent people. It's kind of like a jigsaw puzzle. If you think of a jigsaw puzzle all completed, and it's made out of the picture that we've seen in the past, the white, and the red, and the village, the tent, cabin village.

We can't put that together yet. until we have the outside frame to fill it. And the outside frame is built up of the land being suitable and clean for the rest of it to be put together. I kind of want to say is this is a small, very small piece of money compared to the $12 million we're going to spend. I think you should move on and get it done. And if it costs $150,000 or $100,000 or $240,000, it's really worth it, especially listening to the lady who just talked. Thank you.

UnidentifiedMayorProposed · by role2:43:27

Okay. But like, just ask yourself, is it necessary? Yes. Does it have to be there? Yes. Okay, go ahead.

UnidentifiedUnidentified speaker 5Proposed2:43:34

Yes, yes, because, no, no. All right, go ahead.

UnidentifiedMayorProposed · by role2:43:37

No, no, please, come.

UnidentifiedUnidentified speaker 5Proposed2:43:38

Okay, I'm the person who asked and pushed for the phase two, okay? Otherwise, you wouldn't be here, okay?

UnidentifiedMayorProposed · by role2:43:47

Fair enough.

UnidentifiedUnidentified speaker 5Proposed2:43:48

And you got to this point, you're not gonna move the site, you're not gonna kill the project, I mean, that's not going to happen. I mean, we're too far down the path. You've got the commitment. You've got the people. The public is buying into this thing, all right? And there's no other place for them to go. So you've got to pay the price, and either the ERF pays for it or it doesn't.

The big fear is that it's never ending. And that's based on RINCON. If they drill enough holes, they'll determine how far it is, where it goes. That's on them. But if they've estimated this, they're pretty sure it's not going to be a half a million. Otherwise, they would have told you. They're not, at this point, they're not risking anything. They're too far into this thing.

And they live near here. This is their ground. So you've got to pull the trigger, pay for it, and move on. Because, you know, I'm sorry this happened. It's unfortunate that a site that should have been known to be dirty was going to be dirty. That was a given. That should have happened back in October. But it didn't. But here we are. Pay for it. And end it.

At least end that particular issue.

UnidentifiedMayorProposed · by role2:45:15

Thank you, Mr. Stengel. Please, did you want to respond to Julie's?

UnidentifiedCity ManagerProposed · by role2:45:21

Yes,

UnidentifiedMayorProposed · by role2:45:22

please do.

UnidentifiedCity ManagerProposed · by role2:45:23

So will there be a Native American monitor on site? Yes, however, asterisks, there is going to be a, so if the concentration level is 80 and it's identifying 83, there has to be measures in place to ensure that the individuals that are there are safe. So we're going to have to work with whoever the monitor is to ensure that they're on site and they're conducting themselves in a safe manner. So yes, absolutely.

UnidentifiedMayorProposed · by role2:45:52

Thank you. I have to admit, I think Mr. Stengel is correct, in my mind. So I do feel like we need to proceed, but I want to hear from my colleagues.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:46:03

I agree, I was just curious as to

UnidentifiedMayorProposed · by role2:46:05

how

ElectedLeslie RuleCouncilmembervoiceprint 0.812:46:06

all this was playing out. It's also a learning process.

UnidentifiedMayorProposed · by role2:46:08

It is.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:46:09

To understand that DTSC be charging us. Yeah, so just questions to be answered.

UnidentifiedUnidentified speaker 3Proposed2:46:18

I have a question. So if I, my gut is saying no, don't approve it, but I hear what everybody's saying and it's going to go on no matter what. Could it be approved and then with a timeline for you to get back to us with what the ERF grant people are saying, what's reimbursable, and with the dollar amount from the get-go of what you claimed was reimbursable that may not be?

UnidentifiedCity ManagerProposed · by role2:46:43

Sure. We could come back at the next meeting with a consent calendar item, just kind of closing the book on that. Like, initially, we thought X number was going to be in the category. Isn't that where the item we're bringing back next time?

UnidentifiedUnidentified speaker 2Proposed2:46:57

Isn't that already the item we're bringing back on the on the overall budget for the project next time?

UnidentifiedCity ManagerProposed · by role2:47:02

No, that's that's just a portion. So there is a portion I just happen to have it here with me. Let's see what's the sections. Technical support, I believe is Michelle still here. You want to come up here for a moment, Michelle, she'll remind me. It's not system support. Maybe it is. I'm looking for the category of the URF grant under which we put all the technical reports. Do you know that category? Can you remind me?

There it is, technical, okay, that's what I wanted to see. Under the delivery of permanent housing, there's a section for technical services where we have allocated $368,000. And I believe the bulk of that will be covered by the ERF grant, but it may be that a portion of soil remediation is not. And we just sent this over to the state, they asked some clarifying questions, we sent over some more information, so yes, I can. Yeah, if we

UnidentifiedUnidentified speaker 3Proposed2:48:09

could have all that

UnidentifiedCity ManagerProposed · by role2:48:10

information,

UnidentifiedUnidentified speaker 3Proposed2:48:11

what?

UnidentifiedCity ManagerProposed · by role2:48:11

I'll just put together an agenda report for the 9th, and I can just kind of outline what was covered and what's not covered, or maybe the whole thing is covered. Thank you. Does that sound reasonable? Yeah, that sounds good. That would be good. Okay. Weston, you have that? Okay, thank you. Thank you. Thank you, Michelle.

2:48 – 2:5322 turns

ElectedAndrew WhitmanCouncilmembervoiceprint 0.822:48:28

So, I'll just say quickly that I'm conflicted Because I'm not a fan of the location, as everybody knows. But on the other hand, if it's very apparent that that is not how the majority feels, and we're going to All right. Thank you. Thank you.

UnidentifiedUnidentified speaker 1Proposed2:49:21

I'm conflicted, too, because I agree with Larry that it needs to be done. This is not something—we can't put 30 people on contaminated property. We can't do that. It would defeat the whole purpose of everything that we're trying to accomplish with this, which is providing permanent supportive housing, a safe space to live. It's like I want to wave a magic wand and make it go away.

I know that that's not a policy decision. But, you know, there is not another path forward in terms of another location. Is it possible for us to, I mean, we're going to be coming back with Dignity Moves to look at the budget overall and look at other places where we can perhaps cut some expenses. Is that possible?

UnidentifiedCity ManagerProposed · by role2:50:30

No. So Dignity Moves, yeah, they're basically coming back with a detail for the expenditure of $9.5 million. It may be less than that. It probably isn't going to be less than that, but they're going to detail exactly how that's going to be spent.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:50:42

But I do want to point out that we've given them a certain amount of money that they're collecting interest on that is not in the contract that says that they're going to spend it in any way, although they have assured us that they're going to pour it back into the project. That doesn't exist in the contract. So just to know that, and so that would cover that probably, just to say that.

UnidentifiedCity ManagerProposed · by role2:51:06

I think the fear that we have, and we've got a meeting with them later this week, I don't, you know, we'll see what the bids are.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:51:13

Yeah, yeah, yeah, that's fine. I'm just saying that they are making money on our money while we sit here because they do have five million of it or whatever they do have, and just an

UnidentifiedCity ManagerProposed · by role2:51:23

FYI. Yeah, but let's say that those bids come in over, you know, they've been backed into a corner with the DMA that their amount is their amount is their amount. So even if their bids come in more than that, they're obligated to provide at that amount.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:51:36

If they so choose.

UnidentifiedCity ManagerProposed · by role2:51:38

Well, if they don't choose and they're in breach of contract with us, so they don't really have a choice. They've obligated themselves to proceed on this contract.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:51:47

So what you're saying is that that $200,000 that they're getting in interest could be a slush fund for them?

UnidentifiedCity ManagerProposed · by role2:51:52

No, I'm saying I think that they're actually going to probably lose. It could be a contingency budget. I suspect they're going to lose money on the project is what I'm saying. I think that the bids are going to come in high.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:52:04

Okay, thank you. I was just saying that there's some money floating around there. But anyway, okay, thank you. And the key

UnidentifiedUnidentified speaker 2Proposed2:52:10

is the guaranteed price component of the contract that's already in place. So that they back out of, then that's a breach of contract, and that's a different conversation.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:52:18

No, I understand that, but they're making money off of our money that we're not making out of. I think that isn't the question. We've made that. We've made that point, and

UnidentifiedMayorProposed · by role2:52:25

so we can move on. I was going to say, it seems to me that the real issue really, in my mind, tends to be And what budget item does it come out of? Is it the grant or is it not? And so- We'll find out.

UnidentifiedUnidentified speaker 6Proposed2:52:36

Yeah,

UnidentifiedMayorProposed · by role2:52:37

yeah, yeah, we will. So anyway, I guess I want to make a motion that we amend the proposal of the professional services agreement for the additional amount not to exceed $51,133 to recon consultants.

UnidentifiedUnidentified speaker 1Proposed2:52:51

I'll second it.

UnidentifiedMayorProposed · by role2:52:52

Okay.

UnidentifiedUnidentified speaker 1Proposed2:52:53

Reluctantly.

UnidentifiedMayorProposed · by role2:52:54

Yes, yes. Okay. Mr. Montgomery, roll call, please.

Roll-call vote Passed 3–2 motion that we amend the proposal of the professional services agreement for the additional amount not to exceed $51,133 to recon consultant
Show transcript
Mayor Gilman? Yes. Council Member Mang? No. Council Member Rule? Yes. Council Member Whitman? No. Mayor Pro Tem Lang? Yes.
ElectedKim MangMayor Pro Temvoiceprint 0.752:53:15

Motion passes 3-2.

2:53 – 2:597 turns

UnidentifiedMayorProposed · by role2:53:19

I know, not an easy one. Moving on to number six, Resolution Restating the Accessory Dwelling Units, Compliance Program Guidelines and Removal of Application Deadlines. Yes. Thank

UnidentifiedCity ManagerProposed · by role2:53:32

you. Good evening. Glad you're here. I'm here. I'm not online. I'm here. OK, so the item you have before you tonight is reinstated. It's two things. Really, it's reinstating the compliance program. And then I'm also asking to remove the sunset date. So this program has been in place since 2013 by ordinance and then resolutions. And there's another ordinance that was adopted in 2021.

Throughout the tenure of this compliance program, as you can see in the staff report, there's been about 100, 104 is what we've got in terms of the running count, in terms of legalized ADUs or second units, in 2013 it would have been second units, compliance program. What that means is that units that were on the ground that hadn't gone through our process or even gone through a process to be legalized were basically illegal. So instead of them coming to the city and saying, hey, I want to legalize this, we created a program in 2013, gave them a path forward that didn't End up with them either having to remove stuff or modify stuff. It basically took the unit as is and brought it into safe standards and habitability.

In March of this year, that sun set. And I will have to admit, staff made me aware of it, but I wanted to see what was going to happen during basically March up until now. And what's happened is we've got a couple of individuals that are still interested in it. So there's still an interest in the program. I will admit, it feels like it's slowed down a bit, but it hasn't stalled out completely. I mean, we're not at zero.

So, the first ask is for us to reinstate this by resolution. The second ask is to take away the kind of sunset date. And the reason for that is we already have an annual progress report that we do through HCD that we send off as a part of our housing element. We already cover the compliance units that come in each year. So that's already, it's not required by HCD, because they put it under the category of an ADU.

But for our edification, it goes into that category and then goes off to the state. So we have a running list every year that has to be submitted to the state by April. So, that's already being done, monitoring. We already monitor it in-house through staff. So, there's, I mean, I'm not really seeing a need to sunset it. I understand the need for it in 2013. It was seeing whether or not the program was going to be successful and then re-evaluating that every couple of years.

It's been successful. It continues to be successful. And HCD is actually looking at figuring out some sort of a model program as well. That's still in works. So, for this, what we're looking for is just the understanding that the program is reinstated, those individuals that are interested, get them an application, get them started, and then Through our APR, I could even add something into the agenda report that addresses the compliance program and status. If we get to a zero, obviously, let's have that greater conversation, but we're not there.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.822:57:01

So I have a question, and I think it was answered earlier, but I should get it from you. Okay. And that is that, is this basically what was kind of previously termed the Amnesty Program? Yes. Okay. And I'll save the rest of my comments for discussion. So I have

UnidentifiedMayorProposed · by role2:57:28

no public comments on this. Anything online?

ElectedKim MangMayor Pro Temvoiceprint 0.752:57:31

No raised hands, Mayor.

UnidentifiedMayorProposed · by role2:57:33

And am I correct in basically, somebody built something on their own, now they're coming to get it legal. And this is the program that's been happening all these years, and you're asking for it to stay in place? Yep. And I know I received one call of somebody who wants to do that, but it got sunsetted, so they're ready to do it. That's the one you're probably talking about.

And so you're basically saying let us allow the program to continue to get them legal. Correct?

ElectedAndrew WhitmanCouncilmembervoiceprint 0.822:57:59

Okay, got it. And, you know, from my recollection of the debate that went on, and there was quite a bit of concern for the idea that if somebody, you know, created a unit that wasn't legal, it didn't go through the permit process, and that we shouldn't be, you know, rewarding them. But I think the The adoption of the compliance program came about because there was a recognition or a weighting that said it's better to allow the permits and bring them into the program, and we also get to count them as units in our RHNA compliance.

And so it was viewed to be More valuable to the city and the community than to be punitive about people who had non-complying units.

2:59 – 3:0521 turns

UnidentifiedCity ManagerProposed · by role2:59:07

Basically this entire staff report and everything that's been going on, guidelines, and boiled it down into a paragraph. So that's really what the program is meant to do. Other cities, when they discover these units that are illegal, they go through proceedings and issue citations, and it's messy. It's not fun. I've been a part of it.

UnidentifiedUnidentified speaker 2Proposed2:59:27

And if I could add, Mayor and Council, one key component to be aware of is that it's not an amnesty for any unit that's built. It has to have existed prior to January 1st, 2021. So it's for units that existed, and that date has been adjusted. Originally it was earlier. So that's the key, is it has to have existed before January 1st, 2021, and meet the other requirements mostly rooted in safety.

UnidentifiedMayorProposed · by role2:59:49

Thanks for the clarification.

ElectedLeslie RuleCouncilmembervoiceprint 0.812:59:51

I do have a quick question. When was the date When was the date changed? Because it used to be like 2015 or something, right?

UnidentifiedCity ManagerProposed · by role3:00:00

So it was 15. I think it changed to 19. And then recently, I want to say in 2022, 2023, it changed to 2021 by ordinance.

ElectedLeslie RuleCouncilmembervoiceprint 0.813:00:10

Right, I remember us discussing that. Okay, so now it's 20, yeah, I remember that discussion. Okay, so it's 2021 now, so you have to have proof that the unit existed prior to 2021. Okay, thank you. I just want to say I did the compliance program when I moved my house. Awesomeness. Great. GFI in the bathroom.

UnidentifiedUnidentified speaker 3Proposed3:00:34

I just have one question for you. It was

ElectedLeslie RuleCouncilmembervoiceprint 0.813:00:36

safety. It was all

UnidentifiedUnidentified speaker 3Proposed3:00:37

safety. Is this a surprise you were talking about at the planning meeting? When you said there'd be a surprise? I'm just curious. You don't have to answer it, right?

UnidentifiedCity ManagerProposed · by role3:00:46

I don't know. Maybe that's

UnidentifiedUnidentified speaker 2Proposed3:00:51

not on the agenda.

UnidentifiedCity ManagerProposed · by role3:00:52

No, it is. No, it is. It's one that you're going to be talking about, maybe. But you pushed it to the last item.

UnidentifiedMayorProposed · by role3:00:57

Oh, OK. Okay, I'd like to move that we reinstate the program and remove the deadline.

UnidentifiedUnidentified speaker 1Proposed3:01:07

I'll second it.

UnidentifiedMayorProposed · by role3:01:07

Okay. Yes.

Roll-call vote Passed 5–0 move that we reinstate the program and remove the deadline. I'll second it. Okay. Yes. Okay. Roll call,
Show transcript
Okay. Roll call, please. Council Member Rule. Yes. Mayor Pro Tem Lane. Yes. Council Member Whitman. Yes. Mayor Gilman. Yes. Council Member Mack. Yes.

Wonderful. Thank you. Appreciate it. So we've moved number nine to now the seven spot and seven to nine. And we have one for the

UnidentifiedUnidentified speaker 6Proposed3:01:49

public.

UnidentifiedUnidentified speaker 2Proposed3:01:51

And if not, let's get it photocopied by staff for the public.

UnidentifiedMayorProposed · by role3:02:20

We have enough on this side, but we need one more.

UnidentifiedUnidentified speaker 6Proposed3:02:47

This

ElectedLeslie RuleCouncilmembervoiceprint 0.813:02:50

is a request for up to $1,990 for a conference in Cambridge, England. So the things that are in here are very true. Everything in this administrative report is true, but what is left out of the administrative report is the procedural timeline, and so I consulted And this was just procedural. I consulted with the City Manager four times regarding this conference. We have differing ideas on the debate, on the dates. In the first three consultations, no information was provided about special approval requirements for international travel. The City Manager advised me to purchase this ticket myself and seek reimbursement, which I did, buying a non-refundable ticket to secure the best price.

Only in the fourth consultation was I informed that the City Council approval was required for international travel. I immediately agreed to seek this approval. The budget impact. The $1,990 request represents my proportional share of the Council's approved training, which is $9,950 divided by five members. I will not attend the Cal Cities Conference this year, making these funds available for that purpose.

The financial commitment, based on official city guidance, I have already purchased a non-refundable airline ticket, creating a financial obligation that must be addressed, regardless of procedural confusion. And policy clarification, I know that people have felt that an animal rights This conference is questionable, but the Council has no authority, nor should it want any authority, to approve individual members' conference choices. It is reasonable to ask for relevance, which I did. The City Manager and I discussed that. And I believe this conference on rights is directly relevant to our recent legislative actions and represents the most important professional development opportunity available to me. And I will further say that as we watch what's happening on the federal stage, we know that protections are not enough.

We need rights. The only thing that's stopping a lot of what's going on is that people are going to court and saying this violates a law. If someone, Los Padres is now, I mean, the federal government can now start running, can now start running roads through the Los Padres. There was a protection that said they couldn't, but there wasn't a law that said they couldn't. And the EPA is going up for a debate in the next couple of weeks.

3:05 – 3:1532 turns

UnidentifiedMayorProposed · by role3:05:26

You don't have to, don't, don't argue for the, the act, it's just... Okay,

ElectedLeslie RuleCouncilmembervoiceprint 0.813:05:30

well, well, you know, a lot of the comments that came in were, who, you know, right, animal rights, you gotta be kidding me. I get it. So that, that is why I'm arguing, and I just also really want to point out the The situation that we're in countrywide, and at every opportunity we should be making that point, and that's why I'm making that point, not to try to convince this body. So the conclusion is the situation arose from inconsistent procedural guidance, not any attempt to circumvent policy. The funds are already budgeted, the expense is committed. And the conference serves legitimate city business purposes. I believe we will come to a point in this city where we need to start talking about laws, not protections.

UnidentifiedMayorProposed · by role3:06:14

Thank you. Mr. Harvey, just your response to that before we- No, I don't disagree.

UnidentifiedCity ManagerProposed · by role3:06:20

I

UnidentifiedMayorProposed · by role3:06:20

mean,

UnidentifiedCity ManagerProposed · by role3:06:20

with what Ms. Rule pointed out, it's totally true. I just need to probably mention a couple things so that everybody's aware. One of my charges as your city manager is trying to professionalize our processes and procedures, and clearly we have ways to go in some areas. We don't have a city council travel policy. We don't have one. We have a city employee travel reimbursement policy that's in the handbook.

And so, absolutely, when Councilman Rule and I were discussing this, I simply advised her, it's not my role as your city manager to tell you what you should be going to or should not be going to. That is not, absolutely not my role. If you folks think that there's a conference where you would be a benefit, or you would, it would be helpful to you as council members, then that is, you're the policy maker, I am the administrator. That is not my job.

You have approved $10,000 in your budget, and it is for you to use as you see fit. It is not for me to tell you. And she's absolutely correct. It wasn't until we, We did a deeper dive that we found one line in a reimbursement policy that dealt with international travel, which, you know, going back to the discussion about AI, I'm going to have a bot go through and we're going to capture everything so we can find all these little tentacles. But she's absolutely right. I discovered it, you know, a considerable amount of time after we had our preliminary discussions, and that is 100 percent on me and that needs to be fixed.

But, you know, everything else, that's accurate.

UnidentifiedMayorProposed · by role3:07:56

Just I want to ask something that you just said, because I don't know the answer to this. So if any, if any one of us said, there's this conference that I think I should go to that I think is going to help the city, we wouldn't come to each other and bring that forward. So

UnidentifiedCity ManagerProposed · by role3:08:11

here's the challenge you have, you do not have a policy. Yeah. So your policy is when you adopt the budget, and you allocate funds in that account. Because that leaves me to tell you, you are my bosses, right? If Mr. Mayor, if you came to me and said that you wanted to go to a leadership and woodworking class, I mean, you wouldn't do that. Maybe you would, I don't know. To build the dais? Whatever, I guess it's an illustrative point. I just want to point, this is, I went to a generative AI conference, which I'm sure some people are probably saying that is a ridiculous use of time and money. But I was completely floored with what I brought back and what I think I can use to apply here. So it just, I think it depends on the person and what they think they can either give or get, or both, from the experience.

So I'm very encouraging of anyone to go to professional training and engagements, and then that I see as my role, encouraging us to become

UnidentifiedMayorProposed · by role3:09:06

And I'm hearing you say, if we were to decide as a body, we would like to, among ourselves, approve some kind of special training or conference, that's something we could do, just hasn't been done

UnidentifiedCity ManagerProposed · by role3:09:18

before. You do not have a policy like that in place. I've gone through everything. What you have is in the personnel handbook is you have a procedure for employees to get reimbursed when they are traveling for conferences and training, and it deals with exactly what you think, mileage and all those types of things, but nothing for the council. All right. Thank you

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:09:37

very much.

UnidentifiedCity ManagerProposed · by role3:09:55

happens to deal with international travel, but it's not, what most cities have is they have a council travel policy, and it, you know, here's how it goes. If I had AI, I'd click it right now, but it says, you know, the council, in its scope of duties, may travel or go to conferences during the course of the year, as they relate to their role as council members. These conferences may include, but are not limited to, the National League of Cities, the League of California Cities, the American Planning Association, the Southern California Association of Government, whatever. The amount will be established every year within the approved budget within the Council Department at an amount to be determined by the Council.

And then sometimes, some of them say, because sometimes you do have this type of thing happen, Plans for travel should be discussed at the beginning of the fiscal year so that all members have an opportunity to explain the conferences that they would like to go to during the course of the year so that an adequate amount of money is budgeted. So in other words, if, uh, Council Member Whitman really wanted to go to a conference on intellectual property as it relates to local government, and it was in New Orleans, and it was in February, and it's gonna cost this amount, he knows that. You might not all know that. He brings it up during the time of the adoption so that every- oh, well, we, we set aside $10,000, we might need to put $15,000, so The Councilmember can go to that particular conference he wishes to attend.

Something like that. It doesn't have to be that, but that's usually what you see in cities, and I know Mr. Summers has been around, too, and what's your experience been? That's been mine.

UnidentifiedUnidentified speaker 2Proposed3:11:20

Yeah, that's fairly common. I've also seen cities adopt a defined amount of money and divide by five, or sometimes it's the Mayor gets an extra ten or fifteen percent, so it might be, or divide by five.

UnidentifiedMayorProposed · by role3:11:33

I'm too busy to do anything or go anywhere. I've

UnidentifiedUnidentified speaker 2Proposed3:11:35

seen these, again, these are different models for different cities. I've also seen it where it's, you know, anything in California below a certain amount is approved up front. Anything outside California or international requires special approval. There's a bunch of options to structure it depending on where they go, but it is fairly common that You know, individual conferences don't necessarily require council approval, although it's noted we have this existing policy that does require prior approval of international travel, and that's the complication

UnidentifiedMayorProposed · by role3:12:08

here. So, if this happened to have been on the East Coast, we wouldn't even be talking about it? Like, this conference, there would be a done deal? Correct.

UnidentifiedUnidentified speaker 2Proposed3:12:15

Okay. What triggered this conversation is the international component. Understood. Under the existing policy. It could be modified.

UnidentifiedMayorProposed · by role3:12:22

Okay.

UnidentifiedUnidentified speaker 2Proposed3:12:23

So

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:12:24

I'm still just a little confused. So why do we have Attachment 1 if I'm hearing this argument that Attachment 1 isn't what we're supposed to be following?

UnidentifiedUnidentified speaker 2Proposed3:12:35

Because our existing policies don't match present state-of-the-art for other cities, in short.

UnidentifiedCity ManagerProposed · by role3:12:40

I'm going to expound upon that because the one requirement that brought us to this point is this one sentence in this policy that really more generally deals with reimbursement but happens to have this one sentence that was inserted. It's not a good way to make policy to insert something into like a General, I think, I don't know what the genesis was. Including international travel? Right. Maybe years ago there was some issue with this and somebody just decided, hey, we're going to make this quick fix and we're going to just put this into this existing policy right here and no one will ever be able to find it again, but that's where we're going to put it.

You would generally have a City Council travel policy so that everybody, including the public and me and you, can easily find it and say, okay, these are the rules of the road, but we don't have that. But we do have this. I would argue that's a woefully inadequate city travel

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:13:31

policy. I don't get why it's attached.

UnidentifiedCity ManagerProposed · by role3:13:34

Okay, I'll show you. It has no

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:13:35

application. No, it does

UnidentifiedCity ManagerProposed · by role3:13:36

apply, though. It does apply. I'm going to refer you to page, okay, so since you're, page

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:13:43

175. Can we get Matt's explanation of what, I mean, is there a rule we should be following? Do we want

UnidentifiedMayorProposed · by role3:13:49

to go to some public comments here? I think I need to make a point,

UnidentifiedUnidentified speaker 2Proposed3:13:52

then make a public comment. The policy that exists now is clear. International travel paid for by the City requires prior approval by the City Council at a public meeting. That's the current policy. But that policy is not in a travel policy. It's in a reimbursement policy. Hence, we ended up in the situation where it was missed until it wasn't missed. So, right.

So that's where we are now. But it is the current policy. The broader conversation is to change the policy.

UnidentifiedCity ManagerProposed · by role3:14:26

Or create a policy that really just specifically deals with council travel, because that's what you generally see in most cities. Ms.

UnidentifiedUnidentified speaker 1Proposed3:14:33

Lane. Would you have planned the trip had you not thought, had, did you, was your decision to go on the trip contingent on reimbursement?

ElectedLeslie RuleCouncilmembervoiceprint 0.813:14:44

No. Okay. No. I mean, but there would have been other options. You know, so, I mean, honestly, would I have gone anyway? Yeah, I honestly would have gone anyway. But that doesn't mean that, you know, that doesn't really change, for me, the fact of the matter. And also, it looks like, from what I'm understanding, it's a reimbursement policy. So, had you bought the ticket. That's what I, my question, it went on a sitting credit card with the speed. So, would you please buy me the ticket? Yeah. Okay, let's do that.

3:15 – 3:2112 turns

UnidentifiedCity ManagerProposed · by role3:15:26

Yes and no because I think it also has language. It's just bad. It says expenditures. It's not clear. It is a terrible insert into a policy.

UnidentifiedMayorProposed · by role3:15:38

Let's do a couple of public comments because it sounds like we could keep going. Larry Stengel, please. And Bill Miley.

UnidentifiedUnidentified speaker 5Proposed3:15:49

Boy, interesting. First, I think it's quite an honor to be asked to speak somewhere. I think that's a good thing when people actually want to hear you. Okay, so congratulations on that. We already have two laws in the city that already take us to the top of the ladder. We can control what kind of animal we own because you've already said no elephants, which is okay, but that means also no dogs, no snakes, no anything, if you want, because you have the vote. You've already made that as a determination. You can do this.

You've already stopped the certain breeding of certain animals, so now you can control birthing in Ojai. So we've already controlled the population of animals, and you allow the permission of free ownership or freedom for all animals by FEA. So we've already done that. So you've accomplished what the organization wants, freeing animals and stopping them from overbreeding.

Which is a good thing. I congratulate you. I'm not being sarcastic. I'm really being honest. So the problem is the reimbursement. It's all about the money. The $1,900 we've screwed up. Now you're learning. We're becoming more professional. He's becoming more organized. We've been running a rural facility country town for forever. Well, things are catching up.

So now we know they're getting organized. It's cleaner. It's neater. And it makes it easier. So nobody has to ask. And because you asked, created the problem. Otherwise, there wouldn't be a problem. There'd be nothing to know about, right? Because you wouldn't have gotten reimbursed if he had seen it. He would have said, no, you've got to go ask. But he didn't. So that's why you're here.

ElectedLeslie RuleCouncilmembervoiceprint 0.813:17:39

That is true, I would have, that is true. It would have been a completely different process,

UnidentifiedUnidentified speaker 5Proposed3:17:44

I'm sure. Right, so it's like, it's water over the dam, reimburser, call it a day, and we learn. For,

ElectedLeslie RuleCouncilmembervoiceprint 0.813:17:52

you know, the tickets for- No, no, it's

UnidentifiedMayorProposed · by role3:17:54

an honor. Yeah, thank you. Good thing for Ojai. Thank you, Mr. Stengel, I appreciate that. Mr. Miley?

UnidentifiedCity ClerkProposed · by roll call3:18:11

I was not planning on speaking about this. So, it seems that Council Member Rule and City Manager Harvey got together and they followed up on what they knew about the reimbursement protocol at the time, or the City Manager did. And Council Member Rule acted on that and bought the ticket. The City Manager did what he knew then about the protocol at the time and said yes.

This is what others did. And then Council Member Rule went ahead based on that understanding and made her plans, probably made the plans early so that she could maybe get less costly flight. The City Manager did not know at the time that there was a clause in the reimbursement policy that said, oops, can't go internationally unless you get council approval.

So, why should Councilmember Rule be punished by a lack of knowledge at the time this was processed? Basically, ignorance of a short sentence in a reimbursement policy that no one present knew about. I don't think that Councilmember Rule should be penalized for what was, in the past, an unintended consequence based on people trying to do the right thing.

ElectedKim MangMayor Pro Temvoiceprint 0.753:20:09

Thank you. Thank you, Mr. Miley. Anything online? No raised hands on Zoom, Mayor. Oh, pardon me. Okay. And it went down. We have a raised hand from Teal. Thank you. Teal, you have the floor.

UnidentifiedWilliam EngineeringProposed · by introduction3:20:23

Thank you, Weston.

ElectedKim MangMayor Pro Temvoiceprint 0.753:20:26

We can hear you.

UnidentifiedWilliam EngineeringProposed · by introduction3:20:27

Oh, thank you. I guess for me personally, I'm really glad I'm not an Ojai voter because one of the things is going back to the ethics presentation and number one being public trust. And, you know, Lenny Clay wrote a letter that was the only letter that I saw. I really agree with it. And as I'm talking right now, I have such distrust with this situation. It's unbelievable to me that it's even on the agenda.

Thank you.

3:21 – 3:3033 turns

ElectedKim MangMayor Pro Temvoiceprint 0.753:21:15

Well,

ElectedLeslie RuleCouncilmembervoiceprint 0.813:21:16

I just will say finally that I did buy a non-refundable ticket because it was a better price.

UnidentifiedMayorProposed · by role3:21:21

No, thanks.

ElectedLeslie RuleCouncilmembervoiceprint 0.813:21:22

And I called them to see if it could be refunded. No,

UnidentifiedMayorProposed · by role3:21:28

thanks. I just want to suggest, it seems to me that there was a misunderstanding and that I would suggest that reimbursement makes sense. And I would also suggest that under new business, we come up with a proper policy. That's my motion.

ElectedLeslie RuleCouncilmembervoiceprint 0.813:21:49

I'll second.

UnidentifiedCity ClerkProposed · by roll call3:21:51

I don't think you can.

ElectedLeslie RuleCouncilmembervoiceprint 0.813:21:53

No, actually I can, but thank you. Yes. Thank you. Go ahead. There's an exception

UnidentifiedUnidentified speaker 2Proposed3:21:58

to the relevant elements of the political format in the Government Code Section 1090 that allows a council member to vote on their own travel like this.

UnidentifiedMayorProposed · by role3:22:06

So, for example, in the new policy that I would propose that we would work on would be something like we bring things to each other for relevance and all that kind of stuff, but that's not what we're talking about today. And that I think she acted in good faith, and I'm hearing that from Mr. Harvey as well. I'm justifying why I made the motion, but I don't have to do that.

Any more discussion?

UnidentifiedUnidentified speaker 3Proposed3:22:29

Well, I just do want to say, you know, that it's brought a lot of people have reached out, as I don't know if they've reached out to you as well. So, you know, I've listened to everybody, and I understand where they're coming from and their thoughts and all of that. I did speak with Leslie about it, and I did call Mr. Harvey as well. And I just feel, you know, if those that feel that it's wrong, we shouldn't do it, whatever, I understand that. But I go back to, you know, it's Mr. Harvey's word, and he did tell you that it was something he was going to do, whether it's right or wrong, brings us here, people agree, don't, you know what I mean? It's the right thing to do, and I appreciate you when I did speak to you, and you were honest and said, I made a mistake, I didn't know.

So that was, that scored points in my eyes, and I know it's going to make some people angry with this decision, but I think it's definitely the right decision, and from here on out, we can change a policy and move forward so it doesn't happen again.

UnidentifiedMayorProposed · by role3:23:21

Thanks, Ms. Mang. Well said.

UnidentifiedUnidentified speaker 1Proposed3:23:23

I agree with the moving forward with a new policy, because, I mean, I spoke in London last year at a conference about economic and policy futures, and it didn't even occur to me to think about running through the city exact scenario. And, you know, and I think Looking forward, thinking about it in terms of having a structured policy, but I think what makes sense to me is that everyone has a certain amount of money.

And how we spend our money is how we spend our money. But I think that there's, that this is all, I struggled with it just because I was in the exact, like literally the same situation. Not in animal rights, but looking at futures. And so personally, I struggled with it a bit because I thought I wouldn't even think about taking this into the city. Like it just didn't, it wouldn't, I felt, I would feel guilty.

And I'm not saying that you shouldn't. I'm just saying that I wrestled with it for myself personally. But I do think that there is a misunderstanding. I think it calls for a need for a policy reform.

UnidentifiedMayorProposed · by role3:24:47

Okay, we have a motion and a second.

ElectedLeslie RuleCouncilmembervoiceprint 0.813:24:50

I don't really feel the need to respond, but I will. I was invited as an Ojai City Council member who had passed legislation, and it was an internationally known piece of legislation, regardless of whether or not it is appreciated in its home locale.

Roll-call vote Passed 3–0 motion and a second. Roll call. · 2 under review
Show transcript
Yes, Mayor. Thank you. We have a motion and a second. Roll call. Mayor Pro Tem Lane. Yes. Yes. Council Member Rule. Yes. Council Member Whitman. Abstained. Mayor Gilman. Yes.
ElectedKim MangMayor Pro Temvoiceprint 0.753:25:25

Motion passed. Okay.

UnidentifiedMayorProposed · by role3:25:28

All right, okay, we are on number seven, oh sorry, we are on number eight, Community Aquatic Center Programming and Facilities. And it's only 940. We're gonna do it. All right,

UnidentifiedCity ManagerProposed · by role3:25:44

we'll be brief. Ms. Rivera, thank you for joining me. Yes, so we are on all things pool at this point. There are two components to this agenda report. One is, as everyone here is well aware, we were talking about it earlier this evening, there is a new pool. Nordoff, that the Ojai Unified School District has built. As part of that construction, there was a component for a community aquatics program, which they are in the process of trying to put together.

They did, being the school, they did preliminarily come to us. They put together an initial proposal, which I believe is attached to this agenda report, was taken to the rec board. Who had some concerns about it simply because they felt maybe it was more of the school's responsibility than the city's and that was the last action that the city really took on this matter. However, here we are again this evening after urging of a couple council members where we're asking for, we being staff, We're asking for your directions on how to approach the school about helping with that program to ensure that the community has a community aquatics program at Nordoff Pool, and that could be helping with any potential funding gap. I know that the school is looking at using Channel Islands YMCA to staff the program, which is great because they're ready to go in that sense and that they have the resources.

The city currently does not have aquatic resources. It's not to say that we couldn't. We certainly have done that in the past. In fact, Lifeguard is still in our salary schedule, as I'm sure you know. But we could immediately be a part of it by working with them and working with Channel Islands and figuring out what the needs are and coming back to you and giving you that for a decision point. So that's one component of it.

We could also, if you directed, come back with some type of proposal if you want us to start ramping up and staffing and creating our own pool of pool people, if you will. Okay. Second, from that, and this could be an and or an or, there's been discussion about a desire to build a community pool at Soule Park. Soule Park, of course, is a county-owned property, and we would be happy if you so directed for us to begin the feasibility of an endeavor like that. First step in our book would be probably preliminary discussions with Ventura County Recreation Department, bringing the concept to them, and then coming back to you With the results of that.

And I think that's the bulk of my report. Thank you very much.

UnidentifiedMayorProposed · by role3:28:27

Can I fill in one detail? Absolutely. Well, it seems to me that the proposal that's on the table for us to ponder is it's really a very interim step. It's something like saying if we were to authorize the city manager to work with OUSD on this, this might be something that just gets the pool open with the Channel Islands YMCA just starting it. And that's it, so we can figure out the longer picture later.

So I think we need not feel compelled to say we're deciding anything for the rest of the year or anything like that. This is just, what does it take to get it open without committing too much? And I think that's where we're at.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:29:02

And just building on that, my understanding is that Channel Islands YMCA is only offering to do this as a temporary... Correct. Yeah, yep,

UnidentifiedMayorProposed · by role3:29:21

yes.

ElectedLeslie RuleCouncilmembervoiceprint 0.813:29:22

I was wondering if anyone here has spoken to any of the community members who have been working to figure out a potential non-profit partnership to make this long-term sustainable.

UnidentifiedMayorProposed · by role3:29:38

I have, and what I like about this step is that it doesn't preclude any of those things.

ElectedLeslie RuleCouncilmembervoiceprint 0.813:29:45

So I agree, it doesn't preclude any of those things, I just wanted to put it on the radar in case it wasn't on anyone's radar.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:29:53

I've also communicated with that group and communicated that everything's open for Thank you, though. Good point.

ElectedLeslie RuleCouncilmembervoiceprint 0.813:30:03

Agreed. Everything is on the table, and there are many, many ways to approach this. So I would support opening back up the conversation, bringing in the community of people who have already... Well, this is discussion, so we'll let

UnidentifiedMayorProposed · by role3:30:19

go of that. Any more questions, though, while I do my public comments? Okay. So I have Bill Miley, Larry Steingold, and one more.

UnidentifiedUnidentified speaker 3Proposed3:30:25

Wayne Maynard.

UnidentifiedMayorProposed · by role3:30:26

Wayne Maynard. Mr. Miley, please.

UnidentifiedUnidentified speaker 3Proposed3:30:29

Mr. Maynard's shaking his head.

UnidentifiedMayorProposed · by role3:30:30

Oh, no.

ElectedKim MangMayor Pro Temvoiceprint 0.753:30:32

Okay.

UnidentifiedMayorProposed · by role3:30:34

No worries, no worries. I was going to say, are you a swimmer, Mr. Maynard? Okay.

3:30 – 3:366 turns

UnidentifiedCity ClerkProposed · by roll call3:30:44

I'm a water exerciser. Great.

UnidentifiedMayorProposed · by role3:30:47

Wonderful.

UnidentifiedCity ClerkProposed · by roll call3:30:48

Ballet. Even today. So a couple of What I would call information bits. As Council Member Whitman said, the Channel Islands YMCA is only talking about being involved to begin with because they've talked about losing money and they can't do that. Also, as I see this item, it's about what the City Recreation Department would be willing to offer in participating at the Nordoff Pool in providing recreation guideline type activities for water use.

Okay. So, you already have this information, but my message was, the new information which you as a body do not have is there's a movement in the Ojai community to form a non-profit tax-exempt body to contract with the Ojai Unified School District to operate and manage this new pool for the school district's pupils, the community at large, and any city recreation classes and programs it wants to produce, all under one contract.

The school district has about $140,000, which they use for water and the treatment of water, but they don't have any money to run it for the community. So, the temporary name for our group, and Larry and I are involved, along with a few others, and Laura Ward and her husband Bob, Ojai Valley Aquatic Center Working Group. The new, this new community group is organizing and will be, but already has, been in touch with the mayor and with Council Member Whitman.

So that's the first part of my message. Second one has to do with Soule Park. And so it's kind of caustic. The interest in Soule Park by the city It's a fantasy issue. The county does not have a recreation department, as does our city. Considering that an aquatic center at Soule Park likely would include developing two pools, a lap pool and a recreation pool, with costs close to $30 million to build, in my opinion, the immediate opportunity which the school district promoted for its Mr. Miley, I need you to close.

UnidentifiedMayorProposed · by role3:34:02

I need you to conclude. Thank

UnidentifiedCity ClerkProposed · by roll call3:34:05

you.

UnidentifiedUnidentified speaker 5Proposed3:34:26

Good evening. We have an opportunity. I'm in the same group that Bill is in that has probably talked to you. There may be other groups. We have no idea. But everybody's trying to understand that the school itself cannot operate the pool. They don't want to operate it. What the school provided Thank you. Thank you. So, it's more about how much money, what you want to do, how involved park and rec is going to be. It's an opportunity to get a kiddie pool, maybe put on the same premises, maybe a splash pad, whatever, to make up for the things that the community pool that is being built, was built, has those things. And the city can help participate.

And this is all, at this point, it's ramping up rather quickly, because the more people get involved, the more information we're gathering from around the towns, because a lot of the proposals make some sense, because the goal is to have public participation at the same time as the school participation, right, which is done, which is done everywhere. Not everywhere, but it is done.

So that's the idea. So when we meet and what have you and report back and have conversations, and some of you may be involved, I have no idea. I'm just somebody here. Anyway, thank you for being involved and looking at this opportunity to get more participation.

3:36 – 3:457 turns

UnidentifiedMayorProposed · by role3:36:19

Thank you. Anything on mine?

ElectedKim MangMayor Pro Temvoiceprint 0.753:36:22

No, Mayor, no raised hands.

ElectedLeslie RuleCouncilmembervoiceprint 0.813:36:26

Yeah, so I wanted to, you know, I have been a proponent of a pool at Seoul. I think that the opportunity and the, from what I understand, the idea of a non-profit is something that I would like us to agree to explore as a way for, you know, sustainability and solvability for the community and certainly for the school district. But for the sole property, if you are going to enter into those discussions, potentially look for a splash pad there, a place where kids and families can go and puddle duck around. You know, pure recreation, not a big concrete hole in the ground, if indeed Nordoff could work. You know, I think that that would be the best option if Nordoff can work. There's questions about its shallow end. I've gone and looked at the pool.

It wasn't built for that, but that doesn't mean that we can't figure something out. But for Seoul, I think if we were to go to Nordoff to have this idea of, you know, families going to have water play at Seoul would be wonderful. So I would like to sort of approach that as well, if it looks like Nordoff is working out. I agree that it's a huge project for Seoul, and I also agree that Nordoff may not be able to financially sustain a pool, although they may, I don't know. So that's all I have to say on that.

UnidentifiedMayorProposed · by role3:37:58

I just feel very limited in what we're proposing today, which is basically if we were to proceed, we're engaging with you to say you're going to work with them to fill that gap so that it could open. The non-profit conversation, I'm totally open to hearing all of that, but they're not ready. They don't even have their non-profit status or anything, which is totally fine. So, to be concluded, I would suggest Soule Park seems like a very difficult, huge project, so I would focus on this for a while and table that for now and not use our energy for something like Soul yet. That would be my suggestion.

UnidentifiedUnidentified speaker 1Proposed3:38:35

I am the liaison for Parks and Rec this quarter, and so this was actually something that was brought up in that meeting, and I believe that the proposal changed since that meeting. That was the July meeting. And they expressed some concerns about the cost for the city and the access. Namely, that our hours would be limited because of all the practice time that was needed. And so, I'm not specifically speaking on behalf of them, but I really heard their concerns, and I would like to include that commission in any Thank you. Thank you.

UnidentifiedMayorProposed · by role3:39:35

And then just offer, no, I hear that, and I agree 100%. What I like about this approach, too, from hearing from OUSD is they have said, hopefully I'm going to repeat it right, we, instead of trying to figure out the entire program right now, let's say, okay, let's have weekends and some weeknights, and then if there's some need on days there, at least the administration saying, Let's figure out what days people want it, and we'll figure out how it works with school, and it's right adjacent to the parking lot. So I have to admit, in this early phase, I love this incremental approach to say, let's figure out what the need is, respond to the need, instead of design the whole program, and not open the pool until it's designed. So I like this incremental approach, and let's respond to the need.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:40:26

So I spent a huge number of hours, a big part of my life, at the Nordhop. And there was this amazing guy that I want to acknowledge, Warren Glazier, who was the aquatics guy. He taught classes, but he also, a number of them were in the pool. And he brought every form of aquatics to the student population. And so I think we have a, I think there's a lot of positives about having an aquatics program.

I don't think there's any, you know, I don't think there's any disagreement, and all we're really talking about doing here today is saying, well, let's explore the options, and I'd like to participate in that, in terms of figuring out what we can do. I also really like the idea that we potentially You know, growing up in that environment, lifeguards tend to be teenagers.

And I like the idea that we would be employing, or at least potentially through a non-profit, creating employment opportunities for kids. I personally, Finance, you know, going through university, and I think even my first year of law school was paid for by lifeguarding at the ocean in the summer, but, you know, learning the skills and getting the certifications and all that was, so I really think that this is, I don't, I guess what I'm trying to say is we're not just limited to the idea that we're going to provide some lap swim and recreation opportunity. There's a whole lot of programming, life-saving.

That I really think that we should, you know, get behind and I think the sky's the limit in terms of what that might look like. I would be interested in staff bringing back models of partnerships between So, just about every city in Ventura County has a high school swim pool that's utilized also by the public, so I don't think we would necessarily be, you know, reinventing the wheel.

I support what's being recommended. I would say that about Soule Park, and I think somebody wrote in to comment about the splash pad idea. I mean, I think it's great to explore this splash pad idea. And if we don't keep that specific to Soule Park, there may be other Properties, including properties that we own, where that might happen. I have, you know, lived in communities that had those and they're actually, you know, pretty well used in a good way to get, it would have been great For people this past weekend to have had. So I would support moving forward.

So make a motion and then we'll second it. Okay. I move that we direct staff to initiate discussions not only with the school district but with the non-profit group that's been identified and has started the discussion already and to also look at Partnership agreements that other communities are using and also look at what it would take to staff up a lifeguard contingent because that seems like the very next thing that needs to be, well, in the near future that needs to be addressed.

3:45 – 3:4817 turns

ElectedLeslie RuleCouncilmembervoiceprint 0.813:45:41

So I have a friendly amendment or potentially a question to bring in the idea of a splash pad somewhere, because they seem to be somewhat separate. But so I don't think one is contingent upon the other. Happened simultaneously,

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:46:01

and you can make a friendly amendment that I will accept that has also a report back to us on What it would take to do a splash pad and what the alternative locations we could look at doing that.

ElectedLeslie RuleCouncilmembervoiceprint 0.813:46:17

That would be great, thank you.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:46:18

Great.

UnidentifiedUnidentified speaker 3Proposed3:46:19

So that would be specific with the property we own, because I wouldn't be in support of Soule Park. I think that's silly to spend money on something

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:46:26

that you don't own. I think we let staff come back with all the options, and if it doesn't make sense to put it on property we don't own, then that's the time to do it. It might be that Nordhoff has interest in it at their facility. I am not expecting that, but...

ElectedLeslie RuleCouncilmembervoiceprint 0.813:46:47

It's possible, and I, you know, I mean, we rent the pickleball courts for $500 a month, so it's not like there's a huge expense. They're not gouging us for space. Anyway, just to say, but it's worth investigating however it plays out.

UnidentifiedMayorProposed · by role3:47:06

I like it.

ElectedKim MangMayor Pro Temvoiceprint 0.753:47:07

All right, we have a motion and a second. Forgive me if I miss this. I have recorded the non-profit group identified. Was there a name and or? There's a working

UnidentifiedMayorProposed · by role3:47:17

title. Someone. Non-profit. Ojai Valley Aquatic Center Working Group. Yeah. And also Channel Islands YMCA. And then Channel Islands YMCA.

Roll-call vote Passed 5–0
Show transcript
Okay, thank you. Ready for roll call, Mayor? Super. Mayor Gilman? Yes. Council Member Mang? Yes. Mayor Pro Tem Lang? Yes. Council Member Whitman? Yes. Council Member Rule? Yes.
ElectedKim MangMayor Pro Temvoiceprint 0.753:47:42

Motion passes.

UnidentifiedMayorProposed · by role3:47:43

Thank you. So, oh yeah, good. So, we are a little bit after 10 o'clock. Our general rule is not to bring up a new item at 10 o'clock. There's one left, but it's not urgent.

UnidentifiedUnidentified speaker 3Proposed3:47:57

How long will it take? It's

ElectedLeslie RuleCouncilmembervoiceprint 0.813:48:04

kind of complicated. It's getting rid of the board.

UnidentifiedCity ManagerProposed · by role3:48:08

It's getting rid

ElectedLeslie RuleCouncilmembervoiceprint 0.813:48:09

of... Yeah, we can't do that. So you've

UnidentifiedCity ManagerProposed · by role3:48:11

really got to have the conversation and kind of flush out the options that have been identified. I don't think it's a short conversation.

3:48 – 3:5642 turns

ElectedLeslie RuleCouncilmembervoiceprint 0.813:48:18

No, it's not a short. And even in today's binder, there was a reference to the Board of Appeals. So it's interfused in all of the documentation.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:48:31

Yeah, that's actually a good point for the guideline. I am curious, though, because one of the options that was presented was to have the Planning Commission serve that additional role? And if before it's brought back, it was convenient to kind of bring it up as a discussion item with the Planning Commission and hear feedback from them, is that feasible?

UnidentifiedCity ManagerProposed · by role3:49:05

Well, you're in luck. We have a Planning Commission meeting next week. Okay. I could talk to the Chair about adding that to the agenda.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:49:13

That would be nice. And just like a recommendation back, no, we don't want to touch this.

UnidentifiedCity ManagerProposed · by role3:49:22

Or yes, we're interested. To Council Member Mang's point, this was the item that I said, hey, this is the surprise. I can't tell you what it is, but pay attention

UnidentifiedUnidentified speaker 3Proposed3:49:31

to the

UnidentifiedCity ManagerProposed · by role3:49:31

agenda.

UnidentifiedUnidentified speaker 3Proposed3:49:32

Wonderful.

UnidentifiedMayorProposed · by role3:49:34

So I'm hearing an agreement that we are going to postpone this item. Thank you for bringing that to the Planning Commission. Yes, very much. Any Council Member reports?

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:49:44

Yeah, I've got, I've got a report. It's kind of a, it's kind of a dual report. But I went to the Chautauqua meeting, most recent one that was about, you know, the future of Ojai. And there was a comment that was made by one of the panelists And I have a different perspective, and I just want to comment upon it. And the comment was made that if a affordable housing project is brought forward, then there's, you know, a lot of opposition and acrimony from the public.

And my perception is actually that, you know, when it's 100% affordable, like the Cabrillo, and Habitat for Humanity, we might have a lot of discussion, but there was never any doubt that we were, you know, voting 5-0. And when that topic becomes controversial is when a project's labeled affordable. And the community comes out and says, we're not buying that this is affordable or that we're getting what the community needs.

In the last couple of weeks, I've had A huge number of people come up to me and say, you know, that the income level that they have for moderate affordability is like, I've never made that much in my

UnidentifiedMayorProposed · by role3:51:26

life.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:51:28

And so that, and the idea in a year, but, and then the rents that are attached to that are in the, you know, high $3,000, approaching $4,000 a month. And that's not really where our community is looking for affordable assistance. So I think it's, there will always be a lot of debate when we're kind of, you know, labeling affordability and we're going to add housing units to the community.

And I think that then there's gonna be a lot of people saying, if we're gonna add housing, then it needs to look like this, and talking, and that's what I've heard throughout, not, there are, I think, a minority that says, no more housing, but I think the vast majority of the people who've come out and expressed their opinions have primarily been concerned about that, the affordability, And then the other comment I wanted to make was on a letter written in, you know, to the Oye Valley News that, you know, seemed to suggest that, you know, the City Council Was finally like, you know, beaten down by the and and taught to understood the housing laws. But, you know, the reality is the project that was talked about in that letter.

You know, it was approved by two councils ago.

UnidentifiedUnidentified speaker 2Proposed3:53:11

And that's a project that I think, if it's the one I'm thinking you're thinking of, is going to be on a future agenda. So, I would jump in there. As noted, Mallory Way is coming forward at the Council in two meetings. Right. Not on tonight's agenda. Okay. And I'm not

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:53:27

going to, all I'm going to comment on is the idea that The agreement that was reached between the developer and the city was a project very much different than the project that was proposed, because the project that was proposed had the removal of extensive affordable housing that would be replaced by luxury condos, and the agreement that was reached with the city council was that they would not remove those affordable smaller units and that they would not build those luxury condo units. Mr. Whitman, I'm trying to

UnidentifiedMayorProposed · by role3:54:14

understand how this is a council member report.

UnidentifiedUnidentified speaker 2Proposed3:54:17

And as noted, it's coming on future agendas. I would suggest, you made your statement. I made my statement. I would suggest none of your colleagues respond and leave it

UnidentifiedMayorProposed · by role3:54:24

there. Anyway, okay. Is that good? Yeah. Okay. Yes, a couple of future agenda items that we had talked about, just a few. I would like to pick up on what you suggested the other day, Mr. Whitman. So technology use at the dais as a future agenda item, not urgent. Hopefully there's some support, I'm presuming. The other is-. Let's just give Mr. Weston

UnidentifiedCity ManagerProposed · by role3:54:49

a moment to capture that. Did you catch that?

UnidentifiedMayorProposed · by role3:54:51

Please repeat.

UnidentifiedCity ManagerProposed · by role3:54:52

Use

UnidentifiedMayorProposed · by role3:54:52

of technology at the dais of computers, tablets, or phones.

UnidentifiedCity ManagerProposed · by role3:54:57

City Council policy.

UnidentifiedMayorProposed · by role3:54:58

Well, I mean, no, I don't think the issue is with training. I think the issue is having people on their phones while we're up here being communicated with, etc. That's a good conversation to have, I think. The nitrous oxide, I think, which should also come.

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:55:15

Definitely second that.

UnidentifiedMayorProposed · by role3:55:16

Yep, professional

UnidentifiedCity ManagerProposed · by role3:55:18

development. Did you catch

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:55:19

that? I

UnidentifiedMayorProposed · by role3:55:19

did. Perfect.

ElectedKim MangMayor Pro Temvoiceprint 0.753:55:20

Okay,

UnidentifiedCity ManagerProposed · by role3:55:21

so two so far. So there's gonna be four total. Okay, nitrous oxide.

UnidentifiedMayorProposed · by role3:55:26

Nitrous oxide. Number three. Then a professional development and reimbursement policy, which came up tonight, so at some point bringing that back and articulating

UnidentifiedCity ManagerProposed · by role3:55:33

that. City Council travel policy.

UnidentifiedMayorProposed · by role3:55:35

Yep. Got it. And then finally, A Community Farmers Market Interim Assistance Discussion and possible relocation.

ElectedKim MangMayor Pro Temvoiceprint 0.753:55:47

Okay.

UnidentifiedCity ManagerProposed · by role3:55:48

For the property located, Mayor? Do we? Huh? Specifically, this is the farmer's market on Thursdays, I

UnidentifiedMayorProposed · by role3:55:54

believe you're

UnidentifiedCity ManagerProposed · by role3:55:54

speaking of.

UnidentifiedMayorProposed · by role3:55:55

Correct. So when I say community, that's what I meant by that. Okay, Thursday,

UnidentifiedCity ManagerProposed · by role3:55:58

just to make sure.

ElectedLeslie RuleCouncilmembervoiceprint 0.813:55:58

So generally, we need two people to put that on, have we? That's my question.

UnidentifiedMayorProposed · by role3:56:03

Okay. I asked, yeah, Ms. Lang, if she would be my second. Okay. And the Mayor has individual power. The Mayor can also. I know, but hey, man, I told you, I'm going to try to get a second every time,

UnidentifiedUnidentified speaker 3Proposed3:56:11

yeah? And then I would like to put on the agenda like an efficiency type Thank you very much.

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3:56 – 4:0134 turns

UnidentifiedCity ManagerProposed · by role3:56:47

But would you be more interested in specifically looking at the city's building and safety contract with Wildan? Because I thought that was the request.

UnidentifiedUnidentified speaker 3Proposed3:56:58

I'd like to look at the whole picture because in the past things that were on the agenda that I voted no because to me financially it doesn't make sense. And I think if we look at the big picture

UnidentifiedCity ManagerProposed · by role3:57:09

on what Here's the concern. We're a contract city, and we could do this, but we have many, many contracts, and they range from the enormous to the very small. And so I think it's really, we need to, for instance, the Sheriff is our largest contract, and that's $4.4 million, and giving you a good This report that tells you what it would cost to create your own department or to join a joint powers is going to be time consuming. So we could do that, but if you prefer to just zero in on one particular area, that might, I can come back a lot sooner. I see this because we, as a contract city, that's really how we deliver almost all of our services.

UnidentifiedUnidentified speaker 3Proposed3:57:52

How long has it been that way? Do you know?

UnidentifiedUnidentified speaker 2Proposed3:57:54

If I could make two suggestions. One, we've been a contract city since the late 70s, for the most part. And two, the City has done previously, and some folks on the Council remember this, pretty detailed analysis of several of the issues you're already raising before Mr. Harvey's time. My suggestion would be... Yeah, we can share that with the Council. And if I could finish the point, I would also suggest we, given the resources that are involved in those assessments, it might make sense to start with a Council discussion of where to focus the conversation, rather than concept review for which areas to study, so that we don't spin our wheels

ElectedAndrew WhitmanCouncilmembervoiceprint 0.823:58:32

unnecessarily. So my suggestion would be that we start with A report on the areas where we contract out, where it would be feasible to bring them back in-house, whether that is a good idea or not, but just . .

UnidentifiedCity ManagerProposed · by role3:58:49

. I'm going to say no, let's amend it a little bit, because even that is requiring some analysis and study if I'm coming back and telling you where it is feasible. I think in general, as a policy discussion, you're going to have to give me the broad general

UnidentifiedUnidentified speaker 3Proposed3:59:02

areas.

UnidentifiedCity ManagerProposed · by role3:59:03

Right. Because I can't tell you . . . These are really all, in general, it's more feasible to do them on a contract basis, and that's why we do it that way. It's cheaper. I can tell you that. That's why cities have this model. It's more of a policy decision if you want to bring it in, in

UnidentifiedMayorProposed · by role3:59:20

most cases. But I'm hearing you say what would be easier, at least, and also practical on the staff side, would be if we knew, here's what's being contracted, generally speaking, right now, here are the general areas, like the sheriffs. Then we could at least dig into one.

ElectedLeslie RuleCouncilmembervoiceprint 0.813:59:44

Yeah, so I just want to also point out that we're still on goals and tactics. We're still on a fire policy, which has been supposedly our highest priority. I want us to keep that in mind as we because things tend to bubble up and you know, what happened, we're now going into months and months and months on the goals. And so and and we've talked about the fire policy, we've talked about

UnidentifiedCity ManagerProposed · by role4:00:12

So I would encourage all the council members to look at the working agenda because all these items that were raised, I'm not saying they're not important, but there's a probably late fall.

UnidentifiedUnidentified speaker 3Proposed4:00:20

No, and that's fine. I don't know what's

UnidentifiedCity ManagerProposed · by role4:00:21

going to

UnidentifiedUnidentified speaker 3Proposed4:00:21

happen tomorrow. It's just like, oh, when you hear all these people, let's add this, let's add that. We better put our thing in so it's not. No, I get

ElectedLeslie RuleCouncilmembervoiceprint 0.814:00:27

it. I get it. I'd like to I'd like to finish some things just just as a point. OK, thank you.

UnidentifiedUnidentified speaker 1Proposed4:00:36

Also, one more thing. Do we have a joint meeting scheduled for with Parks and Rec?

UnidentifiedCity ManagerProposed · by role4:00:41

I think the Arts Commission is our next

UnidentifiedUnidentified speaker 1Proposed4:00:43

one,

UnidentifiedMayorProposed · by role4:00:44

but that it's coming.

UnidentifiedUnidentified speaker 1Proposed4:00:45

OK, great. Is that right,

UnidentifiedCity ManagerProposed · by role4:00:47

Weston?

ElectedKim MangMayor Pro Temvoiceprint 0.754:00:48

It's not scheduled yet. It's in the fourth quarter of the year. OK. OK, great. Mayor Pro Tem is correct. And we'll I'll work with city manager to get that on the working agenda. Thank

UnidentifiedCity ManagerProposed · by role4:00:56

you.

ElectedKim MangMayor Pro Temvoiceprint 0.754:00:57

It

UnidentifiedCity ManagerProposed · by role4:00:57

says it wasn't. I'm showing. Arts Commission

UnidentifiedMayorProposed · by role4:01:03

is the ninth,

UnidentifiedCity ManagerProposed · by role4:01:03

I

UnidentifiedMayorProposed · by role4:01:04

believe,

UnidentifiedCity ManagerProposed · by role4:01:04

the ninth of September.

UnidentifiedMayorProposed · by role4:01:05

Yeah. Arts Commission is parks and parks is fourth quarter parks.

UnidentifiedCity ManagerProposed · by role4:01:10

Okay, I must be looking at an old version of this document.

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UnidentifiedUnidentified speaker 2Proposed4:01:32

Parks, TV

UnidentifiedCity ManagerProposed · by role4:01:34

Schedule.

4:01 – 4:023 turns

UnidentifiedMayorProposed · by role4:01:49

The good part is we're actually doing things on the goals, which you know, like tonight is a great example. So it's not like we're in paralysis, but we have three more big areas to still go through. So,

ElectedLeslie RuleCouncilmembervoiceprint 0.814:02:01

and I have huge for communication. So,

UnidentifiedMayorProposed · by role4:02:04

oh, I know, I get it. So I'm holding on to that. I believe it's on the 23rd or whatever. It's the next, the September after the 9th is. We'll be back at it again, and we'll keep it. No, we want to stay on it. Okay. Thank you. Thanks. All right. Meeting adjourned. Thank you. Nice work.