UnGovr Transcript
iHow this transcript is madeUnGovr transcribes the official recording with automated speech-to-text, separates speakers by voice, and matches voices to the seated roster. Names and attributions are AI estimates and may contain errors.Verify any quote yourself: click anywhere in the transcript and the official video jumps to that exact moment, so you can check any quote against the recording.0:00 – 0:069 turns
Will the clerk please take roll?
Good evening. Council Member Barrett.
Present.
Council Member Castro. Present. Council Member Delgado. Present. Council Member Means.
Present
Mayor Innegren.
Present Next item is 4, Proclamations and Accommodations. Item 4A is Introduction of the 2026-2017 Council Members. Will Assistant City Manager Mr. Jonathan Rojas and the 26-2017 council members please join me in front
Well, good evening Mr. Mayor, Mayor Pro Tem, Council Members and members of the public here this evening along with our Teen Council. It gives me great pleasure to introduce our Teen Council for the year 2026-27. Our Teen Council really this year, the opportunity that they're going to have, they're going to have so many great skills and abilities but the main thing they are going to be excited about doing is really engaging with our city and with our community Developing leadership skills, learning more about local government and then also finding ways to provide feedback to city staff.
They've already met twice this year, and they have come up with four main goals that they want to focus on this year. So I'm going to share those with you. And then this year we're going to do something different. We're going to end the year culminating in a community service project where they're going to finish and they're going be able to walk away at graduation leaving their mark and leaving their impact from this cohort. So really excited about that.
Their four main goals are creating, expanding, supporting and promoting events and opportunities for teens in Moorpark while growing and utilizing the teen council's Instagram presence to increase awareness and engagement in local youth. The second goal is to support mental health awareness and resources for teens including participating or supporting at least one mental health focused event during the year And thirdly, supporting teens as they prepare for their futures by promoting college opportunities, preparedness including the application process as well as career exploration and professional opportunities.
Please join me in welcoming our team council members. Some of them are not present this evening, so I will read their names and if you just want to just step forward when I do read your name if you're present and I do apologize in advance if I mispronounce your name but we have a whole year to make sure I get it right. So without further ado Logan Abiara Perfect. Ethan Abiara, Claire Alger, Zahra Ashrif, Heidi Benitez, Isabel Charette, Andrew De La La, Kian Den, Janelia Epen, Bianca Gagajena, Joseph Greenlinger.
Zohab Imran. Kithrika Koditala. Mariana Leveranga Monforti. I apologize. Isabella Lena Ross. Eve Lukenga. Samuel Lukenga. Arya Magadala. Yashwanath Uraganti. Surindhi Uraganti. Jia Patel. Jameson Reed. Sonali Sampagi. Gauranesh Taigi, Winston Yeo, and Tanya Uddin. We're all very excited to have you joining the Teen Council this year. We have 25 of you total, so we're looking forward to doing some great things in the city of Moorpark and we will return midway through the year. The Teen Council will be excited to provide an update not only to the City Council but also to the public on what they've been up to this year. So congratulations and welcome!
Do you have any words or anything you wanted to share, Mayor? Yeah.
I just want to say thank you all for stepping forward. There's a lot of things y'all could be doing like playing Fortnite and sitting on social media, I'm sure but this city is really proud to have you all help us out and do a lot of great things. You're also going to learn a lot of great lessons that will help you go forward and if you want to get into government someday this is a good way to start so thank you so much and look forward to working with you
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Thank you.
Next item is 4B, recognition of City Attorney Kevin Ennis upon the occasion of his retirement. Mr. Ennis please join me in the front of the dais. I've got a proclamation first. A proclamation of the Moorpark City Council honoring Kevin G. Ennis in recognition of his distinguished service as city attorney for the city of Moorpark, whereas Kevin G Ennis of Richard, Watson & Gershon began serving as a city attorney for the city of Moorpark in 2012 For 14 years has provided dedicated legal counsel, sound judgment and steadfast guidance to the City Council, city management and staff. And whereas throughout his tenure Kevin has worked alongside successive mayors, city councils, city managers and city employees helping navigate complex legal matters advance important community priorities and protect the interests of the city and its residents Whereas Kevin's leadership and legal experience have been instrumental in advancing significant projects that have helped shape Moorpark, including the revitalization of downtown Moorpark and the High Street Corridor.
Moorpark first ever comprehensive general plan update and a comprehensive zoning code update and numerous development and infrastructure initiatives that continue to contribute to community growth and character. Whereas during Kevin's tenure, the City successfully advanced several important efforts to preserve and protect its community assets including the acquisition of more than 256 acres of open space from waste management. And protection of groundwater resources serving the Royal Vista Community Park in a successful negotiation in defense of the Broad Beach Truck Traffic Agreement to protect Moorpark's local streets.
Whereas beyond these significant accomplishments, Kevin has provided invaluable counsel on municipal governance, ethics, land use, public agency law and litigation. Consistently helping the city navigate challenging issues while safeguarding public resources and upholding the principles in responsible local government. And whereas much of a city attorney's work takes place outside the public spotlight, yet Kevin's contributions are reflected throughout Moorpark in the projects, advanced open spaces preserved, public interest protected and strong foundation to municipal governance. and will continue to serve the community for generations to come. Whereas Kevin's professionalism, extensive institutional knowledge, commitment to public service and long-standing partnership with the city have left a lasting and meaningful impact on Moorpark, its elected officials, employees in the community is faithfully served.
Now therefore be it resolved Moorpark City Council on behalf of the entire city council and the residents of Moorpark hereby recognize and commend Kevin G. Ennis for his 14 years of exemplary service as city attorney and a significant contribution to the city of Moorpark. We extend our sincere gratitude for his dedication, leadership and unwavering commitment to our community and wish him continued happiness and fulfillment as he concludes his distinguished tenure as City Attorney on October 7th, 2026. A witness whereof, the Moorpark City Council does set its hand and cause a seal of the city of Moorpark to be affixed this seventh day of October, 2026.
And since this is probably the largest proclamation I've had to read, you know it's a good one. So I've got to say that Kevin is probably the first lawyer I've ever worked with. Before Kevin, I never really interacted with lawyers. I just kind of had the idea of what lawyers were and it was never a good thing really. But I gotta say working with you, when I first had that conversation going over all the different laws that I had to follow being mayor or Brown Act everything, it was a different thing. So I had a great relationship with you. Whoever had questions could call you up Always responsive. You would tell me way more than I would need to know about something, which was great. So as a new council member it was very good to get those lessons and all the different backgrounds of the job.
And I want to say thank you for working with us keeping Tom out of jail, which is quite The duty there. And I wish you the best in your retirement. You worked hard enough, and hopefully you can take some time and travel the world and relax a little bit and stop reading legal stuff maybe. I'd like to say a
few words? All right. Move this down a little bit. It was very impressive that you read that whole proclamation, because normally you wouldn't necessarily do that. So I am honored that she did that. They say you don't have to read the whole thing going forward? No. You don't have to. Good to know now. But in any event, thank you. That was very kind, very generous words. Let me take a few minutes. How many minutes do I have Mayor? As long as you want. 25, 30? You've got 30 minutes. I'm kidding.
There you go. That's it. That's it. I'm trying to drag this out, Mayor. Okay so first of all thank you very much. It has been one of the privileges and honors of my career to have served as City Attorney at Moorpark and I want to thank the City Council and all the past and present members of the council for the opportunity to serve this great community for the past many years.
I want to thank the council members who hired me, Mayor Janice Parvin, David Pollack, Roseanne Micos, Mark Van Dam and Keith Millhouse. I'd also like to thank the other council members I've had the opportunity to work with through the years including Daniel Groff and Ken Simons And all the current members of the council led by Mayor Chris Ennegrin, Mayor Pro Tem Antonio Castro, Council Members Tom Eames, Renee Delgado and Chris Barrett.
Thank you for the opportunity to serve you over the last few years under your leadership. The residents of Moorpark should be very proud of their past and present council members for their excellent leadership. They're all passionate advocates and protectors of this community. Moorpark, for those of us here in the room know, has a great tradition of having council meetings that are civil and respectful for all who attend.
The Council has done a great job over the last few decades of keeping its discussions and deliberations civil, thoughtful, and respectful. This takes work and dedication, and congratulations to the Council members for continuing that tradition. My day in and day out work for the city was with a very talented, hardworking, capable and amazing staff. led by Steve Cooney, Troy Brown and now PJ Gagajena. Those city managers were my teammates in accomplishing the goals of the City and I thank them for their professionalism expertise hard work and friendship.
I'd also like to thank all the amazing hard-working and dedicated employees of the City of Moorpark past and present that i have had the opportunity to work with including people such as Jeremy, Jessica, Dan, Haromi, Doug, Kai, Blanca, Brian Jonathan and Valerie, and many others. Some past ones as well including Maureen Benson former City Clerk and Debbie Trafenstedt long-time Assistant City Manager.
And all the employees who work under them they have all been my colleagues in this endeavor and I want to thank them for their hard work and professionalism through these years. Moorpark is very lucky to have such a great city staff working here at City Hall Now I wouldn't have been able to do my job without my dream team in my own office, including my Assistant City Attorneys, Gina Stinnett, Nick Garelli, Zach Heinzelman and Maricela Marchini.
But there are many other experts who have helped me out on various matters through the years. And I think staff might remember some of these folks, Craig Fox, Terhisa Ho-Yorano, Robin Harris, Diana Verrett, Paula Baeza, Jennifer Petrusas, Peter Pierce, Steven DeGuy, Stephen Flowers and many others. I bet Jessica remembers about eight of them right? So does Jeremy.
They all did much of the hard and expert legal work to accomplish the work of my office. I'd also like to say that I very much enjoyed the work as city attorney, and the challenging projects we got to work through. Chris mentioned many of them in that proclamation. As he mentioned, we tangled with the county and with Broad Beach residents over sand and gravel trucks. And we had a myriad of land use projects including the High Street Depot project We also went through the process that was hard of converting the city's election system from an at-large to a bi-district election system.
And there were a lot of other projects and actions to protect the city's quality of life, so it's been both intellectually exciting, challenging, and a real honor to help the city achieve its goals and work to those changes in state and federal laws as well. And then lastly, I'd like to wish my best all my best to my successor is Russia who is a very capable person stepping into my role as city attorney.
Little people may not know that but Israel and I used to work together when she was a newly minted attorney and I had the opportunity to work with your. I want to open up for the council members now.
0:17 – 0:247 turns
When I say a few words. Yeah.
I'd just like to personally thank you, Kevin, for your years of service to the city. City attorney is a unique responsibility and you're not always telling us what we want to hear but making sure what we're doing is right, what's legal and what's best for the community. And your guidance, professionalism, dedication have truly been invaluable and our city is better for having you be a part of it, so thank you.
Kevin I also want to personally thank you for everything you've done for the city, for myself and for us as a council. When I first came on the council four years ago of course there was a lot to learn and I really appreciated having someone with your experience and knowledge in my corner to guide me through some very complicated issues. You've always been patient with our questions and I've appreciated your ability to explain not just what we can and can't do but why?
Congratulations on your retirement. And I hope you get to enjoy a lot fewer evenings at meetings and a lot shorter drives, and you'll definitely be missed, and I wish you the best. Thank you.
Kevin, I'll just add that one of the things that I appreciate the most about you is your steadiness. We've tackled like you talked about some really big issues, some intense issues along with just routine things and throughout all of that you take that same approach as measured, it's professional, it's thoughtful. You know, we can't talk about the things that we go through in closed session. But one of the things that I really appreciate is how you're always pushing our thinking and even though what you're sharing with us, your two, three, four moves ahead of where we need to be and that places us in a position of being able to make the best decisions for the people of Moorpark Very similarly, we know during that first year of being a council member so many things are new.
You're confronted with a different way of being in the community and I just wanted to thank you for also during that first year as I was trying to reconcile, you know, you were elected for a particular purpose and yet you have to recuse yourself from things that are...you would think well wasn't this what I was elected to do? You were graceful. You provided additional analysis beyond our analyses beyond what was necessarily required, and that meant a lot in particular at that time as I'm sure it will for others. So thank you.
It's the end of an era Kevin. The word keeps coming up bittersweet. It must be sweet for you. It is bitter for us because after 14 years you've seen everything that has gone on during that duration there have been four presidential administrations three presidents Two mayors, three city managers and a couple governors. You've seen a lot. Apple watches didn't exist when you started here.
AI certainly didn't exist. Thank God the Apple Watch came out so I could tell you to stand up, take a breath and deal with some of the things that we were bringing your way. And we didn't need AI because we always had KI right? Kevin Intelligence knew everything I'm not an easy person to go through an issue with, because I want to know why and why not and what if. And yet you took those questions and those concerns seriously, professionalism, kindness, and you brought me in and helped show me the way as I got on board. And I am forever eternally grateful for what you did for me personally and what you did for the city of Moorpark. So I wish you nothing but the sweet part of retirement. You earned every bit of it, and we will sorely miss you.
I'd like to invite our supervisor Janice Parvin
up. I'm proud to be here tonight really to honor you and good evening Council, Mayor, City Manager Kevin, we go way, way back. Right? I remember interviewing you and throwing out some really unusual questions and you still survived. And you're still here. But tonight, I want to honor you with a Certificate of Recognition from the County Board of Supervisors because I know that when I was a council member, we had some issues with the county.
And I was so mad at you because you were helping the county on other projects. And they kept fighting you but now I'm good with it. Just saying. All right, but with gratitude for 14 years of dedicated service as a city attorney providing sound counsel and steadfast guidance to the City Council, to management, to staff and our residents your legal expertise helped advance downtown Moorpark and thank you And the high street corridor revitalization. The city's first comprehensive general plan update and a comprehensive zoning code update. Your service also helped preserve more than 256 acres of open space, and I drive by it every day, and I'm so appreciative.
You've protected our groundwater resources and safeguarded Moorpark's local streets. Your lasting contributions will serve our community and our county of Ventura for generations, and we want to wish you the best of your retirement. But I do want to bring up a couple of things. One of the things I wanted to bring up was how we had to fight all those gravel trucks. Right? That was really, really hard for all of us, for the residents, for all the council to deal with and we really actually won that battle so thank you for that.
Thank you for getting us through the districts. That was not fun right? So you got us through some really tough things and Just, I appreciate you from a city council perspective and I also appreciate you from a county supervisor perspective because your advice was always very sound. And if I could talk you into it, because you're ultra conservative, if I could talk you into it then we could actually make a change. It was always good. So congratulations on your retirement. I will miss you.
0:24 – 0:283 turns
I'd like to invite our City Manager, Mr. P.J. Gagahena
Well, Kevin, I have an opportunity and honor to present you with several certificates on behalf of Congresswoman Julia Brownlee who couldn't be here this evening. She wanted to absolutely congratulate you on your retirement and for your years of service, your commitment with the highest integrity in protecting local government and serving the city of Moorpark. So congratulations for that.
And another certificate we have is from our assembly member, Jackie Irwin. Again also congratulating you on your retirement and your years of service with the city and again best wishes on your future endeavors. Congratulations on that. And then Kevin, you know I'd like to just say a few words about you and what you mean to the city or city staff. You've obviously been through a whole number of council members and the city's three city managers and you work with a lot of staff as you mentioned. And you've always been a calm and steady presence for us working through a lot of complex issues with the city.
And, you know, your work also not only on a daily basis but as you know we've contacted you on nights, called you on your vacation a few times so hopefully less phone calls for you while you're enjoying your time off. I really appreciate you and the RWG team as well We worked with you in the trenches and got through some really, really complicated issues out there. And so I really appreciate all of that. Plus, you know, you have your fingerprints all over the city, right? I mean a lot of things that we decided on was through your advice and your recommendations, and that's how we were able to move the city forward. So really, really appreciate that.
You make the words, it depends sound really reassuring. Even though that was the answer we would get from you but no thank you for being a trusted advisor, counselor, friend and really on behalf of the department heads and the city staff well wishes on your retirement congratulations Kevin
Next item is 4c the minister of oath of the new city attorney is Rasha. Well, mr. Isra shop Please join me in front of the dais We make it awkward every single
0:28 – 0:3417 turns
meeting.
I Isra
Shah
do you solemnly swear to support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and
domestic.
And that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California that I take this obligation freely without any mental reservation or purpose of evasion And that I will well and faithfully discharge the duties upon which I'm about to enter. Thank you.
Keep us out of trouble. I just want to say we're really impressed with your knowledge and what you were doing through our interviews, and you really stood out. And we're really excited to work with you. We've got a great council here. We all get along really well. A lot of projects to work on, a lot of complex things going on in the future. And we're really happy to have you as part of our team.
Yes. Try to be quiet. It's very much an honor to be selected and entrusted to the city and its projects, and its processes, and its decisions. We hope to do a great job. I and all of my colleagues over at BB&K are here to support you in any way that we can. And I do want to also congratulate Kevin Ennis on his retirement and to thank him for all of the time and effort and patience that he's shown to me over the years as well as everybody else in this room that's already spoken today.
Thank you.
At this point we'll take a brief 15-minute recess.
Did
Kevin
take
it on accident? I
didn't care. Yeah, right. There's
a certificate for planning
in the finance
department. I'll call this meeting back to order. Item 4D is a proclamation declaring October 2026 as Community Planning Month. Will Community Development Director Doug Spondell please join me up front? I have a certificate and I think Kevin may have taken it, so I can just wing it here A proclamation declaring October 2026 Community Planning Month, whereas community planners are responsible with keeping the cities all working in an organized fashion with businesses in the correct places. Houses in their correct places.
Whereas Mr. Doug Spondello and his group... Oh this is much better thank you. Mine was a lot shorter. Okay, proclamation of the Moorpark City Council proclaiming October 2026 as Community Planning Month. Let's see how much I got right. We're asked community planning month was established in 2026 by the American Planning Association APA to celebrate the achievements of community planning and highlight the vital role that planners play. Whereas planners work to improve the well-being of all people living in our communities by leveraging professional expertise, data driven insights and long term comprehensive vision for the future. And whereas Community Planning Month is a time to reflect on the individual contributions of urban and regional planners who work tirelessly to create vibrant sustainable and equitable communities.
Whereas they are trained professionals using a deep knowledge of the field, best practices and case studies to help communities define their goals and a path to achieving them. Whereas change is constant and affects all cities, towns, suburbs, counties, boroughs and rural areas. Whereas community planning and plans can help manage this change in a way that provides better choices for where and how people live and work.
Whereas planning is more important than ever as communities continue to navigate the growing housing crisis and destructive changes brought about by the pandemic. Now, therefore be it resolved that the Moorpark City Council hereby proclaims October 2026 as Community Planning Month and encourages all residents to recognize and celebrate the vital role that community planners play in creating safer more resilient and more prosperous communities. And witness whereof, the city council of the city of Moorpark does set its hand and cause a seal of the city of Moorpark to be affixed the seventh day of October 2026.
0:34 – 0:383 turns
Thank you. If I could have our planning team join me, please? Good evening. Thank you Mayor and Council for recognizing Community Planning Month I'm pleased to accept this proclamation on behalf of our planning team, Gene Burse, Phil Newman, Arely Perez and Blake Erickson. Planning is about helping our community grow thoughtfully while preserving what makes Moorpark special.
And as the mayor said this evening on our proclamation, while change is inevitable, planning helps guide that change in a way that reflects our community's values, strengthens its character and addresses its future needs. Our planning team brings care, professionalism and dedication to that work every day from helping residents at the counter to guiding projects and plans that shape Moorpark for generations to come.
I'm proud to work alongside our planners and I appreciate the council's recognition of their efforts in service to our community. Thank you.
Next item is 4E, our Certificate of Recognition to the Finance Department for receiving the Government Finances Officers Association Certificate of Achievement for Excellence in Financial Reporting Award for Fiscal Year 2025. Representing the 17th consecutive year of receiving the award. Will Budget and Finance Manager Gilbert Posolon please join me in front of the dais? Thank you.
Congratulations. Government Financers Officers Association, also known as the GFOA has awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Moorpark for its annual comprehensive financial report, also known as ACFR. For fiscal year 2024 and 25. Report was judged by an impartial panel to ensure the city met the high standards of the GFOA program including demonstrating a constructive spirit of full disclosure to clearly communicate its financial story.
This award marks the 17th consecutive year that the city has been recognized by the GFOA. The GFOA Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government in its management. GFOa provides best practices, professional development, resources, and practical research for more than 28,000 members and communities they serve.
Congratulations. Say a few words?
Thank you, Mayor and members of the Council. I am incredibly proud to be up here tonight in recognition of our finance department being awarded a Certificate of Achievement for Excellence in Financial Reporting by the GFOA. While I may be up here tonight accepting this recognition, this award belongs entirely to our dedicated finance team. Preparing the ACFR takes months of grueling behind-the-scene work. I want to thank the entire finance team for their relentless commitment to financial integrity.
In addition, this report could not be presented or prepared without the support and cooperation of each department within the city and our external auditors Rogers, Anderson, Mallody and Scott for their collaboration during the review process. To our residents, this certificate serves as a badge of trust. It proves that your local government is managing public funds with the utmost care, transparency and accountability. Thank you again.
0:39 – 0:4615 turns
Excitement is five public comment. Are there any speakers?
Yes, mr Mayor I've received two speaker cards this evening for public comment The first speaker is Joan Moisan who will be followed by Daniel as this is public comment You have three minutes to address the council
Hi everyone and thank you for having me My name is Joan Mazin. I worked for the post office for 50 years as a mail carrier. I just retired like maybe three and a half years ago, and one thing the post office was always passionate about was safety so that's been instilled in me for the last 50 years working at the post office how to be more safe Because we'd always have a problem if we weren't safe. We'd have hell to pay.
So before I bring about the safety factors that I'm here for, I wanted to first mention—I failed to do that on Monday when I went to Parks and Recreation meeting—that Moorpark's a wonderful city. It's very family-friendly. It is very low in crime. We're the fourth safest city in all of California. And that's why I'm here. I have two grandchildren. They're going to be riding their bikes very soon, so what I want to bring up is about the traffic signals that don't work correctly. It's not a very bike-friendly city in my opinion.
I ride my eBike all over Moorpark. My friend Dave rides his motor scooter over Moorpark, throughout Moorpark And we all have problems with the traffic lights. The sensor on them is not sensitive enough to change for a bike or a motor scooter, and the worst ones are In the most dangerous areas where we have our children, Mountain Meadow and Sierra Rahada. Where Mountain Meadow Elementary School is? That light doesn't change for a bike or a scooter. Mountain Trail and Sierra Rahada by Moorpark High School.
That light doesn't change either. Country Hill, Sierra Rahada, the other side of Moorpark High School. That traffic light doesn' change either. They need to put sensors on there that are more sensitive to bikes and scooters so that I don't have to do something that's illegal, to try to get across the street when the light will not change to green. I don' know what I'm supposed to do. Nobody really ever told me.
I've been riding my e-bike over Moorpark for the last three years and I had to navigate these lights for roughly three years Daniel Kim called me, I think it was yesterday. Daniel Kim from Public Works and he said he's trying to make it happen to get the lights fixed but so we got the ball rolling. So every day early in the morning I ride my bike to Arroyo Vista Park and I play pickleball like I play about six days a week.
I ride my bike on Saturdays to Miller Park to play pickleball. I take Sunday off But every day after I'm at Arroyo Vista for two hours, do I have a couple minutes?
Thank you. You'll have to finish that up but we'll stay in contact with you.
I can't finish...I didn't know when it was going to be time so I can't finish it?
Yeah, you could finish the sentence and then we'll have to move on.
They need to do the crosswalks also at Aleta Yancey Road. The crosswalks haven't worked in six or eight months, a year. And there was an accident last week, probably a bad one. And maybe that wouldn't have happened if they would've done the crosswalks.
Thank you.
We'll keep
in touch though. Sorry I didn't mean to cut you off but...
I didn't know I was going to be timed a little bit quicker. I'm sorry. Yeah. I'll come again.
And our second speaker is Daniel and again as this is public comment you have three minutes to address the council.
Oh, no. You can't see that. Oh well. All right. One second.
Good to
go. All right. Good evening Councilman City. Leadership is a sacred responsibility and privilege. One of Moorpark's bright young stars stood in front of this room and said something along those lines and I've been stuck thinking about it since because there's a lesson about leadership most of us learn when we're young. There are people who create value and there's people who extract value Creators leave something behind, infrastructure, housing, parks, library, technology that actually improves people's lives.
But extraction can look like progress too. It can come wrapped in a staff report. It can be called modernization. It can be called efficiency or simply the cost of doing business. Then it becomes a subscription next to an escalator. Then another contract, some after work, another request for proposal until eventually we're not building something anymore, we're feeding something Something is very hungry around here.
That's why something I've witnessed in this room bothers me so much. I watched this council spend more than 30 minutes picking apart a roughly $9,000 addition to a cleaning contract but we have passed million dollar line items without even batting an eye or asking about the contract details. That is bothersome. Questions were asked, costs mattered. People wanted explanation. Good! That is oversight. But tonight I'm probably going to watch a million dollar line item get passed without a single question and I'm not even gonna say which one because I want to see if I'm right.
30 minutes for $9,000 and silence for a million. It's not just one contract anymore it's the library, the parks, surveillance technology, reoccurring contracts. It's watching affordable housing encounter exemption after exemption while the money and land intended to produce housing someone didn't seem to produce enough housing. Meanwhile, we're paying for professional government. The car, the phone, health care, life insurance, professional memberships, even tuition reimbursement. And I don't begrudge professional employees for professional compensation but professional compensation comes with professional expectations.
We're paying for the professional leadership. We should receive professional accountability. Don't tell residents how complicated government is while presenting contracts in ways that I believe obscure what they're actually committing ourselves to. Don't tell us what we can't afford while signing us up for obligations that keep growing, and Chief when questions arise about CalPERS contracts please answer them!
Police chief, you. If I'm wrong, correct me. If we're missing context, give the context to us. If these contracts are necessary and appropriately governed, explain them or at least be able to. I would genuinely rather hear that I'm wrong than watch knowledgeable officials remain silent while residents have to reconstruct these systems ourselves because leadership is stewardship. The money isn't yours. The land isn't yours. The parks aren't yours, Mr. Laurentowski. These things have simply been entrusted to you for a little while And the computer is gonna die at the perfectly right time Well, they trusted you for a little while
0:46 – 0:539 turns
And mr. Mayor that was the last public comment card I have
Thank you Next item is six free ordering of in addition to the agenda that we need to pull anything from consent Seeing none, we'll move on. This item is seven, announcements, future agenda items, reports and meetings, conference attended by council members and mayor. Start with Mr. Means.
Thank you, Mr. Mayor. I was pleased to attend at our High Street Arts Center the Candidates Forum on September 25th put on by the League of Women Voters. The way that they organized that in conjunction with our Chamber of Commerce and our High Street Arts Center to make sure that the people, the residents, the voters had a chance to get to know all the candidates in a fair unbiased and educational way not tolerant or supportive of divisive comments or interaction. I'm just really proud of Moorpark and the way that we handle that as a community, so pleasure to be there.
No libraries?
No libraries at this time Mr. Mayor. Thank you sir. You? We'll wait for yours.
Thank you, Mr. Mayor. Just one update. On October 1st I attended the morning portion of the Ventura County Housing Conference. Just wanted to call attention to Mr. Spondello was one of the panelists represented the City of Moorpark really well. Mr. DiCiacco was also a panelist but he wasn't representing the City of Moorpark that day. Phenomenal presentation thank you.
And then, unfortunately for the first time in quite a long time I did miss Country Days. Just wanted to thank the organizers and the city for putting on the event. I understand it was a hot day. It was in a different part of the county assisting a family member but thank you for everybody who made that day possible.
All right, on September 18th I attended the Moorpark Chamber of Commerce breakfast. On the 25th I participated in the Candidates Forum. On the 27th I attended the Rudy Perez Memorial Foundation event at Luna Yana. There was great food, great music and great cars with proceeds going to a wonderful foundation. Speaking of libraries on the 28th and I just wrote this one in, I went to the Lucas Museum Library which was pretty darn cool.
If you get a chance to go it's just opened I think a couple weeks ago so that was a very very cool museum. Amazing what those USC Trojan alumni can do isn't it? Yeah I hated every minute of having to see the maroon and gold On the 29th, I attended the Chamber's Restaurant Owners Forum. It was great to see so many restaurant owners come together, share their experience and collaborate with one another. On October 3rd, I attended the Moorpark Country Days Parade & Fair. It was brutally hot but still a great event and I want to give a big thank you to the city staff and Perez family for making that happen.
On the 6th, I attended the Chamber Networking Mixer at one of our newest businesses called Cal Kids. They offer K-12 tutoring, homework support and after school academic programs. On the 7th or this morning, I attended Coffee with a Cop. I met with Council Member Barrett for Library Artwork Ad Hoc Committee and attended the Executive Committee Meeting for Economic Development Collaborative. Thank you.
On September 18th, I attended the Chamber Networking Breakfast. On October 1st, I attended the Regional Defense Partnership meeting. On October 1st I also attended the Clean Power Alliance board meeting. On October 3rd, I attended the Moorpark Country Days parade and again shout out to the Rudy Perez Foundation for all their efforts in making sure that that event continues and it was a great celebration despite the heat.
This morning I attended the government relations meeting, the Chamber of Commerce. And then today I also attended the marketing ad hoc meeting with Council Member Delgado and then I attended the Moorpark Teaching Zoo Advisory Board meeting with Council Member Meath.
Thank you. All right, so for myself, September 18th I attended the Chamber Breakfast followed by the 25th, the Candidates Forum which was a great evening. On the 27th I attended the Rudy Perez Foundation, I guess we call it a car show at Lunaena and that was incredible. It was really fun. It felt just like a Moorpark backyard party and it was really well-attended I hope they do more of those. That was really awesome.
On the 29th, I attended the Restaurant Owners Forum put on by The Chamber and that was very informative. It's great to get all the restaurant owners in a room together and talk about successes, things that are tough to deal with these times right now, and I think a lot of good is going to come out of that one. And I got some feedback that people liked it a lot and want to do it again.
On October 3rd, I attended Country Days. And it was put on by the Rudy Perez Foundation. It was well done. It was hot, very hot, really hot. But nonetheless, it was a great event. And then today, I also attended the Chamber of Government Relations meeting. I've got a few announcements here. Don't miss the final movie in the park this year on Saturday, October 10th with the screening of Paramount.
The meeting will start at 6.30 p.m. at the Royal Vista Community Park. Admission is free and refreshments will be available for purchase. For details, visit moorparkca.gov slash movies. Put on your quads or blades and join us for a Monster Mash Skate Night on Friday, October 16th from 6-8pm at the Royal Vista Community Park. Enjoy an evening of skating, music and games plus fun activities for non skaters. There will also be a costume contest. Admission is free. For more information visit moorparkca.gov slash skate On October 31st, visit Haunted High Street for Halloween fun including trunk-or-treating, a carnival with games and attractions, a live DJ, Moorpark Library's Arts & Crafts pumpkin patch, food trucks and more. Carnival admission is $5 in advance, $10 at the gate.
All other activities are free. For details and to purchase carnival tickets, visit moorparkca.gov slash haunted. Next is the consent calendar. We haven't pulled anything so I'll entertain a motion
0:53 – 1:008 turns
I'll move consent.
Second. We have a motion and a second, we'll need to roll call vote.
Roll-call vote Passed 4–0 motion and a second, we'll need to roll call
Show transcript
Mayor Integrand?
Next is public hearings, there are none. Move on to presentation action discussion item 10A that's considered introduction of ordinance amending sections 8.36.325 and 8.360 of chapter 8.6 solid waste of title eight health and safety the Moorpark Municipal Code in making a determination exemption from the California Environmental Quality Act Mr. Pichardo
Yes, good evening Mayor and members of the City Council. As Mayor Enneagrin just mentioned, the item before you this evening is to consider an introduction of an ordinance amending Section 8.36.350 of Chapter 8.3.6 Solid Waste of Title VIII Health and Safety of the Moorpark Municipal Code and making a determination of exemption from the California Environmental Quality Act.
Just to provide you with some background context, on December 4th 2024 the City Council unanimously approved a new amended and restated solid waste franchise agreement with GI Industries also known as Waste Management. The agreement created a new framework for establishing and adjusting solid waste collection rates. The municipal code currently states that the city council approval is required for all rate adjustments So the code needs to be updated to match the framework that council approved in 2024.
The proposed ordinance makes a limited amendment to the Moorpark Municipal Code, to align it with the Solid Waste Franchise Agreement again approved by the City Council in December of 2024. The key points that I want to emphasize is that the 2024 amended and restated franchise agreement established a new process for setting and adjusting the solid waste collection rates.
The agreement additionally established an initial maximum rate and provides a process for annual rate adjustments based primarily on changes in the CPI and landfill tipping fees that can be found in section 5.3 1.1 B of the franchise agreement routine annual adjustments may be approved administratively in accordance with the agreement. While extraordinary rate increases continue to require City Council approval, that too is also in Section 5.31.1A of the Franchise Agreement.
So the Municipal Code currently states that the City Council approval is required for all rate adjustments which is inconsistent with the framework established in the Franchise Agreement That said, the proposed amendments to sections 8.36.325 and 8. 36.350 will bring the municipal code into alignment with the franchise agreement. So in short this amendment does not establish a new rate structure it updates the municipal code so that the rate adjustment process follows the framework that has already been approved and established by the City Council by way of the 2024 franchise agreement.
That being said, staff's recommendation is for the City Council to consider introduction of an ordinance for first reading and waive a full reading and place this ordinance on the City Council agenda for the October 21st 2026 city council meeting for purposes of providing second reading and adoption of ordinance. That concludes staff's report.
Thank you. Are there any questions of staff? None. Do we have any speakers?
Yes, Mr. Mayor. We do have one speaker on this item and that is Mr. Daniel.
All right. I've only got three minutes, and I'm not paid $200,000 to know this stuff as good as some other people. But from what I understood in reading through this packet that you guys are voting on tonight, the company sends its yearly requests and calculations to the city manager, and he can just approve it in writing now. Why does this matter? Because right now it calls for a vote on your adjustments to rates, and SEI came in here and made it so we could streamline that process, The adjustment earlier, so now these things can be ratified through accelerated means and skipping first announcements and whatnot. Anyways, this agreement uses inflation and landfill costs in its yearly formula. It limits the regular increase to 5%, but that 5% is not a cap and it's not announced increase.
Cannot lower rates for a year. The formula calls for more than the cap or produces a negative result, unused amounts carry over into later calculations. The company must give customers at least 15 days written notice before an increase." Fifteen days? That's crazy because we have council meetings 30 days apart sometimes. Other agreements and provisions may also affect the rates, section 5.5.3. Yeah, so you have to look into the details to find some of that stuff. So anyways I'm wondering as a resident will this city publish each request? The math specifically how these rates are being figured out or is it just a little bit of this, a little bit of that, chat GPT. Now chat GPT at 20%.
We've got to pay for some more and get that going up. And if there's any carryover from earlier years, how is that going to be applied to the city manager decision? Will the new rate sheet – will that come before customers are charged for the new rates? Seems to me like we're just giving them carte blanche to keep increasing the rates and then we'll say, well that's just the price to do in business.
And you know normally I guess it would just be the price of doing business but I think somebody hinted that we have a data center discussion in the upcoming future? I believe it was Council Member Barrett. I could be wrong but I'm probably not. Thank you. Thank you.
1:00 – 1:0214 turns
And that is the only speaker card I have for this item.
Okay thank you. We'll move into discussion. Let's kick it off. Mr. Gallagher, could you please highlight some of the criteria on the rate changes for the speaker?
Sure, Mr. Mayor. Yeah, the rate changes would be publicly noticed so all rate payers will be notified of the rate adjustments as determined by the franchise agreement which You know, puts the city in a very good position in terms of providing the rates that are the most reasonable in terms of what's expected and its increases. But the public will be notified in advance of future rate adjustments.
Thank you.
I was a part of the ad hoc negotiating this contract and some things that don't immediately appear in here. That, I think are relevant and interesting as we move forward is that we are resetting our rates for our citizens below where they used to be so while there are incremental increases that are authorized here It still has a delta between where we used to be and where we are today. And that negotiation has led to what I think is a solid contract, and if there's no...
I certainly don't want to jump ahead of the conversation but I think this is worth moving forward with.
Any other comments? Okay. Ms. Shaw would you like to read the ordinance?
Thank you, Mayor. This is Ordinance No. 534, an ordinance of the City of Moorpark, California amending Sections 8.36.325 and 8. 36.350 of Chapter 8. 36 Solid Waste of Title VIII Health and Safety of the Moorpark Municipal Code relating to solid waste collection rates and making a determination of exemption from the California Environmental Quality Act. Motion would be in order to waive further reading declare ordinance number 534 introduced for first reading and place this ordinance on the agenda for October 21st 2026 For the purposes of providing second reading and adoption of the ordinance
I'll move as proposed. I'll second the motion in a second. We need a roll call vote
Councilman means
I
count mayor intervent.
Hi
councilmember Barrett.
Hey
councilmember Castro councilmember Delgado. Aye motion passes 5-0
1:03 – 1:1711 turns
Next is presentation action discussion item 10B that's considered advancing the Moorpark Public Services Facility as a City's Power-Ready Round 2 project site and authorize the city manager to direct the Clean Power Alliance to advance the MPSF as a City's Power Ready Round 2 site. And find that the action does not constitute a project subject to California Environmental Quality Act pursuant to section 15378. Mr. Pichardo?
Good evening again, Mayor and members of the City Council. The item before you this evening is to consider advancing the city's Power Ready Round 2 project site. I do want to emphasize that today the City Council is not approving construction or installation of a solar and battery system. If the Clean Power Alliance Board of Directors selects a project for implementation Staff will return to city council at a later date, future date for consideration of an MOU and a site lease agreement.
Just to provide you with some background here in 2018 the City of Moorpark City Council voted for the city to become a member of the CPA. The CPA is a joint powers authority with 38 member agencies throughout LA and Ventura County CPA is the largest retail supplier of green energy in the U.S. for three consecutive years. Each member community has a seat on the board of directors, our board of director member is Council Member Chris Barrett.
It's noteworthy also that CPA has an impressive S&P credit rating which allows CPA to negotiate long-term clean energy and battery storage agreements at much lower cost and helps keep local electricity rates stable and competitive. So the purpose of the CPA Power Ready Round 2 program is to provide a backup power source to keep critical loads energized during public safety power shutoffs, events, and unplanned power outages.
With that said, I will turn it over to Mr. John Spector, CPA Senior Program Manager who will provide you with an overview of the CPA Power Ready program and what it means if the City Council authorizes the city manager to direct the Clean Power Alliance to advance the proposed facility, the Moorpark Public Services Facility as the city's power ready Round two project site at this time as well as the next steps John
Thank you, good evening mayor and council members it's a privilege and an honor to be here It's also been a pleasure working with the staff to get to this point I'm John Spector. I'm the Senior Program Manager with Clean Power Alliance. As Roger mentioned, we are a joint powers authority and a not-for-profit. I'll highlight that our revenues after costs for power and operations plus contribution to our financial reserve are pooled and invested into local programs such as Power Ready that benefit our partner communities such as yourself.
We're here today to discuss the support for the public services facility. The critical purpose, as you likely know, is to support the general public works to keep the city running during emergencies and during power outage events. Specifically there, the proposed solar and battery backup system would support specific loads within the office Specifically the mosquito-borne illness prevention system, the IT and server systems there. And then the charging of the road signage equipment.
The actual capacity itself we're looking at 9 kW solar about 14 kW 55 kWh battery. A portion of that battery is reserved for backup power at all times. In this case, that's 33% of the battery. That would be available for four hours of backup duration at a minimum for those critical loads. We've shown here that this site is subject to both planned and unplanned power outage events and it's a good candidate for the program. Again, it's been a pleasure working with Roger, Jessica, Robert, and others throughout your city to get to this point.
The actual scope of work. So we at CPA, we hired a third-party consultant through a competitive solicitation process to essentially create a preliminary scope of work shown here. This is subject to change but based on our diligence and review, we're requesting a small carport solar system shown there on the west of the facility And a battery system that will be west of the central building there.
And we will design this and potentially build this for and in compliance with all the applicable codes and standards throughout the county, throughout the city. And meeting those to the highest standard as we can. Again, what's unique about this program is we are reserving a portion of the battery first for what we call the critical load reserve. That's the backup power function of the battery.
The remaining portion of the battery will be used by CPA for daily grid management. And what that means is that during the peak periods for us, that's about four to nine in the afternoon when most of the solar and sun is going down. The battery is charged from the solar. It helps support overall grid resilience. Another reason why we are doing this is the battery system itself. It does want to be utilized on a daily basis so that it can function throughout the term.
So we looked at three sites in total at the city here and based on staff's recommendation, we're pursuing a public services facility. We've issued the final report and worked closely with staff. So at a future CPA board meeting, our board will select the projects to move forward into implementation. So today your support would put the project into that portfolio for consideration.
If the project is considered to go into round two implementation, we will work with staff to execute an MOU and a site lease agreement. The MOU is program participation, and the site lease agreement is pretty common. It allows you to allow us to allow our vendors to construct the system and maintain them for the course of the term. From there, CPA will issue the solicitation.
We will design, engineer and work with your team to permit and then ultimately construct the project. And then we as CPA will be responsible for the operations and maintenance throughout the term. Not to get too technical, but I think some things that are helpful is to understand how the solar systems work. So in a typical daytime scenario not in a backup power event if the sun is shining that's generating solar power that's charging the battery system.
The grid and the solar and batteries are working together it's very dynamic very fluid. electronic engineering system that we have in place. During a backup power scenario, no grid power is available and so the solar is charging the battery. No power can be exported to the grid. So we say a minimum of four hours of battery backup is our guarantee. It could be longer in some cases Because we can't export that power to the grid. In the night, obviously the solar is not charging the battery so what remains in the battery would be there for backup power again.
We're guaranteeing a minimum of four hours it could be longer based on certain instances. We have a page on your accounts bill with Clean Power Alliance on the SCE bill. We can guarantee that there will be no increase in your participating accounts bill. The reason why we can guarantee that is because we have the data components that make up your bill, and so you can see we've outlined sample bill in the feature here We're looking at both SCE's charges and credits, looking at what your charges would have been had you not had the solar and battery systems.
And then applying what it would be for implementation. And so we have some calculations there for more details. This is really a distinguishing factor because private solar companies will say basically the same thing but what they mean is you're still getting electricity bill You're also getting another bill for the power, and so we are not doing that. We align our guarantee there to your actual bill.
I'll just mention we have a portfolio of round one projects that are underway now, so happy to connect you with anyone there if you'd like. And that ends my presentation. Happy to answer any questions. Thank
you. Any questions of staff?
Go ahead.
So with the previous partnerships that CPA has with other cities, who is typically responsible for like fire protection insurance and then after the term removal of the system?
Yep. Absolutely. So CPA is the program lead in round one we have a developer who's responsible for the insurance and some of the performance guarantees but obviously we oversee that In round two, we're taking more of a hands-on approach. And so we are directly working with the vendors to construct and design systems at any point in time either CPA or the vendors will have the appropriate insurance that will work with you on.
So everyone will be insured. You know, in regards to safety we will be engineering designing the systems based on a couple of criteria such as proven battery products and other products that pass performance inspections. There's new codes and there's new requirements to show how the battery interacts in certain ways. I'll also note that there's a new building code cycle that's in effect this year and that really strengthens the safety and the performance of the system itself, so we're working very closely with you and other participating agencies on that.
What is the total cost for this system to install it? Yeah, we included that in the staff report. So it's about $120,000 if you were to pursue that yourself and one of the benefits of this program too is you can at this point pursue the project on your own if you'd like. We gave you the report and the information pretty much as we're seeing it. We just know that between the solicitation, staff time, other reasons our energy contracting expertise that we're happy to take this on and teach your staff to pursue it further.
But that's about the capital cost, $120 grand. And then there would be future O&M costs that you'd be responsible if you pursued it on your own. But again, we're covering that portion throughout the 20-year term of the program.
Okay. What's the return on investment of that $120 you'd be spending on that? Is it a 20-year period?
I can't remember the exact details, Roger. I don't know if you have the report to show it. I think it's a couple grand per year but I do know that the ROI itself, it's really not an economic program like we're not making money off this. It's really a resilience program to overcome the power outages and prepare for events. We have to participate in California Public Utilities Commission behind the meter solar systems. And so there are essentially limits to how much money you can make through that particular pathway.
Okay, I was just wondering what the business case was for it because obviously it's great if we have to pay for something and we'll take it. That sounds awesome. But I was just wondering what the point was doing that. If that was, because I mean sure resilience, I understand that but I'm just wondering like the impact of that facility alone with the money put into it. I would assume that CPUC would be getting money back with a return on that investment that they'd be putting into it which would make sense to me.
Yeah, great question. So because we are a not-for-profit, we do reinvest our revenues into communities such as yourself. So in this case there is not a financial... We're not breaking even on the project. It's more like an incentive to you for being a CPA member throughout the community.
1:17 – 1:2210 turns
I just had a quick clarifying question. So the location that was ultimately selected, usually when we think of optimal conditions it's for the reverse. So in this case this location was optimal because of the lack of reliable service and the increased likelihood of power outages is that correct?
Yeah, that is correct. That's an essential facility and that's where we keep all of our fleet and all of our signage board so it's a facility that we felt was important to keep running especially when we have these unplanned and public safety power shutoffs so that our staff can continue to operate out of that facility.
Okay, great. Yeah I just wanted to make sure in case the community was wondering why this spot was selected it was because it's one of the higher needs spots that we would need to maintain readiness. Thank you.
Any questions? Grouping speakers.
Yes, Mr. Mayor, excuse me I do have one speaker card on this item from Mr. Daniels
I like to read these things when they get proposed and some of the information was missing. He said a lot of these utility economics and costs and all that numbers stuff, that resided with the contractor so I'm here asking for some of the utility economics. Constituent and a taxpaying member of the society. I want to see the counterfactual annual bill formula, meter and tariff assumptions who receives the solar and storage benefits, annual reconciliation dispute rights.
We've pursued and we've added contingencies to parking lot projects that cost less than this, and the Delta if we were going at his 2k a year it would be 60 years until this thing pays for itself. If it were closer to 4k it'd be 30 years so I mean the numbers might be there to take us on as an independent project instead of another thing that we're contracting out and losing the benefit of the energy going back to the grid I know there's a bunch of positive things that they can tell you about the alliance, and I'm not even saying no to it. But you should check out the economics of it instead of say, yeah, your guys got the numbers. Thank you.
Thank you.
Well thank you John for your presentation. And with that said, city staff is recommending the City Council authorize advancing the Moorpark Public Services Facility as a Cities Power Ready round two project site and authorize the city manager to direct the Clean Power Alliance to advance the MPSF as a City's Power Ready Round 2 Designated Project Site, and find that advancing the Moorpark Public Services Facility as a City CPA Power Ready Round 2 site does not constitute a project subject to CEQA pursuant to Section 15378.
That concludes staff's report.
Thank you. All right, discussion? I mean it's a project that I wouldn't authorize spending on. I don't see the huge need to spend money on something like that but if it's being done and we're not spending on it, that's obviously fine with me but I always just wonder, you know, someone is paying for this.
I think that we're a member of Clean Power Alliance to bring clean energy to our community, right? And we've opted in with the rates that try and stay on par with what Edison charges us. So it's a great thing for our community that we're able to bring clean power. We're able to still keep competitive rates, sometimes even better rates And there's options for people to move within that rate structure as well, depending on how much clean energy they want to be a part of. This is the benefit that we get as well as a community is these grants, these opportunities and so other cities are obviously taking advantage of this and have taken advantage of it even in round one We're in round two. I think this is a great opportunity for us to take advantage as Moorpark and have this backup power facility for our community, and I look forward to the next round as well so that we can continue to move these projects and take advantage of the program that we opted into.
1:22 – 1:2813 turns
So I guess my question is if none of these backup power stations were put in for facilities that only need it during a power outage, wouldn't that money go back to the rate payers? Someone's got to pay for it. Right?
Well, the way it's structured right now that money is going to go to someone else who applies for
this program. That's how all government programs go. If you don't take advantage of the government programs, someone else takes it. But if we all stop taking the programs our money comes back. That's my only question here and I understand there's a longer game and a bigger philosophical conversation but...
In a few months you're welcome to Join the Clean Power Lines board and voice that opinion if you so choose to divvy up that way. Because ultimately the board is who's making those decisions, right? Whether we move forward with these programs or not. So you are correct that money could be used differently to potentially lower rates but that is not what the board has decided. They've created these programs to further clean energy goals in the community and to help cities With their power resilience.
And
I understand that I'm just I'm just saying that if we were having an agenda item here to spend one hundred twenty thousand dollars to put in solar panels and batteries just in case the power to go out for a day or two when we couldn't use a generator to power a sign or drag it somewhere else in town has power obviously then I would say no doesn't make any sense this is wasted money but we're not going to take advantage of this and some other cities in the ticket that's our money we're spending on to them Why would we not take it? It's just that this is a normal tradition in government.
That is it. Any other thoughts?
I actually have a question going back to questions, sorry. What does it cost us to not have this for four hours at a time during PSPS event?
I don't recall exactly that we calculated the, you know, the totals for a specific facility. But I know we ran some numbers around this time last year and, you know, was it a four-hour period of PSPS event? I think it was over $10,000 for that period of time including the staff time, including, you know, the needs that the city would need in order to continue providing the services that we do, as well as you know the calls that were being deferred to the city rather than to Edison. The city was having to handle all those situations but that being said I can't give you an exact number in terms of how much that would cost but maybe Jeremy our Parks and Recreation Director can add to that
Well, so the benefit of having it is I guess just for... It's obviously for convenience. You know, it's only a four-hour period which most of the time in a power outage they're relatively short and it's really just being able to operate generally. We do have some mosquito abatement equipment that needs to keep running. We actually grow fish and things like that and then having computer access and things like that If we don't have it over that four hour period and it goes out, we would just revert back to what we're doing now. We have generators.
And we essentially extend extension cords all through the offices and plug in computers all over the place. It's kind of a tangled mess, but that's what we would have to do if we didn't have it. So we could have it for four hours. It provides efficiencies and it provides some of those services without having to pull out generators into things like that. So it helps us. Is it absolutely necessary? It's not 100% absolutely necessary to have something like that.
>>:Thank you.
The power goes out for more than four hours, which is where it's actually a problem. This doesn't help us. Sounds fun but that's really it. Tom what do you think?
I think that years ago, I used to get Brookstone and Sharp Ravage gift cards. And I would not buy anything with my own cash but with one of those gift cards, I'd go get some interesting device that I bring home that was way too expensive for what I'm buying. But it was a gift card and I couldn't use it anywhere else. I would be frustrated if I found out that I had bought that gift card with my electricity rates.
But if I don't take the gift card, somebody else does. So when we look at the city of Moorpark and the betterment of Moorpark and the opportunity to have something that will provide benefit to us as opposed to not having it all, it's hard for me to make a coherent argument that we shouldn't take that gift card.
Yeah, I agree. Why would we not take it? That's the thing. I just think this is why our government becomes broke a lot of times. But if it's on the table and someone else is going to get it and it's not going to be us, then why not have it be us? So I'm in for it. Dr. Castro
I think what's been said has been said, but the one thing that I remember from our SCE rep was that PSPS events are going to be more frequent and not less frequent. And anything that allows us to be prepared from a resilience perspective, I think is an overall good thing.
1:28 – 1:408 turns
Well if it's that important we need a bigger one? Four hours is not much.
If you get into that discussion, Mayor, then we may want to have the Fire Chief comment on the fire risk and toxicity of a BESS system in our community. My comment there is it is not directly next to homes. It is not large in size, so perhaps this is appropriate as it would be for a single building or a single home. But I too had the thought of if four hours is good then four weeks is better given our current relationship with SCE.
I'll go ahead and move the recommendation. Second. We could be here all night just talking about theories. Motion in the second, we need a roll call vote.
Actually Mayor Innegren this one does not need a roll call vote.
But I wanted one
Roll-call vote Passed 5–0 Motion in the second, we need a roll call vote. Actually Mayor Innegren this one does not need a roll call
Show transcript
Thank you Next to the presentation, action discussion item 10C. Consider a request for proposal for managed library services and appointment of an ad hoc committee. Mr. Laurentowski?
Thank you Mayor and members of the City Council. Let's start my PowerPoint here. So since 2007, the City Council has an award in agreement to LS&S for operation at the Moorpark Library The agreement generally includes all staffing required for the day-to-day operation of library, including the management of library collection and a variety of other functions such as grant writing, annual performance monitoring and staff development to name a few.
The agreement with LS&S was sent to expire in June and contained a provision to extend the agreement for additional five years However, rather than extend the term the City Council requested a joint meeting with the Library Board to identify high-level goals for the Moorpark Library. Additionally, the City Council directed staff to issue an RFP for library operations since LS&S has been the sole operator since 2007 So on July 8th, city staff provided the members of the City Council and Library Board a library goals forum. And during the joint meeting, city staff presented their findings and identified several common priority areas that helped define five high-level goals.
It should be noted that many specific programs, services, and performance measures were provided by both the City Council and Library Board These detailed objectives have either been utilized to define the goal statement for each goal or have been included as individual objectives that support a specific goal. So with that, I will go through each of the goals. I won't go through the objectives in detail. They are in our staff report and we have contemplated them quite a bit.
But Goal 1 is Visitation Engagement and Outreach. And I'll read this statement which Activate the library as a welcoming and vibrant community destination and gathering place by expanding outreach, attracting diverse and new patrons and visitors, and offering engaging spaces, programs, exhibits, and educational opportunities. There are seven objectives that support that statement such as successful transition and activate the new library as a vibrant community gathering place, transform the library into a dynamic center for learning and discovery.
Expand community engagement and library use. Develop and implement a comprehensive launch and outreach plan to promote the new library. Establish year-round curated exhibition, an education program featuring at least six notable special exhibits annually. Optimize library spaces and design to support active engagements and create an engaging, welcoming, and inspiring children's library.
GoTo is equitable access and diverse services, which provide accessible, inclusive, and innovative library programs and services that foster literacy, STEM education, digital skills, workforce development, and lifelong learning for people of all ages, abilities, languages, and backgrounds. We have 10 objectives that support our statement, which is, and I'll summarize some of these.
Ensuring a welcoming and equitable environment that encourages literacy and educational success. Offering bilingual and biliterate staffing and resources to enhance access to library services. Provide engaging youth programming that builds AI and digital literacy, strengthens research and literacy skills. Offer adult programming that strengthens financial illiteracy Provide library services and programming that supports the needs interests and continue engagements of older adults provide vocational services Foster STEM education meet people Where they are by bringing library programs and services and resources into the community strengthen library accessibility conduct a community needs assessment to identify evolving residents needs and And inform library services, programming and resources priorities.
Goal three is customer service. Deliver exceptional library services through responsive and knowledgeable staff welcoming facilities and fiscally responsible operations that meet the evolving needs of the community. And we have five objectives that support that statement such as provide a high standard of customer service excellence through knowledgeable responsive And visible library leadership and staff ensure fiscally responsible library operations that maximize resources, provide strategic leadership that anticipates and responds to the evolving needs of the community. Assess and improve customer satisfaction through regular surveys that identify resident needs. Increase library accessibility by considering flexible operating hours to better accommodate the schedules and needs of the community.
Goal four is technology. The goal statement is to ensure the library's a hub for innovation and digital learning by expanding access to and use of emerging technologies, creative spaces, and digital media resources. The City Council Library Board selected five objectives that would support that statement such as keeps library relevant in the digital age by regularly evaluating enhancing technology digital services and resources, enhance technology and digital media offerings through innovative tools and services.
Have an innovative library workforce that embraces new ideas and ensure library staff has the technological expertise and uses software and systems necessary to support efficient effective and modern internal operations. And finally goal five is partnerships and the goal statement is It's a hub for strategic, collaborative and innovative partnerships to increase educational opportunities, expand library services and enhance community experiences. And there's two objectives that support that statement such as increase and strengthen community partnerships with schools, non-profits, businesses and civic organizations and ensure library staff have the skills capacity and resources necessary to develop and successfully establish partnerships.
So the recommended goals have been incorporated into the RFP for library services. Additionally, all of the Library Goal Forums that were provided by the City Council and the Library Board have been included as an attachment to the RFP. The RFP encourages prospective operators to review all the Library Goal Forms and to watch the recording of the joint meeting to better understand the context, vision, and expectations of both the City Council and the Library Board. In addition to managing day-to-day library services, the RFP provides context for a library operator that is committed to measurable performance, accountability, operational excellence and continuous improvement. The RFP provides for an operator that demonstrates the value and impact of library services, regularly reports progress towards the goals, continues to benchmark performance against high-performing libraries, and continually identifies opportunities to improve services and outcomes for Moorpark.
DRFP also provides a provision whereby the chosen library operator will utilize the goals And established that were established by the City Council to initiate a community-driven Strategic plan that will guide the library operations over the next five to ten years So on September 8th, the Library Board reviewed the RFP and their suggested changes have been included these recommended Changes include adding language to express a desire for software or software enhancements that can be used to measure metrics and track goals.
Include sample reports from current clients such as annual reports, fiscal reports and local reporting. Including information on expense experience with transitioning to a new library including a list of long lost clients along with an explanation of the contract termination and Include an example of strategic plan that the respondent has prepared Library board also expressed some concerns That the respondents to the RFP may provide significant additional enhancements to the library that will have a cost impact The board suggested that The City Council considered an expansion of staffing and an increase to the operational budget in order to ensure that the library budget supports the goal of the Board and the City Council.
So, to address this, the RFP includes language regarding the minimum expectations and costs that are based on the current contract for library services And language has been added for respondents to describe any services and associated costs that are not specifically requested in the RFP, and are within the city's current annual budget. As well as any services and associated costs that fall outside of the city's annual budget.
It should be noted that the ultimate scope of work and operational costs, including any recommended increases will be negotiated with a selected contractor and presented to the City Council for approval. Any budget considerations will also be approved by the City Council prior to the award of contract. In addition, staff is seeking the appointment of an ad hoc committee made up of two City Council members to review the proposals and assist staff with a selection of the library operator.
Initially, staff was hoping to also include two members of the Library Board to participate in the ad hoc, however we learned that Ad hoc committee needs to be composed solely of members of the same legislative body and less than a quorum of that same legislative body. A mixed body will require the creation of an advisory committee which is subject to the Brown Act It should be noted, however, that the City Council could also sign the appointment of an ad hoc committee solely to the Library Board.
However, since the City Council has ultimate approval over the agreement with the library operator, staff is recommending an ad hoc committee composed of two City Council members. So staff is seeking approval of the RFP for managed library services and authorizations to release the RFP, as well as a selection of two members of the city council to serve on the ad hoc committee. And that concludes my report.
Thank you. Are there any questions of staff? No questions?
Do we have any speakers?
1:40 – 1:4513 turns
Yes Mr. Mayor, we have one speaker on this item and that would be Mr. Daniel.
Another one of Jeremy's cash cows. All right, council members I reviewed the additional library services RFP presentation that wasn't posted around 4 it was another last minute addition why are we always looking for ways to circumvent or brush right up against the tip of the Brown Act? Hmm, weird. Consider what's being proposed a five to ten year strategic plan regular community needs assessments ongoing marketing at least six special expeditions every year emergency technology artificial intelligence podcast studios software enhancements and expanded staffing Thank you, buddy.
Any one of those might be justified but together they create a very, very large menu of potential expenditures and that raises a simple question. Who is determining what the library actually needs and who stands to receive the contracts to provide it? We should be especially careful when the same contractor might help define our needs, develop the strategic plan, deliver the services, and produce the reports claiming those services were successful and needed.
This is not independent accountability. The presentation recommends software enhancements to measure performance before buying another system. Has anyone demonstrated that our external systems cannot do the job? It's a library, they were invented awhile ago. Calls for comprehensive outreach. Have we established what current outreach costs whether additional spending produces an additional library use? Sounds like another feasibility study waiting to be funded.
It proposes six annual expeditions. What's the estimated cost per exhibition, including staffing, installation, insurance, maintenance? These are ordinary procurement questions run in the middle every day anytime you're going to buy some stuff. Residents, us, we deserve ordinary explainable understandable answers not yeah they're included in some package that we might get somewhere along the line After the ad hoc committee that we punt to only the library friends, which I think somebody's spouse is on? I'm not going to look anybody in the eye. But that would be a weird punt to me.
But I do appreciate civic engagement especially. It's cool. It rads. So I'm happy that one family is very civically engaged. I appreciate that the Library Board distinguishes minimum requirements from those additional services inside and outside of the current budget. That's a useful safeguard provided it survives contract negotiations, which they don't Always do, 37 seconds. All right, don't die on the computer. I'm just going to skip to the questions. Will the city provide a side-by-side comparison of the existing operator's actual expenditures and each bidder's proposed five year cost? Can the staff identify what proposed requirements are mandatory optional contingent or on future council appropriations? And will the city disclose every subcontractor consulting fee, software subscription and administrative overhead charge included in the winning proposal?
12 seconds. Jeremy, man! Tell us where our money's going!
Thank you. Final speaker?
Yes sir. Only speaker on this item.
All right, well those are all very good questions and to make sure this library does not turn into a out of control spending train with no brakes. An ad hoc committee would be a good choice to get forward so with that do we have any takers for this one? I will go ahead and I would nominate Tom and Renee as the two library people here
I would be happy to serve on the Library Ad Hoc Committee, if that is what the council decides.
Same response. Okay.
Any
other comments? Is that good? Yeah? Good. Okay. Well make sure we don't waste all of our money. There you go.
Fair.
Thank you. Okay. We have two members so let's see. All in favor of Tom and Renee? Aye.
Aye.
Aye. Aye, motion carries. Alright next is presentation action discussion item 10D consider final tree artwork for library children's area Mr. Ball
1:45 – 1:502 turns
All right. Thank you, and good evening. Chris Ball, Senior Management Analyst, Parks and Recreation Community Services. Good evening Mayor Ennegren and City Council members. Let me queue up my presentation here. There we go. Back in May of this year, the City Council approved an agreement with Studio Y Creations for fabrication and delivery of an initial set of themed art elements for the children's area of the new Moorpark Library.
The primary element of the approved artwork is a 15-foot tall apricot tree mounted against the wall in the northeast corner of the children's area. Its branches extend over the storytime area and a hollow at its base, and sculpted roots provide a variety of sitting and reading spaces for children. In addition to the large tree, there are three smaller apricot trees cladding steel support beams on the north side of the children's area to form a row of blossoming trees reminiscent of an apricot orchard in bloom.
And a variety of accent features including apricots, birds and squirrels in the trees and themed seats for the storytime area are also incorporated in the design. Studio Y has prepared a detailed scope of work package, which constitutes the final artwork design for the tree elements and which is attached to the staff report. The overall design of these elements is consistent with what was approved by the City Council.
The scope of work elaborates on these designs by detailing key elements of the artwork using color illustrations, annotations and referential graphics to illustrate the fabricated design and color selections for the project. For example, it provides a detailed look at the colors, shapes and textures to be incorporated in the tree trunks. This is the detail for the large tree.
There's detail for the smaller trees as well. Also the base. And the branches for the trees. And while I've got this page up, I'll just point out a design recommendation from the Marketing Ad Hoc Committee which was to have flattened sections sculpted along the top of several branches in the large tree. The idea here being that these level spots will provide locations where stuffed animals or other thematic characters could be secured in the treetop on a temporary basis as a fun way to complement library programming and activities. You can kind of see them in the upper left-hand corner, they've identified just a few spots that might be appropriate for that.
The scope of work details fruit and foliage that will be used for the main tree, as well as the blossoming trees cladding the support posts. There's detail for the fruit crate inspired seating As well as individual detail for each of the animals that are incorporated into the design. I think 15 unique designs in total, I didn't load them all on the deck here.
Just have a few representative detail sheets at the request of the Arts Commission. The animal designs are all based on species local to the region although that idea was something that was also mentioned when we talked with our team council We also have a couple of different squirrels represented in the design. And I'll just add that skimming through this really doesn't do it justice.
Considerable attention to detail has gone into the design work, not only shapes, textures and coloring but also the poses and the placement of all the various elements. It's really designed to enhance and animate the installation. As I mentioned, the full scope of work is attached to the staff report for consideration. Staff recommendation is to approve as presented which will allow Studio Y to move forward with fabrication of the approved tree artwork so that it can be completed and integrated into the library construction.
That concludes my presentation. Staff is available for questions and Aaron Blondin from Studio Y is also joining us via Zoom. Thank you.
Are there any questions of staff? I have one. I was wondering whether there were any raccoons in the tree?
1:50 – 1:5715 turns
Well,
don't
worry about
it. You know we've kicked this around for 10 months now and yeah. I'm just kidding. They kind of limited it
too. Any real questions? Any speakers?
Yes, Mr. Mayor we have one speaker on this item that would be Mr. Daniel.
Similarly to 10C, the supplemental for this went up somewhere between us sitting down for the finance meeting previous to this and the last minutes before the meeting. Which is really convenient for people who that's their deadline to get their homework in by before they're told they're being naughty. But as public oversight, that kind of sucks. So can we try to fix that habit of all the small details being put in at the last second like this one to make it extremely relevant?
So I reviewed this. OK, so I guess the biggest questions are this. All these costs we have so far talked about $280,000. Is that the current cost of the rework? The RFPs? Let's change this. Let's add this. This leaf should be at a different angle. I would love a squirrel but not if it's going to cost us another 100k. But yeah, so like what is the total of this so far? Because when we see these 200 or the 280,000 is for that specific cost. Like are we at a million dollars to studio Y yet? Probably not because I've been watching it a little closer than that but these things just keep exploding and continue to keep exploding with after work and rework I'm building a fake tree, and now I'm almost wondering if putting up a real tree inside might be cheaper like the tractor.
But I am just being facetious. Let's not do a cost proposal on that one please. Who has approved the client requested additions? And under what contractual authority? And then what financial or contractual commitments would the council make tonight by approving the final design tonight? Does this mean we're finally going to hear an end of the hey guys, we might need a couple extra bucks Or does this mean that we're going to have to pay them $100,000, $50,000 to actually install the $280,000 tree? And then when they put the leaves on are they going to charge us an extra 20 bucks per leaf or depending at what angle they're at.
What's the up sale? How much more are we looking for? Thank you.
And that was the only speaker card submitted on this item. All right,
thank you. Discussion? No, the tree is something we've talked about for a while. It's within the budget of what we put forward for this project right here. I can't speak to the other stuff that all you guys want to put in there but this is the scope of this one right here. The tree is what I expected to get when we had Rendered out originally this is as more details of how they're actually going to do it the finishes and all that so nothing here is new to me at all.
I've long said that I am not qualified to speak to art. It looks nice, the only thing that stands out to me is we want the actual local Southern California birds and squirrels and potentially raccoons but if we're looking for realism we have one tree that is producing full-blown fruit And three trees that are still in the flowers, flowering phase. So if we're looking for realism I don't know how that works but I also don't understand art so I think it looks great
I'm going to agree that I think we're right in line with what we asked for on this item. And, I think they've done a great job of taking the feedback. I love that we have the option if should programming desire to stick other characters. You know, a stuffed animal could be done a lot less expensive than Crafted by hand characters that would go up there and they could choose never to do that But at least we've we've thought through that and put some options in place I personally love that. We have the Flowering apricot tree as well as the other tree. We do have the apricots flower in our logo for The city seal and I think that that is a nice thing to bring through I believe it was Jeremy's idea to add some foliage to those trees They originally didn't have the green leaves in there, and I think that was a great addition that helped tie it together I appreciate the thoughtfulness on this and I would move forward
You have to use your imagination. And this is one season against the glass wall, the next season fully developed. So you're forecasting
different temperatures in different regions of the brand
new build? Also trees don't usually have poles growing through them either so it's a little different. Cassher any comments?
I'll just say that looking at the details, what I appreciate about it is sometimes we forget that although we are surrounded by trees some of our families and kids don't necessarily get very close to them. So what I really like is the texture and it allows... I know you were joking about imagination. Never mind. You need to work on your imagination then. She's serious. But what I appreciate about it is that it allows for that up-close touch and sensory perspective in giving kids and families who wouldn't otherwise actually ever be around an apricot tree, just that sense of imagination. And then overall as we've talked about for a long time, just that sense of time and place. It's the place where when they're there they know what they're going to experience and it's reliable and it's nice to have something that anchors us sometimes.
Thank you.
1:57 – 1:574 turns
All move staff recommendation. I'll second. I'll third.
There's a motion that I would second. And a second? Oh, all in favor? Aye. Any opposed? Alright, motion carries. Next is ordinances. There are none this evening followed by closed session. Mr. Gagahanna.
No items for closed session this evening. Thank you.
Next item 13, I'll make a motion to adjourn. All in favor? Aye. Thank you and good night Moorpark.