City Council — 2020-06-16June 16, 2020

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BodyCity Council
MeetingRegular Meeting
Date📅 June 16, 2020

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Meeting Summary

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Present: Johnston, Blatz, Francina, Haney, Weirick

This summary was AI-generated to save you time. It may miss or misstate details — verify against the official recording and the transcript.

At a glance

Southern California Edison Wildfire Mitigation Plan

  • SCE presented a wildfire mitigation plan for the Tier 3 risk Ojai Valley area.
  • The utility requested authorization to resume daytime construction work to address safety and backlog concerns.
  • Council members secured commitments for data sharing, project coordination, and resident communication scripts.
  • The Council received the presentation without recording a formal motion or vote.

Active Transportation Program Project

  • Staff presented a $3.2 million design for Maricopa Highway and Ojai Avenue improvements involving lane reductions.
  • Council approved a motion to receive the project status report including the 60% design status.
  • Motions passed to authorize transportation development tax funding claims and modify the ALTA contract scope.
  • Staff received authorization to pursue additional grants with council approval required for any local matching funds.

Full summary

Agenda Item 1: Southern California Edison Wildfire Mitigation Plan

  • Discussion: The Mayor introduced Rudy Gonzalez, Government Relations Manager for Southern California Edison (SCE) in the Ojai area. Mr. Gonzalez presented SCE's wildfire mitigation plan, noting that the Ojai Valley is classified as a Tier 3 area with extreme fire risk. He outlined state regulations (SB 901, CPUC) requiring utilities to reduce wildfire risk through overhead inspections, system hardening, cover conductor installation, vegetation management, and public safety power shutoffs (PSPS). Mr. Gonzalez requested authorization to resume daytime construction work, citing safety concerns, a backlog of mandated work, and insufficient nighttime hours to complete required projects. He noted that while nighttime work would continue where safe, daytime hours allow for greater productivity and safety.
  • Questions and Clarifications: Council members inquired about communication protocols, coordination of crew numbers to minimize disruption, and public access to SCE’s weather station and camera data. Mr. Gonzalez agreed to share data links with city staff, coordinate to limit concurrent projects in the city, and provide scripts for staff to explain the necessity of the work to residents. Council members expressed support for annual or bi-annual updates on mitigation progress.
  • Decision: The presentation was received by the Council. No formal motion or vote was recorded for this item in the transcript.

Agenda Item 2: Active Transportation Program (ATP) Project

  • Discussion: Staff member James presented the updated design, cost estimates, and timeline for the Active Transportation Program project, which involves improvements to Maricopa Highway and Ojai Avenue. Key design elements discussed included a lane reduction on Maricopa Highway from four lanes to two to accommodate Class 4 bike lanes and landscaping. Staff indicated a total project cost of approximately $3.2 million with $2.3 million available in grant funding, resulting in a potential funding gap. Council members discussed the balance between safety improvements and financial constraints, particularly regarding the expenditure of local general funds during the economic downturn. Concerns were raised regarding the prioritization of the Maricopa Highway lane reduction versus downtown corridor safety improvements.
  • Resolution of Funding Strategy: The Council discussed the necessity of obtaining accurate bid costs before finalizing construction phases. It was agreed that the bid specifications should allow for modular deducts, enabling the Council to remove specific project components later if additional grant funding is not secured or if costs exceed available resources.
  • Motions and Decisions:
  • 1. Motion to Receive Report: A motion was made to receive a report on the status and funding of the ATP project, including the 60% design.
  • Outcome: The motion was seconded and passed.
  • 2. Motion on Ventura Transportation Commission Resolution: A motion was made to adopt a resolution authorizing the filing of a claim with the Ventura Transportation Commission to allocate transportation development tax funding.
  • Outcome: The motion was seconded. A roll call vote was taken, and the motion passed.
  • 3. Motion on ALTA Contract Scope: A motion was made to authorize the City Manager to separate the existing ALTA planning and design contract scope from right-of-way work at no additional cost.
  • Outcome: The motion was seconded and passed.
  • 4. Motion on Grant Pursuit: A motion was made to authorize staff to pursue further grant funding to support ATP project costs. During discussion, the Council clarified that staff should prioritize grants requiring no local match. For grants requiring a local match, staff would need to return to the Council for approval before making any financial commitments.
  • Outcome: The motion was seconded (with the clarification regarding matching funds) and passed.

Adjournment

  • Discussion: The meeting was scheduled to adjourn.
  • Motion: A motion to adjourn the meeting was made and seconded.
  • Outcome: The motion passed, and the meeting was closed.