UnGovr Transcript
iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.Scheduled start 6:00 PM · clock-time estimates pending review
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Hello everyone. I'm calling to order the Historic Preservation Commission's regular meeting on Thursday, August 13th 2026 at 6 p.m. Public participation is encouraged. The meetings are conducted in a hybrid model providing both in-person attendance and virtual public comment via the Zoom link below. Virtual attendance via Zoom is the only way to remotely provide public comment. Pre-registration is not required for public comment via Zoom. Instead, Zoom participants will utilize the hand raise function to indicate their desire to speak on an item. The meeting is also live streamed on YouTube and on Spectrum Channel 10.
Roll call please?
Roll call, called by Weston Montgomery
Show transcript
Agenda Discussionitems moved / continued / pulled, click to expand
Do we have an approval of the agenda?
I move approval.
OK, and second? All second. Can we have a roll call? Or do we need a roll call on this? All in favor? Aye. Any opposed? And now we are reminding everybody about public communications. This is the time set aside during the meeting for members of the public to address this legislative body on items of city business other than what is scheduled on the agenda. Matters raised at this time may be briefly discussed by members of this body and will generally be referred to staff or placed on a subsequent agenda. Under state law, other than for emergency items no action can be taken. Do we have anybody in the audience? Or online that would like to speak with something that's not on our agenda?
Yes? Is it- so is there an item that you are-
Okay
Yes. Maura's going to go get them.
Hello, my name is Jill Dolan. I'm a resident of Ojai. I am a historian. I am an actress and I'm community volunteer. And I want to say thank you to the people on this commission for the work you do in the time you put it in And on the other commissions as well, I was dismayed to read the opinion essay by the editor of the paper last week kind of snarkily referring to both the Historic Preservation Commission and the Planning Commission.
I don't know if she was just trying to get a rise out of people or what, but it was an opinion piece, not a factual piece. And I want this panel to know that I appreciate you and I think a lot of people appreciate you. You're not just sort of gadflies off in the wilderness somewhere. I was a member of this commission many years ago. I know that it's not easy. I know you take it seriously, and I thought the comments in the paper were inappropriate, and so I just wanted to say, I
like you. All right. Thank you. Thank you so much. Okay. Anybody online?
No.
Sure. Not more like that. That was really nice. Can we have a museum report, Brian?
Okay, we have a new exhibit that has just gone up. It's being reframed as probably as we're sitting here by Wendy and Roger and their crew, and that is the annual Ojai Studio Artist Show. And there are a lot of paintings, a lot of wonderful colors. So it will be opening soon probably in the next week and so I encourage everybody to come out and attend it. Again very beautiful show all throughout the galleries. So thank you for that.
So now we go to the
consent calendar. We have our minutes from the meeting of July 9th. Do we have any changes anyone sees on anything?
Chair, I have a question.
Yes.
So last month when we got to Talking, and it's in the minutes. July 9th, 2026 page two of four under item number 10 on fast track process for historic landmarking for individual property owners interested in landmarking Mills Act. When we got to that part I looked at our staff person and she looked at me and said well that's pretty much up to you guys. Did it run out of time?
Oh, OK. And so it says the report was received and filed and then I turned to the chair. And I don't really think there was a report that eventually came forward on fast-tracking the process.
0:05 – 0:1116 turns
I'm sorry, which item are you talking about right now? The
annual historic reports or the- So one of the- I didn't have a correction on the minutes but now I do. Every page says two of four which is why Brian says it's two of four but it's not so it's actually just if you look at item 10, whatever item ten is.
Yeah that last line says the report was received and filed and I don't think there was a report.
There really wasn't a report though.
That's all I had. OK, thank you. You're welcome. We'll omit that from the minutes.
OK. So besides that and the numbering, does anyone else have any changes? No? Anyone want to make a motion to approve the minutes?
I'll move to approve the minutes. I'll second that.
And Brian is seconding it. OK. Can we have a roll call? Mason?
Yes. Akins? Yes. Sims? Yes. McCattin? Yes Walker?
Here,
I mean
yes.
Passaccia?
Yes
All right thank you now we're on to item two can we have the staff report
Yes, thank you Chair. For the record my name is Lucas Seibert Community Development Director here for the City of Ojai. The item you have before you tonight is a discussion item and really an opportunity to provide comments to the Planning Commission. And what I have here is I'm going to set the table for the discussion. Ginger Anderson who's online, who is going to go through a presentation very similar to what she had put together so it gives you guys kind of the context of the project that's moving forward in the process.
And then we can certainly have some dialogue and then looking forward to the comments from this body. Just to give you some context of this, this is a project at 107 North Ventura Street. It is a project that first came forward as a concept review before the Planning Commission in 2024. During that concept review, The commission, not acting as a member of the Historic Preservation Commission, provided some very noteworthy comments. Those comments were taken back and reviewed by the applicant at the time, as well as staff, and we determined that there was a need for a historic resources report to be put together.
In 2025, that report was put together by ARG which is a part of this packet for your review and comment for tonight. And during that time, it was determined that that report would flow through staff or through the city versus to the applicant. The reason for that was instead of having it go through the applicant, not saying we wouldn't trust them but there was always Any time that we have reports going through a developer, there's always the idea that there's a need for peer review. To take that peer review out of it, having it reviewed instead and processed at staff level seemed like the appropriate mechanism here. Now you may be asking yourself Who's paying for that? It's still the applicant that pays for it. We took the information in, the fees that went along with that and from that was born this report that is before you tonight for comment.
The triggering mechanism for this body reviewing it, because it is not a landmark site. It is not within a historic district, a locally designated historic district. So because of that the triggering mechanism is actually born within your code, your Historic Preservation Code and I believe its subsection O of your code. So within that it gives authorization either through city council or through the planning commission To defer items such as this and you've seen items in the past, not necessarily historic preservation or historic resources reports in the past. But certainly this one is meriting some comments before this body for consideration before it goes back to the Planning Commission for their review and then the project as a whole is required to be reviewed, and then final determination made by City Council at a later date.
So with that, before I have Ginger speak and I do believe that we have Evan on with ARG as well. I see her there and I just want to give you the framework by which, because Ginger's going to talk about the project just as a whole. I kind of want to talk about the nuts and bolts of the project so it requires a number of different applications. Because the use is being proposed to be changed and they're looking to change the zone, the whole project has to receive a final review. And the triggering mechanism for that is a zone change. A zone change cannot be done by this body, by Planning Commission. It requires City Council authority through an ordinance. So that's the reason why that piece is going to City Council because The project as a whole is being reviewed and considered.
The whole project, including the HRR goes to City Council for final determination. So that's why you're here. And we're certainly looking forward to your comments in regard to the HRR and then hearing from Planning Commission based on what what we hear from you tonight. So planning commission is scheduled for next week and then a subsequent meeting before city council likely the second meeting or the first meeting in October
0:11 – 0:2422 turns
Do we
have any questions for staff? Yes, Commissioner Eakins.
Yeah I have a question on this so a few years ago the process took place Historic Resources Report essentially was put together it's April 2nd 2025 And then it sounded like you said that the Planning Commission basically put it on hold. And that's why we're not seeing it until now, because the question I'm getting is, why is this popping up now when there are reports that are a couple of years ago? I asked the applicant and he said, I have no clue.
Yeah, so it was in a draft format from 2025 until recently. So here's the interesting thing about how this works because subsection O requires the Planning Commission or City Council to defer items back to this body for comment. The final version of that report wasn't ready until recently Having a conversation with Evan and ARG got us to a final format where it was in a draft format for the better part of probably a year.
The reason for that is because the overall project was in a draft format, meaning we had incomplete items that needed to be completed before we could take it Planning Commission, and then City Council eventually.
OK. Yeah, I just wanted to get that clarified because again comments are popping up that basically to the degree we're out there hunting for ways to impede something. And in fact, we're sitting here waiting to review something.
Sure, and just so you know the way in which the code is currently written it does require either the city council or the planning commission to defer those items. Because this isn't a landmark site or within a locally designated district, it doesn't have those same triggering mechanisms as either minor work permit or major work permit for review.
Yes, I would like to differ on the point of section O which is about Review proposed amendments etc. So this paragraph is about other duties of the HPC that have to do with reviews of Various projects that might come in and it's divided into two parts The first part has to do with landmark properties and proposed landmark properties And then the second sentence is about all other projects that involve design review permits. And so the first sentence says, at the request of the Council or Planning Commission review proposed zoning amendments applications for permits or applications for zoning variances that affect Proposed or designated landmarks and historic districts.
Okay That's one thought and then the second part of that is review and comment within 30 days For any For the public record of any and all historic resources reports prepared for any other project required a design review permit, conditional use permit and development agreement zoning code permit. And I was part of the committee, as was Brian, that went through the code and tried to clarify and come up with suggestions.
And what we discussed was the fact that a lot of times these historic resources reports are incomplete or they're not correct. They need to be vetted. And they not only need to be vetted factually But also in terms of the local culture and the local feelings about historic buildings. And we are a commission that represents the public, and so it was important, we felt, to get something in there that would allow the HPC to review and to comment on any historic resource report that comes in because As you know, the consultant is not the ultimate authority on whether a project has a significant impact on a building. That rests with the city, okay? And that's including you and including the planning commission and historic but you can't just take...and I've read so much about this, you can't just take what a historic consultant says in their report as the authority.
And this gives the opportunity not only for the Historic Preservation Commission, but also the general public to come because a lot of times we might not know all the facts and somebody in the audience steps up and says you know my grandmother lived there and here's Here's what she has to say, and so the legal I think definition is the fair argument test. Which is that if a case can be made that a building could be historic then it needs to go on for further study. And this really gives the public an opportunity to participate which is really the whole purpose of CEQA is not to have the decisions made in a back room or by a consultant, but to be made at a public forum.
So I really hope that we can meet maybe with the city attorney and if that's not clear which I think it is clear, maybe figure out a way that we can reword it so it is clear because I really think that it's important That we vet any historic resource report that comes in and that was the conclusion in 2019 when this was written.
That is, there's some overlap there. This is item seven that we're going to be talking about our ad hoc that we worked with city council to come up with exactly what are not just what the words are but what do they mean and are we all agreeing on what they mean?
I was
gonna say if I could respond, I get where you're coming from and I heard that from the planning commission last week Here's the thing, in the seven years plus that I've been here this is the first time that I've heard of that specific section being taken in that context. So there's an intent and an understanding of what maybe Commissioner Aikens as well as Commissioner Walker had worked towards in 2019 That's not the way in which I had been prepped on how we were evaluating that. Now, obviously there's different ways in which to interpret it and then to move forward on it. And I know your understanding is pretty clear because you were the author of it, right? You're the one that both of you worked tirelessly to bring that forward to city council in 2019.
I was well aware of that effort, it was a fairly robust effort. Obviously it happened after or before I was here so we were taking that over, I was taking that over through our department. So- Yeah. I get where you're coming from. I do think and this gets to some of the items that the city attorney had brought forward for City Council consideration. One of those items is in fact the historic preservation law and taking a look at that and providing some clarity on it. So I think those different pieces that we're teasing out here, the one you just mentioned right now that we're talking about tonight in terms of process and procedure, I agree needs to be teased out because I'm looking at it and in the seven years I've been here Aside from hearing from last Wednesday, I was pretty confident in the way in which I was interpreting it.
So I'm hearing a different way in which to interpret it, which is, it happens. But I need a code that's clear.
Exactly.
And
that will be
helpful.
Has there ever been a time when an HRR came before you that wasn't put before the HPC or is this the first time?
In the seven years, I can't think of a time because... So maybe it never came up before. Well, okay so maybe it hasn't. I can think of an example where it's come up distinctly but I know I've vetted through that question before.
And I think one of the reasons it says 30 days is because we really recognize the need for these to come before us quickly, you know at the beginning of the process and still instead of as an afterthought. Because once it's gone for two years like this project has and then all of a sudden this pops up at the end Then it makes it almost seem hard to believe that this would become an issue so late. So, it seems like the 30-day is a good deal because then we can do that work, we can clear it or suggest changes to mitigate or whatever and then they can be on their way with their architect
And then, yes. I was just a little dismayed in watching the planning commission that they didn't even want it to come here and neither did the woman from Bronstein. They saw no need for it to come here and there was quite a bit of tension you know and finally okay if you can get it back real fast what do they need to see it for? So I just We want to be a friendly body and get in there, and we don't want to stop progress. But if we can't see it legally, you know what I'm saying? They really shouldn't be saying we have no right to see it.
You get what I mean.
I see where you're coming from there. And I think you were hearing some of the opinions from the commission in terms of process and procedures. Right.
Right, so I would like to add that whenever an HRR is contracted the HPC should be notified. It is in letter O of our functions and powers like we just discussed and it's important function to assist in the preservation and integrity of the city of Ojai and its historic resources. This HRR is dated April 2nd, 2025 and the application for conceptual review was August of 2024. So now this HRR is 17 months old and just coming to the HPC. So when historic reports come to us this late in the process it often causes frustration, expense and could be even litigation.
Having the HPC be the first stop in the process allows the HPC to educate the city and applicant of any and all reasons of concerns we might have about the property, as well as give the public a place to come and be heard. Comments back to the conceptual review phase become educational and efficient. So we have been working with the city and the council to make sure that is a top priority and goal. So I'd like to thank the planning commission for bringing this back to us tonight, even though it's out of order.
But we are working on the process which is going to be coming up in item seven, which has been a year-and-a-half long. Ad hoc with City Council to try and look at our functions and powers and say okay. We're seeing this you're seeing that Let's decide which one or some sort of middle and and then work from that so we're all speaking the same language It's not, you know different versions of the same thing. And I thank you all for giving us copies of the CEQA book so we're all looking at the same book, the same year everything is makes more sense when it's we're all looking at the same information and that's what we just want to do is get in early. We are not a deciding body. We just do comments and education but that makes more sense early on than late in the process
Well, from a CEQA standpoint you're the first commission that I've ever heard of that's asked for the books that we use on a regular basis. So it's kind of an interesting... It's what? To ask to... You're the first commission that's ever asked for the CEQABooks that we use. All books? It's the same CEQAL book I'd been using when I was working in cities in LA so...
I've noticed we have a very – I'm very proud of the seven of us and are willing to spend a lot of our personal time and effort reading these books, taking classes, getting educated as we can so we're not just talking from a place of opinion but a place of fact and law. And so, thank you for getting us those books.
0:24 – 0:3623 turns
Yeah, these books never get thinner. I've noticed over the years they just keep getting thicker. OK so thank you. I think that's a part of setting the table which is what I was hoping to do. Now I'd like to turn it over to Ginger and I do believe Evan is on as well to answer any questions that the commission may have. But Ginger, do you have a PowerPoint presentation that you wanted to go over?
You're on mute. Ginger, we can't hear you. I can rip lip radio. We can't hear you. You're either muted or Sherry is she on mute?
Not that I can see.
You've got her off mute?
I'm guessing Ginger's
in the
top left. Is that her?
Correct.
That's Lucas.
Yep. I didn't see much in the way of lip movement.
I'm calling James, hold on.
I think it's on Ginger's end because she's off mute over here at least looks like.
How about now?
Perfect. Ah, there we go.
There we go. OK, we found one that works. All right. Hi everyone. Good evening. I'm Ginger Anderson with Brownstein. I am a land use planner not an attorney. Sorry, I couldn't be there this evening. Thank you for having us tonight. The purpose of my presentation will be to go through the total of our project what we are and are not proposing to do just to give more context where we are. So as Lucas did a great job, we came to Planning Commission in 2024 the applicant and our team spent some time getting a complete application put together so we were working on providing additional details that Lucas had asked for to be able to understand and digest the whole of the project And making certain revisions to that project. So there has been some time and then kudos to Lucas, that once we were deemed complete the time to hearing at Planning Commission was actually pretty quickly so I do appreciate that.
So I'm told I can share my screen. I hope it works. Can you see my screen? Yes, yes we can hear you. I see it thank you great all right um so i apologize this i'm just recycling my uh presentation but this is the overall project description it's going to be a spa and wellness center that functions as a component of the Hotel El Roblar there is a desire of course to continue to serve the community as they have shown to be It's going to be used primarily by hotel guests during peak hours and times, being the weekends and high seasons. And then it will be available to local residents during off-peak hours and times.
That's embedded in our project description. So there is this idea that potentially additional local Availability and capacity would be available depending on the vacancy rate at the hotel, and all of that is really driven by parking. So that's kind of a conversation for Planning Commission. But in terms of the building itself, there's going to be interior modifications to create a fitness area lobby treatment rooms and locker rooms and back-of-house areas.
The exterior improvements are rather limited. They're primarily focused to the southwest corner of the project site, and that's where we're going to remove some paving and impervious surfaces and replace that with spa-like landscaped area for respite lounging hot and cold plunge. And additional wayfinding signage to safely deliver guests from the hotel to the spa.
And then some limited amount of courtyard landscaping in front, which is meant to be more of an organic decision over time as to kind of how that looks. And I'll talk more about that in a minute. There is an existing residence on site with two parking spaces, which will remain and the parking area is proposed to remain the same as it is now as well with eight parking spaces on site along the north edge of the project.
So all of that is shown on our plans. Where this is kind of the open courtyard area. This will all stay, all this parking stays the house and this parking stays and then this area back here is where we would be the most majority of the change would occur to create a nice planting area. So From there, what we heard from Planning Commission was more questions about circulation and way in finding courtyard fencing and things like that.
And we feel we've done a good job to respond to those issues or questions. This is just more about the operations of the business. And then the courtyard landscaping and fencing at one time this was Proposed to be fenced off, and then based on feedback that we got from Craig and from others was to kind of open this up so that we created more of a visual permeability from the public right-of-way into the back courtyard. And so now what we've got is an idea to screen that somewhat but have a visually permeable barrier there with some A gate and some planting. And the purpose of all of that is because there is a need to secure this area at night and in off-business hours, so there's a little bit of a need to close that off in a certain way for that kind of security issue but trying to do that in a way that's respectful to the open courtyard.
So that's kind of what we're seeing in this elevation. This is more about the circulation and wayfinding that if you've been to the hotel I got to go recently, they're very accommodating and wonderful. And they are very helpful with wayfinding at signage and with direct guests out the front door and over to the spa using the existing Pedestrian sidewalks, this is just some of that really nice signage that's around.
And then this is the rezone piece of it which is the property is currently PL zoned which is very limited in what's allowed And probably why it's been sort of underutilized over time. And so then what the VMU zone does is opens up a lot of different types of uses. We are proposing a CUP to allow the use that we are proposing, and then this column shows you what's allowed in both zones. So I don't know if you're interested in that, the rezone but essentially I think going to create a site that is more sustainable in terms of use and contribution to the local community.
So, that's kind of my presentation. But I think what I want to highlight with that is just whether or not it qualifies for landmark designation is not something that I'm going to argue, or want to argue. It's not in my purview and nor do I think anyone should be. Really thinks that's a part of what we're talking about tonight. But I think that the takeaway is that there is no impact to the structure or the site because as you see in our project description and plans, we're really not doing much to the site.
The purpose is sort of to reuse the inside pretty up the outside and essentially leave the rest kind of as it is today. So just to show those elevations and kind of hit that point one more time, the property, the building itself has been modified over time. These are our elevations showing what it is now and then the proposed is quite minor. It's painting some wood leaving some roof area and then I'm noticing that this elevation did not get updated, but i would direct you to the elevation in my presentation as the updated set of plans that shows that visual openness here. So other than that one elevation excuse me for Clicking around so much. Other than that difference to this elevation, you can see there's really not much going on to the building.
So yeah I'm looking forward to hearing your thoughts and I'm here to answer any questions if you have any for me. Maybe they're for Evan, I'm not sure but
thank
you.
Let's open public comment first. Do we have any public comment on this item? No. Abbott Online?
No.
OK, does anybody have questions for the applicant? I'm going to close the public hearing then or
public comment period. Sorry.
Yes, I'm closing public comment. Commissioner Eakins.
Just wanted to clarify one thing and I mentioned it to you when I talked earlier, I think we're taking some type of action on this minor or not. I did go on a tour yesterday and so I was taken around the grounds by Sean from across the street Showing the different areas it was. And I've watched the changes over the years because, you know, I'm on the museum board but one of the things I do is I want to lay out so you have the back corner that they're talking about doing something there That back corner abuts the back of the museum, where the museum collections is. So there's no one there, no noise there if there's any noise on this side or any disturbance at all it's not going to affect the museum. The other people that are right in front of it and there's quite a distance between them as the mob shop and so I really enjoyed the tour.
I did get to peek into that large building and was shown the hopscotch courts that were still on the cement inside there, and so if you can imagine opening this up to families, to individuals instead of it just staying there dormant, it was very impressive.
Thank you. Anyone else?
0:36 – 0:4912 turns
I just think that the spa situation and all of it really goes well with what it used to be when it was World University. It all sort of ties in with the spirituality and all of that, but I think will be brought into this facility with the yoga and with the meditation and with the quietness a little different than when it was a police station or city hall or... What other things was it?
Chamber
of Commerce?
Yes.
Yeah. Are you done? Yep. Commissioner Walker?
Yes, I'd like to reiterate what already been said. I really appreciate what they're doing with this building and I appreciate everything they've done to try to accommodate. I do have some comments that I've thought carefully about but I wanted to write them out because I wanted to make sure that they got to the Planning Commission as I intended them to Tonight we are reviewing the Historic Resources Report for 107 North Ventura Street, the former World University campus. The Planning Commission requested this review but it is also part of this commission's responsibility under the Ojai Municipal Code to review and comment on any and all historic resources reports prepared for development projects other than landmarks. I think that responsibility is especially important here About a year and a half ago, the El Roblar owners announced plans to repurpose the former World University campus as a health spa.
Early plans contemplated substantial changes to the design of the building. As you may recall they said they wanted to mimic the design of the El Roblar Hotel. More recently, the applicants have submitted plans that retain much of the historic mid-century design with some notable modifications. What we did not know during much of that discussion was that a historic resources report had already been prepared and submitted to the city 15 months ago.
It is also written in City Code that planning department must notify the HPC when they discover a potentially historic property, which was not done. During this time, in fact the property was repeatedly described as not historic. Yet when the report was finally released its conclusion was essentially the opposite. The property is historically significant and eligible for designation as both a city of Ojai landmark and for listing in the California Register of Historic Resources. This is an important finding and one that should have been part of the public review process much earlier.
Historic resource reports are prepared by qualified consultants to help cities meet their responsibilities under CEQA. They provide professional analysis and substantial evidence, however they do not replace the judgment of the local agency. This distinction matters because consultants can make mistakes, research can be incomplete and reasonable professionals can disagree about significance or impacts.
Local commissions also bring knowledge of Ojai's history, setting and community character that an outside consultant may not possess. Ojai has officially taken a protective approach towards historic resources The city's initial assessment study guidelines state that Ojai intends to maintain a low threshold for determining whether environmental review is warranted in order to provide the fullest possible protection to the environment. That philosophy is important. The question should not simply be whether after alterations, enough historic integrity remains for the property to continue qualifying for the California Register. A historic resource can remain eligible even after an inappropriate alteration. That does not make that alteration insignificant or unacceptable.
And just think if the wall around the museum were eliminated, that wouldn't mean it wasn't eligible to be a landmark anymore but it wouldn't be something we would approve because that really does provide the setting for the landmark. The central issue for the Planning Commission is the proposed barrier along the Ventura Street side of the property, originally shown as a seven-foot wooden fence and now redesigned as a planter with tall hedge.
The Historic Resources Report itself identifies two important character defining features, the campus' U-shaped plan facing Ventura Street and its central open courtyard Yet, the proposed barrier would visually close the open end of that U-shaped plan and substantially screen the very courtyard the report identifies as an important historic feature. That is difficult to reconcile. The relationship between the buildings, the courtyard, and Ventura Street is part of how this building has historically been experienced by the public.
A six or seven foot visual barrier across the primary elevation would significantly change that relationship, and yet the report says that it wouldn't change it at all. This fact does not automatically mean the project cannot be approved as submitted. It means the impact should be clearly acknowledged, considered and mitigated where reasonably possible. I appreciate the applicant's decision to replace the solid fence with landscaping and a planter. That is an improvement, but a tall hedge remains a visual barrier. A lower treatment perhaps approximately three feet Could provide separation and landscaping while preserving the visual relationship between the courtyard, the U-shaped campus and Ventura Street. Ultimately this design decision belongs to the planning commission.
And we all are limited to a three foot fence at the front of our houses to provide security so that there is some kind or four foot. So I don't think it's unreasonable to ask that a three foot, that would allow visual connection with what is really one of the central character defining features of the property. There was also a larger procedural lesson here. The report existed for approximately 15 months without review by the Historic Preservation Commission and apparently without being brought to the Planning Commission's attention. During that period, the property historic status was inaccurately represented to the public record There were many debates at those planning commission meetings where people debated whether or not it was historic, and yet now we know that it's confirmed that it definitely is historic.
Historic review is most useful when it occurs early while designs can still be adjusted not after major decisions have already been made. The report provides substantial evidence that the former World University property is historically significant and eligible for both local designation and California register. I believe we should accept that fundamental conclusion.
But I also believe the planning commission should work with the applicant to preserve one of the property's most important character defining relationships. The open courtyard and U-shaped campus as they face Ventura Street, the property's primary public elevation. This would protect an important part of Ojai's history while still allowing this property to enter a productive new chapter. Thank you.
Anyone else have anything they want to add.
I have something I want to add. I do really like what I read about in the packet about the project and it seems like it'll be well done. I mean, in spite of some of our differences with the El Roblar when that was first presented to the HPC Some time ago, the owners of that property have certainly proven themselves to have great taste. And I think that they'll bring that to this project. Also in reading the historic report because I had experience as a teenager both being called into the police station that was there at that time But also, I was in a trial there in the large room at the west end of that campus there.
I believe it was satellite of Ventura Superior Court and Judge Richard Love presided there. He lived like a block away But there was a court there in the late 60s and early 70s, at least. And that is completely missing from the history or the historic report. So I just wanted to add that for the record.
And that's another reason that it's important that an HRR goes into record at an HPC meeting. It has its proper place in history, so when somebody in the future wants to go back and look at this then it's in the right place. They don't have to go well maybe it was at this meeting or maybe it was at that meeting. And then having historians and commissioners weigh in, it all is in the right place. So I appreciate that. It also proves
that it doesn't have to be a structure to be worthy of coming to the HPC because this on its own, I believe as having been World University Place in the New Age spirituality movement would have on its own Is that yeah. Yeah would have made it a Historic resource not just because it has a building associated with it so we would have missed that So I think it's that was a great report, I think except it's missing a
It really did play a big part in Ojai's history, you know. I think everyone knows that the alternate New Age spirituality going all the way back to 1922 when Krishnamurti arrived has really been an identifying part of this community and We don't really have any elements of that within the city limits. They're mostly on the outskirts, like at Krotona or the Krishnamurti Foundation or Meditation Mount or Mayor Mount. These organizations and their buildings are not in the city but here you have right in the heart of the city this wonderful university that really played a role not just in Ojai but also in the state of taking these New Age spiritual practices and making them into academic subjects. Now it's pretty common to go to a university and take a class in yoga or take a class in holistic health or something like that, but that wasn't the case back in the mid-70s so this was really a pioneering effort by Mr.
and Mrs. Reyes and they just did a wonderful job Back in those days, I remember Susa Francina was one of the instructors there of yoga. And it's kind of a testament to Ojai that she became a city council person and it's really had an impact on the city to have had that organization here for all those years.
Would it qualify as a national in a few more years?
Well, yeah. It said in the report that it was really qualified to be on the National Register. It's just that its period of significance overlaps the 50 years that the federal government picks is how far back you have to go. So in a few years when it passes that 50-year mark then it would be eligible for the National Register
0:49 – 0:5411 turns
So I agree with Loran as far as it's very fitting to what it was and what it's going to be. I do think that one of the things we want businesses to be is successful, and if we can help do that without thinking about the building. Like if you were changing the U-shape I think that we might push harder. But, I'm really okay with the fence because there was once a fence and even the bullet. I don't know how anybody else feels about it because it could be moved. It could be taken out at a later date and once you're inside there you are experiencing that courtyard feeling And I do want to understand that it's a spa, so you want to have that privacy. If somebody is walking from one treatment room to another in a robe, I think that should be accounted for.
You're not putting a wall there that's permanent. Diffusing it so people walking by won't you know there be privacy? So I don't I don't really have a problem with that. Um, I would like to say That you the the applicant bought this property I think in 2024 which means that They probably are paying higher property taxes than if they had bought it a long time ago. And so, if they wanted to come back to us and to Landmark and they wanted to talk about Mills Act that I think we would be really receptive of that.
Yeah. Anybody else?
If I could, Chair. I do believe Evan has her hand raised and she wanted to respond to some of the pieces.
OK? Let's do that.
OK.
Evan, we can't hear you.
Hi. Yes. Thank you. Good evening commissioners. My name is Evan St. Charles, I'm an Associate Principal with Architectural Resources Group as you know the preparer of the HRR. I just wanted to make a few clarifications in terms of our identification of character defining features of the property just maybe to provide a little bit of context. So when we did identify the central open courtyard as a character defining feature, that was primarily intended to be open as an open air. Not necessarily that it was to remain open to the street. For instance, if you were adding square footage or completely infilling that courtyard, that would be considered obviously an impact to that character defining feature. But adding a landscape buffer or even a fence, as mentioned by one of the commissioners, is a temporary or reversible change that would not impact the U-shaped floor plan of the building in any significant way.
Or in any way it would not impact the floor plan of the building or its ability to convey its historic significance which As you know, in the HRR we did not find the building eligible for its architectural merit. It's really based off of its association with World University so those physical features are not as heavily weighed as the fact that this building was a spiritual place and it's reasons for significance are tied to that association as opposed to its architecture and built physical fabric
Any comments? No. Does anybody else happen to want to weigh in on defenses or anything? Thank you, Evan. No? OK.
Move on.
I guess we're done. Are we done?
Wait, wait! Oh, I'm sorry. So sorry. This is Ginger again. Because the Planning Commission wanted comments and I heard a comment about not having any real Care about whether there was a fence there or not. And then another member who said they did want to fence I want to, I guess what You know, Planning Commission won't know what to do with that. We had a commission that one person said one thing and one person said another and there didn't really seem to be much other than you know that this was a good project which I appreciate and I'm not trying to stop you from that but could we get some better direction on what's going on with the fence? I mean I know the client is open to adjusting what they have proposed now is that landscape barrier and does have an interest in getting that closed off at night.
There has been issues with a homeless aspect to it, and you know skateboarding and things like that so can we get... Can
we start just from one side and work our way? Can we start with Commissioner Neeson?
0:55 – 1:0014 turns
Okay, I would say based on the fact that the significance of the property is largely derived from its association with spirituality and not with the actual architecture. I'm okay with the fence or plants as well. Commissioner Akins?
So when I met over there, we met on the east side of the building right there where the opening is for the horseshoe shape area. There are the very large pots there that have Wonderful, healthy plants that are growing there. If they fill that area, if you're walking, you can walk into those. But they're somewhat protective. They're beautiful to see. And I understand what the chair is saying about being able to run in your towel from one side to the other without the guy on that second balcony looking.
But I just think the way, and I know I talked to Jeremy about this when we were setting up the tour. I know that he had talked to Craig about that area. I just think that it's so beautiful, the way it's set up. And it's not a pushback, involving type thing because it's not really a place where you're going to go and picnic or doing something like that. It's just a nice, close comfortable location where you could sit and just meditate or in between appointments enjoy it.
So I would go no fence.
Sorry what was that? No fence?
But, so you're thinking plants have been no fence or?
Well the plants yes. Fence no.
Okay
I'm torn. I think that you can do a nice planting area there if you allow the plants to be more than three or four feet. I don't have a problem with them being eight or nine feet, and I think in landscape you can put some sort of a fencing in there that would essentially be hidden amongst those, the hedge, that would make it secure. I would investigate that.
I know it has to be secure. You can't leave it open or it'll be a real problem in this community People will love going in there when it's closed and I don't think the police department wants to deal with that So it needs to be secure, but I think that you can do it with plants Not necessarily a fence. And if you put a fence there, then it needs to be an open fence. And so if you do an open fence, why put a fence at all? That's my opinion.
Commissioner Misaki?
Well, I'm not a designer per se but having watched the operation across the street at the El Roblar that I mean they've done some creative things with fencing and walls and so on over there. You know, maybe they could figure out what they could do with perhaps a combination of plants that don't act as a complete screen but something that allows some character to that edge while allowing people to look in there.
And I certainly get having some kind of a fence there, but for example they have a wall near their swimming pool that has little square openings in it that allows you to kind of look in there. But you have to really crane to look and that's an interesting creative solution to something Because it allows the passerby to look through at the pool, but at the same time providing privacy somehow. So maybe they could come up with something unique that way because they do seem to think about things and come up with good answers.
Oh, there you go. It needs to breathe. Do you know what I mean by that? The space needs to breathe because it is a space of spirituality and from the history. It needs to breathe. That sounds silly maybe but... Sounds very new-agey of you. Well, I've been here a lot of years.
Okay, I think that's everything. Does that suffice for you? Is that good? No voice again, I don't think.
Yeah. Oh you did? No, I think that's good. If I could summarize that we're good with plants and some sort of fence because the majority is okay with plants and some kind of fence for security but it has to be an open breathable fence
I just think that it's such a beautiful view in through there, that the more visibility you can provide the better. I think the museum has a wonderful fence around wall around it and it serves the purpose of providing security in there so I think there is something they could do with that to allow the public to see the beautiful buildings and yet provide the security.
Okay thank you.
Thank you Are we done? Yes. Okay, I'm gonna go on to the next item It's
1:00 – 1:0723 turns
in here somewhere
The next item is item number three And this is regarding the annual 2026 historic preservation award and at the july 9th meeting the commission Discussed potential nominees and selected candidates to consider as recipients for the annual award and also a lifetime achievement award And if this was based on specific Criteria, and at that meeting Commissioner Akins Nominated Wendy Barker Commissioner Basasha drew Mashburn Commissioner Walker Brady Han Commissioner Walker Jim and Rob's and Commissioner Walker Brett Bradigan So the biographies are in your packet for review and discussion.
And tonight you may select your nominees and request staff to draft a resolution for the Commission to adopt, and then for the Council to ratify direction. I thought I had aired, but I did not when it came to one of the nominees from last month's meeting. So with that, I'm going to open it to you to discuss your nominations and then make a determination, of course based on the criteria that was provided in your packet at the last meeting.
Do we have any questions for staff? Do we have any public comment?
No. Okay, then we're closing
public comment?
You know what? I know you don't have a public comment but I will say that we received several comments in favor of Brady Han? Yes. Yes. Brady. Yes so four comments all regarding the same person
Thank you.
Anybody?
So Chair, comment on that? Yes, Commissioner Aiken. Having camped out at the museum there for a while, Wendy's been there I think 11 or 12 years. We snatched her from Escondido where she had been sometime before that is the one that's primarily responsible in working with exhibits committee for putting exhibits together And worked with Brady Hahn on the exhibit that Brady did, which was fabulous to me. It was translated both into English and Spanish, which is enjoyable.
We we have done oral history interviews on individuals going back 10 or 15 years. And so what they had set up was a table down the middle of it and somebody in a name, and so somebody could pick up It's like party lines for those of us that actually knew what a party line was. You could pick up the phone and you could actually listen to the conversation going, like I could listen myself talking to someone who had passed away 10 years ago. So, a lot of good thought went into this and getting Wendy and Roger putting it all together made for just a fabulous example of as it says talking about the women of Ojai going all the way back to the very early days. And so I'm very happy with with the nomination of Brady Hahn and nomination of Wendy Barker, having seen the work that they've done over this past year firsthand.
I have just a question. How long has Wendy been at the museum? Do you
know? Eleven years, I think.
Do you think that it should be lifetime or annual? Because every year she has provided so many valuable resources for this commission. Or do you think that's like down the road?
She's too young to be.
Down the road but it has been multiple years usually annual is like they did this Yes contribution during you know, so I don't I don't know. I'm just asked I mean we could do annual this year and then down there I mean like Craig got an annual and then eventually a lifetime because you are older
And the lifetime in your packet on page two of to the top paragraph The last sentence is that the Lifetime Achievement Award will be granted only In its underlined in extraordinary circumstances
Got it, so maybe a few more years.
No, you know I like that and I appreciate that. And if you don't mind, you know, I'd be happy to pass that along but I think in Wendy's case this is something that she's currently doing. I think she will continue to have fabulous examples again working with the community Ojai studio artists when I walked in and saw all of the paintings that were being put together It was just amazing and enjoyable. I looked at the last exhibit she did, which were world-renowned artists in many cases.
And in there and the people brought to the museum from distances. It would be great for her to get the recognition now. Kind of maybe helps her along the way, but I don't think we're done seeing good stuff from Wendy. But thank you very much for that.
And also, I would like to add that we meet every week for our historic sign project and it's at the museum. She always comes in and offers as a museum professional who knows about putting on exhibits she offers her input but doesn't run the thing or anything but she is very helpful in the process so... I think we should just approve them all.
I'm good with that. You want to go through one by one? Or does anybody have any problem or think it's better that we just keep it down to a couple? I mean, I'm fine with four and one. It's up to everybody.
Are you open to a motion?
Yeah.
OK. I would move in conjunction with my fellow commissioner that we approve all five of those individuals.
Anybody want to second that?
1:07 – 1:1325 turns
I'll second it.
Can
we get a roll call?
Neeson?
Yes. Aikens? Yes. Sims? Yes McCattin? Yes Walker? Yes Passaccia?
Yes
All right we're on number item number four which is the Ventura and Ojai Valley Railroad Heritage Trail
Yes, as I mentioned we. Want
to see if you have a staff report first?
Oh sorry.
That's OK. You're pretty much just going to, I mean, you will just be jumping in in a second. All I was going to say was that at the last meeting. Wait before you. Go
ahead. I've got to make my leave. I've got to pick up a kid from a sporting event but I will continue listening online just so that you guys, because I know you were talking about seven. I know you had mentioned that you wanted me to listen and so I would be listening in.
Come back again.
No, she said come back at the end.
No I said come back again.
Oh, oh, I'm sorry. Another time. Sorry. OK so item number four is yes, the Ventura and Ojai Valley Railroad Heritage Trail. And I was just going to open it up for you Commissioner Walker stating that on July 9th you brought in an example of a design for the Nordhoff and Ojai train depot sign That was absolutely beautiful, and tonight you're going to provide a further update. So I'm handing it over to you.
Actually we have public comment. We have Jill Dolan.
Hello. Well, it just turns out that I used to work for the City of Ventura and in 1999 I was given a task by the Public Works Commission or office, whatever they were, to plan the opening event of the lower portion of the Ventura River Trail and I thought you know Maybe you'd like some ephemera from that event. We had a lovely, very expensive—they spent the money—invitation. We had an eye-attended kind of thing and a map of the whole thing and some other announcements. What year did you say that was? 1999. I was there.
Pardon me. That was just the lower portion, so that connected to here and the image that is over the counter in Jim and Rob's of the train, I created that for the opening and it was on the site. We got somebody to donate a bicycle that a kid, actually an adult wanted They saw this poor little kid who only won 10 shoes and he swapped. Anyway, I thought maybe you'd like this for your
collection. That
would be
great. Thank you.
Thank you so much.
All right.
Wait, do we have any public comment online? No. I'm going to close public comment now, Craig.
Yes, so the project started with the county and I think it was 1982. They bought up the right-of-way and the upper portion from Foster Park to Ojai was finished in 1989. And then the lower part was finished in 1999 making it really a pioneering rails-to-trails project. It was one of the first of these and it's really been successful Our commission, our committee to create the signs has been meeting regularly every week even though during the summer we've had a lot of absences because of work and because of people going on vacations like myself so it's sort of slowed us down a bit.
I would like to report that we have access to the photographs and materials from the Ventura County Museum, and they're co-sponsoring the project with the Ojai Museum. And they wanted to see the example of the first one before they kind of agreed to the whole thing. And I heard back from them and they said they were very happy with what they saw. They thought it was beautiful And they're completely on board. So, our plan is to work on the section from Ojai down to Foster Park and then we'll work with the people from Ventura to hopefully continue it down to the beach.
So with the long turnaround time from the company that makes the signs, I'm not really sure if we'll be able to have the first four done by Ojai Day. We're trying but it might be and have to be later but we just have to work as fast as we can and we're at the mercy of a lot of different factors so But things are going along. We have the first sign completely done, which is the depot sign and we're almost finished with two other signs, the Ojai Jail and the Matelaha Station down at Rotary Park.
And then we're beginning to work on the Libbey Park sign so hopefully we'll get those four done, get them That's it.
1:13 – 1:1817 turns
OK, I'd like to add that I was lucky enough to have Rick and Craig both out of town last week. And so I got to go and see the jail one. And it was just very beautiful, nice group of people working really hard to make these look lovely. Yeah, I mean, I can't believe the quality of the images. They're just beautiful, really, really nice. There was one thing I had asked there, and I'm just going to ask you, Maura.
I want to make sure that if there's a list running with Public Works of getting actually into the ground, that we're on that list for those first four? That they know about it, that they know it's coming down the pipeline?
So
I know that
you spoke with the Public Works director
We did
speak with
Lindy and she knows about it.
Okay, well I'll touch base with them.
Okay
Great and whenever there's some actual timing We'll coordinate
okay. Thank you.
Thank you anyone else? Okay Going on to item number five which is the historic resource Inventory survey update do we have a staff report?
Yes, again back to the last meeting. Commissioner Walker reported that HRG was conducting research. One place was at the Ojai Valley Museum researching archives and the consultant is on track to deliver a preliminary draft of the contact statement and I'm going to hand this over again to Commissioner Walker
We can just do it. Do we have any public comment anything online? Nope, okay And I'm closing public comment and
okay well, I spoke to see on Winship who was in charge of writing up the The context statement and they're finishing that up They sent me a preliminary draft which they marked for internal use only don't let anybody else see it So I didn't have it put into this Packet, but they said if anybody on the Commission wants to review it and provide input that they're welcome to do that so if there's anybody on here that would like to Take a look at it and provide comments though. They need the comments by the end of the month hopefully So and it's a huge file. I don't know if you have a Dropbox or something that we could put the file in and so people could get it out of your Dropbox because it's like 173 megabytes, and I can't send things email
Okay, I'll work with staff on that on how to how to send that out
But anyway, if you're interested in looking it over. They've really done a good job and they've done an amazing job of taking the original work by San Buena Ventura and incorporating it into the update, the new work that they're doing but then plus they're adding a lot of other information and this context statement kind of puts the whole history of Ojai, divides it up into themes, into sub-themes And it's really important because then in the future when you're looking at a property to see if it's historic, you'll have some context in which to make those determinations. So and they're very good. It's just amazing what they've been doing.
Anyway, that phase of it about 75% of the context statement is done. And then as they go through and actually survey the buildings out there and the various properties then they'll take what they learned from the survey and finish up the context statement because there will be stuff they learn while they go through and actually look at the buildings. So the next step that we'll start in about a week or so is the actual fieldwork survey, and they'll be coming to Ojai I believe to start on August 24th. And the first step is to do a reconnaissance survey where it's just on Street View and they go on Street View and they look at each property and they make notes and compile a database of information And then once they get that, then they'll go back for the second view which is they'll take that list and they'll research the buildings a little more to come up with the final determination.
So they say that they're on track with the schedule and everything is working fine and they're looking forward to coming up to Ojai and actually getting in the field and looking at the buildings.
1:18 – 1:2212 turns
Can I have names of commissioners that would like to review this contact statement?
Yeah.
I would like to. I would like too. Sure.
Everyone. I guess everybody.
Fantastic. And so us.
So we'll also send to Commissioner Moore, even though she's not here, to say that she wants it.
OK thank you. Thank you. And also, there was a meeting today that we had with Maura Craig and myself and HRG. And just wanting to let us know that basically everything that Commissioner Walker just said, but I just wanted to let you know that it did correspond with the first meeting that I've had with them since the beginning that we started. So it was very informative. They're very smart people. It's very exciting to see their enthusiasm toward this project.
And I think it's going to be very helpful. They really do want to zone in on if you're one that there is a real solid reason, so it's going to be the small chunk of properties that end up in that one. It'll be clear, it'll be clear for the city and clear for everybody. And that's really good. And then most everything else will fall in too. And then I had asked that three which on our current survey means they couldn't see it from the street and they couldn't get enough information if we could use our historians in town and To really try to whittle that three down so we can have as few properties in there as possible. That between all of us and the community, we can find out enough about those properties to give them enough information to have them task it to one or two.
And it's important to realize that the buildings that are identified, are identified as potentially historic and not historic. So they're just lists of buildings that need to be studied further but the important part...
That's only studied further if they wanted to.
If they want to alter it or demolish the building, or if they want to apply for landmark status. It doesn't mean that you can go by this survey to actually make a decision about whether it's historic but that it has potential and it should be studied more. One of the most important things about it is that a two is identified at probably 90% of the properties in Ojai will be a 2 And those don't have to have any further studies. So when Lucas is looking at a property that has an application for an alteration, if it's a two then he doesn't even have to worry about it. He doesn't have to notify us or study it further so that'll be a big help I think.
Mm-hmm and once again This is not, when we say it should be studied further. We're not going to be the ones that study it further unless they are doing something actively because otherwise it'll just...
Right well we've had surveys going back to 1985 there's city surveys of historic properties and probably nobody knows that their property most of the people don't know their properties even on the survey Because it's not like you're called up and said you have to do something. It's only if you decide you want to demolish that building or if you decide that you want to make a alteration, then a check would say well we need to just study that further because it's a one.
1:22 – 1:3312 turns
Any other questions? Okay let's move along We are now on item 6 which is the city
beautiful award discussion, right? So item number six the last time the Commission spoke about this They were talking about or and they decided to come up with a three-minute presentation to take to City Council and so that's something that's still on your plate there are some There was some information in the packet for you to review. That was provided by Commissioner Aikens and I'm going to turn that over to you.
So can I talk just so what I did was I looked at what Commissioner Akins had provided and I was thinking that first time, what our goal is to speak in commissioner comments and ask council to then at another date To put it on their agenda. So I I did write something up, but you can have Commissioner Egan's talk But just just asking them to consider it on a future agenda Because that's going to be our first step and then once we if they agree do it and it becomes thin will be the more of a presentation Commissioner Egan
Yep, that's actually the first time I've heard that. So on this there were some adjustments made at the last meeting that was suggested by the chair and so I called those out and I went through those at the beginning of the last meeting and they're just incorporated in this document When this first started as in the March 12th article, it was the three minute mark came up because the thought and misunderstanding was that we would be speaking as a part of the public. And in talking with that and talking with the mayor, it would be commission report. And so it would get more time than just the three minutes that I screamed through whenever I get up and do three minutes. So there is more time that's actually being allocated.
Other than that, just getting ready for a time slot to present this to the City Council and get that information. They'll have the information that would show up in their package and a lot of Q&A that's in here so people can understand Different things. One of the things, the idea too is opening, having the HPC be the focus group that things flow through but other entities like even now we're talking about historic designation awards. Well somebody could have come up to either any of us and said hey I think you're missing the boat. I really think this is a person that deserves the historic award And we would go, you know I think that person's right and then we would come in and we would nominate that. Same thing on if somebody had a City Beautiful Award something that they thought of that maybe we would consider they could come to any of us and suggest that.
And then it would just be us being the focus point for getting that to the city council. I originally set this as going at the beginning of the year so that we're not overlapping on the historic ward that we're doing now. So if they were to approve this, this wouldn't take place until the beginning of next year. Again you can see the talk that was given by Edward Drummond Libby that Craig provided to me. You can see two plaques that I did together. What I did was, I walked around the city and looked at the different plaques. This plaque actually is the exact size. It's, I think, seven by nine inches.
My good friend that does all of our plaques who I was asking if he could create the plaque for me Got a little busy and my wife said, give it a shot. To which I said yeah that's not going to happen but pop chat GPT and came up with the different things. What I tried to do is a city beautiful ward and see the package listed themes on each of those. And also on each theme there are individuals that are assisted to provide us support You know, if someone makes a nomination maybe we don't know much about that.
There's an individual attached to that theme that could give us some counsel and some guidance. So you can see education there. There's a whole list of what the many themes that we could choose. Again this is all in a draft form.
I have a question regarding the award. Is it the first initial cost of doing like his image of Libby? Once they have that, is it like a file that we don't have to pay for that first cost of that face or is it each? You know what I mean?
That's a good question. I don't know. I can certainly ask him tomorrow. What else? That thought just went right through my head. So it was interesting in doing this, so the picture, this picture is a publicly available image that was another thing that was key. The first, the younger image I believe is when he gave the 1907 talk and I looked at that and I went, that's not the Libby I really know and love. And so that's why I added the older person here. That's the one I tend to see more. So you know again it's up to us what we want to do on those kind of things.
Again, lots of questions. Lots of thoughts but I think it is at a good point where we can take it to council and get some guidance, some direction and some yeses and some nos.
So I have another question. So when you said this is the first you heard of it, so I want to make sure I got it right. What I thought is when we asked Mora would we be going asking council to put it on their agenda or would be asking counsel in public comment and our commissioner comments? And she said probably the best way not to have it be such a long process would be doing it in commissioner comments first. So that, to me, in my head was the teaser version of it, getting their interest in it where they wanted to debate and discuss it at a different time. So getting the commissioner comment one is like a mini presentation and then a bigger presentation if they take it on. Is that what you think?
My thought was that with seven minutes, having lots of experience at three minutes and with them having the package ahead of time, that I could highlight the parts, the pieces. Introduce that to them so they could go back and then they could go forward on it if they're very supportive of it. And several people I've talked to including the people in the themes are very supportive Again, this is a City Beautiful Award. It's recognizing what has made our city the beautiful place that it is and it's not just physical things for example education if we have somebody in one of our schools that has a student then comes up with something that's just going to get people off of their cell phones and into focusing on that That sounds like something that's made the city beautiful
And we talked about how it could be a festival or an event.
Yeah, and it can be something that's historic like this place is historic. I figure we all know who it is. Before I went to the city, I would actually go talk to these people too so they wonder. And so it's not just current stuff, and it's not just old stuff. It could be just what we want to recognize through all the different levels and all the different individuals. The other one I put forth, and I mentioned this before was to Julie Timomite Stensley.
Here's the question. If you came to Ojai and you wanted to learn about the Chumash, where is the one and only place you would find that? That's at the Ojai Valley Museum. And so what I suggested and talked through with her is the fact that she would give some information, not layouts of villages but you know communities that existed in the valley and it was some kind of description and we could put that on a plaque and put it right there in Libbey Park where the other thing is. So when people come they can go oh yeah And find out from a different place because it's a culture that is so important to our valley, but you can't find it anywhere.
And she really appreciated that idea.
Does anybody have any questions for Commissioner Eakins? No? So are we ready to have him bring it to the next commissioner comments at the council meeting that whenever you are ready to do that, do
it. It was very convenient that you captured both individuals that have some say into that time frame. So let me know. We'll be ready for you.
1:33 – 1:478 turns
OK.
And thank you all.
Let's move on. We are on item number seven, which is the functions and powers that we keep bringing up as our second item tonight when we were talking about what we do, when and why. So do we have a staff report?
Yes, this sure is your evening this evening. The commission all the items except for number one so This item the Historic Preservation Commission function and powers There's a an attachment here in in your packet. This was created by the ad hoc committee And it reviews the function and powers of section 4-2 Excuse me, 4-8.05 of the municipal code and the draft of how the ad hoc committee is proposing to revise that is here for you to have reviewed and now to discuss.
Thank you. Do we have any public comment? No. Okay, I'm going to close public comment. So I want to give a little back end of this. When we had our joint commission meeting with council the year before last, we asked to form an ad hoc with two members of council and two members of the commission Work through our functions and powers and see why we all were at that time feeling like we were really banging our head against a wall. We'd think we had, we're going down the right road and then all of a sudden we pulled back and we did understand why. So if we're all looking at the same functions and powers but we're coming up with different versions of it, then we need to get in the same room and figure it out. And it wasn't really necessarily a rewrite or even rewriting any of it.
It was more just we need to work on the interpretation and we need to have an understanding because We're volunteers, yes. But we are city officials that are appointed by council and we are tasked with the job and um... we want to make sure that we are doing right by the city, by council, by the people who put us here to make sure and the residents of the City of Ojai that we're doing our job right. And so the best way to do that would be to have this ad hoc. So we started meeting at first it was with uh... the mayor Kim, where are you, Kim? There you are. Sorry, these are reading glasses I have a choice of. I know I can't see you. And Craig and myself. We started meeting and then at a council meeting mayor asked if anyone else would be interested that he would step down if someone else wanted to.
And Leslie Rule said that she would like to do it. And we did the bulk of the work with Leslie, and then Leslie dropped out a couple months ago and we didn't want to add another person to it because It was already confusing with Brown Act So we wanted to make sure that we we brought Andy back in and then what we were really careful on doing is items that we talked with With one council member. We didn't talk to the other so we you know with it with the mayor, so we made sure that we Stayed we didn't cross any lines, you know, and then we also When the we got it done and it got to the document that you see before us. It was All everybody making comments, you know, it was the mayor. It was myself in Craig I asked Anybody else in the community that I talked to?
We also had Maura. We had Lucas at a meeting we had one of our attorneys which Some some guy in the screen not sure what but he weighed in as well and we went over it What's before here is? the best way that we could talk about what we believe our functions and powers are. And when I spoke with the city manager on the other day, the main thing that we keep saying tonight but we're going to repeat it is getting us in early if we're supposed to see something or weigh in on something because it's a potential historic resource then get us in early. The overall arch of A to O Get us in there early. I mean, that's if you want to just have one line.
What's interesting about this is A is the longest because we could not figure out a way to shrink it down so I actually read this backwards when I go. The other direction just because it's mostly just everyone was in agreement. And so it was like, check. Everyone is in agreement. I did use, because I didn't know what to say, because I didn't want to write down the three council people on the same document because it made it look like a quorum without having to explain everything. So I wrote, the consensus understands and Commissioner Aikens, I asked him if he had any questions and he's like, That sounds so lawyer-y, what does that even mean? Who's the consensus?" And so I explained to him why I said that because it was for lack of a better word.
But in case anybody is wondering, it meant that everyone that's on the ad hoc unanimously agreed whether it was...what iteration of the The ad hoc was working on that particular letter, agreed that this is what we all agree to be the definition of our function and power. So that's why I said the consensus so it's kind of confusing but if you can think of a better way to put it, happy to do it.
Didn't everybody read it? Has anybody? So does anybody want to have a discussion about any of them and where might you're seeing problems with the way things come to us that you think is still not clear? When it's like, does anybody have anything that...
Yeah, I would just like to say that it's been a great experience to be on this ad hoc and just to sit with the with you and the other and the council members to just talk about. Procedures and how we, how we do our work and what the needs of the community are in the needs of the city that itself has been really important. And I think really good. I think one of the things that I think about is that when you look at this at the city And you look at our various buildings and spaces, there's quite a few historic buildings in Ojai. You know we really are lucky to have so much wonderful architecture and lucky to have so many things like this World University that sprang up here and went on for 40 years. Who would've thought a university in downtown Ojai?
And one that fit in with Ojai, it was kind of part of Ojai. So there's a lot of that that gets lost over time and people don't really realize that history is there. And so it is important to have a way to catch those buildings before we lose them. Not only to lose them all at once if they get demolished but to lose them by the death by 1,000 cuts when they just get Altered and changed so much but to be able to pick out the buildings that are really historic. That means they tell the story of our community and To be able to feature those and protect them in our the city's general plan Really?
it says that that the that we are supposed to Identify and protect the historic buildings within the community And then I think who's best able to do that is And you have a commission. A lot of cities don't have a commission. When I went down, when Rick and I went down to the Ventura County Commission, their cultural resources board, they would adjourn as the Ventura County Commission Retake up as the Oxnard, you know historic preservation and they would act as if they were making the decisions for oxnard And I thought well that's sad. I mean here we have People who are interested and are qualified and to have your own commission is really so important But we're there really aren't that many cities in Ventura County that have their own Commission So we're lucky to have that And the city has always been very generous in helping us to educate ourselves for paying for classes and trainings.
And we have a great variety of people on this committee, so I really think that oftentimes we hear people say well that doesn't have to go to the HPC or you know it shouldn't go to the HPC for some reason and I keep thinking well why wouldn't you want it to? You know if there's Property that is even in remotely possible that it could be something historic. Why wouldn't you want your Historic Preservation Commission to look it over and to try to help inform the decision makers, whether it be the council or the planning commission about the story of those buildings? So I really favor this idea of trying to get in early. And I've gone through other cities, I've gone through the County of Ventura and when you go through what they do if a property comes up for an alteration or demolition it says right in their list of procedures that the planner has to go out and stand on the property and see if there's any building that looks like it could be over 50 years old And if there is, then there's a whole list of things that that person has to do to investigate.
They have to go to the BIRD which is the database of historic structures. They have to go to the Cal State Fullerton list of historic buildings. There's a whole process. Well I'm sure Lucas is too busy to be going through the history books for every building that comes through but you have a commission That that's what they do, you know. That's what they're trained to do so I think when we go through this list it really does spell out a lot of important functions and powers for the historic preservation to do and the more we can use the commission I think the better for the community
And I know that council did speak about our functions and powers, and of course after all the work that we have put through. I didn't mention the second joint council meeting with... We asked for an extension of another six months which brought us to the end of June to finish but so this is a year-and-a-half process with unanimous support from council to continue to get this done So I was nervous, and I spoke to our city manager. And I said, will we have a seat at the table? And he promised us that we would have a seat. He's shaking his head yes. It's very nice to have him here tonight. Thank you for coming.
But he said that we would have a seat at the table and this would be the document that we would be working from. And so he said, he suggested that we come back to the full commission and get a recommendation to then bring this on to council. So that's what we're here tonight. So we don't have to go over each and every one unless you have questions. So it's up to you all.
And we have Kim, Councilwoman Kim Mayne here too also answer questions because she's been on it for the entire time just It was a lot of hours. Yes, we learned a lot it was fun because I mean even when our examples are heartbreaking they're lessons learned you know when we talk about things that may have been lost or may have been not had come to us and why even though it's like it hurts it's a lesson there and it's you know hope that we learn from it in and fix this so we're all on the same page So we had every time, almost every time we would come to the monthly meeting. At one time it was weekly with Leslie but when it got back to monthly it was another example. It's like I really want to come here without examples and that's when we'll know that we're on the right track is and we're in agreement here is when we stop having another example so yeah if we can get a consensus from everybody Bring this on to council.
So Whatever the discussion that they want to have about our functions and powers can begin Yes
questions Okay, so Again, yeah, I went through it quite a few times one because it's small print and I brought my cheaters
1:47 – 1:513 turns
It was in color, so it was like a light green but on this it is hard to read. So my apologies on that.
It's crazy when you're sitting down in the congregation and you look at the upper level people in church, and they all have dark frames through their things going, cheaters. Yes, I'm of that age. So one of the things I think is something Could be misdrewed, and I know based on a comment made by the city manager when we were talking about this maybe a year ago or so is the fact that we talked about the fact that we as a commission cannot be restricted from going in identifying historic properties.
And once we identify a historic property, then it seems to mean like we have to take some kind of action now that we've done that when really we're only building a library. OK? We're not, for you out there watching, And I like somewhere in here, it says that the homeowner can remove themselves from that effort that's going on. So keeping track of that. So I'm just kind of, and that's why I was trying to read through it to get the nuance of how you say to somebody we're doing our responsibility And I was talking to someone else that had done this. We're doing our responsibility to find out where historic protection and we're finding the places we need to protect, and there are a lot of wonderful ones like someone's house back there.
So it's just how to be kind of super sensitive that we don't get people who are looking to misunderstand us and then convey that. And again, I just got the impression in that meeting Our city manager who had done this kind of thing and the city he came from Has some lessons learned that maybe he can be helpful to the to the group going forward. So so that was the The you know gives us a power to do all these things well, we're not we're gonna It's like, Craig, well would you like to review this document? Well I'd like to review it because I'm going to learn. Not because I'm going to criticize something or take it apart. I often will talk to Craig who shares something with us and ask him if he can email that to me.
And I have a nice pile over there that I read over and over again. So that's the only thing. You know, I was trying to look at how In reading through this, look at how it might be misconstrued and if there's something that we can do maybe a little differently or word it somehow differently to keep that from happening. But other than that, I think you did a very fine job. Very fine job going through this, going to the different areas. If you're going to read what's in our packet, make sure you have title 4-8.05 next to you in larger print and go from there. So again, thank you for all your work on this truly.
Do you have anything you want to add? Are we good? So do we have the blessing of the commission to use this document to move forward, to have a discussion with council about our functions and powers. Yes. Okay thank you. We are on item number eight. Do we have a staff report on that?
1:51 – 1:5817 turns
Yes, I'm going to quickly turn this back over to you because tonight is or this at this item is for each commissioner to report on On the condition of the selected landmarks that was agreed upon in a previous meeting This is regarding maintenance and protection of city-owned landmarks
Do we have any public comment? I'm really trying to be thoughtful of that because the other night when after that long meeting with everyone that was here with Ojai Roots and then I ended up finally going home, it's like 930. And I was home and I was raising my hand and I Public I'm like emailing you immediately Lucas. I'm emailing Sherry and then finally they noticed my hand But I was like, I need to be more mindful of that and always make sure that there's nobody out there with their hand up So I'm just I made myself a note to ask on each one And so no public comment will close public comment and this did anybody visit any of their properties?
Yes, I did I walked the All around, I circumnavigated the arcade yesterday. And I'm not really sure how we're supposed to report things that we find.
Just here just for starters. So
all right, so what I'm gonna report my might have already been there but because of this new emphasis You know, I I observed it and that is The I mean, I hate I hate to point out this Business because they've had so much attention But the Ojai Mountain Farm the building that they're contained in which at least the back of it And sides are made out of brick. So on the eastern side of the wall, which is above the adjoining building's roof there's two large tags graffiti up there which the public can see and they're you know like three or four feet tall
I happen to take pictures of those too.
Oh, you've seen that? They've been there a while well you see but nonetheless... I
think it might
have had something to
do with the fact that there was a very tall ladder propped up there for a very long time.
Well whatever reason there it is and you know it's kind of weird to have that there In a town of our stature. But that's all I noticed, I mean everything actually looked pretty good as far as it goes and the SESB wall is also on Craig and my walk that we're tasked with and everything there looks fine.
Great anyone else?
I'll piggyback on that because Rick and I have the same landmarks. I did notice that when I looked at the CUP for one of the businesses that has outdoor seating, That as you look through the passageway that goes from the front of the arcade to the back of the arcade, in the CUP it says that the seating should all be kept to the left of the pathway because it's supposed to be out of the way of the pathway between the pathway and the fountain.
And it's really extended all the way over almost to the fountain that's there. So, when I'm putting myself in the mind of a tourist and I'm walking along in the arcade and I look through that passageway what I see are chairs and tables. You know, I don't see a vista through there with way to the back. And I think it may be blocking their view and maybe discouraging some people from actually walking through. So, I think maybe...and I think I've said something in about this to the code compliance but I think they maybe should go and ask that owner to bring his tables and chairs in line with passageways so that when people And then of course there's a lot of things that we've talked about before. There are signs, you know, neon and things like that but I'm assured by code compliance that that's all on the agenda and will be taken care of so I'm hoping it will.
With the Sespe wall, the only thing I noticed is something I've noticed for a long time. A couple of years ago somebody backed into the wall and knocked it over and so all the pieces came down. And the city to their credit that workers came in they put it back. But they didn't put it back the way that it was historically, and so I don't know. It isn't something that's a high priority but it would be nice someday if maybe the city could hire a professional that knows about historic Grouting and stuff that could come and redo that part to look like the other parts. So it's very
bright
so different
I thought it would Mellow over time, but it still staying that pretty bright white color
And it doesn't, you know how between each stone there's this bead that goes down of grout that goes down and makes it look very professional and very artistic. And then you get to this section and it's just kind of odds and ends of grout put in there. So again I appreciate that they put it back and I'm hoping that maybe someday when the city has a few extra bucks they can hire someone to go in and restore it.
1:58 – 2:0319 turns
I share mine with Commissioner Nason, and we talked back and forth about what exactly are we looking for with the character-defining features of the tennis courts. Because I looked under landmark number one or number 11—sorry, you keep switching—and It gave a very long story and list of why it was becoming a landmark, but it wasn't the HRR. Thank you. Where I would know that, because I know there's all these different parts into it. So what are we looking for? We're looking for spray paint, chipped stairs, things but what are the character defining features that we're looking at so we can see if there's wood rot or something that we should let everybody know about. So, I wasn't sure if that's how this whole HRR thing which I'll talk about in Commissioner comments started because it was like well where do I find that and is it digitized?
And that was a long conversation. But so do you – does anybody have any direction about what exactly is the list for the tennis courts that's character defining features that you know anywhere that I could look besides The application for the landmark, that was the only thing I found.
Probably Tony Thatcher would be a good source and he's got a little book out on the history of the tournament. Is it just the landmark? Just the courts or is it also the tournament?
It says the tournament, it says the courts. It also mentioned at least in this landmark thing that the tree which I know is county
right?
Yeah that's a separate one. But it was listed on this particular document and that's why I was like no I don't think that's what I'm supposed to be necessarily looking at and I wasn't sure so I really wanted to fine tune it because every other month one of us would do it. And so, I said before the September meeting let's really try to get a list of what the character defining features are so we could... We want to look at it as holistically but also the character defining features to make sure that there is nothing being defaced or missing.
It does say in our code that if a historic report is over or is 10 years old or 20 years old, that we can ask that it be updated. So maybe that's something we could do. We have some of these people that have been connected with the tournament for so long.
Yeah. I mean, if we could figure—I'd rather maybe use our HRR money on something that isn't already landmarked though, you know?
Yeah, no I know.
But anyway, I will reach out to Tony Thatcher and see if... So on
the tennis court, I would talk to Tony but I think much of his stuff especially in writing the book is at the museum so you might check with Wendy also.
Okay. Do you have anything about the museum or the jail?
The museum and the jail, every time I'm in Libbey Park, I walk over to the jail and I check and see if the plaque is still perfect that we put up there a number of years ago.
So is the new sign going to be in a different spot than that sign and that sign's gonna be removed? No, that signs
gonna stay where it is. I'm talking about the bronze plaque.
No, I was just thinking about the other one since the one that I saw the other day...
Yeah, we decided that hopefully our sign next to the trail would encourage people to walk down and take a look.
Nice. Okay.
And on the rock wall I found out...I think I got called then I called Perry and then they called Public Works and they came up I found out that the rocks that they brought up were actually from the boneyard down in the thing that came from the building that fell down. But you're right, it's not the same.
They actually like the, they used to have all the pillars from the old bank down there in the city yard. I don't know if they still have them but their original idea was to take those pillars from the front of the old bank and put them about 50 feet back from the entrance to Libbey Park you know where the fountain is and have those pillars sticking up but it never happens so but I don't know if they're still down there
2:03 – 2:1554 turns
OK. So just so you know, we have a 19 page document that's linked to the historic landmark list on the city's website.
I think that's the one I got.
Regarding the tennis
courts. Yeah, I think I went on the city and then I clicked from the landmark and then it went to- No, I
found an
article about how they were- It's not really an HRR. It's more of a landmark application and packet.
So at different times in history, different types of documents. Well they were named different things. They were not always named Historic Resources Reports and then also just different things were required at that time?
Yeah it wasn't like a nice clean list of these are the character defining features which is what I was kind of looking for. Which
is
what
would happen
if
we
had one prepared today. Just
a different way of producing documents.
Okay, so next is the education update. Oh before you get
there so This is the first time that this This item has come up You just first the first meeting that we've been able to put it on an agenda and it's going to be a monthly Monthly thing so a couple of things were noted tonight about the plaza and I want to know what your expectation is with reporting these things. And then also, I'd like to let you know what my expectation is or what staff's expectation is because it's awkward if your expectation is okay now I've reported it tomorrow and something's going to happen. I really need all of you, if you have a complaint about something, to submit it to my OHI and please OK, so please call us.
You can call you can call me direct but I'm for instance I'll be out next week it's best if you call extension 112 and anybody who answers will put this into my life for you but we need to report it It needs to be reported and I don't think that that was the intention of this report, this monthly report. So let me know what your expectation is.
So um, I did have a meeting with the city manager and I asked him about The intention of the my Ojai with commissions and he said it never was his intention for commissions to use my Ojia that he was going to speak with you and hopefully when we have a new associate planner, anything that the commission wanted to say would go to you rather than go to my Ojai. Okay so
let's skip the first part of putting it into my Ojai but if you could call us between 8 and 5 and talk to Ida or Sherry And then it will get to the planner. Again, I won't be here for a week and it's just best anyway if staff if the counterstaff is the ones who that you're reporting to so but if we backtrack a second was it your expectation that this was the opportunity To tell staff that something's going on out there with and then it get me No,
I
didn't dealt with. I just we I think we should talk about what that expect.
Yeah, I think probably Throughout the month you don't have to wait until this meeting to let us update would probably be best if we saw Spray-paint on the brick facade. I mean the building then it should be notified right away emailed to Mora and eventually to this new person Did they hire somebody? Yeah, sorry that the new associate planner do we have one yet? No It's
gonna be a little bit so I just looked back at my notes because the city manager did speak to me after your meeting and And yes, the notes are had the words my Ojai in them. However it wasn't for you to go to my Ojai and I already retracted that but I'll just say it again that he did say that to me. But what he did say is that you would contact community development And so please contact community development and it might, whether it's a phone call or an email. If you email me, please always just as always that we've talked about in the past, please always include Sherry and Ida in case one of us isn't here.
And then we'll go from there.
So obviously we're not expecting overnight results because that's not realistic. So what I think the intention would be, would be we see something, we email the trifecta of those three. And we say, this is what we saw just to let you know with our walk. And then at the meeting, you can say on so-and-so date I let community development know that this was going on and then hopefully we'll have follow up at some point.
I don't know how to do the follow-up part of it because if the next month you see it, are we reporting it again?
Right. Because like you said things don't happen overnight and so I can't talk about specifics regarding code compliance in this meeting because it's all confidential but...I don't even know how to finish that sentence. I was going to talk about the plaza.
Can I jump in there? Since I actually filed a code, a mile high after our discussion. So our church is located if you're going out of town and you make it to the left on San Antonio Bristol's on the other side across the railroad tracks that street from there to the Wilson property every time I drive over it I'm like I'm gonna lose a tire It has so many potholes in it
Okay, so that would go directly to Public Works. Just so you know, community development's not dealing with the streets.
Okay, okay. So I did... I sent it to my Ojai. I sent it to Public Works because it looked like the more appropriate thing. So, I'm not sure how you get responses?
You can always... I mean, you can give them a phone call as well but that is how you would do that and then follow up So who of you I'll just pick on Commissioner Basasha. We've received we've received my concerns from you and have you been responded to saying that we're going to look into this or anything like that? Have you gotten any responses from staff?
No. But that, I was schooled on that by you saying that I would not be receiving feedback on it.
Okay so...
I was aware that you got it somehow and I turned in this complaint which by the way was on a landmark and it was a pretty major complaint I would say And I did it not on my Ojai, but I filled out a form and gave it to someone at the desk. And they accepted it and said that they would enter it in my Ojai. So, I mean, I didn't specifically get like a formal...I don't think I did. I may have or I don't know.
I thought the reason I picked, I'm picking on you is because
I thought
there was communication about that being submitted. But
perhaps it wasn't. If it was, it was very minor.
And once something is put into code compliance then you're going to let... You can be informed of that and then there's going to be silence. That's true.
Exactly.
You won't get any more information.
And I am
clear on that. But then of course if you don't see something happening Please I all I can keep suggesting is that you you contact us And and ultimately when it comes to code compliance, you're going to be contacting me
Well with this specific complaint. I don't really expect anything to happen Immediately. I mean it's such a large thing that you know, I mean it could be years before anything has seen so
Well, I put in a complaint too on My Ojai. And it took me three hours and calling James. And I said to him, you go through this My Ojai thing and it tells you that you need a password, a username and a password, right? OK, I don't have a username and a password because I've never done this before. So it says click here to register. You click there and nothing happens.
Okay, I don't
have to go through that again. Well, please call me but
I'm just saying I think everybody needs to hear this
It's received so many. I mean I receive you know 12 a day The
problem is this is a ridiculous way for anybody in this community to come communicate with the city of Ojai about problems half the time People don't know how to do it. I said to James, I'm on my laptop. Well you're not supposed to be. You need to be on your phone or your tablet. I said, I don't do that kind of stuff on my phone or my tablet. I do it on my laptop.
So that brought up a whole bunch of more stuff. Oh, I see. It doesn't work. It's broken. We'll do this instead. I mean there are a lot of people in this town that don't know how to do all of this. I mean, I'm pretty old and I'm learning but there are a lot of people that are a lot older than I am that have...do not know or want to learn or have the capacity and so I think there needs to be a much better way for the citizens in this valley to communicate about problems, about safety issues, about all sorts things
When people call us, I promise you we don't send them away. We take their complaint.
You can still fill in forms. Yeah and I did that. And there was no problem.
Right, but I've never heard anything except for yeah we got it. It's like okay we got it well I'd like a response to be what are we doing so I understand the only way I can get a response is to fill out there is a government form that I can fill out to ask for all of those my Ojai things to be released to me its public knowledge and that would cause the city a lot of problems if I were to do that Because then they'd have to go through all this stuff, but it is there is a legal mechanism
So it's true that once you once you submit something and it goes into code compliance That staff is not going to be able to give you the details of what's happening so But I still want to encourage you to contact us if you have any concerns about anything in the city.
So am I understanding that If I was to email you because I saw spray paint on a historic building, then somebody in the city is going to put it into Myohai? Yes,
it's going to be put in. Yes we will put
it into Myohai. Okay and when you put something into Myohai do you get that? You've got some sort of a number like a Like a reference number. Yes okay, so is it possible if We as a commission if one of us emails you and then you say we received it We put it into my Ojai, and here's your numbers too if you want to check on it in a you know however Could we have that number so we know what it is, so we can know how to trace it back?
2:16 – 2:2337 turns
The idea right now is, prior to this conversation, is that somebody whether you submit it the way you just said or go straight into Myohai however gets in Myohai. So my goal is that the person who submitted it often it's anonymous so we can't respond but if there's a phone number or an email that we let that person know that we have received your concern That may be all that we can say.
Once we've received it, that means it's now in code compliance and it's confidential information but we've received it so please know that we're dealing with it however whatever that means it could take I mean I have code cases that take years And some that take a minute. Some take a phone call, hey you know you need to... You can't have four feet high grass in your front yard. That's easy. Well actually that's not even always easy. Sometimes that could take months.
Graffiti could take a year. You know things and sometimes many citations so when you're responded to that thank you we've received your concern That may be all, we can't then say, we can't then tell you that we contacted Mr. Jones and this is what happened and da-da-da. We can't do that. Yeah, I would like there. What my hope is that we walk out of here and that very soon somebody sees something so they can have a win. There will be a success story whether it's the chairs and tables being moved further to the left so they're not in view.
And all the seating out there is in compliant with the approved CUPs from many years ago That's a goal, right? And I want there to be a success story for Commissioner Walker and for all of you. But again it's not going to happen overnight.
So I mean, this is just a probably shouldn't be asking this here. But if there's spray paint on the side of the brick building that is right now Ojai Mountain Farm, Ojai Mountain Farm is the leasee and there's also- I know
exactly where the spray paint is and it's a code compliance issue.
I have a question about that because when I was thinking, I think I did
call about
the Ojai Mountain Farm.
And the graffiti. And then I thought, well what's the policy? Do they make the guy who owns the building clean it because what if they tell him he's got to get rid of it in a week and he goes and sandblasts which would ruin the building. So that caused me some concern that when we're talking about historic buildings how do we make sure that it's done properly so it won't ruin the building
Rick is so sensitive, especially that old.
Yeah because it says right in the guidelines you know you shouldn't use sandblasting, you shouldn't use this and that when you're dealing with masonry on a historic building. So I thought well you know I hope that they...I mean are they gonna have a course and how to take care of their building? I don't know.
I can see how your job is very complicated.
Yeah it's a complicated
question.
So I hesitated almost to complain because I didn't know if I wanted them to just go out and try to clean it.
That's a great question.
Thank you, I've taken note of that and I'm going to look into that. Thanks.
So we have an understanding of what we're going to do. We're going to either send an email or go on to my OI. Or send an
email, call me,
or
call the front desk.
If I can suggest though, as I would prefer if you sent an email so there'd be a paper trail so that you have something.
I prefer that as well. If you do call me, I'm going to follow up with an email because to keep it in writing. We
have
her.
Can I just ask a simple question, because I've done things with the My Ojai and I never get any response so it's like I don't know if it was accepted. Is Kim's
mic on? I don't know.
I do see you know I noticed with the I believe I called and turned in to with the Ojai Mountain Farms because that's been months ago that I spotted the graffiti but is there some type of a tracking so I know because of rules you can't tell us here's what we're doing code compliance and all that But could there be something added to the site that once you put in your complaint and we know you received it, it's in progress? And then you have to close it out so then you know okay they're working. So
Councilwoman I can't change the site however It's my goal and I'm ultimately responsible now because of my position is to make sure that unless something is submitted anonymously that there's a response My, it would be wonderful if everybody submitted an email address so we can email. But I would like there to be a response to every single person and that's my goal here is to say- We have received that. And- Because
I don't know if there's anything on there that says if you don't receive, how do you know where
it went?
I went through my Ojai app, turned things in and there was another thing. I'll just put it out there with one of the businesses they had things out front that were blocking the walkway so I turned that in and I did get a response so I was like oh grateful and they said it's been no it's been taken care of they're no longer there Well, they were no longer there because it was not during business hours. So they brought it into the lobby so when I drove by and I thought oh yes there they are so I wonder when I come back later this afternoon? Well they were back because the business was over. So things like
that. Thank you. Two things there. One is good news, one is bad. The good news is that you got a response. So which means that your concern didn't go into a black hole. It actually went to somebody and you know that for a fact. Okay so that's number one and that's a goal of mine And then that's the good thing. So then the bad thing is the fact that this stuff was brought in because it was closed, and so that's not good.
So thank you. Just to add up, I
checked the business hours because it will be different when the
business
is open versus closed. Yes, of course.
I'm sorry. I just want to laugh partly because it's late but also right? But what would be fabulous is if you if you want to give me a call or send me an email so if that specific address is still doing that we can have it taken care of. Okay. Appreciate it.
Thanks guys. Thank you.
That is kind of funny.
2:23 – 2:3418 turns
Yeah, great. Okay and now we're going to item number nine, the education update. Can I just go on to do that? That's for you thank you. So there is an upcoming with the California Preservation Foundation that is coming up on September 15th and September 22nd. It is a boot camp, so it's a little bit longer. It's 10 AM to 1 PM on both those days. It's applying the Secretary of the Interior Standards making consistent defensible decisions on historic properties. I think it's a really good one and it's called an intermediate level seminar focusing on the Secretary of the Interior Standards for the Treatment of Historic Properties It has some really good speakers.
I think it would be great, so I had asked Ida to put it out to the commission and I don't know if it's just because it's so far out you haven't responded or but if I think it would be a good one for anyone who wants to see it. And that's all I have with that. So we can go into item number ten which is future agenda items.
So at our next meeting, September 10th, we have the fire department representative coming to talk to you or us about the arcade. And we'll have a draft resolution or a resolution back to you regarding the awards and you can start talking about Ojai Day Potentially have 718 Foothill Road repair and replacement decking. That would be a public hearing item That's for that's for the next meeting
For October, can we put the school district on again? I will let you know if it needs to be bumped but we are Communicating with the school district to try to see what kind of help we can be and give them support. And if we have anything to report, it would go there. But if it's not timely, I'll kick it down the road. Also, can we bring back the fast tracking of the landmarks for historic properties Historic contributing properties within the state historic district.
I Know on us looking back, I don't know if it was our minutes or the minutes from the time before but it just said fast-tracking landmark properties but so we can be very specific that it's only for contributing properties within the State Historic District and the I just spoke through email with the Treasures of Ojai people, so I'm going to reach out to them and get another meeting with them. And they're going to help us with a presentation to hopefully then come to here in October and get your support to then bring it to council. I just spoke to Christine Lazzarato from HRG, just to make sure that I had it right what she said. So I made sure I properly cite the information and then I will reach out to the attorney that I spoke to, to make sure that I'm keeping everything-
Right, I heard the conversation today and she said to make sure to talk to the city attorney regarding that in our code and seeing if that can happen, yes?
Because originally she had suggested either that or just everyone within the district that was contributing would just automatically be a city landmark. No one on the commission, or even the future potential applicant really thought that was the best route because not everybody wants to do that. And there's more overreach and there's more things that happen. It gives people an opportunity to choose to want to do that.
And they are very proud of their building and they want to put in that extra effort. And so all what we're trying to do is give them an avenue to do that, it's not overly costly and time consuming and redundant with information. So I'd like for future agenda, does anybody else have anything you want to be on a future agenda?
So Ojai Day, I left a message with Richard Sennett and called Dwayne Bauer. And it rang a long time. So I'm still getting hold of those two for upcoming Ojai day.
So we have Ojai day on September and October? Yes.
17th.
And then we would like to request a booth again because that was a really good opportunity to educate and communicate. And this time, we'll have more of a focus on our trail. Last time was the plaque. This time will be more on the trail project. So last time the city did it for us. I don't know if that will happen again. So I think,
for Ojai Day what you did last year was connect with Christie Rivera?
Right. But then when it came right down to it, it was the city who made it happen and so I don' t know. She is the city. I'll make the initial one again but I wasn't on the back end in how it happened. We'll
find
out how to get a booth. Does anybody have any commissioner comments? I have one and it came from looking for that, the tennis court HRR. And I had brought it up to the city manager as well about, and Making sure that we digitize our HRRs, so we have a record of them and they're tied to the property. I asked today to HRG if we could have another column which just has a little check mark if they have an HRR.
I spoke with Brian who, he said that the museum is the only place that has a binder that has any record of HRR's. And it's like how did that happen? Well because Brian for the last 10 years or so every time there's one in our packet he takes it out of the packet and gives it to Wendy and that's how this has been created. And HRG today was very happy that existed because that's the only Place that they're all in one spot and so that needs to be modernized where it's not just you know, in a binder that it is digitize. It is with the property. It is this link? So That is something that I would like to bring to maybe not next week, next month. I'd like to keep next month as loose as we can because I would like to make sure that we give the fire department our full attention and not have a super packed agenda if we don't have to.
So I'd like to maybe in October talk about that and see what we can do to come up with ideas of how. Because more I was saying maybe getting an intern or something because it really is Having to go through each address that is potentially historic to see, because if there was an HRR it would probably be in a...
It would be in the address file for every... Right. Everything is in the address file so it is digitized but you're right. If it's not a landmark then it's not in one spot.
So yeah, that's something that I would like on a future agenda. I don't know if I have any support. If anybody else agrees, that might be a good thing and maybe in the future but not immediate future, maybe October or November. I
also digitized them by going to our thing, going to the packet seeing what you know page four to eight and then print it as a PDF.
Right which is great from this forward but it's the old stuff even the stuff before we were on the Commission and yeah you know it's like even in old HRR is a good starting point for If somebody wanted to create a new HRR, you already have all this information. So if that's in there then it should all be in one place and it should be something that ties to the commission.
I have a commissioner comment. Yes, I'd like to put this out there because I realized tonight that I'm not going to be at that meeting but I want to pass this on to you guys too. For somebody to bring up to this fire department representative, my wife owns a downtown business. And it's behind the arcade so it's in the area of concern. Recently we had an incident at the business which is in a complex of three buildings And I had to break into a locked corridor that was outside.
And in doing so, I discovered this corridor was full of boxes and these were all adjacent to large electrical installations And I called the fire department about it and I asked them about it. And they informed me, contrary to my belief that the fire department does not do inspections anymore on downtown businesses like they used to. It used to be a thing, a very regular thing and there is now what's called the self-inspection So I'm just throwing that out there for you guys to maybe ask about this on my behalf, but also on the landmark's behalf. Now mind you, this business is not in the landmark, but it is in the downtown. It's right behind the Chevron station.
And also there was no access. I mean, of course the fire department would just break the door down but it seemed like a great way to start a fire in there and I forget what the issue was. I think there was an electrical issue in fact So anyway, I just wanted to throw that out while I could
2:34 – 2:3817 turns
I'll make sure that that's addressed
So Rick, the individual that we contact is Nick Cleary. He's a Ventura County Division Chief. And he's the one that always goes to the city council meetings and sits in the back. That's how I got to know him. But of course when I talked to him a month ago, he was on his way up to Washington. He did mention that to me, the inspection is not taking place.
So
I guess people don't need to keep
it. And then Kim, do you have council? Do you want anything that you want to add? You're good?
Jill
in the back.
I just want to say thank you. I'm kind of sad that our little ad hoc is coming to an end and like i said, I wish I would have monitored the hours because we did spend a lot of time but thank you guys it was fun. I learned a lot and um I appreciate you so then I guess we'll be seeing that on an agenda and hopefully getting things dialed in to ease the process for everyone
If Assuming that it's going to go to council and council is going to discuss it and then it's gonna I mean, I'm sure that will be still I always promised that we'd have a seat at the table. So absolutely. I'm sure that We any time I don't think this is over yet so We want to make sure that everyone is just in agreement. Like I said to Lucas, even if there's things that we're not even happy with, like you know it's going to have to be compromised, is what government is, at least we know
so we're not... I think once it falls into place and everybody sees that you're working together and it can lighten the load for everybody and take away a lot of stress then I think it will be wonderful but change takes time right?
Yeah, well thank you so
much for all those hours.
I'm working on a project and I'm going to actually meet with Wendy tomorrow about this. The OI Arts Center Theater is producing Our Town and as we all know Thornton Wilder went to school here for a little while long time ago And one of the things I'm proposing to do to promote the show, but to promote like Wilder Days or something is to create temporary—temporary like flyers asking the property owner if I can put a QR code on a building. There are only like half a dozen that I can think of in the downtown area that Wilder may have known in some capacity.
And so it's only going to be up for a little while, if I can make this fly. But I thought maybe you'd want to know about that rather than, oh what are these signs doing up here? So anyway, yeah, wilder days. Come and see us.
So is it going to be at the Art Center?
Oh yes. The play will be at the Ojai Art Center. It's in September. But this is just to keep you, like if you see some other little history thing. Great.
Thank you so much. Okay, well there we go
So I Jill I went to them when they were doing our town at the Thatcher school