BodyPlanning Commission
MeetingRegular Meeting
Date📅 May 20, 2026

UnGovr Transcript

iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.
  1. PendingQueued for transcription.
  2. AIYou are hereAuto-transcribed and summarized; not yet human-verified.
  3. VerifiedReviewed and corrected by a person.

Scheduled start 6:00 PM · clock-time estimates pending review

0:00 – 0:024 turns

ElectedAndy GilmanMayorProposed · by role0:02

I'm calling the Planning Commission meeting to order We have That's 602 could we have a roll call, please?

Roll call — called by Unidentified speaker 2
Show transcript
Chair Murphy here vice chair Chesley Here commissioner. I Schmidt here Commissioner Stewart here Commissioner Hanson here.
UnidentifiedUnidentified speaker 3Proposed0:28

I

ElectedAndy GilmanMayorProposed · by role0:30

Before we begin tonight, I would like to take a moment to welcome Bruce Hansen to our commission. This is his first meeting and we're very glad to have you aboard. Would you like to tell us just a brief bio?

UnidentifiedUnidentified speaker 3Proposed0:49

Well, I'm a retired business professor so that's dangerous to open things up. But I taught at Pepperdine here locally at the Graziadio Business School and so that's been the latter part of my career. Moved in a number of places and recently retired here in 2019 And in Ojai, so I traveled into Ojai frequently before that. Even had my card to Cretana Library.

But before that, my first career was a neighborhood planner in St. Paul, Minnesota. Had a master's in planning and urban studies there and also studied at University of Aston in Birmingham, England And so that is in neighborhood and housing are the two areas. Housing was with Metropolitan Council, and Como Park District where I lived was my area. So it's nice to get back to that. I've been interested in a lot of those things wherever I have been but as a demographer for a long time in corporate life, in the middle.

I think otherwise my main interest right now has to do with sustainability. I'm inspired by the Chumash who lived here for 10,000 years and with 30,000 people stretched out and in harmony and abundance and they didn't overtax their resources so it's inspiring And so I think there's something to learn there, but otherwise very interested love living here and really want to figure out how to Help the Ojai be sustainable and live healthy and happy in the future

Pledge of Allegianceceremonial · click to expand · ≈20s recited, not transcribed
ElectedAndy GilmanMayorProposed · by role2:44

Thank You Bruce we welcome you and your experience Brad would you like to lead us in the pledge please?

UnidentifiedUnidentified speaker 4Proposed3:00

I pledge allegiance to the flag.

Agenda Discussionitems moved / continued / pulled — click to expand
ElectedAndy GilmanMayorProposed · by role3:23

Do we have approval of the agenda? Are there any

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.813:26

changes? No recommended changes.

ElectedAndy GilmanMayorProposed · by role3:28

No changes, okay thank you. Then it's time for public communications and I have one card for public communications Mr. Weirich or number one Public communication. Oh, you want agenda item one? Okay, sorry. Is there anyone else who has a

0:03 – 0:0610 turns

ElectedAndy GilmanMayorProposed · by role3:53

public comment that is about something that is not on our agenda tonight? But bring up a card if you've got one. No one here. How about online?

UnidentifiedUnidentified speaker 1Proposed4:08

No.

ElectedAndy GilmanMayorProposed · by role4:11

Closing public hearing. At this point I am sad to tell our audience that we are going into closed session. I don't know how long that will take but we will be back here to proceed with the rest of the agenda as soon as we can, thank you. Anything else Lucas?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.814:49

Also for the closed session, Commissioner Stewart you will need to recuse as you will be recusing from what I understand for the first item correct? Correct.

UnidentifiedUnidentified speaker 4Proposed4:59

Yeah if he could state the recusal

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.815:01

in terms of what the reason is for the recusal

UnidentifiedUnidentified speaker 4Proposed5:09

Yes, I am going to recuse myself from all matters related to OMF due to potential business relationship.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.815:18

Financial interest? Yes. Okay, understood.

UnidentifiedUnidentified speaker 5Proposed5:42

We're

ElectedAndy GilmanMayorProposed · by role5:43

going slowly so that Laura has a moment. Is Tony here? Is Tony here? Which one is

0:06 – 0:1219 turns

UnidentifiedUnidentified speaker 4Proposed6:34

he?

ElectedAndy GilmanMayorProposed · by role6:38

Wait, we left. Front row. Thank you. We're waiting for one more person. Should be soon. Okay, our closed session has been concluded and we are moving on to disclosure of site visits.

UnidentifiedUnidentified speaker 5Proposed7:15

Chair? Yeah

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.817:16

hold on chair.

UnidentifiedUnidentified speaker 5Proposed7:17

I just wanted to report that we conveyed information related to potential anticipated litigation to the Commission no reportable action was taken.

ElectedAndy GilmanMayorProposed · by role7:31

Okay you need to go

UnidentifiedUnidentified speaker 6Proposed7:34

And

ElectedAndy GilmanMayorProposed · by role7:35

this

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.817:36

yes, and yes Commissioner Stewart. This is where you

ElectedAndy GilmanMayorProposed · by role7:44

He has a personal financial interest So we are now on disclosure of sites and ex parte contacts Katrina

UnidentifiedUnidentified speaker 7Proposed7:57

I went by the The backside of Ojai Mountain Farm, item one. No ex parte contacts. Okay. Jonathan?

UnidentifiedUnidentified speaker 2Proposed8:10

No ex parte contacts. Yeah I walked back there as well.

ElectedAndy GilmanMayorProposed · by role8:15

Bruce?

UnidentifiedUnidentified speaker 3Proposed8:16

I've walked back there to look around and see things from my own side.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.818:24

Commissioner Hanson, is your microphone on? There you

UnidentifiedUnidentified speaker 3Proposed8:28

go. Just make sure to hit that button there you go.

ElectedAndy GilmanMayorProposed · by role8:36

Okay the same here I have visited the site again and had no ex parte contacts so we are now opening the public hearing on item 1 Design review permit DRP 26-003 and conditional use permit CUP 26-003. Could the staff please give us your report?

CommentMaura Macaluso I'mProposedself-stated9:05

Yes, thank you chair and commissioners. My name is Maura Macaluso I'm your principal planner The project located at 242 East Ojai Avenue is proposed modification of existing outdoor dining and you just Labeled the discretionary permits, which is a conditional use permit number twenty six zero zero three and design review permit number twenty six zero zero three and So the outdoor dining history within the Arcade Plaza includes the original approval for 242 East Ojai Avenue through a director back in 2007. This is one of seven approved outdoor dining permits.

The outdoor dining permits range from 250 square feet in size. That would be Sam's place to approximately a little over 1,200 square feet in size for magic hour the existing approval for 242 East Ojai was four 360 square feet and at the time there were six tables and twenty-four chairs approved For the outdoor dining The first approval for outdoor dining in the arcade plaza was for Rainbow Bridge back in 1997 and the most recent approval was for Bonnie Lou's in 2022 an outdoor dining approval requires an encroachment permit through the Public Works Department and And the Community Development Department has relatively recently shifted to a proactive code compliance system and where compliance review used to be through Public Works for the Arcade Plaza area, future compliance is going to be conducted through community development.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8110:55

So if I could just jump in on this piece before we go, before we jump to the next slide. You see the context and the history dating back to 1997 that's really when the ordinance came online so this is really the first The Rainbow Bridge is really the first Outdoor dining permit that you that's out there even today. The standards still exist today and with that process there Was established the requirement for an encroachment permit that encroachment permit is required to be renewed every year out of the seven that we currently have within the Arcade Plaza, mind you there are other ones outside of the arcade plaza. So we're only focusing on the arcade plaza. There were seven none of them have an active encroachment permit so we're actually working through getting them into compliance by today's standards.

I just want to make you aware of that. Included with that is what was the previous business, Monte Grappa. Thank you. And still continuing is the Ojai Mountain Farm, but they are have already identified that they're willing to go through that encroachment permit process. But just know that they will have to be consistent with the rest of them which we're working on getting the rest of those up to speed with current standards. So and when I say we, I mean community development with co-compliance and then working with Public Works so.

0:12 – 0:252 turns

CommentMaura Macaluso I'mProposedself-stated12:38

The next slide is a location map. So here you see, pretty much in the middle of the arcade is 242 East Ojai Avenue. The restaurant fronts onto East Ojai Avenue. The zone designation is General Commercial, that's C1 and the general land use designation is Downtown Commercial. That would be DC. This the slide here is the it's a little bit hard to see but in your packet and also on the screen It's the existing outdoor dining conditional use permit and it's it's in red and Lucas is going to go through with the with the cursor to show you the outline of The originally approved in 07 approximately 360 square feet and what that comprised of As he goes along there with with the cursor if you can see that and I believe that in your packet it should be in red And so in the next slide, that line remains.

However you can see here that although the entire area is proposed to be, well let's say the entire outdoor patio areas is proposed to increase to 600 square feet but the dining area specifically is to remain at 360 square feet And that's indicated by the dark line that the director now is going to follow on the screen for you, and it's a dark line in your packets. So the 600 square feet includes the pedestrian path and the screened area where the freezer is.

The dining area specifically is approximately 360 square feet. Thank you. The restrooms would be in the upper left, or to the left. See there's an existing tree there? To the left. Yeah. So in the next slide, we have a proposed roof plan. So this is a proposed roof plan however all of the equipment is existing. The equipment is labeled as number one and so all those boxes are labeled number one. Number three is an existing parapet which is approximately 2 1⁄2 feet high And then number two is a proposed screen that it's proposed to visually camouflage the equipment, but also dampen the noise from the equipment. And the screen is approximately five feet high so it'll extend approximately 2 1⁄2 feet above that parapet.

The director and I visited the site a couple of times We went there before business hours and also during business hours with a sound or noise measuring device, which is right here. And the decibels measured during business hour or before business hours were approximately 58 dBs and during business hours in the middle of the day around noon were about 62 dBs.

And both of these measurements are below the maximum in the C1 zone which is 65. So during the day or you know in the middle of the day, obviously the noise were people walking and talking and There was actually a little bit of music playing on the subject site. Oh And there was construction nearby yeah hammering Well, then actually that hammering was happening in the morning hours when we measured it at 58 DB So the next slide, thank you. This is the proposed outdoor dining elevations. The top elevation there is the west elevation so that's facing east.

The second one is the east elevation so it's facing west and the third is the north elevation so facing south. All of these elevations include the existing freezer and screen And also the proposed two and a half foot high steel fence and Also an umbrella that stands approximately eleven and a half feet in height and It is a sixteen and a half Foot square umbrella.

It's made of forest green Sunbrella fabric and I The fabric, the fabric color and then the fabric itself meet the The arcade plaza design guidelines as Seth feels that the fence and the umbrella do as well As you can see through and it's an open area. However, you know somewhat private for the guests The fence if I didn't already mention it. It's a solid steel and it includes Planters You can see the screen here for the For the freezer and I think I'm going to describe that a little bit more on another slide.

So the next slide shows you their existing photos of the site, and they're from Looking West, Looking South and Looking East just like the plans, just like the elevations that you just saw. But this is what's actually existing today. In the looking east or actually in all of them, you can see the existing screen which is approximately six feet high and the freezer at approximately eight feet above that.

The next slide is another screen material. So the applicant is considering raising the height of the screen to eight feet because the Arcade Plaza design guidelines, what would conform to the guidelines would be a screen that is the height of the equipment that it's screening. The applicant is considering this Potentially this material which is an overlap Lap screen to replace the existing wood screen and it would be painted to match The existing color of the furniture out there in the existing screen It's a lightweight design and it would the existing posts would be used And this would this is proposed to not impact the existing oak tree any further than its potentially been impact So there are key conditions of approval in your resolution.

Well, let's start over you have a you have a draft resolution in your packet and the resolution includes conditions of approval And I called out just two conditions of approval here in this slide in these slides for you Because they're they kind of stand out one is that if there is discontinued use of a restaurant for a period of six months then the freezer shall be removed by the property owner of 242 East Ojai Avenue Then the other one is Required if there's required maintenance and repair of the freezer that the prop at the property owners expense expense and within 30 days of the diagnosis, the The freezer would be repaired if it needs to be replaced then it would need to be replaced within the building walls Within 30 days. And again all expenses Accrued by the property owner of 242 East Ojai Avenue And the reason I want to make it clear that it's the property owner of 242 is because The property owner ultimately has to sign off on the conditions of approval So and the next slide has to do with CEQA California Environmental Quality Act Every project is reviewed pursuant to the California Environmental Quality Act and for this project The director has identified three exemptions categorical exemptions They're in your packet.

They're in the staff report as well as the resolution and they include section 15 301 e 1 Which includes minor alterations of existing public and private facilities and that in this case would be the outdoor dining area section 15 303 e That's construction And location of small facilities or structures, and those would be the walk-in freezer the screen and bless you and the umbrella Section 15 311 which is construction and placement of minor structures accessory to existing And these are accessory to the existing restaurant facility, and that would be the walk-in freezer the screen and the umbrella This project is within the state designated historic downtown district The existing brick facade on the rear of 242 East Ojai is identified as a contributor to the state-designated Historic Downtown District.

The existing Edison panel, the utility panel and the walk-in freezer and the screen do visibly alter the view of the rear brick facade. However, they do not alter the materially physical characteristics of the resource as their temporary and they are reversible. They do not permanently modify the physical characteristics of the structure and therefore they're not considered significant.

The

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8123:14

last slide I just want to clarify a couple things First, I think I had mentioned something to the effect A couple months ago as it relates to CEQA. So Anytime that you're that staff is reviewing CEQAs it relates to a qualifying project we look first at the exemptions of the categorical exemptions and as to whether or not there are exemptions that fit the mold here. And looking at this project, I know that there have been comments received by the Historic Preservation Commission that identify that a full EIR is required but there's no material information that justifies the reference to an EIR.

Instead what you do typically if there is the possibility of moving into the box of CEQA or the California Environmental Quality Act, you look at the initial study checklist. And within the initial study checklist, you then evaluate the material pieces that would qualify as fitting into the realm of moving forward with some sort of what's referred to as a negative declaration or a mitigated negative declaration or full-blown EIR with overriding considerations. Instead of just running straight to an EIR, there are parameters and process for which you go through. In this case you run through the exemptions first and if there are no exemptions that apply then you immediately go into the initial study checklist. Here we have three exemptions that have been identified here that qualify for this project and then clarification as to How this relates to a state designated historic downtown district.

This is a state Designated historic downtown district. This is not a locally designated historic downtown district Two very, very important distinctions to be made here. Okay? The difference is the state designated historic downtown district really only falls into the CEQA category which is what we're looking at here versus a locally designated downtown historic district which would absolutely fit within our standards as it relates to Ojai Municipal Code. So I wanted to unpack that just a little bit more. You've only got four points here, but there's a little bit more that goes into it.

0:25 – 0:3232 turns

CommentMaura Macaluso I'mProposedself-stated25:44

Thank you. So the last slide includes recommendations. So the commission is to consider the following. Receive the information and presentation provided by staff. We do have the applicant here as well. Open public hearing for public comment and input And consider approving the resolution and associated conditions of approval for the modifications of the outdoor dining area, and use of the walk-in freezer as an outdoor use located at 242 East Ojai Avenue.

And I am open to hearing any questions you may have of

UnidentifiedUnidentified speaker 7Proposed26:21

staff. Am I remembering correctly? We've seen this twice before right?

CommentMaura Macaluso I'mProposedself-stated26:31

This has been before the Planning Commission. I know that the previous time that you saw it, it was denied based on... Just answer the question which is yes. You can

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8126:43

say it twice. Yeah, so the first time it came before this body, it was then referred to the Historic Preservation Commission for comments and then it came back to this body for denial.

UnidentifiedUnidentified speaker 7Proposed26:54

Okay. So the first time it came in, it had a certain design, the big umbrella. The second time we saw it, it had smaller umbrellas, little bit different design and then now it's going back to the big umbrella?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8127:08

To the large

CommentMaura Macaluso I'mProposedself-stated27:09

umbrella. Correct. It's a large umbrella. It is a different one but yes, it's a large umbrella.

UnidentifiedUnidentified speaker 7Proposed27:12

Okay. Just wanted to clarify that.

UnidentifiedUnidentified speaker 2Proposed27:16

I think I have a couple of other kind of similar questions. The last time we met, well let's get started with the questions I guess. Oh, I was wondering if we could clarify the distinction of the different spaces on the interior of the building?

CommentMaura Macaluso I'mProposedself-stated27:42

So the conditional use permit is specifically for outdoor use and so is the design review permit.

UnidentifiedUnidentified speaker 2Proposed27:52

I think that part of this question sort of relates to the interior of the building though, and so I'm not really sure how to Really unpack the question. I think at hand without understanding like how the interior space I mean there's a drawing but typically there might be you know Just like a note of what this room is You know storage this that or the other thing kitchen

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8128:16

Yeah, Vice Chair Chesley it might be good to ask the applicant that question just to kind of clarify how that's being used currently.

UnidentifiedUnidentified speaker 2Proposed28:24

Okay happily Can you speak a little bit more to This idea of permanent and impermanent with relationship to the electrical equipment on the building

CommentMaura Macaluso I'mProposedself-stated28:42

Well, the electrical equipment on the building is specifically for the freezer. So if the freezer is no longer Installed then there's no need for that electrical panel

UnidentifiedUnidentified speaker 2Proposed28:52

Right, but the freezer is away from the building so obviously if it's moved that's not a big deal. It seemed like the concern, the historic preservation concern would be about the impacts of the physical application of the electrical panel to the building. So if that was removed, just was that reviewed in any way? It seems like that's more of a question. You can do anything and take it away but if when you take it away you've disturbed in some sort of way that seems inappropriate then I don't know. To understand what permanent or impermanent kind of means.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8129:26

Yeah, so it's not permanent but it is attached to the building. So they didn't remove the brick in terms of putting the panel there and I should also like just to clarify that the panel serves both the freezer and The use itself, right? So the the existing with a pre previously existing Electrical was significantly under serving sure restaurant use Previous years. I think there's been some historical context identifying that at one point this was in fact a grocery store that then turned into a tea house that then turned into a full-blown restaurant and So over the years, it's evolved into what you see today.

But the electrical and all the either wet or dry utilities hadn't. So there was an opportunity for that to take place with this new restaurant that went in. And that then required and necessitated utilities that you see there.

UnidentifiedUnidentified speaker 2Proposed30:31

Do we know where those were located before the new ones like wherever

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8130:35

the utilities and the electrical so the small the small box was Interior I've seen some old plans from the 90s Okay, and those plans show the the box on the inside of the building a very small box. Okay understood

UnidentifiedUnidentified speaker 2Proposed30:48

So the electrical is injured And then, so HPC saw this just before us seeing

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8130:55

it this time, right? So there was a... I made the determination recognizing the process here giving the Historic Preservation Commission an opportunity to comment first. Not typical and not certainly within the process but recognizing the process that we had seen before just getting their comments first so that you could see them first and foremost.

UnidentifiedUnidentified speaker 2Proposed31:16

And then this is the first time and so they saw the whole face of the project that we're seeing right now, correct This is the first time though. We're seeing anything about the roof equipment was that did they have any comments on that?

CommentMaura Macaluso I'mProposedself-stated31:29

They well, this is the first time that you're seeing the roof equipment and The roof they did not see the roof equipment screening on On May 14th

UnidentifiedUnidentified speaker 2Proposed31:41

Oh, they didn't see it on the preview. They

CommentMaura Macaluso I'mProposedself-stated31:44

were they did not it wasn't it wasn't included in the in these Presentation on May 14th,

UnidentifiedUnidentified speaker 2Proposed31:50

okay So that's a new information And just to clarify is that is that installed already? Is that similar to the refrigerator here or equipment separate

CommentMaura Macaluso I'mProposedself-stated32:04

The equipment is all existing

UnidentifiedUnidentified speaker 2Proposed32:05

exists.

CommentMaura Macaluso I'mProposedself-stated32:05

This screening is not Existing its proposed

UnidentifiedUnidentified speaker 2Proposed32:09

But the equipment was existing from this current renovation that went through.

CommentMaura Macaluso I'mProposedself-stated32:17

I would like that question to go to the applicant when they- We'll have

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8132:20

the app, Applin can confirm it but that equipment is used for the walk in freezer. For the freezer? Correct. Got it

UnidentifiedUnidentified speaker 2Proposed32:28

understood okay.

0:32 – 0:3717 turns

ElectedAndy GilmanMayorProposed · by role32:38

Okay, at this time before we open to the public I think we'd like to hear from the applicant.

CommentMaura Macaluso I'mProposedself-stated33:02

Tony would you please state your name? Thank

ElectedAndy GilmanMayorProposed · by role33:08

you. Is there anything that you would like to add to the conversation that you have heard so far?

UnidentifiedUnidentified speaker 8Proposed33:19

There's a couple of things that are inconsistent with my understanding.

ElectedAndy GilmanMayorProposed · by role33:23

We can't hear you, could you? Is

UnidentifiedUnidentified speaker 8Proposed33:25

it on? All right. OK I'll do what I can. Is that better? Yeah thank you. The only thing that was materially not in line with my understanding the visible utilities on the roof are pre-existing from before me and the equipment for the walk in cooler are nowhere or not visible That's one kind of package. The second thing is that the electrical panel that when we took the restaurant over, it was woefully undersized and in fact there had been multiple electrical fires there and when we went to SCE to upgrade we had no we didn't ask for it. We got a permit from the city. We submit to the SCE, we don't like pick the size of the panel or how it's attached or anything I don't know how any of that happens But that was kind of outside of this our control and then the last guy just want to mention is there is some Misunderstanding in the community that we have like done some kind of end around or tried to sneak by people or anything like that We we applied for permit.

We got the permit I got a permit that said Restaurant and store renovation with outdoor freezer that was posted on our wall for a year while we did construction This is like the whole uproar about the freezer came after it was installed, after significant expense had gone into the space. Which I think you were alluding to which is why is it outside? Why isn't it inside? Which is what I assume you were talking about, Commissioner Chelsea or sorry, Chesley.

UnidentifiedUnidentified speaker 2Proposed35:23

I was just also curious as to what the other, yeah, what the other spaces

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.8135:28

are. Microphone please.

UnidentifiedUnidentified speaker 2Proposed35:31

I was just curious about what the other spaces were. To some degree, it feels like there's a request here that what's happened which I understand how the process got us to this point but it was also something that was kind of necessary and I guess we have to make some sort of judgment on that or have some sort of understanding of that.

UnidentifiedUnidentified speaker 8Proposed35:59

Sure, so just a little background. I know you talked about environmental sustainability here when you were doing your introduction and I think a lot of people in Ojai care about that. This project my family and I own a farm in Upper Ojai. All the produce everything that we grow there is what we sell in store. We create goods and food with that. That system, we're up on the mountain where we can't freeze things. So the only way to keep food fresh in this regard is to take it from the tree and either use it right away or freeze it. Our entire system, the whole concept of the restaurant, everything we're doing requires a large freezer. In fact I wanted a bigger one that was all we could get approved for.

We are working with it, but there is no opportunity for us to take that inside. Every inch of the interior is very busy with doing functions that we need in order for the business to exist and I would encourage any of you, I know some of you have done walk-bys outside if any of you want to see the inside you can see we've gone through great pains to use every inch of the space in the most effective and in my opinion beautiful way

ElectedAndy GilmanMayorProposed · by role37:11

Is there room at the farm for this refrigerator?

UnidentifiedUnidentified speaker 8Proposed37:14

There's not. A

ElectedAndy GilmanMayorProposed · by role37:16

farm?

UnidentifiedUnidentified speaker 8Proposed37:18

There is no power at the farm.

ElectedAndy GilmanMayorProposed · by role37:20

No

UnidentifiedUnidentified speaker 8Proposed37:20

power? We are solar powered, we cannot put a freezer there. I see.

ElectedAndy GilmanMayorProposed · by role37:30

Any questions for the applicant? Okay thank you Tony. At this point, I will open the public hearing. We have one card from William Wyrick.

0:37 – 0:436 turns

UnidentifiedUnidentified speaker 9Proposed37:51

I feel really bad for the position that staff has put both the applicant and the Planning Commission and the public interest in this situation. Clearly, inappropriate piecemealing had allowed permitting to be done for something that should have been considered in a holistic fashion and was not. It's not the fault of the applicant, not the fault of the Planning Commission. The entire situation should have been considered holistically according to basic planning principles before any permits were issued for the effect of privatization of outdoor public space.

I think most people in this community viewed the Arcade Plaza as a public art project, frankly. As a public art common area. When we started to be using it for dining there was a lot of controversy about that and one way to think about that was and I know initially was to say well perhaps we should allow some leasing situation rather than providing a property right through a conditional use permit And if the situation that the liability of the city has put everybody into for this situation and if it's not reasonable or possible to look at some sort of, you know, maintaining the public interest in the integrity of what amounts to our outdoor public art project or a public art installation which is the Arcade Plaza. You know, perhaps at least a leasing situation that doesn't convey a permanent property right or some payments to the applicant for compensation.

But clearly when you're talking about a situation Where, you know, I had a problem with Sam's Place myself. You know, and I still do but at least I believe it's still a lease situation. I don't know if it's an actual CUP. But the idea of conveying property right for privatization of public space is disturbing to me as a precedent. The fact that staff allowed this thing to be piecemealed with permits issued in good faith, and the applicant acting in good faith for the installation of the cooler and all of that situation without it being holistically through going through the governance process, you know planning commission and everything and opportunity for appeal to council is really disturbing.

And I just think that we really ought to find a way to limit the precedent of establishing property right for privatization of public space. And I am not trying criticizing the applicant here, I'm criticizing the way this was handled that defeated what should have always have happened and that is a holistic consideration of the situation before any Kind of permits were issued that involved the effective privatization of public space. So anyway, that's my short comment I'm gonna go have dinner with my wife now

ElectedAndy GilmanMayorProposed · by role40:46

Thank You Bill We have one more card on this item from Larry Steingold

CommentOkay SoProposed · by introduction40:57

Good evening Okay,

ElectedAndy GilmanMayorProposed · by role41:09

we'll get there go ahead Larry

CommentOkay SoProposed · by introduction41:12

Larry Steingold I feel for the applicant he was given permits in good faith And now try everybody to me and it seems like everybody's trying to figure out how to thread a needle and straighten out this mess Because I've been most of the meetings and I don't remember the freezer ever coming up for directors exemption. Oh which means we should probably no longer provide directors' exemptions because it shouldn't happen now, in the future, what have you. But for me if you don't make the freezer part of the arcade I mean we're already stuck because if I was him I'd be ripped okay? Because he's here on good faith.

And I agree with Bill regarding property rights, but requiring it to be bricked up so it looks like the arcade. Because if it isn't, the locals, the residents, the natives, the people in the arcade will remember a metal box being put there from now until whenever. And it was done under—whatever the reasons were, it was a mistake. And now we have to live with it because you gave him a permit and that's why. If he wants to unwind it, that's fine but if it hits his restaurant, we'll eat there for dinner and we'll see the freezer because it's there.

Unless somebody wants to pay out big bucks to move it and replace his business model or something, it becomes a real problem. So brick it up, make it look like the arcade. And eventually people will accept it as part of the arcade brick model just like every place else in New England and anywhere else where they make a McDonald's look like 1750. It's just part of the landscape and will disappear after awhile.

But to have a lawsuit, to get involved, to waste time here? The ship has sailed. It is just part of the deal.

ElectedAndy GilmanMayorProposed · by role43:08

Thank you, Larry. Renee Roth next.

0:43 – 0:525 turns

CommentRenee RothProposedself-stated43:18

Oh good evening. Rene Roth, I was a big fan of Osteria Montegrappa, OMG. That was a go-to place and it was a special place for us and I particularly liked that the oak tree was not behind a fence It wasn't enclosed behind a big walled in fence, which it is now. How can you put a big fence right close to an oak tree? I thought we had regulations about how you can't put big fences against an oak tree and I've already come to the I've already crossed that line with permit people. You're not supposed to have a big, huge fence surrounding an oak tree.

It's just not right. community setting that used to be there, that used to feel you were a part of. People didn't make a ruckus. There wasn't e-bikes. There wasn't a lot of noise. You felt like you were part of the community, part of the Arbolada—open tables, open fences. The eight-foot fence just does not feel like it should be there. That is a wall, stay out, stay away.

I also wonder about why did you have to get such a great big freezer? Freezers come in many different sizes and I'm sure you could get three freezers that would go inside instead of outside the building. So, you know, I think a rework needs to be done on this project And you've got to think inside what is inside the box, there's a lot of room in that restaurant. I don't know about the kitchen and all that stuff but I just don't, I wouldn't feel comfortable sitting right next to a great big, I heard the hum of that freezer when I walked back there it's pretty loud And if I were to eat back there, I'd say, I don't want to eat next to the freezer. Put me on the opposite side.

Also are they talking about putting tables in the little walkway and the pathway that goes to that community or that artistic community building in the back? Did I see that as part of the plan too? It just doesn't feel right. It feels like it's encroaching and making things bigger and less friendly, and less inviting to be a part of for the Ojai community, and I am opposed to it so I think that just needs to be said but I'm biased. I like the way it was before so please open up the tree open up the fencing and try to get rid of the freezers if you can. Thank you.

ElectedAndy GilmanMayorProposed · by role46:12

Thank you Renee is there anyone online no OK thank you and no one else in the audience right. OK in that case we will close the public hearing And bring it back to the commission for discussion. Oh, where to start? Anyone? Go ahead.

UnidentifiedUnidentified speaker 7Proposed46:43

I always go first. I know.

ElectedAndy GilmanMayorProposed · by role46:45

You're brave, so.

UnidentifiedUnidentified speaker 7Proposed46:47

Well, I also like William Wyrick and Larry Steingold and Renee Roth feel for the applicant I feel terrible because I also agree with what has been said. The oak tree shouldn't be behind the fence. And we used to enjoy the oak tree, you know eating under the oak tree and the open feeling without fences that was the whole point of the arcade design guidelines. That's the whole point! The whole point was let's create an area where it fronts onto a beautiful public open space It's not closed off.

There's examples in the Arcade Design Guidelines with open fencing, and so my comments are as follows. I feel like this recent application didn't really listen to any of our comments from either of the previous Planning Commission meetings The second time it came back, it was getting closer with the smaller umbrellas. More open feeling. It came back again with another huge umbrella. It's out of scale for the Arcade Plaza.

The Corten steel planters, I don't think that's consistent with the Arcade Design Guidelines. And I believe it creates a solid barrier around the patio that's not compatible with the intent of the Arcade Design Guidelines If you look at the arcade design guidelines, there are several pictures of outdoor dining. There's not barriers around them. It's open fencing or small planters in those photos. That's the idea. The feeling you want to get is open. It is an open feeling. It is not closed off this is our space here on public property. This is public property. It needs to be for the public, enjoyed by the public and I think that was the intent of the design guidelines.

I think the walk-in freezer and the fencing does not reflect the intent of the Arcade Design Guidelines. If you look in the Arcade Design Guidelines, there's a checklist. And the first three check items on this checklist says, Does the design reflect or complement the mission revival style? Well nope, this freezer does not. It doesn't and neither does the fence.

Is the building oriented to the plaza with elements such as entrances, the walls? So the idea for the Arcade Plaza was this is supposed to be the front of the building, not the back of the building. It used to be back in the day like an alley, alleyway. And the community decided that we don't want the alleyway. We have a public space here. Let's do something nice with it. Let's create design guidelines that show that we wanna have mission revival architecture. We wanna have the entrances facing public plazas. We don't want the alley effect.

It to look like that's where the trash bins go, where the walk-in freezers go. We want it to be a place where you have nice tables. I appreciate your outdoor dining. And I'm speaking through the chair. The outdoor dining is great. I loved sitting at Osteria Monte Grappa. It was our go-to place Back to my comments. I just don't think that this project orients to the plaza in a front doorway.

It's back of the building elements, which is completely opposite of what's desired there. I think the form, scale and proportion of that freezer, the fencing and the large umbrella again that came back is out of scale. It's out of scale with the adjacent building So aside from architectural design, scale, use and historic preservation. Aside of all that which I don't think this project fits, I'm not in favor of giving away public land for a walk-in freezer for a private entity with little to no public benefit And I am not supportive of this for those reasons.

0:52 – 1:005 turns

ElectedAndy GilmanMayorProposed · by role52:15

And you wondered why I go to you first. And that's what you're here for, Jonathan?

UnidentifiedUnidentified speaker 2Proposed52:27

Yeah, I mean I think that It is difficult because You know kind of leaving maybe the bigger elements out of it we have this is the third time we've seen it and We have made comments and recommendations about other things when we weren't allowed to talk about the big thing And I don't really feel like those have been heard and sort of appropriately Responded to I've asked on several occasions why the shape? I think more your diagram that you put up with the old want to grapple and the new layout You know is a perfect example where now it's getting pushed out towards more into the path of travel pushing out down, you know to the East, and there's clearly this portion that used to be part of the Montana outdoor space that's not being utilized.

So which still even at that point is not really in the path of travel to the back door of the art. Gallery space that was mentioned earlier. So That I've definitely brought up at least once or twice Going back with the umbrella feels it's a very strange move as far as I'm concerned I think that was the one thing we actually said in the last one They were happy to see that these umbrellas have been brought down in scale And now that's kind of like gone the other way, I don't really know what the intention of it is so I think it's just like a little bit concerning also like I guess to just in the points That Katrina just made I mean, I think it's interesting. You know there's There's our role to kind of ensure that the design guidelines and all these things are being administered properly is also a role of those who are making proposals to Check out those guidelines and try to follow them And there's also been room I think for Between even the first meeting to now to look at them deeper and try to really respond to them like try to really make it.

If you know that this thing is going to be something that nobody's gonna like, and it's complicated right? To at least I don't know, where are the olive branches about well this is how I'm really trying to do such a good thing on some of these other things. How can we make this thing work? And I don't really feel that in this application. I'm not saying that maybe I'm misinterpreting it.

I guess those are kind of broadly speaking. How I'm interpreting this application as it comes forward. I think, you know, I've thought about Larry's suggestion to just make it part of the building. The problem is the way that it's even located. It's actually not possible. It's under an oak tree. So even if that was like a solution, like let's just let's brick it up Let's make it like okay We're gonna like kind of there's been mistakes on both sides Like let's figure out the path forward but we can't even do it because this has been located so close to something That is one of our most you know aggressively protected elements in California never mind Ojai It's not impossible There's no possible way to make this And I know we're here now.

So yeah, it's kind of hard to see how this can feel like we're having an actual dialogue about this backspace which is a request to make something bigger that there's no reason it should be bigger so there has to be a good reason for that to happen. I think that's how I feel about it.

ElectedAndy GilmanMayorProposed · by role56:20

Thank you Jonathan Bruce, do you have comments? Okay.

UnidentifiedUnidentified speaker 3Proposed56:26

I guess one of the things that I noticed was it with the comments from the Historic Preservation Commission there were some critical comments but again I don't see anything reflected in the design that would address some of those issues so I guess one of the things is like well the organic nature back there if it had more of an organic feel to it I was concerned with The end of the square that came out for the seating going into the pathway and so it's kind of doesn't blend in to the We're going That's one of the pieces to it be For instance the the fence that is in there. There could be an attempt to make it elements of mission revival You know as part of that So that they're not straight lines so much as they are curves and their more organic materials just thinking that I would enhance the The arcade itself and be a good contribution

ElectedAndy GilmanMayorProposed · by role57:55

Thank You Bruce This is a very difficult Situation for the applicant For the commission who is being asked to make a difficult decision. I agree with Mr Weirich about public spaces and the need to protect the public spaces. Renee, your comment was interesting. I really hadn't thought about the fact that we should not have a fence around an oak tree but of course that's true.

The fence as it is, is obtrusive. Making it eight feet I understand to hide the refrigerator but that will make it even more in your face. I don't like the idea of expanding the area out further than the original CUP Again, it's just taking up too much public space. I would like to make some comments about other businesses that have extended into the public space too much but I won't because Lucas will yell at me.

It's, I agree with everything Katrina said and she said it so very well that I don't think I'm going to just sit here and try and repeat it. So those are my feelings as well. It did not come back to us with any apparent attempt come to some kind of consensus, it feels very much like the first plan. And that got denied. OK. Additional comments now that you've heard everybody else? Katrina, you're done? I'm finished. OK, Jonathan.

Okay, in that case the chair would like to hear a motion on this item

1:00 – 1:0730 turns

UnidentifiedUnidentified speaker 2Proposed1:00:51

Make a motion to deny the application for the CEP

ElectedAndy GilmanMayorProposed · by role1:00:57

Is there a second

UnidentifiedUnidentified speaker 7Proposed1:01:00

I Second

UnidentifiedUnidentified speaker 5Proposed1:01:01

Just to clarify, is that for the CEP and for the design review permit? I thought they were all together. Yes, yes. I just want to clarify. OK,

ElectedAndy GilmanMayorProposed · by role1:01:11

thank you. OK we are ready for a vote then would you please call the vote Murphy?

UnidentifiedUnidentified speaker 1Proposed1:01:19

Yes, Chesley.

UnidentifiedUnidentified speaker 3Proposed1:01:21

Yes

UnidentifiedUnidentified speaker 1Proposed1:01:21

right Schmidt.

UnidentifiedUnidentified speaker 7Proposed1:01:22

Yes

UnidentifiedUnidentified speaker 1Proposed1:01:23

Hanson.

UnidentifiedUnidentified speaker 3Proposed1:01:24

Yes.

ElectedAndy GilmanMayorProposed · by role1:01:29

I hope this Project is able to be saved. I do like the idea of a restaurant there. We all like the idea of eating outside. I hope that somehow You and your designers can find a way to abide by the design guidelines of the plaza as well as our city regulations. Thank you. We are now going on to the next discussion item. No, wait a minute. Sorry we've got a consent calendar here in the middle.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:02:27

I don't know why. We have minutes, I know. But here we are. Because of the order by which the items were happening where we ended up doing consent after...

UnidentifiedUnidentified speaker 5Proposed1:02:38

We should bring Commissioner Stewart back in. Oh yes. Where

UnidentifiedUnidentified speaker 1Proposed1:02:42

did he

ElectedAndy GilmanMayorProposed · by role1:02:43

go?

UnidentifiedUnidentified speaker 1Proposed1:02:46

He's on his way. Okay, thank you

ElectedAndy GilmanMayorProposed · by role1:02:51

We have the minutes of the Planning Commission of May 6th 2026 are there any additions or corrections? Hearing none could we have the vote please a motion to accept a

UnidentifiedUnidentified speaker 7Proposed1:03:12

I make a motion we accept the minutes of the May 6 Planning Commission meeting.

UnidentifiedUnidentified speaker 2Proposed1:03:17

I second.

UnidentifiedUnidentified speaker 1Proposed1:03:18

Roll call. Murphy? Yes. Chesley? Yes. Ryschmidt? Yes Steward?

ElectedAndy GilmanMayorProposed · by role1:03:29

Yes

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:03:29

yes.

ElectedAndy GilmanMayorProposed · by role1:03:30

Hanson okay now we will move.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:03:33

Hold on, Hanson would have to abstain right? Pardon? Did you abstain? You weren't here.

UnidentifiedUnidentified speaker 3Proposed1:03:43

Okay

ElectedAndy GilmanMayorProposed · by role1:03:46

Discussion item number three the general plan update The safety element second administrative draft Would you like to address that first Lucas or do you want public comments first

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:04:07

Yeah, hold on one second. I have a there's a PowerPoint and I'm gonna kind of get some introductions and okay give like a two-minute spiel before I introduce everybody and then Okay So good evening Good evening, Commissioners. My name is Lucas Seibert, Community Development Director for the City of Ojai. The item you have before you tonight is a discussion regarding a long-awaited process by which the safety element is being reviewed and discussed tonight.

This is seven years in the making There was a just to give some historical context. There was an agreement reached with Rameen associates Which is the consultant that's been working on this Since 2019, in fact It was the first City Council meeting that I attended where the agreement was reached between the city and Rameon Associates when I had started in October of 2019 so Since then, there has been a lot that's been going on and the item that you see before you tonight for discussion and comment is an overview of what you can expect to see for not only this item but future elements as the general plan update has progressed over the years.

There are five elements that are being updated, this is one. You will also see the circulation element if we're looking at everything kind of falling in line as well as a land use element and then the environmental justice element is being folded into all those other elements and the housing element has already been before this body and adopted and state certified.

So with that being said I'd also like to introduce and the individual that would be doing the PowerPoint presentation is Ron Whitmore. He's been involved in this since the early stages, been working closely with him he'll be going through the PowerPoint presentation. Lexi is also online and is with Rincon and she'll be speaking to the safety element and will also be able to provide some context and answer questions as well.

To my right is Ryan Shermer. He's been instrumental in getting it to this stage that we're seeing here tonight, where it was basically taking what was the original draft from I think 1987 and 1997-97? 97, sorry. Off by 10 years.

UnidentifiedUnidentified speaker 10Proposed1:06:50

1991, 97 is the circulation.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:06:52

Okay so there's what we're basically getting at it's been a while since this has been freshened up and there's been a lot of regulations that have come forward it's it's a long time coming and we're super excited to bring this forward in here from the community and kind of wrestle with some of those pieces as well Just know that there's been a lot of work in the background to get to this stage where we ended up providing both a red line, which was very daunting task. But recognizing how effective it was for the housing element, we thought that was necessary here. It just takes some time to go through that to make sure we're getting it right. So you're seeing the overview, a red line as well as a clean version. So with that, I'll introduce Ron.

Art if you can bring him up to the status for him to be heard. Thank you.

1:07 – 1:253 turns

CommentRon WhitmoreProposedself-stated1:07:47

Thank You Lucas good evening Planning Commissioners Can someone give me a thumbs-up or let me know verbally that audio is fine?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:07:57

We can hear you

CommentRon WhitmoreProposedself-stated1:07:58

okay great thank you Yeah, good evening commissioners. I'm Ron Whitmore. I am a principal with Ramey & Associates which is a mission driven planning firm which was recently acquired by Alta Planning and Design, much larger national firm. As Lucas mentioned, I've been the principal in charge of the Ojai General Plan update since the inception It's had its fits and starts in part due to the pandemic, and then just city staff capacity challenges. It's been great to have Brian on board recently to help keep things moving along.

I'm going to give you a very brief overview presentation and otherwise Lexi and I are here this evening available to answer your questions and help you digest this first of several elements that will come before you. Next slide please. So we're going to quickly provide you an update on the general plan update process and then provide you an overview of the safety element, starting with some of the work that's been done that served as the foundations.

That kind of were the drivers of some of the updates that are being recommended to the safety element. And then at a high level provides you an overview of what's new, how the element is organized, and have some of the basic policy direction. Next slide. Go ahead. As Lucas mentioned, this is a focused general plan update it's not a comprehensive update so we're only updating a handful of elements As he mentioned, it's land use circulation safety environmental justice and housing. And the housing element has already been updated and adopted as part of the six cycle statewide housing element update process.

One element that actually should be on the list that was added midway through the project is an economic diversification element which is also in progress and will come your way probably either before or after the circulation and land use elements Next slide. We're nearing the end of the process, but it's been basically a five phase planning process started early on with a lot of listening and learning and that was primarily a lot of upfront public engagement so that we could get a very good handle on The opportunities, the issues as perceived by residents and probably most importantly get a good handle on the vision that community has for the future. What they'd like to see in Ojai over the course of the planning horizon which is 20-25 years.

At the same time we did a lot of background existing conditions analysis to make sure we had a solid technical foundation for the work that followed We used the public input to draft a vision statement, which was Phase 2. Which went through I believe Public Planning Commission review and then was accepted by the City Council. All that foundational work then set the table for Phase 3 policy options And so we went through quite thorough process, starting with review of existing policy in this case extensive review of existing safety element policy. So many of the revisions that you see reflected in the red line version are very much a product of a joint city staff and consultant review of the existing Policies to bring them up to date.

And then we also, as Lucas mentioned there's been a number of new state laws adopted since the last time the safety element was updated and so that was another major source of proposed revisions. And then also checking it against the community's vision and everything we heard from the public about desired issues to tackle and opportunities to take advantage of, as well as key findings from related analysis.

So we went through that policy review and then initial administrative draft which was reviewed by staff and now we have a second administrative draft which we're taking through Planning Commission and City Council study sessions. We'll then prepare a public draft based on the direction we receive from these policymaking bodies, and take that through public review before adoption.

As we prepare the public draft and move towards adoption, we'll also be preparing a programmatic environmental impact report which will be certified along with the adoption of the updated general plan. Okay, I alluded to some of the foundational work that was the impetus for some of the proposed revisions. There's been a lot of engagement over the years as you see on the screen. I'm not going to go through it all but have met with a variety of bodies, Planning Commission several times already, City Council several times already and lots of initial public input that was the inspiration for much we tried to do with these elements.

Next slide. I'm not going to read this vision statement to you, but none of it should be terribly surprising. People obviously highly value and want to retain much of the community's character and also make sure it remains accessible, welcoming place for a variety of people from different backgrounds And obviously sustainability is a very high priority for the community.

It's not part of the general plan update, but as part of this contract we're also preparing a climate action plan for the city which will identify a roadmap for reducing greenhouse gas emissions And then also a key element, as we'll say a bit more about later of the safety element is a lot of climate adaptation strategies. Again consistent with the community's desire for sustainable community.

And then obviously, folks want a vibrant local economy composed of small locally owned businesses to the extent possible. Again there's more to the vision but this very much drives much of the work we've done and everything you'll see in terms of the goals policies and actions are intended to realize this vision over the planning horizon So as I mentioned, a variety of sources of some of these recommended revisions you're considering this evening.

Obviously lots of new and updated data since the safety element was last updated, I think over 30 years ago. All the inputs I mentioned from the planning process been the number of laws adopted specific to the safety element not the least of which speak require climate adaptation strategies And also wildfire mitigation and protection strategies. And then also, you know, try to be true to the original document but try to also be thoughtful about the structure and accessibility of the document.

And then make sure that policy language is clear and easy to interpret for folks who will be using it in the future like yourselves. High level, I kind of alluded to this already but we started with the recommended policy updates. RINCON took the lead on that and I'll refer many of the questions related to the technical aspects of this to Lexi this evening.

And then staff took a stab at updating much of the front end language in the element Trying to retain the themes and Ojai-specific aspects of the background and context that was in the original safety element. Brian, in particular took the lead on identifying, well network generally and identifying What we've been calling Ojai isms or fun facts and integrating those into that front end work really to make sure that it's clear that this is not a generic element. It's 1, that's very specific to Ojai.

We're now at that process of getting yours in the city councils input before as I mentioned, we go to public review and onto adoption. Okay, I'm just going to get a quick overview now of what you have before you this evening. Um, so as I mentioned we're trying to both balance retaining what's really good about your existing element while at the same time bringing it up to speed and consistent with current statutory requirements. So this existing setting is largely the same but been reviewed and updated by city staff.

And then most topics that were addressed in the safety element because many of the fundamental Hazards that Ojai faces are not new, they've faced them for some time. It's just that many of them are worse and we in many cases have better data and information about them. And so we've done our best to update the elements reflect the best data that we have available.

And so, oh I should have mentioned too. So because it's a focused general plan update and not a comprehensive update we had to decide whether each element is going to retain a bunch of upfront information that's kind of generic to general plans generally and not specific to that element or if we're going to create a separate document in this case a general plan overview That would serve as a high-level introduction and overview of the entire general plan so we don't have to, each element doesn't have to repeat a lot of the same information. So we opted for option B.

And so you also have that in front of you this evening. It's really just designed to set the stage for a general plan, explain the statutory context, the requirements, introduce the different elements and what have you. So that's new. And then in the safety elements specifically There's new topics focused on evacuation, climate adaptation and environmental justice. I don't know if you remember what I mentioned earlier or not but we're not because Ojai is not required to and every city is given the option of either having a separate environmental justice element or integrating environmental justice goals objectives and policies into other elements The city opted for the second choice and so you'll see within the safety element and other elements that come before you, an icon that identifies certain policies as being inspired at least in part by the analysis we did specific to environmental justice.

There's also updated data figures and regulatory information as I mentioned some policies that are new mostly because state law requires them And then we supplemented some aspects of the implementation and program monitoring section of the elements. And then, as I mentioned, Brian's done a nice job of maintaining the character of the city reflected accurately in the documents through OHIisms that are sprinkled throughout the element.

Next slide. On the high level, you've got some introductory information on the element and then we outline the issues and opportunities. And then the heart of the element really is the goals and policies. And then you've got as I mentioned some new separate section at the end implementation program monitoring which also has some new components to it. Yeah, just a quick orientation. So this is important in terms of how to interpret the plan and in the future check for consistency with the general plan.

A goal is not designed Policy per se is really designed to describe the preferred future the community aspires to or aims to achieve. It's really important to be clear about what it is you prefer to be and what your future character is intended to be, but they serve as high-level kind of direction setting pieces under which you'll find many goals and implementation measures or actions. So next slide. One thing I should mention here This is true both for goals and policies. There's what we call a signpost, which has the number and then a short descriptor but it's important to remember that the text that follows that in this case the part that starts with a city that mitigates the risk is the actual goal. In this case it's also true for policies.

We use the signpost because we find it helps with people kind of zooming in and out between the forest and the trees But it's important to remember that the actual goal or policy language is the language that follows. Similarly, if next slide policies oh yeah sorry um yeah so there's so the safety element high level is organized around these six goal areas.

Again, we tried to retain and honor the current safety elements so the first four are retained from the current safety element and then the remainder are new in many cases based on requirements of state statute. But as you see, it's organized around community preparedness. Mitigate generally hazard impacts make sure community is well prepared in terms of disaster response and that city Community and other regional agencies are collaborating appropriately to keep the community safe.

And then a section focused specifically on seismic hazards, and then flooding and dam failure, wildfire, hazardous materials, heat, and finally drought. Again, policies organized in a similar fashion to goals. There's a signpost and then the text. The important thing to remember here is it's the policies that are really probably most important aspect of any general plan element because they are the specific statement of intent or direction that is being expressed through this policy document. And so those are usually the key reference points when checking for consistency with the general plan.

Next slide. So some of the refinements you'll see in the draft safety element are just trying to be as clear as possible so that there's less room for sometimes difficult and challenging interpretation. We try to maintain a consistent structure, so goal areas is the 10 goal areas and then under each goal you have several policies And often under the policies, you have one or more actions which are designed to achieve the policy through specific action steps. As I mentioned a lot of what you see is included to bring the safety element up to speed with state law and then as I mentioned we've also integrated environmental justice oriented policies Next slide.

And then as I mentioned, so the third tier and the three-tier hierarchy of goals policies actions are the actions themselves. It's very difficult in most cases for a community to achieve its vision just through policy implementation although that is a significant part of it there are also many things that actually need to be done programs projects new studies updated plans capital improvement projects that also are required to be consistent with the policy and ultimately to achieve the community's goals.

Next slide. Okay, so then after tonight And after our meeting with, similar meeting with City Council what's coming up next are the draft circulation and economic diversification elements. And then the land use element as Lucas mentioned and then we'll go take them all out for public review and then things will come back to you again as part of the adoption process.

Is that it? I think that's it for our presentation. Again we're happy Support your discussion, answer any questions you may have. There's a lot of material in here so our job is to help you make sense of it and make sure you clearly understand what's being proposed

1:26 – 1:3124 turns

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:26:05

Mike, please.

ElectedAndy GilmanMayorProposed · by role1:26:07

Do you have questions commissioners to address to our guests?

UnidentifiedUnidentified speaker 7Proposed1:26:14

So this so if this is going to be forwarded to City Council after this discussion. Yes.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:26:23

So any comments that come forward tonight we'll take those in combination with the draft that we're seeing here

UnidentifiedUnidentified speaker 7Proposed1:26:32

And they'll come back again with an environmental document for adoption, right?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:26:38

Yeah. So I think to Ron's point there is going to be another round before we do the environmental document so there will be a final round. Ron correct me if I'm wrong here but there is going to be a final round with the comments being addressed or at least identified by both the Planning Commission and City Council So there was an option to do all of them at the same time, which seemed like a daunting task. Instead we're separating them out individually so safety element is the first one where you're going to have the opportunity to provide comments on that.

It goes to City Council, and then the next one in line is going to be the circulation element. And then the next one in line is either going to be land use or economic diversification depending on where economic diversification is and its process. Once all four of those are bundled up and ready to go forward, then you're going to see a final round as basically a final draft before we do the environmental document which is going to be an EIR in this case.

UnidentifiedUnidentified speaker 7Proposed1:27:46

Okay. Yes, does

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:27:47

that make sense?

UnidentifiedUnidentified speaker 7Proposed1:27:48

Yep. That's exactly what I was looking for. Thank you

ElectedAndy GilmanMayorProposed · by role1:27:55

Anything else

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:27:56

And I want to remind the commission, I think everybody here with the exception of Commissioner Hanson had ample time to review this. And I'm hopeful and encouraged to hear all of your comments and wonderful insight into the things that we're doing right, the things that maybe we missed the mark on. But certainly want to hear those comments tonight.

UnidentifiedUnidentified speaker 7Proposed1:28:21

Well, I really appreciate the Ojai-isms. So good job. I

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:28:26

can't take credit for that. That is

UnidentifiedUnidentified speaker 7Proposed1:28:28

right over here. All right. I love that. So

UnidentifiedUnidentified speaker 10Proposed1:28:30

if you aren't married to the name Ojaiosophy or Ojaiology, that could be something to consider. But yeah, we were originally thinking of calling it Ojai Folklore but it just didn't It just didn't have the same kind of punch to it, you

UnidentifiedUnidentified speaker 7Proposed1:28:51

know One thing I just wanted to say is a lot of times like this looks fabulous to me It looks great. And I love that addition of the fire more of the fire Policies and actions I guess some of my general questions have to do with I How we're gonna act on this, like one for fire says discretionary permits as a condition of approval need to provide adequate water supply and access for fire protection. How are we gonna do that? Is that just a letter from Casitas or how are people gonna provide adequate water? Like how will we as decision makers

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:29:44

So is that a policy that's being identified

UnidentifiedUnidentified speaker 7Proposed1:29:47

there? That's an action, yeah.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:29:48

Okay so that's an action specifically, so more than likely it would have to be some sort of a policy that would then be derived from that, more than likely. It's not as simple as saying oh we've got a letter that well maybe it could be actually, we already have that going forward for a part of the plan check review and clearance is that they have to identify that they have adequate water to serve the site.

ElectedAndy GilmanMayorProposed · by role1:30:11

At what point does the fire chief get involved? Is it on an individual residence or does it require like a development?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:30:21

In terms of the review of this document, or in terms of some of these action pieces. Their

ElectedAndy GilmanMayorProposed · by role1:30:25

actions, yeah.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:30:29

I think it depends on the action that we're talking about. So they will be reviewing, so CAL FIRE as well as Ventura County is going to be reviewing and commenting on this. And I think either Lexi or Ron can you speak to how that process works? Because I think once we get comments here, we're going to then send it off to CAL FIRE and to Ventura County and wait for their comments on this. They haven't or maybe they have seen it. Lexi, have they seen at this point?

UnidentifiedUnidentified speaker 11Proposed1:30:58

Ventura County has seen it, but not CAL FIRE yet. Because CAL FIRE will have a more formal review process so we'll go through a CAL FIRE checklist and then they see if there's any updates that they would like to see before it goes then to the Board of Forestry for their approval

1:31 – 1:3814 turns

UnidentifiedUnidentified speaker 7Proposed1:31:19

So are we gonna have a list of Implementation measures, you know for each action. So we've got the policy the actions underneath the policy and then usually We need implementation measure like how are we gonna? Get this stuff done

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:31:33

right Ron. Can you speak to that a little bit?

CommentRon WhitmoreProposedself-stated1:31:38

Sure, I mean that really varies city by city General plan is a is a high-level Comprehensive plan intended to provide kind of a long range policy guidance and not equivalent to say, a functional plan which is designed to be very implementation oriented. So for policies where there's an obvious step that needs to be taken we identify actions But it's recognized that very often those actions and have embedded within them a full set of, you know, sub actions if you will.

And what does every city is required is after adoption or adoption of an updated element to develop an implementation strategy. And so I would suggest that after adoption, the city when it gets to that phase will have to prioritize the actions within the general plan and for those high priority ones figure out who's going to be the lead and in the initial next steps to take. So does that answer your question? Yes.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:32:50

Can I even take it a step further with the question, Ron? So from a processing standpoint let's say for instance all the elements have gone through the review and we're looking at the final review. Would the implementation be built into that each of those elements at that point or would it be it would be a wait-and-see through the environmental review process that then helps to inform what the implementation pieces would be or those marching orders to a certain degree?

CommentRon WhitmoreProposedself-stated1:33:18

Well, most EIRs will have mitigation measures if that's what you're referring to with the CEQA process. And the city is also required to develop a plan for monitoring implementation of those. Many cities will do the two together and basically create a combined implementation strategy for their GP and the associated And then use that as the foundation for their annual progress reports that are required to be submitted to the state.

But again, city has some discretion about how it approaches that specifically. The safety element and we're going to do this for all the elements does have an implementation of monitoring program section. So if you look at that section I think it starts on page 46. We've tried to provide kind of a roadmap for some of those initial steps by identifying some of the physical improvements required in a table format, identifying some of the plans that'll have to be updated.

Code updates may be required per state building code updates just giving you some examples from that section of the plan There's obviously, as people have already alluded to, ongoing collaboration will be necessary with regional partners. And then it's often wise to develop a system for regular review and update of elements particularly given the rate with which the state legislature is adopting new mandates related to specific, excuse me, to general plans and safety elements specifically.

UnidentifiedUnidentified speaker 7Proposed1:35:12

How hard is it to, say this gets adopted just in its current form and the planner and this planning commission starts using it and starts analyzing projects looking at the safety element. And that's when you start finding the real nitty gritty stuff that internal inconsistencies or something's not jiving with the land use element That's really when you find all the errors.

Not errors, just inconsistencies put it that way. I would imagine that we could come back at some future point and fix those inconsistencies Fairly easily, you know

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:36:08

You would potentially call it like something like a Rada where you're looking to find and maintain that consistency Absolutely. I think one of the things and I think Ron I'm not sure if he touched on this or not but with With each of these elements that we have That are gonna be coming before this body as well as City Council There is an inherent understanding that each of them are, we're looking for consistency with all of them. And on top of that while we're not going in and doing a deep dive with their existing elements already there, we'er looking for internal consistency with those existing elements recognizing that those are somewhat stale to a certain degree but recognizing also that these were the core elements that really needed the polishing up at this point.

We can certainly look at that down the road, absolutely. But not necessarily with this group. So we're focusing our efforts and in finding that consistency currently but you're right there is the potential for oversight and even a misstep along the way The revisions to that aren't necessarily through an ordinance, but instead through a resolution. So it's a little bit of an easier relaxed process, right?

As long as we've got justification

UnidentifiedUnidentified speaker 7Proposed1:37:29

for it. Right. The state would actually appreciate that.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:37:32

Yeah I would think so yeah.

ElectedAndy GilmanMayorProposed · by role1:37:36

Are these actions Requirements or suggestions I'm looking at one in particular for example That says ensure that all new residential developments have at least two emergency evacuations. I'm thinking of developments that are In the process that do not have to emergency evacuation routes. So is this an item that would slow that project down or is it just a recommendation that that would be a preferred route?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:38:17

Yeah, so I think it's important to kind of derive at the 30,000-foot level how you should be looking and kind of absorbing the information here. The hard and fast pieces are within our ordinances or within the zoning ordinance, right? Here these are like guiding principles. It's meant to be a blueprint more than it is to be the hard and fast You shall do this Okay, that's why you shouldn't be seeing if we are seeing shalls and musts and absolute language That really needs to be teased out of a document like this Okay Sure, that

ElectedAndy GilmanMayorProposed · by role1:38:55

sounds pretty strong

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:38:56

sure is a stronger The

ElectedAndy GilmanMayorProposed · by role1:38:56

next one says require that sounds pretty strong I

1:39 – 1:459 turns

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:39:06

Require is pretty strong. Um, so I think it depends on the context of what we're looking at here Okay So

CommentRon WhitmoreProposedself-stated1:39:13

if I could just add um in this We try to be clear about this up in the key terms section uh the front end of the element The intent is that actions are not mandatory? We recognize that a general plan can cannot trump the city council's authority To allocate resources and to specifically you know Adopt budgets, and so it would be inappropriate for a general plan to mandate a future action that required staff time or funding or whatever the case may be.

At the same time policies are designed to direct future decision making And so consistency with the general plan is required for all future land use actions and capital improvements. That being said, it is City Council that determines whether an action is consistent or not. So there is room for interpretation. If you have, those are really good catches. I don't know what the language you're referring to which section was or whether you were reading actions or policies but if you note, if you find actions that sound like policies please bring them to our attention because that's not the intent and maybe we should clarify that actually should be a policy but in most cases look up at the policy that is over that action and that's really what's intended to drive future decision making and the actions are intended to inform follow-up steps.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:40:46

Let me use an example to what you were just talking about so if I look at policy on page 43, Policy SF-7.6 which states require fire prevention divisions to review all development applications and then it states within the body of it require that the Fire Prevention Division Review all vacations for new development in hillside canyon areas to assess potential impacts to existing fire protection services.

Require is the correct term there, right? For obvious reasons. So in that case I would say yes it needs to be that type of kind of push forward lean into versus saying maybe they should. No no no no. That's not what we're looking for here and I think that's not the intent.

UnidentifiedUnidentified speaker 7Proposed1:41:43

Okay, yes. And so our zoning ordinance has to be consistent with this. So when it says require all discretionary permits to provide adequate water or to provide fire resistant vegetation The ordinance has to match that. And basically, we shouldn't allow any fire or planting materials say that isn't fire resistant right?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:42:26

Well, I don't know if there's any but more like fire. So yes to your point Yes because there are new mandates that are out which is a reason why we're doing this that we have this refresh There's new mandates that have just come online as of January 1st and those are fairly strict in terms of how we're to assess and modify either our existing or potential proposed landscape, to meet those guidelines. I think it's WELO or WULO standards are, WUI standards are extremely restrictive and to a certain degree even having initial conversations with Ventura County Fire They're trying to sort through how they're going to assess and evaluate and enforce the regulations that are currently in place.

So to your point, yes absolutely. Does it need to match and show consistency with the existing ordinances that we have in place? Yes. Is there the potential for some of our regulations that are in place currently that are maybe out of touch with these standards that have been adopted as of January 1st For building, no because those standards were adopted and are now a part of building code. So we're consistent there.

We may need to take a look at and may require us to take a closer look at some of the landscaping standards that we have already in our ordinance.

UnidentifiedUnidentified speaker 7Proposed1:44:04

And other standards, I mean yeah there could

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:44:07

be yeah there could be other standards so that's just one example

UnidentifiedUnidentified speaker 7Proposed1:44:09

okay all right this is just a question for everyone. So once this is adopted and we've got things like this with that language that says require all discretionary permits to have fire-resistant vegetation, and our current zoning ordinance doesn't really state that. We would review that project requiring all fire-resistant vegetation from here on out, right?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:44:40

Yeah, so we'd end up going back and basically updating it to find consistency through some sort of implementation. Absolutely, it's no different than When the housing element was adopted there were 19 programs that were adopted with that and This body has seen that those 19 programs on multiple occasions And now that we've got a new body. We'll be doing that again because there are still ones that are outstanding leaning into Kind of the end cycle of the sixth cycle leaning into the seventh cycle so The work doesn't end once these documents become and are adopted through resolution. The real work starts with the implementation that you start seeing moving forward. You're seeing some of those pieces to that puzzle with the safety element, you're going to see a lot more With the circulation element, with the land use element, with the economic diversification element.

So it's not to say oh we get to pat ourselves on the backs after this is done. The rubber hits the road once these become enforceable.

1:45 – 1:5616 turns

ElectedAndy GilmanMayorProposed · by role1:45:54

Along with that fire And flammable vegetation comment on page 47 Middle of the page. It says require all properties in the very high fire security severity zone to enforce Precautionary measures to create defensible space including but not limited to maintaining a fire break by removing brush. I assume that means dead brush and flammable vegetation again. I hope we have a list with located within 30 feet of the property When the fire folks came to my house to do an assessment, they were very interested in five feet not 30. So is this a 30 or new and updated number for the fire folks?

Anybody know?

UnidentifiedUnidentified speaker 11Proposed1:47:07

I can help answer that question. Yeah, the defensible space regulations right now are currently being updated so the state has standards for new development. That's pretty in place and a little bit easier because having new development comply you have your planting palette that's easier but what is more complicated right now is how to regulate for existing And so there's a new regulation for zone zero, which is that 0 to 5 feet that the state is still currently providing guidelines on what to do in that five feet.

And there's a lot of public comment happening in terms of what vegetation, if there should be any vegetation there. Should we allow potting plants? So that's why this doesn't go into that specific detail and stuck to more of the broader 30 feet because that's more of standard practice where there has to be regulated vegetation management in very high fire severity zones for 30 feet. That's been a standard for a long time That you look at different tree spacing and types of trees and making sure that distance from the building or the house meets certain standards.

But some of those smaller ones, even though fire departments are figuring it out on the ground, the safety element doesn't reflect that yet since that will be more on once the state gives out the new guidelines in code then the city and county codes will be updated. Thank you.

UnidentifiedUnidentified speaker 7Proposed1:48:52

Is it possible just to remove all the require language and that be part of the implementation? So for policies and actions have what our goal is, the policy is to Reduce fire hazards, you know simply stated. I'm just in general and then the implementation would be You know five feet thirty feet, you know and not have these, you know where it says require a You know, in here that kind of thing but have more of policy statements that are not requirements. Policies are not requirements.

You

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:49:34

could dress it down and take it down a level I'm seeing The only reason why, like for instance some of these are obvious ones like the require for the review that's already being done. It's just basically kind of furthering that conversation and kind of informing that conversation right? If you say should versus the require or could, right? If you soften that language it gives the impression that maybe in that case it's not necessarily as impactful or necessary when the requirement Exists already. So why why dress it down? But there could be other ones that get your I mean, I've already heard one or two Where those could be dressed down and you're still meeting it and then you know through the either the action of the implementation You have some some stronger language

UnidentifiedUnidentified speaker 7Proposed1:50:31

I mean, I just think policies are you know exactly that they're their policies is there it's we have goals and Policies and policies. You know, it's our policy to have It's our policy, you know, it's a policy of ours to have fire safe landscaping

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:50:53

Should follow the standards existing within blah blah.

UnidentifiedUnidentified speaker 7Proposed1:50:57

Yeah, and then the standards, you know, you're really you Putting the details in I Think so, I'm thinking like I'm seeing all these policies with require require require all throughout that to me seem To me it doesn't seem like it's the right place for that. It needs to be this is our broad policy statement

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:51:22

Yeah, can I Ron and Alexi? Can you guys speak to You're doing other general plan updates. Right? So are you seeing in the safety elements? Because it's a part of the requirement As a part of the housing element that you're required to also update the safety element so in 2021-2022 when all cities were required to do this did you see a lot of cities kind of leaning into the requirement for The harsher language or was there within these policies and goals and policies and action pieces?

Are we outside the boundaries of what, what you guys are seeing out in the industry right now? What's going on here. I'm just kind of curious.

UnidentifiedUnidentified speaker 11Proposed1:52:05

I can help answer that especially for the safety element. Like you said, The new requirement of the safety element having to go through Cal Fire now that's a recent requirement and so they are more firm in terms of the language that they like to see. So that's why that latest trend is having this stronger language for require And typically it's not an issue because these are already requirements that are coming down from the state, that are then filtering in through the county and then in the city. So it's just being consistent with all of those different layers of regulation. So specifically in the very high fire severity zone So all of these regulations already apply within the very high fire severity zone. So having that requirement, saying that requirement language is making it consistent.

So like you said earlier if it didn't say required that could cause confusion because it is required from the

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:53:06

top. Because I like to ask questions too. Can I just do a follow-up? With CAL FIRE and working what was the commission that you said that has to go before?

UnidentifiedUnidentified speaker 11Proposed1:53:20

Board of Forestry.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:53:21

The Board of Forestry, so the board of forestry you've gone through this process before right Lexi?

UnidentifiedUnidentified speaker 11Proposed1:53:25

Yeah many

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:53:26

times. So do they look for this type of language are you are you recognizing that they're gonna be already providing comments that lean into this type of language as it relates to the policy as it relates to the goals the action pieces Because I mean historically when I look at general plan updates or even overhauls to the general plans, to Commissioner Reich-Schmidt's point it typically has softer tones to it.

Is this one the exception to the rule? Is that what we're talking about here are we gonna see maybe that's a question for Ron leaning into run for the circulation and the land use elements Are we going to see this across the board for all elements moving forward? I'm just trying to... I can

UnidentifiedUnidentified speaker 11Proposed1:54:17

speak to the safety element one specifically because that kind of like housing goes through HCD. Now, the safety goes through CAL FIRE. And so CAL FIRE has a very specific checklist of the exact language that they would like to see in all safety elements. It's pretty organized and so that's different than a lot of other elements, although their elements don't have some other state regulatory agency that's reviewing them. Just housing and safety. So the other elements won't have that same approval process but the safety element now does, and so CAL FIRE has gotten really organized created their checklist um has land use planning department specifically to review these safety elements provide this guidance that they want to see and that makes it easier for that when they go to the board of forestry for approval They can feel confident that the board will approve it because they're applying what the board wants to see consistently throughout all the agencies or cities and counties in the state.

CommentRon WhitmoreProposedself-stated1:55:25

Thank you, and just to add to that, you're right Lucas a city has a fair amount of discretion in how when where they want to fall on the spectrum between very specific and regulatory versus More vague and flexible. And it really varies city to city where they prefer to land on that spectrum. And so, yes with the elements with the exception of housing and safety, they have some flexibility there.

depends on how a city wants to use its general plan because all the land-use actions that follow have to be consistent with it. Some want to be highly regulatory and controlling, others want to maintain maximum flexibility. Just one thing I should note what's helpful about the red line version of this is in many cases we're simply adapting existing language from your current safety element And so the red line shows you where basically we're just rewording an existing policy or action versus introducing something brand new.

And so it helps you kind of tease out like what really is the new policy direction versus what is just a reinforcement of what has been on the books for 30 plus years?

1:57 – 2:0226 turns

ElectedAndy GilmanMayorProposed · by role1:57:01

Do we expect to see Developers have to come in with Reports from Expansive soils or an area that's prone to liquefaction and so forth Will that come will that sort of thing come to the Planning Commission?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:57:27

So those are typically technical documents, so if the project is large enough then yes. But you wouldn't necessarily be evaluating this commission would miss to be evaluating the completeness of a technical report instead. You'd be evaluating the impacts of that project as it relates to the supporting documents from a technical standpoint. So, for example, if there's a project that's large enough that doesn't have any of those exemptions and we're moving into an environmental review as I had talked about a little bit earlier. Right? So there are a number of technical documents that are required as part of the clearance. And then a lot of times what ends up happening is like for instance geotechnical or soils reports have mitigation measures that go along with it to ensure safety concerns are in place.

ElectedAndy GilmanMayorProposed · by role1:58:19

Haven't seen anything like that

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:58:21

comes we don't have We have mostly infill which are smaller types of projects I can only think of one site which could Have a and certainly would be a part of an environmental review probably to the point of any IR. Maybe a couple

ElectedAndy GilmanMayorProposed · by role1:58:40

Okay, um

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:58:41

one in particular

ElectedAndy GilmanMayorProposed · by role1:58:42

Bruce, did you have a

UnidentifiedUnidentified speaker 3Proposed1:58:44

question? I had a general question. I was wondering how this plan would interface with the Ojai Valley or other catchment areas. Is there a general plan for the valley itself?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:58:59

Yes there is. So Ventura County has a general plan they updated the general plan I want to say two years ago

UnidentifiedUnidentified speaker 3Proposed1:59:05

maybe

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:59:06

three and I think that goes to 2050 or 2045 and it has pieces that interlock with what we have going on in the city this general plan is really folk the general plan updates that we're seeing here is really focused on what's happening in the city and not necessarily in the valley

UnidentifiedUnidentified speaker 3Proposed1:59:27

Okay, and you're aware of any contradictions there'd be like with that different?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:59:33

So when the I'm glad that you bringing this up because further down the road when we send that EIR out for comment Ventura County as well there as well as other agencies and cities will have an opportunity to review and comment on the EIR.

UnidentifiedUnidentified speaker 3Proposed1:59:50

How does it work with other, like utilities? I was thinking particularly with hazards from the power company.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.811:59:58

Like with Edison or...

UnidentifiedUnidentified speaker 3Proposed2:00:00

Yeah,

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:00:01

or... Or sanitation. Sanitation obviously. They would have the opportunity to comment on it as well.

UnidentifiedUnidentified speaker 3Proposed2:00:07

Okay, are you privy to some of their plans?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:00:12

Am I pervy to...

UnidentifiedUnidentified speaker 3Proposed2:00:14

Are they included in here? Meaning like the power and gas, the variety of some of those things would have a big impact or their vegetation mitigation.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:00:28

I'm not aware of any plans that either. I mean Edison kind of runs their own show Independent of anything that we have going on here They play along with our rules to a certain degree, but also recognize themselves as kind of on the outside and not necessarily holistically within the parameters that we have here so

UnidentifiedUnidentified speaker 3Proposed2:00:54

Yeah, I'm not really sure how to answer that because it's not something we're... Interaction there might be

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:01:05

I mean, there's certainly interaction. We have we have regular interaction with casitas water with Ojai Sanitation District Because we require will serve letters for any of them any new projects that come in So those in turn from a from a review standpoint were actually I mean that The those services are required to identify that there is capacity For any sort of expansion So yeah, there's conversations. Are we pervy to any sort of plans that they have moving forward large scale or small scale?

I mean if it's an EIR then absolutely because it would be circulated just like what we'll do here

ElectedAndy GilmanMayorProposed · by role2:01:48

We have a we have some public comments that are cards

CommentRon WhitmoreProposedself-stated2:01:53

Yeah

ElectedAndy GilmanMayorProposed · by role2:01:54

This might be a good time to take those First one is Dennis Colburn.

2:02 – 2:074 turns

UnidentifiedUnidentified speaker 6Proposed2:02:08

Hello, pleasure to meet you all for the first time. I'm a 40 year Ojai citizen and really my goal here is basically an interest in the evacuation plan that we do not have Valley that at least as a 40-year citizen, I have never ever seen one. Never been privy to one or even a hint of one and so in reading through I only learned about this two days ago So I just have a very few notes here but inside this draft they referred to evacuation ten times And how they work with the public on it and how they have these plans and how they're so transparent. All these things, but I have no idea. Anybody I ever ask, they have no idea. We all jump on the highway which is not a good idea. Anyway in one of these sentences that says pre-planning evacuation needs help needs, basically you need a plan.

But pre-planning evacuation needs help prevent chaos during an emergency. Well at the stage we're at, we're basically guaranteeing chaos in my opinion. Due to the study from 2024 from the Fire Council zero to 24 hours it's a gridlock basically there it's over capacity and every highway in the valley So, in one instance they say that the major wildland fire has the ability to shut down any one of the major highways leading out of the city.

It is not likely however that all major routes out of this city would be shut down simultaneously. Well gridlock is shutdown So they all would be shut down. It's highly likely that they will all be shut down and then next to it, it says law enforcement agencies will therefore need to react according, no here it is, formal fire evacuation routes have not been predetermined Due to the unpredictability of a fire, law enforcement agencies will therefore need to react according to the needs of each situation.

That is an escape route to not having a plan. We'll do it when the time comes. We'll bust open our shirts with the big S on the chest. The two officers that are in town, they're gonna make it happen. While everybody jumps on the highway to uncertain, very uncertain terms of what might happen to them. So I'm very concerned that the way it's all put in here and stuff like that is not really well thought out. And I think they should remove the part in regards to be not making a plan at the very last moment.

ElectedAndy GilmanMayorProposed · by role2:05:20

Thank you. Next we have Randy Coggin.

CommentRandy CogginProposed2:05:31

Thank you, good evening commissioners. I'd like to suggest that should the Commission forward this particular element to the City Council that you forward it to them with a recommendation that has an opportunity to be reviewed by the Public Safety Commission which is in the process of being established prior to its adoption. I believe not only would this element be within their purview, but I also believe that they will have the expertise to review it and offer meaningful and beneficial comments.

There are many examples that I could provide why this additional level of review would be helpful, but one example of such need of reviews found on page 54 of the red line And page 49 of the clean version, the title which City of Ojai Community Wildfire Protection Plan. Without reading the whole paragraph, the element states that the Ojai Valley Fire Safe Council is in the process of finalizing Ojai's first ever CWPP to provide the community with a comprehensive wildfire risk mitigation plan for the Ojia Valley and Ventura River watershed.

In all deference to Ramey and Associates and all the great work that they've done, stating in this element that a CWPP is needed or is being finalized is incorrect. The fact of the matter is that the Ojai Valley Fire Safe Council under a $1.5 million grant developed a CWWP for the city during a period from 2021 through 2024. And this CWPP was in fact adopted by the City Council on September 20th, 2024 by resolution 24-35. I hope this body takes my comments and the appropriate request in the spirits that they're made.

My intent is only to make sure that this element has an additional set of knowledgeable eyes to do an additional review before it's adopted to ensure that all the relevant data needed has been considered And in Lucas's opinion, correct me if I misunderstood based upon how full upcoming agendas are. It'll probably be late July before the settlement gets to council so there should be ample opportunity for that review by the soon-to-be Public Safety Commission.

Thanks for your time.

ElectedAndy GilmanMayorProposed · by role2:07:53

Thank you. Larry Steinkal?

2:08 – 2:156 turns

CommentOkay SoProposed · by introduction2:08:04

Good evening, Chair and members of the Planning Commission. My name is Larry Steingold and I am a Ojai City resident speaking tonight as a private citizen and not on behalf of anybody else or any city commission. As you review the administrative draft of the safety element for the general plan update I want to focus on ensuring that our public safety policies are as thorough, coordinated and legally aligned as possible. The decisions within this document will shape our infrastructure land use and emergency preparedness for decades.

One thing that stands out is the city has already taken an important step in this area. Through ordinance, the City Council established a Public Safety Commission and specifically tasked it with reviewing and making recommendations on transportation safety, evacuation planning, fire hazards, seismic hazards, and broader community safety issues. Those responsibilities closely align with the core topics within the safety element before you tonight.

In a valley with limited ingress and egress, transportation infrastructure is evacuation infrastructure. Road design circulation capacity and traffic control measures directly influence whether residents can safely evacuate during an emergency. Your staff report also highlights that the safety element was shaped by the impacts of wildfires, flooding, debris flows and addresses seismic hazards as well.

These are all areas that fall within the scope of the Public Safety Commission's role as established by ordinance. Given that alignment I would respectfully offer this for your consideration. To the extent this fits within the scope of your discussion on tonight's agenda, you may wish to consider whether a referral of relevant safety element sections such as evacuation Circulation fire hazards and seismic hazards to the Public Safety Commission for advisory input would be helpful.

Or alternatively, that this potential referral be considered as a future agenda item or that staff be asked to return with options for such coordination. My intent is simply to support a coordinated review process that fully utilizes the city's existing framework for public safety oversight. Thank you for your time and your continued commitment to the safety of the valley.

ElectedAndy GilmanMayorProposed · by role2:10:50

Thank you, Larry. Renee Ross, please.

CommentRenee RothProposedself-stated2:11:02

Good evening, Renee Roth. Oh hi. Hello Lexi. I don't know if you remember me We met at another workshop so I have been looking at the safety element for several several years The city of Ventura adopted a safety element recently I've been looking at those documents to find out what's in them. What's good? What we should be having in it, I've been sending emails to Lucas for months About getting the safety element going so I'm really glad to see that you finally taken a step to get us here But I do want you to know, I think you're at a disadvantage and I think one of the things that consultants really should have done is give you a list of all of the state laws that you are mandated to follow right now.

And there are about 10 of them. They're interspersed in the document, but you need to ask what are all the state laws that we need to be following? Because you don't have them in this document. They're not all here. They're not all spelled out clearly. So there is some good work in here and we definitely needed an update However, I do have serious concerns. So I do hope that you do not pass this tonight Until it comes back to you with the required background information that I think is essential First of all, I want to show you this map right here This document has this 2010 map in it And this is the current map for fire safety. So the fire hazard area is not even acknowledged in the document.

It recognizes an older version of the map.

ElectedAndy GilmanMayorProposed · by role2:13:00

Say that again.

CommentRenee RothProposedself-stated2:13:02

The document recognizes an older version of the fire hazard severity zones It was just updated in 2025 Ventura County adopted it we had 120 days to adopt it and it's not in the document Those are the kinds of things that are glaring Inadequacies in in the document Also, because we do have the Ojai Fire Safe Council. They've done a lot of evacuation planning. They've worked with consultants to do that kind of work. You should be working closely with the fire safe council. There should be money in the budget to update the general plan with the fire safety council hand-in-hand because that is a required element So the inadequacies are basically You have to create scenario based evacuation analysis and Neighborhoods lacking the two routes as you were saying route capacity assessment and designed evacuation destinations so there is a lot of These requirements that are not in the document and you need to know what your Requirements are and what should be in there, and I've got a list Thank you.

I don't have time to ask the questions and Explain it all thank you.

ElectedAndy GilmanMayorProposed · by role2:14:35

Thank You Renee Is there anyone online who wishes to speak No hearing none we will close the public comment I I'm glad that we got a chance to listen to the public comment because I certainly agree with you. I would like to hear from the Public Safety Commission, I would like their review of this document before it comes back to us. I would like to have included Renee's suggestion for a list of the applicable state laws.

We certainly need the updated fire zone maps included. So thank you for coming and sharing your thoughts with us, we appreciate it. Commission it's back to us

2:15 – 2:227 turns

UnidentifiedUnidentified speaker 4Proposed2:15:45

I'll go next if that's okay a Couple of things. I file all of this under the famous Mike Tyson quote that everyone has planned till they get punched in the face and That's the spirit that I read the document in I have a question for the staff Being new to this a little bit. Can you tell me how community members engage with this? We've already seen tonight they're Substantially adding to the dialogue, but how do community community members engage with this document?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:16:21

Do you mean at its current state?

UnidentifiedUnidentified speaker 4Proposed2:16:24

If I live here in the city and I want to know what the plan is, how do I go about learning this if I haven't participated in any of the groups or I don't know anybody. The gentleman mentioned that if you ask 10 people in Ojai how to get out of town during a fire maybe one knows.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:16:45

Yeah, so the I think the first and foremost is we have our city website and there's a landing page for the general plan update. So any of the information that has gone before either this body or City Council or has been casted to the community through various workshops that we've already had or meet-and-greets that we've had for like Ojai Day in the past All that stuff lives on the city's website, so we always encourage anybody who is interested in learning more information to start there. That's kind of the foundational piece and then in addition to that, we have a third party referred to as Tripepi who is constantly pumping out information at this point to help inform the community. So it's a social media blast that happens on the regular.

So it's hitting a crowd that is more interested in maybe what the city has on their landing page or on their website. And then there's also the group out there that is more interested in scrolling on and finding information through the social media posts, whatever is your pleasure at that point. A lot of times you'll end up getting hit with that information and then there is an opportunity to engage that way.

In terms of, if you're asking me how does a community member that's not aware of the Journal Plan become aware of the Journal Plan? Well I certainly encourage you to start reading it cover-to-cover. It's not like a zoning ordinance where I would never encourage someone to read a zoning ordinance cover-to cover because it reads like sterile instructions but this Does not because what this does is it provides you and kind of gets you engaged into what the community? Has but it offers what its values are That's all entrenched into either the safety element or any one of these elements that you're seeing here They will be seeing here.

UnidentifiedUnidentified speaker 4Proposed2:18:40

So in the spirit of what you're saying, which I agree with You know, there's a way of Communicating a thinking construct called bluff. I don't know if you've ever heard it BLUF

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:18:56

Bottom

UnidentifiedUnidentified speaker 4Proposed2:18:57

line up front and when I lead when I read this I had to dig pretty deep to get to the bottom line Upfront and then we just heard some bottom line upfront Information that was very valuable It made notes here. And I think there's a communication piece of this that I would call them more modern style maybe of communicating, you know, mr Schirmer might not have even been alive but When this process began, so we owe it to him to kind of create a living modern document.

But I think that bottom line up front piece is really important and could actually help the digestibility of this document. People read information and receive information differently today than they did even five years ago. A little bit of a question, I'll call it the can we catch what we're pitching question. Sounds like we're pitching a lot here from an infrastructure standpoint are we prepared to catch some of that? Do we have the link between our codes put together correctly and our language correctly If there is some sort of homologation or a naming convention piece here, do we have that built all the way through so somebody can quickly see what's going on with the language?

One other point kind of strikes me here. There's no economic resilience or business continuity dimension to this plan at all. And I guess my question is, is that by design and that kind of contingency planning doesn't live in here? Or is that an oversight in this? I wonder for the people who have businesses after we have protected your land and your property and everything else. What have we done for you who live and work here and have a small business or something like that here?

So that kind of business dimension seems missing to me. And there's a giant piece of, you know, what's the roadmap for the local economic recovery? And I can tell you from having lived through it in COVID, there was no economic roadmap. People made adjustments. It was an ad hoc approach and because people in the valley are resilient everybody made it through.

But I would like to see at least some piece of an economic recovery plan or, you know what are we doing kind of that before during and after perspective. And again that's maybe another communication convention we can learn here. We already know from the community here today our before is way behind the eight ball. We know during we have our own little version of the Strait of Hormuz here in the valley where there's one or two ways in or out And then after, if I live here and I have a business like I do, I'm out of luck in this plan.

2:22 – 2:2912 turns

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:22:14

Point taken I would the only response that I would give to that is either Ron or Lexi we have State general plan guidelines that we typically follow So then my question to either one of you would be within and those are those are derived and have been updated. I want to say like maybe five or seven years ago And those standards are the blueprint by which cities follow, but it doesn't necessarily mean that that is the only path forward. So your point on is there a missing link to what we're talking about here and only focusing on probably what that blueprint has basically outlined for the safety element in this case? Because each of these elements, through the general plan guidelines derived from the state give you really kind of a roadmap by which to develop, modify, update each one of your elements.

UnidentifiedUnidentified speaker 4Proposed2:23:23

Yeah, I mean it you know kind of the a few of the comments that Miss Rice Schmidt was talking about to her all around how to make this a living document You know because it is the you know, there's the thing VUCA, you know volatility uncertainty complexity and Ambiguity that's kind of the world. We're in today Most of the storms are super like there's no such thing as a mellow tragedy anymore And so I think keeping this living inflexible is actually an important piece of it Last comment I'll make is if we do have the website that's great for you know, most people who cruise websites. I don't know anybody who cruises websites anymore And I think that there could be a strategy here That we add in where there is a very aggressive social media campaign and meeting the people where they are And and maybe even involving some of the local people on Instagram who are prominent.

And actually, you know, I think of people like Small Time Citrus is like the best way to get something into the community today. And so I think that having a regular cadence there that's part of the plan two times a week we are going to communicate something about this plan to you that might help get it into them into the brain of people a little more.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:24:47

Yeah, it's interesting. In the very beginning when we started this process years ago there was a constant contact list that was created and that constant contact list has grown to I want to say 280 close to 300 emails that we then send blast out to each time I'm not sure if it's stale now, because it started in 2019 and has grown to the level that we have today. But that's an interesting one because you're immediately sending to the people that have Intentionally gone onto the website have put their email in there and shown at like a true interest whether they're in a city or not There's no Differentiation between whether you're located within the city or outside the city's boundaries. So but it's getting the information

UnidentifiedUnidentified speaker 4Proposed2:25:40

Yeah, I would just be careful and this is a little bit my world You know The open rates on that are gonna be like 2% And so now we're talking about 25 people, you know in the valley, you know what's going on? So I would just think carefully about that Strategy and I do. I do think it ties into what's the through line? What's the thread line and then obviously, you know the The desired outcome here is everybody knows what's going on. Everybody knows how to get out of here I'm not sure when I read this.

I had to dig pretty Pretty deep to kind of figure it out, you know And I and I was one of those people, you know sitting in the Straits of Casita Springs in my car with fire on both sides You know during Thomas fire So I'm sensitive to it so

ElectedAndy GilmanMayorProposed · by role2:26:28

and we had hours and hours of notice on that one if it come if the next fire comes quickly a

UnidentifiedUnidentified speaker 4Proposed2:26:35

We'll be in trouble Thank you. Thank you Lucas

UnidentifiedUnidentified speaker 7Proposed2:26:38

or flood I mean there has been time that since I've lived here where all three routes out were not they were flooded up You know, so we were stuck here. It was with a baby without milk, you know the bonds ran out of milk So yeah, it was it's scary Do we have a economic development plan or element or policies, any kind of economic development document like that?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:27:11

Not at the moment. But council did adopt a provision that we are working towards right now. Ron and his team are developing an economic diversification element, and that is in the works as we speak.

UnidentifiedUnidentified speaker 7Proposed2:27:28

Because that might be a good place for your recovery plan to reside.

UnidentifiedUnidentified speaker 4Proposed2:27:34

You got it and one lens you could look at that the strategic question is what happens if 50% of the city revenue gets shut off? What happens? That's the strategic question. And so you could look at it through that lens, it's a continuance of city, it's a continuance of if there's nobody around to execute the plan because you can't afford to pay the salaries that the businesses contribute, that's a problem.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:28:01

And that probably leads into having a reserve that makes the city solvent for X number of days, months, years something along those lines.

UnidentifiedUnidentified speaker 4Proposed2:28:09

Yeah and we know a few things we know it took around 90 days for the city to kind of get an economic plan together for the people who were phoning you know just based on personally living it We know there was kind of 90 days of hang on we're looking for county and state guidance and city guidance And so on and so on and you know In general a good rule of thumb in the businesses have around three months of operating sitting somewhere Tucked away in a cabinet that nobody can touch until all hell breaks loose coffee jar. You got it And so in general you could start there. We don't have to be perfect, you know from day one with this we do have to talk to the community and we already we've learned You know, we have a couple of really valuable mandatory Reese these are mandatory people to check in with in my book and So we know we have some things there but a business check-in would be would be good as well Thank you.

And good work on this as well, and I can see a lot of effort went into this as well so thank you.

2:29 – 2:3616 turns

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:29:19

I have thick skin here. I think everybody realizes that, especially with something like this. It's important that we get this right, right? Is it a living document? Yes. But I don't want this to be I think the idea here isn't for it to be a living document the second day that it gets adopted. We're like, jeez, there's this thing that we missed, right? That's the whole reason for this review and comment period.

We're gonna do everything we can to try to mitigate that to the highest of levels.

ElectedAndy GilmanMayorProposed · by role2:29:58

I want to live up to my reputation I will have some corrections. I will just hand my document to Brian and he can do with it as he chooses.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:30:12

As a teacher of trade, yes we expect

ElectedAndy GilmanMayorProposed · by role2:30:14

that. Got to do it. Okay is there anything else that we would like to add to this conversation?

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:30:23

Can I just make two comments? Hearing from the community and then also recognizing that I do believe council is scheduling to have the final Public Safety Commission representative on board, which then will allow for that body to become Meeting body. I think it makes sense for the safety element to go through them before it goes to Council, how

ElectedAndy GilmanMayorProposed · by role2:30:56

does that happen? We're who decides this

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:30:59

Lexi are unaware of this because it has just developed over the last Couple of months and I wasn't sure how quickly but it has developed very quickly so I do see the mayor raising his hand to provide maybe some insight and

ElectedAndy GilmanMayorProposed · by role2:31:16

I the chair wishes

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.882:31:21

So the Public Safety Commission was instituted by the council We the intention is to have it fully populated by The first meeting in June. I think we're I think we will achieve that meaning we have the five candidates Then they will become instituted with they'll do the normal thing like elected chair, etc and They will have some issues that will be particular like reviewing the speed hump policy or some specific things in neighborhoods But I love this project for that. That is sort of like the way you're looking at general let's say Ordinances in relation to individual projects, so I see this as something that they would also be doing which I think it's fabulous and And then I just want to speak about one point that you were making is There are so many issues related to what you're talking about here.

Some are related to landscaping, some are what's the evacuation plan? And they're so different in a way, but on those evacuation plan or emergency things I can name ten things right now. For example, Firewise Communities being instituted in the city is part of that is the communication plan. So there's several communities in the works of that. Another is when we had the big wind event that turned into the Malibu fires, we realized we don't have a backup power source in the city. And the city's the communication center. So as a response now, we do have the backup power. So all these things are coming on.

But the resiliency centers that the Fire Safe Council are proposing for the Honor Farm and Summit are also a response. I'm going to go ahead and open it up for questions. The siren blows, the protocol is check your communication channels. So the issue is if you say you don't have the evacuation plan yet, I realize that sounds like trying to not say the answer but if you have something on the east side, you don't want to say the evacuation plan is set because you need to respond to the situation.

But that means you can have a few plans. So anyway, there's many many things so I'm imagining again Brad to your point the website is not sufficient or if there's a PDF that you go... My

UnidentifiedUnidentified speaker 4Proposed2:33:48

neighborhood is on fire let me jump

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.882:33:51

online real quick and just see what's happening. It has to be pushed out as the answer right? That became really clear to everybody. All this communication has to go out, like we're actively doing it including people who aren't on their phones So literally it's probably gonna mean We're going to neighborhoods literally in person so those are all part of the things that are happening The Disaster Committee which I was surprised I assumed well there's a disaster committee that meets all the time No, there will be now though. So it's it's part of this response to saying There was Thomas fire obviously what happened in LA and what's happening right now? So Again, there's many many things. So I'm imagining the general plan is not what's gonna go out to the communities read the plan It's no this is the guiding document and they'll be really specific instances where we're proactively reaching out And it's already begun

UnidentifiedUnidentified speaker 4Proposed2:34:44

Yeah, I mean this is I hear you and I just think, you know, you always on things like this. I think you do have to go to what's the end game? So the end game is everybody in Ojai got something in their mailbox that told them here's what you need to do if everything is on fire. Backup power we have all of the other things planned for and so on and so on but there's a huge marketing component I don't know that that belongs in here But at the very least it deserves budget the committees that you've mentioned in the or sorry The Public Safety Commission and things like that. Those are marketing partners is how we should think of those people they're people who can help connect the community and they are also an information resource to us and

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.882:35:32

So just a small example, the VC alert that did go into everyone's mailbox. That was the hope of that. That was part of the outlook but then separately was here's the app and the website you can go to. The app on your phone is fantastic because they'll give you that notification pop up until like watch duty is the one that I also use on fire so Those would be the things that we would want to reach out to get everybody to be using. And so you're completely right, it's marketing 101. We just got to keep pushing it up.

UnidentifiedUnidentified speaker 4Proposed2:36:01

Yeah

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.882:36:01

I agree with that. So anyway Public Safety Commission the hope is that and I believe it will happen July would be its first meeting and this seems like a great task among its first tasks Because in addition to that, you'll have the public works director Lucas when appropriate. But then you'll have the fire chief and you'll have the police chief and etc. Sometimes the ranger Yeah, so anyway, yeah

ElectedAndy GilmanMayorProposed · by role2:36:26

Thank you When I was listing off what the public had suggested, and I said Public Safety Commission and that we should have state laws written out for us. I failed to mention the Firewise Prevention Group and I would like to see them at least review this as well. They've been very, very active and I'm sure they'll have some good advice for us

2:37 – 2:3913 turns

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:37:04

Input received comments received at this point

UnidentifiedUnidentified speaker 4Proposed2:37:09

Just just to sorry to put a pin in it did we capture kind of in terms of staff next steps I heard Public Safety Commission engagement. I heard some sort of business component up to staff to define We heard a consideration for marketing on the back end so start at the deliverable and work back actually, right? We're in the deliverable Clear understanding of the laws. So kind of a checklist What's our pre-flight checklist for making sure this effort gets off the ground all these laws,

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:37:47

right? Okay

UnidentifiedUnidentified speaker 7Proposed2:37:56

Also all the things that the mayor discussed as Responses to evacuation plan. I mean, this is just one component of this and it's kind of an aside But it would be really nice to say hey we have been working on that so a communication piece For that issue itself So it's not out there that we have nothing because we we do and so that would be nice to communicate to people And maybe that's a social media blast too. I mean, just something simple but that was really helpful for me to learn that all these things have been done in response to a disaster.

ElectedAndy GilmanMayorProposed · by role2:38:37

The city is at work for you.

UnidentifiedUnidentified speaker 7Proposed2:38:39

Yeah, yeah, I think that's great. Brag a little bit.

ElectedAndy GilmanMayorProposed · by role2:38:44

Okay if there's nothing else?

CommentRenee RothProposedself-stated2:38:50

Do we send our public comments to you, Judy? I mean if we have additional comments and edits who do we send our comments to?

UnidentifiedUnidentified speaker 7Proposed2:39:00

Community Development Department.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:39:01

Yeah they come to the Community Development Department.

ElectedAndy GilmanMayorProposed · by role2:39:03

They will, the Community Development Department will forward them to the Commission members so. Correct.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:39:17

Yes, come become bring those comments to me

ElectedAndy GilmanMayorProposed · by role2:39:28

Okay We will close the discussion item and move on to informational items for future agenda What do we have

2:39 – 2:428 turns

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:39:47

Right. So you can see June 3rd, it looks like we will have a meeting. We've already sent out notice for the what's the zone change for 1124 Maricopa Highway? Sounds familiar because this item did come before this body already. We have met that notice of requirement so you will be hearing this item on the third of June. I'm not seeing any other items on the agenda so it will be the sole item at this point. At least from a public hearing standpoint.

For June 17th, I will admit that I will not be here. I will be out of country but I do know that Mara will be here to guide you guys through so I have full confidence that she'll be able to do that and more specifically with the item that is going to be before this body. So you're seeing a farmer's market. What really is that local farmers market? That has been at Chaparral for the last several years They're looking for a new home so that new home is looking to land at Libbey Park You'll get to hear all the fun bits and pieces that go along with that And then there's several pending items those are all either in review or out for corrections at this point so

UnidentifiedUnidentified speaker 7Proposed2:41:10

Okay. I have a question for you. Rene Roth suggested that we needed to know the state laws that we're dealing with, right? For the safety element and Jonathan and I are tasked with the objective design standards so I was hoping to have something similar. What are the laws we are reacting to

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:41:40

Can we talk about that offline?

UnidentifiedUnidentified speaker 7Proposed2:41:41

Yes, but I just wanted to give you that. That's great. But I would like to have that list of

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:41:45

lists. Absolutely. You need that. That's your baseline.

ElectedAndy GilmanMayorProposed · by role2:41:49

We can start with Renee's list of 10.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:41:52

The list of 10 with the safety element independent

UnidentifiedUnidentified speaker 7Proposed2:41:56

of what we're talking about. It's just a similar issue. It is hard to put together a document without having... Got to start from the beginning. What exactly are we... Understood.

2:42 – 2:453 turns

ElectedAndy GilmanMayorProposed · by role2:42:11

Do we have a director's report? I'm sorry.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:42:15

Yes, I'm right here The only thing that I would mention is you know, I think Although I do see the mayor here so I won't necessarily steal any thunder but at the last City Council meeting there was quite a bit of discussion regarding appeals and That ended up taking up a considerable amount of time with city council, but ended up coming with decisions that were made.

And they're more specifically tied to TOT tax as it relates to specific business hotel within the City of Ojai. So I won't steal the thunder there. If he wants to speak on that, he's certainly OK. And so just the 30 seconds on that. There were two items that were involved that were corresponding with that and it was with Sunido. What ended up coming out of it is the council basically upholding the decision and dismissing the appeal essentially requiring the hotel to pay Really kind of back taxes to the T.O.T..

And there is some a lot of conversation and a lot of dialogue that went forward with that but ultimately that was the decisions and it was really on two matters and there was some some back and forth and I believe there was some some what's the word I'm looking for some Allowance for what had already been paid for would have been identified as being paid for so it the fees weren't necessarily as high. As what had been identified within the report, so that was the first piece of second piece that went forward because of how long the those items both went The majority of the agenda ended up getting pushed to a future city council meeting but the Habitat for Humanity project did have a fairly robust discussion as it relates to one, basically whether to sell or lease the property to Habitat and then two was the housing trust and how that was going to be either interworked within The project itself or to be an independently flowing kind of process.

Ultimately the city opted to sell the property for a dollar so we're moving through that process and the requirements are that will be coming forward before City Council not before this body. And the second is that housing trust piece which is going to be kind of having an independent path. I think in the future, what I'm trying to do with these is to keep you updated because there are items that are coming before this body. And then it's like you're casting a line and then you're like where'd the poll go? You're like oh well there's things that are still happening that are beyond what's happening with this commission so it's not necessarily up to you to keep abreast of it.

I certainly am because I'm at most of those meetings already. I'm hoping to be a resource for that and not necessarily a deterrent.

ElectedAndy GilmanMayorProposed · by role2:45:37

Okay, thank you. Commission member reports? I think the MAC meeting was cancelled this month

2:45 – 2:4912 turns

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:45:46

so... Wait a minute did you go to the MAC meeting on Monday?

UnidentifiedUnidentified speaker 4Proposed2:45:49

I fumbled my way through it yes.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:45:51

Okay good well I gave you some good... You

UnidentifiedUnidentified speaker 4Proposed2:45:54

were very

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:45:55

helpful.

UnidentifiedUnidentified speaker 4Proposed2:45:58

It was a very casual meeting, but I enjoyed it.

ElectedAndy GilmanMayorProposed · by role2:46:04

Good we'll give you some more.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:46:06

You want to give the 30 seconds on it? What was the...

UnidentifiedUnidentified speaker 4Proposed2:46:14

Here's what I loved about it. There were people who were able to come and say, I have a pothole the size of the Grand Canyon in front of my house and can you please do something about it? And people seemed very responsive to that. That was encouraging. There were a few other notes about increased patrols around speeding heading down the hill to Ventura and kind of a temporary Action they're going to take, beefing up the force in some form to kind of up the presence of the police if you will.

One thing that was kind of interesting and tune me up if I don't have the number right but I think that one of the other mentions was there are nine brand-new officers to the region Training in Ojai and so that was kind of interesting because you have a lot of new people and the discussion was that the police forces And highway patrols are kind of going through that rotation of people are aging out or retiring or whatever But there's a lot of new people Engaged in enforcement, and then there were a lot of comments by people saying great send them up to Matilla Hawk Canyon For the weekend races and see if they can help us out There was a Project Camp Gilga that was approved.

At least that was my understanding. Camp Gilga was approved, that has significant implications on entering and exiting town. It's a sizable project from a creative standpoint I think it's right in the lane of where Ojai wants to be and knowing a few of the individuals in it I think it's a really incredible project that will be very quietly transformative to the town so

UnidentifiedUnidentified speaker 7Proposed2:48:10

Is that at the old St. Joseph's

UnidentifiedUnidentified speaker 4Proposed2:48:12

property? It is, yeah and so there were three representatives from there and they kind of laid out a little bit of the planning on that but pretty exciting. So those were the main highlights that I can remember.

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:48:31

Yes, so I thank you for that and every single one of you take note in terms of what you can expect when you end up going to Mac Commissioner Stewart was was formal enough to ask for some some guidance on it So I helped him through it if you got if as you're going to Mac if you have any questions on that certainly I'm your I'm your resource on that in terms of Drumming up updates because really what we have it. We we as a well you as a body Have a place at the Mac and so they look to You as an individual to kind of report on what's going on in the city and more specifically what's happening with the Planning Commission? So

2:49 – 2:5315 turns

ElectedAndy GilmanMayorProposed · by role2:49:16

Okay, that brings us to our City Council liaison Mayor

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.882:49:24

It just feels there's many exciting projects so much of our schedule did get moved as Lucas pointed out, so we're gonna be meeting almost every Tuesday for Almost for a while. Just trying to catch up on some of these things but Something you might find interesting on June 2nd will be A workshop with OUSD is going to come. That will be the superintendent, the assistant just describing the project to the council and getting public comments around how's the city going to be involved with the project that they're proposing? So you might find that interesting. That'll be from 6-8. Then we're gonna look at the pool and a couple of other family related things like possibly a rec department upgrade that day so that would be a really fun meeting to watch or see if you want to do that, but you'll see many items that have a lot of exciting things over the next couple months.

Is

ElectedAndy GilmanMayorProposed · by role2:50:19

that at Cat?

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.882:50:22

That would be at Cat, correct. Yeah, go

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:50:25

ahead. One more thing that I meant to mention in my director's report but failed to because I was talking way too much is next Thursday so week from tomorrow we have the tree workshop 2.0 Encourage each of you to either watch online or to attend in person It's going to be kind of an educational piece in terms of what the current process is and what the future process could look like So certainly open You as a body actually are mentioned several times specifically Within it while it's not within our zoning code. You have influence into Into that document moving into the future

UnidentifiedUnidentified speaker 4Proposed2:51:08

May I make one comment on your report? You mentioned there was a TOT issue. We talked about economic resilience, one measure you could look at is what was the return rate to 100% of the TOT pre and post our last Event that happened You could you could look at that cycle as a measure of learning what the reserve should be So in other words if it took nine months to get back to 100% of the TOT Before we went under covert if it took nine months to return. That's a rational actually, that's more than rational because you know 50 percent of the information and I can

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.882:51:51

say an example. There was a Budget and Finance Committee meeting Wednesday, yesterday. And the projection is we will be at 120% of the operational reserve. That means the way that works is we take last year's budget and we have the reserve of that amount set aside We have, and we exceed that by some. So the projection for the budget for this coming fiscal year will be 120% of the operating budget in reserve. That would mean a year of operating and some.

But that also gives you some notion about saying if you have a discretionary project that you're considering, for example building a bike path to Soule Park or something like that, then you say that would probably come out of Or something like that. So that's the reason for that very conservative approach That's almost unheard of in cities is for the reason that you're talking about it's that big reliance on tourism

UnidentifiedUnidentified speaker 4Proposed2:52:57

Yeah, and I think that's good. That's one side of the equation. The economic protection I'm talking about is for the people who fueled that plan 120%. But I hear where you're coming

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.882:53:10

from. Well, I hear what you're saying too which is we don't have a plan to say how do businesses get back up to speed? How can we help them do that? That's a big part of something that's missing. I agree with that too. There's just tonight, when you guys were talking tonight I just thought wow we have a ton of work to do. That's what I just kept thinking over

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:53:31

and

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.882:53:31

over

GovLucas SeibertCommunity Development DirectorProposedvoiceprint 0.812:53:31

again. That is one element. I mean that's the reality we're looking at here.

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.882:53:36

We're going to be busy.

UnidentifiedUnidentified speaker 4Proposed2:53:37

I really like what Katrina said though. I think the time to start communicating on this is now. We are working on it. Something is happening.

ClerkWeston MontgomeryChief Deputy City ClerkProposedvoiceprint 0.882:53:47

Oh yeah. Thank you Chair.

2:53 – 2:531 turns

ElectedAndy GilmanMayorProposed · by role2:53:51

OK, that concludes our meeting for this evening. We are adjourned at 925.