UnGovr Transcript
iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.0:00 – 0:0711 turns
Okay, good evening. I'd like to call to order this regular meeting of the Santa Paula City Council Wednesday June 17th here at the city council chambers and just as a reminder if you have communication devices make sure either turn them off or put them in audio mode non-audio mode and then And so now we'll go invocation, we have Deacon Al Galeen.
Mr Mayor, let us pray. Heavenly Creator, we gather here to thank You and humbly ask for Your continued blessing on our community Our country was born in strife, and over the years we have encountered difficulties and conflicts. Yet we continue to be a beacon to many around the world. Give us a strength, wisdom to seek the better good of all of us. We thank you as we celebrate the 250th anniversary.
That struggle was based on the idea of life, liberty, and the pursuit of happiness These values continue to be valid. The founders also recognize the difference among us, but now we pray that these differences are respected leading to solutions that benefit all. We pray for everlasting peace and the safe return of our men and women in uniform that are here and abroad that they may returns safely to their families And we remind ourselves that we may never grow weary of doing what is right.
Amen.
Acting City Clerk, would you please do a roll call?
Roll call, called by City Clerk
Show transcript
All right thank you. Our Attorney Monica Castillo, do we have a closed session report?
Yes Mayor. This afternoon the City Council met in closed session to discuss items 5A and 5B on the special meeting agenda. 5A was conference of legal counsel anticipated litigation significant exposure litigation pursuant to government code 54956.92 and E1 with one potential case in discussion there are no reportable actions on that item Second item 5B was conference of legal counsel on existing litigation pursuant to government code five four nine five six point ninety-one Flores versus the city of Santa Paula Ventura County Superior Court case number 2026 CWM 062 2660 and there are no reportable actions on that item. This concludes my report
Thank you very much. We
move on to item number 6 public comment. Do we have any general public comment? Yes All right, thank you. These are in no particular order I will call your name and then you have three minutes to speak. I will call the name and then the person is going to be following so first up will be Gabrielle.
Okay,
and then we'll follow by Tiffany Orr
Good evening, Mayor and City Council members. My name is Gabrielle and I live on the corner of Santa Paula Street and Bradley. I'm here again tonight because I have two concerns and they are directly connected. The first is the dangerous speeding on Santa Paula Street. I first came before the City Council in October 2025 to raise concerns about excessive speeds and request traffic calming measures, and since then I have spent the last nine months communicating with city staff through emails and was told I would receive updates regarding developments.
Despite repeated outreach, there has been no meaningful follow-up and no visible action to address the safety concerns I originally raised. And then on April 20th of 2026 this year exactly what I was concerned about happened. A vehicle traveling at a high rate of speed crashed into my home and that was not a hypothetical risk. This was a preventable event that caused real damage to my property and put lives at risk.
The second issue is the city's recent concern regarding RVs on private residential property. What I find troubling is that after nine months of trying to get attention brought to documented traffic safety issue, I was contacted regarding the RV code compliance almost immediately after the crash and most importantly in that same incident another vehicle struck my RV. Had the RV not been there, that vehicle would have continued into the other side of my home.
The very object that is now being scrutinized by the city helped prevent additional property damage. I understand that the city has a responsibility to enforce municipal codes. However, I am struggling to understand the priorities. I raised safety concerns. I attended meetings. I sent emails. I asked for help before an additional accident occurred. Another accident happened anyway. Yet the response I have seen has been faster regarding RV enforcement than addressing the dangerous speeding conditions are contributing to these incidents. Tonight before coming here, I drove from Peck Road to Bradley and counted 22 RVs on private residential properties. My question is simple. What is being done about the safety issue residents have been raising for months?
And why is there more concern regarding RV policies when it should be safety and speed? I would like a public update regarding traffic calming measures, enforcement efforts, traffic studies and any other plans the city has to address speeding on Santa Paula Street. I would also like a public update regarding the City's proposed RV regulations and enforcement efforts. Given that RVs are common throughout our community and given that my own RV helped prevent additional damage to my home during a vehicle collision, I am concerned about the necessity and practicality of these proposed requirements.
Thank you for your time.
Okay, next we have Tiffany Orr who will be followed by Maury Gonzalez.
0:07 – 0:137 turns
Good evening council members my name is Tiffany Orr I am the vice president of the 400 Craig Drive Mobile Home Owners Association and a lifelong resident of Santa Paula. I am here because we know the importance of working on the rent control ordinance for the mobile home parks it still has not been put on the calendar for this year It is vital that we get the next steps going. And the longer it takes, we find we'll be looking at another application next year from our owners which will lead to financial burdens to residents of the park. We've had the workshops with the residents of the mobile home parks in town and today I'm asking the council to schedule the next steps of the meetings with the city council with your agenda 13 tonight.
I'm also asking the status of the yearly increase rent. A letter was sent out from the city to the parks and to the residents of our yearly increase, at the time it said 2.75 which the gentleman that helped us with our rent control issue, Carl Lawson brought it to James Mason's attention that it was actually supposed to be 2.25. And we were told that we were reassured that it was corrected and the parks were notified.
The rent increase for our park was initiated in May of this year, and the owners are using the incorrect numbers The 2.75 is being charged to us and it's supposed to be 2.25, we are now been overcharged for two months and the new bill comes out July 1st. Yes it's not a large amount but it is still the wrong amount and when you add up 165 mobile homes in our park that's a little bit of change for them We're asking the city to remind the parks of this again, and I'm not including just our park. I heard that there was other parks that have not fulfilled the commitment of the new amount.
It may not be a lot but they should not be overcharging us. Thank you
Thank you, Tiffany. Just as an aside I think we are looking at a date here in the near future for a workshop. Thank you. So that was Tiffany. We have Maury Gonzalez who will be followed by Robert Benavides and Slash Jerry Olivas.
Good afternoon. I'm here for the RV ordinance. When I got the ordinance, this was from 2004 and I just feel it needs to be updated or revised. Currently Fillmore, Oxnard, Ventura and Camarillo all allow RV parking in your driveway so we're just hoping that maybe we can adopt an ordinance similar to one of theirs and maybe you guys can set up your calendar. Thank you.
Thank You Maureen Gonzalez So we have a Robert Benavides with Jerry Olivas followed by Stell Waringer
Good afternoon Mr. Mayor and City Council, we are Robert and Relene Benavides, my wife's back there along with Jerry who is going to join us with this comment. We're here to address the actions taken by the City of Santa Paula Building and Safety Department. We received a letter stating that our RV parked at our property needed to be moved if not further action would be taken.
Let me start by saying beauty is in the eye of the beholder. Back in November of 2006, the Suroptimist Club of Santa Paula recognized us with the Yard of the Month with our RV parked at the same spot that it is today. Three months later, the City of Santa Paula Billing Code or City of Santa Paula They gave us a ticket. This incident was from two neighbors disputing RV parking back on Santa Barbara Street. That dispute should have been taken care of by those two neighbors. The city manager at the time told me that he was going to take out a 2-block vicinity.
Well, that ordinance is not only a 2 block vicinity, it's a citywide ordinance. While we agree that there are some homeowners that abuse the citizen by parking RVs on the streets as if it was a vehicle, and some of them are impeding the pedestrian sidewalks. Those are the ones that building safety needs to focus on. And as far as the RV and vehicles codes, those criteria is unrealistic and outdated.
It was also brought to our attention that this wave of recent letters were sent to homeowners as a result on the accident that happened on the corner of Bradley and Santa Paula Street. If you look at the video that came from, that was shared on social media The RVs had nothing to do with it. It was all driver error, if you look at that, if you look at the video.
I mean we pay for our property taxes 100%. It covers 100% of our property. We should be able to manage what's parked on a property without having the pedestrians at risk or anybody else. Our city council has plenty of things to go work on fixing city streets and then plus having revenue brought back to the city to make us better. And for the record, our neighbors across the street at 570 West Santa Paula Street, Ron and Teresa Harmon. They could not make it tonight here but I'm also going to speak for them they're in line with me. They pulled a permit to widen their approach on the driveway that was signed by inspectors of City of Santa Paula. They passed it, they allowed it and made it happen and they also got a letter so again We thank you for this time.
We hope you can put this on a future agenda and that's what we're asking for, so being able to talk about it. Thank you.
You know the big thing that we...the reason we're here together is because we were both in 2007 members of the city appointed RV committee and we participated in and made some strong recommendations how to improve the RV residential parking issue And I don't think any action was ever taken on that. So we're here as a group. Thank you.
All right, thank you gentlemen. All right now we have Steve Wehringer and he'll be followed by Melinda Zavala
0:13 – 0:196 turns
Good morning, Mayor and City Council members. My name is Steve Warner. My wife and I live on Santa Paula Street. I appreciate the opportunity to speak tonight regarding the ordinance that prohibits residents from parking their RVs in their own driveways. In a June 2nd press release this is a quote from the mayor saying the city council remains committed to delivering on the priorities identified by our residents. Clearly this is a priority.
I lived in Ventura and my RV was allowed in my driveway. I lived in Oxnard prior to moving to Santa Paula and my RV was allowed in my driveway. We have several friends that live in Camarillo, RV's kept in their driveway. We purposely bought our home in Santa Paula with space in the driveway to keep our RV there. We do not choose to live in an association because of rules like this. Associations are good they're just not for me. It's my house we pay the taxes we should be able to do within reason what we want to.
We consider ourselves civic-minded residents who support our community. We participate in city events whenever we can, including the police canine spaghetti dinner which we really enjoyed and... Sorry I lost my place there. Because I care about the city and community, we are discouraged when the city focuses on regulations like this one which affect the responsible Residents who enjoy RVing and simply want to keep their recreational vehicle on their own property. I understand the city has many responsibilities, but I believe there are more pressing issues that deserve greater attention and resources. For example, the many roads that are in poor condition including streets near my home and my driveway. My car sets off all kinds of alarms when I pull into my driveway because there's a huge pothole in front of it and the street is so uneven that it sets all the alarms off of my car that I'm driving off a cliff or something.
This is a public safety concern that directly affects residents every day and much more of a safety concern than RV parking in someone's driveway. I respectfully ask the Council to do away with this ordinance or at least open this up for discussion, making it an agenda item for an upcoming council meeting. I believe the City's time and resources would be better spent addressing the safety and infrastructure with greater impact on the community.
I skipped over a paragraph there. Also, I wanted to comment on the racing that goes down in Santa Paula Street. I live there on Santa Paula Street and from 930 till 11 literally drag racing going down the street and I guarantee you they're not stopping at the stop sign at Steckley or I mean Cameron right there. I would encourage all of you to relook over the City of Santa Paula strategic plan specifically the core value section which almost every one of them can be related back to this issue. Thank you for your time and consideration.
Thank you very much. Now we have Melinda Zavala, who will be followed by Maria Robles.
Good evening council members. I want to address the issue of residential parking and the impact that current Ordinance and enforcement practices can have on the retired and working families in Santa Paula. I understand that city's goals parking regulations exist to maintain safety, preserve neighborhood appearance, ensure emergency access prevent Public streets from becoming long-term vehicle storage. Like many residents, we park our trailer in our own property yet we have been told that we cannot in certain areas of my own driveway on my own property because of local parking and zoning regulations. Our property is not governed by the HOA. From a homeowner's perspective, this is difficult to understand if a vehicle is legally registered operational and located on private property without blocking any sidewalk street or public access many residents are asking why we should be cited or penalized.
Housing costs continue to rise and offset storage can cost hundreds of thousands of dollars annually Residents who have adequate driveway space should have the responsibility options for storing their vehicles. I respectfully ask the council to consider reasonable revisions to the RV parking ordinance that recognize the needs of the residents who own recreational vehicles while still protecting neighborhood appearance and safety, consideration of the policies that allow greater flexibility for parking legally registered and operable vehicles on private residential property provided they do not create safety hazards, block sideways or interfere with the visibility. The goal should be reasonable enforcement that protects neighborhoods while recognizing the realities faced by Santa Paula families today.
Thank you for your consideration.
Thank you, Ms. Zavala. We have Maria Robles who will be followed by Carl Lawson.
Good afternoon City Council members. I'm here representing the One Step A La Vez. We are working currently on a campaign regarding saving our health care regarding the Santa Paula Hospital closure impact. I don't know if many of us know in our community they plan to shut down and close the hospital 30 I believe. But we're trying to get in the support of our community members here in Santa Paula, Fillmore and Piru and throughout the whole region for them to sign a petition we have which is urges of Ventura County Board of Supervisors to pursue an alternative solution In making sure that the Santa Paula Hospital continues to stay open, regarding either opening a new center or still offering these resources to our Santa Paula residents and those who are throughout our region.
We really appreciate your support and have our community be able to sign on Be the voice. We want our community to represent our whole region and be the ones that help in one way have the Ventura County Board of Supervisors make the correct decision that could support those who live in this region. Thank you so much, I appreciate your time.
Thank you very much Ms. Robles. Now we have Carl Lawson.
0:20 – 0:267 turns
Good evening honorable mayor and members of council. There are, of course many good reasons to update the city's mobile home rent stabilization ordinance Principally to level the playing field between the mobile homeowners who call Santa Paula home and the corporate investors who have bought up mobile home parks. And because of the way the ordinance is structured, it forces homeowners to hire lawyers and CPAs just to have a fair shot in a hearing. But another good reason to update the ordinance is to save the city money and to help the city staff.
Council probably knows that last year Mr. Mason and your City Attorney had to spend hundreds of hours Reviewing an application before it even got to the hearing. And that's because the application process in the old ordinance is overly complicated and places a heavy burden on staff. There were over 1,000 pages of financial documents that had to be gone through along with threatening letters from lawyers pre-hearing claims and others.
It was hundreds of hours of staff time. That's not a good use of the city resources of the viable time takes away from Mr. Mason and his duties in the City Attorney. They shouldn't have to spend so much time on the details before a hearing even begins on a rent increase application. But that's what the current old ordinance requires. It even costs the city clerk's office time and money.
Under the current ordinance, if a party makes a motion before a hearing, even a motion to continue the hearing to another date, your rent commission must hold a meeting to decide on the motion. That's a Brown Act meeting, that means the city clerk has to coordinate the availability of the council chambers, the availability of the city attorney, the availability of staff.
Set up the hearing room post all the required notices just to decide whether the hearing is going to go to another date. It's ridiculous, it's unwieldy. You're not responsible for it. The ordinance was written long before any of you were here and I think Mr. Mason will confirm that he has much more important things to do than to review receipts for a park getting its wall painted but that's what the current ordinance requires him under section 15207 Other cities do it differently and this council can fix this problem by amending the ordinance.
The proposal of the Mobile Homeowners Association is very simple, have rent increase applications and capital improvement path through applications processed by a hearing examiner who handles all the pre-hearing matters and makes findings of fact then After that, then it goes to the Rent Review Commission who can focus on the real legal issues that are important if either side's not happy with the hearing officer decision.
That's how most cities process these applications and that's what we propose. It's more efficient for everyone, saves the city time and money, and will take a huge burden off your staff. We're happy to hear that it looks like this is going to be agended pretty soon but I just wanted to put in a little bit of information so you know The city also can be a beneficiary of updating and modernizing this ordinance. And we thank you very much for your consideration and time, thank you.
Thank you Mr. Lawson is there any other public comment? Okay, I'd like to repeat again that the city manager's office is working to put together a workshop on the rental rent control. So hopefully we'll know the data that soon and it might be appropriate since there was speakers on the RV ordinance Mr. Singer if it's appropriate just explain why now? Why it's happening now?
Sure, happy to do that. The city has received a number of complaints and concerns about RVs illegally parked. This was in no way in response to the accident that occurred on Bradley. In fact we've been talking about it for many months all the way back to at least last year. And we're doing this systematically, so we're not picking on one neighborhood or one block. Our code enforcement folks as they're going about their business are identifying homes that are not in compliance and Reminding those households that compliance needs to be achieved.
I should also point out that the city has undertaken a municipal code overhaul and that effort will include looking at the codes that involve RVs, and so to a number of the speakers' suggestions tonight there will be an opportunity for us to look with the council and with some workshops at that ordinance along with other aspects of the development code, not just specific to RVs and trailers and boats. I can't predict exactly when that'll occur. I don't know, probably around the fall maybe? I'm looking at the city attorney but she probably doesn't necessarily know either.
But like I said we are systematically going through the MUNI code to do that so...
That's right. I can add that as we said from the beginning, as we're undergoing this comprehensive code update, we can prioritize some sections of our code over the others if that needs to be moved up in the order of review. It sounds like there will be a workshop and then we can incorporate some of that discussion into a possible code amendment.
All right, thank you for that additional information. We move on now to seven...
I have a couple questions regarding this. Just so we better understand the process that staff takes in terms of public engagement especially on maybe an ordinances that have been there and there's been no enforcement all of a sudden to start enforcement what does that look like for us?
So, the city began putting out a press release and also articles in our monthly newsletter just generally informing the public that RVs or boats parked on property need to be properly stored in conformance with that ordinance. We provided resources The letter that's being dropped off that some of the residents here tonight have spoken of is not a citation. It's basically warning people that they're not in compliance. It provides them with resources of some of the local and regional storage facilities, in case they want to pursue off-site storage.
Yeah, so we were trying ahead of time to let people know this for a number of months. That effort started back I think in December.
0:26 – 0:3319 turns
And when was the last time the ordinance was created? Or enforcing policies of an ordinance that were enacted when?
I just want to caution that we shouldn't go into too much discussion on this topic without it being properly on the agenda.
If you could provide the council in writing information so that we better understand these things, that'd be very helpful for us in terms of connecting with our residents. That was one regarding the RV notice and the other thing is you mentioned the timeline's coming soon. How much time until that decision is made? Which? The mobile home park
Oh, yes. So the next step with the mobile home park ordinance will be a workshop with the City Council and the public. It'll probably be held at the community center because we anticipate a good hundred people or so, maybe more. And we're looking at late summer.
So
we hope to have a date nailed down in the next week or so and we'll start to calendar that. Okay, I appreciate that thank you. Thank You Mr. Mayor.
And as a follow-up though we will hopefully have a homeless and housing meeting scheduled soon and that's that'll be posted as well all right now we move on to presentations 7a Pride Month proclamation We have a proclamation that I've asked Council Member Ornelas to read, but we also have one public speaker, Celia Daniels. And Celia would you like to give your public comment before or after the proclamation is read?
After? Very well. Okay.
Yeah, we'll be putting it on our website. We can advertise it in the paper. You can
also sign up to receive notifications when my
job is posted. Thank you
very much. If I could make a suggestion... if you dig up that 2007 report, you'd probably find a lot of things that weren't updated. There was a committee, recommendations to the city council approved and I don't see it anywhere.
Thank you.
Thank you Mr. Olivas. Okay, I've asked Council Member Moronellis if he would read and also the person that will be coming up to accept the proclamation Santa Clara River Valley Pride Committee Chair Brittany Butts and also Co-Chair Francisco Estrada Go
ahead. Okay, I will be reading the proclamation of On June 28, 1969 the lesbian and
gay community took a brave
stand
for civil rights
At the Stonewall Inn in New York City, marking a monumental step for equality and justice for all LGBTQ plus people and communities. Igniting the gay civil rights movement and homophobic and hateful rhetoric has led to countless crimes and acts of discrimination both subtle and overt against members of the LGBTQ plus community. And whereas a pandemic brought death and devastation to the gay community with the outbreak of HIV and AIDS in the United States And due to a slow government response, galvanized LGBTQ plus communities into action by creating national state and local organizations dedicated to the care of those affected. And an effective lobby to combat hate homophobia and discrimination.
And whereas discriminatory laws and policies such as don't ask don't tell which prevented gays and lesbians from openly serving in the military in 1993 and the Defense of Marriage Act, which forbade same-sex marriage recognition in 1996 were passed as a country internally struggled to recognize and deal with the rightful societal changes demanded by the LGBTQ plus community.
Whereas the landmark decision in 2003's Lawrence versus Texas by the United States Supreme Court struck down a law that paved the path forward to marriage equality state by state. And whereas a tremendous amount of progress has been made since Stonewall, however members of the LGBTQ plus community continue to be marginalized, face bullying in schools and discrimination simply for being who they are.
And whereas each June, in the month in which the gay civil rights movement began in 1969, cities and towns throughout the United States celebrate LGBTQ plus Pride Month to acknowledge the courage it takes for people to make public and embrace their true selves. Become respected members of their communities and promote equal rights for all. And whereas the City of Santa Paula abhors discrimination of its residents in any form, including race, gender, sexual orientation, religion or creed and seeks to heal the damage caused by homophobic and discriminatory acts.
Pride Month gives the LGBTQ plus community and their allies an opportunity to celebrate equality, acknowledge their contributions to our community and provide hope for a better future. Now, therefore I Carlos Juarez mayor of the city of Santa Paula and on behalf of City Council and the city of Santa Paula do hereby proclaim the month of June 2026 LGBTQ plus Pride Month dated the 17th day of June 2026. Thank you
very much. All right. Celia Daniels welcome
0:33 – 0:375 turns
My name is Celia Daniels. I am at the board with DiverCity Collective, Ventura. I want to thank you so much for this wonderful opportunity. You read it eloquently and beautifully what we need and why we're struggling here as a community especially in Ventura County. We have more than 40-50 thousand folks who belong to the LGBTQ community I'm also not just trans, but I am an entrepreneur. I'm a parent. I am an immigrant.
I am a musician and also I am part of the Workforce Development Board in Ventura County. I care about our communities. Just a couple of years back while I was at the flag raising in the Garment Building there was a person who walked up to me and said, I don't like that pride flag being flown. And I asked her why? She said that's not American And she looked at me and said, you are American. You don't look American. I said, I am an American.
And she said, but you are not from this country. You need to go back to your country. And I looked at her and said you need to go back to your country. She was a white old woman and she didn't know how to respond to that. The reason is, I told her this is a Chumash land. All of us in this country are immigrants And we need to understand that. That lady saw that meeting and she didn't know what to do, but she just said go back to your country.
The issues that I have faced in this county is not just about LGBTQ issues but also intersectional issues as an Asian Indian. In this community, my daughter was raised here in Newbury Park and I work with the community here. It's very important especially in Santa Paula for what you're doing as a community, as a hospital and the Pride Clinic and One Step All over Us. These are important things I think we are doing And I really want to thank you and support you in all your efforts to support us, because at the end of the day we are human beings.
And I really enjoyed the prayer because I'm a Christian as well. I was raised in an Anglican denomination back in India and I still have my faith. One thing that is important is trans community and LGBTQ community are demonized, polarized and politicized. We are who we are. We just want this to be humanized, and that's one of the reasons why this proclamation matters a lot to each and every one of us who are here. So thank you so much for what you're doing, and we really appreciate it, and thank you for that human side of love that you've demonstrated today. Thank you.
Okay, we have two people that are going to accept the proclamation and that is Brittany Botts and Francisco Estrada. Would either or both of you would like to say something before or after? Before. Okay come on up.
Hi everyone, it's Pride again. On behalf of the Santa Clara River Valley Pride Committee thank you for this proclamation and recognizing Pride Month. For some people pride can feel symbolic but for many youth and families in our community visibility matters. It matters to know that the place you call home sees you values you believes in you and that you belong. Our committee exists to create spaces where young people and their families can connect find resources celebrate who they are and know that they're not alone In a time when so much of what people see online can feel divided or discouraging, local community matters even more. Pride is not about asking everyone to agree. It's about making sure everyone in the Santa Clara Valley knows they deserve dignity, safety and the opportunity to thrive.
And as always to the youth in our communities you belong here, you are valued, you deserve to feel safe being yourself and I'm hopeful about your future and thank you for helping make that message visible tonight. And while I'm up here, Come to our Pride Brunch on Sunday. I hope you guys can all come, it's Father's Day which I know that dads love to come to the Pride Brunch so get your dad, come to the Palazzo and it's going to be a ton of fun. It's from noon to three and then for adults tomorrow we're having our second annual Pride Mixer at Park and that'll be really fun. Last year they had Rainbow Girl Cheeses so don't want to miss out on that! And thank you guys so much. Yes,
thank you.
You're very welcome. And hold on a second, we'd like to come down and take a picture with you.
0:38 – 0:447 turns
Yeah.
Yes, we're gonna have comments from Council. Council Member Cronin.
Thank you, Mayor. This old white lady is very proud of the fact that I was the person in working with our vice mayor at the time and with the religious community to write that proclamation It mattered a lot to me because we were starting to tear ourselves apart. We were having flags torn down and arguments, and I could see us split in our community. And it mattered so much to me to have our own proclamation not one that was handed to us but one that was created for our community with the message of healing and hope.
So in that spirit, I'm very, it just gives me a lot of pride and near tears here to see that this is a continuing tradition for our community. So I just wanted to say that I'm just very, very proud of our city as well.
Thank you Council Member O'Connell. Others? Okay.
I just want to say I'm glad that we held space for this and that um, we continue to have this proclamation and thank you to those of you who are here And all of our people watching, or that will watch us later online. Thank you.
I think one of the things about all of the proclamations that we do is they recognize different parts of our community and they remind people that they are valued and that they belong as some of our public speakers have said. And so today in a moment we're going to do Juneteenth but first we start with LGBTQ LGBTQ plus Pride Month and remember that you all belong in our community as well.
Thank you, Mr. Mayor. First of all I want to thank those that are living their truth and being their authentic selves. It's not easy to live in a world where we're still not accepted completely as part of the American flag or the American fabric of our country. And so, you know, we've come a long way. I got the honor last year to be mayor and as mayor that was an opportunity to represent represent my community in all places.
And it isn't just because I'm gay that I'm sitting here, it's because that is one aspect of who I am. At the end of the day, I think when people think about our community they should remember that everyone lives their own truth and their own struggle. So I love the fact that we can get to a point where we respect each other however we still live in a community that doesn't have respect Because I've seen too many comments and too many things that have been said about creating safe space.
And I would be a hypocrite if I didn't mention those things, because that's part of who we are as well, right? We still have a lot of work to do in terms of winning hearts and minds. I recently stood next to other members of the community where I saw a flag being raised at the county government center. That's pretty conservative now. And so standing there coming from Santa Paula with other members of our community, I think it's important. I heard a speaker talk about what that flag really represents.
That flag really represents connection and belonging for our community because of the struggle, because of the sacrifice that has been made and the lives that have been lost. Harvey Milk was killed because he was gay The list goes on and on. We still live in a world that people hate other people, and yes sometimes it takes courage for people to stand up and be an ally because that's what we need in a time of division not to be quiet or silenced but to be vocal advocates and supporters for those who are going through the struggle So I do commend the city for a proclamation.
It does represent we've come a long way, but there's still more to do and I'm signaling that we still have other things that can happen in our community to make people feel welcome and embraced and not ban things that are only going to be symbols of hope for people that have been marginalized enough struggled And so with that said, Mr. Murray, thank you so much for the proclamation today.
We hope to see you on Sunday at the Santa Clara River Valley Pride. This group of extraordinary volunteers not only gets together to create community and safe space for all generations But they're also doing some good work, good work like raising money for scholarships that can be given to LGBTQ youth so that they can follow their pathways and their dreams.
And so I'll end with that and again thank you to the council for their support of our community and there's still more to do, thank you. Thank you.
0:44 – 0:505 turns
Some of you will remember that a few years ago we did raise a pride flag across the street It happened once, and of course it came down without authorization. Public sentiment was divided. Our city policy has changed. Who knows? Someday maybe that'll change again. But again, it goes along with the tough decisions that these past councils and future councils will make. But I stand with my council that we support our LGBTQ plus community. Thank you All right, thank you. Now we'll move on to the 7B Juneteenth Proclamation and I think you might either read in its entirety or maybe... But we don't have anybody here to present it but it's symbolic for this month.
So this proclamation recognizes Juneteenth as a historic commemoration of the end of slavery in the United States and a reminder of our ongoing responsibility to advance freedom, justice, and equality for all. The City of Santa Paula honors the resilience, achievements, and contributions of African Americans to our nation, state, country, and local communities. Juneteenth provides an opportunity to reflect on our shared history, acknowledge the progress that has been made, and recommit ourselves to building a more inclusive and equitable future as a community that values diversity, respect, and civic participation Santa Paula can communities.
Joins communities across the country in recognizing juneteenth as both a celebration of freedom and a call to continue working together to uphold the principles of liberty equity and human dignity. Therefore, the City Council proclaims June 19th 2026 as Juneteenth day in the city of Santa Paula and encourages all residents. Wait is it? It should be the 17th shouldn't it? I think it is. June 17th, as Juneteenth Day in the City of Santa Paula encourages all residents to observe this occasion through reflection, education, community engagement and celebration.
All right thank you and that's on behalf of the local chapter of the NAACP but I don't believe we have anybody here so we'll make sure it gets to them thank you
The next item is 7C which is Men's Mental Health Awareness Month Proclamation and this will be presented to Dr. Jason Miller. Is he here in the room? Okay, sir let me read this real quick. This is proclamation men's mental health month 2026 whereas mental health Is an essential component of overall health and well-being affecting individuals, families, workplaces and communities. And whereas men and boys face unique mental challenges in societal pressures that can discourage them from seeking help, expressing emotions or accessing mental health services when needed.
Whereas according to the National Health Organizations, men are significantly less likely to seek mental health treatment despite experiencing depression, anxiety, stress, trauma, substance abuse, substance use disorders and other mental health conditions. And whereas raising awareness, reducing stigma and promoting open conversations about mental health can help save lives Strengthen families and encourage individuals to seek support and treatment without fear or shame. And, whereas the City of Santa Paula recognizes the importance of fostering a compassionate and supportive community where all residents feel empowered to prioritize their mental well-being and access available resources. And whereas Mental Health Month serves as an opportunity to educate the public, encourage early intervention, promote healthy coping strategies And honor the organizations, healthcare professionals, advocates, families and community members working to improve mental health outcomes for men and boys.
And whereas by promoting awareness and understanding we can help build a stronger, healthier and more resilient Santa Paula for current and future generations. Now therefore I, Carlos Juarez, Mayor of the City of Santa Paula on behalf of the city council do hereby proclaim June 2026 as Men's Mental Health Month in the City of Santa Paula and encourage all Residents to support efforts that promote mental wellness, reduce stigma, foster meaningful connections and ensure that those facing mental health challenges know that help is available and recovery is possible. They have this 17th of June 2026
Thank you Mayor and members of the City Council for giving me the honor of accepting this proclamation. Over time, actions such as these have served to really dramatically reduce the stigma of men and people in general seeking the help that they need. Our community and others throughout the country have increasingly accepted that. Mental health is just good health and living.
Exercising, sleeping well, eating healthy, developing a social support system, being involved in meaningful work and volunteerism, participating in being part of a religious community, practicing forgiveness and expressing gratitude, attending to our own personal wounds and challenges, refraining from social media and sometimes medical intervention This message is crucial as anxiety, depression, substance abuse and existential angst are increasingly affecting men in our communities particularly millennials and younger generations.
By officializing this month our city continues to send a powerful message we cannot ignore matters of the psyche which the Greeks correctly understood as the mind and the soul if we do so it is at the detriment of our men families and communities I want to share this recognition with all those in the helping professions and the many men who struggle to move forward every day.
Thank you for your leadership, your support and for helping us build a healthier or compassionate community.
0:50 – 1:064 turns
Okay.
We'd like to
move on to item 7D, which is Community and Economic Development Quarterly Report. This will be presented by Mr. James Mason, Community and Economic Development Director. Good evening, Mr. Mason. Good evening Mayor and Council.
This report covers February through April for the department activity Some staff updates, in the last week we did recruitment and interviews for associate plan or economic development specialist. Unfortunately, we were unable to get a candidate for that. We interviewed four people and had two top candidates that both backed out at the last second. So City Manager and I will talk through this and decide kind of what the next thing to do in HR. We've talked about whether to go back to recruitment again or maybe recalibrating but definitely part of council's strategic goals but we want to figure out how to fulfill economic development role within the department that can keep things moving that way.
In two weeks, we will be interviewing management analysts for housing. That position was vacated a few months ago, about six months ago. Learning from this last recruitment, we have 10 candidates and if anybody backs out, we've got quite a few in the pool. And also really excited about our new hire, Heriberto Morales. He is our community development specialist. Anita has been with our department for about 26 years with the city almost 30 years and she'll be retiring so he'll be taking her place of their kind of job sharing right now so he can learn the position One added benefit he brings to the position, he is a certified permit tech also. So he brings more than just kind of the process side of things. He also understands building departments so we're excited to have him aboard.
Just staff updates as far as workload. We've continued to collaborate with city manager's office on and PBID and chamber on economic development elements Business Connect, we've had a few in the last cycle. They're really going well it's exciting to actually meet with the businesses find out what their needs are find out actually what they do and make connections I really recognize that just knowing who we have isn't as important as having a relationship with who we have within this community that's really what makes this community strong I attended a meeting with Ventura County regarding the medical facilities with the developer and the landowner. So there's some movement on that. The big kind of item in that, which I'll get to the city manager as far as an update to council is at the next meeting of the county supervisors On August 23rd, they'll be discussing kind of the pro forma and cost factor of what it looks like to develop on the site.
So that's going to be really more of a financial discussion of options and costs. We continue to do outreach to Fathomworks and Hive Autonomic Innovation Center looking for opportunities for possible collaboration on either research development or business location within Santa Paula for drone research. And then also we have a meeting set with the Coastal California Tourism to discuss regional collaboration on events that are happening, sporting events. We've got the Olympics coming up in two years and wanting to be able to look at ways we can... Santa Paula may be a watch site and there's a lot of other things that are happening as far as sports and activities that we should be able to collaborate on.
One thing I didn't put on here, I'll probably talk about later but just the fact that we are also expanding and working with the Heritage Valley Tourism Bureau. So the city is represented on that group and we're looking at other ways to collaborate on promoting tourism within the valley and especially within the city. Housing and Homeless, we've got an item tonight talking about Spirit's operational update and MOU discussion with Rescue Mission Alliance. So we'll talk about that a little bit later.
And we do have quarterly meetings with the County Continuum of Care and we're collaborating with multiple housing developers on looking at vacant lots and collaborating on development sites. I'll talk a little bit about that. And then a lot of communication with other potential developers along Santa Paula Street. There's several properties that have come up for sale, and it's been kind of a little bit of a revolving door dealing with brokers and developers but there's interest for more both market rate and affordable development along that corridor.
So the planning division, we've had 38 active projects in this last quarter. 10 commercial business licenses and 5 home occupation permits and 16 planning applications. This is an update to what was in your staff report. Just recognize that we had last cycle's numbers in there and not these ones. It had November through January, not that one. 60 plus inspections weekly for building and safety. The lion's share of that is in harvest development, but a lot of additions, patio enclosures, ADUs, things like that throughout the city.
And we've really seen a decrease in the number of permits, and this is a trend that we're seeing, a decrease in number of permits but an increase in the valuation, and a lot of that's just because of harvest development and industrial development, larger projects. Our bread and butter for a long time has been hot water heaters, patio enclosures, things like that. We've got a lot of big development happening right now.
And then code compliance, we've had 18 plus inspections a week and had 24 court cases opens 12 closed within the last quarter. But our focus is really on health and safety issues in referrals. And when I say referrals, basically complaints. We are complaint driven as far as most of our code enforcement just because we have so much development going on it's all hands-on deck just keeping up with inspections on building And we do now have staff one Saturday a month doing code enforcement. We have a lot of construction activity and vendors that show up on the weekend because there's no one in City Hall, so we are keeping a tab on that. We're also working with Ventura County. They have decided to step up their enforcement of unpermitted food vendors around the county.
So we're working in a collaborative group throughout the county to address that. Industrial development, two projects. You've probably seen actually this Bender Farms development is a lot further ahead they're getting ready to pour their parking lot and all the windows and doors are in right now. And the other one ARP basically the white building in the blue building is ARP they're getting ready to do about a 17,000 square foot expansion on that site there to do more warehouse and production so that's exciting for us more jobs and more activity Downtown activity, Good Orchard Cafe is still under construction as you probably saw the apartments which was Faulkner Hall across from Glen Tavern and those are coming along really well.
Recently Hampton Ranch has just started to actively market that property so there's hope that there's some interest within that space we'll be working with the broker on that And recent interest in several downtown vacant spaces. We have some other things that we're going to be coming forward with vacancy ordinance and code compliance downtown, but it's been kind of interesting how many people have come out of the woodwork that are asking about properties and actively negotiating so I'm hoping through the rest of this year will see some good movement on some of those properties East Area Gateway Medical Pavilion will be more to come on that discussion of what's happening with development on that site as we go to the Board of Supervisors and continue to work with Lima Nera and Taylor Development, the master developer for that site which is the south east corner of Halligan 126.
And then Retail Center on the northwest corner of Halligan 126 should be coming to the Planning Commission within the next month for their conditional use permit for that master development of about 120,000 square feet of retail. We spoke with you about the Triangle property on the eastern area next to the Halligan 126. We have a development agreement that's in draft form The developer's attorney is reviewing that right now, and we're working with the architect and engineer on site plan and infrastructure review for that site. So we'll probably be coming back to you soon with something along that line.
Harvest real quick. Numbers are creeping up. We almost have sold everything in... Lewis and Lenar have sold almost everything in phase one of 705 out of 707 total homes. And already 34, actually that has gone up today I think we're at 38 now sold in phase two in the foothill development down on the hill And Santa Paula Creek Bridge is under construction and the independence project, which is for rent project within harvest across the street from the sports park. We're expected to plan some middle sometime in the next probably month or a half.
I wanted to show you this was able to Jump a front fence and sneak a peek at that. That's the bridge, it's pretty amazing. What I didn't get a good picture of is just the abutments on either end of it so it's a pretty impressive structure we just submitted back to the developer aesthetic improvements to the bridge. So we're going to incorporate some of our new imaging and branding in concrete stamp on that bridge, so we'll bring that back as we have some images for that for you.
And then I mentioned these to you before, Homes of Hope Cabrillo, the three properties across the street from where Panda Express is next to Teague Park. Originally it was 112 units four-story concept, and now they've reduced it to 90 and three story. And that's both from feedback from FIRE and from their canvassing the neighborhood and talking to the community. So it's exciting in this climate to have developers that want to collaborate with the city and do the right thing because there's a lot of things coming down from the state that basically give carte blanche on affordable development. I mean, it's great that we can make them happen quicker and we can do things in a streamlined way with less restrictions, but we also need to maintain quality within the community.
So we have had good partners Red Tails another one they're going to start leasing in July which is next week our goal is to do a ribbon-cutting with council as they have some residents in there probably in September so be able to meet some of the new residents within that space This is what I mentioned earlier as far as along Santa Paula Street. These two properties have kind of been in and out of escrow, different developers both market rate and affordable have been looking at this so hopefully we'll be able to dovetail some of this development with the improvements of the bicycle cross city trail that will go down Santa Paula Street across that bridge. So it's a good opportunity for those street improvements hopefully some of those things will happen along the same time And then outside of that, just a lot of kind of movement in Lemonwood Business Park as I mentioned ARP is getting ready to do an expansion Ben packs looking at I've mentioned this before.
They're going to be scaling down but they haven't decided what that'll look like. I spoke to them several months ago. And they said by probably October, November they'll have an idea of what they need as far as scaling. They are not leaving Santa Paula. They have a significant business west of the Mississippi and Santa Paula's important to them so I'm glad that we're retaining them. We still do have Brea which is almost a 90,000 square foot building on the corner of Hallick and Lemonwood. And working with the brokers on trying to find a tenant for that.
Update on the facade program, I've reached out to what we discussed as far as the businesses that were the full applications ready to go. They are refining their applications and their bids to meet what our requirements are now. And I've got one that's ready to move forward and the other four should be right behind so we're working on that. We'll be looking at doing a roundtable with the PBID and downtown businesses to talk about three things sometime this summer. And that's really the ordinances, the vacancy ordinance And entertainment ordinance and then also looking at code compliance.
We want to really, if we're going to talk about facade improvements and the capital improvements that are happening downtown, we want to be sure that we have standards in place and we're enforcing what needs to be done as far as code enforcement to keep the quality, improve the quality of downtown and enhance the attraction of businesses to downtown. And we continue to have business and broker roundtables. And as I mentioned earlier, the Business Connect. Other activities, we've already talked about it tonight a little bit but mobile home rent control ordinance next steps would be a city council workshop and then at least two public hearings would be ordinance readings. And that's to get kicked off later this summer.
A lot of public records requests, we've really been inundated Throughout all departments, but there's a lot of activity within our department that takes a lot of time away from the other things we need to do. But it's just one of the things of being a municipal government. I mentioned Heritage Valley Tourism and I also mentioned the East Area Triangle. Also working with City Manager's Department and Public Works on farmer's irrigation property on Palm for the water yard and looking at negotiations on that.
And then I had the opportunity earlier this month to sit on a panel for Housing Opportunities Group on small spaces, talking about tiny homes, ADUs and modular housing. And there's an annual conference coming up in October that we'll be giving you information for our council members will be able to attend that. That's my report. Be glad to answer any questions or provide
1:06 – 1:2226 turns
more detail. Thank you Director Mason. Is there questions for Director Mason? Council Member Crennan.
Just one quick question about the facade program, I know that some of the funding for that was coming out of ARPA funds and they would expire by the end of this year so just double checking that the department is watching that so if the monies need to be handled differently to make sure we're not losing out on using ARPA funds And that we have enough interest in the program that we will be using those funds. So just wanted to ask your take on that.
I think our best take on that is to look at what Our opportunity to reassign those funds is what that window is because we do have other projects where we could use it on. So if we come down to, we'll talk with the finance director and city manager on when that timing makes sense and if we're at that point, I will make that move.
Appreciate that for tuning in. Thank you. Thank you.
I don't know if this can be asked here, but about those funds for the facade improvement and PBID. Was there ever progress made or funds actually given to the businesses that had put in an application for that?
That's what we're working on right now. The businesses...I have one business who has their application updated based on the new criteria and they're ready to go. There's four Three more applications that they're reformatting what they need. Really, the long answer is the choice of whether to just do materials or do materials and prevailing wage. And the trigger point is if they have more than $1,000 of wage involved in their project it triggers prevailing wage which significantly increases the cost of their project. So they're kind of sharpening their pencil to decide which way to go and which makes sense
So the, okay. Thank you for that. So the money actually reaching the applicant's hands is being held up by them making that decision or is it on city? Correct. Okay and the timeline depends then on them making that decision?
Right. And everyone involved, it's been just about two weeks so I would expect that we should be ready to go at any time but by the end of July we should have one project underway and it's a very simple one.
Okay and then another question You mentioned Hampton Ranch. I don't think I've ever heard of that name
before. It used to be Tia Babes, the white building across from the skate
park. Okay and what was it that you said about that
property? They're actively marketing it. It's been sitting but they haven't really had it for rent or for sale but they haven't really been actively pursuing that because I've sent people over and had them talk to him and they weren't interested so...
Are they, has that changed now or is that? It's
changed now.
Okay cool. Thank you.
Any other questions for Director Mason? Okay thank you Director Mason this is a receiving file
we'll move on to item 8 City Council reports will start off with council member Ornelas.
I always forget something, but I don't think I have anything to report this time. Well, I attended the high school graduation. That was really cool. I got to see some of my old students from the mentoring program and from the youth center graduate which was really exciting. It was nice to see families and everyone there celebrating Shout out to president of the school board, Dr. Sandoval. He got me the ticket to be able to attend and I think that's it. I don't think I have any...I miss the state of the city so that's it for me.
Very well. Council Member Chavez do you have anything?
I'll just do a couple of updates. This Saturday, the Santa Paula Social Services Coalition is going to be hosting its Spring into Summer event. It's basically a resource fair. We invite families to come out to the new sports park. It is from 11am-3pm. And again, it's this Saturday spring into summer. As you know the city is currently conducting a campaign to repair our farm worker monument which is first of its kind and so I invite folks to be part of the campaign. It's a fundraising drive so that they can raise necessary money to repair some of the damage that erosion is causing to the structure itself and then You know, we have to continuously plug the importance of staying informed. So please do sign up for our newsletter so that you're in the know and things don't come as a surprise because it is difficult in an information age where you're being thrown all these things at once to kind of capture something that city's doing right?
So I think it's important to take some time and slow down Get the newsletter, look at the headlines and if something interests you please follow up with the city about getting involved and informed. I'll leave it at that.
Thank you Council Member Chavez. Council Member Cornell?
Thank you, Mayor. It seems like it's a busy month but I think it's because I've been watching a lot of soccer at World Cup. On the 4th, I did attend Ventura Regional Sanitation District and also the Senior Advisory Committee. On the 10th, attended the PBID meeting which was the swearing in of the new officers or the new members of the committee They did not elect officers because not all of them were there, so they're waiting till the next month to elect the officers for PBID. Attended the State of the City fabulous event I credit staff for all the design work and that the organization it was just a wonderful event and I hope we Continue to do a similar event in the future It was just a great concept and and everyone should watch that video.
It's hilarious I mean serious, but it's hilarious too And then I did have coffee yesterday morning with Rondi Guthrie as representative Athens and As I said regarding the World Cup That's it connects us all with the whole world my our own little connection is we have dear friends from Santa Paula that just moved to Lawrence Kansas and And they said that that's the base camp for the Algerian team. And so Lawrence, Kansas is all about Algeria right now. So it just brings a whole world to all of us as we watch these sports. So we're all enjoying them. Thanks.
Thank you, Council Member O'Neill. Vice Mayor Crosby?
All right. So I attended the Cardinal Legends event on...I don't remember what day now. It was last Saturday, whatever day that was where they honored Dr. Mike Tushla Henry and Joe for their service to the community and specifically to Santa Paula High School. And then I had several Southern California Association of Governments meetings, some highlights at the Energy and Environment Committee we had a presentation which was timely given our conversation about We had a great presentation on AI and data centers at the last meeting. We had a presentation on data center energy and water use, and some of the things that are really unknown about that given the way technology is today. I mean, yes, technology is evolving, and hopefully eventually you'll use less energy in water.
But we had a great presentation on that so if anyone's interested let me know because that was recorded. And then Transportation conformity anticipated challenges as we're going forward in terms of air quality. And they're concerned that there's a lot of things that go into determining air quality conformity, but if one of them isn't met and something is simple as there isn't enough funding to meet the air quality mandate could put the entire region out of conformity so they're very closely Watching this issue as the California Air Resources Board and the EPA and the organization all talk for the next 18 months, it shouldn't be a problem.
But they're really watching what happens after that to see if it puts any of the transportation projects going forward at risk or if they can get everybody to play in the same sandbox well, we'll say. We also had an interesting presentation at our leadership planning retreat for SCAG on economic development and how economic development strategies have drastically changed from what they were 20 years ago. And so one of the things that they were, the Reader's Digest version is that one of the things that they were looking at is How can we use housing? What are the strategies for housing to not be a loss leader but as a way to drive economic growth and what are some of the tools that are available in order to make that happen. And so it was an interesting conversation, a different take.
We've done a little bit with that but it was just an interesting you know how do we use as we look at economic development how do we look at housing A tool in our toolbox. So that's, and then I had a presentation at the Legislative Membership Committee. I have all these acronyms and it's like okay wait what do they stand for? On the cap and invest program changes that were recently made by the CARB board which is the California Air Resources Board And what those, the goals of those changes were to try to reduce industries from leaving California to go to other states and thereby taking their emissions with them.
And also to try to address affordability for Californians but there was an unintended or unfortunate side effect where some of the funding for affordable housing and transit projects were put into The third tier of the cap and invest program. And some of those impact VCTC, and would therefore eventually impact Santa Paula. And so with that recommendation by CARB to make those changes they've also asked the legislator to at least have a conversation about addressing those drops in funding And so, I'll keep you all posted if I hear about a time when letters would be needed or that we have data or the information we need to put into those letters to send to our legislative representatives. They're asking especially for help on the assembly side having because they want the legislature to look for solutions if there's not going to be enough funding in that source to fund those programs then They want another way to fund them.
And at the Clean Power Alliance board meeting, we adopted the 26-27 rates. They follow the historic rate trends. People should see either no change or a slight drop on the side of your generation fees Your delivery, those just seem to keep going up. But we don't have any control over those. And then... Oh, see, they have a two-year budget now like we do and then I was reelected to the executive committee.
Another interesting update that they gave was there's a project called Sunzea in Arizona and now that that project has reached full commercial operation A good amount of that energy is coming to California, and the state reached a record amount of renewable energy on the grid at night. We reached 60% renewable energy on the grid at night which has never happened before. So that project is really, that wind project, the winds blow there at night and so it's allowing that energy to come onto the grid at a time when we normally don't have it.
Thank you.
I attended the Friday, June 5th cruise night and also got to perform there. It was well-attended even though it was graduation night, I believe. So a lot of people came out. Just a reminder that there will not be a July cruise night just because it comes close to the 4th of July but there will be a cruise night in August, September and October. I also attended with other council members at State of the City and as Councilman Corneille said, be sure you watch the video. It's informative, it's short and it's funny I attended the Coffee with the Cops at Bank of the Sierras. Always well-attended, and the police officers just really get to mingle and get to answer questions from the general public that show up. Then I walked across street and met with Ron Guthrie from Athens.
And...I think that's it. That's all I got. Okay, so now we go on to agenda item number nine, City Manager's Report.
Thank you Mr. Mayor, members of the council just real quick was at cruise night, at coffee with the cops, of course at our state of the city which was wonderful and our employees also had a kickoff to the World Cup little watch luncheon which was fun we got to see Mexico beat South Africa except that we were over at the community center at halftime there was What we thought might be a fire in the attic, but it turned out just to be a smoking part of the HVAC system. But we had to kind of evacuate so...
Quite lively. Thanks to the fire department and our facility staff for getting on that. I just wanted to point out a couple of things. The council will not be meeting on July 1st, your normal meeting has been canceled so the next opportunity will be July 15th for regular meeting and we have fabulous Fourth of July event coming up out at the sports park on July 4th, of course. Starting in the afternoon with entertainment and activities and family fun and then ending with fireworks so that's a free event to the community and people should come on out I think we counted that was Greg we had what 8000 last year something in the 8000 range so sure will top that this year That concludes my report.
1:22 – 1:2942 turns
Thank you. I know there's a probably a concern on people's minds, I don't know if you know but since we won't have a meeting is there any type of enforcement for the 4th of July by our police or fire?
Oh, you mean in terms of local enforcement of illegal fireworks? Yes. Which any fireworks in town are illegal will be actively enforcing I don't know if Commander has anything further he wants to report but last year we issued 11 citations that was a first for us those are each $1,000 fines So 11 families weren't real happy. So be safe, come to our event and don't use illegal fireworks.
Thank you for that I do want to add one other meeting that I went this Monday on the 15th I met with the Resident Board of Directors of the 400 Momola Estates they have genuine concerns there were several here tonight and they had several concerns but one of course is going to be addressed with the workshop that we're gonna be producing soon
All right, so with the mayor. I just had a quick question for Mr singer good as a follow up to a previous request. The residents want, have we done any additional public education regarding the resident's concerns on public safety issues? We keep having residents that come and tell us about certain hot spots in the city. And some of them, one came tonight that said it's been 18 months and there's been no action. Has there been any effort or do you plan on doing something regarding informing the public on what recourse they have to address some of these public safety concerns specifically around traffic let's say
Yeah, I believe the issue that the woman was talking about has been referred to our traffic safety committee. I don't know if that's been taken up. It had been looked at previously and didn't really qualify for a four-way stop sign. We can't really get into those details tonight but The best way for our residents to address areas of concern, like the petition you got at your last meeting about speed limits in the Oaks I believe it was.
Is to look at our website we have a traffic safety committee and members can ask to have things considered for that agenda. That's usually the most direct way to have, because that's a cross section. It's engineering, it's public works, it's public safety including fire and police and they take a good hard look at what these types of requests are whether it's traffic calming or parking regulations or that sort of thing.
Yeah we can do something on the newsletter maybe to highlight the recourse that residents have. That'd be helpful thank you.
Where would you find that on the website?
Yeah, it's in our Public Works Department page. And I think it's listed as traffic safety but... I don't
know. It must have recently changed because now it's kind of like a form whereas before it just said you have to email the Public Works Department so I think they're trying to try to gather more information and be more...
Yeah.
Is that sort of what they refer is like generating a ticket or no? When they fill that form out?
No, it's a little different than that. Gathering information allows the public to identify the kind of issue that they have.
Okay thank you. We
move on to item number 10 consent calendar background information has been provided to the City Council in all matters listed under the consent calendar and these items are considered to be routine by the city council and are normally approved by one motion if discussion is requested Councilmember on any item or a member of the public wishes to comment on any item, that item may be removed from the consent calendar for separate action. And we have no public comment do we?
No but I have a question on Item 10F. I'm concerned that we may not be able to actually adopt it out of the consent calendar can we vote to move it as to be an action
item? Yes, I was going to say that this should be moved to an action item
Because I noticed in the resolution itself, it said that no revisions or updates could be adopted on consent. And so then I went and looked at the law and was like, we can't adopt the other thing there either. So do we need a vote to move that to action items? Or can we just move it to action items? Can the mayor?
The mayor can move it
to action items, yes. We'll move item, let's see what was
it? 10-F.
Through the regular agenda item, move it from a consent calendar.
Motion to approve consent calendar items 10A, B, C, D, E, G, H, I.
OK, so it's been moved?
Second.
Been moved and seconded. Any discussion? I just have one question that can be answered, and that's on 10D. And I brought this up at our last discussion about outside vendors or third party if they're subject to also Disclosing if they utilize AI in their documents that are then going to be utilized by the city and I had a conversation with our City Attorney, and I think you might have had just a paragraph we could put into our policies about outside consultants in our AI policy.
We can include in our policy that a future amendment or agreements with our consultants also attach a copy of our AI policies so that they are aware.
Okay.
That it applies to them.
Is that just an amendment to this?
Yes.
Just for clarification, are we amending the policy that's before them? Are you talking about language within our professional service agreements?
So it would be, we would add a section to the AI policy that says the policy shall be attached to future agreements with consultants.
Should I pull it in and vote on independently or can we just amend it now?
I would pull it and then
have
the council
to approve the amendment to pull item 10D. I
would agree. So, make a new motion for approval of consent calendar 10A, B, C, E, F... No, not F. Sorry. H, I... Second.
All right, moved and seconded. Any more discussion? I do have one disclosure and that is I have to declare a conflict with 10C, which is a contract for union oil building roof replacement. I own real property within 500 feet so I will abstain from that vote only. With that in mind it's moved and seconded. All in favor say aye.
Aye.
Anyone opposed? Okay and with the abstention for 10C for me. Okay let's go to... Motion
to approve with amendments item 10D to reflect
1:29 – 1:3724 turns
We will add a section that indicates in the policy that it will be attached to future agreements with consultants.
So I have a question on how would you even enforce that?
You would have to be self-enforcing, and really we'd have no way of knowing if someone disclosed to us or not. But at least they would be aware of the policy and the concern that the policy addresses which is that there appropriate and inappropriate uses of AI, and that there be human oversight of it. So...
Or worst case scenario if something got through and then somebody discovered it later we can always go back and say well we followed our policy no they didn't.
Is it necessary to include the whole policy as part of each packet or could you do a paragraph referring to the fact that we have oversight and an AI policy? I don't know. I don' want anything to be so cumbersome On all contracts to do that so I don't. I defer to staff and attorney for that
in either scenario there's going to be a change needed to our template agreements if that's what the council so desires to if you want to incorporate AI standards with your consultants then
I can't imagine that there's I guess my my concern is I'm not sure that this is something that anyone has done at this point. And so I'm not sure that I want to jump in we spent a lot of time on what's here and I know that that was raised last time, but I don't know that I want to jump in without really having had time to find out if anyone else has even Because it feels like the onus needs to be more on us to determine how we're engaging.
But I just don't, I don't know how we can...
I mean there's no way to enforce it right? So I suggest we leave the policy as is until we have more information down the road in terms of our enforcement internally because we can't control contractors. The contractor or consultant is not going to tell you they're going to use A.I., because at that time, oh well then I'll use A. I won't need you. That can make that case. They're not going to shoot their own foot.
And they're still going to be liable for their work product if they turn in a work product that we found to be Deficient in facts or something then that's gonna very quickly because they're gonna be their companies people are gonna find that out and then you know, people aren't going to use them and I Don't know. I'm not sure that This policy right here. I mean it's something to keep in mind for a future conversation right especially as AI Evolves but I'm not sure if right here in this moment Putting it in here necessarily makes sense
All right, well it's been moved by Councilor Michelis. I don't think it was seconded so if you want to withdraw.
Then we try to approve item 10D as is.
Very good.
And I
do think at the discussion at your last meeting on this policy my note was that the city attorney was going to look at whether or not there are standards that are being developed. It may be we're too soon for that. So we'll keep our eye on this. We're not just gonna ignore it.
I'll second that with a comment. I do think this is going to be developing as you stated, so we'll probably have to revisit it as we all realize what we're dealing with in the future. It's a developing thing.
Roll-call vote Passed Moved by Pedro Chavez · Seconded by O'Connell
Show transcript
I moved 10F to action. We moved it to action items so I think we would
do the public hearings and then. OK, so we're done with that. All right. So OK, so we're done with the consent calendar. Let's go ahead and
move on to item 11, public hearing. The first one is going to be the Santa Paula Geological Hazard Abatement District Fiscal Year 2026-2027 Annual Budget and Assessment Levy. City clerk verification of posting by notice or notice Is there a verification of posting? Verification of posting by the City Clerk. Okay, thank you. Declaration of conflicts if any? All right. Declaration of ex parte contacts if any?
Very well, thank you. Okay we're going to open the public hearing and have a staff presentation.
Yes,
welcome. And you are
good evening. My name is Haley Ralston.
Thank you.
Okay. The GAD was formed back in the mid-late 2000s, and GAD's main purpose is for being a state level public agency equipped to respond to geologic hazards within that community specifically that may arise over time. If you may know, that community sits atop of Ridgecrest. And in a very hilly area, part of the Santa Paula community. So tonight before the board is a resolution adopting the annual budget and setting the assessment levy at $1,292 for fiscal year 26-27. The proposed budget anticipates about $71,700 in total expenditures and anticipates approximately $130,000 in total revenue.
As part of the annual budget preparation, an analysis of the GADS reserve fund balance was performed. And it has been determined that an adequate reserve fund balance has been maintained through fiscal year 25-26 and is ahead of pace to reach its 40-year reserve target as calculated in the original engineer's report passed. The GAD's reserve account balance is anticipated to be approximately $877,000 at the end of the current fiscal year and is anticipated to be approximately $935,000 at the end of fiscal year 26-27.
Even though the GAD is ahead of pace in reserve accumulation it is prudent to keep Pace with inflation, therefore we recommend an assessment levy of $1,292 per resident for fiscal year 26-27 which is a 3.68% increase from the levy last year in accordance with the published annual CPI for April. Each fiscal year, the GAD's reserve fund balance will be compared to the target reserve balance and an annual budget and recommended assessment levy will be brought to the GAD board for review and approval.
GAD staff recommend adopting the resolution as prepared, but we're available for any questions the board may have.
Thank you very much. Do we have any public comment? Okay so at this point we'll go ahead and close the public hearing and now discussion from council. Questions for Haley? Okay if not then the county would want to move the item.
1:38 – 1:4329 turns
I'll make a motion to adopt Resolution 7617 approving the fiscal year 2026-27 budget and fiscal year 2025-2026 tax rule for the Santa Paula Geologic Hazard Abatement District.
Roll-call vote Moved by Leslie Cornejo
Show transcript
Second.
And moved by Council Member Corneil, any discussion? Hearing none, all in favor say aye. Aye. Anyone opposed? Okay thank you very much. I think you're coming back aren't you? Aren't you coming back in a moment?
No, I'm not presenting that item. Okay, alright
thank you. Now we'll go on to 11B which is also public hearing so we'll go through the same format. Verification of posting notice by the City Clerk on Item 11B. This is a Heroboro Open Space Maintenance District Assessment.
Okay,
thank you. I thought you were looking for the actual like
posting.
Oh no, just whether it was posted. Thank you so much. All right thanks very much. On decoration conflicts if any? Seeing none, declaration of ex parte contacts if any. Okay at this point we'll open the public hearing and we have staff presentation by Public Works Director Dale Goodman.
Thank you Mr. Mayor, Council Members. This public hearing is on the proposed assessment of the Hillsborough Open Space Maintenance District. We are asking Council to adopt resolution number 7618, placing a $150 per parcel special assessment onto the December 2026 tax roll for the Hillsborough Open Space Maintenance District. This was established in January 1990 And there are 69 parcels in this district.
Some of the things that these funds are used for is landscape and irrigation maintenance, tree and shrub pruning among other things. There's also an existing tension basin and storm drain outlet adjacent to Loma Vista Place that has experienced some deterioration in the last few years, and needs to be replaced. So that's what this fund was established for. It's nowhere near as large and dramatic as the GAD because it's just a maintenance district and not a geological hazard.
abatement district. So that's why the lower amount of $150 per unit and with that I'll take any questions you might have.
Thank you very much Mr. Goodman. Do we have any public comment on item 11B, the Hillsborough Open Space Maintenance District Assessment?
No.
Thank you. At this point will go ahead close the public hearing now discussion do we have any questions for Mr. Goodman?
Thank
you Mr.
Mayor, what was the variance from the previous year? Is it stable or is it... The previous one had an 8% increase from the previous one, what do we see here?
I can't say with any certainty because Was it here? I don't think for the last assessment. I would say it probably hasn't gone up very much,
if it's
gone up at all.
I think it's been the same the last few years. Motion to approve. That's my recollection.
Do we need to read the whole resolution?
Adopt Resolution 7618, placing the $150 per parcel special assessment onto the December 2026 tax roll for the Hillsborough Open Space Maintenance District.
Roll-call vote Moved by Pedro Chavez
Show transcript
I'll second.
Thank You Council Member Nellis. Any discussion? Seeing none, all in favor say aye. Aye. Anyone opposed say nay? All right motion carries thank you Mr. Goodman. All right we're done with public hearings now we'll move on to action items the first item will be 12a Athens services request for extraordinary adjustment to maximize service rates for residential and commercial collection services.
And then will we do 10F after that one? Yes. I
would recommend you do 10F at the end, but that's at the council's discretion. There's a number of attendees for the other items. Okay. All
right.
Yeah,
thank you. Okay, and so presenting this... This'll be Bruce Belushi, Management Analyst
1:43 – 1:517 turns
Okay. Good evening Mayor Juarez, council members Mr. Singer for the record my name is Bruce Belusky I'm with the Public Works Department and the item I'll be presenting tonight is the Athens Services request for an extraordinary adjustment to maximum service rates for residential and commercial collection services Okay, so my presentation is going to be a multi-part presentation.
I'll do a portion of it and then when I'm concluded I'll be passing the baton to the city attorney Monica for continuation with her portion. So what I'll be discussing is how did we get to where we are today?
Just real quick before you go on. Are we being televised or not? I don't see the screen.
Yeah, well that screen's on. That one isn't on. Let me ask at the back. Give me a second. Yeah but do you normally have a screen on that side? Did the screen go blank?
It's
been blank.
Okay, he'll try to fix it. There's no disruption on our broadcast right James? Okay good all right thank you please continue.
So would you like me to continue now? Yeah, please do. Okay so this journey began 19 months ago when on November 22nd 2024 Athens submitted a letter to the city requesting an extraordinary adjustment to the maximum service rates for residential and commercial collection services Though they did not specify any particular rate increases with that letter. The reason for the letter, rather the letter was sent to the city because of two occurrences that Athens cited. The first being the City of Oxnard's Del Norte Regional Recycling and Transfer Station.
Their significant increase in disposal rates affected July 1st 2024. The second reason they cited for the cost increases was the California Department of Food and Agriculture's Santa Paula area quarantine for the citrus HLB greening disease. And then a subsequent rejection of green waste generated from the Santa Paula area by Del Norte effective October 7th, 2023.
This resulted in Athens being forced to over a period of 10 months to drive a 35 mile one-way trip to Athens Sun Valley Disposal location. On January 16, 2025 Athens sent a letter to the city specifying requested rate increases of 8.11% plus a trash CPI plus a 1% increase effective in 2029. City staff denied the request after reviewing the requests in the context of regional Solid Waste Management Practices, Processing Infrastructure and Disposal Cost.
On June 30th, rather 2025, Athens sends a third letter to the city offering two different rate options. The first being a 3.55% increase to the base collection rates to address increased disposal costs plus a 9.4% One year increase to address quarantine related revenue losses. The second option was a 3.55% increase to the base collection rate to address disposal costs plus two consecutive years of a 4.7 increase to address quarantine related revenue losses.
Both options were lower than the prior requested rate increase due to Athens' subsequent success in implementing cost-saving processes and cultivating more cooperative arrangements with regional processing facilities owned by other waste collection companies. On August 6th, 2025 city staff presented Athens June 30th rate increase request to City Council. After impassioned presentations and much deliberation council directed the creation of an ad hoc committee consisting of then Mayor Chavez and then council member Crosswhite and city staff to research issue in greater detail and return at a later date with a recommended action for council.
And finally, on December 4th 2025 after further negotiations with ad hoc committee. Athens sends a fourth and final letter to the city seeking three consecutive 1% increases to the base collection rates effective October one 2026 to address both increased disposal cost at Del Norte and citrus quarantine related revenue losses. Today's request staffs recommendation today is to accept Athens latest offer of three consecutive one percent rate increases effective October 1st 2026.
The justifications for recommendation include Athens agreement to continue to provide current collection services at the city's 903 Corporation Street location, a location which was inadvertently omitted when creating our current franchise agreement with Athens in 2022 for the term of their proposed amended agreement at no cost. Secondly, verbiage and the 2022 agreement has been updated to improve clarity and accuracy Thirdly, Athens has agreed to reimburse the city for up to $30,000 for cost relating to a mandatory Proposition 218 hearing process which is tentatively set for August 19th 2026 if the rate increase is approved.
And fourth and perhaps most significantly, the recommendation is supported by all members of the ad hoc committee Including staff and council members after almost a year of deliberations and negotiations. And represents a hard fought outcome seen as fair by both Athens and the ad hoc committee. It is a collaborative achievement reflecting both the city's keen interest to support Santa Paula residents and businesses, in Athens need to ensure fiscal viability while providing uninterrupted high quality services to the Santa Paula community.
That concludes my portion of the presentation at this point. I'd like to turn it over to Monica Castillo.
1:52 – 2:094 turns
Does this work? Okay. All right. I wanted to just orient the council in the action and motion that you are being recommended to take this evening. The first part, council is being asked to approve Athens services requests for an additional three consecutive 1 percent permanent annual rent increase, the maximum service rates. The second part of your action tonight would be if the rate increase is approved, to approve provisions in the proposed amendment that would implement this rate increase.
That would also clarify the extraordinary rate adjustment process And also that provision that would require Athens to reimburse the city for Prop 218 costs up to $30,000. Another part of the action tonight that's before Council is the opportunity to amend other parts of this agreement. Number three on the suggested action is something that the city has requested and also further changes that were requested based on what we proposed to Athens. So these two additional amendments that we are advising In requesting of council is to change the section of our agreement that would establish that the city could only use the fees collected from Athens in accordance with applicable law. And the reason for that is The law is changing.
We have legislation that's coming up next year, so we just want to make sure that we're being flexible there and conforming to that law. The second part of these changes would be in section 3.0513 of the current agreement. Council has a copy of red lines which is before them which is a copy The amendment that is different from what you'll see in your agenda packet.
So, number the green text indicates what's different from what was in your agenda packet and we have also copies for the public if they are interested in seeing those Number four, Council is going to be asked to authorize the City Manager to execute the proposed amendment with any approved provisions specifically authorized tonight. And we're also requesting because we want to make sure that Athens Board is in agreement that we have authorization for our city manager to approve any other provisions consistent with the City Council's intent And with that, I will
move on to the next slide which describes what changes have been made and that are also in your red line. So here we have added to the amendment specifically that the city shall use the fees remitted to the city pursuant to certain sections which describe the solid waste management fee, the household hazardous fee, the stormwater quality fee and the franchise fee Each representing a certain percentage of revenues that Athens receives and then remits to the city, then this shall be only used in accordance with applicable law. So this red line here reflects what's different than within your packet.
This next amendment is to the provisions of the current agreement 3.0513 and 4.0811, so this section changes a section called fee adjustment and the fee adjustment section Currently reads that the city may adjust any fee. That it imposes on Athens with written notice to the contractor and that such adjustment shall be grounds for an adjustment in the maximum service rates under a process similar to what we're doing this evening, that's described in another section of the agreement There were some ambiguity as we went through these, through this process.
So in order to better connect the type of adjustment contemplated here where the city is the one directing a change to the franchise fee adjustments and other fees This creates and makes clear that the process to do so would involve the city agreeing to adjust the service rates, the maximum service rates to reflect any costs borne by Athens as a result of any changes to our franchise or other fees in the agreement.
And so this would include any increase or decrease to those fees. And this would subject that to a process of good faith negotiation and a reasonable adjustment. And if that takes more than six months, then it could be referred to arbitration for longer than six months if the parties agree to that extension. And then this change to section 4.0811 is really just connecting the prior revision that I described about the fee adjustment so that Athens can apply for A rate adjustment if the city directed a fee increase. That should actually say fee adjustment as specified in section 30513.
So, City Directed Fee Adjustment is what's in front of you now in your red line and this slide is incorrect. So next, this is the critical part for Council to note for your deliberation tonight. As mentioned Athens is seeking a rate increase of 1% for three consecutive years now they've It is their burden of proof to show that an event occurred or will occur that meets two criteria. And these are set forth in section 4.082 of the contract, those two criteria are that the event was not foreseeable or the event was within, not within Athens control And two, the event was not a usual business risk.
Unusual business risks is defined in the agreement to include routine changes in the cost of providing services, external economic conditions existing in the normal course of business and changes in the market for recyclables. Now Council under our agreement, the standard for this type of review is that Council has sole but not absolute discretion to grant this rate adjustment request.
And in granting or deciding whether to deny the request, that discretion must not be exercised in an arbitrary or a capricious manner. Which means it cannot be unreasonably made and it cannot ignore evidence. So it's very important to weigh all the evidence and think what a reasonable person would think. whether something is what not or is a usual business risk.
So I'm going to go back here just to remind you quickly of the two criteria that council must consider, the event was not foreseeable or within Athens control and then 2, the event was not a usual business risk And with that, I will turn this to a representative from Athens who will give their presentation as to why the rate increase is justified.
Good evening, Rhonda Guthrie.
Thank you Monica. Thank you Bruce for your presentation. Good evening Mayor Juarez, members of the City Council and city staff. My name is Rondi Guthrie and I'm Vice President of Government Affairs with Athens Services. I also wanted to take a moment to introduce the rest of our team here tonight. Our Senior Vice President of Government Affairs Mario Archaga, Paul Yanez our Division Vice President in Ventura County and Crystal Evans our Community Relations Manager I'd first like to thank city staff and the ad hoc committee members, Council Member Chavez and Vice Mayor Crosswhite for all of your work in analyzing our requests before you tonight.
We take great pride in our partnership with the City of Santa Paula. We take our community support very seriously as evidenced by being named the Santa Paula Chamber of Commerce Large Business of the Year last year. I serve as a board member and executive committee member for the Santa Paula Chamber of Commerce, and our staff took part in the first two cohorts of the Santa Paula Future Leaders Academy.
We support the great work of our local nonprofits to the tune of $50,000 every year. We live, work, shop and volunteer in the community. We are your community partner and have implemented many service upgrades over the last few years including a new fleet of trucks, a new street sweeper, new bins and barrels for all of our customers and increased customer service satisfaction levels.
I wanted to just provide an overview of some of those programs and services that you have in your contract here. You'll see we have bulky item pickups for our residential multifamily customers, senior discount is offered at 10%. We have very extensive outreach and education programs dedicated recycling coordinators here on the ground most every day working with our commercial accounts We offer street sweeping services for the city.
We host two HHW e-waste and compost giveaway events every year. We have a holiday tree recycling program during the holidays, and a move in move out collection service. And all of these programs and services are billed on a bimonthly basis for our customers. And I also wanted to make sure everybody's aware of the service levels that are offered, so you have the best service that's offered for you. This consists of basically small, medium and large. You can get a 96-gallon cart at your residence, a 64-gallon cart at your residence or a 35-gallon cart. All three waste streams are based on the size of your trash cart. So there's variable pricing based on the size you select for your trash cart.
So as Bruce and Monica really laid out for you, Athens has been taking on increased costs for the last few years due to the citrus quarantine and unforeseen significant increases in disposal rates. We have been in discussions with city staff and the ad hoc committee to discuss the best way to recover these cost impacts. The proposal before you this evening is a culmination of those discussions and came after thoughtful consideration and good faith negotiations.
We have met with city staff and the ad hoc committee on numerous occasions, and came before City Council last August. We have significantly modified our request to 1% increases spread out over three years. We believe this will cover the unexpected, unprecedented, and unforeseen cost impacts to Athens related to the citrus quarantine and the significant increase in disposal fees while minimizing increases to rates.
We have taken great strides to mitigate any rate impacts by finding other local disposal options for the city's organics waste, adjusting routes for better efficiency and significantly reducing our requests based on feedback from the ad hoc committee. As you recall and as was mentioned previously this citrus quarantine was declared by the California Department of Food and Agriculture that covered the City of Santa Paula back in October of 2023 due to the HLB citrus disease.
The Del Norte Recycling Center stopped accepting green waste from Santa Paula as they were not certified to do so. In turn, we rerouted this material to Crown Recycling and Sun Valley due to no other local facilities available at that time. This led to higher costs for labor fuel maintenance and disposal. These costs were incurred from October 2023 through May of 2025 when we were able to find a local facility that could take this waste stream.
The citrus quarantine that led to a change in our operations plan was outside of Athens control, not a usual business risk and not reasonably foreseeable. As to the second portion of the request, due to disposal cost increases. As you can clearly see in this chart we saw very significant rate increases at the Del Norte Regional Recycling and Transfer Station that were unforeseen and not within our control starting in July of 2024.
You'll see recycling increased from $0 to $48.26. That's inclusive of the $4 out-of-city fee. While intermittent tipping fee increases are not uncommon, the size of these increases is unprecedented. This was not foreseeable routine or within the normal course of business. And this is a little bit small, but I wanted to show you what the rate impact looks like for the request before you this evening. And as we've discussed, there's a lot that goes into a rate. The programs and services that I talked about, the franchise fees, major capital improvements, disposal rates and local ordinances and state laws that can certainly change or come our way.
Again, after 18 months of good faith negotiations we have been able to reduce our request to 1% over three years. This ranges from 32 cents to 47 cents per month over the three years depending on your service level and we can come back to this if you need to analyze a little bit more or if you have any questions Then I want to take the opportunity to again mention SB 1383 in this discussion because this legislation has been a real game changer and how we collect, process, dispose and report on the impacts of reducing methane emissions from landfills.
SB 1383 is a state law aimed at reducing the amount of organic waste including food waste sent to landfills and to recover edible food that would otherwise be sent to landfills The SB 1383 regulations require all businesses, multifamily properties and residents to subscribe to organic waste collection services. The regulations became effective January 1, 2022.
And we are very proud to say that Santa Paula was the second city in the county to be SB 1383 compliant and guess what? The first city was also another Athens customer. And then I did just want to end on another great partnership that's part of this contract we have with you. We are happy to partner with the city every year on our annual Recycling All-Star Awards. Last year, we honored Foster's Freeze and Blanchard Community Library for the outstanding job they're doing with recycling and we look forward to announcing our next group of Recycling All-Stars in the next few months.
And I'm happy to answer any questions you may have.
2:09 – 2:2020 turns
Thank you very much for your presentation. Does any council member have any questions of Ronnie Guthrie or Monica Castillo or Bruce Belushi? Okay, Council Member Cornell.
Just a couple of things. First, it's been a long and grueling process for everybody involved so I just want to thank everybody for all of their time devoted to coming to some kind of resolution at this point. It was from my view it was a test of that contract under new terms that have been put on us by the state Legislation as far as the sometimes onerous cost of recycling and the new green waste requirements. So we're all venturing out into this world together on this.
We were hit hard and kind of shocked last fall when we were having presentations at council, and seeing that the potential costs to our residents And so the fact that everyone just dove back in to try and work out a good agreement that was amenable to everybody and fair is a tribute to everybody's effort. Had we agreed last year, it wouldn't have gone as well I think.
And so I just want to make those comments generally over this Truly, I thank staff especially on the ad hoc committee for all the work devoted to this. To sort this out and actually work on getting a better contract going forward. I did want just a quick question for our city attorney Castillo. Are these changes that were just presented to us already approved through Athens?
Are these this has all been run through and discussed?
Yes, they have the one in the red line
hasn't last minute. So I just want to has run through all the channels And I think that's all I wanted to say at this point. Thank you.
Thank You councilmember canoe anyone else
Okay, I have a question. Can you Ronnie? Can you repeat what the monthly increase is for 96 gallon sure
Yes councilmember Chavez, let me know if they have it up still but I can look at my So in year one of the of the Increase we would be looking at a 96 that the 96 gallon particularly 41 cents a month increase Year two it would be 44 cents and year three 47 cents
Thank you for that I Do want to comment, you know It was, I wanted to make sure that I was part of this process because I wanted to at the end of the day do whatever I could to represent the interest of the community. And through this negotiation process which is quite complex we have to make very narrow decisions and based on some parameters I can't just vote for something because of my personal belief that families are going through financial hardship and tough economic times. I have to really make a decision based on the parameters set in analyzing the unforeseeable circumstances that is, that have been presented and so I do want to say that we've come a long way through this process from where we started And where we ended, and I do feel that there was good faith on both sides through the throughout the process that led us to a better place.
Everyone looking out for finding some common ground and so these are things that are not easy. We don't just sit here Make decisions that are simple and non-controversial, but these are things that impact us all. And especially the rate payers that are the ones that are paying the monthly fees here. So I do want to thank both staff And everyone involved in the process including my fellow council member, Vice Mayor Crosswhite because we did ask some very difficult questions. We went back and forth many, many, many times because we wanted to make sure that we were looking out for us city's best interest or rate payers but we also were confined to understanding that things have to be fair at the end of the day And there is unforeseeable circumstances that happen that are out of control of normal business practices.
And so, I want folks to understand that it's not a simple decision that's being made tonight and I think we all understand these things and we have to weigh these decisions and their impact on our community. And so, I just wanted to make that statement.
Thank you Councilman Chau. Is there anyone else?
I just want to echo and say thank you to both Councilmember Chavez and Vice Mayor Crosswhite for being a part of the ad hoc committee, for Athens staff and other city staff who put in time and effort and all the back-and-forth and everything that it took to get here. Thank you, the presentation from city staff and from you Rondi, thank you for The breakdown of how much it's going to be. I remember that that was something that was important to me So I appreciate that because I think it makes it Very clear to people That are watching or that will get the notice that there's gonna be an increase what it looks like Month-to-month as far as a change or an increase because anytime you hear increase, I think people worry and So thank you for including that.
I think that's very important for everyone to see and just again, thank you for the good faith that was put forward by everybody and I'm glad that we are back here in a good place.
Vice Mayor.
And just one comment on the because the numbers were You said it was going to be $0.41. Just remember you only get a bill every other month which means 2 months come together Oh, it's been two months. So just a reminder that the bills do come just once every other month at least for residential and so those numbers are for the monthly rate but you would see double that on your bi-monthly bill.
Anyone else? Council Member Crenshaw
Just quickly to reiterate, the extra time taken to analyze and find ways to make this more cost effective for the residents did come out for a better agreement for the residents than if we had just gone ahead and moved forward last year. So it has taken a lot of time, a lot of effort, a lot of consideration from all parties And so I'm very appreciative of all of that extra work that was done for everyone.
Anyone else? All right, two questions and a comment. If this is approved under bullet item number two, it talks about if this were to pass there, it would trigger a Prop 218. And it says here that Athens to reimburse the city for Prop 218 costs up to $30,000. City Manager and the Attorney in your experience has Prop 218 ever exceeded 30,000? Or could it? No. Okay so if it did though I guess
We anticipate the costs probably in the $12,000 to
$20,000 range. Very good. Okay thank you and the second question is for the BEM for the public. Could you please describe what Prop 218 is?
You want me to do that or...?
Sure, so the Prop 218 process is a way for the property owners to be given at least 45 days notice of a hearing where they can lodge a protest for a rate increase. And if there is majority protest then the rate increase does not go into effect.
All right, well thank you. And again I just want to remember what other council members have said this has taken a tremendous amount of time Athens your personnel your time is your time and our staff took tremendous amount of time and hopefully everybody understands that everybody did this you know so it's beneficial to everyone and So we'll see where it goes here in just a few seconds so with that there any more discussion if not all entertain a motion I think it's five parts.
2:20 – 2:2919 turns
So
if
council would like I think it'd be clear enough for the acting city clerk to record in the minutes that Council votes to adopt suggested actions one through four on the presentation.
I will make the motion then for us to adopt suggested actions one through four
And does that also, I'm
sorry. On the presentation slide.
And does that also include the red line edited First Amendment version up there?
Yes.
Okay very good oh yeah I see it very good thank you. So if we move by Council Member Mornellis is there a second?
I'll second.
Roll-call vote Moved by Gabby Ornelas · Seconded by Jenny Crosswhite
Show transcript
Just just a comment um I do want to acknowledge Athens being a good partner at the end of this, right? Working with us to come to something that worked for them. We understand that your business and you have needs and we're also responsible for our residents and making sure that we giving us time to make sure that we understood all of the dynamics of the contract.
I know that this was a long process, but we do appreciate you all working with us to get to a place that can work for the city and you and our residents. So I do appreciate that.
And before Council makes a motion, did we have any public speaker cards?
No. Do we have any public comment that came in before or after? All right, so moving in second. Is there any more discussion? If it's okay with the council I would like to have the clerk do a roll call vote.
Roll-call vote Passed 5–0
Show transcript
Okay item 12a passes thank you very much Athens. Thank you for your time And our staff and Mr. Belushi. Thank you All right
We'll move on to item 12b agreement to loan city oil artifacts and archives to the responsible Energy Council And this will be presented by our attorney, Monica Castillo. I do want to disclose that normally whenever anything deals with the oil museum, I do have a conflict but I'd confer with our attorney and I do not have an actual conflict on this item so I can sit in on the discussion and vote.
Thank you, Mayor Council. No presentation for you today. We are bringing before you an outgoing loan agreement consistent with the license agreement that council approved on May 5th with the Responsible Energy Council. The license agreement, as you recall, licenses to RAC spaces within the Union Oil Building to carry out preservation and archiving activities of the city's Oil Museum collection.
Part of that license agreement, it was also entered concurrent with a memorandum of understanding that MOU outlines guidelines for the management and care of the collection. And under that MOU, The city must enter into an outgoing loan agreement with RAC indefinitely. So the loan agreement before you today is asked to be returned to you in order to approve its terms, so I will go ahead and describe Some of the key terms of the loan agreement.
So, the duration of this agreement will be for a five year initial term. Excuse me that the loan agreement will be indefinite but to the Initial period will be a two years to complete an inventory of all the collection items inclusive in addition to a 90-day period Beginning with the effective date of the license agreement. The license agreement went into effect on May 5th so RAC would have Two years plus 90 days to complete its inventory.
The 90 days intended to give them time to relocate artifacts from the ground floor and on board it's archiving team. Under the loan agreement, while in effect RAC is going to be obligated to certain care standards. Among those it cannot use destructive or invasive techniques to analyze the items without the city's prior consent. It will also be prohibited from storing items outside city limits unless it first receives the prior written approval of our parks and recreation director.
Greg Barnes and the will not be allowed to destroy any non historical items that they come across without the director's prior written approval. They will be allowed to sub loan at the collection items under certain terms if the Item is loaned for up to one year and within the city, then they will need the director's prior written approval. If it is more than one year and outside the city, then this council will need to grant approval so they'll have to come before council for that permission. And these sub loans are for the public display of the items by third parties.
So RAC may display these collection items at a location other than the oil building, but they must pay for all packing and transportation costs if they move the items. There are also intellectual property provisions in the loan agreement Um, so the city will retain ownership of the physical collection at all times. So the city is the owner of the physical collection but RAC will have exclusive intellectual property rights to any work product they create from these- the physical collections or photographs, um...
Any sort of publications and similar sort of media that are derivative of the physical collection. RAC is granting the city a free non-exclusive license to use its Intellectual property so we can use that, any images or publications as the city sees fit. And RAC will also be required to credit to the City of Santa Paula any of the items on display, either in publications or in museum exhibits.
And RAC will give the city a hard copy or electronic copy of any publications where the items are mentioned. The loan agreement will terminate if RAC ceases its operations or if RAC fails to cure a violation of the license or MOU within a reasonable time. If terminated, then the items are returned to the city. That will conclude my presentation and if you have any questions about the agreement I can answer those and we also have representatives from RAC here.
Thank you, Attorney Monica Castillo. And questions for counsel from the attorney?
I'm okay if we hear the public comment first.
Okay. All right so I have three public comment cards from REC. First will be Olivia Simonson followed by Justin Campbell.
2:29 – 2:3919 turns
Hi, good evening. It's a pleasure to see you all again. I'm Olivia Simonson, President of the Responsible Energy Council. I submitted a public comment mostly to thank city staff and the City Attorney for their efforts on this agreement And to be here to answer any questions that you may have on the efforts that we have been embarking on so far. I think one of the key questions here is sort of why this, why now if we don't have the inventory in place?
It's really critical as you'll see in the loan agreement this is a phased process right? So the first phase is the first 90 days of us collecting everything getting everything organized and we've been able to sort of begin in that process under the terms of the MOU and license agreement that you all approved Earlier this year, but our ability to move things off site for storage and things like that are constrained by the approval of this agreement in phase one. So once we get through those 90 days were able to Move things around and get things organized We're off to the races on inventory as we speak. We've hired our staff that has been embarking on that process working closely with Greg, of course And then we'll be in phase two working on our inventorying of everything at which point you all will get a list of what all is there and then we can formally have that sort of shift into the long term loan.
That is outlined here. So I want to make sure that if you all have any questions about this sort of initial phase and process, that we're here to answer them. We also have representatives from the former Oil Museum Foundation that we've been working with really closely. And again just a huge thanks to the team here for their efforts on this agreement thus far.
Thank you.
Thank you. Okay next we have Justin Campbell
Good evening Mayor, City Council and city staff. My name is Justin Campbell and I'm the president of the California Oil Museum, the former operator of the museum. As you guys know, I've been working with our foundation for five or six years now in this process trying to get it to this point. This represents a final chapter in our foundation. We've held steadfast, have worked with the city staff to find a good partner Happy with what REC is doing.
Things are moving forward, there's good progress being made this once this approval is made you know our foundation can take a step back and let the REC do what they're doing we feel like it's in good hands once the REC and this agreement is made our foundation will be taking a step back and over the next year will likely dissolve our foundation Let REC kind of take everything and run with it. We'll be there in the background to help and support them move forward, but from here on we're here to support the REC and yeah. And also just want to say thanks to the city staff for working with us through this process. Our foundation is grateful that you all have made thoughtful decisions and had worked through this process over the last few years and we're confident that we've all made the right decision here.
Thank you, Mr. Campbell. Okay now we have Tim True.
Good evening council members, Mr. Singer, city staff. I've been before you before here in support of the REC and their proposed use of the building. It's why I'm here again tonight. I'm also the board member and vice president of the California Oil Museum Foundation and we've worked closely as Mr. Campbell said with the REC to try to facilitate changeover of the guard, so to speak, of the collection in the Union Oil Building. So this is the loan agreement before you tonight is important in order to really kick off this transition where the rep can step in now and clear the first floor get the building ready for use and store the material and then eventually start inventorying it So I think this is a critical point tonight and would ask the council to make approval.
And as Mr. Campbell mentioned, he and I will continue to support the REC even after our foundation dissolves. We'll be there to support the REC and help with the transition as they continue to move forward. So I want to thank the council again. It's been quite an endeavor to get to this point, and I'm grateful for everything you've done. Thank you.
Thank you very much Mr. True. Any questions from Council of our City Attorney Monica Castillo or Olivia Simonson, Justin Kennell, or Tim True?
I have a question for the city manager.
Sure,
go ahead. I know that you had mentioned Mr. Singer that you were looking at the common practices for archiving and getting guidance from the Museum of Ventura County. How did that go?
Yeah, the agreement that you have before you is really largely based on the information that they shared with us which they did say was a best practice so it was helpful to have that guidance
Thank you. Any other questions for staff or REC?
Not so much a question but just, well actually no maybe this is a question. So Mr. Singer, when the Museum of Ventura County does these loan agreements there's essentially no termination in them
Is that it? I believe that's mostly the case. There are loans and donations that do specify time periods, so it wouldn't be fair to say it's universally the case but there are strings attached as well. Now we've added some. That was part of the negotiations, so we went into more specificity knowing that there was a sensitivity to the archives that we've come to acquire and been gifted to us.
And then since the collection isn't currently completely archived, we know that there's some items that are part of the Lundgren agreement and so those have specific locations that they need to be stored What happens as we go through there if we find other items that are loaned or they don't necessarily have an agreement? Because there's some statues that are clear that they're loans, so we don't own them.
Are they subject to this agreement or do we need to just make sure that they stay in the building? I wasn't sure how those items I'm just wondering if you've worked with this agreement because I don't know whether or not those items that with the loan plaques are all part of Lundgren or if
there's other. They're not all part of London. So we currently have some of the longer and items on display currently so that we're still meeting the requirements of that endowment. Items that we come across to that already see as they start archiving, If there's a requirement that they be on display, then we'll need to reach out to those that loaned them to us. Maybe return those items to the owner of those items if you will. So as we kind of do the inventory and work through that, we'll have to identify those items and then we'll have to comply with whatever the requirements are for those items on our list.
Because I just wasn't clear from this how those kinds of items would be And
we have items quite frankly that have been loaned to us by residents. So I've been contacted over the last few years from residents and say, hey, I have. I gave this painting, some of them 20 years ago to put into the... And we've done our best to locate some of them. Some of them we haven't located yet but we're on the look for them. But there's also a burden of proof like there has to be some documentation telling us that you gave us something isn't a burden or proof that you're the owner of it. It's kind of like that paper trail that will have to follow. Okay, so that'll be part of
the archival process to sort of determine. And so this will specifically apply to the items that we own once the process is done and then we'll have to figure out if they were items that were loaned whether there were any So we're going to be looking at that as well. We'll be looking at the strings or agreements that went along with those that they need to stay in the building that they need to be displayed as oil artifacts that this whatever an
REC will help us work through that. They're also investing in software as we archive items, the collection will be public online. So the software that the community will be able to see what is
2:39 – 2:4826 turns
Any other questions? Council Member Cronin.
Again, more a comment. It just seems like tonight we're thanking staff an awful lot for some well-deserved time for all the things that we ask of them and this has also been a long coming project and I'm just really happy to see a partner step up that is a good fit for us and for the future of all of these valuables that we own as a city And I see that the city had a hand in it a little bit saying, you can loan it out. But if it's for a long time, council wants to approve it so we still want to feel that oversight as well instead of just.
Let her go. So I just appreciate all the effort and work again We've just got an amazing staff amazing partners that Care about our city, and I'm just really pleased that we've come to this point with with this project
Mr.. Mary can I make a motion? Let me make one
comment
first
so to the staff from REC and I heard Tim truth call it wreck person came in my mind was already easy cake but no it's already see But no, I've worked with you folks for a while and we were diligent when we first went in and tried to determine who belonged to who. And we had different piles of where we went and then unknown. And it's understood that nothing leaves a building unless the director says so, even if it's trash. We just want to make sure that the items that are in there, that we try to return it to its rightful owner or try to find the owner.
And with the Historical Society when we accession items, either it's a restricted or non-restricted gift. So if it's restricted they put the restrictions and it's unrestricted then if it is something you can't prove the provenance of then you dispose of it. But again, I want to thank all the efforts and time that you folks have taken and all of our staff as well. Greg, you've taken a tremendous amount of time. Thank you very much. And all your staff that's always up there doing stuff so thank you. Do you want to make a motion? All
right with that said Mr. Mayor, motion to approve a loan agreement with the Responsible Energy Council to implement the Memorandum of Understanding With REC for the content management care of the city's holdings of oil artifacts and documents authorize a city manager to execute the loan agreement.
Roll-call vote Moved by Pedro Chavez
Show transcript
Second.
And seconded by Council Member Cornejo. Any discussion? All right, seeing none all in favor say aye. Aye. Anyone opposed? All right, REC thank you very much for your time this evening and staff as well. Thank you We now
move on to item 12C unless does anybody need a break Go through? All right. Thank you very much. Yes, 10-2. Thank you very much. Okay we move on to 12C Contracts Extension with Spirit of Santa Paula for Homeless Shelter Services and Letter of Intent with Rescue Mission Alliance. Okay and this is going to be presented by our Community Economic Development Director James Mason and I believe others as well.
Thank you, Mayor and Council. So what you have before you is a staff report and three documents really asking for council action on three things. One is to approve an amended MOU with the county and Fillmore. Number two is to amend the operational agreement with Superior Santa Paula And number three is to accept a draft letter of intent from Rescue Mission Alliance.
The first two requests really relate to extending the existing agreement, which was to expire on June 30th to October 1st. The caveat to that is we do have funding for Another year with spirit should we have decided to go in that direction. So this is not a fiscal impact based on our anticipation, but it is kind of procedural process. Moving through that the amounts that we would have are prorated based on that three month period so based on the original amounts that were assigned $200,000 per year from the city $150,000 a year from Fillmore and a match of those two things of $350,000 from the county which is a total of $700,000. So the prorating of that for those months would be $37,500 for Fillmore, $50,000 for the City of Santa Paula and $87,500 from the county for that three month period.
If council decides to move forward with part of it. The reason for this is an extension we originally Spirit was working with Rescue Mission Alliance to try and take over operations July 1st, but it's going to take some more time for us to put together agreement to work with the city of Fillmore and the county to get an approved MOU that involves that transfer of responsibility rescue mission alliance. And this letter of intent is really a placeholder And you'll see within the letter of intent it really mirrors the existing documents, the MOU with County Gilmore and the operational agreement. So they... The only difference in this is there's a request for a three-year period to have that transition of RMA taking over and for them to work into a place to be sustainable.
I think what's exciting about this is the one discussion we've had from very beginning with this is how do we work towards Having an operation of homeless shelter within the city with transitional services, with partnership with the county to be able to work on something that's more self-sustainable. And the support that comes from the agencies is more I guess best way to put it is more icing on the cake than the cake so we want to work towards that. The letter of intent as they said is just a placeholder until we move into negotiations and develop formal agreement that will come back Time sensitive because we're in the summer months and there are breaks between the county, Fillmore. And you only have two meetings over the summer here so we want to be able to look at the timing of being able to put something together to get it back to you.
And that Phil Moore in the county will be able to approve it, the transfer over to Rescue Mission Alliance. I have Kay Wilson-Bolden here from Superior Santa Paula and have Clint Garman here from Rescue Mission Alliance and either one of them can answer any questions related to their operations and that transition. And I can take some questions too if there are any.
Thank you, Director Mason. Questions for Mr. Mason?
I just have one technical question. On the first amendment to the operating agreement with the Spirit of Santa Paula, it states that Rescue Mission Alliance would assume operation at the Harvard Shelter about October 1st 2026 but then in the letter of intent it says July 1st, 2026. So should the letter of intent also say October 1st? Or is there a reason why the letter of intent has a different date than...
I would need to look at that because I think that was what the original date was and I thought the letter intent went further on to say that shift was to October 1st but maybe not. That was the intent, though. It is October 1st. There is no July.
As it says in the letter of intent, it currently says, it's anticipated to be effective July 1st, 2026, the transition date. The parties acknowledge that as of the transition date spirit will wind down its services, will wind down its role as shelter operator and RMA will assume responsibility for day-to-day management. So I assume that should be October 1st? You are correct.
In the background or the write-up from staff, it mentions that but it doesn't say so
as you say in the paperwork. Right and I think it just didn't get updated on that document. So unless there's a reason...I mean I don't...it can be an earlier date. I'm fine with that but I just...it doesn't seem like it will be July 1st
so
if they want it to be to say September 1st, I mean it's a letter of intent but
We should amend it.
But it probably shouldn't be July.
Yeah because it's our it's our letter of intent to the parties and so we should We should have it say out. It's good catch.
Would your preference be October? Let's get it
I'm seeing a potential future shelter operator saying yes, October 1st. So we'll just make sure that those dates are all in alignment.
Which was the whole intent of us
coming here. It's on page 281 of the packet or page one of five of the letter of intent. Thank you.
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And the narratives on page 266 talking about how they realize that data is no longer achievable and have now agreed to go first. So, that would just mean correcting the documents to show the same.
Thank you Mr. Mason. Any other questions for Director Mason? Does anybody have any questions of either Kay Wilson or Clinton Garment?
I don't know if either of them would like to say anything about the transition or about the document.
If you'd like to. Before us,
it's up to them.
It's up to you together. Hey, look at that tag team
I would only say that on September 18, 2018, Susan and John Kowalik, Bill Simmons, and myself paid a visit to the rescue mission. And this was before we started Harvard Shelter. And it was with the idea to see how it's done. And so it's so interesting that six, eight years later here The Circle has come back Fortunately, Clint and I are friends and colleagues. And he officiated at our grand opening. So this is kind of a very good marriage actually.
Yeah, I concur with that. So yes, good afternoon or good evening, Master Mayor Wars and Mr. Council. Mr. Singer. Staff? Yes, so we are looking forward to overtaking and taking work alongside with Kay. We've been in contact with them for like the last year Another note, we just took over city center in Ventura. And so that'll be as effective as of July 1st. So working with Jim Duran who you guys are all familiar with.
Looking forward to putting them underneath our umbrella and we have success stories. We'll be able to work with the spirit of Santa Paula and bring it underneath our umbrella with men and women that could go through our programs. So some of our men and women that might come onto the streets and end up at the shelter, we could actually take them to Oxnard or Santa Maria and put them through a recovery program. And then help them get housing and give them a full understanding of spiritual, physical, mental, and emotional health.
So we're looking forward to working together. Yes,
I actually do have one question because spirit has had families that have also been a part of the shelter and I know a lot of most other shelters don't have that. And so have you all talked about like well this will look different or the family is no longer be allowed or how will that work?
As far as, no no we plan on operating the same for at least for the first year. Learning exactly what they're doing working day to day and having an executive director or a director there on a day-to-day basis learning from Kaye following her lead and then actually bringing part of our stuff over to Rescue Mission to make sure that it runs hopefully just take what they've done and just enhance it so and then the men and women that are already there we look forward to be able to give them more opportunities
No, that's good. I just it's great to have access to more resources. It occurred to me that since most shelters don't allow for families and at some points we've had 12 or more children, I just want to make sure that through this transition they don't end up with nowhere to go so as long as that's going to be taken into consideration.
Great question. We anticipate to do the same thing that King has been doing currently By taking over city center also, they take families also with kids under 12 which is awesome. On top of that we're opening a human traffic recovery center which will be the second biggest in California and that should open up by August 1st. And they'll take care of 60 women and kids so they've been through significant trauma.
So if anybody wants to tour that and see exactly what we do, take you to lunch afterwards also.
Where is that?
That will be in
Oxnard. Or where will it be?
It'll be downtown Oxnard I'll give you the exact location, just only if
you come
and visit.
So we try to keep it a
secret.
Yes. Awesome. I look forward to that.
And I look forward to taking you guys.
Thank you.
Of
course. Other questions? Oh, Council Member Cuneo.
Actually just more of a comment through this process of doing the MOUs last year I tried to change the verbiage on the MOU because it was talking about the Increasing problem of homelessness and I wanted it to say continuing problem because thanks to the efforts of Rescue Mission and Spirit, the numbers are better than they were. Everyone is a problem and still needs to be addressed and cared for but I do believe that in capable hands like those of yours it's getting better Realizing that would when they're doing the point in point in time counts that they are dropping countywide and so it looks like the efforts that you're making and the work that you're doing and the support you're getting from the county and from From the city's is making an impact on these people.
And that's really important. So I just wanted to bring that up
No, thank you. Thank you everything we're doing here tonight We've already talked to Erica Herrera and Manuel Menjarez and Phil Moore already talked to supervisor long Brian Miller who's actually doing a lot of the legwork, and then Kimberly Albers is all behind this. So when we talk about not just doing the one year but the three-year to make sure that we can have the most impact possibly we can within Santa Clara River Valley.
2:54 – 3:0318 turns
Any other questions for anyone? If not I'd entertain a motion.
Motion to just multiple things on here,
right? Yes. One moment, sorry to interrupt. There are some missing recitals in the first two amendments that skip prior agreements that we entered into with other parties count the county and Fillmore. And I would like to request that council authorize Staff to. Add those additional recitals to reflect the history of those agreements, okay?
So a motion to adopt the first amendment to the agreement to provide financial support for the operations of a permanent year-round shelter serving homeless individuals and adopting first amendment to the operating amendment agreement with the Spirit of Santa Paula for operating of the Harvard Shelter and adopt a letter intent regarding transition of the Harvard Shelter operations to the Rescue Mission Alliance for three year period with October. With correction, the start date would be October 1st And four,
with the additional recitals.
With the additional recitals and I'll provide staff the opportunity to make edits and amendments as appropriate.
To the first amendments to
the
agreement providing financial support and operating agreements? I
would very much like to think. Wilson Bolton
Kate Wilson Bolton.
There was a time when we didn't have
I know that it has not been easy. And I just want you to know, I know that it's sometimes been very unpopular but I want you to know that the work that you have done for all of these years is important and it's valuable and it has changed people's lives. So I do, I know you don't like that kind of thing but I do really wanna thank
What I would like my tombstone to say is she was relentless. Thank you, Jenny.
All right. I got lost here. Who moved that? Oh, it's been moved and seconded. It's been moved and seconded. All right. Any more discussion? Don't say any more comments. That's going to make us cry here. Thank you, Kaye. Really truly you've been doing this a long time and thank you. Okay with that all in favor say aye. Aye. Anyone opposed? Okay thank you very much item 12 C passes congratulations Clint and okay all right we're gonna move on now to 12 D agreement with the Santa Paula Chamber of Commerce and it's going to be presented by the Santa Paula Chamber of Commerce Deidre Chloe and Nancy.
No yawning. Good evening. City Council members, Mayor Juarez, I am staff everybody. I'm Deirdre Weaver interim executive director with the Santa Paula Chamber of Commerce and I'm here with Chloe.
Hi, I'm Chloe Rahimzadeh-Lurie. I am the operations manager of the chamber
Oh hey, cool. I like it to the right, great. So we are here to share some of the chamber's accomplishments in these focus areas as reflected in our agreement. At a glance, we will start with Some of the deliverables over this past year, we were able to do 10 business promotion videos. I can't decide if I want to look up or look down here so... Can you all hear me? You can hear me.
All right. Five Business Connects in partnership with city leadership and in working with our AmeriCorps fellow. Business Roundtables, five Business Spotlight videos, five Did-You-Know videos Five ribbon cuttings, five cruise nights and our WEAVE childcare providers that were trained. There were five of them. Four bilingual murals, three sip-and-shops, coffee with the cops, five of our WEAVE entrepreneur graduates as a wonderful resource, the Women's Economic Ventures that is shared. What's up? Oh sorry.
Nope not yet. We're up on three. One! So we also completed a visitor center feasibility study, self-service visitor center was installed, chamber awards event, Best of Heritage Valley Awards, support for the state of the city and a mural restoration grant. Digging in a little more detail here. It's only 30 more slides to go. Alright, so business retention and workforce development. Business engagement and business education.
The business engagement We have monthly business connects. This has been a great opportunity for connecting and facilitating our businesses, city staff, mayor, chamber leadership, and providing reports that identify some of the needs and some of the concerns and opportunities that come up. Business round tables have been every other month. We've got one coming up on June 25th Bringing together local businesses, chamber partners, leadership and Santa Paula's business community.
Our education of workforce development we hosted a workshop on California laws every small business should know this is part of retention business retention also in providing information for businesses to remain compliant and informed. We also relaunched the Young Professionals Group, and collaborated with the Ventura County Community College District on their 126 Forward initiative.
We were able to meet with a team, the chamber promoted the workforce and business survey, encouraged participation was able to email out to the membership also invite 126 forward to do a presentation at one of our roundtables. So in terms of downtown enhancement, supported managed and dedicated 7500 of the annual budget in support of an AmeriCorps fellow engaging them in assignments and projects to advance Our shared downtown enhancement goals in concert with PBID, partnerships with the city, the chamber.
And Parks and Rec, we also with PBID partnerships with City Corps trainees. And these are some of the downtown enhancement work that was done in the partnership with PBID. Sidewalk cleaning, litter removal, historic building plaques we are working on, tree lighting, refining park benches, weed control as you can see some of these up here. All right, I don't know if you had a chance to come to the clock tower but we did get to install a little bit of a self-service visitor center here.
We completed a feasibility analysis for a full service visitor center and I think that kind of sets us up for an opportunity to continue to work with the city and explore moving from feasibility to implementation. on something that could be very beneficial. Designed and installed the self-service center, and then for the business promotion videos five business spotlights and five did you know as mentioned.
I'm going to pass it over to Chloe.
3:03 – 3:109 turns
Hi, everybody. So I want to talk to you about the Chamber's role at State of the City. We coordinated the food and the awesome restaurants that were there passing out food as well as the beverages. We helped support event planning and we also secured some prizes to help promote the attendee engagement in the Passport Program. And some of those prizes, if you were there, you remember they are quite extravagant.
They're really great and they featured our chamber members, our wonderful chamber members as well as our ambassadors fishing with the finest Also donated a basket and there's going to be a chamber mixer for that coming up tomorrow. Also, our ribbon cuttings. We've had a few since we presented last year and you can see Planet Fitness, Sisters Asian Eatery, Wild Hair Pilates, Casa Raiz and MT Income Taxes as well as the Flying Spoon which is coming up this weekend.
Which really excited about the ribbon cuttings at 5. We also Have our community-wide events, which is a nice long list. Really excited about our cruise nights that restarted again in May and will happen again in August. Thank you. We had some mural dedication ceremonies back in August. We had our fourth annual Taste of Santa Paula Small Business Saturday. Sip and Shop Downtown, which is an active series. It'll continue into the summer and fall and winter.
We also have our Best of Heritage Valley, which was super fun, and it culminated with the Chamber Awards. And we got to recognize all of our exceptional businesses as well as community members And we're really looking forward to some updates for the next year. We also had those ribbon cuttings that I mentioned before, as well as three coffee with the cops, one of which also happened this week, which was really fun.
So...we've been growing our marketing and outreach strategies Our marketing teammates in print, digital as well as we're moving into some radio. So that's a new avenue for us. One example was that our cruise nights we've been noticing really the past two have been pretty well attended especially in May but June we were really worried about conflicting date with graduation.
But we did really well and both evenings were represented on KCLU, so that was really wonderful. So these are our media partners, Santa Paula Times, Theme Park Studios, Premium Printing, White Rabbit, Magic LLC as well as Sunshine Socials. And so the arts remain a critical priority and remain foundational to what makes Santa Paula, Santa Paula. for the new murals at the community center and sports park, the chamber produced four bilingual mural info videos.
And we all know that there's a lot of work to be done for the preservation of our murals, our existing murals but this year we were able to give the Santa Paula Art Museum a grant for the restoration and management of the Discovery of Black Gold mural on the side of the Cole Creativity Center And that project will move forward after the fire department moves into their new building and so we're really excited for what that could look like for preservation and restoration with those murals.
And last but not least, business attraction. We're working with the city on finalizing a welcome team as well as the welcome toolkit. The chamber additions to the tool kit include some welcome materials and resource directory member benefits information as well as an engagement roadmap. We're looking forward to finalizing these resources and making them available over the next year in our visitor center, as well as online through the city.
And some next steps are listed there as well. That's about what we've done. What's
coming? So what's ahead? More ribbon cuttings, as many as we can possibly do. Business Connect Monthly, business roundtables, cruise nights and community events, educational workshops. We will do the annual employment law review again and probably a couple times I think. We're going to bring back social media training for the businesses. It seems to be pretty important. PBID Management Chamber Awards, continued support for State of the City Visitor Center mural restoration work and really Working on advancing the role of being a film liaison and the opportunities to bring some of that business into the city.
Thank you.
Thank you for your presentation. Any questions from Chloe or Deidre? I
have a question for Mr. Singer.
For Mr. Singer, go ahead Council Member Chavez.
Just to confirm this the contract we're approving for the second year nothing's changed between what we did last year right?
Financially it's the same and the general parameters are the same. Okay correct thanks yeah
other questions Thank you very much for presentation. I appreciate it. Any more discussion? If not, does anyone want to make a motion?
I would move that we authorize the City Manager to enter into a professional service agreement with the Chamber of Commerce for fiscal year 26-27. Second.
Roll-call vote Moved by Jenny Crosswhite · Seconded by Pedro Chavez
Show transcript
3:11 – 3:2036 turns
Aye.
Anyone opposed? Say no. All right it carries thank you very much for your presentation this evening we're going to go back to item 10 F on page 127 of the staff report This is the adopter resolution establishing City Council meeting disruption policy in accordance with Senate Bill 707. This will be presented by...
I'll go ahead and present it since our clerk isn't here. Thank you. So SB707 is the latest amendments to the Brown Act. It requires that Certain eligible legislative bodies, including city councils of cities with a population of 30,000 or more, adopt a two-way telephonic or audiovisual platform for public participation by July 1st 2026 for every open and public meeting.
And as part of that, by July 1st the City Council must adopt a policy addressing disruptions to these telephonic or internet service during these meetings. That prevents remote participation or access during the meeting. So what you have before you is a policy That would advise that the, among other measures Council must pause for an hour whenever there's a disruption to those to that live stream and those communications.
For at least an hour and a good faith effort to restore the service. During that time, Council can meet in closed session but it may not reconvene until at least one hour has passed and service has been restored. And then once it's been restored upon reconvening, Council must make the findings by roll call that a good faith effort was made to restore access and that the public interest in continuing the meeting outweighs the public interest in providing remote access or the council can adjourn the meeting.
So this policy just incorporates the new disruption requirements of SB 707. If you have any questions please let me know.
It's not about the content, it's actually just a question of functionality. Are we there or what do we have to do to get there by next year? Is this a big undertaking to get ourselves up to speed and cope with that during our meetings?
It's not a small undertaking. The good news is in some ways the more significant things like translation services, we were already a step ahead. On the technology side, we've been working with some vendors. James Lanting our AV specialist has actually been joining us for those discussions because he's really the expert more than our IT people are in terms of how we'll carry out future meetings so that the public can participate remotely and that's the next big step for us.
If we're not 100% in compliance by your meeting in July, we'll be very close. So and most importantly, we'll be in compliance on the things that matter by that time.
Thank you, appreciate that.
And I guess...
Well if council has questions, we'll have you... What
was the question?
We're good. He was just offering to go into detail about... Oh, okay.
Because July is around the corner so they
wanted to kind
of have an idea what our immediate plan
was. You know I guess we're talking about a failure of the system here right?
I
mean because we can't control like somebody knows home and says hey my internet went out all over town or Cable right it's just that has to stem from here.
That's right
Okay, and I guess the same thing would apply if we were off-site like the Community Center We had a failure there okay
correct and in this policy will Apply to any time the council is having a public meeting so there are some complications to that it might make You know, being off site more challenging but as with James' assistance when we did like the cannabis discussion. He was live streaming that so we'll get there. There's going to be more work and some expenditures but we'll...
Yeah? I had a follow up. So like the state of the city it was agendized but it wasn't publicized right?
It was both. Was it
publicized
live? Oh, you mean was it streamed? Yes, streamed. No. Okay. We weren't treating it as a public meeting. The purpose of adhering to the Brown Act was to make sure since the council was gathered and talking about city business that it was identified as a public meeting but not because you were conducting business.
Okay, but I guess in the future is that something that may be required? We're discussing the state of business. It's agendized you know should that be televised and if so...
Yeah, I think the point would be if you were conducting business we would have to adhere to these policies. All right. That's correct.
So then like on the State of the City it's ceremonial yeah, so with that Be subject to this I guess that's something that we may not have all those answers, but I think we're just gonna need clarity going forward on like if we were having a workshop and there are certain workshops that we normally do off-site. Would those also then have to have the streaming? And so I think we're just gonna need to make sure that that's all
Yeah, so the clear sections to those meeting which meetings. Are not covered are listed in the policy and that a workshop a special meeting city session is now one of the exceptions to this 2 way audio live stream. So there's going to be some we look at all challenges
for how much extra that's going to cost It's basically
COVID. And it's not a...
No, but we didn't do that for... The
public engaged when there was COVID. They can call in and they could engage. I mean, that's what we need to go back to.
Right, but there's... Like, we've done strategic planning sometimes at a restaurant.
Right.
And so that would become exponentially more difficult We might not be able to do stuff like that anymore. And we would have to be having someone there run the two-way communication at all those meetings, which is something that we didn't budget for. Because even during COVID, we didn't offer two-way communication if we'd had a workshop, which we didn't tend to have because it was COVID and we weren't leaving our houses.
So it's just, it'll be something maybe as you all talk about this we'll need to get a better sense of what we think the financial costs and if there's ways that we can do some of those meetings that aren't as expensive. We're going to need a plan. Because one of the I have experienced terrorism at meetings that were conducted in this format before, and it's fairly traumatizing. And so we're going to need to make sure that we understand how we address it if it does happen.
So it'll just be another piece of Technical master machinations that we need to plan for and hope that we never have to go through but Be prepared in case it were to happen so that we're not figuring it out in the moment
All right any questions for either city attorney or a scene manager
It's not like we have a choice here
3:20 – 3:2315 turns
I
just wanted to address yours. So one of the things that we would be doing for the live stream is a Zoom seminar style, so that it would be presented to the public and they would be able to raise their hand if they wanted to put any kind of comment into it. So the technology is already there. We already own So it'd be pretty easy to facilitate.
But the questions weren't
about the council doing that here,
right? No
off-site meeting.
Well
there was that... That would be off site because we can do zoom off site so we streamed the state of the city and The only thing that we didn't add to that is their ability to be able to communicate back to us but that's just a simple switch so the state of the city was broadcast out to to everybody. They would just have to have a public link that would allow them to be able to go into a Zoom seminar, and then from there they could actually interact.
It's the public engagement piece in the State of the City is a ceremonial. We're just presenting information. They just have to agendize it because we're gathering... There's five of us gathering in that place which is very different. I think you're talking more about workshops that we conduct, strategic planning sessions If you're giving the public the opportunity to participate, then we have to have the use of that.
Right no and I was just saying I wasn't disagreeing with that. I was just saying that I would like to get an idea from staff on what that's going to cost us. That's all I was saying. And then I was saying that we need to make sure we have a plan in case we basically get hacked through our Zoom I want to make sure that we have a plan for how we're going to address that so that we're not figuring it out in the moment. We can talk more offline about that because I've been through it twice and I don't know how that works, I don't know how they get through because we were using presentation format and they have highly advanced tech and it still happened and we still had to shut everything down and pause the meeting until we could get it all fixed.
So I just want to make sure that we plan for that and have a sense of the cost.
Thank you for that information. You didn't change the camera, so everybody's looking at your back. I know. So if you turn around and tell us who you are? James. No, no, just kidding. James Lantan, right? Yeah. OK, all right. Thank you. All right, anything else? Does anyone want to make a motion? No?
I would move approval of item 10-F.
Second.
Roll-call vote Passed Moved by Jenny Crosswhite
Show transcript
Oh, as I noted earlier you know you won't meet again for a regular meeting until July. Council will have an opportunity though to go into closed session on city manager performance evaluation next week and possibly the week after if needed so I hope everyone has a great 4th of July and I'm sure I will see you before then.
You know what on this agenda It has 14, it's closed session? We don't know the closed session do we? Then we are adjourned at 9 58.