BodyCity Council
MeetingRegular Meeting
Date📅 May 5, 2026

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0:00 – 0:0810 turns

GuestCornejoProposed · by introduction0:10

All right.

UnidentifiedUnidentified speaker 1Proposed0:12

Whoa.

GuestCornejoProposed · by introduction0:14

I'm echoing. Let me try that again. Nope, I'm still echoing I'm echoing really bad. I think it's the second TV. Testing. Okay, well that'll at least get us started so let's try this again. Welcome everyone to this regular City Council meeting for Tuesday May 5th 2026 and Let's see. Si alguien se necesita interpretación se puede venir aquí enfrente And also I would just like to remind everyone if you do have any kind of personal communication device that makes noise, watch, phone, iPad. Any of those things please check them to make sure they're in a non-audible mode just to diminish interruptions during the meeting and with that We are our meeting is called to order and I will ask a deacon alkaline if he would come in, please lead us in the invocation.

And all those who are comfortable doing so

not transcribed≈9s of audible speech the AI couldn’t make out▸ listen
not transcribed≈15s of audible speech the AI couldn’t make out▸ listen
Pledge of Allegianceceremonial · click to expand
GuestCornejoProposed · by introduction1:51

please rise.

UnidentifiedUnidentified speaker 2Proposed1:57

Let us pray Heavenly Creator, we are gathered here to thank God and to humbly ask for your continued blessing our community during this holy season. A time of reflection and renewal. Guide us with your wisdom and the grace given by the Holy Spirit so that we may be unified in our desires and plans for the betterment of our community. We thank you as we celebrate our country's 250th anniversary That struggle was based on the idea of life, liberty and the pursuit of happiness.

Those values continue to be valid. The founders also recognized the difference among us but now we pray that all these differences are respected leading to solutions that benefit all. We recognize that many of our problems abroad ask for our blessing and for the safety of the men and women in uniform, and their safe return to their families. Help us to share our blessing with those in need.

Help us to see the Lord in the poor and the marginalized, and to respond

UnidentifiedUnidentified speaker 2Proposed3:21

with love and kindness. And we remind ourselves that we must never Real worry of doing what is right. Amen.

GuestCornejoProposed · by introduction3:37

Council Member Chavez, would you please lead us in the flag

UnidentifiedUnidentified speaker 3Proposed3:39

salute? I pledge

GuestCornejoProposed · by introduction3:44

allegiance to the flag of the United States of America and to the republic for which it stands one nation under God indivisible with liberty and justice for all. All right. Madam Clerk, would you please do the roll call?

Roll call — called by Unidentified speaker 2
Show transcript
Council Member Chavez? Present. Council Member Cornejo? Here. Council Member Ornelas? Here. Vice Mayor Crosswhite? Here. And Mayor Warris is absent
UnidentifiedUnidentified speaker 1Proposed4:21

this evening.

GuestCornejoProposed · by introduction4:24

That brings us to our public comment period. Members of the

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GuestCornejoProposed · by introduction4:27

public are able to comment on any item that is not appearing on the agenda But that is within the subject matter jurisdiction of the City Council. And I have received at this point three general public speaker cards, if anyone else was wanting to turn one in there are blue cards on the little table by the door and those get turned into the clerk. So our first one is from Angel Garza?

CommentAngel GarzaProposedself-stated4:59

Good evening, Vice Mayor, Council Members. My name is Angel Garza and I'm a board member of the Homeowners Association that we formed for the mobile home park that's located behind DMV, formerly known as 400 Mobile States now known as Rivers Edge. And I'm here just because I wanted to bring something to the council's attention. There's a bit of a concern because there's been some conflicting information that some of us have received about whether some Flyers will be sent out or not to mobile homeowners for the second workshop that the city scheduled, or to get the residents input on whether like any potential updates to a future ordinance update.

And so I just wanted to ask the City Council if they could look into it and make sure that they do get sent out because that's only one of the only ways to confirm that everyone gets informed and noticed about the workshop. At previous one, there was already a first one we managed to get people from all the parks to attend and I believe there was another board member who spoke to a gentleman from one of the parks who said that they got the notice, I believe on Saturday and the workshop was on Sunday. And with one day notice he still made the effort to attend but that wouldn't be possible if you hadn't received it in the mail. So that's why I'm just asking the council if they could make sure that those flyers do get sent out to all the mobile homeowners in the city.

GuestCornejoProposed · by introduction6:30

Thank you and I know our Economic Development Community and Economic Development Director is here so I don't know if maybe the two of you could at least connect?

UnidentifiedCity ClerkProposed · by role6:59

Good evening. Last year it was probably in the summer or fall, several of us came here urging the City of Santa Paula to adopt a resolution in support immigrant community and an ad hoc committee was set up. And you, Ms. Jenny Crosswhite were on that and so was Gabby Ornelas. I'm here tonight just to thank you. We were ecstatic this morning at our Cafecito meeting when we read that sorry, I just had cataract surgery so it's hard for me to read That there's resolution number 7612 condemning the unjust and discriminatory immigration enforcement practices. And affirming the city's commitment to the safety, dignity and rights of all residents. Thank you to Gloria Pata for writing this up. Thank you so much! It's really wonderful that we finally have this and we've joined our sister cities across California.

Thank you.

GuestCornejoProposed · by introduction8:02

And our third

public comment is from, oh my. Is it Santiago? Paul? Sangston. It's Paul Sangston. Is this a general public comment? Yes. It your time, thank you.

0:08 – 0:1513 turns

UnidentifiedCity ClerkProposed · by role8:28

Hi Council, Vice Mayor. I'm the owner of the Hardison House which is on Ojai Road it's a historic house from 1883 and we've been doing some film shoots at the location and we're always respectful of the neighbors we always stay within the care few times and recently we were more aware of the payment process of the ordinance with the city That payments would be required for Which is which is all valid. It's just some of the scale of the payments like some of the crews that we have are Very small like it's like student projects or five ten people Sometimes it's not more than like 15 people but I was wondering if this the council could review some other the payment fees and having to have a business license for, I know those things are administrative.

It will deter some of the smaller film shoots from being able to come to Santa Paula and when people come to Santa Paula they're amazed They've left the city, some people say they're coming up from Los Angeles. They've never been to Santa Paula so I'm all for trying to make Santa Paula the history of Santa Paula and restoring that house and the barn. It's a long process but we're getting closer and closer to making it as good as possible where it used to be restored.

So if it could be reviewed, if we could put some comments from emails to what I think would make it a little bit easier for people to film there and just become a team. Film shoots do come to Santa Paula more and they work within the rules of the city and most of the shoots we're doing are always contained inside the property so not on the street. Thank you so much.

GuestCornejoProposed · by introduction10:28

Can we make sure that we have his information so we can follow up and make sure that we understand the dynamics? Do you have it already?

UnidentifiedUnidentified speaker 4Proposed10:33

Greg, I do.

GuestCornejoProposed · by introduction10:34

OK. All right. Thank you. So that finishes our general public comment and we will move on to our first presentation which is Older Americans Month Proclamation. And let's see before I read this so y'all don't have to stand up there while I read it, I will read the mayor's proclamation And then after that, I will invite Director Barnes and the Senior Advisory Committee to come on up. But I'll read this first so you don't have to stand up there while I read it.

Older Americans Month 2026. Whereas the City of Santa Paula includes a growing number of older Americans who contribute their time, wisdom and experience to our community. And whereas communities benefit when people of all ages abilities and backgrounds have the opportunity to participate and live independently. And whereas the City of Santa Paula recognizes the need to create a community that offers services and supports older adults and supports older adults may need to make choices about how they age. And whereas the City of Santa Paula can work to build an even better community for our older residents by not limiting our thinking about age, exploring and combating stereotypes, emphasizing the many positive aspects of aging, inspiring older adults to push past traditional boundaries, and embracing our communities diversity Further, I urge all residents to recognize older adults and those who support them as essential contributors to the vitality, resilience and strength of our community.

And reaffirm our commitment to building a community where everyone can age with dignity, respect and opportunity. Now therefore, I Carlos Juarez on behalf of Carlos Juarez City of Santa Paula On behalf of the City Council and all residents, do I proclaim May 2026 as Older Americans Month in the city of Santa Paula. Director Barnes and the Senior Advisory Commission.

UnidentifiedUnidentified speaker 5Proposed12:54

I just want to say thank you all for your support. We've been working very very hard To try to bring our seniors together and because of your support, we've been more and more successful. And we hope to continue with this relationship and make it stronger as we go. So thank you.

UnidentifiedUnidentified speaker 6Proposed13:18

Good evening. So I'm a recent senior and have just joined the Senior Center, and I find it wonderful. I find it wonderful. I'm taking advantage of as many classes that are offered. So thank you. And I hope we continue and we have new ideas and more seniors that come. So thank you so much.

GuestCornejoProposed · by introduction13:46

Thank you.

UnidentifiedUnidentified speaker 7Proposed13:47

So thank you. This is Pam Marshall, our vice chair and Cynthia Reyes-Cruz who's a committee member as well and I just want to make it quick plug in recognition you're going to hear presentation next about the master plan for aging so we just Did that strategically in May, since it's Older Americans Month. But also just want to let the community know that the seniors are having their annual wellness fair tomorrow from 10 a.m. to 1 30 p.m.. At the Community Center we have vendors and food and I've asked already who should catering it tomorrow?

Spencer McKenzie is catering it tomorrow for the seniors, and it's all at no cost. So just want to let the community know something we do annually to kind of recognize and celebrate Older Americans Month. So thank you to council for their proclamation and for recognizing them.

GuestCornejoProposed · by introduction14:38

And if there's anyone watching at home that says oh I want to come down for the senior lunch what time does the lunch begin?

UnidentifiedUnidentified speaker 7Proposed14:44

10 a.m., so 10 a m at the Community Center will actually be in the back at the Cultural Arts building but they can just go to the Community Center and back of the property. Thank you

GuestCornejoProposed · by introduction14:55

All right, shall we all go on down and we'll present the proclamation unless there's anything else anyone would like to say?

UnidentifiedUnidentified speaker 7Proposed15:02

No. And I also just want to let you know our staff is here too supporting them so they're going to join us in the picture if that's okay.

UnidentifiedCity ClerkProposed · by role15:08

Yeah perfect.

0:15 – 0:2111 turns

UnidentifiedUnidentified speaker 8Proposed15:42

Thank you.

UnidentifiedCity ClerkProposed · by role16:06

Thank you, Vice Mayor. I just want to reach out and acknowledge the senior community in Santa Paula as well as the resident oldest and senior member of our council having just turned 70 this last year so We have I live in a senior community and a lot of my neighbors participate in the activities that are offered by our parks and rec department in our senior center. So there's it's really important, and it really keeps our community very alive and forward thinking To see where we're going and also to make sure that our seniors are looked after. So I really appreciate staff and all the work that you do to make it a wonderful, the senior center, a wonderful place for our seniors. Thank you.

GuestCornejoProposed · by introduction17:05

Council

UnidentifiedUnidentified speaker 3Proposed17:05

Member

GuestCornejoProposed · by introduction17:06

Chavez

UnidentifiedUnidentified speaker 3Proposed17:06

May we be so lucky to be active seniors. Our seniors are our elders, and I just want to say thank you for being positive role models because we all hope to be able to be active seniors one day and be able to reflect in life. Deal with isolation and have been active and being connected is so important for a vibrant community. So thank you to everyone involved, Director Barnes, staff, the community members, and all those support services that go around ensuring that our seniors are just starting in their next chapter of their lives.

UnidentifiedUnidentified speaker 9Proposed17:47

I'll just echo that and say, um, I've been to some of those events in the past. And it was great to see people that I recognized growing up here in town that were there having lunch or helping set up or just talking amongst themselves and how nice it was to see Some people that hadn't seen each other like, oh my god hi how are you? I'm sure that's still happening.

Like Council Member Chavez said, I hope to be an active senior like you all and be a part of something this fun and involved as what we have here in Santa Paula so thank you all for what you do.

GuestCornejoProposed · by introduction18:30

Well i just want to again thank our Parks and Rec staff especially those who work with the Senior Center For all the ways that you continue to support our seniors. Thank you to all of the seniors that are involved, feel free to invite a friend right? The more the merrier and to those who serve who are seniors who serve on our Senior Advisory Committee thank you for your service.

UnidentifiedUnidentified speaker 3Proposed18:54

Madam Mayor just as a point of inquiry is there still vacancy on the Senior Advisory Committee? No. Great thanks.

GuestCornejoProposed · by introduction19:07

All right. So that brings us to our Senior Santa Paula Master Plan for Aging update. Director Barnes, I'll pass it to you.

UnidentifiedUnidentified speaker 7Proposed19:18

Thank you, Vice Mayor, Council. I'm going to be brief. Michael Schouten, our Administrative Analyst 2 will be making the presentation this evening to you. He's really been the driving force to keep us on task and make sure that this plan is not just sitting on a shelf but that we're addressing it on a regular basis There are a number of recommendations. We're not going to get into every single one of them this evening, but we're going to touch on things that we have been addressing kind of give you what we wanted to do is be able to give you an annual update on where we are what progress we were making and at some point probably even come back to you Might even ask for some help because there's some advocacy items that we need during the budget cycle.

There might be some things that we need to ask to be addressed in the budget, but this evening we just wanted to kind of give you an update and so that's why we're here tonight. And as you know this is part of your two-year strategic goal Was exactly that, to not just let this sit on the shelf but to address the items and to report back to you. So we did come to you and you adopted it. We've been meeting, we formed an ad hoc committee with our advisory committee. It's gonna need to turn into a standing committee cuz this is something that isn't short term.

But we meet with them monthly, the Ad Hoc Committee members along with staff and also other departments. Mr. Mason has met with us too. to kind of address housing issues and you're going to hear more about that this evening. But with that, and I would like too if I just could, you know Michael's been really the driving force at the staff, the lead staff on this but it is a team effort and I want to thank him publicly for that effort but I also want to think early on in this process as you know before it became an adopted master plan and early on Dr. Maria Munguia and Mr. Ray Wellman were really the champions for it early on when the county was working through their process and helped us kind of get moving in that direction, and then we kind of took it and ran with it.

So I just wanted to publicly thank them for their advocacy early on in the work that they did but that's why we're here this evening to share this with you so I'd like to invite Michael up if I could and he will take you through the presentation.

0:21 – 0:301 turns

UnidentifiedUnidentified speaker 10Proposed21:35

Good evening Vice Mayor, members of council and members of the public. Just real quickly just taking a step back why a master plan for aging? So the percentage of older adults in Santa Paula is actually expected to grow to 21.7 by 2050 that's about one in four people in Santa Paula will be an older adult. Master plans for aging provide frameworks for coordinated services using evidence-based data to better address diverse needs for our older adults and their caregivers in the community As the population of older adults in this city continues to grow, so too does the demand for applicable elder services and city-specific supports.

This is a real just brief snapshot of everything that was laid out in the master plan for aging. There were five bold goals. Those five bold goals were housing for all ages and stages what we commonly refer to as housing, health reimagined which we refer to as health, inclusion and equity not isolation which we commonly refer to as engagement Four, caregiving that works. We call caregiving and five, affording aging which we call finance. There are five bold goals within those five bold goals California State University Channel Islands and Dr. Ronald Burkowski and his students took the survey data, took the master plan for aging that was presented or was produced for the county and produced for the state and then ultimately produced the document which council adopted in that document there are 75 recommendations Of which in year one, we've completed 11 of them.

31 of them are in progress and 33 are pending. So that's about 56% of the recommendations that have been engaged in year one. This is kind of the layout of how we'll go through it. We'll go through all the five bold goals. We'll talk about highlights and then I'll hand it over to Greg to round us out. In housing, we had 19 recommendations Real briefly there, there's a stat that says 63% of survey respondents indicated that housing was important to them and should be prioritized in the Santa Paula Master Plan for Aging. Of those 19 recommendations two have been completed seven are in progress and ten are pending So we have ADA units and citrus flats That's a highlight five standard ADU plans which were released by the building and safety department Which streamlines new housing options And then we were actually one of the first cities to allow residential housing and commercial loans.

Health, goal two there were 16 recommendations of which one has been completed eight are in progress seven are pending and our highlights here staff work to secure a grant from the National Recreation and Parks Association and the Center for Disease Control and Prevention to implement the Arthritis Foundation's Walk With Ease program. We're on cohort three, it's been pretty successful they walk. The idea is that we know we have seniors in our community who just maybe aren't as active right and that and we can't just say all right join our walking club and tomorrow we're going to go on an hour walk alright everybody ready? Like nobody that's just not how it works so this program actually starts it gets seniors every week ten more minutes ten more minutes ten more minutes so by the end of their six weeks are at 60 minutes or an hour of walking It's amazing.

My aunt is actually in there, and she's 90-plus years old in our Walk with Youth program. We actually also established an Alzheimer's support group. That's something that we're pretty proud of. Sorry. Oh, am I too tall? You are not. You are much too tall for this. OK, how's that? Better? Better? All righty. So then we had goal three engagement. There were 19 recommendations Three have been completed. Ten are in progress, six are pending.

In engagement there was this stat that really stuck out. 45% of survey respondents felt that technology education could improve digital literacy among older adults and so we don't have a computer lab at the senior center and we don't have Troy as our IT person or one of our IT people and we don't have a million of Troy to teach everybody and teach all of our seniors. But what we did do is we continued to foster those partnerships that we engaged early on with CSUCI, so they actually produced the Master Plan for Aging in consultation with the city. But then Dr. Ron Burkowski, he's a professor at CSUCI, he actually now has his students engaging in our Master Plan for Aging. So we get 30 individuals to look at our Master Plan for Aging every single week and then they go and they break out into teams And then they address specific areas of the mask plan for aging.

Just an example of that was last Thursday actually during our seniors lunch, students from CSUCI went and they taught seniors how to use technology, avoid scams, the grandparent scam those types of things. And they'll be coming. Again and again. And so that's just one of the partnerships that we've been able to continue. BC AAA Coalition provided LGBTQ plus older adult training for staff, really eye-opening. We have older adults in our community who identify as LGBTQ plus. And so how is staff? Are we maintaining that we're cultural competent, that we're ready and that we understand that we're maintaining an environment that's welcoming and accessible to everyone?

Really great training. We'll be expanding MAC to increase intergenerational programming. MAC is our mobile activity center, so it goes out to the parks on spring break but we thought what if we just also just started adding things that seniors could do like golf put or a chess and we took it out? And then what if grandparents took their children to the park right on those spring breaks and summer breaks and those things? Intergenerational programming is the key there Goal four, caregiving. So in this goal there were 11 recommendations to have been completed three are in progress six are pending some of the highlights here are we have integrated the caregivers into the senior wellness fair so that senior wellness fair tomorrow some of the agencies will also be providing information to caregivers so not just to our seniors but also to their caregivers that attend the center with them as well.

We have ongoing support for the Santa Paula Social Service Coalition I actually met with them on Friday Their spring into summer wellness fair, which will be at the sports park. More details to bring all that up to you. We've launched a physical bulletin board connecting caregivers to seniors in our senior center so now if a caregiver is like hey I provide these services and they can put their name up there on the bulletin board and a senior's like hey I need somebody who provides those services they can take from it it's just a great way simple no cost easy way to address some of these goals within caregiving To round out, we have goal five and this is finances.

There are 48% of survey respondents expressed support for financial literacy and retirement planning workshops. Of these, there are 10 recommendations, three have been completed, three are in progress and four are pending. Some of the highlights here, we have the city council increased investment in the senior nutrition program to kind of offset some of the cuts that were happening at the state level allows the community to serve meals Monday through Friday Staff has applied for the AmeriCorps Retired and Senior Volunteer Program, RSVP. That'll allow us to really build out a volunteer program that's really focused on our older adults and the skills that they have and that they bring to the table. So whether that be mentoring one of our teens with homework if we have a retired teacher maybe is good at math or algebra can come in and help us with that.

Or simply just having somebody, an older person to go to and say like this is what's going on type thing Employing a workforce, this one here is something we've been working on. It's employing a workforce that is representative of the population we serve. Real intentful with the language really what we mean is that we're providing opportunities for older adult employment which is enabling peer-to-peer support so when you go to a youth center ideally you want people who are around your age who kind of understand you know what's going on what's the new lingo similarly seniors also Also, we found through the data while they do appreciate engagement and they love engagement with younger people. They also do really appreciate peer-to-peer support somebody who understands what it's like to be at the age that they're at right now to go through what they're going through right now.

And with that I will hand it back over to Greg. Thank you.

0:30 – 0:4415 turns

UnidentifiedUnidentified speaker 7Proposed30:11

It's too high for me. So so as you can see this is not just been sitting on a shelf. There's been some deliberate digging into it with staff and our committee members to really work towards that we have a long ways to go 75 recommendations are quite a few recommendations, not all of them are with our Scope to solve and that's why I opened with we'll need to come back to you all for help with Advocacy or some funding or kind of making those connections similar Vice mayor to what you did connecting us with the county for the Barranca project Making you aware of where we're at in our status.

We just hope that if you find an opportunity Please, you know connect the dots for us or try and help us in that way So just to kind of close You know, this slide talks about challenges and constraints in continued advocacy. We don't take the cup is half empty approach to things but we also have to be practical about our capacity and we do spend time on this but it's not enough time. We'd like to spend more but if you know as department capacity allows but you could tell there has been work going on funding Like everything, there's only so many pieces of the pie that are there. So we'll have to be strategic and present that to you on things that we think are priority and obviously have the Senior Advisory Committee weigh in on that and then bring that to you all for consideration at some point.

Coordination across departments as you know housing is not in Parks and Recreation. We work with Director Mason and his group on that As two separate departments, we're working on day-to-day so we have to just be committed to come together. And so we've scheduled future meetings and we're deliberate about that but sometimes that can be challenging when you're trying to coordinate all those things.

The continued advocacy which will bring back to you all but also in our department alone, we have three initiatives were working on right now. And so sometimes there's a little bit of fatigue when you're working on all these master plans and different initiatives. So those are things that we face, but we want to leave you with the understanding that we are working on this. It's not just sitting on the shelf and we're committed to that.

So what's next? Continuing to pilot various initiatives and will continue to work on some of the items We'll continue fostering partnerships to complete initiatives, and we'll look to develop criterions for prioritization of the remaining recommendations. We're really beyond the moon pleased that Cal State China Islands and that they're continuing to work with us. That is super invaluable. So that relationship that we formed early on is paying tenfold even now because we still have students and professor engaging with us. We are very thankful for that.

And with that, that's our presentation. We're happy to answer any questions you might have and Michael is available as well.

GuestCornejoProposed · by introduction33:18

Okay. Questions from Council? Council Member Corneo.

UnidentifiedCity ClerkProposed · by role33:27

Thank you Director Barnes. I recently become the liaison for the Senior Advisory Committee and For the council and it's I just think you do extraordinary work and I credit this department and what you're doing for seniors in. Not just taking victim status, the money is gone we can't do anything you are doing innovative things and staying on top of it. To make sure that the services are still provided because when you have a service such as meals and that sort of thing were to just drop for lack of funding. That's, that's a huge life changing event for our seniors or others benefit from these types of programs so to stay on top of that it's just a huge credit to the department to make sure that these things are maintained sustained and I that's no easy thing in this environment really appreciate the work

UnidentifiedUnidentified speaker 7Proposed34:21

thank you

GuestCornejoProposed · by introduction34:23

Right. Council Member Ornelas?

UnidentifiedUnidentified speaker 9Proposed34:27

Just, it was nice how this followed up the previous, what is it? Proclamation. Thank you to your team for everything that they've done to reach all of the things that have been completed and for all of the things that are in progress. It's great. And I'm excited to see next year and how many things get done.

UnidentifiedUnidentified speaker 7Proposed34:51

Thank you.

GuestCornejoProposed · by introduction34:53

I know that your department is already really busy. So, I'm pleasantly surprised to see that as many things have been accomplished as they are and that really is a credit to the really hard work that you're...you and your staff put in and so I really want to thank you for that and look forward to the ways that you can bring back that we can continue to help support what you guys are doing.

UnidentifiedUnidentified speaker 7Proposed35:13

Thank you. Thank you. Thank You Council.

GuestCornejoProposed · by introduction35:16

All right. That brings us to our City Manager's Department Report. Mr. Singer

UnidentifiedCity ClerkProposed · by role35:24

Thank you, Madam Vice Mayor and members of the Council and the public. This department report reflects the period of November through April so about five months. And despite the fact that I don't have pretty pictures like most of our departments do, it doesn't mean we weren't getting a lot done. So I want to just highlight from both the city managers including our new deputy city manager and our fellows some of those initiatives and achievements as well as our human resource division or public information, I'm sorry, our IT division and finally our city clerk.

First of all, over these last five months we've been hard at work working with our consultant on our city employee survey and subsequent engagement in focus groups. And more to come on that. We assisted with the contract that was brought to you that you approved with the Chamber of Commerce Also worked with the police department on the independent audit that they had done and kind of releasing that to the public and getting that coordinated with the media.

We also engaged with the Athens Ad Hoc Committee regarding the requested rate increase, and that'll be coming back to the council in June. Of course, you had the special meeting on cannabis. So there was a lot of effort that Mr Mason and my department city attorney put into the presentations to the standing committee meetings as well as to the final decision for the council.

I had a chance to go to Washington DC with the mayor. To do some advocating for Santa Paula, and I think that was successful. And also spent a good bit of time in the negotiation process with Lewis Lee Manera. On the development agreement amendment that we brought to you, I guess that was in January. In part and maybe not fully understood by the public because the new development agreement will enable the city to be in receipt of ongoing funding for community services in future years. That was a really positive step that will help with Some economic stability for Santa Paula. On the legislative side, our team was hard at work updating your ledge platform and bringing that to you to deal with updates in advocacy for a Santa Paula hospital of the topic of immigration and also updates to disability law.

And then we issued seven support or opposition letters over that course of time Our public information and outreach function was hard at work, and I'm really pleased to report we had a goal by the end of last year of trying to achieve 3,000 subscribers to our electronic monthly newsletter. And if you're out there and you haven't signed up... Please do. As of last month, that subscription is now at over 4700.

And so we're really pleased that people are in receipt of that monthly newsletter. It's chock full of information and a great forum and format for us to communicate with our community. Of course, we oversaw the Santa Paula Creek Bridge groundbreaking. Helped with the farm worker monument brick program which Parks and Rec has just launched. We've been busy with our future leader academy and have also updated some media information on our animal control and animal services page With our animal control officer and then finally have been helping community development with the mobile home rent control workshops and format on our website that helps to monitor and provide that information including a survey.

On that topic, when I do my city manager update, talk about the next forum that we have coming up. We developed and created a new wayfinding signage for our city infrastructure, distributed 10 press releases, lots of social media outreach. Our fellows gave support to the business round tables in our Business Connect program and to supporting our ad hoc immigration committee Worked on the hunt design for our new imagery and iconography, and of course helped manage our social media and monthly newsletter.

On the human resources side we recruited and employed seven new employees two in our police department three in our water department and one in finance No two in finance and our deputy city manager. We had a number of employee initiatives, some lunch and learns, seminar on deferred compensation, a communication skill for supervisors training, customer service training, workplace violence prevention training, hazardous waste operator training The city clerk oversaw some additional training on public records requests as well as our and biannual ethics training.

So we've been Hard at work doing that. And finally, speaking of our city clerk, she processed 26 agendas over that five months. So a lot of meetings, a lot of agendas. Four bid openings. Obviously we had the council do interviews of new commission and committee appointments and the clerk helped oversee that. We processed 135 public records requests Posted six notices of publication and then began the election process for later in 2026.

So that kind of concludes a summary of our activities over the last five months, happy to answer any questions that the council might have.

GuestCornejoProposed · by introduction42:04

Any questions from Council? Council Member Chavez.

UnidentifiedUnidentified speaker 3Proposed42:07

Thank you Leader Singer can you share a little bit about Maybe a summary of how the first forum for the rent control went. Because that ties to April, the end of your report?

UnidentifiedCity ClerkProposed · by role42:18

Yeah and I was going to do that during the city manager update but let me do that now. So two weeks ago, week and a half ago, Community Development Department and our city attorney coordinated a community form that was really targeted towards the residents that live in the five mobile home parks that are under our rent control ordinance. We had around 150 participants. It was standing room only at the community center, a very engaged conversation and I believe we took in around 100 surveys right?

So we have a survey that's also online and we welcome people to participate in filling that out. It will help inform us as we approach drafting an ordinance because it's helping us understand some of the challenges and opportunities that exist in our parks. That was just the first of a couple of forums, and then eventually draft ordinance will wind its way forward after a workshop with the council to the planning commission and then to the city council so there's still ample opportunity for participation but notably in just another couple of weeks I'll pass this out If you don't mind passing that around.

We have a second workshop, again really designed for mobile home residents serving in the parks but in this case and Mr. Mason if you want to speak to it real quickly, it's also going to involve stakeholders and park owners and folks that have an interest in helping to craft a new ordinance

UnidentifiedUnidentified speaker 4Proposed44:07

One thing I did want to address is the mailers that went out. What we found out was a lot of several of the parks, their addresses weren't necessarily correct and some have addresses some have space numbers. So we've remedied some of that. We'll see what happens at 150 people in the community center that was pretty packed so I'm excited to see what happens this next time around but the first round went out yesterday and today, and the rest of those mailers will go out tomorrow. So that's close to 700 mailers.

0:44 – 0:5824 turns

UnidentifiedUnidentified speaker 3Proposed44:43

Can you share where the survey is I've been trying to locate what that it's

UnidentifiedUnidentified speaker 4Proposed44:47

actually the QR code on the Flyer will take you to the survey if you do that on the phone,

UnidentifiedUnidentified speaker 3Proposed44:54

but it's not on the website right? It

UnidentifiedCity ClerkProposed · by role44:56

is on the website. It's um

UnidentifiedUnidentified speaker 3Proposed44:58

it's

UnidentifiedCity ClerkProposed · by role44:58

on

UnidentifiedUnidentified speaker 3Proposed44:59

the I'm looking under news and updates And I don't find anything about

UnidentifiedCity ClerkProposed · by role45:03

so it does it's not under the city initiatives towards the bottom If you go to the forum

UnidentifiedUnidentified speaker 4Proposed45:09

and it was on the newsletter also

UnidentifiedCity ClerkProposed · by role45:12

It was announced in the monthly newsletter that went out on Monday.

UnidentifiedUnidentified speaker 3Proposed45:16

If you can just make sure it goes on the website because that's a landing platform for folks.

UnidentifiedCity ClerkProposed · by role45:21

Yeah, we'll do that.

GuestCornejoProposed · by introduction45:27

Any more questions for the City Manager? Seeing none, thank you for your more than quarterly report. All right. That brings us to City Council reports. Council Member Ornelas, do you have anything that you'd like to share?

UnidentifiedUnidentified speaker 9Proposed45:46

I always forget something but I do have one thing to report that was neat. I had never sat in on a... I don't want to get it wrong. Planning Commission meeting? Yes. Okay. I went with my 12-year old. She was very interested in the topic at hand because Dutch Bros was on the agenda I was glad to see other people there, but I didn't know for what. So it was educational for myself as a council member but also community member. I didn't know that homes that are built on our hillsides need to be approved so that was really cool to watch. But also nice to watch the members up here on the dais have dialogue and expressed their concerns about the homes or Dutch Bros as a business coming into town and then them voting for it to, or approving it. So that's exciting And one of the commissioners said something that I think all of us would agree with It's really nice to see that Santa Paula is getting something that none of the surrounding cities have yet We don't have a Dutch Bros anywhere around here, so it's exciting to have something new.

And also the conversation we've had about bringing more jobs and more businesses here and being more enticing for people from outside of Santa Paula I spoke to the gentleman who's in charge of construction and maintenance for the buildings in seven different states around the U.S., and he shared that they hire local, and when we stepped outside, he mentioned that just to run the day-to-day operations there will be 30 jobs, and he talked about the full scope of maintenance and work that'll have to be ongoing for the building It could be upwards of 100 jobs that could come to Santa Paula just with that business. So, that was exciting to hear and I just wanted to share that out to council and to the public that's here or listening.

And I'm sure I forgot something but thank you. Okay, thank you. Council Member Chavez?

UnidentifiedUnidentified speaker 3Proposed47:59

Well, it's good to be back. I was away for two weeks. I took a two-week vacation for the first time in 13 years and I went to Europe and so I got an opportunity to travel to six countries and just have a new perspective. Obviously it was my first time going to those places and spaces and I was proud that I was representing Santa Paula everywhere I went To anybody that I talked to and just love our city, it makes you appreciate what we have here. And it's good to be back and I came back, I left at 49, I came back 50 so it's all good.

UnidentifiedCity ClerkProposed · by role48:39

Thank you, my share. Happy belated birthday by the way. A number of events and meetings since our last council meeting on April 16th I represented the city on the VCOG, Ventura Council of Governments meeting I attended that same day the Ventura College East Campus 100th celebration at our Ag Museum. It was a great event, great food and well-attended, great entertainment as well.

On the 24th, I along with other council members attended the Arbor Day Celebration at Glen City School and watched the kids planting new trees on their property. And that's just very near and dear to my heart. Ever since I've gotten on council, I've been excited about all the trees that we plant Our policy of attempting to replace anyone that we lose with two more. So, we helped out that ratio that day.

The 27th attended the Harding Park Advisory Board meeting. That's an amazing operation. It's well run, it's well funded, self-funding. There is a concern and there's always issues of incursion onto the property by Vagrants or homeless, and that's a constant battle. And we're communicating as well with Caltrans because we share some property trying to keep the fences mended so that the property can be maintained For all those kids playing sports out there all the time.

On the 29th, I volunteered at the Santa Paula Police and Canine Foundation Spaghetti Dinner Fundraiser and that was amazingly attended. It started out slow we were a little worried and then all of a sudden it was a packed house. And it was well-attended also by fellow agencies from Wainimi and Ventura that brought their dogs as well and showed some great support for our city And for our PD, so it was great to see.

And then on the 30th attended the Chamber Local Business Roundtable at the Glen Tavern. Thanks. Okay

GuestCornejoProposed · by introduction50:53

thank you very much yeah there was a lot of events over the last couple of weeks I guess maybe extra because it was a little bit of a long month but I also attended the Arbor Day and what was great what the kids were having a great time planting the trees They took little groups of kids out to each of the trees and staff supported them in doing it. But the kids planted trees, and there were three students that had written their own poetry. And so they won the poetry contest and got to recite their poetry.

I'll tell you those kids are talented, so talented. And then related to planting of trees, I got a grant to do green school yards at three of the yards. And so, um, I went to the kickoff. They're starting to do work on that. So there'll be extra shade structures and they'll be some of the areas that are currently paved where the pavement will be taken out so that there's more friendly surfaces and try to reduce some of the heat islands that can happen at some of the schools. So that's a really exciting project Um, I attended the project Isabella parent conference at Glen city school.

And um, there, there was a chamber mixer. The Cardinal gala was fantastic. Um, the, the various musical components of the school, um, we're doing did a great performance and they did it at the gym and the gym was packed. Every single table was full And so if you've ever seen the inside of that gym, it's a large space. And there were just tons of families and friends and they're celebrating their students and the students did a great job.

I also attended the Policing Canine Foundation fundraiser and that was another great standing room only. It took a little time after 2020 for people to get back into the habit of coming out to that in person but they showed up this year and so that was great. The local business roundtable was great. There was a presentation on the Santa Paula Hospital, and then the Ventura County Community College District was out there talking about the planning that they're doing to try to figure out how to better align their programming with the job needs in the Santa Clara Valley.

And then the first cruise night was fantastic. I hope to see some of you out there next month at the next cruise night which is the first Friday of the month And then there was the Dia de los Ninos at Veterans Park that Poder Popular put on and they had activities and prizes. There was one little kid won a bike, so he was You know, riding the bike around. And so that was really fun to see the community come together for that.

I had a Clean Power Alliance executive committee meeting but I'll wait and actually report on the actual when we have the meeting instead of doing something because it's just preparing for the meeting. I had three different SCAG related meetings but I will also hold those reports because I'll have more substantive things to report at our next meeting And then at our Ventura County Transportation Commission meeting, very timely to what we've been talking about. There was a Caltrans District 7 update where they were talking about the SR-126 safety improvements both the ones that they're looking at as potential improvements The things that they have currently have budgets for and the things that they're considering. So I let the city manager know that it might be a good idea for them to come and give that same presentation to us here at a council meeting or workshop or something, but so that we could get that information out to the community about what's being planned to be done and what's being considered to be done to help improve some of the safety along the 126th.

And then also if you are inclined to bike May 15th is bike to work day. And also we approved a contract, they're still doing planning for the Santa Paula branch line master plan that runs would if completed would run from Ventura all the way to Fillmore and then I think out to Piru is what they're planning for but there's been some concerns about impacts of the ag community and so we amended the contract So that there could be more engagement specifically with the AG community to make sure their concerns are understood and see what mitigations or trail alignments could be considered as that plan continues to be developed.

With that, I will pass it over to the City Manager for city manager reports.

UnidentifiedCity ClerkProposed · by role55:47

Thank you. There was a lot going on. Calendar was full, maybe it's because like you said we had three weeks between meetings. We had number of internal things too. I was at the all hands meeting and we had our engagement consultant come in and present the results of our employee survey. Had our monthly birthday celebrations. Had a great time going to the police and canine spaghetti dinner fundraiser The business roundtable, oh my gosh.

Practically standing room only, it was record crowd. I think I counted 43 people so that was great as was the ribbon cutting for a new business in town. Well two new businesses, Casa Raiz both kind of yoga and healing studio and bookkeeping and accounting services which is in Art Alley right behind our toy store. Cruise night was phenomenal well attended. I couldn't even walk Main Street more than once because it just was so busy.

But I also had a chance to represent the city at the annual VCLA, Ventura County Leadership Academy lunch and of course was at Arbor Day and a number of our future leader academy events. So I think that rounds it out.

CommentWashington DCProposed · by introduction57:15

Thank you very

GuestCornejoProposed · by introduction57:15

much. All right, that brings us to the consent calendar

UnidentifiedUnidentified speaker 1Proposed57:21

and vice mayor if I could interrupt on the consent calendar. I would request that we could pull item nine a for the minutes of my apologies the ones that are on there. Excuse me the ones that are on there were approved at the last meeting. Well,

GuestCornejoProposed · by introduction57:37

I thought so But then I thought well maybe you had made changes and you wanted us to reapprove them No

UnidentifiedUnidentified speaker 1Proposed57:42

Okay My apologies obviously that got copied over and not corrected to the May or excuse me the April 15th Meeting so we will have April 15th meeting on your next one. So my apologies on that.

GuestCornejoProposed · by introduction57:55

Thank you all right, so with the exception of 9a which has been polled Are there any items that anyone else wants to pull? I was going to at least ask staff to do a real quick report out on 9b But unless there were specific questions or concerns. I wasn't going to Pull that pull that but just have an update on the exciting street program That's going to be moving forward, so I don't know if there's anything else anyone wants to pull from the consent calendar

0:58 – 1:0410 turns

UnidentifiedUnidentified speaker 3Proposed58:26

All right gonna be able to have a discussion

GuestCornejoProposed · by introduction58:30

Yeah, we don't have to pull it as long as if you think that you're going to want to change it then we would need to pull it. But as long as it's just to make sure that the public is informed about what's on it. We don't have to pull it. Okay So item 9b if we could just get a let's just sort of let the public know it's a really big item That we're all really excited about so if you could just give us a little bit of an update for that

UnidentifiedUnidentified speaker 11Proposed58:57

It's really big news. We're super excited to be getting this program going this year. We got really good bids that came back, they were all pretty close and I would say less than the engineer's estimate so given the current condition of gas prices we weren't sure if Asphalt prices were going to mimic that. They didn't, they're holding steady and we got some excellent bids so we're looking forward to getting that project kicked off. J&H who's done much of our paving before will be doing the paving this year And we're going to get all of the paving done that we programmed, as well as some storm drain repair and replacement.

So very excited to get that going and we're looking to get that done over the summer which will be a nice change this year as well.

GuestCornejoProposed · by introduction59:53

Council Member Chavez,

UnidentifiedUnidentified speaker 3Proposed59:54

question? Thank you Vice Mayor for pulling this item because You know, if we just approve it up and said it just goes by and people don't know what's going on. This is a really big deal and I say this because the community of Santa Paula has suffered because of the deteriorating streets. And if you look at what's taking place and what's taking place in the last several years, the investment that this community, you as a taxpayer has made to ensuring that we have the resources to repair our streets. It's truly admirable. If you look at the report that Mr Woodward is presenting it shows you a breakdown on table two of where these fundings are coming from.

Measure T small portion of general fund measure R Again, everyone who's been involved with Measure T, Measure R, you deserve a standing ovation because all this work is going to be done and we've seen so much progress take place. And that's the one thing that the community has continuously talked about, the streets. The streets when people come here and they go into Pothole City It's a problem, they're not going to come back. So this is going to help revitalize our small businesses it's gonna create pathways and corridors so that people want to explore more Santa Paula. So again thank you Vice Mayor for pulling this and I know I speak on behalf of everyone how excited we are about this and not to mention Park & Orchard which is coming soon But it's just all the think about living on these streets and driving those streets every day.

And the damage that you have to your vehicle, right? And so we should celebrate this when we complete the project As much as we can to remind each other that by working together, we can make significant progress. I want to make sure that once this is done that there is a campaign to promote where the money came from, who it's coming from because this community raised the money itself to be able to support these services. And so I'm just gonna grandstand on that point because this is so exciting and it's thrilling to know that this is gonna be a fantastic summer. So thank you Mr. Woodward.

GuestCornejoProposed · by introduction1:02:25

Yes, Council Member Cornejo?

UnidentifiedCity ClerkProposed · by role1:02:27

Yeah, I would agree wholeheartedly with Councilmember Chavez and also want to just point out the wisdom that the city had before my time. I think Vice Mayor Crosby was on council when the payment management plan was first developed and it's in its brilliance to have that plan and then added to the fact that staff has been dedicated to it as well And now the community has dedicated, and the council has dedicated the funds to do it. And to accelerate the program so that we don't have to wait the 15 years to get it done. It'll be less than five to get it all done or that's our intention. So I mean it's just wonderful to see this long history and this acceleration thanks to the funding that we've got. So it's just really exciting.

GuestCornejoProposed · by introduction1:03:20

Council Member Ornelas?

UnidentifiedUnidentified speaker 9Proposed1:03:22

I think both council members that already spoke said it very nicely. Passing something is very difficult and I think that all of the work that everyone involved with Measure TNR, like Councilmember Chavez said. This is all of your hard work that you'll get to see along with all the work that city staff has done and everyone else involved to get to this point so I'm excited especially for the project on Park Street that's happening now I remember speaking to a gentleman there with the census, and he was saying how his car had been so affected by driving up and down his own street.

That he ended up having to get another car and park on a completely different street to avoid the same issue. So this is very exciting for everyone who lives there, everyone who drives through there and just for all of us to see what a difference it makes so I'm excited to see all of this finally happening for our community. Thank you.

GuestCornejoProposed · by introduction1:04:36

And Mr Woodward when could the community expect to start to see paving activity around town?

1:04 – 1:0915 turns

UnidentifiedUnidentified speaker 11Proposed1:04:44

Once we get the contract approved, we'll call a essentially kickoff meeting with the contractor. We'd like to get things started no later than June 1st so we take advantage of the full summer but will provide updates as we know better in terms of precise start dates sequence of work and that type of thing.

GuestCornejoProposed · by introduction1:05:05

And then where will because we didn't read out or have up on the screen all of the streets during this first round of paving That will start in June. Where will members of the public be able to go to see updates?

UnidentifiedUnidentified speaker 11Proposed1:05:21

So, the Public Works Department will post updates in terms of both the maps and also the sequence of work on their website and we'll provide an update in terms of exact linkages so that can be available to the public.

GuestCornejoProposed · by introduction1:05:40

And then were you ever able to determine, I know that there had been some concern about safety on some of those streets that don't have sidewalks. Were you all able to come up with any potential solutions for once that is paved? Whether it's striping or some other things, or is that still being evaluated?

UnidentifiedUnidentified speaker 11Proposed1:06:02

That's still being evaluated. It's a tricky area to introduce safety improvements because of the sort of rural nature of the streets, sight distances, lack of curb and gutter conventional sidewalks so we're still looking into that and we may look to provide a more formal plan for that at some point.

GuestCornejoProposed · by introduction1:06:23

Okay thank you

UnidentifiedUnidentified speaker 3Proposed1:06:25

And just to, Vice Mayor, to remind folks that on the list itself there's also parking lots. Can you briefly mention the parking lots that are going to be repaved?

UnidentifiedUnidentified speaker 11Proposed1:06:37

Yes we'll be working with Director Barnes on some of the parks parking lots specifically Harding Park and Mill Park As well as some of the city parking lots on Davis, the public works parking lots. And depending on the progress of the fire department, the parking lot next to the post office as well. We'll see how their progress works if we can work that into our cycle as well.

GuestCornejoProposed · by introduction1:07:03

Okay and just so everyone knows also what dollar figure are we looking at with this round of paving?

UnidentifiedUnidentified speaker 11Proposed1:07:15

All in including our contingency allowances, we're right at about $4 million. So approximately twice what our best year has been in the past so like I said super excited and enormous shout out and thank you to the voters for Measure R.

GuestCornejoProposed · by introduction1:07:36

Thank you. I just wanted to make sure everyone understood we're not talking about a few hundred thousand dollars, we're talking about millions of dollars that are going to be invested back into our community so thank you with that

UnidentifiedUnidentified speaker 3Proposed1:07:47

would anyone like to approve consent calendar item 9A through 9E as reported? 9B sorry

Roll-call vote Moved by Pedro Chavez · Seconded by Leslie Cornejo
Show transcript
All right. And did we have a second? Okay, so motion by Councilmember Chavez. Second by Councilmember Cornejo. Any further discussion? Seeing none all those in favor please signify by saying aye.
UnidentifiedUnidentified speaker 9Proposed1:08:13

Aye!

GuestCornejoProposed · by introduction1:08:14

Any opposed? I hear none that passes unanimously. Alright that brings us to our first action item which is the license agreement and MOU with the responsible energy council for partial use of the Union Oil Building Thank

UnidentifiedCity ClerkProposed · by role1:08:37

you Vice Mayor, members of the council. We're going to bring up a PowerPoint. This is a fairly familiar item to all of you so I'm not going to give a lot of background but certainly to point out some of the changes that have occurred over the last couple of months We're here tonight to consider an additional license agreement for the Union Oil Building that the city acquired from Chevron just a few years ago.

And most of that would be for the use of the second floor with, hold on a second here, It's not moving, Julie.

1:10 – 1:232 turns

CommentRon MercordProposedself-stated1:10:08

Excellent.

UnidentifiedCity ClerkProposed · by role1:10:25

So as you know, we had an extensive Public input process following our acquisition of the Union Oil Building, really the whole block. When the community came out to express their desires for how that building would be utilized, the council at the time supported not only that process, that public engagement process but the establishment of an ad hoc committee that worked with Mr. Barnes and staff on how Building could be utilized and ultimately led to a request for proposals being issued with the number of.

Proposals being submitted and notably three that were then awarded licenses for the use of the building. On the main floor was Leap Lab, that agreement was approved last year and then just revisited in March and updated. And it would be to open a science center, maker space and an insectarium amongst other uses The historical society which is historically had use of an office in the upstairs was granted use to continue to use the office in the upstairs and the California oil foundation. Was then prepared to help the city with the curating and cataloging of all of the archives that we inherited in part through the Chevron transition.

In the upstairs floors, and also oversee a portion of the rig room. However right before those agreements were all signed and brought to Council, The California Oil Foundation essentially decided to fold. I don't know if they still exist structurally, but they opted out of being the ones to help us with our archives. So subsequently Mr. Barnes and I began discussions with the responsible Energy Council and Cliff Simonson who's here in the front row has been before you before And his daughter established this nonprofit a handful of years ago. I'll talk a little bit more about that and allow Mr. Simonson to also say a little bit about who they are at the end of the presentation, but REC was really a perfect match for taking on the responsibilities that the California Oil Foundation was going to have in partnership with the city because their core mission as I've said here is bringing energy history and heritage to Ventura County In January following November study session that we held with the council, we returned to you with a license agreement with REC for the archiving of our artifacts and use of the second floor.

Ultimately as the council discussed those provisions, you had a lot of questions and some concerns about the timing and knowing that LeapLab was also returning Requested amendments to their agreement. You asked that we kind of table it at which time Mr. Simonson said, you know why don't we withdraw our proposal? Let the council and the staff figure out some things and then we'll revisit it So since that time, we've had a number of discussions, a number of meetings, negotiations. And I would also point out that we've relied on Councilwoman Cornejo and Councilmember Chavez as kind of an informal ad hoc sounding board as we've navigated the waters of negotiation of the use of the building.

The agreement that you have before you tonight largely mimics what was brought to you in January, and I'll touch on some of those key terms. There are some differences and I'll point those out as well. And I should also give some credit to our city attorney who's worked closely with REC and their legal team at putting together the agreements that are before you.

This would be for a five-year term Which would commence as soon as we're able to make the space available to them, if council approves it tonight. There are three renewable terms of five years so that it could be extended over time for up to 20 years. It's the licensing of most of the upstairs you have a map in your staff report that points out the couple of areas that it does not include So it's most of the second floor and then the areas of the rig room that are behind the railing for a total of about 4,400 square feet.

REC is agreeable to pay monthly fee of 50 cents per square foot for that space which would be around 2,200 dollars per month or close to 26,000 for over 26,004 Commencement of payments would be made six months after they possess the space. That was a request that was made after that concession was given to Leap Lab back in March and they asked for the same consideration.

The agreement would have them sharing in a cost of utilities And you may recall that there's some provisions in there for trying to maybe meter the upstairs separately. But if that can't be achieved, then we would also after six months' time look at proportionality of the utility costs both with LEAP Lab and with REC. Either the city or REC can terminate The agreement in the city's case with or without cause and in the case of REC without cause with 30 days notice.

So what would REC be doing up there? Well, the idea is to engage them in really archiving the museum collection. Putting an inventory and cataloging of that collection together. Managing and maintaining the collection And then displaying and maintaining items that are in the rig room, especially as it relates to the Lundgren Endowment. And I'll talk to that in just a second.

We would obviously want to see them make the collection available. This would not be public displays because the second floor of the museum isn't accessible to the public because it's not ADA accessible. However, the hope as was the case with California Oil Foundation is that people doing research or looking to understand the industry or working on projects would be able to contact REC and make appointments to come up and see some of the archives.

Or all of the archives, all of the collection. The city would indefinitely loan our collection to REC The notion there is that the loan would be terminated if REC were to fail to exist or if they wanted to try and sell parts of the collection, the city would have a right to acquire those back or have input into their sale. The collection would remain with us unless That the collection would remain within the city of Santa Paula unless approved by the City Council. So, the idea is that this collection stays here in town and if there's a desire by REC to move it outside of the city or to loan parts of it for some other revolving exhibits they would seek city approval of that.

And the loan agreement would be, well so the loan agreement is not before you tonight because it's still being drafted and negotiated. And so we would ask as part of your approvals to either authorize a city attorney to produce that and or to return to council if it's your desire that it come back before council. Let me speak for just a second to the Lundgren endowment. So this was an endowment given of both materials and money to the city years ago starting in the late 1990s, I think mid-1990s Early 2000s, in total the gifts to the city for the museum came to over $200,000. We still hold that today and collect interest on it as we've kind of taken a deeper dive into the Lundgren Endowment. It also requires certain things to be displayed including or notably in the rig room And so REC is agreeable to oversee that and help maintain those items.

If for whatever reason the rig room stops being used to hold some of the Lundgren items, Or the city no longer or RAC no longer wants to maintain those, then we have to revisit that endowment and either gift it to a third party or return the funds. And so we'd like to avoid that scenario. So in conclusion, you know REC is really well positioned to help us realize the goals of maintaining our history and preserving the gift that Chevron so generously gave to this community.

The funding that they're willing to give us also is going to help offset Not just some of the utility costs, but the upkeep of the building. That's revenues that'll be coming into the city eventually. It will be added to the revenues that LeapLab will be contributing to the city and it will be dedicated really to the use of that building. And obviously, it's in our best interest as landlords if you will to have that beautiful historic building filled and not just have the upstairs be vacant or underutilized.

And so we really believe as Mr. Barnes said communicated back in January that this is a worthwhile match and an appropriate user of the space. You might ask yourself, you know, who REC is and why them. I'll allow Mr. Simonson to say a bit about their non-profit but I also thought it'd be worthwhile there's a YouTube video that they have about some of their philanthropy in our community specifically and it's less than 2 minutes and as long as the technology works and we can bring it up, We will do that.

Thank you. For the public's benefit, I might bring home a resurfacing of the SP which didn't last as long as we wanted in the neighborhood of $30,000.

1:24 – 1:297 turns

UnidentifiedUnidentified speaker 8Proposed1:24:03

Educated in a small town Taught to fear Jesus in a small town Used to daydream In that small town Another foreign old man who gets me I've seen it all in the small town Had myself a ball in the small town Met an L.A. doll and brought her to this small town That small town, just like me I can't help forgetting from where it is that I come from. I cannot forget the people who love me. Yeah, I'm gonna be myself here in this town.

UnidentifiedCity ClerkProposed · by role1:25:05

So that concludes my portion of the presentation. Ms. Castillo, Mr. Mason and I and Mr. Barnes are all available to answer questions but at this time I'd like to invite Mr. Simonson to come up and say a few words, answer questions that you might have and then I know you probably have speaker slips.

GuestCornejoProposed · by introduction1:25:24

Yeah, I have two speaker slips but if Mr. Simonson would like to come up and say a few words first?

PresenterCliff SimonsonResponsible Energy Council And the Responsible Energy Council isProposedself-stated1:25:33

Good evening. Well things loud there's a little bit echo Compliments everyone else that's been up here and good evening vice-mayor Crosswright and council members and your amazing staff. I really appreciate all the hard work We've we've been through to get back to you today My name is Cliff Simonson, and I'm the vice president of the Responsible Energy Council And the Responsible Energy Council is a 501 c3 nonprofit And it's organized to provide energy education and to do philanthropic work around our communities. Working with Cal Energy, which is the oil company that I work for, and with other contributors to the things that we're doing such as Limonera, for example. We're showing up as a genuine partner with this city to ensure that irreplaceable history that's within this museum is preserved and accessible for generations to come.

And some of those generations are actually here, I saw a couple of my guys back here that are here to show their care and love for this process. One of our key programs within our mission is the preservation of energy heritage and the history And I'm a lifelong member of the oil and gas industry. I'm very proud of the oil and gas industry. We're kind of in the news today, maybe not for the best reasons but it's a big part of what makes our lives possible. It allows cruise night which is a big part of it because we have to drive.

Asked that the license agreement and the memorandum of understanding between REC in the city be approved Since some the and there's been multiple changes that have been requested by staff, and thank you for your hard work Monica I appreciate that and Dan and Greg's of course and I think we've got all the jobs adjustments necessary to get this going and to Bring in the folks that we need to get this archived, preserved, saved and protected for not just this generation but for the next.

And if you have any questions please I'm here to answer them now or later they come up.

GuestCornejoProposed · by introduction1:28:06

Do we have any questions currently? Or do we want to hear from the public speakers? From the public first. Okay well I think we'll hear from the public speakers first but thank you. All right, so I'm going to go ahead and have David Compton come up.

PresenterDavid Comptonresponsible EProposedself-stated1:28:32

Good evening my name is David Compton. I grew up here right here in the city of Santa Paula and I still work here in the city today. I'm here tonight to support the agreement with the responsible Energy Council for the use of the Union Oil Building We all know that oil began right here in Santa Paula, and we understand the importance of preserving the history that was once housed in that oil museum.

I have personally worked with a responsible energy counselor as a reporter on their energy news show The Power On. And I can tell you firsthand that this organization is committed to the education around all forms of energy, not just oil and gas. That said though, the artifacts we're discussing tonight are primarily tied to the oil and gas history. And when it comes to preserving and presenting that history responsibly I do not believe that you will find a better more capable or financially sound organization than the REC.

And I say that from first-hand experience. I am 100% confident that they will treat these artifacts in Santa Paula's history with the care and respect that they deserve, in a manner that will make this city and you very proud. For this reason, I respectfully ask that you approve this agreement. Thank you.

GuestCornejoProposed · by introduction1:29:57

Thank you. And we have Tim True?

1:30 – 1:3916 turns

CommentTim TruiProposedself-stated1:30:09

Good evening, Vice Mayor and Council Members. My name is Tim Trui. I've run my business here in Santa Paula for the past 40 years. I love the town. I love the museum, the Union Oil Building. The historical collection of material in the Union Oil Building is important to the City of Santa Paula. The collection of material in a building is as historical as the building itself It represents part of the history of Santa Paula.

Union Oil Company got their start here in Santa Paula in around 1890, they drilled the first well just outside a town, they built this beautiful building and made it their headquarters for several years. When we talk about Santa Paula history, union oil is a big part of it. This is the reason that the historical collection in the Union Oil Building must be preserved and curated.

In my opinion, the best way to do that is to approve the agreements before you tonight with the REC. The REC has the ability to accomplish all of the goals that are needed to curate and preserve this great collection The REC through these agreements will preserve and curate this historical collection that is so important to the city. The REC has the financial wherewithal and the ability to do this, the REC has committed themselves to do this through these agreements And I would ask that the city approve the agreements before you tonight. This will allow the rec to come in and start their work, and preserve this great historical material that's in the building.

And I'd say one last thing. I know that there has been a lot of work that has gone into this, and I'm grateful to all of the council members, to Mr. Singer, Mr. Barnes, to Cliff Simonson and Olivia Simonsen for all the hard work you put into this. I think you've hammered out an agreement that's good. I think it is a positive step forward and I think the city is going to benefit from this so again, I'd ask for your approval of these agreements. Thank you.

GuestCornejoProposed · by introduction1:32:30

Thank you. That was all the public comment cards I received. So are there any questions from Council?

UnidentifiedCity ClerkProposed · by role1:32:44

Council Member Crain. Thank you Vice Mayor, I just Sort of a question sort of a comment as to Asking staff And or just reiterate for the public's sake is do does our staff have the ability to take on this job of Archiving and protecting and Displaying those. Those pieces in our collection.

UnidentifiedUnidentified speaker 7Proposed1:33:25

There it is. Thank you for the question, we not only don't have the capacity staffing wise but we definitely don't have the expertise so this agreement will give us a comfort that we're going to have a better capacity. We will provide oversight obviously from the city and work along our EC during the process but we really need to rely on an outside organization to assist us with this and with the artifacts

UnidentifiedCity ClerkProposed · by role1:33:55

So basically that's where the comment is. Were we not to have this type of agreement, we'd have a big problem on our hands of what to do with the collection then?

UnidentifiedUnidentified speaker 7Proposed1:34:06

Correct and in a costly problem as well.

GuestCornejoProposed · by introduction1:34:11

Yes Council Member Chavez. It's

UnidentifiedUnidentified speaker 3Proposed1:34:12

not a question can we make our comment?

GuestCornejoProposed · by introduction1:34:15

I

UnidentifiedUnidentified speaker 3Proposed1:34:15

mean

GuestCornejoProposed · by introduction1:34:16

I have a couple questions if we're moving on to deliberation I would request if I could make a couple questions but I didn't know if okay I just um and I I think this is a question for City Attorney, but it could also be for Mr. Singer. But on the first right of refusal language can you explain how that works? Because in both of the contracts both the previous contract with LeapLab and then this contract they're both they have the exact same first right of refusal language and so I'm just trying to understand how that would work out in practicality were a space to become available and both entities have first right of refusal. How does that work?

CommentWashington DCProposed · by introduction1:35:02

Right so you're referring to section four of the license agreement that's on page eighty seven of your packet. So the easiest way to think about it is there is this mandatory right a first refusal the city must offer to these building users every Essentially every five years while they're using the building under their agreements They will not conflict with each other because Leap Labs agreement started earlier than RECs so Six months before their initial five term ends. That's that's leap lab the city will have What if there's any space available? That's not Yet under a current license, the city must offer that space to LeapLab. And then they have 90 days to come to an agreement with the city on what terms to license that space, that additional space after those 90 days and the city can move on.

RAC has that option in their agreement. But because their agreement essentially started, is going to start if approved 12 months later they will have that option 12 months after LEAP Lab gets that right of first refusal. So there won't be... In effect, LEAP Lab is getting first dibs like whatever's available And if anything changes between when that five-year term ends and then RAC has its right of first refusal to exercise, that's the only situation where they might have different choices of what's available in the building. So that's what I call the mandatory right of first refusal.

Then there's more appropriately called a notice of availability plus 90-day exclusive negotiation. So this is just free sole discretion of the city if they see a space that's available, they can offer it to either LEAP Lab or RAC. It's within the city's entire control They can decide how best to use the building, city property. And then whoever's offered that space they have 90 days to come to an agreement with the city to license that additional space.

GuestCornejoProposed · by introduction1:37:41

And then in the previous version of the contract there was office space that was held for LeapLab. In this version there is not correct?

CommentWashington DCProposed · by introduction1:37:53

There is I'm not sure City Manager or Parks and Rec's director has insight about the office

UnidentifiedCity ClerkProposed · by role1:38:00

space. Yeah, well that is essentially correct. There was space on the upstairs earmarked in the agreement before you in January that REC would now like to claim at this time. So their lease payments would include all of the upstairs except for the conference room, which would be considered communal space that the city would control the calendar for. It could be used by Historical Society, REC, LEAP Lab or our community, our Parks and Rec Department or other members of the city.

former kitchen in the back of the second floor that would stay open for use either by LeapLab or Or the city and there's common areas kind of in the hallways that are considered common So those aren't being claimed or paid for by any one entity

GuestCornejoProposed · by introduction1:39:00

And then the Did we, were we able to come up with language to clarify the signage?

1:39 – 1:5020 turns

UnidentifiedCity ClerkProposed · by role1:39:14

Not precisely but I will point out that might be a recommendation council might want to make. There is on page 89 of the license agreement section 11 License improvements and at the very end it says that the licensee may install signage above or on the main center door denoting the facility. That's not exceptionally clear. Center is in parentheses, main kind of connotates like the main door of the facility we've talked with REC and I think the intention is that Middle doors, there's three doors that face Main Street.

The middle door only goes to the upstairs and that would be an appropriate place on the windows for REC to say you know second floor occupants REC And so that would be the intention. We've talked to Leap Lab about that. It wouldn't, we don't want to confuse the public but we also know if somebody's looking to get upstairs, that's the natural place for them to go and some identifier would be helpful.

GuestCornejoProposed · by introduction1:40:27

So my request was just that maybe we clarify that language so it's clear that it's the center door which is the door that goes upstairs because when I read that, I thought it was like center over the main door and I was like well wait Isn't that going to be confusing if it's like this? So anyway, it was then I found out. Oh, it's the center door on the wall. I forgot about that little middle door.

So anyway there's three doors so just if that language could be clarified a little bit that it is the center door which is the one that goes

UnidentifiedUnidentified speaker 3Proposed1:40:59

However, any requests for signage have to go through the Economic Development Department for authorization. Correct? At the end of the day, the city ultimately has the authority that would circumvent potentially any misconstrued language. Correct?"

UnidentifiedCity ClerkProposed · by role1:41:16

That is correct and both entities understand that they'll have to get approval for signage because it's a historic building On the federal registry, the state registry, counties register and locally. We really don't want the building defaced and so we're encouraging that the signage happen on the windows. And you have that now it's been true I think for quite some time and I think the entities are agreeable to that.

But but to the vice mayor's point if councils approving of this license agreement we we can clarify that language a little bit because it's what's meant by main center door and it's really the window on the door primarily.

GuestCornejoProposed · by introduction1:42:07

Yeah, Council Member Cornejo.

UnidentifiedCity ClerkProposed · by role1:42:09

Though it's not related to this but it's related to tenants would a historical society have signage anywhere or are they expecting any signage because that would be the same door that leads up to the upstairs where their offices are? Okay so you can function without but it might be a request at some point for clarification in People going there. I know it's usually not publicly used so maybe that's not said, and I just wanted to mention at this point. So I

GuestCornejoProposed · by introduction1:42:43

don't know, I would appreciate if we could just I don't think that's a huge thing to just clean it up so that Someone in the future. Who looks at it doesn't say, oh no, that's the so anyway just if I can be clarified and then I would it's was on this slide show but I would prefer if this does move forward that we do have the outgoing loan agreement return to counsel for approval Especially since the MOU is tied to that document in some ways even more so than the lease. So I just want to make sure that it, since that's the document that goes with the M.O.U., I would prefer that we have that come back to council for approval for them. I mean, for the reason that was stated on the slideshow just to make sure that we are All on the same page, which it sounds that we are.

But they were all on the same page that it really is at this point in time our intention that the artifacts stay in Santa Paula because there isn't specific language in the MOU that specifies that so I would just want to make sure that that was language that was in the actual loan document and then if that was going to change at some point in the future that that would be something that would be approved by whoever was on council at that time. Yes, Council Member Corninghill.

UnidentifiedCity ClerkProposed · by role1:44:17

Thank you. I think I would have discussion on that. I don't have a problem with it coming back to council just because of the magnitude and the amount of the value of what we're dealing with so I don' mind because that's actually more for public transparency than anything. I think if we're looking at trying to mirror existing museum practice Which we are learning from the county on loan of valuables and how to handle them, and how to do long-term loans of collections. So I don't want...I will absolutely look at it but I'm hoping or my expectation is that it's going to be an agreement that mirrors common practice. For such collections, I would point out just having traveled and perhaps Councilmember Chavez can add in from his experience.

I was in Copenhagen and I was really excited to go and see the city's Little Mermaid. And I went in and she was gone because she was on loan to China and touring So those types of things are common practice in collections as well. So I think that when there's an agreement, that it be structured so that those collections can be on display or participate in exhibitions but not sort of become a collection part of someone else's collection. So I think if we can make distinctions of those types of things, I don't have a problem with some of the pieces leaving But for that type of purpose, not for leaving and suddenly not feeling like they belong to us anymore. Certainly Little Mermaid, everybody knows it's Copenhagen's and it'll come back. And that would be the same idea for what I would expect with this.

So if we could just keep those things in mind, I would trust that you'd come back with something that's common practice in the industry and I'd be comfortable with that. Thank you.

CommentWashington DCProposed · by introduction1:46:35

Can I ask for some clarification on that discussion point? So in the presentation, it was suggested that the collection would remain within the city unless approved otherwise by the City Council. So if it were to leave under those proposed terms of it were to leave outside city limits on loan to another museum or wherever then in those situations council would have

UnidentifiedCity ClerkProposed · by role1:47:12

to approve it.

UnidentifiedUnidentified speaker 3Proposed1:47:14

So there's a safeguard in there already. There is a

UnidentifiedCity ClerkProposed · by role1:47:15

safeguard, I hate to make it too cumbersome also to have us approve every movement of every piece as well so I don't know that...I could wait to see what can be worked out as far as recommendation. We're not approving that portion now are we?

UnidentifiedCity ClerkProposed · by role1:47:32

That's correct. I think the City Attorney is just looking for some guidance and direction. We can consult again with the Ventura County Museum As you said, it's common practice that with revolving exhibits and the loans are done. We could structure that into this loan agreement that REC would be able to loan some of the artifacts for a limited period of time without the council approval.

UnidentifiedCity ClerkProposed · by role1:48:04

I would certainly want at least department oversight, at least. I don't know if it needs to come back to council on every piece But I would want it built in that we have some city approval. It doesn't necessarily have to be council approval, if anything is leaving so we can account for that.

UnidentifiedCity ClerkProposed · by role1:48:22

So if the loan is, if portions of the loan is loaned staff approval for limited periods of time is spelled out in the loan agreement. But if it's something more permanent that would need council approval?

UnidentifiedCity ClerkProposed · by role1:48:34

Absolutely

GuestCornejoProposed · by introduction1:48:35

yeah I'd be comfortable with

UnidentifiedCity ClerkProposed · by role1:48:36

something like that. Is that comfortable? I see nodding heads. I

GuestCornejoProposed · by introduction1:48:38

mean I think we can look at that language yeah. Because I think we're just trying to...I've been a part of enough contracts where it was like oh no that's just how it's going to work And then guess what? Five years comes and goes, and there's still no station. No. But you know, five years comes and goes. So I'm just trying to look out for it to make sure that we're all understanding what our intention is, and what the expectations are, and making sure that at least staff knows if something is leaving The building, especially Santa Paula, just that someone on our staff is aware of that. I mean obviously right now we don't even know what's up there so anything is gonna be better than where we're at now but then once we do know what's there, I think it's just important that we know if it's not in the space, where is it?

UnidentifiedUnidentified speaker 3Proposed1:49:43

And a point taken on that and also the marvel of this process is that there's going to be digital photography on these items so they'll be accessible in some way, shape or form to the entire planet if they wanted to view something or do research for educational purposes. And that's I think the marvel technology is being able to have that accessibility that's being made possible here.

1:50 – 1:558 turns

GuestCornejoProposed · by introduction1:50:13

And then I think the only other question that I had was in the rig room, because we'll have the two entities. One that's in charge of the area behind the rail and one that's in charge of the area in front of the rail. Is the area behind, I know is supposed to be done In accordance with the Lundgren endowment, what happens within this agreement if

UnidentifiedCity ClerkProposed · by role1:50:45

there are any disagreements in that

GuestCornejoProposed · by introduction1:50:46

space? Formerly I think in the last iteration And so then what happens in that particular space. If there's any kind of disagreement.

CommentWashington DCProposed · by introduction1:51:18

So section 10 D of the license agreement. The city is the final arbiter of You can see on 89 of your packet 10 D license disagreements. And the city's the final arbiter, including with respect to common areas of exhibits or language used within the exhibits. And on top of that, the Lundgren endowment requires certain gas pumps and the rig to stay in that building, in that room.

Also, it actually says a plaque must remain there with I believe the benefactors belated husband's name.

GuestCornejoProposed · by introduction1:52:23

Okay? Okay so between the language here and that should be sufficient to negotiate any of that. Yes. Any other questions from Council or comments at this point?

UnidentifiedUnidentified speaker 3Proposed1:52:44

I guess, I'll make my comments. You know, I said at the last meeting that we want to find a win-win solution sometimes that takes time, right? I think some of the concerns, many of the concerns that were shared at the last meeting have been worked on because we had an agreement that was in flux and so we didn't wanna jump into securing another agreement without us revisiting the existing agreement that wasn't in compliance because there wasn't gonna be recommendations It's taking a little longer to get here and I appreciate the public's patience. You know, good government requires us to ask hard questions and so I'm really excited about the detail, attention to detail and this was something that we asked before regarding the timeline setting certain expectations.

I think we're in line with the terms of the agreement. Again it comes to a win-win and I will end by saying that you know People that are in industry, in any industry. It could be oil, it can be trains, it could be science, it can be anything on the planet take pride in their work and knowing that the history of Santa Paula was based and founded on oil and at the museum's Oil Museum we found a partner that is able to do their share in creating that connection to these artifacts And so history, it's important to just coming back and seeing the world and everything.

Coming back to greater appreciation. to the basic fact that, you know, we want to appreciate the work that goes into creating these industries no matter what industry it is. And so here in Santa Paula we have this history, we have this pride and this heritage and we wanna be able to respect that, respect those that have put their blood, sweat and tears into that and also create new spaces to broaden our horizons about what the future's gonna look like. So we have those two elements in one space And that's creativity. And so I appreciate all the partners that have come together on this because we are going to see the contrast.

of the past, the existing what we deal with now with what oil does to our community and our society. But also thinking about what's in the future. And so I think at the end of the day it's a win-win when we're able to honor the people and the community that has this rich history. And so I wanna proceed and say that if it's possible at this point to make a motion to approve With the recommendations that were made taken in consideration on the loan agreement

GuestCornejoProposed · by introduction1:55:43

And the signage

UnidentifiedUnidentified speaker 3Proposed1:55:43

and the signage

1:55 – 2:0111 turns

UnidentifiedCity ClerkProposed · by role1:55:47

I would second but I'd like a few comments as well before not really discussions comments. Yeah, I mean

GuestCornejoProposed · by introduction1:55:53

if there's emotion in the second discuss

UnidentifiedCity ClerkProposed · by role1:55:56

III it's no small thing and we need to be pretty thankful to REC for volunteering their services to us, because that is a huge value to us of something that we can't afford. And for their love of the industry and the history, as you say, we both win from that. And that's no small thing that they're offering that value of service of archiving everything for us. So I just want to point that out.

I know this process has been pretty rough since we started this year, but it's been a several-year process as everybody knows. I was on ad hoc with Councilmember Sobel Once he was off council, then it was just me. So it still is an ad hoc committee but an ad hoc should finish when the project is complete and so my hope is that we can consider doing that. We've called on Councilmember Chavez also to join in so it wasn't just one person When we felt that maybe some input needed to come in and be a part of the discussion so that we could bring everybody together I'm very excited about this. This was, the intent was to fill the building with renters paying renters which will eventually happen guys And then have it be a living breathing place wonderful place for our community besides.

And I think that this agreement is doing that and it's completing our mission of doing that, and so I heartily support this and I appreciate everyone's patience. And as I say, I want to acknowledge it got pretty rough for a little while, and I hate to see good people be roughed up. So I just think that in the process, it is part of the public debate as well though, and And in a place where I would expect all of our tenants to thrive and survive. So thank you.

GuestCornejoProposed · by introduction1:58:09

Any other comments? Yes.

UnidentifiedUnidentified speaker 9Proposed1:58:14

I just wanted to say thank you for considering all of the questions that I had, and I'm looking right at you sir for coming back to the table. Thank you very much for all the hard work that went into bringing forward today's documents that we're looking at It took a lot, so I appreciate it. Like Councilmember Cornejo said, it's part of the process and so us answering or asking the questions sometimes delay things a little bit but I appreciate it so that us as council members could be better educated and understand what it is we're going into agreement with and for our community. So I appreciate I live just a few blocks away, so I'm looking forward to it opening and what it's going to be and what's gonna be available. So that not just adults but students can hopefully have a space that they can enjoy.

And that's downstairs but also upstairs in just when the items are prepared to even be looked at or appreciated in the way that you all are going to do that. So I just wanna say thank you for your patience and your hard work.

GuestCornejoProposed · by introduction1:59:26

I look forward to the outgoing loan agreement returning and maybe at that point we can bring something to dissolve the ad hoc

CommentWashington DCProposed · by introduction1:59:33

committee. Just for clarification on the motion, just to get a little more specific, the license agreement On section 11, we're going to clarify that the signage will be going on the second door. That leads to the second floor. And on the loan agreement, this will be returning to Council at a future meeting. This will include proposed language that would It's on 8. Limited duration in which case staff could approve it more long-term basis than City This was in the slide but not in the agreement, which I will add that the city is asking essentially if once the... So if the city ever sells, this is what's currently in the license agreement. If the city ever decides to sell the collection then REC has a right of first refusal Then moving forward, if REC then decides in the future to sell, then inversely yeah.

The city will have a right of first refusal so we'll add a city right of first refusal if in the future once REC is the owner they decide to sell. So we will add that.

GuestCornejoProposed · by introduction2:01:12

But the trigger point would only be if the city first decided?

CommentWashington DCProposed · by introduction2:01:17

Yes

GuestCornejoProposed · by introduction2:01:17

because we're

CommentWashington DCProposed · by introduction2:01:19

still owner.

2:01 – 2:087 turns

GuestCornejoProposed · by introduction2:01:24

Any further discussion? All right. If not, Madam Clerk, could we get a roll call vote please?

Roll-call vote Passed 4–0
Show transcript
Council Member Chavez? Yes. Council Member Cornejo? Yes. Council Member Hernandez? Yes Vice Mayor Crosswhite? Yes
UnidentifiedUnidentified speaker 1Proposed2:01:40

And we have 4-0 passing as amended

GuestCornejoProposed · by introduction2:01:45

All right, that brings us to item 10B. Resolution condemning unjust and discriminatory immigration enforcement practices and affirming the city's commitment to the safety dignity and rights of all residents. Gloria? Ms. Parra would you please give us a presentation?

GuestGloria ParraCity ManagerProposedself-stated2:02:04

Yes, thank you. Good evening Vice Mayor Crossway and council members. My name is Gloria Parra and I'm a fellow with the city manager's office and I am presenting resolution number 7612. You just read the title so I'm not going to... Say the title again. So first to give a bit of a background of how we got here, in September 2025 the City Council established an ad hoc committee on immigration to evaluate ways that the city could support immigrant residents and strengthen access to services and information.

Since this inception the committee has engaged with the community to identify opportunities to promote inclusion safety and access to resources In November 2025, the council supported contributing $50,000 to the Ventura County Community Foundation for their Neighborhood Support Fund with the purpose to fund nonprofits that serve Santa Paula residents. Recent concerns about immigration enforcement practices have raised community concerns about public safety, trust in the government and access to essential services.

Additionally this item is responsive to a request brought forward to the City Council for consideration of a resolution addressing immigration enforcement practices and it was then subsequently assigned to staff and the Ad Hoc Committee on Immigration for further development and review. And staff met with the City Council Ad Hoc Committee, consisting of Council Member Gabby Arnelas and Vice Mayor Jenny Crosswhite to discuss revisions and recommendations of this resolution.

And to briefly outline it, this resolution affirms the city's values and policy direction regarding immigration-related issues. Specifically, it reaffirmed Santa Paula's commitment to being a welcoming and inclusive community for all residents. It condemns discriminatory immigration enforcement practices that may undermine public safety for all residents. It supports and encourages collaboration with community-based organizations, and it calls on state and federal leaders to pursue humane and comprehensive immigration reform.

And importantly this resolution does not create new enforcement authority or legal mandates however it instead establishes a policy position in guiding principles for the city And lastly, this adoption if it were to be adopted. This resolution is consistent with the City Council's strategic plan specifically meeting the goals of public safety and emergency preparedness and the goal of a healthy connected and thriving community.

And it also aligns with the city's core values of belonging communication advocacy. And this concludes my report thank you I'll be available for questions as well

GuestCornejoProposed · by introduction2:04:53

Thank you and before we go to questions that I'm gonna go ahead. We have Ron Mercard One public

CommentRon MercordProposedself-stated2:05:07

comment My name is Ron Mercord, I'm a longtime business owner right here on Main Street in Santa Paula But I'm speaking tonight as a volunteer with 805 and document which is a local organization here in the community that supports immigrants, specifically undocumented immigrants that have been affected by ICE activity. Now here in Santa Paula we've had 22 people grabbed off the streets by ICE so far and when you think about that think about the fact that it's not just those 22 but this is 22 families that have been torn apart You know, all the family and friends and the whole neighborhood, the way it's impacted by those 22 people.

Within the county, it's already been about 900 people that have been kidnapped by ICE. And within the 805 area code, it's up to over 1900 now. So this is a lot of people that this is happening to. And it's still going up literally every day. I mean, I'm one of the people that's out there responding and documenting this ICE activity. And every single day right now, people in the county are getting grabbed, detained, deported.

So this is a very big issue right now. And let me be the first one to state I'm a big supporter of legitimate law enforcement. Our police do a great job, I love what they're doing but ICE is not legitimate law enforcement. What they are doing is simply trying to instill terror into the immigrant community. And they're doing quite the job of that. My wife does food distribution to families in Fillmore and Santa Paula that have been impacted by ICE.

And what's happened is like the breadwinner has been taken and deported. And it leaves the mom and the kids with no breadwinner, they're so scared they won't even go out of the house to go to the grocery store. So that's the reason for it's so important to have a food distribution forum. And just hearing the stories of terror of these people that are impacted by ice It's something that really affects you.

And I have to say it makes me proud right now to know that Santa Paula is looking at this Resolution 7612 because I think it says a lot about where our moral stance is, about what's going on. So I hope that you'll pass it and I thank you for your time.

GuestCornejoProposed · by introduction2:08:00

Thanks. Thank you. All right. Any questions from council? Okay, Council Member Cornejo.

2:08 – 2:141 turns

UnidentifiedCity ClerkProposed · by role2:08:18

You know that I'm always kind of word crafting on things to make sure that I believe in bold statements and strong statements, but non-inflammatory statements. And so I just want to make sure that what we achieve by having a resolution is not going to put a target on our back or a target on anyone who's in our community because I worry about any type of retribution to our city for doing a resolution.

The purpose...I mean, I voted for the funds to help the families That are affected by these people that are taken out of our city. And we need to be compassionate and care for them, but I do worry about the intent to put this out to everybody state and federal to show our stand and then have it backfire on drawing attention to our community for more activity that we don't want. We want those who are in our community to live safely and without fear. So this has always been my concern about resolutions or proclamations in general.

I prefer the actions of giving funds to people, assisting where those needs are as opposed to making statements that could be combative. And I know that people are very fearful and combative, and angry about what's happening. And I understand that. So as I read through this, I just want to make sure that we're careful about how we say what we want to say. I don't want it to sound like for example talking about condemning unjust and discriminatory immigration enforcement It implies that all activity is unjust, and we don't know. There may be some criminal activity or criminal cases and they can be bulked together.

And so I just want to be really careful how we do this. I'm very heartened the most important part to me about this And I would vote for this but I would still also just with that caveat, we just need to be careful what we're doing. Sometimes people and we are on the receiving end of a lot of proclamations and resolutions for political reasons or for activism and that's not a bad thing but I want it to be very, Directly related to our community any proclamation we have I'm not interested in broad statements world statements. I don't believe we can change the world I believe that we can make our community better, and that's our that's our call So I would just want to make sure that everything our intent is always to make it Better for those in our community and And but I section 5 which is on page 125 is absolutely the most important thing.

While I say we may not change the world, we can have our positions but it is a responsibility of our federal government to be making the changes that can change this for our whole nation. And they've been remiss in this for decades, and they pass it off to local communities to deal with this because they're unwilling to deal with such a difficult problem. So I'd like to read Section 5 because if we could put that in bold or have it be the only thing, I would almost prefer that because this is where it lays and this is where the problems have become, and this is why we have to deal with the problems that we have Section 5, the city calls upon state and federal leaders to pursue humane just and comprehensive immigration policies that prioritize family unity due process and the well-being of communities.

I'm sorry, I meant that on the... Did I read the right section? I just, federally, I feel like even saying Congress. I was reading it as Congress and I didn't see that there. I just feel like they're the ones who can solve this problem for us and we have a problem, we have to deal with it, we suffer the consequences, we have the fear in our community because Congress doesn't have the nerve or the will to solve this problem and they can.

And we need that, we need the comprehensive immigration policies, that's the solution. That is the solution more than calling out the agencies that are just doing what they are told is the law that they have to follow. And so I'm fine with this, but I have problems with it as well because I hate the fact that we have to be doing the job. I'm screaming from here when our state and federal legislators are the ones who really can fix this problem. So it's a mini speech, but that's really my take on this.

And it's frustrating to me that we have to do this because we really should be just hammering Our legislators to take some action that can solve this problem so that we don't have to deal with this all the time in a very negative way all the time. Thank you.

2:14 – 2:208 turns

GuestCornejoProposed · by introduction2:14:16

Councilmember Chavez?

UnidentifiedUnidentified speaker 3Proposed2:14:17

So, all politics are local and I say that because I know my council member mentioned concerns about potentially being a target And we've already passed that. Last year, we signed on to two legal cases that put us on an amicus brief to fight the administration and we have to sometimes call it out because we represent our neighbors, our community, and we're at the front lines. We're seeing the actual impact of what these policies that are unfair and unjust are having on our families And our neighborhoods, our schools.

And so sometimes we have to be bold and make statements that some people may not agree with but it's principle. It's about doing the right thing. I'm not afraid of ruffling anybody's feathers because we've already passed that at this point in time and so I want to commend the council members, vice mayor and council member for their work You know, when I was mayor you don't get to see when your mayor is such a short window of time. You don't get to see the things that you work on behind the scenes in front of the scenes and so we started this back in August when we were feeling the commitment and the pressure from our community members to say speak up, say something. We had people come and they were looking for hope They were looking for their locally elected representatives to take a stand and we did.

And we were aggressive by signing on to those two lawsuits, by creating the ad hoc and so you know it's not easy these politics that we're in however it comes back down to the importance of ensuring that there is a connection and a bridge between Government, which is us and the community. Because when we people lose trust they don't or hope they don't participate. They're not civically involved.

And by people being civically involved in the process and we if we create those bridges now and that trust with community, that would help change the entire ecosystem that's going on. We get into situations because people don't vote. It comes back down to the essential fact that vast majority of people don't vote. They're discouraged, they're disenfranchised, they're just living their day-to-day lives not thinking that the government can really do anything for them. Well we're now at a point where we actually feel that government has to do something because of the harmful impacts of policies such as this and so I know it's not easy to talk about these things, but the reality is we have to do what is right. And I believe and I commend those involved in drafting this for getting it done.

It took us a year to get there, right? However, we got there and I love the fact that we live in a community where we can have these conversations In various circles, and at the end of the day we side on the side of hope and just justice.

GuestCornejoProposed · by introduction2:18:00

Councilmember Cornejo?

UnidentifiedCity ClerkProposed · by role2:18:03

I just have a suggestion of one change in the title that would maybe answer to my concerns and does not change anything of the message here. And, I neglected to thank the work of the committee besides. This is a very difficult job and you had to listen to some very difficult community members and their concerns and I really appreciate your addressing them. Could I ask that the resolution title be have an addition as far as what it's describing in there and say that we are we are affirming the city's commitment for the safety dignity and rights of all residents.

And could we. It's up to you if you're willing add and demand That and demand for comprehensive immigration policies or some something there. Therefore, I just want that to be a part of our mission is to not only be upset about what's going on and insist on people's rights and their dignity and treatment but also a demand for action by the higher ups that can change it It is a part of the body and I think it's really important.

And I just don't know if there's comfort level to or verbiage for that, doesn't have to be those exact words but I'd like to see what you think about that. I would wholeheartedly support this if we could add that.

UnidentifiedUnidentified speaker 3Proposed2:19:41

Through advocacy for comprehensive immigration reform Would that suffice in adding that to the title?

UnidentifiedCity ClerkProposed · by role2:19:48

Yes, that's fine. I said demand because that's what I care most about but anyway and advocacy can advocate for

UnidentifiedUnidentified speaker 3Proposed2:19:58

comprehensive immigration reform.

UnidentifiedCity ClerkProposed · by role2:20:00

And

2:20 – 2:2526 turns

UnidentifiedUnidentified speaker 3Proposed2:20:03

I like the fact that it's action driven in that sense.

UnidentifiedCity ClerkProposed · by role2:20:08

And I just, I know that you've worked on this for a long time. What was

GuestCornejoProposed · by introduction2:20:10

the transition? I mean it's in the body. The title gets

UnidentifiedUnidentified speaker 3Proposed2:20:14

long so... Confirming the city's commitment to the safety dignity and rights of all residents through advocacy for comprehensive immigration reform.

GuestCornejoProposed · by introduction2:20:25

I

UnidentifiedCity ClerkProposed · by role2:20:26

think that works.

UnidentifiedUnidentified speaker 3Proposed2:20:29

And it ends with, hey we've got to do something.

UnidentifiedCity ClerkProposed · by role2:20:31

Immigration reform which is the solution to this ultimately.

UnidentifiedUnidentified speaker 3Proposed2:20:34

Absolutely.

GuestCornejoProposed · by introduction2:20:35

Right and that's the intention of that Section right six on the second page is that it would go specifically to like our congressional Representatives,

UnidentifiedCity ClerkProposed · by role2:20:46

right

GuestCornejoProposed · by introduction2:20:47

are our state people just because they also have a voice to advocate to That's where why that is there so that they could see

UnidentifiedCity ClerkProposed · by role2:20:54

that we

GuestCornejoProposed · by introduction2:20:54

would like

UnidentifiedCity ClerkProposed · by role2:20:54

them

GuestCornejoProposed · by introduction2:20:54

to To step up and actually work on

UnidentifiedCity ClerkProposed · by role2:21:03

right comprehensive

GuestCornejoProposed · by introduction2:21:05

action reform.

UnidentifiedCity ClerkProposed · by role2:21:05

I just, I want to make sure it's not a target. It's like putting it on them. I really want to make sure that not only this is what we're doing. This is what you should be doing and I see your intent now too. I appreciate your

GuestCornejoProposed · by introduction2:21:16

clarity. And that's why it builds to that as really the last point is it sort of like because of all of these things that we've seen and we've heard some heartbreaking stories haven't we Gabby? You know that really the ultimate solution is that we need Comprehensive immigration reform and

UnidentifiedCity ClerkProposed · by role2:21:35

so and therefore I'd like it be part of that Yeah, just the title of what we're doing. And then I'm completely comfortable with What you're saying? I stand by Okay,

UnidentifiedCity ClerkProposed · by role2:21:45

let's do it

UnidentifiedUnidentified speaker 9Proposed2:21:47

Sounds good. I just want to say Being on the committee was Not easy at times. I think that being a council member but also just having worked with different community groups, I got calls from people that were affected every day or looking for a loved one that was taken. Even people that were unfortunately they had passed days after they had been taken so I know that we've had some heavy conversations as council, but this one...

We put a lot of work into this and we thought about the wording and what we were saying. And I hear you on the target. I think we owe it to the people that are being affected by this every day and living in fear every day with having their parent or the older sibling that's now taking care of them. Or not having the resources that they need to just have basic needs met as a human being.

This is a really heavy topic and I feel that it deserves this attention, and I'm glad that we got to this point. It did take us awhile but we got here. I know that it's in the body of the resolution so adding it to the title I mean, it doesn't change it. What I want to just share is that I feel that this was a strong position we took but like I've said as a council member, we have to make tough decisions sometimes. We don't always get to make easy decisions. I don't think this is what we signed up for.

When I was on the school board, I thought that was a volunteer position. I thought the same for city council. It's obviously not but I'm here every day for every meeting because I care about Santa Paula and the people here. I have three daughters at home, I would love to be home just like you would love to be home I'm sure but we're here doing the work that's needed to make our community better every day.

This resolution may not affect everyone in Santa Paula in any way there's community members that Are fortunate enough to not know of a close person or have experienced the. Horrible stories and all of the things that we learned from the groups and the people that were brave enough to share with us. I want to thank all of those that did share with us because they didn't have to, they didn't have to go to the meetings. They didn't have to send us text messages. They didn't have to call us. They didn't have to do any of it. So I'm grateful for those that did speak out or that spoke on behalf of someone so that Vice Mayor Crosswhite and I could have that information and lived experience We didn't have so that we can work with purpose being on the committee to be able to get to this point.

I appreciate all of the work that staff took or that did and put into making this happen, and I appreciate our former Mayor Chavez for putting me on the committee. This wasn't an easy task, and I hope that we continue to do work to support our community members that are affected. And I look forward to us moving to passing it. Thank you.

UnidentifiedUnidentified speaker 3Proposed2:25:31

Motion to approve resolution number 7612 with the inclusion of an amendment to the title?

UnidentifiedUnidentified speaker 9Proposed2:25:38

And I'll

GuestCornejoProposed · by introduction2:25:38

second it. All right. So we have a motion and a second. Any further discussion? All right. Roll call

Roll-call vote Passed 4–0 motion and a second. Any further discussion? All right. Roll call
Show transcript
vote, Madam Clerk. Council Member Chavez? Yes. Council Member Cornejo? Yes. Council Member Ornelas? Yes Vice Mayor Crosswhite? Yes

2:25 – 2:313 turns

UnidentifiedUnidentified speaker 1Proposed2:25:55

And that passes 4-0 as amended.

GuestCornejoProposed · by introduction2:26:09

That brings us to item 10 C the augmentation of the downtown facade improvement program. And Mister Mason, will you be giving that presentation?

UnidentifiedUnidentified speaker 4Proposed2:26:18

I will thank you vice mayor. Mayor and Council again this is a program update for the facade program and really the purpose of this is to seek council approval to appropriate additional funds from the general fund balance to support applicants impacted by the introduction prevailing wage requirements When we started this program, we looked for a path to be able to provide funds quickly and easily. And one of the challenges that we run into is when we're using public funds.

Got a little bit of an echo. Should I wait? Okay. So the program came together in January of 2024 with the idea of using $100,000, 50,000 of which would come from ARPA funds and 50, 000 from the PBID funds. And through that program The awards would be $10,000 each, 80% of which would be paid by the city and 20% would be paid by the applicant. As we went through the program, we ran into some issues from a standpoint of Department of Industrial Relations based on state statutes related to public works projects when public funding is used for even private property let alone public property there are triggers that create a requirement for prevailing wage. As we went through that process, what we found was that that prevailing wage requirement in many cases significantly impacted the costs and doubling or even more tripling what the cost would be for those projects.

Which in effect, a $10,000 grant for many of these projects really didn't make it very effective. It would cost them more with the grant money than without the grant money to do a project. So just increase administrative costs through DIR which is Department of Industrial Relations Regulations And also one of the other impacts is reduced contractor availability. When you're talking about small contractors for small projects, many of them do not have prevailing wage experience so that it was an opportunity to not only help our businesses in our downtown but also help businesses within the community that could help with those projects. So the program adjustment we're looking at two paths. One we're still doing the research on and working with our attorneys on that And that's would be a program that just covers materials, materials only program that we're hoping we can move in to that process which would eliminate the need for bailing wage.

We would provide funds just for the materials and We're still trying to work out if that is a possibility. There's a lot of ambiguity within what the Department of Industrial Relations requires and how we can work through that process, but we'll see if that's a possibility in the meantime, we're looking at augmented funding for those who have provided full applications and are ready for approval, but those costs are significantly more because of prevailing wage. And that is this request for an additional $30,000 from the general fund to be able to help augment That differential so those projects can move forward.

So, this in effect would be up to $20,000 per storefront from $10,000, but the same rules apply 80% of that project of that 20,000 would be covered by the applicant. And it also includes the compliance and oversight for prevailing wage. We do have a consultant on board to be able to assist with that, because there's a significant impact to the city to be able to monitor and make sure that all the documentation is done in case there's auditing from Department of Industrial Relations.

And the option is intended to really preserve fairness for those people who were early in the process, filled out their applications and followed the right process. But we're kind of inhibited by our lack of oversight and understanding of that process and what was required to be able to meet all the state requirements. Again, this augmented option requires an additional $30,000.

Anything that didn't get used or doesn't get used in this process would be returned to the general fund and again we're just requesting an additional $30 thousand dollars to move forward with applicants that we do have full applications ready to move forward with. And able to answer any questions based on that? Thank you.

2:31 – 2:3915 turns

UnidentifiedCity ClerkProposed · by role2:31:30

Madam mayor if I could just city manager say a couple things since. Since the council was presented. Statements about the frustrations and challenges of this program. I just want to point out that staff spent time revisiting this, talking with Mr. Melgar and a group of business owners from the downtown we engaged Councilwoman Cornejo because she's the PBID liaison That the council appointed and it was helpful to have her perspective and history.

And we just want to distinguish that what were presenting you with tonight is an opportunity to kind of write the ship because of the. shift we had to consider and that it's really only for those applicants that were, really had complete applications that we're proposing this. So where we go from here will look different than what decisions you make tonight about where we've been in terms of these applications. I just wanted to emphasize that and acknowledge Mr. Melgar and those that have come forward and said Please do what you can to help and Councilwoman Cornejo who contributed a lot to that conversation.

GuestCornejoProposed · by introduction2:33:04

Questions or comments from Council? Council Member Cornejo.

UnidentifiedCity ClerkProposed · by role2:33:07

I can give my perspective but I don't know if people have questions first, but I was been involved for some years on this so happy to at least give up a brief... I was going through old paperwork and just came across minutes from June of 2022, approving minutes of the May meeting the month prior. So it's been four years that PBITS has been talking about the facade program.

It was not for any lack of best intentions on the part of the city to make this work. The city supported this as well. As we walked through the process As soon as living wage was thrown into the formula, it just became unworkable as far as being a good program. But we took too long as a city to determine that. We probably should have cut it off sooner but it was always with best intentions.

But we should've just cut it off and said this is not doable, it's not feasible Or enough of a benefit for the funds that we were approving. So I just do see this as, We've had some people faithfully stay through the program all along and kept trying. And we're willing to do it and jump through all our hoops and it still wasn't working. And I don't believe that we are legally obligated to do this.

I really feel that this is to make a situation right, that maybe we could have corrected earlier on. And again it was always through best of intentions to make this program work. We all still believe in the fact that we'd love to have our facades and the downtown improved and find a way to make the program and the funds still work for this. On a side note, I was commenting that feel badly for those property owners that are having such trouble getting their front facades painted because, you know we quickly approved arts and culture murals and no problem. And nobody's checking on their living wage or their painters and that sort of thing. And that program is going off and on and then we've got this program that's been through all the proper channels all this time.

It's just gone on too long and I feel It's an unfairness to the people that were faithful to the program. And if you feel that this is something that's valuable, I do believe that it will improve the downtown by having those projects move forward and will encourage and Establish a belief in the other merchants downtown that yes, this will happen and can happen in maybe a different format And improve our downtown which was the intent of this all from the beginning. So It's you know it's very frustrating because we just ended up in a position with best intentions and best work But just we just dragged it out too long I feel and and I just feel if we could make this right and then move forward That would really help a lot both in goodwill and demonstrate the facade program can work and would encourage others to improve their buildings as well.

I'm happy to answer other questions because quite the process through the years.

UnidentifiedUnidentified speaker 3Proposed2:36:39

Council Member Chavez? You're very kind, Council Member Cornejo. You know, I look at this and I see we dropped the ball you know, I think apology goes a long way sometimes owning what we did and say, you know, we screwed up. And that requires insight from people to manage an outcome. For instance, prevailing wage was always a factor here. It was mentioned before That why even go into prevailing wage and just go to, to just supporting the purchase of the items right?

Those conversations happened almost four years ago. And so I know you're very kind but I have to call it out and I want to make sure how do we make sure this doesn't happen again? So I do like the solution, potential solution of doing the right thing here. Which my question would be would this $30,000, what would that do? It would help those $10,000 each to those businesses that were part of the initial process.

There's no more applications that were original applicants so that would close that phase But that would only cover materials, correct? That would not

UnidentifiedUnidentified speaker 9Proposed2:38:14

go towards materials.

UnidentifiedUnidentified speaker 3Proposed2:38:16

No?

UnidentifiedCity ClerkProposed · by role2:38:18

Yeah the original five applicants if the council is supportive of this would be entitled to do labor and materials.

UnidentifiedUnidentified speaker 3Proposed2:38:27

So we're making an exception to prevailing wage law my question to that is

UnidentifiedCity ClerkProposed · by role2:38:34

Well, we're not. No, we're actually recognizing that prevailing wage will be a factor and that in order to make it meaningful, we have to up the ante of support. Yeah.

UnidentifiedUnidentified speaker 3Proposed2:38:46

But it's only going to be this isolated group of people that had been in the process for a long time?

UnidentifiedCity ClerkProposed · by role2:38:51

Probably only two or maybe three of the five applicants that would even seek to increase what they're asking for.

UnidentifiedUnidentified speaker 3Proposed2:39:00

And then moving forward, we are going to the other option

UnidentifiedCity ClerkProposed · by role2:39:04

Well, that's the hope. But we also need the city attorney to not their allies right? We're not there

UnidentifiedUnidentified speaker 3Proposed2:39:08

yet.

CommentWashington DCProposed · by introduction2:39:11

That's correct. The materials only kind of path is I'll just say it creates some doubt about the legality of that and whether or not would trigger prevailing wages

2:39 – 2:466 turns

UnidentifiedUnidentified speaker 3Proposed2:39:30

Have you seen in some cities, for instance, where they gave the money to a non-profit organization and the nonprofit does the distribution to circumvent that? For instance, VCCDC or there's housing organizations that exist that do improvement projects. Have there been cities that have done The city does, hey here's the gifts and they distribute the funds so that they don't have to deal with prevailing wage because they're not doing the payout directly?

CommentWashington DCProposed · by introduction2:40:08

So I have not seen that personally. In this situation if I understand it correctly the model will be an applicant comes to the city proposes a project tells the city we're going to need I don't know, $5,000 to complete the project. Once prevailing wage kicks in that might double it to 10,000 then the city decides yes this we will support this project but it is the property owner who contracts with and pays for the work to be performed for the product should be completed and That requirement is imposed on the property owner and then possibly by indirect extension exposed to the city.

So any public funds used towards a project if it's over $1,000 and it's for the construction or alteration or maintenance of a structure then that kicks in prevailing wages. And there are exceptions but those are very limited.

UnidentifiedUnidentified speaker 3Proposed2:41:28

To ensure these things don't happen again because I've seen a continuous pattern of this stuff happening. At what point do things come to you in the process? And that's one of the things I want to make sure when we have a project that has stringent requirements, they need to go to the attorney first instead of staff taking it upon themselves to interpret rules or process We want to make sure that before they make those determinations, because we've already had this happen multiple times, that they sit on the attorney's desk so they can weed out those legal factors.

And I just want to make sure that we're taking this a little bit more serious moving forward because it's not only going to be this plan that comes forward or this project but there could be more opportunities down the road.

GuestCornejoProposed · by introduction2:42:26

Council Member Cornejo?

UnidentifiedCity ClerkProposed · by role2:42:28

Thank you, Vice Mayor. Another issue we have is that the ARPA funds are going to expire so it has to be determined pretty quickly if they can be used at all otherwise those funds need to be assigned to other projects and we need to back out of the program. So that's the other issue on this. We're kind of under a time crunch for that. As far as the program moving forward, I believe if this passes these can be completed within the time that the ARPA funds. And we would be using prevailing wage. We would be using our consultant for verification and that would be in compliance and would be done. But for future projects it may put it at risk that those monies then would not be dedicated from the city and we'd have to figure out something pretty quickly to use those funds before they expire.

Is something that there's some urgency to determining. We were talking prevailing wage as I recall in the discussions four years ago, but in trying to figure out how best to proceed with these programs, I know staff started hitting walls. Why didn't it work in this city? Why didn't it work in this city? Well, it was mainly because of things like prevailing wage and so staff kept trying to find a way to make it work Because there was the desire to proceed, but at some point we probably should have just again pulled a plug on it earlier on. But at this point we want to at least make it work to those who were dedicated and went through the process and get those done so those funds can be used. But it will depend on city attorney's determination as to whether we could proceed with others I think so.

GuestCornejoProposed · by introduction2:44:16

When it sounds like if that isn't the case, we need to determine when any funding remaining there needs to be spent. And if that needs to be reallocated to something else, um, I think we also need to talk with the PBID because they were the only reason why we moved forward with this program because originally we weren't inclined to move forward with the program because there were concerns about escalation of costs with prevailing wage.

Um, and so But the PBID felt really strongly that they had wanted to move forward with it at the time. And so we put forth that initial ARPA funding to match the PBID, but I think we need to potentially if this isn't going to work out go back to them and say this is the problem that we're facing. We thought we could move forward with materials only we might not be able to and see if there's some other thing that could benefit the downtown. I mean, I think we'd all love to see the facades and signs and all of that stuff updated but if that's not something that we can do or like are there specific Parts of that we can help support. I think it's just, we're definitely running out of time to figure that out unless we're not still using ARPA funds in that pot.

I can't remember at this point which things still has ARPA and which doesn't because some of those got switched around at different points so I think we need to confirm that if this is still ARPA. I know it was And if it is still ARPA funds, we need to find out when that deadline is that we're up against. Any other questions or comments?

2:46 – 2:5119 turns

UnidentifiedUnidentified speaker 3Proposed2:46:08

They have to be expended by December 31st of 2026. Okay.

GuestCornejoProposed · by introduction2:46:14

We need to determine if it was still ARPA funds in this pot or not because I know some of the pots Yeah, we're shuffled. So I just don't know which one

UnidentifiedCity ClerkProposed · by role2:46:24

double-check. I don't think that one I don't remember which ones heard at this point and then it needs to be allocated somewhere else if it was our funds

UnidentifiedUnidentified speaker 9Proposed2:46:35

The PBIT money is money that business owners have paid into, right? Yes. I remember when it first started when I worked for the chamber So the three businesses that already have applications in they're gonna get a possible if we approve this an extra $10,000 towards the improvements they want to make

UnidentifiedCity ClerkProposed · by role2:46:55

Is that what... That would be the concept yes

UnidentifiedUnidentified speaker 9Proposed2:46:58

What about the business owners that didn't get to apply for improvements before this cutoff? That's what is to be determined still. Correct. And all of the money that businesses have put into this, is there a potential risk of them not seeing any of it?

GuestCornejoProposed · by introduction2:47:22

Council Member O'Connor.

UnidentifiedCity ClerkProposed · by role2:47:23

Thank you. Those monies would just be removed from the line item of that expense that they're holding for the facade program so they could use the funds for other projects. Ideally, if it can be worked out so that those who... They can still be used for the façade, for materials, that would be ideal but we need to know and if not, those funds don't disappear. They go back into the fund for use for the entire district and they are doing things like buying Pressure washer for the downtown, dedicated pressure washer for the downtown district.

Helping fund the city core workers for the cleanup of the downtown and that sort of thing so there are other ways that those funds can be spent that will benefit those who have paid the taxes but they may not We may or may not be able to proceed with facade program for them on materials.

UnidentifiedUnidentified speaker 9Proposed2:48:19

So the program will continue and business owners will keep paying into it, but not necessarily for facade improvements. It may just be for other things

UnidentifiedCity ClerkProposed · by role2:48:28

until 2028 well through 2027 I should say.

GuestCornejoProposed · by introduction2:48:33

Well at some point they were doing supplemental security just in downtown as well right? Right yeah so there have been other things that would benefit all of the business owners in downtown

UnidentifiedUnidentified speaker 9Proposed2:48:43

And what happens at the end of 2027? It just falls off.

UnidentifiedCity ClerkProposed · by role2:48:47

Yeah, the district would have to be renewed either based on the existing boundaries or a contraction or expansion of those boundaries and a majority of the property owners have to vote in favor to continue it They're usually done for five-year periods, and it's not as straightforward as just a head count because the formula is based on the linear footage including if you have a second story. It's all carefully engineered so that it's kind of equitable. A larger property owner gets a higher weighted vote than a real small property owner.

UnidentifiedUnidentified speaker 9Proposed2:49:27

And what happens if we get to the end of 2027 and there's still money there?

UnidentifiedCity ClerkProposed · by role2:49:33

That's a good question. I don't know if it has to be given back to the property owners, or if the P-BID even if it doesn't continue still gets to expend it on the district. That's a good question

UnidentifiedCity ClerkProposed · by role2:49:51

to ask our consultant. Honestly there have been those discussions but also they're trying to make sure that the money spent are of great value to the district and again when I'm hoping I'm not venturing off topic too much, so let me know. But what they've done in the past is they've been paying for security, for downtown security and I believe that contract has been terminated at this point in part because they authorized that when our police department employment was so low.

They felt that they wanted to augment the downtown security and so they spent money for that. Now they feel that there's lesser of need greater desire to look for other projects that would benefit the whole district. So it has been renewed once and it did expand some with one renewal, so it remains to be seen if they have enough value for their dollar for the property owners to feel that should be continued to benefit the downtown.

UnidentifiedUnidentified speaker 3Proposed2:50:57

But there's definitely discomfort currently with how people are feeling with the renewal of something like that.

UnidentifiedCity ClerkProposed · by role2:51:03

Yeah, and it's partly because of performance like this and that's why we're here considering something to try and make it right because it wasn't all PBIDs fault that this dragged on. And so if we can make this right, that may continue the benefit of the PBID program in the future as well. It doesn't guarantee it certainly. They've done some strategic planning, and they are trying very hard to make it more worth it to the property owners.

But we've got a year or two to see that, so we'll

UnidentifiedUnidentified speaker 3Proposed2:51:42

see. Question real quick. Regarding these projects, are they all paint?

2:51 – 2:5512 turns

UnidentifiedUnidentified speaker 4Proposed2:51:52

They are not. There's some paint, some repairs, replacement of doors and windows so there's a variety of things but the biggest differential is in the paint because it's labor intensive. I mean a door could cost eight ten thousand dollars but paint isn't as expensive as the labor to do the prep and paint.

UnidentifiedUnidentified speaker 3Proposed2:52:16

And we don't have painters here do we?

UnidentifiedCity ClerkProposed · by role2:52:20

You know, we had a discussion when Mr. Melgar and others met with us about could we use volunteers or could we summon some supervision from a professional painter but work with the city corps kids or that kind of thing? I think ultimately the conclusion was you know, you get what you pay for And it's important that that these be professionally done and warrantied So, you know could it be painted like City Hall was by volunteers? Yes But is that the best use of money? I'm not sure the property owners and businesses feel that that is the way to go

UnidentifiedUnidentified speaker 9Proposed2:53:06

The $10,000 that we're talking about giving an addition to what has already been set to these 3 businesses. Does that cover the difference in the project with the prevailing wage or is this just a help?

UnidentifiedUnidentified speaker 4Proposed2:53:22

Based on what we've seen as far as those bids it crosses the line over Them doing this with the prior program and actually costing them more out of pocket. So at this point, it ends up being a benefit to them with that additional $10,000 so it does cost them less.

UnidentifiedUnidentified speaker 3Proposed2:53:48

A motion to approve addition allocation totaling $30,000 in GL 100-5-3002-209 using available fund balance to augment our original applicants who are relying on the productive factor prevailing wages.

UnidentifiedUnidentified speaker 9Proposed2:54:01

And I will second.

GuestCornejoProposed · by introduction2:54:04

Any further discussion? I think just that hopefully we can have a report back sooner rather than later on one, whether or not those funds are still ARPA. And two, whether or not there's any legal solutions that we can come to or other uses that do benefit the businesses or if we need to just go in a completely different direction.

UnidentifiedCity ClerkProposed · by role2:54:27

Hopefully our report back will be before and after photos of some actual facades that have been improved in our downtown. I know everyone has a shared goal.

GuestCornejoProposed · by introduction2:54:38

All right, all those in favor please signify by saying aye. Aye. Any opposed? That passes unanimously. All right future agenda items city manager

UnidentifiedCity ClerkProposed · by role2:54:52

Nothing special to report. We will have Councilwoman Cornejo absent from the next meeting, but then when we get into June we'll be looking at some study sessions and stuff.

GuestCornejoProposed · by introduction2:55:08

All right and I will see most of you at the meeting the third Wednesday of May and Councilmember Cornejo safe travels and we will see you in your I will now adjourn our meeting. Thank you.