BodyPlanning Commission
MeetingRegular Meeting
Date📅 May 6, 2026

UnGovr Transcript

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Scheduled start 6:00 PM · clock-time estimates pending review

0:01 – 0:0631 turns

Pledge of Allegianceceremonial · click to expand · ≈29s recited, not transcribed
UnidentifiedUnidentified speaker 1Proposed0:01

It's 6 o'clock, and I am calling the Planning Commission meeting of May 6th, 2026 to order. Commissioner Stewart, would you lead us in the pledge?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.810:19

Wait, roll call? Should we start with a

UnidentifiedUnidentified speaker 2Proposed0:22

roll call?

UnidentifiedUnidentified speaker 1Proposed0:23

Roll

UnidentifiedUnidentified speaker 2Proposed0:23

call.

UnidentifiedUnidentified speaker 3Proposed0:24

Sorry.

UnidentifiedUnidentified speaker 2Proposed0:34

One vacancy.

UnidentifiedUnidentified speaker 4Proposed0:37

OK.

UnidentifiedUnidentified speaker 1Proposed1:07

Are there any changes to the agenda?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:11

No changes.

UnidentifiedUnidentified speaker 1Proposed1:12

Thank you.

Roll call — called by Unidentified speaker 3
Show transcript
Chair Murphy here. Vice chair Chesley here. Commissioner Reichman here. Commissioner Stewart here.
Agenda Discussionitems moved / continued / pulled — click to expand
UnidentifiedUnidentified speaker 1Proposed1:16

Then we will approve the agenda as submitted. The

UnidentifiedUnidentified speaker 1Proposed1:25

consent calendar has the minutes of the Planning Commission of April 15 on it, Could I have a motion to accept?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:35

Wait.

UnidentifiedUnidentified speaker 1Proposed1:35

Are there any changes?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:36

Before we go into that, could we go into public communications before we jump

UnidentifiedUnidentified speaker 1Proposed1:42

to it?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:42

Sure. Yes. Thank you.

UnidentifiedUnidentified speaker 1Proposed1:43

Do we have any slips?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:47

I don't think there's any slips submitted and I see someone. I see people filling them

UnidentifiedUnidentified speaker 1Proposed1:53

out. Someone is quickly filling one out. OK. Is there anyone online? No.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:59

OK Yeah, I see no one online.

UnidentifiedUnidentified speaker 1Proposed2:19

Okay, Larry Stanko, would you come forward?

UnidentifiedUnidentified speaker 5Proposed2:25

Good evening. Good evening. All the smiling faces hope everyone's well. I have only one comment that was actually in the paper with a cartoon with a door coming out on the arcade coming out outwardly and if that is the way things should be, should all the other doors and the rest of the arcade be changed so they're outward also, because if the excuse is fire code and fire code isn't grandfathered then they should all be brought up to fire code because it's the way it should be not the way it was 10 20 30 40 50 60.

A hundred years ago, because quite frankly the door folding up is dangerous to people in the arcade on bicycles and walkers and runners and anybody else wandering down the arcade. And it shortens the distance between walking, and quite honestly it's no different than the bench dimension-wise. It opens up and forces you to walk out, and if nobody sees it or they open it up somebody's going to get smacked in the face.

So please, how that got approved I don't know. It

UnidentifiedUnidentified speaker 1Proposed3:38

sounds like code compliance to me. What do you think Lucas?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.813:43

We can take into consideration maybe after this what's the address?

UnidentifiedUnidentified speaker 5Proposed3:47

It's the mountain home. It's the freezer, walk-in freezer building. In the

UnidentifiedUnidentified speaker 1Proposed3:54

back? Are you

UnidentifiedUnidentified speaker 5Proposed3:54

talking about the door

UnidentifiedUnidentified speaker 1Proposed3:55

in the front?

UnidentifiedUnidentified speaker 5Proposed3:56

In the front. I believe the door opens outward. I may be wrong but I believe that's the case and I'm just saying that consistency or mistakes. Anyway thank you very much and I appreciate it. Thank

UnidentifiedUnidentified speaker 1Proposed4:11

you. Okay Now, can we do the minutes? There's more. OK. We won't close yet.

CommentNate MitchellProposedself-stated4:33

Good evening, thank you. My name is Nate Mitchell. I own the property at the corner of East Ojai Avenue and Bryant Street. And I have an application in for the DRP but I haven't had an opportunity to attend a meeting in person so I just wanted to introduce myself eventually. I'll come before you and have an opportunity to discuss a project but just kind of laying the groundwork I really wanted to open up say how I got introduced to Ojai and why I kind of fell in love the first time I came up here. My wife is a hospital executive and one of her co-workers recommended that if she ever needed to get away for some rest, relaxation, rejuvenation come up to Ojai. And so one day we did and it was just before my son was turning two. We took him to Libbey Park he slid down the little grass mound on the cardboard Thank you.

And I felt at home, I felt the letdown. I felt the sense of calmness and then I was inspired enough to move forward and buy a parcel of land. So I'm really excited to be here. This is my first opportunity to participate publicly and obviously get an opportunity to meet you. I've been engaged with the planning staff for quite some time now so again thank you Nate Mitchell and look forward to the hearing tonight.

not transcribed≈13s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 1Proposed5:56

Thank You Nate. Is that the empty parcel of land? Okay, well we look forward to your plans. Back to the minutes of... Now I'm closing. I am closing the public comments. The minutes of the April 15th meeting if there are no changes?

UnidentifiedUnidentified speaker 6Proposed6:25

I move to approve the minutes of April 15th.

UnidentifiedUnidentified speaker 4Proposed6:29

I'll second that.

UnidentifiedUnidentified speaker 1Proposed6:32

Could we have a roll call, please?

UnidentifiedUnidentified speaker 2Proposed6:34

Murphy. Yes. Chesley.

UnidentifiedUnidentified speaker 4Proposed6:37

Yes.

UnidentifiedUnidentified speaker 2Proposed6:37

Rice-Schmidt.

UnidentifiedUnidentified speaker 1Proposed6:38

Yes

UnidentifiedUnidentified speaker 2Proposed6:39

Stewart.

UnidentifiedUnidentified speaker 4Proposed6:40

Yes

0:06 – 0:154 turns

UnidentifiedUnidentified speaker 1Proposed6:43

OK, moving on to the first discussion item of the evening which is to review and discuss the city of Ojai draft multifamily and mixed use objective design standards. That's a mouthful. Take it away Lucas.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.817:03

Yes, thank you. Okay so Good evening Planning Commission community everybody online The item before you tonight is really kind of a discussion review For most of you this is kind of your first time seeing it So I wanted to kind of unpack some pieces and there's a lot of stuff in the packet for for you to digest over the next Probably couple of meetings as we work through this process I wanted to first talk about just what objective standards are and what they mean to this community.

At this point, for instance, objective standards would be something like that doesn't create any sort of a may or a could versus a shall and a must or something that has a number assigned to it like the height limitation is 25 feet The setback is 10 feet. This is not the first time this body has had this conversation. It isn't kind of the first time for most of you here tonight, so I've reintroduced a couple of cities that we've done some research on large and medium size.

There are other cities out there now that I'm looking at online that have objective standards. We're a little bit behind the curve on this 2024 is when we were supposed to have this really kind of packaged up and adopted through what is going to end up being an ordinance, and not necessarily a resolution. So it will be codified within our zoning code and our regulations.

In the packet itself, you'll find a couple of different cities. The city of Temecula as well as the city of Gilroy. City of Temecula has a very robust objective standards packet in which they work from where it hits a lot of different buttons within the information that I sent to you. Within that information I sent to you is also something that I thought was very interesting which is Two pieces, actually. The first is there is...

There was a Planning Commission Academy that was done by League of Cities in 2023 and it still holds true today. It hasn't been an update to it, so the information that was done at that time in terms of the objective design standards is a really good benchmark and it's certainly something you should be looking at as a way in which like for instance when I'm bringing forward a draft kind of use that as a litmus test to the draft that you're reviewing and not only that but Use the city as kind of a benchmark to what makes sense for Ojai. You've got two examples, Gilroy which is basically a 13-page high level but still objective standard way of thinking and then you have a very detailed Tecuya example which is more than or close to 100 pages and very much in depth but Temecula is also a growing community.

Gilroy is kind of a growing community up in the Bay Area. Ojai is not necessarily either one, but I think what you should recognize is that regardless the objective design standard should be something that when you look at it from the standpoint of are these the types of design standards that we as a community see fit to move forward on? And when I say design standards, you could be as detailed as saying oh we're following a Spanish theme. We're following an unmodern theme right?

Having those pieces built into the objective design standards helps to inform the applicants that come forward so they're not necessarily kind of scratching their head in terms of what makes sense from an objective design standard standpoint because if we don't have any which we do not at the moment Then it's just like for instance with multifamily or with mixed-use, then there are no real standards that we can use and fall back on. And I will say this in looking at some of the standards that have changed over time through state law More and more they're turning to the objective design standards that the city has in place. So having these in place helps us have a leg up, which is what really every community is moving towards—really kind of required to move towards.

Lastly I'll say—and then we can start having discussion and go back and forth—but We have a program within our housing element that requires us to do this. I know that I identified in the last meeting that we were to have this done by the end of 2024 when I submitted our annual progress report as I'm required to do, as every city is required to do. One of their comments was what's the progress on... So I put that we're in progress of getting these objective design standards codified. They said, what's the progress? And I said, we've had a couple of meetings. We're massaging it. We've had a turnover in the commission. So I said, we're starting not necessarily over, but we're just building on what we already have. So it was enough for now.

What I don't want to do and I don''t think this commission or this community wants to do is be in the bad graces of HCD. They are not as gummy as they used to be. They have quite a bit of pull versus what they used to have 10 or 15 years ago. So, let's stay in the good graces. Let's follow our housing element program, Program 15 which is also one of the attachments that was included in here and let's start the conversation now.

I'll just start it with attachment A actually has our multifamily and mixed-use objective design standards. It's kind of covered in a 19 page document that outlines definitions, it has site design standards There's some figures that give you kind of an understanding and a pretty good makeup of what you can expect. It's giving examples of normal lots versus corner lots, some enhanced paving driveway examples. And then obviously we've got some building design standards—building form, massing, The interesting thing is, top to bottom what this is looking to do is provide not only the baseline for what site plan, what an elevation, what massing potentially looks like. But it also covers at the very end some information as it relates to, for instance, bicycle parking and having those standards built in.

So it's trying to cover the array. It's not as detailed as what you have seen with Tecuya, but it's not as broadly stroked as what you saw and are seeing with Gilroy. I will say that I did today or last week look into Solvang because I thought Solvag is I'm not going to say it's comparable, but it certainly has some similarities. They actually have a codified—they codified theirs in 2025 and looking at it they actually went through and each zone that it would apply to they had specific objective design standards applicable to that

not transcribed≈10s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 1Proposed14:47

versus… How big is Solvang?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8114:49

How big is Solvang? I think it's $13,000. It's either $13 or $15,000 somewhere right around there. Gilroy is almost $60,000 and then Temecula is over $100,000 Anyway, with that I open it up for questions comments as we go through this. The information here is We'll admit it's dense, but in order for us to sort through this, it needs to be dense first before we kind of... And not only that, but if there are communities that you want me to look into I can certainly do that as well. If there is...

If we're looking for a comparable city that you are aware of and you want me to look into it, I can certainly do that. That's the reason why I looked at Temecula and Gilroy and even Solvang at one point.

0:15 – 0:2714 turns

UnidentifiedUnidentified speaker 1Proposed15:41

Okay. Anyone volunteering here to step forth with their questions? Okay. Go ahead.

UnidentifiedUnidentified speaker 3Proposed15:52

Yeah, I mean... I kind of wanted to speak, I guess a little bit broadly about this first maybe. Sure. I started... I was going through everything and I remember this conversation did come up Maybe just before I entered the commission last year or something. But yeah, I think it was one that I came and watched and there was discussion about these other cities and how these things apply in reference.

And I think that's some really important research. Because you know, I started going through this as a designer. You know, I started looking through this. What does it mean to offer these things? What does it mean to show these types of images? What does it mean to like, yeah have these as like the diagrams that are standards. half an inch, there's lots of reasons to go into this stuff.

And I have opinions on it but what I was also wondering and made me think that would be important to talk about was like so we're looking at other places of how they sort of approach the problem of creating objective design standards Here we are in Ojai. This is Ojai, like what is the—like because I think we're at a really interesting place here right? Because like a week ago for maybe the second time in six months we were in T Magazine you know like come to Ojai like check it out you know and So there's going to be a new group of people excited to think about what can happen in Ojai again. And these things that are also becoming important around multi-families and projects that have already been approved, maybe it would have been nice if these things were already in place before those things had come to the table, right?

But those could potentially continue to come. So it's really like this formidable moment to me about what this document could mean, will mean for the future. And it just made me think a lot about... I'm an architect, I'm a designer. We have a planner, we have someone who's done design and a community member who knows the community and the development of this town for a long time.

But I still sort of feel a little bit like, well what is the design language of Ojai? What does the design language of Ojai want to be? And quickly looking at a bunch of these things. You know, I had opinions but I was kind of like, you know, where's the advisory board? And I know we're kind of doing that but we're also doing that as a planning commission, right? We're dealing with all kinds of things But who's, who's looking at design in Ojai like a larger scale? And it's interesting because it's sort of a part of the second half of tonight's meeting too. Right? Because there's all these we have once again sort of like the design standards kind of on the table right and so I think you know I kind of wanted for me something that I feel like would be really important to talk about Or think about that I'd like to talk about and think about is the potential for.

a design advisory board that's looking, it's like giving some of the like this lays out the things we need to look at. And it could like in a little more from like designers eyes so like local architects and landscape architects who live here right? I think that would be important but a variety of people that are have been here for awhile or haven't been here for awhile And, you know, we do some charrettes. We look at like well what does it mean? I mean there's sort of code reasons to have enhanced paving the driveways.

What does that mean? And what are we really, you know, are we just saying okay enhanced and then the next you know it's like a rainbow paving. And over here it's like you know very careful like little pavers and it's like I'm not saying diversity or like you know a gradient of design isn't a good thing but it's sort of like It's forcing a thing in a way that then creates the necessity for design to happen without giving any sort of parameters for what that actual design is.

And so, um... That to me was like I've like you know Had specific feelings which I think won't surprise you about sort of like just the site design To start with, you know and how car access and where parking is and like okay wait, but like this is actually This is I don't you know, I don't think I necessarily agree with this or something You know, and that's fine. We can go through those things right? But at the same time That's sort of just me and I I would just be really interested in us.

Like it's an opportunity, I just see it as like a real opportunity and so I'm curious how we can expand that opportunity and take the research and the work that you guys have already done and layer on like a really thoughtful Design approach talking to you know, there's People who've had You know have been doing being an architect for you know 50 years and they might be super modern There may people who are here that have been doing like really a lot of mission revival stuff I think having those voices together is also going to be the best way to understand how to even approach You know This kind of layer of things.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8121:58

So let me just, as we're having this conversation turn to legal as it relates to a board or you call it a board or a committee? Yeah. Is this something that would be embedded into the objective design standards process? No. Or are you talking about helping it to be created?

UnidentifiedUnidentified speaker 3Proposed22:19

I mean that's how I was thinking about

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8122:20

it. OK,

UnidentifiedUnidentified speaker 3Proposed22:22

rather than I'm not trying to add a layer of like review because my understanding and as Katrina was like laying out the last time it's like the point is is like. And it's ministerial. The point is you go here's my thing. OK, check the boxes approved. You know what that's like?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8122:39

It's pretty substantial. That's huge. And what we're seeing more and more. I mean one of the most recent Senate bills that then I'm working through right now Has objective design standards in there and the whole process is ministerial if they meet every right single and check everything They'll never come to us Exactly. Yeah, I mean, I'm I'm trying to figure out a way for it to come before this body. I'm just not seeing it So

UnidentifiedUnidentified speaker 3Proposed23:06

well now I guess that's my point is like maybe in some ways that's okay but maybe we just have to like Now in 2026, 2027 it's like you know a new world than when this stuff was made. Ojai is totally different. It's like on the map in a whole different way. How do we preserve what it is? Like look forward a little bit and create sort of something that's rich that people can take into that isn't You know, it doesn't have to be like blinders on you know It's not like it needs to be like Santa Barbara. Everything has to be stuck or whatever but there's some clear like someone like Some real people who have a long experience in design and making things beautiful are like coming together and figuring out okay, how do we You know, because the things like what are the things we love?

Well they were like kind of one person. Like historically still it's like one person and kind of their architect and their money like took all the kind of mishmash and sort of like clarified it right. Like that was kind of the early sort of Ojai like found the thing they liked and then like made the rest sort of replicated to a certain

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8124:21

degree right.

UnidentifiedUnidentified speaker 3Proposed24:22

You know, it was it happened long enough ago that it feels old and it feels authentic you know it was actually just still is like a pastiche on top of a bunch of stuff but we love it and that's okay. You know, or sort of east side of Ojai where this gentleman is now going to be thinking about things. Like how does it impact what that

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8124:47

is? Is the area—I mean, to be fair, it's the area that has been discussed on multiple occasions, right? Yeah. How does everybody else—where is everybody else on that? I'm kind of curious.

UnidentifiedUnidentified speaker 6Proposed24:59

I completely agree. I feel like we do need some architectural design guidance. I know at one point, many years ago, we had a consultant come in to talk to us about form-based codes. And I actually think that form-based codes would be really good right now, because then we wouldn't have to say you have to build Spanish style. You know, you have to build craftsmen or it has to be modern on this side of town. It could be really still anything as long as the form was right and if we dictated what the form was marching down the east end, I think that would go a long way in Helping guide people as they come in to the vision that the city has.

So I'm a proponent of form-based codes for objective design standards.

UnidentifiedUnidentified speaker 3Proposed26:04

Yeah, I think it's kind of what this is sort of trying to be in a way. It's like how much glazing? How tall can the glazing be? When's an offset? How big is the offset? How does the offset relate? Is there like a fence has to happen to create a buffer zone and all those sorts of

UnidentifiedUnidentified speaker 6Proposed26:22

things. But this is standard old style zoning. But it's not form-based codes, because form-based codes is actually by parcel. I mean you're looking at every parcel and it's like these parcels are going to be two story. They're going to have balconies. It lays out everything by parcel and you can have different regions but this is old school. I mean, it can work. But I think there's other types of standards that can be applied here that would work well in Ojai so we can guide—it won't be as mishmash. This has me a little nervous to be honest.

0:27 – 0:3814 turns

UnidentifiedUnidentified speaker 3Proposed27:15

Yeah, I mean I thought it was interesting what you said about the, I forget which one but that they were, or maybe it was Tecuya. That it was like by zone they sort of had like an objective design center. Oh yeah,

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8127:24

Solvang. They've done a by

UnidentifiedUnidentified speaker 3Proposed27:25

zone. Solvang. By zone, I think that, which is what you're saying, it's like okay how do we think about But and it goes into the whole, the fabric of the city right? Like where's single story to two-story to like you know parking lots in the front to parking lots in the back commercial to residential to multi use multifamily. What are those sort of forms? Yeah the

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8127:50

interesting thing about the objective design standards that they only apply to multifamily at least the way in which yeah Like, we're meeting the minimum standard of it only applying to multifamily and then mixed use. So if it's commercial only these standards don't apply.

UnidentifiedUnidentified speaker 3Proposed28:10

But I think—but we're also talking about this in item three and I think it sort of might relate in that sense.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8128:17

Yeah. If you're looking—if we're looking to go beyond that, All we're looking for is the baseline. If we want to take it a step further, that can certainly be discussed and considered as well. Like even going as far as like single family and even commercial, even industrial to a certain degree. Darren am I wrong in that? Help me out with the legal aspect of this.

The objective standards are really meant to provide that guiding principle, and it'd be very strict and very intentional.

UnidentifiedUnidentified speaker 7Proposed28:50

Right? So the majority of the housing laws that require objective standards are going to require them as it relates to multi-family and mixed use if you want to go beyond that with your so what that means is that you still have the ability to have discretion in your standards as it relates to commercial and other other developments. If you want to go beyond the kind of floor like Lucas is talking about, we can discuss that in terms of what it might look like to have objective standards that would apply to commercial and maybe even single family.

Some newer housing laws that create ministerial approaches for single-family residences in certain affordability contexts, but generally speaking we're talking about multifamily and mixed use.

UnidentifiedUnidentified speaker 6Proposed29:52

So I wonder if we can get a map of where those are, like the potential building sites are or what parcels could potentially be intensified. Because that, I think that would help us kind of visualize any standards that we approve, how that applies in real life to us here

UnidentifiedUnidentified speaker 3Proposed30:22

I think it's applicable in the sense that like we don't Zoning is also gonna Continue to evolve, you know And so we're still making let's say there was a decision at some point that hey Like we are okay with the idea of like a setback You know multi-use Sort of element to the downtown core where there's like living above all of a sudden now that would like need to fall under these objective standards And it would be impacting commercial directly.

Sure.

UnidentifiedUnidentified speaker 4Proposed31:04

My turn, huh? There's a lot here and and a lot to absorb I was thinking and I agree with actually a lot of what was Said, and I would like to know more about the comment. This is kind of the old-fashioned Way because I do think that the devils in the details in the city I was thinking earlier in the day, and your comment really brought it back to me that there's kind of two identities to the town. There's this economic identity which is roughly 50% of the budget is fueled by tourism, the arcade look and feel.

What's been done with the El Roblar and a lot of times people move here for the rural Identity, and then they try to execute on the economic identity. We just heard someone voice that And it's interesting and I have always felt you know as somebody who's lived here for for a few years The important thing is to have one foot in each of those identities. That's the key and so then that kind of leads into the design we have No clarity, I think on which one of those identities we want to serve here a little bit.

Are we going to go all Mission Revival? Or are we going to allow some American rural look to go forward on things? And it makes me think that the work to do here is actually to be very, very narrow and be very reductionist. and take one little step where we can succeed at something, where we know we can write these standards quite narrow. And then branch them out from there. We know that the mission revival piece is huge here and we know the American rural piece is huge here. So when I look through the documents and I see this kind of there's a lot of materials we're going to allow. I think as I looked it was something like we have six or seven materials compared to two or three in Temecula.

I think we can steal a lot of what Temecula's work is, actually. I thought there was a lot of good in that. Those kind of things make me nervous a little bit and it makes me think if we try to stretch too far too early that we're going to miss both of these identities. You know Gilroy is in my view not a particularly attractive town. Temecula has turned an unattractive town into kind of a destination through having the good design and having a group of people come together and say hey This is kind of our identity. I think those are kind of my main comments. There's a lot of vague language in here that doesn't meet that standard of what you spoke to earlier, which was we need measurements, not statements that say it can't be ornate or it can be ornate or things like that.

I think those are kind of my main pieces. The only other comment I have is that it would be interesting as a guideline To pick three or four of the existing buildings in town that we really love as we build these standards and ask ourselves, could those buildings be built today under these standards? And if so, they're kind of a real life personification of what we're seeking to do. And I think that's kind of a tangible way of looking at this and might be helpful for the community.

UnidentifiedUnidentified speaker 3Proposed34:56

Yeah, I think a strong precedent study would be like a first step you know to understand what sort of what, parse out a little bit what we believe to be the more, you know, I don't know. More attractive, less attractive? The good from the bad, I guess as it were. As like a starting point for the conversation because it's important to see those things. What do we like about this? What don't we like about that or what's advisable about this direction and what's not about this other direction for sure.

UnidentifiedUnidentified speaker 6Proposed35:36

I think we could go in zones, not C1 zone but we do have a downtown plan for the arcade plaza and the downtown area and that's supposed to be Mission Revival. But the East End doesn't have that and I don't think we want that Personally, I don't think that. You know, I think having some design licenses is healthy and good but I think it's really more about the scale you know and placement all that more than the architecture you know specifying a certain design other than the downtown.

UnidentifiedUnidentified speaker 1Proposed36:20

I get a little nervous about the idea We would start dictating too much. Somewhere in here, I came across a statement that we like variety. That's to be honored and looked for. And I would not want to see us come down and say this area is going to be all one kind of architecture I mean, I love the downtown. That's a given. But as we extend out east and west, I'd like some flexibility there for people to come in with their own ideas about how

UnidentifiedUnidentified speaker 3Proposed37:12

Yeah, but I think in your statement is exactly this kind of conversation which is Why? Do people love the downtown right? I think that's like a really important thing to ask ourselves because we it's hard to say we love something and then But we don't want that same thing to happen Maybe somewhere else and I don't think we're saying like just like I said just spread mission revival. I think I Think the point about let's just like be a little bit more open Thoughtful and like concise with the number of options, you know Not saying there's only one option but maybe not saying there's eight options or six options You know just with a material for example. I think that that's Maybe like the buffer zone there. I mean I guess I think about it. It's a tough thing to replicate, right?

But you—I think about some larger cities and you have these neighborhoods that feel very similar. Like it feels like a singular thing, you know? Row houses or whatever. But then when you're there, it's like they're all different, you know? But there's a consistency The windows don't all align and like the brickwork or the woodwork isn't all the same. And it might be a woodhouse, but there's a kind of consistency that makes it feel I don't know like it makes it feel like a place you know? And I think that's what we like about downtown. I mean there's different forms happening, but there's some something that's consistent that in this case is the opposite. It's like form Moving down, you know.

0:38 – 0:4718 turns

UnidentifiedUnidentified speaker 6Proposed38:53

I think it goes back to bulk and scale of the place. The arches could be, it could be a wooden trellis. If it was the same scale and the doors still were repetitive going down the arcade people would still love it even if it wasn't Mission Revival but we have Mission Revival so and we want to protect that. The Meade and Requa, it's so beautiful but I can see something else going You know, on the east end that has that pedestrian scale you want to draw pedestrians out there.

So I guess I really don't think it's about the architectural style itself but the bulk and scale And having the pedestrian be the primary focus on drawing people down. So anyway, I think bulk and scale is very important to this whole discussion because if they can go up by right a certain number of floors You know, it's going to be really critical that we get that bulk and scale right by the setbacks. If I just gave an example

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8140:12

for instance from multifamily we have a two-story maximum however through density bonus through affordable housing depending on the affordability rates by which they operate they could go as high as five so We want to talk about massing and bulking like you just talked about look no further than that Right.

UnidentifiedUnidentified speaker 1Proposed40:33

Is it legal for us to put limits there and keep the bulk and the size? Similar

UnidentifiedUnidentified speaker 3Proposed40:40

we can dictate setbacks, so we can dictate ways in which you know your how the bulk relates to the street

UnidentifiedUnidentified speaker 1Proposed40:48

And the height

UnidentifiedUnidentified speaker 3Proposed40:49

Yeah

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8140:52

The height is probably not as much, but I think you're talking about the bulk and the mass so it doesn't necessarily... It's not five stories ten feet from. Exactly. Right. Instead it steps back or something like that.

UnidentifiedUnidentified speaker 3Proposed41:02

Twenty-five feet and then you step back, you get a patio. Which is, you know, yeah.

UnidentifiedUnidentified speaker 4Proposed41:11

The only comment I would offer on the mass and kind of the style piece I agree with the comment that the citizen is concern number one. I also think there is a massive opportunity here to create an identity for a town through the style of the architecture. I'm not necessarily afraid of that, I don't want it to look generic but I think of places around the world, Ea in Greece and many other cities who've gone all-in on styles and there's kind of two different ways of looking at that for sure.

And that's why I think it comes down to, before we identify all these styles and everything, what's the identity of the town that we want to serve? Do you want to serve the identity of an American rural town with some Spanish architecture in the middle of town? Or do we want something that's slightly larger to that? And that is a, you know, a larger community question. It's not one that we solve necessarily here but I do think that shepherding it toward that identity... You know the worst case scenario would be that we end up with a little snippet of some old stuff in the middle of the city And then on the boundaries, things that you could go through the design buffet and choose 10 or 12 different materials, 5 or 12 different styles. A couple of different look-and-feel type things and you kind of land nowhere near where we would want you to land or you would be serving a different identity.

The town organically has different identities. Westside feels different than Eastside. The middle of town feels different. People tend to go and live and play in the areas of town that meet that identity, that matches why they're here. And I think back in my design career you would never put pen to paper without knowing what's the identity that we're serving here?

Directionally where are we going with this a little bit?

UnidentifiedUnidentified speaker 6Proposed43:15

Well, I do think we have some guidance. Well, I think we should look to our land use element one because there is some discussion about our town in there and what we want it to look like and feel like. So I think our general plan which is what it's supposed to do is the map of our you know, the guide map guide. What is it? Would we blueprint blueprint for our future?

The land use element. I think we need to look at that as we you know do this because this is our implementation document, but those are our goals there. And I think what you're looking for is somewhat in there, in the land use element. So I think we need to... This has to be consistent with the land use element anyway. So I think we should actually take a look at the land use element and say what are, you know, with what we're doing here does it comply with, does it follow the guidance of the land use element?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8144:16

That's a good point absolutely

UnidentifiedUnidentified speaker 4Proposed44:18

I mean, is that kind of the north star of where all this eventually leads to? Again, just going to that larger question of what identity does the city

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8144:27

serve. I mean it is the planning tool. It's the tool in which the city leans on for guidance into the future. It is the reason why you see the design the way in which the city is today and in fact Even though the land use element itself hasn't been updated since 1997, when you read through it, it still rings true today. And you look at everything around it and you're like yeah this makes sense. You look at the land use policies that are built into it, it makes sense even today right? So I'm not looking at policies—I mean we're looking at policies on the regular regarding projects that come forward and we're like yeah there's consistency there. Or hey, you need to do this because really we're finding through one of these policies that you're bending it in a certain direction.

It gives really good guidance for existing and future development, period. But it also rings true to what you see today. And that's part of what I think you're kind of teasing towards which is there's more than one design flavor that exists. You're kinda getting there in the discussion and that kinda makes sense in terms of how this community has developed over the years, right? I mean over the last hundred plus years.

UnidentifiedUnidentified speaker 4Proposed45:50

Well if you go, you know, you mentioned the articles that have been written just after whatever 12 years of being here. You know, I've seen The New York Times circle around a few times and pick your favorite design mag and our business has been by and large in most every one of them And one thing you see is just kind of a constant, kind of like this identity tripod. One part rich hippies, one part old valley, great little spot and then one part kind of this mission revival authentic little town.

That's why I just think a lot about those identities, and I think that's a key piece to nail before anything goes down. And like you said, maybe it sits in the larger document that I don't know.

UnidentifiedUnidentified speaker 6Proposed46:46

It's a good start to look at that.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8146:48

If we're looking at a foundation and you're trying to find what we're calling kind of the identity, I think that is where you can start and then branch out from there.

UnidentifiedUnidentified speaker 4Proposed46:56

Can some of that bake into the document that you are?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8146:59

Well, we'll have to identify consistency with it when it goes forward as an ordinance. So absolutely. Absolutely. It will live within the ordinance.

0:47 – 0:5715 turns

UnidentifiedUnidentified speaker 1Proposed47:12

We have two cards that would now like to speak on this subject. So is it OK to open up public comments in the middle of a discussion? Well, it's not

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8147:25

really a public comment. It's just you can just open up for the public. So OK.

UnidentifiedUnidentified speaker 1Proposed47:28

Larry, come on up.

UnidentifiedUnidentified speaker 5Proposed47:33

Thank you. Mr. Stewart, great thank you. We came into town almost nine years ago May 11th and we saw a kind of folksy small laid-back town that gets really busy on weekends and then quiets down We see mission revival, we see older. And coming from my background in real estate ribbon building stainless steel all this stuff just gets thrown out and put all over the town where people want it when there are no standards. Martha's Vineyard gas stations made to look historic.

Restaurants made to look somewhat historic but very functional. All the commodity type of stores made to look like they fit in because that's the unity of the town, that's the image we want to portray, that's how the residents like it otherwise they wouldn't be here. I mean, they like this kind of old buildings. When I went with my wife to visit Seattle for the first time, there were no doctors in houses.

Back East, doctors are in houses all the time. In Seattle, they're considered quacks. Here they're in old little buildings, and that's fine. Because that's the type of town we are. We don't need a big medical complex while they may like one. That doesn't work here. And it's nice. It's old, it's nice, it's conservative in the values of the people that were here. Forget their political values—that's a different issue—but the way they like it here. It's nice. It's brown.

It' green. There are mountains. It is all unity. Just keep it all together and if you start letting people do what they want to do, it will look like Fort Bragg or outside Fort Bragg Or Wilmington, North Carolina or someplace where there's nothing but stuff. So please do your best, do what you're doing and keep it kind of simple.

UnidentifiedUnidentified speaker 1Proposed49:41

Thank you. Nate did you have some comments?

CommentNate MitchellProposedself-stated49:49

This is so much fun. Hopefully this is an opportunity to add value, again this is my public participation I'm excited about it. Another part of my background, I'm a neighborhood developer by trade. I really cut my teeth in post-Katrina New Orleans and a community development fellowship through the Rockefeller Foundation University of Pennsylvania's Center for Urban Redevelopment Excellence. So I've been studying this and trying to do it in different ways and with community development at heart, I think one of the big gaps between what paper code translates into the visual actual build environment, I think would be really helpful if there was some level of a digital simulation particularly of downtown where you could just model it You could see it, you can test different architectural themes.

You could simulate a particular commercial use. You could look at what two or three stories would look like. You could look at sun studies. You could do it as a planning commission or design review council. And I think that would help bridge the gap with what gets interpreted by really whoever comes along to interpret your code versus if you had a vision and you could see it, I think it'd be a lot easier to really pick and choose what you do and don't like. Because a lot of the times that's what design is. If you see it, you recognize it, and you say oh, I like that. But you may not have the background or be able to articulate what particular design style matters. And I think with that as kind of a basis And where we are in technology, I think you could do it in a SketchUp model and it'd be very easy.

I think it would be a really handy tool for an outside architect to come in and now render and model within your model and then you can see it all together. And then when you want to see the street views and the mountains in the background It's there, you can see it. You don't have to guess. You don't have to rely on somebody's effort to do that and the transparency that happens I think then you're really speaking at the community level of what is the future of Ojai? And I think for me, I'm new to town. I still live out of town so there's insiders and there's outsiders and then ultimately there's the future And the people that fall in love with Ojai like I have, I want to be a part of the future. And the goal is obviously to come into it a place that has a sense of place and help grow it and contribute it.

A lot of the times there's conflict between the development community coming in forcing things down people's throats and not really respecting community input but a lot of the times the community input doesn't have really the capacity to visualize and really articulate what their needs are The conversations around affordable housing and who lives there and what do they do, a lot of the time it's the waitress that works at the Ojai Pub or a stagehand at the amphitheater. That's actually the resident that you're accommodating. And so when you humanize that but you also can visualize the built environment I think it makes these conversations a lot easier. And I would think the overall interest of the body is to protect the integrity of Ojai and I think that's a great way to do it.

Right, and then people understand they can see it. And I think that'd be a great contribution Thank you.

UnidentifiedUnidentified speaker 1Proposed52:59

Thank you Nate. I like the idea of being able to use technology to visualize this stuff because I'm not very good at seeing it when we remodeled our kitchen the architect put it up on a screen, and I could walk around that room and see what worked and what didn't. I really liked that. I have a couple of just off-the-wall questions for you. Is, did SB 330 get renewed?

It was supposed to sunset on January 1st of 25. Are we still functioning under that law?

UnidentifiedUnidentified speaker 7Proposed53:48

Yes it was extended we are still functioning under SB 330

UnidentifiedUnidentified speaker 1Proposed53:51

Yes, okay. So how long does that go on?

UnidentifiedUnidentified speaker 7Proposed53:55

I don't remember the date off the top of my head. I think it's till 2030. It's in the 2030s.

UnidentifiedUnidentified speaker 1Proposed53:59

Okay. Long time. Okay. And on SB 35 since we have met our RENA numbers does the streamlined ministerial approval process still apply?

UnidentifiedUnidentified speaker 7Proposed54:16

So SB 35 does apply to municipalities that have not met their RETA numbers, but there are other housing laws that apply the streamlined permitting process to housing developments. There are other bills that have passed that apply the expedited timeframes.

UnidentifiedUnidentified speaker 1Proposed54:43

OK, so we are to expect to have that in place going forward. That there will be ministerial approval and we need to have our objectives in line to give the community director the ability to say yes or no to this

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8155:13

I think if I can help, I think I know what you're trying to say there. It's to give a voice to the community and also to give for instance the Community Development Department a foundation by which we can operate on it because right now as an affordable housing project comes forward The project comes before this body, the conversation is you can look at this but you can't look at that.

Right? And it's confusing. It's confusing to the conversation and I know I've had that a couple of times come before this body and there's things that are on that you can talk about and there's things that you can certainly talk about but you don't get to make a determination on. And not having the objective design standards regarding some of these affordable, all the affordable housing projects that have come before this body.

Really it doesn't give much to this body or even to the community development department or even to the community as a whole. Not having those in place We're too subjective by the way in which we look at our findings. Having something like this, and I'm loving the conversation we're having right now to help kind of frame that moving forward because that'll certainly help and give the community development department as well as the community as well as you something to stand on because right now there's nothing.

Our hands are tied so...

UnidentifiedUnidentified speaker 1Proposed56:43

I also am interested in how you would view this community design advisory board. Where would they fit into the process and how would we use them best?

0:57 – 1:0214 turns

UnidentifiedUnidentified speaker 3Proposed57:04

Well, I think that as we've said this is sort of a blueprint of how the objective design rules need to be implemented.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8157:17

Yeah can I take a stab at it and maybe we can go from there? I think there's an opportunity here for members of this body as well as potentially bringing individuals not necessarily within this body but are design professionals whether they're architects or design professionals Urban planners or something along that line where they, landscape architects actually that's a good point as well.

to bring them into the conversation. Maybe it's a two within this body and then bringing two other design professionals that this body is aware of? There's not a Brown Act violation to bring individuals into the conversation that are not, right? Okay. I just want to make sure before I make that statement. It's been done before. I've seen it done with the Historic Preservation Commission successfully and I would say to a certain point efficiently Right? Having individuals that, so this community has a wealth of information and professionals out there that are eager to be a part of the conversation. So it's definitely an opportunity having something like that to what was being, has been discussed kind of throughout and threaded throughout makes a lot of sense.

UnidentifiedUnidentified speaker 1Proposed58:31

Can we, as a planning commission, organize them as an advisory committee to us? Or do we have to go through legal channels or the city council or something?

UnidentifiedUnidentified speaker 7Proposed58:44

So that depends on how you choose to set it up. You could basically create an ad hoc committee that has two members of the Planning Commission and then that ad hoc committee could go to other members of the community, other design professionals to solicit advice and opinions and have the discussions and then those two could then bring that back to the full commission.

UnidentifiedUnidentified speaker 1Proposed59:09

I like that.

UnidentifiedUnidentified speaker 7Proposed59:11

You could also set it up other ways. If you wanted to create a permanent advisory board, that might need to go back to the council to setup. That's something that we can explore. We can certainly explore some of those options and work with staff to bring that back to you if that's something that you're interested in, but...

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8159:38

The ad hoc seems to make a lot of sense because it's very focused and intentional. If there's success in it then maybe that's the springboard to have that bigger conversation. Maybe at that point we have that conversation with council as you know we have our joint meeting coming up in June so there is definitely some opportunity for conversation

UnidentifiedUnidentified speaker 1Proposed59:58

There's an immediate need in order to get enough advice and comfort level. So that I think that we we need to get an ad hoc do it now and I

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:00:13

agree move for I have I have stayed HP or HPC HCD for now But I can't tell you what's gonna be like next year because that because we're starting to move into another chapter of HCD which is the methodology leading into the seventh cycle of the housing home, which is going to start probably at the end of next year so they're gonna be more interested in the things that we haven't done versus the things that we have done.

So it started this year and I anticipate that it will start even continue next

UnidentifiedUnidentified speaker 1Proposed1:00:44

year. To set up an ad hoc committee, we decide among ourselves who wants to do that? And give them blessings to go forth and find some more experts out there? This is one of the wonderful

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:01:01

functions

UnidentifiedUnidentified speaker 1Proposed1:01:05

How do you feel about this?

UnidentifiedUnidentified speaker 4Proposed1:01:18

You could do many, many things there at a very low cost. Low cost, no cost basis to emulate a lot of things and the only thing I was going to mention just hearing you talk about HCD coming our way maybe in singing a new song next year I just, to me it feels like the most important words in the documents here are the yes no standard. To me because anywhere maybe can be said there will be an attorney and a developer sitting inside of maybe.

And maybe they do something we like, maybe they do something that's against the character of the community. We don't know and I think that getting to that yes-no standard in all of this language very quickly even if we underwrite it a little bit and we don't serve all of the pieces of the general plan or you know everything that we need to get right but I think I think getting a basis and a foot in the door on that I think is really critical on that yes no standard

UnidentifiedUnidentified speaker 1Proposed1:02:23

So it sounds to me like we're going to be starting with the land use documentation. And do we have some volunteers for an ad hoc committee to take this in the next step?

1:02 – 1:1559 turns

UnidentifiedUnidentified speaker 3Proposed1:02:39

Sure.

UnidentifiedUnidentified speaker 6Proposed1:02:44

I'd be interested as well.

UnidentifiedUnidentified speaker 1Proposed1:02:46

Okay. I would also like you to send me any information that you have on the form, the form- The

UnidentifiedUnidentified speaker 6Proposed1:02:55

form based codes?

UnidentifiedUnidentified speaker 1Proposed1:02:56

Form based codes.

UnidentifiedUnidentified speaker 6Proposed1:02:57

There's a lot.

UnidentifiedUnidentified speaker 1Proposed1:02:58

Oh well don't send a lot. A little will do it. I just want to know what it is. Okay, I think that that's probably sufficient to get Unless you wanted to go through. I mean I had particular Questions about little you know wording things in here But I don't know if you really want it might be worthwhile

UnidentifiedUnidentified speaker 3Proposed1:03:24

to make some

UnidentifiedUnidentified speaker 1Proposed1:03:25

comments on

UnidentifiedUnidentified speaker 3Proposed1:03:25

progress Oh No, no, I was gonna say

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:03:28

I think, so can I? This wasn't meant to be. It says draft but just know that it's really kind of like hey this is the last thing that we left off on. I haven't touched it. I know there were comments that came before this body as a different body so I just left it as-is and wanted to see where the conversation went tonight.

UnidentifiedUnidentified speaker 6Proposed1:03:52

I guess another question I have maybe is what other communities have objective design standards that are more like us? Like, I don't know, Los Olivos or Santa Ynez or Carmel even. That have that rural aspect but have downtowns.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:04:12

List the cities that you think are similar and I will absolutely look into those and get you some information back. Solvang was the closest one that I could think of, and theirs really goes into detail based on the zoning which I thought was

UnidentifiedUnidentified speaker 6Proposed1:04:24

interesting. That's a good one.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:04:27

They did keep it pretty simple which was interesting considering the way in which the community operates so I was expecting a little bit more out of Solvang and I was kind of unimpressed.

UnidentifiedUnidentified speaker 3Proposed1:04:44

Maybe this just to riff off the modeling idea for a second do we I know one meeting We asked about what like level of GIS information The city has of the city. Is there any it's

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:04:58

not very basic? Yeah Yeah, I am the only one in the department that knows how to use GIS

UnidentifiedUnidentified speaker 3Proposed1:05:03

yeah,

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:05:06

so that would be like we have a license but it really functions more for public works and it does for CDD

UnidentifiedUnidentified speaker 3Proposed1:05:11

mm-hmm

UnidentifiedUnidentified speaker 6Proposed1:05:13

We can hire a consultant to do that, right?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:05:16

Could. That would be a wonderful discussion to have with the joint meeting.

UnidentifiedUnidentified speaker 6Proposed1:05:21

There we go.

UnidentifiedUnidentified speaker 3Proposed1:05:22

Well just saying it makes it a little harder to do some of it. It does yes I agree.

UnidentifiedUnidentified speaker 1Proposed1:05:33

You'll bring that up at the joint meeting?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:05:37

So I would say this the ad hoc that's being created Everybody agrees. It's gonna be we have two right can't go three, right? No, we can't that's that's considered a ceremony serial meeting, right? Veronica violation so to

UnidentifiedUnidentified speaker 3Proposed1:05:54

Okay, so does that means that after this meeting like we can't talk to them about it Correct. Well, well

UnidentifiedUnidentified speaker 1Proposed1:06:01

one I'll let one on one we could

UnidentifiedUnidentified speaker 7Proposed1:06:05

You need to be careful about serial meetings, so you don't want to be communicating what they've discussed with each other. I could come with a question to that ad hoc committee. There were some ideas

UnidentifiedUnidentified speaker 1Proposed1:06:17

tonight.

UnidentifiedUnidentified speaker 3Proposed1:06:28

Give those to us as something to make sure that we're taking into account. Yeah,

UnidentifiedUnidentified speaker 7Proposed1:06:32

so you could receive information I've received that But I mean the safest way to do it would be to convey it at another planning committee But you could have communicate. You want to be careful because it's so easy to slip up and relay something that was discussed, and all of a sudden you've got the serial meeting going on. So you just want to be careful about that.

UnidentifiedUnidentified speaker 6Proposed1:07:02

OK. Commissioner Stewart, did you want to do it?

UnidentifiedUnidentified speaker 4Proposed1:07:09

Okay, you want to take my place

UnidentifiedUnidentified speaker 3Proposed1:07:17

I plan on pulling in from highly qualified individuals. You're

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:07:24

going to pull from the bench, yes?

UnidentifiedUnidentified speaker 1Proposed1:07:26

You probably know many of the folks you are looking to pick their brains right? Okay all right is there anything else that we need to discuss on this subject Okay, are you

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:07:46

This was highly This is this is great. I really appreciate it One of the things that's been waning on CDDs mind and mine in particular is trying to get this over the finish line here So I think we've got some good direction here

UnidentifiedUnidentified speaker 1Proposed1:08:02

Good okay, then we'll move on to discussion item number three Proposing topics to discuss at the future joint meeting with City Council, which will take place on June 9th. We have Several items that we have discussed previously and are listed here now. Would you like to address that, Lucas?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:08:34

So as you recall at the last meeting all there was was one little skinny little tiny piece of paper right and it listed all these items So what I had promised is that we'd have that high level discussion and kind of tease the focus, whether it be the design guidelines or the parking allowed use chart. Fire hardening, undergrounding noise. So I've put various code sections as well as information that we already have in place so that you are informed and it's something where you have to decide tonight but I will say this our next We do have one more meeting before we have the joint meeting. So there'll be another opportunity to discuss this so you have an opportunity to kind of sort through this and see what items are kind of floating to the surface.

I will admit as we work through what will end up being a work program for this body in working with staff on it, I can't tell you that all these are going to be addressed in terms of how we're looking at it, so we probably should be focusing on two or three that rise to the surface but also recognize that all of these are still equally important.

UnidentifiedUnidentified speaker 1Proposed1:09:51

Could you tell us to what degree the city has already worked with the Fire Council and achieved a plan going forward? Are there holes in that? Can you help us with that? Maybe the mayor would

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:10:12

speak. We do have somebody in the audience, that might be

UnidentifiedUnidentified speaker 1Proposed1:10:14

something. That's where I'm going.

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.871:10:17

So if you mean on the code side What they're primarily doing besides education workshops and kind of getting communities ready to do, be firewise in other kinds of communication programs. They're offering home hardening assessments for free and then giving that advice. And then what's going to come to the city is a few projects where the city may become involved in saying how can we help I'm going to go ahead and open it up for questions.

The fire department about zone zero, I haven't gotten mine yet but I did look at someone else's. I'm sure it's coming but so the Fire Safe Council is not directly involved in that particular piece so it's not them but I think we're all going to be seen and I did speak with Supervisor LeVere that the county you probably know has tried to push back a little on the state to say These are pretty blunt objectives can we become more supple around those like around tree types and things like that as we've all

UnidentifiedUnidentified speaker 1Proposed1:11:26

in that first five feet

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.871:11:28

and that so what I have been What I have seen is is I wouldn't so another the answer is not much yet. Is the answer to that question? So if you wanted to lean on the home hardening There's just going to be so many other players that are going to be involved in that, that would be coming. So if you have a limited amount of time I might not do that one but do whatever you want.

But there's so many things to talk about. So I know we'll that I'm trying to remember the next piece when the budget comes around again we will see a couple of other vendors proposing things. So that's to be determined around what can be done Know places like the crew and things like that will be we may engage with them on clearing Trees and things like that. That will come up so there's a lot to be determined still

UnidentifiedUnidentified speaker 1Proposed1:12:20

I would also consider high school students,

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.871:12:23

of course

UnidentifiedUnidentified speaker 1Proposed1:12:25

Put them to work in community

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.871:12:27

service to use them a lot Like the Green Coalition is really fantastic at that So a lot of what's happened back here has been younger people too, which is great

UnidentifiedUnidentified speaker 1Proposed1:12:35

volunteers

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.871:12:37

so I know it's not a great answer, but that's kind of where it's at. Thank you. If I could

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:12:42

just add on to that the Fire Chief is also he's aware that this community is highly charged and wanting to know what's going on because there's rules that are out there That apparently are required to be followed But it's not something we're making individuals falling in terms of the city It's actually fire department and they're trying to sort through what has come down from the state in terms of how they want to roll that out.

It likens it to the standards that came out in 2011 for green waste and those standards have been in place since 2011 but now we're just starting to see those standards be required on the residential and commercial levels, right? So it's kind of that same breath where the standards are there, now it's just a matter of trying to figure out how to get them to the community and make it so it's palatable.

UnidentifiedUnidentified speaker 1Proposed1:13:38

From the bottom up what I've been seeing is that certain members of the community are getting Evaluated by their insurance companies and losing insurance if they cannot meet the particular Insurance company standards. So

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.871:13:59

fair enough so one thing about the fire department is they don't have the staff to do the you might say code enforcement or enforcement on the things that Lucas just mentioned, of course They're not there yet but Randy Coggin who's on the board of the Fire Safe Council showed me some documentation. He basically he's on the fare plan, he did the before and after home hardening and saved about I think it was just approaching 20% on his bill so I think that's coming along that you would see how can you leverage insurance companies to renew your policy but that is really just beginning and I hope it's more than just for the fare plan but Where you would see, you know real let's say projects that show More drought tolerance, more moisture in the ground, more home hardening that the people would then take that as a kind of certificate.

So I know on the Firewise community, insurance company has to note if you're a Firewise community but they do not have to lower your rate but they do have to note that and the hope is that in the upcoming election you might say at the state level we press our insurance commissioners to say if a community's working on that let's leverage that but that's above our level of course.

UnidentifiedUnidentified speaker 1Proposed1:15:11

Unless the entire community gets involved

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.871:15:16

We won't

UnidentifiedUnidentified speaker 1Proposed1:15:19

It doesn't help to just have your house is a little island.

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.871:15:22

Everybody has to do it basically around you more or less That's part of that. I bet that's what we're gonna see because we're not the only ones obviously facing this problem Right Thank You

1:15 – 1:2850 turns

UnidentifiedUnidentified speaker 1Proposed1:15:36

Okay.

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.871:15:37

Are

UnidentifiedUnidentified speaker 1Proposed1:15:39

there other thoughts in terms of what you would like to see as your top priority conversation with City Council? Well, I looked through our parking codes and We have a ton of regulations about that. It seems to me that what we're missing are parking lots to enable all of these visitors to come to town and find a place to park. Again, I think this is something the city council has probably been looking at.

Is there some way that the Planning Commission can influence that?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:16:39

Chair, can you unpack that a little bit more. What do you mean by that? Do

UnidentifiedUnidentified speaker 1Proposed1:16:42

you mean the

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:16:43

existing parking lots that we have or the standards that exist to influence the parking lots into the future?

UnidentifiedUnidentified speaker 1Proposed1:16:55

I didn't have any quarrel with the Regulations as I saw them what seems to be missing in my point from my perspective is Is Commune communal parking lots either close to downtown or on the outskirts with a means to get into town and I I would like to see that work done because we're just going to be getting more and more visitors, according to Jonathan's reading.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:17:31

Okay.

UnidentifiedUnidentified speaker 3Proposed1:17:35

That's a high priority for you?

UnidentifiedUnidentified speaker 1Proposed1:17:36

Well, I'm just trying to get conversation going here to see what we all think we'd like to discuss with the council. I think that's one thing that the council ... We can't do much about it. It's really a council thing.

UnidentifiedUnidentified speaker 3Proposed1:17:52

I mean, I'd be interested in hearing. I know that they've been working on some of these things. I would definitely be interested in hearing about that You know But as you say, I don't know is it Yeah, keep going guys. Andy any thoughts?

UnidentifiedUnidentified speaker 6Proposed1:18:19

I don't think we really have the resources to do too much to be honest so I think we have to do what's critical right now which I understand is the objective design standards so that would be the first thing

UnidentifiedUnidentified speaker 1Proposed1:18:34

That's something we can actually

UnidentifiedUnidentified speaker 6Proposed1:18:35

contribute

UnidentifiedUnidentified speaker 1Proposed1:18:36

to.

UnidentifiedUnidentified speaker 6Proposed1:18:36

Yeah, we can contribute to that and I think that's high priority and...

UnidentifiedUnidentified speaker 3Proposed1:18:42

And they play into some of these things, you know?

UnidentifiedUnidentified speaker 1Proposed1:18:47

You have allowed use charts listed. I wasn't sure. I remember a discussion about this where we had a couple of suggestions about

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:19:01

Yes, and there was an individual on this commission meeting with the Community Development Director. It just hasn't happened at this point so the question is that still a high priority? And does it fall into the top The reason why I kind of put that on again, and I just realized there's actually another one after we talk about this one that probably needs to go on here as well as a discussion piece for the future. So I'll probably put it on for the 20th for us to discuss as well.

UnidentifiedUnidentified speaker 1Proposed1:19:36

You can't put it now?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:19:37

I can't talk about it now but I can talk about it during my update so I'll do it then. So the allowed use charts, just go ahead. I was gonna say that was discussed, there was an opportunity for maybe some unpacking of it and sorting through some of the uses that are either permitted CUP or otherwise right?

UnidentifiedUnidentified speaker 6Proposed1:19:57

Right. And I think we can look at existing businesses you know and how they operate to help guide us whether we like those businesses where they're at because there's a couple businesses that are either illegally there or non-conforming there Yeah,

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:20:15

and that's actually a good point because the allowed use chart provides a multitude of ways in which you can dictate future uses or say thanks for being here in this area. We're not really a huge fan of you being here. I can think of examples Like gas stations that communities aren't necessarily thrilled about being in certain areas. You end up doing zoning, right? Or you end up identifying through a land use or an allowed use chart.

No longer allow them within that specific area, and then they eventually move either move on or move out or close the doors or move to an area that you That the community is more agreeable to right office uses of the same way Retail to a certain degree as well as I mean massage uses. I've seen that and that just that went forward in I mean recently with state law changes. Not that recently now, I feel old It was like 15 years ago now that I'm thinking about it So it's those types of uses that As the community evolves as state law changes So does these allowed use chart? Standards and even you know how we have this community how this body looks at them even counsel to a certain degree as well

UnidentifiedUnidentified speaker 1Proposed1:21:44

My recollection was that you were going to jointly look at this and Bring back the changes that you would recommend Planning Commission Address is

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:21:58

That is my recollection as

UnidentifiedUnidentified speaker 1Proposed1:21:59

well. Okay, so is that reasonable by June? What was it 24th? I

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:22:05

Wait, June, no not June 24th.

UnidentifiedUnidentified speaker 1Proposed1:22:08

Well

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:22:08

9th is when we're gonna have our joint

UnidentifiedUnidentified speaker 1Proposed1:22:10

meeting. Oh wait a minute that was sorry I'm looking at last year's okay when is it? June

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:22:19

9th is the joint meeting.

UnidentifiedUnidentified speaker 1Proposed1:22:19

Okay that's getting really close that's probably... We

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:22:22

have one more we have one more meeting before the joint meeting well we have two more meetings before the joint meeting but to be fair really we have one meeting before the joint meeting Where we can actually discuss it and then. Okay,

UnidentifiedUnidentified speaker 1Proposed1:22:41

well if we're going to include that among our list of priorities it really doesn't make sense unless you two feel that you have the time to discuss it and bring it back to this commission.

UnidentifiedUnidentified speaker 6Proposed1:22:55

What's

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:22:57

your thoughts?

UnidentifiedUnidentified speaker 6Proposed1:22:59

I am thinking Okay, where are we at? We're in May. I don't know if we have something that's completely ready to go by then. I think that's unrealistic. Too soon? Yeah.

UnidentifiedUnidentified speaker 1Proposed1:23:18

Okay so let's skip that. We all want design codes as being

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:23:24

Well do you want to skip it or do we put it more towards.

UnidentifiedUnidentified speaker 1Proposed1:23:29

Yeah I'm just trying to get this list in shape for the city council joint meeting. Because we can still work on that. Yes

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:23:38

beyond the June 9th, yes

UnidentifiedUnidentified speaker 1Proposed1:23:41

Right I'm just wondering whether we prioritize it to get it to this Joint meeting

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:23:47

you will have two hours with this joint meeting just so that you're aware You'll have two hours to discuss it used to be an hour there The council has agreed to an additional hour and it's Even two hours goes by very quickly when you're especially when you're allowing all bodies to kind of have that That big discussion

UnidentifiedUnidentified speaker 4Proposed1:24:09

Okay, I Just have a thought And I'll try to just filter my personal views on government a little bit. But is there any Is there some logic that says all of this is driven by the objective design standard? That's the beachhead issue here. And what we should do is make some choices now, up front. It doesn't mean these aren't issues to solve, discuss, work through or whatever but we have the state coming our way very soon so we have a time clock kicking around on that issue And how long ago did you say that process started on objective design?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:24:53

This started in 2023.

UnidentifiedUnidentified speaker 4Proposed1:24:55

Okay, so it's been sitting around, call it three and a half years. Is there any logic at all saying let's dedicate the meeting to finishing a perspective on that? Or at least getting as far down the road as we can on that because parking and many of these other things, it's all important but again I go back to that question what identity is all of this serving?

To me the intangible question at the table in the Planning Commission Everybody loves that great little thing about Ojai. What is that thing? Can we put a little pin at least on a few of the pieces of that and serve that?" You know, and I just think like in my consulting practice with businesses the number one thing that kills business is having too many opportunities. That's actually what kills most businesses there are too many opportunities to seize on rather than picking one and saying that's the first one getting the sequence right.

And I'm just putting it out there. I'm open to discuss all of those items or just one, but I think a counterpoint could be let's get one thing right. We have a state deadline so we have a necessity to get going on that. Two hours is not especially if you guys have feedback from some real experts. It's an hour of learning session and then an hour of starting to make choices.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:26:19

Well, to be fair I would think a conversation of this nature would probably be in the neighborhood of four hours. I think you should probably expect that if we're going to drill

UnidentifiedUnidentified speaker 4Proposed1:26:28

down. But that tells us a lot. OK? So if we know that we're going to do two hours and we're going to skip the stone across 10 topics, it's a different form, a different way of managing. And it might be the right way. I'm not actually advocating one position or the other. It might be that the council needs to hear a little bit from us on a bunch of issues

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:26:48

And I think hearing from those experts out there and kind of drilling down some of those pieces that have legs to them, and then having that come back as a discussion piece and with some tangible pieces that are different than what you're seeing tonight. Probably gets us closer to standards that are agreeable with this body and then moving forward. Right? And then doing some of that research on the back end, right? To help inform some of that conversation as well.

Yeah. The focus is I agree the focus I agree wholeheartedly that focus really should be the objective design standards, but I am the staff person. I'm not the voting person. But I do know that I am getting pressure from HCD.

UnidentifiedUnidentified speaker 4Proposed1:27:41

I mean a good rule of thumb is always, you know and again just thinking about how people formulate businesses. Strategy first, structure second. That kind of thinking keeps you from building this structure in that you turn around later and realize it doesn't really serve the strategy that we had because we put the structure in. We put a bunch of parking lots in and a bunch of other stuff in but actually are we missed on the strategy piece And that would be one way of thinking about this is, you know Let's dedicate to hardcore hours to the strategy and getting that piece right bringing in some new blood a new New experts and you know working the pool of talent in the city and and completing something finish finishing the job on something actually And again, I'm open other ways but just comment

1:28 – 1:3630 turns

UnidentifiedUnidentified speaker 1Proposed1:28:41

Noise and sound is also something that has come up periodically over the time that I've been on the commission. And we have made recommendations and decisions based on the 40, 45, 55, 65 decibel code limitations. I still do not know what 65 decibels sound like. How do I find that out? I'm assuming that one of those motorcycles that roars through the town is exceeding it by a

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:29:23

lot. The noise standards themselves are built into a couple different categories and, are you looking them up? Because there's different ways. There's one minute versus I think 10 minutes versus

UnidentifiedUnidentified speaker 1Proposed1:29:38

15 minutes, five minutes.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:29:40

Yeah there's different variations and then those variations have kind of a waterfall effect which tends to be higher in decibel reading. Now you're asking the question, the general question of what does 65 sound like? I mean we could do an example or a little case study to show you what 65 sounds like in this room.

UnidentifiedUnidentified speaker 1Proposed1:30:01

But

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:30:02

it wouldn't be the same

UnidentifiedUnidentified speaker 1Proposed1:30:03

as

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:30:04

65 decibels out on Ojai Avenue

UnidentifiedUnidentified speaker 1Proposed1:30:08

or in your

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:30:09

neighborhood

UnidentifiedUnidentified speaker 1Proposed1:30:10

right? Yeah

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:30:11

because you've got sound attenuation that just doesn't exist here that is different than

UnidentifiedUnidentified speaker 1Proposed1:30:17

Right. Our famous refrigerator, this came up that it was too noisy but it was meeting the decibel code or something. Anyway... So

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:30:30

let's stay away from

UnidentifiedUnidentified speaker 1Proposed1:30:31

specific... I hate to make decisions based on the code being 65 and I don't know what it sounds like so I would really think that it would be useful.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:30:48

So OK, so where is everybody else? Stand with the noise piece just just so that we can kind of.

UnidentifiedUnidentified speaker 6Proposed1:30:57

I think the noise standards, keeping them under our standards is important. But I don't think going into it right now, I don't think it bubbles up to being the most important thing that we need to work on right now. But, I had some ideas for when we are approving a project, we should require the operators A noise meter on site and have the managers.

UnidentifiedUnidentified speaker 1Proposed1:31:26

Yeah, I

UnidentifiedUnidentified speaker 6Proposed1:31:27

mean when they have a band then they need to take a reading you know that kind of thing so I think more enforcement of our existing codes would be great and so things like that would be helpful. So I you know so I think noise is important keeping our noise standards but I don't think we actually need to change those standards when we have other things that are bubbling up to be more pressing.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:31:56

OK, so kind of what I'm hearing is what do the standards mean is really kind of? What I'm hearing versus we

UnidentifiedUnidentified speaker 1Proposed1:32:03

need education is not

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:32:05

what they mean and then how are they enforced right? Fair enough. We could even bring back examples of what that looks like, right? And that doesn't require much if any because it's already been done. It's just a matter of regurgitating and just going through and maybe giving updates to ones that already have conditions of approval on how that's...

UnidentifiedUnidentified speaker 1Proposed1:32:26

Yes I'm thinking... I think that would be helpful.

UnidentifiedUnidentified speaker 3Proposed1:32:33

Yeah, I mean I tend to Agree with Commissioner Stewart. I mean you look at the general design guidelines That's gonna have huge implications on where parking is how it is what the material is Also fire is a letting water percolate. I mean all these kinds of questions The allowed use chart they same thing. How do you even approach that? I mean we can say How do we make the decision that this thing that is non-conforming? Is that a good thing and actually hey, they're not conforming but look at how the neighborhoods Grown around it. We should make it conforming or even for the future Or we should make sure we kind of keep it that way or you know those types of questions And I'm clear obviously there is the land use element As part of this kind of guideline, but I think taking it further is kinda great.

We probably will inevitably in some way touch upon these things through the focus lens. And these other ones, they seem a little... Underground utilities, that's just a matter of hearing more there. We kinda heard a little bit from the mayor last time. Looking into it, you know, it's an idea. It's an option It seems like there's maybe not so much work for us to do on that potentially No, he seems like we need a little more education

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:34:07

Education is an interesting way to put that I think and I think it's it's So From a staff standpoint We we worked through that on probably a weekly basis may be a bi-weekly basis where things like that sometimes come up You as a body only see it what every time a project comes forward that potentially has an impact from that standpoint. So couple

UnidentifiedUnidentified speaker 1Proposed1:34:31

of times a year

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:34:32

maybe a couple of times a year right so you're not getting the refresher like we're seeing on the biweekly or the weekly basis So it probably would help this body to have a couple examples and maybe even updates. And not necessarily saying there's any decisions, it's like hey this is what we're doing these are the conditions that go along with it This is how it's being influenced. This is how it's not being influenced, right?

And have that conversation but just know that it's more informational than it is looking for a determination.

UnidentifiedUnidentified speaker 4Proposed1:35:07

Oh, right.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:35:08

Makes

UnidentifiedUnidentified speaker 4Proposed1:35:08

sense. We might have different views. You know we heard Southern California Edison said undergrounding is five million bucks a mile or something I did some quick research on the internet, so take that for what it's worth. Around $9 million a mile to fight a fire, not including the houses. So it's a $4 million savings and then you think well hang on the fox is telling us the hen house is too expensive to bury.

Okay, you know and it just might it actually might bolster the learning actually you know or give a different flavor. I would have loved to have been at that meeting on the undergrounding you know and see if they have numbers certainly they have numbers around you know the cost of fighting fires and so on and then add litigation. State of California payments and five million bucks a mile is a bargain. Maybe I don't know but But yeah, those those things would be helpful, you know, especially for me being newer, you know a lot of these a Lot of these issues kept catching up to him and getting up to speed You know when you get hit with a 90 page You know, document a couple of days before you've got to step in on it. And even hearing things like hey this is kind of the old way, hearing the modeling comment I think is super interesting because the parking piece and...

So the question is what's the beachhead issue here? What's the first thing that hits the town? Is it that larger plan? To me that's worth a deep think about.

1:36 – 1:4122 turns

UnidentifiedUnidentified speaker 1Proposed1:36:46

Okay, it sounds like this Commission has a consensus that we would like to devote the Major portion of our time with the City Council on design guidelines Before I close out this topic We do have a request From mr. Steingold to add his piece So if you'd like to come up now

UnidentifiedUnidentified speaker 5Proposed1:37:12

Good evening on Eight years ago, I was working on a project in the VMU. And there are CUPs required for bakeries, candy confection, deli, electronic equipment and stationary stores. These businesses have moved on. There is no reason to protect anybody who has been there with a CUP when they made the VMU, or any other reason to protect anybody—to keep competition out because that's what it's for, it seems that way to me—that if you remove those from the CUP, you'd be able to make things easier for businesses, at least those businesses.

So that's one, and I've been asking that because it makes no sense to me unless somebody can justify it. Why a stationary store? It takes a year to get a CUP and that's with a favor. If they're automatic, it's wireless. Here's your violation. It's ministerial here it is After three times, it's over. We shut you down and go re-figure out what you're doing because that's why you got the permit in the first place. So make it automatic. Get rid of everything. That way AI takes over. Great. Power lines.

We've been in Long Key for the past four years. They have put power lines underground. It's sand. It is a straight line. We have power lines in our backyard running through the back of Drown, all the way through houses, neighborhoods, underneath garages, pavement. I don't... Whatever the reason is. But it would get really expensive in some of the neighborhoods and if... It would be great but not at 50-60. I can't imagine what it would cost so thank you. But the CEP thing that's more important on the usage.

not transcribed≈12s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 1Proposed1:39:29

Thank you Larry. With that I will close public comments and. Close the discussion on this item so we will. We will move on to. Training, Brown Act, Planning Commission roles and responsibilities. Sorry, wrong place. Okay here we go. Director's report.

UnidentifiedUnidentified speaker 7Proposed1:40:14

Chair before we move on to that it occurred to me that we might have wanted to have a motion to create the ad hoc committee during item number two

UnidentifiedUnidentified speaker 1Proposed1:40:22

Oh, yes.

UnidentifiedUnidentified speaker 7Proposed1:40:24

So I would recommend going back to item number two and assuming you want to create that ad hoc committee today?

UnidentifiedUnidentified speaker 1Proposed1:40:29

Yes we do. Okay thank you. I will reopen. We are reopening the last item.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:40:46

Be item number two.

UnidentifiedUnidentified speaker 1Proposed1:40:47

Number two it is yeah. And I would entertain a motion at this time to create the ad hoc committee.

UnidentifiedUnidentified speaker 4Proposed1:40:56

Make a motion to create an ad hoc committee for purposes

UnidentifiedUnidentified speaker 1Proposed1:41:01

with the members of.

UnidentifiedUnidentified speaker 4Proposed1:41:04

With the members being with the members with two members of the Planning Commission serving their role. Yeah

UnidentifiedUnidentified speaker 1Proposed1:41:12

Being mr. Chess commissioner Yes, name the people specifically Commissioner I'm trying to hear you. We're naming the commissioners. Oh, yes.

UnidentifiedUnidentified speaker 4Proposed1:41:32

Yes with the date of the commissioner's on it please

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:41:38

So it would be Commissioner Chesley and Commissioner Reichman

UnidentifiedUnidentified speaker 4Proposed1:41:42

Okay

UnidentifiedUnidentified speaker 1Proposed1:41:45

Is there a second?

UnidentifiedUnidentified speaker 3Proposed1:41:48

Second

UnidentifiedUnidentified speaker 2Proposed1:41:50

Roll call please Murphy. Yes, Chesley.

UnidentifiedUnidentified speaker 4Proposed1:41:54

Yes

UnidentifiedUnidentified speaker 2Proposed1:41:55

Reichman yes steward.

UnidentifiedUnidentified speaker 4Proposed1:41:57

Yes

1:42 – 1:488 turns

UnidentifiedUnidentified speaker 1Proposed1:42:01

Okay, I am now closing discussion item two and moving on to commission member reports Director

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:42:12

report director reports first. Thank you. Okay, so I have a couple of items that I wanted to just mention to this body So first is we have a tree workshop that's going to be taking place on May 28th. I'll send you details on it after this meeting but I want to invite you all to attend when you and if you attend, you can either attend in person or virtually if you do attend in person I ask that if you come up and ask questions, and Darren you can correct me if I'm wrong here. But please identify that you're coming as either a representative not as a representative of the commission but as a community member. Okay, because if you do that then it's less about something like an action by this body where you've been basically advised to do that and more like a community member which is really what I think we're looking for with this workshop.

Obviously no decisions will be made but I'll just tell you this is part two of the workshop and what's interesting about this part is we're looking at the process procedures piece and diving into that. So it's going to be a fun little mixer. Fun for me, I hope it's gonna be fun for the community. The last meeting really kind of talked about trees and we had a lot of arborist, a lot of expert testimony and information and I certainly learned a lot even though I've been deeply involved in the tree provisions for the last seven years I felt like I learned something from these arborists and these design professionals that were there for this conversation. We actually had somebody there from Edison as well who spoke very eloquently in terms of what they can and can't do, and how their hands are tied to a certain degree as well.

So that's the first piece.

UnidentifiedUnidentified speaker 1Proposed1:44:05

When did you say that was?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:44:08

May 28th. So that it's May 28th. We'll be doing 6 to 8, right? 6 to 8 p.m.. Kent Hall so not here can't haul it holds more people

UnidentifiedUnidentified speaker 1Proposed1:44:19

right Thank you.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:44:21

Just a stone's throw away the second piece is I wanted to remind this body that on the 20th We are going to have the safety element here. We're also gonna have Raymond Associates as our consultant here, as well, speaking on the safety element. So if you do have comments I encourage you to provide them early or questions, I do encourage you to provide them early that way we can start working through some of those questions. If the questions come up as the presentation comes forward that's great too You should have, and I can send it to you again if you'd like.

Hold on, I'm just thinking. Commissioner Stewart, did I send you? Because you're a new member. Aye! OK, I will be sending you the information so that you're aware of it for the 20th. It was almost a month ago that I sent it to this body. So you've had the opportunity to digest it. It's a lot of information. Obviously, the safety element hasn't been updated in more than 30 years. So it is in dire need of an update. And it's a part of the requirements as a part of our housing element. When you do your housing element update, you're also required to do the safety element. So we're following suit to that as well.

I also wanted to just make this body aware, because I know there was an item that came before this body, that the work has commenced for the dirty dirt to be removed at 611 South Montgomery Street which is where the permanent supportive housing project will be built. So that has started so I just want to make you all aware of that and it's ongoing. It's about a seven day process to get rid of all that contaminated soil.

Hold on No, no it's on so it's Ventura and Montgomery Yep At the end of the cul-de-sac of Signal South signal It's lower public works yard is what it's referred to us. So there's okay, so I have two more I Just wanna make you all aware that 304 South Montgomery Street also became, before this body we had our pre-construction meeting. It's a 15 unit 100% affordable housing project as part of the settlement agreement.

This body had seen that project probably two years ago. I want to make you aware it's on South Montgomery on the east side kind of whereby where the switching station is for Edison so that I anticipate that they're going to be breaking ground here in the next couple of weeks. So they're going through their conditions of approval to make sure that they're following all the regulations before they get started.

UnidentifiedUnidentified speaker 1Proposed1:47:06

Have they finished the flowers property

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:47:11

yet? That is not a part of the update, I can't necessarily talk. Okay. I'm only giving you updates as I'm seeing them. Oh, and then at one point there was a conversation about anytime that I'm seeing updates to... Okay. Hold on. Let me say this and then I'll respond to this. There was a recent determination made by City Council for the Habitat for Humanity project which is on North Montgomery Street. So that one did move forward, so they have submitted for plan check at this point. They are moving forward fairly quickly, it's five units.

It was basically five units single story and it will be coming before council again to talk through some of the other selling of the property or any other different options that are being considered at this point. It's information, not necessarily something that we're to be having a conversation. Remember it's a director's report where I'm just providing information as it's coming forward, okay?

And then... Oh goodness. Okay so, I need to address this. So we have a joint meeting scheduled for June 9th. And I'm just seeing now that two members of this body are going to be out of town?

1:48 – 1:5537 turns

UnidentifiedUnidentified speaker 1Proposed1:48:47

Oh, no.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:48:48

OK. So Jonathan you're...OK so hold on can we move on to commission reports maybe we can talk about it then or can we talk about it now and I don't want to... Or do we want to reopen item number three to have that conversation? OK, let's do that. No, we all have lives. I mean that's not allowed to not have a life.

UnidentifiedUnidentified speaker 1Proposed1:49:22

OK? OK, we will reopen discussion item 3 and. Ask who will be available to attend a joint meeting on June 9th. Or not? Oh good,

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.871:49:48

so it would be better to have a different date where

UnidentifiedUnidentified speaker 1Proposed1:49:52

you love to do that. Let's change the

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.871:49:54

date.

UnidentifiedUnidentified speaker 1Proposed1:49:56

OK,

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:49:56

I agree yeah it's been. It's been June 9th but I also understand As things come up, it was always tentative. Right? So we were putting out on the calendar. Typically with these—I'll just feed some information here—typically we end up trying to have it towards the end of the second quarter or start of the third quarter. If it ends up being in July… I mean, we've even had these joint meetings in September And it's been still been successful. So I think there is a bit of a swing of opportunity here and we're trying to hit it early if we're not all available, it's best to have everybody available. I think that's the reality.

UnidentifiedUnidentified speaker 1Proposed1:50:38

Might I ask that the members of the commission give their known Vacation schedules or work schedules to Lucas at the end of the meeting So that a new date can be arrived at.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:50:53

Yeah, that would be I think that would be super helpful It doesn't have to be at the end Sometime in the next couple of days as you sort through what your vacations are gonna look like this summer That way we can we can pin it down Okay,

UnidentifiedUnidentified speaker 1Proposed1:51:05

we will all

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:51:05

right

UnidentifiedUnidentified speaker 1Proposed1:51:06

We will

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:51:07

When you had nodded to me earlier, like I'm not going to be here. I'm like OK that's not good and then I just saw the second one. That's not good either so we really want to make sure that you're all there. It's an informed conversation at this point.

UnidentifiedUnidentified speaker 1Proposed1:51:22

Closing item three again. All

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:51:26

right,

UnidentifiedUnidentified speaker 1Proposed1:51:27

we will move on to the commission member reports are there

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:51:32

before we go and can I just I was just reminded by by the city attorney? We didn't go into the tentative agendas for future. I think we skipped over that one Yeah number four

UnidentifiedUnidentified speaker 3Proposed1:51:48

I

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:51:49

was just going

UnidentifiedUnidentified speaker 1Proposed1:51:49

to give a

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:51:52

quick overview for it. You're seeing like, for instance, for the 20th, I just mentioned that you should be you've gotten information and certainly Commissioner Stewart, you're gonna be receiving information probably tonight so that you can start diving into it for the 20th. You'll love it. And then you also are seeing the DRP and CEP for 242 East Ojai Avenue outdoor dining area expect to see that in its full breath.

UnidentifiedUnidentified speaker 1Proposed1:52:19

Have we seen it before? I don't remember the address.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:52:22

Yes, this is Ojai Mountain Farms.

UnidentifiedUnidentified speaker 1Proposed1:52:24

This is the one okay?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:52:27

And then for June 3rd you may have a bit of a lapse in saying oh shoot I feel like we've seen this zone change and the reason why it's coming back to this body is the state law changed for when you have changes to zones If you're proposing changes to zones, it requires a specific notification. And we did not meet that. So before we can take this to council, we have to hear this item again.

Okay. It'll be in the staff report but that change happened recently and it's within the timeline by which this came forward so because of that, we have to hear this item again. There's no changes to what's being proposed. It's just the same project but we're following the state standards for notification process.

UnidentifiedUnidentified speaker 1Proposed1:53:19

All

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:53:20

right.

UnidentifiedUnidentified speaker 1Proposed1:53:20

That meeting looks a little thin Are there other things in review that might be?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:53:27

Yes, possibly

UnidentifiedUnidentified speaker 1Proposed1:53:28

it's not

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:53:28

just gonna be that I am there's other ones that are in the hopper that potentially are ready. Okay. Yes

UnidentifiedUnidentified speaker 1Proposed1:53:34

Good Going back to Commission reports do we have any No, no none. Okay City Council liaison mayor

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.871:53:54

Gilman Except that we are forwarding a commissioner to the you may have discussed this already but at the May 12th meeting under the consent which could be pulled out of consent Of course by the 5th Commissioner Yeah, and one little comment. This is for Brad. One thing we did talk about is if we had a limited amount of money to underground, we had Matt Levier, our supervisor there, it would probably—if we only had very limited resources, we might go on like Koningstein and say well let's start there In upper Ojai where the fire started so that's something that I haven't let go of yet is to say oh if you want to put resources in Where a fire would start like in the forest or up against the interface just so, you know It's something that still thinking about it working on but That's all.

UnidentifiedUnidentified speaker 1Proposed1:54:48

Okay.

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.871:54:48

Yeah. Thank

UnidentifiedUnidentified speaker 1Proposed1:54:49

thank you All right with that we will adjourn the meeting at 755 What? What do I have to reopen? Closed.