BodyCity Council
MeetingRegular Meeting
Date📅 October 21, 2026

UnGovr Transcript

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0:00 – 0:0511 turns

PresenterMs. Nancy GrassProposed · by introduction0:08

I'd like to call to order this regular meeting of the Santa Paula City Council. This Wednesday, October 21st 630 p.m. in Santa Paula City Council chambers. We'll start off with an invocation we have Kay Wilson-Bolton.

Pledge of Allegianceceremonial · click to expand
PresenterMs. Nancy GrassProposed · by introduction0:20

Please rise if you're able to.

UnidentifiedUnidentified speaker 1Proposed0:24

Good evening thank you for allowing various members of the faith community to be here and bless you and invite God's presence Heavenly Father, I bless your name right now as I express how grateful I am for so many things. We come together to say thank you and invite you to be the silent listener to our conversations. We're especially thankful for the bad things that do not happen in our community.

I believe your protection makes that possible. We've been shielded from fires and flooding and other tragic events too commonly known to other communities. It's hard to watch their members suffer and struggle to recover, please help them. Thank you for the rain that we've needed so much, thank you for another season and another trip around the sun. You know it's election season and some of us are prickly, and some of us are tempted to be prickly.

Forgive us for any sharp words we might express. Help us to flavor all comments and responses with kindness. Bless all the candidates as they offer themselves for public service. Help us to respect each one, even as we make our own choices. It's a gift to live in a country where this is still possible. Thank you for the work and efforts of our city

UnidentifiedUnidentified speaker 1Proposed1:50

staff, Public Works, first responders, our Recreation Department personnel and our City Council members. Takes many hands and many talents to keep this train on the rails. Lastly, please don't leave us without 24-hour emergency medical care and adequate hospital services. Let county leadership value the lives of people in our valley as much as they do in their own.

Thank you for the local leaders that continue to fight for these services. It takes supernatural grace to help us to be exceptional in the ordinary tasks of life. Living like saints feels impossible. Help us, and especially me, to remember that great work is done in those ordinary tasks and they count for all eternity. I know you have faith in us to do that.

I bless your name dear Lord and I thank you for your love that extends to everybody always. I pray in Jesus' name, amen.

PresenterMs. Nancy GrassProposed · by introduction2:55

Councilor Moranelis would you read us the Pledge of Allegiance?

UnidentifiedUnidentified speaker 2Proposed2:57

Right hand over your heart. Ready, begin.

I pledge allegiance to the flag

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PresenterMs. Nancy GrassProposed · by introduction3:22

Thank you for the public for joining us here this evening, sorry we're just a few minutes late. If anybody needs equipment to listen to the council meeting in Spanish please approach Julie or Tracy. Okay, Madam Clerk would you please conduct a roll call?

Roll call, called by City Clerk · 1 under review
Show transcript
Council Member Chavez? Here. Council Member Cornejo? Here. Council Member Ornelas? Vice Mayor Crosswhite? Here. And Mayor Warris? Here.

Item number five, do we have a closed session report?

UnidentifiedUnidentified speaker 3Proposed4:00

No.

PresenterMs. Nancy GrassProposed · by introduction4:01

Very good thank you. Public comment these are going to be general public comment I have one two three four speaker cards and then madam clerk if we have anybody waiting on online or in zoom let me know Okay, so I'm gonna call the names and the person that's going to be after three minutes each. This is general public comments first will be Richard Abbott followed by Tiffany Orr.

UnidentifiedUnidentified speaker 4Proposed4:25

Well good evening ladies and gentlemen of the council Mr. City Manager and Mr. Mayor well I should have been here at five o'clock to address the animal issues but I was at the Metropolitan Simulcast Opera wonderful opera but I would have Preferred to be here. Anyway, so I got nothing to say really. I've loaded enough information on you about the cruelty of the glue trap and I don't have more to say on that. You have enough information to make a humane decision all of you.

And my only question is why haven't you already done it? But that will come up at another time. So if anybody wants to give me a telephone call Mr. Mayor and their opinion of why we still have this infernal device in our city, beautiful I'd love to hear from you. You don't even have to identify yourself just give me the message leave a message on my machine.

I really work by telephone. I was dragged kicking and screaming into the 21st century so Technology, but cell phones fine. So anybody wants to call me up? Call me up my numbers on that slip of paper Appreciate your time. All right. Thank you.

PresenterMs. Nancy GrassProposed · by introduction5:49

Thank you. Mr. Abbott next we have Tiffany or who'll be followed by Judy rice

0:05 – 0:1110 turns

PresenterTiffany Orr400 mobile home for Craig DriveProposedself-stated5:58

Hi, my name is Tiffany Orr and I am the vice president of the 400 mobile home for Craig Drive. I'm here just to remind you guys and I have reminded you guys for the last year-and-a-half and this is something that should have been dealt with a long time ago because I have mentioned it many times in the record for the City Council meeting that Measure P was in 1992.

And I know this because I had literally moved into the Mobile Home Park in June and it was on the ballot in November. I have mentioned it many, many times but it took a year-and-a-half and our meeting in August before anybody of the city figured out that we have to go look at that. So what we're asking you guys is to please pull that proposition up because it was voted on by the city And it won and that's part of our rent control.

I've lived there for 34 years and we have never, if I would have known 34 years ago that we would be dealing with this right now, I would have pushed for a lot more stuff back then because it's coming to the end of the year. And come March, the owners are gonna start putting in another application and then we're gonna be screwed again. So thank you very much.

PresenterMs. Nancy GrassProposed · by introduction7:23

Thank you, Ms. Soar.

PresenterTiffany Orr400 mobile home for Craig DriveProposedself-stated7:23

All

PresenterMs. Nancy GrassProposed · by introduction7:27

right we have Judy Rice who will be followed by Gladys Valdivinos

UnidentifiedUnidentified speaker 5Proposed7:37

I think you all know who I am. I am disappointed in all of you. You publicly announced that you all opposed Proposition 43. It's not your place to sit up there on a council and tell the taxpayers how you're going to vote, because you have influenced everyone out there. That's not your place. Anyway, I'm embarrassed and ashamed of all of you. So that's all I have to say. Thank you very much, and I think you voted wrong.

PresenterMs. Nancy GrassProposed · by introduction8:07

Thank you, Judy. Next we have Gladys Valdovinos.

UnidentifiedUnidentified speaker 6Proposed8:17

Hello. Good evening honorable City Council members, City Mayor Juarez. My name is Gladys and I am a member of President of the 400 Craig Drive Mobile Homeowners Association. I am here representing the mobile homeowners as we urge city council to please provide a response to residents as the November deadline approaches. We would like to keep this fresh in the minds of the City Council and on the Rent Review Commission to make sure that they understand how important it is for us, the mobile homeowners, and make sure it's not forgotten.

We want it to be kept fresh in the minds of the people who have knowledge on what's going on as we further go onto the issue. It's a concern. At the special meeting at the community center on August 25th, in addition to having the Rent Review Commission adopt administrative improvements to the rent increase application process, council also did something else. Council members asked what steps could be taken to have the mobile home rent stabilization ordinance amended as soon as possible and what other cities have done in similar situations?

Councilmember Chavez posed some very specific questions at the end of the meeting. What have been the responses to those questions? And is the city going to make sure that the Rent Review Commission meeting takes place before Thanksgiving so that the improvements and procedures can actually take effect before the new corporate buyers of mobile home parks in town start submitting a new round of applications for massive rent increases in 2027?

We ask this because we want to make sure that the city leadership understands that delaying on these changes will cost hundreds of homeowners thousands of dollars in skyrocketing space rents. If you and the Rent Commission don't act soon, you are really hurting our families. This is why we urge City Council to please provide a response to mobile homeowners as November Thanksgiving comes up.

Thank you for your time and attention to this matter.

PresenterMs. Nancy GrassProposed · by introduction10:18

Thank you Ms. Valdovinos and that concludes our general public comment, we're going to move on now to item number seven.

CommentReady VenturaProposed · by introduction10:23

Mr. Mayor I have a point of inquiry for the City Attorney. Sure. When do we expect to get a response to the question that was posed almost two months ago regarding the moratorium?

UnidentifiedUnidentified speaker 3Proposed10:34

So to answer the question that came, we need to pull Measure P. We've requested Measure P through a public records request through the county. The information that they have provided back to us today does not include the actual language of Measure P so if anyone has it in their files you know I know it's a big ask but we are doing our best to find what that language actually says because without that I can't advise legally what things can be done and what have to be avoided Diligently, we're doing that. We're also opening storage units and boxes to dig back. We haven't found it yet.

We've gotten copies of sample ballots. We've gotten the vote tallies, those type of things but there's not the actual language that was contained in Measure P so we're still looking for that but that's the update I have for now.

0:11 – 0:264 turns

PresenterMs. Nancy GrassProposed · by introduction11:26

Okay, so the next item will be items 7a rehabilitation project status update on SR 150 But I also have one speaker card with the request to seed for Do the speaker want to speak before the presentation or after? Okay, I received your email today and I responded that I would make a decision when we got here this evening and it would be Well, I have a little bit of time left as mayor and I don't want to set an un unjust precedents for my successor, so I will allow one person to cede their time to you giving you six minutes.

But then that person has to be present in the room and then there's two other people that can either pick up your notes and continue or You know you can finish after six minutes okay? That's Mark Kretzsch Kretschmer all right okay, so we'd like to have the presentation first Mr.. Stringer who's going to be presenting that

UnidentifiedUnidentified speaker 7Proposed12:24

We have representatives from Caltrans with us that will be doing that.

CommentDan TranProposedself-stated12:39

Good evening Mayor, Vice Mayors, Councillors, Mr. Singers and the public. My name is Dan Tran I am the project manager for this SR 150 pavement preservations projects and upgrade pedestrians I'm the project manager for this pavement preservations and upgrade pedestrian facilities from Bridge Road at the west end to SR 126 at the east end. And it's about no over 3 miles.

And first of all, I'd like to say thank you for having the countering teams here at this council meetings. We appreciated this opportunity to provide projects updates And also the remaining outstanding items. What are the timeline to complete the projects? So we're here to work with the city, to help with the city and collaborate with the cities to deliver the projects, complete project scopes.

So right now we also like to You know, work with construction and expedite the process as much as we can. So at this moment when the project is completed it will have some improvement to safety The also the right quality and comforts will increase their skid resistance to restore skid resistance, and also reduce vehicular wear and tears. So, and with that 6062 new curb ramps completed It will meet the federal requirements, the slope that requires and it will provide a much better accessibility for the wheelchairs.

So here in constructions I'd like to introduce my team. Sameer Nadari he is the office engineering engineers and he'll be presenting their PowerPoints, the rest of the PowerPoints. And then I also have Suri Bostrom is the office chief in constructions.

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UnidentifiedUnidentified speaker 8Proposed15:50

Thank you for the time and hosting us here today to allow us to go over the project. As Dan mentioned, this project is mostly a pavement project and it will improve the ride quality. It will reduce the noise of the cars both for the driver and for the public significantly And there are lots of additions for traffic safety that are included in this project. The scope of work of this project, everything is included here. It boils down to these six items that we already mentioned and went over mostly.

Some of them are added and some will be added by the end of the project. As Dan mentioned, the project starts at the intersection of the connector from 150 to 126 and it will continue all the way to Post Mile 31.33 of State Route 150 which is right by the bridge road. Right now, the project is suspended. There are multiple reasons for it. We broke it down to three general reasons so we can present those to you.

One of those reasons is some improvements that City is planning to add to this project. These improvements are three of them. There are three improvements, one is additional improvement... I'm sorry. The three reasons that we have the project suspended right now is one, the improvement from the city, two for the enhancement of the quality and extending the life expectancy of the project and also improving as-built and as-is plans.

First, the reason that the project is suspended as of right now is the city is adding eight more care brands. That weren't included in the project and are within the limits of the city, not Caltrans' right-of-way. City also including traffic safety electronic to the city. There will be added flashing beacons and also there will be new crosswalk markings We are in conversation with the city, and we are hoping that this conversation be finalized by December.

So all of the improvements to be added to the project. These improvements ultimately will benefit the public and constituent and resident and whoever travels on these roads. The second reason is after we started the contract, during the construction, we noticed that the road has significant damage. The performance of the project started with 6.2 lane miles of good condition and 0.2 miles of poor condition.

After we started the contract, during the construction we realized that the damages were much severe which appeared after the project was awarded to the contract. From our studies We realized that most of these damages are caused by recent rainstorms, mostly came after 2023. And the heavy traffic that followed for the construction and improvement that we made mostly I believe that all of you guys noticed landslide at Bridge Road that closed the road. All of those traffic and heavy equipment that we had to mobilize, hauling away all of the dirt and bringing in material put more stress on the road than it wasn't designed for.

These issues were noticed after we started the project as they're getting worse every day. And since it happened, we are redesigning the road. The redesign of the road will increase the thickness of the RHMA. RHMA is rubberized hot mixed asphalt which increases the longevity and also increases the ride quality. This is one of the cross-sections of the new design, which increased the thickness of the RHMA.

In some locations we're going to have a full digout and replace the whole structural section of the road, which is going to increase the life expectancy of the project. And in turn you're going to see us less. It's going to postpone the next construction that we are going to have for the road. The other issue that we encountered during the construction was lots of utilities that weren't marked by any of the as-built plans.

Before the project, we did potholing. We did 230 potholes and in 110 of them, we positively identified utilities. After the construction On most of the curb ramps after excavation and in lots of locations that we had to excavate for trenching, to install new conduits. We found new lines and all of those lines either we have to relocate them or redesign our project to go around them. That's one of the reasons that we had to suspend the project as of right now to address these issues.

Rest assured that all of this is being taken care of, and we are planning to start work around December after our cooperative agreement with the city is finalized and all of our redesign is completed. And unfortunately, we cannot start before then. This is a timeline of the remaining of the project. We are estimating to start traffic signal and electrical from middle of December and complete them by April of 2027 From April to June of 2027, we're going to work on the ADA care plans and at the same time be going to work on street lights, street signs.

The paving going to start around the middle of June and going to continue by until end of July of 2027. That will be a fast process when we start, and please accept my apologies it's going to be a noisy construction. We will monitor all of the noise levels and be going to adhere to all of the standards that we have to. Caltrans does have a unit for noise and vibration, and we will monitor the noise not to exceed the defined levels.

Striping going to start after that, and will be started and completed on August of 2027. After August of 2027 when we are done with all of the striping, the project will be concluded. We will go through our review process and acceptance of the project. We estimate that process take until December, until November of 2027. During that time we might have punch list if you find something during our review that we don't like or it's not per our standards, we will mobilize the contractor again to address all of those deficiencies.

I just want to note that during the suspension of the project we received some tickets from their constituents, mostly residents of the city. And we did look into all of those and addressed all of those in our best ability as cost effective as it was possible for us. One of those issues were brick sidewalk work, some street sign installation and temporary covers on the care ramps.

Some of these we have to remove again and replace. We just placed them to ensure that the public is happy with the way it is, and also to keep the functionality of all of the assets that we had to remove or replace or modify during this contract. These are some of those items before and after. We had one of the tickets was from one of the residents that I'm going from left to right.

My left? Your right. They didn't like the way that Break work wasn't completed, we mobilized a contractor and replaced the break work. We had a ticket from a resident asking for installation of the street signs. We were planning to complete those at the end of the project but we honored that ticket, mobilized a contractor and completed all of the permanent street signs that we could place and are not going to be demolished.

Also there were some temporary care ramps that we had to remove for the construction. There are utilities found under them, therefore we cannot put the permanent pair design construction in place. Therefore we just covered it for now until we finalize all of the plans so we can come back and complete those. In the meantime, while the project is suspended we are here. We do listen and any concerns that you might have please feel free to reach out to us We will address all of those.

Mr. Mark Bishop is here with us, he's one of our public information officers. I can provide you with a different link as well that you guys can reach out to us anytime 24-7. We will review your ticket, your concerns and we will address them. Thank you.

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0:26 – 0:3716 turns

PresenterMs. Nancy GrassProposed · by introduction26:43

All right so I have The primary speaker card, Mark Kretschmer. Mark you have three other residents that have submitted public comment cards. One can cede time to you, Kay Wilson-Bolton, Scott Benigar and Ryan Harrison so please come up and speak six minutes and then at the conclusion of your six minutes either the other two speakers may continue with your notes.

UnidentifiedUnidentified speaker 9Proposed27:30

And

PresenterMs. Nancy GrassProposed · by introduction27:35

then who would you like to see time

UnidentifiedUnidentified speaker 9Proposed27:37

Scott

PresenterMs. Nancy GrassProposed · by introduction27:38

or Ryan?

UnidentifiedUnidentified speaker 9Proposed27:39

Scott.

PresenterMs. Nancy GrassProposed · by introduction27:39

Okay, thank you

UnidentifiedUnidentified speaker 9Proposed27:42

So Thank You Mr. Mayor. Thank you council. Thank you Caltrans for coming Presentation and we appreciate the street plans. Thank you for installing those they're missing from about nine or ten intersections last few months ago Couple questions that would be great to hear is will the presentation that Caltrans gave be shared with the public and is there any chance that this, the dates that you gave will be delayed due to funding. So two things to kind of throw out there.

I'm representing a number of concerned community members we felt it was most productive to compile a report with pictures that Rather than having 20 people in line making various comments. To be clear, this is a Caltrans issue as the city has no jurisdiction my comments are directed to Caltrans six months ago your Caltrans contractor basically abandoned their work of replacing handicap ramps at intersections along SR 150 Even during construction, some of these sidewalks were left demolished and sat unrepaired for six months at a time. Including a major intersection at SR 150 in Santa Paula Street as well as SR 150 in Santa Barbara Street.

They were always quick to demo and extremely so to build. Where was the project management? Why demo before you have a plan? I brought these concerns to your PIO in April. In June, she replied that Caltrans would provide a press release with an update. No release has been provided to the public. I've offered my report to you. Council will share a copy with

CommentReady VenturaProposed · by introduction29:32

It's the one you sent in the email, right?

UnidentifiedUnidentified speaker 9Proposed29:34

Yes. Same one I sent in the email. So lots of pictures wanting to give you lots of feedback, wanting to give Caltrans lots of feedback. We'll share a copy with them and the first picture... And we hear that you're going to be paid again so that's all good news because we didn't know, right? We haven't had a report but before... You have another year before you did that.

Do you just have some serious issues of striping that's just missing So there's areas where the center line is completely gone. There's areas where the fog line has gone. You have a crosswalk, a major crosswalk at Virginia Terrace that looks like this. Now that's one of the ones that's going to get lighting. Sorry. If that's gonna... I get that we're gonna get lighting at some point for that but right now to get us through next year this is a huge safety hazard.

Someone's gonna get killed at this intersection if you go to the next page You have a great intersection up the road that isn't lit, but it has not just white lines and yellow lines to really highlight the fact. It's also reflective. It has reflective beads so at night you see that crosswalk. Ventriloquist Terrace, you can't see at all. There's also lots of areas where the ramps have been installed but Um, kind of required yellow truncated domes which provide detectable warning service for the blind or missing. So I don't know if the contractor paid for that. If we paid the contractor for that it needs to be installed.

And as you already noted there's lots of issues with the roadway as is here's a giant pothole right before the 126 so we really want your maintenance crew to continue to fill potholes maintain this road as we wait for it to be repaved. You kind of already hinted at the asphalt that was put right by the Santa Paula Rose Garden and this is kind of a, right by the train depot, this is an area that's used for filming. It's a very nice part of town and now it's kinda just blotted with a bunch of asphalt and it's unfortunate that we're gonna have to wait another year for that The next page is just north of Park Street, which I know the city is repaving park and orchard.

But it's clear to me that the gutter that was put at park is way too high. And so you have your sign. I'm not sure why there's a lane closed at all there but this signs been there for over a year with this lane closed. You have all this vegetation that has grown in the gutter because at Park Street, you created a dam and water is just backing up. So you can even see a picture of the guy's driveway that he has to go through There's really an issue here that needs to be dealt with.

I know the city engineer might be looking at this, I know Public Works might be looking at this because there needs to be what you guys are doing on Orchard and Park needs to work with what they're doing on the highway. And that same kind of condition at Orchard Street. Thankfully, yesterday granite showed up and removed all the stormwater blockages. And so when it rained today the water could get in the drain. So I'm glad that they paid attention to that fact. It was a concern of mine.

And then further up the highway almost to just past Amber there's just a pile of trash on the side of the road that I think is like some of the temporary ramps and stuff But I don't think is going to be even usable when you get to ramp. You guys can pick that stuff up and get it out there once again, I Don't feel that if this was happening in the city of Ojai which 150 goes right through If if Ojai looked like this, I I think Caltrans would be told to take care of it We're the City of Santa Paula even though we are a working-class city We should not be treated this way so I really I'm glad that you came and gave a presentation, but I wish you would have given the community an update six months ago when the contractor just left.

PresenterMs. Nancy GrassProposed · by introduction34:03

OK. If you could wind down your comments? Are you done? Sure. Did you want the other two speakers to continue where you left off, Mr. Kretschmer? I

UnidentifiedUnidentified speaker 9Proposed34:11

think the last thing that I can say is can we get a written response to these comments? Can we get something in writing from Caltrans? That's something I would ask for. Thank you.

PresenterMs. Nancy GrassProposed · by introduction34:21

Thank you Mr. Kretzmer. City Manager, if we could request from Caltrans to maybe honor that and what they can provide. The two I heard was the information on this or they want a copy of the PowerPoint as well as the funding issues apparently with Caltrans. All right. Thank you for your presentation. Appreciate you being here and of course the speakers, we appreciate it as well. Comments or questions from council?

CommentReady VenturaProposed · by introduction34:51

Just want to say thank you to Mark and the residents for putting such a comprehensive, detailed photos and everything. It's really helpful. And yeah, thank you Mr. Mayor for asking the city manager to follow up with the written response request.

PresenterMs. Nancy GrassProposed · by introduction35:05

Thank you. You know, I live up on Ojai Road and the pictures that you showed tonight, I see them every day several times a day and quite frankly it's embarrassing. It's embarrassing to drive up and see the condition they're in but one night because of signage where it says no parking they're falling over, the signs are gone people are parking and almost got into a head-on collision one night because somebody parked and as I went around my car was coming down the lanes were not clearly marked and delineated this is really a safety hazard so Vice Mayor.

UnidentifiedUnidentified speaker 10Proposed35:37

Well, first of all, thank you. I know I had spoke with our rep at Caltrans and we came up with this idea of having you all come and do this presentation. And so we're very grateful for that presentation. I don't know if there's one of you that could answer. Is it possible to make that PowerPoint available? Because I think that was really helpful. So, I don't know if that...I mean other than having people go back and watch the video, I don't know if that's something that you could share. Okay awesome! And then do you anticipate that there will be a press release that sort of summarizes some of this that'll be forthcoming that we could share with the public? I know we have a newsletter so I don'y know if Okay. For for those at home who couldn't hear me said that they could do that.

And then in terms of in the interim, I don't know if there's one of you that could speak to like between now and when it actually gets paved. Are there some additional safety striping or things Those are going to become even more difficult to see. And if you don't have an answer right now, if that's something that you all could look into because I get you don t want to spend money and then just pave over it. I do get that. There are sections of that that are a little challenging to see so I don't know if that's something you want to get back to us or if there's someone that could speak to any of If you could do it with the mic though, please.

We have interpreters who are interpreting the meeting.

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0:37 – 0:4513 turns

UnidentifiedUnidentified speaker 11Proposed37:32

Like Shamim said in the presentation we work with the community. We are not tied to the timelines in the project especially when there's something that safety related so yes we are committing that we're going to look at all these pictures where they review the project again and if there is anything that we can do in the time being just to get Things looking better and safer. We'll try to take care of it as much as we can.

UnidentifiedUnidentified speaker 10Proposed37:57

We would very much appreciate that. Wait, I don't know if it's you or someone else added a couple other questions. Let's see wait maybe I didn't. Oh, just a comment. Maybe it's a question actually but I'm going to do it as a comment. Last time Caltrans repaved that road somebody had the bright idea to change where the turn lane was and we had to change it back so down where when you're going south on the 150 10th Street towards the 126 they had tried to change which lane was the turn lane in which way it wasn't We just don't want that to change again. It needs to stay the way that it is. They tried to change it so that instead of the left lane being just a turn lane and the right one being straight, they trying to change it. So it was the opposite.

So you were trying to turn and go straight in the same Lane and it backed up really bad and they had come out and changed it. Problematic. So just a note. All right. I think those are the main things, but really do appreciate you all coming out here and your partnership. And we're very grateful that you're working with us to get those flashing pedestrian beacons.

That is something that's really important. We have a lot of elementary school kids that cross back and forth across there going to school in the mornings and in the afternoon. So we're very grateful that you've been working with us on that project. It's gonna be a really important Part of the improvements. So grateful that you're going to look at all of the images and the public's concerns and Hopefully there's some of those you can get some responses to and then if we could get a press release and some interim Improvements, I think that that would go a long way. So thank you

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PresenterMs. Nancy GrassProposed · by introduction40:02

Councilmember O'Connell

UnidentifiedUnidentified speaker 12Proposed40:04

Thank you. I would just like to reiterate what Vice Mayor Crosby has said as well, we appreciate your working with the city on the cost savings for us to be working with you and grant it to do the crosswalks that we need for the safety particularly because of the schools and the safety there. That's really important but in the meantime our frustration is that it creates a more unsafe situation in the meantime so anything that can be done To keep that area safe as the project proceeds, we really appreciate it. We really need that.

Thank you.

PresenterMs. Nancy GrassProposed · by introduction40:37

Anyone else? And again I also thank you for your time you spent this evening and the time you're going to spend looking at this. I would encourage you, please if the rain, it's supposed to stop in 14 minutes. But please if you get a chance drive up there tonight when it's raining and look at the conditions that night and it's a lot more dangerous at night than it is during the day with the street clearly not marked and not being able to see. And especially most of the people who live here know the traffic pattern but somebody coming new to town going to Ojai, it could be a scary situation so again thank you very much for your time this evening. All right, and with that

we'll move on to item 7B, Ventura County Fire Department presentation. This is going to be Chief Williams. Good

UnidentifiedUnidentified speaker 13Proposed41:20

evening. I'm six foot but not 6'6". All right this is great, I'm gonna itch my nose with it. Hi, good evening Mayor, Vice Mayor, City Council, staff members, members of the public. Tonight I have the privilege to go over third quarter call data also great news about the new fire station and I'll talk a little bit about El Nino especially with the rain we're having today. This is my clicker.

And please feel free if you see any graphics that you have questions feel free to raise your hand or interrupt me. This last quarter we had a little bit of a spike in call volume up 14 percent I will speculate, my own personal opinion is probably one of the hottest summers we've had and I think that would lead to a lot of the increase in medical calls. If you look at the bottom 11.8% increase on medical related calls Overall for the year our call volume is up 3.6%. That is about normal countywide about three percent for all the cities in the district Wildfires, we had three which is an increase of 50%. Structure fires were down a little bit and other fires were way up but that can be as much as a warming fire in the river bottom or it can be rubbish on the side of the road or in a park.

So other fires doesn't necessarily mean a wildfire. On the far right there you can see our medical calls are about 76% of the calls we run and 100%, I'm sorry Sick persons calls are about 100 of those, and that's down 12%. This is a statistic that has stayed the same every single presentation I've had with you. As compared to the other seven cities in the district and unincorporated area, you account for approximately 5% of the calls.

Here's an interesting slide. It kind of lets you see two-year synopsis. You can see the increases in call volume. So there's where we are now at 762. And you kind of look back and see what our busiest times are. This next slide will also break down the quarters, and there you go. You have the quarters, a four-year span in each of the quarters together. You can see kind of that quarter three has a spike except for year 25 is kind of an anomaly.

Bottom left is a heat map where the calls are accounted for Even though we had an increase of calls, it still averages about eight a day in the city limits. Both of our fire stations will respond outside city limits so that those calls are not included in the total call data. Top right is kind of an interesting graph is what are our busiest times of day if we have calls? So during the day between 8 and 6 is busy but two peaks are at 7 o'clock and 10 o'clock And bottom right, we have the quantity of calls we have. If you see where it says laser, that's not a visual light laser, it's a low acuity support response. That means we're sending our ladder truck on calls that we don't want to put our ambulance or our engines on. So it'd be like a ringing alarm or an elevator, stuck elevator call, just public service calls.

Here's the type of medical aids broken down. by percentages. So the number one call we run are sick person and definitely higher when it's really hot out. This slide here will let you see our increases and decreases, and this is just as in a quarter so from quarter two to three. Large increase in assaults from nine to 24, traumatic injuries and lacerations had a jump Medical arms had a huge increase, that is people who wear like the life alert medallions and they can signal that. So that could be a lot of your elderly are having problems with the heat and heart problems at a large increase.

Any questions so far? Yes, go ahead.

UnidentifiedUnidentified speaker 5Proposed45:31

Thank

UnidentifiedUnidentified speaker 12Proposed45:31

you. When you're talking about traffic accidents in the city limits does that include the 126

UnidentifiedUnidentified speaker 13Proposed45:38

It does to a certain point, to the limits.

UnidentifiedUnidentified speaker 12Proposed45:42

Okay so because I would think that with all the traffic issues we've had that would increase that as well and it's in city but is that state or State Highway?

UnidentifiedUnidentified speaker 13Proposed45:52

We still consider it for our response

UnidentifiedUnidentified speaker 12Proposed45:54

area. Okay thank you

0:45 – 0:5137 turns

CommentKay Wilson-BoltonProposed · by introduction45:58

All right, the great news. Before you jump to the great news... Go

CommentReady VenturaProposed · by introduction46:05

back. Is there a way to tell how many of these calls go to our local hospital versus go to another medical center?

UnidentifiedUnidentified speaker 13Proposed46:13

I can get that data for you. There'll be a lot of factors involved in it. So type of calls. Certain hospitals are not set up for stroke Or if you are a trauma patient, if you meet trauma criteria, you're either going to VCMC or Robles. Those are the only two trauma centers in the county. So there's a lot of different variables. Patient requests can be one. We can transfer all the way to Kaiser and Woodland Hills when people ask for it.

If you want, I can get that data for you but just bear in mind there's a lot of variables.

CommentReady VenturaProposed · by introduction46:52

I

UnidentifiedUnidentified speaker 13Proposed46:52

think

CommentReady VenturaProposed · by introduction46:52

it's helpful for us as we're talking about the closure of a hospital what's going to be the impact on our local residents and accessing medical services.

UnidentifiedUnidentified speaker 13Proposed47:00

And the great thing that we have here in town is we have a rescue ambulance with the fire department now so not only do you have AMR, the private provider playing transport with transport, we also have a backup with county fires has its own ambulance with fire medics on it And they do carry whole blood which no other agency does.

CommentReady VenturaProposed · by introduction47:19

Thank you, Chief.

PresenterMs. Nancy GrassProposed · by introduction47:20

And I know we've asked this generally in the past and certainly don't want to put any more on you but any way to correlate how many of these are attributed to the unhoused in our community?

UnidentifiedUnidentified speaker 13Proposed47:31

I do and I give that data to the City Manager and to James.

PresenterMs. Nancy GrassProposed · by introduction47:34

Okay thank you

UnidentifiedUnidentified speaker 13Proposed47:37

It would be call volume not specifically medical calls. All right, now good news. Okay, let me just talk for a second Julie thank you we are close we are within knock on wood 30 days of entering believe it or not the fire department has to get permits as well. We have an elevator inside the station And we can talk about that while we are mandated to have an elevator.

But we're waiting on a permit process. We've done our final walkthrough and have given the contractors a punch list, so we're just wrapping it up. All said, Julie, we'll do the grand finale.

UnidentifiedUnidentified speaker 14Proposed48:18

OK, and I will close off your PowerPoint to be able to go to the video for you. I'll bring it back up.

CommentKay Wilson-BoltonProposed · by introduction48:36

The volume, no? We can sing to it.

UnidentifiedUnidentified speaker 14Proposed48:39

Can you sing to that?

CommentKay Wilson-BoltonProposed · by introduction48:41

Something triumphant. That's like the Death March

UnidentifiedUnidentified speaker 13Proposed48:49

from Star Wars.

CommentKay Wilson-BoltonProposed · by introduction48:52

It

UnidentifiedUnidentified speaker 13Proposed48:54

has no volume I think. This is from our drone so...

UnidentifiedUnidentified speaker 14Proposed48:57

Oh there is no volume okay. Yeah

CommentKay Wilson-BoltonProposed · by introduction48:59

this is a good 360 of the scope of the project Could you

CommentReady VenturaProposed · by introduction49:05

just remind the public about the Museum piece to this. Yeah, so if you

UnidentifiedUnidentified speaker 13Proposed49:10

look on the the bottom right on the first and the front we call the a-side that bottom right apparatus door the old I believe it's a seagrave and Steve Lasney would kill me but I might be like a 1928 or in the 30s seagrave antique fire engine will go in there We also will have display cases glass display cases with memorabilia from both Ventura County Fire and Santa Paula In that so it will be kind of a museum that will be open for the public. So really cool.

Sure, good question.

UnidentifiedUnidentified speaker 10Proposed49:46

Speaking of the museum part do we know and this is for both you and staff? And I don't know maybe you mayor there had been the talk about doing the memorial parks. We have that piece of the Twin Towers Do we know if that's going to go in there for now Because there's no place to put it at the park. At this point, I just feel like it's sitting away somewhere and it should be somewhere that folks can go and see it because I would guess most people don't even realize that we have a piece of the building from 9 11 because we had folks getting a piece of it. So I don't know, we just said like that might be a nice place to put it for the time being because there was going to go in the Memorial Park but the Memorial Park isn't completed

UnidentifiedUnidentified speaker 13Proposed50:34

so. I defer to the mayor.

PresenterMs. Nancy GrassProposed · by introduction50:35

Yeah anyway I

UnidentifiedUnidentified speaker 10Proposed50:36

just

PresenterMs. Nancy GrassProposed · by introduction50:36

yeah the piece of fire heritage memorial project is stalled right now. It's stalled for a few years and um a lot of reasons COVID our fire personnel leaving but they were successful when uh we had our fire department to get section of one of the Twin Towers from the North Tower. So we have one of the artifacts and I've been asked if it could be temporarily kept at that station, and we'd be more than happy.

It's in possession of the Santa Paula Historical Society but we're more than happy to loan it to that museum until such time that either the project moves forward or if it stalls it might live there so...

UnidentifiedUnidentified speaker 13Proposed51:12

That's a great idea. Do you know how approximately big it is?

PresenterMs. Nancy GrassProposed · by introduction51:15

It's about maybe 14 inches wide by about 20 inches tall.

UnidentifiedUnidentified speaker 13Proposed51:20

I didn't know if it was like

PresenterMs. Nancy GrassProposed · by introduction51:20

that. And it's about an inch thick, and it weighs almost 100 pounds. Put it on

UnidentifiedUnidentified speaker 13Proposed51:25

the

PresenterMs. Nancy GrassProposed · by introduction51:26

bottom shelf. There you go. Yeah.

UnidentifiedUnidentified speaker 10Proposed51:28

It's heavy, but it's not all that. It's not very big, but just be nice if people could go in.

PresenterMs. Nancy GrassProposed · by introduction51:32

That's a great idea. It is pretty heavy. So we'll talk later. Thank you. All right.

UnidentifiedUnidentified speaker 10Proposed51:37

And then when you're done with your presentation, I have a comment. Sure.

0:51 – 0:5815 turns

PresenterMs. Nancy GrassProposed · by introduction51:53

And that's just under 20,000 square feet or under 30,000 square feet?

UnidentifiedUnidentified speaker 13Proposed51:56

Oh the size of the... I honestly don't know. I'll have to get back to you on that one. Let's watch the video

CommentKay Wilson-BoltonProposed · by introduction52:04

work

UnidentifiedUnidentified speaker 13Proposed52:04

there. Alrighty so since annexation with the fire district we have increased our staffing to from originally you had two fire engines with two staff with three personnel on each now we're going to have Two fire engines, one at each station. A ladder truck with four, a rescue ambulance with one and a battalion chief all being housed out of here and fire station 26 so you'll have 13 people on a day in the city.

This is the new ladder truck station or I'm sorry, Truck 29 it is 100 foot aerial. Aerial refers to the stick on top, the ladder truck. It does have water and hose on it. You can see kind of to the bottom right, I don't know if I have a laser on this thing You can see the pump panel and it does have a cross lay which is our hose. So if they come across a smaller fire, it can apply water but that's not its primary job. This is a giant mobile toolbox for specialized calls so it has what we call the saws and jaws.

The saws are for ventilation opening up buildings and then the jaws are for jaws of life that you've always heard about or opening up cars in car crashes So these are our technical rescue experts, and you'll have one here on 10th Street. So that's your new ladder truck. It is currently in service with its personnel being housed at Fire Station 27 at FOMAR awaiting the opening of 29s. There we go. Just recently we were able to participate in the Labor Day Parade and provide an antique fire engine so he didn't have to walk for a mile-and-a-half It wasn't as hot this year though.

That's similar to the fire engine, not the same one but similar to one that's going to go in the museum.

UnidentifiedUnidentified speaker 4Proposed54:00

What vintage is that chief?

UnidentifiedUnidentified speaker 13Proposed54:02

That right there is a Mac. I believe the Santa Paula is a Seagrave and I could be mistaken. You see at the very front of the grill there's a bulldog and I think he's wearing a

UnidentifiedUnidentified speaker 4Proposed54:13

turnout

UnidentifiedUnidentified speaker 13Proposed54:18

coat. 55? You probably got to talk to the mechanics here. Here's a national night out, us and in the police department got to get together and invite the public that's crew 29 and rescue ambulance And lastly, let's talk about El Nino. I've got some great links on the slide there so if you go to readyventuracounty.gov there are some awesome links there once are you winter ready and it has all the data things you can do for your home to prep it for the rains looking at flood maps there is real time mapping there If we had a problem with the 150 and it was closed down again, you would be able to see road closures on there. So I encourage everybody to go to ReadyVenturaCounty.gov for up-to-date information and then you can sign up for VC alert and you'll get notifications of any emergencies.

Just the other day when we had the River Bottom Fire, we did a warning not an evacuation for a section Very close to the river, it was area nine but you would be able to see that on the map. Besides the notifications going on as well. We typically would not have sandbags at all of our firehouses throughout the county, but we made the determination with El Nino upcoming that every single fire station we have will have sand.

I don't know if Public Works will have an area in the county, or I'm sorry in the city to provide sandbags but we will at both of the fire stations in this city you also will have the ability to go up to the Summit or to the Fillmore Station 27 so the Summit Station is 20 and lastly some things you can do to protect your home clear your drains clear downspouts and your gutters, your downspouts. Make sure they are getting away from the house. The water flow is not going to your foundation.

Know your escape routes. One quick thing on sandbags. Sandbags divert water that is moving. They're not great at absorbing it so if you have water coming up to your slider or whatever, it's better to find a way to get the water out and direct it away. Once the sandbag becomes saturated, it's not going to stop the water. So it's meant for diversion. And with that I'm happy to answer any questions.

PresenterMs. Nancy GrassProposed · by introduction56:42

Chief Williams thank you for that. Comments or questions from Council? Vice Mayor?

UnidentifiedUnidentified speaker 10Proposed56:47

Just a comment. It's timely that you were talking about the heat Incidents this summer because just last week or last meeting I was sharing about Cal heat score and how when they give a score the higher the score from zero to four. The increase they see in people needing to go to the hospital and emergency rooms. And so it was, you could say well where's the data that supports that? Well here you go there's data that

UnidentifiedUnidentified speaker 13Proposed57:16

supports it. I'm making that reach. It's

UnidentifiedUnidentified speaker 10Proposed57:19

just interesting because I just had a presentation on it at the beginning of the month down at my Southern California Association of Governments meeting from the people who run Cal Heat Score and they've seen that in some ERs that you have even seen a spike on really hot days of up to 75%. So there was likely, we had some really high heat days this summer. So there was likely a correlation.

UnidentifiedUnidentified speaker 13Proposed57:47

And then just recently we had PSP the electric shutoffs and your susceptible elderly don't have air conditioning and great thing You have the cooling center But you can also go to Ready Ventura and you can get information about PSP shutoffs and stuff

UnidentifiedUnidentified speaker 10Proposed58:00

too. Thank you

PresenterMs. Nancy GrassProposed · by introduction58:03

Other questions? Thank you, Chief. I know that recently...

0:58 – 1:1413 turns

UnidentifiedUnidentified speaker 13Proposed58:13

We'll have a big ground opening as soon as we get in there and get the bugs worked out.

PresenterMs. Nancy GrassProposed · by introduction58:16

You know recently we've seen that ladder truck around during the day for example one day after Rotary was parked on Mill Street and the ladder was going to the second floor or third floor of the Glen Tavern, nothing going on but I think they were doing drills or exercises and I saw pull into a park in Orchard. And I thought how are they gonna get that thing out of there? But I guess it's pretty maneuverable.

UnidentifiedUnidentified speaker 13Proposed58:32

The ladder truck is more maneuverable than a fire engine.

PresenterMs. Nancy GrassProposed · by introduction58:35

No

UnidentifiedUnidentified speaker 13Proposed58:35

kidding. Because the

PresenterMs. Nancy GrassProposed · by introduction58:36

Tillerman

UnidentifiedUnidentified speaker 13Proposed58:37

is the best job in the department besides maybe a copter pilot. They turn the back end opposite and it can snap a U-turn quicker than a fire engine.

PresenterMs. Nancy GrassProposed · by introduction58:48

Well, thank you. Do you anticipate doing any more exercises around town?

UnidentifiedUnidentified speaker 13Proposed58:52

We train every day.

PresenterMs. Nancy GrassProposed · by introduction58:53

Okay good well thank you very much.

UnidentifiedUnidentified speaker 13Proposed58:54

And we're happy to do demos if people need it.

PresenterMs. Nancy GrassProposed · by introduction58:57

Thank you very much Chief. All right all right we're going to move on now to 7C Public Works Department report this will be by our Public Works Director Bill Goodman

UnidentifiedUnidentified speaker 15Proposed59:12

I'm gonna keep this up high pretend I'm tall So this report is for the period from May 1st to August 31st of this year, a four-month period. And so I'm happy to be here tonight and take you through this. We'll just move right along. This is an overview. We're going to talk about consultant contracts, solid waste and recycling, wastewater water streets fleet The Edison, SoCalEdison Microgrid Incentive Program that we're still working on. Capital Improvement Program, Active Projects Payment Management Plan and Traffic Safety Committee and I'm going to introduce you to one of our new employees.

That's not on the overview. I just threw that in at the last minute. So, consultant contracts. We had 10 of those in FY 25-26 and we have 8 now in 26-27. Professional service agreements for a lot of city programs. Civil engineering, water and wastewater, hydrology, stormwater, and on and on. Down at the bottom you can see the approved budgets in 25-26, 3.78 million.

Let's see, and I repeated the same years. 26-27 the approved budget is $1.62 million. We'll have to work out some other kinks. Moving on to solid waste and recycling Athens continues to do a pretty good job for the city We've worked out some of the problems we've had with street sweeping, where they've been creating a little more dust than is acceptable to the people who live in the area.

They've worked on putting more water into the mix to keep the dust down and they've been very responsive. And doing a good job helping people get what they need. They've done a lot of outreach in the city, they continue to do a lot of outreach and they continue to be participating in the community with the Boys & Girls Clubs and just a number of other different things that they're involved in. So they're very active in the community.

Wastewater phase one installation The number one blower project was completed, so the number two blower was installed. So we're moving forward with that. Public Works also installed 20 trash full capture systems in the city's storm drain catch basins. So we're continuing to work through that. We're not done but as we have the budget Those capture systems into those catch basins and we'll continue to do those until we've got that completed.

Water division maintains and operates our system, the system for the city. Five wells, six pump stations, three treatment facilities, and 13 storage reservoirs. 1,000 fire hydrants and over 100 miles of pipeline to support all of that. And when we have hot weather and we're expecting that there could be fires they fill all those reservoirs to capacity so that we have as much water as possible on hand for firefighting. And then is that problem goes away for a few days then they start to let the water They produced 549 million gallons of water in this period.

I'd like And then we added 364 smart meters to the city's system. So we're working our way through the older meters and getting those out of the system, and that relieves us of having to go out and actually read those manually because we can drive through and pick up a signal from those meters and know where we are. And then you can see a few more things. We had 150 or 150 emergency line calls, and we're able to respond very quickly.

The team has really grown and matured. Of course we have some people that have been with the city Water system for over 30 years, but we have some young people that are coming up that are really progressing rapidly and Making great strides in really adding to our ability to respond quickly Streets They do a lot of things for us. They've been assisting the fleet division and I don't know if you're aware, in our fleet division we normally have three mechanics but over the last 18 months we've gone periods of months at a time with just one mechanic And so the streets team would help out as much as possible with the pickup and delivery in the return of vehicles, so that the mechanic could stay working on vehicles rather than driving vehicles back and forth.

And Street says a lot of other things to help out with that fleet division. Now we have three mechanics back on duty on full time basis, so we're really glad to have that. But they set up, took down traffic control infrastructure for a lot of activities. Cruise night closures for filming parades etc and then you can see all the other things 40 tons of asphalt to repair potholes patch streets Painted linear, painted curb red. We got a request from one of the grade schools for some red curbs so that they could have better control of the parking where they were taking the kids with the special ed kids out to get them on buses.

They didn't want people parking their cars there because it became a real hazard for those kids. So that was one of the things that we just did. And then, of course, they hang banners, they take down banners and been working on sidewalks, grinding trip hazards and on and on. And ultimately whenever the Water Department, their division goes out and does a repair, then the Streets Division goes out and patches that repair.

With hot mix, they make sure that the compaction is done properly and give us the best patch we can get. There's some numbers from fleet maintenance, vehicle service and service orders. Police generally because they have the most vehicles of any department in the city, they have the most work orders. I believe that will probably start to go down with the new- Enterprise leasing, we should see that go down over the coming years.

And we'll see as time goes on but I would expect that will happen. The SoCal Edison Microgrid Incentive Program, we are still that isn't completely dead at this point. We received, we were awarded of the $84 million was available, we were awarded $10.96 million for our project. However, we asked for 16.56 so they gave us about 5 million less than what we asked for That's problematic when you're trying to do a project and you get two-thirds of the money that you need. It becomes difficult to complete the project, and I would presume they just assume the city has $5 million lying around and we can just complete it with the cash on hand.

That's not the case. So what we've been working on is to see if we can actually complete this project At current rates, because materials have gone back down in price in a lot of instances. So it appears that we found a firm that says they can complete the project as specified for that price tag of $10.96 million. So we're working with that firm to make sure that's true and correct, and that they understand there is no safety net. We don't have millions of dollars to bail them out if they come at us with a bunch of change orders so that won't happen.

So we'll see how that plays out in the coming weeks and months. Capital Improvement Program, 10th Street-Ohio Road crosswalk improvements, we just heard a lot about that so I won't go into that. Park and Orchard, we also talked a little bit about that. That project is moving forward. We expect in the next, I think it's the next week, be doing some grinding and paving up there.

So that'll be great for those people. And you can see the other things we're working on, their capital projects, crosstown pipeline phase one. We're moving forward with that. We have funding for a part of it and we're trying to get that done. It's really important the city get that project completed as soon as possible. And we appreciate the support from council members in finding us additional funds. The grant funding really plays a big part in that.

The pavement management, Cycle 2 Phase 1 Oaks. We got some old, when this was written this was actually in the future still. It was going to be completed in September and I think it was largely there's still some pickup work that's going to have to be done We also had Mill Park parking lot and the Davis parking lot and the Public Works parking lot. Well, two of those were completed. Public Works parking lot has been ground but it's not, it hasn't been paved yet that we expect will happen in then within the next two weeks or so I believe. Is that correct? Yeah.

And then the phase or cycle two phase, phase two, the West side streets planned for October and now November and we'll also be paving Harding Park and the parking lot in Harding Park The streets and the oaks that weren't completed in phase one, we'll finish those up. And some of those were not included in phase one because of school access. Park and Orchard Streets will be paved in conjunction with the water and sewer repair project. And so we'll be getting that done.

If everything goes to plan, we should have everything completed prior to Christmas I'm sure. Right now the lighting project out on 8th Street is underway, but I'm not going to tell you a whole lot more about that other than it will be done before Halloween. That'll be in my next report because we're just talking about through the end of August so sorry about jumping the gun on that.

Traffic Safety Committee, we were asked to report on what the traffic safety committee works on. We had six new items come to the committee during this reporting period so we don't get a lot of items but we take every item that we get very seriously. Four items have been resolved with positive outcomes during that four-month period and but we stopped 14 items that are open And five of them are just due to lack of funding, and others we require to do.

We need to do more work seeing what it's going to take to get things done. Can can we do what people want? And we can't always do what people are asking us to do for example People may want a mid block or crosswalk and stop signs Well, we can't just throw in stop signs anywhere we want. We have to have warrants and so it requires a traffic study. So that slows that process down but...so when you look at the 14 items that are in open status is not that they're...we're not doing anything. We are working on them but they're open until we get something done that's conclusive.

And this is our newest employee. We have another employee who will be starting in about three weeks, but Javed Joe, he goes by Joe, Javed Saeedi, he joined Public Works on the 24th of August. He's a civil engineer but he doesn't have a license in California. Very strong background in road system design and traffic management and so he's working with engineering and the roads team And he's working on the new wayfinding project, doing a lot of different things. He's jumped right in and he's hard worker and very meticulous in his work.

He will be taking several courses over the next few months, maybe six months to prepare for taking the California Civil Engineering exam. Which includes some aspects that you don't see in other states. The seismic requirement is obviously high in California, and that's something that he has never looked at before. And then surveying is another aspect that he's got to learn more about so they can pass that exam.

So with that I'll answer any questions you might have.

not transcribed≈27s of audible speech the AI couldn’t make out▸ listen
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1:14 – 1:1913 turns

PresenterMs. Nancy GrassProposed · by introduction1:14:49

Thank you, Mr. Goodman. Questions from Councilor Mr. Goodman? Go ahead, Vice

UnidentifiedUnidentified speaker 10Proposed1:14:53

Mayor. One question. Does the speed survey fall under your department or under the police department and do we have any idea on the timeline for the updated speed survey?

UnidentifiedUnidentified speaker 15Proposed1:15:06

So the survey itself would fall under the city engineer, the public works department. The police do have the ability to go out and see how fast traffic is going in a given area but to go and do a survey of the entire city that's public works, city engineer.

UnidentifiedUnidentified speaker 10Proposed1:15:27

And do you know what your timeline is on needing to do that or doing it when that might be seeing a contract coming back? I'll defer to Bob.

UnidentifiedUnidentified speaker 16Proposed1:15:41

We've gotten a proposal for the speed survey. We're working with finance in terms of getting it processed as a task order, so we can get those surveys implemented because they're long overdue and badly needed. Okay.

UnidentifiedUnidentified speaker 10Proposed1:15:56

All right. So that's in works? Okay. Thank you.

PresenterMs. Nancy GrassProposed · by introduction1:16:00

Thank you, Vice Mayor. Other questions? I have a couple questions. The speed pumps or bumps that are moved when they do the repaving. The company that does it, of course brings them back to existing height or regulation height and the reason I ask this is somebody asked me after say road was paved and the speed humps were put back in if I'd driven down the street and I said yes she goes well what do you think of the speed hump? And I go seemed right to me she goes well it's not as high as it used to be You mean before when it would launch you out of your seat? Well, depending on how fast you're going right. But I imagine that there's some calculation engineering spec that has to happen if they were put in before and were because they were higher before and now they're not as high can you explain that process or regulation?

UnidentifiedUnidentified speaker 16Proposed1:16:49

So the city adopted a standard speed hump design, which is consistent with the county's design. When we implemented this, the speed hump policy, we also adopted that standard. So when we go back to replace speed humps, we replace them with a standard speed hump. That's one that fire, police, everyone agrees upon it's a standard geometry. A lot of the older speed humps they were somewhat erratic in shape And a lot of times over time as they would erode away, they would get sometimes more aggressive too. So we got the same question and we provided actually the standard plan so they could actually see where that came from and what the geometry looks like.

PresenterMs. Nancy GrassProposed · by introduction1:17:32

All right thank you and I know you're working on the lights on 8th Street. The temporary lighting that was done on Santa Paula Street now my understanding is that they're not as efficient or long lasting as it used to be? I know that one time there was a power outage, and it was really neat to see all the street lit up with the battery-operated LED lights. But do we have the ability to replace the batteries or upgrade them so they last longer or stay brighter?

UnidentifiedUnidentified speaker 16Proposed1:17:57

We can look into that. It may be that these can be replaced as rechargeable batteries. They were fairly inexpensive when we did the retrofit, so we're going to have our streets guys take a look at that.

PresenterMs. Nancy GrassProposed · by introduction1:18:10

All right. Any other questions? All right, thank you for your report Mr. Goodman. We're going to move on now to item 8, City Council reports and I'd like to start with Council Member Chavez.

CommentReady VenturaProposed · by introduction1:18:23

Thank You Mr. Mayor. I'm just gonna report a few things first and foremost I do want to thank city attorney and the staff especially Mr. Mason for And the council for putting a temporary pause on certain, on a limited scope of our RV parking enforcement that we discussed at the last meeting. It was truly a community effort and I appreciate the work that was done behind the scenes to make that possible for our residents.

I do remain concerned about the impact of not knowing what the language is and so I'm really concerned about that as we have a deadline approaching and our residents have been very patient I guess the question would be what would it be the contingency plan if we don't find the language from the 1990s and What actual authority does this council have in that circumstance if you can't find the language, right?

The other thing I do want to mention to my fellow council members is that this afternoon. I sent an email communication to the chief of police asking for To incorporate an update to our flock cameras system At his next report and he said he would do that in December. Give us a brief update on that and I Do want to invite the community to come and meet a cop and play with them and gather and play cafe tomorrow at 345 to 545 On Main Street, and then I'll leave it at that

PresenterMs. Nancy GrassProposed · by introduction1:19:48

Thank You councilman Charles customer of Cornell

1:19 – 1:318 turns

UnidentifiedUnidentified speaker 12Proposed1:19:52

Thank you Mayor. I attended just a few events since the last council meeting. Unfortunately, I missed the school district partner event because I was attending the VCOG I met with the city manager and the mayor on a follow-up hospital issues which is an ongoing conversation and emphasis and focus for really all of us here. On the 14th I went to the reception, the T-Cone Senator Pro Tem Limon and also later in the day met with the Hospital Coalition I understand the general manager is I apologize for missing the Citrus Flats ribbon-cutting, I had to be out of town.

That's something that's a very important project to me so I apologize for not being able to be there for that and then on the 19th we had a special meeting for PBIT two days ago which some issues will be coming up in the agenda today thank you.

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PresenterMs. Nancy GrassProposed · by introduction1:21:39

Thank You. Council Member Nellis?

UnidentifiedUnidentified speaker 2Proposed1:21:43

I do not have anything to report.

PresenterMs. Nancy GrassProposed · by introduction1:21:45

All right thank you Vice Mayor Crossway

UnidentifiedUnidentified speaker 10Proposed1:21:48

All right. I did have the opportunity to attend the Santa Paula Unified School District partnership dinner, and it's always a lovely event this year they recognized two of their partners one who is Catalyst Church who helped them open their I'm going to talk a little bit about. Condor and Cardinal closets which are places where students at the schools can go and it looks just like you've walked into a boutique and they can get pants and jewelry and belts and shirts and all kinds of that they might need in order to be able Let's see, I attended the Citrus Flats ribbon cutting and there were some really touching stories from families that received housing in that project. And they told the story of how it really helped make their life less stressful and more stable and like they feel like they can really start to enjoy life again.

And then I also attended the Te Con Limon event in Ventura at the Ventura Museum And then I attended the, there was a really unique ribbon cutting. Usually when you do a ribbon cutting it's for a space and this one was in a parking lot and it was with three chambers. It was with the Santa Paula Chamber, the West Area Business Alliance and the Ventura County Chamber of Commerce. I don't remember their exact name But all 3 chambers came together and they did a ribbon cutting outside for simply Nolan, which is a new pest control business here in town. But it was really fun to have all the there was a battle of the scissors because each chamber brought a pair of scissors.

So anyway that Let's see, I had an economic development subcommittee with council member Chavez and we had two members from the planning commission. And we had a presentation from the Verna County Lodging Association talking about how they go about doing regional promotion and some opportunities for partnership on events and promotion of the city. I had a Southern California Association of Governments connect SoCal 2050 Subcommittee meeting and so that meeting is to do planning around the basis for how they do the plan. So it's to put the policies together, but what we had was a really interesting presentation on the changing demographics In the 6 county region that is gag. And so back in 2013 suggested one little piece of information share back to 2013, they projected that there be somewhere between 23 point 9 and 24 million people living in the region by 2050 now it's expected They're expecting at this point that by 2050, we'll probably be under 18 million people.

So you can let that sink in. But then after the presentation they were talking about what implication does that have on policies? Our median age of population is increasing so when you're doing Planning for activities and housing and even sidewalks. They were talking about the need to sort of think about how we do planning differently as time goes on, and how sidewalks don't just become only the way to get to school but it becomes a way for a senior to go and do exercise and get outside and get to the grocery store and go downtown So it was just an interesting, you know with some of the changing demographics how we'll have to start thinking about the way we do certain things better. And one of the presenters said we need to start planning for quality of life and not just growth so something to think about.

And then just a couple of things from my Ventura County Transportation Commission meeting Jose Dominguez is one of the drivers for the Valley Express He has a 4.9 7 rating on that. There's a little app now the people can use to when they want to call the dial a ride and it also allows them to give their drivers comments and feedback. And so he There was also a report from Caltrans reminding drivers to slow down since August 10th.

the beginning of this month. So hopefully there haven't been any since then, but it was just a reminder to drivers when you're in a construction zone to please slow down pull over a lane if you can do so safely otherwise slow down. The latest was an incident on September 25th and Riverside County where there were three fatalities in one incident. So just a reminder to be aware when you're going through work zones And then finally, they produced a bike basics for young riders pamphlet on bike and e-bike safety that is available in English and Spanish. And so I know that's been a topic that we have talked about. And so they've got hard copies that we could request if we wanted copies of them. Assuming there's probably also a digital version available.

So thank you.

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PresenterMs. Nancy GrassProposed · by introduction1:28:12

Thank you, Vice Mayor. You know, we're all pretty busy and we try to attend as many of these events as we can But we strive to at least have representation by a council member at all these events. And we've missed a few because we're at other places, so I was also at the Santa Paula Unified School District partnership dinner and again it was a great event with recognition.

The other thing that I'm with Vice Mayor Crosswhite and then on Thursday the 15th, Vice Mayor Chavez and I attended a presentation by Assembly Member Steve Bennett, a check for $6 million to the Westminster Free Clinic Community Care Center. And that was presented at the Santa Paula El Buen Paso Methodist Church but that money doesn't go specifically for there but it goes for different places where they do treatment and testing around the county. And it's just wonderful that we have such support by our assembly people and other people in Congress so Very pleased to be there and so they can accept that check. And the big thing about that is a lot of the students are being not only brought up to be trained, but they end up being staff or supervisors or managers and it's just a wonderful place for not just Santa Paula students but students around the county to get some experience.

So it was a great experience. And that's all I got and I turn it over now for city manager comments.

UnidentifiedUnidentified speaker 7Proposed1:29:27

Thank you Mr. Mayor, members of the council. I too was at the partners dinner which is a fabulous event The hospital meeting we had a few weeks ago. The wonderful Citrus Flats ribbon cutting, and you'll hear more about that in just a few minutes. And also at the Westminster Clinic. I just got back from three-and-a-half days down in Long Beach at the International City Managers Conference which was quite rewarding and wanted to point out a couple of upcoming events.

Councilmember Chavez already noted Cup event tomorrow, but this Saturday we have our Halloween carnival from 5 to 8 p.m That'll be at our community center. It's open to the public especially families with kids And then next Wednesday, we will have a special workshop that the council is hosting. It'll be at the Agricultural Museum starting at 6 p.m., to talk about the development of a smoking ordinance.

The current status for Santa Paula is that we don't have a no-smoking ordinance So we rely just on what the state dictates and provides. So it'll be an opportunity to hear from the public, and get some feedback from all of you about what direction a future ordinance might take. So we encourage people to come out. It will be from about 6 to 8 o'clock at the Ag Museum. We would normally be at the community center but it's undergoing renovations so we were pushed out.

That's all I have.

PresenterMs. Nancy GrassProposed · by introduction1:31:05

Thank you Mr. Singer. Okay now we move onto item number 10 consent calendar The background information has been provided to the City Council in all matters listed under the consent calendar. And these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a council member on any item or member of the public wishes to comment on an item, that item may be removed from the consent calendar for separate action. We have consent calendar items 10A Adam through 10I Ida. Is there any item that a councilor would like to ask a question or pull from the agenda?

1:31 – 1:4016 turns

UnidentifiedUnidentified speaker 12Proposed1:31:42

Only that I did make one correction to the minutes on the August 25th, and I just corrected the location because it was at the community center rather than council chambers. And then somewhere along the line I found a typo that I couldn't re-find but it just was a spelling issue and I'll let clerk know to do a document search and just correct one or two letters. My apologies that I didn't note it at the time.

PresenterMs. Nancy GrassProposed · by introduction1:32:08

And I also noted a couple of corrections in the minutes, and I believe Vice Mayor Crosby also did as well. Is there any public comment on any of the consent calendar items? Is there any public comment on any consent calendar items?

UnidentifiedUnidentified speaker 14Proposed1:32:30

I'm sorry, no, I have no one here.

PresenterMs. Nancy GrassProposed · by introduction1:32:32

All right, thank you very much. OK, so and I want to go ahead State that I need to abstain from the vote on 10E and 10F. 10E is a contract for the Union Oil Building HVAC replacement project with FM Pierce, and 10F is a contract for the Union Oil Building waterproofing project with Ardaland Construction Company Incorporated. I have an actual conflict as I own property within 500 feet of that business.

UnidentifiedUnidentified speaker 10Proposed1:33:04

And I need to abstain on 10 G the storm drain replacement on from unpleasant to Santa Paula Street. I live within 500 feet of the project.

CommentReady VenturaProposed · by introduction1:33:15

Okay, motion to approve consent calendar with appropriate corrections.

UnidentifiedUnidentified speaker 17Proposed1:33:20

All second.

Roll-call vote Passed Moved by Pedro Chavez · Seconded by Nellis
Show transcript
Thank you has been moved by Councilmember Chavez and seconded by Councilmember Nellis to prove that consent counter with the items listed in the two recusals by me on 10 E and 10 F and the I'm not recusal the abstention Vice Mayor on 10G. With that, any further discussion? If not, everybody in favor say aye. Aye. Anyone opposed say nay. All right it carries thank you so much now we'll move on to- Mayor
UnidentifiedUnidentified speaker 3Proposed1:33:47

if I may make one point. Of course. Abstention and recusal are different so they'll just be noted in the records different abstentia would actually be like a dash zero at the end. Recusal you're just taking out you don't exist for that item so.

PresenterMs. Nancy GrassProposed · by introduction1:34:00

Right okay thank you so yeah abstentions on

UnidentifiedUnidentified speaker 3Proposed1:34:02

us. Thank

PresenterMs. Nancy GrassProposed · by introduction1:34:03

you. Okay. When I

move on to item 12, uh, 12A action items versus arrived Santa Paula project regulatory agreement promissory note and deed of trust for 53 market rate deeds units to deeds restricted affordable units and related city grant. And Mr. Mase is not here. So I believe that's going to be a Mr. Singer.

UnidentifiedUnidentified speaker 7Proposed1:34:24

Yep. Thank you, Mr. Mayor members of the public and members of the council. Um, it's really my pleasure to introduce this item and um, And then give the applicants a chance to come and really tell the story. Back in August of 2023, the council following action by the Planning Commission gave approval to a 298 unit apartment complex out off of Telegraph Road just west of Halleck and the project was byproduct of an effort by Red Tail Multifamily Land Development to create a community of these 298 units but to split them into affordable units, deed restricted affordable units as well as market rate units.

And it was expected that about 60% of the units or 166 of the 298 would be affordable And then the other 132 would be market rate. Well, the interest in this project was so great I think the number of applicants was over 700 or something around that for the 166 affordable units. A vast majority of those are Santa Paulans, locals that were eager to move in. And in fact we got to do a ribbon cutting last week and a lot of those movements have taken place but through that process what Red Tail and their partners realized was that there was what's kind of often referred to as the missing middle Which are those families or individuals who are at 70 to 80 percent of average median income. So they have a healthy salary, they have probably a stable job but they don't qualify for the affordable units and yet struggle to be able to pay for market units.

And so Red Tail and their partner AHA came to us and said we would be willing to convert more of those market rates to take care of that missing middle group. With us tonight is Ron Wu from Redtail and also the affordable partner Sean Boyd, who I think is on Zoom. And so Ron's going to really talk to you about what the ask is here this item has already gone to your Affordable Housing Task Force also your What is our I'm here to talk about the affordable housing in lieu fund committee.

As well as of the housing and homeless standing committee. So it's now before you with recommendations from all of those groups. Let Mister Wu take it away and then I'll come back to what's being asked of you tonight is that

UnidentifiedUnidentified speaker 18Proposed1:37:30

good evening, mayor vice City Council members We're located off of Telegraph As Dan mentioned, it's a 298-unit project. 166 units at Citrus Flats which was completed and we had ribbon cutting last week were about 75% occupied there have about 10 units left to lease and those were the set asides for the AMIs for the income was between 30 and 70%. And we have a market rate deal, 132 units right next door.

And as Dan mentioned you know as we were leasing up the units at Citrus there was a considerable amount of residents and applicants who just made over the 70 AMI mark and we wanted to really serve the community and house that group And so we've worked with our partners AHA to find a way to deed restrict an additional 53 units or 40% of the Alma property to be deed restricted affordable housing at the 80% AMI threshold.

And just a little background, I think Dan touched on some of this. We were approved back in August of 2003 almost substantially complete will be fully completed by the end of the year. We broke ground March of last year so construction has gone extremely well. The ask for us to be able to convert the 53 units At a 55 year deed restriction, it would come in a form of a reg agreement.

And as part of the process to make it work for us we had to take advantage of the welfare tax exemption laws and as part of that we need public participation which is why the $53,000 interest free loan is a request ahead of you tonight. And as part of this too, I think we had restricted the pool to only the Alma residents. But now we felt it was right to kind of open it to all residents so that's something that we're also willing to do tonight as well.

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UnidentifiedUnidentified speaker 1Proposed1:40:08

That's

UnidentifiedUnidentified speaker 18Proposed1:40:11

good. And this is just a quick chart of what the 80% AMI income levels and the rents per the county standards. As you can see there The one bedrooms will be restricted at the $23.55, the twos at the $28.23s. The Alma side actually has three bedroom, three bathrooms and those would be restricted at the 32.66 rent. These are the 2026 rents so they're subject to be increased per the HUD standards every year.

And that's it.

1:40 – 1:4824 turns

UnidentifiedUnidentified speaker 7Proposed1:40:46

Thank you.

PresenterMs. Nancy GrassProposed · by introduction1:40:46

Thank You Mr. Rueh. Mr. Singer do you want to follow up on that?

UnidentifiedUnidentified speaker 7Proposed1:40:51

A couple of things I want to note, first of all that Red Tail has been a remarkable partner. First of all they've really understood what the needs of Santa Paula were. They came to us exceeding the city's standard for affordable units as you know And now have identified a further community issue that they're willing to tackle in this way. So we're really appreciative of that.

We subsidized the first 166 units to the tune of $30,000 per unit They're asking for only $1,000 per unit for the other 53 conversions. The loan that is outstanding they're even looking to make a substantial progress payment on within this next year instead of waiting until year 10 or 12 which goes a long way because that's money that comes back into our in lieu fund and can be distributed to other projects

UnidentifiedUnidentified speaker 18Proposed1:41:55

Yeah, so we've actually the project went really well at Citrus So we've actually already requested a million dollars from our investor. So this city should be seeing that next couple weeks Which is remarkable?

UnidentifiedUnidentified speaker 7Proposed1:42:07

yeah, so that five and half million that was given already a million dollars would be coming back as you know you just Gave out what 1.6 million of it just a few weeks ago in order to continue to see housing built I As I said earlier, the request for the $53,000 has already gone through the Affordable Housing Committee so they recommend that approval. And you have before you a number of documents that make this possible. There's a deed, obviously this is a deed restricted so there's restricted covenants, a promissory note, regulatory agreements. All of these were developed by Seth Marowitz with BB Best Best and Krieger.

So Seth has worked with Red Tail to finalize the agreements before you. So we have our full confidence that they're Appropriate to what's being requested, and I think that summarizes What you're being asked to support tonight?

PresenterMs. Nancy GrassProposed · by introduction1:43:17

I'm singer questions from council for either missing or mr..

UnidentifiedUnidentified speaker 12Proposed1:43:22

Wu

PresenterMs. Nancy GrassProposed · by introduction1:43:22

Okay, comes from a print. I love criminal

UnidentifiedUnidentified speaker 12Proposed1:43:25

sorry my god um I would just like to comment something about Over these recent years, how well I've seen our city work with developers. We hear that from the developers. I hope that truly is the case. It just seems to be a great relationship that developers are working with us. We're by far exceeding numbers by the state mandates and we're going to hit our targets long before the eight year requirement And this gap that you're filling, what is it the middle?

UnidentifiedUnidentified speaker 7Proposed1:44:09

Missing

UnidentifiedUnidentified speaker 12Proposed1:44:10

middle. Missing

UnidentifiedUnidentified speaker 7Proposed1:44:10

middle

UnidentifiedUnidentified speaker 12Proposed1:44:12

is really important to our economy besides to have people of that income and being able to find a home in our city is really important. So I appreciate not only the developers for the work to do that. It's to your advantage, it's to our advantage. It' s a great relationship And I appreciate all parties that have made the effort to go to make this happen.

CommentReady VenturaProposed · by introduction1:44:37

I'm going to make a motion to accept item 12a and go with staff recommendations 1, 2, 3 & 4

PresenterMs. Nancy GrassProposed · by introduction1:44:49

I just had a question.

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UnidentifiedUnidentified speaker 2Proposed1:45:06

The 30% to 70%, what is it, AMI? You said there's about 10 units left to lease. I'm sure that's not for lack of applications. It's just getting through the process, is that

UnidentifiedUnidentified speaker 18Proposed1:45:19

right? Correct. Yeah, it's a pretty rigorous process for property management to be able to go through all the applications. Last time I checked, that interest list was like 5,000 people at Citrus Flats and so just getting through everybody and it's been a process but it's been great.

UnidentifiedUnidentified speaker 2Proposed1:45:35

And this that we are talking about right now, the additional units. Once we complete the process here tonight is that when those units will become available for?

UnidentifiedUnidentified speaker 18Proposed1:45:50

So we've shared the website with the Housing Authority and the office is going to be open, I'm being told on Monday. And so they'll start taking applications then. I think they've gotten some interest already in some applications online but really starting I think on Monday is when it's gonna start.

UnidentifiedUnidentified speaker 2Proposed1:46:09

For these new numbers that you just gave us? Correct. Awesome thank you very much.

PresenterMs. Nancy GrassProposed · by introduction1:46:14

Last question.

UnidentifiedUnidentified speaker 10Proposed1:46:15

And then just a couple of comments. One is city manager and talked about that. I think I think it's just comments had talked about the 30,000 for units for the first part of the project. And I just wanted to clarify for any members of public that weren't here when we did that, that that's not general fund money that that is those air fees that other projects paid in We're able to leverage those funds to help other projects. So that's where those funds come from.

And so in contrast, the fact that we can get these extra You know, we're still looking at. I mean these are still rents even at 80% of AMI that are probably larger than some folks mortgages in Santa Paula. So just when we talk about the term affordable housing it's really income based housing and these rents will be somewhere between you know to just over $2,000 up to $3,200 a month so These are these are still That's still a rent. Yeah, so you're talking about folks who for a single person is making between You know seventy seven and seven and eighty nine thousand dollars for a family of four you're looking at between a hundred and ten and one hundred and twenty five thousand So I just wanted to point that out

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PresenterMs. Nancy GrassProposed · by introduction1:48:03

Thank you any other comments Councilor

CommentReady VenturaProposed · by introduction1:48:06

just to comment. Like I mentioned, I wanted to thank Ron and the developers that redtail for working with our city on such an important project, you know within those walls and the family that was there they shared. How they're going to, you know, they're right at getting into the holiday season. They're going to create memories in these spaces and be part of our ecosystem here in Santa Paula. So thanks again for the collaboration and for the city staff who worked out to make this possible.

Again like Vice Mayor Crosswhite mentioned what's affordable in today's time? is very different than what people might think. And so, these diversified housing opportunities will provide even more inventory for our residents now and for generations to come. So thank you again.

Roll-call vote Passed Moved by Pedro Chavez · Seconded by Nellis
Show transcript
Thank you. I echo the sentiments of my colleagues to you Mr. Wu and your company and our staff. With that we have a motion on the floor which was moved by Councilmember Chavez seconded by Councilmember Nellis Arrive Santa Paula project, adopt the resolution to include the four bullet points. All those in favor say aye. Aye. Anyone opposed? Say nay. Nay. Alright passes thank you very much for your time thank you staff all right now we're gonna move on to 12b request for financial assistance with consulting services for downtown Santa Paula property and business improvement district, also known as a P-BID renewal. And I want to disclose that I have an actual conflict as I own personal real property within 500 feet of the P-BID which extends up to 10th Street so at this point I will recuse myself from the room therefore by avoiding or not being able to vote as well. So abstaining from a future vote. So I will relinquish the chair to the Vice Mayor

1:49 – 1:5620 turns

UnidentifiedUnidentified speaker 10Proposed1:49:53

All

PresenterMs. Nancy GrassProposed · by introduction1:49:53

right, see you next Council meeting.

UnidentifiedUnidentified speaker 10Proposed1:49:56

And I believe our Deputy City Manager Amina Mears will be giving the presentation? No just a brief

UnidentifiedUnidentified speaker 19Proposed1:50:02

introduction before I bring up our special guest. Okay

UnidentifiedUnidentified speaker 10Proposed1:50:04

all

UnidentifiedUnidentified speaker 19Proposed1:50:04

right. Well good evening Vice Mayor and Council. Tonight I will be bringing up Ms. Nancy Grass which is the board president for the downtown's property business improvement district which is also known as a PBID but before that just want to give a little bit of context of why she's here A couple of weeks ago, the city did receive a request from the PBID requesting financial assistance to procure a consultant for their next renewal and possible district expansion efforts. And as you all recall, the city was instrumental in partnering with the PBID for its initial formation, as well as this renewal in 2023 so now they're asking for help for this next term.

Preface this by saying that the current operating five-year term that we are in will sunset by the end of 2027. So they're looking to get started with the renewal process as early as January of next year, so I will now turn it over to Ms. Nancy Grass for further discussion.

UnidentifiedUnidentified speaker 17Proposed1:51:11

Good evening Vice Mayor and Council. As the Assistant City Manager did review, we are asking for 50% of the consultant's contract for the next year. We are going into 27 with looking at not only renewing the PBID but potentially expanding it. We've had some requests and interest in expanding the PBID As you know the PBIT has been really very successful in the last couple of years and helping to reduce crime, cleaning up the Main Street.

We've been working on we're going to have big holiday lights this year and a marketing campaign that's going to support all of the businesses along Main Street. And as you know when we support our historic Main Street, we support all of Santa Paula. It is someone used the word a gem earlier tonight It is the gem of our city and something that we're all very, very proud of.

The PBIT in the last few years has had a few missteps as you are well aware but we are well on the way to addressing a lot of the confusion and difficulties we've had in the past and we've made real progress this year. The new board is very active and engaged. We've met with property owners The ask for the 12,500 of the contract is to help us be able to use the funds that we have remaining. to continue doing the good work, to be able to have more visible evidence of the good work of the PBID so that the property owners will hope that they see the value in continuing the PBID.

Currently our budget is $252,000 of which 225 is already allocated. So currently by the end of the year we're looking at only having about $27,000 left If the city if it before the next year's people renews or the funding for that taxes comes in at the end of the year. If the city gives us that support we'd have a closer to about thirty nine thousand dollars which would help us to take address particular issues that come up and move forward so that is our ask and I welcome any questions.

CommentReady VenturaProposed · by introduction1:53:29

Vice Mayor

UnidentifiedUnidentified speaker 17Proposed1:53:30

do we have questions on Councilor Chavez

CommentReady VenturaProposed · by introduction1:53:32

where are the funds coming from? if we utilize approved expenditure?

UnidentifiedUnidentified speaker 7Proposed1:53:38

Yeah, so the cities portion we're recommending comes out of some of the federal ARPA funding that we actually need to spend by the end of December and would be included in some excess ARPA monies that we would be bringing back to you next month. So if the council were inclined tonight it would be added to that list

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UnidentifiedUnidentified speaker 12Proposed1:54:06

Thank you. Again, as well expiring the 50,000. Is that coming out of the 50,000 or is that a separate line? I forgot to ask that

UnidentifiedUnidentified speaker 7Proposed1:54:23

when we were discussing. Very good question. This is a separate request from the monies that Council has committed to the Facade Improvement Program, or for that matter, the secondary monies that you also allocated. This is a separate request from them.

UnidentifiedUnidentified speaker 12Proposed1:54:37

Okay, which will be addressed probably next month then on the other 50, right?

UnidentifiedUnidentified speaker 7Proposed1:54:42

Correct.

UnidentifiedUnidentified speaker 12Proposed1:54:44

And then while I have the mic, let's just say. I would say that there is a very honest and genuine effort by the PBID to make this work for the city and for the district. They are really stepping up. It has always been a good organization with best intentions. We got a little tangled up in some things along the way but also mainly from everyone trying too hard maybe if that is possible.

So in discussing with the consultant, Kristen Lowell. She has been with the PBIT from the beginning. She's the one who helped organize. In the presentation it mentioned 2023 but actually began earlier than that. I think it was 2000 with a three year and then our five-year renewing. Does that date work?

UnidentifiedUnidentified speaker 7Proposed1:55:44

Yeah, it was formed in 2020. 2019 2019

UnidentifiedUnidentified speaker 12Proposed1:55:48

right years and then 5 yeah.

UnidentifiedUnidentified speaker 7Proposed1:55:50

And yes, so the staff report said 2023 that was when the first renewal

UnidentifiedUnidentified speaker 12Proposed1:55:54

renewal was correct. Yeah I just I think how is worded didn't sound like a renewal but anyway. So it I would support this. It An effort that are of mutual interest to both the city and to the downtown district. So where those interests meet, there is some shared cost. We do share costs already with the administration of this, of the PBID because the city is not able to house it so it's housed through the chamber so we have that relationship as well.

But I do believe that it's on an upward trajectory As far as how well, what will come from the PBID organization for the downtown. And I also feel that there's going to be some enthusiasm to expand the district which means more monies to go into it as well so this would help the efforts.

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1:57 – 2:0215 turns

UnidentifiedUnidentified speaker 10Proposed1:57:02

I guess like running the meeting. You know, so I think my request would be if we do move forward will actually regardless of what happens with this item at some point we could get a presentation from pivot on We would love to. Thank you. Yes,

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UnidentifiedUnidentified speaker 2Proposed1:57:42

Council

UnidentifiedUnidentified speaker 10Proposed1:57:42

Member Ornelas.

UnidentifiedUnidentified speaker 2Proposed1:57:42

To add to that I did want to ask... I was working for the chamber when the PBIT started and I remember a lot of those conversations and then I know that things haven't really gone as planned or as talked about to the businesses For the renewal of this to add to what Vice Mayor Crosswhite said I know it's not on the agenda so we can't really go into it, but it would be nice to have a clear understanding and for everyone to know what has PBID done, where the money has gone and how the businesses downtown feel about it. And if everyone has to be a part of it or if they can opt out what that looks like and what it means for all the money that's already gone in, if all the businesses are going Some of it back to see a return on their money and how it would benefit their businesses to stay part of it or if that's even an option.

I know it'll take time and work, but I think it would be very beneficial for the business owners and for everyone, for all of us to have an understanding The money. Where it's gone, where it's going, what the plans are and so that everyone feels not everybody wins all the time I get it but so that everyone has a fair opportunity to understand because we all work hard for our money and as business owners Which you are.

Putting back into a fund, being able to understand and feel like you get a fair shake in what's happening. I think that that's very important and for as hard as business owners work for your money here downtown, I think that would be a very important piece to deliver so that we can have those relationships continue with the chamber and the businesses and continue to build our downtown. Happy too. Thanks.

UnidentifiedUnidentified speaker 10Proposed1:59:42

I

UnidentifiedUnidentified speaker 12Proposed1:59:42

guess probably Council doesn't know enough about what's the work had that has been done. The every. That are, you know, just absent and so those communications are difficult. But the PBIT did do a great strategic planning meeting last year that things couldn't be acted upon because we lost both our Jonathan and John were the two key people that were working with the two organizations with PBIT. So it caused a lag in some of the work to be done But then it's been picked up with this new administration, the new group, the new elected board has really stepped up. And so I think they've got some momentum that they want to keep going. So but I absolutely think it would be wise to do a presentation just to show not only council and public, but the owners.

But we haven't, we as we, we they, as PBIT has really worked a lot recently to reach to do outreach to the owners in the district. For that same purpose, yeah.

not transcribed≈20s of audible speech the AI couldn’t make out▸ listen
UnidentifiedUnidentified speaker 10Proposed2:01:12

Are there any other questions or would someone like to make a motion?

UnidentifiedUnidentified speaker 12Proposed2:01:20

Happy to make the motion to provide assistance for consulting services as requested and recommended by staff at the $12,500 for downtown Santa Paula property business improvement district pay bid riddle. And then I see it lean.

UnidentifiedUnidentified speaker 3Proposed2:01:37

Yes, can I make one more note? There's actually a request in there for 50% of travel costs as well so if that is part of your motion... That would

UnidentifiedUnidentified speaker 12Proposed2:01:45

be included in the motion per quote yes.

UnidentifiedUnidentified speaker 3Proposed2:01:49

Thank you.

UnidentifiedUnidentified speaker 12Proposed2:01:50

Any additional

UnidentifiedUnidentified speaker 10Proposed2:01:50

discussion?

CommentReady VenturaProposed · by introduction2:01:54

Just a quick comment. I think we've come a long way I just remember having conversations last year about the frustration that existed. And so that goes to the testament of the business owners finding common ground, building relationships and maintaining those relationships to get us to a place where we can talk about expansion. And I think everyone benefits when we can all attract people to come and shop in our local businesses.

UnidentifiedUnidentified speaker 10Proposed2:02:20

All right? All those in favor please signify by saying aye. Aye. Any opposed? Passes unanimously. All right, that brings us we need to get the mayor back.

2:03 – 2:094 turns

PresenterMs. Nancy GrassProposed · by introduction2:03:14

Thank you Amina. Okay, thank you I'm back from my recess. I'd like to

move on to item 12C update on closed session matters related to the Ralph M Brown Act and district attorney responses will be presented by our attorney Kellen Martz

UnidentifiedUnidentified speaker 3Proposed2:03:43

Thank you, Mayor. Good evening City Council. I just want to start off by saying I feel lucky. Usually the city attorney does not get to present twice in a row in their first two meetings. You've given me that honor so thank you for that. Keeping me awake. Before I provide a brief summary of the staff report, I want to provide guidance to the City Council on this item. This item is a receive and file and no further action from the City Council is necessary except to receive and file the document because this does concern a closed session matter that Brown acts confidentiality requirements continue to apply to the city council and like city council members While the council may discuss public information, my recommendation is to receive and file the report and direct any questions to me separately.

All right onto the summary for background at special meetings held on June 23rd and June 30th, 2026 City Council met in closed session under government code section 54957B1 to conduct a performance evaluation of the city manager. This was listed as a public employee performance evaluation and noted the position with city manager. The City Manager's Employment Agreement has a fixed term ending June 30, 2027.

The closed session discussions did not address or purport to amend, shorten, terminate or otherwise change the agreement nor could those discussions do those actions because the status of the agreement was not listed on the agenda. The city manager remains employed under the same agreement on those same terms. After the meetings, a public communication from the city stated that the agreement would sunset on June 30th, 2027 and discussed the possible transition to a future city manager.

A member of the public filed a complaint alleging that the City Council had collectively decided not to renew the agreement and was required to publicly report that decision out and to note each council members vote or abstention. The city through the City Attorney's Office responded to the allegations to the District Attorney on August 24th. On September 9, 2026, the District Attorney made a preliminary finding that the Council had made a non-renewal decision and failed to report that action as required by the Brown Act. The District Attorney invited further response.

The City appreciates the District Attorney's review of this matter and is providing this report and clarification for the preliminary conclusion. I want to make clear that the Brown Act distinguishes discussion from action. It permits a legislative body to discuss the performance in a closed session. A public report is required when the body takes action in that closed session to either appoint, employ, dismiss, accept their resignation of or otherwise affect the employment status of a public employee.

Action taken can be through a collective action, a collective promise or an actual vote. The question is not limited to whether a motion or vote was taken if there was collective decision or collective action taken then that can count as a reportable action that needs to be communicated to the public The Council here discussed the City Manager's performance but did not vote, reach a collective decision as it is legally defined or make a collective commitment or promise to terminate, amend, renew or not renew the employment agreement.

No action in those meetings changed the City Manager's employment status or any contractual right or obligation under that agreement. Council members were aware that the agreement expired on its own terms on June 30th, 2027. Those termination dates were in the agreement that was approved in the past not at this meeting. While individual members may have had their own views on what the sunset provision meant or what it means for the city's planning, it does not reach the level of a collective decision if you have individual views and impressions of that issue.

The agreement, again already provided that it would end on its own terms and June 30th 2027. There was no actual action needed for the city to non renew the agreement given that had already had a sunset provision contained within it The district attorney's preliminary conclusion relies on an inference that the city does not believe is supported. Their preliminary conclusion does rely substantially on language in a public release from the city that used the word decision.

I would note that we find that wording used by the city to be imprecise, but should not be treated as a legal characterization of what occurred in the closed session. The reference to non-renewal in the Brown Act addresses the timing of a report. It does not eliminate the threshold requirement that an action or vote must have first occurred. Here, there was no action or non-renewal decision taken in that meeting.

I provided a little bit of case law. I'm not going to repeat it here if you have questions about that, it is provided for you to show the distinction we find between what the district attorney is alleging and what actually happened. I want to note that the city remains committed to transparency in Brown Act compliance We're presenting this matter publicly so the allegations, legal standards and the city's position are available to the council and the public in one place.

This item is not a retroactive report out of closed session action and it is not at admission of a Brown Act violation. It is voluntary public clarification and as the new interim City Attorney my recommitment to the Brown Act and its requirements on behalf of the City Attorney's Office and this city. That concludes my report and I'm available for questions with my disclaimer from before. Thank you.

PresenterMs. Nancy GrassProposed · by introduction2:09:39

Thank you, Kellan Martz as Mr. Martz indicated this is a receiving file and any questions should be directed to him. Do we have any questions from the council? Do we have any public comments?

2:09 – 2:1212 turns

UnidentifiedUnidentified speaker 14Proposed2:09:56

No Mayor, we do not.

PresenterMs. Nancy GrassProposed · by introduction2:09:57

Okay none on Zoom okay. Alright Mr. Martz, thank you very much for your report and so this is in fact the receiving file so with that

we'll move on to item 13A future agenda items. Mr. City Manager?

UnidentifiedUnidentified speaker 7Proposed2:10:13

Just as I reported earlier you will have a special meeting next Wednesday So that will be held at the Agriculture Museum for lack of any other large forum that we have available. And then, we do anticipate closed session for some pending litigation on November 4th so we may need to convene a little early on that date. We're still looking for dates for some of the study session topics like the RV ordinance and The e-bikes and e-scooters and stuff, but as you know we're starting to also run into holiday conflicts. So just be aware of that. And speaking of, we are looking at a date of December 3rd, Thursday December 3rd to convene our recognition event for our commissioners and committee members.

And so we hope to get out an invitation on that in the next week or so. I'd be happy to answer any questions about future items you have before

UnidentifiedUnidentified speaker 10Proposed2:11:34

you. When did you say again? I don't see a calendar invite for-

UnidentifiedUnidentified speaker 7Proposed2:11:38

We haven't sent it yet. Okay, so what time is it? We're finalizing it and it's looking like December 3rd which was a Thursday night.

UnidentifiedUnidentified speaker 10Proposed2:11:44

No, not for the meeting when you said next week?

UnidentifiedUnidentified speaker 7Proposed2:11:50

Next week's meeting is Wednesday the 28th at 6 PM. That you have a, you've had a meeting invite for that?

UnidentifiedUnidentified speaker 10Proposed2:12:04

It doesn't seem to come through so that's why it was not.

UnidentifiedUnidentified speaker 14Proposed2:12:09

That invite has just been settled today to be able to send out that hold the date so you should be receiving that tomorrow for that time frame and location. We don't send them

UnidentifiedUnidentified speaker 7Proposed2:12:23

out. Apologies, Lori communicated with all of you and I thought that once we settled on that date she put it on your calendars. I'll make sure that happens.

PresenterMs. Nancy GrassProposed · by introduction2:12:34

Any other questions for the city manager? Alright with that I just want to announce that the 76th annual Santa Paula Christmas Parade will happen Saturday November 28 or the Saturday after Thanksgiving It'll be a daytime parade starting at 10 at 7th and Maine. So we hope to see everybody there downtown. And with that, we'll adjourn the meeting. The timer now is 8 48