UnGovr Transcript
iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.0:01 – 0:0718 turns
which is affordable and a path forward to fair housing. And we pray for the farm workers who provide food for our tables and across the nation. We pray for our mayor For all the city officials, and in particular for this assembled council. We are grateful for these leaders who serve our community along with the staff who support them. We pray for the agenda set before them this evening.
May our work this evening benefit the people and future of this community in the weeks going forward. And we pray this evening for all those in harm's way and impacted by the violence in our world. May all beings be safe, may all beings be at peace and may it be so. In the name that's all, all that's holy. Amen.
Thank you, Maddie. Council Member Cornell would use this in the flex
loop. Please stand if you're able and hand over your heart
I pledge allegiance to the flag of the United States of
America and to the republic for which it stands, one nation under God,
indivisible
with liberty and justice for
all.
Are the
translation earphones with you or where are they? Si alguien necesita el equipo para traducion de ingles, acercase a Miss Julie por favor. I think they may all already
be out. Let me check that. Okay. Madam Clerk could you roll call please?
Roll call — called by City Clerk
Show transcript
all present
thank you very much okay at this time we're gonna have public comment just a reminder if you have cell phones to please put them on silent or turn them off I'll be limited to three minutes each if it's in English and Spanish will allow for three minutes each first will be Sitlali Salgado and it'll be followed by Amalia Ochoa
I believe those are on certain items, not on the regular general.
Okay no regular comment?
I've received none for regular comments.
Okay my apologies do we have any regular public comment? Okay my apologies okay so we're gonna move on to presentations first is going to be crisis intervention training officer of the year Robbie Mann chief Aguilar presenting
Good evening Mayor, Vice Mayor, Council and our viewing audience and our men and women of the Santa Paula Police Department viewing are here present tonight. I'm here to honor Officer Robbie Mann of the Santa Paula Police Department on his awarding the 2025 Crisis Intervention Team Officer of the Year Award. Robbie can you come on up? On February 24th, Ventura County Behavioral Health gathered with all of us officers and deputies from throughout the county.
Every year this program recognizes those officers from these law enforcement agencies that's for basically patrol officers who have developed skills above and beyond to handle crisis intervention due to the officer's exemplary communication empathy outreach and de-escalation skills Since 2001, the Ventura County Law Enforcement Crisis Intervention Team has been a collaborative effort between six local law enforcement agencies. The Sheriff's Office, Ventura Police Department, Oxnard Police Department, Simi Valley Police Department, Port Hueneme Police Department and our Santa Paula Police Department as well as Ventura County Behavioral Health, social services entities throughout Ventura County, the medical community and also the local chapter of the National Alliance on Mental Illness.
Through extensive training in the use of strategies and techniques intended to decrease the intensity of a situation, the Crisis Intervention Team program in Ventura County assists first responders to be able to safely respond to crisis calls for service. Reduce use of force incidents and compassionately connect people with services while avoiding incarceration.
It's good to note that we have a crisis intervention training program here in the county, and nearly 100% of all patrol officers in Ventura County have been trained in a 40-hour course to identify skills to be able to address those with developmental disabilities and identify other issues for those who have mental illness. So I'm glad tonight to present to you Officer Robbie Mann and on February 20, I think it was February 24th.
He received this award and they presented him with the plaque and I'll read it to you. Officer Robby Mann, Santa Paula Police Department for serving the community in crisis situations with exceptional care and compassion. Ensuring the safety of themselves and others while embodying the mission and goals of the CIT program and training. I want to congratulate officer Robby Mann and let everybody know that all our patrol officers display this type of train every day on the streets To use appropriate judgment and to provide de-escalation skills to better serve our community. So congratulations to Officer Mann.
0:07 – 0:1215 turns
Speech, speech, a few words Mr. Officer Mann? If not comments from council?
Hello, I just want to say thank you to Chief for bringing the recognition here so that everyone can see. Every interaction I've had with you has been great. You've always been very respectful and I really appreciate you and the work that you do here in town. So keep doing it. Thank you very much for being here.
We have some great individuals serving our community and you're one of them. And so thank you, Officer Mann for your service to our community. It's much appreciated.
Thank you very much.
Thank you. Likewise, Officer Ban, I really appreciate all you do for the department and for our community and I thank also the department for supporting such a highly skilled person that will keep our community safe and it shows also how important you are to our community and the department as well so we're just really pleased and very happy for you. Congratulations!
I heard firsthand, it was sent a video from a local resident of you in action. And they were actually shocked. They were really like wow this person really has a talent You took a crisis situation and you turned it around, and you were just being human. You were just seeing the other side as being human, and they saw you the same way, and you were able to calm that situation down at the Carl's Jr., so thank you for what you do. And I know you have some fans in here. Would you introduce this to some of your family? Because they're also part of what makes you who you are.
Thank you, I appreciate that. Unfortunately my family wasn't able to make it here tonight.
Yeah, my law enforcement family always
showing support. Always.
Well the good thing is they can watch it on TV. And again, this council is so supportive of the police department and you for these efforts. You know when somebody's in a crisis they don't realize they need to help and they won't realize it till after the incident is over but you know you make a difference to them whether they're gonna be okay or not. So thank you for everything that you've done everybody else that's CIT trained as well. So thank you if it's okay we'd like to come down take a picture with you.
Can the officer,
yeah.
We can't see you Okay.
Council, I just want to say thanks again for recognizing the great work our officers do each and every day. And I thank the men and women of the Santa Paula Police Department for continuing to make our communities safe.
Thank you, Chief, very much. And thank you for all your officers as well. I've had a request from our city clerk to change item 6B, second annex presentation and switch with item 60, community and development department quarterly report. So if that's OK with the council? OK. Who do we have presented at that community development quarterly report Mr. Singer? Oh there you go, Mr. Mason.
Thank you.
0:14 – 0:303 turns
Good evening, Mayor and Council. This is the Community and Economic Development Department's quarterly report going from October 2025 through January 2026 Just quickly wanted to go through some of the division activity, but before one thing I did want to kind of recognize and celebrate. We have a relatively new employee. Eileen Ramos has been with our department as a community development technician for nine months and she was acknowledged as employee of the quarter and employee of the year after having been here nine months. And a lot of that Is based on her customer service skills, but it's rare that you have somebody that's been with the department. That short that we actually have people that have either written letters or emails to say how impressed they are with how she's dealt with them at the counter because a lot of times people aren't as open To encouragement or kudos.
But anyway, we've had 35 active planning projects a little bit down from the last quarter and same with the commercial business license and home occupation permits were about half of where we were last time on business licenses I think we had 12 last time and home occupation we're at 10 and then six planning applications keeping in mind we went through the holidays so I think we had about 14 last time around Building and safety, 60 plus. I would say plus because sometimes we're closer to 70 and a lot of that has to do with what we'll talk about a little bit later is the harvest development and how many homes are going up so quickly there. We've got three staff that are out there at least half the day just doing inspections on what's getting built right now.
And then code compliance 15 inspections weekly and some of that has to do with That trip back and forth from actual development, catching things that are in the field that are either health and safety issues or just code violations. And the real focus we are on right now is health and safety issues. In the future, in the next coming weeks, we're gonna be looking at recreational vehicle storage and looking at being able to provide some outreach on helping people be in compliance with that.
Also, I don't think I mentioned this before but one Saturday a month we have our code inspector is here on Saturday. So which is really helpful. A lot of things happen on Saturdays because they know that we're closed. But just a heads up to folks out there will be out there and please come in and get your permits if you're going to build something And also when we have special events, we make sure that we have staff available to just make sure that things are operating safely. Whether they're generators or just activities in the street.
Economic development, we're collaborating with City Manager's Office PBID and the Chamber of Commerce. We've had in this process, we've had two business round tables, did a brokers round table... My
apologies James
Thank you. Sorry, we did a broker's roundtable last month and we're working with the PBID and the chamber on other project coordination and that's the business connect once a month we're meeting with businesses within the community to develop outreach done outreach to Phantom Works and Hive Autonomous Autonomic Innovation Center, and we'll be meeting with them in the next couple weeks.
Doing outreach, I did outreach to the brokers. Also doing outreach to businesses now with a draft business attraction toolkit. We've got some framework of what businesses are looking for and how Santa Paula fits that. We want to have conversations with businesses to make sure that's on point so we can use that as a marketing opportunity to bring businesses into Santa Paula. Housing and Homelessness Spirit Harvard Shelter, we've been working closely with them With the county and with Fillmore on their payments in accordance with our memorandum of understanding and payment schedule with them. But we're also looking at a longer term sustainability model, and we'll be bringing that to council.
April through May, we're looking at finishing up what that looks like so we should be coming back within that time period to council to discuss that process. And then a lot of collaboration with affordable housing developers. Because we've done Red Tail and People Self Help, there's a lot of folks that are kind of coming out of the woodwork that do affordable projects and they're really interested in Santa Paula which is good news that the process has been good for those companies and the word's getting out that we're a good place to do business especially for housing development.
And then communication with two other developers along the Santa Paula Street corridor for more market rate housing and affordable housing along that corridor right by the bridge. Have still working with BendPak. What I've heard is they initially were looking at relocation and kind of divesting of some of their properties here, but it looks like they're staying need to meet with them to find out what their actual Long-term plan is with Santa Paula.
Santa Paula Materials Stone Yard, which used to be Action Pack, which is at the end of Lemonwood off of Dove Court, they're expanding. Need to get a better picture of what they have now. They've got kind of high-end stone that they're selling in that facility. Those who go out to the west side of town have seen the Bender Farms building, which is under development. They're getting ready to just put the roof on it and they're getting ready to put windows and doors in that building and start the parking lot.
And there's talk of doing basically a replica of the same building right next door to that, which would give us about three-and-a-half acres of industrial development under two roofs. And then Santa Paula Self Storage, not maybe the most exciting project but the way it was done was done so well. I mean it's a class A storage facility. It's been done both inside and outside, a great facility.
Downtown activity across the street from Glen Tavern, Good Orchard Cafe is still under construction as is the housing adjacent to that in the old Faulkner Hall which is 20 affordable units. And then Cosina 1912 just got approved through Planning Commission for their conditional use permit for spirits and entertainment so they'll be doing They have a wine and beer license, and right now they're going to be doing improvements with just the plumbing and interior improvements that will allow for them to have a bar in that space.
But still a restaurant with just those that service available. Still I think all the council is familiar with what's happening Medical office or medical hospital facility on the east end of town. It's a continued conversation, but both staff and in many cases counselor at as many tables as we can to be a part of what the future is for health care within this valley and especially within Santa Paula McGillic Finch property, which is basically right next to the Redtail development. They are coming in this month with the conditional use permit for a shopping center. All shopping centers require a conditional use permit and that's 113,000 square foot shopping center and just had this week more conversations on the East Triangle piece that we talked about electric vehicle charging some retail development and we're working on both a purchase and sale agreement, and a development agreement that we'll be bringing to council probably within the next 60 days.
Real quick on housing development right now lots sold to builder in phase one into 12 1261 so at 700 and actually were at 702 homes sold right now and 648 closed. And not only is the site grading infrastructure for phase two, which is the foothill development but models are in and houses are going up I think they're under development with 120 homes right now And yesterday, we had the Santa Paula Creek Bridge.
I don't think you'd call it a ribbon cutting. I think maybe dirt throwing? Groundbreaking, yes. So that's exciting and appreciate the comments from both mayor and city manager. This is what connects this city as one city. I like the line, The Tale of Two Cities. This is one city now and that's exciting. Then the independence project actually show you here Foothill, I talked about 554 homes is the purple outlined area. And then the red outlined area which is right across the street from the regional sports park and adjacent to where the bridge will go is 298 units which will include some retail and some work live space also so The purple is under development The red is currently getting ready to submit plans They just went through Planning Commissioning Council for the map for that development And that is an aerial looking back over that foothill development.
For those who haven't had a chance to get out there, the models are gorgeous it's a great opportunity to see just a new level of housing here and I just realized this week that when I looked at the models that they're not even the ones that are all the way up on the hill which we'll be looking probably at Hawaii by that point so really beautiful views And that this, that foothill is seven phases and they're doing four phases right now. So there's a lot of different types of product within there with their own park space within the middle of that. So it's going to be exciting.
Another housing project Topa Vista Villas. Initially they came in with 112 units, portions of it at four stories. We asked them to do something... actually everything we've asked them to do they've followed through on and the one thing they did was they did outreach to residents and businesses within that area prior to any type of submittal or anything to get a feel for where people were They adjusted that project from 112 units to 90 and to three stories instead of four stories, just based on that. And so we'll see where we end up as far as timing on right now I just had a meeting with them today on them getting their application together. So we'll be working with that project and that's an affordable project really focused a lot on seniors people with disabilities and unhoused they've got about half of those units will be one bedrooms And the other benefit I think people will feel good about is with that reduction, they're keeping the same number of parking.
So they're going to be over parked as a development too. That's just a quick overview of the number of units that we have both underway and proposed But of all those, we've got plus or minus 350 affordable units and that's everything from transitional units for the unhoused to workforce type housing so and more to come. Some of the market rate things projects that we're talking to They're all looking at building an affordable portion in their projects, which is kind of new for us to start to have a market rate with affordable built into it especially for for sale projects.
I talked a little bit about Lemonwood before with what's going on there but there's significant movement and business and vacancies and that the three really are Abriza which is 92,000 square feet on five-and-a-half acres That's available now. I've been talking to brokers on that. ARP is getting ready to do an expansion of about 12,000 square feet and BendPak again we're going to work with them and see how much they're going to retain here as far as space and if we can look at being able to fill out the rest of however they land as far as what's available to fill that with gainful employment And then downtown development working with the P bid doing outreach to businesses and facade improvement program, which has been.
A long time in the process, but the first projects are getting underway next week. So that'll be exciting and following those projects we're going to be doing outreach to several of the other applicants that didn't have complete applications. And we're gonna work with those who have completed projects to do a workshop and around table to be able to explain process, lessons learned and help people get complete applications so we can help them through the process.
And then a lot of discussion through our standing committee in economic development and from council on vacancy and PBID on vacancy especially in downtown properties. And that's going to be wrapped into our municipal code update in the second quarter this year. So probably in the next 60 days And then business outreach, I mentioned already Business and Brokers Roundtables and Business Connect.
One thing that I did want to mention about the brokers roundtable real quickly, I asked the question what can we do as far as a city and what are the challenges that they're experiencing? And what found is downtown, we have a lot of vacancy. And there are a lot of, probably about five buildings right now. There are businesses and restaurants in the county that are looking at our downtown and really want to be downtown. And what they're gauging is this is the development and the growth within this community and that disposable income when to pull the trigger. They don't want to be so early that they struggle. Restaurants a tough business to be in, but the good news is there's a lot of people looking at us. So once we hit that threshold whatever that is the key is this communication with the brokers and those businesses so they know real time what's happening in this community so they'll want to be here when they're available Other activities, just talking about some of the committees that we work with.
Affordable Housing Trust Fund Oversight Committee. That Topa Vista project will be coming back to them requesting assistance either through a loan or development impact fee loans. And then Mobile Home Rent Review Committee we just met last week and will be talking about ordinance tonight. Economic Development Standing Committees met, Cannabis Standing Committees met I've been meeting regularly with the Heritage Valley Tourism Bureau trying to revamp that, reboot that and some exciting things coming with that. I think we'll probably do at some point an update to Council on where that's going because there are some interesting things happening as far as collaboration between Bear with the county, Fillmore and the city.
A lot of lease and sales agreements going through right now which we've been working on And then finally, I serve as chair of the board for the Housing Opportunities Board. And I think that's it for now. I'd be glad to answer any questions about what's going on.
0:30 – 0:3713 turns
Thank you Director Mason. Question from Councils for Mr. Mason? Director Mason? Thanks for all the information
you've given us especially about housing. want to create a good quality of life in our community. You mentioned, I have four points that I'd like for you to provide some insight on. The first one is you mentioned the some sort of RV compliance can you share a little bit about what the problem is and why we're doing
that? It really starts with, we've went about four and a half years without a code officer. So we had people subbing in as they could but also not having the certification to be able to write citations and things like that. That being said, we have some things in our ordinance that unilaterally across the city, we have a lot of violations. And RVs, recreational vehicles is one of those. There are setback requirements.
Probably from a health and safety perspective, probably the most important thing is people can't be living in an RV. If you have family visiting and they're there for the weekend or for a few days that's something but we have several situations where people have been living in RVs for months or years on end which is not safe or legal so we want to be able to A provide people with what the ordinances and what their requirements are but also provide them direction on what they can do to come into compliance and that's everything from Those steps are is where it can be parked, how it can be parked and providing.
information on facilities within the area. I think we came up with about 15 facilities within 20 miles radius of Santa Paula that have spaces for RV boats and any type of recreational vehicles, so that's the goal. We're going to systematically go through the city and provide a letter that identifies what the code is, what the opportunity is as far as to come into compliance, and who to talk to on that, and then with that list of places to park But we want to, we're going to start on the west end of town and slowly work through town because I don't know what the reaction is going to be. We've had some other things and it's people, it's been a mixed bag sometimes people are scared or frustrated or angry but I think the main thing is we want to be here to help and give them the guidance of how they can come into compliance
And then just to follow up, can you show the screen that has all the upcoming units that are going to be available? I think it's that one right? The one after.
Went too fast. Come
on.
There
we
go.
Yes. You know all these are coming at different times in the upcoming months and years. How are we facilitating this growth to the needs of addressing safety, traffic flow? What is a process that you're using to navigate through these challenges?
Yeah I think really good question. I think the best thing for the community to know is there's a lot of things going on but it's these are and a lot of them are happening organically But we're aware of how all these things are going on. And this is an interdepartmental collaboration, for instance street improvements and pavement. And our plans for that are public works department but all those are adjacent to these residential developments. So there's some requirements on these developers to do improvements. But I think probably the best thing kind of learning from the pavement management plan is for us to be able An overview of what changes are going to happen over time because as this development happens, street improvements are going to happen which is going to be another disruption.
in addition to the development. So it's helping people understand how to navigate and what the timing is on things so that there's certainty of what's happening, and again to underscore we are aware of what's happening and we're choreographing it. It's not just happening and we're surprised this is a little bit of growing pains but we're working through it but I think the public communication is going to be a big piece
I do want to say thank you to everybody involved with ensuring that there's a diversification of housing. So we have affordable, we have apartments at general market rate, condominiums, single family, high-end medium range. There's something for everybody and I think that's unique for this city to be able to take a leadership role in ensuring that we provide housing opportunities to the community With that, I know you forgot to mention that there is a assistance program available. Could you mention that to the residents who are interested in home ownership?
Yeah, there's two things. One is in the harvest development, there's a public benefit housing program and that's assistance for people that are in public service and that's anything from teachers to doctors, nurses public employees at any municipal, county or state agency. So there's an assistance program for that. But on top of that the organization that is managing that for us My Way Home which used to be the Ventura County Community Development Corporation They also provide many assistance programs for first-time homebuyers. So in coming, I'm trying to think here probably May June we're going to be looking at doing some type of a first time home buyer fair so people can understand where the opportunities are there's so many resources out there For a first time home buyer, just real quickly.
If you haven't bought a home, if you bought a home in seven years or more, you qualify as a first time home buyer or if you've never bought a home and in that framework there's anywhere from 100 to $150,000 in grants and forgivable loans available for first time home buyers but you've got to know how to navigate that and My Way Home is one organization that can help people with that.
And given to council members comment, the diversity of the housing we have. Even for sale product it provides just about something for everyone so we're really excited about that. Other council?
0:37 – 0:426 turns
Okay thank you Director Mason. We did move item 6C forward so now I'll go back to item 6B boy which is secondhand smoke presentation and that will be by Ricardo Soto and Leslie Resendiz
And we were going to have our translator come out to help translate for them. And we're unable to put a PowerPoint up for them, so they're going to wing it and I'm sure they're going to do very well.
Okay all right thank you
Good afternoon, Mayor and members of the City Council. My name is Leslie. I am a resident of Santa Paula and part of the resident group that has been working on this campaign to eliminate secondhand smoke in our city. Today I'm accompanied by my colleague Don Ricardo. We are here to share with you what we have done and what we are asking you to do to make our community healthier.
First we would like to share a little bit about the history of this campaign. In 2018 and 2019, three observations were made of parks in our city. We counted and collected tobacco product waste from October 2018 to March 2019. The Resident Leadership Academy was held there. We learned strategies for creating healthy changes in our community. In April 2019, the students made a presentation during the City Council meeting. They also spoke during the public comment period about their observations regarding tobacco product waste.
Similarly in October 2019, Residents from the working group gave a presentation and provided public comments on observations they had made in the city. Unfortunately, due to the pandemic activities had to be put on hold. In 2024, the working group met again to restart the campaign. They conducted another survey and made observations in the city
Thank you.
Good afternoon, my name is Ricardo Soto. I'm here to complement a part of what my colleague said about data comparison. Now we would like to present the comparison of the data that came together. Garbage and rubble. In terms of observations, three sites were made again in 2019 and two more places were added. The Ryde Park and Tingle Park. Del 8 hasta abajo.
Aquí los números nos muestran que se observó menos basura en el 20-25. Pero hay que tomar en cuenta un detalle muy importante, que en el 2019 no se hacía mantenimiento en los parques tan seguido. Ahora se limpia todos los días. Encuesta opinión del público. En cuestión de encuesta comparando las respuestas se pueden ver la comunidad que aún apoya aún más el aumento, el apoyo que quiere a la ciudad libre de humo de segunda mano ¿Por qué importa? Déjenos decirles porque esto es importante información. Comunidad y salud, nosotros queremos que la comunidad saludable en especial tener un ambiente saludable donde puedan crecer nuestros niños y poner un buen ejemplo para nuestros adolescentes. Queremos que nuestra ciudad tenga un buen aspecto. Queremos que cuando comparen nuestra ciudad con otras En el condado o en el estado seamos una ciudad ideal.
Las cuestiones de salud como las calificaciones de control de tabaco en California, ahorita Santa Paula contiene un F. ¿Qué se debe hacer? Con toda la información venimos a hacerle un pedido Peticiones de residentes. Le estamos pidiendo mínimo estas cosas para optimizar la salud en nuestra comunidad. Ahorita no se va a poder abrir la pantalla sobre, iba a leer una aspecto pero no pudieron abrir la pantalla.
Estos son unos ejemplos que sabemos que el Departamento de Salud puede proveer a nuestra ordenanza completa La Secretaria Municipal, Julie Lutz, recibió paquetes informativos por cada miembro del consejo así como el administrador municipal y la abogada municipal con más información y recursos sobre este tema. Gracias por su atención.
0:42 – 0:4918 turns
Information of comparison. Now we would like to present to you the comparison of the information that we gathered. A trash, a butt litter and question of the observations that we did. We went back to the three sites that we did in 2019 and we added two more places The park, Railroad Plaza and Teague Park. Right here the numbers show that we observed less trash in 2025 but we have to take into consideration one very important detail that in 2019 they did not do any maintenance to the parks as often.
Now the parks get cleaned every day. Surveys and public opinions. According to the survey, comparing the answers we can see that the community gathers That they want a free city of secondhand smoke. Why does it matter? Let me tell you why this is important information. Community and health, we want a community, a healthy community especially to have a healthy environment where our children can grow And set a good example for our teens.
We want our city to be clean and we also want that when our city gets compared to other counties or states, we would be an ideal City in question of health. As income in ingratiating of tobacco control in California. Right now, Santa Paula has enough. What should be done? With all this information we come to ask resident requests We are asking a minimum of small things to optimize health for our community.
I was going to show you something on the screen, but I guess we won't be able to see that. These are some examples, but we know that the Health Department can provide some examples of the complete ordinance. Thank you.
Right now, Ms. Isabel is going to send the information so you can all have it.
And thank you Ms. Resendez for your presentation as well.
And Mayor, if I could bring to your attention they did leave a packet on the dais for each of you with quite a bit of information.
Yeah, it's unfortunate that you all didn't get to see the pictures because when they did the presentation before because I've been asking for this ordinance to come back since 2018 and 2019 when they did the presentation before. But Mr. Singer or Attorney Castillo do you have a rough idea of when we're going to get to that section of the ordinance? Because we're going through the process of updating our municipal code and that will be one of the sections that we come to. Do we have any idea when we're gonna get to that?
Mr. Mayor, Vice Mayor, members of the council and the public, the city attorney and I anticipate doing a public workshop on the topic as opposed to just incorporating it into our ordinance update. And we've projected that to occur probably around May or June this year.
So I hope that we can get the information to our folks that gave the presentation today.
Once we have a date, we'll be advertising it and other entities also aware of...
Yeah one of the things that they brought that you all didn't get to see was last time when they did the presentation they actually had giant glass jars of cigarette butts that they had gathered from underneath the play equipment in the parks So that was part of the reason why I had asked for this item last time, because it was very impactful seeing like this is where our kids are playing.
So anyway, I look forward to that workshop and I do hope that we can specifically invite the folks who gave the presentation in addition to our general public outreach so thank you.
Any other comments? And again, we apologize it's taken this long. I remember that presentation as well and it's impactful to watch that. All right thank you. We're going to move on now. We would normally go to City Council reports and City Manager's report but to be respectful of many people that are here for items 10a, b, and c, I'd like to at least move forward with the consent calendar. I don't know if there is anything anybody would want to pull on that.
Yes, I did just want to point out for the council that our human resources administrator Has put out a slight revision to the resolution Approving one of the modifications to the position and so I just wanted to be sure when you Adopt the content calendar that you're doing. So with the revised resolution unless you have any questions about okay Everybody get a chance to see that
revision
I'd like to make a motion, Mr. Mayor. Go ahead,
Council Member Chavez.
Approval
of the consent
calendar with appropriate corrections.
And there was also correction in the minutes as well?
0:49 – 1:0117 turns
They captured it.
Got
it. Yeah, that's been captured all.
Yes, those were also put out for you. Thank you. So it's been moved approval of the consent calendar by Council Member Chavez. Is there a second?
Second.
And seconded by Council Member Cornejo. Any discussion? If not, all in favor say aye. Aye. Anyone opposed? All right, thank you. It passes. I do want to before we go on to the action item, I do want to inform the public that we have lost a couple of prominent and well-known Santa Paula residents one being Anthony Tony Diaz and all he was a long time obviously a family man for many years in business owner and also Raymond or as people know Mr. Ray Frutos so tonight will be adjourning tonight's meeting in their memory and in their honor. So now we'll move on to action item 10a Adoption of urgency ordinance and introduction of a non-urgency ordinance to regulate successive rent increases, and we have several public comment under 10a. We're gonna call for those first.
We'll start with seat Lally Salgado. Mr. Mayor can we do the presentation
first so that might be information that would make helpful?
All right very good all right So that presentation is going to be by Monica Castillo our City Attorney. Thank you
Yes, thank you Mr. Mayor, Council Members, the public. This evening council will consider the adoption of an urgency ordinance and a companion non-urgency ordinance that would regulate successive rent increase applications that a mobile home park could file. So this item arose out of the Housing and Homelessness Standing Committee It was referred to the council, and then at your last meeting this body discussed whether to adopt an urgency ordinance.
At the time of the meeting it was a bare-bones kind of ordinance for council discussion that bare bones ordinance generally said The application cannot be filed again after 12 Input from different parties and have made changes to that ordinance that you will see in front of you tonight in your packet. And I will also be proposing later today additional changes following the posting of this agenda.
So, to start what you have in your packets Is the urgency ordinance. I'll start with the urgency ordinance. This would prohibit a park owner from filing a new application within 12 months of a prior application, which denied an application seeking substantially similar relief based on substantially same facts if one of two circumstances apply. The prior application was decided on the merits or the decision is under judicial review.
And the ordinance describes what a decision on the merits is and it does not include one that's based solely on procedural grounds. For example, the application was incomplete or the application missed a deadline. Something just purely procedural is not an applicant decision on the merits but there is We have. Included an exception to this 12 month general prohibition on a serial application. This is required that we're trying to honor the case law which.
We need to allow up Park owners opportunity reason opportunity to seek what is called What's turned from the unusual circumstances exception is now that it allows a park owner to apply for rent increase to obtain a fair return only if there is a, quote, material change in circumstances arising after the prior decision but before the 12-month period ends. Um, so a material change in circumstances means a substantial change affecting the park owner's entitlement to adjust and reasonable return under the ordinance.
And in our definition- and this is something that we've changed slightly in, uh, amendments that I'll propose later this evening. But it includes a significant increase in reasonable and necessary operating expenses. It includes a significant decrease in gross income The change must not have been known or reasonably foreseeable at the time of the prior application. And again, it must have occurred within 12 months following So that that is the substance of the urgency ordinance.
The urgency ordinance also requires a 4 5th vote of Council so we'll need for council members to vote in the affirmative for this to pass and go Ordinance is being proposed tonight as well as a regular ordinance. A regular ordinance is one that would be introduced tonight and a first reading is waived, and then we will have a second meeting where there will be a second reading and adoption. So tonight it's a proposed introduction of an identical ordinance to the non-urgency ordinance And I wanted to go ahead and also explain additional amendments that I'm making you are You have in front of you red lines that show what we are proposing Council introduced tonight as amended and also incorporate into the urgency ordinance.
That is There are two sections that we are proposing to be changed. We received, I received a comment that sought clarification on when the date of a prior application is Given how to calculate that date and determine that date. So on section 152 10.1a, it now says that a park owner may not apply for a rent increase within 12 months of a final written decision as defined in Code of Civil Procedures Section 1094.6 It might not seem like this adds clarity, but it is based on interpretation of what our commission regulations say and then what our code says. Our code requires a written decision so it can't just be a voice decision.
It has to be adopted in writing through resolution. And under our ordinance, that does not occur until after a meeting where public hearings held and then a subsequent meeting is held to adopt written findings. So that adds some clarity about what it means to be The final or the prior decision so needs to be in writing and then under state code. This is a requirement under state law that a decision is not final until if it's required to be in writing.
Until it's sent by first class mail to the person who is unhappy with the decision. So as soon as the decision in writing is mailed, then that is the date of the final decision.
Point of clarification, if you wouldn't mind. Of course. In terms of timeline, so if this says it's a final written and you mentioned the process where there has to be another hearing, where there is findings, what are we looking at in terms of timeline? Does that happen within the few days or does it happen a few weeks, months? If that's not done in time can they apply for the increase?
So, the timeline is a decision is made by the commission within 75 days of an application being submitted. That can be extended by agreement of the parties. Then 90 days from the complete application, a written decision must be given. So that means 15 days apart between those two meetings
And then you have to put it in the mail
and then yes.
And how do you have certified mail at some point what was okay?
So that that notice will have a day on it and that will be the date of the decision. Okay, and then the second amendment proposed this evening. Presented ordinance is in It alters the definition of material change in circumstances. So it excludes now any expenses related to the processing of any application, including judicial review of or legal challenge to any application or application-related decision of the commission.
Prevent for example, an applicant saying we've spent thousands hundreds of thousands of dollars applying for this rent increase and. Now we're going to, even though they were denied that application, in the process of applying for that increase we've spent hundreds of thousands of dollars and this is a significant increase. So we fall within this exception of a material change in circumstances and so we want to close that loophole.
And with those two amendments this evening, I will conclude my presentation and then take any questions.
Thank you to our city attorney Monica Castillo. Questions of our attorney before we have public comment?
I have a question for clarification purposes regarding reasonable expenses. So when there's a change of ownership there is obviously property tax changes that are normal, right? Because property taxes are based on when you purchased it. So if you purchased it 30 years ago your property tax base is different. So would that be considered a normal increase because your property taxes are going to go up because there's a change of ownership to comply with existing law today?
Would that be seen as reasonable or would that be used as an excuse to say oh our taxes went up so now we have Charge more people, people with more
1:01 – 1:1010 turns
money. I'm just going to check our definition of operating expenses and our ordinance to see if it includes property taxes.
Questions? I have one quick question. So under the urgency ordinance obviously it says about no application can be refiled within 12 months but then in paragraph 2 there's an exception for the 12-month general prohibition a park owner may apply for a rent increase To obtain a fair return only if there is material change in circumstances arising after the prior decision. Is that a rent increase, does that follow the same timeline or can there be two significant material changes?
Sorry one second. No
worries.
Just looking up.
If it's okay then I'm going to go ahead and take public comment while our attorney is researching. Okay, so we're going to have a list of public speakers here for public comment. This will be the order and again three minutes each or if it's in English and Spanish three minutes each. We'll start with Citlaly Salgado and then be followed by Amalia Ochoa.
Good evening Mayor Juarez, Vice Mayor Crosswhite, Council Members and staff. I'm Siglalia Santa Paula resident and organizer with CAWS and tonight you have the opportunity to take direct action by voting yes on this urgent amendment to limit rent increase applications to one per year and to close loopholes that could otherwise be exploited. This is not just a Santa Paula issue we have received letters of support From residents and advocates across California and statewide mobile home resident organizations, warning us about exactly what happens when these protections are not clearly defined. Jody Johnson from Petaluma who represents residents across 13 counties describes her city as ground zero for the fight against this new breed of mobile home park owners large private equity investment groups.
She warned that after their city strengthened protections, park owners retaliated with repeated applications and legal maneuvers designed in her words to bleed the residents and our city dry in defending themselves with exorbitant legal fees. That is exactly the cycle we are trying to prevent here tonight. In Santa Paula within months of purchasing the park Harmony filed a 45% rent increase When that was denied, they filed again within days asking for 47%. Repeated attempts like this destabilize families create fear and leave residents unable to plan their futures.
As another statewide advocate wrote our residents just like yours may not be residents of wealth but they are residents of value who purchased a mobile home to live within their means These are homeowners. They pay property taxes or registration, insurance maintenance and upkeep yet unlike traditional homeowners they are uniquely vulnerable in another letter from the secretary of the mobile home resident coalition Ada Hand explains, renters can easily leave but mobile home owners are despite the name difficult to move. Moving and reassembling a home can cost tens of thousands of dollars and when rents rise dramatically for every $100 the monthly rent increases home value decreases by ten thousand dollars this is why repeated applications are so harmful residents cannot simply relocate they are effectively captive to the land beneath their homes We are also being warned about legal loopholes.
Without strong language, landlords may claim a material change in circumstances by counting self-generated legal fees and application related expenses as significant new costs. As one advocate cautioned Investment entities often exploit intended ordinances or laws, remove red stabilization, find any loophole where they increase their profits and litigate cities or residents into submission. We cannot leave room for that here.
That is why we urge you to vote yes on this urgency ordinance tonight Clear limit applications so that no new application may be filed until 12 months after the commission's initial vote denying a prior application. Remove without litigation from the material change... Thank you.
Thank you, Zidlali. All right next we have Amalia Ochoa and she will be followed by Eduardo Romero
Good evening Council Members, Vice Mayor and Mayor Carlos Suarez. My name is Amalia Ochoa and I am a community leader with CAUST. Today once again I'm here to speak and to remind you about the mobile home residents They are extremely anxious because since the 1980s, they have been under outdated ordinance that lacks many protections. It is urgent that all of you pay closer attention To this real emergency and to the needs of our old Santa Paula community, let us remember that in the mobile homes part there are families with young children and seniors.
As well as farmers workers who can barely afford to pay their rent, utilities and put food on the table for their children. It is also urgent that you pass rent control and stronger protection for residents, starting with an emergency ordinance that will limit rent increase applications to only once per year. For our entire Santa Paula community, let us fight together for this urgent ordinance that protects all mobile home residents. Tonight I raise my voice to urge and ask for your support to help our family children young and seniors. Everyone deserves to live with dignity in their homes.
Let us fight together for everyone in our community. Thank you. Okay. Buenas tardes miembros del concilio, vicealcaldesa y alcalde Carlos Juarez. Soy Amalia Ochoa, líder comunitaria con causa. Hoy de nuevo estoy aquí para hablar y recordarles a ustedes que los residentes de casa móviles ellos están demasiado nerviosos porque desde los años ochentas están con una ordenanza fuera de fecha donde les faltan muchas protecciones. Urge que todos ustedes pongan más atención a esta emergencia real y a las necesidades de nuestra comunidad entera, de Santa Paula. Recordemos que en el Parque de Casas Móviles viven familias con jóvenes niños y personas de tercera edad trabajadores del campo quienes apenas les alcanza para pagar su renta y utilidades para darles de comer a sus hijos Además, surge que ustedes pasen un control de renta y más protecciones para los residentes empezando con una ordenanza urgente que debería limitar que las aplicaciones de incremento de renta solo pasen una vez al año.
Para toda la comunidad en Santa Paula, luchemos juntos por esta urgente ordenanza que protege a todos los residentes de parques móviles. Hoy esta noche alzo mi voz para pedirles urgentemente apoyo para que ustedes ayuden a nuestras familias, niños jóvenes y personas de tercera edad. Todos merecen vivir en dignidad. Next we have Eduardo Romero followed by Nydia Vail. Buenas noches a todos, señor Juárez, a todos los presentes de la alcaldesa
y a todos los presentes. Mi nombre es Eduardo Romero
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I am a resident of 400 Mobile Estates and a member of CAUSA. Today, I am here to ask you and insist on the Council that vote Yes to the Emergency Ordinance. First of all, I want to thank the Mayor, the Councilors, the Municipal Administrator, the City Attorney, the Director of Community Development and Economic Affairs, and all the municipal staff for the way in which they have responded to our situation.
Ustedes se han convertido en un ejemplo de lo que es un gobierno bueno, irrespectivo y confiable. Lo reconocemos y queremos decirlo en voz alta. Reconocemos el esfuerzo que han hecho para darnos una plataforma para hablar de las cosas que son importantes para nosotros. Reconocemos que ven nuestro valor no solo como residentes sino como seres humanos y estoy aquí para decirles que eso nos da una gran dignidad Nuestra lucha para detener los aumentos escandalosos del alquiler que ha sido dura para todas nuestras familias.
Pero gracias a Dios, ganamos y pudimos detener un tanto el aumento del 45% como el 47.5% en el alquiler. Como miembros de causa, el trabajo que hemos realizado ha convertido ese trauma y ese miedo individual en una acción colectiva y estratégica que ha ayudado a sanar nuestra comunidad But for those like us who fight for justice, work never ends. Today we are here in front of you to ask you to please urgently amend the ordinance. I also ask that you clarify the language so as not to create new legal gaps. It is important that the city of Santa Paula limits solicitudes de aumento de alquiler a una vez por cada periodo de 12 meses.
Hoy debe considerarse como un primer paso, con esto me refiero a un primer paso para actualizar toda la ordenanza y mejorarla para los propietarios de viviendas, los propietarios de parques móviles y toda la ciudad de Santa Paula. Por favor Welcome, Chris. Thank you. I will translate for Mr. Eduardo Romero
Hello, my name is Eduardo Romero. I am a resident of the 400 Mobile Estates and a member of cause. I'm here today to urge the council to vote yes on the urgency ordinance. I want to first thank the mayor, city council members, city manager, the city attorney the director of community and economic development all the other city staff for the way you have responded to this moment. You've become an example of what good government and responsive government looks like we recognize this, and we want to say it loud. We recognize the effort you have made to give us people a platform to talk about things that are important to us. We recognize that you see our value not just as residents But as human beings, and I'm here to tell you that there is a dignity that comes from that.
Our fight to stop two outrageous rent increases has been hard on all of our families. But thank God we won and stopped both the 45% and the 47 1⁄2% rent increase. As members of cause, the work we have done has turned that individual trauma and fear into collective and strategic action that has helped heal our community but for those Like us that fight for justice, the work is never done.
We are here in front of you today to ask that you approve the amendment to the ordinance with urgency. I also asked that you clarify the language to ensure that no new loopholes are created. For it is important that the city of Santa Paula limits rent increase applications to once per 12 month period. Today should be seen as a first step. And by that I mean, a first step in updating the entire ordinance to make it better for homeowners, park owners and the entire city of Santa Paula. Please vote to approve this amendment with urgency for it is the only logical thing to do.
Thank you for your time and as always God bless you all. God bless America and God bless Santa Paula. Eduardo Romero.
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Our final speaker will be Nydia Vail, unless there's someone else who would like to also submit a speaker card?
Hi everyone. Good evening, my name is Nidia. I'm a policy advocate with CAUSE and I'd like to start off by thanking the longtime caretakers of this land our Chumash elders who continue to care for our land to this day so that the thousands of residents here can continue to call this town their home Thank you to the city staff and everyone for bringing up this urgent issue for discussion. There are thousands of residents in this town that are currently living in limbo because of outdated laws.
It's time that we prioritize the residents and renters of this town. Everyone deserves to have a secure home. Last week, the SP Mobile Home Commission voted 3-0 to deny the second application for rent increase From Harmony, this was based on a sound legal decision based on the evidence provided by both parties. Regardless attorneys and owners of Harmony out of turn and while interrupting the vote threatened the Santa Paula City Council with legal action yelling financial threats and expletives towards the city and the commission The current Mobile Home Rent Stimulization Ordinance does not have limits on how many applications can be submitted within a 12-month period. This means that Harmony can once again apply for a third time, for an almost 50% rent increase.
COS, local and statewide partners, and residents of Santa Paula urge you to vote yes on the proposed urgent amendment as it is to protect residents immediately from predatory and greedy landlords. We would also like you to urge, we would like to urge you to continue to amend the ordinance to prevent manipulation of the language. The goal of the urgent amendment was to limit the frequency of rent increases applications so that only one application can be filled within a 12-month period. Based on the current ordinance amendment it's likely that landlords may claim The total of application-related expenses as significant increase in expenses compared to its 2024 expenses, which totaled around $369,000.
A court might consider a $50,000 increase in expenses as significant. We suggest the following changes to prevent ambiguity. Eliminating quote unquote without limitation at a clause that specifies Quote, material change in circumstances means a substantial change affecting a park owner's entitlement to adjust and reasonable return specifying that a material change may include a significant increase in reasonable and necessary operating expenses.
which shall not include any expenses related to the processing of an application, including reviewing any challenges to any applications or any application-related decisions of the commission. We also suggest that you specify what date is defined as and define as 12 months begin on the date that the commission takes the initial vote denying an application. It's important for us that we ensure that landlords can't continuously file for applications again and again.
And although 30 days may not sound like a lot, it's the difference between destabilization and displacement and relief. Thank you.
Thank you very much. All right, Cita Turner I know we taxed you with a couple things to look
at. Yes so I can First respond to a vice, I'm sorry Councilmember Chavez's question. So the yes it is arguable that the increase in reasonable and necessary operating expenses could include an increase in property taxes our current ordinance does not exclude uh, property taxes from, um, permissible operating expenses that they can recover for. So we could add that as another amendment tonight, um, to the urgency ordinance and to the regular ordinance so that the material change in circumstances exclude a change in property taxes.
I'd like to see that because that is a normal, when you purchase home you know your property taxes are going to go up. Absolutely. That's just normal part of cycle of operational expenses that are predictable. Thank You council member.
Do you need to come back with the language or do you have something in mind?
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The new language would be and this is to the definition of material change in circumstances occurring That would be in new section 152.10.1D, subparagraph 3. It will now read as material change in circumstances means a substantial change affecting a park owner's entitlement to adjust and reasonable turn under this chapter. Material change may include without limitation is significant one, a significant increase in reasonable and necessary operating expenses which shall not include property taxes, any increases, any expenses related to the process of any application Which shall not include any property taxes or any expenses related to the processing of any application, including judicial review of or legal challenge to any application or application-related decision of the commission.
Can we add which should not include any expenses related to the process. Before that, change or transfer of ownership costs because whenever you do a change of ownership if there's trust involved or something like that, there can be substantial fees involved and those are all normal in order to take possession of a property. That's not something that's out of the ordinary
So I'll add to that list of exclusions, change of transfer of ownership costs. Change
or transfer
of
ownership.
Or transfer of ownership.
Because sometimes corporations do DBAs and they could be an affiliate and change of ownership, substantial fees in that process. So this is all tied to reasonable expenses that are just normal whenever you're purchasing a property.
And Council Member Crenshaw had a...
So I would just like a clarification then on the difference between the material change in circumstances versus fair return. Would they be allowed to expect fair return for property taxes? That's, I'm assuming that's what you were checking on. I just want to make sure we're not putting ourselves in jeopardy by adding that.
That is discretionary, that's a policy decision of the council whether you want to include property taxes or not.
Then to follow up then just declare for my own purpose. Is this ordinance citywide so it could affect any other property owners? Any change that could be made? Any purchase they would not be able to Normally expect to recoup property taxes. It would have to be an application and considered a material change my understanding that right? Or did I do?
If for some reason property taxes skyrocketed, as written now, as proposed it would not be a material change of circumstances. But you have in front of you on the table a suggestion to exclude property taxes from that definition of what significant material change is.
I just want a clarification on that and who all it would affect, not just one particular property but citywide.
It's all parties.
Thank you.
All mobile home parks
And then I also had a question about the You know in paragraph two of the urgency ordinance where a park owner may apply for a rent increase But it doesn't specify if it's within that 12 month period or can there be two? And I'm just wondering if there's been any material changes within that. Period of time.
Theoretically what if that's played out a material change increase within a 12 month period would be captured in one
Two catastrophic events.
Yeah, a flood came through and then they cleaned up within I guess five months and then a second flood came through a month later. Then that would be we would receive that and ask them to amend their application so it covers both those events.
Yeah, and I don't think there's any way to apply the 12-month filing to that circumstance because that's beyond anyone's control. Right. Okay. Other questions?
And they just still have to go to the Commission, right? Provide evidence... Yes.
...and
the Commission... Correct.
Is their
burden of proof to demonstrate that it was an
existing condition or at the time the application was made? Any questions on this side? Anything
else? I'm ready for a motion. I am too. Can I make a motion? I'd like to make a motion to adopt both the urgency ordinance and the an Ordinance number 1353 to our Santa Paula Home Park Municipal Code as delineated in the revised legal documentations provided to the council. All
Roll-call vote Moved by Pedro Chavez
Show transcript
1:28 – 1:3327 turns
As amended. So you're adopting an urgency ordinance as amended?
As amended.
And then second, you are introducing...
The first
reading. ...as amended...
And waived the first reading.
And waiving first reading. 13.5.3 entitled an ordinance of the City Council of Santa Paula amending Chapter 152 Mobile Homes and Mobile Home Parks of the Santa Paula Municipal Code to regulate successive rent increase applications, and finding the ordinance is exempt from the Environmental Quality Act. I have to read out the ordinance.
Correct. So it's been moved by Councilman Chavez and I think I heard over here Councilmember Ornelas. Any discussion? Okay, so since this... I'm sorry go ahead Council Member Cronall.
Sorry Mary yes um I am ready to vote for these motions and I came in prepared to do so we've studied this very much we understand the issues we understand that everything that everybody's been through city-wise committee wise community wise I'm concerned about adding in the property tax without really understanding the ultimate consequences. There may be some unintended consequences coming from that, so that could be challenged and I'm worried about that.
With that said, I would still vote for this but I would expect perhaps that we might have to change it or come back because of those consequences. That's just where I stand.
So I guess the question would be if once this is, if it passes and it goes into effect we wouldn't face that dilemma unless it actually occurred. At that point it could be challenged right? About the property tax or they could challenge it on its face? Yes correct.
It can be challenged from its face.
And then would that bring up a whole legal challenge nullify the ordinance until the challenge has been overcome?
then it would depend on if the court decides to stay the enforcement, the application of this ordinance. It would take them a while to invalidate a city ordinance on its face. You have to go and file what's called a writ petition and then that will take a few months usually to resolve but again it's hard to predict.
Yeah, so BB&K has looked at the language as it stands. This amendment that Councilmember Chavez proposes is obviously just an unknown.
Correct.
Okay, so again It's this council's will if we want to go ahead move forward as long as you know We know that if it's challenged hopefully it won't affect the ruling of the The urgency ordinance in itself on its face and the increase you know to wait a year So Good
so on that additional language is that something that between the first and the second reading you could vet with BBK.
We would have to. The ordinance as amended tonight. And you want to change it again then you have
But were the emergency ordinance to pass, that would still be in place. Just for some reason you go back and they're like yeah.
So the urgency ordinance would go into effect this evening immediately and then council would have the opportunity to change that with a regular ordinance.
So I guess what I'm saying is, so we could approve it as is. You could go back and check and then you can let us know because we don't have the benefit right now of The rest of
the legal team consequences on that which we're not
Council can adopt the urgency ordinance this evening to include or under the ordinance exclude property taxes from the material changes circumstances definition. And then in maybe a month and a half By the time you bring back the ordinance for second reading, Council can say we'll look into whether property taxes is advisable or not. And then Council can vote whether to remove it at the next meeting.
There's no objection to that?
And I have no problem with that either. I just want a pathway if this turns it, because it's actually pretty substantial amount that we'd be talking about. Correct. And I want to make sure that it doesn't sabotage everything else that we're trying to do here tonight. That's the main thing. So as I stand, I'm in favor of that but I would ask that you pursue that.
Yes there is a path to look into it.
Okay so the motion and second remains intact? Yes. Very good any other discussion? Okay, because this is an urgency ordinance it does require four-fifths of the council vote. There's five of us here so if we could Madam Clerk if you would conduct a roll call vote please?
Roll-call vote Passed 4–0 motion and second remains intact? Yes. Very good any other discussion? Okay, because this is an urgency ordinance it does require four-fifth · 1 under review
Show transcript
1:34 – 1:5214 turns
Well
on behalf of the council, thank you very much for your patience. This has been a long process. It's not over yet and there is still some more work to do but our attorney and council and staff will work on it to make sure that what we move forward with passes muster and passes legal tests so again thank you very much and thank you to all the speakers.
This is what good government looks like right when we have the people engaged directly through a process. Everyone was touched by this from the homeowner, To the staff, to our legal department, to our city manager, to our council, to the people in the community. You give hope that we can solve problems together so thank you so much for everybody who was part of this all the long hours of work that you did paid off because this is our democracy in action. Thank you
All right, thank you. Now we're going to move on to another important subject and that's 10B, the cycle 2 pavement management program and 2026 street maintenance program bid authorization. And this is going...
And Mr. Mayor, would you announce to the folks that are leaving that we're working on our streets? They want to see what their streets are in the
mountains.
Thank you guys, thank you.
Thank you, thank you, thank you.
Gracias,
thank you.
Now the next thing we have to do is ban the rodent glue truck. Thank you.
All right, we
move on to item 10B, the pavement management program. We have our public works engineer Bob
Woodward. Good evening. Mayor Morris and members of council, Bob Woodward City Engineer. I'm joined tonight by Adrian Montes who is an assistant engineer who worked on this project as well. And he's also a permit engineer who's involved in the streets and encroachment permitting on a daily basis so he's quite familiar with and quite qualified to be making some of these determinations as well so we're glad to have Adrian with us tonight as well It's exciting. I have not been involved in a full five-year cycle projection. It's been some time since the original was projected, and there has been quite a bit of change in terms of street condition and really progress that has been made against the PMP. So it is great to be able to come back with Cycle 2 And it's great to be able to come back with some more funding, courtesy of Measure R.
So certainly helps in terms of putting gas in our tank for doing what we need to do and we're looking forward to presenting the plan to you guys tonight. There are two significant components tonight's presentation. One is the overall five-year PMP that we're bringing back to you and the second is cutting loose The first year to go out to bid, essentially bid authorization.
So we're bringing this back from the workshop that was held on December 2nd and we received input from both the community and council. And so we're looking forward to bringing forward kind of a more detailed plan tonight as well as the plan for this year's paving. So in terms of the agenda, we'll do initially a overview of the city's PCI. I talk a little bit about approach to cycle two and then we'll review year by year street plans and then go into a little bit of what a typical years street maintenance looks like in terms of components. Also talk about storm drains next steps where we're going and then some budget and economic considerations Come a long way since 2016. This is a picture of where we were 10 years ago.
We've come quite a bit further in terms of PCI. This is an overview of the PCI map from 2016. By contrast, this is where we currently are a lot more green rather than red and orange. Of course the red and the orange tend to be our target areas. And that was really what was brought forward in the workshop that was put on in December and were received input on where we're going to go from here.
This is a breakdown in terms of what is in each category, in terms of condition of streets. We've made a lot of progress in terms of the good and excellent streets. We're looking forward to making quite a bit of progress on the poor and very poor, eliminating them in the next few years, and then beginning a process of essentially just ongoing preservation and light maintenance.
As we're addressing the program, and this is a little bit of a takeaway from December's workshop. We're going to look to address two distinct areas per year. We're calling them the spring and the fall cycles. Practically the way that we're looking to address them though, we're saying spring and fall just so we can differentiate We're looking to have those actually be more of one continuous cycle, which will occur primarily over the summer.
The idea is in each section to stay focused on an area and not be jumping around in a neighborhood doing a few streets here and a few streets there but try to stay Fairly focused and have some continuity. This is good for minimizing mobilizations, community notification as we're going out with door hangers and just general communication. We're going to be looking to address any utility issues as we're moving forward.
We've been doing a fairly good job of that, an example of that is Park Orchard which is also going on this year. We're taking care of the water and sewer and coming back and doing the paving. We're also looking at storm drain condition, which we'll be talking about a little more tonight. As we're taking on some of the other components of these city properties including parks, we're going to be looking to maximize the use of other funds.
So as we're looking at the overview of the cycle 2, this is kind of an overview of the approach to cycle 2. And we're going to break this down a bit in terms of individual years but this is the overall look at cycle 2 with color coding for each of the years. The way that we're going to address this Because we're moving forward, for example this year, that we're calling this the 26 PMP. But we're using funds from fiscal year 25 and 26.
It's somewhat of a change from past practice where we were often kind of projecting forward on funds the city may not have entirely received. In this case we're tending to use funds that we already have and we're projecting forward. This allows us to Go out like we are doing now and contract out the whole year in advance instead of having two distinct paving increments. What we're seeing was that was pushing some of our later fall paving into what was really the late fall, which got us into winter conditions and things that just weren't ideal. And they don't also allow us to optimize contractor pricing or kids being out of school.
So to jump into this year's paving, there's a number of components here. One is a carryover which is Teague and McKevitt Heights. This is a carry over from the last paving cycle that's included in this cycle together with in the spring we're taking on good portion of the oaks in the spring and then we're also taking on some city parks which are Harding and Mill Park And then some city parking lots, which are the Public Works parking lot and the parking lot on Davis.
As we move over towards the fall, we've got to focus on some of our west side streets. Cameron, Steckley between Maine and Harvard as well as some of the other worst condition streets which include Walden, Fillmore, Center those are on the west side so again with the intent of kind of maintaining a dual focus of east side-west side with this PMP cycle Again, it's worth noting that we are taking on the Park Orchard streets by a separate project which has already been approved. But it's worth highlighting because that was part of this focus issue to deal with some of the streets on the east side and especially some of those that had been languishing for awhile.
As we look into 2027, in the spring we're going to stay over on the west side and make some progress on the west side with streets north of Santa Paula Street. Quite a bit of paving on that side and then we're going to move over to the east side and continue progress on the east side picking up some streets off of State Route 150 that weren't picked up with the Oaks paving projects as well as some streets further to the south With 28, we're picking up some of the streets that are also on the west side that were not addressed in the previous cycles of paving.
As well as some of the other streets like Beckwith and Shepherd that are in pretty poor shape that need some attention. Fall will take us back over and we'll be dealing with some of the east side streets as well as some of the central streets. One editorial note, there was an inclusion of Mill Street between Santa Paula and Virginia Terrace that will be corrected on our maps. That's already been done.
The portion of 10th street that goes up by the hospital will also be paved as part of this as well And then 29, we're basically taking on our remaining streets. Those are predominantly central and southern streets including Santa Maria as well as some of the streets off Lemonwood, Lemonwood Quail Court, Dove Court and some central streets that include Ventura Railroad and some of these that are closer to City Hall.
And you may have noticed that we're not projecting a full five-year cycle. We are allowing ourselves five years, but we're projecting for four. We'll likely begin to include a lot more called preservation treatments as we're beginning to get the majority of the paving done and also We keep in mind that you can only do so much paving with the dollars you have, depending on oil prices and that type of thing. There may be some scalability considerations too.
So an overview what's included obviously with street paving we're doing grinding paving your typical maintenance activities Striping, crosswalk replacement, legends will be handled as well. We'll be dealing with concrete issues as we have been, accessibility, sidewalks, curb ramps and then we're also going to be looking at storm drain utility repairs as we need to as well so that's a typical scope of yearly paving activities There are sometimes other things that we touch on if we've got some signage that's damaged or other minor items that need to be dealt with. We'll take care of those as well.
A little more in storm drains, this is the first year we're taking on storm drain rehabilitation in a serious way and really in a programmatic way The upper right is a section of the oak strain over off fern oaks. This one is in the initial paving area, and we'll be looking to do some rehabilitation and some repair of the fern oak strain. Typical maintenance rehabilitation can be everything from cleaning to rehabilitation, which can be cured in place pipe or pure replacement of the pipe. In the case of the oak strain we're going to be replacing some laterals off of Mariposa right there at Fern Oaks Portion of the Fern Oaks drain also drains Caltrans right away, which is being worked on right now. They are working on some of our drains out on State Route 150 The Oaks drain was put in later, in 1972.
Those drains coming off Mariposa actually were connected to an older drain which drained back towards State Route 150s. When this new drain was put in in 1972 those drains from Mariposa you can see they're going from right to left when the drain is now going from left to right They should have actually just been replaced when that drain was put in because when you have counter currents of water, you get what you can see there in that lower right hand picture of debris accumulation. Essentially you get a lot of rock and debris deposited there and that's part of what's damaged those laterals and got some occlusion of the drain.
The lower left picture is actually a fresher one from Santa Paula Street. That's just west of Cameron. You can see the invert or the bottom of the pipe is almost entirely rotted out, so we'd be looking at that rehabilitation of that pipe likely in advance of the paving cycle for Santa Paula Street for that portion that's still a couple years out. But these are the kind of things we're going to be dealing with, kind of on a rolling basis. Ideally rehabilitating, cleaning the drain. There may be some cases too where having to replace those that are just too far gone.
But the intent is to address this progressively as we move forward with the paving, as we've committed to do with the storm drain component of our plans. So next steps, we'll look to issue the bid package for the current year's paving. We'll return to council likely with a contractor recommendation in May and then look to commence construction late June. The intent is to utilize the summer for paving, which is good practice. You tend to get better contractor pricing.
You also kind of condense your spring and your fall moves into one so you get the economies of scale too. So this is what we wanted to do. Budgetarily, we're in a better position to be doing this too. Some budget economic Considerations, obviously real scope of what we can do. We try to project what we think is possible. The contractors will tell us what actually is reasonable based on pricing.
The good news is paving scope is scalable. We can adjust it according to what bids we get Bidding is a time when we're going to get the best pricing over summer and you know inflationary effects as we know rising fuel prices, commodities prices can affect asphalt prices. Generally we've seen it pretty stable over the last four or five years which is the good
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news.
And with that I'll turn it over for questions.
Thank You Mr. Woodward question from Councilman Mr. Woodward Well, he's there. Do you have a question?
Thank you, Mr. Woodward. We're all really excited to see this happen. The two questions that come to mind is one is when we do the road up to the hospital? I'm assuming accommodation and access is going to be left open for that because we assume we will still have that hospital until a year after or two after that. So just a heads-up that we need to make sure that working with emergency agencies that will have full access to the hospital Absolutely And the other is and it's just kind of a curiosity more than anything when we're when I recall the first year that I was on council that We were able to do a lot more paving than intended because the price of oil had dropped They say it's dropping but not locally so do we pay it just generally? It's the pavement asphalt purchased and Elsewhere or do we pay higher prices in California for that?
I'm just curious if there's a way, how that affects our bids and our suppliers.
Ultimately, the contractors are going to tell us the pricing. We do have asphalt plants locally. Some of the raw materials, petroleum products are commodities so they do fluctuate that way. The good news is when you put this out for a competitive bid, you really force the contractors to kind of go back to their suppliers and see how they can be most competitive with that kind of pricing So the market forces do work a little bit in our favor even if commodities There's a baseline of it is what it is
Okay, appreciate it. Thank you I
might I might just also add because I think your questions aimed at the fact that Gas prices are so expensive in California It was just an Arizona for example and it was like $2.50 a
gallon
You know The reality is that the state puts a lot of taxes on our Our gasoline consumption, as well as the roughly like 12 cent a gallon increase for the additive that helps with air quality. So I think it's probably fairly unique to what's at the pump not necessarily the...
For our projects then so there'll be two apples to oranges actually in that. Okay all right thank you.
Good question.
Yes, we received a public comment via email from Ms. Jan Clapperton-Allen and I was told that you'd be able to answer her questions.
Certainly, be glad to. The residence property is located in one of the... when we did the workshop, we laid out focus areas and her residence was in one of those focus areas We took that actual area which we called one year but practically it ended up needing to be broken out over three different years just based on volume of paving, the amount of work. We focused initially on the worst streets which were some of those which are west of her area and then the next year we're focused on some streets that are more the density of the bad streets or greater We're hopeful if, as we kind of budgeted this pretty conservatively with our cost estimates versus some of what are probably going to be the trending prices.
If we were able to move up and move around some of that sequence, we'll obviously try to get to her location sooner.
And then so we will do Teague McEvitt at the beginning of this cycle?
Yes,
I think that this is like the 3rd heard about that. The 3rd
We have purposely budgeted about four times the amount that we originally budgeted for that street. And what our contractors were telling us was because of the steepness of the streets and the fact that a bunch of the concrete panels were actually broken and loose, that they were going to have to do a lot more work than they originally anticipated doing. And that was their concern and their hesitation also with the overlay kind of slipping down some of the steeper portions of the streets.
They illustrated their concerns, we drove it a few weeks ago to kinda do some projections and the concern was understandable. However, to the benefit of the residents, we're obviously gonna make sure we get that prioritized this year because they have been waiting a few years.
And then if we bid this whole thing out, is there a situation under which it would come back so much higher because of potential spikes in gas prices right now where we would need to reject the bids and come back with like a half project and a half project? Or do we just wait and see how the project comes back and then we go from there.
It's hard to know specifics, but I think we'll see how the bids come back. As we noted, the project is scalable based on what actual funds we have versus the bids we get so we can kind of roll up our sleeves and come back and look at what that program looks like based on the bids we're getting. So I think we'll see where the bids come in and then make some determination.
We're really hoping to have a very ambitious first year this year. So we'll see where that actually all plays out.
And so then, there's a part in the staff report which says the current engineer's estimate for the first year spring and fall of the payment management program cycle 2 is 5.7 million leaving a potential shortfall of 1.6. So can you explain that? How you think we would rectify that? Yes. Thank you for the question.
The specific condition here is we're taking on about a thousand feet of storm drain rehabilitation on Fern Oaks. This is our first year really taking on that type of a project. It's going to be about $1,000,000-$1,500,000 to rehabilitate the storm drain And of course, follow on with the street above it. That's going to be treated as an ad alternate but that's the primary reason for the Delta is that piece we've estimated pretty conservatively but we'll have to see how that actually comes in. If it comes into expensive then we'll simply exercise the ad alternate drop it from the scope and then come back with a different approach on a different year so The Delta's really that big piece of storm drain.
Some of it too is some of the funding we've put into McAvett Heights, which we suspect is probably more than it really needs to be. So normally we don't show an engineer's estimate that's higher than the budget available but some of that was recognizing there's some unknowns with the storm drain that were looking at.
And then just two other questions that I ask every time we revisit this The area down there the Texas Lane Ferris Drive area have we been able to identify if any streets are public other than Ferris drive.
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At this point, we only know Ferris drive as a public street. The what's known as Texas lane or we believe to be a private Street which is Partly served by a watershed protection district access road, which is technically watersheds that people utilize. Ferris is the only one we're aware of that's public.
Okay and so then for the other streets in that area if they are not public have the residents in that area been informed that they have private streets?
We would look to as part of our notifications get out there and kind of have some conversations because sometimes when you have private streets, there is the opportunity for the residents to come in and make contact with our paving contractor. And essentially have them pave their street take advantage of the economy of scale that they're already out there And often get a pretty good deal in paving the street. So we coordinate that with the residents so they have the opportunity to be talking and thinking about that. Because
I know that we've heard from residents on other streets who are concerned about getting left out, and if those are... In fact, if we do discover that they're private then we should be making sure that they are aware of that. The other thing is have we determined that little hook on the end of Grant Line? Because it's still not on the map And I had been informed at one point that that was now a city street once it had been annexed because of that used to be where the cutoff of the city was.
But have we determined if that is in fact public or private, where it hooks around the corner?
We'll investigate and make that determination.
Thank you. Good. Councilman Chavez. Can you put up the chart that shows the schedule with the colors I guess it's the master one, right? The one that has 25 through 29 that has a whole picture. You have that one up on the slide? So this is... Yeah there you go. This is the master one here. On this one I noticed Park and Orchard. It's already... That's already going to be done. That's why it's not included in here correct?
That is correct. I know. I was gonna ask that.
And The areas that are high traffic for us, that for instance around downtown and around City Hall. Do those have a lot of work to be done underground? Or are those just a paving project?
Those tend to have quite a bit of work that needs to be done correctively. They're not just a grind and pave Ventura Street itself has some pretty serious section that needs to be ground down, likely some utilities that need to be addressed as well. There's a lot of concrete transitions including the California Street that need to be completely reconstructed. So there is kind of a thought process in terms of why they've been held back a little bit.
Thanks for that clarification and I know Christy's in the room Would you mind just coming up real quick because one of the things that the residents invested in was ensuring that we measure our funds and that's a big part of why we're able to get this sooner. And so, Mr. Mason earlier had a chart of all these projections in terms of units, families All that's going to contribute to sales tax at some point, right? Absolutely. On your end, do you see projections with regards to that population growth that we're experiencing throughout harvest and throughout the new developments? Is that something that you're kind of foreseeing in terms of what that's going to do to Measure R for instance?
Well, I don't want to steal the thunder of my presentation later. But I will say that when Measure T was first adopted the projections were $2.6 million in revenue that was going to be received and that is being realized at 4.5 million now so a significant portion is you know increased ability to purchase but also obviously the 1500 new homes are planned That said, the growth is slowing down which we'll talk about more in my presentation later.
Thanks for that insight.
Anyone else? Okay, we do have some speaker cards here and interestingly enough I saw these folks at a neighborhood watch block party last night. Not a party but a neighborhood watch meeting but it could've been part of like 50 people there. But one of the questions that was asked and I'd like to bring Mr. Woodward back up And that's some clarification on speed bumps. Now a street that does not have speed bumps in the neighborhood wants it, that's a whole process that has to go before the Traffic Safety Committee and there's a cost involved in a whole process but the question that was posed last night is Say Road is scheduled to be on this five-year payment management plan and there is a speed hump so once they repave that street, the speed hump also gets replaced, is that correct?
That's correct. Sir, our contractors mark out the speed humps before they do the street rehabilitation. Once they've done the paving, they come back and put the speed humps back. So any speed hump that's there is replaced as part of the paving project. So while we remove them for the project, we put them back as part of the repaving.
And we have been successful in speed humps in other parts of the city replaced where they've been removed during the paving?
Correct. We put back all the speed humps that we remove. Again, we try to keep a pretty good count. If anyone is aware of a speed hump that has not been removed please let us know immediately because any oversight's not intentional and we direct our contractors to make sure it gets put back.
Alright thank you. Any other questions for Mr. Woodward? Okay with that we're going to, thank you Mr. Woodward, we're gonna go ahead and we have three speaker cards, three minutes each. Andy Sobel who will be followed by Christina Grina. Good evening
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Mayor, Council thanks very much. Very excited about Orchard and Park and excited that we're moving into phase two so just kind of one overall comment. The optics of doing the Oaks all at once is nice because I understand the kind of scale in the parking, but it is a big area. And if you'll notice below that is set for the fall of 2027 so basically kind of year and a half out from there However, some of those streets are very poor versus some of the ones in the Oaks which are not. So I'm suggesting that maybe splitting up the Oaks a little bit, taking care of the corridor that we've talked about before, that Say Road to Roger to Ernest to Richmond to 12th because that's a common bypass for Ojai Road especially when there's problems on Ojai Road that becomes a big traffic area and for instance Roger is a very poor street So that would be a recommendation, number one.
And the other one that kind of slipped by my thinking earlier on but I believe it's our longest street that's high density and very poor so red and that would be Sycamore. So that goes from Richmond down to Santa Paula Street. So I would recommend also that maybe moving up that street and I think if I measured things out that's kind of a fair trade and so part of those can be done instead of this year maybe next year and get those done before then.
Thank you very much.
All right, thank you Mr. Sobel. Next we have Christina Grena.
Good evening Council and staff I'm Christina Grena. I live on Forest Drive and I'd like to say that over the last four years since we've been on that street I've seen the streets disintegrate terribly and it's used as a thoroughfare to Bedell school And we have many other large vehicles that go down the street, but I'm concerned that when we do repave this street that we're still going to have some of the same issues.
And I would like to have a list here of some of the vehicles. For instance, the trash trucks. We went just in the last few years from a single trash trip to now three. And these are very large vehicles. They're stopping and braking at every driveway, and that's a lot of wear-and-tear. And I don't know if there's some way to speak with Athens and see if they can't have a better truck, a better system.
My previous area where I lived, they had one truck that would collect all of the refuse, and then they sorted it out at their facility. I know that this was done before my time here, but I think there are some Overall options that we can consider moving forward. Also the school buses I see the school buses go by every day. The largest school bus is out there and they're very important but there are very few children on those buses. And so I would like to see perhaps some incentivizing of using the school buses because in lieu of that you have all the parents driving their kids and that also creates a lot more traffic.
We have ride share buses, which are great. I don't dispute that we need those but we also have water filtration trucks on the streets. Those are quite large, quite old. Maybe we can look at revisiting fixing the water system so we don't have to have those truck deliveries all the time and then we have the street sweepers too and again that goes back to Athens and perhaps I've seen other models of those trucks that are quite a bit smaller not damage the streets in the way they do now.
And finally, these the streets I'm glad you guys are doing the Oaks first because I think a lot of people even from outside that area walk every morning and every afternoon every evening on those streets and it's dangerous and without the sidewalks everybody is walking in the streets and riding their bikes kids will be good to have those roads done soon My final outline thing is I would really like to see on Forest Drive speed bumps. And I understand there's a full policy with that and that we have to go through the traffic control, but because it is a school lane and so many people use that road, I would like to see if there's some way that we can't do that at the same time as that street getting paved.
It just makes sense. Cars are driving way too fast on that street. We have kids now coming in strollers with their parents pushing them It's a matter of time. Thank you.
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Good evening, council members and staff. Thank you for the opportunity to address you on this subject again. For the benefit of the two council members that weren't here in the fall at our special meeting I'm going to kind of just reiterate what our concerns are and why we're here. First, we are very encouraged to see the map and see that we hopefully will have some help for the safety of our neighborhood.
Actually we have another neighbor and I put our heads together today, and they made an estimate about how many people might walk. And on an average day where we've got approximately 50 to 60 people in the morning and the evening, and then we have...I was surprised I went out the other day because it was so cold at midday and there was a lot in the day. We have kids riding bikes and scooters Tricycles and strollers, and we have people all the way from babies in strollers to 80 and 90 year olds walking in our neighborhood. We have people coming from across town. I just found out today we had a couple coming from Fillmore at one point.
It's a real popular place to walk surprisingly enough because we don't have any sidewalks. But because of that, we have a real concern for the safety. We've had multiple injuries since I addressed you guys in the fall and I shared with you that we had shattered shoulders, broken wrists, broken ankles. We now have a broken arm and I'm sure there's more out there that I don't know about. A little boy hit a pothole on his bicycle. Thank goodness that the arm was all got broken. We have elderly neighbors that are afraid to take their trash cans out, they literally are afraid to and I keep offering and saying, I'll come do it for you on Thursday night. We've gotta try and do something to make our neighborhood safer for all the people.
That's what that's what we're really looking forward to. We have Part of the problem is we don't have any streetlights also and so at dusk it becomes an even scarier time because those holes are so big and so hard to see and It again If we can try and get it done as soon as we can, I think. And the other thing is we're going to be having more people when the path opens up possibly hopefully as soon that we're gonna have even more traffic walking through there.
And so we've got that large population that we really would like to protect and keep safe. And so we are hoping that you will honor and approve the recommendation by the city staff and move forward with the plan as you see it and get our streets safer for everyone. Thank you.
Thank you, Gina Mathewin. And that's all our public comment unless there's anyone else would like to turn one in?
Just a clarification. Yes go ahead. You had mentioned in your slideshow Mr. Woodward that there'll be sidewalks as well and so I just want to clarify that since the Oaks doesn't have any sidewalks are you going to be adding sidewalks or are you only doing sidewalks with the streets that have them?
Yes, for clarification we are repairing and maintaining existing sidewalks. We're not constructing new sidewalks so I think it's important to note this is a maintenance project so we're not creating new sidewalks but we are maintaining existing pavement as well as sidewalks and curb ramps that are there
So I'm just curious if there's a plan to address communities that don't have sidewalks too. What is their plan for integrating sidewalks?
I would imagine that the residents would tell you that they generally don't want them because we had a bunch of them that came out in huge mass when the Sparkle development was being approved, but they didn't want sidewalks over there Because there weren't sidewalks in the rest of the Oaks. So that's a whole nother
thing. There is no plan for sidewalks in areas that don't have them and I'm, for instance there's parts of other parts of the city as well that you just go up to a street and then there's no sidewalk, you know? And those are mostly from part of the annexation that took place.
Some of those are going to be eventually addressed but what though to follow-up on that my question was gonna be as we look at paving the Oaks area with this plan. Do we have plans to have the Traffic Safety Committee look at sort of overall safety issues in that area given that there is no striping, there are no sidewalks? You know, are there things that we can do?
Are the speed limits that are currently there adequate? Should they be lower? Do we need more enforcement? But really having the Traffic Safety Committee sort of look at that area I know that because it wasn't paved and because there aren't sidewalks, there's been issues with needing to put in crosswalks around Bedell and not being able to put them in. So I don't know if there are some specific things that could be done along with the paving program to improve how students get to Bell but I would hope we can look at some of those things to get creative because I know residents, at least from what I've heard most of them don't want sidewalks because that is part of the charm but also Recognizing that there are some safety issues by not having them.
And so what can we do to help mitigate some of that working across department?
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Thank you for that. Well, as a resident of the Oaks I can tell you that yes the feeling in the majority of the aesthetics of people is that they'd rather not have sidewalks but that does raise a point and it was mentioned by public comment that the only place to walk is on the street and therefore the streets need to be a little bit safer And in the absence of sidewalks, it does terminate to dirt. So there's a transition from some places with asphalt that turns into dirt. So again, it's a happy balance between aesthetics and safety. I do bring up also the comment of, or I'm sorry, the area of Ojai Road which of course is not under our control but you have Caltrans doing ADA improvements to the sidewalks.
The corner curb accesses at Harvey Cadway Woodland, but yet those transition to dirt. And I don't know if there's any thoughts of Caltrans ever putting sidewalks because you roll your wheelchair or you walk and you end up falling off this sidewalk into dirt and sometimes it's even a step off. Again that's probably not our responsibility but it's a safety hazard waiting to happen as well so just my comments So with that, this item is basically to approve and adopt a resolution for the plans of the 2026 Street Maintenance Program and also to authorize staff to advertise for project bids. Any more discussion on those two things?
So moved.
Roll-call vote Moved by Pedro Chavez
Show transcript
We're going to fight it out, I'll second.
All right, so Ms. Second by Vice Mayor Crosby. Any further discussion? All in favor?
Aye.
Aye. Anyone opposed? All right this item passes. Thank you very much Mr. Woodward for your presentation. Thank you very much for your public comment and we're gonna
move on to Item 10C which is request for license agreement amendment with LeapLab. This will be I do have to declare a conflict because of an actual conflict and the perceived is that I'm a member of the Board of Directors for the Santa Paula Historical Society, and we have a license agreement in the oil museum. And I also own real property within 500 feet of the conflict zone so at this point I'll recuse myself and abstain from any vote and leave the room.
Before we transition, can we take a two minute real quick? Yeah.
I'll call for the break and Vice Mayor will call you back. Thank you.
Thank you for watching. This is fun. Okay. Let's get this all in my phone.
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Mayor's calling the or vice mayor is calling the meeting back to order if we can take our seats.
All right, that brings us to item 10 C request for license agreement amendment with leap lab and we will start with the staff presentation.
Thank you, Vice Mayor and members of the Council. As you're all aware back in August of last year the council entered into a license agreement with Leap Lab Science Center for the use of the Union Oil Building which the city now owns Back in early December LeapLab sent the city a letter requesting changes to that license agreement, most notably asking for additional time before their lease payments were going to be due.
That request was amended in late January after some discussions it was After that time, Marcus Erickson and Anna and others began meeting with staff to discuss the recommendations. And so you have before you tonight kind of a negotiated set of amendments that we're bringing to you to modify the license agreement that council supported back in August. We worked with the city attorney on that language And also had an opportunity at your meeting back in January when we were before you with a similar license agreement with REC for the use of the upstairs.
Council member Chavez had suggested maybe establishing an ad hoc committee, that council didn't take action to do that but because Councilwoman Cornejo had been on an ad hoc committee working on this very topic I convened both of them to discuss these changes, and they offered some suggestions and recommendations. The changes before you can be summarized in four ways. I'll just highlight those really quickly but I'll note that you have in your agenda packet a red line version And Ms. Castillo is here to answer any questions about the actual language.
The first, as I noted earlier, is the extension of the agreement for the payment of the monthly fees. So LEAP Lab is asking that that be extended by six months and the language we've put in the agreement would be from that time that the ground floor is clear of materials and essentially ready for their occupancy As I think you all know, both with weather conditions and also just the amount of materials that were on the ground floor it has taken some time for us to clear that space. So they're asking that six months begin at that point in time.
The other thing that was at some odds was the payment of utilities. LEAP Lab is expected to pay for all utilities, they'll be putting the various utilities in their name. I understand that's happening now. The amended agreement would require the licensee to pay a percent of the utilities If there are other tenants, and so we're recommending since the ground floor represents about 60% of the total square footage and the upstairs about 40%. That the utilities be divided up in that way at such time as you might have.
Other license licensees. So in other words, if the council were to enter into a license for the use of the second floor it would be at that time moving forward that 60-40 proportionment would kick in. The other thing that has come up is a request to give LeapLab a right of first refusal to other areas of the building if they become available. Your existing agreement provided some language about that, if it were to be Within six months before the five-year agreement were to expire, what LeapLab's now asking for is that if at any time during the five years additional space is to become available, that the city would make it available to LeapLab first before we were to let's say market it or make it available to other users.
We've put language in the agreement that says that we would do so at our sole discretion So that if the you know, let's say the second floor warrant to be utilized that we would you know, we wouldn't go out and market that. We would first make that available to LeapLab. We would go into negotiations and over the course of no more than 90 days could then license that area to them. If an agreement wasn't reached, of course it would be made available to others.
And then the fourth and final provision relates to section 10 E about exhibit displays. That's on big page 261 of your packet, and it's adding some language so that section reads that the city has a strong interest in preserving and honoring the heritage of the Union Oil Building. And to that end, that the licensee agrees that exhibits and programming presented within The city and licensee shall meet in good faith to address and resolve the issue to recognize that the science center, that Leap Lab would be respectful of the building that they're occupying. And because it's a historic facility and primarily historic to the founding of oil in our area and home to the Union Oil Company, the first of its kind in California, that there not be displays and things that might be disparaging about history And so that language was requested by the council when you adopted the original agreement back in August.
And this amendment is being requested. Mr. Erickson is here tonight, might want to address the council or answer any questions that you have as is Ms. Castillo and myself. I will note that Mr. Mason and of course Mr. Barnes have been heavily involved The negotiations and the leasing, and especially Mr. Barnes in the readying of the space so any of us can answer questions. I will just point out one final thing which is that we were budgeting for the assumption that starting March 1st lease payments were going to begin.
That would be about $3,100 a month And so if we were to agree, if councils to agree to this extension of time it would just be important to note that we would not be receiving about $18,000 this fiscal year in revenues. With that I might want to invite Mr. Marcus up. Oh
I guess we could do that first. I also have public comments. I don't know if there's anything The representative from LeapLab wants to add before we take questions and comments or public
comment. Council and staff, I'm thinking to answer any questions you might have. I think we all need more time There's a lot of museum exhibits that are still on the floor on the wall in the cabinets We can't anticipate Acts of nature like the rain that came by, came through a few months ago. That's in a waterfall from the top floor all the way through the first floor down to the basement. That of course requires more time, more time to move exhibits out. There are still other exhibits being pushed to the center. I was given permission by the city to do that if you want to know. We moved exhibits to the center. We packed up all the artifacts we saw. I purchased bins and carefully put the most damage from upstairs. I have 20 years experience working with museum collections, did that myself.
So currently the way it looks we have all the artifacts upstairs, a lot of exhibits pushed to the center still things on the walls. We still need more time to make it ready for occupancy. And then for LeapLab raising money isn't easy. I'll give you an example. We all met... Michael Shanklin came by They've had six years and a $1 year lease, and they're still waiting to open. It's difficult for nonprofits to enter a building and get things ready and get going. Fundraising is tough. So we can use more time. I think the city could use more time as well. So what we're asking is to do what we did originally which was six months from September 1st to March 1st, six months to have time for the city to quickly move everything out, give us a chance to move in.
So we're asking that six months just start now March 1st, give us six months. We'll actually start six months from when all materials are removed, all old exhibits off the floor and off the walls. Do you have any questions?
Is that, can you clarify that a little bit in terms of the contract. So the contract it was some lines we were set February 1st right six months when does the timer start and what does it say specifically when the timer starts
We would anticipate that it would start at the, at such time as we've cleared the materials from the first floor. I understand that there may also be some floor repairs needed and Mr. Barnes might be able to speak to that further in terms of a timeframe.
2:38 – 2:4323 turns
If I could add to that question while you're answering so really what I want to understand is If the timeline doesn't really start until the floor is clear, six months plus the floor being cleared. So that's it's an unknown. It could be nine months perhaps so anyway same question I think but
So there's no repairs needed downstairs at this time. We currently have a bid out for the roof, that bid will close in the next three weeks and then we'll move forward with roof repairs. There are some repairs that will happen in the basement those bids are also in place but the basement is not part of any license agreement at this time. As far as removing items, the items that are in the middle of the floor because we don't have any alternative we're just going to move the items to a conics box for now And the items that are on the wall, we really need some professional help because they're murals and things that are on the wall. So until we get help of that caliber, they're gonna stay on the wall and I don't have a time frame for that.
The things that you have that are in the, I guess in the middle of the room. Are those artifacts?
No they're display cases. I need to take a little closer look to them but most of them are like display cases museum pieces if you will like furniture for a museum or if you would think like things that they would use to display different items.
There's no historical relevance
Not necessarily. If we come across something that does, we'll move that upstairs. The rest of it's going to go into a storage container for now.
Is it not possible for the six months of the contract? I'm not sure who this question is for. The six months to be concurrent with the removal of those things. It just seems like that's a pretty long timeline to start the clock after everything's out.
Well, it's my understanding that things could be moved out within about two weeks.
That's helpful information. We didn't know that. Okay. Thank
you. Items can be moved out but the things on the wall that do have some significance I don't have a timeline for that.
And for clarification from the tenant Marcus can you share a little bit about the phases that you project in terms of the use of the public space?
Yes, so what we anticipate is the very front of when you first walk in from Main Street. You're going to about 20 feet in that would be a coffee shop gift shop. We hope to open that up and phase one also the insectarium. That's if you facing the front door on Main Street the room to the side. There'd be an insectarium in the back Makerspace and that phase when we anticipate that being around January 1st of next year.
That's
the first phase for us to open up, and then the middle space where all the exhibits are will need some time To get things off the walls just make it a clear space so we can start to build new exhibits install our items dinosaur skeletons for example
And just on the when you were asking about the timeline, it does say in the event that the licensee occupies a portion. of the space prior to the entire floor being ready for occupancy, the licensee would pay a pro rata share for that, those portions that were occupied.
But then would that be after the six-month time period? Or is it before?
It'd be within the six months.
Within,
okay. So theoretically if in three months from now they had the insectarium area ready to open and chose to do that then they would pay for that square footage
And just for clarification, I'm curious to know the relationship with the Santa Paula Historical Society. Why are you paying for them? What is that?
Just your kindness?
I ask because if there's an issue with fundraising for the museum itself, you're putting yourself in a position of risk to pay for somebody else's
It's also very, it's around $240. It's a small amount yes well we anticipate raising a lot more to fill the space. Could I also comment on the 60-40 split for utilities? Yeah, I mean I like the way you framed it 60-40 and then we'll revisit that in about six months. I do want to share that we have an electrician just began doing work today and they are looking at their way to put A meter on the current electrical boxes that will show what the power usage is in different parts of the building. So within six months we should know definitively how much power's being used upstairs versus downstairs, so more equitable division of those costs.
2:43 – 2:4818 turns
So currently you are paying the
full 100% or the 60% of the electricity? I want to clarify that.
I think as soon as we transfer utilities into LeapLab's name, we'll pay 100% until there are new tenants in.
Okay. And what was the other? Sorry. So currently though you are paying but you're paying the city or how... Well
what we'll do is we'll transfer utilities into LeapLab's name So then you'll be able to pay that entire bill. Once the tenants come in, then we'll split per percent of the total leaseable area that we're each renting.
And if it turns out the use is largely different, let's say substantially not just minor change Would that trigger perhaps a change in the lease?
Yes, and it can go both ways. If upstairs you end up having an archive collection that's temperature controlled, humidity controlled, refrigerators and offices, there might be much more power draw than downstairs if we're not using HVAC. But then downstairs we may have 3D printers which can have a much larger power draw. So I think it will take some revisiting that in about six months And with the electrician, the work that he's going to do like I said should give us a better idea with that. Okay. That draw is based on first floor of the second floor.
Okay. Thanks Who's paying for the utilities there now? Is there electricity there?
The city is So LeapLab hasn't yet transferred the utilities into their name
Question about the infrastructure of the building. Greg, obviously it's a historical landmark and there is work that you're going to uncover as you're looking at the electrical and all these infrastructure things. Since it's our building, like what is where is the line drawn on what's our responsibility versus what's a tenant's responsibility?
So we're responsible for all like capital improvement types so HVAC roof replacements if there was any major plumbing like sewer lines or things like that If the tenant is interested in adding some electrical outlets and things that benefit them directly, we're not in need of drawing that. Then that would be up to them to make those improvements. They want new carpet? Then they need to pay for that carpet. They are required to pull permits and pay for those permits. And we've already gone through that process with some of the electrical work. So the process is if they submit a letter to me Outlining what they'd like to do. I forward that to our building official and then once we in Once we approve the project in scope Then the tenant needs to go to the counter and they actually work with the building official and staff to pull from it And they have to have a contracted, like licensed contractor to do those things and pay the permit fees.
But we handle any remediation. The current tenant was pulling up carpet and exposed some tile that had asbestos in it so we had to have him stop and ask him to please vacate that area. We then went in and did the remediation and then let him know when he could access That area again of the building, so that's kind of the divide. It's anything if there's a safety issue We obviously want to take care of that But it's really mainly going to be any kept like capital improvement type project would be on us to take care of I don't know if that clarifies kind of they're breaking it but there is a process for them also to do in the Improvements and it's outlined in their agreement as far as the process for that And They have to have all the accurate or the appropriate permitting to do so as well and then just to note too We did as a city in our project management.
We met with our historical review Group and went through the projects that we're going to be doing to get their approval And if they had questions, and they gave us the green light to move forward because it is a historical building Wanted to make sure that we were kind of Going through those steps before we put things out to bid and so we went through that process as well
Okay Kate with the funds that we got from
Yeah, so that will be paid with we as when we came back to came to Council. We talked about the projects we committed to spending like up to that first million on the deferred maintenance and so that's what's funding these improvements
Okay, and then I have public comment
I was just gonna say have more comments and discussions But I think it's gonna head into discussion. I'd rather wait a public comment if it's just
discussion I would
all
right So I have four public comments first is Tim true
2:49 – 2:556 turns
Good evening. So I was here a couple of weeks ago advocating that the council re-engage with the responsible Energy Council to get them back into the building. Tonight, I'm here on behalf of the California Oil Museum Foundation of which I'm on the board and also the vice president Just to express our concern about the management of the collection in the building, what we call the collection basically the oil material and they're the oil and gas artifacts.
The collection represents an irreplaceable record of Santa Paula's role as the birthplace of California's oil industry and is central to the community's identity and heritage We feel a deep responsibility to make sure that this collection is preserved and maintained. We've already heard this evening about how things are moving forward on the first floor so that LEAP Lab is able to get into the building and start their activities.
You know, given that concern about the collection we believe it's imperative that the city promptly engage with an agreement with the responsible energy council called the REC, regarding the proper management of the collection. REC has the expertise and they have a commitment from an institutional type commitment from somebody to manage the museum's archives professional to do that So we would like to ask that the City Council again re-engage with the Responsible Energy Council and get them into the building so that they can start managing this collection. It's being moved around, and we just want to make sure that everything is preserved and taken care of. Plus, some of the items there are very delicate.
They're one-of-a-kind and they're going to take somebody coming in who's willing to spend the money to curate those and manage them and make sure that they're preserved for historical value And the REC has already offered to do that. They're willing to spend their money to take care of your collection, so again this is something that we feel a great responsibility towards. We've dealt with the collection for years and we just want to see it preserved and now with things moving forward with the use of the building and LEAP Lab, we think it's just imperative That this be done with the wreck as soon as possible. So we'd like to see this basically back on the agenda again at the earliest convenience To try to get the wreck approved and in the building Thank you
Thank you, and then I have David Compton
This is Vice Mayor, Council and staff. My name is David Compton. I grew up here in Santa Paula and still work here in the city. I'm here tonight as a local citizen to voice my concern over the preservation of the former museum collection in the Union Oil Building. I am looking forward to LEAP Lab's success on the first floor but I urge the City That the former museum items are properly preserved in catalog for future generations, including those murals and structures on the first floor. I would like to suggest that perhaps the city revisit the agreement and discussions with the responsible energy council so they can step in to assist the city with this undertaking. Thank you very much.
All right thank you Olivia Simonson
charge laptop. Good evening, Mrs. Vice Mayor, members of the council and staff. My name is Olivia Simonson. I'm the president of the Responsible Energy Council. My organization is an energy education nonprofit with a programmatic component dedicated to energy history and heritage. We are in support of LEAP Lab's license agreement that's a component of this discussion today. We are here as a reminder to the city of the greater context in which this agreement operates Namely, we are concerned about the city's management of the former oil museum collection exhibits and murals and structures as LEAP Lab begins its construction on the first floor of the Union Oil Building.
The city has an obligation to the community to care for the collection as this space is transformed. With respect to the license agreement being discussed today, I really want to thank City Council and staff for the inclusion of the language in 10E specific to the preservation of the history of the Union Oil Building as well as the new language pertaining to the fair and balanced portrayal of our community's heritage in future exhibitions.
And to build on this, we hope that the city will take a more active role in assuring that the collection is intact, cataloged and properly preserved through this process. We also ask that the city step in to properly manage an inventory of the collection so it's ready to go and preserve for future generations. The responsible energy Council's door remains open for future conversations and taking on this role.
And we've appreciated the efforts of staff in the conversations we've had specifically with Mr. Singer and Mr. Barnes on this topic at the end Cal NRG personnel stepped in and assisted LeapLab with removing heavy items on the first floor, moving gas pumps, moving items out of the basement and helping to remove carpeting following that water damage. So we've already walked the walk and talked the talk. We wish LeapLab the best in this endeavor and we are available if you all have any questions. Thank you.
Thank you.
And Tracy Green?
2:55 – 3:039 turns
Good evening Mrs. Vice Mayor, City Council members and staff. My name is Tracy Green and I live in Santa Paula with my wife and daughter. I'm a proud member of the local oil and gas industry. It brings me a lot of pride to work in and protect the community where I live. I also care deeply about the history of the oil and gas industry in our community and I believe in preserving our heritage for future generations.
I'm here as a community member concerned about the fate of our oil and gas history and the former California Oil Museum collection. For the heritage of the Union Oil Building, I request that similar respect and mindfulness be placed towards the remaining museum collection as well. Collaborating with a non-profit partner like the Responsible Energy Council is a potential solution to help this city maintain this collection in a way that respects our heritage and preserves our history.
I hope that my community is a place where we can look to the future while respecting our past. Thank you.
All right, thank you. Any further questions or are we ready to move into discussion? I see no questions. All right, discussion. Council Member Cornejo.
Thanks. Having been involved in this quite a bit It's kind of near and dear to my heart from the beginning to the end, even being on part of the council discussing what to do with the building before we even know we're going to get it. We were already trying to figure out how to make it pay for itself and afford its own maintenance so that's a big part of this.
As we've walked through this, when we were having discussions if I could speak for Council Member Chavez as well. We were actually looking for a shorter and asking for a shorter timeline on this because of the revenues that we need just hoping that it can get rolling faster you know at this point It's a year and a half by the time it actually starts rolling. And my wish and desire is that we would have the revenue, and things happening, and making that building more alive sooner.
So I still would advocate for that. But if it's already been agreed upon and recommended by city, I could live with that. I do have two things I want to ask about. One of them is for the attorney when you're talking about this. City Attorney Castillo, Ms. Castillo I just do want the assurance that should a space become available at the facility that we do absolutely have sole discretion to know whether we notify LEAP Lab or not The upstairs becomes available and a high power law firm wants to come in and pay us for the upstairs. We can negotiate with them without first doing the first right of refusal. I understand that's the change in the language, but I just want clarification on that.
Yes, so you're referring to the new section subparagraph C under Section 4 on page big number 257 says the city in its sole and absolute discretion may notify licensee that a new license area Is available. So that is up to the city and its absolute discretion to make that
available double check that because that would be my desire it is our building. So I would like to have that control if an amazing opportunity comes up. If it does not, fully happy to make that allowance to LeapLab as well or that offer but I just wanted to clarify that we absolutely have that right and maintain that right as the owners of the property. And the other one is on the exhibit displays on that added language About the licensees agrees that exhibits and programming presented within the facility will be presented in a respectful, educational manner that is fair and balanced.
This line I'd like to know where it came from or why we need it and utilizes the best available peer-reviewed science. I see that as a potential problem in the future because there are many peers and many scientific opinions, particularly in a changing world and an environment where we want to be free thinking and allow differences of opinion. I would like to know the definition of peer-reviewed science. And it could be a pitfall in discussions where I don't even think we need it. I think we could just delete that line And just say that portion and just say educational manner that is fair and balanced, period. That we don't need to utilize peer-reviewed science. Who's going to be the expert? Who will we call in to make that determination?
So I just think that could complicate discussions that we should be able to handle ourselves. So that's just my point on that line. I just would suggest or ask that we just Stop and period after fair and balanced. I just feel it could create more problems than solve problems if we have to figure out who is reviewing the science, so.
You city manager, were you part of the conversation? I'm just curious. Where did it come from? Well, I mean, I think that's the question is if that was something that was negotiated versus if that like, I don't know the... The
request that was made of us by LeapLab was more extensive than this and so what was negotiated was to modify it down to this red line That said, I think Councilwoman Cornejo is correct. There's no description in here about who really makes that determination only that as the last sentence then goes on to read that in the event of a concern, the city and licensee shall meet to address and resolve the issue collaboratively.
And that would be my desire as
well. Right which we would want in there anyway.
3:03 – 3:1124 turns
I just think bringing in pure science opinions on a discussion about at least is complicating it rather than simplifying. Is there interest in removing that portion that those few words?
Council member.
I don't have a problem with removing it if it's followed already by this. If there is a concern, then the city and the licensee will meet to address and resolve any issue. And I think that's what should happen if there is an issue in general. But yeah, I think that that's too vague. Peer reviewed...
See, and I actually feel like me, I don' know personally, I feel like I almost prefer it in there because then how do you define fair and balanced?
But then what's the process? What's the process and
who are the peers and who determines the peers.
I think fair and balanced leave it at that. Remove the other stuff. It's about collaboration. If there is a concern about something that might be controversial or whatever, then just bring it up and we'll have a conversation about it and just find common ground. I don't think you can show science say something against something else. But do we really need to put it in here? I think it gets a little too technical. You can use science for an argument to say, hey there's an exhibit here or there's something happening that's going to the contrary but...
And then do we call in experts from
both sides? To decide our lease? Can that just be discussed and mediated versus being too technical and putting it in here?
This is at the council's sole discretion. The applicant might want to speak to it, but they asked for modifications to this section, but the reality is this provision is in there for our sake not for theirs. It's in there because We recognize they're taking on a lease of a very important, iconic historic building that was home to an oil company that's going to still be home to oil artifacts and a rig room and other things. And so in the event there were things in the Science Center that seemed objectionable this language was put in there at the city's request.
So you can feel comfortable Having that language however you want, it's up to the applicant to decide if they're agreeable to it.
I just picture lawyers on both sides with different experts on both sides or various opinions let's say. It doesn't have to be one side or another. I think that could complicate negotiating by calling in peer review experts as opposed to trying to work it out for ourselves.
Could
we
hear from
the applicant on the proposed change?
Thank you. Peer review, it's about the integrity of science and as LEAP Lab builds exhibits and begins to discuss the future of energy that we're not relying on our opinions. That we're bringing in what peers within scientific community have published so a peer review system is, I would argue the best system on earth to get the best knowledge available on a subject.
As I've published about 30 papers in the plastics field and when I submit paper goes through peer review it gets submitted to other experts around the world that get asked can you review this paper three or four people will come forward? And it gets scrutinized and the knowledge that comes forward It can be much more trusted than anyone else's opinion, coming from laypersons or from industry. You get the best knowledge available. So this provision was partly in place so that you know that we're not coming from a personal opinion. It comes from science and anything that we put on display has been seen by a multitude of experts first.
However if it's disputed I see it as a complication because then we have to bring in experts when it's just a lease agreement I just think it could complicate it if you get people of differing opinions bringing in their own experts, then who is the better expert? Who decides and then don't we ultimately as a city decide anyway what is appropriate for our community.
And what could be considered offensive, surely we and our staff could work that out in good faith. I mean this in good faith. I'm just looking for avoiding pitfalls in the future of complicating things as opposed to making things easier for people. Well,
I would suggest this language is an attempt to avoid pitfalls by avoiding the pitfalls of LEAP Lab or any other staff on LEAP Lab Suggesting opinions that aren't grounded in science or the city suggesting to take down exhibits or remove programs Based on an opinion what we're saying is both of us all of us We go to the best knowledge available and the peer-reviewed system in science works that way
But who says who those peers are? That's, I think what we're getting at is who are those peers? And if LeapLab is going to put up whatever piece you want to display that work should go into it before. Shouldn't it be reviewed by your staff or partners that you work with or how you're deciding on what to put out? Shouldn't those experts be a part of that conversation for you to decide what goes up next That's what I, I may be wrong but I don't understand why the language belongs here because then it could cost the city money if we're talking about bringing people in on our side and it shouldn't be our side your side. This is a lease agreement so obviously we want you to succeed but this sounds like it's just going to complicate things when There should be a process that LeapLab has to decide on what's going to be displayed and what the topic is going to be.
And like you said, papers that you've written or articles or all of the knowledge that you and your team have, those professionals can come into those conversations and have that decided upon before the exhibit is put up and not have to be something that has to happen between LeapLab and the city With this peer review, because who decides who these peers are?
I'm
not a science expert. That's exactly what happens when an exhibit goes up. We go to the peer-reviewed science first. So for example in our future energy pavilion we're going to have conversations about oil and gas and fusion and hydrogen cells and solar and wind and all these available energy Energy sources to power the future. Each one of those, we are assembling a team of experts that have published in their field that are our peers. For example, we're talking to one scientist who works at Lawrence Livermore Labs. He's a physicist working on fusion right now He publishes papers. He is one of the peers in the scientific process that we go to before we create the exhibits.
Right, so if that already exists I don't understand why the language has to be in here? Why can't we just leave it like we talked about ending in respectful educational... Is that what it is? Educational map. Fair and balanced.
Yeah,
just leave it at that is fair and balanced.
I mean the intent is just an insurance that That we are going to the best available knowledge when we create our exhibits If you want to remove it, that's fine. We're not gonna get hung up on that so much I'd rather see it in there but
3:11 – 3:1921 turns
It's kind of a bone of contention for me as far as, I really do see it as potential for us relying on that because we put it in our lease. That that's what we'll be relying on for any decisions and it could get contentious or expensive where we should be able to work this out as more of a...I don't see a problem with it. I just see this is a complication in the lease and I would feel better if we removed that because I think we're all operating in good faith and that just isn't defined well enough to make a decision on a controversy or question about the lease.
If you could live with that, I don't know if there's consensus or not consensus but at least a majority opinion here I would appreciate if we could just strike that portion only.
This is based on your exhibits, so you're going to be using your best peer-reviewed science already for your displays. I don't think it needs to be in the agreement itself because this just pertains to you.
This pertains to a science center using the best available science to produce science exhibits and to just reassure the city that that's what we're doing.
Right, I guess that's why I would prefer that it's in there because that means that they're agreeing and we are agreeing that what should be in there should be based on best available
science. But if we didn't think they were going to do that then we wouldn't have agreed to the first agreement right? Because We entered an agreement already that's in good faith saying, we believe that you're going to bring the best in your exhibits and in what you're going to do in the museum.
And in good faith, we're extending the lease to accommodate, to make things easier for you to open as well. So I just do believe We do have to have some mutual trust in that. I just don't want to see a clause that could create problems in the future. Should we end up having a discussion, I don't want us to have to call in peer review and decide who those people are to settle it.
I just think it would have to be settled in a different way.
City Attorney, do you have any sense that having that in there would cause us to have Versus not.
addition of utilizing the best available peer-reviewed science would create some basis to argue in these good faith discussions that what's being presented has counter peer reviewed opinions or opposite opinions That oppose what's in been reviewed by experts in the same scientific community. So I think that's like an area of dispute that she wants to avoid while at the same time, you Vice Mayor are saying well this is assurances in writing I don't want to be.
The expert science police here, you know That's what we bet you that's what you do.
Yeah Yeah,
I don't want to use
pure science for your displays and this contract reflects your displays And so you were basically saying you get to use whatever methods you need to justify your exhibits We just don't want to see it in the contract because then it complicates it up for it. It complicates it for us Does that make sense?
No, it doesn't. So I can share with you just what you want to hear from us is that we're using the best science available. Peer review is a qualifier that says we're using the best available science. That we're not going to initiate trade groups or to the public for their opinion. We're going to the best available science and peer review is the best available
science. Okay so if it's not in here are you not going to use that?
No, we'll still use the best available science. This is just because of the qualifier to make it very clear in the contract Where we're getting our information from.
You may even want to entertain, or feed, or sell things to people. That's not all subject to peer review. This is a business operation that also has a very important educational aspect to it but in a lease that is going to be all of these things. I don't, yeah... We trust that you intend to do Wonderful educational, important exhibit that will attract people to our city and to our facility.
For me- I think so. That's not good enough. I'm not the person who is going to be there checking your content every day and seeing if it's peer reviewed but I will trust on your reputation for what you bring and what reputation you bring to our city and that matters. But I don't want to be the police of the peer review.
But I should share that this language and the concern in this section of the lease agreement is a response to the initial language presented to us when we were negotiating the original license agreement, which was that The original language was that the city would have in their sole discretion, they could remove any exhibits or programs that Leap Lab creates at their own sole discretion.
And that didn't seem fair so we thought okay how about if we just say we're going to make sure our science is good? Our science is sound.
If we were putting in an art museum and all art was considered great and a couple of pieces in there seemed to be extremely offensive Community to the point where it was becoming a detriment to our city as far as people not coming in bad press and things like that You still have the expert opinions of artists that it's good art And then we still have to decide or negotiate with perhaps that shouldn't be here if it's going to be so controversial Or set create such a problem for this city That it is detrimental both to your Business or to the community. And so I think that is more of the concern than Trust that you intend to do what you are best at and and and I think we just want to make sure That they're in any endeavor that we would have some input if Something goes awry as far as public opinion or creating so much cost or controversy to our city That we might have the ability to renegotiate a lease or at least address the issue to see if we can solve it.
And that's really my opinion of what I'm trying to avoid.
I'd like to make the amendment that we just put a period after balance, leave it at that and cross out. For
this piece?
For this exhibit. You're going to use this as the means to justify your display. We don't have to put that in our tenant agreement. It's just a space for us, it's a building. So is that a motion? That's a motion.
3:19 – 3:2515 turns
I have a question. From the initial
agreement to
now, it has been nine
months? August.
We are through six months.
So what's being asked is an additional six months without paying the rent that was agreed, that was going to be started on March 1st. And that's a loss of over $18,000. What is going to be impacted by that? I don't know who that was, Christy.
She's in her office. You know, you do have your mid-year budget coming up. I mean, I think it's something the city could absorb. It's money that we would intend to be utilizing towards the facility so the fact that the facility is not open yet, you know, lessens the urgency a little bit but it certainly monies that Mr. Barnes would plan to be utilizing and putting towards the building but the same is true of the council's consideration in January of REC's proposal And so we're now.
delayed with that as well.
And you know we've, we had a previous discussion and I think we had to take a step back because I think this was the concern is where are we with the original tenant agreement right? Which is why we met in good faith, staff met with, in good faith with the tenant. We found a compromise. Staff is adjusting that compromise for six months. This sets them in play And then also opens the opportunity to revisit the other partner because they have to be in sync.
And that's what I said at the last meeting, we want a win-win on both sides. At the end of the day, we want cohesion, we want collaboration, we want coexistence because there is history and there is science and all of it these are important things for the community right? So it's the past, acknowledging our past but also looking at our future. And I think when you fuse those together what a wonderful partnership that could look like right? When you actually honor the heritage of what built the city but also in the same token you look at hey the future has a whole different footprint so we just have to...I think we're at a point where the staff has done what they need to do. We made this amendment And I think we wanna move forward because we've given the flexibility now for them to start their six months based on the movement of the things that have to be put in storage, and then the negotiation and the reopening of the conversation with the other part tenant.
Potential tenant right? Yes. And I think now we've alleviated a lot of the council's concerns because one, the contract that we had before wasn't in play anymore They were going to have to pay February 1st, and that wasn't going to happen. So now I think we're giving flexibility enough to staff so they can work with the tenant and other partners so that we could bring everyone together on this as we initially all wanted to. We all want a win-win.
Thank you. Through this, getting this wonderful gift of this building we knew working with staff that there's a lot of work to be done and a lot of retrofit and that we were going to have to partner with Renters, tenants better to say in the building and try and work our way through deferred maintenance and the upgrades and all of that. So we knew there was going to be a longer timeline.
I probably am just impatient because I've been through this process for years now And just want to get it rolling a successful, you know, get her done kind of attitude. And so this is why I was hoping for a shorter window but if staff feels that it's workable and that's what was negotiated, I'm fine with that as well. I know it's just a special problem and a special building, and there are issues that we have to work through.
But I believe we can get there. So...
I just want to make sure I understand you're talking about a shorter window of the six months they were
asking for? Right. Yeah. We were originally talking as far as a recommendation of three or four months as opposed to six. But if staff has negotiated at six everybody is in tune with that. I'm fine with that. I am just impatient myself so but there are issues. There have been issues to work out I just hope this gets rolling as fast as possible and is a success. And that is my wish for LEAP Lab, as well. It is. I really want you to be successful.
So would anyone like to make a motion?
Make a motion to adopt with amendment regarding the language for mention.
Do we have a second?
So it'd be an authorization for the city manager to enter into a first amended and restated license agreement with DeepLab Ventura County Science Center on the use of the Union Oil Building. To include the amendments, what section is that?
3:25 – 3:4331 turns
Section 10E exhibit displays.
Yeah, and amend section 10E exhibit displays End the sentence that is fair and balanced, period. And remove and utilize as the best available peer reviewed science.
Is
there a
second?
And then continues with the next sentence.
Is there a second? Second. Discussion? Any further discussion?
No I think Marcus and his team, you've come a long way and it's kind of a blessing Everyone has a good intention in bringing something valuable to a space that has been closed and quiet for a very long time. And so that's a historical landmark, and we're looking forward to that coffee shop, and the dinosaur bones, and the incendiary, and everything else that comes with that, and future partnerships as well.
All right, Madam Clerk, could we get a roll call vote please?
Roll-call vote Passed 4–0 · 1 under review
Show transcript
and we have a passing of that.
Did someone get the mayor?
Greg order the shipping containers Overnight
I'm sorry you had to stay so late. This is an additional paper,
right? They came tonight obviously.
Jenny forgot
about Carlos. You forgot about
Carlos? And this guy's...
Bringing back Carlos. Yeah,
he's six months of no rent that just went. Start March 1st. No, when the floor is clear. When the floor is clear. In two weeks. And he doesn't need the murals and the walls cleared before it starts. Oh
my god, it's 10 o'clock.
I'm 1005. Not that I'm proud of
winning, but then I felt like they would take me as an opposer, and that's not what I mean.
And you didn't want to go down a rabbit
hole. Yeah.
Okay, good evening. We're back. Or I'm back, I'm sorry. We're
moving on to item 10-D David which is City of Santa Paula Vacancies Pursuant Report pursuant to Assembly Bill 2561 and this is a public hearing but it's not your standard public hearing. City Attorney, do you want me to read this order of the hearing first or the presentation by our
If you would read the order of the hearing, just summarize that and the allocation of time. That'd be best.
All right very good so this public hearing will proceed in the following order One, the City of Santa Paula presentation will be limited to five minutes for each bargaining unit that it represents. The City of Santa Paula may choose to represent all the bargaining units at once or to present data for each bargaining unit separately followed by each applicable employee organization presentation.
Two, employee organization presentation. Following the agency presentation each employee organization will have the opportunity to make a presentation for each of the bargaining units that the employee organization represents. For each bargaining unit the employee organization presentation will be limited to five minutes and should not contain bargaining proposals to the City Council on matters that have not been presented in bargaining. Three, governing body questions and discussion. The city of Santa Paula 3 minutes per bargaining unit. City Council may ask questions of city staff and the employee organization presenters for finalist city of Santa Paula comments, final city of Santa Paula comments will be limited to 3 minutes per bargaining unit 5 final employee organization comments, final employee organization comments will be limited to 3 minutes.
Her bargaining unit and 6 public comment This public hearing, I will let the city representative Lorena Alvarez begin. Thank you.
Good evening Mayor and members of the City Council. Tonight I will be presenting on the reporting obligations established by Assembly Bill 2561. What is Assembly Bill 2561? Assembly Bill 2561 was approved on September 22nd 2024 And it was enacted into law on January 1st, 2025. So it is a very new reporting requirement. The intent of AB 2561 is to improve transparency and accountability around staffing shortages in public agencies by requiring an annual public hearing on vacancies and recruitment efforts especially when vacancy rates of 20% or more exists in any given employee-recognized bargaining unit.
The goal of Assembly Bill 2561 is to support better hiring practices, working conditions by involving recognized employee organizations and the public in addressing vacancy issues. The specific requirements of the bill are as follows. We must hold a public hearing update on vacancies and recruitment and retention efforts annually before a budget is adopted.
We must identify any necessary changes related to policies and procedures in recruitment activities that may lead to obstacles in the hiring process, and lastly we must invite recognized employee organizations to present during the hearing for their bargaining unit if they desire to. At the City of Santa Paula, we have a total of seven employee groups. Five recognized employee bargaining groups which are your Community Services Officers Association, Mid-Management Association, Santa Paula Police Officers Association, SEIU Local 721, our Supervisory and Professional Association And two unrepresented groups that consist of our confidential employees and our executive management team. Part of the reporting requirement for AB 2561 is that we present employee vacancy rates by unit.
The slide that you see before you tonight includes vacancy rates for each of the five employee recognized groups, and the two unrepresented groups. As you can see, our CSO has in the current budget five budgeted positions. During the reporting vacancy period of January 1st 2025 through December 31st 2025 there was one vacancy in that group taking the vacancy rate to 20%.
The MMA has seven budgeted positions. It had one vacancy during the reporting period, bringing the vacancy rate to 14.3. SPPOA had 32 budgeted positions with four vacancies during the reporting period with a vacancy rate of 12.5. SEIU 44 budgeted positions for vacant positions and bringing the rate to 9.1 And our SPA unit has a total of 19 budgeted positions with one vacancy, with the vacancy rate of 5.3 and then we have our two unrepresented groups that follow. Also as part of the requirement for Assembly Bill 2561 includes a requirement to discuss the recruitment process So to maximize outreach and attract qualified applicants, the City posts its jobs across a variety of platforms.
Positions are usually advertised on sites like governmentjobs.com, LinkedIn, all of our social media platforms and industry-specific sites, for example Western City and American Public Water Works Association, PORC just to name a few. Relating to difficult-to-fill positions and management and executive level positions we also use third party recruitment firms from you know as needed Relating to recruitment and retention, last year the City undertook a comprehensive salary survey. And we are currently in Year 1 of the implementation of that. This effort was intended to reduce turnover and attract more qualified workforce. In addition to the comprehensive salary survey and the corresponding market adjustments Our retention efforts also included a number of employee engagement activities and events last year.
Enhancing a number of employee benefits through the adoption of new MOUs, which included across the board cost-of-living adjustments for all of our full time employees, increases to cafeteria allowances to help keep up with the rising costs of health premiums And we also continued to support professional development through training, conferences. Our tuition reimbursement program which also increased through the adoption of MOUs and just to name a few.
In summary, the city's total vacancy rate for all of the groups equated to 6.5 for the reporting period of January 1st through December 31st of 2025. One employee recognized unit or CSO unit did meet the 20% threshold, which would have triggered additional reporting requirements during the public hearing should a request have been received. However, the CSO did not make the requests.
A notice of public hearing was provided to all of the employee recognized groups on February 12, 2026. And we did receive a request from our SPOA President Sergeant Hoppen who is here tonight to present. At this time, we don't have any changes or recommend changes to policies and procedures And that concludes my presentation.
All right, thank you Director Alvarez. At this point now we have the employee organization presentation. My understanding is we might have either someone from the SPA or Supervisor Professional Association or the SBPOA. Do we have either one that wants to address Mr. Hoppen? Thank you very much and Ms. Mike Hoppen and you are according to this limited to five minutes. Thank you.
Sounds good. Mr. Mayor, Vice Mayor, Council Members, staff, Mr. Singer. I'm Michael Hoffman. I am currently serving as the President of the Santa Paula Police Officers Association. The concern...I think I've had a conversation with some of you. Some of you I'm still trying to get ahold of to have that same conversation. This will just echo what we've already talked about and that is the Santa Paula Police Department needs more staffing.
I saw a number up there that said that we were budgeted for 32. That's great. According to the city's general plan, uh, desired officers is 1.25 per thousand residents according to what was just given on the housing that's coming up. Uh, that's already been sold in East area one as 1.2 five officers that we haven't budgeted additional. We've been running at minimum staffing of three officers per shift for longer than I like to remember when I was hired in 2007 was the last time we were fully staffed 32. That's almost 20 years ago now that that 32 number has been sticking around According to the general plan 1.25 per 1000 as of 2017 should have been 38 officers so I think we're at a great time in the city right now.
They say that a city can be judged based on the quality of the roads, well the roads are improving which we know about from the last presentation that was here and it's good to see those positive steps being taken but one of the places we need to look at is the police department staffing. We know that there's money issues right? That again the salary survey, the transparency that happened in our last negotiations was wonderful because it allowed for...it's all on the table here we are right and we were able to get the raise that was appropriate but again One of the greatest recruiting and retention tools we have in a department is funding for those people, but it's not the only thing. Making it a great place to work, making it a great city to work for which the people that you have working for this department now love to work here.
There's a lot of us that are homegrown. There's a lot of us that absolutely love the work we do and the quality of work you get out of the officers at the department is great. Some of the best officers in the county and unfortunately Other cities get to experience that because we lose them to other cities quite frequently. We'd love to stop that, we'd love to continue with good retention and recruitment.
The city's been doing the commanders, Commander Starna, the Chief, Commander Madison they've been working very hard at recruiting people that are lateral officers and that's such a bonus because when it comes down to the money number we're not putting them through an academy. We get to absorb somebody that's already been trained paid for by somebody else And we get to take them on, field train them, put them out on the street. That's huge. That's such a savings thing.
But going back to the initial issue that we've got as the POA is... We understand the money issues. They're always gonna be there I think. We know we're never gonna be the top tier outside of some miracle occurring where we get some amazing financial boost from some type of commercial property or something that comes in, some kind of shopping that fuels some of those measures that came out on the taxing to give us more funds but It's still a money issue to get us up to the numbers we should be at. If we're talking 1.25 per thousand people, those numbers are steadily increasing with the amount of housing we're getting and currently our department is understaffed to the 32 that we're supposed to have. So even if we increase allocations for the department and were understaffed, at least we're closer or at least providing more services that we can again like I said most nights we've got three officers going out on the street.
We should be at five and that's per at least The general plans own numbers. We should be at five on the street, on the regular. I think we can speak to some of the audits that came out recently with our investigations. We want a robust investigations division. We want more people in there to do the work. But when you start pulling people in so many directions and officers in so many directions making them responsible for so many things they get very good at their job but they also get very burnt out very quick and I think part of the whole purpose of the assembly bill was to focus on some of that burnout that occurs when people are understaffed So while the amount said was, I believe you said it was like 6.7% or whatever it was for the four missing people we had, we shouldn't be at 32.
We need to be higher than that 38 would be a blessing 40 would be amazing but per the general plan's own numbers 50 should be what we're at 2040 So with that again, the POA is always open to working with the city. I love the direction we're going. I think the relationships are being built and strengthened here which is something that's been nice to see especially after some of the turmoil we've gone through recently. I think the administrators, the officers We're all on the same page. We want to make this place the best place to work in the county, and the only way we can do that is by increasing those numbers right now and then we'll figure out the rest of it with the pay. I think that will show up eventually but we need the people to make that job a little easier for the rest of the officers that are out there.
So again thank you for your time.
3:43 – 3:5024 turns
Thank You Mr. Hoppen Now we go to City Council may ask questions of city staff as well as the employee organization presenters. But is there anybody from the SPA that wants to come in?
No.
Okay, so Council, questions for staff or the presenter? Council Member Nettles?
I just have one, I guess. What possibility is there to increase the number of officers we have?
I don't think that's a question for me. I'm just asking, I don't know who it's for. It's
a question for
us. Our finance director and I would be the right place to ask that question. You know, we don't come to tonight's meeting prepared for that discussion. What I would point out Is that one of the objectives in the council's strategic plan was to call for a staffing plan? My expectation is that that's a forward-looking plan like we're you know, we know where we're at today but where should we be and With the added benefit of things like measure are and the improvements. We've seen economically for ourselves How then would the council want to prioritize how future dollars are spent? If I said to you in a year from now, you have an extra $100,000. Where do you want that parked or where do you want that to go with a million dollars? Where do you want that to go?
I expect that staffing plan to be completed this summer and that it will help with the council's feedback then to prioritize and inform the next budget cycle which will be in a year from now. So I know I'm not answering your question directly but that's kind of the expectations we have. And then Christy, I don't know if you want to add anything?
No, I didn't even know if I could add anything because I know it's not agendized so I don' know that we like I can Expand on that conversation in relation to this topic.
I mean, I'm not asking for a specific account it's going to come from. I'm just wondering like what it looks like right?
You can ask general questions about recruitment.
What I will share is that we hope by the beginning of next fiscal year to have all the vacancy filled Sorry, there's currently four for the police department? So we currently have three. We do have a police officer that recently started that was part of those four. Just a reminder this is a report based on 2025 numbers We have a police officer who is actually starting later this month, March 23rd I believe.
We have two officers that are currently undergoing background. did unfund three sergeant positions as part of the fiscal 25-26 budget. Those positions are coming back July 1st, so from an HR standpoint we will be beginning promotional opportunities in the next month or so to be hopefully ready to fill those positions when the funding comes back after July 1st.
How many positions was that for promotions? So we have two sergeant positions that are coming back July 1st that were unfunded. There were a total of three that were unfunded. One is remaining unfunded for 26-27, and then we have some senior vacancies that we're currently under filling with the police officers that we're bringing in in anticipation that when we open up that promotional process they'll move up.
And so just to be clear With the offers we have out, there's two that are in background. We're at full staffing to our budget.
Which is the 32?
It would be 31 for this year.
No, we unfunded three positions this year and actually even though they are unfunded, three sergeant positions, two of them are still getting filled As acting sergeants, so that's another
I'm not talking about the positions. I'm talking about the total bodies versus the budget.
The 32 was the original and then less three of that we froze and then two will come back next year.
Yeah those are
the two sergeant positions
but we have made offer letters to new officers
As from an HR standpoint, we count the people that are undergoing backgrounds as having filled a position until they don't pass background. So from an HR standpoint I don't have any additional vacancies right now that I could recruit for. We are going to begin a promotional process in the next month or so in anticipation Of the two sergeant positions that we are getting back that were unfunded during this fiscal year. July 1st? Yes, those are not part of the 32. That will bring the total to...
No, that is part of the 32. That's what I'm trying to say. 32 was the original number. We froze three positions. Even though we froze three positions, two of them are still being filled as acting positions because we could not go with just three sergeants even though we budgeted that way. We're still filling them That's something that should have been brought into the council staff report later today. But like Lorena said, we are at full capacity for the budgeted positions right now. As a matter of fact as part of the council report that is coming next, we were going to ask you to overhire for one more position. So
how many people? What I'm trying to understand is how many officers do we have? I get there's ranks and all of that. I just want to understand how much staff we have working as officers, no matter what level they're at.
So here's the simplest way that I can phrase that because it's so complicated with different explanations. There's 32 sworn officer positions. Three were unfunded so you have 29 of those you have recruitments or offers that haven't been put up right and we are fully at that max.
3:50 – 3:5724 turns
Right?
Am I
wrong in that? Well, I think with those two offers we're at 31. But you might be right.
I'm just trying to understand how far off we are even from just getting to this 32, not even talking about the numbers that were presented right now and where we should be.
We're quite close.
I am just trying to understand how much work has to be done because I know that will come to us to decide like the city manager said what if we have another magical million dollars? Right so then We get to decide where we want to put that. I want to have an understanding of where we currently stand because I don't think it's a secret, I'm a big supporter of the police department so and I also live here and I want to make sure we're all safe but I just want an understanding of how far off we are even just to the 32.
So you all know me, and you know that I speak with confidence on things that I'm pretty positive about. But I also like my job so I don't want to
question my boss. You're going to have your presentation... That's the only reason I'm asking. I just want to have an understanding of where we are and how far off we are.
We can review that and get you guys a report on it. My question really
again would be to understand in that 32, are those two or three unfunded We're going to have to hire out.
Officially even though we froze three sergeant positions two of them are being filled as acting at this time So
but they're not necessarily being hired as sergeants. They were being hired in as different
positions,
which will enable perhaps some Promotions to bump up and be within that same count. That's kind of what I wanted to understand Is that making sense? Yes and yes. We can have a further discussion on this later without beating it up But I just Generally one of that. I thought you if you're okay with if you say yes to that, I'm good
All right Thank You chief Aguilar are you inching your way to the microphone? You have a comment or response
for your time mayor and council so I know when we talk about we have those allocated for the 32 keep in mind that even if we have Currently we have two people on the field training program, right? We're assuming that we want them to be successful and we hope that happens. But we have had those situations where we aren't successful. It's the same with the background. We have two in background. We just lost two other ones out of background so although we can say oh we have the 32 spoken for It's very tough to get someone to do this job. We're not going to compromise standards, so we can put all these people in the background and some are making it, some aren't. Some are on field training and we hope that they finish field training but the reality is this is a very difficult job for anybody to come onto.
It's very hard to find people that want to do this job. So we have flux of trainees, they finish training or they don't and we have a flux of people in background who You can't make it through background. And so, it's a constant challenge and we're just trying to stay up at the top but it has been in the last few months very challenging with people dropping out of backgrounds. It's time and we want to get as many people on the street as we can off of field training. So, it's a continuous process and as we get senior officers to promote to sergeant, it will create other vacancies for our seniors and then we fill our senior positions and the theory is We're not going to be able to do that. So I'm just wondering if you have any remaining positions we have available.
Thank you, chief vice mayor.
Maybe this is something because it seems like it's of great interest to Council that we could get either at a minimum when you do your reports, maybe you could report on where we're at and in the given quarter try well, however often were doing in a year. Maybe you can Our update because of the other thing that I recently learned was in order for people to promote up, they have to be part of the department for two years even if they have an outside experience. And so I know that's part of the reason why you've been trying to make sure that we hire more officers so that there's...we're starting to build a pipeline for people who can promote.
Yes thank you Vice Mayor. We'd be happy to give the updates on how our staffing is when I come back with my report on March 18th.
Other comments? I have one quick comment and that is, thank you Chief very much. You know I've had quite a history with this police department as well and I've seen the ebbs and flows, the feasts and famine of having full staffing to struggling to get people to work. And of course you know population back then was lower and so was our officer staffing but now as the population is increasing I don't think we're growing in a police department staffing as much as we should have Now if you go to a fire department, I'm not going to bring up your chief but you know fire department they have standards when they go to the fire. There's requirements of how many firemen have to be there who can go in who can man the truck? You know how many go into a fire all that stuff and I'd really like to see if maybe sometime in the future We're in the middle of a budget cycle, but certainly by the next budget cycle to come up with what is a standard if there is such for police departments as far as you know.
There is like Sergeant Hoppins said a certain percentage of officers per officer or And I think we really need to explore them, find out where we're supposed to be and try to reach that. And people ask me often well we got this measure R measure T but those funds can't be utilized to fund full time positions or so I understand. So again there should be other ways to figure out how we're going to increase the officer staffing and I think that's a item for discussion for the future and I don't know if that can be at least started this year but certainly the next budget cycle is next July.
And I would like just to make a clarifying statement. Sure. Measure T funds support numerous police positions. Okay. In fact, you know over 50% of measure T goes into the Police Department.
For salaries?
For salary.
Okay then I'm mistaken thank you. Right. Okay, well that's good. But you know and we got to remember what the intent measure R was so people can't expect now To fund I mean, I don't think that was the intent
of measure
3:57 – 4:1215 turns
All right, but those are just my comments so is there any more comments from council? Okay So the next item here is that the city gets final Final City of Santa Paula comments will be limited three minutes per bargaining unit Nothing for
the city.
Okay, and then next is five final organization final employee organization comments final employee organization Comments will be in limited three minutes mr.. Hoppin you want to make any final comments
Just again thank you for your time I'm glad you guys are taking it seriously on the staffing levels Again if I could have my dream team of a roster it would be let's get us to 40 I think the amount of work that the staff does currently is beyond. They're amazing. They produce great products. My shift, I like to call it the closeout shift. We make sure if we start a case, we finish it that shift or at least before we go home at the end of the day so you got great officers. I think the more we can get in here, the better and the better it will be for the city and again thank you for your time. Thank you for taking it under serious consideration on increasing that staff level.
And finally, public comment regarding this Assembly Bill 2561 hearing will be limited to two minutes per person. If there's anybody that would like to speak, two minutes?
Okay.
Roll-call vote Moved by Jenny Crosswhite · Seconded by Pedro Chavez
Show transcript
And I begrudgingly... It is 1030, so if we are going to take our last item We will need to have a motion to it, which I do not want to keep going. But given that Ms. Ramirez has stayed here this long, I will move that we continue the meeting past 1030.
It's been moved by Vice Mayor Croswick, seconded by Councilmember Chavez to extend the meeting past 1030. All in favor?
Aye.
Anyone opposed? No. Okay thank you very much Mr. Ramirez. We are now on item 10E, the Mid-Year Fiscal Report 2526. Thank you.
Good evening, Mayor and Council. Thank you for having me and thank you for not tabling me. I promise this will be quick because this is probably one of the most on-track quarters that we've had in quite a few years. On that note, I'll begin my presentation with an overview of the revenue categories. You'll note overall we're at Short 55% of our actuals compared to our revenues. However, a significant portion of that is because the transfers from other funds do not get recognized until the end of the year so that's a $2.2 million shortfall.
Overall, the rest of the categories are pretty on track. There's some that come in later on throughout the year and we have had good news with our property tax in lieu of motor vehicle license fees coming in higher than expected But that is the one bright spot, and I'll give you one not-so-bright spot at the end of the presentation. So starting off with our charges for services, we are again as I mentioned pretty on track. You'll see this for both charges for services and licensing permits. I have to give a huge kudos to the Community Economic Development Department and Director Mason's team because they put in so much work at the start of this year to calculate exactly how many homes were expected to come in at what amount of revenues we were expected to get, and we've been doing check-ins throughout the year to see if it's materializing as expected and if it's expected to materialize for the rest of the year.
Thankfully we are on track with our projections, which is not something that we've been able to say for the past few years. So a big round of applause to James and his team. As I mentioned, the same goes for licenses and permits. You'll see most of those hovering around the 60% mark with the lowest one for energy permits, a much smaller figure compared to the 1.7 million.
Intergovernmental revenues is on track We have fines and penalties pretty on track. There's obviously a delay in receiving some of those payments that the folks go out and issue. Franchise fees are, again, on track. It looks like commercial refuge haulers is much higher than anticipated. It's because as you know we have the Solid waste funds that gets transferred in to make up for the negative in that fund due to the revenue coming into the general fund. We have our investments and rents pretty on track at nearly 50% with two quarters being reported, so again It's an easy peasy report because everything is looking as it's supposed to.
Other taxes are on track, we did decrease that transient occupancy tax budgeted amount due to decreased activity. Right now it's at 25% of the budget however we are expecting for the hotels to catch up on their payments. We also have had a short staffing in receivables department but they are getting back to that staffing by the end of this month so they'll start bothering those folks again. For property related taxes we are on track for secured, we do have an expectation that the money that would be coming in related to RDA which is now coming to the city it's been released or dissolved excuse me, the RDA has been dissolved.
We anticipate that we'll have more on April, but we're going to wait a bit to make sure that the realization the expectation that's that we have is realized at that time. However, the money that we know for sure is coming in higher is the property tax in lieu of MBLF as I said earlier were recommending $139,000 increase. I always say this. I have this little chart on the side and I hope folks can see it because you'll see that last year we had a 5.8 5.8% increase year over year, so we budgeted 5. 8%, and that came in at 9%. You'll see the increases really fluctuate one years 11%, another year is 4%, so We are so incredibly grateful that that number continues to increase but we're just a little bit more cautious So you tend to see a revision to this line item year-over-year in the positive thankfully
Harvest
yes Oh, excuse that. That's an old one. So then we have sales tax for the general fund revenue and Measure T. We don't have Measure R contracted yet but we hope to have this same data moving forward for Measure R. But Measure R and Measure T in theory are very similar in the same way. Unless someone is paying one and not the other, on accident or in error. So we have a budget of $3.25 million for the sales tax for general funds. Our consultants are a little bit more conservative with 3.185. I'm comfortable with 3.25 because we always come in a little higher than what they project.
So until I start seeing that that is not realized, I am not going to make a recommendation to change that. Unfortunately, I wrote this staff report last week before I had the final true up of the month. And that true update come in about $20,000 shorter than what was expected. So there's a shortfall of about 24,000 right now I'm hoping that the next two quarters make up for that difference however as the city manager can attest to we didn't get the best news on the last sales tax call so like our consultants we are just a little bit more cautious this is the bad news not necessarily bad news just cautious news that i'm giving So we're going to keep a very close eye on this.
But as you can see, the first two months of the three-month period is an advance based on prior year so we don't know until the third month whether or not that quarter is reflective of what we had hoped for. The same goes for Measure T sales tax. We budgeted that at 4.5 million and Measure R, and our consultants are still expecting 4.531 million and this quarter actually came in 10,000 higher so I think Measure T and Measure R are on track to meet their budgeted projections. Thank you so much.
This is what happens when you keep a finance director past 1030. So then moving on to the expense line item changes that we're hoping to have council support tonight, the first was that reallocation of staffing savings to account for the overhire of a position that is no longer going to be realized so we went ahead and crossed that out The next is a $60,000 increase in legal fees related to the financial and regulatory overview of the Athens franchise fees.
Lastly for this slide is $40,000 related to the recent mobile home rent review. In this case, the budget is for the mobile home fund but the general fund would need to cover that at the end of the year as you know that fund continues to be in the red every year. We also have some miscellaneous increased costs to the Parks and Recs Department. And $40,000 for the Fleet Division we had planned to come back to Council tonight with the...
So it's a $40k budget to the Fleet Division but that gets paid through other funds and other line items in the General Fund. Before doing so, I'm actually going to include in the third quarter because I want to make sure that these increased expenses are in line with the percentage projections. So that we're accurately reflecting those expenses where they were and I wasn't able to do that with the fleet supervisor. So this will come back, that portion will come back in the third quarter.
PBIT has also approved funding for additional City Corps staff time and supplies. So we're asking for $21,805 for both revenues and expenses. These are all the changes to the general fund that are being recommended. It would net a positive fiscal impact to the general fund by $58,289 of which $40,000 would be needed to cover that mobile home fund so we're right on track to again have a balanced budget on year-by-year cases There is one handout that I've provided to the City Clerk, which includes the salary charts to reflect the minimum wage increase that was effective for the first full pay period in January as well as the change in the City Corps 2 position that was presented earlier this evening.
I also added the non-city engineer to the Public Works and Assistant Public Works Department, which should have been included. It was just an oversight last time. The City Corps Trainee 2 will be 5% above the City Corps Trainee 1 as Lorena said. And the same goes for rec leaders. The only difference will be rec leaders have a five step increase and City Corps trainees two, rec leaders two, City Corps trainees two will not have that. 5% step increase.
In other funds, we have $160,000 that is needed to cover maintenance expenses at East Area 1. We have a fund for this. We steadily get $80,000 or more through the special tax for the CFD and that has accumulated so we're very comfortable that the fund will have sufficient money to cover these needs And as you know with the changes that came to the developer agreement, you'll also be getting in a few years the additional $250,000 per year. I might have that number wrong.
We have $40,000 in the mobile rent which we mentioned earlier. The county has granted an additional $25,000 for the senior nutrition program so we're asking for an increase in both revenues and expenses in Fund 405 And there has been a settlement agreement in the mall soccer versus the city of Santa Paula, a case with a payment of 162,500 needed out of the sewer fund.
Lastly, we use historical data to figure out how much we're going to need to pay in groundwater replenishment charges. That's basically the amount that we pay to the United Water Conservation Districts. We had budgeted $875,000 and the way that we're trending, we're looking to be about $25,000 short on that. However, because there's new homes coming online we're asking for an additional $100,000 just to be safe to have a total budget of $975,000. All of these funds or all of these changes that are being recommended will utilize existing fund balance and there will be no fiscal impact to the area on Aging agency fund.
That's a mouthful because there will be revenue and expense balancing that is my presentation I don't know what time it is but I do hope it was quick for you if you have any questions on here
thank you very much questions go ahead councilmember Cornell make a motion
all right I'll make it quick Have we received the rebate from VRSD? No. So that has not been accounted for yet, so and that's a sizable amount that you'd make the next report a little more comfortable I think. Yes. The other is I appreciate your expertise and knowledge regarding water for your past experience with United Water because then I think you Have a handle on the actual cost of the water and making those estimates for us. And so I just wanted to comment that I appreciate that because that's, I think we all feel that we're overcharged for that but that's a whole other issue.
It's usually it's if we were paying legal fees somewhere that's all in that mix. So but anyway thank you.
4:12 – 4:1913 turns
Other questions for Director Ramirez?
Thank you for all you do, and we're looking forward to the next report. Hopefully there's some positive news coming. So with that said I make a motion to approve the budget recommendations and personnel changes noted in the fiscal impact section and approve the implementation of the minimum wage increase and subsequent increase to positions related as noted in the adopted budget.
I'll second.
Roll-call vote Passed Moved by Pedro Chavez · Seconded by Jenny Crosswhite
Show transcript
Mr. Mayor just to point out on the future agendas we're looking to kind of keep the next meeting on the lighter side there won't be any study sessions But the April 1st meeting will be a little fuller. The council's Cannabis Standing Committee is recommending discussion with the full council which I won't go into detail on, but I anticipate that we'll elicit a large turnout. So we may look to do a special meeting sometime in early April I'll of course have Lori reach out to all of you about possibilities.
I won't know until we get a little closer, maybe a few weeks from now as to how heavy the agenda looks. If April 1st's agenda doesn't look too light, we'll just leave it on for the evening but I just wanted to point that out.
And depending on the progress of that it might even necessitate a study session?
I would not call it a study session. I would say, you know, probably more of community workshop. Okay. Yeah shop. There you go
All right, very good So if we could go through council reports real quick, let's start with councilmember Nellis.
I Have none because I've been sick.
Okay, very good councilman Charles if you have anything Very good comes from over Cornell
Thank you, just four quick items that I've attended over this past period. I did attend the RSD, Interior Regional Sanitation District meeting on February 19th. February 23rd, I attended the mass for Anthony Tony Diaz, well-attended, someone who is a well known and lived I lived a very long life in Santa Paula. February 26, attended the local business roundtable hosted by city and chamber and on March 2nd, I read Dr. Seuss books to three classrooms at Graysteel.
Thank you. Very good. Vice Mayor Croswell?
All right not that anyone is still watching our meeting at this point but the at the Ventura County Regional Energy Alliance meeting we had presentations from the Clean Power Alliance and 3C REN, which is the Tri-Counties Regional Energy Alliance I believe. So Clean Power Alliance gave presentations on their multifamily programming. So one is to help install EV chargers, electric vehicle chargers. One is for energy efficiency at multifamily properties and another is for multifamily. Energy cooling program. So if you know anyone who owns a multifamily property and is interested in installing either electric vehicle chargers or doing energy efficient cooling.
You can either let me know and I can help get you connected with the clean power lines to see The 3C-REN was talking about their energy efficiency programs. They have a multifamily that they do in conjunction with the Clean Power Alliance, but then there's also residential single family home funding available and the grants for most homes is $750 for a market rate home but for what they call their equity customers those homes are eligible for up to $1,500 In rebates towards heat pumps, water heaters, things of that nature.
And then I will hold off on the Clean Power Alliance Executive Committee because we have a regular meeting tomorrow so I will report out. That was just going over the agenda. I'll report out at the next meeting if there's anything you all should know about and then just a reminder that the Southern California Association of Governments student scholarship Application is due March 20th. If you know any students who have a commitment to community planning, regional planning, urban planning Civil engineering, political science, public administration, sustainable development or other related fields. They might be eligible for a $4000 scholarship through SCAG and we did have a student from Santa Paula who received one last year so if you know of anyone who is going to be going off to college and interested in one of those fields please pass that information along and then I will hold the other two items for the next meeting.
Thank you, Vice Mayor. I have a few things on the February 19th. I attended the City Recognition Awards where we recognize our city employees with 5, 10, 15 up to 30 years of service with the city. There was a Chamber Mixer at the Ag Museum which is well attended on the 19th myself and Council Member Chavez attended the Canada Standing Committee meeting as City Manager said it's going to come back for full council discussion in the near future there was a combined Santa Paula City Council and Unified School District meeting this past Tuesday. Was it Tuesday? Monday on the 2nd. And then several of us attended the groundbreaking on Tuesday, which was on the east side of Santa Paula Creek. They anticipate the opening that bridge hopefully in the spring of 2027.
And I attended a Neighborhood Watch meeting last night in The Oaks and some of the folks were here this evening We would like, as I mentioned at the beginning of this meeting, we lost two well-known and prominent residents of Santa Paula. One of them was Anthony Tony Diaz's family who was a long time family here in town. They owned so many ideas and, of course, the children have gone off to do good things as well. The other person we lost was Raymond Ray Frutos. All the kids knew him as Mr. Ray. A lot of people know him because he is a veteran. He has been a veteran in foreign wars with Veteran Foreign Wars post 2043 and also Vietnam veteran BFW quartermaster and received numerous awards from recognition over the years. And so we lost both of those fine men here recently, so we're going to adjourn this meeting in honor and memory of Anthony Tony Diaz and Raymond Ray, Mr.
Ray Frutos. And with that were adjourned at 1053.